HomeMy WebLinkAbout2/24/1987 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 1987
RESOLUTION 22487-1 AUTHORIZING THE
ISSUANCE AND SALE OF THE COUNTY OF
ROANOKE, VIRGINIA, REVENUE ANTICIPATION
NOTES IN THE AMOUNT OF $10,000,000
WHEREAS, the Board of Supervisors (the "Board") of the
County of Roanoke, Virginia (the "County") adopted a Resolution
on February 10, 1987, authorizing the issuance and sale of reve-
nue anticipation notes in an amount not to exceed $10,000,000;
and
WHEREAS, the County has solicited bids from a limited
number of potential investors for the purchase of such notes; and
WHEREAS, the Board now desires to specify the form and
details of the notes and to award the Notes to the low bidder.
NOW, THEREFORE, BE IT RESOLVED by the Board of Super-
visors of the County of Roanoke, Virginia: 11
1. The Board of the County hereby determines that it
is advisable to contract a debt and issue and sell the County's
revenue anticipation notes (the "Notes") in an aggregate princi-
pal amount of $10,000,000. The issuance and sale of the notes
are hereby authorized. The proceeds from the sale of the Notes
shall be used to meet casual cash flow deficits of the County.
2. The Notes shall be issued in bearer form, without
privilege of registration and without coupons, in substantially
the form attached as Exhibit A. The Notes shall be dated
February 27, 1987, shall be issued in denominations of $25,000
shall be numbered N-1 and upward, sequentially, shall bear
interest at the rate of 3.942787% per annum payable at maturity
and shall mature on August 14, 1987. The Notes shall not be
subject to payment or redemption before maturity.
3. The full faith and credit of the County are hereby
pledged to the payment at maturity of the principal of and inter-
est on the Notes. Unless other funds are lawfully available and
appropriated for the timely payment thereof, there shall be lev-
ied, without limitation as to rate or amount, and collected in
accordance with law, an annual ad valorem tax on all taxable pro-
perty in the County subject to local taxation sufficient to pro-
vide for payment of the principal of and interest on the Notes at
maturity.
4. The County Administrator and Treasurer of the
County are hereby authorized and directed to execute the Notes,
and the Treasurer is hereby authorized to affix or imprint the
seal of the County (or a facsimile thereof) on the Notes. 'The
form of execution, imprinting of the seal and attestation may be
by facsimile; provided, however, if the signatures of the County
Administrator and Treasurer are both by facsimile, the Notes
shall not be valid until authenticated by the manual signature of
the Paying Agent. In case any officer whose signature or a
facsimile of whose signature shall appear on any Note shall cease
to be such officer before the delivery of the Notes, such
signature or such facsimile shall nevertheless be valid and
sufficient for all purposes the same as if he or she had remained
in office until such delivery. Any Note may bear the facsimile
signature of or may be signed by such persons as at the actual
time of the execution thereof shall be the proper officers to
sign such Note although at the date of delivery of such Note such
persons may not have been such officers. Upon receipt of payment
therefor, the Treasurer of the County or such agent as may be
designated, shall issue and deliver the Notes to the purchaser or
purchasers thereof. The officers and agents of the County are
hereby further authorized and directed to do all acts required by
the Notes and by this Resolution for the full, punctual and
complete performance of all things necessary for this borrowing.
5. Sovran Bank, N.A. is appointed as Paying Agent for
the Notes. The principal of and interest on the Notes shall be
payable in lawful money of the United States upon surrender of
the Notes on the maturity date at the principal corporate trust
office of the Paying Agent in Richmond, Virginia.
6. The distribution and use of the offering circular,
r
dated February 24, 1987, in connection with the offering and sale
of the Notes is ratified and approved.
7. The Board determines that it is in the best inter-
est of the County and the Commonwealth of Virginia to accept the
bid of Central Fidelity Bank/Craigie Inc. to purchase the Notes
for a purchase price equal to the aggregate principal amount
thereof.
8. The Board agrees on behalf of the County that the
proceeds from the issuance and sale of the Notes will be invested
and expended as set forth in the Non -Arbitrage Certificate of the
County to be delivered at the time -of the issuance and delivery
of the Notes and that the County will comply with the covenants
and representations contained therein. Further, the County shall
comply with the reporting requirements of Section 149(e) of the
Internal Revenue Code of 1986, as amended.
9. The officers and agents of the County are authoriz-
ed and directed to take such further action as may be necessary
or convenient in connection with the issuance, sale and delivery
of the Notes and all actions previously taken by such officers
and agents in connection therewith are ratified and confirmed.
10. The appropriate officers and agents of the County
are authorized and directed to immediately cause a certified copy
of this Resolution setting forth the form and details of the
Notes and the Resolution adopted February 10, 1987, to be filed
with the Circuit Court of the County pursuant to Sections 15.1-
199 and 15.1-212 of the Code of Virginia of 1950, as amended, and
the notice required by Section 15.1-199 of the Code of Virg'inia
of 1950, as amended, to be published.
11. This Ordinance shall take effect immediately.
On motion of Supervisor Brittle, seconded by Supervisor
McGraw and the following recorded vote:
AYES:
Supervisors Brittle, McGraw, Johnson
NAYS:
None
ABSTAIN:
Supervisor Garrett
ABSENT:
Supervisor Nickens
A COPY - TESTE
Mary H. Allen, Deputy Clerk
2/25/87
CC: File
County Attorney
Assistant County Administrator for Management Services
County Treasurer
A-2,2',8-7-2
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 1987
SUBJECT: Request for funding for Sesquicentennial Activities
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
For the past year, Bonnie Newlon, Planner, Department of Planning
and Zoning, has been acting as Sesquicentennial Coordinator. She
has had outstanding success in the conceptualization and
implementation of the various committees which have been meeting
on an ongoing basis. Ms. Newlon is to be highly commended for
her vision, patience and hard work. She will present a report on
the activities and status of the Sesquicentennial program to the
Board.
The Board has authorized establishing the position of
Sesquicentennial Coordinator for two years. County staff and
representatives of the Sesquicentennial Committee interviewed and
selected Ms. Carol Jane Giallanza who will assume the role of
Sesquicentennial Coordinator early in March. Ms. Giallanza has
for ten years been the Area Coordinator of the League of Older
Americans, providing and recruiting support services to the
elderly of the Roanoke Valley. She has an extensive background
in advertising, promotions and civic and community service. ;
We would like to put on record our appreciation of Bonnie
Newlon's contribution to Sesquicentennial and our welcome to Ms.
Giallanza as Coordinator of this important event.
For the remainder of the fiscal year, funding of $10,000 will be
necessary for salaries and expenses.
FISCAL IMPACT: rv-
It will be necessary to transfer $10,000 from the Board
Contingency Fund to cover the costs associated with planning the
Sesquicentennial activities for the balance of fiscal year
1986/87.
RECOMMENDATION:
Staff recommends that the Board officially establish the position
of Sesquicentennial Coordinator and approve the proposed transfer
of funds.
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------
ACTION VOTE
Approved (✓i� Mo1ion by: Ohl/ ,5 ole) cQ/IreNo Yes Ab:
Denied ( ) _ Brittle _
Received ( ) Garrett v _
Referred Johnson _
To McGraw
Nickens
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 24, 1987
SUBJECT: Request for Water and Sewer to Nichols Estates
COUNTY ADMINISTRATOR'S COMMENTS:
to ��� ✓ � ✓� �`` dQ
SUMMARY OF I dFORMAT I ON :
In a petition dated May 20, 1986, nineteen property owners in the
Nichols Estates Subdivision requested that Roanoke County provide
water and sewer service to their properties. The request states in
part, "It is our understanding that due to the close proximity of
these utilities, the County could make them available to our subdivi-
sion at no cost to the homeowners and very little cost to the County."
County staff made a cost estimate to provide County water and
sewer service to Nichols Estates properties. The estimated cost to
provide sanitary sewer is $80,000 and to provide water service is
$55,000. Staff also sent letters to the property owners to determine
if they were willing to pay the connection fees and if they were will-
ing to contribute money toward the construction costs. Of the nine-
teen letters sent to property owners, nine were interested in water
and eleven were interested in sewer. The property owners interested
in service were willing to pay the connection fees. Only one property
owner was willing to contribute money toward the construction in the
amount of $600 for water and $500 for sewer.
The Utility Enterprise Fund is structured such that funds are
available for construction of off-site utility facilities, repair and
replacement of facilities, and operating costs associated with operat-
ing the utility services.
The connection fees collected for each connection to the utility
system is to pay for a portion (56%) of construction of the off-site
facilities. The user rate structure funds the remaining cost of off-
site facilities (44%), repair, replacement and operation of the utili-
ty system. There are no provisions within the Utility Enterprise Fund
to pay for construction of local utility facilities within a develop-
ment or subdivision. Such costs are the responsibility of the develop-
er or individual property owner.
The utility connection fees which would be collected from the
property owners in the Nichols Estate Subdivision would entitle them
to have the water and sewer service extended to the boundary of their
subdivision since these extensions would be contiguous to the existing
utility system. However, the cost to construct the local utility
lines within the subdivision would have to be paid for by either con-
tribution from the property owners, County General Revenue funds,
State or Federal Grant funds or a combination of these funds.
1
At the present time, funds
facilities are not available in the
Federal funds are only available
averages. The County maintains a
utility service or which have be(
ment as having poor on -lot sewer or
services can be planned when and if
RECOMMENDATION:
C - ;L.'
for construction of local utility
General Revenue fund, and State or
to areas meeting certain low income
list of areas that have requested
�n noted by the State Health Depart -
water conditions so that utility
funding is made available.
Staff recommends that sewer and water service to the Nichols
Estates Subdivision be placed on a Capital Improvement Program list
along with other such requests for prioritization and funding when
funds for such projects are made available. Due to the unwillingness
of the above property owners to contribute toward construction costs,
this project may receive low priority.
SUBMITTED BY:
Cliffo aig, P.E.
Utilities Director
Approved
Denied
Received
Referred
To
APPROVED BY:
Elmer C. Hodge
County Administrator
ACTION
( ) Motion by: (fx0L1 re_&'�11'y)e+G►2/?_?Zt)
( )
A5) 7:>/a c -i_- o n
)!�>/- /O r i f/ zc--
VOTE
No Yes Abs
Brittle
Garrett
Johnson
McGraw
Nickens
2
A - 2-?- ";18-'r--/
ITEM NUMBER E — 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE: February 24, 1987
SUBJECT: Cable TV Franchise Renewal
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
By letter dated February 12, 1987, Cox Cable Roanoke, Inc.
has requested the renewal of the Cable TV franchise. The propos-
al seeks to simplify and clarify the language of the current fran-
chise, make certain additions and deletions to substantive provi-
sions, and extend the term of the franchise. The present fran-
chise expires December 31, 1990. The Cable Communications Policy
Act of 1984 substantially limits local authority to regulate
cable television.
The Board should refer this proposal to Supervisors McGraw
and Nickens, the regional cable television committee, and the
County Attorney for further review and recommendation.
FISCAL IMPACT:
f
4% Franchise Fee
RECOMMENDATION:
It is recommended that this proposal be referred to the
staff and the regional cable television committee for further
review and recommendation.
Respectfully submitted,
Paul M. Mahoney
County Attorney
�-3
Approved ( ) Motion by: ACTION
Son �Qr-�tt NoTYes Abs
Denied -f-o C,�r-/e TV Brittle ✓
Received ( ) Cammi&te,!a- Garrett ✓
Referred Johnson
ToMcGraw
TV oMlr) . Nickens
0-o Z t- fy
ITEM NUMBER C
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 1987
SUBJECT: Request for approval to enter into well lot option.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
A potential well site on the property of R. William Reid has been
selected by Geotechnics, Inc. The site is located in the Hidden
Valley section of southwestern Roanoke County.
R. William Reid has agreed to placing an option to purchase on
the property at no cost and to a purchase price of $5,000.
The option agreement allows Roanoke County to drill a test well
on the property prior to purchase. If the test well has
satisfactory water quantity and quality, the option could be
exercised and the property purchased.
The value of the property was appraised by Mr. John Willey,
County Assessor to be $5,100.
If a successful well is developed, it will be operated by County
personnel and will be able to supplement the Hidden Valley/Penn
Forest water system.
FISCAL IMPACT
Funds are available through the 1985 Bond Sales for water supply
improvements.
RECOMMENDATION:
The staff recommends that the offer be accepted and that the
County Administrator be authorized to execute the necessary
option agreement.
1
SUBMITTED BY:
Phillip -T.
Director of Engineering
APPROVED:
21/,U�, 4z,
Elmer C. Hodge
County Administrator
ZE--y
--------------------------------------•--------------
ACTION VOTE
Approved Motion No Yes Abs
Denied ( ) Brittle
Received ( ) Garrett ✓
Referred Johnson
TO McGraw
Nickens
zz)/re c-�or o-� En�ine�in�
/= / '/�--
2
DEPARTMENT OF
J PUBLIC FACILITIES
NORTH 6601 66021 PROPERTY IDENTIFICATION MAP 66.04
66 1 03 ROANOKE COUNTY iao VIRGINIA
200 0SCALE
SHEET iNOEX I'. 2CO' MAP DATE
PROPERTY OF R. WILLIAM REID BUILDERS, INC.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 1987
RESOLUTION NO.22487-6 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for February 24, 1987, designated as Item J
- Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated
Items 1 through 4, inclusive, as follows:
1.
Minutes of
Meeting - January
27, 1987
2.
Acceptance
of Water and Sewer
lines in Woodbridge,
Section 8.
3.
Acceptance
of Millwood Drive
into the Virginia'
Department
of Transportation
Secondary System.
4.
Request for
a Raffle Permit from
the Oak Grove
Elementary
School P.T.A.
2.
That the Clerk
to the Board is
hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Brittle, seconded by Supervisor
Garrett, and upon the following recorded vote:
AYES: Brittle, Garrett, McGraw, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY - TESTE
Mary H. Allen, Deputy Clerk
2/25/87
CC: File
Director of Engineering
John Peters
John Hubbard
U
_ 2 __2_ -SSB -,/- 6 •49 --
ITEM NUMBER _SZ- 2,
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
February 24, 1987
SUBJECT: Acceptance of Water and Sewer lines in Woodbridge,
Section 8
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The developer of Woodbridge, Section 8, Westclub Corporation, has
requested that Roanoke County accept the deed conveying the water
and sewer lines serving the subdivision along with all necessary
easements.
The water and sewer lines -are installed as shown on engineering
plans prepared by T.P. Parker & Son entitled Section 8,
Woodbridge, dated November 19, 1984, which are on file in the
Public Facilities Department. The water and sewer line
construction meets the specifications and the plans approved by
the County.
P
FISCAL IMPACT: r
The values of the water and sewer construction are $20,150 and
$25,745, respectively.
RECOMMENDATION:
The staff recommends that the Board of Supervisors accept the
water and sewer facilities serving the subdivision along with all
necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Phillip T. Henry/,,
Director of Eng neering
APPROVED:
� 1
Elmer C. Hodge
County Administrator
1
------------------------------------------------------------------
ACTIO VOTE
Approved (-I' Motion by: I�/'/ ��,E C0 -f/,&' No Yes Abs
Denied ( ) Brittle
Received ( ) Garrett
Referred Johnson
To McGraw ✓
- Nickens ✓
f
2
ITEM NUMBERN-7-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 24, 1987
SUBJECT: Request for a Raffle Permit from the Oak Grove
Elementary School PTA
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Oak Grove Elementary School PTA has requested a Raffle Permit.
This application has been reviewed by the Commissioner of Revenue
and he recommends that it be approved.
The organization has paid the $25.00 fee
SUBMITTED BY:
-1-411.
Mary H. Allen
Deputy Clerk
APPROVED BY:
ee �
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------
ACT
Approved ( � Motion by:"e ri- 1�Q /- -1-6 VOTE
No Yes Abs
Denied ( )
Received ( )
Referred
To
Brittle
Garrett
Johnson J
McGraw
Nickens
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 24, 1987
RESOLUTION 22487-6.B REQUESTING ACCEPTANCE OF MILLWOOD
DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application for Millwood Drive
to be accepted and made a part of the Secondary System of State
Highways under Section 33.1-229 of the Virginia State Code.
2. That it appears to the Board that drainage easements
and a fifty (50) foot right-of-way for said road have heretofore
been dedicated by virtue of a certain map known as revised Green
Valley Estates, which map was recorded in Plat Book 9, Page 83,
of the records of the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, on March 15, 1977, and that by reason
of the recordation of said map no report from a Board of Viewers,
nor consent or donation of right-of-way from the abutting
property owners is necessary. The Board hereby guarantees said
right-of-way for drainage.
3. That said road known as Millwood Drive and which is
shown on a certain sketch accompanying this Resolution, be, and
the same is hereby established as a public road to become a part
of the State Secondary System of Highways in Roanoke County, only
from and after notification of official acceptance of said street
or highway by the Virginia Department of Transportation.
On motion of Supervisor Brittle, seconded by Supervisor Garrett,
and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY - TESTE
Mary H. Allen, Deputy Clerk
2/25/87
CC: File
John Peters, Coordinator of Roads
John Hubbard, Public Facilities
s
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, FEBRUARY 24, 1987
ORDINANCE 22487-7 AUTHORIZING THE
ACQUISITION OF EASEMENTS, STARKEY FORCE
MAIN AND GRAVITY SEWER PROJECT
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of §18.04 of the
Charter of Roanoke County, a first reading concerning the acquisi-
tion of twenty-seven (27) easements for the Starkey Force Main
and Gravity Sewer Project was held on February 10, 1987. A
second reading on this matter was held on February 24, 1987.
2. That these easements are for force main and gravity
sewer lines in the Starkey area of the County. This project will
provide necessary utility service to the citizens of Roanoke
County.
3. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Johnson, seconded by Supervisor McGraw,
and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Johnson
NAYS: None
ABSENT: Supervisor Nickens
A COPY - TESTE
Mary H. Allen, Deputy Clerk
2/25/87
CC: File
Engineering
Public Facilities
County Attorney
Commonwealth's Attorney
Magistrate
Roanoke Law Library
Sheriff's Department
Main Library
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, FEBRUARY 24, 1987
ORDINANCE 22487-8 AUTHORIZING THE
ACQUISITION OF EASEMENTS, EAST 460
WATER LINE PROJECT
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of §18.04 of the
Charter of Roanoke County, a first reading concerning the acquisi-
tion of ten easements for the East 460 Water Line Project was
held on February 10, 1987. A second reading on this matter was
held on February 24, 1987.
2. That these easements are for underground water
lines for the East 460 Project. This project will provide neces-
sary utility service to the citizens of Roanoke County.
3. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
f
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor McGraw, seconded by Supervisor Brittle,
and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Johnson
NAYS: None
En
ABSENT: Supervisor Nickens
Mary H. Allen, Deputy Clerk
2/15/87
CC: File
Engineering
Public Facilities
County Attorney
Commonwealth's Attorney
Magistrate
Roanoke Law Library
Sheriff's Department
Main Library