Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
HomeMy WebLinkAbout3/24/1987 - Adopted Board Records}
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA'T'ION
CENTER ON TUESDAY, MARCH 24, 1987
RESOLUTION 32487-1 OF APPRECIATION TO
ALICE CROTTS FOR 18 1/2 YEARS OF SERVICE
TO ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, Alice M. Crotts was first employed in August
of 1968 as Clerk -Typist in the Department of Social Services; and
WHEREAS, Alice M. Crotts has also served as an
Eligibility Worker and as a Senior Eligibility Worker supervising
the medicaid unit; and
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to Alice
M. Crotts for 18 1/2 years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful and productive retirement.
On motion of Supervisor Garrett, seconded by Supervisor
Brittle, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 24, 1987
RESOLUTION 32487-2 OF APPRECIATION TO
RUBY SPRADLING FOR 18 YEARS OF SERVICE TO
ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, Ruby S. Spradling was first employed in
December of 1968 as Clerk -Typist in the Department of Social
Services; and
WHEREAS, Ruby S. Spradling has also served as Clerical
Supervisor and as Administrative Manager since 1973.; and
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to Ruby S.
Spradling for 18 years of capable, loyal and dedicated service to
Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful and productive retirement.
On motion of Supervisor Garrett, seconded by Supervisor
Brittle, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 24, 1987
RESOLUTION 32487-3 OF APPRECIATION TO
RUBY TESTERMAN FOR 33 YEARS OF SERVICE TO
ROANOKE COUNTY
BE IT RESOLVES by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, Ruby Testerman was the first Public Health
Nurse hired in Roanoke County on July 15, 1954; and
WHEREAS, she has been with the State Health Department
for a total of 37 years, having served in other localities prior
to coming to Roanoke County; and
WHEREAS, she has held the position of Public Health
Nurse Supervisor since February 1, 1956; and
WHEREAS, special recognition should be given to her for
her dedicated service and contributions provided to the public
during the Polio epidemic of the 1950's and toward control of
Tuberculosis; and for her involvement with service agencies such
as the League of Older Americans, Nursing Home Friends, Mental
Health Services and the Coordinating Council; and
NOW, THEREFORE BE IT RESOLVED that the Board of
Supervisors of Roanoke County expresses its deepest appreciation
and the appreciation of the citizens of Roanoke County to Ruby
Testerman for her many years of capable, loyal and dedicated
service to Roanoke County.
FURTHER, the Board of Supervisors does express its best
wishes for a happy, restful and productive retirement.
On motion of Supervisor Garrett, seconded by Supervisor
Brittle, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 24, 1987
RESOLUTION 32487-4 OF APPRECIATION TO
WDBJ-TV, WSET-TV, WSLS-TV, THE ROANOKE
TRIBUNE, THE ROANOKE TIMES & WORLD NEWS,
K-92 RADIO, WPVR/WFIR RADIO, WROV RADIO,
AND COX CABLE TV FOR THEIR SUPPORT OF
CRIME LINE IN THE ROANOKE VALLEY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, these local media have devoted a portion of
their public service air time to Crime Line; and
WHEREAS, these local media, through their community
service efforts, have helped to deter local crime; and
WHEREAS, such supportive efforts have helped to make
the Roanoke Valley a safer place to live, and enhanced the
quality of life for all its citizens; and
NOW, THEREFORE BE IT RESOLVED that the Roanoke County
Board of Supervisors does hereby commend the special spirit of
cooperation that these local media have exhibited in their
contributions to Crime Line, a special valley -wide endeavor.
FURTHER, the Roanoke County Board of Supervisors
expresses its appreciation to the local media for their interest
and support of this important project.
On motion of Supervisor Garrett, seconded by Supervisor
Brittle, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
.9 -32 -/B -7-S
ITEM NUMBER C I
AT'A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SU13JECT: Request from Roanoke College to Purchase the Old
Courthouse
C(: 1NTY ADMINISTRATOR'S COMMENTS: y
�/ p
✓weez,le'l !. / -;el—
SUMMARY
;.4 aicrr ✓ .2rn (r� C �/� :
SUMMARY) OF INFORMATION:
Roanoke College has expressed an interest in purchasing the Old
Courthouse located in Salem, Virginia. They would use the
facility for college purposes such as administrative offices and
the School of Business.
As the Board may recall, Roanoke County recently requested that
the Old Courthouse be included in the Virginia Landmarks
Register and be nominated to the National Register of Historic
Places for the Courthouse. Roanoke College has agreed to
maintain its historic nature. This would only enhance their own
campus, which was established over 100 years ago, and is of
historic interest also. In addition, both Roanoke College and
the Old Courthouse are a unique part of the history of Salem, and
the merging of these two facilities seems an ideal "marriage".
Roanoke College feels it has the access to the funds that will
be necessary to remodel and maintain the beauty of the facility,
whereas the County will not be able to do so for the next five
years.
Both the Salem City Council and the Salem Historical Society
support the purchase of the Old Courthouse by Roanoke College.
This has been discussed with the judges also, and they are in
agreement that this would be beneficial, both to the County and
to Salem.
County staff presently housed in the Old Courthouse can be moved
to other locations without detriment. The Sheriff's Department
would be moved to Southview Elementary School which is more
suitable due to ample parking and adequate room for expansion.
Renovations to accommodate the Sheriff's Department would be less
costly at Southview than at the Old Courthouse. In addition to
the cost of upgrading electricity, heating and air conditioning
at the Old Courthouse, there may be restrictions in the
remodeling because of its historical designation.
Other staff presently using the Old Courthouse could be relocated
within a reasonable amount of time. Roanoke College is also
willing to negotiate lease space until appropriate offices are
found.
The Roanoke County Charter requires that the sale of real estate
can be accomplished only by first and second reading of an
ordinance. Should the Board wish to consider the lease versus
tie purchase of this facility further, they will have the
o)portunity at the first reading this evening, and at the second
r-ading on April 14, 1987. Representatives from Roanoke College
will also be present at the meeting to answer any questions the
Board members may have.
FISCAL IMPACT:
Roanoke County will save an estimated $1.5 to 2 million dollars
that would be necessary to renovate the Old Courthouse. This
expense would have to be funded by the issuance of bonds or by
borrowing the necessary funds. Additional savings would include
the operating costs of approximately $40,000 per year and fees
paid to the City of Salem of approximately $10,000 per year.
RECOMMENDATION:
The staff recommends that Roanoke County commence with the sale
of the Old Courthouse following the proper competitive sale
procedure, and first and second reading of an ordinance.
PREPARED BY:
V
Mary H. Allen
Deputy Clerk
Approved (L --r
Denied ( )
Received ( )
Referred
To
SUBMITTED BY:
4
Elmer C. Hod
County Administrator
ACTION
Motion by:
-fo GZpj="ro t�
<
%lea / EStQ tg 4 ssess o r-
VOTE
No
Yes Abs
Brittle
✓
Garrett
Johnson
McGraw
Nickens
✓
�'7- �o
ITEM NUMBER-E-
AT
UMBERE-AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: Protest of Bid for Expanding Mason Cove Public Safety
Building by Breakell, Inc.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The 1985 bond referendum appropriated funds for the purchase
of land and expansion of the Mason Cove Public Safetv Building.
In November, 1986 the Procurement Services Department
forwarded bid packages for this expansion to seventeen (17) firms.
A pre-bid conference to explain the County's requirements was
conducted on November 24, 1986. Breakell's representative, Rav
Craighead, attended this informational meeting and did not take
issue with the County's intent. On January 9, 1987 bids were
received by Procurement Services as listed below:
Martin Bros. Contractors 8274,376.00
Thor, Inc. 286,900.00
Gardner -Smith 287,700.00
J.M. Turner 303,029.00
Building Specialists 313,025.00
Boxley Construction Co. 320,240.00
Breakell, Inc. 320,748.00
(The above prices reflect base bid and selected alternates)
After several staff meetings, the contract was awarded to
the lowest, responsible bidder. On February 26, 1987 a protest
of award was received from Breakell, Inc. In accordance with the
Roanoke County Procurement Code, this protest is hereby submitted
to the Board of Supervisors for disposition.
RECOMMENDATION: This protest is without merit. Roanoke County
has complied with all applicable laws governing the award of
contract to the lowest, responsible bidder. Staff recommends
that the Board of Supervisors confirm the award of contract to
the lowest, responsible bidder.
SUBMITTED BY:
APPROVED BY:
Z4 r
�• 1 �✓ Z,
Jac, G. _Council Elmer C. Hodde'
Dirbctor of Procurement Services County Administrator
�- -z
---------------------------------------------------------------------------
ACTION VOTE
Approved ( ) Motion by: ���C �z�v�.TOhnSa /� No Yew Abs
Denied ( ) f -p Q��fp f- �Ow f Brittle
Received ( ) /-�f1�ADe-) Garrett
Referred Johnson
To McGraw ✓
Nickens
-.3 2 y87— 57,
ITEM NUMBER - 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: Request for Authorization to Acqu:re Option on Certain
Properties in the Vicinity of the Regional Landfill
COUNTY DDADMINISTRATOR' S COMMENTS: , I
Atilvtl IWO-"
44n.+ -Q. ax.e14,4,frn.u;eco-►► Lu.�P r�.p-`wiz .
SUMMARY OF INFORMATION:
Because of the limited remaining life of the existing landfill,
the regional landfill 'board authorized a consultant study to be made
of other disposal alternatives, including recycling, transfer
stations, and relocation of the landfill. The landfill board also
recently expressed a desire to acquire an option on certain parcels
of land adjacent to the existing landfill for its possible expansion.
However, for more than a year, The River Foundation has been
working with the County Planning Commission and staff to determine a
suitable location for the EXPLORE Project. The County is therefore
obligated to complete the planning process for this project. After
many meetings with area citizens, The River Foundation has
redesigned their project to exclude properties with houses on them.
The properties being considered by the landfill board for expansion
of the landfill are now vital to The River Foundation in order to
develop the EXPLORE Project without impacting any citizens' homes.
The Board of Supervisors has expressed several reservations
about expansion of the landfill: [1] the community has always
opposed this location for a landfill and is strongly opposed to any
expansion; [2] such expansion could have an adverse effect upon the
Roanoke River; [3] the County believes the property adjacent to the
River is more suitable for other purposes; [4] the Supervisors have
indicated they would expand the existing landfill into this area
only as a last resort.
The County supports economic development efforts such as the
EXPLORE Project and believes it to have tremendous potential for the
entire Valley. Obviously, the County also supports the efforts of
the regional landfill board. As an independent third party, the
C -3
-2-
use of the property and feels that both projects are attainable -- a
suitable landfill site and the EXPLORE Project.
RECOMMENDATION:
[1) The Board should officially notify othf:c member localities of
its intent to get an option on the adjacent property.
[3] The Board should instruct the staff to get an option on the
property.
FISCAL IMPACT STATEMENT:
Subject to Board approval.
SUBMITTED BY:
Elmer C. ffodfe, County Administrator
RESOLUTION REQUIRED: Yes ✓ No
A C T I 0 N
Approved Motion by: Nic�e�s�
Denied ( ) �
Received
Referred
to
C'o4-L ty A��o�ney
V 0 T E
Yes No
Brittle
Garrett
Johnson
McGraw
Nickens
✓
Abs
i4 -.3 2'`i8 -7— 8/
ITEM NUMBER '� T
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: REquest to Transfer funds for Continuation of
S(:wer Projects
COUNTY ADMINISTRATOR'S COMMEN S:
SUMMARY OF INFORMATION:
County Staff is currenty proceeding with several sanitary sewer
projects scheduled for construction this summer which are to be
funded with 1974 sewer bonds. To date, engineering services for
these projects have been funded with Utility funds. However, to
continue the Ore Branch Interceptor, the Starkey Pump Station/
Force Main, and the Castle Rock Submain projects, funds are
needed to purchase right-of-ways and also to construct a portion
of the Ore Branch Interceptor prior to funds being available from
the bond sale anticipated within 90 days.
Funds are currently available in the amount of $510,930 for the
Roanoke River Phase II sewer project that is scheduled for
construction in the fall of 1987. A portion of these funds will
be transferred to the three above projects so they can continue
until the sewer bonds are sold. At that time, the transferred
funds will be returned to the Roanoke River Phase II sewer
project account.
The following transfer of funds will be required:
From:
Roanoke River Phase II 96-6-60156-0-00000 ($191,580)
Total ($191,580)
To:
Ore Branch Interceptor 96-6-60189-0-00000 $ 85,000
Starkey Pump Sta/Force Main 96-6-60199-0-00000 $ 10,000
Castle Rock Submain 96-6-80001-0-00000 $ 96,580
Total $191,580
�v FISCAL IMPACT:
No fiscal impact to transfer funds between projects.
1
RECOMMENDATION:
ZE — T
Staff recommends that the appropriate resolution be adopted to
transfer funds from the Roanoke River Phase II sewer project to
the Ore Branch Intercepter, Starkey Pump Station/Force Main, and
the Castle Rock Submain sewer projects so that timely project
completion can be achieved.
SUBMITTED BY:
Cliffo raig
Utility Director
APPROVED:
Elmer C. Hodge
County Administrator
------------------------------------------------------------------
ACTION VOTE
Approved (—I' Motion by: 1'�'JCCy r -n cc.No Yes Abs
Denied ( ) Brittle ✓
Received ( ) Garrett ✓
Referred Johnson
To McGraw .�
Nickens ✓�
/e
2
l
A - I -le --/ - 9
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987
MEETING DATE: March 24, 1987
SUBJECT: County share of the fee to survey the property at the
Roanoke Regional Airport before being transferred to
the Airport Commission.
COUNTY ADMINISTRAATOR'S COMMENTS:
41
'J ✓
SUMMARY OF INFORMATION:
In accordance with Section 6 of the contract to establish
the Roanoke Airport Commission, a survey of the property is to be
made before the transfer is enacted. In accordance with this
paragraph, the City of Roanoke is to obtain the survey firm
through its normal procurement practices and the County will
share in this project at the rate of 42.2 %.
The City of Roanoke has obtained the services of a licensed
surveyor in the amount of $31,336.25 and the County's
proportionate share is $13,224.00.
(EISCAL IMPACT:
The $13,224.00 required For this project must be
appropriated from the Board of Supervisors contingent balance.
RECOMMENDATION:
Staff recommends that the $13,224.00 be appropriated and
that the City of Roanoke be authorized to proceed with the survey
work as expeditiously as possible.
SUBMITTED BY:
/J��hnoM. Chamb ss, Jr.
ssistant County Administrator
APPROVED:
Elmer C. Hold§e
County Administrator
E- S
cc: Diane Hyatt
Kit Kaiser, City of Roanoke
------------------------------------------------------------------
ACTION VOTE
Approved (,Y Motion by: No Yes Abs
Denied ( ) Brittle
Received ( ) Garrett
Referred Johnson
To McGraw
Nickens
��recfo,, a7Ln
,q_32-18-7-io
ITEM NUMBER Z!S7—6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: Request for Approval for Pilot Project for
Source Separation/Recycle Program
COUNTY ADMI/N/IOST/RATOR'S COMMENTS://// /y
SUMMARY OF INFORMATION:
The Clean Valley Council has requested that Roanoke County
participate in a pilot project for source separation of
recyclable refuse. Clean Valley has requested a grant from the
Virginia Environmental Endowment in an amount of $23,692 to fund
a portion of this project. Roanoke County is being requested to
fund the remaining costs and administer the program.
The pilot project would collect recyclable glass, aluminum and
newspaper from a 1000 home area during a one year period. The
cost to Roanoke County would be $25,600. Revenue from sale of
material and reduction in landfill costs will make the net cost
$16,193. (See attached for cost analysis)
FISCAL IMPACT:
This pilot project will require additional funds in the amount of
$16,193. Funds are not available in the current year or the
proposed FY 87-88 Refuse budget. If the pilot project were
expanded to a 3,000 home area, the project would be cost
effective and additional funding would not be required.
RECOMMENDATION:
Staff recommends that the Board consider participating in this
pilot project contingent upon Clean Valley Council's receipt of
the state grant and for a pilot project area of 3,000 homes
instead of 1,000 homes.
If the Board decides to participate in this project at the 1,000
home level, Staff recommends the participation be contingent upon
Clean Valley Council's receipt of the state grant. Additional
funding in the amount of $16,193 would have to be made available
to the Refuse budget.
L. r
In addition, all proceeds from the sale of recycled material
would be returned to the Refuse budget to fund the project.
SUBMITTED BY: APPROVED:
C�"
Cliffo aig Elmer C. Hodge
Director of Utilities County Administrator
------------------------------------------------------------------
ACTION _ VOTE
Approved ( ) Motion by: mC C[J /cam S No Yes Abs
Denied Z -GL / ✓` g ittle
Received Garrett
Referred Johnson ✓
To McGraw •�
Nickens ✓
�etQ � usher,,
A-_--3 _-,?<-l8'7—//
ITEM NUMBER ZE-" 7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987
MEETING DATE: March 24, 1987
SUBJECT: Request from the School Board to apply for supplemental
literary loans for William Byrd High School, Northside
High School and Glenvar High School.
COUNTY ADMINISTRATOR'S COMMENTS: }�
4.11
SUMMARY OF INFORMATI N:
The Roanoke County School Board at its meeting on Thursday,
March 12, 1987 adopted a resolution requesting the Board of
Supervisors to authorize supplemental applications to the
Commonwealth of Virginia for the following literary fund loan
projects.
Approved Literary Supplemental
Project Loan Amount Loan Amount
William Byrd High
Multipurpose Room $531,000.00 $30,000.00
Northside High
Multipurpose Room $488,000.00 $71,000.00
Glenvar High
Lighting Project $113,136.00 $22,000.00
Northside High Air
Conditioning Project $500,000.00 $99,000.00
$222,000.00
The attached schedule shows the current status of the
various projects for which literary fund loan applications have
been approved, the anticipated completion date for the project,
and the projected result (deficiency). The four projects marked
with an asterisk (*) are ones discussed in this report.
Literary loans are reimbursement programs and the County
must first obtain preliminary approval from the State for the
program, have the plan documents approved by the state, spend the
monies (local) and then seek reimbursement. The reimbursement
process may take up to 24 months depending upon the demand in
Richmond for these monies and how
reimbursement schedule. The Board of
authorized the County to advance
required and to seek reimbursement
minimize the impact on cash flow.
)=.- 7
high the project is on the
Supervisors has previously
the literary loan monies as
as quickly as possible to
The construction on these four projects are nearing
completion and this loan request is required to reimburse the
County for the total construction costs which will already have
been incurred within these various projects.
v FISCAL IMPACT:
Reimbursement for these loans will not begin until the
1988-89 fiscal year.
RECOMMENDATION:
Staff recommends that the Board of Supervisors authorize the
school board to proceed with the four applications referenced
above so that the County may receive the reimbursement as
expediently as possible. Representatives from the school
administration will be available to answer questions of the Board
of Supervisors.
SUBMITTED BY:
1/John M. Cham ss, Jr.
Assistant County Administrator
Approved (✓Y
Denied ( )
Received ( )
Referred
To
APPROVED:
Elmer C. odge
County Administrator
CTION • VOTE
Motion. by: 1Ck P/) SS MCC
ro cc) No Yes Abs
Brittle
Garrett
Johnson
McGraw
Nickens
�Jo h S S
7)a7yl ��cr�ty 5ehoo/s
ITEM NUMBER — S
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987
MEETING DATE: March 24, 1987
SUBJECT: Request f rom the ':oanoke County School Board to
authorize the applica-ion for a supplemental literary
fund loan for construction of the addition to the Cave
Spring Elementary School.
COUNTY ADMINISTRATOR'S COMMENTS:
l
SUMMARY OF INFORMATION:
At the meeting of the Roanoke County School Board on
Thursday, March 12, 1987, a resolution was adopted requesting the
Board of Supervisors to authorize the School Board to apply for a
supplementary literary fund loan to fund the construction of the
addition to the Cave Spring Elementary School. The supplementary
loan request is in the amount of $175,000.00. The Commonwealth
of Virginia has previously approved a loan in the amount of
$200,000.00 for this project.
The amount of this request is based upon the bids received
by the School Administration during March of 1987 and includes
the appropriate costs and fees which are eligible for
reimbursement through the literary fund loan program.
The attached schedule shows the current status of the
various projects for which literary fund loan applications have
been approved, the anticipated completion date for the project,
and the projected result (deficiency). The project marked with
an asterisk is the one discussed in this report.
Literary loans are reimbursement programs and the County
must first obtain preliminary approval from the State for the
program, have the plan documents approved by the State, spend the
monies (local) and then seek reimbursement. The reimbursement
process may take up to 24 months depending upon the demand in
Richmond for these monies and how high the project is on the
reimbursement schedule. The Board of Supervisors has previously
authorized the County to advance the literary loan monies as
required and to seek reimbursement as quickly as possible to
minimize the impact on cash flow.
A representative from the School Administration will be
available to discuss this project with you.
c
E-5
FISCAL IMPACT:
Reimbursement of this loan will not begin until the
1988-89 fiscal year.
RECOMMENDATION:
The staff suggests conczrrence in the school's request,
which will enable the school administration to apply for said
supplemental loan.
SUBMITTED BY: APPROVED:
An M. ChamKiss, Jr.
Assistant County Administrator
/, �/,/ r "✓
4
Elmer C. Ho ge
County Administrator
------------------------------------------------------------------
ACTION
VOTE
Approved ( )
Motion by: ,ohnsan/GQr/'P-66
No Yes Abs
Denied ( )
fry eG--%/&- Li/ -)6i/ G7{'�`e/'
_ Brittle
✓
Received ( )
Loi &h
Garrett
Referred
13
Johnson
To
McGraw
Nickens
_1C"
G le
cc: Diane Hyatt
Reta Busher
Homer Duff
doh ry C /�csm �/�s S
Attachments (2)
,
ITEM NUMBER 4=—
AT
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: Resolution Adopting Design and Construction Standards
for Water Facilities
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The attached Design and Construction Standards for Water
Facilities were prepared by the Utility Director with input and
review of a committee established by the Department of
Development. The committee was comprised of staff members of the
County Utility, Engineering, Facilities, Fire, and Development
Departments, as well as, representatives from local engineering
and surveying firms, and the construction and building
associations. A work session was held with the Board on
March 10, 1987, at which time the proposed standards were
discussed and public comment was received.
RECOMMENDATION:
The Staff recommends that these standards be adopted by
resolution. These standards would become effective immediately
and would apply to all water utility plans which have not been
accepted for review by the Department of Development prior to
this time; provided said plans, in the review process, receive
final approval by the County within 60 days of the effective date
of these standards.
It is further recommended that any developer that has received
final approval or who currently has plans under review prior to
the effective date of these standards, be given the option to
fully comply with the new standards in lieu of the existing
standards, if they so desire.
SUBMITTED BY:
Cliffor raig
Director of Utilitie
APPROVED:
Elmer C. Ho e
County Administrator
------------------------------------------------------------- ZE-
ACTION VOTE
Approved ( ) Motion b :C./-��S No Yes Abs
Denied Brittle
Received ( ) /' !� i ,�Garrett
Referred )-/o In Johnson
To McGraw
Nickens ✓L—
q_ 3 ;z Z/-,6 --,7- i.y
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987
MEETING DATE: March 24, 1987
SUBJECT: Acquisition of an Automated Cashi!ring System for the
Treasurer's Office.
COUNTY ADMINISTRATOR'S COMMENTS: ' %
SUMMARY OF INFORMATION:
The County of Roanoke recently issued a request for proposal
for an automated cashiering system to be used within the
treasurer's office. The current cashiering devices are aged and
require significant manual effort to enter the revenue
collections into the County's financial system. The type of
system proposed will increase productivity by allowing faster
close outs by the cashiers at the end of the day, will provide an
automatic interface to update the payment of taxes automatically
through the County's computer system and will greatly enhance the
internal controls of the County's financial system. This type of
system will also reduce the future manpower requirements during
peak collection periods throughout the financial operation.
The only response that the County received for our request
for proposal was from NCR at an installed price for hardware,
software and interfacing of $138,499.05. This proposal is a
turnkey operation to provide the hardware required within the
treasurer's office, the necessary financial software to make the
system functional and the appropriate interface equipment to tie
the cashiering system into the County's computer system. Of this
amount, $35,863.00 has been included in the budget for the 1986-87
(current) fiscal year and would be used as a down payment for the
system. The amount included in the 1987-88 fiscal year budget is
$25,000. This would support the lease purchase payments, which
will be extended over 60 months.
w FISCAL IMPACT:
Hyl $25,000 has been included in the 1987-88 fiscal year budget
to cover the lease purchase payments for this system.
E-10
RECOMMENDATION:
Staff recommends that the County Administrator be authorized
to execute the appropriate documents so that this system may be
installed and purchased under a lease purchase arrangement.
Installation of this system is scheduled to occur in late June
1987.
SUBMITTED BY:
John M. Cham iss, Jr.
Assistant County Administrator
APPROVED:
Elmer C. Ho ge
Administrator
ACTION
Approved (L-� Motion
Denied ( ) �p Gtp,Di^OVe Brittle
Received ( ) Garrett
Referred Johnson
To McGraw
Nickens
,cz--/ /,c --
cc: Fred Anderson
Diane Hyatt
Jack Council
Reta Busher
Harry Franks
VOTE
No Yes Abs
J
'74- -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 24, 1987
RESOLUTION NO. 32487-15 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS) DATE DESIGNATED AS ITEM J -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for March 24, 1987, designated as Item J -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 11, inclusive, as follows:
1. Minutes of Meeting - March 6, 1987, March 10,
1987.
2. Approval from the Virginia Department of
Transportation to add Route 1505 (Landview Drive)
from Route 689 to a northwest cul-de-sac to the
Secondary System.
3. Acceptance of deed from Cave Spring Baptist Church
conveying sewer lines to Roanoke County.
4. Authorization to transfer three vehicles from
Roanoke County to the County School Board.
5. Confirmation of Committee Appointments to the
Court Service Unit Advisory Council/Youth and
Family Services Advisory Board.
6. Establishment of a Flexible benefits Plan for
County Employees.
7. Authorization to Request the Establishment of a
Sister Eoffifflunitp Relationship With Hasselt;
BelgiumT
8. Approval of request for State Compensation Board
funding of certain positions in the Sheriff's
Department.
9. Finalization of the County Holiday Schedule for
1987.
10. Request for Approval to issue Credit against
Off-site Facility Fees for Chaparral Forest.
11. Approval to use proceeds from "Cooks Bottom" sale
for Improvements to the Public Service Center.
2. That thc, Clerk to the Board is hereby authorized
and directed where reg7aired by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
Supervisor Johnson requested that Item J-7 be deleted
from the Consent Agenda. Supervisor Garrett requested that Item
J-5 be removed for discussion and amendment to the report.
On motion of Supervisor Johnson, after the deletion of
Item J-7 and amendment to Item J-5; seconded by Supervisor
Nickens, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
John A. Peters, Coordinator of Roads
Phillip Henry, Director of Engineering
Keith Cook, Director of Human Resources
John Chambliss, Assistant County Administrator
Sheriff 0. S._ Foster
Clifford Craig, Director of Utilities
Gary Robertson, Assistant Director of Utilities
A- 32-V8'/-1.5. Gt,
ITEM NUMBER %/ -25
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: Cave Spring Baptist Church Sanitary Sewer Line
Acceptance
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Cave Spring Baptist Church has requested that Roanoke County
accept the deed conveying the sewer lines serving their property
located on Rt. 221.
The sewer lines are installed as shown on engineering plans
prepared by Buford T. Lumsden & Associates entitled, Cave Spring
Baptist Church Sanitary Sewer Line dated July 30, 1986, which are
on file in the Public Facilities Department. The sewer line
construction meets the specifications and the plans approved by
the County.
In exchange for an easement and partial payment for cost incurred
during design, the Board of Supervisors approved reimbursement of
availability fees (Resolution No. A/10 -22-86-20.C) totaling
$2,500. The estimated value of the sewer line is $15,642.00.
E/FISCAL IMPACT:
No funding is necessary.
RECOMMENDATION:
The staff recommends that the Board of Supervisors accept the
sewer facilities serving this property along with all necessary
easements, and authorize the County Administrator to execute a
Deed for the transfer of these facilities.
SUBMITTED BY: APPROVED:
Phillip IT. Henry Elmer C. Hodge
Director of Engin ring County Administrator
1
ACTION VOTE
Approved ( —Y-� Mot ion by: No Yes Abs
Denied ( ) f Brittle
Received ( ) Garrett
Referred Johnson
To McGraw
Nickens
2
i
A-3 -7- x.5'..6
ITEM NUMBER ...J -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: Approval to transfer three (3) County Vehicles to the
School Board
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The County has declared three vehicles surplus after they were
replaced with newer vehicles.
The Vehicle Maintenance Advisory Committee has recommended that
these surplus vehicles be transferred to the School Board for
their use to replace older models they are currently using.
Attached is a detailed listing of the vehicles being transferred.
FISCAL IMPACT:
v The School Board will reimburse Roanoke County with the proceeds
from the three vehicles being replaced when they are sold at the
next County/School Board auction.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the
transfer of County surplus vehicles to the School Board.
SUBMITTED BY:
Mary H. Allen
Deputy Clerk
APPROVED BY:
G G' W-
Elmer
C. Hodge
County Administrator
----------------------------------------------------------------------------
ACTION VOTE
Approved (,-I, Motion by: No Yes Abs
Denied ( ) Brittle
Received ( ) Garrett v
Referred Johnson
To McGraw
Nickens
� �- '• Nom e r' � c� �-� - .� C h O o /S
boy
f�-
ANON
F
f -
z 0
2
OFFICE OF DIVISION SUPERINTENDENT
ROANOKE COUNTY SCHOOLS
526 SOUTH COLLEGE AVENUE
SALEM. VIRGINIA 24153
RECOMMENDATION
TO: Roanoke County Board of Supervisors
/
FROM: Homer Duff, Director of Facilities and OperationslWlJ-0
Robert Woolwine, Asst. Supervisor of Transportation,.(%--'�,'
Roy Nester, Director of Building and Grounds e�b
SUBJECT: Transfer of three (3) vehicles
DATE: March 12, 1987
The Vehicle Maintenance Advisory Committee recommends the
transfer of the three (3) surplus County vehicles listed below to
the School Board:
AS152 - 1978 Plymouth Sedan, VIN RL41GSA222655, to replace
M125, 1975 AMC Hornet used to transport bus drivers
AS158 - 1979 Chrysler Sedan, VIN TN42L9A203468, to replace
M61, 1974 Ford Maverick used to transport bus drivers
BG972 - 1976 Ford Pickup Truck, VIN F10BNA51281, to replace
M2, 1965 Dodge Pickup Truck used on school property at
Northside High School
The School Board will reimburse Roanoke County with the proceeds
from the three (3) ve.lti.cles beings replaced when they are sold at
the next County/School Board auction.
bb
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 24, 1987
RESOLUTION 32487-15.0 REQUESTING THE
STATE COMPENSATION BOARD TO AUTHORIZE
CERTAIN ADDITIONAL PERSONNEL IN THE
:SHERIFF'S DEPARTMENT OF ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board does hereby request the State
Compensation Board to authorize the following additional
personnel for the Sheriff's Department of Roanoke County,
Virginia, to -wit:
(a) Five Dispatchers
(b) One Secretary
(c) One part-time Secretary
(d) One Circuit Court of Appeals Bailiff
2. That the County does hereby express its intent to
place in its 1987-88 fiscal year budget funds sufficient to fund
its portion of the cost and expense of such additional positions;
and
3. That the County requests the Compensation Board to
fund the entire budget of the Sheriff's Department as presented;
and
4. That an attested copy of this resolution be
forthwith forwarded to the Sheriff of Roanoke County and to the
State Compensation Board.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens and the following recorded vote:
AYES: Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
A COPY - TESTE:
Mary H. Allen, Deputy Clerk
CC: File
Sheriff O. S. Foster
State Compensation Board
Director of the Budget
-3 -
ITEM
3 -ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: Confirmation of Committee Appointments
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations have been made and must now be
confirmed by the Board of Supervisors.
Court Service Unit Advisory Council/Youth and Family Services
Advisory Board:
Supervisor Brittle has nominated Tracy Rothschild as youth member
from Cave Spring High School to a one-year term. Her term will
expire on on 3/23/88.
Supervisor Brittle also nominated Joseph Cronin to replace the
Reverend H. Fleet Powell, Cave Spring Magisterial District and
Ted R. Powell, Cave Spring Magisterial District to another
two-year term. Their terms will expire 3/23/89.
Supervisor Garrett nominated James Sanders to replace Jane Renick
from the Windsor Hills Magisterial District. His term will expire
SUBMITTED BY: 3/23/89. APPROVED BY:
,14
Mary H.
Allen
Elmer
C. Hodge
Deputy
----------------------------------------------------------------------------
Clerk
County
Administrator
Approved
Motion
ACTION
by:
VOTE
No Yes AbE
Denied
( ) Qe-n
,�e�y�--t Q,�?end�d
Brittle
Received
( ) jbV C�
—'
cz. ���o C
Garrett
Referred
Johnson
To
McGraw
Nickens ---
ITEM NUMBER , , — &
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987
MEETING DATE: March 24, 1987
SUBJECT: Establishment of a Flexible Benefits Plan for County
e nployees .
COUNTY ADMINISTRATOR'S COMMENTS,:
SUMMARY O INFORMATION:
County staff has worked with our insurance consultant
(Industrial Insurance Management Corporation) to develop a
Flexible Benefits Plan for County employees, titled Beneflex.
This plan is developed under the guidelines of Section 125 of the
Internal Revenue Code of 1954 as amended. A copy of the proposed
plan is attached for your consideration.
Under this program an employee may elect to pay his share of
insurance premiums, dependent care expenses and other health
related expenses with pre-tax dollars rather than after tax
dollars. The first plan year would run from April 1 through June
30, 1987 and employees were advised to sign up for participation
in the program on or before March 16, 1987 in order to
pariticpate in the first policy year. Thereafter, the policy
year will run from July 1 through June 30 of each fiscal year.
This program is voluntary and is set up under two basic
components. Under the insurance premium component, payroll
deduction health related insurances may be paid in pre-tax
dollars with the financial benefit accruing to the individual
employee. Under the second component (reimbursement account),
an employee may accumulate monies to pay for other health related
expenses such as vision care, dental care, deductibles for other
insurance programs, etc. for which they may be reimbursed from
accumulated savings in the reimbursement account. If however,
all monies have not been utilized at the end of the program year
from the reimbursement account, the individual employee forfeits
the balance remaining in the account until such time as the
accumulated balance from all employees is sufficient to make an
across the board reimbursement. This is the element of risk
required under the Internal Revenue Code in order to make this
program available to the employees.
Under the provisions of the program, a program administrator
must be designated and staff recommends that_Diane Hyatt,
Director of Finance, be designated as such. Mrs. Hyatt's
department will be responsible for the payroll activities as well
as the reimbursement items through our accounting system.
. FISCAL IMPACT:
The benefit to the individual employee will be determined by
the tax bracket of that employee and they will save on the amount
of state and federal income taxes and social security normally
paid for the insurance premiums or medical expenses. The benefit
Q to the County will be a savings on the amount of deferred dollars
e multiplied by the percentage for normal contributions to VSRS
Retirement, VSRS Life Insurance and Social Security. Annualized,
these savings to the County could approach $30,000.00.
RECOMMENIATION:
Sta:"f recommends that the attached plan be approved to
become el:fective April 1, 1987 and that Diane Hyatt, Director of
Finance, be designated as Program Administrator.
SUBMITTED BY:
John M. Chambl' s, Jr.
Assistant County Administrator
Approved ( ✓)
Denied ( )
Received ( )
Referred
To
APPROVED:
Elmer C. Hodg&
County Administrator
ACTION - VOTE
Motion by: No Yes Abs
Brittle -�
Garrett
Johnson
McGraw
Nickens
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: March 24, 1987
SUBJECT: To request an appropriation of funds, from the sale of
"Cooks Bottom" property to be used at the Public
Service Center.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On February 10, 1987, the Board agreed to sell the "Cooks
Bottom" property. Since this property was included in the Fixed
Assets of the Utilities Fund, the proceeds from the sale, minus
closing and selling costs, are to be returned to this fund.
These proceeds are estimated to be approximately $160,000.
Despite the recent improvements to the Public Service
Center, there are many remaining items to be completed before
this facility is completely functional. It is proposed that
these funds be used to construct interior shop spaces, additional
offices, grade outside storage areas, improve drainage
facilities, and to enhance the outside appearance of the building
and surrounding grounds, as approved on the Public Service
Center Master Plan.
FISCAL IMPACT:
9`
An appropriation is required to authorize expenditures of
these monies from the Utilities Enterprise Fund.
RECOMMENDATION:
It is recommended that the Board appropriate these funds for
improving the facilities at the Public Service Center.
SUBMITTED BY:
i
Gary L Robertson, P.E.
Assistant Director of
Utilities
APPROVED:
t
�f
Elmer C. Hodge'
County Administrator
1
11
ACTION VOTE
Approved (-I- Motion by: .7rd h�son //Y/C�e/JS No Yes Abs
Denied ( ) Brittle
Received ( ) Garrett
Referred Johnson _
To McGraw
Nickens
K
C
,q - 3 -:z-- %-5- 9
ITEM NUMBER .Z-- 9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987
MEETING DATE: March 24, 1987
SUBJECT: Report on the County holidays for calendar year 1987.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the January 13, 1987 meeting of the Board of
Supervisors, the holiday schedule for calendar year 1987 was
established. The holidays included with those authorized by the
Code of Virginia, Section 2.1-21. At that time there were
requests to consider exchanging the holiday of Veterans Day for
the Friday after Thanksgiving if all constitutional officers
agreed to do so. All five constitutional officers have been
contacted and the response from Judge Trabue (attached) reports
the difficulty in exchanging holidays on the office of the Clerk
of the Circuit Court.
The code of Virginia, Section 17-41 establishes the days
which the Clerk's office must be open. Section 2.1-21 designates
the eleven legal holidays established by the code. Section 17-41
further authorizes the judge of the Circuit to close the Clerk's
office on certain other days, such as any day which the local
government establishes as a general holiday for local employees
or when it is determined by the Chief Judge of the Circuit that
the operation would constitute a threat to the health and public
safety of the Clerk's office personnel or to the general public.
It is Judge Trabue's opinion that the Judges could authorize an
additional holiday, but could not exchange holidays as had been
requested.
It should also be noted that the computerized system of
records within the Clerk's office is directly tied into a state
wide system which could further complicate the operation of that
office.
Since the Clerk's office
cannot agree to change holidays for
1987, the County will follow the holiday schedule established by
the State, which was approved on January 13, 1987. Those
holidays are as follows:
New Year's Day
January 1
Lee -Jackson -King Day
3rd Monday in January
George Washington Day
3rd Monday in February
Memorial Day
Last Monday in May
Independence Day
July 4
Labor Day
lst Monday In September
Columbus Day
2nd Monday In October
Election Day
Tuesday following lst Monday
Veterans Day
November 11
Thanksgiving Day
4th Thursday in November
Christmas Day
December 25
and any day appointed by the Board of Supervisors or the
Governor of Virginia as a legal holiday or for State or
County offices to close.
Since the Board of Supervisors adopted
pursuant to the January 13, 1987 report, no
this time. Staff will however, inform
County of this schedule.
qV FISCAL IMPACT:
1 None.
RECOMMENDATION:
this holdiay schedule
action is required at
the employees of the
Follow the listing of holidays as approved at the January
13, 1987 meeting.
SUBMITTED BY:
ohn M. Chamb ss, Jr.
Assistant County Administrator
Approved
Denied
Received
Referred
To
Motion
APPROVED:
Elmer C. Ho6g6
Administrator
ACTION
by:
Brittle
l�
cc: Keith Cook
5 Constitutional Officers
Attachment
Garrett
Johnson
McGraw
Nickens
VOTE
No Yes Abs
A ---:32y8-2= A
ITEM NUMBER ,.7-- / a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
March 24, 1987
SUBJECT: Credit for Oversized Water Main/Chaparral Forest
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Chaparral Forest is a proposed 8 lot residential subdivision
located along the west side of Chaparral Drive.
The Staff has required the developer to install a 10"
waterline along Chaparral Drive in order to extend the existing
10" waterline. In accordance with Chapter 22 of the County Code,
(Water), the County will issue a credit against the off -site
facility fees for the cost to install oversized mains.
The cost to install the 10" waterline will be $5,043 more
than the cost to install the minimum size required for Chaparral
Forest. The Utility Director is only authorized to credit an
amount equal to one-half the off-site fees which in this cause is
$3,000. Approval by the Board of Supervisors is required in
order for the Utility Director to credit the additional $2,043
required to cover the cost of the oversize waterline.
FISCAL IMPACT:
4v
The County cannot require the developer to install an
oversized main unless the credit against the off-site facilities
fee is issued. The staff has determined the current and future
need to extend to a 10" distribution main along Chaparral Drive.
By issuing a $5,043 credit to the developer for oversize main
installation, the County will realize a cost savings of $9,327
over the cost to install the 10" main as separate project.
RECOMMENDATION:
The staff recommends that the Utility Director be authorized
to issue an additional credit against the off-site facility fees
for Chaparral Forest in an amount not to exceed $2,043. The
total credit will be less than the full amount of the off-site
facility fee charged for this subdivision.
1
SUBMITTED BY:
Clifford Craig
Utility Director
APPROVED:
Elmer C. Hodge
County Administrator
.,-7--/0
-----------------------------------------------------------------
ACTION VOTE
Approved ( LY'� Motion by: No Yes Abs
Denied ( ) Brittle ✓
Received ( ) Garrett
Referred Johnson
to McGraw
Nickens .�
9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, MARCH 24, 1987
ORDINANCE 32487-16 AUTHORIZING THE
CONVEYANCE OF APPROXIMATELY 32 ACRES OF
REAL ESTATE FROM THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO THE
COUNTY SCHOOL BOARD OF ROANOKE COUNTY,
VIRGINIA
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading on the disposition
and conveyance of the hereinafter -described real estate was held
on March 10, 1987. A second reading on this matter was held on
March 24, 1987. This real estate is located west of Salem, ad-
joining Glenvar High School; and
2. That the conveyance of approximately 32 acres of
real estate from the Board of Supervisors of Roanoke County to
the County School Board of Roanoke County is hereby authorized
and approved; and
3. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of this pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor McGraw, seconded by Supervisor
Brittle, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
Real Estate Assessor
County Attorney
Commonwealth's Attorney
Magistrate
Main Library
Roanoke Law Library
E
OF ROA �C.Lp�
Rv ZSO MZ�ISTRA
SV3 -1 AP
E BO O AOR 2�'p198� ER
pE TYl�' AP,RCR pF
R MRET Rti TVESE p Y E4 col
�V EY6 1C OLp Rc 3n°� e
13
EGVj'A;SNZAER� O ,1�
?,cc TRE VTE °f
AT A R' vZR CECT 32�g� bZ�G ON RO visors
CpO� �O AVT Lp ESTATE of SUPet $ .OR of
v 4 VS ROA) the $oa�d Section tre
Z
ROLL RDAiNED by ovisions ° concezni estate
BE ZS O
to llowsthe P� t teadin ed real Ma
rcr
iniac as cant to a �ixs desc�ib `c,eld on ins
UntY Virg Tra PUz e Co ntY teinaf tez'di was ld Voll
t U
Co 1 . Roan°� the re nd t ea n�3 Ute 601 O 3 acre '
er of on °� sec° on R° 0 00 a
tre Cart disP°site 198 � .A s 1°Gated d in fee' t� and an
sale and Ma�cn 10' 1 estate i re of lan �Y Basemen
ld on yea 3 ac oxo
was re Tris f 0.09 in temp or tr,
4 196 onsists o ,153 acre C, &)
f
2 c 0 re e
R°adl and easement' ent' and ing been oad� � tr
ermanent itY easem fess rav Rollins R
P til
Of
ld in
ti°nal U ?. Trot Ute 601 �O sP°�tati°n ale �e3
on Ro f TLan offers
1 estate �tment o 11 otter igtr�t°�
reazginia EePaePted and a oUntY Admin � acti
V i acc e C sUc
tr e
3•
1J �e�ebY Trot is and tak omPligb
men acc
sUcr d°cUnecessazI
toll be UPo.
cUt �e spa
as a rlcrn
Co'Scl 1 o f w
1
Per tY ' a o f SUPer
AttoxneY' O m°tion the. to
a.
n a.0ried by ittlei G
and c r s Br
McGxawSUPexviso
AYES done
IAN IS
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
John A. Peters, Coordinator of Roads
Real Estate Assessor
County Attorney
Commonwealth's Attorney
Magistrate
Main Library
Roanoke Law Library
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, MARCH 24, 1987
ORDINANCE 32487-18 AMENDING SECTION
21-52(e) OF THE ROANOKE COUNTY CODE
PERTAINING TO USE VALUE ASSESSMENT
REVALIDATION FEES
WHEREAS, pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading was held on March
10, 1987, a second reading was held on March 24, 1987, and a
public hearing was held on March 24, 1987, concerning an
ordinance amending Section 21-52(e) of the Roanoke County Code
pertaining to use value assessment revalidation fees;
WHEREAS, Section 21-52(a), Article III, Division 2 of
Chapter 21 of the Roanoke County Code provides for property
owners to submit an application for taxation on the basis of use
assessment; and
WHEREAS, Section 21-52(e), Article III, Division 2 of
Chapter 21 of the Roanoke County Code provides that property
owners must revalidate annually with the County Assessor any such
application previously approved and imposes a revalidation fee at
a five-year (5) interval; and
WHEREAS, Section 58.1-3234 of the Code of Virginia
(1950) as amended, authorizes the local governing body of a
County by ordinance to impose a revalidation fee at a six-year
(6) interval.
NOW, THEREFORE, pursuant to the Code of Virginia (1950)
as amended, be it ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
a
1. That Section 21-52(e) be amended to read and
provide as follows:
Section 21-52(e). A property owner must
revalidate annually with the County assessor
any applications previously approved. A re-
validation fee is hereby imposed at a fire
f5} six (6) year interval, such fee to be
in the amount of the original application fee.
Revalidation forms may be filed late on or
before the effective date of the assessment
upon the payment of a late filing fee of
double the original application fee.
2. That the effective date of this ordinance shall be
April 1, 1987.
On motion of Supervisor Garrett, seconded by Supervisor
Brittle, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
Real Estate Assessor
County Attorney
Comonwealth's Attorney
Magistrate
Main Library
Roanoke Law Library
Sheriff's Department
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, MARCH 24, 1987
ORDINANCE 32487-19 AMENDING CHAPTER 7,
"BUILDING REGULATIONS" OF THE ROANOKE
COUNTY CODE PROVIDING FOR APPEALS TO BE
HEARD BY THE BUILDING CODE BOARD OF
ADJUSTMENTS AND APPEALS, REQUIRING
OWNERS OF UNSAFE BUILDINGS TO CLEAR THE
LOT AFTER DEMOLITION, AND EXTENDING THE
DURATION OF DEMOLITION PERMITS FROM
THIRTY TO NINETY DAYS
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Chapter 7, "Building Regulations" of the
Roanoke County Code is hereby amended and reenacted as follows:
ARTICLE IV. UNSAFE BUILDINGS AND STRUCTURES
Sec. 7-62. Appeals from decisions rendered under article.
(a) A decision rendered by the building official in
the enforcement of this article may be appealed to the beard of
Supervisors Building Code Board of Adjustments and Appeals,
provided such appeal is made within ten (10) days in a manner and
form to be specified by the building official; provided, however,
not subject to appeal. Before rendering a decision in favor of
the appellant, the beard of supervisors Building Code Board
of Adjustments and Appeals must serve as a committee of the whole
and conduct an on-site investigation of the building or structure
in question and clearly determine that the condition of the same
poses no threat to the health, safety or general welfare of the
citizens of the county.
(b) The failure of any person to abide by the decision
of the beard of supervisors Building Code Board of Adjust-
ments and Appeals after an appeal pursuant to this section shall
constitute a Class 2 misdemeanor and be subject to legal action
by the building official.
Sec. 7-66. Notice to repair or demolish --Generally.
(a) If an unsafe condition is found in a building or
structure, the building official shall serve on the owner, agent
or person in control of the building or structure a written
notice describing the building or structure deemed unsafe and
specifying the required repairs or improvements to be made to
render the building or structure safe and secure, or requiring
the unsafe building or structure or portion thereof, to be demo-
lished within a stipulated time. If the person so notified is
required to demolish the structure, he shall be further required
to clear the demolition site of all debris within five (5) days
after the completion of the demolition. Such notice shall re-
quire the person thus notified to immediately declare to the
building official his acceptance or rejection of the terms of the
notice.
(b) If the owner, agent or person in control of a
building or structure cannot be found within the county, after
diligent search, the notice referred to in subsection (a) above
shall be sent by registered or certified mail to the last known
address of such person and a copy of such notice shall be posted
in a conspicuous place on the premises. Such procedure shall be
deemed the equivalent of personal notice.
(c) The cost of any work required by a notice given
pursuant to this section shall be the responsibility of the per-
son to whom such notice is given.
(d) Failure to comply with the requirements of a
notice given pursuant to this section shall constitute a Class 2
misdemeanor.
Sec. 7-67.1. Demolition permit.
The owner or his agent shall secure a demolition permit
to demolish an unsafe building or structure. Any demolition per-
mit issued under this section shall be valid for thirty f38+
ninety (90) days.
2. This ordinance shall take effect April 1, 1987.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
Building & Construction Services
County Attorney
Commonwealth's Attorney
Magistrate
Main Library
Roanoke Library
Sheriff's Department
AT A REGULAR MEETING OF THE HOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MARCH 24, 1987
RESOLUTION 32487-20 PURSUANT TO SECTION
15.1- 238(e) OF THE 1950 CODE OF
VIRGINIA, AS AMENDED, SETTING FORTH THE
INTENT OF ROANOKE COUNTY TO ENTER UPON
CERTAIN PROPERTY AND "0 TAKE CERTAIN
RIGHT -OF- WAY OR EASEtENT THEREON IN
CONNECTION WITH THE EASC 460 WATER LINE
PROJECT
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the East 460 Water Line Project is necessary
to provide more adequate water service to certain properties sit-
uate, lying and being in the east portion of Roanoke County, said
project shall constitute an extension of water service capabili-
ties from the existing system and for which said extension cer-
tain right-of-way or easement is needed and more particularly
described as follows:
A) A 261 permanent easement across the
property of A: J- and Der -i5 H- Robertson
property and mere particularly described as -
BEGINNING at a point in the southeast earner
of the A- J- and Boris Robertson property;
thenee; N7 84° I61 442 W: 11745 feet to the
aetual beginning paint of said center line;
thenee; NT 12° 281 162 E- I63-69 €eet to a
paint; thence; N7 32° 521 252 E- 141:59 feet
to a paint an the southeast boundary of the
Richard H: Rewe; Jr: property as shown on the
plat dated 4 December 1986 by Braper-Aden
Assoelates; Ine-
TOGETHER with a temporary construction ease-
ment as shown on a certain plat prepared by
Draper -Aden Assoelates; Inc: dated 4 December
19867
The fair market value of the aforesaid to be
acquired Is $588760; -such compensation and
dafftagesT if ani*; having leen offered the pro-
perty ewners-
B) A permanent easement across the property
of Joe Helms and Sons, Inc. and more particu-
larly described as:
BEGINNING at a point in the southern boundary
of the Joe B. Helms prope-ty, said point
being at the northwest cor.ier of the Barry
St. John property; thence, N. 500 47' 30"
E. 147.32 feet to the actual beginning point
of said center line; thence N. 530 49' 32" W.
179.11 feet to a point; thence, N. 5° 07' 20"
W. 232.48 feet to a point; thence, N. 320 32'
45" E. 819.86 feet to a point on the boundary
of the Roanoke County SPCA property which
point is N. 37° 57' 23" W. 465.65 feet from
the point of intersection of the Roanoke
County SPCA property and Norfolk and Western
Railway as shown on plat dated 7 October
1986, and revised 11 February 1987 made by
Draper -Aden Associates, Inc.
TOGETHER with a temporary construction ease-
ment as shown on a certain plat prepared by
Draper -Aden Associates, Inc. dated 7 October
1986 and revised 11 February 1987.
The fair market value of the aforesaid inter-
est to be acquired is $1,110.00, such compen-
sation and damages, if any, having been offer-
ed the property owner.
2. That it is immediately necessary for the County to
enter upon and take such property and commence construction of
said water line extension and any other appurtenances to the
water line system in order to more adequately serve the needs of
certain properties and to thereafter institute and conduct appro-
priate condemnation proceedings as to said right-of-way or ease-
ment; and
3. That pursuant to the provisions of Section 15.1-
238(e) of the 1950 Code of Virginia, as amended, and pursuant to
notice and public hearing as made and provided therein, the Board
does hereby invoke all and singular the rights and privileges and
provisions of said Section 15.1-238(e) as to the vesting of
powers in the County pursuant to Section 33.1-119 through Section
33.1-129 of the 1950 Code of Virginia, as amended, all as made
and provided by law.
On motion of Sup(-rvisor Johnson, amended to delete
condemnation proceedings against A. J. and Doris H. Robertson,
who agreed to a settlement of $1554; seconded by Supervisor
Brittle, and carried by the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
ABSTAIN: None
A COPY - TESTE
x7
Mary H. Allen, Deputy Clerk
3/25/87
CC: File
County Attorney
Director of Utilities