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HomeMy WebLinkAbout3/24/1987 - Adopted Board Records} AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA'T'ION CENTER ON TUESDAY, MARCH 24, 1987 RESOLUTION 32487-1 OF APPRECIATION TO ALICE CROTTS FOR 18 1/2 YEARS OF SERVICE TO ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Alice M. Crotts was first employed in August of 1968 as Clerk -Typist in the Department of Social Services; and WHEREAS, Alice M. Crotts has also served as an Eligibility Worker and as a Senior Eligibility Worker supervising the medicaid unit; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Alice M. Crotts for 18 1/2 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Garrett, seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 24, 1987 RESOLUTION 32487-2 OF APPRECIATION TO RUBY SPRADLING FOR 18 YEARS OF SERVICE TO ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Ruby S. Spradling was first employed in December of 1968 as Clerk -Typist in the Department of Social Services; and WHEREAS, Ruby S. Spradling has also served as Clerical Supervisor and as Administrative Manager since 1973.; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Ruby S. Spradling for 18 years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Garrett, seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 24, 1987 RESOLUTION 32487-3 OF APPRECIATION TO RUBY TESTERMAN FOR 33 YEARS OF SERVICE TO ROANOKE COUNTY BE IT RESOLVES by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Ruby Testerman was the first Public Health Nurse hired in Roanoke County on July 15, 1954; and WHEREAS, she has been with the State Health Department for a total of 37 years, having served in other localities prior to coming to Roanoke County; and WHEREAS, she has held the position of Public Health Nurse Supervisor since February 1, 1956; and WHEREAS, special recognition should be given to her for her dedicated service and contributions provided to the public during the Polio epidemic of the 1950's and toward control of Tuberculosis; and for her involvement with service agencies such as the League of Older Americans, Nursing Home Friends, Mental Health Services and the Coordinating Council; and NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Ruby Testerman for her many years of capable, loyal and dedicated service to Roanoke County. FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Garrett, seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 24, 1987 RESOLUTION 32487-4 OF APPRECIATION TO WDBJ-TV, WSET-TV, WSLS-TV, THE ROANOKE TRIBUNE, THE ROANOKE TIMES & WORLD NEWS, K-92 RADIO, WPVR/WFIR RADIO, WROV RADIO, AND COX CABLE TV FOR THEIR SUPPORT OF CRIME LINE IN THE ROANOKE VALLEY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, these local media have devoted a portion of their public service air time to Crime Line; and WHEREAS, these local media, through their community service efforts, have helped to deter local crime; and WHEREAS, such supportive efforts have helped to make the Roanoke Valley a safer place to live, and enhanced the quality of life for all its citizens; and NOW, THEREFORE BE IT RESOLVED that the Roanoke County Board of Supervisors does hereby commend the special spirit of cooperation that these local media have exhibited in their contributions to Crime Line, a special valley -wide endeavor. FURTHER, the Roanoke County Board of Supervisors expresses its appreciation to the local media for their interest and support of this important project. On motion of Supervisor Garrett, seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File .9 -32 -/B -7-S ITEM NUMBER C I AT'A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SU13JECT: Request from Roanoke College to Purchase the Old Courthouse C(: 1NTY ADMINISTRATOR'S COMMENTS: y �/ p ✓weez,le'l !. / -;el— SUMMARY ;.4 aicrr ✓ .2rn (r� C �/� : SUMMARY) OF INFORMATION: Roanoke College has expressed an interest in purchasing the Old Courthouse located in Salem, Virginia. They would use the facility for college purposes such as administrative offices and the School of Business. As the Board may recall, Roanoke County recently requested that the Old Courthouse be included in the Virginia Landmarks Register and be nominated to the National Register of Historic Places for the Courthouse. Roanoke College has agreed to maintain its historic nature. This would only enhance their own campus, which was established over 100 years ago, and is of historic interest also. In addition, both Roanoke College and the Old Courthouse are a unique part of the history of Salem, and the merging of these two facilities seems an ideal "marriage". Roanoke College feels it has the access to the funds that will be necessary to remodel and maintain the beauty of the facility, whereas the County will not be able to do so for the next five years. Both the Salem City Council and the Salem Historical Society support the purchase of the Old Courthouse by Roanoke College. This has been discussed with the judges also, and they are in agreement that this would be beneficial, both to the County and to Salem. County staff presently housed in the Old Courthouse can be moved to other locations without detriment. The Sheriff's Department would be moved to Southview Elementary School which is more suitable due to ample parking and adequate room for expansion. Renovations to accommodate the Sheriff's Department would be less costly at Southview than at the Old Courthouse. In addition to the cost of upgrading electricity, heating and air conditioning at the Old Courthouse, there may be restrictions in the remodeling because of its historical designation. Other staff presently using the Old Courthouse could be relocated within a reasonable amount of time. Roanoke College is also willing to negotiate lease space until appropriate offices are found. The Roanoke County Charter requires that the sale of real estate can be accomplished only by first and second reading of an ordinance. Should the Board wish to consider the lease versus tie purchase of this facility further, they will have the o)portunity at the first reading this evening, and at the second r-ading on April 14, 1987. Representatives from Roanoke College will also be present at the meeting to answer any questions the Board members may have. FISCAL IMPACT: Roanoke County will save an estimated $1.5 to 2 million dollars that would be necessary to renovate the Old Courthouse. This expense would have to be funded by the issuance of bonds or by borrowing the necessary funds. Additional savings would include the operating costs of approximately $40,000 per year and fees paid to the City of Salem of approximately $10,000 per year. RECOMMENDATION: The staff recommends that Roanoke County commence with the sale of the Old Courthouse following the proper competitive sale procedure, and first and second reading of an ordinance. PREPARED BY: V Mary H. Allen Deputy Clerk Approved (L --r Denied ( ) Received ( ) Referred To SUBMITTED BY: 4 Elmer C. Hod County Administrator ACTION Motion by: -fo GZpj="ro t� < %lea / EStQ tg 4 ssess o r- VOTE No Yes Abs Brittle ✓ Garrett Johnson McGraw Nickens ✓ �'7- �o ITEM NUMBER-E- AT UMBERE-AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Protest of Bid for Expanding Mason Cove Public Safety Building by Breakell, Inc. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The 1985 bond referendum appropriated funds for the purchase of land and expansion of the Mason Cove Public Safetv Building. In November, 1986 the Procurement Services Department forwarded bid packages for this expansion to seventeen (17) firms. A pre-bid conference to explain the County's requirements was conducted on November 24, 1986. Breakell's representative, Rav Craighead, attended this informational meeting and did not take issue with the County's intent. On January 9, 1987 bids were received by Procurement Services as listed below: Martin Bros. Contractors 8274,376.00 Thor, Inc. 286,900.00 Gardner -Smith 287,700.00 J.M. Turner 303,029.00 Building Specialists 313,025.00 Boxley Construction Co. 320,240.00 Breakell, Inc. 320,748.00 (The above prices reflect base bid and selected alternates) After several staff meetings, the contract was awarded to the lowest, responsible bidder. On February 26, 1987 a protest of award was received from Breakell, Inc. In accordance with the Roanoke County Procurement Code, this protest is hereby submitted to the Board of Supervisors for disposition. RECOMMENDATION: This protest is without merit. Roanoke County has complied with all applicable laws governing the award of contract to the lowest, responsible bidder. Staff recommends that the Board of Supervisors confirm the award of contract to the lowest, responsible bidder. SUBMITTED BY: APPROVED BY: Z4 r �• 1 �✓ Z, Jac, G. _Council Elmer C. Hodde' Dirbctor of Procurement Services County Administrator �- -z --------------------------------------------------------------------------- ACTION VOTE Approved ( ) Motion by: ���C �z�v�.TOhnSa /� No Yew Abs Denied ( ) f -p Q��fp f- �Ow f Brittle Received ( ) /-�f1�ADe-) Garrett Referred Johnson To McGraw ✓ Nickens -.3 2 y87— 57, ITEM NUMBER - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Request for Authorization to Acqu:re Option on Certain Properties in the Vicinity of the Regional Landfill COUNTY DDADMINISTRATOR' S COMMENTS: , I Atilvtl IWO-" 44n.+ -Q. ax.e14,4,frn.u;eco-►► Lu.�P r�.p-`wiz . SUMMARY OF INFORMATION: Because of the limited remaining life of the existing landfill, the regional landfill 'board authorized a consultant study to be made of other disposal alternatives, including recycling, transfer stations, and relocation of the landfill. The landfill board also recently expressed a desire to acquire an option on certain parcels of land adjacent to the existing landfill for its possible expansion. However, for more than a year, The River Foundation has been working with the County Planning Commission and staff to determine a suitable location for the EXPLORE Project. The County is therefore obligated to complete the planning process for this project. After many meetings with area citizens, The River Foundation has redesigned their project to exclude properties with houses on them. The properties being considered by the landfill board for expansion of the landfill are now vital to The River Foundation in order to develop the EXPLORE Project without impacting any citizens' homes. The Board of Supervisors has expressed several reservations about expansion of the landfill: [1] the community has always opposed this location for a landfill and is strongly opposed to any expansion; [2] such expansion could have an adverse effect upon the Roanoke River; [3] the County believes the property adjacent to the River is more suitable for other purposes; [4] the Supervisors have indicated they would expand the existing landfill into this area only as a last resort. The County supports economic development efforts such as the EXPLORE Project and believes it to have tremendous potential for the entire Valley. Obviously, the County also supports the efforts of the regional landfill board. As an independent third party, the C -3 -2- use of the property and feels that both projects are attainable -- a suitable landfill site and the EXPLORE Project. RECOMMENDATION: [1) The Board should officially notify othf:c member localities of its intent to get an option on the adjacent property. [3] The Board should instruct the staff to get an option on the property. FISCAL IMPACT STATEMENT: Subject to Board approval. SUBMITTED BY: Elmer C. ffodfe, County Administrator RESOLUTION REQUIRED: Yes ✓ No A C T I 0 N Approved Motion by: Nic�e�s� Denied ( ) � Received Referred to C'o4-L ty A��o�ney V 0 T E Yes No Brittle Garrett Johnson McGraw Nickens ✓ Abs i4 -.3 2'`i8 -7— 8/ ITEM NUMBER '� T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: REquest to Transfer funds for Continuation of S(:wer Projects COUNTY ADMINISTRATOR'S COMMEN S: SUMMARY OF INFORMATION: County Staff is currenty proceeding with several sanitary sewer projects scheduled for construction this summer which are to be funded with 1974 sewer bonds. To date, engineering services for these projects have been funded with Utility funds. However, to continue the Ore Branch Interceptor, the Starkey Pump Station/ Force Main, and the Castle Rock Submain projects, funds are needed to purchase right-of-ways and also to construct a portion of the Ore Branch Interceptor prior to funds being available from the bond sale anticipated within 90 days. Funds are currently available in the amount of $510,930 for the Roanoke River Phase II sewer project that is scheduled for construction in the fall of 1987. A portion of these funds will be transferred to the three above projects so they can continue until the sewer bonds are sold. At that time, the transferred funds will be returned to the Roanoke River Phase II sewer project account. The following transfer of funds will be required: From: Roanoke River Phase II 96-6-60156-0-00000 ($191,580) Total ($191,580) To: Ore Branch Interceptor 96-6-60189-0-00000 $ 85,000 Starkey Pump Sta/Force Main 96-6-60199-0-00000 $ 10,000 Castle Rock Submain 96-6-80001-0-00000 $ 96,580 Total $191,580 �v FISCAL IMPACT: No fiscal impact to transfer funds between projects. 1 RECOMMENDATION: ZE — T Staff recommends that the appropriate resolution be adopted to transfer funds from the Roanoke River Phase II sewer project to the Ore Branch Intercepter, Starkey Pump Station/Force Main, and the Castle Rock Submain sewer projects so that timely project completion can be achieved. SUBMITTED BY: Cliffo raig Utility Director APPROVED: Elmer C. Hodge County Administrator ------------------------------------------------------------------ ACTION VOTE Approved (—I' Motion by: 1'�'JCCy r -n cc.No Yes Abs Denied ( ) Brittle ✓ Received ( ) Garrett ✓ Referred Johnson To McGraw .� Nickens ✓� /e 2 l A - I -le --/ - 9 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987 MEETING DATE: March 24, 1987 SUBJECT: County share of the fee to survey the property at the Roanoke Regional Airport before being transferred to the Airport Commission. COUNTY ADMINISTRAATOR'S COMMENTS: 41 'J ✓ SUMMARY OF INFORMATION: In accordance with Section 6 of the contract to establish the Roanoke Airport Commission, a survey of the property is to be made before the transfer is enacted. In accordance with this paragraph, the City of Roanoke is to obtain the survey firm through its normal procurement practices and the County will share in this project at the rate of 42.2 %. The City of Roanoke has obtained the services of a licensed surveyor in the amount of $31,336.25 and the County's proportionate share is $13,224.00. (EISCAL IMPACT: The $13,224.00 required For this project must be appropriated from the Board of Supervisors contingent balance. RECOMMENDATION: Staff recommends that the $13,224.00 be appropriated and that the City of Roanoke be authorized to proceed with the survey work as expeditiously as possible. SUBMITTED BY: /J��hnoM. Chamb ss, Jr. ssistant County Administrator APPROVED: Elmer C. Hold§e County Administrator E- S cc: Diane Hyatt Kit Kaiser, City of Roanoke ------------------------------------------------------------------ ACTION VOTE Approved (,Y Motion by: No Yes Abs Denied ( ) Brittle Received ( ) Garrett Referred Johnson To McGraw Nickens ��recfo,, a7Ln ,q_32-18-7-io ITEM NUMBER Z!S7—6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Request for Approval for Pilot Project for Source Separation/Recycle Program COUNTY ADMI/N/IOST/RATOR'S COMMENTS://// /y SUMMARY OF INFORMATION: The Clean Valley Council has requested that Roanoke County participate in a pilot project for source separation of recyclable refuse. Clean Valley has requested a grant from the Virginia Environmental Endowment in an amount of $23,692 to fund a portion of this project. Roanoke County is being requested to fund the remaining costs and administer the program. The pilot project would collect recyclable glass, aluminum and newspaper from a 1000 home area during a one year period. The cost to Roanoke County would be $25,600. Revenue from sale of material and reduction in landfill costs will make the net cost $16,193. (See attached for cost analysis) FISCAL IMPACT: This pilot project will require additional funds in the amount of $16,193. Funds are not available in the current year or the proposed FY 87-88 Refuse budget. If the pilot project were expanded to a 3,000 home area, the project would be cost effective and additional funding would not be required. RECOMMENDATION: Staff recommends that the Board consider participating in this pilot project contingent upon Clean Valley Council's receipt of the state grant and for a pilot project area of 3,000 homes instead of 1,000 homes. If the Board decides to participate in this project at the 1,000 home level, Staff recommends the participation be contingent upon Clean Valley Council's receipt of the state grant. Additional funding in the amount of $16,193 would have to be made available to the Refuse budget. L. r In addition, all proceeds from the sale of recycled material would be returned to the Refuse budget to fund the project. SUBMITTED BY: APPROVED: C�" Cliffo aig Elmer C. Hodge Director of Utilities County Administrator ------------------------------------------------------------------ ACTION _ VOTE Approved ( ) Motion by: mC C[J /cam S No Yes Abs Denied Z -GL / ✓` g ittle Received Garrett Referred Johnson ✓ To McGraw •� Nickens ✓ �etQ � usher,, A-_--3 _-,?<-l8'7—// ITEM NUMBER ZE-" 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987 MEETING DATE: March 24, 1987 SUBJECT: Request from the School Board to apply for supplemental literary loans for William Byrd High School, Northside High School and Glenvar High School. COUNTY ADMINISTRATOR'S COMMENTS: }� 4.11 SUMMARY OF INFORMATI N: The Roanoke County School Board at its meeting on Thursday, March 12, 1987 adopted a resolution requesting the Board of Supervisors to authorize supplemental applications to the Commonwealth of Virginia for the following literary fund loan projects. Approved Literary Supplemental Project Loan Amount Loan Amount William Byrd High Multipurpose Room $531,000.00 $30,000.00 Northside High Multipurpose Room $488,000.00 $71,000.00 Glenvar High Lighting Project $113,136.00 $22,000.00 Northside High Air Conditioning Project $500,000.00 $99,000.00 $222,000.00 The attached schedule shows the current status of the various projects for which literary fund loan applications have been approved, the anticipated completion date for the project, and the projected result (deficiency). The four projects marked with an asterisk (*) are ones discussed in this report. Literary loans are reimbursement programs and the County must first obtain preliminary approval from the State for the program, have the plan documents approved by the state, spend the monies (local) and then seek reimbursement. The reimbursement process may take up to 24 months depending upon the demand in Richmond for these monies and how reimbursement schedule. The Board of authorized the County to advance required and to seek reimbursement minimize the impact on cash flow. )=.- 7 high the project is on the Supervisors has previously the literary loan monies as as quickly as possible to The construction on these four projects are nearing completion and this loan request is required to reimburse the County for the total construction costs which will already have been incurred within these various projects. v FISCAL IMPACT: Reimbursement for these loans will not begin until the 1988-89 fiscal year. RECOMMENDATION: Staff recommends that the Board of Supervisors authorize the school board to proceed with the four applications referenced above so that the County may receive the reimbursement as expediently as possible. Representatives from the school administration will be available to answer questions of the Board of Supervisors. SUBMITTED BY: 1/John M. Cham ss, Jr. Assistant County Administrator Approved (✓Y Denied ( ) Received ( ) Referred To APPROVED: Elmer C. odge County Administrator CTION • VOTE Motion. by: 1Ck P/) SS MCC ro cc) No Yes Abs Brittle Garrett Johnson McGraw Nickens �Jo h S S 7)a7yl ��cr�ty 5ehoo/s ITEM NUMBER — S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987 MEETING DATE: March 24, 1987 SUBJECT: Request f rom the ':oanoke County School Board to authorize the applica-ion for a supplemental literary fund loan for construction of the addition to the Cave Spring Elementary School. COUNTY ADMINISTRATOR'S COMMENTS: l SUMMARY OF INFORMATION: At the meeting of the Roanoke County School Board on Thursday, March 12, 1987, a resolution was adopted requesting the Board of Supervisors to authorize the School Board to apply for a supplementary literary fund loan to fund the construction of the addition to the Cave Spring Elementary School. The supplementary loan request is in the amount of $175,000.00. The Commonwealth of Virginia has previously approved a loan in the amount of $200,000.00 for this project. The amount of this request is based upon the bids received by the School Administration during March of 1987 and includes the appropriate costs and fees which are eligible for reimbursement through the literary fund loan program. The attached schedule shows the current status of the various projects for which literary fund loan applications have been approved, the anticipated completion date for the project, and the projected result (deficiency). The project marked with an asterisk is the one discussed in this report. Literary loans are reimbursement programs and the County must first obtain preliminary approval from the State for the program, have the plan documents approved by the State, spend the monies (local) and then seek reimbursement. The reimbursement process may take up to 24 months depending upon the demand in Richmond for these monies and how high the project is on the reimbursement schedule. The Board of Supervisors has previously authorized the County to advance the literary loan monies as required and to seek reimbursement as quickly as possible to minimize the impact on cash flow. A representative from the School Administration will be available to discuss this project with you. c E-5 FISCAL IMPACT: Reimbursement of this loan will not begin until the 1988-89 fiscal year. RECOMMENDATION: The staff suggests conczrrence in the school's request, which will enable the school administration to apply for said supplemental loan. SUBMITTED BY: APPROVED: An M. ChamKiss, Jr. Assistant County Administrator /, �/,/ r "✓ 4 Elmer C. Ho ge County Administrator ------------------------------------------------------------------ ACTION VOTE Approved ( ) Motion by: ,ohnsan/GQr/'P-66 No Yes Abs Denied ( ) fry eG--%/&- Li/ -)6i/ G7{'�`e/' _ Brittle ✓ Received ( ) Loi &h Garrett Referred 13 Johnson To McGraw Nickens _1C" G le cc: Diane Hyatt Reta Busher Homer Duff doh ry C /�csm �/�s S Attachments (2) , ITEM NUMBER 4=— AT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Resolution Adopting Design and Construction Standards for Water Facilities COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The attached Design and Construction Standards for Water Facilities were prepared by the Utility Director with input and review of a committee established by the Department of Development. The committee was comprised of staff members of the County Utility, Engineering, Facilities, Fire, and Development Departments, as well as, representatives from local engineering and surveying firms, and the construction and building associations. A work session was held with the Board on March 10, 1987, at which time the proposed standards were discussed and public comment was received. RECOMMENDATION: The Staff recommends that these standards be adopted by resolution. These standards would become effective immediately and would apply to all water utility plans which have not been accepted for review by the Department of Development prior to this time; provided said plans, in the review process, receive final approval by the County within 60 days of the effective date of these standards. It is further recommended that any developer that has received final approval or who currently has plans under review prior to the effective date of these standards, be given the option to fully comply with the new standards in lieu of the existing standards, if they so desire. SUBMITTED BY: Cliffor raig Director of Utilitie APPROVED: Elmer C. Ho e County Administrator ------------------------------------------------------------- ZE- ACTION VOTE Approved ( ) Motion b :C./-��S No Yes Abs Denied Brittle Received ( ) /' !� i ,�Garrett Referred )-/o In Johnson To McGraw Nickens ✓L— q_ 3 ;z Z/-,6 --,7- i.y ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987 MEETING DATE: March 24, 1987 SUBJECT: Acquisition of an Automated Cashi!ring System for the Treasurer's Office. COUNTY ADMINISTRATOR'S COMMENTS: ' % SUMMARY OF INFORMATION: The County of Roanoke recently issued a request for proposal for an automated cashiering system to be used within the treasurer's office. The current cashiering devices are aged and require significant manual effort to enter the revenue collections into the County's financial system. The type of system proposed will increase productivity by allowing faster close outs by the cashiers at the end of the day, will provide an automatic interface to update the payment of taxes automatically through the County's computer system and will greatly enhance the internal controls of the County's financial system. This type of system will also reduce the future manpower requirements during peak collection periods throughout the financial operation. The only response that the County received for our request for proposal was from NCR at an installed price for hardware, software and interfacing of $138,499.05. This proposal is a turnkey operation to provide the hardware required within the treasurer's office, the necessary financial software to make the system functional and the appropriate interface equipment to tie the cashiering system into the County's computer system. Of this amount, $35,863.00 has been included in the budget for the 1986-87 (current) fiscal year and would be used as a down payment for the system. The amount included in the 1987-88 fiscal year budget is $25,000. This would support the lease purchase payments, which will be extended over 60 months. w FISCAL IMPACT: Hyl $25,000 has been included in the 1987-88 fiscal year budget to cover the lease purchase payments for this system. E-10 RECOMMENDATION: Staff recommends that the County Administrator be authorized to execute the appropriate documents so that this system may be installed and purchased under a lease purchase arrangement. Installation of this system is scheduled to occur in late June 1987. SUBMITTED BY: John M. Cham iss, Jr. Assistant County Administrator APPROVED: Elmer C. Ho ge Administrator ACTION Approved (L-� Motion Denied ( ) �p Gtp,Di^OVe Brittle Received ( ) Garrett Referred Johnson To McGraw Nickens ,cz--/ /,c -- cc: Fred Anderson Diane Hyatt Jack Council Reta Busher Harry Franks VOTE No Yes Abs J '74- - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 24, 1987 RESOLUTION NO. 32487-15 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS) DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for March 24, 1987, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 11, inclusive, as follows: 1. Minutes of Meeting - March 6, 1987, March 10, 1987. 2. Approval from the Virginia Department of Transportation to add Route 1505 (Landview Drive) from Route 689 to a northwest cul-de-sac to the Secondary System. 3. Acceptance of deed from Cave Spring Baptist Church conveying sewer lines to Roanoke County. 4. Authorization to transfer three vehicles from Roanoke County to the County School Board. 5. Confirmation of Committee Appointments to the Court Service Unit Advisory Council/Youth and Family Services Advisory Board. 6. Establishment of a Flexible benefits Plan for County Employees. 7. Authorization to Request the Establishment of a Sister Eoffifflunitp Relationship With Hasselt; BelgiumT 8. Approval of request for State Compensation Board funding of certain positions in the Sheriff's Department. 9. Finalization of the County Holiday Schedule for 1987. 10. Request for Approval to issue Credit against Off-site Facility Fees for Chaparral Forest. 11. Approval to use proceeds from "Cooks Bottom" sale for Improvements to the Public Service Center. 2. That thc, Clerk to the Board is hereby authorized and directed where reg7aired by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. Supervisor Johnson requested that Item J-7 be deleted from the Consent Agenda. Supervisor Garrett requested that Item J-5 be removed for discussion and amendment to the report. On motion of Supervisor Johnson, after the deletion of Item J-7 and amendment to Item J-5; seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File John A. Peters, Coordinator of Roads Phillip Henry, Director of Engineering Keith Cook, Director of Human Resources John Chambliss, Assistant County Administrator Sheriff 0. S._ Foster Clifford Craig, Director of Utilities Gary Robertson, Assistant Director of Utilities A- 32-V8'/-1.5. Gt, ITEM NUMBER %/ -25 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Cave Spring Baptist Church Sanitary Sewer Line Acceptance COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Cave Spring Baptist Church has requested that Roanoke County accept the deed conveying the sewer lines serving their property located on Rt. 221. The sewer lines are installed as shown on engineering plans prepared by Buford T. Lumsden & Associates entitled, Cave Spring Baptist Church Sanitary Sewer Line dated July 30, 1986, which are on file in the Public Facilities Department. The sewer line construction meets the specifications and the plans approved by the County. In exchange for an easement and partial payment for cost incurred during design, the Board of Supervisors approved reimbursement of availability fees (Resolution No. A/10 -22-86-20.C) totaling $2,500. The estimated value of the sewer line is $15,642.00. E/FISCAL IMPACT: No funding is necessary. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the sewer facilities serving this property along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: Phillip IT. Henry Elmer C. Hodge Director of Engin ring County Administrator 1 ACTION VOTE Approved ( —Y-� Mot ion by: No Yes Abs Denied ( ) f Brittle Received ( ) Garrett Referred Johnson To McGraw Nickens 2 i A-3 -7- x.5'..6 ITEM NUMBER ...J - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Approval to transfer three (3) County Vehicles to the School Board COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has declared three vehicles surplus after they were replaced with newer vehicles. The Vehicle Maintenance Advisory Committee has recommended that these surplus vehicles be transferred to the School Board for their use to replace older models they are currently using. Attached is a detailed listing of the vehicles being transferred. FISCAL IMPACT: v The School Board will reimburse Roanoke County with the proceeds from the three vehicles being replaced when they are sold at the next County/School Board auction. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the transfer of County surplus vehicles to the School Board. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: G G' W- Elmer C. Hodge County Administrator ---------------------------------------------------------------------------- ACTION VOTE Approved (,-I, Motion by: No Yes Abs Denied ( ) Brittle Received ( ) Garrett v Referred Johnson To McGraw Nickens � �- '• Nom e r' � c� �-� - .� C h O o /S boy f�- ANON F f - z 0 2 OFFICE OF DIVISION SUPERINTENDENT ROANOKE COUNTY SCHOOLS 526 SOUTH COLLEGE AVENUE SALEM. VIRGINIA 24153 RECOMMENDATION TO: Roanoke County Board of Supervisors / FROM: Homer Duff, Director of Facilities and OperationslWlJ-0 Robert Woolwine, Asst. Supervisor of Transportation,.(%--'�,' Roy Nester, Director of Building and Grounds e�b SUBJECT: Transfer of three (3) vehicles DATE: March 12, 1987 The Vehicle Maintenance Advisory Committee recommends the transfer of the three (3) surplus County vehicles listed below to the School Board: AS152 - 1978 Plymouth Sedan, VIN RL41GSA222655, to replace M125, 1975 AMC Hornet used to transport bus drivers AS158 - 1979 Chrysler Sedan, VIN TN42L9A203468, to replace M61, 1974 Ford Maverick used to transport bus drivers BG972 - 1976 Ford Pickup Truck, VIN F10BNA51281, to replace M2, 1965 Dodge Pickup Truck used on school property at Northside High School The School Board will reimburse Roanoke County with the proceeds from the three (3) ve.lti.cles beings replaced when they are sold at the next County/School Board auction. bb AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 24, 1987 RESOLUTION 32487-15.0 REQUESTING THE STATE COMPENSATION BOARD TO AUTHORIZE CERTAIN ADDITIONAL PERSONNEL IN THE :SHERIFF'S DEPARTMENT OF ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board does hereby request the State Compensation Board to authorize the following additional personnel for the Sheriff's Department of Roanoke County, Virginia, to -wit: (a) Five Dispatchers (b) One Secretary (c) One part-time Secretary (d) One Circuit Court of Appeals Bailiff 2. That the County does hereby express its intent to place in its 1987-88 fiscal year budget funds sufficient to fund its portion of the cost and expense of such additional positions; and 3. That the County requests the Compensation Board to fund the entire budget of the Sheriff's Department as presented; and 4. That an attested copy of this resolution be forthwith forwarded to the Sheriff of Roanoke County and to the State Compensation Board. On motion of Supervisor Johnson, seconded by Supervisor Nickens and the following recorded vote: AYES: Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk CC: File Sheriff O. S. Foster State Compensation Board Director of the Budget -3 - ITEM 3 -ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Confirmation of Committee Appointments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations have been made and must now be confirmed by the Board of Supervisors. Court Service Unit Advisory Council/Youth and Family Services Advisory Board: Supervisor Brittle has nominated Tracy Rothschild as youth member from Cave Spring High School to a one-year term. Her term will expire on on 3/23/88. Supervisor Brittle also nominated Joseph Cronin to replace the Reverend H. Fleet Powell, Cave Spring Magisterial District and Ted R. Powell, Cave Spring Magisterial District to another two-year term. Their terms will expire 3/23/89. Supervisor Garrett nominated James Sanders to replace Jane Renick from the Windsor Hills Magisterial District. His term will expire SUBMITTED BY: 3/23/89. APPROVED BY: ,14 Mary H. Allen Elmer C. Hodge Deputy ---------------------------------------------------------------------------- Clerk County Administrator Approved Motion ACTION by: VOTE No Yes AbE Denied ( ) Qe-n ,�e�y�--t Q,�?end�d Brittle Received ( ) jbV C� —' cz. ���o C Garrett Referred Johnson To McGraw Nickens --- ITEM NUMBER , , — & AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987 MEETING DATE: March 24, 1987 SUBJECT: Establishment of a Flexible Benefits Plan for County e nployees . COUNTY ADMINISTRATOR'S COMMENTS,: SUMMARY O INFORMATION: County staff has worked with our insurance consultant (Industrial Insurance Management Corporation) to develop a Flexible Benefits Plan for County employees, titled Beneflex. This plan is developed under the guidelines of Section 125 of the Internal Revenue Code of 1954 as amended. A copy of the proposed plan is attached for your consideration. Under this program an employee may elect to pay his share of insurance premiums, dependent care expenses and other health related expenses with pre-tax dollars rather than after tax dollars. The first plan year would run from April 1 through June 30, 1987 and employees were advised to sign up for participation in the program on or before March 16, 1987 in order to pariticpate in the first policy year. Thereafter, the policy year will run from July 1 through June 30 of each fiscal year. This program is voluntary and is set up under two basic components. Under the insurance premium component, payroll deduction health related insurances may be paid in pre-tax dollars with the financial benefit accruing to the individual employee. Under the second component (reimbursement account), an employee may accumulate monies to pay for other health related expenses such as vision care, dental care, deductibles for other insurance programs, etc. for which they may be reimbursed from accumulated savings in the reimbursement account. If however, all monies have not been utilized at the end of the program year from the reimbursement account, the individual employee forfeits the balance remaining in the account until such time as the accumulated balance from all employees is sufficient to make an across the board reimbursement. This is the element of risk required under the Internal Revenue Code in order to make this program available to the employees. Under the provisions of the program, a program administrator must be designated and staff recommends that_Diane Hyatt, Director of Finance, be designated as such. Mrs. Hyatt's department will be responsible for the payroll activities as well as the reimbursement items through our accounting system. . FISCAL IMPACT: The benefit to the individual employee will be determined by the tax bracket of that employee and they will save on the amount of state and federal income taxes and social security normally paid for the insurance premiums or medical expenses. The benefit Q to the County will be a savings on the amount of deferred dollars e multiplied by the percentage for normal contributions to VSRS Retirement, VSRS Life Insurance and Social Security. Annualized, these savings to the County could approach $30,000.00. RECOMMENIATION: Sta:"f recommends that the attached plan be approved to become el:fective April 1, 1987 and that Diane Hyatt, Director of Finance, be designated as Program Administrator. SUBMITTED BY: John M. Chambl' s, Jr. Assistant County Administrator Approved ( ✓) Denied ( ) Received ( ) Referred To APPROVED: Elmer C. Hodg& County Administrator ACTION - VOTE Motion by: No Yes Abs Brittle -� Garrett Johnson McGraw Nickens ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: To request an appropriation of funds, from the sale of "Cooks Bottom" property to be used at the Public Service Center. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On February 10, 1987, the Board agreed to sell the "Cooks Bottom" property. Since this property was included in the Fixed Assets of the Utilities Fund, the proceeds from the sale, minus closing and selling costs, are to be returned to this fund. These proceeds are estimated to be approximately $160,000. Despite the recent improvements to the Public Service Center, there are many remaining items to be completed before this facility is completely functional. It is proposed that these funds be used to construct interior shop spaces, additional offices, grade outside storage areas, improve drainage facilities, and to enhance the outside appearance of the building and surrounding grounds, as approved on the Public Service Center Master Plan. FISCAL IMPACT: 9` An appropriation is required to authorize expenditures of these monies from the Utilities Enterprise Fund. RECOMMENDATION: It is recommended that the Board appropriate these funds for improving the facilities at the Public Service Center. SUBMITTED BY: i Gary L Robertson, P.E. Assistant Director of Utilities APPROVED: t �f Elmer C. Hodge' County Administrator 1 11 ACTION VOTE Approved (-I- Motion by: .7rd h�son //Y/C�e/JS No Yes Abs Denied ( ) Brittle Received ( ) Garrett Referred Johnson _ To McGraw Nickens K C ,q - 3 -:z-- %-5- 9 ITEM NUMBER .Z-- 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MARCH 24, 1987 MEETING DATE: March 24, 1987 SUBJECT: Report on the County holidays for calendar year 1987. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the January 13, 1987 meeting of the Board of Supervisors, the holiday schedule for calendar year 1987 was established. The holidays included with those authorized by the Code of Virginia, Section 2.1-21. At that time there were requests to consider exchanging the holiday of Veterans Day for the Friday after Thanksgiving if all constitutional officers agreed to do so. All five constitutional officers have been contacted and the response from Judge Trabue (attached) reports the difficulty in exchanging holidays on the office of the Clerk of the Circuit Court. The code of Virginia, Section 17-41 establishes the days which the Clerk's office must be open. Section 2.1-21 designates the eleven legal holidays established by the code. Section 17-41 further authorizes the judge of the Circuit to close the Clerk's office on certain other days, such as any day which the local government establishes as a general holiday for local employees or when it is determined by the Chief Judge of the Circuit that the operation would constitute a threat to the health and public safety of the Clerk's office personnel or to the general public. It is Judge Trabue's opinion that the Judges could authorize an additional holiday, but could not exchange holidays as had been requested. It should also be noted that the computerized system of records within the Clerk's office is directly tied into a state wide system which could further complicate the operation of that office. Since the Clerk's office cannot agree to change holidays for 1987, the County will follow the holiday schedule established by the State, which was approved on January 13, 1987. Those holidays are as follows: New Year's Day January 1 Lee -Jackson -King Day 3rd Monday in January George Washington Day 3rd Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day lst Monday In September Columbus Day 2nd Monday In October Election Day Tuesday following lst Monday Veterans Day November 11 Thanksgiving Day 4th Thursday in November Christmas Day December 25 and any day appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for State or County offices to close. Since the Board of Supervisors adopted pursuant to the January 13, 1987 report, no this time. Staff will however, inform County of this schedule. qV FISCAL IMPACT: 1 None. RECOMMENDATION: this holdiay schedule action is required at the employees of the Follow the listing of holidays as approved at the January 13, 1987 meeting. SUBMITTED BY: ohn M. Chamb ss, Jr. Assistant County Administrator Approved Denied Received Referred To Motion APPROVED: Elmer C. Ho6g6 Administrator ACTION by: Brittle l� cc: Keith Cook 5 Constitutional Officers Attachment Garrett Johnson McGraw Nickens VOTE No Yes Abs A ---:32y8-2= A ITEM NUMBER ,.7-- / a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 24, 1987 SUBJECT: Credit for Oversized Water Main/Chaparral Forest COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Chaparral Forest is a proposed 8 lot residential subdivision located along the west side of Chaparral Drive. The Staff has required the developer to install a 10" waterline along Chaparral Drive in order to extend the existing 10" waterline. In accordance with Chapter 22 of the County Code, (Water), the County will issue a credit against the off -site facility fees for the cost to install oversized mains. The cost to install the 10" waterline will be $5,043 more than the cost to install the minimum size required for Chaparral Forest. The Utility Director is only authorized to credit an amount equal to one-half the off-site fees which in this cause is $3,000. Approval by the Board of Supervisors is required in order for the Utility Director to credit the additional $2,043 required to cover the cost of the oversize waterline. FISCAL IMPACT: 4v The County cannot require the developer to install an oversized main unless the credit against the off-site facilities fee is issued. The staff has determined the current and future need to extend to a 10" distribution main along Chaparral Drive. By issuing a $5,043 credit to the developer for oversize main installation, the County will realize a cost savings of $9,327 over the cost to install the 10" main as separate project. RECOMMENDATION: The staff recommends that the Utility Director be authorized to issue an additional credit against the off-site facility fees for Chaparral Forest in an amount not to exceed $2,043. The total credit will be less than the full amount of the off-site facility fee charged for this subdivision. 1 SUBMITTED BY: Clifford Craig Utility Director APPROVED: Elmer C. Hodge County Administrator .,-7--/0 ----------------------------------------------------------------- ACTION VOTE Approved ( LY'� Motion by: No Yes Abs Denied ( ) Brittle ✓ Received ( ) Garrett Referred Johnson to McGraw Nickens .� 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MARCH 24, 1987 ORDINANCE 32487-16 AUTHORIZING THE CONVEYANCE OF APPROXIMATELY 32 ACRES OF REAL ESTATE FROM THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY, VIRGINIA BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on the disposition and conveyance of the hereinafter -described real estate was held on March 10, 1987. A second reading on this matter was held on March 24, 1987. This real estate is located west of Salem, ad- joining Glenvar High School; and 2. That the conveyance of approximately 32 acres of real estate from the Board of Supervisors of Roanoke County to the County School Board of Roanoke County is hereby authorized and approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor McGraw, seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File Real Estate Assessor County Attorney Commonwealth's Attorney Magistrate Main Library Roanoke Law Library E OF ROA �C.Lp� Rv ZSO MZ�ISTRA SV3 -1 AP E BO O AOR 2�'p198� ER pE TYl�' AP,RCR pF R MRET Rti TVESE p Y E4 col �V EY6 1C OLp Rc 3n°� e 13 EGVj'A;SNZAER� O ,1� ?,cc TRE VTE °f AT A R' vZR CECT 32�g� bZ�G ON RO visors CpO� �O AVT Lp ESTATE of SUPet $ .OR of v 4 VS ROA) the $oa�d Section tre Z ROLL RDAiNED by ovisions ° concezni estate BE ZS O to llowsthe P� t teadin ed real Ma rcr iniac as cant to a �ixs desc�ib `c,eld on ins UntY Virg Tra PUz e Co ntY teinaf tez'di was ld Voll t U Co 1 . Roan°� the re nd t ea n�3 Ute 601 O 3 acre ' er of on °� sec° on R° 0 00 a tre Cart disP°site 198 � .A s 1°Gated d in fee' t� and an sale and Ma�cn 10' 1 estate i re of lan �Y Basemen ld on yea 3 ac oxo was re Tris f 0.09 in temp or tr, 4 196 onsists o ,153 acre C, &) f 2 c 0 re e R°adl and easement' ent' and ing been oad� � tr ermanent itY easem fess rav Rollins R P til Of ld in ti°nal U ?. Trot Ute 601 �O sP°�tati°n ale �e3 on Ro f TLan offers 1 estate �tment o 11 otter igtr�t°� reazginia EePaePted and a oUntY Admin � acti V i acc e C sUc tr e 3• 1J �e�ebY Trot is and tak omPligb men acc sUcr d°cUnecessazI toll be UPo. cUt �e spa as a rlcrn Co'Scl 1 o f w 1 Per tY ' a o f SUPer AttoxneY' O m°tion the. to a. n a.0ried by ittlei G and c r s Br McGxawSUPexviso AYES done IAN IS ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File John A. Peters, Coordinator of Roads Real Estate Assessor County Attorney Commonwealth's Attorney Magistrate Main Library Roanoke Law Library AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MARCH 24, 1987 ORDINANCE 32487-18 AMENDING SECTION 21-52(e) OF THE ROANOKE COUNTY CODE PERTAINING TO USE VALUE ASSESSMENT REVALIDATION FEES WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading was held on March 10, 1987, a second reading was held on March 24, 1987, and a public hearing was held on March 24, 1987, concerning an ordinance amending Section 21-52(e) of the Roanoke County Code pertaining to use value assessment revalidation fees; WHEREAS, Section 21-52(a), Article III, Division 2 of Chapter 21 of the Roanoke County Code provides for property owners to submit an application for taxation on the basis of use assessment; and WHEREAS, Section 21-52(e), Article III, Division 2 of Chapter 21 of the Roanoke County Code provides that property owners must revalidate annually with the County Assessor any such application previously approved and imposes a revalidation fee at a five-year (5) interval; and WHEREAS, Section 58.1-3234 of the Code of Virginia (1950) as amended, authorizes the local governing body of a County by ordinance to impose a revalidation fee at a six-year (6) interval. NOW, THEREFORE, pursuant to the Code of Virginia (1950) as amended, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: a 1. That Section 21-52(e) be amended to read and provide as follows: Section 21-52(e). A property owner must revalidate annually with the County assessor any applications previously approved. A re- validation fee is hereby imposed at a fire f5} six (6) year interval, such fee to be in the amount of the original application fee. Revalidation forms may be filed late on or before the effective date of the assessment upon the payment of a late filing fee of double the original application fee. 2. That the effective date of this ordinance shall be April 1, 1987. On motion of Supervisor Garrett, seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File Real Estate Assessor County Attorney Comonwealth's Attorney Magistrate Main Library Roanoke Law Library Sheriff's Department AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, MARCH 24, 1987 ORDINANCE 32487-19 AMENDING CHAPTER 7, "BUILDING REGULATIONS" OF THE ROANOKE COUNTY CODE PROVIDING FOR APPEALS TO BE HEARD BY THE BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS, REQUIRING OWNERS OF UNSAFE BUILDINGS TO CLEAR THE LOT AFTER DEMOLITION, AND EXTENDING THE DURATION OF DEMOLITION PERMITS FROM THIRTY TO NINETY DAYS BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Chapter 7, "Building Regulations" of the Roanoke County Code is hereby amended and reenacted as follows: ARTICLE IV. UNSAFE BUILDINGS AND STRUCTURES Sec. 7-62. Appeals from decisions rendered under article. (a) A decision rendered by the building official in the enforcement of this article may be appealed to the beard of Supervisors Building Code Board of Adjustments and Appeals, provided such appeal is made within ten (10) days in a manner and form to be specified by the building official; provided, however, not subject to appeal. Before rendering a decision in favor of the appellant, the beard of supervisors Building Code Board of Adjustments and Appeals must serve as a committee of the whole and conduct an on-site investigation of the building or structure in question and clearly determine that the condition of the same poses no threat to the health, safety or general welfare of the citizens of the county. (b) The failure of any person to abide by the decision of the beard of supervisors Building Code Board of Adjust- ments and Appeals after an appeal pursuant to this section shall constitute a Class 2 misdemeanor and be subject to legal action by the building official. Sec. 7-66. Notice to repair or demolish --Generally. (a) If an unsafe condition is found in a building or structure, the building official shall serve on the owner, agent or person in control of the building or structure a written notice describing the building or structure deemed unsafe and specifying the required repairs or improvements to be made to render the building or structure safe and secure, or requiring the unsafe building or structure or portion thereof, to be demo- lished within a stipulated time. If the person so notified is required to demolish the structure, he shall be further required to clear the demolition site of all debris within five (5) days after the completion of the demolition. Such notice shall re- quire the person thus notified to immediately declare to the building official his acceptance or rejection of the terms of the notice. (b) If the owner, agent or person in control of a building or structure cannot be found within the county, after diligent search, the notice referred to in subsection (a) above shall be sent by registered or certified mail to the last known address of such person and a copy of such notice shall be posted in a conspicuous place on the premises. Such procedure shall be deemed the equivalent of personal notice. (c) The cost of any work required by a notice given pursuant to this section shall be the responsibility of the per- son to whom such notice is given. (d) Failure to comply with the requirements of a notice given pursuant to this section shall constitute a Class 2 misdemeanor. Sec. 7-67.1. Demolition permit. The owner or his agent shall secure a demolition permit to demolish an unsafe building or structure. Any demolition per- mit issued under this section shall be valid for thirty f38+ ninety (90) days. 2. This ordinance shall take effect April 1, 1987. On motion of Supervisor Garrett, seconded by Supervisor Nickens, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE Mary H. Allen, Deputy Clerk 3/25/87 CC: File Building & Construction Services County Attorney Commonwealth's Attorney Magistrate Main Library Roanoke Library Sheriff's Department AT A REGULAR MEETING OF THE HOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 24, 1987 RESOLUTION 32487-20 PURSUANT TO SECTION 15.1- 238(e) OF THE 1950 CODE OF VIRGINIA, AS AMENDED, SETTING FORTH THE INTENT OF ROANOKE COUNTY TO ENTER UPON CERTAIN PROPERTY AND "0 TAKE CERTAIN RIGHT -OF- WAY OR EASEtENT THEREON IN CONNECTION WITH THE EASC 460 WATER LINE PROJECT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the East 460 Water Line Project is necessary to provide more adequate water service to certain properties sit- uate, lying and being in the east portion of Roanoke County, said project shall constitute an extension of water service capabili- ties from the existing system and for which said extension cer- tain right-of-way or easement is needed and more particularly described as follows: A) A 261 permanent easement across the property of A: J- and Der -i5 H- Robertson property and mere particularly described as - BEGINNING at a point in the southeast earner of the A- J- and Boris Robertson property; thenee; N7 84° I61 442 W: 11745 feet to the aetual beginning paint of said center line; thenee; NT 12° 281 162 E- I63-69 €eet to a paint; thence; N7 32° 521 252 E- 141:59 feet to a paint an the southeast boundary of the Richard H: Rewe; Jr: property as shown on the plat dated 4 December 1986 by Braper-Aden Assoelates; Ine- TOGETHER with a temporary construction ease- ment as shown on a certain plat prepared by Draper -Aden Assoelates; Inc: dated 4 December 19867 The fair market value of the aforesaid to be acquired Is $588760; -such compensation and dafftagesT if ani*; having leen offered the pro- perty ewners- B) A permanent easement across the property of Joe Helms and Sons, Inc. and more particu- larly described as: BEGINNING at a point in the southern boundary of the Joe B. Helms prope-ty, said point being at the northwest cor.ier of the Barry St. John property; thence, N. 500 47' 30" E. 147.32 feet to the actual beginning point of said center line; thence N. 530 49' 32" W. 179.11 feet to a point; thence, N. 5° 07' 20" W. 232.48 feet to a point; thence, N. 320 32' 45" E. 819.86 feet to a point on the boundary of the Roanoke County SPCA property which point is N. 37° 57' 23" W. 465.65 feet from the point of intersection of the Roanoke County SPCA property and Norfolk and Western Railway as shown on plat dated 7 October 1986, and revised 11 February 1987 made by Draper -Aden Associates, Inc. TOGETHER with a temporary construction ease- ment as shown on a certain plat prepared by Draper -Aden Associates, Inc. dated 7 October 1986 and revised 11 February 1987. The fair market value of the aforesaid inter- est to be acquired is $1,110.00, such compen- sation and damages, if any, having been offer- ed the property owner. 2. That it is immediately necessary for the County to enter upon and take such property and commence construction of said water line extension and any other appurtenances to the water line system in order to more adequately serve the needs of certain properties and to thereafter institute and conduct appro- priate condemnation proceedings as to said right-of-way or ease- ment; and 3. That pursuant to the provisions of Section 15.1- 238(e) of the 1950 Code of Virginia, as amended, and pursuant to notice and public hearing as made and provided therein, the Board does hereby invoke all and singular the rights and privileges and provisions of said Section 15.1-238(e) as to the vesting of powers in the County pursuant to Section 33.1-119 through Section 33.1-129 of the 1950 Code of Virginia, as amended, all as made and provided by law. On motion of Sup(-rvisor Johnson, amended to delete condemnation proceedings against A. J. and Doris H. Robertson, who agreed to a settlement of $1554; seconded by Supervisor Brittle, and carried by the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None ABSTAIN: None A COPY - TESTE x7 Mary H. Allen, Deputy Clerk 3/25/87 CC: File County Attorney Director of Utilities