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HomeMy WebLinkAbout4/28/1987 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 28, 1987 RESOLUTION 42887-1 OF CONGRATULATIONS TO THE VIRGINIA LANCERS UPON WINNING THE ATLANTIC COAST HOCKEY LEAGUE CHAMPIONSHIP WHEREAS, The Virginia Lancers Hockey Team is the only professional team associated with the County of Roanoke; and WHEREAS, the team has been located in the Town of Vinton in Roanoke County since the 1983/84 season; and they have brought a sense of pride to all the citizens of Roanoke County for their oustanding accomplishments, and WHEREAS, attendence at the Virginia Lancers Hockey games has grown from an average of 1200 spectators in 1984 to a record of 3,560 spectators at the final game; and their win -loss record has improved from 19-45 in 1983/84 to 44-23 in 1986/87, contributing to growth of interest in that sport; and WHEREAS, on April 10, 1987, the Virginia Lancers capped an outstanding season by winning the Atlantic Coast Hockey League championship beating the Mohawk Valley Comets 4 to 3 in the championship series. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its pride and appreciation to Henry Brabham, owner; John Tortorella, coach; and the members of the Virginia Lancers Hockey team for an outstanding year; and FURTHER, the Board of Supervisors of Roanoke County offers congratulations to all those associated with the Virginia Lancers upon winning the Atlantic Coast Hockey League Championship. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE -I-X-e52� �d Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/2/87 CC: File Resolution of Congratulations File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 28, 1987 RESOLUTION 42887-2 ADOPTING DESIGN AND CONSTRUCTION STANDARDS FOR WATER FACILITIES WHEREAS, the Utility Director and other County staff have developed certain design and construction standards for water facilities; and WHEREAS, these design and construction standards may be adopted by resolution by the Board of Supervisors pursuant to Section 20.1-11 of the 1971 Roanoke County Code (Chapter 22 of the 1985 Roanoke County Code); and WHEREAS, these design and construction standards for water facilities shall take effect as of the date of this resolution. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the attached design and construction standards for water facilities are incorporated herein by reference; and 2. That these standards are effective immediately and apply to all water utility plans which have not been accepted for re- view by the Department of Development prior to March 25, 1987; provided said plans, in the review process, received final approv- al by the County within 60 days of the effective date of these standards. On motion of Supervisor Brittle, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/2/87 CC: File Director of Utilities Department of Development Fire & Rescue Chief Engineering Department "q _ 918 7 -3 ITEM NUMBER E — -�—' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 28, 1987 SUBJECT': Funding Allocation for Utility Capital Projects COUN'T'Y ADMINISTRATOR'S COMMENTS: .�(RZION: SUMMARY OF I y� The Utility Department has established a Capital Replacement/Improvement Program for the County's utility system. Each year, funds are allotted from the funded depreciation account to cover costs of the improvements. The following water projects have been previously funded and are in various stages of design and/or construction: Project Burlington Heights Alexander Drive Crestland Drive Big Hill Water System Tanglewood Pump Station Andrew Lewis Place Sugar Loaf Farms Clearbrook Water System Brambleton (Road Project) Terminal Road (Co. Share) Engineering Design Contingency Total Scheduled Funds Available Project Cost for Project Status $ 35,800 $ 35,800 Under Construction 49,230 49,230 Under Construction 46,700 46,700 Under Construction 27,575 139,512 Completed - EPA 70,000 70,000 Ready for Bid 240,000 240,000 Ready for Bid 114,500 114,500 Under Design 78,900 200,000 Out for Bid 25,000 0 Under Construction 10,550 0 16,749 16,749 Under Contract 42,180 12,730 $757,184 $925,221 The remaining balance of $168,037 is due to the reduction in cost for the Big Hill Water Project and a budget correction for the Clearbrook Project. By adding the current fiscal year funded depreciation (available July 11, 1987) of $200,000, there are $368,037 available for the Capital Replacement/Improvement Program. The staff requests that these funds be allocated to the following 1987/88 Replacement/Improvement Projects in the priority listed. FISCAL IMPACT: Funds are available in the amount of $368,037 in the Utility Depreciation account. • 0 %-CVDQ1• Staff recanuends the Board approve the above funding. ;:18J1,3040WVD 1. a4q;i� Cliffo ig Director of Utilities . , �,e� , �4, Elmer C. Hodge County Administrator ACTION VOTE Approved (Pl"' Motion by: U.) No Yes Abs Denied ( ) -t-o Q rn yf Brittle Received ( ) Garrett Referred Johnson To McGraw ✓ Nickens Diroc-for I C, .��re e e-0 r C3 ud 9ef Scheduled Project Cost Status Clearbrook Water II $50,000 Phase I Out for Bid North Lakes Water System 70,000 Under Design Glen Forest Water Project 10,000 Bid w/Andrew Lewis Geiser Road/Orander 26,000 Ready for Design Wendover Drive 52,000 Ready for Design Western Hills 48,000 Ready for Design Woodland Drive 46,000 Ready for Design Engineering 24,000 Ready for Design Contingency 42,037 $368,037 FISCAL IMPACT: Funds are available in the amount of $368,037 in the Utility Depreciation account. • 0 %-CVDQ1• Staff recanuends the Board approve the above funding. ;:18J1,3040WVD 1. a4q;i� Cliffo ig Director of Utilities . , �,e� , �4, Elmer C. Hodge County Administrator ACTION VOTE Approved (Pl"' Motion by: U.) No Yes Abs Denied ( ) -t-o Q rn yf Brittle Received ( ) Garrett Referred Johnson To McGraw ✓ Nickens Diroc-for I C, .��re e e-0 r C3 ud 9ef y268 7 -'-/ ITEM NUMBER 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 28, 1987 SUBJECT: Authorization to Execute Detention Home Contract with the City of Roanoke COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke does not have its own detention center for the confinement of delinquent juveniles who appear before the Juvenile and Domestic Relations District Court or the Circuit Court for Roanoke County. Because no facility is owned or operated by Roanoke County, it is necessary to establish contracts with those localities or detention commissions having detention facilities to use their center when necessary. The County presently has existing contracts with Roanoke City and the New River Valley Detention Commission. The contract with the New River Valley Detention Commission authorizes the use of their facilities at Christiansburg, Virginia on a space available basis only, at a cost of $20.00 per diem. This means that if the County of Roanoke has a juvenile in detention at that facility and a Commission Member Locality needs the space, the County must move the juvenile within 24 hours. There is also no outreach program available. The original contract which existed with the City of Roanoke was established in 1974 and has been self renewing since that time with periodic increases in the per diem charges for detaining juveniles. In June of 1986, the City prepared new contracts and canceled all existing contracts for the use of the facility. It is now necessary for Roanoke County to execute a new contract with the City of Roanoke to ensure adequate detention space for County juveniles. The proposed contract is based on an actual per diem cost of $32.87 for secure detention and $7.44 per day for the outreach program. The cost of this contract is based on actual per diem use, with no guaranteed utilization rate. Michael J. Lazzuri, Director of Court Services will be present at the Board meeting to answer any questions you may have. FISCAL IMPACT:\ The cost is $32.87 per day for detention and $7.44 per day for the outreach program. Funds were allocated in the 1986/87 budget for this expense, but will not be sufficient to meet the cost because of high utilization. The deficit will be approximately $7,740 based of 65 days detention and 40 days outreach per month. It is recommended that funding for this deficit be appropriated from the Board Contingency Fund. RECOMMENDATION: It is recommended that the County Administrator be authorized to execute the proposed contract with the City of Roanoke. Elmer C. Hodge County Administrator Approved (--f- Denied ( ) Received ( ) Referred To ACTI N Motion by: �o o-,!�ArD ✓&, M1 c%4 e/ Lo z z zz C'oC.c/'t Ser'Y/C e5 3 VOTE No Yes Abs Brittle Garrett ✓ Johnson ✓ McGraw ✓ Nickens ✓' A - y2 9'8 7.5 ITEM NUMBER � - S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: April 28, 1987 SUBJECT: Claim of Robin Renee Iddings COUNTY ADMINISTRATOR'S COMMENTS: ��Cu�mrnu� G A,h-► SUMMARY OF INFORMATION: Anthony F. Anderson, Esq., attorney for Robin Renee Iddings, has filed a claim on her behalf with the Board of Supervisors pursuant to Section 15.1-550 and Section 15.1-554 of the State Code. This claim is for aggravation of injuries sustained by Robin Renee Iddings as a result of alleged negligence of a County employee within the scope of his duties. On May 21, 1985, a Roanoke County Animal Control Officer responded to a call concerning a dog bite in Roanoke City. It is alleged in the claim that this County officer failed to kill the dog in order to retrieve the flesh of the claimant to attempt skin grafts. Because of the officer's alleged failure to act reasonably under the circumstances, the claimant's injuries were aggravated and caused her to sustain further permanent injuries. The claimant alleges aggravation of permanent injuries, pain and suffering, permanent disabilities and deformities, and future hospital, doctor and other related expenses. Her claim currently exceed $500,000.00 On April 29, 1985, the claimant filed a Motion for Judgment against Roanoke County and five (5) other defendants for damages arising as a result of this incident. The County's insurance carrier designated counsel to defend this action. Thereafter, on March 9, 1987, the plaintiff took a voluntary non -suit in this action. On February 4, 1987, the claimant's attorney filed this claim with the Chairman of the Board of Supervisors. Upon agree- ment of counsel this claim is scheduled for presentation to the Board on April 28, 1987. This claim shall satisfy the procedural and administrative prerequisites for filing a legal action against the County. The County Attorney has reviewed this matter and finds that the County and its employees acted reasonably in this matter and without negligence. FISCAL IMPACT: $500,000 RECOMMENDATION: Upon review of the County Attorney, it is recommended that this claim be denied. Respectfully submitted, YVI,U Paul M. Mahoney County Attorney ------------------------------------------------------------------ ACTION VOTE Approved ( ) Motion by: % No Yes Abs Denied eo Brittle ✓ Received ( ) Garrett Referred Johnson To McGraw ✓ Nickens C'�t�n �y �4ttor,ne y/ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 28, 1987 RESOLUTION NO. 42887-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for April 28, 1987, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Minutes of Meeting - March 24, 1987. 2. Approval of a Clean Valley Committee Anti -Litter Grant Application. 3. Acceptance of a deed conveying the sewer lines in Merriman Estates. 4. Acceptance of a deed conveying the water and sewer lines in Plantation Estates. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens, Item No. J-2 amended to include Botetourt County, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/2/87 CC: File Department of Finance Engineering Department Department of Public Facilities AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 28, 1987 RESOLUTION 42887-6.a AUTHORIZING THE CLEAN VALLEY COUNCIL TO APPLY FOR AN ANTI -LITTER PROGRAM GRANT FOR ROANOKE COUNTY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board hereby expresses its intent to combine with the City of Roanoke, Town of Vinton, Botetourt County, and City of Salem in a mutually agreed upon and cooperative program, contingent on approval of the application by the Department of Conservation and Economic Development, Division of Litter Control, and contingent on receipt of such funds for the fiscal year ending June 30, 1988; and 2. That the Board hereby authorizes Clean Valley Council, Inc., to plan and budget for a cooperative anti -litter program for the fiscal year ending June 30, 1988 which shall represent said program for all localities named in this resolution; and 3. That the Board further authorizes Clean Valley Council, Inc., to apply on behalf of Roanoke County for a grant, and to be responsible for the administration, implementation, and completion of the program; and 4. That the Board further accepts responsibility jointly with the Clean Valley Council, Inc., and the City of Roanoke, Town of Vinton, and City of Salem for all phases of the program; and 5. That said funds when received will be transferred immediately to Clean Valley Council, Inc; all funds will be used in the cooperative program to which the Board gives its endorsement and support; and 6. That the financial records of Clean Valley Council, Inc., shall be subject to inspection and review by the Assistant County Administrator of Management Services and such data shall be presented to allow proper reporting on a timely basis by the County; and 7. That the Board requests the Department of Conservation and Economic Development, Division of Litter Control to consider and approve the application and program, said program being in accord with the regulations governing use and expenditure of said funds. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/3/87 CC: File Director of Finance Clean Valley Council ,q- gv'7 &6 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 28, 1987 SUBJECT: Merriman Estates COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of Merriman Estates, B. Lee Henderson,Jr., has requested that Roanoke County accept the deed conveying the sewer lines servicing the subdivision along with all necessary easements. The sewer lines are installed as shown on engineering plans prepared by Buford T. Lumsden & Associates entitled, Merriman Estates dated June 1, 1986, which are on file in the Public Facilities Department. The sewer line construction meets the specifications and the plans approved by the County. A reimbursement agreement in the maximum amount of $1,500.00 has previously been approved by the Board of Supervisors. FISCAL IMPACT: The value of the sewer construction is $4,100. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: i/n, Ak--� Phillip V. Henry Elmer C. Rod§e Director of Engine ing County Administrator Approved (� Denied ( > Received ( ) Referred To C ION T Motion by:zNo ��� Yes Abs Brittle ✓ Garrett Johnson v McGraw ✓ Nickens �C.• C %/e1 A - y,2 887- 6 . C - ITEM NUMBER ,-7'— q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 28, 1987 SUBJECT: Plantation Estates COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of Plantation Estates, Century Development Corporation, has requested that Roanoke County accept the deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on engineering plans prepared by Buford T. Lumsden & Associates entitled, Plantation Estates dated March 17, 1986, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: p(-�' The values of the water and sewer construction are $16,265 and $28,351, respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Phi.11ip�'T. Henry Director of Engineering APPROVED: r Elmer C. Ho ge County Administrator ------------------------------------------------------------------ ACTION Approved (-Y-, %S� Motion by: A1jC5/,0/"'iNoTYes Abs Denied ( ) Brittle ✓ Received ( ) Garrett ✓ Referred Johnson To McGraw Nickens .� En9i��e�ir�� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 28, 1987 ORDINANCE 42887-7 ACCEPTING A DRAINAGE EASEMENT FROM THE TRUSTEES OF THE FORT LEWIS CHRISTIAN CHURCH BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading on the acquisition of the hereinafter -described real estate was held on April 14, 1987. A second reading on this matter was held on April 28, 1987. The real estate to be acquired is a drainage easement of variable width across Lots 4 and 5, Section 1 of the Samuel White Farm and is located in the City of Salem; and 2. That the conveyance of the drainage easement from the trustees of the Fort Lewis Christian Church to the Board of Supervisors of Roanoke County for the sum of One Hundred Twenty ($120.00) is hereby authorized and approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor McGraw to rescind previous action and approve ordinance, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/2/87 CC: File Engineering Department Department of Public Facilities County Attorney Real Estate Assessor Department of Development AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 28, 1987 ORDINANCE 42887-8 AMENDING SECTION 20.1-11 OF THE ROANOKE COUNTY CODE (1971) BY THE REPEAL OF SUB-SECTION (a), (b) AND (c) PERTAINING TO CERTAIN STANDLRDS AND SPECIFICATIONS WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading of this ordinance was held on March 10, 1987, a second reading was held on March 24, 1987 and April 28, 1987,and a public hearing was held thereon on March 24, 1987 and April 28, 1987, concerning an ordinance amending and repealing portions of the Roanoke County Code pertaining to the design of water mains, valves and hydrants; and WHEREAS, Section 20.1-11 of Chapter 20, "Water," of the 1971 Roanoke County Code (Chapter 22, "Water," of the 1985 Roanoke County Code) provides for certain standards and specifica- tions for water mains, valves and fire hydrants; and WHEREAS, said standards and specifications conflict with certain proposed "Design and Construction Standards for Water Facilities"; and WHEREAS, said proposed "Design and Construction Stan- dards for Water Facilities" were adopted by resolution of the Board of Supervisors of Roanoke County, Virginia, contemporaneous- ly with the adoption of this ordinance. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That Section 20.1-11 of the Roanoke County Code (1971) is amended and portions thereof repealed to read and pro- vide as follows: Sec. 20.1-11. Design of mains; valves and hydrants. All mains, valves, hydrants, fittings and accessories shall be designed to withstand a normal working pressure of not less than one hundred and fifty pounds per square inch and shall con- form to the specifications of the American Water Works Associa- tion, state regulations and county specifications and standards adopted by the board by resolution and in effect at the time of approval. fa+ Mains: Mains shall be six inches; inside diameter; ex- cept in the case of dead-end streets or where used parallel to six inch mains or larger mains located within the same street of right-of-way.- In no case shall any water main be less than four inehes; inside diameter.- No water main serving one or mere fire hydrants shall be less than six inches; inside diameter.- Instal- lation of a hydrant on existing lines with an inside diameter less than six inches must be approved by the direeter- All dead- end water mains shall have adequate blew -off valves or fire hy- drants at the end thereof in accordance with the specifications and standards.- Autematle air relief valves shall be instailed at the high points of water mains where accumulation of air may interfere with the flew.- fbl Valves.- All valves shall open to the left.- Each valve shall be accessible for operation with standard valve key through a valve box extending to the ground sur€aee.- te+ Fire Hydrants.- Hydrants shall have two two and one-half inch nozzles and one four and one-half inch pumper nezzle- Nettle caps shall be provided with suitable gaskets to provide a tight seal with the nozzles.- Such caps shall be securely chained to the barrel of the hydrants.- eap nuts shall have the same dimensions as the operating nut of the hydrant.- The size of the main valve opening of the hydrant shall be net less than four and one-half inehes- The hydrant shall connect to a six inch branch pipe line in which is to"eated an isolating gate valve.- Hydrants shall be located not more than twelve feet from the edge of the pavement unless authorized by direeter- In water systems serving subdivisions; fire hydrants shall be installed so that there will be at least one hydrant within four hundred feet of the center of the front property line of each let served by such system. - Hydrants shall be located at street intersections; if possible- +erd- Ne- 15127} 2. That the effective date of this ordinance shall be April 28, 1987. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 5/2/87 CC: File Director of Utilities Department of Public Facilities Department of Development Fire & Rescue Chief Comoonwealth's Attorney County Attorney Main Library Sheriff's Department Magistrate Real Estate Assessor