HomeMy WebLinkAbout11/17/1987 - Adopted Board RecordsA-111787-1
ITEM NUMBER "
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 1987
SUBJECT: Sewer Extension from Glade Creek
Interceptor to Route 460
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The
1985 Comprehensive Plan
targeted
the Bonsack area of the
County as
one of the prime growth areas.
The
16 inch water line that
is being
installed in this area will
further
encourage growth.
In order that this growth be in an orderly manner and to preclude
the use of on -lot sewage disposal, staff feels that sewer should be
extended from the existing Glade Creek Interceptor to Route 460 at
Carson Road. This sewer extension would be a sewer interceptor line
which could be connected to or extended as part of development.
This project would consist of 2,100 feet of 18 inch sewer line,
and a 100 foot crossing of Route 460 as shown on the attached map.
The estimated project cost is $100,000.
FISCAL IMPACT:
Funding for this project would be from the 1974 sewer bonds which
were approved to install sanitary sewer interceptors.
RECOMMENDATION:
The staff recommends the Board approve funding of this project
and authorize the County Administrator to acquire and accept the
required easements.
SUBMITTED BY:
APPROVED BY:
ZZ
Cliffor ig, P.E. Elmer C. Ho ge
Utility Director C County Administrator
----------------------------------------------------------------------
Approved
Denied ( )
Received ( )
Referred
To
ACTION VOTE
No Yes Abs
Motion by: Bob L. Johnson/Steven
McGraw to approve staff
recommendation
A.
Brittle x
Garrett
-
Johnson _
McGraw
�r-
Nickens x
cc: File, Clifford Craig, John Hubbard, John Chambliss
A-111787-2
ITEM NUMBER L` -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 1987
SUBJECT: Sewer Extension to Serve Perimeter East
and West Ruritan Road
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This project is being proposed in two separate phases. Phase I
of the project will be a line extension from the Glade Creek
Interceptor to Route 758 (Carson Road). Phase II of the project would
extend the line from Carson Road to Route 460 at Perimeter East (Trail
Drive -In).
Phase I of this project would consist of 1,000 feet of 21 inch
sewer line at an estimated cost of $45,000. Phase II would consist of
3,200 feet of 15 inch sewer line with an estimated cost of $65,200.
The total County cost for Phase I and Phase II would be $110,200.
FISCAL IMPACT:
Funding for Phase I of this project would be from the 1974 sewer
bonds which were approved to install sanitary sewer interceptor.
Phase II of the project would be funded from our revenue bonds to
provide sewer service to industrial sites.
RECOMMENDATION:
The staff recommends the Board approve funding for both phases of
this project and authorize the County Adminstrator to acquire and
accept the required easements.
1
A sewer line along this route is being
planned by the developers
of Perimeter East; however, to provide
for
future development, the
line
should be installed deeper and the
pipe
size increased. In Phase
I of
the project, the line size would be
increased from 8 inch to 21
inch
diameter and in Phase II, the line
size
would be increased from 8
inch
to 15 inch diameter.
Phase I of this project would consist of 1,000 feet of 21 inch
sewer line at an estimated cost of $45,000. Phase II would consist of
3,200 feet of 15 inch sewer line with an estimated cost of $65,200.
The total County cost for Phase I and Phase II would be $110,200.
FISCAL IMPACT:
Funding for Phase I of this project would be from the 1974 sewer
bonds which were approved to install sanitary sewer interceptor.
Phase II of the project would be funded from our revenue bonds to
provide sewer service to industrial sites.
RECOMMENDATION:
The staff recommends the Board approve funding for both phases of
this project and authorize the County Adminstrator to acquire and
accept the required easements.
1
SUBMITTED BY:
APPROVED BY:
CI-Q
Cliffor ig, P.E. Elmer C. Ho ge
Utility Director County Administrator
----------------------------------------------------------------------
ACTION VOTE
No Yes Abs
Approved (x) Motion by: Bob L. Johnson/Steven A.
Denied ( ) McGraw to approve staff Brittle x
Received ( ) recommendation Garrett x
Referred Johnson x
To McGraw x
Nickens x
cc: File
Cliff Craig
John Hubbard
John Chambliss
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 1987
RESOLUTION 111787-3 OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA, REQUESTING THE
VIRGINIA RESOURCES AUTHORITY TO ISSUE BONDS
ON BEHALF OF ROANOKE COUNTY TO FINANCE
UTILITY CAPITAL IMPROVEMENTS
WHEREAS, the Board of Supervisors of the County of
Roanoke, Virginia, has determined that it is in the best interest
of the County to apply to the Virginia Resources Authority for a
loan in the amount of approximately $5,495,000 to finance the
cost of the water and sewer projects of the County ("Project").
The loan will be evidenced by the General Obligation Bond
Authority of the County of Roanoke, representing $3,700,000 for
sewer public improvement bonds, authorized by the voters of
Roanoke County in 1974; $1,000,000 of water public improvement
bonds authorized in 1986 by the voters of Roanoke County and
$795,000 of water revenue bonds of the County secured by a pledge
of the revenues of the County's water system.
NOW, THEREFORE, BE IT RESOLVED by the Board of
Supervisors of Roanoke County, Virginia, as follows:
1. That the County Administrator is hereby authorized
and directed to prepare and submit an application to the Virginia
Resources Authority for a loan in the amount of approximately
$5,495,000 to finance the cost of the project. The County
Administrator is authorized to take such action as may be
necessary or convenient to complete the application process.
2. That the final terms and conditions of the loan and
the loan documents shall be subject to the approval of this
board.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
11/19/87
cc:
A COPY - TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
File
John Chambliss, Assistant County Administrator
Clifford Craig, Director of Utilities
John Hubbard, Assistant County Administrator
Virginia Resources Authority
A-111787-4
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 1987
SUBJECT: Report on request for additional sewer capacity by the
Town of Vinton
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Town Council of Vinton has requested that Roanoke County
assign 500,000 gallon per day of its' surplus capacity in the Roanoke
Regional Sewage Treatment Plant and the Tinker Creek Interceptor for
use by the Town of Vinton.
Vinton's allocation in the Regional Plant is 1.62 million gallon
per day and in the Tinker Creek Interceptor is 1.19 million gallon per
day. The average sewage flow for the Town during the past 12 months
was 1.8 million gallon per day. The actual sewage treatment plant
allocation can not be changed until February, 1990, under the
provisions of the 1972 sewage agreement.
The reason for this request is that Vinton has exceeded their
allocated capacity due to large volumes of infiltration and inflow
encountered during this very wet year. The request also states that
the additional capacity is required to enable new commercial and
residential growth within the portions of Roanoke County that is
within the Vinton sewer service area as defined by the 1979
County/Vinton utility agreement.
The sewer facilities that are installed in parts of the County
within the Vinton service area are owned by Roanoke County and
operated by the Town of Vinton. Therefore, staff feels that the sewer
flow from the County portions of the Vinton service area could be
applied against the Roanoke County allocation within the treatment
plant.
Roanoke County's excess capacity in the treatment plant is 2.7
million gallon per day using the first five months of 1987 flow data.
During the next two years, Roanoke County will use an additional one
million gallon per day, leaving an excess of 1.7 million gallon per
day capacity by 1990.
Roanoke County's capacity in the Tinker Creek Interceptor below
Glade Creek, (this is the point Vinton sewage flow enters the system),
is 4.11 million gallon per day. During peak month sewage flow,
Roanoke County is using all but 342,000 gallon per day and during
average flow, the County is using all but 1.25 million gallon per day.
By the year 1990, it is anticipated that Roanoke County will use all
but 142,000 gallon per day capacity in the Tinker Creek Interceptor.
RECOMMENDATION:
Staff recommends that the City of Roanoke and the Town of Vinton
be notified that they can use an additional 142,000 gallon per day
within the Tinker Creek Interceptor for the purpose of providing sewer
flow from portions of the County that are within the Vinton service
area.
Staff recommends that both municipalities be notified that the
additional sewage flow generated from portions of the County that are
within the Vinton service area may be applied against the 9.0 million
gallon per day allocation that Roanoke County has in the Regional
Treatment Plant for capacity purposes only.
Staff recommends that the Town of Vinton notify Roanoke County on
a quarterly basis of the amount of sewage flow generated from portions
of the County which are within the Vinton service area.
FISCAL IMPACT: N/A
SUBMITTED BY:
Clifff,brd Craig, P.
Utility Director
ACTION
APPROVED BY:
6z�,41
Elmer C. Ho ge
County Administrator
Approved (x) Motion by: Harry C. Nickens/Steven
Denied ( ) A. McGraw to approve staff
Received ( ) recommendation
Referred
To
cc: File
Cliff Craig
John Hubbard
VOTE
No Yes Abs
Brittle x
Garrett x
Johnson x
McGraw x
3Nickens x
A-111787-5
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 1987
SUBJECT: Request from the Va. Department of Transportation for
Participation in road and sewer improvements for Starkey Road
COUNTY ADMINISTRATOR'S COMMENTS: a /
SUMMARY OF I RMATION: /
One of the highest priorities in the Six -Year Secondary Road Plan
is the improvement of Starkey Road. This calls for the widening
of Starkey Road to five lanes and improving Penn Forest Boulevard
from Starkey to Chaparral Drive. The traffic count for this area
has increased drastically, and now carries between 7725 to 13,170
vehicles per day. The Virginia Department of Transportation
(VDOT) has completed a preliminary design of these road
improvements, and is ready to take the project to Richmond in
December for funding.
For the project to proceed, VDOT must have some direction from
the County on two areas: road standards and drainage
improvements. Starkey is now classified as an urbanizing road
for construction standards and VDOT prefers to include curb,
guttering and drainage improvements at the time of improvement.
The project has been designed to include curb and guttering. The
policy in effect since 1978 (see attached) requires localities to
participate in these improvements. Costs to Roanoke County for
Starkey Road and Penn Forest Boulevard are as follows:
Road Standards:
1. Rural Standards: The project can be redesigned to use road
shoulders and drainage ditches rather than curb and guttering.
This would not require any County participation, but would
delay the project two years and requires an additional 30
feet of right-of-way which may eliminate several businesses
along Starkey Road.
2. Curb and Guttering: The County participation for this option
would be $72,300.
3. Curb, Guttering, and Sidewalk Right -of -Way: This option
would provide curb and guttering and acquisition of
right-of-way for future sidewalk construction at a cost of
$161,800.
Drainage Improvements:
1. No Improvements: The project can be constructed with the
present natural drainage at no additional cost.
2. Detention Facility: Limited drainage improvements can be
made by including detention facilities at a cost of $95,000
plus right-of-way.
3. Complete Drainage Program: This would include an upgrade of
the existing storm sewers to meet a 10 year storm design.
This would require extensive changes through private property
at a cost to the County of $306,726.
FISCAL IMPACT:
Should the County choose to participate in road standards or
drainage improvements the funds would be expended in 1989-90 when
the project is completed, but a commitment must be made now.
An appropriation can be made from this year's fund balance, or
some kind of participation program can be established whereby
those properties adjoining the improved roads can be taxed as a
Special Tax District for the amount of the improvements.
RECOMMENDATION:
Staff recommends proceeding with the project with curb and
guttering at a local cost of $72,300, contingent on the property
owners' participation. The property owners would be notified of
the improvements and the increased rates of their property, and
the local shares pro -rated over the next three years as a
supplemental assessment. Property owners can be notified at that
time of options for drainage improvements and the pro rata share
of those costs should they choose them. This requires funds to
be escrowed rather than appropriated.
This is a new approach to much needed road improvements and the
concept has some details that must be worked out. Because of the
precedent that will be set and the numerous other requirements
for curb, guttering, etc, this approach allows the benefiting
landowners to assume some of the cost rather than spreading it to
all taxpayers in general.
V,
2
Elmer C. od
County Administrator
ACTION
Approved (X) Motion by: Alan H. Brittle/Bob L.
Denied ( ) Johnson to approve staff
Received ( ) recommendation
Referred
To
cc: File
Phillip Henry
John Peters
Fred Altizer
K
VOTE
No Yes Abs
Brittle x
Garrett x
Johnson x
McGraw x
Nickens x
A-1117.87-6
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE: November 17, 1987
SUBJECT: Reappropriation of Funds
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
It has been determined that $49,390 originally appropriated
by the Board of Supervisors in account 16-6-60310-0-00000 will no
longer be needed.
Staff recommends that these funds be reappropriated to the
Board of Supervisors' Contingency account as a reserve for future
emergency spending requests. This will bring the balance of the
Contingency account to approximately $50,000.
FISCAL IMPACT:
None.
RECOMMENDATION:
I recommend that the above reappropriation of $49,390 be
approved.
APPROVED:
6�� Z��,4
Elmer C. odg
County Administrator
------------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Alan H. Brittle/Bob No Yes Abs
Denied ( )Brittle x
L. Johnson to approve staff
Received ( ) recommendation Garrett x
Referred Johnson x
To McGraw x
Nickens x
cc: File
John Chambliss
Reta Busher
A-111787-7 7ITEM NUMBER �-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE:
November 17, 1987
SUBJECT Request to Replace Vehicles for the Library System and
Procurement Services
COUNTY ADMINISTTRATOR'S COMMENTS:
dCCC_"1_y_e7 eti f4�IA-ot �
SUMMARY OF INFORMATION:
During the fiscal year 1987-88 budget process, Procurement
Services and the Libraries both requested new vehicles; however,
due to budget constraints, these requests could not be funded
within the allocated target amounts. The need for these vehicles
persists because one vehicle was wrecked and the other is in very
poor condition. The County Administrator now recommends replace-
ment.
The Director of Procurement needs to replace the 1977
Chevrolet sedan. It has 153,221 miles and is currently being
used by the courier. This vehicle is not suitable for this
purpose because there is no room for large boxes, hand trucks,
and other bulky items. The Director of Libraries is currently
driving a 1971 Ford station wagon. This vehicle is in constant
need of major repairs, is unreliable, and gets poor gas mileage.
Because the Director is required to travel back and forth between
libraries, he needs a more reliable and efficient vehicle.
These two new vehicles would cost approximately $23,000.
FISCAL IMPACT:
Funding for this request should be taken from the Landfill
account.
RECOMMENDATION:
The County Administrator recommends the reappropriation of
the above referenced monies and authorization to purchase said
vehicles.
SUBMITTED BY:
Jac Council
Dir ctor of Procurement
Services
APPROVED:
q
Elmer C. Hodge
County Administrator
------------------------------------------------------------------
ACTION VOTE
ApprovDenieded ( ,q Motion by: Alan H. Brittle/Rnh No Yes Abs
I— Johnson to approve staff Brittle x
Received ( ) recommendation Garrett x
Referred Johnson x
To McGraw x
Nickens x
cc: File
Jack Council
Reta Busher
George Garretson
AMENDED 7/21/88
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 1987
RESOLUTION NO. 111787-8 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for November 17, 1987, designated as Item J
- Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated
Items 1 through 9, inclusive, as follows:
1. Minutes of Meeting - October 13, 1987
2. Request from the Town of Vinton to designate Larry
A. Logan to act as Hazardous Materials Coordinator
for the Town of Vinton.
3. Acceptance of water facilities serving an office
building on Centurion Road.
4. Approval of Resolution requesting the Va.
Department of Transportation to accept the
connecting road from Route 1890 and Route 1905
into the Secondary System as a Rural Addition.
5. Acceptance of easements, Lots 1 and 2, Section 3,
Applewood, the Orchards.
6. Confirmation of Committee Appointments to the the
Court Service Unit Advisory Council/Youth and
Family Services Advisory Board, Mental Health
Services Board of Directors, Recreation
Commission.
7. Request from the City of Roanoke to prepay
annexation indebtedness with Roanoke County.
8. Settlement of Board of Supervisors v. Aetna
Casualty and Surety Co., a'nd disbursal of
settlement proceeds.
9. Acceptance of drainage easements, sanitary sewer
easements, public utility easements and road
right-of-way easements being dedicated to the
County - Southwest Industrial Park.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens; Johnson ,
NAYS: None
A COPY - TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County,Board of Supervisors
11/19/87
CC: File
Tommy Fuqua, Fire Chief
Clifford Craig, Director of Utilities
Phillip Henry, Director of Engineering
John Chambliss, Assistant County Administrator
Paul Mahoney, County Attorney
John Hubbard, Assistant County Administrator
-- .
A -111787-8.a
ITEM NUMBER �-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
November 17, 1987
SUBJECT: Request that Larry Logan be designated as Hazardous
Materials Coordinator for the Town of Vinton
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Larry Logan has been designated by Roanoke County as the
Hazardous Material Coordinator. George Nester, Town Manager of
the Town of Vinton, has requested that he be authorized to serve
in the same capacity for the Town of Vinton.
This has been reviewed by County staff and they concur with the
request. The Town of Vinton has agreed to provide any support
assistance that might be required including the availability of
Vinton Public Works equipment and manpower.
Roanoke County is presently responsible for responding to any
hazardous materials incidents inside the Town of Vinton. This
action would officially designate Mr. Logan as Coordinator in
such an event.
RECOMMENDATION•
Staff recommends that Larry Logan be designated as Hazardous
Materials Coordinator for the Town of Vinton.
SUBMITTED BY:
Tommy Fuqu
Fire & Rescue Chief
Approved (X)
Denied ( )
Received ( )
Referred
To
APPROVED BY:
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L- johnsnn/Hax-ry C.
cc: File
Tommy Fuqua
Larry Logan
VOTE
No Yes
Brittle _ x
Garrett x
Johnson x
McGraw x
Nickens x
Abs
J
A -111787-8.b
ITEM NUMBER J -"Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 1987
SUBJECT: Acceptance of water facilities serving an Office
Building.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The developer Barry Ward, has requested that Roanoke County
accept the water line serving an office building on Centurion
Road. The water line is installed as shown on engineering plans
prepared by Buford T. Lumsden & Associates entitled, Office
Building Dated September 19, 1986, which are on file in the
Public Facilities Department. The water line construction meets
the specifications and the plans approved by the County.
FISCAL IMPACT:
The value of the water construction is $1,418.00.
RECOMMENDATION:
The staff recommends that the Board of Supervisors accept the
water line serving an office building.
SUBMITTED BY:
P i.11ip Ir. Henry, E.
Director of Engineering
1
APPROVED:
eG d
Elmer C. Hodge
County Administrator
Approved (x)
Denied ( )
Received ( )
Referred
To
ACTION
Motion by: Bob L. Johnson/Har
C. Nickens
cc: File
Phillip Henry
Cliff Craig
John Hubbard
VOTE
No Yes Abs
Brittle x
Garrett x
Johnson x
McGraw x
Nickens x
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 1987
RESOLUTION 111787-8.c REQUESTING ACCEPTANCE OF
CONNECTING ROAD FROM ROUTE 1890 TO ROUTE 1905 INTO
THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY
ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of the connecting
road from Route 1890 to Route 1905 be accepted and made a part of
the Secondary System of State Highways under Section 33.1-72.1 of
the Virginia State Code.
2. That it appears to the Board that drainage easements
and a fifty (50) foot right-of-way for said road have been
dedicated by virtue of a certain deeds which deeds are recorded
in the records of the Clerk's Office of the Circuit Court of
Roanoke County, Virginia, and that by reason of the recordation
of said deeds, no report from a Board of Viewers, nor consent or
donation of right-of-way from the abutting property owners is
necessary. The Board hereby guarantees said right-of-way for
drainage.
3. That said road known as the connecting road from Route
1890 to Route 1905 and which is shown on a certain sketch
accompanying this Resolution, be, and the same is hereby
established as a public road to become a part of the State
Secondary System of Highways in Roanoke County, only from and
after notification of official acceptance of said street or
highway by the Virginia Department of Transportation.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
A COPY - TESTE:
Mary H. Allen, Deputy Clerk
11/19/87 Roanoke County Board of Supervisors
cc: File
Sue Palmer, Department of Development
Phillip Henry, Director of Engineering
John Peters, Assistant Director of Engineering
Fred Altizer, Va. Dept. of Transportation
A -111787-8.d
ITEM NUMBER Ij 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: November 17, 1987
SUBJECT: Acceptance of easement, Lots 1 and 2, Section 3,
Applewood, the Orchards
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
F & W Community Development Corporation has agreed to grant a
sanitary sewer easement which crosses Lots 1 and 2, Applewood the
Orchards. The easement will allow sanitary sewer service to be
provided to Lot 25, Block 1, Section 2, Applewood, The Orchards
which has a failing septic system.
Ordinance 6987-9 authorizes the County Administrator to accept
the donation or dedication of Utility Easements upon concurrence
of the Board of Supervisors.
FISCAL IMPACT:
Acceptance of the easement will have no fiscal impact.
RECOMMENDATION:
The easement has been reviewed and the County Engineer recommends
that the easement be accepted by the Board of Supervisors.
SUBMITTED BY:
Phillip T. Henry, f. E.
Director of Engineering
1
APPROVED:
� (7 IV
Elmer C. Hodge
County Administrator
W1
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson/Harry No Yes Abs
Denied ( ) C. Nickens Brittle x
Received ( ) Garrett x
Referred Johnson x
To McGraw x
Nickens x
cc: File
Phillip Henry
John Peters
2
A -111787-8.e
ITEM NUMBER " 6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE November 17, 1987
SUBJECT: Confirmation of Committee Appointments
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the previous board meeting
and must now be confirmed by the Board of Supervisors. The
nominee has agreed to serve.
Court Service Unit Advisory Council/Youth and Family Services
Advisory Board:
Supervisor McGraw has nominated Molly Eller to serve one-year
term as a youth member from Glenvar High School. Her term will
expire November 13, 1988.
Mental Health Services Roanoke Valley Board of Directors:
Chairman Johnson has concurred with the Mental Health
Association's recommendation of the appointment of Dr. Henry J.
Sullivan to a three-year term. His term will expire December 31,
1990.
Recreation Commission
Supervisor Nickens has nominated Roger L. Falls to fill the
unexpired term of Ed Reynolds representing the Vinton Magisterial
District. His term will expire June 30, 1988.
SUBMITTED BY:
Mary H. Allen
Deputy Clerk
J-,— (o
APPROVED BY:
L a'
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Bob L. Johnson/Harry C. No Yes Abs
Denied ( ) Nickens Brittl x
K --
Received
Received ( ) Garrett x
Referred Johnson x
To McGraw x
Nickens W_
cc: File
Committee Files
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 17, 1987
RESOLUTION 111787-8.f AUTHORIZING THE
EARLY RETIREMENT OF INDEBTEDNESS OF THE
COUNTY ASSUMED BY THE CITY OF ROANOKE
WHEREAS, pursuant to Orders of Annexation, dated
July 30, 1948, September 14, 1964, and May 10, 1975, effective
January 1, 1949, January 1, 1965, and January 1, 1976, respec-
tively, the City of Roanoke (hereinafter the "City") assumed cer-
tain public debt of Roanoke County (hereinafter the "County");
and
WHEREAS, pursuant to such Orders, the City is required
to pay to the County a total of $109,180.13, representing princi-
pal ($105,304.54) and interest ($3,875.59), for Fiscal Year 1987-
88, and a total of $60,528.58 in principal payments for Fiscal
Years 1988-89 through 1994-95; and
WHEREAS, the City and County are in agreement that
early payment of the amounts due to the County from the City
would be in the best interests of each party.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi-
sors of Roanoke County, Virginia, as follows:
1. That the County agrees to accept payment of
$109,677.60 on or before November 24, 1987, and payment of
$59,777.40 on or before December 8, 1987, in full and complete
satisfaction of the City's indebtedness to the County arising out
of provisions of Orders of Annexation, dated July 30, 1948;
September 14, 1964; and May 10, 1975, requiring the City to
assume certain public debt of the County, in particular Section
4 Al
5.A., Public Debt, of the Order of Annexation in Ivan R. Young,
et al. v. City of Salem, Case No. 152-1965, May 10, 1975.
2. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as may be necessary to accomplish the purposes of this
Resolution, all of which shall be upon form approved by the
County Attorney.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
A COPY - TESTE:
Mary H. Allen, Deputy Clerk
11/19/87 Roanoke County Board of Supervisors
cc: File
John Chambliss, Assistant County Administrator
Paul Mahoney, County Attorney
Diane Hyatt, Director of Finance
City of Roanoke
A-111787-8. p
ITEM NUMBER- U
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE:
November 17, 1987
SUBJECT: Settlement of Board of Supervisors v Aetna Casualty
And Surety Co:, Disbursal of settlement proceeds to
homeowners
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
For nearly a year the County has been involved in the above -
referenced litigation. The matter in dispute is the allegedly
faulty construction of a deck by Decks by Dane, Inc. around a
swimming pool at the home of Ross and Karen Garland at 3751
Verona Trail. The Garlands notified County Building Official
Skip Nininger, who inspected the deck and determined that Decks
by Dane had violated the County building code in constructing the
deck. The specific problem was that the deck had separated from
the pool and appeared to be sinking. Decks by Dane disputed Mr.
Nininger's conclusion, however, and stated that the problems with
the deck were the fault of the company which installed the swim-
ming pool. Because Decks by Dane refused to correct the problems
with the deck, the County Attorney notified their insurer, the
Aetna Casualty and Surety Co., that the County expected Aetna to
pay over the $5,000 bond which Decks by Dane had obtained to guar-
antee that its work would conform to the building code. Aetna
refused to honor the bond on the grounds that Decks by Dane was
not at fault. The County then instituted this lawsuit to enforce
the bond. After nearly a year of litigation Aetna has proposed
the sum of $3,000 to settle.
The County Attorney's Office recommends that this offer be
accepted. The pursuit of this claim has now consumed at least
seventy (70) hours of attorney time in addition to secretarial
support and other overhead costs. A trial on the issues would
require expert testimony and would not take place before the
spring of 1988.
A second issue requiring the Board's approval is the disposi-
tion of the settlement proceeds. By state law, the purpose of
the contractor's bond is to provide a source of funds to home-
owners who are the victims of faulty construction. The Garlands
are, therefore, the primary parties in interest on this bond al-
though the County is named beneficiary. In order to fulfill the
8
legislative intent concerning contractors' bonds, the County
Attorney's office recommends that the proceeds be disbursed to
Ross and Karen Garland.
FISCAL IMPACT:
None.
RECOMMENDATION:
The County Attorney recommends acceptance of the $3,000
settlement offer and disbursal of the proceeds to Ross and Karen
Garland.
Respectfully submitted,
Q,1141A I'M I 11-y�.
Paul M. Mahoney
County Attorney
--------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson/Harry No Yes Abs
Denied ( ) C. Nickens Brittle x
Received ( ) Garrett �-
Referred Johnson
To McGraw —�
Nickens
cc: File
Paul Mahoney
AMENDED 7/21/88
A -111787-8.h
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE: November 17, 1987
SUBJECT: Acceptance of drainage easements, sanitary sewer
easements, public utility easements, and road
right-of-way ease-_-tebeing dedicated to the County of
Roanoke-- Southwest Industrial Park
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
To complete the Southwest Industrial Park development,
Dunmar Enterprises, Commonwealth Tool Specialty, Inc., the Board
of Supervisors of Roanoke County, and Green and Associates are
dedicating various sanitary sewer, public utility easement, and
road right-of-way e____.en to the County of Roanoke. These
dedications are required in order for Commonwealth Drive to be
included in the Virginia Department of Highways and
Transportation highway system, to allow the County to maintain
the sanitary sewer system, and to dedicate the public utility
easement for public use.
Pursuant to Ordinance No. 102787-4 adopted on October 27,
1987, the Board authorized the County Administrator to accept
donations or dedications of noncontroversial real estate matters.
FISCAL IMPACT:
None.
RECOMMENDATION:
It is recommended that the Board favorably consider this
acceptance by resolution under the consent agenda.
Respectfully submitted,
J�Z,k �YA ' �v
Paul M. Mahoney
County Attorney
f � .
------------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson/Harry C. No Yes Abs
Denied ( ) Nickens Brittle x
Received ( ) Garrett x
Referred Johnson x
To McGraw x
Nickens x
cc: File
Phillip Henry
Cliff Craig
Brent Sheffler
A-111787-9
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION
MEETING DATE: November 17, 1987
SUBJECT: Organization of Fire Company in Back Creek
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
�I
ROANOKE
CENTER
The County Comprehensive Plan identified the need for a fire
station in the Back Creek community. The 1985 bond referendum
included funding in the amount of $300,000 for land purchase and
construction of this facility.
The land for the station has been secured and a conceptual
drawing of the fire station has been prepared. It is planned to
start construction on the station by the spring of 1988 with
completion scheduled for the summer of 1988. Equipment needs for
the station have been identified, and a one-time capital cost of
approximately $250,000 will be included in the FY 88-89 budget
request. It is projected that this station will be fully
operational by the spring of 1989.
Approximately 10 months ago, staff members met with
prospective volunteers in the community and discussed the
requirements of organizing a volunteer fire company.
Since that time the recruitment of members and development of
a constitution and by-laws, along with the election of officers,
has been completed.
Although this is a new company, the membership consists of
seven members that are currently members of volunteer fire
companies in Roanoke County. These experienced personnel provide
a nucleus of highly trained and experienced fire-fighters. The
person elected chief, Mr. Lynn Thomas, has been a member of a
County volunteer department for nine years. He has served in
several officer positions attaining the rank of assistant chief in
the organization. Mr. Thomas also is a certified fire service
instructor that will enable him to train members of the
department. New personnel orientation training began November 10,
1987 to be followed by the required Firefighter I certification
program. Conceivably all personnel would be certified to
Firefighter III prior to beginning operation. Personnel will be
given practical experience by being assigned for duty at other
County fire stations until Company 11 becomes operational.
6-1
The staff has reviewed the constitution and by-laws along
with the official membership roster of the company and find that
this company is organized as a combination fire and rescue
department with the rescue segment being added at a future date.
Also, the requirements of Title 27 of the Code of Virginia have
been met with exception of official recognition by the governing
body.
Chief Thomas along with other
in attendance at the Board meeting
that may arise.
RECOMMENDATION:
members of Company 11 will be
to answer any further questions
The staff recommends that the Board recognize the Roanoke
County Fire and Rescue Department Company No. 11 - Back Creek as
an official unit of the Fire and Rescue Department.
FISCAL IMPACT•
The cost of protective clothing and physical examinations for
all members can be funded within the current FY budget.
Additional funding requirements will be addressed in the FY 88-89
budget request.
SUBMITTED BY:
T. C. Fuq a
Chie
ACTION
APPROVED:
4��L - 4- " � I
Elmer C. Hod e, Jr.
County Administrator
Approved (yj Motion by: Lee Garrett/
Denied ( ) Alan H. Brittle
Received ( )
Referred
To
cc: File
Tommy Fuqua
VOTE
No Yes Abs
Brittle x
Garrett x
Johnson x
McGraw x
Nickens x
1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, NOVEMBER 17, 1987
ORDINANCE 111787-10 VACATING THE
REMAINING PLAT OF SECTION ONE,
THORNCREST SUBDIVISION
WHEREAS, Lingerfelt Development Corporation; Colonial
American National Bank, Trustee of the estate of Marshall L.
Harris, deceased; Elizabeth F. Harris; and Truck Enterprises,
Inc. have petitioned the Board of Supervisors of Roanoke County,
Virginia, to vacate the remaining plat of Section One, Thorncrest
Subdivision; and
WHEREAS, the petitioners are the owners and contract
purchaser of a certain tract of land located in Roanoke County,
being identified as Tract 5, containing 0.847 acre, a portion of
which lies within the northeasterly boundary of Thorncrest Sub-
division, said portion consisting of lots in Block 1; and
WHEREAS, the petitioners now desire that the remaining
portion of Section One, Thorncrest Subdivision be permanently
vacated in order that the Petitioners might use the same for the
improvement and enhancement of their property; and
WHEREAS, a public hearing and first reading on this
ordinance was held on October 27, 1987, and the second reading on
this ordinance was held on November 17, 1987.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi-
sors of Roanoke County, Virginia, as follows:
1. That the remaining plat of Section One, Thorncrest
Subdivision dated August 17, 1948, revised September 28, 1948,
and found in Plat Book 3, page 67, among the records of the Clerk
of the Circuit Court for the County of Roanoke, Virginia, is here-
by vacated, but subject to the rights of the owners of any public
utility installations previously erected therein, together with
the right of ingress and egress for the maintenance of such util-
ity installations.
2. That the Clerk of the Circuit Court is authorized
to take such action as may be necessary to accomplish the purpose
and intent of this ordinance.
On motion of Supervisor Johnson, seconded by Supervisor
Garrett, and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
A COPY - TESTE:
_;f -v -
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
11/19/87
cc: File
Arnold Covey, Director of Development Review
John Willey, Real Estate Assessments
Rob Stalzer, Director of Planning
Paul Mahoney, County Attorney
t
A-111787-11
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE:
November 17, 1987
SUBJECT: Lease of surplus real estate
Old Bent Mountain Fire Station
Tax Map No. 111-1-17
COUNTY ADMINISTRATOR'S COMMENTS: �.
SUMMARY OF INFORMATION:
The County Administrator has received an offer to lease the
Old Bent Mountain Fire Station, Tax Map No. 111-1-17. This pro-
perty consists of approximately .443 of an acre located on State
Route 221 and has been declared surplus by the Board of Supervi-
sors of Roanoke County.
Section 18.04 of the County Charter requires that any lease
of public property be accomplished and authorized by ordinance.
The first reading of this proposed ordinance was held on
October 271 1987; the second reading is scheduled for
November 17, 1987.
FISCAL IMPACT:
Lease price to be determined from the best offer.
RECOMMENDATION:
Staff makes the following recommendations:
1. That the Board of Supervisors reaffirm that this parcel
of land is surplus and available for lease by the County.
2. That the Board of Supervisors consider the adoption of
the proposed ordinance.
Respectfully submitted,
Paul M. Mahoney
County Attorney
ACTION VOTE
Approved (x) Motion by: Lee Garrett/Steven No Yes Abs
Denied A. McGraw to deny Brittle x
Received ( ) Garrett x
Referred Johnson x
To McGraw x
Nickens x
Approved x Second Motion: Lee Garrett/ x
Bob L. Johnson motion that property x
be declared surplus for sale or x
lease x
x
cc: File
Paul Mahoney
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, NOVEMBER 17, 1987
ORDINANCE 11787-12 ACCEPTING AN OFFER
FOR AND AUTHORIZING THE SALE OF SURPLUS
REAL ESTATE, A WELL LOT LOCATED IN
OTTERVIEW GARDENS SUBDIVISION
WHEREAS, pursuant to the provisions of Section 16.01 of
the Charter of Roanoke County, the subject property has been de-
clared to be surplus; and
WHEREAS, pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading concerning the
sale and disposition of the hereinafter -described real estate was
held on October 27, 1987, and the second reading was held on
November 17, 1987; and
WHEREAS, this real estate consists of a well lot lo-
cated on Laban Road in Otterview Gardens Subdivision; and
WHEREAS, an offer has been received for this property
from L. Edgar Foley in the amount of $13,500, and said offer is
hereby accepted; all other offers are hereby rejected; and
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi-
sors of Roanoke County as follows:
1. That the offer of L. Edgar Foley in the amount of
$13,500 to purchase a well lot located in Otterview Gardens
Subdivision, Tax Map No. 27.05-2-14 be, and hereby is, accepted;
and
2. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney; and
3. That all proceeds from the sale of this real estate
are to be allocated to the capital reserves of the County.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw, and upon the following recorded vote:
AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson
NAYS: None
A COPY - TESTE:
Mary H. Allen, Deputy Clerk
11/19/87 Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
John Willey, Real Estate Assessments
Clifford Craig, Director of Utilities
A-111787-13
ITEM NUMBER / AS % -
z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
IN ROANOKE, VA., ON TUESDAY,
MEETING DATE: November 17, 1987
SUBJECT: Keith and Diane Bradshaw, Special Exception, Child Care
Center
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Petitioner proposes to construct and operate a day care center
and a fenced outdoor play area on 1.58 acres of property zoned
M-1, Light Industrial, approximately 350 feet north of the
intersection of US 460 West and VA 643 directly behind the Fort
Lewis Public Safety Building within the Catawba Magisterial
District. A Special Exception is required to operate a day care
center and related facilities in an M-1 district. The facility
will be open Monday through Friday from 6 a.m. to 6 p.m. year-
round. The center will be designed to accommodate 100-200
children at peak capacity. The ages of the children will range
from 2j to 12 years old. The petitioner operates another day
care facility located in the Roanoke Valley.
The property is located within a Principal Industrial land use
area. Public sewer and water are available to the site. The
Policies within the Principal Industrial category discourage
commercial development in industrial areas unless supportive of
the area needs. The intent of the policy is to promote the
creation of planned employment centers and to discourage the
intrusion of incompatible land uses into Principal Industrial
areas. A child care center in this location is compatible with
and supportive of nearby industrial and commercial operations.
The proposal conforms with the intent of the recent zoning
ordinance amendment that allows for the placement of selected
commercial uses within the M-1 district.
Petitioner's request is a low -to -moderate traffic generating
activity. Most traffic generation will occur during the morning
and evening peak times. With 200 children, it is conceivable
that approximately 150-200 vehicles will access the property
during each of these peak times. Staff recommends that the
number of entrances be reduced from two to one. VDOT states that
"one-way" drives must receive further review prior to issuance of
an entrance permit. Typically one-way drives are only permitted
for "drive-in" facilities such as banks.
A-111787-13 / /�
Although not specifically addressed by the zoning ordinance,
staff is of the opinion that the proposed parking may not meet
actual customer demand. Staff recommends one space per employee
per shift and one space per eight children. Thirty spaces are
proposed. If the number of employees per shift exceeds five,
more spaces would be necessary to comply with staff's
recommendation.
The property is surrounded by industrially zoned property and the
right-of-way of VA 643. The screening and buffering portion of
the County's ordinance will not require the installation of any
improvements other than shrubbery for aesthetics along the park-
ing lot. Conditions specifying the type and extent of screening
around the play area should be sought prior to approval.
FISCAL IMPACT:
None.
RECOMMENDATION:
Staff recommends approval of the request with conditions limiting
signage (area of sign face and height of sign structure); the
number of entrances; the number of parking spaces; and the type
and extent of screening and buffering necessary for safety
purposes.
SUBMITTED BY:
Rob Stalzer
Director of Planning
Approved ( >9
Denied ( )
Received ( )
Referred
To
APPROVED:
e C V
Elmer C. Hodge, Jr.
County Administrator
ACTION VOTE
Motion by: Steven A. McGraw/ No Yes Abs
Harry C. Nickens to gran Spec -Brittle x
lai Exception with con i ions Garrettx
stated in recommendation plus Johnson x
one entrance on y to be approveglcGraw x
y VDOT Nickens x
cc: File
Rob Stalzer
Tim Gubala
2