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HomeMy WebLinkAbout12/15/1987 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15,1987 RESOLUTION 121587-1 EXPRESSING THE APPRECIATION OF THE ROANOKE COUNTY BOARD OF SUPERVISORS TO CONTRIBUTORS OF THE HOLLINS COMMUNITY DEVELOPMENT PROJECT WHEREAS, in the spring of 1985, monies in the form of grants, loans, and revenue sharing funds were allocated by Virginia Water Project, Inc., Farmers' Home Administration, Virginia Department of Transportation, Virginia Department of Housing and Community Development, and the counties of Roanoke and Botetourt to fund the installation of water and sewer lines, road improvements, and housing rehabilitation in the Hollins community; and WHEREAS, since the approval of the funds, many steps have been taken to improve the quality of life in the Hollins community; and WHEREAS, many individuals and organizations have gener- ously donated goods and services and in doing so, have greatly improved health and safety conditions and the appearance of the community; and WHEREAS, this act of generosity and support is one that meaningfully expresses sensitivity to the needs of the citizens and further demonstrates an admirable sense of civic responsibility. NOW THEREFORE BE IT RESOLVED, that on behalf of the counties of Botetourt and Roanoke, the Roanoke County Board of Super- visors wishes to express its gratitude for the services provided by these individuals and organizations for the future improvement of the Hollins community. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Timothy Gubala, Assistant County Administrator Sue Palmer, Department of Development AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 1987 RESOLUTION 121587-2 OF APPRECIATION TO THOMAS M. BLAYLOCK FOR HIS SERVICE AS COMMONWEALTH'S ATTORNEY BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Thomas M. Blaylock has been employed by Roanoke County since 1978; was appointed as Commonwealth's Attorney in September 1981; and was successfully elected to that position in a special election in 1982 and reelected in 1984; and WHEREAS, during his tenure in office, Mr. Blaylock was active in the Virginia Association of Commonwealth's Attorneys, serving on the Board of Governors; the National District Attorneys Association; the Virginia Trial Lawyers Association; the American Trial Lawyers Association; the Virginia Network for Victims and Witnesses; and was selected the Outstanding Young Citizen for 1986 by the Cave Spring Jay Cees. WHEREAS, Mr. Blaylock did at all times act with distinction, exhibiting his outstanding ability to serve the best interest of all the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County does express its deepest appreciation and the appreciation of the citizens of Roanoke County to Thomas M. Blaylock for his years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in all his future endeavors. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Resolution of Appreciation File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 1987 RESOLUTION 121587-3 OF APPRECIATION TO SHERIFF 0. S. FOSTER UPON HIS RETIREMENT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Sheriff Foster has served a total of 34 years and 8 months in police service, 31 years and 6 months of this service in the Roanoke Valley; and WHEREAS, Sheriff 0. S. Foster was first elected Sheriff of Roanoke County in 1967, and was reelected in 1971, 1975, 1979 and 1983, making him the first sheriff to be elected to a fifth term in the history of Roanoke County; and WHEREAS, Sheriff Foster has held leadership positions in numerous law enforcement organizations including the Virginia Sheriff's Association, the National Sheriff's Association, the American Law Enforcement Association, the Roanoke County Transportation Safety Commission, and the Roanoke Valley Law Enforcement Council; and WHEREAS, during his tenure, he has received many honors and awards for his involvement in law enforcement and his volunteer efforts; and WHEREAS, because of Sheriff- Foster's leadership skills, the Roanoke County Sheriff's Department has gained recognition as one of the most modern and effective departments in the Commonwealth of Virginia. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation r 0 and the appreciation of the citizens of Roanoke County to Sheriff O. S. Foster for his many years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Brittle, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk 12/18/87 Roanoke County Board of Supervisors cc: File Resolution of Appreciation File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 1987 RESOLUTION 121587-4 OF APPRECIATION TO ALAN H. BRITTLE FOR HIS SERVICE AS A MEMBER OF THE ROANOKE COUNTY BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, Alan H. Brittle was first elected to the Roanoke County Board of Supervisors from the Cave Spring Magisterial District in 1983; and WHEREAS, Supervisor Brittle served the County of Roanoke tirelessly and selflessly for a period of four years, devoting many hours to the business of Roanoke County, both as a member of the Board and as Chairman of the Roanoke County Board of Supervisors for 1986, and in all capacities, Supervisor Brittle served capably the citizens of the County. WHEREAS, during his term, Supervisor Brittle also served with distinction on the Fifth Planning District Commission Executive Board, Clean Valley Committee, and the Local Government Advisory Council. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County does express its deepest appreciation and the appreciation of the citizens of Roanoke County to Alan H. Brittle for his years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for continued success in all his future endeavors. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Resolutions of Appreciation File A-121587-5 ITEM NUMBER C AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: December 15, 1987 SUBJECT: Presentation of the Audit for the Fiscal Year Ended June 30, 1987 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This space on the agenda is reserved for the presentation of the Comprehensive Annual Financial Report for the County of Roanoke for the year ended June 30, 1987. The Audit Committee will review this report at 2:00 p.m. on December 15, 1987 prior to its distribution to the Board of Supervisors. When the finan- cial reports are distributed at the Board meeting, there will be a report on the financial condition of the County presented by Diane D. Hyatt, Director of Finance; and Reta Busher, Director of Management and Budget. FISCAL IMPACT: RECOMMENDATION: SUBMITTED BY: k iGQ� Z, Ii4a.C.! Diane D. Hyatt Director of Finance APPROVED: e�Z,4 Elmer C. Hodkib County Administrator ------------------------------------------------- ACTION ---------------- VOTE Approved (x) Motion by: Bob L. Johnson/Lee No Yes Abs Denied ( ) Garrett to accept audit re ort Brittle x Received ( ) and appropriate $1,052,806 Garrett x Referred to fund balance Johnson x To McGraw x Nickens x cc: File Reta Busher Diane Hyatt John Chambliss A-121587-6 ITEM NUMBER E--3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 1987 SUBJECT: Approval to amend the 1987 holiday schedule COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 24, 1987 the Board of Supervisors established the 1987 holiday schedule. At that time the Board also authorized the closing of county offices on any day appointed by the Board of Supervisors or the Governor of Virginia as a legal holiday or for state or county offices to close. The Department of Personnel and Training to all state agency heads has authorized the following additional days off for state employees in the Executive Branch: Thursday, December 24 - 12 noon Thursday, December 31 - 12 noon RECOMMENDATION: It is recommended that the Board authorize the two additional half-day holidays as listed above in accordance with the decision they made on March 24th to honor in Roanoke County any closings or legal holidays designated by the state. Elmer C. godgQ County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved ( v Motion by: Alan H. RrJff1P/RtPVPD A. No Yes Abs Denied ( ) McGraw to approve staff Brittle x Received ( ) recommendation Garrett �- Referred Johnson To McGraw Nickens cc: File County Dept. Heads D. Keith Cook AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15,1987 RESOLUTION NO. 121587-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for December 15, 1987, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4, inclusive, as follows: 1. Confirmation of Committee Appointments to the Planning Commission and the Mental Health Services of the Roanoke Valley. 2. Request for acceptance of the following roads into the Virginia Department of Transportation Secondary System: a. Sean Lane and Olde Tavern Road b. Country Lane C. Forest Edge Drive d. Canter Drive, Cavalier Drive, Chaucer's Court and Gloucester Court e. Meadwood Drive and Quail Place 3. Acceptance of water and sewer facilities serving Branderwood Section 3. 4. Authorization to execute contracts with C&P Telephone Company to establish Centrex Rate Stability Plan C -Virginia. 5. Authorization for Lease Purchase of the Mechanical Arm Refuse Collection Vehicle. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Nickens after removing Item J-5 for discussion, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None Supervisor Nickens moved to approve Item J-5 after discussion. The motion was seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Brittle, McGraw, Nickens Johnson NAYS: Supervisor Garrett A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Phillip Henry, Director of Engineering John Hubbard, Assistant County Administrator Clifford Craig, Director of Utilities John Chambliss, Assistant County Administrator Gardner Smith, Director of General Services A -121587-7.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE December 15, 1987 SUBJECT: Confirmation of Committee Appointments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the previous board meeting and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Planning Commission Carolyn Flippen has been nominated by Supervisor Johnson to serve a second four-year term as representative from the Hollins Magisterial District. Her term will expire on December 31, 1991. Donald Witt has been nominated by Supervisor Brittle to serve a second four-year term representing the Cave Spring Magisterial District. The term will expire on December 31, 1991. Mental Health Services of the Roanoke Valley Henry L. Woodward,and Nancy F. Canova have been nominated by the Mental Health Services Board of Directors to serve another two-year term. Their terms will expire December 31, 1989. The Board must concur with these nominations. SUBMITTED BY: Mary H. Allen Deputy Clerk Approved Denied Received Referred To APPROVED BY: A� 4n Elmer C. Hodge County Administrator ACTION (x) Motion by: Harry C. Nickens/Alan H. ( ) Brittle cc: File Planning Commission File Mental Health File VOTE No Yes Brittle x Garrett x Johnson x McGraw x Nickens x Abs AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 1987 RESOLUTION 121587-7.b REQUESTING ACCEPTANCE OF SEAN LANE & TAVERN ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Sean Lane and Olde Tavern Road to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for saids road have been dedicated by virtue of a certain maps known as Section 1, Bellevue Estates Subdivision which map was recorded in Plat Book 9, Page 315, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on March 11, 1985 and Subdivision of Lot 20, Block 1, Section 1, Bellevue Estates, which map was recorded in Plat Book 9, Page 346 of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia on November 12, 1985 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said roads known as Sean Lane and Olde Tavern Road and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets or highways by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. A len, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Phillip Henry, Director of Engineering Arnold Covey, Department Review Director Va. Department of Transportation AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, December 15, 1987 RESOLUTION 121587-7.c REQUESTING ACCEPTANCE OF COUNTRY LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Country Lane to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map known as Country Lane Subdivision which map was recorded in Plat Book 9, Page 65, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 19, 1976 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Country Lane and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as a public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: LV Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Phillip Henry, Director of Engineering Arnold Covey, Department Review Director Va. Department of Transportation AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 1987 RESOLUTION 121587-7.d REQUESTING ACCEPTANCE OF FOREST EDGE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Forest Edge Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map known as Forest Edge Subdivision which map was recorded in Plat Book 10, Page 29, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on October 28, 1986 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Forest Edge Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Phillip Henry, Director of Engineering Arnold Covey, Department Review Director Va. Department of Transportation AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 1987 RESOLUTION 121587-7.e REQUESTING ACCEPTANCE OF CANTER DRIVE, CAVALIER DRIVE, CHAUCER'S COURT AND GLOUCESTER COURT INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION AND SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Canter Drive, Cavalier Drive, Chaucer's Court and Gloucester Court to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map known as Canterbury Park, Section 2, Subdivision which map was recorded in Plat Book 9, Page 334, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on August 22, 1985 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Canter Drive, Cavalier Drive, Chaucer's Court and Gloucester Court and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public roads to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets or highways by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Phillip Henry, Director of Engineering Arnold Covey, Department Review Director Va. Department of Transportation AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, December 15, 1987 RESOLUTION 121587-7.f REQUESTING ACCEPTANCE OF MEADEWOOD DRIVE AND QUAIL PLACE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Meadewood Drive and Quail Place to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of certain deeds and maps known as Meadewood Subdivision which map was recorded in Plat Book 6, Page 51, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on September 1, 1965 and that by reason of the recordation of said map no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Meadewood Drive and Quail Place and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Nickens, seconded by Supervisor Brittle, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Phillip Henry, Director of Engineering Arnold Covey, Department Review Director Va. Department of Transportation A -121587-7.g ITEM NUMBER S-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 15, 1987 SUBJECT: Acceptance of water and sewer facilities serving Branderwood, Section 3 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of Section 3, Branderwood, Boone, Boone & Loeb, Inc., has requested that Roanoke County accept the deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on engineering plans prepared by 'Buford T. Lumsden & Associates entitled, Section 3, Branderwood dated October 1, 1987, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: 1 The values of the water and sewer construction are $13,880.00 and $27,637.00. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: v' P i lip T. Henry,P E. Director of Engine ring APPROVED: ex Elmer C. Hodge County Administrator ------------------------------------------------------------------- ACTION VOTE Approved ( 4 Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Alan H. Brittle to approve Brittle x Received ( ) Garrett x Referred Johnson x To McGraw x Nickens x cc: File Phillip Henry Clifford Craig John Hubbard 2 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE VA, ON TUESDAY, DECEMBER 15, 1987 MEETING DATE: December 15, 1987 SUBJECT: Authorization for the County Administrator to execute contracts with C & P Telephone Company to establish Centrex Rate Stability Plan C -Virginia for the County of Roanoke. COUNTY ADMINI-S_TTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Resolution 84-176.A adopted October 9, 1984, by the Board of Supervisors of Roanoke County, established the Centrex Telephone System as the sole source telephone system for the County of Roanoke and its services are utilized in the Salem and Cave Spring service areas. These lines not only service the County's administrative offices and court facilities, but also the school's administrative offices and remote facilities such as fire stations, libraries, parks,. etc. With the new services being provided at the Southview facility, it is now practical to also include the North County area (561) under a Centrex plan as well. Under the rate stability plan, the cost per line is guaranteed to the County and the rate is $25.92 per line for a five year period. Under the non -stabilized rate this cost would be $29.75 per. line. Should the County not have Centrex services the cost per line would be slightly over $54.00 per line, per month. FISCAL IMPACT 1 - Monies to handle this telephone service are included within each department's operating budget and no new appropriation is required. RECOMMENDATION: Staff has evaluated the contracts and stability plan as proposed by C & P Telephone Company and recommends authorization for the County Administrator to enter into Centrex Rate Stability Plan C -Virginia for the Salem service area (387-6000), the Cave Spring service area (772-2000) and the North County service area (561-8000). SUBMITTED BY: ohn M. Chamblist, Jr. Assistant County Administrator APPROVED: / /ku, 4 Elmer Hodge County Administrator %, " y ------------------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Alan H. Brittle o approve Brittle x Received ( ) start recommen a ion Garrett x Referred Johnson x To McGraw x Nickens x cc: File John Chambliss Reta Busher Red Cable Gardner Smith A-1115ti 7-7i �` ITEM NUMBER • 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, DECEMBER 15, 1987 MEETING DATE: December 15, 1987 SUBJECT: Authorization for Lease Purchase of the Mechanical Arm Refuse Collection Vehicle. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the Board of Supervisors meeting on July 14, 1987, the Board of Supervisors concurred in the concept of the Mechanical Arm Refuse Collection System, at an estimated cost of $330,000 for service to 3,600 customers. Since that time, proposals have been received by the County for the procurement of said equipment at a total cost of $300,916.76. The monies appropriated to date are outlined below: Roll-over appropriation from the 1986-87 fiscal year budget $ 89,000 Amount budgeted in the 1987-88 fiscal year budget for vehicle replacement 90,000 Estimated salary savings for the 1987-88 fiscal 31,000 year Total $210,000 Staff recommends that the full cost of the vehicle ($97,566.76) be appropriated at this time and be funded through a lease purchase arrangement. This is in comparison to the $60,000 originally requested for lease purchase in the July report. The difference is the result of the delay in implementation as required through the obtaining and evaluation of bids for said equipment. FISCAL IMPACT: The funds for the vehicle, $97,566.76, would be provided through a lease purchase agreement with a five year repayment cycle. RECOMMENDATION: Staff recommends that the project move forward and that the County Administrator be authorized to execute the necessary documents to implement the lease purchase program. SUBMITTED BY: Aohn M. Chambli , Jr. Assistant County Administrator APPROVED: Elmer C. Hodge County Administrator ---------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Steven A. McGraw to approve Brittle_ _x Received ( ) sta recommendation Garrett x Referred Johnson To McGraw Nickens x cc: Gardner Smith River Bonhotel John Hubbard Paul Mahoney Reta Busher John Chambliss File A-iziD8 i-8 ITEM NUMBER /12- �%- -iZ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: December 15, 1987 SUBJECT: Plantation Enterprises, Special Exception, Golf Course COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Petitioner proposes to construct and operate a nine -hole golf course on 34.77 acres of property zoned R-1, Residential, located adjacent to Plantation Road and the Old Manor Subdivision within the Hollins Magisterial District. A Special Exception is required to operate a country club and related facilities in an R-1 district. The course will be operated year-round from daylight to dusk, seven days per week. The facility will not be lighted. The course will be operated as a small country club with a member -guest format and a maximum of approximately 30 players using the facility at any one time. The property is located within a Development land use area. The policies within the Development category encourage outdoor recreation uses. The property borders existing low density residential on the north, south, and west and dense forest and floodplain on the east. A golf course of this scale should insure protection for surrounding property owners by providing for a low intensity use adjacent to existing residential development. According to the applicant, the playing portion of the course as shown by the proposed concept plan will be approximately 100 to 150 feet from the nearest house. Flying golf balls may be a problem. Petitioner's request is a low traffic generating activity. It is estimated that 171 vehicle trips a day will result. This rate is equivalent to one unit of single family housing per 2.03 acres. The current zoning, in conjunction with the availability of public sewer and water, permits up to six units of housing per acre. Three units per acre could reasonably be anticipated. The proposed concept plan shows that the access will be through the Old Manor Subdivision. Staff strongly recommends the development of a separate means of access through the petitioner's property. Proposed course will partially be located within the 100 year floodplain. The applicant must prove by a certified plat that the clubhouse will be out of the floodway and that the first floor elevation of the clubhouse structure will be at least one foot above the 100 year flood elevation. E. - .-; Community sentiment is unknown. The petitioner's request was originally scheduled for the November 17, 1987 meeting; however, due to incorrect acreage calculations, the request was continued. Concerns at that meeting include screening and buffering, lighting, access, and flying golf balls. As part of the permit and to alleviate concerns, the following conditions should be attached: 1. Screening and buffering plantings only in accordance with Type D, Option 1 of Sec. 21-92 of the Roanoke County Zoning Ordinance along Plantation Road and adjacent to properties on Old Manor Drive and Old Manor Court. 2. No outside lighting. 3. No access off of Old Manor Drive; entrance to be located off Plantation Road. 4. Installation of a net between plantings and golf course along Plantation Road to prevent damage from errant golf balls. FISCAL IMPACT - None. RECOMMENDATION: Staff recommends approval of this request subject to conditions as described above. SUBMITTED BY: APPROVED: Rob Sta zer Elmer C. Hodge, Jr. Director of Planning County Administrator ------------------------------------------------------------------ ACTION VOTE Approved (X) Motion by: Bob L. Johnson/Harry No Yes Abs Denied ( ) C. Nickens Brittle x Received ( ) Garrett x Referred Johnson x To McGraw x Nickens x cc: File Rob Stalzer Tim Gubala y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 15, 1987 RESOLUTION 121587-9 PURSUANT TO SECTION 15.1- 238(e) OF THE 1950 CODE OF VIRGINIA, AS AMENDED, SETTING FORTH THE INTENT OF ROANOKE COUNTY TO ENTER UPON CERTAIN PROPERTIES AND TO TAKE CERTAIN SANITARY SEWER EASEMENTS IN CONNECTION WITH THE STARKEY FORCE MAIN AND GRAVITY SEWER PROJECT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Starkey Force Main and Gravity Sewer Pro- ject is being undertaken by the County of Roanoke to allow for the elimination of the Starkey Sewage Treatment Plant and provide for long-term sewer capacity for the Back Creek sewershed; and 2. That in order to complete this project, certain sanitary sewer easements are needed and more particularly de- scribed: a. A fifteen (15) foot wide strip of land across the property of Marble Associates and more particularly described on the attached appraisal report as located on the north side- line (from Ogden Road) and contain- ing 3,495 square feet and being shown on the attached plat prepared by the Roanoke County Department of Public Facilities dated June 1, 1987. Together with a ten (10) foot wide temporary construction easement more particularly described on the attached appraisal report as con- taining 2,361 square feet. The fair market value of the afore- said interest to be acquired is $5,303.00, such compensation and damages, if any, having been offered the property owners. b. A twenty ( 20 ) foot wide strip of land across the property of Atlantic Concrete, Inc. and more particularly described on the attached appraisal report as run- ning the full length (approximately 1,997.6 feet) of the northwest side adjacent to the Norfolk Southern Railroad right-of-way and contain- ing 39,952 square feet and being shown on the attached plat prepared by the Roanoke County Department of Public Facilities dated June 1, 1987. Together with a ten (10) foot wide temporary construction easement more particularly described on the attached appraisal report as adja- cent to the west side of the afore- said permanent easement and contain- ing 19,976 square feet. The fair market value of the afore- said interest to be acquired is $3,456.001 such compensation and damages, if any, having been offered the property owners. C. A twenty (20) foot wide temporary construction easement across the property of the Atalantis Group, Inc. and more particularly des- cribed on the attached appraisal report as containing 500 square feet and located about 22 feet west of the left front corner of the property as shown on the attached plat prepared by the Roanoke County Department of Public Facilities dated June 1, 1987. The fair market value of the afore- said interest to be acquired is $100.00, such compensation and dam- ages, if any, having been offered the property owners. d.l. A twenty ( 20 ) foot wide strip of land across the property of Robert C. Bell and Anne H. Bell and more particularly described on the attached appraisal report as lo- cated adjacent to the rear property line and containing 5,811 square feet and being shown on the attached plat prepared by the Roa- noke County Department of Public Facilities dated June 1, 1987. Together with a ten (10) foot wide temporary construction easement more particularly described on the attached appraisal report as being adjacent to the aforesaid permanent easement and containing 2,843 square feet. The fair market value of the afore- said interest to be acquired is $5,652.00, such compensation having been offered the property owners. d.2. A twenty ( 20 ) foot wide strip of land across the property of Robert C. Bell and Anne H. Bell and more particularly described on the attached appraisal report as lo- cated on the southwest front corner of the property and containing 840 square feet and being shown on the attached plat prepared by the Roanoke County Department of Public Facilities dated June 1, 1987. Together with a ten (10)foot wide temporary construction easement more particularly described on the attached appraisal report as being adjacent to the permanent easement and containing 775 square feet. The fair market value of the afore- said interest to be acquired is $1,832.00, such compensation having been offered the property owners. 2. That it is immediately necessary for the County to enter upon and take such property and commence said sanitary sewer improvements in order to replace the Starkey Sewage Treatment Plant due to the economic infeasibility to upgrade the plant to satisfy the proposed requirements and regulations of the r State Water Control Board and provide long-term sewer capacity for the health, safety, and welfare of its citizens and to thereafter institute and conduct appropriate condemnation proceedings as to said sanitary sewer easements; and 3. That pursuant to the provisions of Section 15.1- 238(e) of the 1950 Code of Virginia, as amended, and pursuant to notice and public hearing as made and provided therein, the Board does hereby invoke all and singular the rights and privileges and provisions of said Section 15.1-238(e) as to the vesting of powers in the County pursuant to Section 33.1-119 through Section 33.1-129 of the 1950 Code of Virginia, as amended, all as made and provided by law. On motion of Supervisor Nickens, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk 12/18/87 Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney John Willey, Real Estate Assessor Clifford Craig, Director of Utilities John Hubbard, Assistant County Administrator Phillip Henry, Director of Engineering f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, DECEMBER 15, 1987 ORDINANCE 121587-10 PURSUANT TO SECTIONS 24.1-37 AND 24.2-233.1 OF THE 1950 CODE OF VIRGINIA, AS AMENDED, AUTHORIZING THE RELOCATION AND ESTABLISHMENT OF A CENTRAL ABSENTEE VOTER ELECTION DISTRICT IN THE ROANOKE COUNTY ADMINISTRATION CENTER FOR ALL ELECTIONS HELD WITHIN ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, had designated, upon the recommendation of the Elec- toral Board of Roanoke County, the old Roanoke County Courthouse in the City of Salem, Virginia, as the central absentee voter election district; and WHEREAS, as a result of the sale of the courthouse and the relocation of the office of the Registrar of Roanoke County to the Roanoke County Administration Center, the Electoral Board of Roanoke County recommended to the Board of Supervisors of Roa- noke County the relocation and establishment of the central absen- tee voter election district in the Roanoke County Administration Center for all elections held within Roanoke County. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That the first reading on this ordinance was held on December 15, 1987; and the second reading was waived pursuant to the emergency measure clause of Section 18.04 of the Roanoke County Charter. 2. That the relocation and establishment of the cen- tral absentee voter election district in the Roanoke County Admin- istration Center for all elections held within Roanoke County is hereby authorized and approved. 3. That the County Administrator is hereby authorized to take such actions and to execute such documents as may be nec- essary to accomplish these purposes, all upon form approved by the County Attorney. On motion of Supervisor Brittle, seconded by Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors Brittle, Garrett, McGraw, Nickens, Johnson NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 12/18/87 cc: File Paul Mahoney, County Administrator Elizabeth Leah, County Registrar Members of the Electoral Board