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HomeMy WebLinkAbout3/9/1988 - Adopted Board RecordsA-3988-1 ITEM NUMBER — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 1988 SUBJECT: Approval of the Roanoke County Administrative Reorganization COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As the Board may recall, I have been reviewing the present County structure in an attempt to streamline the administrative organization to make it more efficient and responsive to the needs of the citizens. I also felt it was important to coordinate activities between state agencies and the County, and to realign several departments so they no longer report directly to me. During the study of the reorganization, I also wanted to ensure that economic development received a high priority in the structure. As a result of several months of study, I have implemented the attached reorganization which has previously been reviewed with the Board of Supervisors. The new organization became effective March 1, 1988. These changes will provide more efficient service and better responsiveness to the County citizens we serve. No employees will be added to or removed from payroll as a result of these changes pursuant to guidelines set by the Board. Several departments that work closely together such as Planning, Development Review, Engineering and Utilities will be under the direction of the Assistant County Administrator for Community Services, John Hubbard. Several departments who deal primarily in human needs such as Parks and Recreation, Libraries, Youth Haven II and Animal Control will be under the direction of the Assistant County Administrator for Human Services, John Chambliss. Mr. Chambliss will also coordinate activities with the state agencies, assist me with my duties and handle special projects. The financial departments, Management Information Services, Real Estate Assessments and Purchasing will be under the direction of the Assistant for Management Services. This position will be filled internally, in the near future. Several departments will be independent organizations under the direction of the County Administrator. They include Human Resources, Fire and Rescue and Economic Development. I met with the Assistants, Constitutional Officers, department heads and other key staff on Thursday, February 25th to outline the new organizational structure. I also plan to keep all County employees informed of these changes through memoranda and articles in the employee newsletter. I sincerely appreciate the support of the Board of Supervisors and the County staff in this change. RECOMMENDATION: Chapter 5, §5.01 of the Roanoke County charter requires the Board of Supervisors to approve administrative reorganizations. Therefore, staff requests that the board ratify the changes on the attached administrative organization chart. Approved Denied Received Referred To lmer C. Hodg County Administrator ACTION (x) Motion by: Bob L. Johnson/Harry ( ) C. Nickens to approve statt ( ) recommendation cc: File Keith Cook John Hubbard John Chambliss Garrett Johnson McGraw Nickens Robers VOTE No Yes x Abs A-3988-2 ITEM NUMBER -� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 1988 SUBJECT: Creation of the Development Review Committee COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A major goal of the administrative reorganization of the County, was to improve responsiveness to the public in Roanoke County. One of the areas that has received criticism in the past is development review and coordination between the divisions involved in this process. To improve this process, I want to establish the Development Review Committee to study all aspects of the planning and development process. The object of this committee will be to review our present procedures, and recommend ways in which we could refine the policies and improve responsiveness to the development community. Improvements to this area will also aid our economic development efforts, a high priority set by the Board. I have asked the following individuals to serve on this committee: John Hubbard, Assistant County Administrator for Community Services Rob Stalzer, Director of Planning Arnold Covey, Director of Development Review Phillip Henry, Director of Engineering Buford Lumsden, Buford T. Lumsden & Associates Samuel Lionberger, Lionberger Construction Company Dan Horner, Architect Wayne Campbell, Campbell Construction Company Lou Jamison, Heritage Builders, Inc. Wayland Winstead, Chairman of the Planning Commission The above individuals would bring a background of expertise and knowledge to this committee, and would represent the County '-T)-z departments, the local developers and the Planning Commission. In 60 days, this committee will present a progress report to the Board outlining plans to simplify procedures, encourage more timely response and improve enforcement policies. They will also study the possibility of a fee structure, if additional personnel are required to meet these goals. FISCAL IMPACT: None. Any costs to implement improved procedures will be offset by a fee structure. RECOMMENDATION: Staff recommends that the Board ratify and confirm the creation of a Development Review Committee and the appointment of these individuals to serve on the committee. ,OAlmer C. Hodge County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Harry C. Nickens/ No Yes Abs Denied ( ) Steven A. McGraw to approve start Garrett Received ( ) recomme a ion Johnson x Referred McGraw x To Nickens x Robers x cc: File John Hubbard Rob Stalzer Arnold Covey Phil Henry A-3988-3 ITEM NUMBER Z - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, MEETING DATE: March 9, 1988 SUBJECT: Approval of the HVAC System and Final Improvements to the Public Safety Center COUNTY ADMINISTRATOR'S XXnnC QOMMENTS: D 2 �iGco.•+.••..1 / � �. ,s-/�� /:a..'o.�� o...l �.,4Sij ,,r.�c�,4-t..�.� SUMMARY OF INFORMATION: Sheriff Kavanaugh and Chief Fuqua have requested that the County install new HVAC equipment for heating and cooling at the Public Safety Center. The old heating equipment was suitable for the open space classroom environment; however, it is not adequate nor efficient for the office environment. Bids have been received to install the new system, and the estimated cost is $200,000. A second series of improvements to this facility includes the installation of a waterline extension to provide an adequate water pressure which cannot be provided by the City of Roanoke's water service which is located along Peters Creek Road. The water system improvements will be the extension of a County waterline for approximately 1,150 feet at a cost of $35,000. This work will complete the planned renovations to this facility which Staff has previously discussed with the Board of Supervisors. These improvements include the electrical system, sprinkler system, and other items required to bring the facility into compliance with the appropriate codes and is in parity with other County buildings at a cost of $60,000. Future improvements will be considered in accordance with long-range plans for all facilities or upon special request by the Sheriff. FISCAL IMPACT: An additional $295,000 appropriation is needed for the above referenced improvements to the facility, and it is requested that these improvements be financed using a multi-year lease/purchase arrangement to distribute the cost over a three-year period. The first year's cost of these improvements will be paid from the Capital Reserve fund which currently has a balance of $138,387. RECOMMENDATION: Staff recommends that the Board of Supervisors approve this appropriation of monies and authorize entering into the appro- — _5 priate lease documents to finance the close-out costs to this facility. Sheriff Kavanaugh and Chief Fuqua will be present at the Board meeting to address the Board of Supervisors with their request. SUBMITTED BY: APPROVED: ohn M. ChamblisEr, Jr. XNZm_e­rC.Hodo Assistant County Administrator- County Administrator Management Services Approved ( x) Denied ( ) Received ( ) Referred To ACTION VOTE Motion by: Harry C. Nickens/Lee No Yes Abs Garrett to approve; Bob L. Garrett x Johnson/Steven A McGraw to Johnson x amend recommendation allocating McGraw x $130,000 leaving $8,387 in Nickens x capital reserve Robers x cc: Sheriff Kavanaugh Chief Fuqua Diane Hyatt John Chambliss File Y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, MARCH 9, 1988 RESOLUTION 3988-4 ACCEPTING THE BID FOR AND APPROVING THE INTEREST RATE AND OTHER DETAILS REGARDING $8,000,000 COUNTY OF ROANOKE, VIRGINIA REVENUE ANTICIPATION NOTES, SERIES 1988 WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia, adopted a Resolution on February 23, 1988, authorizing the issuance and sale of Revenue Anticipation Notes in an amount not to exceed $8,000,000; and WHEREAS, the County has solicited bids from a limited number of potential investors for the purchase of such notes; and WHEREAS, the Board now desires to set the interest rate on the Notes and to award the Notes to the low bidder. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia: 1. The Notes shall be dated March 14, 1988, shall be issued in denominations of $25,000, shall be numbered N-1 and upward, sequentially, shall bear interest at the rate of 4.625% per annum payable at maturity and shall mature on June 13, 1988. 2. The distribution and use of the Offering Circular, dated March 9, 1988, in connection with the offering and sale of Notes is ratified and approved. 3. The Board determines that it is in the best interest of the County and the Commonwealth of Virginia to accept the bid of Crestar Bank to purchase the Notes for a purchase price equal to the aggregate principal amount thereof. 4. The appropriate officers and agents of the County are authorized and directed to immediately cause a certified copy of this Resolution to be filed with the Circuit Court of the County pursuant to Section 15.1-199 and 15.1-212 of the Code of Virginia of 1950, as amended. 5. This Resolution shall take effect immediately. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 3/10/88 cc: File John Chambliss, Assistant County Administrator Alfred Anderson, County Treasurer Reta Busher, Director of Management and Budget Diane Hyatt, Director of Finance McQuire, Woods, Battle, and Boothe, Bond Counsel AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, MARCH 9, 1988 RESOLUTION 3988-5 RESCINDING BOARD OF SUPERVISORS ACTION TAKEN AUGUST 25, 1987 AND REQUESTING THAT THE VIRGINIA DEPARTMENT OF TRANSPORTA- TION REALLOCATE $128,145 OF INDUSTRIAL ACCESS ELIGIBILITY TO ANOTHER ELIGIBLE ACCESS PROJECT IN ROANOKE COUNTY. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That having duly considered and previously authorized an escrow agreement on August 25, 1987 for industrial access funds in the amount of $128,145 for the development of Southwest Industrial Park in Roanoke County; and that those funds were to be secured by letter of credit to ensure that qualifying indus- tries were to be located within the park; and, That a County -State agreement was approved between Roanoke County and the Virginia Department of Transportation on October 6, 1987 setting forth the respective responsibilities of both the County and State regarding the design and construction of the road; and, That the Virginia Department of Transportation by that agreement will reimburse Roanoke County for eligible construction and engineering items incurred subsequent to September 22, 1987 in the event that the County locates significant and qualifying industries on the remaining tracts; and, That the County has received a number of requests from local non -qualifying companies and individuals desirous of improving the remaining tracts; and, i That the County has other projects in need of indus- trial access improvements which have strong potential for attract- ing significant qualifying industry; and, NOW, THEREFORE, Roanoke County requests that the County - State Agreement of October 6, 1987 be voided and the County's eligibility be transferred to another eligible project; and, That the Clerk of this Board forthwith transmit certi- fied copies of this resolution together with any necessary and support data to the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk 3/10/88 Roanoke County Board of Supervisors cc: File Timothy Gubala, Economic Development Director Va. Department of Transportation John Chambliss, Assistant County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, MARCH 9, 1988 ORDINANCE 3988-6 AUTHORIZING THE CONVEYANCE OF SURPLUS REAL ESTATE TO ESTABLISH ROAD RIGHT OF WAY FOR MEADEWOOD DRIVE AND QUAIL PLACE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been declared to be surplus and is being made available for other public uses, i.e., a public street; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the hereinafter described real estate was held on February 23, 1988; a second reading was held on March 8, 1988; and 3. That the County is responsible to ensure that there is adequate right of way and drainage easements along Meadewood Drive and Quail Place to allow these roads to be brought into the state secondary road system and accepted by the Virginia Department of Transportation; and 4. That this real estate is located west of Hollins Road and adjacent to Shimchock's Litho Service, Inc., and consists of 0.25 acres in right-of-way easement; and 5. That Roanoke County is donating the subject property to the Virginia Department of Transportation for public road right-of-way and drainage easement purposes; and V 6. That the County Administrator is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 3/10/88 cc: File County Attorney John Willey, Real Estate Assessments Phillip Henry, Director of Engineering Va. Department of Transportation AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, MARCH 9, 1988 RESOLUTION NO. 3988-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for March 9, 1988, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Minutes of Meetings - January 12, 1988 2. Confirmation of Committee Appointments to the Grievance Panel and Health Department Board of Directors. 3. Approval of a Raffle Permit for the Oak Grove Elementary School PTA. 4. Acceptance of water and sewer facilities serving Woodmont Manor Section 3. 5. Acceptance of water and sewer facilities serving Meadow Creek Section 2. 6. Request for Va. Department of Transportation Matching Funds for Farmwood Drive (Route 1385). 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Garrett, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk 3/10/88 Roanoke County Board of Supervisors cc: File Phillip Henry, Director of Engineering John Hubbard, Assistant County Administrator A -3988-7.a ITEM NUMBER ,"�'- ,Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE March 9, 1988 SUBJECT: Confirmation of Committee Appointments to the Grievance Panel and The Health Department Board of Directors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the previous board meeting and must now be confirmed by the Board of Supervisors. The nominees have agreed to serve. Grievance Panel: Supervisor Robers nominated Kim Owens to his unexpired two-year term. Ms. Owens term will expire September 27, 1989. Health Department Board of Directors: Supervisor Nickens nominated Susan Adcock to serve a two-year term. Her term will expire November 26, 1989. SUBMITTED BY: Mary H Allen Deputy Clerk APPROVED BY: Elmer C. Hodge County Administrator ------------------------------------------------ ACTION VOTE Approved (x) Motion by: Lee Garrett/Steven A. No Yes Abs Denied ( ) McGraw G x Received ( ) Referred To cc: File Grievance Panel File Health Dept Board of Directors arrett Johnson x McGraw x Nickens x Robers x A -3988-7.b 2 ITEM NUMBER . AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 9, 1988 SUBJECT: Request for approval for a Raffle Permit from Oak Grove Elementary School PTA COUNTY ADMINISTRATOR'S COMMENTS: I�GGo�.�w•+- � aj SUMMARY OF INFORMATION: The Oak Grove Elementary School PTA has requested a Raffle Permit. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The organization has paid the $25.00 fee RECOMMENDATION• It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: Wt Mary H. Allen Deputy Clerk APPROVED BY: 4/•m C ,O lmer C. Hodgeg County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Lee Garrett/Steven A. No Yes Abs Denied ( ) McGraw to approve Brittle x_ Received ( ) Referred To cc: File Oak Grove PTA Bingo File Garrett Johnson x McGraw x Nickens x A -3988-7.c ITEM NUMBER %�-- "�7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1988 SUBJECT: Acceptance of water and sewer facilities serving Woodmont Manor Section 3 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Woodmont Manor Section 3, James H. Buckland and Lloyd G. Lazarus, have requested that Roanoke County accept the Deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on engineering plans prepared by Buford T. Lumsden & Associates entitled, Section No. 3 Woodmont Manor dated July 3, 1986, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The values of the water and sewer construction are $5,000 and $11,500, respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Phillip T. genry, P.E Director of Engineering APPROVED: lme r C. Hod County Administrator ------------------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Lee Garrett/Steven No Yes Abs Denied ( ) A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File Phil Henry Clifford Craig John Hubbard 2 A -3988-7.d. ITEM NUMBER - S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 1988 SUBJECT: Acceptance of water and sewer facilities serving Meadow Creek Section 2 COUNTY ADMINISTRATOR'S COMMENTS: Tex SUMMARY OF INFORMATION: The Developer of Meadow Creek Section 2, D and J Developers, has requested that Roanoke County accept the Deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on engineering plans prepared by Buford T. Lumsden & Associates entitled, Section 2 Meadow Creek dated August 22, 1985, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The values of the water and sewer construction are $10,000 and $17,000, respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Phillip T. H nry, P.E. Director of Engineering ACTION APPROVED: lmer C. Hodge County Administrator Approved ( Motion by: Lee Garrett/Steven A. Denied ( ) McGraw Garrett Received ( ) Johnson Referred McGraw To Nickens Robers cc: File Phil Henry Clifford Craig John Hubbard 2 �-5 VOTE No Yes Abs x x x x x AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, MARCH 9, 1988 RESOLUTION 3988-7.e APPROPRIATING LOCAL FUNDS AND REQUESTING SPECIAL FUNDS ALLOCATION TO IMPROVE FARMWOOD DRIVE (ROUTE 1385) BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the application of property owners along Farmwood Drive (Route 1385) to have their road improved by adding bituminous pavement overlay. 2. That in accordance with Section 33.1-75.1 of the Code of Virginia, 1950, as amended, State matching allocation is available to improve, maintain, construct, or reconstruct State highways within the County. 3. The property owners of Farmwood Drive (Route 1385) have agreed to provide to the County's general fund the equivalent amount of the local share needed for the State's equivalent matching allocation and have deposited these funds with the Roanoke County Treasurer's Office prior to the official request for pavement upgrade of Farmwood Drive (Route 1385) being submitted to the Virginia Department of Transportation. 4. That Roanoke County and the Virginia Department of Transportation improve Farmwood Drive (Route 1385) for an approximate distance of 1200 feet, and the funds be appropriated and allocated for the local share of this project and be made available to the Virginia Department of Transportation at the appropriate time. 5. That the Virginia Department of Transportation and the Commonwealth Transportation Board is hereby requested to make available an equivalent matching allocation for the improvement of Farmwood Drive (Route 1385). 6. That the County Administrator or.his designee be authorized to take such actions and execute such documents as may be necessary to accomplish this project, upon form as approved by the County Attorney. On motion of Supervisor Garrett, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY - TESTE: Mary H. Allen, Deputy Clerk 3/10/88 Roanoke County Board of Supervisors cc: File Phillip Henry, Director of Engineering John Hubbard, Assistant County Administrator Va. Dept. of Transportation