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HomeMy WebLinkAbout4/12/1988 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VA., ON TUESDAY, APRIL 12, 1988 RESOLUTION 41288-1 OF APPRECIATION TO WILLIAM S. BOARD UPON HIS RETIREMENT AS EXECUTIVE VICE PRESIDENT OF THE SALEM/ROANOKE COUNTY CHAMBER OF COMMERCE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, William S. Board has served with distinction as Executive Vice President of the Salem/Roanoke County Chamber of Commerce since 1972; and WHEREAS, during that time, he has played a prominent role in the economic development of the entire valley in his capacity with the Chamber of Commerce and as Vice President of the Regional Partnership of Roanoke Valley; and WHEREAS, in 1980-81, he was President of the Virginia Association of Chambers of Commerce Executives; and WHEREAS, he is a member of the Board of Deacons of Salem Baptist Church and has shown his concern for the welfare of the citizens of the valley by becoming involved with the ministry at the Roanoke County/Salem Jail; and WHEREAS, Mr. Board has promoted the Roanoke Valley in every possible way for sixteen years and has served the citizens of the valley in a unique and special way. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, wishes to express its deepest appreciation and the appreciation of its citizens to William S. Board for his many years of capable, loyal and dedicated service to the citizens of the Roanoke Valley; and FURTHER, the Board of Supervisors does express its best wishes for a happy, restful and productive retirement. On motion of Supervisor Johnson, seconded by Supervisor McGraw, and upon the following recorded vote: AYES:, Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: File Resolutions of Appreciation File AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 1988 RESOLUTION 41288-2 AUTHORIZING ROANOKE COUNTY TO APPLY FOR AND ACCEPT A GRANT UNDER THE VIRGINIA SHELTER GRANTS PROGRAM - III. BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Commonwealth of Virginia, Department of Housing and Community Development has issued a notice of funding availability and has requested proposals under the VIRGINIA SHELTER GRANTS PROGRAM - III; WHEREAS, assistance is needed to adequately address the shelter needs of homeless persons in the County of Roanoke; and WHEREAS, an application for a grant has been prepared; and WHEREAS, Mr. Elmer C. Hodge, Jr., County Administrator, can act on behalf of the County of Roanoke and will sign all necessary documents required to complete the grant transaction; and WHEREAS, a one-for-one local match of grant funds, as required under the program, will be provided in at least the amount of $8,450. NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of Roanoke County hereby authorizes the County Administrator to apply for and accept the grant in the amount of $8,450 and enter into a Grant Agreement with the Department of Housing and Community Development and perform any and all responsibilities in relation to such Agreement. BE IT FURTHER RESOLVED THAT the County of Roanoke agrees to provide a sub -grant to TRUST - The Roanoke Valley Trouble Center, Inc. to operate the funded project and agrees to monitor and oversee their activities as prescribed by the State. On motion of Supervisor Nickens, seconded by Supervisor McGraw, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: File Rob Stalzer, Director of Planning and Zoning Diane Hyatt, Director of Finance i ACTION # A-41288-3 ITEM NUMBER _i) — Z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 1988 AGENDA ITEM: The Clearbrook Water System Acquisition COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Clearbrook water system construction was completed on April 4, 1988, and connections are being made to serve the adjacent properties. This water system was constructed by the Clearbrook Water Association with funds from Roanoke County and Farmers Home Administration. Roanoke County provided $131,000 for oversizing the water lines. The Farmers Home Administration provided a $140,000 grant and $61,100 loan to the Association to fund construction costs. The $61,100 loan is scheduled to be paid off by the Clearbrook Water Association over a 40 year period. The Association has established a monthly surcharge for each customer in order to obtain funds to repay the loan. Additionally, any future connection fees collected from this system will be used as additional payments against the loan. When the loan is fully paid, Roanoke County will purchase the water system for one dollar. Roanoke County supplies the water to this system at the normal water rates and also provides the financial and system management services required. SUMMARY OF INFORMATION: In March, the Farmers Home Administration offered to sell the $61,100 loan at a discount of approximately 64 cents on the dollar if the loan is paid off prior to May 6, 1988. This discount could save up to $210,000 over the 40 year period of the loan. The Clearbrook Water Association has requested that Roanoke County purchase the water system at this time in order that the Farmers Home Administration loan could be paid off at the discount. The Association has agreed that each user would pay the County a $10 per month surcharge on their water bill for a period of six years or until the purchase price is recovered by the County through the surcharge and future off-site facility fees received from this water system. The Utility and Finance Directors met with the Clearbrook Water Association to discuss the. above purchase. Both Directors feel that it would be in the best interest of both the County and the Associa- tion for the County to purchase the water system at this time in an amount equal to the discounted Farmers Home Administration loan which will be approximately $40,000. ALTERNATIVES AND IMPACT: ALTERNATIVE 1: Alternative 1 is for the County to purchase the water system at this time for the discount loan balance of approximately $40,000 and charge the water users a $10 per month surcharge until the surcharge and connection fees pay back the $40,000. This alternative will eventually make all the water connection fees available to the County instead of these fees being used to pay back the much larger loan over the 40 year loan period. Funds are available within the Utility Enterprise fund to purchase water systems. The purchase by the County of this water system is authorized by Resolution 84-209. No additional operational cost or personnel will be required by this purchase since the County is responsible for the operation under a ►prior agreement with the water association. ALTERNATIVE 2: Alternative 2 is not purchase the water system until after the Water Association satisfies the loan. This alternative will require the County to read the water meters and bill the customers on a monthly basis as well as do the other financial administration for the Water Association for the 40 year period of the loan. This alternative will cost the water users an additional $210,000 over the life of the loan. STAFF RECOMMENDATION: Staff recommends Alternative 1; that the County purchase the Clearbrook Water System prior to May 6, 1988, at a cost of approxi- mately $40,000. Staff further recommends that the County Administra- tor be authorized to execute the required documents to complete the transfer of the Clearbrook Water System. SUBMITTED BY: -c���� G,) ,- �, CIifforig,'P.E. Utility Director Approved (x) Denied ( ) Received ( ) Referred To ACTION APPROVED BY: mer C. Hodge �— County Administrator Motion by: Harry C. Nickens/ Steven A. McGraw Alternative #1 cc: File Cliff Craig John Hubbard VOTE No Yes Abs Garrett x Johnson x McGraw x Nickens x Robers x AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 1988 RESOLUTION 41288-4 REQUESTING SPECIAL FUND ALLOCATION BY VIRGINIA DEPARTMENT OF TRANSPORTATION TO IMPROVE OLD FARM ROAD AND PEACH TREE CIRCLE (WALTDON FARM SUBDIVISION) BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the application of Roanoke County for improving Old Farm Road and Peach Tree Circle to Secondary Road Standards. 2. That in accordance with Section 33.1-75.1 of the Code of Virginia, as amended, State matching allocation is available to improve, maintain, construct, or reconstruct State highways within the County. 3. Roanoke County has previously approved improvements to Old Farm Road and Peach Tree Circle using unmatched 1985 Road Bond Funds and now wishes to utilize Special Fund Allocations to improve these two roadways. 4. That Roanoke County and the Virginia Department of Transportation improve Old Farm Road and Peach Tree Circle, and the funds be appropriated and allocated for the local share of this project and be made available to the Virginia Department of Transportation at the appropriate time. 5. That the Virginia Department of Transportation and the Commonwealth Transportation Board is hereby requested to make available an equivalent matching allocation in the amount of $25,000 for the improvements of Old Farm Road and Peach Tree Circle, effective July 1, 1988. 6. That the County Administrator or his designee be authorized to take such action and execute such documents as may be necessary to accomplish this project, upon form as approved by the County Attorney. On motion of Supervisor Robers, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: File Phillip Henry, Director of Engineering Va. Department of Transportation Arnold Covey, Director of Development and Inspections AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, APRIL 12, 1988 ORDINANCE 41288-5 AUTHORIZING THE ACQUISITION AND ACCEPTANCE OF APPROXIMATELY 3.0 TO 3.5 ACRES OF REAL PROPERTY LOCATED IN ROANOKE COUNTY AT THE INTERSECTION OF STATE ROUTES 648 AND 1905 (WITHIN THE HOLLINS COMMUNITY DEVELOPMENT PROJECT) FOR THE DEVELOPMENT OF PUBLIC PARK WHEREAS, pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisition and acceptance of the hereinafter -described real estate was held on March 22, 1988. A second reading on this matter was held on April 12, 1988; and WHEREAS, this real estate consists of approximately 3.0 to 3.5 acres located in Roanoke County at the intersection of State Routes 648 and 1905 (within the Hollins Community Develop- ment Project) and more particularly designated as Roanoke County Tax Map No. 27.08-2-10. NOW, THEREFORE, BE IT ORDAINED by the Board of.Supervi- sors of Roanoke County, Virginia, as follows: 1. That the conveyance of approximately 3.0 to 3.5 acres of real estate located in Roanoke County at the intersec- tion of State Routes 648 and 1905 (within the Hollins Community Development Project) and more particularly designated as Roanoke County Tax Map No. 27.08-2-10 from Esther B. Sadler, Robert T. Sadler, and Grace A. Sadler to the Board of Supervisors of Roa- noke County for the development of a public park as part of the Hollins Community Development Project be, and hereby is, accep- ted; and 2. That the Hollins Community Development Project bud- get includes the funds to acquire the property, said purchase price being $9,000.00; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition and accep- tance of this property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: `7' CZ . Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: File Sue Palmer, Hollins Project Coordinator Rob Stalzer, Director of Planning and Zoning Paul M. Mahoney, County Attorney AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 1988 RESOLUTION NO. 41288-6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for April 12, 1988, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Minutes of Meetings, - January 26, 1988, February 291 1988, March 8, 1988, March 15, 1988. 2. Approval of Resolution ratifying the interest rates for the $3,985,000 General Obligation School Bonds. 3. Acceptance of water and sewer facilities serving Waterfall Lake, Section 2. 4. Acceptance of water and sewer facilities serving Woodbridge Section 9. 5. Approval of a Raffle Permit for North Cross School. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: Diane Hyatt, Director of Finance Clifford Craig, Director of Utilities Phillip Henry, Director of Engineering AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 198.8 RESOLUTION 41288-6.a RATIFYING THE INTEREST RATES AND SETTING FORTH CERTAIN DETAILS OF $3,985,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 1988 A, OF THE COUNTY OF ROANOKE, VIRGINIA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, this Board adopted an ordinance ("Ordinance") February 29, 1988, authorizing the issuance and delivery of $3,985,000 General Obligation School Bonds, Series 1988 A, of the County of Roanoke, Virginia, setting forth the form and details thereof and directing the County Administrator to accept the interest rates for the Bonds established by the Virginia Public School Authority. NOW, THEREFORE, BE IT RESOLVED: 1. The interest rates on the Bonds established by the County Administrator in the attached Certificate as to Interest Rates are hereby approved and ratified. 2. Notwithstanding the provisions of paragraph 7 of the Ordinance, Crestar Bank, Richmond, Virginia shall serve as Bond Registrar and Paying Agent. Notice of redemption of any Bond prior to maturity shall be sent by the Bond Registrar by registered mail at least 30 days prior to the date fixed for redemption to the registered owner of such Bond at such owner's address as it appears on the registration books kept by the Bond Registrar at the time such notice is sent. 3. This resolution shall take effect immediately. The undersigned Clerk of the Board of Supervisors of the County of Roanoke, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a regular meeting of the Board of Supervisors duly called and held on April 12, 1988, and of the whole thereof so far as applicable to the matters referred to in such extract. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: File Diane Hyatt, Director of Finance Reta Busher, Director of Budget & Management Bayes Wilson, Superintentendent of Schools A -41288-6.b ITEM NUMBER K"—::T AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 1988 SUBJECT: Acceptance of water and sewer facilities serving Waterfall Lake, Section 2. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The developer of Waterfall Lake, Section 2, F & B Developers, Inc., has requested that Roanoke County accept the Deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed as shown on Engineering plans prepared by Buford T. Lumsden & Associates entitled Development Plans for Section 2, Waterfall Lake, dated October 27, 1984, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The values of the water and sewer construction are $18,000 and $51,537, respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Phillip T. Henry, P.1f. Director of Engineering APPROVED: �r"�o lmer Hodge County Administrator 1-5"-2 ------------------------------------------------------------------ ACTION VOTE Approved (X) Motion by: Bob L. Johnson/Richard No Yes Abs Denied ( ) W. Robers Garrett x Received ( ) Johnson Referred McGraw �- To Nickens Robers _ cc: File Phil Henry Cliff Craig John Hubbard 2 A -41288-6.c ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 1988 SUBJECT: Acceptance of water and sewer facilities serving Woodbridge Section 9 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Woodbridge Section 9, Westclub Corporation, have requested that Roanoke County accept the Deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed, as shown on as -built plans prepared by T. P. Parker and Son entitled Section No. 9 Woodbridge, dated January 25, 1988, which are on file in the Public Facilities Department. The water and sewer line construction meets the specifications and the plans approved by the County. FISCAL IMPACT: The values of the water and sewer construction are $25,236.00 and $40,213.00 respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: Phillip T. Henry, .E. Director of Engineering APPROVED: �z lmer C. Hodge County Administrator K-y------------------------------------------------------------------ Approved (x) Denied ( ) Received ( ) Referred To ACTION Motion by: Bob L. Johnson/ Richard W. Robers cc: File Cliff Craig Phil Henry John Hubbard VOTE No Yes Abs Garrett Johnson McGraw Nickens Robers �5 *F -W -I it ITEM NUMBER /-� — S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 1988 SUBJECT: Request for approval for a Raffle Permit from North Cross School. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: North Cross has requested a Raffle Permit. This application has been reviewed by the Commissioner of Revenue and he recommends that it be approved. The organization has paid the $25.00 fee RECOMMENDATION: It is recommended that the application for a Raffle Permit be approved. SUBMITTED BY: �-/ , . Mary H. Allen Deputy Clerk APPROVED BY: 2/t- lmer . Ho ge County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Bob L. Johnson/Richard No Yes Abs Denied ( ) W. Robers Brittle x Received ( ) Referred To cc: File Bingo/Raffle File Garrett x Johnson x McGraw x Nickens x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 1988 RESOLUTION 41288-7 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1988 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-month period begin- ning January 1, 1988, and ending December 31, 1988, be, and here- by is, set for a tax rate of $1.15 per one hundred dollars of assessed valuation on all classes of taxable real estate and mobile homes as classified by Sections 58.1-3200, 58.2-3201, and 58.1-3506 B. of the 1950 Code of Virginia, as amended, situate in Roanoke County. On motion of Supervisor Robers, seconded by Supervisor Garrett, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: -'4'n Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: Paul M. Mahoney, County Attorney Diane Hyatt, Director of Finance Reta Busher, Director of Management & Budget John Willey, Director of Real Estate Assessments Alfred C. Anderson, County Treasurer AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 1988 RESOLUTION 41288-8 SETTING THE TAX LEVY ON ALL CLASSES OF PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 1988 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve-month period beginning January 1, 1988, and ending December 31, 1988, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1- 3503, and 58.1-3506 in the 1950 Code of Virginia, as amended, located in this County on January 1, 1988, and tangible personal property including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3503, and 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corpora- tion Commission and duly certified. 2. That there be, and there hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Sections 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 3. That the levy for the twelve-month period beginning January 1, 1988, and ending December 31, 1988, be, and hereby is, set for a tax rate of $3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Sections 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor McGraw, seconded by Supervisor Johnson, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 4/14/88 CC: Paul M. Mahoney, County Attorney Diane Hyatt, Director of Finance Reta Busher, Director of Budget and Management R. Wayne Compton, Commissioner of Revenue Alfred C. Anderson, County Treasurer