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HomeMy WebLinkAbout6/14/1988 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1988 RESOLUTION 61488-1 OF CONGRATULATIONS TO THE CITY OF ROANOKE UPON BEING SELECTED AN ALL - AMERICA CITY FOR 1988 BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AS FOLLOWS: WHEREAS, The City of Roanoke, Virginia has consistently shown outstanding leadership qualities in its many outstanding endeavors; and WHEREAS, in recognition of this outstanding leadership, the City of Roanoke was named an All America City in 1953 and 1982 by the National Civic League, and received the same award in 1979 with the other Roanoke Valley localities; and WHEREAS, in recognition of their creative community projects including the Harrison Heritage and Cultural Center, their Comprehensive Plan and a Self Help Program for single mothers, the City of Roanoke has again been selected as an All -America City, one of only ten cities in the United States to receive this honor. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its congratulations to the Mayor, City Council, City Manager, and the employees and citizens of Roanoke City on being selected again as an All America City for 1988, and FURTHER, the Board of Supervisors or Roanoke County wishes continued success to all those involved in this outstanding accomplishment. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTS: Y2-) 4 - a &C�,n Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/16/88 CC: Mary Parker, Clerk, City of Roanoke File Resolutions of Congratulations File ACTION # A61488-2 ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Establishment of a Joint Risk -Management Section for the School and County Operations and Creation of a Risk Manager Position COUNTY ADMINISTRATOR'S COMMENTS: a / BACKGROUND: On April 20, 1988, the County Board of Supervisors and the County School Board held a joint budget work session. Part of the discussion at this meeting was the consolidation of services between the County and School operations. Risk Management was one of the areas that was identified for consolidation of services, and the staff was directed to look into the feasibility of a consolidated Risk Management area. SUMMARY OF INFORMATION: The County staff has looked into the feasibility of a consolidated Risk Management area. We believe that cost savings could be generated by merging the Risk Management programs of the County and the County Schools. A separate Risk Management area should be established as a new section under the Assistant County Administrator for Management Services. All property, casualty, liability, and fidelity insurance policies of the County and the County Schools will be bid and monitored through this department. Workers' Compensation will be monitored by the Risk Manager, but the records will continue to be maintained by Human Resources for County employees and the School Finance Department for School employees. Health insurance will continue to be bid separately by Human Resources for County employees and the School Finance Department for School employees. The Risk Management department will be responsible for establishing a County -wide safety program. Significant savings should be realized by the ability to combine these areas where needed by keeping informed of changes in the insurance market and by actively researching claims filed against the County's insurance policies. The 1988-89 budget contains $1,108,380 in the County insurance budget and $491,151 in the School insurance budget. By combining the administration of these areas and creating a new position of Risk Manager, staff estimates the County can save approximately $100,000. The proposed consolidation has been discussed with the County Schools. The Risk Management area will begin by preparing a consolidated synopsis of all insurance coverage and review for possible cost savings by merging or re -bidding on the current insurance coverage. Any changes recommended by this initial review will be presented to the Board of Supervisors for approval. The attached policy statement for Risk Management outlines the practices and procedures for this new Risk Management section. ALTERNATIVES AND IMPACTS: 1. Combine Risk Management operations for the County and the County Schools. Establish a new Risk Management section and a new position of Risk Manager to monitor both the County and the County Schools Risk Management programs, and authorize the County Administrator to amend the 1988-89 classification plan to include the position of Risk Manager as an additional position. Savings of approximately $100,000 should be realized. The new position can be funded with these savings. Remaining savings should be used to establish an insurance reserve for self-insurance or higher deductibles. 2. Establish a new Risk Management section and the position of Risk Manager to monitor the Risk Management program for the County only. In this situation, funding for the new position could still be realized through savings in County premiums and claims recovery. 3. Do not establish a new Risk Management section. STAFF RECOMMENDATION: Staff recommends Alternative 1. The cost savings from the merging of the two Risk Management programs in addition to the premium savings and claims recovery savings due to having a full-time Risk Manager will more than offset the cost of establishing this new section and position. This is an ideal area to begin the merger of the County and the County School operations. Respectfully submitted, Approved by, Diane D. Hyatt 61 Elmer C. Hodge Director of Finance County Administrator ------------------------------------------------------------------ ACTION VOTE Approved ( 4 Motion by: Harry C. Nickens/Bob No Yes Abs Denied ( ) L. Johnson - Alternative #1 Garrett x Received ( ) amended that Risk Manager hired Johnson x Referred one year only and then evaluate McGraw x To savings and position Nickens x Robers x cc: File Diane Hyatt Keith Cook John Chambliss Bayes Wilson Reta Busher AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER IN ROANOKE, VIRGINIA, ON TUESDAY, JUNE 14, 1988 RESOLUTION 61488-3 OF APPROVAL FOR ISSUANCE OF INDUSTRIAL DEVELOPMENT AUTHORITY BONDS FOR HOLLINS COLLEGE WHEREAS, the Industrial Development Authority of Roanoke County, Virginia (the Authority) has considered the application of Hollins College Corporation (the College) requesting the issuance of one or more of the Authority's revenue bonds or notes in the financing of (1) the construction of a gymnasium of approximately 19,000 square feet (which will be located on the College's campus, adjacent to and connecting with the College's present indoor swimming facility, in Roanoke County Virginia) and (2) renovating the College's existing gymnasiums (collectively, the Project) will be owned and operated by the College,and has held a public hearing thereon; and WHEREAS, it has been requested that the Board of Supervisors of Roanoke County, Virginia (the Board) approve the financing of the Project and the issuance of the Bonds, and such approval is required for compliance with Section 147 (f) of the Internal Revenue Code of 1986. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA: 1. The Board approves the financing of the Project and the issuance of the Bonds by the Authority for the benefit of the College, as required by said Section 147(f), to permit the Authority to assist in the financing of the Project. i 2. The approval of the issuance of the Bonds, as required by said Section 147(f), does not constitute an endorsement of the Bonds or the creditworthiness of the College or otherwise indicate that the Project possesses any economic viability. The Bonds shall provide that neither the Commonwealth of Virginia (the Commonwealth) nor any political subdivision thereof, including Roanoke County (the County) and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other costs incident thereto except from the revenues and receipts pledged therefor and that neither the faith or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including the County and the Authority, shall be pledged thereto. 3. This Resolution shall take effect immediately upon its adoption. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/15/88 cc: File Tim Gubala, Director, Economic Development Diane Hyatt, Director, Finance ACTION # A61488-4 ITEM NUMBER i - 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Recommendation for Funding of Human Service Agencies COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: On May 24, 1988, the Board of Supervisors approved the 1988-89 fiscal year budget which included $116,484 to fund various community service organizations throughout the Roanoke Valley. This included $25,000 for Total Action Against Poverty (TAP), $69,984 for Mental Health Services of the Roanoke Valley, $1,500 for the Information and Referral Center of Southwest Virginia, and $20,000 yet to be allocated. Attached is a schedule showing last year's allocation of the $20,000 mentioned above, the 1988-89 budget requests from the various community service agencies and the staff's recommendation of the distribution of next year's $20,000 lump sum appropria- tion. ALTERNATIVES AND IMPACTS: STAFF RECOMMENDATION: Staff recommends that the $20,000 appropriation for com- munity service agencies for 1988-89 be allocated exactly as it was allocated in 1987-88 per the attached schedule. Respectfully submitted, Approved by, 4-e7 �e /(- s iu _� a ✓ Reta R. Busher Elmer C. Hodg Director of Management and Budget County Administrator Approved Denied Received Referred To ACTION (x) Motion by: Harry C. Nickens/ ( ) Steven A. McGraw to approve ( ) staff recommendation cc: File Reta Busher E - VOTE No Yes Abs Garrett x Johnson x McGraw x Nickens x Robers x COUNTY OF ROANOKE, VIRGINIA HUMAN SERVICE AGENCIES ALLOCATION OF FUNDS FOR FY 1988-89 Organization League of Older Americans Free Clinic of Roanoke Valley Adult Care Center of Rke. Valley TRUST Family Service of Rke. Valley Child Abuse and Neglect Coordinating Council Roanoke Area Ministries Planned Parenthood Association for Retarded Citizens Tinker Mountain Industries Big Brothers/Big Sisters Roanoke Valley Speech and Hearing Center Council of Community Services Salvation Army - Abused Women's Program Information and Referral Center Legal Aid Society of Rke. Valley Salvation Army - Homeless Program 1987-88 Allocation 1988-89 Request -Z 1988-89 Recommended $ 3,252 $ 16,962 $ 3,252 4,065 7,000 4,065 1,626 2,000 1,626 1,463 4,000 1,463 813 81450 813 1,626 2,720 1,626 813 1,333 813 407 2,500 407 3,496 36,866 3,496 2,439 13,170 2,439 -0- 1,448 -0- -0- 11000 -0- -0- 3,882 -0- -0- 5,000 -0- -0- 3,627 -0- -0- 5,400 -0- -0- 5,000 -0- TOTALS $20,000 $120,358 20 000 t ACTION # A61488-5 t l ITEM NUMBER jS-" A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Recommendation for Funding o_f Cultural Enrichment Organizations COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: On May 24, 1988, the Board of Supervisors approved the 1988-89 fiscal year budget which included $20,000 for the funding of Roanoke Valley Cultural Enrichment Organizations. In addition to the $20,000, the County has applied for and received a Local Government Challenge Grant from the Commission for the Arts. The Commission will match, up to $5,000, monies given by independent town, city, and county governments to arts organizations in their jurisdictions. The money, which does not include school arts budgets or arts programming by parks and recreation departments, may be granted either by a local arts commission/council or directly by the governing board. A local government that has not approved its budget appropriation by the grant deadline (March 1, 1988) may apply conditionally and confirm the application by July 1. The total contribution to Cultural Organizations in fiscal year 1988-89 will therefore be $25,000. ALTERNATIVES AND IMPACTS: 1. The grant application was completed conditionally with the Administration's recommendation that the County allocate its cultural enrichment funding of $20,000 and the $5,000 challenge grant as follows: VCA Local Share Share Total Arts Council of Roanoke Valley $2,500 $ 2,500 $ 5,000 Center in the Square -0- 15,000 15,000 Roanoke Symphony 2,500 2,500 51000 5 000 20 000 25 000 This is the same allocation as in fiscal year 1987-88 with the exception of the grant monies. 2. Do not accept the Commission for the Arts Challenge Grant and allocate the $20,000 local contribution as follows: Arts Council of Roanoke Valley $ 2,500 Center in the Square 15,000 Roanoke Symphony 2,500 20 000 3. Allocate the local contribution of $20,000 in a manner other than in Alternative 2. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors accept the Commission for the Arts Challenge Grant of $5,000 and together with the $20,000 currently included in the 1988-89 fiscal year budget allocate the $25,000 as specified in Alternative 1. Respectfully submitted, Approved by, zLt�- X � YX A,., Reta R. Busher Elmer C. H dg Director of Management and Budget County Administrator ------------------------------------------------------------------- ACTION VOTE Approved ( y) Motion by: Richard W. Robers/ No Yes Abs Denied ( ) Bob L. Johnson to approve staff Garrett x Received ( ) recommendation Johnson x Referred McGraw x To Nickens Robers x cc: File Reta Busher Diane Hyatt ACTION NUMBER A61488-6 ITEM NUMBER H-',5,7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: June 14, 1988 AGENDA ITEM: Approval of Contract for Employee Health Insurance COUNTY ADMINISTRATOR'S COMMENTS: J� ` 11147116 t BACKGROUND The County Staff annually reviews employee health insurance coverage and makes recommendations to the Board of Supervisors on the level of benefits and premium amounts paid by employees and the County. The County's current contract with Blue Cross and Blue Shield of Virginia expires June 30, 1988, and proposals have been received for coverage beginning July 1, 1988. In the development of alternative funding and benefit levels, proposals were solicited for minimum premium and fully insured options with full service, comprehensive major medical, high option and low option alternatives. The County also requested proposal alternatives for a dental and prescription drug program as separate benefits. SUMMARY OF INFORMATION The County received four proposals for health insurance coverage and two separate proposals for dental coverage. A committee composed of D. K. Cook (Human Resources), Diane Hyatt (Finance), Bonnie Preas (Procurement), John Chambliss L (Human Services), and Lee Linkous (Employee Advisory Committee) was appointed by the County Administrator to develop proposal specifications and make recommendations on health care coverage for the contract period beginning July 1, 1988. The committee also used the services of an independent health insurance consultant to assist with specifications and the analysis of proposals in selecting the company which would be most cost effective for the County employees. The committee selected the proposals offered by Blue Cross and Blue Shield of Virginia and American General Group Insurance Company as the best proposals received, and informal meetings were held with these two firms regarding their proposals. In meeting with the two final proposers, an initial recommendation was made that coverage remain with Blue Cross and Blue Shield for the upcoming contract period. After further review, the committee recommended award of the contract to American General Group Insurance Company. In both proposals considered by the committee, the current level of employee coverage would be maintained with the exception of an added prescription drug card benefit and the dental program deleted due to funding constraints. The prescription drug card benefit for county employees would allow employees to purchase prescription drugs, including insulin, with payment in full after a $6 deductible is paid for each prescription for brand name drugs and $4 deductible is paid for generic drugs. Under this program all employees would receive an identification card to be presented when having a prescription filled. The committee is of the opinion this would be a valued addition to the county's health insurance program which would allow employees to purchase prescription drugs at considerably reduced rates without meeting the insurance plan deductible. The County currently contributes $42 per month toward health insurance costs for eligible employees and the committee further recommended that the $42 benefit for employees be restricted to the American General Group Insurance coverage only. Employees are currently allowed to use the $42 benefit for another medically related payroll deduction approved by the county if health insurance coverage is not desired by the employee. There are approximately 100 county employees utilizing this benefit for another medically related payroll deduction approved by the county. For the approximately 100 employees not utilizing the county's primary hospitalization coverage, funds in the amount of $4200 per month or approximately $50,000 per year could be utilized in the health insurance program to reduce premium costs. These costs savings have been included in the alternates presented and an estimated $46,000 has been incorporated in the rate reductions to offset the employee cost; as it is proposed that the $42 monthly benefit restriction would be placed into effect on August 1, 1988, in order to give employees notice of this change. Funds for the $42 per month contribution for eligible employees are included in the 1988-89 Fiscal Year Budget. There could be additional cost savings for employees and the county by increased employee awareness and participation in the county sponsored Beneflex Plan. Under this plan, employees are allowed to increase their take home pay by the payment of insurance premiums and other medical expenses with pre-tax dollars under Section 125 of the Internal Revenue Code. The Beneflex Plan was approved by the County in 1987. A comparison of alternatives based on proposals received from American General Group Insurance Company and Blue Cross and Blue Shield of Virginia is presented as follows: 46.10 BLUE CROSS Increase Estimated LOWER PAYMENT Employee County Cost To To Year End Single Rates Suppl. Employee Employee Deficit CURRENT 142.68 42.00 100.68 $ 50,000 Single $ 48.00 $42.00 $ 6.00 $ Family 124.66 42.00 82.66 BLUE CROSS FULLY FUNDED Single $ 68.30 $ 42.00 $ 26.30 $ 20.30 Family 170.76 42.00 128.76 46.10 BLUE CROSS LOWER PAYMENT Single $ 57.07 $ 42.00 $ 15.07 $ 9.07 Family 142.68 42.00 100.68 18.02 AMERICAN GENERAL FULLY FUNDED Single $ 68.96 $ 42.00 $ 26.96 $ 20.96 Family 172.40 42.00 130.40 47.74 AMERICAN GENERAL LOWER PAYMENT Single $ 57.07 $ 42.00 $ 15.07 $ 9.07 Family 142.68 42.00 100.68 18.02 $219,000 $ 0 $103,909 The committee appointed to review health insurance coverage recommended that an award of contract be made to American General Group Insurance Company. In the award of contract to American General, all Roanoke County employees will be eligible for the American General insurance coverage at the initial enrollment to be held during the month of June for a July 1, 1988, effective date, will not serve a waiting period. Those employees electing to enroll after July 1, 1988 will be subject to waiting periods. The following information is presented with regard to comparing the proposals of American General Group Insurance Company and Blue Cross and Blue Shield of Virginia. 3 American General Group Insurance Compan In the American General Group Insurance proposal, a third party administrator is utilized. The utilization of a third party administrator under the American General Group Insurance proposal will provide more individual and personal. service for employees in addition to better reporting for county staff. Claims will be paid locally and claims questions will be answered by local representatives. The American General proposal also provides better reporting services, such as weekly claims reports and monthly claims analysis on plan utilization. The utilization of a third party administrator also presents certain disadvantages over the traditional Blue Cross and Blue Shield plan currently offered to county employees. County employees are familiar with Blue Cross and Blue Shield of Virginia coverages and claims procedures. With American General coverage, employees will be required to provide claims forms to physicians and medical providers. In most instances with Blue Cross and Blue Shield, the employee is not required to provide claim forms. The American General Group Insurance Company does not have contracts with participating physicians, although usual, customary and reasonable charges will be paid. The proposal of American General Group Insurance Company offers considerable savings to the County and it's employees, as the total liability at the end of the contract year is less than the financial liability presented in the proposal of Blue Cross/and Blue Shield of Virginia. Blue Cross and Blue Shield of Virginia: In the Blue Cross and Blue Shield of Virginia proposal, the traditional funding arrangement is continued, as opposed to the third party administrator utilized by American General Group Insurance Company. The payment of claims and claims inquiries will be handled outside the Roanoke area by Blue Cross representatives in Richmond, Virginia. The Blue Cross and Blue Shield of Virginia plan offers the advantage of participating physicians in which medical providers agree to accept the usual, customary and reasonable charges established by Blue Cross and Blue Shield of Virginia. The Blue Cross and Blue Shield plan also offers an advantage in the claims forms acceptance among most medical providers. Additionally county employees are familiar with Blue Cross and Blue Shield coverages and claims procedures. Any change to another carrier will require the employee to become familiar with new procedures. 4 The proposal of Blue Cross and Blue Shield of Virginia is considerably more expensive than the proposal of American General Group Insurance Company, as the total liability at the end of the contract year is more than the financial liability presented in the proposal of American General Group Insurance Company. STAFF RECOMMENDATION: Staff recommends changing to the lower payment plan of American General Group Insurance Company. The rate structure for county employees under the American General plan will be as follows: Increase Employee County Cost To To Rates Suppl. Employee Employee Single $ 57.07 $ 42.00 $ 15.07 $ 9.07 Family 142.68 42.00 100.68 18.02 It is further recommended that the $42 benefit for employees paid by the County be restricted to the American General Group Insurance Coverage only, effective August 1, 1988. Staff also recommends that the County Administrator be authorized to execute the necessary documents to effect this award to American General Group Insurance Company on behalf of the county. SUBMITTED BY: APPROVED BY: D. K. Cook Director of Human Resources d-,- � /4 Elmer C. Hodge County Administrator cc: File Keith Cook Assistant County Administrators Diane Hyatt 5 Bonnie Preas Lee Linkous ACTION VOTE FOR BOTH MOTIONS Approved (x) Motion by: Bob L. Johnson/ No Yes Abs Denied ( ) Steven A. McGraw to reject Garrett x Received ( ) staff recommendation. Johnson x Referred Harry C. Nickens/Steven A. McGraw x To McGraw approve BCBS lower Nickens x payment and that alternate Robers x insurance plans continue for employees not in BCBS. cc: File Keith Cook Assistant County Administrators Diane Hyatt 5 Bonnie Preas Lee Linkous ACTION # A61488-7 ITEM NUMBERL- — & AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Street Lights COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND During the past year, Roanoke County staff has reviewed with APCO the possibility of upgrading existing street lights. The attached letter dated April 27, 1988, from Robert Glenn, Jr., is a broad outline of the overall conversion of mercury vapor street lighting to high pressure sodium. Staff concurs in their recommendation with the exception of replacement of 3,500 lumen mercury vapor with 9,500 lumen high pressure sodium. Our reasons include: 1. 3,500 lumen mercury vapor are generally located in residential neighborhoods. a. They may not meet present day warrants. b. Three fold increase in lighting may be offensive to residents. 2. 3,500 lumen mercury vapor is largest category of street light and recommended replacement program would result in 30 - 35% increase in monthly charge. (See tabulation on next page.) The significant reduction in the monthly rental rates for street lighting for the period from July 1, 1987 to June 30, 1990 was achieved during the negotiations of the electric power contracts between VML, VACO and APCO. SUMMARY OF INFORMATION High Pressure sodium street lighting provides the best lighting for the cost. In addition, uniformity in lighting is desirable. Therefore, high pressure sodium has been established as the direction for lighting in Roanoke County. — V The monthly rate structure for the next two years is less for each light size and type; but, this is not always the situation for the replacement light size and type as shown below: EXISTING REPLACEMENT Light Rate Light Rate 3,500 MV 4.05/mo 5,800 HPS 4.96/mo 9,500 HPS 5.47/mo 7,000 MV 5.71/mo 9,500 HPS 5.47/mo 21,000 MV 8.19/mo 22,000 HPS 7.20/mo The monthly rental rate for a street light includes the electric power cost plus the amortization of the facility cost. The conversion cost from mercury vapor to high pressure sodium is the payment to APCO for the remaining facility cost at each location. Therefore, the actual cost of converting each street light from mercury vapor to high pressure sodium is based on the remaining life cost of the existing facility. Presently, the 3,500 lumen mercury vapor street lights are replaced when they fail or a demonstrated need for increased lighting can be shown. Since the 3,500 lumen mercury vapor fixtures are no longer available for replacement, there is no conversion cost for these changes. FISCAL IMPACT Due to reduction of monthly billing for street lights, new street lights, and "aid to construction" during FY 87-88 approximately $20,000 will remain in the Street Light budget on June 30, 1988. It is anticipated that for FY 88-89 and FY 89-90 (assuming same budget amount) between $12,000 and $15,000 would remain at the end of each fiscal year. The total of these funds ($44,000 to $50,000) could be utilized to fund the estimated $38,694.47 conversion cost from mercury vapor to high pressure sodium lights. ALTERNATIVES Alternative 1: Continue the present practice of replacing 3,500 lumen mercury vapor lights with either 5,800 or 9,500 lumen high pressure sodium lights. Replace the 7,000 lumen and 21,000 lumen mercury vapor lights with 9,500 lumen and 22,000 lumen high pressure sodium lights. Contract with APCO for these replacements within available funds with the highest priority for 2 21,000 lumen lights and lighting along high traffic volume roads. Authorize remaining FY 87-88 Street Light Funds to be encumbered for paying a portion of the change -out program. Alternative 2: Proceed with a street light change -out program of all mercury vapor lights. Authorize remaining FY 87-88 Street Light Funds to be encumbered for paying a portion of the change -out program. Alternative 3: Continue the present street light program with replacement of fixture only at the time of fixture failure, or need. STAFF RECOMMENDATION Staff would recommend that the Board of Supervisors approve Alternative 1, and authorize the County Administrator to execute a contract with APCO which will allow current monthly street light savings to be used in the most efficient street light replacement program. SUBMITTED BY: Phillip T. Henry, J7.E. Director of Engineering ACTION APPROVED BY: e� i Elmer C. Hodge County Administrator Approved (x) Motion by: Harry C. Nickens/Steven Denied ( ) A. McGraw to approve Alternative Garrett Received ( ) #1 Johnson Referred McGraw To Nickens Robers cc: File Phillip Henry John Hubbard Diane Hyatt Reta Busher Paul Mahoney 3 VOTE No Yes Abs X x X ADDITIONAL INFORMATION FOR BOARD REPORT ITEM NUMBER E-7 ACTION # A61488-8 ITEM NUMBER E 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM; Appropriation of Funds for the Cleanup of Disposal Areas Adjacent to the Dixie Caverns Landfill COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Engineer/Contractor, Olver, Inc., received bids from subcontractors yesterday at 12:00 noon. Staff reviewed and evaluated the bids with the Engineer and negotiated the Phase III contract price with Olver, Inc. The total project costs are as follows: Phase I and II - Sludge, Drums, Fly Ash Engineering, work plan, testing, design $ 65,000 Professional services for legal counsel 35,000 Land purchase 5,000 Building roads, erosion/sedimentation facilities 15,000 Phase III Sludge & Drum Area Only Cleanup of sludge disposal area Cleanup of drum disposal area Security at site during cleanup Photographic services during cleanup Construction management/testing Subtotal for Completion of Sludge & Drums Phase III Slag/Fly Ash (Dust) Area Only Cleanup of dust area Treatment Chemicals Monofill construction Purchase of clay and grading Construction management/testing Subtotal for Slag/Fly Ash Only $ 100,000 120,000 12,000 5,000 100,000 $ 457,000 $ 175,000 70,000 200,000 175,000 25,000 20,000 $ 665,000 TOTAL REMOVAL PROJECT COST $1,122,000 The total project cost is for the removal action required by the Consent Order with the U. S. Environmental Protection Agency (EPA). If the Dixie Caverns site is placed on the National Priority List (NPL) as a Superfund site, or if EPA requires a Remedial Investigation/Feasibility Study (RI/FS) be done at the site, significant additional funds will be required for that additional project. The above total cost does not contain any funds to accomplish work which may be required by the Virginia Solid Waste Division or the State Water Control Board to effect an eventual "closure of the landfill site." The project cost is divided into two distinct sub -projects. One is the cleanup of the sludge and drum area, and the other is for the slag/fly ash (dust) area. The two sub -projects are listed separately because one major party has been identified as the owner of the dust; whereas, the material in the sludge and drum areas may have many owners which to date have not been identified. ALTERNATIVES AND IMPACTS: Alternative 1: Appropriate funds in the amount of $457,000 and proceed with the project to complete the removal/cleanup action for the sludge and drum area. At the same time, continue to negotiate with the owner of the slag/fly ash (dust) in order to obtain funds to complete its removal action. In addition, work will continue to identify other responsible parties for the sludge and drum area to obtain repayment for the removal action. Alternative 2: Appropriate funds in the amount of $1,122,000 and proceed with the project to complete the removal action for all three areas. STAFF RECOMMENDATION: To provide further opportunities to negotiate with the generator of the slag/fly ash (dust), staff recommends approval of Alternative 1. The appropriation of $457,000 is recommended by the transfer of the following funds: In the 1988-89 budget for Dixie Caverns $214,539 Remaining funds from 1987-88 Potential Litigation 38,589 Savings within the 1987-88 Lease/Purchase 125,000 Balance from the 1987-88 Bond Contingency Fund 78,872 $457,000 SUBMITTED BY: ai'�MA , zy a., , C i r D. Craig Uti ity Director APPROVED: Elmer C. Hodcfe County Administrator cc: File Cliff Craig John Hubbard Reta Busher Diane Hyatt Abs ACTION VOTE Approved (X) Motion by: Harry C. Nickens/Bob No Yes Denied ( ) L. Johnson to accept bid on Garrett x Received ( ) Phase I & II, continue Johnson x Referred negotiations on Phase TTT_ McGraw x to Nickens x Robers x cc: File Cliff Craig John Hubbard Reta Busher Diane Hyatt Abs AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1988 ORDINANCE 61488-9 AUTHORIZING THE SALE AND LEASE PURCHASE OF CERTAIN E�UIPMENr. The Board of Supervisors ("Board") of the County of Roanoke, Virginia ("County") has determined that it is desirable to enter into a lease purchase transaction to finance a portion of the cost in the amount of approximately $1,550,000 of certain public safety radio system equipment ("Equipment"). The Board proposes to sell the Equipment to the Lessor whose proposal is accepted by this Ordinance ("Lessor") pursuant to a Bill of Sale ("Bill of Sale") from the County to the Lessor and to lease the Equipment from the Lessor pursuant to a Lease Purchase Agreement ("Lease Purchase Agreement") from the Lessor to the County. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1. This Ordinance shall be adopted as an emergency measure, and the second reading of this Ordinance is hereby dispensed with in accordance with Section 18.04 of the Roanoke County Charter. 2. The Board hereby determines that it is in the best interest of the County to accept the proposal ("Proposal") of GE Capital Fleet Services, Inc., to serve as Lessor under the Lease Purchase Agreement. The sale of the Equipment to the Lessor pursuant to the Bill of Sale and the lease of the Equipment from the Lessor pursuant to the Lease Purchase Agreement upon the terms set forth in the Proposal are hereby approved. 3. The Bill of Sale and the Lease Purchase Agreement are hereby approved in substantially the forms submitted to this meeting, with such changes, insertions, or omissions (including, without limitation, changes of the dates thereof) as may be approved by the Chairman or the Vice Chairman of the Board, whose approval shall be evidence conclusively by the execution and delivery of such documents. 4. The Chairman and Treasurer are each hereby authorized and directed to execute and deliver the Bill of Sale and the Lease Purchase Agreement and, if required the Deputy Clerk of the Board is authorized and directed to affix or cause to be affixed the seal of the Board to such documents and to attest such seal. Each officer or agent of the County is authorized to execute and deliver on behalf of the County such instruments, documents or certificates, and to do and perform such things and acts, as they shall deem necessary or appropriate to carry out the transactions authorized by this Ordinance or contemplated by the transactions authorized by this Ordinance or contemplated by the Bill of Sale, Lease Purchase Agreement or the Proposal, and all of the foregoing, previously done or performed by such officers or agents of the County, are in all respects approved, ratified, and confirmed. 5. The Board determines that sale of the Dluipment to the Lessor pursuant to the Bill of Sale and the lease of the Equipment to the County in accordance with the terms of the Lease Purchase Agreement and the Proposal and all actions of the County contemplated thereunder, will be in furtherance of the welfare of the citizens of the County and will provide facilities which are essential and necessary to the operations of the County. 6. Nothing in this Ordinance or the Lease Purchase Agreement or any documents in connection with the transactions contemplated by the Ordinance or the Lease Purchase Agreement shall constitute a pledge of the full faith and credit of the County beyond the constitutionally permitted annual appropriations. 7. The appropriate officers and agents of the County are hereby authorized and directed to execute a Non -Arbitrage Certificate and Tax Covenants setting forth the expected use of the proceeds from the sale of the Equipment and containing such covenants as may be necessary in order to show compliance with the provisions of Section 148 of the Internal Revenue Code of 1986, as amended, and applicable regulations relating to "arbitrage bonds." The Board of Supervisors of the County covenants as behalf of the County that such proceeds will be invested and expended as set forth in such Non -Arbitrage Certificate and Tax Covenants and that the County shall comply with the other covenants and representations contained therein. 8. The officers and agents of the County are hereby authorized and directed to take such further action as they deem necessary regarding the transactions contemplated by the Lease Purchase Agreement and all actions taken by such officers and agents in connection therewith are hereby ratified and confirmed. 9. This Ordinance shall take effect immediately. The undersigned Deputy Clerk of the Board of Supervisors of Roanoke County, Virginia, hereby certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting of the Board of Supervisors of Roanoke County, Virginia, held on the 14th day of June, 1988, and of the whole thereof so far as applicable to the matters referred to in such extract. WITNESS MY HAND and the seal of the Board of Supervisors of the County of Roanoke, this 16th day of June, 1988. Deputy Clerk, Roanoke County Board of Supervisors [SEAL] On motion of Supervisor Garrett to approve ordinance and dispense with second reading, seconded by Supervisor Nickens and carried by the following recorded vote: 2 AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/16/88 cc: File Diane Hyatt, Director, Finance Reta Busher, Director, Budget Paul Mahoney, County Attorney 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JUNE 14, 1988 ORDINANCE 61488-10 TO INCREASE THE SALARIES OF MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA WHEREAS, Section 3.07 of the Charter for the County of Roanoke provides for the compensation of members of the board of supervisors and the procedure for increasing their salaries; and WHEREAS, Section 14.1-46.01:1 of the 1950 Code of Vir- ginia, as amended, establishes the annual salaries of members of boards of supervisors within certain population brackets; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has heretofore established the annual salaries of Board members to be $7,987 by Ordinance No. 6987-7, and further, has established the additional annual compensation for the Chairman of the Board to be $1,800 and for the Vice Chairman of the Board to be $1,200; and WHEREAS, this section provides that the maximum annual salaries therein provided may be adjusted in any year by an infla- tion factor not to exceed five (5%) percent; and WHEREAS, a public hearing on the establishment of these salaries was held on May 24, 1988; and WHEREAS, the first reading on this ordinance was held on May 24, 1988; the second reading was held on June 14, 1988. NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors of Roanoke County, Virgin- ia, are hereby increased by an inflation factor of five (5%) per- cent pursuant to the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of the 1950 Code of Vir- ginia, as amended. The new annual salaries shall be $8,386 for members of the Board. In addition, the Chairman of the Board will receive an additional annual sum of $1,800 and the Vice Chairman of the Board will receive an additional sum of $1,200. This ordinance shall take effect on July 1, 1988. On motion of Supervisor McGraw, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens NAYS: Supervisor Garrett A COPY TESTE: 12/202 CL V_�jy • � / Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/15/88 cc: File Board of Supervisors Paul M. Mahoney, County Attorney Reta Busher, Director, Budget Diane Hyatt, Director, Finance D. Keith Cook, Director, Human Resources AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JUNE 14, 1988 ORDINANCE 61488-11 AMENDING THE ROANOKE COUNTY CODE TO AUTHORIZE THE INCREASE OF THE LAW LIBRARY FEE TO SUPPORT THE ROANOKE COUNTY/SALEM LAW LIBRARY WHEREAS, by Ordinance adopted March 12, 1985, the Board of Supervisors of Roanoke County, Virginia, imposed an assessment for law libraries as part of the costs incident to each civil action filed in the courts within its boundaries in the amount of $2.00; and WHEREAS, Section 42.1-70 of the 1950 Code of Virginia was amended during the 1988 session of the Virginia General Assembly authorizing an increase of this fee to $4.00 per civil case filed with the clerks of the various courts to pay the costs of maintenance, upkeep, and improvements of the law library; and WHEREAS, the $4.00 filing fee assessed against parties filing civil cases is equitable and just in that it places the cost of maintaining the law library upon those who precipitate litigation; and WHEREAS, the first reading and public hearing on this ordinance was held on May 24, 1988; the second reading of this ordinance was held on June 14, 1988. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi- sors of Roanoke County, Virginia, as follows: 1. That this ordinance amends and reenacts the ordin- ance adopted on March 12, 1985, and pursuant to the authority found in Section 42.1-70 of the 1950 Code of Virginia, as 11 . amended, increases the assessment as part of the costs incident to each civil action filed in the courts serving Roanoke County from the sum of Two Dollars ($2.00) to the sum of Four Dollars ($4.00). This assessment and these funds shall be expended for the purposes as provided in said statute, specifically, for the acquisition of law books, law periodicals, and computer legal research services and equipment for the establishment, use, and maintenance of the law library which shall be open for the use of the public. In addition, disbursements may include compensation to be paid to librarians and other necessary staff for the main- tenance of such library. This assessment shall be in addition to other costs prescribed by law, but shall not apply to any action in which the Commonwealth, any political subdivision, or the federal govern- ment is a party, and in which costs are assessed against the County, any political subdivision, or the federal government. 2. That the Treasurer of Roanoke County is authorized to receive the funds for the maintenance, upkeep, and improve- ments of the law library from the clerks of the various courts, and from the Treasurer of the City of Salem, and disburse said funds for the maintenance, upkeep, and improvement of said law library on a regular basis to those persons designated by the chief judge of the circuit court responsible for the administra- tion of said law library. 3. That the provisions of this ordinance shall take effect on July 1, 1988. L 0 4. That a certified copy of this ordinance be for- warded to the chief judges and clerks of the courts serving Roanoke County, the Treasurer of Roanoke County, the Treasurer of the City of Salem, and the Roanoke County/Salem Bar Association. On motion of Supervisor Johnson,.seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, G rrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/16/88 Certified Copies: K. E. Trabue, Chief Judge, Circuit Court E. S. Kidd, Jr., Chief Judge, General District Court J. W. Flippen, Chief Judge, J & D Relations District Court L. L. Koontz, Chief Judge, Court of Appeals of Virginia Clerk, Circuit Court Clerk, General District Court Clerk, J & D Relations District Court Clerk, Courts of Appeals of Virginia Alfred C. Anderson, Treasurer, Roanoke County Josephine Blankenship, Treasurer, City of Salem Roanoke County/Salem Bar Association cc: File Paul Mahoney, County Attorney Skip Burkart, Commonwealth Attorney Magistrate Sheriff's Department Roanoke Law Library, 315 Church Ave., SW, Rke 24016 Main Library Roanoke County Code Book AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JUNE 14, 1988 ORDINANCE 61488-12 AUTHORIZING THE PURCHASE OF THE REMAINDER OF THE REYNOLDS PROPERTY/ SPRING HOLLOW RESERVOIR BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the acquisi- tion of the hereinafter -described real estate was held on May 24, 1988. A second reading on this matter was held on June 14, 1988. This real estate consists of 83 acres, more particularly des- cribed as Roanoke County Tax Map No. 72.00-1-1, west of Salem adjacent to the property owned by Roanoke County as the future location of Spring Hollow Reservoir; and 2. That the acquisition of 83 acres of real estate from Harold D. Reynolds, et al., to the Board of Supervisors of Roanoke County for $40,000 is hereby authorized and approved; and 3. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the acquisition of this property, all of which shall be upon form approved by the County Attorney. On motion of Supervisor McGraw, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/16/88 cc: File Paul Mahoney, County Attorney John Hubbard, Assistant County Administrator Diane Hyatt, Director, Finance Reta Busher, Director, Budget AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1988 RESOLUTION NO. 61488-14 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for June 14, 1988, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 13, inclusive, as follows: 1. Minutes of Meetings - March 9, 1988, March 29, 1988 2. Request for acceptance of Beaver Lane, Horn Circle, and Elizabeth Drive into the VDOT Secondary System. 3. Request for acceptance of Tulip Lane, Sunflower Drive, and Ivy Lane into the VDOT Secondary System. 4. Acknowledgment from Va. Department of Transportation that the following roads have been taken into the Secondary System: a. 0.20 miles of Indian Hill Drive b. 0.04 miles of Memory Lane C. 0.06 miles of Shadow Lane 5. Request for acceptance of Lantern Street, Candlelight Circle and Shadow Lane into the VDOT Secondary System. 6. Confirmation of Committee Appointments to the Building Code Board of Adjustments and Appeals. 7. Ratification of charter agreement for the op,. -:ration of the Cardinal Academy and authorization to execute the charter. 8. Request for a Fireworks Permit from Hills Department Store. 9. Request for a Fireworks Permit from the Town of Vinton. 10. Acceptance of a drainage easement donated by Charles W. Houghton across Lot 6, Cave Spring Professional Center. 11. Acceptance of a water line easement donated by Lloyd G. and Lee W. Lazarus - Woodmont Manor, Section 3. 12. Acceptance of a sanitary sewer line donated by Carter M. Coffey - Lot 2 and a portion of Lot 6A, Queens Court Subdivision. 13. Resolution requesting authorization from the Va. Department of Transportation to erect a speed enforcement sign on Route 220. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, after discussion and the amendment to Item L-8, seconded by Supervisor Nickens and the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/16/88 CC: Phillip Henry, Director of Engineering Paul Mahoney, County Attorney Michael Kavanaugh, Sheriff Clifford Craig, Director of Utilities File AMENDED JUNE 22, 1988 AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1988 RESOLUTION 61488-14.a REQUESTING ACCEPTANCE OF BEAVER LANE, HORN CIRCLE, AND ELIZABETH DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Beaver Lane, Horn Circle, and Elizabeth Drive to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said streets have been dedicated by virtue of a certain map known as Foxfire Subdivision and Montgomery Village, Section, 7, which is recorded respectively in Plat Book 9, Page 90, and Plat Book 8, Page 62, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on June 30, 1977 and February 13, 1974; and that by reason of the recordation of said map, no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said streets known as Beaver Lane, Horn Circle, and Elizabeth Drive and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public streets to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: o� Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/15/88 cc: File John R. Hubbard, Assistant County Administrator Phillip T. Henry, Director, Engineering Arnold Covey, Director, Development & Inspections AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1988 RESOLUTION 61488-14.b REQUESTING ACCEPTANCE OF LANTERN STREET, CANDLELIGHT CIRCLE, AND SHADOW LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Lantern Street, Candlelight Circle, and Shadow Lane to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said streets have been dedicated by virtue of certain maps known as Beacon Ridge Subdivision, Section 1 and Section 2, which maps were recorded in Plat Book 9, Page 303, and Plat Book 9, Page 323, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on November 14, 1983, and May 14, 1985, respectively; and that by reason of the recordation of said maps, no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said streets known as Lantern Street, Candlelight Circle, and Shadow Lane and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public streets to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/15/88 cc: File John R. Hubbard, Assistant County Administrator Phillip T. Henry,Director, Engineering Arnold Covey, Director, Development & Inspections +« . ACTION NO. A -61488-14.c ITEM NUMBER/-- 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Acknowledgment from Va. Department of Transportation of additions to the Secondary System COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following additions to the Secondary System have been approved by the Va. Department of Transportation effective May 17, 1988: a. 0.20 miles of Indian Hill Drive b. 0.04 Miles of Memory Lane C. 0.06 miles of Shadow Lane. SUBMITTED BY: iY)e� JI/. Mary H. Allen Deputy Clerk APPROVED BY: ff Elmer C. Hodge County Administrator ------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Rah L_ Johnson/Harry Yes No Abs Denied ( ) C. Nickens Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File Phil Henry John Hubbard Arnold Covey AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14, 1988 RESOLUTION 61488-14.d REQUESTING ACCEPTANCE OF TULIP LANE, SUNFLOWER DRIVE, AND IVY LANE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of Tulip Lane, Sunflower Drive, and Ivy Lane to be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said streets have been dedicated by virtue of certain maps known as Spring Grove Subdivision, Sections 5 and 7, which maps were recorded in Plat Book 9, Page 225, and Plat Book 9, Page 281, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on June 28, 1982, and April 12, 1984, respectively; and that by reason of the recordation of said maps, no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said streets known as Tulip Lane, Sunflower Drive, and Ivy Lane and which are shown on a certain sketch accompanying this Resolution, be, and the same are hereby established as public streets to become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said streets by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Nickens and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett NAYS: None A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 6/15/88 cc: File John R. Hubbard, Assistant County Administrator Phillip T. Henry, Director, Engineering Arnold Covey, Director, Development & Inspections A -61488-14.e ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE June 14, 1988 SUBJECT: Confirmation of Committee Appointment to the Building Code Board of Adjustments and Appeal COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations have been made and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Building Code Board of Adjustments and Appeals: Supervisor Nickens has nominated Thomas A. Darnall, Vinton Magisterial District to another four-year term. His term will expire January 22, 1992. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: rc d Elmer C. Hodge County Administrator ------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Harry C. Yes No Abs Denied ( ) Nickens Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File Building Code Board of Adjustments and Appeals ACTION NO. A -61488-14.f ITEM NUMBER'- 7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Ratification of the Charter Agreement for the operation of the Cardinal Academy under the new auspices of the Commonwealth of Virginia COUNTY ADMINISTRATOR'S COMMENTS: For several years there has been an effort to obtain state recognition for the Cardinal Academy to provide for funding from the Commonwealth. A charter has now been approved by Cardinal Academy, and $81,730.00 has been appropriated by the 1988 General Assembly for the academy. Attached is additional information on the charter from Sheriff Michael Kavanaugh, and Harry T. Haskins, Chairman of the Governing Council for the Cardinal Academy. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors ratify the charter agreement and authorize the Board Chairman to execute the necessary documents. Approved 0< ) Denied ( ) Received ( ) Referred To: Elmer C. Hodge County Administrator ACTION VOTE Motion by: Bob r,_ jnhngnn/ua� r, Yes No Abs Nickens Garrett x Johnson x McGraw x Nickens x Robers x cc: File Sheriff Kavanaugh Agreement File A -61488-14.g ITEM NUMBER _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 SUBJECT: Request for Fireworks Permit from Hills Department Store COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Hills Department Store has requested a permit for a fireworks display to be held on July 4, 1988. Fireworks Unlimited of North Carolina will conduct the display, and they will agree to the following safety precautions: Pursuant to Sheriff Michael Kavanaus recommendation, Hills is required to employee ten officers, starting one hour before the fireworks begin and to extend one hour beyond the time that the fireworks end. Six of these officers would be assigned to handle additional traffic on Route 419 and Route 221, and four would be used on the parking lot at Hills Department Store. Hills Department Store has received approval from the Board for this fireworks display for several years. SUBMITTED BY: APPROVED BY: dtct--, Mary H. Allen Elmer C. Hodge Deputy Clerk County Administrator ---------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Harry No Yes Abs Denied ( ) C. Nickens - amended that on -duty Garrett x Received ( ) law en orcement officers will handle Johnson x Referred traffic and parking lot McGraw x To Nickens x Robers x cc: File Fireworks Permit File Sheriff Kavanaugh Chief Fuqua A -61488-14.h ITEM NUMBER L — 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 SUBJECT: Request for Fireworks Permit from'the Town of Vinton COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: July 4, 1988 The Town of Vinton has requested a permit for a fireworks display to be held on .timer -r4-,--19'". George Nester, Town Manager, has outlined the safety plan to be followed in the attached letter. The Town of Vinton has received approval from the Board for this fireworks display for several years. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED: k"-� -41,4 Elmer C. Hodge County Administrator ---------------------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Bob L. Johnson/Harry C. No Yes Abs Denied ( ) Received ( ) Referred To Nickens cc: File Fireworks Permit File Sheriff Kavanaugh Chief Fuqua ,Garrett x Johnson x McGraw x Nickens x Robers x ACTION # A -61488-14.i ITEM NUMBER _ %D AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Acceptance of a drainage easement being donated by Charles W. Houghton across Lot 6,Cave Spring Professional Center COUNTY ADMINISTRATOR'S COMMENTS: ZoF '4 BACKGROUND: SUMMARY OF INFORMATION: Charles W. Houghton has agreed to donate to the County of Roanoke a fifteen (15) foot wide easement for the location of a drainage facility. Also during the construction period, but not thereafter, the County is granted an additional five (5) foot temporary construction easement. This easement is located in the Cave Spring Magisterial District across Lot 61 Cave Spring Professional Center. Pursuant to Ordinance No. 10278741 adopted on October 27, 1987, the Board authorized the County Administrator to accept donations or dedications of non -controversial real estate matters. ALTERNATIVES AND IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this acceptance by resolution under the consent agenda. Respectfully submitted, "y\k � A Paul M. Mahoney County Attorney Approved (x) Denied ( ) Received ( ) Referred To ACTION Motion by: Bob L. Johnson/Harry C. Nickens cc: File Paul Mahoney Cliff Craig John Hubbard VOTE No Yes Abs Garrett x Johnson x McGraw x Nickens x Robers x ACTION # A -61488-_14.j ITEM NUMBER -' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Acceptance of water line easement being donated by Lloyd G. Lazarus and Lee W. Lazarus - Woodmont Manor, Section 3 COUNTY ADMINISTR/ATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: Lloyd G. Lazarus and Lee W. Lazarus have agreed to donate to the County of Roanoke a twenty (20) foot wide easement for the location of a water line. Also during the construction period but not thereafter, the County is granted an additional fifteen (15) foot temporary construction easement. This easement is located in the Windsor Hills Magisterial District in Woodmont Manor, Section 3. Pursuant to Ordinance No. 1027874 adopted on October 27, 1987, the Board authorized the County Administrator to accept donations or dedications of noncontroversial real estate matters. ALTERNATIVES AND IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this acceptance by resolution under the consent agenda. Respectfully submitted, Paul M. Mahoney County Attorney Approved (x) Denied ( ) Received ( ) Referred To ACTION Motion by: Bob L. Johnson/ Harry C. Nickens cc: File Paul Mahoney Cliff Craig John Hubbard VOTE No Yes Abs Garrett x Johnson x McGraw x Nickens x Robers x ACTION # A -61488-14.k ITEM NUMBER L — /.z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Acceptance of a sanitary sewer line being donated by Carter M. Coffey - Lot 2 and a portion of Lot 6A, Queens Court Subdivision COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: SUMMARY OF INFORMATION: Carter M. Coffey has agreed to donate to the County of Roa- noke a fifteen (15) foot wide easement for the location of a sani- tary sewer line. Also during the construction period, the County is granted an additional five (5) foot temporary construction easement. This easement is located in the Windsor Hills Magisterial District across Lot 2 and a portion of Lot 6A, Queens Court Sub- division. Pursuant to Ordinance No. 1027874 adopted October 27, 1987, the Board authorized the County Administrator to accept donations or dedications of non -controversial real estate matters. ALTERNATIVES AND IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this acceptance by resolution under the consent agenda. Respectfully submitted, Paul M. Mahoney County Attorney Approved Denied ( ) Received ( ) Referred To ACTION Motion by: Rah T,_ Johnson/ Harry C Niekens cc: File Paul Mahoney Cliff Craig John Hubbard VOTE No Yes Abs Garrett x Johnson x McGraw a Nickens x Robers x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14,'1988 RESOLUTION 61488-14.1 REQUESTING AUTHORIZATION FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO ERECT A BILLBOARD SIGN ON ROUTE 220 FOR THE PURPOSE OF ADVISING THE PUBLIC OF A COUNTY ENFORCEMENT PROJECT BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: WHEREAS, the Roanoke County Sheriff's Department has received a federal grant through the Department of Motor Vehicles for a special patrol project on U. S. Route 220, and WHEREAS, this grant will provide funding for off-duty deputies to work special patrol schedules to reduce the incidents of vehicle crashes through strict enforcement, and WHEREAS, billboard space located at the end of Route 581 as it becomes Route 220 in the vicinity of Tanglewood Mall has been donated by Advertising companies to advise the general public of this special enforcement project; and WHEREAS, the proposed billboard signs do not meet the criteria and regulations established by the Virginia Department of Transportation for outdoor signs, and WHEREAS, Roanoke County will apply for a ninety -day waiver through the Roanoke County Department of Planning and Zoning and will accept responsibility for the sign during this period. THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, hereby requests that the Virginia Department of Transportation inspect the location for the proposed sign, and following said inspection, allow erection of the sign which shall not be used for advertising purposes but shall be an official Roanoke County sign limited to the uses and duration established in this resolution. - On motion of Supervisor Johnson,. seconded by Supervisor Nickens and the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett NAYS: None A COPY TESTE Mary H. Allen, Deputy Clerk 6/16/88 Roanoke County Board of Supervisors CC: R. M. Lester, Va. Department of Transportation Sheriff Michael Kavanaugh ACTION NUMBER A-61488-15 ITEM NUMBER E-- H AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 1988 AGENDA ITEM: Approval of an Implementation Policy for the Classification Plan for fiscal year 1988-89 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION• On May 10, 1988, the Board of Supervisors approved the Employee Classification Plan for 1988/89, which also included changes as a result of the market survey conducted by the Department of Human Resources. This plan becomes effective July 1, 1988. During implementation it was pointed out that the market survey moved some job classifications into a higher grade and approximately 45 employees would be negatively impacted by the movement. Shorter service employees would move to a higher step with a higher salary than those who have been employed with the County for several years. The County recognized that it would be unfair to move shorter service employees to a salary step beyond that of longer service employees in the same grade. Therefore, staff recommends that the Classification Plan be implemented as follows: 1. The Pay Plan previously presented to the Board of Supervisors for fiscal year 1988-89 will be effective on July 1, 1988 as adopted on May 10, 1988. 2. Those employees who will receive an increase as a result of the 1988/89 pay plan changes will receive this increase on their regular anniversary date. 4. Employees hired after July 1, 1988 will be hired one step below the A step of the 1988-89 Classification Plan unless specifically requested by the department head based on experience and qualification for the job. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors authorize the implementation of the previously adopted Classification Plan as outlined above. Approved ( x) Denied ( ) Received ( ) Referred To: cc: 1,41 110-04 - Elmer C. odge County Administrator ACTION VOTE Motion by: Bob L. Johnson/Richard Yes No Abs Robers to authorize the County Garrett X Administrator to work out those Johnson X differences in the plan such that iiMcGraw x _does not adversely affect employees Nickens X Robers x File Keith Cook Assistant County Administrators