HomeMy WebLinkAbout6/28/1988 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY , VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,JUNE 28, 1988
RESOLUTION 62888-1 OF CONGRATULATIONS TO ALFRED
C. ANDERSON UPON BEING ELECTED PRESIDENT OF THE
TREASURERS' ASSOCIATION OF VIRGINIA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia as follows:
WHEREAS, County Treasurer Alfred C. Anderson is serving
his fourth term as Treasurer of Roanoke County; and
WHEREAS, he has been involved in the Treasurer's
Association of Virginia since 1972, serving as Secretary -
Treasurer, 2nd Vice-president and 1st Vice President; and
WHEREAS, in recognition of his outstanding
contributions, he was recently elected President of the
Treasurers' Association of Virginia; and
WHEREAS, this honor is an indication of the respect by
Treasurers throughout the Commonwealth of Virginia for his
abilities.
THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County, Virginia, extends its congratulations to
Alfred C. Anderson for receiving this high honor from his peers;
and
FURTHER, the Board of Supervisors of Roanoke County
wishes to express its deep appreciation for his many years of
service and dedication to our County citizens.
On motion f Supervisor Johnson, seconded by Supervisor
Nickens, and upon the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
6/30/88
CC: File
Resolutions of Congratulations File
Alfred C. Anderson, Treasurer
ACTION # A-62888-2
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
AGENDA ITEM: Length of Service Benefit Program for Volunteer Fire,
Rescue, and Auxiliary Sheriff's Deputies
COUNTY ADMINISTRATOR'S COMMENTS:
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BACKGROUND: "�
Attracting and retaining good volunteer fire and rescue
personnel is one of the most critical problems facing our department.
Effective community protection depends on the ability to recruit,
train, and keep these individuals. Also auxiliary sheriff's deputies
provide a valuable service that would require additional paid
deputies.
Advances in technology and methods require today's fire and
rescue personnel and auxiliary sheriff's deputies to devote far more
time to` training than ever before. It has become increasingly
difficult to attract and retain members beyond three or four years.
The cost of replacing volunteer fire and rescue personnel and
auxiliary sheriff's deputies with paid personnel becomes impossible
with budget constraints. The alternative of matching limited funds
to skeleton staffing compromises protection endangering both life and
property.
With this in mind, the department formed a recruitment and
retention committee to look into ways to solidify the volunteer
element.
This committee felt that the first priority was to maintain and
retain the personnel that we already have. It was decided to look at
a length of service award program such as the one in place in Loudon
County, Virginia.
This program is important to the following:
1. Volunteer fire and rescue personnel and auxiliary
sheriff's deputies who will receive monthly income after
years of loyal service and financial aid for their
families in the event of premature death or disability.
'D -/
2. Fire and Rescue Department and Sheriff's Office by
providing various incentives. It develops truly
professional personnel through required active
participation in order to qualify for benefits. It
retains these highly trained members because they have a
benefit to protect. It offers valuable benefits that
will help attract new members.
3. The community because there is no more cost effective way
to ensure an adequate staff of well trained, active,
long-term volunteers to provide emergency services.
Without these volunteers, the community would be faced
with the financial burden of a fully paid department, or
worse, a dangerous reduction of services. As an example,
the funding of this program will help to retain 545
volunteers and would only pay the salaries of nine
individuals.
Several months ago this concept was discussed with and approved
by the Board of Supervisors. Staff was directed to prepare
proposals, receive bids, and make recommendations to the Board of
Supervisors.
Proposals were sent to nine vendors with one proposal, one no -
bid and one request for extension of 26 day deadline being received.
The proposal has been reviewed, discussed, and revised to meet the
needs of our organization.
The Basic Plan Provides:
1. $10 monthly benefit for each good year of service,
maximum 20 years credit. ($200 monthly benefit)
2. $5,000 life insurance for plan participants.
3. Disability Benefit - 100 percent vested if disabled.
4. Vesting schedule starting the fifth year with 100 percent
vesting at tenth year.
Originally a plan with the retirement age of 65 was the only
affordable way to go. However, in explaining the plan to the
volunteers, they asked that we look at lowering the age to 55 even if
it required reducing other aspects of the plan to make it affordable.
With this direction, we asked Volunteer Firemen's Insurance Services
to provide us with cost estimates using 55 as the retirement age.
This information was provided, reviewed, and then discussed with the
volunteers.
The following alternatives and fiscal impacts are available.
Also, the first year funding will be accomplished using the $125,000
budgeted in employee benefits, $25,000 budgeted in recruitment and
retention and redirecting $30,000 of budgeted capital funding with
W
the intent of utilizing any surplus funds from the FY87-88 budget to
reduce the redirected capital funding amount.
ALTERNATIVES AND IMPACTS:
1. Age 55 with 5 years of plan participation, maximum credit
for past service 10 years, annual minimum contribution
approximately $180,000.
2. Age 55 with 3 years of plan participation, maximum credit
for past service 10 years, annual minimum contribution
approximately $189,000.
3. Age 60 with 3 years of plan participation, maximum credit
for past service 10 years, annual minimum contribution
approximately $127,000.
NOTE: All figures based upon 30 year amortization of initial
frozen liability, membership information provided by
volunteer organizations and assumption that no one will
leave service prior to qualification for full benefit.
STAFF RECOMMENDATION:
Staff, volunteer chiefs, and rescue captains recommend adoption
of Alternative 1 with effective date no later than January 1, 1989,
to run for a twelve month period and every year thereafter, authorize
the County Administrator to sign the appropriate documents with
Volunteer Firemen's Insurance Services, Inc. of York, Pennsylvania,
and direct .the Chief of Fire and Rescue to establish a committee to
develop yearly point requirements for Board of Supervisor's approval.
Respectfully submitted, Approved by,
/
Thomas Fu a Elmer C. Hodge
Chief o Fir & Resc e Department County Administrator
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --
ACTION VOTE
Approved (x) Motion by: Bob L. Johnson/Lee No Yes Absent
Denied ( ) Garrett to approve Alternative Garrett x
Received ( ) #2 Johnson x
Referred McGraw x
To Nickens x _
Robers x
cc: File
Chief Thomas Fuqua
Sheriff Kavanaugh
Ps Keith Cook
Don Myers
Diane Hyatt
Reta Busher
ACTION # A-62888-2
ITEM NUMBER -Z) —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
AGENDA ITEM: Length of Service Benefit Program for Volunteer Fire,
Rescue, and Auxiliary Sheriff's Deputies
COUNTY ADMINISTRATOR'S COMMENTS: r(j
tW
BACKGROUND:
Attracting and retaining good volunteer fire and rescue
personnel is one of the most critical problems facing our department.
Effective community protection depends on the ability to recruit,
train, and keep these individuals. Also auxiliary sheriff's deputies
provide a valuable service that would require additional paid
deputies.
Advances in technology and methods require today's fire and
rescue personnel and auxiliary sheriff's deputies to devote far more
time to` training than ever before. It has become increasingly
difficult to attract and retain members beyond three or four years.
The cost of replacing volunteer fire and rescue personnel and
auxiliary sheriff's deputies with paid personnel becomes impossible
with budget constraints. The alternative of matching limited funds
to skeleton staffing compromises protection endangering both life and
property.
With this in mind, the department formed a recruitment and
retention committee to look into ways to solidify the volunteer
element.
This committee felt that the first priority was to maintain and
retain the personnel that we already have. It was decided to look at
a length of service award program such as the one in place in Loudon
County, Virginia.
This program is important to the following:
1. Volunteer fire and rescue personnel and auxiliary
sheriff's deputies who will receive monthly income after
years of loyal service and financial aid for their
families in the event of premature death or disability.
2. Fire and Rescue Department and Sheriff's Office by
providing various incentives. It develops truly
professional personnel through required active
participation in order to qualify for benefits. It
retains these highly trained members because they have a
benefit to protect. It offers valuable benefits that
will help attract new members.
3. The community because there is no more cost effective way
to ensure an adequate staff of well trained, active,
long-term volunteers to provide emergency services.
Without these volunteers, the community would be faced
with the financial burden of a fully paid department, or
worse, a dangerous reduction of services. As an example,
the funding of this program will help to retain .545
volunteers and would only pay the salaries of nine
individuals.
Several months ago this concept was discussed with and approved
by the Board of Supervisors. Staff was directed to prepare
proposals, receive bids, and make recommendations to the Board of
Supervisors.
Proposals were sent to nine vendors with one proposal, one no -
bid and one request for extension of 26 day deadline being received.
The proposal has been reviewed, discussed, and revised to meet the
needs of our organization.
The Basic Plan Provides:
1. $10 monthly benefit for each good year of service,
maximum 20 years credit. ($200 monthly benefit)
2. $5,000 life insurance for plan participants.
3. Disability Benefit - 100 percent vested if disabled.
4. Vesting schedule starting the fifth year with 100 percent
vesting at tenth year.
Originally a plan with the retirement age of 65 was the only
affordable way to go. However, in explaining the plan to the
volunteers, they asked that we look at lowering the age to 55 even if
it required reducing other aspects of the plan to make it affordable.
With this direction, we asked Volunteer Firemen's Insurance Services
to provide us with cost estimates using 55 as the retirement age.
This information was provided, reviewed, and then discussed with the
volunteers.
The following alternatives and fiscal impacts are available.
Also, the first year funding will be accomplished using the $125,000
budgeted in employee benefits, $25,000 budgeted in recruitment and
retention and redirecting $30,000 of budgeted capital funding with
the intent of utilizing any surplus funds from the FY87-88 budget to
reduce the redirected capital funding amount.
ALTERNATIVES AND IMPACTS:
1.
Age 55 with 5 years of plan
participation, maximum credit
for past service 10 years,
annual minimum contribution
approximately $180,000.
2.
Age 55 with 3 years of plan
participation, maximum credit
for past service 10 years,
annual minimum contribution
approximately $189,000.
3.
Age 60 with 3 years of plan
participation, maximum credit
for past service 10 years,
annual minimum contribution
approximately $127,000.
NOTE:
All figures based upon 30
year amortization of initial
frozen liability, membership information provided by
volunteer organizations and
assumption that no one will
leave service prior to qualification
for full benefit.
STAFF RECOMMENDATION:
Staff, volunteer chiefs, and rescue captains recommend adoption
of Alternative 1 with effective date no later than January 1, 1989,
to run for a twelve month period and every year thereafter, authorize
the County Administrator to sign the appropriate documents with
Volunteer Firemen's Insurance Services, Inc. of York, Pennsylvania,
and direct the Chief of Fire and Rescue to establish a committee to
develop yearly point requirements for Board of Supervisor's approval.
Respectfully submitted,
'y
Thomas Fu a
Chief o Fir & Resc e Department
Approved ( x)
Denied ( )
Received ( )
Referred
To
Approved by,
Elmer C. Hodge
County Administrator
ACTION
Motion by: Bob L. Johnson/Lee
Garrett to approve Alternative
#2
cc: File
Chief Thomas Fuqua
Sheriff Kavanaugh
Ps Keith Cook
Don Myers
Diane Hyatt
Reta Busher
VOTE
No Yes Absent
Garrett x
Johnson x
McGraw x
Nickens x
Robers x
ACTION # A-62888-3
ITEM NUMBER Z) - Z
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
AGENDA ITEM: Road Improvements for Beaver Lane, Elizabeth Drive
and Horn Circle, Foxfire Subdivision
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
On June 1, 1988, Staff met with residents on Beaver Lane,
Elizabeth Drive and Horn Circle of the Foxfire Subdivision to
discuss the status of roadway improvements for this neighborhood.
The concerns expressed by the residents included the quality of
the road surface, several drainage concerns and the status of
taking the roads into the State Secondary Road System. These
roads were placed on the priority list approved by the Board of
Supervisors for 1985 Road Bond Fund. The estimated cost of the
improvements was $25,000 (50% County and 50% Virginia Department
of Transportation matching funds) and included repairs to the
curb and gutter, drainage facilities and road surface required to
have these roads taken into the State Secondary System.
During the past six months, Staff has been working with
the developer of Foxfire Subdivision to have these improvements
completed. At this time, all of the improvements with exception
of the roadway surface have been completed and the Virginia
Department of Transportation has now indicated that they are
willing to accept these roads into the State Secondary System at
no cost to the County. The Board of Supervisors approved the
required Resolution requesting these road acceptances at their
June 12, 1988, meeting.
Staff believes that it would be desirable to fulfill the
previous commitments made to the property owners during
discussions of the roadway improvements. With VDOT proposing to
take the roads into the State Secondary System, the remaining
major concern of the property owners is the quality of the
pavement surface. Therefore, the Staff would request that an
estimated $6,000 be authorized from the unmatched fund of the
1985 Road Bond to provide for these improvements. These
improvements would consist of necessary repairs to the road and
— Z
one application of slurry seal to the surface of the three
streets. If the Board of Supervisors approves this request,
Staff believes that the slurry seal could be applied during the
July -August period of 1988 by a contractor who will be completing
similar work under a Virginia Department of Transportation
contract.
FISCAL IMPACT
Funds for these improvements would come from the 1985
Road Bond. Since the original estimate for the improvements on
Foxfire Subdivision roads was $25,000, the proposed improvements
at a cost of $6,000 would release an additional $19,000 for
improvement to other projects on the 1985 Road Bond.
ALTERNATIVES:
Alternative 1:
Approve the allocation of $6,000 of unmatched 1985 Road
Bond Funds for roadway surface improvements to Beaver Lane,
Elizabeth Drive and Horn Circle.
Alternative 2:
The Board of Supervisors would not authorize any
additional funds to these roadways beyond the limits specifically
required for the Virginia Department of Transportation to accept
the roads into the State Secondary Road System.
STAFF RECOMMENDATION: J
Staff would recommend that the Board of Supervisors
approve the use of $6,000 of unmatched 1985 Road Bond Funds to
complete roadway improvements to Beavers Lane, Elizabeth Drive
and Horn Circle to fulfill commitments made to the property
owners of the subdivision during the preparation of the priority
list of roads to be improved using the 1985 Road Bond money.
SUBMITTED BY:
Phillip . Henry, .E.
Director of Engineering
2
APPROVED BY:
Elmer C. Hodge
County Administrator
---------------------------------------------------------------------------
ACTION VOTE Ab�bst
Approved (X) Motion by: Harry C. Nickens/Bob L. No Yes
Denied ( ) Johnson to approve Aiternative #i Garrett x
Received ( ) Johnson x
Referred McGraw x
To Nickens x
Robers x
cc: File
John Hubbard
Don Myers
Phil Henry
Diane Hyatt
Reta Busher
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY , VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,JUNE 28, 1988
RESOLUTION 62888-4 REQUESTING THE VIRGINIA
DEPARTMENT OF TRANSPORTATION TO CHANGE HIGHWAY
MARKERS ON ROUTE 221
WHEREAS, on Route 221, there are highway markers
designating mileage to certain areas located off Route 221, and
WHEREAS, these markers include mileage to Airpoint, a
community which was once the site of a federal post office, but
no longer exists, and
WHEREAS, this marker is confusing to travelers on Route
221, and residents who reside in the Bent Mountain community, and
WHEREAS, a logical destination to be included on the
markers on Route 221 would be that of Bent Mountain, the present
location of the federal post office, as well as a fire and rescue
department, school businesses and residences.
THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County, Virginia request that the Department of
Transportation remove the highway markers that designate mileage
to Airpoint, and replace them with markers that designate the
mileage to Bent Mountain, the present site of a post office, fire
and rescue department, a school, businesses and residences.
On motion of Supervisor Garrett, seconded by Supervisor
McGraw, and upon the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
6/30/88
CC: File
Va. Department of Transportation
Phillip Henry, Director of Engineering
John Hubbard, Assistant County Administrator
Boyd Overstreet, Bent Mountain Civic League
ACTION NO.
A-62888-5
ITEM NUMBER -
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
AGENDA ITEM: Request for Contribution from D -Day Exhibit
Committee
COUNTY ADMINISTRATOR'S COMMENTS: .�,/� f
/
SUMMARY OF INFORMATION:
Attached is a letter from Bob Slaughter, a member of the D -Day
Exhibit Committee, a group formed to tell the story of the
involvement of the men and women from the Roanoke Valley and
Virginia who were involved in the D -Day Invasion.
This committee, in cooperation with the Roanoke Valley History
Museum, is requesting a contribution to help fund this effort
which will include an exhibit at the Roanoke Valley Historical
Museum and a video documentary being produced in conjunction with
WBRA Television.
They have received contributions totaling $14,000 which includes
commitments of $2,000 from the City of Roanoke and $1,000 from
the Town of Vinton. They are requesting a similar contribution
from Roanoke County.
ALTERNATIVES AND IMPACTS:
Alternative #1: Deny the request of the D -Day Exhibit Committee.
Roanoke County has already allocated funding for Roanoke Valley
cultural events in the amount of $20,000 which includes Center in
the Square where this exhibit will be held.
Alternative #2: Authorize the allocation of a $1,000
contribution for this effort from the 1987/88 Board Contingency
Fund.
STAFF RECOMMENDATION:
Staff recommends Alternative #1. Roanoke County receives many
requests for funding of special events throughout the year. With
Z) —
the limited funds available for fiscal year 1988/89, approval of
this request will set a precedent for futr ueZ
Elmer C. Hodge
County Administrator
-------------------------------------------------------------------------
ACTION VOTE Absent
Approved ( ) Motion by: Harry C. Nickens/Steven Yes No Abs
Denied (x) A. McGraw to approve A ternative Garrett x
Received ( )#1 to deny Johnson x
Referred McGraw x
To• Nickens x
Robers x
cc: File
Don Myers
Diane Hyatt
Reta Busher
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 1988
RESOLUTION 62888-6 APPROVING THE FISCAL
YEAR 1988-89 OPERATING BUDGET FOR THE
ROANOKE REGIONAL AIRPORT COMMISSION
WHEREAS, Section 17 of the contract between the City of
Roanoke and Roanoke County, Virginia requires the Roanoke
Regional Airport Commission to prepare and submit its operating
budget for the forthcoming fiscal year to the Board of Super-
visors of the County and the City Council of the City prior to
February 15 of each year; and,
WHEREAS, the Roanoke Regional Airport Commission trans-
mitted its 1988-89 budget to the City of Roanoke and Roanoke
County by letter dated February 12, 1988; and,
WHEREAS, the Roanoke Regional Airport Commission
adopted its fiscal year 1988-89 annual operating budget at its
February 12, 1988 meeting, said budget was revised on April 20,
1988 and on May 18, 1988; and,
WHEREAS, since estimated expenses do not exceed
estimated revenues, neither participating political subdivision
has formally approved said budget.
NOW THEREFORE it is hereby resolved by the Board of
Supervisors of Roanoke County, Virginia as follows:
1. That the annual operating budget for fiscal year
1988-89 of the Roanoke Regional Airport Commission is hereby
approved.
2. That the Deputy Clerk to the Board of Supervisors
is hereby directed to forward a certified copy of this resolution
to the Chairman of the Roanoke Regional Airport Commission, and
to Jack Spain, Jr., Esquire, Hunton & Williams, Richmond,
Virginia.
On motion of Supervisor Johnson, seconded by Supervisor
McGraw and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
W )aA- yl
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Don Myers, Assistant County Administrator
Diane Hyatt, Director, Finance
Reta Busher, Director, Budget
W. Robert Herbert, Chairman, Roanoke Regional Airport
Commission
The Honorable Lee Garrett, Vice Chairman, Roanoke Regional
Airport Commission
Clerk, Roanoke City Council
Jack Spain, Jr., Esquire, Hunton & Williams, Richmond,
Virginia
PA
ACTION NO. A-62888-7 //
ITEM NUMBER ;4:) --60
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
AGENDA ITEM•
Report On Information System and Presentation of
Long Range System Plan
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND
The Director of Management Information Systems and the
Roanoke County Systems Council have completed an evaluation of
the effectiveness of our computer hardware and software systems
in light of current and future county needs and available
technology. This effort was started in November 1987 and has
resulted in the nucleus of a total long-range information systems
plan for the county.
SUMMARY OF INFORMATION
Our Hewlett Packard 3000 computer is over 6 years old. It
is a good machine and has served us well, but is now operating at
the upper limits of capacity. Response time is no longer
consistently acceptable and, during critical periods of heavy
activity, response time in excess of one minute is not unusual.
The growth of complex applications such as personal property
proration, the Treasurer's cashiering system, and real estate
assessments has greatly increased capacity requirements. A
computer hardware upgrade is needed not only to accommodate the
implementation of new and up-to-date applications, but to satisfy
current needs as well. A letter of intent has been written to
Hewlett Packard for the purchase of an HP3000 Model 950 computer.
Delivery is tentatively scheduled for mid August. Our existing
HP3000 will be used for records management for law enforcement
and fire and rescue.
In terms of software, our existing systems lack integration,
do not provide needed functionality or interactivity, and do not
offer a foundation to build on for the future. An evaluation of
individual applications reveals the following statistics: Out of
16 total County applications, 8 are badly in need of replacement.
Included are major systems such as real estate, finance,
purchasing, accounts payable, budget and utility billing. Of 10
systems in the Schools, 6 should be replaced, among them:
scheduling, attendance, grading, payroll and personnel.
In addition to the requirement for an upgrade of current
systems there is a need for new applications, the most
significant of these being Computer Aided Dispatch (CAD), a
Geographic Information System (GIS), and a Computer Assisted Mass
Appraisal System. The CAD system was supported by an earlier
bond issue and is the first project on our list of priorities. A
summary of the major projects in the system plan is included as
an attachment.
Total cost for the county system is approximately $450,000
(see page 8). Cost for the CAD System is approximately $300,000.
Funding for the project for 1988-89 is incorporated in the
approved county budget. Financing would be through a 5 year
lease purchase and subsequent years payments would be within
current MIS budget levels. Funds for the CAD system have been
accumulated from the 911 telephone tax. Project planning is
being done on the basis of hiring 2 additional
programmer/analysts in July 1989. (Please see attached project
implementation schedule).
RECOMMENDATION:
Staff requests permission for:
o Purchase of HP3000 Series 950.
o Purchase of a CAD System including necessary hardware.
o Authorize the County Administrator to execute
the necessary documents.
Respectfully submitted, Approv d b
C ���
- A4, -
Don C. Myers Elmer C. Hodge
Director of MIS County Administrator
ACTION
Approved (x) Motion by: Bob L. Johnson/Steven
Denied ( ) A. McGraw to approve staff Garrett
Received ( ) recommendation Johnson
Referred McGraw
To Nickens
Robers
cc: File
Don Myers
Diane Hyatt
Keith Cook
Jack Council
P%
VOTE Absent
No Yes Abs
_ X
_ x
_ x
_ x
x
WAMMMMON
ITEM NUMBER 2)_ '�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
AGENDA ITEM:
Approval of Flexible Merit Program
COUNTY ADMINISTRATOR'S COJ/MMENTS :
BACKGROUND
On May 10, 1988, the Board of Supervisors approved the
Classification Plan for the 1988-1989 fiscal year. At that time
the staff requested permission to proceed with some form of pay
for performance with the understanding that such a plan would be
worked out with the county staff prior to implementation. The
Human Resources staff has done considerable research into these
kinds of programs for local governments, and a number of them are
in use by localities in Virginia. The complexity of the plans
range from very simple to extremely complex. The preferred
approach for Roanoke County is to proceed with a simplified plan
of flexible merit increases which would evolve as the staff is
prepared to administer the program.
Last year, a pay for performance task force was formed of
representatives from all ranges of county employment. The task
force was formed to assist in development and implementation of
some type of pay for performance system. After considerable
discussion, it was felt that Roanoke County is not ready for a
complex pay for performance system at this time. The committee
was agreeable to working on it further but emphasized the need
for plan funding and objective and consistent performance
evaluation ratings throughout the county.
SUMMARY OF INFORMATION
At this time, the staff is prepared to move forward with a
transitional program of flexible merit increases for executive
level personnel and a meritorious component for the rest- of -the--
staff. The board may recall that at the present time there is a
flexible merit program in place for department heads and the
assistant administrators. Next year's program is essentially an
extension of that to include assistant departments heads and
professional staff at that level. It is important that all staff
have opportunities to earn additional monies as do the executive
level staff. For that reason we are requesting permission to
�Z)
implement a meritorious step (2.5%) for other employees in the
county. This approach has been discussed with the Employee
Advisory Committee and the Pay for Performance Task Force. Both
of which were in agreement with the flexible merit and
meritorious increase programs, with the understanding that
training courses would be conducted.
STAFF RECOMMENDATION
Staff recommends approval of the flexible pay system for the
1988-89 fiscal year as outlined:
A. Those employees on grade 25 or above will remain on a
flexible merit program and will be eligible to receive
approximately 2.5%, 5%, 7.5% or 10% on the anniversary
date, based on job performance. In addition, those
exempt employees below grade 25 who assist in the manage-
ment of a department or those highly professional exempt
employees may also be included upon request of the
appropriate department head or constitutional officer.
B. Employees not eligible to participate in the flexible
merit program will receive the 5% or two step salary
increase on the anniversary date, based on satisfactory
performance. These employees could also receive an
additional 2.5% meritorious increase in cases of docu-
mented outstanding performance.
C. The Department of Human Resources will conduct
training for supervisory personnel to assist in
evaluating job performance.
SUBMITTED BY:
�7J �
D. K. Coo
Director /Human Resources
APPROVED- zz" BY:
Elmer C. Hodg
County Administrator
------------------------------------------------------------------
ACTION VOTE Absent
Approved (x) Motion by: Lee Garrett/Steven No Yes Abs
Denied ( ) A. McGraw to approve staff Garrett x
Received ( ) recommendation wit t e Johnson x
Referred addition of an eva nation McGraw x
To review concurrence Nickens x
monitoring system Robers x
cc: File
Assistant County Administrators
Keith Cook
Lee Linkus - Employees Advisory Committee
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 1988
RESOLUTION 62888-9 REQUESTING THE
VIRGINIA DEPARTMENT OF TRANSPORTATION APPROVE
A "NO BUILD" OPTION FOR ROUTE 666, BANDY ROAD, VIRGINIA
DEPARTMENT OF TRANSPORTATION PROJECT NO. 066-0880-169,
C-503
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application for Bandy Road,
Route 666 - Virginia Department of Transportation Project No.
066-0880-169, C-503.
2. That it appears to the Board of Supervisors that a
"NO -BUILD" option is appropriate when consideration is given to
potential disruption of the neighborhood, the cost benefit ratio
of the project, as well as safety considerations; based on
concerns expressed during the public hearing on this project
which was held June 6, 1988.
3. That said road is on the present Six -Year Construction
Plan for Secondary Roads, which was approved in accordance to
Section 33.1-70.01 of the Virginia State Code.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT:
Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Phillip Henry, Director, Engineering
Arnold Covey, Director, Dev. & Inspections
John Hubbard, Assistant County Administrator
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 1988
RESOLUTION NO. 62888-10 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM I =
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for June 28, 1988, designated as Item I -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 5, inclusive, as follows:
1. Confirmation of committee appointments to the
Industrial Development Authority, the Planning
Commission, the Social Services Board, and the
Regional Solid Waste Management Board.
2. Acceptance of water and sewer facilities serving
Buckland Forest, Section 4.
3. Acceptance of water and sewer facilities serving
Canterbury Park, Section 2.
4. Resolution of Support for the rerouting of the
Cardinal New York to Chicago AMTRACK passenger
train through the Roanoke Valley.
5. Acceptance of 0.06 miles of Sutherland Circle into
the Secondary System by the Va. Department of
Transportation.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Nickens, seconded by Supervisor
Johnson, and upon the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
6/30/88
CC: File
Phillip Henry, Director of Engineering
Clifford Craig, Director of Utilities
John Hubbard, Assistant County Administrator
A -62888-10.a /
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE June 28, 1988
SUBJECT: Confirmation of Committee Appointments
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following nominations were made at the previous board meeting
and must now be confirmed by the Board of Supervisors. The
nominee has agreed to serve.
Industrial Development Authority
Charles Saul has been nominated by Supervisor Robers to serve a
another four-year term. The term will expire on September 26,
1991.
Planning Commission
A. Kyle Robinson has been nominated by Supervisor Nickens to
serve the unexpired four-year term of J. R. Jones representing
the Vinton Magisterial District. His term will expire December
31, 1990.
Social Services Board
Betty Jo Anthony has been nominated by Supervisor Garrett to
serve another four-year term. Her term will expire July 19,
1990.
Regional Solid Waste Management Board
Mikeiel T. Wimmer has been nominated by Supervisor McGraw to
serve a four-year term. Her term will expire on July 31, 1992.
SUBMITTED BY: APPROVED BY:
Mary H. Allen Elmer C. Hodge
Deputy Clerk County Administrator
------------------------------------------------------------------------
ACTION VOTE Absen
Approved (x) Motion by: Harry C. Nickens/Bob Yes No Abs
Denied ( ) L. Johnson to approve Garrett x
Received ( ) Johnson x
Referred McGraw x
To: Nickens x
Robers x
cc: File
Industrial Development Authority File
Planning Commission File
Social Services Board File
Regional Solid Waste Management Board File
A -62888-10.b
ITEM NUMBER —r — oZd
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
SUBJECT: Acceptance of water and sewer facilities serving
Buckland Forest, Section 4
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The developer of Buckland Forest, Section 4, Buckland, Ltd.,
has requested that Roanoke County accept the deed conveying the
water and sewer lines serving the subdivision along with all
necessary easements.
The water and sewer lines are installed as shown on
Engineering plans prepared by Matterrn & Craig entitled Buckland
Forest, Section Number 4, dated May 22, 1985, which are on file
in the Engineering Department. The water and sewer line
construction meets the specifications and the plans approved
by the County.
FISCAL IMPACT:
The values of the water and sewer construction are $37,146
and $93,798, respectively.
RECOMMENDATION:
The staff recommends that the Board of Supervisors accept
the water and sewer facilities serving the subdivision along with
all necessary easements, and authorize the County Administrator
to execute a Deed for the transfer of these facilities.
SUBMITTED BY:
ov�Z-? / � �-', �
Phillip . Henry, .E.
Director of Engineers
APPROVED:
�6�1
Elmer C. Hodge
County Administrator
------------------------------------------------------------------
ACTION VOTE Absent
Approved ({) Motion by: Harry C. Nickens/ Bob No Yes Abs
Denied ( ) L. Johnson to approve Garrett X
Received ( ) Johnson x
Referred McGraw x
To Nickens x
Robers x
cc: File
Phillip Henry
John Hubbard
Cliff Craig
Diane Hyatt
2
1 5 \-
L
NORTH
i
Z_81 / � CptO�bp/
OS
27
26
+ / \ 28
_ 29
� ` w
\ 30
i
Acceptance of Buckland Forest, Section 4
COMMUNITY SERVICES
& DEVELOPMENT 3
A -62888-10.c
ITEM NUMBER --E- 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
SUBJECT: Acceptance of water and sewer facilities serving
Canterbury Park, Section 2
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Developers of Canterbury Park, Section 2, Boone, Boone &
Loeb, Inc., have requested that Roanoke County accept the Deed
conveying the water and sewer lines serving the subdivision along
with all necessary easements.
The water and sewer lines are installed, as shown on plans
prepared by Buford Lumsden & Associates entitled Section No. 2,
Canterbury Park, Development Plans, dated July 30, 1985, which
are on file in the Engineering Department. The water and sewer
line construction meets the specifications and the plans approved
by the County.
FISCAL IMPACT:
The values of the water and sewer construction are $54,490 and
$139,145, respectively.
RECOMMENDATION:
The staff recommends that the Board of Supervisors accept the
water and sewer facilities serving the subdivision along with all
necessary easements, and authorize the County Administrator to
execute a Deed for the transfer of these facilities.
SUBMITTED BY:
Phillip T. Henry, .E.
Director of Engineering
APPROVED:
Elmer C. Hodge
County Administrator
=— S
------------------------------------------------------------------
ACTION VOTE Absent
Approved (x) Motion by: Harry C. Nickens/ Bob No Yes Abs
Denied ( ) L. Johnson to approve Garrett
Received ( ) Johnson
Referred McGraw �—
To Nickens
Robers
cc: File
Phil Henry
John Hubbard
Cliff Craig
Diane Hyatt
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY , VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 1988
RESOLUTION 62888-10.d REQUESTING THAT AMTRACK
REROUTE THE CARDINAL CHICAGO TO NEW YORK
PASSENGER TRAIN THROUGH THE ROANOKE VALLEY
WHEREAS, on June 14, 1988, the Salem/Roanoke County
Chamber of Commerce appeared before the Roanoke County Board of
Supervisors requesting support for the rerouting of the Cardinal
Chicago to New York passenger train through the Roanoke Valley,
and
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia endorsed this change in the AMTRACK system, and
WHEREAS, the Roanoke Valley is the financial, cultural,
medical and transportation center for a large portion of Western
Virginia and Southern West Virginia, and passenger train service
is a necessary element of any transportation network.
THEREFORE BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia that copies of this resolution be sent
to the appropriate officials at the National Railroad Passenger
Corporation (AMTRACK) urging them to consider rerouting its
Cardinal, New York to Chicago passenger train through the Roanoke
valley, and
BE IT FURTHER RESOLVED, that copies of this resolution
also be sent to other Roanoke Valley localities requesting their
support for this cause.
On motion of Supervisor Nickens, seconded by Supervisor
Johnson, and upon the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
6/30/88
CC: File
Salem/Roanoke County Chamber of Commerce
Roanoke Valley Chamber of Commerce
Clifford Black, AMTRACK Governmental Affairs
Wick Leatherwood, Manager, State and Local Services
AMTRACK
Clerk, Roanoke City Council
Clerk, Salem City Council
Clerk, Vinton Town Council
ACTION NO. A -62888-10.e
ITEM NUMBER
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: June 28, 1988
AGENDA ITEM: Acknowledgment from Va. Department of
Transportation of additions to the Secondary System
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION•
The following additions to the Secondary System have been
approved by the Va. Department of Transportation effective June
8, 1988
0.06 miles of Route 1192 (Sutherland Circle) from Route 1190 to a
north cul-de-sac.
SUBMITTED BY:
Mary H. Allen
Deputy Clerk
APPROVED BY:
I G W-_
Elmer C. Hodge
County Administrator
---------------------------------------------------
ACTION VOTE
Approved (X) Motion by: Harry N ckens/Bo L. Yes No Abs
Denied ( ) Johnson to approve Garrett X
Received ( ) Johnson —�
Referred McGraw
To: Nickens
Robers -�-
cc: File
Phil Henry
Arnold Covey
CORRECTED UPON REVIEW
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 28, 1988
RESOLUTION 62888-11 PURSUANT TO SECTION
15.1-238(e) OF THE 1950 CODE OF VIRGINIA,
AS AMENDED, SETTING FORTH THE INTENT OF
ROANOKE COUNTY TO ENTER UPON CERTAIN
PROPERTY AND TO TAKE A CERTAIN
RIGHT-OF-WAY FOR THE RELOCATION OF
KENWORTH ROAD IN CONNECTION WITH THE
VALLEYPOINTE PROJECT.
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the relocation of Kenworth Road is being under-
taken by the County of Roanoke to allow for a new signalized
intersection to be constructed on Peters Creek Road and to re-
locate existing Kenworth Road access to interconnect with
Valleypointe Parkway; and,
2. That in order to complete this relocation, a cer-
tain right-of-way is needed and more particularly described as
follows:
A triangular shaped parcel containing
23,100+ square feet located in the
extreme eastern corner of a 10.78 acre
tract owned by Smith's Transfer
Corporation (said corporation being owned
by ARA Services) and being shown on the
attached plat which is a part of the
appraisal report prepared by John
Lipscomb, MAI, dated June 10, 1988.
The fair market value of the aforesaid
interest to be acquired is $61,500.00,
such compensation and damages, if any,
having been offered the property owner.
3. That it is immediately necessary for the County to
enter upon and take such property and commence said road improve-
ments (i.e., the relocation of Kenworth Road) in order to create
better access, visibility, and to improve traffic safety to
better serve the citizens of Roanoke County and to thereafter
institute and conduct appropriate condemnation proceedings as to
said right-of-way; and,
4. That pursuant to the provisions of Section
15.1-238(e) of the 1950 Code of Virginia, as amended, and pursu-
ant to notice and public hearing as made and provided therein,
the Board does hereby invoke all and singular the rights and priv-
ileges and provisions of said Section 15.1-238(e) as to the vest-
ing of powers in the County pursuant to Section 33.1-119 through
Section 33.1-129 of the 1950 Code of Virginia, as amended, all as
made and provided by law.
On motion of Supervisor Johnson, seconded by Supervisor
Garrett and carried by the following recorded vote:
AYES: Supervisors Johnson, KRgKAK, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
ABSTAIN: Supervisor McGraw
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Timothy Gubala, Director, Economic Development
Phillip Henry, Director, Engineering
John Hubbard, Assistant County Administrator
Don Myers, Assistant County Administrator
Diane Hyatt, Director, Finance
John Willey, Director, Real Estate Assessment
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JUNE 28, 1988
ORDINANCE 62888-12 AMENDING AND
REENACTING SECTIONS 21-151, LEVY OF
TAX; AMOUNT AND 21-153, REPORTS AND
REMITTANCES GENERALLY OF THE ROANOKE
COUNTY CODE AND ADDING SECTION 21-165
OF THE ROANOKE COUNTY CODE,
SEVERABILITY
WHEREAS, by ordinance adopted on May 10, 1988, the
Board of Supervisors of Roanoke County, Virginia, have added a
new Article VIII, Tax on prepared food and beverages, to Chapter
21, Taxation, of the Roanoke County Code; and
WHEREAS, the Board of Supervisors finds that it is
appropriate to make certain technical amendments to said ordin-
ance to insure compliance with House Bill 821; and
WHEREAS, a first reading and public hearing on this
ordinance was held on June 28, 1988, and that the requirement
for the second reading of this ordinance was dispensed with
pursuant to Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. Chapter 21, Taxation, of the Roanoke County Code
be, and it hereby is, amended and reenacted by amending Sections
21-151 and 21-153 to read and provide as follows:
Sec. 21-151. Levy of tax; amount.
In addition to all other taxes and fees of any kind now
or hereafter imposed by law, a tax is hereby levied and imposed
on the purchaser of all food served, sold, or delivered in the
county in or from a restaurant, whether prepared in such restau-
rant or not, and whether consumed on the premises or not,
or prepared by a caterer. The rate of this tax shall be four (4)
percent of the amount paid for such food. In the computation of
this tax, any fraction of one- half cent or more shall be treated
as one cent.
Sec. 21-153. Reports and remittances generally.
Every seller of food with respect to which a tax is
levied under this article shall make out a report, upon such
forms and setting forth such information as the commissioner of
the revenue may prescribe and require, showing the amount of food
charges collected and the tax required to be collected, and shall
sign and deliver such report to the county treasurer with a remit-
tance of such tax. It shall be presumed that all food served,
sold, or delivered in the county in or from a restaurant which
provides seating facilities for its customers are consumed on
premises and the burden shall be upon the seller of food to estab-
lish by records what food is sold for off -premises consumption.
Such reports and remittance shall be made on or before the twen-
tieth day of each month, covering the amount of tax collected
during the preceding month.
2. Chapter 21, Taxation, of the Roanoke County Code
be, and it hereby is, amended and reenacted by adding Section
21-165 to read and provide as follows:
Sec. 21-165. Severability.
The sections, paragraphs, sentences, clauses, and
phrases of this chapter are severable, and if any phrase, clause,
sentence, paragraph, or section of this Chapter shall be declared
unconstitutional or invalid by the valid judgment or decree of a
court of competent jurisdiction, the remaining phrases, clauses,
sentences, paragraphs, and sections of this chapter shall remain
valid.
3. That these amendments, additions, and reenactments
shall be in full force and effect on and after July 1, 1988.
On motion of Supervisor Nickens, seconded by Supervisor
Garrett and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
F0
cc: File
Paul Mahoney, County Attorney
R. Wayne Compton, Commissioner of Revenue
Alfred C. Anderson, Treasurer
Francis W. Burkart, Commonwealth Attorney
Magistrate
Sheriff's Department
Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016
Main Library
Roanoke County Code Book
3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JUNE 28, 1988
ORDINANCE 62888-13 AMENDING CHAPTER
20, "SOLID WASTE," OF THE ROANOKE
COUNTY CODE, BY THE REPEAL AND
REENACTMENT OF SECTION 20-24, "RATES
AND CHARGES" BY PROVIDING FOR THE
ESTABLISHMENT OF CERTAIN REGULATIONS
CONCERNING CURBSIDE REFUSE COLLECTION,
PREMIUM REFUSE COLLECTION, AND
INCREASING CERTAIN CHARGES FOR PREMIUM
REFUSE COLLECTION SERVICE
WHEREAS, upon due notice and advertisement the citizens
of Roanoke County were given an opportunity to appear at a public
hearing on this amendment on June 28, 1988; and
WHEREAS, the first reading of this ordinance was held
on June 14, 1988, and the second reading and public hearing was
held on June 28, 1988; and
WHEREAS, by Resolution 85-147 adopted by the Board of
Supervisors of Roanoke County on September 3, 1985, said Board
established certain policies for curbside collection of refuse;
and
WHEREAS, by Resolution 85-183.E. adopted on October 22,
1985, the Board established a premium refuse collection service.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi-
sors of Roanoke County, Virginia, as follows:
1. That Section 20-24 be repealed as follows:
See.- 28-247 Rates and eharges-
The rates and charges for selld waste collection ser-
dlce rendered by the county shall be such as are prescribed by
the beard of supeenlsees7
2. That a new section numbered 20-24 and entitled
"Rates and Charges" be, and hereby is, adopted to read and pro-
vide as follows:
Sec. 20-24. Rates and charges.
1. Definitions
"RESIDENTIAL CUSTOMERS" shall include single-family,
duplexes, and single lot mobile homes.
"COMMERCIAL, BUSINESS, APARTMENT, MOBILE HOME PARKS,
AND INSTITUTIONAL SERVICE" shall be by application only.
"ROAD" shall be defined as a passable street or roadway
serving three or more separate residences or businesses.
"CURBSIDE" shall be defined as the point at which a lot
adjoins a road.
"BACKYARD SERVICE" will be provided to qualifying dis-
abled, handicapped, or elderly citizens.
"DISABLED" Everyone residing in the structure must be
disabled or handicapped and unable to carry refuse to the curb-
side. Disabilities or handicaps must be certified by a physician.
Qualified applicants must make their own arrangements to have any
materials that are not part of their regular household refuse
placed at the curb for collection.
"PREMIUM REFUSE COLLECTION SERVICE" shall include col-
lection of trash or refuse that is not normal household garbage,
such as grass, leaves, and other materials that can be container-
ized and weigh 50 lbs. or less at the residents' backyard.
2. Specific collection categories shall be as follows:
Roanoke County shall provide once per week curbside
service to all residential customers in Roanoke County.
COMMERCIAL AND BUSINESS CUSTOMERS, APARTMENTS, MOBILE
HOME PARKS, AND INSTITUTIONAL:
Roanoke County shall provide once per week service to
all licensed commercial establishments generating not more than
10 cans, 30 -gallons each of refuse per week. (Ten bags may be
substituted.) All establishments generating more than this
amount will have the option to pay a collection charge as shown
below, or secure a private collection service:
11-15 cans per week .........................$ 5.00
16-20 cans per week ......................... 10.00
21-15 cans per week ......................... 15.00
26-30 cans per week ......................... 20.00
2
31-35 cans per week ......................... 25.00
All generators of over 35 cans per week are not elig-
ible for County collection and will be required to secure private
collection.
NON -COUNTY RESIDENTS:
Roanoke County shall provide weekly service to non -
county residents upon application and agreement to pay a collec-
tion fee of $10.00 per month.
CONDOMINIUMS AND TOWNHOUSES (FOR SALE):
Roanoke County shall provide once per week curbside or
single location service to all condominium and townhouse develop-
ments.
3. Premium Refuse Collection Service will be provided
to all residential households on an individual application basis.
The charge for premium refuse collection will be a minimum of
$5769 $8.00 per month and will include backyard service up to
100 feet from the curbside pickup location; and
4. For each additional 100 feet or fraction thereof
over the initial 100 feet, an additional $4799 $5.00 charge
will be made. Premium Refuse Collection charge per month is as
follows for the distance indicated:
100
feet or
less
$ 5799
$ 8.00/month
101
- 201
feet
9799
13.00/month
201
- 300
feet
-13-08
18.00/month
301
- 400
feet
-19-09
23.00/month
401
- 500
feet
21709 p
28.00/month
501
- 600
feet
25799
33.00/month
601
- 700
feet
29709
38.00/month
701
- 800
feet
33709
43.00/month
801
- 900
feet
37790
48.00/month
901
- 1000
feet
4-709
53.00/month
($4799 $5.00 for each additional 100 feet)
5. That an application charge in the amount of $20.00
shall be made in advance together with proper application upon
forms approved by the County; and
6. That Premium Refuse Collection charges shall be
paid in advance on a quarterly basis; and
7. County residents who are elderly, disabled, or hand-
icapped and who are unable to carry refuse, trash, or garbage to
the curbside and who satisfy the County regulations and policies
concerning same are eligible for premium service at no charge.
3
8. The County Administrator or his designee is autho-
rized to develop and implement such regulations as may be neces-
sary to accomplish the purposes of this ordinance.
9. That this ordinance shall be in full force and
effect from and after July 1, 1988.
On motion of Supervisor Nickens, seconded.by Supervisor
Johnson and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Gardner Smith, Director, General Services
John Hubbard, Assistant County Administrator
Alfred C. Anderson, Treasurer
Francis W. Burkart, Commonwealth Attorney
Magistrate
Sheriff's Department
Roanoke Law Library, 315 Church Ave., SW, Rke 24016
Main Library
Roanoke County Code Book
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JUNE 28, 1988
ORDINANCE 62888-14 AMENDING CHAPTER
2, ARTICLE II, "PROCUREMENT PRACTICES",
AND CHAPTER 17, ARTICLE I, SECTION 4,
"PROCUREMENT CODE" CONCERNING THE
OPERATION OF A CENTRALIZED COMPETITIVE
PURCHASING SYSTEM UNDER THE DIRECTION
OF THE DIRECTOR OF PROCUREMENT
SERVICES
WHEREAS, Section 15.1-117 (12) of the Code of Virginia,
1950, as amended, provides that the County Administrator shall
act as purchasing agent for the County; and
WHEREAS, Section 15.1-127 of the Code of Virginia,
1950, as amended, directs that the governing body of any county
having a county administrator is authorized to provide for the
centralized competitive purchasing of all supplies, equipment,
materials, and commodities for all departments, officers, and
employees of the county, including the County School Board; and
WHEREAS, Chapter 17, Article I, Section 4, of the Roa-
noke County Code entitled Purchasing system created; purchasing
agent generally and Chapter 2, Article II, Section 11 entitled
Establishment, appointment, and bond of purchasing agent provides
for the creation of a purchasing system for the County to operate
under the direction and supervision of the County Administrator,
who shall be the purchasing agent for the County. The purchasing
agent may delegate the administrative purchasing responsibility
to a responsible subordinate upon approval of the Board of Super-
visors.
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia, on March 12, 1985, enacted Ordinance #85-33 amending
Chapter 2, Article II, Procurement Practices, concerning the pur-
chasing agent and small purchases; and
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia, on September 24, 1985, enacted Ordinance #85-161 amend-
ing and revising the Roanoke County Code Chapter 17, Procurement
and Chapter 2, Organizational structure of county administration,
placing the Department of Procurement under the supervision of
the County Administrator, ; and
WHEREAS, the Board of Supervisors of Roanoke County,
Virginia, hereby amends the above -referenced ordinances upon the
passage of these amendments; and
WHEREAS, the first reading on this ordinance was held
on June 14, 1988, and the second reading on this ordinance was
held on June 28, 1988.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi-
sors of Roanoke County, Virginia, as follows:
1. That Chapter 2, Administration of the Roanoke
County Code be amended as follows:
Sec. 2-11. Establishment, appointment, and bond of purchasing
agent.
a) For the county there is hereby created a purchasing
system to operate under the direction and supervision of the
county administrator.
b) The purchasing agent for the county shall be the
county administrator. The purchasing agent may delegate the
administrative purchasing responsibilities to a responsible sub-
ordinate upon approval of the governing body.
2
c) The purchasing agent, or his designee, for the
county shall be bonded. The form and amount of the bond shall be
determined by the governing body.
d) The purchasing agent hereby delegates the adminis-
trative purchasing responsibility, including the operation of the
centralized purchasing system of all supplies, equipment, mater-
ials, and commodities for all departments, officers, and employ-
ees of the county, including the county school board, to the
director of procurement services.
2. That Chapter 17, Procurement Code, of the Roanoke
County Code be amended as follows:
Sec. 17-4. Purchasing system created; purchasing agent general-
ly.
a) There is hereby created a purchasing system for the
county to operate under the direction and supervision of the
county administrator, who shall be the purchasing agent for the
county. The purchasing agent may delegate the administrative
purchasing responsibility to a responsible subordinate, upon
approval of the board of supervisors. The purchasing agent and
such designated subordinate shall be bonded, the form and amount
of bond to be determined by the board of supervisors.
b) The purchasing agent hereby delegates the adminis-
trative purchasing responsibility, including the operation of the
centralized purchasing system of all supplies, equipment, mater-
ials, and commodities for departments, officers, and employees of
the county, including the county school board to the director of
procurement services.
1
3. That the first reading on this ordinance was held
on June 14, 1988; the second reading on this ordinance was held
on June 28, 1988.
4. That this ordinance shall be in full force and
effect from and after July 1, 1988.
On motion of Supervisor Garrett, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
3
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Don Myers, Assistant County Administrator
Diane Hyatt, Director, Finance
Jack Council, Director, Procurement
Bayes Wilson, Superintendent, Roanoke County Schools
Francis W. Burkart, Commonwealth Attorney
Magistrate
Sheriff's Department
Roanoke Law Library, 315 Church Ave., SW, Rke 24016
Main Library
Roanoke County Code Book
4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JUNE 28, 1988
ORDINANCE 62888-15 ACCEPTING AN OFFER
AND AUTHORIZING THE CONVEYANCE OF A
RIGHT-OF-WAY AND EASEMENT TO
APPALACHIAN POWER COMPANY
BE IT ORDAINED by the Board of Supervisor of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 16.01 of
the Charter of Roanoke County, the subject property has been de-
clared to be surplus and is being made available for other pubic
uses, i.e. utility easement; and
2. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, a first reading concerning the
disposition of the subject property was held on June 14, 1988; a
second reading was held on June 28, 1988; and
3. That the right-of-way and easement are located on
property owned by Roanoke County in the Catawba Magisterial Dis-
trict located on the westerly side of Northside High School Road,
near the Roanoke County Public Safety Building; and
4. That the offer of Appalachian Power Company in the
amount of $1.00 is hereby accepted and all other offers are re-
jected; and
5. That the proceeds from the sale of the right-of-way
and easement are to be allocated to the capital reserves of Roa-
noke County; and
6. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the conveyance of said pro-
perty, all of which shall be upon form approved by the County
Attorney.
On motion of Supervisor Nickens, seconded by Supervisor
Johnson and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Garrett
NAYS: None
ABSENT: Supervisor Robers
A COPY TESTE:
�
��, .
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
John Hubbard, Assistant County Administrator
Phillip Henry, Director, Engineering
Don Myer, Assistant County Administrator
Diane Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JUNE 28, 1988
ORDINANCE 62888-16 AUTHORIZING THE
CONVEYANCE OF CERTAIN REAL ESTATE FOR
ECONOMIC DEVELOPMENT PURPOSES
(VALLEYPOINTE)
WHEREAS, Roanoke County and Lingerfelt Development
Corporation have entered into a series of agreements with respect
to the development of a mixed-use business park in the vicinity
of the southeast intersection of Interstate Routes 81 and 581 in
Roanoke County, Virginia, identified as the Valleypointe Project;
and
WHEREAS, the County has approved a project document
concerning this project at its meeting on December 1, 1987, and
has amended said project document at its meeting on May 10, 1988;
and
WHEREAS, the County has requested the Virginia Depart-
ment of Transportation to construct an industrial access road to
serve Valleypointe; and
WHEREAS, by Ordinance No. 11288-7 adopted on Jan-
uary 12, 1988, the Board has authorized the acquisition and con-
veyance of certain real estate to assist in the development of
this project; and
WHEREAS, these actions on the part of the County serve
an important public purpose by promoting and benefiting the
regional public purposes of the Roanoke Regional Airport Commis-
sion as well as serving an important public purpose by promoting
industrial and economic development in Roanoke County and in the
Roanoke Valley; and
WHEREAS, the real estate that is the subject of this
ordinance is deemed surplus for the purposes of Section 16.01 of
the Roanoke County Charter and is being made available to serve a
valid public purpose, namely, to promote the industrial and econ-
omic development of Roanoke County and of the Roanoke Valley.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervi-
sors of Roanoke County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of
the Charter of Roanoke County, the first reading on this ordin-
ance was held on June 14, 1988, and the second reading on this
ordinance was held on June 28, 1988.
2. That the offer of Lingerfelt Development Corpora-
tion to acquire approximately 2.7 acres of real estate for the
sum of Thirty-two Thousand Five Hundred Dollars ($32,500) per
acre is hereby accepted. All other offers are rejected.
3. That said 2.7 acres of real estate is a portion of
that real estate acquired by Roanoke County from the Roanoke
Regional Airport Commission pursuant to Ordinance No. 11288-7
adopted on January 12, 1988.
4. That the net proceeds from the sale of said real
estate shall be allocated to the capital facility account for the
Valleypointe Project. Any proceeds from this capital facility
account shall be expended for the purpose of acquisition, con-
struction, maintenance, or replacement of capital facilities and
public infrastructure improvements to serve the Valleypointe Pro-
ject.
2
5. That the execution of the option agreement dated
the 5th day of June, 1988, executed by the County Administrator
is hereby authorized, ratified, confirmed, and approved.
6. That the County Administrator is hereby authorized
to take such actions and to execute such documents as may be
necessary to accomplish the purposes of this ordinance, all upon
form approved by the County Attorney.
On motion of Supervisor Johnson, seconded by Supervisor
Nickens and carried by the following recorded vote:
AYES: Supervisors Johnson, Nickens, Garrett
NAYS: None
ABSTAIN: Supervisor McGraw
ABSENT: Supervisor Robers
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
Timothy Gubala, Director, Economic Development
John Hubbard, Assistant County Administrator
Phillip Henry, Director, Engineering
Don Myers, Assistant County Administrator
Diane Hyatt, Director, Finance
Reta Busher, Director, Budget
John Willey, Director, Real Estate Assessment
3