HomeMy WebLinkAbout7/12/1988 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 12, 1988
RESOLUTION 71288-1 OF APPRECIATION TO WAYNE 0.
WILKERSON FOR HIS SERVICE AS PRESIDENT OF CRIME
LINE,INCORPORATED
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia as follows:
WHEREAS, CRIME LINE Inc. was organized over three years
as a unified valley -wide effort to reduce crime in the Roanoke
Valley; and
WHEREAS, this program, through the use of a telephone
number, gives citizens an opportunity to aid in solving crimes
and to receive rewards for their crime deterrent assistance; and
WHEREAS, Wayne 0. Wilkerson has been active in this
organization since its inception, serving as President for the
past two years; and
WHEREAS, by volunteering his time in this program, he
has served a valuable service to the community and his efforts
with CRIME LINE, Inc. will be missed by all localities in the
Roanoke Valley.
THEREFORE, BE IT RESOLVED that the Board of Supervisors
of Roanoke County., Virginia expresses its deepest appreciation to
Wayne 0. Wilkerson for his volunteer service to the community by
serving as President of CRIME LINE, Inc., and
FURTHER, the Board of Supervisors extends its best
wishes for a successful future as President of ASSA, Lock
Manufacturing Company.
On motion of Supervisor Johnson, seconded by Supervisor
Robers, and upon the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
A COPY TESTE
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
7/13/88
CC: File
Resolutions of Appreciation
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 12, 1988'
RESOLUTION 71288-2 AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH ROANOKE
CITY CONCERNING THE VINYARD PARK ACCESS
ROAD
WHEREAS, Vinyard Park is a recreational facility lo-
cated in Roanoke City owned and developed by Roanoke County; and
WHEREAS, this park requires adequate road access; and
WHEREAS, Roanoke City has agreed to recommend alloca-
tion of necessary recreational access funds from the 1987-88 City
allocation, pursuant to the procedure governing such allocations
of recreational access funds pursuant to Section 33.1-223 of the
1950 Code of Virginia, as amended; and
WHEREAS, Roanoke City and Roanoke County have negoti-
ated an agreement concerning this matter.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervi-
sors of Roanoke County, Virginia, as follows:
1. That the County Administrato4 is hereby authorized
to execute an agreement with the City of Roanoke to provide for
recreational road access to the Vinyard Park Recreational Facil-
ity.
acil-ity.
2. That the County agrees to bear all costs associated
with the construction and maintenance of this access road, that
the County will 'assume responsibility for all claims arising from
the condition of said road which may be filed against the City
and further that the County will certify public liability insur-
ance coverage in the minimum amount of $1 million bodily injury
and property damage, that the park will be subject to all police
power ordinances of the City, that the park will not be lighted
without the written approval of the City Manager, and that City
residents will be permitted to use the park on the same basis as
City residents may use County parks.
3. That the Deputy Clerk is hereby directed to mail a
certified copy of this resolution to the Roanoke City Clerk.
On motion of Supervisor Nickens, seconded by Supervisor
Johnson and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
o.�l -
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
John Chambliss, Assistant County Administrator
Steve Carpenter, Director, Parks & Recreation
Paul Mahoney, County Attorney
Mary F. Parker, City Clerk ~'
City of Roanoke
0
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 12, 1988
RESOLUTION 71288-3 AUTHORIZING SUBMISSION
OF A PLANNING GRANT APPLICATION TO THE
VIRGINIA DEPARTMENT OF HOUSING AND
COMMUNITY DEVELOPMENT FOR THE PINKARD
COURT COMMUNITY LOCATED NEAR THE
INTERSECTION OF ROUTES 419 AND 220 IN THE
CAVE SPRING MAGISTERIAL DISTRICT
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
WHEREAS, the Virginia Department of Housing and Community
Development has reserved two percent of available Community
Development Block Grant money ($385,900) for funding Planning Grants
for fiscal year 1988; and
WHEREAS, the purpose of the Planning Grant is to fund
specific advance planning activities for projects eligible for
funding in the VCDBG-Community Improvement Grants Programs; and
WHEREAS, the Pinkard Court community, located near the
intersection of Routes 419 and 220, is in need of road improvements,
upgrading and expansion of the public water system, sewer system
construction, storm sewers, drainage facilities, and housing
rehabilitation; and
WHEREAS, an application for a planning grant for the
Pinkard Court community has been prepared; and
WHEREAS;, Mr. Elmer C. Hodge, Jr., County Administrator,
can act on behalf of the County of Roanoke and will sign all
necessary documents required to complete the grant transaction.
NOW, THEREFORE, BE IT RESOLVED that the Board of County
Supervisors of Roanoke County hereby authorizes the County
Administrator to apply for a planning grant for the Pinkard Court
community from the Virginia Department of Housing and Community
Development in the amount of $9,000.
BE IT FURTHER RESOLVED that leverage funds towards the
planning grant activities include VA Water Project, Inc. funds as
well as Roanoke County in-kind administrative costs.
On motion of Supervisor Nickens, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
John Hubbard, Assistant County Administrator
Dale Castellow, Acting Director, Planning
Cliff Craig, Director, Utilities
Phil Henry, Director, Engineering
Diane Hyatt, Director, Finance
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JULY 12, 1988
ORDINANCE 71288-4 AUTHORIZING THE
EXECUTION AND ASSIGNMENT OF A REAL
ESTATE CONTRACT TO ACQUIRE
APPROXIMATELY 600 ACRES OF REAL ESTATE
LOCATED IN THE VINTON MAGISTERIAL
DISTRICT FROM THE HEIRS OF JAMES E.
PALMER
BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. Pursuant to the provisions of Section 18.04 of the
Charter of Roanoke County, a first reading concerning the execu-
tion of a real estate contract and assignment thereof to acquire
the hereinafter -described real estate was held on June 28, 1988.
A second reading on this matter was held on July 12, 1988.
2. That a real estate contract to acquire approximate-
ly 600 acres of real estate located in the Vinton Magisterial
District, and more particularly described as Roanoke County Tax
Map Nos. 80.00-5-24, 80.00-5-16, 80.00-5-15, 80.00-5-18, 80.00-5-
25, 80.00-5-27, 80.005-29, 80.00-5-10, 80.00-4-17, 80.00-5-38,
and 80.00-5-40 between Charles J. Palmer and Karen B. Palmer, his
wife; Lela H. Palmer; James E. Palmer, III; and Suzanne M.
Palmer, collectively known as the heirs of James E. Palmer; and
the Board of Supervisors of Roanoke County, in the amount of
$5,000.00 per acre, be, and hereby is, accepted.
3. That the execution of this contract by the County
Administrator is hereby authorized, notified, confirmed, and
approved.
4. That the assignment of Roanoke County's interests
in this contract to the Virginia Recreational 'Facilities Autho-
rity is hereby authorized.
5. That the County Administrator is authorized to exe-
cute such documents and take such actions on behalf of Roanoke
County as are necessary to accomplish the execution of the real
estate contract and the assignment thereof, all of which shall be
upon form approved by the County Attorney.
On motion of Supervisor Nickens, seconded by Supervisor
Johnson and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File .t
Paul Mahoney, County Attorney
John Hubbard, Assistant County Administrator
John Willey, Director, Real Estate Assessment
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, ON TUESDAY, JULY 12, 1988
ORDINANCE 71288-5 AUTHORIZING THE
CONVEYANCE OF AN EASEMENT TO DAVID A.
KINSLER FOR DRIVEWAY AND LANDSCAPING
PURPOSES
WHEREAS, David A. Kinsler has requested that the Board
of Supervisors authorize the conveyance to him of an easement for
driveway and landscaping purposes; and
WHEREAS, the first reading of this ordinance was held
on June 28, 1988; and the second reading of this ordinance was
held on July 12, 1988, pursuant to the provisions of Section
18.04 of the Roanoke County Charter; and
WHEREAS, this property is surplus property pursuant to
the provisions of Section 16.01 of the Roanoke County Charter;
however, this property is still available for public use as a
well lot, said public use not being adversely affected by this
conveyance.
BE IT ORDAINED by the Board of ,Supervisors of Roanoke
County, Virginia, as follows:
1. That an easement for driveway and landscaping pur-
poses is hereby granted to David A. Kinsler, said easement being
upon and across a portion of a well lot located in Canterbury
Park subdivision.
2. That this easement shall be appurtenant to Lot 19,
Block 2, Section 1 of Canterbury Park (Plat Book 9, page 183).
The driveway turnaround encroaches over the division line between
said Lot 19 and the well lot, and further the County is willing
to allow the driveway turnaround to remain in place and to allow
f
Mr. Kinsler to landscape said easement area. No parking or stor-
ing of automobiles will be allowed in the easement area.
3. That this easement is approximately 35.94 feet by
15.22 feet, as more particularly shown on a plat prepared by
Buford T. Lumsden & Associates, P. C., dated June 14, 1988, Comm.
#88-246.
4. That the offer of David A. Kinsler in the amount of
$300.00 is hereby accepted and all other offers are rejected.
That the proceeds from the conveyance of this easement are to
be allocated to the capital facility accounts of the Roanoke
County Utility Department.
5. That the County Administrator is authorized to exe-
cute such documents and to take such actions as may be necessary
to accomplish the purposes of this ordinance, all upon form
approved by the County Attorney.
On motion of Supervisor Nickens, seconded by Supervisor
Robers and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
ems'
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Paul Mahoney, County Attorney
John Hubbard, Assistant County Administrator
Phil Henry, Director, Engineering
Cliff Craig, Director, Utilities
Diane Hyatt, Director, Finance
John Willey, Director, Real Estate Assessment
2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 12, 1988
RESOLUTION NO. 71288-6 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH
ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM L -
CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That that certain section of the agenda of the
Board of Supervisors for July 12, 1988, designated as Item L -
Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1
through 6, inclusive, as follows:
1. Minutes of Meetings - March 22, 1988
2. Request for acceptance of Meadewood Drive and
Quail Place into the VDOT Secondary System.
3. Request for acceptance of Country Lane, Old Farm
Road, and Peach Tree Circle into the VDOT
Secondary System.
4. Acknowledgment from Va. Department of
Transportation that the following roads have been
taken into the Secondary System:
a. 0.38 miles of Canter Drive
b. 0.20 miles of Cavalier Drive
C. 0.11 miles of Chaucer's Court
d. 0.03 miles of Glouster Court
5. Acceptance of water facilities serving Pittsburgh
Paints and a water line easement donated by F & D
Land Company.
6. Acceptance of Commonwealth Drive located in the
Southwest Industrial Park into the VDOT Secondary
System.
2. That the Clerk to the Board is hereby authorized
and directed where required by law to set forth upon any of said
items the separate vote tabulation for any such item pursuant to
this resolution.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw and by the following recorded vote:
AYES: Supervisors Johnson, Robers, McGraw, Nickens, Garrett
NAYS: None
A COPY TESTE
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
7/13/88
CC: File
Phillip Henry, Director of Engineering
Clifford Craig, Director of Utilities
Diane Hyatt, Director of Finance
Timothy Gubala, Director of Economic Development
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 12, 1988
RESOLUTION 71288-6.a REQUESTING ACCEPTANCE OF
MEADEWOOD DRIVE AND QUAIL PLACE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Resolution 121587-7f requesting acceptance of
Meadewood Drive and Quail Place into the VDOT Secondary Road
System is hereby rescinded.
2. That this matter came this day to be heard upon the
proceedings therein and upon the application for Meadewood Drive
and Quail Place sections of road extending from Quail Place
(Route 1888), 0.12 miles north of Trevilian Road (Route 1413) and
extending in a northerly direction 0.26 miles (Quail Place) and
in an easterly and westerly direction 0.13 miles (Meadewood
Drive) to cul-de-sacs, pursuant to Sectibn 33.1-72.1, Paragraph
C-1 and funded pursuant to Section 33.1-75.1, Paragraph A of the
Code of Virginia of 1950, as amended.
3. That this Board does guarantee the Commonwealth of
Virginia an unrestricted right-of-way of 40 feet or 50 feet with
necessary easements for drainage as recorded in Plat Book 6,
Page 51, dated September 1, 1965, and subsequent deeds of record
in the Roanoke County Circuit Court Clerk's Office.
4. That this Board does certify that these roads were
open to public use prior to January 1, 1976, at which time these
roads were open to and used by motor vehicles.
5. That this Board does certify that speculative interests
are not involved.
6. That said roads known as Meadewood Drive and Quail
Place which are shown on a certain sketch accompanying this
resolution, be, and the same are hereby established as public
roads to become a part of the state secondary system of highways
in Roanoke County, only from and after notification of official
acceptance of said roads by the Virginia Department of
Transportation.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
off%.6zz'l�,
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Phil Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
Copy for Virginia Department of Transportation
2
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 12, 1988'
RESOLUTION 71288-6.b REQUESTING ACCEPTANCE OF
COUNTRY LANE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Resolution 121587-7.c requesting acceptance of
Country Lane into VDOT Secondary Road System is hereby rescinded.
2. That this matter came this day to be heard upon the
proceedings therein and upon the application for Country Lane to
be accepted and made a part of the secondary system of state
highways under Section 33.1-72.1, Paragraph D and funded pursuant
to Section 33.1-75.1, Paragraph A of the Code of Virginia, of
1950 as amended.
3. That this Board does guarantee the Commonwealth of
Virginia an unrestricted right-of-way of 50 feet with necessary
easements for drainage as recorded in Plat Book 9, Page 65, dated
May 19, 1978, of record in the Roanoke County Circuit Court
Clerk's Office.
4. That this Board does certify that this road was open to
public use prior to July 1, 1978, at which time it was open to
and used by motor vehicles.
5. That said road known as Country Lane, which is shown on
a certain sketch accompanying this resolution, be, and same are
hereby established as public roads to become a part of the state
secondary system of highways in Roanoke County, only from and
after notification of official acceptance of said road by VDOT.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
Mary H. A len, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Phil Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
Copy for Virginia Department of Transportation
N
AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JULY 12, 1988'
RESOLUTION 71288-6.b.1 REQUESTING ACCEPTANCE OF
OLD FARM ROAD AND PEACH TREE CIRCLE INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings therein and upon the application for Old Farm Road
and Peach Tree Circle to be accepted and made a part of the
secondary system of state highways under Section 33.1-72.1,
Paragraph D and funded pursuant to Section 33.1-75.1, Paragraph A
of the Code of Virginia, of 1950 as amended.
2. That this Board does guarantee the Commonwealth of
Virginia an unrestricted right-of-way of 50 feet with necessary
easements for drainage as recorded in Plat Book 9, Page 94, dated
August 1, 1977, of record in the Roanoke County Circuit Court
Clerk's Office.
3. That this Board does certify that these roads were open
to public use prior to July 1, 1978, at which time said roads
were open to and used by motor vehicles.
4. That said roads known as Old Farm Road and Peach Tree
Circle which are shown on a certain sketch accompanying this
resolution, be, and the same are hereby established as public
roads to become a part of the state secondary system of highways
in Roanoke County, only from and after notification of official
acceptance of said roads by VDOT.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
e.�
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Phil Henry, Director, Planning
Arnold Covey, Director, Development & Inspections, and
Copy for Virginia Department of Transportation
2
ACTION NO. A -71288-6.c
ITEM NUMBER / —
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 12, 1988
AGENDA ITEM: Acknowledgment from Va. Department of
Transportation of additions to the Secondary System
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION•
The following additions to the Secondary System have been
approved by the Va. Department of Transportation effective July
1, 1988:
a. 0.38 miles of Canter Drive (Route 1796)
b. 0.20 miles of Cavalier Drive (Route 1799)
C. 0.11 miles of Chaucer's Court (Route 1794)
d. 0.03 miles of Gloucester Court (Route 1795)
SUBMITTED BY:
Mary H. Allen
Deputy Clerk
APPROVED BY:
Elmer C. Hodge
County Administrator
----------------------------------------------
ACTION VOTE
Approved (yj Motion by: Marry Yes No Abs
Denied ( ) A. McGraw to approve Garrett x
Received ( ) Johnson x
Referred McGraw x
TO: Nickens x
Robers x
cc: File
Phillip Henry
Arnold Covey
ACTION #
A -71288-6.d
ITEM NUMBER L= 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
July 12, 1988
Acceptance of water facilities serving Pittsburg
Paints and a 20 ft. line easement donated by F & D
Land Company. The water line facilities and
easement are located behind Hardees on Brambleton
Avenue.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
F & D Land Company, the developer of Pittsburgh Paints facility
has requested that Roanoke County accept the Deed conveying the
water lines serving the development along with all necessary
easements.
The water lines are installed, as shown on As -Built plans
prepared by T. P. Parker & Son entitled F & D Land Company, dated
January 11, 1988, which are on file in the Engineering Department.
The water line construction meets the specifications and the
plans approved by the County.
F & D Land Company has also agreed to donate to the County of
Roanoke a twenty (20) foot wide easement for the location of a
water line extension. Also during the construction period, but
not thereafter, the County is granted an additional ten (10) foot
temporary construction easement.
This property is located behind Hardees on Brambleton Avenue in
the Cave Spring Magisterial District
Pursuant to Ordinance No. 1027874, adopted on October 27, 1987,
the Board of Supervisors authorized the County Administrator to
accept donations or dedications of non -controversial real estate
matters.
FISCAL IMPACT
The value of the water construction is $1,700.00.
STAFF RECOMMENDATION
L-5
The staff recommends that the Board of Supervisors accept the
water facilities serving the project and accept the easement by
resolution under the consent agenda.
SUBMITTED BY:
--AZ �0 -
Phillip T. H nry, P.W.
Director of Engineering
APPROVED BY:
Elmer C. Hodge
County Administrator
------------------------------------------------------------
ACTION VOTE
Approved (x) Motion by: Harry C. Nickens/Steven No Yes Abs
Denied ( ) A. McGraw to approve Garrett x
Received ( ) Johnson x
Referred McGraw x
To Nickens x
Robers x
cc: File
John Hubbard
Phillip Henry
Cliff Craig
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Acceptance of water facilities serving
COMMUNITY SEPVICESPittsburg Paints and a 20 ft. line easement
& DEVELOPMENT donated by F & D Land Company.
3
AT A MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON
TUESDAY, JULY 12, 1988
RESOLUTION 71288-6.e REQUESTING ACCEPTANCE OF
COMMONWEALTH DRIVE INTO THE VIRGINIA DEPARTMENT
OF TRANSPORTATION SECONDARY ROAD SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That this matter came this day to be heard upon the
proceedings herein, and upon the application of Commonwealth
Drive to be accepted and made a part of the Secondary System of
State Highways under Section 33.1-229 of the Virginia State Code.
2. That it appears to the Board that drainage easements
and a fifty ( 50 ) foot right-of-way for said street has been
dedicated by virtue of certain maps known as plat showing
property of Board of Supervisors of Roanoke County and dedication
of road right-of-way, which map was recorded in Plat book 10,
Page 25, dated September 4, 1986, and other plats and deeds of
the record in the Clerk's Office of the Circuit Court of Roanoke
County, Virginia; and that by reason of the recordation of said
maps, no report from a Board of Viewers, nor consent or donation
of right-of-way from the abutting property owners is necessary.
The Board hereby guarantees said right-of-way for drainage.
3. That said street known as Commonwealth Drive and which
is shown on a certain sketch accompanying this Resolution, be,
and the same is hereby established as a public street to become a
part of the State Secondary System of Highways in Roanoke County,
only from and after notification of official acceptance of said
street by the Virginia Department of Transportation.
On motion of Supervisor Nickens, seconded by Supervisor
McGraw and carried by the following recorded vote:
AYES: Supervisors Johnson, McGraw, Nickens, Robers, Garrett
NAYS: None
A COPY TESTE:
Mary H. Allen, Deputy Clerk
Roanoke County Board of Supervisors
cc: File
Timothy W. Gubala, Director, Economic Development
Phillip T. Henry, Director, Engineering
Arnold Covey, Director, Development & Inspections, and
Copy for Virginia Department of Transportation
2
ACTION # ' A-71288-7
ITEM NUMBER ::2) — /
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 12, 1988
AGENDA ITEM: Regional Water Supply
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND:
As a conclusion to numerous reports prepared throughout the
1960's and 1970's to address a regional water supply for the
Roanoke Valley, the local governments joined to establish a Water
Supply Committee in 1981 to review alternatives and to recommend
a solution to the Valley's future water needs. As a result of
the committee's report, the Roanoke Valley governments agreed to
pursue the Spring Hollow Reservoir as the next regional supply.
Roanoke County was selected to lead the pursuit and conse-
quently obtained state and federal permits for the use of Roanoke
River and Spring Hollow as a regional water supply. These
permits were issued with the support of the Federal Fish and
Wildlife Service, the Corps of Engineers, the State Department of
Game and Inland Fisheries, the State Water Control Board, and
several local environmental groups. Subsequent to the issuance
of the final permit, the County requested the cities of Salem and
Roanoke to finalize the participation agreement. Concurrently,
the Board of Supervisors requested an update on the Smith
Mountain Water Supply option.
The cities of -,Salem and Roanoke commissioned a consulting
engineer to review the options and needs for additional water for
their respective jurisdictions prior to responding to the
County's request.
SUMMARY OF INFORMATION:
To date, the preliminary results and recommendations of both
studies support the use of Spring Hollow Reservoir over Smith
Mountain Lake and other water supply alternatives as the next
appropriate major water supply.
John Bradshaw of Hayes,
present to the Board a briefing
utilize Smith Mountain Lake as a
STAFF RECOMMENDATION:
Seay, Mattern and 'Mattern will
on the results of the report to
water supply option.
Based on the results of the Hayes, Seay, Mattern and Mattern
report on Smith Mountain Lake and the report of Louis Guy,
prepared for the cities of Salem and Roanoke, the staff
recommends that the Board of Supervisors formally request the
City Councils of Salem and Roanoke to indicate and confirm their
interest and participation in constructing the Spring Hollow
Reservoir with the County of Roanoke. Confirmation should be
received within the next few months. The County prefers to have
this go forward as a regional project, but is prepared to work
with either City or proceed independently.
SUBMITTED BY:
APPROVED:
4Jnn R. Hubbard, P.E. Elmer C. Hodge
Assistant County Administrator County Administrator
Community Services & Development
cc: File
John Hubbard
Cliff Craig
VOTE
No Yes Abs
Garrett x
Johnson x
McGraw x
Nickens x
Robers x
ACTION
Approved (x)
Motion by-
Steven A.
McGraw/
Denied ( }
Lee Garrett
-
Received ( )
struction
of Spring Hollow
Referred
Reservoir
and request
a
to
response
by Septem er
1,
rom
cities of Salem
and Roanoke
on whet er
they
will participate in Reservoir
cc: File
John Hubbard
Cliff Craig
VOTE
No Yes Abs
Garrett x
Johnson x
McGraw x
Nickens x
Robers x
ACTION NUMBER
ITEM NUMBER
.. .
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 12, 1988
SUBJECT: Roanoke County's Communications System
COUNTY ADMINISTRATOR'S COMMENTS:
BACKGROUND
During the mid 1980's, it became apparent that the County's
emergency communications system needed to be replaced. Radios and base
stations had been purchased as funds would permit by individual depart-
ments over a period of some fifteen years. Some equipment was purchased
as early as 1970 and had become unreliable and obsolete, provided
inadequate coverage, and was difficult to maintain or expand. The system
had served the County well, but had fulfilled its useful life. It could
no longer support the growing needs of the County.
The Board of Supervisors included in the 1985 bond referendum funds
to implement 9-1-1 and to replace the radio system for fire, rescue, and
Sheriff's personnel. The need to do so became very clear on November 5,
1985, with the most severe flood in recent history. Voters approved the
referendum the following day, and the staff began the implementation of
both projects.
NEW SYSTEM
Early in 1986, a communications team was formed with representatives
from Fire and Rescue, Sheriff's Department, Procurement, Board, and
County Administrator. After considerable study, the committee requested
proposals for a system that would be state of the art, expandable, and
within the $1.5 million budget.
Motorola was the only vendor to respond with a proposal for a
completely new system for $4 million to replace all consoles, towers,
base stations, and.radios. Additional frequencies in the range of those
already being used were not available, and the County chose to upgrade to
the 800 MHz range. This range is becoming increasingly more popular with
public safety agencies because of improved coverage and available
frequencies. The committee recommended replacing consoles, mobiles, and
towers in Phase I for a cost of $2.5 million and expanding the system at
a later date if necessary. This was completed in October, 1987 and has
undergone parallel testing and training since that time. Government
discount prices were paid by the County, and Motorola allowed $70,000 for
the old equipment. I intend to send the old equipment to Motorola as
agreed unless the Sheriff wishes to re -purchase it with funds included in
his budget. However, I cannot guarantee the performance of this
Page 2
equipment due to its age and availability of parts. Proper purchasing
procedures have been followed.
ASSESSMENT OF PERFORMANCE
The system from the beginning worked very well. It is a
sophisticated system with "trunking" capability and requires a lot of
training. Most reports have been very satisfactory' using mobile radios.
Portable coverage in some parts of the County, mostly rural areas, needs
to be improved, although most portable users report that coverage is
exceptional.
Sheriff Kavanaugh has expressed some concern for the performance of
the new communications system. To address these, the County asked RAM
Communications Consultants, Inc. to evaluate both the old and new systems.
A copy of RAM's report has previously been distributed to the
Supervisors.
In essence, RAM found that the County had made an excellent move.
Their report endorsed the need for new, technically advanced equipment
and confirmed the difficulties being experienced in maintaining the old
equipment. The following is an excerpt from the RAM report:
"Consoles at the Sheriff's dispatch center were manufactured by
Technical Products Engineering, Inc. (North Hollywood, Californ-
ia) and Communications Console Corporation (Hampstead, Maryland)
neither of which is now in business. These consoles were
originally installed in the 19701s. Continued maintenance of
this equipment was viewed as problematic due to a lack of
factory support. The County's radio maintenance facility was
able to continue to maintain this equipment due to the use of
discreet components which were available from electronics
supply companies.
"Many of the mobile radios in use in the system were manufactured
by RCA, which is no longer in the mobile radio business.
. . . Specialized parts, such as accessories, control heads and
add on subsystems are only available on an "as available" basis
from numerous sources, analogous to obtaining parts for an
antique automobile."
The RAM report includes the results of testing of "dead" areas and
acknowledges that there are areas of the County in which coverage from
portable radios is.marginal. Mountainous terrain will always have dead
areas, and there were problems of that type with the old system. Reports
from user staff indicate that the new system is at least equal to and
largely superior to the old.
If one feature could be selected as the single most important in an
emergency communications system, I believe it would be reliability. The
Phase I installation includes a complete backup, in the Vinton Police
Department, of the entire 9-1-1 system by means of a switch at the
supervisor's console. This is a highly desirable feature that was not
available in the old system. The new system utilizes microwave for
improved reliability, and "trunking" allows for flexibility in operation.
Page 3
The microwave radio subsystem, which connects the dispatch center with
the trunking radio site at Poor Mountain, is designed with an automatic
switchover in the event of transmitter or receiver failure.
CONCLUSION
The Sheriff has been asked to attend the July.12 work session to
advise the Board of his concerns. Mike Hunter, of RAM Communications and
a long-time associate of the Sheriff, will be present to address
questions regarding the report. Motorola representatives and County
staff will also be present.
I want to assure the Board that the new system is an excellent one.
It provides a foundation that can be built upon for many years to come.
Sheriff Kavanaugh's concerns can and will be addressed with training and
cooperation. While the system is already superior to the old equipment,
Phase II will improve portable coverage and provide additional equipment
to expand coverage ever further.
STAFF RECOMMENDATION:
At the conclusion of the work session, I will ask the Board to
authorize the staff to obtain proposals/bids for Phase II and have them
brought to the Board in 60 to 90 days.
FISCAL IMPACT STATEMENT:
SUBMITTED BY:
Elmer C. Hodge,t0bunty Administrator
RESOLUTION REQUIRED: Yes
Approved (x)
Denied ( )
Received ( )
Referred
to
A C T I O N V O T E
Yes No Abs
Motion by: Bob L. Johnson/Steven A. Garrett x
McGraw to (1) Move forward with Phase Robers x
II, (2) Authorize County Administrator7ohnson x
to study bid procedures, and (3) Send McGraw x
transcript of Sheriff Kavanauah's Nickens x
remarks to consultant and Motorola for
response
cc: File Jack Council
Sheriff Kavanaugh Skip Burkart
Chief Fuqua Paul Mahoney
Gardner Smith