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HomeMy WebLinkAbout8/9/1988 - Adopted Board RecordsACTION # A-8988-1 ITEM NUMBER ':D- 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 1988 AGENDA ITEM: Dixie Caverns Landfill Project - Slag/Fly Ash Cleanup COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The cleanup of the areas adjacent to the Dixie Caverns landfill is currently in progress. This includes three areas - the sludge pond, the drum area, and the slag/fly ash. The cleanup of the slag/fly ash was delayed until the County and Roanoke Electric Steel could come to an agreement on cost sharing for the slag/fly ash cleanup. When the slag/fly ash was disposed of in the late 60's and early 701s, it was not known to be harmful in any way. Only recently has it been determined that extra precaution should be used when disposing of this material. Roanoke Electric Steel has been very cooperative from the beginning of this process and Roanoke County is appreciative of their assistance. SUMMARY OF INFORMATION: Roanoke County and Roanoke Electric Steel have now come to an agreement whereby they will share equally the direct costs associated with the cleanup, treatment, monofilling, and mainte- nance of the area associated with the slag/fly ash. The agree- ment is currently being written by the respective staff of the County and Roanoke Electric Steel. The estimated direct cost for the slag/fly ash is $800,000 of which the County's share will be half. STAFF RECOMMENDATION: Staff recommends that the Board authorize the County Adminis- trator to execute this agreement with Roanoke Electric Steel when complete upon approval as to form by the County Attorney. Staff further recommends that the Board appropriate $400,000 from fund balance to fund the County's share of the slag/fly ash area. SUBMITTED BY: Cli rd D. Craig Utility Director APPROVED: Elmer C. Hodge J County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (X) Motion by: Bob L. Johnson/Harry No Yes Absent Denied ( ) C. Nickens Garrett x Received ( ) Johnson x Referred McGraw x to Nickens x Robers x cc: File Cliff Craig John Hubbard Paul Mahoney Don Myers Reta Busher Diane Hyatt A-8988-2 ITEM NUMBER -Z / AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER EETING DATE AGENDA ITEM: Results of the auction of surplus vehicles and requests to add vehicles to the fleet. COUNTY ADMINISTRATOR'S COMMENTS: 1 /( Gtr" -j tt� BACKGROUND: The County held a public auction for surplus vehicles with the City of Salem and the Roanoke County School Board on Saturday, July 23. The County sold 34 vehicles at the auction and received $25,175 before deducting the auction expenses. Two pieces of fire equipment will be sold by sealed bid and the following vehicles need to be turned in for disposal: 5 Sheriff vehicles as replacement for the newly purchased vehicles (the changing of lights and radio equipment had not been completed at the time of the auction), the vehicle assigned to the Clerk of the Circuit Court, and one vehicle retained for possible use by the Commissioner of the Revenue in the administration of the meals tax program. The removal of these vehicles from our inventory will bring the total fleet size to 355 vehicles compared to the 356 required by the Board of Supervisors on May 24, 1988. Our office has received the following requests for consideration in the changing of the maximum number of vehicles to be included in the fleet. Cave Spring Rescue Squad has requested that the County insure 3 of their vehicles in the same manner that it insures the vehicles for all other rescue squads in the County. These are not additional vehicles to the squad, but a change in the method of insuring them. The Commissioner of the Revenue has requested a vehicle to be used by the employee administering the meals tax program and for the checking of decals within the various neighborhoods within the County. As mentioned above, one vehicle was withheld from the recent auction until the Board of Supervisors has had an opportunity to act upon this request. The Clerk of the Circuit Court uses the vehicle assigned to the office to pick up supplies, make deposits as required by the Court, and to attend the various meetings for the office. The minimum milage requirement established by the Board of Supervisors in the vehicle policy is not being met, however the Clerk requests continued use of the vehicle. STAFF RECOMMENDATION: Staff recommends that the request of the rescue squad be approved, that the request of the constitutional officers be considered individually by the Board of Supervisors, and the number of vehicles authorized for the County fleet be ammended to reflect these changes. Respectfully submitted, Approved by, l' vJohn M. Chambli s, Jr Elmer C. Ho ge Assistant Administrator County Administrator ------------------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Harry C. Nickens/Richard No Yes Absent Denied ( ) W_ Rohers to authorize County Garrett x Received ( ) Administrator to amend policy tdohnson x Referred "159 and add three CaveSpring McGraw x To RP�qcue vehicles and on or _ x hNickens _f;nmmi G -,inner of RPVenu7 - for mpalRobers x tax and decals JMC/cw Attachments cc: File John Chambliss Tommy Fuqua Wayne Compton Elizabeth Stokes f AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY,ADMINISTRATION CENTER, ON TUESDAY, AUGUST 9, 1§88 ORDINANCE 8988-3 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on July 26, 1988; a second reading was held on August 9, 1988; and 3. That the right-of-way and easement are located on property owned by Roanoke County in the Catawba Magisterial Dis- trict located off of Route 639 at Green Hill Park; and 4. That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are re- jected; and 5. That the proceeds from the sale of the right-of-way and easement are to be allocated to the capital reserves of Roa- noke County; and 6. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor McGraw cc: A COPY - TESTE: KIN Mary H. Allen, Deputy Clerk File Roanoke County Board.of Supervisors Phillip T. Henry, Director, Engineering John R. Hubbard, Assistant County Administrator Paul M. Mahoney, County Attorney John D. Willey, Director, Real Estate Assessment 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY.,,ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 1988 ORDINANCE 8988-4 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF AN EASEMENT TO APPALACHIAN POWER COMPANY AT THE FIRE AND RESCUE TRAINING CENTER BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for other public uses, i.e. utility easement; and 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the subject property was held on July 26, 1988; a second reading was held on August 9, 1988; and 3. That the easement is located on property owned by Roanoke County in the Catawba Magisterial District located on the westerly side of Virginia Secondary Highway 630 (Kessler Mill Road), Roanoke County Public Service Center; and 4. That the offer of Appalachian Power Company in the amount of $1.00 is hereby accepted and all other offers are re- jected; and 5. That the proceeds from the sale of the easement are to be allocated to the capital reserves of Roanoke County; and 6. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of said pro- perty, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Nickens, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor McGraw A COPY - TESTE: Mary H. Allen, Deputy Clerk cc: File Roanoke County Board of Supervisors Phillip T. Henry, Director, Engineering John R. Hubbard, Assistant County Administrator Paul M. Mahoney, County Attorney John R. Willey, Director, Real Estate Assessment Tommy Fuqua, Director, Fire & Rescue 04, k A -8988-5.a ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE August 9, 1988 SUBJECT: Confirmation of Committee Appointments COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at the previous board meeting and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Library Board Jane Bryant has been nominated by Supervisor McGraw to serve the four-year unexpired term -year term of James Miller, Catawba Magisterial District. The term will expire on December 31, 1991. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: /"kmsA7 Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved ( x) Motion by: Rob T.- John-,nn./Richard Yes No Absent Denied ( ) W_ RnhPrg Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File Library Board File AMENDED AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 1988 RESOLUTION 8988-5.b REQUESTING ACCEPTANM OF WOODMONT DRIVE, FROM ITS INTERSECTION WITH CAVE SPRING LANE TO ITS TERMINUS AT THE CUL-DE-SAC, INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings herein, and upon the application of James H. Buckland and Lloyd G. Lazarus that Woodmont Drive be accepted and made a part of the Secondary System of State Highways under Section 33.1-229 of the Virginia State Code. 2. That it appears to the Board that drainage easements and a fifty (50) foot right-of-way for said road have been dedicated by virtue of a certain map/maps known as Woodmont Manor, Section 3 Subdivision which map was recorded in Plat Book 10, Page 59, of the records of the Clerk's Office of the Circuit Court of Roanoke County, Virginia, on May 11, 1987, and Woodmont Manor, recorded in Plat Book 6, Page 87, on May 12, 1967, and that by reason of the recordation of said maps no report from a Board of Viewers, nor consent or donation of right-of-way from the abutting property owners is necessary. The Board hereby guarantees said right-of-way for drainage. 3. That said road known as Woodmont Drive and which is shown on a certain sketch accompanying this Resolution, be, and the same is hereby established as public road to 'become a part of the State Secondary System of Highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor McCraw A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip T. Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and Copy for Virginia Department of Transportation 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 198$ RESOLUTION NO. 8988-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM k - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for August 9, 1988, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of Committee appointment to the Library Board. 2. Request for acceptance of Woodmont Drive into the Virginia Department of Transportation Secondary System. 3. Acquisition of pipeline crossing I-81 and sewer easement through Huffman Estate property. 4. Acquisition of sewer easement through Harris Estate Property. 5. Resolution requesting acceptance into the Va. Department of Transportation Secondary System of streets in the Cherokee Hills subdivision. 6. Resolution supporting request from Greater ROanoke Transit Company for use of the Oil Overcharge Refer -)d for the RADAR/CORTRAN Program. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw A COPY - TESTE: Mary H. Allen, Deputy Clerk 8/10/88 Roanoke County Board of Supervisors cc: File Phillip Henry, Director of Engineering Clifford Craig, Director of Utility Department John Hubbard, Assistant County Administrator 6 ACTION # A -8988-5.d ITEM NUMBER /'<— AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE• AGENDA ITEM: August 9, 1988 Acquisition of sewer easement through Harris Estate Property COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Board of Supervisors has previously approved County participation in the construction of a sewer line from Montclair Estates to the new APCO Service Center. At the July 26, 1988, meeting, the County staff requested that the Board of Supervisors schedule a public hearing for the acquisition of the easements required for this project. This was necessary due to the tight time frame of this project and the possibility of not being able to negotiate a successful agreement with the property owners. SUMMARY OF INFORMATION: The County staff has been negotiating with the executors of the Harris Estate and have reached agreement on the location of the line. The purchase price must still be agreed on and approved by the Board of Supervisors. The total land area involved in the easement is 0.86 acres. The property is presently assessed at approximately $3,500.00 per acre resulting in a value of $3,010.00. The owners have requested payment in the amount of $4,300.00 ($5000.00 per acre), and are not willing to negotiate further. ALTERNATIVES AND IMPACTS: (1) Authorize payment requested in the amount of $4,300.00 (2) Proceed with public hearing and acquisition of the property through eminent domain. Funds are available for this project from the recent sale of Utility Bonds. STAFF RECOMMENDATION: The staff feels that while the requested payment is somewhat higher than the assessed value, it is not overly excessive. It is recommended that payment be made as requested and the County Administrator be authorized to execute the appropriate documents. SUBMITTED BY: APPROVED: Cliffor raig, El er C. WoIdger Utility Director County Administrator Approved (x) Denied ( ) Received ( ) Referred to 'ACTION VOTE Motion by: Bob L. Johnson/Richard No W. Robers Garrett Johnson McGraw Nickens Robers cc: File Cliff Craig John Hubbard Don Myers Reta Busher Diane Hyatt Yes Abs ent X x x X x AT THE REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 198,8 RESOLUTION 8988-5.e REQUESTING ACCEPTANCE OF WHITE EAGLE LANE, BUFFALO CIRCLE, BLACKHAWK CIRCLE, TEE PEE LANE, WARRIOR DRIVE, BUCKSKIN LANE, CANOE CIRCLE, WARBONNET ROAD, TOMAHAWK CIRCLE, AND SCOUT CIRCLE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY ROAD SYSTEM BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That this matter came this day to be heard upon the proceedings therein and upon the application for: a. White Eagle Lane, a section of road extending from Cherokee Hills Drive (Route 1161) in a northeasterly direction to Buffalo Circle for a distance of 0.06 miles . b. Buffalo Circle extending in a northwest - southeast direction from a T -turn around to a cul-de-sac and intersecting with White Eagle Lane for a distance of 0.15 miles. C. Blackhawk Circle extending from Buffalo Circle in a southwest direction to a cul-de-sac for a distance of 0.04 miles. d. Tee -Pee Lane extending from Cherokee Hills Drive (Route 1161) in a southerly direction to Warrior Drive for a distance of 0.07 miles. e. Warrior Drive extending in a northwest - southeast direction from a T -turn around to a cul-de-sac and intersecting with Tee -Pee Lane for a distance of 0.20 miles. f. Buckskin Lane extending from Cherokee Hills Drive (Route 1161) in a northerly direction to a cul-de-sac for a distance of 0.08 miles. g. Canoe Circle extending from Cherokee Hills Drive (Route 1161) in a northerly direction to a cul-de-sac for a distance of 0.07 miles. h. Warbonnet Road extending from Cherokee Hills Drive (Route 1161) in a northerly direction to a cul-de-sac for a distance of 0.10 miles. i. Tomahawk Circle extending from Warbonnet Road in a westerly direction to a cul-de-sac for a distance of 0.09 miles. j. Scout Circle extending from Cherokee Hills Drive (Route 1161) in a southwesterly direction to a cul-de-sac for a distance of 0.09 miles. Pursuant to Section 33.1-72.1, Paragraph C-1 and funded pursuant to Section 33.1-75.1, Paragraph A of the Code of Virginia, of 1950 as amended. 2. That this Board does guarantee the Commonwealth of Virginia an unrestricted right-of-way of 50 feet with necessary easements for drainage as recorded in Plat Book 9, Page 59, dated February 13, 1976, and deeds of later dates, of record in the Roanoke County Circuit Court Clerk's Office. 00 3. That this Board does certify that this road was open to public use prior to July 1, 1978, at which time it was open to and used by motor vehicles. 4. That this Board does certify that speculative interests are not involved. 5. That said roads known as White Eagle Lane, Buffalo Circle, Blackhawk Circle, Tee -Pee Lane, Warrior Drive, Buckskin Lane, Canoe Circle, Warbonnet Road, Tomahawk Circle and Scout Circle and which are shown on a certain sketch accompanying this resolution be, and the same is hereby established as public roads to become a part of the state secondary system of highways in Roanoke County, only from and after notification of official acceptance of said street or highway by the Virginia Department of Transportation. On motion of Supervisor Johnson, seconded by Supervisor Robers, and upon the following recorded vote: AYES: Supervisors Johnson, Nickens, Robers, Garrett NAYS: None ABSENT: Supervisor McGraw A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Phillip T. Henry, Director, Engineering Arnold Covey, Director, Development & Inspections, and Copy for Virginia Department of Transportation 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY , VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 9, 1988 RESOLUTION 8988-5f SUPPORTING REQUEST FROM GREATER ROANOKE TRANSIT COMPANY FOR USE OF THE OIL OVERCHARGE REFUND FOR THE RADAR/CORTRAN PROGRAM WHEREAS, The Roanoke County Board of Supervisors was responsible for implementation of the CORTRAN Program and supports its continuation under the RADAR/CORTRAN Program, and WHEREAS, from 1973 to 1980, certain oil companies overcharged for their products and a fund was established allowing these companies to refund these monies, and WHEREAS, The Greater Roanoke Transit Company has applied for these funds from the Virginia Department of Transportation, to allocate them to the RADAR/CORTRAN, and WHEREAS, RADAR/CORTRAN will use these funds for a $56,310 project which involves the computerization of vehicle data collection devices. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the Board of Supervisors supports the request of the Greater Roanoke Transit Company to receive Oil Overcharge Refund money to be allocated to the RADAR/CORTRAN project, and 2. That a certified copy of this resolution be sent to Virginia Department of Transportation, and that 3 That certified copies of this resolution be sent to other Roanoke Valk., localities urging them to support this request. On motion of Supervisor Johnson, seconded by Supervisor Nickens, and upon the following recorded vote: AYES: Supervisors Johnson, Robers, Nickens, Garrett NAYS: None ABSENT: Supervisor McGraw A COPY - TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Greater Roanoke Transit Company Virginia Department of Transportation Clerk, Roanoke City Clerk, City of Salem Clerk, Town of Vinton ACTION # ITEM NUMBER_fS�' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 9, 1988 AGENDA ITEM: Acquisition of pipeline crossing I-81 and sewer easement through Huffman Estate property COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Board of Supervisors has previously approved County participation in the construction of a sewer line from Montclair Estates to the new APCO Service Center. At the July 26, 1988, meeting, the County staff requested that the Board of Supervisors schedule a public hearing for the acquisition of the easements required for this project. This was necessary due to the tight time frame of this project and the possibility of not being able to negotiate a successful agreement with the property owners. SUMMARY OF INFORMATION: During construction of I-81, the Huffman's paid to install an 8 inch diameter carrier pipe 1,100 feet across the interstate. It is planned to use this pipe as a portion of the sewer line being extended to the APCO service center. The staff has negotiated with Mr. Huffman for the acquisition of this pipe and an easement through the remainder of his property. Mr. Huffman has agreed to accept $30,000 as payment for the pipe and damages to his corn field. Should the County bore across the interstate instead of utilizing the existing pipe, the cost is estimated to be in excess of $200,000.00. ALTERNATIVES AND IMPACTS: (1) Authorize payment requested in the amount of $30,000.00 (2) Choose not to utilize the existing pipe. Funds are available for this project from the recent sale of Utility Bonds. STAFF RECOMMENDATION: The staff recommends Alternative No. 1. SUBMITTED BY: q7lpl� cl--:Z� Clifford Craig, Utility Director APPROVED: Elmer C. Hodge County Administrator ----------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Richard No Yes Abs ent Denied ( ) W. Robers Garrett x Received ( ) Johnson x Referred McGraw_ to Nickens x Robers x cc: File Cliff Craig John Hubbard Don Myers Reta Busher Diane Hyatt