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HomeMy WebLinkAbout10/11/1988 - Adopted Board RecordsACTION # A-101188-1 ITEM NUMBER 2) — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Change of regular Board meeting day COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: A regular meeting of the Roanoke County Board of Supervisors is scheduled for November 8, 1988; however, this date is also Election Day. Section 15.1-536 of the State Code states that "should the day established by the governing body as the regular meeting day fall on any legal holiday, the meeting shall be held on the next following regular business day, without action of any kind by the governing body." Section 2.1-21 of the State Code provides that the Tuesday following the first Monday in November, or Election Day, is designated as a legal holiday. Therefore, the Board meeting date scheduled for November 8, 1988, shall be held on Wednesday, November 9, 1988, at 3:00 o'clock p.m. the next following business day. No further action of any kind is required of the Board to change the regular meet- ing date. It is recommended, however, that the Board direct the Clerk to post a notice of the change in meeting date at the Court- house in Salem and at the Roanoke County Administration Center. STAFF RECOMMENDATION: It is recommended that the Board direct the Clerk to post a notice of the change in meeting date from Tuesday, November 8, 1988, at 3:00 o'clock p.m. to Wednesday, November 9, 1988, at 3:00 o'clock p.m. at the Courthouse in Salem and at the Roanoke County Administration Center at least two weeks prior to the change in meeting date. Respectfully submitted, Paul M. Mahoney County Attorney Approved ( x) Denied ( ) Received ( ) Referred To ACTION Motion by: Rob T. n A. McGraw to approve and post Garrett proper notices Johnson McGraw Nickens Robers cc: File Paul Mahoney Z-/ VOTE No Yes Absent x —x— ACTION # A-101188-2 ITEM NUMBER ZZ> —'z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: October 11, 1988 Request for funds to comply with State Code on safekeeping arrangements for securities purchased by the County. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As part of his stewardship responsibility for County funds, the Treasurer routinely purchases various interest bearing instruments from commercial banks. These include CD's, Repurchase Agreements, Bankers Acceptances and Commercial Paper among others. Until now, instruments purchased physically remained with the seller bank and the Treasurer received a confirmation of the purchase. There was no charge by the bank for holding the securities. Effective October 1, 1988, Section 2.1329.01 of the State Code prevents the selling institution from retaining custody but requires that the instrument be transferred to an institution who has no interest in the transaction. The Treasurer has received bids from several institutions interested in providing the safekeeping service and has selected FIRST AMERICAN BANK. FISCAL IMPACT: Annual cost for the service will be approximately $2700. Cost for fiscal 1988/89 will be approximately $2000. i STAFF RECOMMENDATION: 'T-3 Staff recommends that $2000 be transferred from the Board Contingency Fund to the Treasurer's budget to cover this expense. Respectfully submitted, Al re C. Anderso T ea surer Approved by C%GLk&�, Elmer C. Hodge County Administrator --------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Lee Garrett/Steven A. No Yes Abs Denied ( ) McGraw to allocate funds Garrett x eni Received ( ) Johnson Referred McGraw To Nickens Robers cc: File Fred Anderson Diane Hyatt Reta Busher 9 x x x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 RESOLUTION 101188-3 AUTHORIZING THE SIGNING OF THE MEMORANDUM OF AGREEMENT BETWEEN ROANOKE COUNTY THE DEPARTMENT OF EDUCATION TO AUTHORIZE PARTICIPATION IN THE GOVERNOR'S EDUCATIONAL TECHNOLOGY INITIATIIVE PROCUREMENT AND FINANCING PROGRAM WHEREAS, the Roanoke County School Board recognizes the need to expand the learning experiences now available through technoloy to its students, and WHEREAS, the Roanoke County School Board is eligible for approximately $161,400 in susbsidized technological equipment through the Governor's Educational Technology Initiative Procurement and Financing Program, and WHEREAS, the Governor's Educational Technology Initiative Procurement and Financing Program provides a vehicle for the purchase and financing of microcomoputers, satellite receiver dishes, and associated equipment at a substantial savings to participating localities, and WHEREAS, the Roanoke County School Board needs the approval of the Roanoke County Board of Supervisors to participate in this program; NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that it does hereby authorize the signing of the Memorandum of Agreement between the County and the Department of Education authorizing participation in the Governor's Educational Technology Initiative Procurement and financing Program for the purchase and financing of approximately $161,400 of subsidy eligible equipment (and $580,400 nonsubsidy eligible equipment). On motion of Supervisor Johnson, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Bayes Wilson, Superintendent, Roanoke County Schools John Chambliss, Assistant County Administrator 2 ACTION # A-101188-4 ITEM NUMBER 7�) — y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Policy to Finance Public Works Improvements COUNTY ADMINISTRATOR'S COMMENTS.* /j 2 BACKGROUND: Discussions between the Board of Supervisors, County staff and citizens over the past eleven months have illustrated the need to develop a policy to assist in the financing of public works improvements in Roanoke County. These local improvement projects could include: making, improving, replacing or enlarging walkways upon existing streets improving or paving alleys construction of sanitary or storm water sewers, including retaining walls, curbs and gutters construction, replacement or enlargement of sidewalks, water lines, sanitary sewers or storm water sewers construction or installation of canopies or other weather protective devices installation of street lights This policy would address such projects as Starkey Road, Ogden Road, and other road or public works improvements. Each project would be considered and decided on its own merits. Article 2 of Chapter 7 of Title 15.1 (Section 15.1-239 et seg.) of the Code of Virginia, 1950, as amended, provides authority for the governing body of any county, city or town to impose taxes or assessments upon abutting property owners for certain local public works improvements. These statutory provisions outline the legal procedures to be followed by a local government to impose such an assessment, including legal notice, objections to the assessment or apportionment, appeal to court, docketing of the lien, etc. Such an assessment shall not be in excess of the "peculiar benefits resulting from the improvements to such abutting property owners". Section 15.1-240 provides that the Board of Supervisors may order local improvements and apportion the costs by agreement with the abutting landowners or in the absence of an agreement by a local tax assessment. A local tax assessment for these �D_ y improvements can be ordered on a petition of 60% of the affected landowners or'by a two-thirds vote of the members of the Board. The proposed policy would authorize County staff to meet with the abutting property owners to discuss the scope of the public works improvements; to determine a methodology for allocating the anticipated local costs to be incurred within the framework of the project; to allow the Board of Supervisors, as the governing body, to hold a public hearing on the proposed project to equitably allocate the local costs among the abutting property owners; and finally if the project is deemed to be in the public interest, the Board of Supervisors may by ordinance impose the special assessment with an appropriate payment schedule which will be assessed as a lien against the abutting properties. ALTERNATIVES AND IMPACT: Outlined below are four possible alternatives which illustrate the administration of the policy: Alternative #1: All of the abutting property owners to the proposed public works improvements project agree to share in the equitable distribution of costs and desire the assistance of the County to administer the work in accordance with the necessary standards and regulations. The property owners petition the Board of Supervisors to assess or apportion the costs of these improvements; that the costs be identified and a distribution methodology established; that a public hearing be held and if approved by the Board of Supervisors, that by agreement the equitable distribution of the costs could be assessed to the property owners and the County could assist in the administration of said project. This agreement would offer the property owners the option of either paying their share at the time of construction or requesting the County to finance the cost at interest through regular utility payments and a recorded lien upon the property. The interest rate, minimum payment, finance term, etc., would be determined either by ordinance or by negotiation. Revenue collected would be deposited in the utility enterprise fund. Alternative #2: Some, but not all, of the abutting property owners agree to participate in the cost of the proposed public works improvement project. Sixty percent (60%) of the affected property owners could petition the Board of Supervisors to assess or apportion the costs of these improvements; that the costs be identified and a distribution methodology be established based upon the peculiar benefits resulting from the improvements; that a public hearing be held; and if the Board of Supervisors finds that it is in the best interest of Roanoke County that this project proceed, that an ordinance be adopted assessing these costs to the abutting property owners; and that the County would administer the project. Alternative #3: In situations where a public works project is deemed necessary for the public interest or public safety of the County, but the abutting property owners have not petitioned the County to implement this project, the Board of Supervisors could hold a public hearing and if the project is deemed necessary and in the public interest adopt an ordinance by a two-thirds vote allocating the costs on an equitable basis to the property owners, and make the assessments and file liens in accordance with the provisions of the State Code. In alternatives 2 and 3 the Board may postpone the payment of an assessment by certain elderly or permanently and totally disabled property owners until the sale of the property or the death of the last eligible owner. The Board may authorize the payment of assessments in equal installments over a period not exceeding ten (10) years at the judgement rate of interest (Section 6.1-330.54 sets that rate at 8%). These installments become due and payable at the same time that real estate taxes become due and payable. Alternative #4: Section 2.04 of the Roanoke County Charter provides for the creation of a special tax district for those areas that desire additional or more complete governmental services than are desired in the County as a whole. The Board may create a special district or area by ordinance, but such ordinance shall not be effective until approved at referendum by the voters in the proposed district or area. Higher taxes may be levied in such areas. The higher tax rate shall not be levied for education, law enforcement or general governmental services. FISCAL IMPACT The cost of said public works projects could be equitably distributed and assessed to abutting property .owners enjoying the peculiar benefits of these improvements instead of being a burden upon the general tax revenues of the County. The adoption of a general County policy will have no fiscal impact. An agreement or ordinance adopted and approved for each specific public works improvements project will be considered by the Board on its own merits. Depending upon the nature of the project, the participation of the affected landowners, the apportionment of costs, the interest rate, costs of construction and the length of time authorized for payment, there may be a significant fiscal impact; however, that impact shall be determined by the Board on a project basis. STAFF RECOMMENDATION: Staff recommends adoption of the above described policy so that the individual public works and improvement projects may be considered on a case by case basis after a public hearing for -D — 'y each proposed project. It is further recommended that the Board direct staff to develop an appropriate ordinance to accomplish this policy. First reading of this ordinance could be scheduled for October 25, 1988; the second reading could be scheduled for November 9, 1988. This ordinance would outline the general procedures and policies for such actions. Specific projects would require an additional, specific, detailed ordinance for that unique project. SUBMITTED BY: Paul M. Mahoney County Attorney ACTION Approved (x) Motion by: Bob L. Johnson/ Denied ( ) Richard W. Robers to approve anatarrett Received ( ) go forward with public hearing Johnson Referred and reading of ordinance McGraw To Nickens Robers cc: Tim Gubala John Hubbard Elmer Hodge John M. Chambliss, Jr. Paul Mahoney File VOTE No Yes Absent _ x _ x _ x _ x x AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF_ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 ORDINANCE 101188-5 AMENDING CHAPTER 17. PROCUREMENT CODE, ARTICLE II. COMPETITIVE PROCUREMENT, DIVISION 4. SMALL PURCHASES CONCERNING SMALL PURCHASES BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Division 4. Small Purchases of Article II. Competitive Procurement of Chapter 17. Procurement Code be amended and reenacted as follows: Section 17-90. Purchases of less than five hundred dollars. (a) This section shall apply to purchases of less than five hundred dollars ($500). (b) A using department or agency may make purchases by utilization of a blanket order system to be developed and distri- buted by the purchasing agent. The purchasing agent has the au- thority to make purchases from vendors of choice so long as the purchase price does not exceed five hundred dollars ($500). Con- tract requirements shall not be artificially divided so as to come within the provisions of this section. After receipt of a purchase requisition from the using department or agency; at least three f3+ telephone quotations shall be obtained; Whenever possible; for the purchase.- A telephone quotation form shall be completed listingr Bate; Item Description; Quantity; Name of company; Individual Giving Quote; Pricing; Term and Delivery Schedule.- The total of all items purchase from this reguisitzon should not exceed five hundred dollars {$5991.- Where practical; standardised inventories and existing contracts should be used to satisfy these requests - Section 17-91. Purchases between five hundred and twenty-five hundred dollars five thousand dollars. (a) This section shall apply to purchases between five hundred dollars ($500) and two thousand five hundred dollars +$725991 five thousand dollars ($5,000) in value. The purchas- ing agent may administratively make purchases of purchase up to $10,000. (b) After receipt of a purchase requisition from the using department or agency, at least three (3) telephone quota- tions shall be obtained, whenever possible, for the purchase. A telephone quotation form shall be completed listing: Date, Item, Description, Quantity, Name of Company, Individual Giving Quote, Pricing, Term, and Delivery Schedule. The total of all items purchases from this requisition shall not exceed five thousand dollars ($5,000). Purchases small be accomplished through the use of at least three f3+ letter quotations; whenever possible.- A letter quotation is a written request sent to at least three f3l vendors with a specified reply date and time.- This is the most desirable method of acquiring necessary items and should be used when proper planning allows sufficient time - +c+ The use of letter quotations requires adequate time for preparation; mailing; receipt and award; generally two f2l or three f3l weeks from the receipt of the requisition.- All 2 quotations received after the reply date and time are non-respon- sive and cannot be considered - +d+ Requests for letter quotations are issued by the purchasing agent.- To initiate the letter quotation; the user department should submit a completed requisition to the purchas- ing agent; including a list Of possible vendors; if available - Section 17-91.1. Purchases between five thousand and ten thousand dollars. (a) This section shall apply to purchases between five thousand dollars and ten thousand dollars ($10,000) in value. The purchasing agent may administratively purchase up to ten thou- sand dollars ($10,000). (b) Purchases shall be accomplished through the use of at least three (3) letter quotations, whenever possible A let- ter quotation is a written request sent to at least three (3) vendors with a specified reply date and time This is the most desirable method of acquiring necessary items and should be used when proper planning allows sufficient time (c) The use of letter quotations requires adequate time for preparation, mailing, receipt and award, generally two or three weeks from receipt of the requisition All quotations received after the reply date and time are non-responsive and cannot be considered. (d) Request for letter quotations are issued by the purchasing agent. To initiate the letter quotations, the user department should submit a completed requisition to the C purchasing agent, including a list of possible vendors, if avail- able. 2. This amendment shall be in full force and effect from and after its passage. On motion of Supervisor Garrett, seconded by Supervisor McGraw and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: None ABSENT: Supervisors Nickens A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Jack Council, Director, Procurement Services Commonwealth Attorney Magistrate Sheriff's Department Roanoke Law Library, 315 Church Avenue, S.W., Rke 24016 Main Library Roanoke County Code Book Roanoke County J&D Court, Intake Counsellor 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 ORDINANCE 101188-6 ACCEPTING AN OFFER AND AUTHORIZING THE CONVEYANCE OF A RIGHT-OF-WAY AND EASEMENT TO APPALACHIAN POWER COMPANY - VISTA FOREST BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the subject property has been de- clared to be surplus and is being made available for other public uses, i.e. a public utility; and 2. That pursuant to provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the convey- ance of the hereinafter -described right-of-way and easement was held on September 27, 1988. A second reading on this matter was held on October 11, 1988. This easement is located across a water tank lot located in Section 1, Block 1, Forest Edge Subdivi- sion; and 3. That the conveyance of a right-of-way and a fifteen (15) foot easement from the Board of Supervisors of Roanoke County, Virginia, to Appalachian Power Company for the sum of one dollar ($1.00) is hereby approved; and 4. That all proceeds from the sale of this real estate are to be allocated to the capital reserve of the County. 5. That the County Administrator is authorized to exe- cute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish the conveyance of this f right-of-way and easement, all of which shall be upon form approved by the County Attorney. On motion of Supervisor Johnson, seconded by Supervisor Robers and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors cc: File Paul Mahoney, County Attorney Phillip Henry, Director, Engineering Clifford Craig, Director, Utilities 04, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 RESOLUTION 101188-7 AUTHORIZING THE ISSUANCE AND SALE OF THE COUN'T'Y OF ROANOKE, VIRGINIA, REVENUE ANTICIPATION NOTES IN THE AMOUNT OF UP TO $4 MILLION AND ACCEPTING THE BID FOR AND APPROVING THE INTEREST RATE FOR SAID NOTES, UPON CERTAIN TERMS AND CONDITIONS WHEREAS, the Board of Supervisors (the "Board") of the County of Roa- noke, Virginia (the "County") has determined that it is necessary and expe- dient to borrow $4 million and to issue its revenue anticipation notes in an amount not to exceed $4 million (the "Notes") to meet casual cash flow deficits of the County; and WHEREAS, the County has solicited bids from a limited number of poten- tial investors for the purchase of such notes; and WHEREAS, the Board now desires to set the interest rate on the Notes and to award the Notes to the low bidder. NOW, THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. The Board of Supervisors of Roanoke County determines that it is advisable to contract a debt and issue and sell the Notes in an aggregate principal amount of up to $4 million. The issuance and sale of the Notes are authorized. The proceeds from the sale of the Notes shall be used to meet casual cash flow deficits of the County. 2. The Board determines that it is in the best interest of the County and the Commonwealth of Virginia to accept the bid of First Virginia Bank to purchase the Notes for a purchase price equal to the aggregate principal amount thereof. 3. The County Administrator and Treasurer are authorized to execute and attest, respectively, in form approved by the County Attorney, appropri- ate documentation, including a note or other written evidence of borrowing, necessary for a taxable $4 million irrevocable line of credit to be repaid at a rate of interest of 7.464% per annum payable at maturity on December 15, 1988. The County may prepay the Note at any time without penalty. 4. The full faith and credit of the County are pledged to the payment at maturity of the principal of and interest on the Note. Unless other funds are lawfully available and appropriated for the timely payment of the Note, there shall be levied, without limitation as to rate or amount and collected in accordance with law, annual ad valorem tax on all taxable pro- perty in the County subject to local taxation sufficient to provide for payment of the principal of and interest on the Note at maturity. 5. The officers and agents of the County are authorized and directed to take such further action as may be necessary or convenient in connection with the execution of the Note or other documentation, and all actions pre- viously taken by such officers and agents in connection therewith are rati- fied and confirmed, including requests for disbursements and providing for appropriate repayments. 6. The appropriate officers and agents of the County are authorized and directed to immediately cause a certified copy of this Resolution to be filed with the Circuit Court of the County pursuant to Section 15.1-199 and 15.1-212 of the Code of Virginia of 1950, as amended. 7. This Resolution shall take effect immediately. On motion of Supervisor Garrett, seconded by Supervisor Johnson and carried by the following recorded vote: AYES: Supervisors Johnson, McGraw, Robers, Garrett NAYS: None ABSENT: Supervisor Nickens 2 A ODPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors File Don C. Myers, Assistant County Administrator John Chambliss, Assistant County Administrator Diane Hyatt, Director, Finance Reta Busher, Director, Budget & Management 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 1988 RESOLUTION NO. 101188-8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM L - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That that certain section of the agenda of the Board of Supervisors for October 11, 1988, designated as Item L - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5, inclusive, as follows: 1. Confirmation of committee appointment to the Industrial Development Authority and Parks and Recreation Commission 2. Acceptance of water and sewer service for Green Ridge Village. 3. Request for approval of a Raffle Permit for the Green Valley Elementary School PTA. 4. Acceptance of a resolution from'Roanoke City Council declining to participate in the Spring Hollow Reservoir Project. 5. Acceptance of water line easement being dedicated by Sovran Bank. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote t"oulation for any such item pursuant to this resolution. On motion of Supervisor Johnson, seconded by Supervisor McGraw and upon the following recorded vote: AYES: Supervisors Johnson, Robers, McGraw, Garrett NAYS: None ABSENT: Supervisor Nickens A COPY TESTE: Mary H. Allen, Deputy Clerk Roanoke County Board of Supervisors 10/12/88 CC: File Clifford Craig, Utility Director Phillip Henry, Director of Engineering John Hubbard, Assistant County Administrator ACTION NUMBER A -101188-8.a ITEM NUMBER L — AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE October 11, 1988 SUBJECT: Confirmation of Committee Appointments to the Industrial Development Authority and Parks and Recreation Commission COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following nominations were made at previous board meetings and must now be confirmed by the Board of Supervisors. The nominee has agreed to serve. Industrial Development Authority J. Richard Cranwell has been nominated by Supervisor McGraw to serve a four-year term. His term will expire September 26, 1992. Parks and Recreation Commission Paul Bailey was nominated by Supervisor Garrett to serve another three-year term. His term will expire June 30, 1991. SUBMITTED BY: Mary H. Allen Deputy Clerk APPROVED BY: Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Yes No Abs ent Denied ( ) Mrrrnw Garrett -v Received ( ) Johnson -y— Referred McGraw __y_ To: Nickens Robers cc: File Industrial Development Authority File Parks and Recreation Commission File A -101188-8.b ITEM NUMBER L - '2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: OCTOBER 11, 1988 SUBJECT: Acceptance of water and sewer facilities serving Green Ridge Village COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Developers of Green Ridge Village has requested that Roanoke County accept the Deed conveying the water and sewer lines serving the subdivision along with all necessary easements. The water and sewer lines are installed, as shown on plans prepared by Buford T. Lumsden & Associates entitled Green Ridge Village, dated September 10, 1987 which are on file in the Engineering Department. The water and sewer line constuction meets the specifications and the plans approved by the County. FISCAL IMPACT: The values of the water and sewer construction are $23,475.00 and $25,590.00 respectively. RECOMMENDATION: The staff recommends that the Board of Supervisors accept the water and sewer facilities serving the subdivision along with all necessary easements, and authorize the County Administrator to execute a Deed for the transfer of these facilities. SUBMITTED BY: APPROVED: do (/ Phillip T. Henry, .E. Elmer C. Hodge Director of Engineering County Administrator Z- -,z ------------------------------------------------------------------ ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Steven No Yes Absent Denied ( ) A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File Paul Mahoney Phil Henry Cliff Craig 2 NORTH COMMUNITY SERVICES Acceptance of Water and Sewer & DEVELOPMENT Green Ridge. Village 3 ACTION NO. A -101188-8.c ITEM NUMBER/— 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Request for approval of Raffle Permit for the Green Valley Elementary School PTA. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Green Valley Elementary School PTA has applied for a Raffle Permit to be held on October 29, 1988. They have paid the $25.00 fee. The application has been reviewed by R. Wayne Compton, Commissioner of the Revenue and he recommends approval. ee 01 Mary H.Allen Elmer C. Hodge Deputy Clerk County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved (x) Motion by: Bob L. Johnson/Steven Yes No Absent Denied ( ) A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File Bingo/Raffle File ACTION NO. A -101188-8.d ITEM NUMBER L- q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Acceptance of Resolution from the City of Roanoke declining to participate in the Spring Hollow Reservoir COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On September 26, 1988, Roanoke City Council voted to decline the invitation of Roanoke County to participate in the Spring Hollow Reservoir Project. Attached is a copy of their resolution which serves as official notification to Roanoke County of their desire not to participate. Mary H. Allen Deputy Clerk 6, (�" Z/f Elmer C. Hodge County Administrator -------------------------------------------------------------------------- ACTION VOTE Approved ( Motion by: Bob L. Johnson/Steven Yes No Absant Denied ( ) A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To: Nickens x Robers x cc: File John Hubbard Phil Henry Cliff Craig ROAN%0 viRGiN iA CNnr. tE�FC �BF7 — September 28, 1988 File #468B Ms. PtiIlary H. Al len Deputy Clerk of the Board Roanoke County Board of Supervisors P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Afs. Allen: Office of rhe C,ry Clerk I am enclosing copy of Resolution No. 29310, respectfully declining the invitation of the Roanoke County Board of Supervisors for the City of Roanoke to participate in the Spring Hollow Reservoir Project, which Resolution No. 29310 was adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 26, 1988. Sincerely, Sandra H. Eakin Deputy City Clerk SHE: r a Enc. pc: Mr. IV. Robert Herbert, City Manager Mr. Wilburn C. Dibling, Jr., City Attorney Mr. Joel M. Schlanger, Director of Finance Mr. Kit B. Kiser, Director of Utilities and Operations Boom 456 Munldpol Building 215 Church Avenue 5 W Rcx)noke Vrq nta 24011 (70 3) 981-2541 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 26th day of September, 1988. No. 29310. A RESOLUTION respectfully declining the invitation of the Roanoke County Board of Supervisors for the City of Roanoke to participate in the Spring Hollow Reservoir Project. WHEREAS, the Roanoke County Board of Supervisors has offered the City -the opportunity to participate in the Spring Hollow Reservoir Project; WHEREAS, upon careful consideration of the proposed project, the Council is of the opinion that City participation in this project is not appropriate at this time; THEREFORE, RE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City respectfully declines the invitation of the Roanoke County Board of Supervisors to participate in the Spring Hollow Reser- voir Project. 2. The Clerk is directed to forward an attested copy of this resolution to the Clerk of the Roanoke County Board of Supervisors. ATTEST: b.�rc. City Clerk. ACTION # A -101188-8.e ITEM NUMBER L- - `j AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 1988 AGENDA ITEM: Acceptance of a waterline easement being dedicated to the County of Roanoke by Sovran Bank N. A. COUNTY ADMINISTRATOR'S CnMMF.NTS: SUMMARY OF INFORMATION: Sovran Bank N.A., successor to Mountain Trust Bank, has agreed to dedicate to the County of Roanoke a (fifteen) 15 foot wide waterline easement across its property located at the corner of Peters Creek Road and North Lakes Drive. In addition during the construction period, the County is granted an additional five (5) foot temporary construction easement adjacent to the permanent easement. This easement will provide necessary utility services to the citizens of Roanoke County. Pursuant to Ordinance No. 102787-4 adopted on 1.0/27/87, the Board authorized the County Administrator to accept donations or dedications of noncontroversial real estate matters. FISCAL IMPACTS: None. STAFF RECOMMENDATION: It is recommended that the Board favorably consider this acceptance by resolution under the consent agenda. Respectfully submitted, 9'),x V�4j � ms� Paul M. Mahoney County Attorney ------------------------------------------------------------------ ACTION VOTE Approved ( >9 Motion by: Bob L. Johnson/Steven No Yes Absent Denied ( ) A. McGraw Garrett x Received ( ) Johnson x Referred McGraw x To Nickens x Robers x cc: File Paul Mahoney Phil Henry Cliff Craig