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Home My WebLink About4/12/2011 - RegularRoanoke County Board of Supervisors Agenda April 12, 2011 Good afternoon and welcome to our meeting for April 12, 2011. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed- captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Dr. Maurits Wiggins Valley Community Church — Divine Science 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring April 10 through 16, 2011, as National Public Safety Telecom municators Week in the County of Roanoke (Bill Hunter, Assistant Director of Communications) 2. Proclamation declaring the month of April as Parliamentary Law Month for 2011 in the County of Roanoke (Jennie Sue Murdock, President, Roanoke Valley Unit of the National Association of Parliamentarians) D. BRIEFINGS Page 1 of 5 E. PUBLIC HEARINGS 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2010 -2011 budget in accordance with Section 15.2 -2507, Code of Virginia (W. Brent Robertson, Director of Management and Budget) F. NEW BUSINESS 1. Request to adopt the Roanoke County School Budget for the fiscal year 2011 -2012 (Diane D. Hyatt, Assistant County Administrator; David Wymer, Chairman, Roanoke County School Board; Dr. Lorraine Lange, Superintendent of Schools and Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools) 2. Request to appropriate the rollover of 2009 -2010 Federal Stimulus State Fiscal Stabilization Funds in the amount of $3,009,271.36 for existing teaching positions in the County Schools (Diane D. Hyatt, Assistant County Administrator; Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools) 3. Request to appropriate Federal Stimulus Education Jobs Funds in the amount of $3,079,343.64 to provide a one -time payroll supplement for Roanoke County Schools (Diane D. Hyatt, Assistant County Administrator; Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools) 4. Resolution approving the Roanoke Regional Airport Commission Budget for fiscal year 2011 -2012 (Diane D. Hyatt, Assistant County Administrator; Jacqueline Shuck, Executive Director of the Roanoke Regional Airport Commission) 5. Request to approve the Roanoke Valley Resource Authority (RVRA) Budget for fiscal year 2011 -2012 (Rebecca E. Owens, Director of Finance; Anne Marie Green, Director of General Services; Daniel Miles, Chief Executive Officer, RVRA) 6. Request to approve a resolution supporting the removal of the bridge over Carvins Creek on John Richardson Road, Route 743, and construction of a cul -de -sac, Hollins Magisterial District (David Holladay, Planning Administrator) G. FIRST READING OF ORDINANCES 1. Request to adopt an ordinance to approve cone -time salary supplement for certain County of Roanoke employees (Diane D. Hyatt, Assistant County Administrator) Page 2 of 5 2. Request to adopt an ordinance authorizing the lease for eighteen months(plus options to extend for additional three and six -month periods) of commercial property on Route 11/460W in the City of Salem, Virginia, as a location for a temporary Glenvar Branch Library (Daniel R. O'Donnell, Assistant County Administrator) H. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Parks, Recreation and Tourism Commission (appointed by District) 3. Roanoke County Community Leaders Environmental Action Roundtable (RC CLEAR) (appointed by District) 4. Social Services Advisory Board (appointed by District) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — March 22, 2011 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Claude C. Pullen III, Firefighter /EMT, upon his retirement after twenty -five years of service 3. Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County July 1, 2011 through June 30, 2012 4. Confirmation of appointments to the League of Older American Advisory Council; Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee; Social Services Advisory Board 5. Request to approve the Fiscal Agent Agreement between Roanoke County and the Roanoke Valley Resource Authority J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS Page 3of5 L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS N. C] 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Proclamations signed by the Chairman REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Charlotte A. Moore 2. Michael W. Altizer 3. Richard C. Flora 4. Eddie ( "Ed ") Elswick 5. Joseph B. "Butch" Church WORK SESSIONS 1. Work session on the County's Legislative Program and preparation for the 2012 Session of the Virginia General Assembly (Paul M. Mahoney, County Attorney) 2. Work session on the 2011 -2012 budget development: (a) Presentation of proposed fiscal year 2011 -2012 budget (B. Clayton Goodman III, County Administrator; W. Brent Robertson, Director of Management and Budget) (b) Work session to discuss the impact of passing along the employee portion of the Plan 2 Virginia Retirement System (VRS) contribution rate to employees (Diane D. Hyatt, Assistant County Administrator) (c) Work session to review the Line of Duty Act and financial impact to the County as a result of the State passing along this unfunded mandate to local governments (Rebecca Owens, Director of Finance) 3. Work session on the County's Secondary Roads System Six -Year Improvement Plan for fiscal years 2012 -2017 and the Revenue Sharing Program for fiscal year 2011 -2012 (Philip Thompson, Deputy Director of Planning) Page 4 of 5 4. Work session to discuss redistricting alternatives (Paul M. Mahoney, County Attorney) P. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2.3711.A.3. To discuss or consider the acquisition of real property for public purposes, namely for library purposes, where the discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the County 2. Section 2.2- 3711.A.5. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County 3. Section 2.2- 3711.A.7. Consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely, enforcement of contractual provisions for the construction of a public building, where the consultation or briefing in open session would adversely affect the litigating posture of the County Q. CERTIFICATION RESOLUTION R. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Proclamation declaring April 10 through 10, 2011, as National Public Safety Telecom municators Week in the County of Roanoke SUBMITTED BY: Bill Hunter, Assistant Director of Communications APPROVED BY: B. Clayton Goodman III 9CA- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Emergency Communications Center has requested that the Board proclaim - the week of April 10 through 10, 2011, as National Public Safety Telecommunicators Week in the County of Roanoke. Bill Greeves, Director of Communications and Information Technology; Bill Hunter, Assistant Director of Communications; Pat Shumate, Chief Communications officer and several Communications officers will attend the meeting to accept the proclamation. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 PROCLAMATION DECLARING APRIL 10 THROUGH 16, 2011 AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the week of April 10 through 16, 2011, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that Week with appropriate ceremonies and activities; and WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and WHEREAS, men and women are engaged in the operation of emergency response systems for the County of Roanoke; and WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and WHEREAS, our Communications Officers daily serve the public in countless Ways without recognition by the beneficiaries of their services. Page 1 of 2 NOW, THEREFORE, WE, the Roanoke County Board of Supervisors do hereby proclaim the week of April 10 through 16, 2011, as "NATIONAL PUBLIC SAFETY TELECOM 11 UNICATORS WEEK" and call upon the citizens of the county of Roanoke to observe this week with appropriate ceremonies and activities. Page 2 of 2 ACTION NO. ITEM NO. C -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Proclamation declaring the month of April as Parliamentary Law Month for 2011 in the County of Roanoke SU BMITll BY: Deborah C. Jacks Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman III �W County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: Jennie Sue Murdock, President of the Roanoke Valley Unit of the National Association of Parliamentarians, has asked Roanoke County to declare the month of April as Parliamentary Law Month for 2011 in the County of Roanoke. Along with Ms. Murdock, several members of the Roanoke Valley Unit are planning on being in attendance. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS ^fRATION CENTER ON TUESDAY, APRIL 12, 2011 PROCLAMATION DECLARING THE MONTH OF APRIL AS PARLIAMENTARY LAIN MONTH FOR 2011 IN THE COUNTY OF ROANOKE WHEREAS, it is appropriate to honor Thomas Jefferson, author of the first American manual of parliamentary practice, in his birth month; and WHEREAS, it is also fitting to honor Henry Marlyn Robert, author of Pocket Manual of Rules of Order for Deliberative Assemblies, familiarly known as Robert's Rules of Order; and WHEREAS, the current edition of Robert's Rules of Order Newly Revised (1 oth edition) is widely recognized as the leading parliamentary authority; and WHEREAS, it is timely to reflect upon the importance of parliamentary procedures in the meetings of both public and private organizations; and WHEREAS, it is important to remember that the correct use of parliamentary procedure protects the rights of the majority, the minority, individual members, absentees, and all of these together, all the while fostering orderly deliberation; and WHEREAS, The National Association of Parliamentarians, by adoption of a standing rule, has designated April as Parliamentary Law Month; and WHEREAS, NAP is a society dedicated to educating leaders throughout the world in effective meeting management through the use of parliamentary procedure; and WHEREAS, the vision of NAP is to provide parliamentary leadership to the world; and Page 1 of 2 WHEREAS, the Roanoke Valley Unit of NAP has been called upon by NAP to observe - the month with appropriate programs, ceremonies and activities as a way to enliven our mission and accomplish our vision. Now, therefore, be is resolved that the month of April is declared Parliamentary Law Month for 2011. Page 2 of 2 ACTION NO. ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF RoANoKE COUNTY, VIRGINIA HELD AT THE RoANoKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Public hearing to receive citizen comments regarding proposed amendments to the 'fiscal year 201 0 -2011 budget in accordance with Section 15.2 -2507, Code of Virginia SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III a�4_ County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: - this is a public hearing to secure citizen's comments concerning amending the fiscal year 2010 -2011 budget by adjusting the aggregate amount to be appropriated during the fiscal year. Section 15.2 -2507 of the Code of Virginia, as amended, provides that whenever such amendment exceeds 1 percent of the total expenditures shown in the adopted budget or $1,896,181 whichever is lesser, the County must publish notice of a meeting and public hearing. The notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendment(s). This notice was published on April 5, 2011. 1. Request to appropriate the rollover of 2009 -10 Federal Stimulus Funds State Fiscal Stabilization Funds in the amount of $3,009,271.36 for existing teaching positions in the County Schools 2. Request to appropriate Federal Stimulus Education Jobs Funds in the amount of $3,079,343.64 to provide a one -time payroll supplement for Roanoke County Schools Page 1 of 2 FISCAL IMPACT: "there is no fiscal impact as a result of the public hearing. Requests for the appropriations will occur later on this agenda. STAFF RECOMMENDATION: It is recommended that the Board hold the required public hearing. Board action appropriating funds, as provided in this notice, will occur later during this meeting. Conducting the public hearing does not guarantee the requested appropriations will be approved. Each request will be reviewed individually by - the Board of Supervisors. Page 2 of 2 ACTION IVO. ITEM NO. F -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 12, 2011 Request to adopt the Roanoke County School Budget for the fiscal year 20 11 -20 12 Diane D. Hyatt Assistant County Administrator B. Clayton Goodman III i"�- County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2011 -2012 fiscal year. The School Board approved this budget at their meeting on March 24, 2011 and in accordance with state law, has now submitted it for Board of Supervisors approval. David Wymer (Chairman of the Roanoke County School Board), Dr. Lorraine Lange (Superintendent of Schools), and Penny Hodge (Assistant Superintendent of Finance) will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for - the 2011 - 20 12 fiscal year. t Table of Contents ► Summary Superintendent's Budget Message ........................................ ............................1 -3 MissionStatement ................................................................ ............................... 4 Budget Development Calendar ............................................. ............................... 5 Budget Development Process ............................................ ............................... 6 -8 Basisof Presentation ............................................................ ............................... 9 Budget Summary - All Funds ............................................. ............................... 10 General Fund Revenues per Pupil ....................................... ............................... 11 General Fund Revenues ................................................. ............................... 12 -13 Description of General Fund Expenditures by Budget Categories ...................... 14 General Fund Expenditures per Pupil .................................. ............................... 15 General Fund Expenditure Summary by Department .......... ............................... 16 StudentEnrollment ............................................................. ............................... 17 Historical Fund Balance Data ............................................. ............................... 18 Other School Funds GrantFund .................................................................... ............................... 20 -21 NutritionFund .................................................................... ............................... 22 TextbookFund ................................................................... ............................... 23 CapitalFund ....................................................................... ............................... 24 DebtFund ........................................................................... ............................... 25 Laptop Insurance Reserves Fund ........................................ ............................... 26 BusFund ............................................................................ ............................... 27 Roanoke County Public Schools School Board Members David M. Wymer, Chairman Catawba District H. Odell "Fuzzy" Minnix, Vice Chairman Cave Spring District Jerry L. Canada Hollins District Michael W. Stovall Vinton District C. Drew Barrineau Windsor Hills District Dr. Lorraine S. Lange School Superintendent Penny A. Hodge, CPA, SFO Assistant Superintendent of Finance David E. Atkins Finance Manager 5937 Cove Road, Roanoke, Virginia 24019 www. res. k12. va. us G' oNTY P& ZZO Z Roanoke County Public Schools ° ° 5937 Cove Road .� Roanoke, Virginia 24019 � FHT � March 24, 2011 Dear School Board Members: The process of developing a budget each year is vitally important for allocating resources to the successful operation of a first class educational program for approximately 14,200 students in 16 elementary schools, 5 middle schools, and 5 high schools in Roanoke County. Following two years of drastically reduced state aid for public education, Roanoke County Schools will see an improvement in the state allocation for 2011 -12 (FY12). Improvements in this area appear to reflect a change in consumer confidence and will hopefully, contribute to ongoing financial recovery. However, it is important to note that although positive growth is reflected in this budget, the overall FY12 budget remains lower than the FY08 budget. Presented herein is the fiscal year FY12 budget for Roanoke County Public Schools. Overall, the FY12 approved operating budget totals $131,373,270 representing a $2,551,520 increase or 2% above the FYI I budget. This important increase comes on the heels of state budget reductions of over $17 million in the previous two years and reflects a small upswing in state funding, primarily in sales tax collections. The approved budget is based on a projected average daily membership in FY12 of 14,074 students which reflects less than a one percent reduction in enrollment primarily attributable to the disparity in the number of graduating seniors compared to the expected kindergarten registrations. Employee salaries will remain level funded for the 4 consecutive year while increases in the employee health insurance premiums will be funded with health insurance reserves. The FY12 budget, the second year of the state biennium budget, represents a projected state revenue increase of 1.5 percent which is a gain of $0.95 million for the school division. The transfer from the County Board of Supervisors to the school division is expected to increase by 1.5 percent, or $0.94 million, reflecting the local government's continued commitment to education. The school division projects a slight decrease in other revenues of $44,119 and transfers from the joint alternative program and health insurance reserves of $115,081 and $588,302, respectively, for an overall net increase in school revenues of $2.5 million. In 2009, the American Recovery and Reinvestment Act (ARRA) was signed into law by President Obama and provided $4.9 million in new funding for the school division. In April 2011, the General Assembly elected to advance the second year of the ARRA funding to schools in FYI to offset late year cuts in state funding for education. Although those funds were intended originally to help fund the FY12 budget, the ARRA funding has been depleted at the state level and is no longer a means to offset ongoing reductions in state aid for education. Budget reductions, as well as the threat of budget reductions, impact our students and our employees. Throughout the year long budget development process, the School Board has had two goals: 1) Protect the integrity of the classroom and 2) Save as many jobs as possible. Major changes in student scheduling and staffing were implemented in the current year to make more efficient use of teaching time and location. Fewer teachers travel between school sites and teachers are teaching more periods per day. Block scheduling will be implemented in all secondary schools next year to maximize both staffing needs and student time in math and reading. The total number of employees has decreased significantly through normal attrition and all employees have been required to absorb additional tasks for unfilled positions. For these reasons, teachers, staff, and students have felt the struggles of the budget reductions over the past two years. The increase in total revenues for FY12 is welcomed with relief but has also been addressed with thoughtful and methodical reviews of all school expenditures and the continued conservative management of planned reserves and intentional vacancy holds. The School Board is positioning itself to be able to respond to both the expected increased expenditure demands in the next few years (VRS premiums and salary adjustments) and the impact of General Assembly actions next year related to rebenchmarking and the elections. Maximizing student achievement, excelling on Virginia's Standards of Learning (SOL) assessments, exceeding state accreditation benchmarks, and having all schools meet the Adequate Yearly Progress (AYP) provisions of the No Child Left Behind Act (NCLB) remain primary goals of Roanoke County Public Schools. Based on results from the Spring 2010 testing window (the most recent results available), the school division continues to be a leader with 100% of our schools meeting or exceeding state accreditation benchmarks. All of our schools also met the state requirements for full state accreditation for the FYI school year based on their FY10 SOL performance. Additionally, our students consistently exceed the state average on both Standards of Learning (SOL) and Scholastic Achievement Tests (SAT). Roanoke County Public Schools also prides itself on having one of the highest on -time graduation rates in the state at 92.5% and one of the lowest dropout rates of 0.73% in FY10 (the latest data available). The heart and soul of Roanoke County Public Schools lies with the employees who work with the students on a daily basis. By its very nature, public education is labor intensive and, accordingly, the emphasis in the school budget rests with personnel and benefit costs. Unfortunately, in order to protect employee jobs and address the depressed revenue levels over the past two years, employee salaries will be frozen at the same levels as FY09. On a positive note, premiums for employee health and dental insurance will also remain at the same rates for FY12 avoiding the potential for reduced pay checks next year. The School Board has reallocated existing budgets for utilities and fuel in the FY12 budget and has addressed all other necessary or mandated spending increases by reducing non- essential spending accordingly. This budget includes the agreed upon annual increase of $300,000 to fund the Joint Capital Improvement Financing Plan with the Board of Supervisors. Additionally, the FY12 budget includes the reallocation of personnel savings to fund the first year of the Technology Plan which was developed this year as an essential replacement plan for aged (and out of warranty) technology equipment in the school division. 2 Virtually no funds have been invested in technology in the past two budget cycles due to the severe funding cuts in state aid. The normal aging combined with shorter life spans of technology equipment is beginning to interfere with a division -wide ability to conduct the required online state testing and the critical formative assessment testing throughout the school year. The School Board is committed to providing current technology in the classroom for both testing requirements and daily instructional use. The funding for this budget remains at drastically reduced levels forced by recent economic conditions. The School Board has made systematic and methodical choices to provide the best possible educational environment within the constraints of available funding and other essential budget needs. In the short -term, efforts are focused on maintaining direct educational services for students in the school division after reducing some of the supplemental services that the school system has enjoyed in past years. We commend the School Board for their strong leadership and enduring commitment to providing a high quality education to the students of Roanoke County Public Schools despite the ongoing challenges of this economy. We would also like to thank the many parents and other citizens of Roanoke County who volunteer their time and expertise to help make our schools a safe and caring place for "learning for all, whatever it takes." Sincerely, Lorraine S. Lange, Ed. D. Superintendent Penny A. Hodge, CPA, SFO Assistant Superintendent of Finance 3 Roanoke County Public Schools Mission Statement The mission of Roanoke County Public Schools is to ensure quality learning experiences designed to equip all students with the skills to adapt and thrive in a changing global environment. Beliefs and Assumptions • All children can learn. • The individual school controls enough variables to assure that virtually all children can be motivated to learn. • A school's stakeholders are the most qualified people to implement needed changes. • School -by- school change is the best hope for reform. "Leaning fog all, whatever it takes " 11 Roanoke County Public Schools Budget Development Calendar November 2010 ■ Identification and prioritization of budget initiatives and budget reductions based on Comprehensive Plan and state forecasts December 2010 • Budget kick -off and distribution of Budget Preparation Instructions to staff • Budget Development Calendar presented to School Board • Budget cycle discussed with Employee Advisory Committee • Preliminary revenue estimates prepared based on proposed Governor's budget January 2011 • Operating Budget Requests submitted to Finance Office by all departments • School Nutrition Services, Textbooks, Debt and Grant Budget Requests submitted to Finance Office • Draft Operating Budget compilations distributed to Senior Staff • Revenue projections updated based on proposed House and Senate budgets • Public comment on FY2012 Operating Budget February 2011 • Operating Budget discussions — Superintendent and Senior Staff • Preliminary revenue sessions with local government • Preliminary revenue projections updated based on General Assembly action • Budget work session with Employee Advisory Committee Marc,h 7.n ] 1 • Budget Summit with School Board and staff • Joint Budget Work Session with Board of Supervisors • Presentation of Executive Budget Summary to School Board • School Board adoption of FY2012 Operating Budget and Other Fund Budgets • School Board adopted budgets presented to Board of Supervisors April 2011 • Public hearings and discussions with School Board, School Staff and Board of Supervisors on Operating Budget • Finance Office distributes per pupil cost for public education in accordance with state law by April 15 May 2011 ■ Board of Supervisors adopts FY2012 budget for school system Roanoke County Public Schools Budget Development Process The School System budget cycle is divided into a five -step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives: to develop a budget that will provide every child in the school system with the best possible educational opportunities and to optimize the use of available resources. Within this framework, the School Board attempts to balance the educational needs of students with the resources available to the school system from local, state, and federal sources. Budget Planning For the fiscal year that begins July 1, the budget planning process starts the prior year when the School Board adopts a budget calendar. The calendar includes important activities in the budget process and the dates on which important decisions are scheduled. Once adopted, the calendar represents the guidelines for the preparation and adoption of the budget for the school system. Preparation of the School Budget Preparation of the school operating budget includes input from each school and input from the following budget committees: Superintendent's Budget Committee Penny Hodge, Chairperson Lorraine Lange, Superintendent Jerry Canada, School Board Drew Barrineau, School Board Fuzzy Minnix, School Board Mike Stovall, School Board David Wymer, School Board Allen Journell, Deputy Superintendent Carol Whitaker, Assistant Superintendent Jessica McClung, Director, PPS /Special Ed Cecil Snead, Secondary Instruction, CTE Rebecca Eastwood, Elementary Instruction Martin Misicko, Director of Operations David Atkins, Budget and Finance Diane Hyatt, Roanoke County Senior Staff Budget Committee Penny Hodge, Chairperson Lorraine Lange, Superintendent Allen Journell, Deputy Superintendent Carol Whitaker, Assistant Superintendent Cecil Snead, Instruction/CTE Rebecca Eastwood, Instruction Ben Williams, Testing and Remediation Michele Dowdy, School Counseling Services Fran Kiker, School Counseling Services Employee Advisory Committee Amy Slate, Masons Cove Angela Davis, Green Valley Barbara Buckley, Oak Grove Carol Webster, BCAT Dan Turman, Transportation Danny Carroll, Transportation Dawn Lamb, Clearbrook Deborah Lane, Bonsack Denise Farber, W. E. Cundiff Dennis Epperly, Maintenance Ben Williams, Testing /Remediation Dave Trumbower, Classified Personnel Martin Misicko, Operations David Atkins, Budget and Finance Brenda Chastain, School Board Clerk Darlene Ratliff, Deputy Clerk Ed Tutle, Nutrition Chuck Lionberger, Community Relations Don Higgins, Maintenance Elizabeth Sigurdson, Glenvar MS Janet Shaffer, Mount Pleasant Jason Staples, Penn Forest Joshua Burton, Northside MS Julie Kolb, Glenvar HS Kathy Curran, Central Office Kay Thompson, William Byrd MS Laurie Aylor, H. L. Horn Linda Carr, Back Creek on Roanoke County Public Schools Budget Development Process Employee Advisory Committee (continued) Lisa Coleman, Burlington Lisa Hayes, Hidden Valley HS Marsha Wray, Cave Spring Elementary Marylee Shaffer, Mountain View Missy Coleman, Glenvar Elementary Nancy Hoffman, Cave Spring HS Ralph Russo, Hidden Valley MS Rebecca Campbell, Glen Cove Sarah Hollett, William Byrd HS Sheree Anderson, W. E. Cundiff Sherry Bryant, W. E. Cundiff Sonja Cline, Glenvar HS Steve Spangler, Cave Spring HS Sue Partsch, Fort Lewis Tammy Wood, Northside HS Teresa Steffen, Cave Spring MS Budget Adoption The budget for the school division for the next fiscal year is presented at board meetings and work sessions in February and early March. On or before April 1 of each year, the School Board adopts the next fiscal year's budget and submits to the Board of Supervisors for approval. The school division operates as a legally separate component unit. However, the school division is fiscally dependent upon the County of Roanoke with approximately 49% of the school budget funded by local taxes. The final adoption and appropriation occur in May of each year. In 2010, the school system received its fifth Association of School Business Officials International (ASBO) Meritorious Budget Award for Excellence in the preparation and issuance of the 2010 -11 school system Annual Budget document. The award represents a significant achievement by Roanoke County Public Schools and reflects the commitment of the school division and staff to meeting the highest standards of school budgeting. Budget Implementation The fiscal year begins on July 1 of each year when the newly adopted budget becomes available for spending. Department administrators receive monthly reports which reflect the budgeted amount, year to date expenditures, encumbrances, and the amount remaining for expenditure. Upon review of these reports, the administrators may request budget transfers to align the budget with their spending priorities. The board members receive monthly and quarterly reports of revenues and expenditures to date. Budget Evaluation The last step in the budget process is the evaluation of the financial plan. The results of operation for the fiscal year are reported annually in the School Board's Comprehensive Annual Financial Report (CAFR), which is audited by a certified public accounting firm. The Superintendent's Annual School Report is also prepared annually in accordance with regulations set by the Virginia General Assembly. For the past nine years, Roanoke County Public Schools has received two prestigious awards for its CAFR. The first award is the Certificate of Excellence in Financial Reporting from the Association of School Business Officials International (ASBO). This is an international award that recognizes excellence in preparation and issuance of school system financial reports. The second award received is the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) of the United States and Canada. The Certificate of Achievement is a national award that recognizes conformance with the highest standards for preparation of state and local government financial reports. 7 Roanoke County Public Schools Budget Development Process FY 2011 -12 Special Considerations The General Assembly adjourned their regular legislative session on February 26, 2011 with the first increase in state funding for public education in three years. The federal stimulus funding has been depleted by the state. While the economy shows some signs of improving market conditions, particularly in state -wide sales tax collections, the state funding levels remain limited for public schools and reflect state funding for education at 2008 levels. The FY12 general fund budget reflects an increase in state aid of $951,589 (1.5 %) more than the prior year state funding. The local government has continued to support and prioritize education in the community with an increase of $940,667 (1.5 %) for FY12. This increase is the direct result of a revenue sharing agreement between the School Board and Board of Supervisors that has served the school system and local government well for many years and reflects the strong commitment to public education in Roanoke County. The School Board has included funding for the first year of the newly developed Technology Plan which begins to address the replacement of aging and failing technology equipment in the classroom. With no funds earmarked for technology in the past two budgets, much of the existing equipment has exceeded its useful life and is becoming unreliable for critical state testing needs as well as daily instructional use. As a key strategy in balancing the state budget again this year, the General Assembly has adopted lower Virginia Retirement System premiums for the school employee pension than recommended by the VRS Board of Trustees. The short -term impact is to decrease the required state share of funding as well as provide temporary budget relief to localities. However, this unfunded pension liability will be required to be repaid and will impact future budgets that are saddled with this obligation in order to restore adequate funding of the retirement plan to actuarially required levels. The bottom line is that the FY12 budget continues to reflect a leaner and more efficient school budget with a new block scheduling model in secondary schools (following a major scheduling change in elementary schools last year), significantly fewer employees, and salaries set at the same level for four years. However, good class sizes have been preserved using the new model and jobs have been saved through reprogramming. Once again, the School Board will begin work on the next budget in the very near future as we continue to dedicate time and expertise to exploring ways to reduce spending and acclimate to this new version of what is "normal" in budgeting for public education. Roanoke County Public Schools Basis of Presentation The accounting system of the Roanoke County Public School division is organized and operated on the basis of self - balancing accounts Which comprise its assets, liabilities, fund balances, revenues, and expenditures, as appropriate. School system resources are allocated to and accounted for in individual funds based upon the purpose for Which they are to be spent and the means by Which spending activities are controlled. The various funds are as follows: General Fund The General Fund consists of the necessary expenditures for the day -to -day operations of the School System for the upcoming fiscal year. This includes costs such as teacher salaries, supplies, equipment, and other operating costs. Grants Fund The Grants Fund accounts for federal, state, and private grants to provide critical support for the instructional program. School Nutrition Fund The School Nutrition Fund accounts for the revenues and expenditures necessary to operate school cafeterias. The primary source of funding for this budget comes from cafeteria sales and federal reimbursements for free and reduced lunches. This fund is self - sustaining and does not receive any assistance from the General Fund. Textbook Fund The Textbook Fund consists of the costs associated with the purchase of new textbooks and consumable instructional materials related to the subject area textbooks. This fund is highly subsidized by the School Operating Budget through an interfund transfer. Capital Fund The Capital Fund represents state funding for technology and small capital projects. Debt Fund The Debt Fund represents the payment of principal and interest for loans used to build /renovate school facilities. Laptop Insurance Reserves Fund The Insurance Reserves Fund includes the laptop computer warranty reimbursements and the related replacement of parts and batteries. School Bus Fund The School Bus Fund accounts for school bus and support vehicle replacements. I Roanoke County Schools Budget Summary -All Funds FY 2011 -12 Fund Budget 2010 -11 Budget 2011 -12 Increase (Decrease) Percent Change General Fund 128 131 2 2.0% Grants Fund 5 5 252 4.8% School Nutrition Fund 5 5 92 1.6% Textbook Fund 913 798 (114,597) -12.6% Capital Fund 885 904 18 2.0% Debt Fund 14 13 (391,240) -2.8% Laptop Insurance Reserves Fund 294 358 64 22.0% School Bus Fund 910 910 0 0.0% Total Funds 156 159,211,142 2 1.6% All School Funds Grants Fund School Nutrition Fund Textbook Fund Capital Fund Debt Fund Laptop Insurance Reserves Fund General School Bus Fund Fund 10 Roanoke County Public Schools General Fund Revenues Per Pupil FY 2011 -12 Estimated Average Daily Membership 1 149074 Transfers In Other Revenue Sales Tax Transfer from County State Revenue Federal Revenue I1 Budget 2010 -11 Budget 2011 -12 Percent of 2011 -12 Revenue Per Pupil State Sales Tax 13 15 11.4% 1 State Revenue 48 50 38.1% 3 Federal Revenue 1 234 0.2% 17 Transfer from County 63 64 49.1% 4 Other Revenue 923 869 0.7% 62 Transfers In - 703 0.5% 50 Total Revenues 128 131 100.0% 9 Estimated Average Daily Membership 1 149074 Transfers In Other Revenue Sales Tax Transfer from County State Revenue Federal Revenue I1 Roanoke County Public Schools General Fund Revenues FY 2011 -12 12 Actual 2007 -08 Actual 2008 -09 Actual 2009 -10 Budget 2010 -11 Budget 2011 -12 Increase (Decrease) State SOQ Revenues State Sales Tax 14,342,770 13 14,296,174 1300 150000 1 State Basic Aid 39 48 39,530,775 35,379 36,022,095 642,249 Salary Supplement 2,59605 - - - - - SOQ - Vocational Education 850,160 896,412 885,671 752 745,556 (6,675) SOQ - Special Education 502,479 5 5,891,640 5,906 5,853,996 (52,409) SOQ - Gifted Education 378,876 438,463 433,209 417 414,198 (3,708) SOQ - Remedial Education 286,467 38001 375,448 399 395,789 (3,543) Retirement 3,225,064 3,273,854 2,416 1,420,880 2 732,949 Social Security 2,153,123 2,533,339 2,502 2,405,281 2 (21,342) Group Life 110,890 107,180 67 83,581 82,840 (741) English as a Second Language 188,405 187,354 200 - - - SOQ - Remedial Summer School 86,983 94,125 119 - - - Support for School Operating Costs - - - - 1,196,723 1,196,723 LCI Hold Harmless - - - 879,525 - (879,525) Total SOQ Revenues 68,715,367 76,518,210 66,719,839 61 64,248,965 203 Lottery Funded Programs: Lottery 2,05806 1 - - - - At Risk 113,736 139 124,567 166 165,398 (1 Foster Home Children 264,174 323 289,336 332 221,830 (110,857) Support for Construction /Operating - - 1,111,421 - - - Enrollment Loss - 355 361,380 - - - Special Ed - Regional Tuition 29,679 44 51,376 73,429 57,572 (15,857) Remedial Summer School - - - 12503 97,048 (28,755) Voc Ed -State Equipment 24,023 19 18,875 - - - Voc Ed -State Adult Education 22,216 10 10,193 - - - Voc Ed -State Occup /Tech Ed 68,076 67 64,617 84,966 84,966 - English as a Second Language - - - 195,222 180,763 (14,459) Disparity: K -3 43702 441 423,732 - - - Total Incentive Revenue 3,018,372 3 2,455,497 978 807 (171,032) State Categorical Revenues Homebound Payments 37,258 32,325 23,989 2407 25,194 307 Adult Education Basic 10,302 12,140 - - - - State Grant Revenue 57,760 62,449 52,071 - - - Total Categorical Revenue 105,320 106,914 76,060 24 25,194 307 Total State Revenue 71,839,059 79 69,251,396 62 6501,736 2 Federal Revenue Medicaid Reimbursement 96,783 177,171 13604 40 40,365 - Medicaid - Administrative Claiming 96,340 81,926 36,388 - - - AFJROTC Reimbursement 26,027 47,185 47,311 47,500 47,500 - Federal Land Use 1,727 3 201 1,000 1,000 - Federal Grants 2,380 3 300 - - - Voc Ed - Carl Perkins Act 154,895 136,373 140,191 136 14600 9,628 Federal Stimulus (ARRA) - - 3,826,955 101 - (1,681,664) Total Federal Revenue 378,152 449,185 4,193,310 1,906,901 23405 (1 12 Roanoke County Public Schools General Fund Revenues FY 2011 -12 13 Actual Actual Actual Budget Budget Increase 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 (Decrease) Local Revenue /Transfers Local Appropriation- County 62,450,497 61 61,066,058 63,066 6406,725 94007 Transfer from County - CSA 1,849,000 2 2,09900 - - - Transfer from County - Dental 417,616 430,505 432,718 477 477,299 - Transfer from Alternative School - - - - 11501 11501 Transfer from Internal Services - - 1,13003 - 588,302 588,302 Total Local Revenue 64,717,113 64,267,132 64,728 63,543,357 65 1,644,050 Other Revenue Interest Income 391,181 240,697 67 10000 10000 - Rental of School Property 10,850 4,490 6,073 - - - Tuition - Regular School 123,920 74,753 98,076 8000 8000 - Tuition - Summer School 85,773 68,025 26,113 8500 8500 - Tuition - Summer Physical Ed 16,239 610 22,131 - - - Tuition - Adult Education 11,238 26,124 22,314 55,582 55,582 - Tuition - Preschool (LEAP) 106,813 132,594 155,219 206,400 16500 (40,800) Other Miscellaneous Revenue 31 19,137 8,890 300 300 - Lease Proceeds - - - 4800 - (48,000) E -rate Reimbursement 254,067 222,191 242 248,514 267 18,766 Alternative School Recovered Costs 17,220 17,220 - - - - Bogle Field Recovered Costs - - 3 - - - Tuition from Other Localities 18,525 16,962 15 15,913 14 (1,913) Regional Alternative School - - 39 - 38 38,200 Online High School Tuition 93,025 8805 87 8000 6000 (20,000) Total Other Revenue 1,160,282 91108 795,232 92309 869,262 (53,747) Total General Fund Revenue 138,09406 145 138,968,577 128,821 131,373,270 2,551,520 13 Roanoke County Public Schools General Fund Expenditures by Budget Categories The education of students is a labor - intensive operation that is reflected in the allocation of the financial resources of the school system. For the 2011 -12 fiscal year, contract salaries and fringe benefits represent 81% of expenditures in the operating budget. The major department budget areas are described below. Classroom Instruction expenditures deal directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with state, federal, and school board mandates, policies, and guidelines. Classroom instruction also includes expenditures associated with educational testing, career education programs, special education services, homebound instruction, and guidance services. Personnel is the largest expenditure in the school operating fund. These departments include the salary and fringe benefit costs for classroom personnel, instructional and central office support staff, and school administration. Support services are expenditures related to providing transportation for regular, special, and summer school programs and the maintenance and operation of all school facilities. Central support departments include expenditures for the school board, school superintendent, budget and finance, community relations, pupil assignment, and staff development. Property insurance for school buildings, worker's compensation, and fund transfers for debt and textbooks are budgeted under central support. Special programs capture the cost of providing summer school and adult education classes. 14 Roanoke County Public Schools General Fund Expenditures Per Pupil FY 2011 -12 Estimated Average Daily Membership 14,074 Support Services Central Support Special Programs Classroom Instruction Personnel 15 Budget 2010 -11 Budget 2011 -12 Percent of 2010 -11 Cost Per Pupil Classroom Instruction 5,577 7,107,792 5.4% 505 Personnel 105 106,282,194 80.9% 7,552 Central Support 9 9,731,330 7.4% 691 Support Services 7,843,202 7 6.0% 557 Special Programs 408 408,752 0.3% 29 128,821,750 131,373,270 100.0% 9 Estimated Average Daily Membership 14,074 Support Services Central Support Special Programs Classroom Instruction Personnel 15 Roanoke County Public Schools General Fund Expenditures Summary by Department FY 2011 -12 16 Actual 2007 -08 Actual 2008 -09 Actual 2009 -10 Budget 2010-11 Budget 2011 -12 Increase (Decrease) Classroom Instruction: Instructional Programs - Elementary - - 553,066 569,882 569,882 - Instructional Programs - Secondary 796,916 1,036,900 486,438 458,111 458,111 - Deputy Superintendent of Administration 1,174,818 1,226,129 1,266,207 1,605,543 1,576,936 (28,607) Testing and Remediation 360,799 278,091 338,915 389,451 389,451 - Career and Technical Education 400,003 417,003 471,176 448,519 448,519 - Pupil Personnel and Special Education 593,851 634,619 575,074 657,789 657,789 - School Counseling Services 382,727 394,675 75,044 79,178 79,178 - Media Services 1,845,550 1,859,411 1,382,886 1,369,472 2,927,926 1,558,454 Total Classroom Instruction 5,554,664 5,846,828 5,148,806 5,577,945 7,107,792 1,529,847 Personnel: Instructional Personnel 80,442,460 83,064,302 75,068,859 68,768,596 68,934,870 166,274 Administrative Personnel 9,195,964 9,631,480 9,303,898 8,411,119 8,562,808 151,689 Classified Personnel 20,432,503 22,183,644 20,588,729 17,508,729 17,436,272 (72,457) Employee Insurance Benefits - - - 10,759,942 11,348,244 588,302 Total Personnel 110,070,927 114,879,426 104,961,486 105,448,386 106,282,194 833,808 Central Support: School Board 285,874 245,955 222,733 258,308 258,308 - School Superintendent 86,556 55,043 112,967 440,276 440,276 - Budget & Finance 16,096,359 19,029,364 17,738,979 8,366,178 8,666,178 300,000 Community Relations 52,147 42,382 10,360 16,400 16,400 - Staff Development 408,184 365,029 176,853 342,237 230,102 (112,135) Pupil Assignment 181,727 116,515 162,510 120,066 120,066 - Total Central Support 17,110,847 19,854,288 18,424,402 9,543,465 9,731,330 187,865 Support Services: Transportation 1,662,244 1,469,025 1,357,559 1,855,440 2,255,440 400,000 Facilities & Operations 4,362,881 4,993,663 4,895,497 5,987,762 5,587,762 (400,000) Total Support Services 6,025,125 6,462,688 6,253,056 7,843,202 7,843,202 - Special Programs: Summer School 311,045 313,878 232,108 347,477 347,477 - Adult & Continuing Education 43,747 55,931 39,559 61,275 61,275 - Total Special Programs 354,792 369,809 271,667 408,752 408,752 - Emergency Contingency - - - - - - Total General Fund Expenditures 139,116,355 147,413,039 135,059,417 128,821,750 131,373,270 2,551,520 16 Roanoke County Public Schools Student Enrollment September Average Daily Annual Fiscal Year Enrollment Membership Growth 1995 -96 Actual 13 13 1996 -97 Actual 1301 13 1.0% 1997 -98 Actual 13,956 13 0.3% 1998 -99 Actual 13,875 13 -0.3% 1999 -00 Actual 13 13 0.0% 2000 -01 Actual 13 1305 0.1% 2001 -02 Actual 13,911 13 0.5% 2002 -03 Actual 14 14 1.4% 2003 -04 Actual 14 14 1.1% 2004 -05 Actual 14 14 0.6% 2005 -06 Actual 14 14 2.5% 2006 -07 Actual 14 14 0.3% 2007 -08 Actual 14,931 14 0.2% 2008 -09 Actual 14,742 14,650 -1.0% 2009 -10 Actual 14,583 14 -1.2% 2010 -11 Budgeted 14 2011 -12 Proposed 14 Average Daily Membership Trend 1 9 14,700 14,600 14,500 A 14,400 14,300 14 •� 14,100 00 000e'O 14,000 a 13,900 13,800 13,700 13,600 13,500 ti ti �o rV o rV o rVo 17 Roanoke County Public Schools Historical Data Note: Emergency Fund Balance not included in Operating Fund Balance. 18 General School Operations Fund Balances Transfer from County General Fund Fiscal Year Fiscal Year Annual Phase 1 Reserve for Total Increase From Percent Ended June 30 Appropriation Capital Projects New Schools Appropriation Prior Year Increase 2001 -02 52,311,049 200 1 55,811,049 3,013,258 5.71% 2002 -03 55,040 2 0000 57,040,790 1,229,741 2.20% 2003 -04 55 200 57,920,239 879,449 1.54% 2004 -05 55,418,522 2 0000 57,418,522 (501,717) -0.87% 2005 -06 5707,370 2 5907,370 2,248,848 3.92% 2006 -07 59,240,414 2 0000 61,240,414 1,573 2.64% 2007 -08 62 200 64 3 5.98% 2008 -09 62,214 2 0000 64,214,926 (687,870) -1.06% 2009 -10 60,543 2 0000 62,543 (1,671,569) -2.60% 2010 -11 63,543,357 2 0000 65,543,357 30000 4.80% 2011 -12 64 200 66,484,024 94007 1.44% Note: Emergency Fund Balance not included in Operating Fund Balance. 18 General School Operations Fund Balances Fiscal Year Fund Balance Emergency Ended Operating Operating as a % Fund June 30 Budget Fund Balance of Budget Balance 2002 98,162,402 4,008,278 4.08% 0 2003 102,259 4 4.10% 0 2004 110,986,972 3,670,525 3.31% 0 2005 112,448,453 5,38507 4.79% 0 2006 11807,240 6,282,978 5.32% 1 2007 127 6,992,833 5.49% 1,30000 2008 135,091,375 5,288 3.91% 2 0000 2009 143,223,216 4,651,042 3.25% 1 0000 2010 137,909,128 6,949,138 5.04% 2 Note: Emergency Fund Balance not included in Operating Fund Balance. 18 Roanoke County Public Schools Other School Funds 2011-2012 _nuC1TY p (�e�- 0 z a o 0 c� Roanoke County Public Schools School Grant Fund Revenues FY 2011 -12 20 Actuals 2007 -08 Actuals 2008 -09 Actuals 2009 -10 Budget 2010 -11 Budget 2011 -12 Increase (Decrease) Federal Grants: Title I, Distinguished Schools - - 18 - - - Title I, (Stimulus Funds) - - 362 - - - Title I, Part A 1 1 983 800 800 - Title II, Part A 260 297 320 333 333 - Title II, Part D 121 117 15 12 9 (3 Title III 46 33 65 35 35 - Title III, Immigrant and Youth - - 12,763 - 8 8 Title IV, Safe & Drug Free Schools 38 33 31,629 - - - Title V, Part A 21 12 - - - - Title VI -B Flow -Thru Funds 3 3 3 3 3 256 Title VI -B (Stimulus Funds) - - 1 - - - Preschool Mini Grant- 1 yr 91 89 88 88 88 4 Preschool Mini Grant (Stimulus Funds) - - 84 - - - Technology Grant (Stimulus Funds) - - 23 - - - Reg Tech Ed Training 7 7 - - - - 4,732,537 405 6,334 4,323 4 260 State Grants: Early Reading Initiative 128 157 159 156 143 (13,910) Algebra Readiness 47 60 56 63 61 (2 GED Funding 15 15 15 15 15 - High Schools That Work - WBHS 14 5 4 - - - High Schools That Work - CSHS 14 - - - - - Preschool Initiative 291 423 430 486 494 7 Visually Handicapped Grant 3 3 3 4 3 (188) Learn & Serve - Wolfcreek Walk 58 47 11,215 - - - Learn & Serve - Wolfcreek Watershed - 17 21 - - - Safe Routes to School - 13 - - - - Mentor Teacher - - - 10 - (10,504) Dual Enrollment 123 106 144 - - - Tobacco Settlement 64 61,000 - - - - Adult Basic Education - 9600 98 8800 88 - General Adult Education - - 12 8 8 - Special Education in Regional Jail - 51 80 99 109 10 Jobs for Virginia Graduates 50 47 39 - - - Race for GED 46 61 59 - - - 858,960 1 1 932 924 (8 Other Grants: James Madison Autism - 2 - - - - 2 - - - - Total Grant Revenues 5 5 7 5 5 252 20 Roanoke County Public Schools School Grant Fund Expenditures FY 2011 -12 21 Actuals 2007 -08 Actuals 2008 -09 Actuals 2009 -10 Budget 2010 -11 Budget 2011 -12 Increase (Decrease) Federal Grants: Title I, Distinguished Schools - - 18 - - - Title I, (Stimulus Funds) - - 362 - - - Title I, Part A 1 1 983 800 800 - Title II, Part A 260 297 320 333 333 - Title II, Part D 121 117 15 12 9 (3 Title III 46 33 65 35 35 - Title III, Immigrant and Youth - - 12 - 8 8 Title IV, Safe & Drug Free Schools 38 33 31 - - - Title V, Part A 21 12 - - - - Title VI -B Flow -Thru Funds 3 3 3 3 3 256 Title VI -B (Stimulus Funds) - - 1 - - - Preschool Mini Grant- 1 yr 91 89 88 88 88 4 Preschool Mini Grant (Stimulus Funds) - - 84 - - - Technology Grant (Stimulus Funds) - - 23 - - - Reg Tech Ed Training 11 7,310 - - - - 4,736,542 4 6 4 4 260 State Grants: Early Reading Initiative 128 158 159 156 143 (13,910) Algebra Readiness 47 60 49 63 61 (2 GED Funding (ISAEP) 15 15 15 15 15 - High Schools That Work - WBHS 14 5 4 - - - High Schools That Work - CSHS 14 - - - - - Preschool Initiative 291 423 430 486 494 7 Visually Handicapped Grant 3 3 3,584 4 3 (188) Learn & Serve - Wolfcreek Walk 58 47 11 - - - Learn & Serve - Wolfcreek Watershed - 17 21 - - - Safe Routes to School - 13 - - - - Mentor Teacher - - - 10 - (10,504) Dual Enrollment 78 188 71 - - - Tobacco Settlement 64 61 - - - - Adult Basic Education 104,491 96 98 88 88 - General Adult Education - - 12 8 8 - Special Education in Regional Jail - 51 80 99 109 10 Jobs for Virginia Graduates 50 47 39 - - - Race for GED 46 61 59 - - - 918,601 1 1 932 924 (8 Other Grants: James Madison Autism - 2 - - - Parent Fair 1 - - - - 1 2,500 - - - - Total Grant Expenditures 5 5 7 5 5 252,090 21 Roanoke County Public Schools School Nutrition Fund Revenues and Expenditures FY 2011 -12 Meal Prices: Actuals 2007 -08 Actuals 2008 -09 Actuals 2009 -10 Budget 2010 -11 Budget 2011 -12 Increase (Decrease) Revenues: 2.00 2.00 2.00 2.00 Secondary lunch 1.75 Pupil, Adult & Other Sales 4 3 3,613 3 3,70000 (100,000) Rebates & Refunds 9,099 30 16 2000 2000 - State Reimbursement 82,751 84,143 83,985 80 8000 - Federal Reimbursement 1 1,729,983 1 1 1,900,000 200 Interest Income 40,212 18 4 1200 400 (8,000) Other Income - - 2,931 - - - Transfer from Internal Service $0.25 74,279 Federal - reduced price meal - $1.16 Transfer from General Fund - 133,612 6606 - - - Total Revenues 5 5 5 5 5 92 Expenditures: Salaries & Related Costs 2 2,984,490 2,928 2 2,90000 (85,000) Contractual Services 69,338 74,164 76,994 8200 8000 (2 Travel 16 16,699 16,703 18 18 - Food Supplies 2 2,638 2,504 2,40000 2 15000 Supplies 79,157 70,766 67 9000 9000 - Equipment 102 100 21,745 3700 5000 13 Unappropriated - - - - 16 16 Total Expenditures 5 505,913 5,615,301 5,61200 5,70400 9200 Beginning Balance 896 977,509 879,472 - - - Ending Balance 977,509 879,472 1 - - - Meal Prices: FY 07 -08 FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 Elementary lunch 1.75 2.00 2.00 2.00 2.00 Secondary lunch 1.75 2.00 2.00 2.00 2.00 Reduced price lunch 0.40 0.40 0.40 0.40 0.40 Adult lunch 2.25 2.50 2.50 2.50 2.50 Full priced breakfast 0.85 1.00 1.00 1.00 1.00 Adult breakfast 1.10 1.25 1.25 1.25 1.25 Reduced breakfast 0.30 0.30 0.30 0.30 0.30 Current Reimbursement Rates: Breakfast Lunch Federal - paid meal $0.26 $0.25 Federal - reduced price meal $1.16 $2.28 Federal - free meal $1.46 $2.68 State reimbursement none $0.05 22 Roanoke County Public Schools School Textbook Fund Revenues and Expenditures FY 2011 -12 Actuals Actuals Actuals Budget Budget Increase 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 (Decrease) Revenues: Sale of Textbooks Other Revenue State Reimbursement Transfer from School Operating Fund Total Revenues Expenditures: Salaries & Related Costs Instructional Materials Consignment Textbooks Non - Consignment Textbooks Reserved for Lottery Pro - ration Laptop Computer Equipment Total Expenditures Beginning Balance Ending Balance Scheduled Adoptions /Purchases: FYI 1 -12 -Math FY 12 -13 - Reading K -5; Science FY 15 -16 - World Languages 12,792 12,589 5 10 10 - 11,490 17,514 6,183 500 500 - 926,675 1,154,813 - 487,928 373,331 (114,597) 410,146 410,146 1,561M30 410,146 410,146 - L361J03 1,595,062 1,572,554 913,074 798,477 (114,597) 87,752 91 94,465 95 95,097 (0) 24,302 22,570 41,318 2500 2500 - 763,808 1,106,585 695,475 489,977 37500 (114,977) 36402 213,957 444,283 30300 228,380 (74,620) - - - - 7500 7500 65 - - - - - 1,305,524 1,434,142 1,275,541 913,074 798,477 (114,597) 10203 157,582 318,502 - - - 157,582 318,502 615,515 - 0 0 23 Roanoke County Public Schools School Capital Fund Revenues and Expenditures FY 2011 -12 Expenditures: Actuals Actuals Actuals Budget Budget Increase Salaries & Related Costs 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 (Decrease) Contracted Services 1,183,612 642 834,028 - - - Revenues: 60 60 80 - 80 8000 Interest Income 511,482 147 128,305 - - - Other Income 220 3 4,136 - - - Soft Drink Commission 6000 60 80 - 8000 80 State Technology Bond 841 80400 882 752 726 (26,000) State Construction Grant 289,940 302,839 - - - - Federal Stimulus Modernization - - 605,207 - - - Sale of Land 61 - - - - - Sale of Buildings - - 2 - - - Rental Income - - 168,516 - - - Proceeds from State Agency - 798 - - - - Proceeds from Bond Premiums 1,192 4 - - - - Proceeds from VPSA Bonds 21,264,713 43,83000 - - - - Proceeds from EBS Lease - - - 48 48 - Transfer - Bogle Field Reserve - - 5000 25 2500 - County Transfer - Bogle Field Reserve - - - - 25 2500 Transfers from Other Funds 8 10,250 14 - - - Beginning balance - laptops - - - 60,933 - (60,933) Total Revenues 32,268 60,279 18,415,499 885,933 90400 18 Expenditures: Salaries & Related Costs 24 7,942 1 - - - Contracted Services 1,183,612 642 834,028 - - - School Projects (Pepsi) 60 60 80 - 80 8000 Equipment 3 1,253,752 1 75200 726 (26,000) Stimulus School Modernization - - 605,207 - - - Technology 56,177 314 523,418 48,000 4800 - Technology - LCD bulbs - - - 60,933 - (60,933) Land 2,466 158,998 4 - - - Building Improvements 18,851 13,955 28,451,650 - - - Bogle Reserve - - - 2500 50 2500 Transfers to Other Funds - 285,623 607,246 - - - Debt Service - Other 218,126 - - - - Total Expenditures 26,173,966 16,896,195 38,831,687 885,933 90400 18 Beginning Balance 10 16,641,744 60 - - - Ending Balance 16,641,744 60,025,284 3909,096 - - - 24 Roanoke County Public Schools School Debt Fund Revenues and Expenditures FY 2011 -12 25 Actuals 2007 -08 Actuals 2008 -09 Actuals 2009 -10 Budget 2010 -11 Budget 2011 -12 Increase (Decrease) Revenues: Transfer from General Fund 6,784 8 9,253,537 904,871 9,475,981 (408,890) Transfer from School Fund 2,329 2,329,368 2,329 4,125,345 4,125,345 - Total Revenues 9,114,057 10,892 11,582,905 14,010,216 1301,326 (408,890) Expenditures: Principal on G. O. Bonds 540,000 555 575,000 600,000 620,000 20,000 Principal on Literary Loans 826,632 68705 459,321 447,817 447,817 - Principal on VPSA Bonds 4 5 5,367 7,539 7,526,025 (13,264) Interest on G. O. Bonds 133 11901 103,031 79,625 57,100 (22,525) Interest on Literary Loans 181,603 156 135,834 121,946 108,511 (13,435) Interest on VPSA Bonds 2,957,653 3,981,099 4,916,855 5 4,841,873 (379,666) Bank Service Charges 7,232 7 7 35 53 17 Total Expenditures 9 10 11,565,255 14,045 13,654 (391,240) Beginning Balance 203,220 2,020 35,418 35,418 53,068 17,650 Ending Balance 2,020,988 2,038,638 53,068 - - - 25 Roanoke County Public School Laptop Insurance Reserve Revenues and Expenditures FY 2011 -12 Actuals Actuals Actuals Budget Budget Increase 2007 -08 2008 -09 2009 -10 2010 -11 2011 -12 (Decrease) Revenues: Interest Income Fees from Students Lost /Damaged Parts Warranty Reimbursements Total Revenues Expenditures: Warranty related: Salaries & Related Costs Miscellaneous Operating (bags) Printing Supplies Small Equipment (batteries) Small Parts - Students Small Parts - Teachers Reserve related: Equipment Laptop Purchases or Reserves Server Cooling System Warranty related: Carts 5th year warranty & batteries Upgrade electric Total Expenditures Beginning Balance Ending Balance 29 19 3 - - - 401,138 213 141 14400 208 64 341 5 5 - - - 166,100 160 187 15000 150 - 596,790 398 339 294 358 64 32 28 16 21 21 - 3 8 17 2,104 - - - - - 22 22 22 - 131,699 95 85,552 85 85 - 29,317 9 21 20 20 - 3,824 - - - - - 133 - - - - - - 183 - 18 - (18,000) - - 30 - - - - - 86,991 - - - - 139 126 208 82 369 334 404 294 358 64 492 719 783 - - - 719 783 718 - - - Note: FYI 1-12 assumes laptop fees charged to grades 9 -12 at $50 per year. 26 Roanoke County Public Schools School Bus Fund FY 2011 -12 27 Actuals 2007 -08 Actuals 2008 -09 Actuals 2009 -10 Budget 2010 -11 Budget Increase 2011 -12 (Decrease) Revenues: Interest Income 17,035 23,342 4,995 - - - Sale of Machinery & Equipment 11,743 4,137 11,115 - - - Transfer from General Fund 76000 810,000 810,000 910,000 910,000 - Total Revenues 788,778 837,479 826,110 91 0,000 91 0,000 - Expenditures: School bus replacements 756,893 272,458 667,874 77500 77500 - Support vehicle replacements 34,550 35,530 15,548 13500 13500 - Total Expenditures 791,443 307,988 683,422 91000 910,000 - Beginning Balance 778,144 775,479 1,304,971 - - - Ending Balance 775,479 1,304,971 1,447,659 - - - 27 ACTION NO. ITEM NO. F -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Request to appropriate the rollover of 2009 -2010 Federal Stimulus State Fiscal Stabilization Fends in the amount of $3,009,271.06 for existing teaching positions in the County Schools SUBMITTED BY: Diane D. Hyatt Assistant County Administrator Penny Hodge Assistant Superintendent of Finance, Roanoke County Schools APPROVED BY: B. Clayton Goodman III ig . County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: When the General Assembly adjourned in March 2010, they had approved a revision to the 2009 -2010 caboose budget that reduced the state basic aid and textbook funding by $4.4 million near the end of the 2009 -2010 budget year. In order to offset the revenue losses to 'the school system, the State then advanced stimulus money from the State Fiscal Stabilization Funds (SFSF) of $3 million along with a Virginia Retirement System (VRS) holiday for the fourth (4"') quarter that resulted in expenditure savings. The net effect was to swap funding sources and keep the school system whole for the rest of -that fiscal year. The School Board was under both a hiring and spending freeze during all of 2009 -2010 and did not need to draw the stimulus funds down in anticipation of rolling the funding over to the 2010 -2011 budget where it had been intended to be used to avoid the stimulus finding cliff. The School Board has cornpleted the budget for 2011 -2012 and now desires to proceed with allocating the rollover SFSF funds in the current year. The SFSF funds will be applied to approxii nately fifty seven (57) existing teaching positions in the same Page 1 of 2 way they were used in 2009 -2910. The budgets freed up by this reallocation will then be used to partially fund the Technology Plan — Year 1 costs that were developed as part of the budget process for the 2911 -2012 fiscal year. It takes a significant amount of time over the summer to image and prepare the computers to be ready for the first day of school in August 2911. Consequently, since the funding is available now and there is time to place the computer orders for a June delivery date, the School Board is requesting the rollover to the current year (fiscal year 2010 - 2011). Due to the spending freezes over the past two years and the seventeen million dollar ($17 million) loss in state funding during that time period, virtually no local money has been spent on technology in the schools. Consequently, the school system is now challenged with meeting the state online testing requirements as well as daily use of equipment in an environment that is becoming increasingly unreliable. The School Board is committed to investing in technology in the schools and believes that the Technology Plan provides the framework for the appropriate replacement of technology in grades K -12 over the next several years. The 2011 -2012 budget proposal includes the balance of the funding needed to complete year 1 of the Technology Plan. The Technology Plan serves as an important budget planning tool similar in fashion to the Capital Improvement Plan and the replacement plans developed for school buses and support vehicles. By planning for future large equipment and building needs over several years, the financial impact can be spread over time and used to guide budget decisions in the future. FISCAL IMPACT: The SFSF Funding of $3,009,271.36 will be appropriated for approximately -fifty seven (57) existing school teachers as allowed under the stipulations of the federal grant. The local salary and benefits budgets freed up with this grant will be applied towards the Technology Plan —Year 1 costs. STAFF RECOMMENDATION: Staff recommends appropriating $3,009,271.30 from the federal stimulus SFSF Fund for existing teaching positions and reallocating the existing school personnel budget to technology. The School Board approved this request on March 24, 2011. Page 2 of 2 ACTION NO. ITEM NO. F -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2911 AGENDA ITEM: Request to appropriate Federal Stimulus Education Jobs Funds in the amount of $3,079,343.84 to provide a one -time payroll supplement for Roanoke County Schools SUBMITTED BY: Diane D. Hyatt Assistant County Administrator Penny Hodge Assistant Superintendent of Finance, Roanoke County Schools APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The School Board received one -time funding from the federal government under the Education Jobs grant in the amount of $3,079,343.84 in August 2919. The School Board and County Board of Supervisors met in joint session on October 14, 2010, to discuss and consider the use of the funding for one -time payroll supplements for School and County employees. At that time, there was some concern that the General Assembly might reallocate the Education Jobs Funds as part of the budget to be adopted for 2011 -2912 so both Boards agreed to hold the funds in reserve until the General Assembly adjourned and the threat of losing the federal funds was eliminated. The General Assembly adjourned on February 28, 2911, with the Education Jobs Funds intact. The School Board desires to proceed with allocating the funding for employee salaries. At the October 14, 2919, joint meeting, the School Board offered to fund $344,985 from School funds for County employee salary payments. Subsequent to that date, the School Board has expressed their intent to allocate an additional $389,298 to the county for a total of $724,353. This shared funding would come from the School personnel savings and would in effect reduce the County transfer to the schools for 2010 - 2011. Page 1 of 2 FISCAL IMPACT: The Education Jobs Funding of $3,079,343.64 will be appropriated for school salaries and benefits as required under the stipulations of the federal grant. The details of the payments will be finalized by the School Board upon approval of the appropriation by the Board of Supervisors. STAFF RECOMMENDATION: Staff recommends appropriating $3,079,343.04 from the Education Jobs Fund for school salaries and benefits and approving a reduction in the County transfer to Schools of $724,303 to be offset by savings in the School personnel accounts. The School Board approved this request on March 24, 2011. Page 2 of 2 ACTION NO. ITEM IVo. F -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT - rHE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Resolution approving the Roanoke Regional Airport Commission Budget for fiscal year 2011 -2012 SUBMITTED BY: Diane D. Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman Ill C- County Administrator COUNTY ADMINIs'rRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Regional Airport Commission is required to submit their budget to the Roanoke County Board of Supervisors and the Roanoke City Council for approval before it can be formally adopted by the Commission. At its meeting on March 15, 2011, the Commission approved the attached budget for fiscal year 2011 -2012 to be forwarded to the governing bodies of the two localities. The 2011 -2012 budget for the Roanoke Regional Airport commission shows revenues of $8,021,247 and expenditures of $7,974,020. This reflects that airport operations are self - supporting and do not require any additional supplement from either the County or the City. This is a seven point six percent (7.6 %) increase in revenues from the 2010 -2011 budget. The Commission also adopted the attached proposed capital expenditure budget program. The capital expenditures total $4,600,000. These expenditures will be funded with Federal and State Grant funds and Commission capital funds. Jacqueline Shuck, Executive Director of the Roanoke Regional Airport Commission, will Page 1 of 2 attend the Board of Supervisors meeting to answer any questions that the Board may have. FISCAL IMPACT: On June 30, 1996, the County made its final payment of $264,640, which completed our original ten year capital contribution to the airport. There will not be any additional monies needed as a result of this budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the Roanoke Regional Airport Commission budget for the fiscal year 2611 -2612. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 12, 2011 RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2011 -2012 UPON CERTAIN TERMS AND CONDI`nONS WHEREAS, Section 24.8 of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 16, 2011, a copy of which is on file in the office of - the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the fiscal year 2011 -2012 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2011 -2012 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 16, 2011 report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. 5202 Avlatlon Drive Roanoke, VA 24012--1148 (540) 362-1999 FAX (540) 5► 3-4838 www.roanokeairport.com March 16. 2011 Honorable Chairman and Members Roanoke Count Board of Supervisors P.O. Box 29800 Roanoke, Vir 24018-0798 Re y Roanoke Re Airport Commission Fiscal Year 201 - 2012 Bud and Proposed Capital Expenditures Dear Chairman Church and Members of the Board: In accordance with the re of the Roanoke Re Airport Commission Contract dated Januar 28, 1987. as amended. the Roanoke Re Airport Commission is hereb submittin its Fiscal Year 2011-2012 Operatina Bud ( Attachment 1) for approval. This t� Bud was adopted b the Commission at its nieetin on March 15, 201 We are also providin a separate listina of Capital ExpenditUres which are expected to exceed $100,000 I'll cost and are intended to benefit five or more future accountin periods (Attachment 11 You will note that no deficit is anticipated in either the Operatin Bud or for the listed Capital Expenditures; therefore, no additional appropriations are bein re or anticipated from the Cit or the Count of Roanoke. Formal approval of the Operatin Bud and the Capital Expenditure List b resolution of each of the participatin political subdivisions would be appreciated. 1 would be pleased to respond to an q uestions or coninients that y ou ma have with re to this matter. On behalf of the Commission, thank y ou ver much for y our assistance and cooperation.. ve trul your cyF Af fak L. ShUck Executive Director EnclosLires cc: Chairman and Members, Roanoke Re Airport Commission Mark Allan Williams. General Counsel Paul M. Mahone Roanoke Count Attorne Debbie Jacks, Clerk to the Board. Roanoke Count Board of Supervisors Attachment I ROANOKE REGIONAL AIRPORT COMMISSION PROPOSED BUDGET FISCAL YEAR 2011 -2012 2010 -2011 2011-2012 Budget Budget Percentage EXPENSE BUDGET Expenditures Expenditures Change 1 Operations and Maintenance Expense A. Salaries, Wages and Benefits $4,046,486 $4,386,027 7.1% B. Operating Expenditures 2,940,587 8,108,980 5.6%. C. Other Maintenance & Improvement Projects 67,000 246 3 29.8% Total Operations and Maintenance 7, 043,973 7,684,007 9-1% Ion -Qp r tinc Expenses A. Interest 48,244 39,397 -8.9% B. Debt Service 84,894 88,741 4.5% Total Non-Operating 128,188 128,188 0.0% Capital Expenses A. Capital Projects and Purchases 181,009 161,875 -10.6% Total Capital Expenses 1 81,000 161 ,878 -1 O.6% 7,353,111 7,974,020 8.4% Total Budgeted Expenditures 2010-2011 2011-2012 Budget Budget REVENUE PROJECTIONS Revenues Revenues Change 1 Operating Revenues A. Airfield $1,321,972 $1,269,950 -8.9% B. General Aviation 896,692 428,448 8.0% C. Termin al Related 4,488,196 4,892,292 9.0% D. Other Revenues 808,108 81 3,424 2.7% Total Projected Operating revenues 6,611,968 6.904,109 6.0% 2 Non-Op Revenues A. Interest on Investments 487,665 407,800 - 16.4% B. State Funds 311,680 561,280 80.1% C. Federal Reimbursable Funds 142,000 148,108 4.3% Total Projected Ion- Operating revenues 941,846 1,117,138 18.710 Total Projecte Reve MENEEMEMENEEMENEREEMdEEM 7,468,313 8,021,247 7.6% ATTACHMENT 11 Proposed Capital Expenditures (For projects expected to exceed $100,000 in cost arnd intended to benefit fire or more accounting periods) 1. Proje A . Rehabilitate Airline Maintenance Hangar: w w � 1. Description The 50 year old large aircraft maint nan hangar is in need of structural and other repairs to keep it safe and in good condition for continued leasing to an airline tenant. 2. Funding The cost is approximately $550,000. 3. Anticipated Funding Sources: Commission Funds: $550,000 B . U Radio Communication system 1. Description The Commission' analog radios used in particular for airfield and emergency c ommunications need to be replaced with digital radios. 2. Fund ir�_ The estimated cost is approximately atel $200,000. 3. Anticipated Funding Sources State Aviation Entitlement Funds: $180,000 Commission Funds: 20 C. Upgrade Ice Detection System on the Airfield: 1. Description: Purchase and install new weather sensors for the runways, a s w as upgrade the server and software system. 2. Fund' r The estimat cost is $250,000. I. Anticipated Funding Sou rtes: State Aviation Entitlement Funds: $200,000 Commission ion Funds: $ 50 1 D. Terminal Entrain Sign: 1. Description Design a construct a new entrance sign upon completion of the new signalized intersection and airport entrance. 2. Funding The estimated cost is $200,000. 3. Anticipated Funding Sources State Aviation Entitlement Funds: $160 Commission Funds: $ 40 E. Replace One Terminal Chiller: 1. Description Replace e one 22 year old chiller in the airport terminal that is beco unreliable. 2. Funding The estimated acted cost is $250,000. 3. Anticipated Funding Sources: State Aviation Entitlement Funds: $ 1 57,500 Commission Funds: $ 92,500 F. Replace Parking Lot Booth and Upgrade Equipment: 1. Description: Replace e ticket dispensers and gates that are approximatel 30 years old, upgrade the revenue fee computer system, and install ne w and larger parking lot booth to provide sufficient office e and storage space. 2. Fun di r i The estimated cost is $450 3. Anticipated Funding Sources: Commission Funds: $ 450,000 G. Overlay Terminal d nr : 1. Description O verlay the roadway in front of the terminal and replace joints in concrete portion of the road, as needed. 2. Fundin g: The estimated cost is $200,000. 3. Anticipated Funding Sources: State Aviation Entitlement Funds: 160 Commission Funds: $ 401000 H. Design EIVIAS for Runway nw : 1. Description: Design Engineered Material Arresting System ( EM AS) bed for Runway af t r area. 2. Funding: The estimated cost is $2,500,000. 3. Anticipated Funding Sources: Federal AIP Grant Funds State Aviation Entitlement Funds: Anticipated Funding Sources: Federal AIP Grant Funds State Aviation Entitl m nt Grant Funds Commission Capital Funds City and County Funds Estimated Total Projects Funding do /11 Ca p.Proj. it /County $2 125,000 2,375,000 932,500 1,242,500 n $4,600,000 RESOLUTION F THE ROANOKE REGIONAL 1 AL AIRPO T COMMISSION Adopted this 15th day of March 2011 No. 10-031511 A RESOLUTION appr vin rid adopting the Commission's Op ranting and Capital Purchase Budget for fiscal year 2011-2012. BE IT RESOLVED Icy the Roanoke Reg Tonal Airport Commission that the fiscal year 2011 -2012 Operating and Capital Purchase Budget for the Commission a set forth in the report and accompanying attachment b the Executive Director dated [Larch 1 } 2011 is hereby approved; BE IT FINALLY RESOLVED that the Executive Director is authorized on behalf of the Commission to subunit the fiscal year 2011 -2012 Operating and Capital Purchase Budget, as Drell as a list of Proposed Capital Expenditures, to the Roanoke City Council and the Roanoke County Board of Supervisors for approval pursuant to the contract between the Commission, Roanoke City and Roanoke County dated January 28, 1987 as amended. ATTEST: - 1CY Secret j VOTE. AYES: Dooley, Gust, Lawrence, Porterfield, Minnix NAYS: None ACTION NO. ITEM NO. F -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Request to approve the Roanoke Valley Resource Authority (RVRA) Budget for fiscal year 2011 -2012 SUBMITTED BY: Rebecca Owens Director of Finance Anne Marie Green Director of General Services APPROVED BY: B. Clayton Goodman III ice. County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 23, 2011, the Roanoke Valley Resource Authority (RVRA) adopted an operating budget for the fiscal year 2011 -2012. As specified in the RVRA's Member Use Agreement, the Charter Member Users must now approve this budget. In the letter dated March 25, 2011, the Chief Executive Officer of the RVRA submitted the attached approved budget for consideration by the Charter Member Users. The budget totals $9,470,887 and represents an overall decrease of three point six percent (3.6 %) from the current 2010 -2011 budget. Below are highlights of the proposed 2011 -2012 budget: • No increase in the general tipping fee rates. Rates will remain at $45 per ton for Charter Members and $55 per ton for commercial users • Projected revenues excluding transfers reflect a four percent (4 %) net decrease with anticipated reductions in disposal fees and interest income • Budget utilizes $1,596,087 of the Contingency Reserve Fund to balance the budget and avoid increases in the Charter member rates. No salary Increases for employees Page 1 of 2 • Health and Dental rate increases covered by the RVRA • Retirement increases covered by the RVRA • Contributions to the reserves total $1,010,000 • Debt Service payment totals $2,788,580 ■ Total operating expenses of $3.8 million were decreased two percent (2 %) of which $2.8 million were non - discretionary expenses and $1.0 million were discretionary expenses. Dan Miles, Chief Executive Officer of the RVRA, will be at the meeting to present the budget request. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Tipping fees for Charter Members will remain the same. 2. The County will continue to receive a municipality fee of $300,000 annually from the RVRA to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the transfer station. 3. The County will receive payment of $50,985 during the fiscal year 2011 -2012 for providing accounting services. All of the above impacts are included in the fiscal year 2011 -2012 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the fiscal year 2011 -2012. Page 2of2 NOR i i is �ql F I � NO I ON. FOR 1 — 204 a l(L � . 11MVINUM 0 � ') WE 2011 AMMMMMF 12 BUDGET oAd SEDINUNT BASIN #3 SNEITH GAP REGIONAL LANDFILL Roanoke Valle Resource Authorit REVENUE 2011-2012 Disposal Fees $ 7,5941400 Interest income $ 45,000 Transfer from Contin Reserve Fund $ 1,596,087 Sale of Rec Material $ 50,600 Miscellaneous $ 59,800 Transfer - Rutrou Road $ 125,000 1 ' M 04% Personnel Administrative $ 551,360 Transfer Station $ 620,927 Smith Gap $ 691,368 Totals Operatin Administrative $ 297,799 Transfer Station $ 2,424,143 Smith Gap $ 1,1061711 Totals Capital Administrative $ - Transfer Station $ Smith Gap $ - Totals Reserves Adutinistrative $ 35,000 Transfer Station $ 322,980 Smith Gap $ 652,020 Totals Debt Service 'Totals Administrative $ 884,158 Transfer Station $ 3/368i050 Smith Gap $ 21450,099 11 6�1 L I ol, Total Total $ 9,470,887 $ 11863,655 $ 31828,652 92 $ if 010., 000 $ 2,768f580 $ 9,470,887 2011-2012 BUDGET 1 Roano Vall Resource Authority � 1 ��I p 2006 -07 - 2047 -08 2008-09 2009 -10 210 -2014 2011 -2= Disposal Fees $ 7 $ 7 $ 7 $ 7 $ 7 $ 7,594,400 Int erest Income $ 482,720 $. 557,720 $ - 657,720 336,0Dt] $ 200, $,- a 4 .0Q0 Transfer from Contingency $ 783,555 $ 926,499 $ 1,714,635 2,053,044 $ 1,629,080 $ 1596,0 7 Res erve Fund Sale of Recyclabl $ 26,000 $ 22,000 22, 000 $ 12,7+00 $ 44,640 $ 50,600 Material Misce $ 28,000 $ 26,000 $ 24, 000 $ 44,260 $ 38,000 $ 59,8D0 Transfe - Rutr Ro $ 68,0+65 $ - $ - $ - $ 125,000 $ 125,000 TOTAL $ 8,790,040 $ 9 $10,374,615 $10,410 9,823,390 $ 9 E XR E NS E S Pers $ 1 $ 1 $ 1 $ 1,775,973 $ 1,818,943 $ 1 Op $ 3 $ 3 $ 4 $ 4,1,59,985 $ 3 $ 3 Capital $ 3 $ 4 1 500 $ 120,000 $ - $ 15,000 $ - Transfer to-Reserves $ 1 000 $ 1 $ 1,.710 $ %710 - $ 1 $ 1,01 0 0 Debt Service $ 2,757,319 $ 2 1 755,504 2 $ 2 $ 2 $ 2,768 0 TOTAL $ 8,790,040 $ 9 $10,374,615 $10,410,104 $ 9 $ 9,470,887 DISPOSAL FEES Municipal $per ton 45 45 45 45 45 45 Private $per ton 55 55 55 55 55 55 % INCRILASE 2.1 0 6.4% 10.9% 0.3% -5.6% -3.6% in- expenses 201 - 2012 BUDGET 2 *�A Roanoke Valley Resource Authority MVENUES it t CODE DESCRIPTION FY10-11 FY11 -12 JUSTIFICATION 493 Total T Fees $7,786,670 7,594 Based on tonnage recei of : 157,360 Municipal 8 7, 700 tons $ 3,909,200 l Co mmercial 36,600 tons $ I, 998,000 P rivate 24,060 torts $ 1,291 Res 9,000 tons $ 396,0001 Total $ 7,594 401 Interest Income $ 200 $ 45,000. Debt Service Res erve Fund $ - Op &+Other Rese $ 45,000 956 Transfer from Contingency $1,629,080 $ 7,596,087 Funds available from Contingency Reserve Reserve Fund 460 Sale of Recyclable $ 44,640 $ 50,600 Sale of Recyclable Scrap Material Metal & Miscellaneous 459 Miscellaneous Private $ 38,000 $ 59,800 Mtdch Sales Reve 976 Transfer from $ 125,000 $ 125,000 Transfer to operating budget Rutrough Road Fund for administrative Services TOTAL REVENUE $9,823,390 $ 9 3 2011 -2012 BUDGET a TIFPING FEES CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION, 451 Cit of Roanoke $2,154,r200 $ 1,9841000 Municipal Waste 42/000 tons @ 45 $ 1'f8q0'j000 Wood Waste 2 tons @ 35 $ 84,000 Tires 40 tons @ 120, $ 41800 1 mixed @ 5 $ 5,200 Cit of Roanoke Total $ 11984,000 452 Count of Roanoke $1,808,000 $ 1,769,700 Municipal Waste 37,000 tons @ 45 $ L 665, 000 Wood Waste 2/700 tons @ 35 $ 94500 Tires 60 tons @ 120 $ 7,200 600 mixed @ 5 $ 31000 Count of Roanoke T otal $1,769,700 453 Town of Vinton $171,800 155,500 Municipal Waste 3,300 tons @ 45 $ 148,500 Wood Waste 200 tons @ 35 $ 7,1000 Tires - tons @ 120 $ - mixed @ 5 $ Town of Vinton Total $ 155r5OO 458 Commercial $lf806,600 $ 11998�1000 Commercial Waste 35,800 tons @ 55 $1,969,000 Wood Waste '8100 tons @ 35 $ 2810,00 Tires - tons @ 120 $ - 200 @ 5 $ 11000 mixed J commercial Total $ 11998,000 2011-2012 BUDGET 3a I I TIPPING FEES CODE DESCRIPTION FY10 -11 FY11 -12 JUSTIFICATIO 459 Private $1,416,400 $1,291,200 Private Waste 22,000 tans @ 55 $1 Wood Waste 2,000 tons C 35 70,000 Tires 60 tans @ 120 7,200 800 mixed @ 5 $ 41000 Private Total $1,291,200 4.63 Residential $429,6 70 $ 396,000 Residential Waste Based on Uniform Disposal Allocation City of Roanoke 47.5% $ 188.300 County of Roanoke 47.5% $ 188,100 Town. of Vinton 5.o% $ 19,800 Household 7,300 Tons Q $45 $ 328,500 Wood waste 1,700 Tone @ $35 $ 59,500 Tires 1,600 Tire @ $5 $ 8,000 Residential Total $ 396,000 TOTAL TIPP'ING FEE $7,786,670 $ 7,594,400 2011 -2012 BU ET 3b Roanoke Valle Resource Authority PILiDr�SONN]EIL CODE DES N FY10-11 FY11-12 JUSTMCAIION 1010 Salaries $ 1 $ 1,162,644 Salaries for 29 emplo 1015 Overtime $55,000 $ 52,000 Extra work re on Saturda & Holida 1020 Part - time $24500 $ 25,000 Operations, Buildin and Grounds Maintenance 1116 Supplements $10,000 $ 10,000 Outstandin performance reco 2100 F-I.C.A. $9023 $ 94,833 7.65 % of salaries, overtime, part time 2200, Retirement - VRS $157,893 $ 158,002 15.05 % of salaries 26 emplo $ 1,049,844 Md 2204 Retirement - Cit $17, 302 $ 20/349 18m04 % of salaries 3 emplo $ 112,800 2202 Deferred Comp. Match $1$, 850 $ 18,850 $25 per pa period 29 emplo 2300 Hospitalization $193,576 $ 206,537 29 participatin emplo 4.8% sin 13 $434 per month $ 70,951 Retiree 2 $391 per month $ 9,824 em&sp 8 $630 per month $ 63,345 famil 6 $734 per month $ 55,401 Emplo Share $ 7,016 2310 Dental $7,946 $ 7,946 29 participatin emplo @ $274/ month 2400 Life Insurance - VRS $8,603 $ 2,940 0.28 % of salaries 26 emplo $1,049,844 2401 Life Insurance - Cit $920 $ 632 0.56 % of salaries 3 emplo $ 112,800 2500 Lon Term Disabilit Ins. $3,252 $ 3,604 0.62% salaries RVRA pa 50% $3,604 2510 Short Term Disabilit Ins. $3,000 $ 3,200 RVRA pa 100% $3,200 2700 Workers" Comp. Ins. $40,000 $ 52,000 Workers' Comp. Insurance 29 emplo 2750 Retirement Health $3,252 $ 2,520 0.24 % of salaries 26 emplo $1,049,844 Insurance Credit 2810 Cash-in FLP $6,000 $ 20,000 Flexible Leave pa out 2830, Emplo Benefits $2,6010 $ 2,600 Retiree Health Insurance 2800 Termination Pa $10,000 $ 20,000 Annual and sick leave pa TOTAL PERSONNEL $1f818,943 $1,863/655 2011-2012 BUDGET 4 I 1 r Roanoke Valley Resource Authority I PMSONNEL AD NifN CODE DESCRIPTION FY10 - 11 FY11 - 12 ]USTIRCATION 1010 Salaries $ 383 ,898 $ 354,49$ Salaries for 5 employees 1015 Overtime $ - - Extra work required on Saturdays & Holidays 1020 Part -time $ - $ - Operations, Buildings, and Grounds Maintenance 1116 Supplements $ 2,000 $ 2,000 Outstanding performance recognition 2100 F.I.C. A. $ 29,369 $ 29,414 7.65 % of salaries, overtime, part time 52,271 $ 51,756 7 participatin employees 4.8% single 1 $434 per month $ Retiree 2 $391 per month $ em &sp 2 $630 per month $ family 2 $734 per month $ Employee Share $ 5,458 9,824 15,836 18,467 2 ,171 "vu R etirement - vi<,� 'p J1,/ 07 �p J-1"0/7 1j.uj 210 or salaries j employees z� 4;I1L 2204 Retirement - City $ 6,135 $ 7,177 18.04 % of salaries 0 employees $ 39,786 2202 Deferred Camp. Match $ 3,250 $ 3,250 $25 per pay period 5 employees 2300 Hospitalization $ 52,271 $ 51,756 7 participatin employees 4.8% single 1 $434 per month $ Retiree 2 $391 per month $ em &sp 2 $630 per month $ family 2 $734 per month $ Employee Share $ 5,458 9,824 15,836 18,467 2 ,171 2310 Dental 1,370 1,370 5 participatin employees @ $274 /month 2400 Life Insurance - VRS $ 2,8 965 0.28 % of salaries 4 employees $ 344,712 2401 Life Insurance - City 326 $ 223 0.56 % of salaries 1 employees $ 39,786 2500 Long Term Disability Ins. $ 1,074 $ 1,192 0.62% salaries RVRA pays 50% $ 1,192 2510 Short Term Disability Ins. $ 517 $ 570 RVRA pays 100% $ 570 2700 Workers' Comp. Ins. $ 789 $ 790 Workers' Comp. Insurance 5 employees 2750 Retirement Health Insurance Credit $ 1,067 $ 827 0.24 % of salaries 5 employees $ 344,712 2810 Cash -in FLP $ 2,720 $ 15,000 Flexible Leave pay out 2830 Employee Benefits $ 448 $ 448 Retiree Health Insurance 2800 Termination Pay $ - $ - Annual and sick leave payments TOTAL PERSONNEL $ 539,845 $ 551,360 2011 -2012 BUDGET 4a M "I ON I di Roanoke Valle Resource Authorit PERSONNEL TS CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION 1010 Salaries $ 345,984 $ 346,584 Salaries for 10 emplo 1015 Overtime $ 45,000 $ 42,000 Extra work re on Saturda Holida 1020 Part - time $ 14,000 $ 12,500 Operations, Buildin and Grounds Maintenance -----7 1116 Supplements $ -7 000 $ 4,000 Outstandin performance reco g nition I F.I.C.A. $ 30,981 $ 30,683 7.65 % 2100 of salaries, overtime, part time 2200 Retirement - VRS $ 47,172 $ 41,172 15.05 % of salaries 8 emplo $ 273,570 2204 Retirement - Cit $ 11,166 $ 13,172 18-04 % of salaries 2 emplo $ 73,014 2202 Deferred Comp. Match $ 6,500 $ 6,500 $25 per pa period 10 emplo 2300 Hospitalization $ 70,921 $ 74,963 10 participatin emplo 4.8% sin 4 $4,34 per month $ 21,831 Retiree 0 $391 per month $ - em&sp 4 $630 per month $ 31,672 famil 2 $734 per month $ Emplo Share $ 18 f 467 2,993 2310 Dental $ 2,740 $ 2,740 10 participatin emplo @ $274/month 2400 Life Insurance - VIES $ 2v243 $ 766 0.28 % of salaries 8 emplo $ 273,570 1 2401 Life Insurance - Cit $ 594 $ 409 0.56 % of salaries 2 emplo $ 73,014 2,500 Lon Term Disabilit Ins. $ 969 $ 1,074 0.62% salaries RVRA pa 50% $ 1,074 2510 Short Term Disabilit Ins. $ 1,035 $ 510 RVRA pa 100% $ 510 2700 Workers' Comp. Ins. $ 18,208 $ 20,500 Workers' Comp. Insurance 10 emplo 2750 Retirement Health $ 848 $ 657 0.24 % of salaries 10 emplo $ 273,570 Insurance Credit 2810 Cash-in FLP $ 1,000 $ 1,800 Flexible Leave pa out 2830 Emplo Benefits $ 897 $ 897 Retiree Health Insurance 2800 Termination Pa $ 10,000 $ 20, 000 Annual and sick leave pa TOTAL PERSONNEL $ 608,258 $ 620,927 2011-2012 BUDGET I 4T Roanoke Valle Resource Authorit PMSONNE, SG I CODIR DESCIUMON IFY10-11 FY11-12 JUSTMCA-HON 1010 Salaries $431,444 $431,562 Salaries far 14 emplo 1015 Overtime $ 10,000 $ 10,000 Extra work re as needed 1020 Part - time $ 10,500 $ 12,500 Operations, Buildin and Grounds Maintenance 1116 Supplements $ 4,000 $ 4,000 Outstandin performance reco 2100 F.I.C.A. $ 34,574 $ 34,736 7.65 % of salaries,, overtime., part time 2200 Retirement - VRS $ 64,932 $ 64,1950 15.05 % of salaries 14 emplo $ 431,562 2204 Retirement - Cit $ - $ - 18.04 % of salaries 0 emplo $ - 2202 Deferred Comp. Match $ 9,100 $ 9,100 $25 per pa period 14 emplo 2300 Hospitalization $ 70f385 $ 79,817 12 participatin emplo 4.8%, sin 8 $434 per month $ Retiree 0 $391 per month $ em&sp 2 $630 per month $ famil 2 $734 per month $ Emplo Share $ 43,662 - 15 18,467 1,552 2310 Dental $ 3,836 $ 3,836 14 participatin emplo @ $274/month 2400 Life Insurance - VRS $ 3,538 $ 1,208 0.28 % of salaries 14 emplo $ 431,562 2401 Life Insurance - Cit $ - $ - 0.56 % of salaries 0 emplo $ - 2500 Lon Term Disabilit Ins. 1 $ 1,208 $ 1,338 0.62% salaries RVRA pa 50% $ A 1,338 2510 Short Term Disabilit Ins. 1 $ 1,448 $ 2,120 RVRA pa 100% $ 2,120 2700 Workers" Comp. Ins. $ 21,003 $ 30,710 Workers' Camp. Insurance 14 emplo 2750 Retirement Health Insurance Credit $ 1,337 $ 1 0.24 % of salaries 14 emplo $ 431,562 2810 Cash-in FLP $ 2,280 $ 3,200 Flexible Leave pa out 2830 Emplo Benefits $ 1,255 $ 1,255 Retiree Health Insurance 2800 Termination Pa L $ - $ - Annual and sick leave pa TOTAL PERSONNEL $670,840 $691,368 2011-2012 BUDGET 4L Roanoke Valley Resource Authority I PMSONNIEL CODE DESCRIMO FY11 -12 ADMIN TRANSFER LANDFILL 1010 Salaries $ 1,162, 644 $ 384,495 $ 346,584 $ 431,562 1015 Overtime $ 52,000 $ - $ 42,000 $ 10,000 1020 Part - time $ 25,000 $ - $ 12,500 $ 12,500 1116 Supplements $ 10,000 $ 2 1 000 $ 4,00+0 $ 4,000 2100 E.I.C. A. $ 94,833 $ 29,414 $ 30,683 $ 34,736 2200 Retirement - V'PS $ 158,002 $ 51,879 $ 41 $ 64,950 22[]4 .Retirement -Cit $ 20,349 $ 7,177 $ 13,172 $ - 2202 Deferred Comp. Match $ 18,850 $ 3 1 250 $ 61500 $ 9,100 2300 Hospitalization $ 206,537 $ 51,756 $ 74,963 $ 79,817 231+0 Dental. $ 7,946 $ 1,370 $ 21740 $ 3,836 2400 Life Insurance - VRS $ 2 $ 965 $ 766 $ 1 24101 Life Insurance -City $ 632 $ 223 $ 409 $ - 2500 Long Term Disability Ins. $ 3 $ 1 $ 1 $ 1,338 2510 Short Term Disabilit Ins. $ 3,200 $ 57+0 $ 510 $ 2 27+0+0 Workers' Comp. Ins. $ 52,000 $ 790 $ 20",500 $ 30,710 2750 Retirement Health Insurance Credit $ 2 $ 827 $ 6457 $ 1 2810 Cash -in FLP $ 20,000 $ 15,00+0 $ 1,800 $ 3,200 2830 Employee Benefits $ 2,600 $ 448 $ 897 $ 1 2800 Tern dnation Pay $ 2000 $ - $ 2+0,000 $ - TOTAL PERSONNEL $ 1,863,655 $ 551,360 $ 620,927 $ 691,368 2011 -212 BUDGET" Wei Roanoke VaUe Resource Authority PERSONN-EL - POSITION # GRADE CURRENT PAY RANGE CEO 1 U Unclassified Operations Mana 1 35 $ 61,693 to $ 91,673 Environmental & Safet Mana 1 33 $ 55,957 to $ 83,149 Accountant 1 25 $ 37,874 to $ 56,279 Operations Supervisor 2 24 $ 36,070 to $ 53,598 I AdminisLraLive Assistant 1 24 $ 36,070 to $ 53,598 Senior E Operator 2 21 $ 31,159 to $ 46,301 Motor E Operator 11 14 19 $ 28,262 to $ 41 1 996 Builclin Maintenance Mechanic 1 19 $ 28,262 to $ 41,996 Motor E Mechanic 1 19 $ 28,262 to $ 41,,996 Administrative Secretar 2 17 $ 25,635 to $ 38,092 Motor, E Operator 1 0 17 $ 25,635 to $ 38,092 Scale Operator 1 16 $ 24,414 to $ 36,278 Scale Operator/Office Assistant 0 16 $ 24,47.4 to $ 36,278 Laborer/ Operator 1 13 $ 21,090 to $ 31,339 TOTAL SALARIES 29 $ 1, 162,644 6/30/2011 Ad Market 0.0% $ - Performance 0.0% mid-point $ $ 1 1 197,991 $ Reclass(s) $ $ Total $ TOTAL ADJUSTED SALARIFES $ lr162,644 5 2011- 2012 BUDGET Roanoke Valle Resowce Authority PERSONNEL EMPLOYEE BY LOCATION POSITION # GRADE ADMIN. TRANSFER LANDFILL CEO 1 U 1 0 0 Operations Mana 1 35 1 0 0 Environmental & Safet Mana 1 33 1 0 0 Accountant 1 25 1 0 0 Operations Supervisor 2 24 0 1 1 Administrative Assistant 1 24 1 0 0 Senior E Operator 2 21 0 1 1 Motor E Operator 11 14 19 0 5 9 Buildin Maintenance Mechanic 1 19 0 1 0 Motor E Mechanic 1 19 0 0 1 Administrative Secretar 2 17 0 1 1 Motor E Operator 1 0 17 0 0 0 Scale Operator 1 16 0 1 0 Scale Operator/Office Assistant 0 16 0 0 0 Laborer/ Operator 1 13 0 0 1 TOTAL EMPLOYEES 29 5 10 14 2011 - 2012 BUDGET 4V • Roanoke CODE Valley Resource Authority DESCRIPTION OPERATING JU TIHCATION FY10-11 FY1142 3004 Medical Exams $ 1 $ 1,000 Physical exams for new employees; . drug and alcohol, random testing 3007 Contract Services $ 251,330 $ 215,005 Employee Assistance Program: $16.28 @ x 29 employees $ 475 Groundwater Monitoring *D rinkin g Water Sampling 24 @ $585 $ 14,040 *Monitoring Wells 6 wells; 2 events/ year $18,000 /event = 36,000 Norfolk Southern Rail Inspections $ 1 Stormwater Discharge *Permit Sampling 1 samples x $2,500 $ 2 Gas Monitoring Quarterly @ $1275 $ 5 Monthly @ $1275 $ 15,300 Title V & e -GGPT $ 61250 Clean Valley Council 12 months $ 51,000 Landscaping '$240 /month $ 2,880 Tire Disposal - 500 Tons $70,00 + Fuel Surcharge $ 23,000 Copier Dental $622 /month $ 7,460 "V Disposal $ 50,000 3011 Janitorial Service $ 18,204 $ 16,704 Services for all Facilities $1,392 /month $ 16,704 3012 Exterminating Services 1,728 $ 11896 T.S. - $82 /month $ 984 S.G. - $76 /month $ 91.2 Arbitrage Testing - 3013 Professional Services $ 74,400 $ 75,900 Auditing Services $ 12,000 Legal Services $ 48 Engineering Services 71000 Software support $ 21400 Outside Legal $ 4 Leachate sampling $ 2,000 3029 Municipal Waste $1,919,220 $1,8'94,980 Norfolk Southern 147,560 62 tons /car = 2,380 4.0% increase (rail) 1,800 cars: $843 /car $ 1 580 cars: $651 /car $ 377,580 Total $ 1189419 V 2011 -2012 BUDGET Roanoke Valle Re-source OPERATING LANDFILL CODE I DESCRIPTION FY11-12 J USTIFICATION ADMIN TRANSFER 3004 Medical $ 1,000 Ph exams for new emplo $ 1,404 $ - $ Exams dru and alcohol random testin 3007 Contract $ 215,005 Emplo Assistance Pro 'Services $16.28 @ x 29 emplo $ 475 $ 82 $ 163 $ 230 Groundwater Monitorin *Drinkin Water Samplin 24 @. $ 14, 040 $ - $ - $ 14,040 *Mordtorin Wells 6 wells; 2 events/ $ 18,000/event = $ 36,000 $ $ - 36 Norfolk Southern Ra-d Inspections $ 1,040 $ $ 500 $ 500 Stormwater Dischar *Permit Samplin 1 samples x $2,500 $ 2 $ $ - $ 2,500 Gas MoWtorin Q uarterl y @ $1275 $ 5,100 $ $ $ 5,100 Monthl @) $1275 $ 15 $ 15,300 Title V & e-GGRT $ 6 $ 6,250 Clean Valle Council 12 months $ 51 ,000 $ 51,000 $ $ - Landscapin $240/ month $ 2,880 $ $ 2,880 $ Tire Disposal - 500 Tons @ $96.00 + Fuel Surcha $ 23,000 $ $ 23 000 $ Copier Rental $622/month $ 7,460 $ 7,460 $ $ HHW Disposal $ 50,00 $ - $ 50,000 I $ - 3011 j anitorial $ 16,704 Services for all Facilities Service $1,392 / month $ 16,704 $ 8,000 $ 5,000 $ 3,744 3012 Exterminatin $ 1,896 T.S. - $82/ month $ 984 $ - $ 984 $ Services S.G. - $76/ month $ 912 $ - $ - $ 912 Arbitra Testin $ - 3013 Professional $ 75,900 Auditin Services $ 12,000 $ 12,000 $ $ Services Le Services $ 48r500 $ 48, $ $ En Services $ 7f444 $ 7,000 $ $ Software support $ 2,400 $ - $ 2,440 $ Outside Le $ 4,000 $ 4,000 $ - $ Leachate samplin $ 2,000 $ 2,000 Municipal $1,894,,980 Norfolk Southern 147,,560 3029 Waste 62 tons/car - 2,3801.0% increase ( rail ) $ $ 1,894,980 $ 1,800 cars: $843/car $ 1,517 580 cars: $651/car $ 377,580 $ TOW $ 1,894,.980 1 $ 1 $ - $ ----I 2011-2012 BUDGET 6a Roanoke Valle Resource Authority OPERATING CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION 3030 Waste Water Frei $ 92,250 $ 97,950 Leachate Cars 150 Cars @ $653 $ 97,950 3035 Stone Car Frei Char $ 12,340 $ 13,020 Stone Cars 20 Cars @ $617 $ 13,020 3101 Temporar Help $ - $ - Buildin and g rounds maintenance 3202 Repairs Office E $ 1,000 $ 1,000 Maintenance and repairs to office e 3204 'Repairs to Vehicles $ 5,000 $ 5,500 Maintenance and repairs to all road vehicles 3206 Repairs to Data $ 3,600 $ 4,600 Maintenance and repairs to Processin all data processin e 3208 Repairs to Buildin $ 1 00,000 $ 100,000 Maintenance and repairs to all buildin and Grounds and propert pump stations., septic tanks. 3209 Repairs to Other $ 170,000 $ 170,000 Construction E E Off Road Vehicles $ 135,1000 Tipper $ 10,000 Railcars $ 5f000 Miscellaneous E $ 20, 000 Tub Grinder, Seeder, etc. 3530 Printed Forms $ 310,00 2,600 Letterhead, envelopes, cards, scale tickets repair orders, purchasin forms includes General Counsel 3610 Advertisin $ 2,500 2,500 Persoinnel, RFP, bids, public hearin etc. 3620 Public Information 2,500 1, 700 Handouts $ 300 User Brochures $ 800 HFfW Brochures $ 400 Miscellaneous $ 200 2011-2012 BUDGET 7 Roanoke Valle Resource OPERATING CODE DESCRIPTION FY11-12 J USTIFICATION ADMIN TRANSFER LANDFILL 3030 Waste Water Frei $ 97,950 Pa to NS to haul leachate from $ $ $ 97,950, Smith Gap 3035 Stone Car Frei $ 13,020 Pa to NS to haul stone to Smith $ 13,020 Char Gap 3101 Temporar Help $ - Buildin and g rounds maintenance $ $ $ - 3202 Repairs Office $ 1,000 Repairs to computers at TS & SG $ 1 $ $ - E 3204 Repairs to Vehicles $ 5,500 Maintenance and repairs to all road $ 2 $ 1 $ 1,600 vehicles 3206 Repairs to Data $ 4,600 Maintenance and repairs to $ 4,600 $ - $ - Processin all data processin e q uipment 3208 Repairs to Buildin $ 100,000 Maintenance and repairs to all buildin $ 5,000 48,000 $ 47,000 and Grounds and propert pump stations, septic tanks. 3209 Repairs to Other $ 170,000 Construction E E Off Road Vehicles $ 135,000 $ $ 50,000 $ 85,000 Tipper $ 10,000 $ - $ 10,000 Railcars $ 5,000 $ 5,000 $ Miscellaneous E $ 20,000 $ 10 $ 10,000 Tub Grinder, Seeder, etc. 3530 Printed Forms 2,600 Letterhead, envelopes, cards, scale $ 800 $ 1,300 $ 500 tickets repair orders, purchasin forms includes General Counsel 3610 Advertisin 2,500 Personnel, RFP, bids, public hearin 2 $ e tc. 3620 Public Information 1,700 lHandouts 1,700 $ User Brochures H.HW Brochures Miscellaneous 2011-2012 BUDGET I 7a Roanoke Valle Resource Authority 0PE1D IL jux A- ING CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION 3625 Promotional Articles $ 1,000 $ 800 Rec handouts, pens, pencils, miscellaneous items 3630 Special Events $ 2,500 $ 2,500 Annual Emplo Functions & Customer Appreciation Da 4600 Central Services $ 49,500 $ 63,000 Administrative services, Roanoke Count Cit for data processin account & web update, miscellaneous 5110 Utilities - Electricit $ 61,000 $ 61,000 Transfer Station $2,083/month $ 25,000 Smith Gap Landfill $3,000/month $ 36,000 5121 Utilities - Heat - Fuel $ 34,000 $ 34,000 Transfer Station Natural Gas $ 6,500 Smith Gap Landfill Propane Gas $ 27,500 5141 Water Service - Transfer $ 5,500 $ 5,500 Water & Sewer Service for Transfer Station Station 5142 Sewer Service - Transfer $ 12,500 $ 14,000 Sewer Service Station Leachate - Smith Gap $ 14,000 5210 Posta $ 4,000 $ 4,500 Posta for all mailin and correspondence, posta meter rent, includes General Counsel 5230 Telephone $ 5,700 5,000 Telephone service to both facilities, rental of lines & e lon distance calls, fax lines, includes General - Counsel 5235 Cell Phones I I $ 3,800 $ 4,050 Service for cell phones I 2011-2012 BUDGET :9 I t04 Roanoke Valle Resource Authority OPE-RATING CODE DESCRIPTION 1 FY11-12 1 J USTIFICATION AD IN TRANSFER 1 LANDFILL 3625 Promotional Articles $ 800 Rec ha-ndouts, pens, $ 800 $ $ pencils, n-fiscellaneous items 3630 Special Events 2,500 Annual Emplo Functions & 2,500 $ Customer Appreciation Da 4600 Central Services 63,000 Adniinistrative services, $ 63,000 $ Roanoke Count Cit for data processin accountin web update, miscellaneous 5110 Utilities - Electricit 61,000 Transfer Station $ 25,000 $ 36f000 $2,4783 /month Smith Gap Land-fill $3,000/month 5121 Utilities - Heat - Fuel 34,000 Transfer Station 6.500 $ 27,500 Natural Gas Smith Gap Landfill Propane Gas 5141 Water Service - 5,500 Water & Sewer Service for Transfer 5t500 $ Transfer Station Station 5142 Sewer Service - $ 14,000 Sewer Service 14,0001 Transfer Station Lea chate - Smith Gap 5210 Posta $ 4,500 Posta for all maitin and 4,500 $ correspondence, posta meter rent, includes General Counsel 5230 Telephone $ 5,000 Telephone service to both 5,000 $ - $ facilities, rental of lines & e lon distance cans, fax lines, includes General Counsel 5235 Cell Phones L $ 4,050 Service for cell phones I 4,050 I $ - $ 2011-2012 BUDGET Roanoke Valle Resource Authorit CODE DESCRIPTION FY10-11 500 Use of personal vehicles for RVRA FY11-12 JUSTIFICATION 5302 Propert Insurance -Fire $ 43,000 $ 38,300 Covera for all 'buildin contents., and e 5305 Motor Vehicle Insurance $ 9,800 $ 14,500 Insurance for on-road vehicles 5307 Public Officials Insurance $ 500 $ 500 Insurance throu VML or VAC{ pools 5308 General Liabilit Ins. $ 10,500 $ 10,500 Covera for all facilities & propert 5410 Rent of E $ 5,280 $ 5,280 Rental of Miscellaneous E Heav E Emer E 5501 Travel - Milea $ 500 $ 500 Use of personal vehicles for RVRA business, staff, and Board Members 5503 Travel - Lod $ 5,000 $ 5,500 Out of town conference lod SWANA, VML, le conferences, includin meals 5504 Conference $ 21000 $ 2,000 Conference re SWANA, VML, Le conferences 5520 Dinner Meetin - $ 3,000 $ 3,000 Monthl Board meetin dinners, and Luncheons luncheons associated with RVRA 5540 Trainin & Education $ 2,000 $ 4,000 Operator trainin for hazardous materials, certification, miscellaneous 5601 lContributions $ 402,000: $ 402,000 Pa per contract to Roanoke Count $ 300,000 Roanoke Cit $ 100,000 Volunteer fire and rescue $ 2,000 2011-2012 BUDGET 0 Roanoke V Resource Authorit CODE I DESCRIPTION FY11-12 JUSTIFICATION ADMIN I TRANSFER LANDFILL 5302 Propert Insurance- Fire $ 38,300 Covera for all buildin contents, and e $ 7,660 $ 10,341 $ 20,299 5305 Motor Vehicle Ins. $ 14,500 Insurance for on-road vehicles $ 3,480 $ 3,335 $ 7,685 5307 Public Officials Ins. $ 500 Insurance throu VML or VACO pools $ 500 $ - $ - 5308 General Liabilit Ins. $ 10,500 Covera for all facilities & propert $ 3,990 $ 3/255 $ 3,255 1 includin meals 5410 Rent of E $ 5,280 Rental of Miscellaneous E 21640 $ 2,640 Heav E Emer E 5501 Travel - Milea $ 500 Use of personal vehicles for RVRA $ 500 $ - $ - business, staff, and Board Members 511503 Travel - Lod $ 5,500 Out of town conference lod $ 4.500 $ 500 $ 500 SWANA, VML le conferences, includin meals 5504 Conference 2,000 Conference re SWANA, VML $ L 000 $ 500 $ 500 le conferences 5520 Dinner Meetin - $ 3,000 Monthl Board meetin dinners, and $ 3,000 $ - $ - Luncheons luncheons associated with RVRA 5540 Trainin Education $ 4,000 Operator trainin for hazardous $ 2,000 $ 1,500 $ 500 materials, certification, miscellaneous 5601 Contributions $ 402,000 Pa per contract to: $ - $ 100/000 $ 302,000 Roanoke Count $ 300t000 Roanoke Cit $ 100 Volunteer fire and rescue $ 2,000 2011-2012 BUDGET 9a Roanoke Valle Resource Authorit CODE DESCRIPTION FY10-11 FY11-12 fUSTIFICATION 5801 Dues $ 1,000 $ 1,700 Professional car Association dues: 400 $ 400 Miscellaneous Photocopies 3,500 Communications E Ste' ANA, SST SWMA, & 1AAP Returned check fees and misc. fees 5815 Warrants and Fees $ 21,200 $ 26,200 DE Q annual fee --$25,000 check fees $1,200 5823 Emplo Reco $ 6,000 $ 6,000 I Returned Awards and Certificates 5850 Miscellaneous Operatin $ - $ - No pro planned 6010 Office Supplies $ 5,,000 $ 4.500 Office paper, pens, pencils, folders, etc. 6011 Photocopies $ 400 $ 400 Miscellaneous Photocopies 6013 Small E & $ 14,000 $ 23,000 Small items of office and shop e Supplies and supplies, tools, miscellaneous 6040 Medical Supplies $ - $ 500 Supplies for first aid kits & medicine cabinet 6050 Janitorial Supplies $ 1,500 $ 3,000 Supplies for g eneral cleanin & sanitation 6071 Radio Parts $ 3,500 $ 3,500 Communications E 6080 Gas, Oil, Grease $ 310,000 $ 310,000 Fuel for all e and vehicles, includes oil, lubricants 6091 Tires, Tubes, Parts 70,000 $ 60,000 Replacement and maintenance parts and I I supplies for all e and vehicles 6130 Uniform and Wearin $ 18,1000 $ 19,200 Safet Shoes $ 3,200 Apparel Rain g ear, shirts, hats, misc, $ 2,800 Rental of uniforms $ 12,100 mats & towels $ 1,100 10 2011-2012 BUDGET 1 -4 0 wo III Roanoke Valle Resource Authorit CODE DESCRIPTION FY11-12 JUSTIFICATION ADMIN TRANSFER LANDFILL 5801 Dues $ 1,700 Professional & Association dues: $ 1,700 $ - $ SWANA, SWVSWMA, & lAAP Returned check fees and misc. fees 5815 Warrants and Fees $ 26,200 DEQ annual fee --$25,000 $ 1,200 $ 5,500 $ 19,500 Returned check fees $1,200 5823 Emplo Reco $ 6,000 Awards and Certificates $ 6,000 $ - $ 5850 Miscellaneous Operatir $ - No pr planned $ - $ - $ - 6010 Office Supplies $ 4,500 Office paper, pens, pencils, folders, etc. $ 3,750 $ 250 $ 500 6011 Photocopies $ 400 Miscellaneous Photocopies $ 400 $ w $ - 6013 Small E & $ 23,000 Small items of office and shop e $ - $ 10,000 $ 13,000 Supplies and supplies, tools, miscellaneous 6040 Medical Supplies $ 500 Supplies for first aid kits & medicine $ $ 250 $ 250 cabinets 6050 Janitorial Supplies $ 3,000 Supplies for g eneral cleaxift & $ 3,0000 $ sanitation 6071 Radio Parts $ 3,500 Communications E $ - $ 1,750 $ 1,750 6080 Gas, Oil, Grease $ 310,000 Fuel for all e and vehicles, $ 11,000 $ 87,500 $ 211,500 includes oil, lubricants 6091 Tires, Tubes, Parts $ 60,000 Replacement and maintenance parts an $ 1,000 $ 19,000 $ 40,000 supplies for all e and vehicles 6130 Uniform and Wearin $ 19,200 Safet Shoes $ 250 $ 1,375 $ 1,575 Apparel Rain g ear, shirts, hats, misc. $ 1, 800 $ 500 $ 500 Rental of uniforms $ - $ 5 $ 6,338 mats & towels $ $ 550 $ 550 10a 2011-2012 BUDGET Roanoke Valle Resource Authorit CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION 6202 1 Subscriptions $ 200 $ 200 Professional ma and manuals 6203 Books $ 200 $ 200 Miscellaneous books and manuals 6211 1 Code Books I $ - Is - IMiscellaneous le code books 6501 1other Operatin 35,000 $ 35,,000 Disinfectants, deodorizers, salt for roads, Supplies I 1 g ravel and stone for roads, seed, mulch fertilizers and lime for seedin slopes, fill areas and other areas, miscellaneous office supplies 6503 Fire E and $ 1,200 $ 1,200 Fire hoses & extin replacements & ISupplies I I and for annual inspections for both facilities 1 1 6510 Safet E $ 4,000 $ 2,000 Dust mask, safet g lasses, etc. 9670 jUnappropriated Balance 1 $ 95,309 1 $ 47,267 1 For unexpected expenditures 1.25% TOTAL OPERATING 1 $ 3,907,661 1 $ 3,828,652 2011-2012 BUDGET 11 11a Roanoke Valle Resource Authority low" OPE-RA-FINU CODE DESCRIPTION FY11-12 JUSTIFICATION AD MIN ITRANSFERI LANDFILL 6202 Subscriptions $ 200 Professional ma and ma-nuals, 200 $ 6203 Books $ 200 Miscellaneous books and manuals 200 $ 6211 Code Books $ Miscellaneous le code books $ $ - $ 6501 Other Operatin $ 35,000 Disinfectants, deodorizers, salt for roads, $ $ 5f500 $ 29 Supplies g ravel and stone for roads, seed, mulch fertilizers and lime for seedin slopes, fil1 areas and other areas., n-tiscella-neous office supplies 6503 Fire E q uipment and 1,200 Fire hoses & extin replacements 600 $ 600 Supplies & a-nd for annual inspections for both facilities 6510 Safet E 2,000 Dust mask, safet g lasses, etc. 1,000 $ 1,000 A G SUB-TOTAL 38,600 400 7J00 $ 31,100 TOTALS PAGES 6-9 $ 294, $ 2,394f 215 $ 1 9670 Unappropriated Balance 47,267 For unexpected expenditure: 1.25% $ 3,677 $ 29,928 $ 13,663 TOTAL OPERATING $3,828,652 297,799 $2f424,143- $1,106,711 2011-2012 BUDGET 11a I I Roanoke Valle Resource Authorit CAPrl'A-L 12 CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION 8101 Machine &E $ $ New 8102 Machiner & E $ 'Replacement 8201 Furniture, Office E New 8202 Furniture, Office $ E Replacement 8302 Communications E Replacement 8402 Small Capital Outla Replacement 8701 Technolo $ 15,000 E -New 8702 Data Processin E Replacement 8902 New Buildin $ ■ TOTAL CAPITAL 15,000 2011-2012 BUDGET 12 Roanoke Valle Resource Authorit TUS_LxNV1ES 13 CODE DESCRI[PTION BALANCE DEPOSIT EXPENSE BALANCE J USTIFICATION 7 FY11-12 FY11-12 06/30/12 924500 Landfill Closure $ 5,225,652 $ 100.,000 $ 500,000 $ 4.,825,652 As re b Bond Indenture, State and Federal re to close Smith Gap landfill. 925010 E $ 483,r1-20 $ 600,,000 $ 985.,000 $ 98,120 For replacement of Reserve Fund e per e replacement schedule. 925020 Environmental $ 500,000 $ $ 500,000- Groundwater Contin Fund protection fund per local permit. 925030 Land. ll. Host $ 148f000 $ 10,000 150,000 $ 8,000 As per local pemdt. Communit Intranet/propert Improvement Fund 925040 Propert Value $ 443,193 $ - $ $ 443,193 As per local permit. Protection Current fund is ade based on anticipated sales. 925050 Future Site $1,050,118 $ 100,,000 $ $ 1,150,118 For future construction Development of the landfill No planned expenditures 925060 Landfill Interim & $ 244,000 $ - $ $ 244,000 For development of Post Development unused portions of Sinith Gap propert for recreation. No planned expenditures 925065 Capital $ 288,.644 $ 200,.000 $ 488 For maintenance and Improvement improvements to the Fund facilities. No planned expenditures TOTAL- RESERVE $8,382,,727 $ 1 f 010 f 000 $ lf635,000 - $ 7.,7571727 FUNDS 2011-2012 BUDGET 13 Roanoke Valley Resource Authority RIESERVES CODE DESCRIPTION JUSTIFICATION DEPOSIT Al MIN TRANSFER LANDFrLL FY11 -12 924500 Landfill Closure As require by Bond $ 100,000 - $ 10,000 $ 90;000 Indenture, State and Fe regulations t o close Smith Gap landfill. 925010 E � ui ment p For replacement of $ 600,000 $ 35,000 $ 182,940 $ 382,060 Reserve Fund equipment per equipment replacement schedule. 925020 Environmental Groundwater $ - $ - Contingency Frond protection fund per local permit. 925030 Landfill. Host As per local permit. $ 10 $ - - $ 10,000 Community intranet /property Improvement Fund 925040 Property Value p y As per local permit. $ Protection Cu-rrent fund is adequate based on anticipated sales. 925050 Future Site For future construction $ 100,000 $ - $ - $ 10000 Development of the landfill No planned ex pencutur 925060 Landfill. Interim & For development of $ - $ - Post Development unused portions of Smith Gap property for recreation. 925065 Capital For maintenance and $ 200,000 $ _ $ 130,040 $ 69 Improvement improvements to the Fund facilities. Transfer Station Floor & Fire System line repair TOTAL RESERVE $1,010,000 $ 35,000 $ 322,980 652,020 FUNDS 2011 -2012 BUDGET - 13a -Do - Roanoke Valley Resource Authority - CATEGORY BOND PIZC7�jEC`IIo CURRENT BUDGET FY2011 -12 BUDGET WASTE GENERATION (Tons) Solid Waste Generated Residential Waste 84,300 93,500 96,700 Commercial Waste 111,700 54,650 60,660 Less; Additional Source Recycling Residential Waste (5 0 - Commercial Waste (7,000) 0 - Solid Wast to the S 183,800 151,150 157,360 OPERATING REVENUES Tipping Fee Revenue Requirement $ 13 $ 7 $ 7 Interest Income $ 1 $ 336,000 $ 45,000 Recycling Income $ - $ 56,960 $ 110,400 Transfer from Contingency Reserve Fund Other Income $ - $ $ 2 - $ $ 1,596,087 125,000 Total 212erat Revenues $ 15,018 $ 10,410,104 $ 9 ,470,887 OPERATING EXPENSES Landfill and T St a ti on $ 5 $ 3 $ 3 Rail Expenses $ 3 $ 2 $ 2 Total Pperating Expenses $ 81445,000 $ 5 $ 5 NET REVENUE AVAILABLE for DEBT SERVICE $ 6 $ 4 $ 4 DEBT SERVICE $ 3 $ 2, 764 $ 2,768,580 N DEPOSITS TO RESERVE ACCOUNTS Closure Fund $ 500,000 600,000 1 00,000 Renewal and Replacement Funds Equip Reserves $ 700, 000 600,000 600,000 Environmental Contingency Fund $ 130,000 - - H ost Community Impro vement $ 10, 000 1 0,000 10,000 Property Value Protection $ - - - Total Deposits to R & R Fund $ 840,000 $ 610,000 $ 610,000 o' HOST FEES $ 400,000 .$ 400,000 $ 400,000 EXCESS REVENUES $ 1,245,000 $ 500,000 $ 300,000 INDENTURE COVERAGE TEST (,10 minimum 0,3470 0.1809 0.1084 ADDITIONAL DEPOSITS TO RESERVES Further Site Development $ 920,000 $ 300,000 $ 100,000 Interim and Post Development $ 25,000 $ - $ - Recycling $ 200,000 $ - $ - Capital Improvement Fund $ - 200,000 200,000 Total Additional Deposits to Reserves $ 1,145,000 500,000 $ 300,000 SOLID WASTE TIPPING FEES ($/ton) Residential (Municipal) $ 72.00 $ 45.00 $ 45.00 Commercial i s 77.00 $ 55.00 $ 55.00 2011- 2112 BUDGET - 14 � Ca FIL-E PERCENT 56 29% 15% 100% 3,286,357 35% 2, 005,950 21% 2 29% i 1,410,000 15% $9 )posed rates of: 2011 - 2012 B GET 15 Roanoke VaUey Resource Authority► - CODE DESCRIff ON FY10 -11 FY11 -12 JUSTIF CATION Beginning Bice $ 4 $ 3,759,316 Anticipated Balance July 1, 2011 July 1, 2010 Expenditures - Budgeted $ 652,400 $ 598,800 All Post Closure Care Activities Interest $ 20,000 16,000 iEstimated Interest Income from Investments $ 3,176,516 ESTIMATED BALANCE $ 3,759,316 2011 BUDGET -2012 16 Roanoke Valle Resource Authorit CODE DESCRIPTION FY10-11 FY11-12 JUSTIFICATION 3007 Contract Services $ 122,400 $ 107,400 Groundwater Monitorin Lab Anal - 2 Events $ 40/000 Gas Monitorin Quarterl $1500/Event $ 61000 Gas Extraction S $ 14,400 monitorin Cap Maintenance $ 30,000 miscellaneous seedin g radin g , E & S control care Air Emissions $ 7,000 Corrective Action $ 10,000 Plan 3013 Professio-nal. Services $ 86,000 117,000 En Services Groundwater Samplin 2 Events @ $18,500 $ 37,000 Groundwater Assessment $ 10,000, Pro Miscellaneous $ 10too0 Lift Station -En $ 50,000 Le Services $ WOO 3208 Repair and Maintenance $ 310,000 $ 240,000 Disposal of Leachate $ 230,000 Road Maintenance Stone $ 10'.000 5110 Utilities - Electricit $ 6,500 $ 6,500 Electric Service for Blower/Flare Station 5230 Telephone $ - $ - Included in internal services 5,815 Warrants & Fees $ 500 $ 900 DEQ Annual Fee 5850 Miscellaneous $ 2,000 $ 2,,000 advertisement and bottled g as. 6302 Propert Insurance $ - $ - Covera for Flare Station and Associated E 8101 Machiner & E $ - $ - 9808 Transfer to RVRA $ 125,000 $ 1251000 Operations TOTAL $ 652,400 $ 598,00 � I E-J 17 2M 1-2012 BI MGFT ift Roanoke Valley Resource Authority RESERVE TUNDS I. II. III. IV. V. 2011-2012 TA13LE OF CONTENTS Annual Review and Adequacy Evaluation Bond Indenture Requirements Consulting Engineer "s Review Summary of Reserve Funds A. Ending 2010/2011 B. Tern --year Projections Deserve Funds and Expenditure Plans A. Landfill Closure Fund B. E lui meant Reserve Fund C. Environmental Fund D. Host Community Improvement ent Fund P. Property Value Protection Fund F. Further Site Development Fund G, Interim and Post Development Fund H. Rerllrig Fund I. Capital Improvement Plan PAGE# 2 3 4-5 6 7 8-30 8-9 x.0_13 1 -1 1 -17 18-19 20-23 24- 6 -7 28-30 RESERVE FUNDS I Roanoke Valley Resource Authority SUM SUMMARY F RESERVE FUNDS BALANCE AT Encumbered DEPOSITS BEGINNING BALANCE 30- Jun -10 1 - Jul -2010 CLOSURE FUND 6 5 943 $ 6 EQUIPMENT REPLACEI EI T $ 720,714 $97 18 E FUND $ 509 500 FROST COMMUNITY 138 900 $0 138,000 PROPERTY VALUE PROTECTION $ 443, 1 $0 443193 SITE DEVELOPMENT $ 950 $ $ 950 , 11 INTERIM & POST DEVELOPMENT $ 244,000 9 $ 244,000 CAPITAL IMPROVEMENT FUND $ 638 $0 8M4 TOTALS 10 $ $97,605 19 NOTES: SURPLUS REVENUES $ 2 $37 $ 3 L ess 201 0/2011 1 558 935 TOTALS $ 3, 05 � 2 1 790 232 RUTR UGH ROAD LANDFILL $ 4 $ $ 4 GRAND TOTALS $ 17,446 $ 18 2011-201 -- RESERVE FUNDS oan oke Valley Re so urce Authority CLOSURE FUND' $ E UIP11 E11T $ ENVIRONMENTAL I Ei TAL FU D $ HOST COMMUNITY $ PROPERTY VALUE PROTECTION $ SITE DEVELOPMENT $ INTERIM & POST DEVELOPMENT Ek T CAPITA. IMPROVEMENT VEI EI T FU D3 $ TOTAL SUM M\A__D1LXy SUMMARY of RESERVE FUNDS BALANCE AT PLANNED/ACTUAL DEPOSITS EXPENDITURES 07101/10 201 012011 6 $ 818,39 $ 500,000 $ 138,000 443,193 $ 950,'11 $ 244,000 $ 638,844 $ 0,502221 $ 1 935,199 $ r 550X0 $ 3 $ 400,009 $ 600,000 10 100,000 $ 200,000 1 t i 0 $ BEGINNING BALANCE 1 -Jul -2011 (anticipated) 5,225,552 483,120 500,000 148,000 443 193 1 244,090 288 8,882,727 TES: 1. The LFGCCS is under construction and should be completed by April 1, 2011. We are still in the design and approval process of closing several acres of the landfill but probably will not start until the Spring of 2012. On c the LFGCCS is in place for at least three months, staff anticipates bringing an item before the Board for a gas to energy project. There are some expenses that are not accounted for in the proposed budget nor in the closure fund that the Authority will have to fund. Nevertheless, the anticipated revenue should cover the initial cost of these expenses. 2. While we have firm prices ($590 for the haul truck and a pick up truck there are a couple of pieces equipment that we have not purchased to date; therefore, the remaining $345,000 is an estimate for the rerainer of the current Fiscal bear. 3. Funds were set aside to overlay the transfer floor ($300,000) and to ,make repairs to the Tipper ($150,000) in 2009/2010. However, new estimates for the tipper are around $250,000 and the Board authorized a contract in September to proceed with this acquisition. The tipping floor is anticipated to be completed in the Spring of 2011. 2011 -2012 RESERVE FUNDS Roanoke Malley Resource Authority SUMM E quipment Planned expenditure Off road track 208,643 562,923 i �61 7 07 , T 1 se rvice truc 176,754 60,000 1 Mow hig tractor 25,000 u e duck 50,000 35,199 545,000 lousur 201 1 -2012 R 208,643 amr cl 1,558,894 S ubtotal 1,767,537 .0 176,754 Totals 1 R ESERVE F FUND X Roanoke Valley Resource Authority SUMNiAR,Y :. ::: :: ;.:: L : : ::.:::..... .:::: .:::..::.::.:.::::::::: :::.:::: Fiscal Year 2010-11 2011-12 201 -13 2013 -14 2014 -1 201 -16 201 - 2017 -1 2018 -19 2019 -20 2020 - ._.. x.. _.. w ,..,.. 3 ..�>....__ ... xw. .. .. v � � , , ♦ .. �,.... .. .. .. ... . �. . .,..n . _ ._. ..._... s x , ... k_s.n•_ . w ._ .. _ x .. . r , .x .... K .. „. _ .Y. wf., ...... x.. ... ._ ..� .v, .. .. .... , .. n•_.. ,. _x _ _ w, , .. ... ... ......n .... .k ...� . . ...... _ ... . �.t,_.� .� ._ .x._ .. ...x .. :k ... .+., � ......r... ,;t � ,..... , .... � .... � } , .- ...'..:'..,.. .. ... ....... .. .. ._...♦ _ �.. ... ..,..>...., _. .,.. .iF _.,l:::- -�-. {. "� ^.. __ -} : . _ =i_. rxr.. ::x x y �..f. r. _.1 n.._:{ _r. .w,. ,G. ...J<.... .,�7:'.'�� 'i:! _ } rk r'.. x:: ham' ,..'h ..3•... - „ }.:.- '..,:.: �,. _�k:x,`: :''�. � - - -xr.. .. }.'_ '.. \' - ,:: }a'::: ,�f � .,'�n'x - 'Y:. -'�., .�. :.; _::%::.:: � }� : :k�:. x�. ::5�."�M1: :�:�;; -i .'n "apt. V .a� :: k� " t.._.. ✓': ^*fi= , - r:'.). . - r:�{:: : *i.'-'= :�'= '.'. * *�':' �+�' - \::= .;:...,�',.:'. k': 'c' }. '.5: �. ';y:� Closure 400 100 300 300 300 300 300 600 600 600 600 E qui p ment 6 00 600 900 1200 1300 1300 1300 1000 1000 500 600 Environmental 0 0 0 0 0 0 0 0 0 0 0 Host O�� munity 10 10 10 10 i 0 10 10 10 10 10 10 Property Protection 0 0 0 0 0 0 0 0 0 0 0 Site Development 100 100 600 600 600 600 600 600 600 600 000 Post Development 0 0 0 0 0 0 0 0 0 0 0 R o cling 0 0 0 0 0 0 0 0 0 0 0 Capital Improvement 200 200 200 l00 100 100 100 100 100 100 100 .. . . _, ..... x ... .... ... ... ...... .. . ...... ............ ... ......... .. ... .. .. .... Y F{ v� ndh C l osu re 1944 500 2 0 0 0 0 100 2,000 1,465 0 Equipment 935 1081 88 0 976 1246 1418 1415 923 831 880 75 Envi ronmental 0 0 0 0 0 0 0 0 0 0 0 Host Communl!y 0 150 0 0 0 0 0 0 0 0 0 Property Protection 0 0 0 0 0 0 0 0 0 0 0 Site Deveto rent 0 0 0 0 250 2260 0 0 ( 50 Post Develop 0 0 0 0 0 0 0 0 0 0 0 Recy cling 0 0 0 0 0 0 0 0 0 0 0 C apital Imp rovement 450 0 0 300 0 0 0 0 0 0 0 total: ::.:::: :: 3329....::.:', 731::: ::'-3634.. : - :: :.:.. 27.6 :.::::::....2496. :.: 3068.:.': : 4'15 :: 020 : :: 283 ..:: ::.X345.:. ' .. ..:: . ............ ..:........... ............ ............:.... .......'.... . .... . Cl osure 5,226 4,826 2,372 2,672 2,972 3 } 272 3,572 4,072 2,672 1,807 2,407 Equipment 483 2 22 246 300 182 67 144 31 3 358 Environmental 500 500 500 500 500 600 500 500 500 5 00 500 Host Community 148 8 18 28 38 48 58 68 7 8 88 98 Property Protection 443 443 443 443 443 443 443 443 443 443 443 S ite Development 1 # 050 1,150 1 ,750 2,350 1 ,700 50 650 1 ,250 1 ,850 2,450 3,000 Post Develop 244 244 244 244 244 244 244 244 244 244 244 Recycling 0 0 0 0 0 0 0 0 0 0 0 Capital I m p rovement 289 489 589 489 589 689 789 889 989 1,089 1,189 #V IGi '.' '. :: 4J h/ .'.: 1 # L :'. ' .::" :'.. # ::: .1 :... ..::'.:. # ::.'.: :': 1C. L/ t .. ' 1 L . '.':: .'.'.:. ' V J 1 : .0 14+ :::'. 89: ° T :.': t .:.:.8 . ' . NOTES Equipment Reserve will require borrowing or additional funding by 2020 Projections based on current average tons per year to Smith Carp 011 -20V RESERVE FU D Roanoke Valley ley Resource Authority SUMMARY .......... .. .. ....... ................. d ' ...... . ..... .. .. Pe -:-un, ..... . ...........................'.'..".'. :'.'.:..'.:...:.....:......:." ........::.:..........:..:...'.................:................:'..'..':..:....:......'.:. ....:..............:.....:.:::� Fiscal Year 201 0 -11 201 1 -12 2012 -13 201 -14 2014A 5 2015 -1 2016-17 2017-18 2018-19 2010 -20 2020 -21 .. }"� :' ..,•= vv '{!= ,et.3^. fi..3.� -K't ' ,.::= °�:... .n'D. 1 ..i.' ., 's,.': y- /' {'�.i. ... . f. fn ., A�� .i _'i� .. 'S.,,t. .J.......,.._. ,^ . ... ...... ...... ! .Y' ^ ..... J/'',, .. hti`: ..•Y'}.- :. a. Y:r�'.•_.. �i .S.? _ ._�{` x . '. ..`✓," .. � m .._Y _. }, ,, r k*� 'y �..Y.. S.il ti. +C+Y.._h.{� r "L,x .<M2°, r•3._.:�Y' :' u:3.^ _ f � .u',. �... _.,-, ...., ' ..V::' {,:, .�}'- ow.' '�' 'x. ..�.''kNi- .':� ^. _,:', '�_. "r�'s},2' �i'. "K�.t /- _+- f }'Y- _=: 't _} ..i ,2x- _ ,'}' �,a ,-�x'. ,_ .� a w - _ V" ,}�'.�'"*,...... .k. . fi ;,. i+C,c - .r ,^.��r = -s :A}� � �[ /. xtr l'S.M' Closure 400 100 300 300 300 300 300 000 000 000 000 Equipment t 600 60 900 1 1300 1000 1300 1000 1000 500 5 Environmental 0 0 0 0 0 0 0 0 0 0 0 Host Community 1 10 10 1 1 10 10 10 10 10 90 P P rotect ion 0 0 0 0 0 0 0 0 0 0 0 Site Development 100 100 000 600 60 0 600 000 000 6 00 600 000 Post Develop 0 0 0 0 0 0 0 0 0 0 0 Recyclin 0 0 0 0 0 0 0 0 0 Capital Im 200 200 200 1 0 100 100 100 10 0 100 100 100 'h ..x _ ,c '} .. . _ �x_ , .'.n. _ ._ __}_. . . sr. .. .x_ .:} '�. .�� _ k__ �_ , .. _nk _. ,y, x ,c. . �._. _. _ .. w�,•. -.: y,_.J. _. .. ...,1'. .x, ^. »..,.._. k._ .� ........ ... ... .- ,.::^'.,..' ' .. ..! ,. .. .. . . .. �:,, „;;a.. :: .� f•-Sw. �- - � „}i_.� : "' - � :'�'n' n =' = �..�.�3. _ ^'.3'i":: v. M�v YyJ� - -.i't.:� ..,J'.':�.k."::.':.k. ti �v' ^ � �.�r::X "„� n =�r.^ ? -�[[' .�Q'. - •' ,'J`/ L: cY' ��A■F k.,� : ::.!Y' rr. :..." ' .'..: E end it C losure 500 2,764 0 0 0 0 100 2,000 1,465 0 Equipment 935 1081 880 970 12+46 1410 1415 023 331 880 75 E nvironmenta l 0 0 0 0 0 0 0 0 0 0 0 Host o�xmu�ni 0 1 50 0 0 0 0 0 0 0 0 0 P rop erty P rotection 0 0 0 0 0 0 0 0 0 0 0 Site Development 0 0 0 0 1 250 2250 0 0 0 0 50 Post Develop 0 0 0 0 0 0 0 0 0 0 0 r ec cffr 0 0 0 0 0 0 0 0 0 0 0 Ca italI mp rovement 450 0 0 300 0 0: 0 0 0 0 0 : '::. ' '' '' ..'332.........:.1731: ..:::303.:':': . . :::''1 ::...: . :....:..::::': .. . 3008..:. . . . . ... . . . . . :' :::::': ' ::.. fig.. a . .......... ....... .... ..... 4 ..... ............ ... .... ...... .2 .......... ........... T:-�A272 .......... .. .... ............ .. .. ... .. E uI er. ... 2..... 0.:::.' ..:..........00 '`.:': ':.:'.' °: ........... :'';.:'::::' 7::.':'::'..:..':: :'::'::::': ::::::...::::'::':"' :: :'':::":' .33....'...'.:...:.07...:'.... ;..'.'.':.'.. E nvironmental 500 500 500 500 500 500' 500 500 500 500 500 Host C ommuni ty 148 1 23 3 43 5 0 73 3 3 P P rotection 443 443 443 443 443 :d 443 443 443 443 443 440 2 30 :.`' 700.'::::. 0.':.:.': °..'.':: 20.`.''. :.' :'.'.:' -': Post Deve 244 244 244 244 244 244 244 244 244 2{44 244 /+ /+ .......... Ca I. m ro o t ...... X35''.':''.' '.:.'.' 4 0 ::.total :'''.':...:'.' :....::' :.'.'.. :.:.'..::'. 333.::;.:'.`.'.7 05' '.' :. #3 ..: :'.: X72 :.. :.0 �7 :::.'. ::'... 42.'::':'::. :7 0 0 '.'. 7 ':." ..0 X54 .. :.:.'.: .: . . � � �.�.: .:�� .:: .:: ::�:�:�:��:'�:�:��::�: .. f&' t �Clc - tlre: Cost 1 048 : :' : :- :::::::' :0 4 7'.:::.'::..4 333 ..:' : 5 757' : ' ..5 50 '1 5 0 3 ::'::::.:..0 .. ' . 324 2 0 ::.0 0 4 ........ 6 : ........, t...... # > NOTES Equipment Reserve erve will require borrowing or additional funding by 2013 Projections based on current average tons per year to Smith Gap Acres Open 44.85 $Wa, $13,455,000 Phase V net included ( — $4,000,000) 201 Oust f or c losure RESERVE F UNDS Appendix D Roanoke Valley Resource Authority CLOSUR,E F UND ....... ............ ............... ...:.......... ........... . FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1998-99 2,375,000 250,000 0 2,625 1999-20 2,625 250,000 0 2,876,000 2000 -01 2,882 250,000 0 3,132,755 2001-02 3 250,000 0 3,382,75 2002-03 3 250,000 0 3,632,755 2003 -04 3 # 632,766 250,000 0 3,882 2004 -05 3,882,756 250,000 0 4,1 32,755 2008 -06 4,132 250,000 0 4,382,766 2006 -07 4,382 250,000 0 4,632,755 2007 -08 4 1,060,000 1 0 5,672,464 Phase I Design 2008-09 53672,464 600,000 29,8[7 6,242,647 Phase I Design & LF GCCS 2009 -10 6,242 600,000 72 6,769,943 Phase I Design & LF GCCS 2010 -11 6,769,943 400,000 1 6,226,662 Complete LF GCCS 2011 -12 5,225,662 100,000 500"000 4,825 Phase II Construction 10 Ac 2012 -13 4,825,662 300,000 2,764,408 2,371,244 Phase II Construction 10 Ac 2013 -14 2,371,244 300,000 0 2,671 2014-15 2,671,244 300,000 0 2,971 ,244 2015-16 2,971,244 300,000 0 3,271 ,244 2016 -17 3,271 300,000 0 3,571, 244 2017-18 3,571 600,000 100 4,071,244 Phase It Design 2018 -19 4,071,244 600,000 2,000 2,671,244 Phase II Construction 10 Ac) 2019-20 2,671 600,000 1,464 1,807,162 Phase II Construction (10 Ac 2020-21 1,807,162 600,000 0 2407,162 2021 -22 2,407,162 Note: Additional funding from Surplus ($550,000) was added from FY06 /07 budget in FY 07108 201 1 -2012 DESERVE FUNDS Roanoke Valley Resour a Authority EQ M ENT ...... ....................... .............. . ... ... ..... .. .. .. ... . .. FISCAL YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES E DI lG BALANCE Detailed Schedule 1998 -99 2,704, 000 375,000 260,000 3,127,939 See Attached 1999 -20 3,127,939 375,000 288,289 3,214,680 See Attached 2000 -01 3,214,660 375,100 665,536 3 See Attached 2001-02 3,034,115 375,000 987,695 2 See Attached 2002 -03 2,421,620 375,000 680,098 2,1 16,422 See Attached 2003 -04 2,116,422 400,000 459,327 2,087,098 See Attached 2004 -06 2 400,000 561 1,895,631 See Attached 2005 -06 1 ,S ,63E 400 # 000 323,589 1,9 2 See Attached 2006 -07 1,972,042 400,000 492,662 1 ,879 } 390 See Attached 2007 -08 1,879,390 674 # 231 1,280,731 1,272 } 890 See Attached & note below 2008 -09 1,272,890 400,000 1,103,483 689,407 Sea Attached 2009 -10 569,407 600 } 000 351,088 818,319 See Attached 201 0 -11 818,319 600,000 938,199 483,120 See Attached 2011-12 483,120 600,000 1,080,500 2, Seer Attached 2012-13 2,620 900,000 880,400 22,220 See Attached 2013 -14 22,220 1,200,000 976,000 246,220 See Attached 2014 -1 246 } 220 1,300,000 1,246,000 300,220 See Attached 2015-16 300 } 220 1 ,300,000 1 ,418 } 483 181 ,737 See Attached 2016-17 181,737 1 } 300, 000 1,415,024 86,713 See Attached 20V-18 66,713 1,000,000 922,916 143,797 See Attached 2M-19 143,797 1,000,000 831,000 312,797 See Attached 2019 -20 312,797 600 879 } 778 `66,978 See Attached 2020 -21 - 66,978 600,000 75,000 368,022 See Attached 2021-22 358,022 Note: Additional Funds (Insurance) from FY 200912010 Revenues ($97,605) was deposited 2011-2012 RESERVE FUNDS II (Z) C) C) C> Ck I� LO OD C) C) i� r O LO C4 E0} LO C� to Ld qCt C) # '1-i E C) C) C) Cam! t w 0 V V . #fix: L ( 'Y' L -0 VJ .+ yam' ;•+ t� M CL c -0 r } IS E 0 0 � � � � C � � �--` � U) ( Ir — C � ;�: l E3 C7 � � d} � � M CY? (D 0 co 0 to LO *- Q '- M ( -1 0 0 c ry . C � ] g q Q) 07 C\j M N N P', Nr c 'q- c a � x r � a � `0 (D y co ❑ 0 w w C Cl 0 ❑ O S w y [ l-S� TAR *" CD ff# r y C CN LO CD ` C4 c C5 t,1 C� 0 ::. O C) O C5 C y C) 0 C) Q Q C� O C1€ (Y) CD O C) O w n s � LC] C) CCU [gyp (! U3 U U) co U) U) to co co W f (1) (0 U? ? to U) to U) U) (0 0 w 0 (1) co ) ) 0 0 1 T-- ce) 0 - C 00 Ce3 (D G0 3 It '�r 10 V) M C.4 Nr M LC] ' v 0 M C r C� C� CF? CD CJ 0 C� C CD C) C� 07 cu -- C> C) 0 O O M C I N CD O CC} CD CFA m a C� C m 0 m M m M m r CD a CD C CD C (D M C o CD n O o `+ N N C%4 04 N v v 04 v Cq N CSI T v v N T T V- C C Cif r C 'r Cat Cpl C (Z) C) C) C> Ck I� LO OD C) C) i� r O LO C4 E0} LO C� to Ld qCt '1-i E t w 0 V V . #fix: L ( 'Y' L -0 VJ .+ yam' ;•+ M CL c -0 r } IS E 0 0 � � � � � � �--` � U) ( Ir — C � ;�: l E3 C7 � � d} � � M CY? (D 0 co 0 to LO *- Q '- M ( -1 N 0 c 0 . C � ] g q Q) 07 C\j M N N P', Nr c 'q- c a � x r � a � `0 (D y co ❑ 0 w w C Cl 0 ❑ S w y [ l-S� TAR M r r-I CD cq O o --Cl LO C to LO CD C7 CD 00 . Ch C t-4 .: CN Cam rt O C> O C) # C LO CD .:` CN CD CD CD O CD m :CD. LO C) 4� O (D . _ m :. .` : CD CD O CD C C) C� C c;3 C to ] .: Q CD CD 0 CD Cl CD LO r-1 C�1 C C O C� C� Cl LO :. iS : CA LC3 in lt� :C� r CD. C� m L C C� CD cq 00 O Cl) t� 'dp N kD LO 00 00 O C CD O CD D� <P, �] H r-1 O 0 C) O r-1 O 00 0 Q C) C3� C) r--4 C� C3� C) CD CD Q C ch ch � O C) (ID1 O O O CD N C`4 N r [ C` C 1 C of +r-G Cq s--i N H C`a r r C C%l cq cl • �..� _ 11- CL C .. .,J -1 m 4-k L- o o .- C) { C) LO t m m ca C� O o �-' CC) € I C! o o c o � c 7 LLB fit] LU LLI Cl) :3 C 0 i 1 } C37 Z ,_ C t!} fly '} in u) fl cl ❑ E C (. o C Cl co C) C.) �--' 1 LLB LL L. M r r-I CD cq Roanoke Valley Resource Authority ENVIRONMENTAL .................... :..........: ...:::.::.: ................::: . FISCAL YEAR BEGINNING BA ANNUAL UAL DEPOSIT EXPENSES ENDING BALANCE USES 1998-99 500,000 0 0 500A0 No Activit 1999 -0 500,000 0 0 500,000 No Activity 2000 -01 500,000 0 0 500,000 No Activity 2001 -02 500,000 0 0 500,000 No Activity 2002 -03 500,000 0 0 500,000 No Activity 2003 -04 500,000 0 0 500,000 No Activity 2004 -0 500,000 0 0 000 No Activity 2005 -00 500 0 0 500,000 No Activity 2006-07 500,000 0 0 500,000 No Activity 2007 -03 500,000 0 0 500,000 No Planned Uses 2008-09 500,000 0 0 500,000 No Planned Uses 2009 -10 500,000 0 0 500,000 No Planned Uses 2010 -11 500,000 0 0 500,000 No Planned Uses 2011-12 500,000 0 0 500,000 No Planned Uses 2012 -13 500,000 0 0 500,000 No Planned Uses 2013 -14 500,000 0 0 500,000 No Planned Uses 2014 -15 500,000 0 0 500,000 No Planned Uses 2015 -10 500,000 0 0 500,000 No Planned Uses 2016-17 500,000 0 0 500,000 No Planned Uses 2017 -13 500,000 0 0 500,000 No Planned Uses. 2018 -19 500,000 0 0 500,000 No Planned Uses 2019 -20 500,000 0 0 500,000 No Planned Uses 2020 -21 500,000 0 0 500,000 No Planned Uses 021 -22 500,000 F 112012 RESERVE FUNDS 1 Roanoke Valley Resource Authority HOST COMMUNITY ......... . . ..... ... ISCA Y EAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1992-93 0 0 0 0 1993 -94 0 8,000 0 8 1994-95 8,000 1 0, 000 0 18,000 1 998-96 1 8,000 1 0,000 0 28,000 1990 -97 28,000 10 29,386 8,615 Computers ($25,335), F ($4,000) 1997 -98 8,615 10 616 18 * 000 Playground Equipment 1998- 1 8, 000 1 0, 000 0 28,000 1999 -20 28,000 1 0"000 0 83,000 2000 -01 88,000 10,000 0 43,000 2009 -02 48,000 10,000 0 68,000 2002 -08 58,000 10 0 68 2003 -04 63,000 1 0,000 0 78,000 2004-05 78,000 10 0 88,000 2005 -06 88,000 1 0,000 0 98,000 2006-07 98,000 10,000 0 108,000 2007 -08 108,000 10,000 0 11 3,000 2003 -09 118 1 0, 000 0 128,000 2009 -10 128,000 10,000 0 138,000 2010 -11 138 10,000 0 148,000 No Planned Uses 2091 -12 '1 s 000 10,400 1 60,000 8,000 Intranet/propert 2012-13 8,000 10,000 0 13,000 No Planned Uses 2018 -14 18,000 10,000 0 23,000 No Planned Uses 2094 -16 28,000 10,000 0 83,000 No Manned Uses 2095 -16 38,000 90,000 0 43,000 No Planned Uses 2016 -17 48,000 90,000 0 68,000 No Planned Uses 2017-18 58,000 10,000 0 63,000 No Planned Uses 2098 -19 68,000 10,000 0 78,000 No Planned Uses 2019 -20 78,000 10,000 0 83,000 No Planned Uses 2020-21 38,000 10,000 0 98,000 No Planned Uses 2021 -2 98, 000 2011-2012 RESERVE E FUNDS 17 Roanoke Valley Resource Authority PROPERTY esen ... ..... .. ... ........... .. ..... ...... . r On. FISCAL. YEAR BEGINNING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1998-99 504,064 0 1 1 962 502,099 Crawford, Johnson 1999-20 502,099 0 150 501,949 Appraisal - Brunk 2000 -1 591,949 0 0 501,949 None 2001 -02 601,949 0 125,317 370,632 Crawford } Johnson 2002-03 378,032 097 375,935 Miscellaneou 2003 -04 375,935 92,253 25,000 443,193 Sale of C rawford, Markle 2004 -05 443,193 0 0 443,193 done 2005 -08 443,193 0 0 44:3,193 None 2006 -07 443,193 0 0 443,193 done 2007-03 443,193 0 0 443,193 done 2008 -09 443,193 0 0 443,193 done Projected 2009 -10 443,193 0 0 443,193 done Projected 2010 -11 443,193 0 0 443,193 None Projected 2011 A 2 443,193 0 0 443,193 2012-13 443,193 0 0 443,193 2013-14 443,193 0 0 443,193 2014-15 443,193 0 0 443J 93 2015 -18 443,193 0 0 443J 93 2016-17 443,193 0 0 443,193 2017-18 443,193 0 0 443,193 2018-19 443,193 0 0 443,193 2019-20 443,193 0 0 443,193 2020 -21 443,193 2011-2012 RESERVE FUNDS 1 Roanoke Valley l esome Authority SITE DEVELOPMENT .....................::...:. ............................... ....... FISCAL YEAR BEGINNING G BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES 1998 -99 3 500,000 314,000 3,206,000 See Attached 1999 -20 3,206,000 500,000 914,691 2,790,409 See Attached 2900 -01 2,790,409 500,000 660,033 2 See Attached 2001 -02 2,630,376 500,000 104,491 3,025,385 See Attached 2002 -03 3,025,885 500,000 196,973 3,419,912 See Attached 2093 -04 3,419 500,009 167,375 3,752, 37 See Attached 2004-05 3,752,537 500,000 47 4,205,480 See Attached 2005-06 4,205,469 600,000 41,582 4,663,898 See Attached 2006 -97 4,663,898 800,000 964,313 4,259 See Attached 2007 -98 4,259,886 1 500,O06 4,414,187 1,345,398 See Attached & note below 2003 -09 1,348,398 500,000 1,096,295 749,103 See Attached 2009 -19 749,103 300,000 98,986 950 # 118 Sea Attached 2010-11 950,118 1 00, O08 0 1,080 1 16 See Attached 2611 -12 1,960,118 160,909 9 1 r 1 0 j u See Attached 2012 -13 1,150,118 660,906 0 1,750,118 See Attached 2013 -14 1 690,906 0 2,360,118 See Attached 2014 -15 2 } 350,118 690,006 1 1,700,118 See Attached 2016 -16 1 690,006 2,250,000 80,118 See Attached 2016-17 50,118 600,000 0 660,118 See Attached 2017 -18 650,118 600,000 0 1,260,118 See Attached 201819 1 } 250,118 600,000 0 1,850,118 See Attached 201920 1,850,118 600,000 0 2,480,118 See Attached 2020 -1 2,450,118 600 # 000 50,000 3,000,118 See Attached 2021 -22 3,000,118 Dotes: 1. Are additional deposit of $1,000,000 was added to FY 200712008 to this account from FY 06!07 surplus funds. 2011--2012 RESERVE FUND 21 Roanoke Valley Resource Authority SMITH GAP P LANDFIL SM DEVELOPMENT 1 2011 -12 1 no activity 1 $ - I 1 2092 -13 1 no activity 1 $ - I 1 2013 -14 1 no activity [ $ - I engineering phase 6 liner .6{4ac $ 250,000 � '�,256 2 014-15 construction phase 6 liner . 4ac $ 909 o contruction management 1 09 Y 000 201 5 -16 construction phase 6 liner .64ac $ 1,950,000 2,256 contruction management $ 300,0 1 2076 -17 1 no activity $ - 1 $ - I 1 2017 -18 1 no activity $ - 2011-2012 Reserve Funds 2 Roanoke Valley Resource Authority SITE DE V EL OPMENT COSTS CONTINUED engineering phase 7 liner (10.07 ac) 2020 -21 construction phase 7liner (10.07 ac) contraction management 12021 -2022 estimated costs available funds additional funds required annual deposits required deposit amount $ 200,000 250, 000 $ 300,000 50,000 $ 50,000 I 2011-2021 TOTAL. $ 815603000 201 1 --2021 $ 8 7/1/2011 $ 1 2,49%882 deposit years 1 2 no borrowing required) $ t 2 118 500 NOTES Projections based on actual and estimated costs. 2011-2012 23 Reserve Funds Roanoke Valley Resource Authority -vk-.,vST DEV 2011-2012 RESERVE FUNDS 25 FISCAL YEAR BEGINNING ING BALANCE ANNUAL DEPOSIT EXPENSES ENDING BALANCE USES '1990 -99 119,000 26,000 0 144,000 1999 -20 144,000 25,000 0 169,000 2000 -04 169,000 25,000 0 194,000 2001 -02 194,000 25,000 0 219,000 2002-03 219,000 25,000 0 244,000 2003 -4 244,000 0 0 244, 000 2004-05 244,000 0 0 244,000 2005 -00 244,000 0 0 244,000 2000 -07 244,000 0 0 244,000 2007-08 244,000 0 0 244,000 No Planned Activities 2000 -09 244,000 0 0 244,000 No Planned Activities 2009 -10 244,000 0 0 244,000 No Planned A tIv ti s 2010-11 244,000 0 0 244,000 No Planned Activities 201 1 -12 244,000 0 0 244,000 No Planned Activities 2012-13 244,000 0 0 244,000 No Planned Activities 2013 -14 244,000 0 0 244,000 No Planned Activitie 2014-15 244,000 0 0 244,000 No Planned Activities 2016-16 244,000 0 0 244,000 No Planned Activities 2016 -17 244,000 0 0 244,000 No Planned Activities 2017-18 244,000 0 0 244,000 No Planned Activities 2018-19 244,000 0 0 244,000 No Planned Activities 2019 -20 244,000 0 0 244,000 No Planned Activities 2020 -21 244,000 0 0 244,000 No Planned Activities 2021-22 244 2011-2012 RESERVE FUNDS 25 Roanoke Valley Resource Authodty RECYCLING FUND 2011-2012 RESERVE FUNDS Recycling .Reserve Fund FISCAL BEGINNING ANNUAL EXPENSES ENDING USES YEAR BALANCE DEPOSIT BALANCE 1998 -99 D 0 0 0 Fund closed 1999 -20 0 0 0 E3 2000-01 D Q Q 0 2001 -02 0 0 6 0 2002 -03 0 0 d 0 2003 -04 0 Q a 0 2004 -05 0 fl b 0 2005-06 o o a o aoas -oz o o a o 2007 -08 o a a o zoos -oa o o a o 2009 -10 0 0 0 0 20 10 -11 Q 0 0 0 201 -12 0 o a a 2012 -13 o 0 0 0 2013-14 a o o a 2014 -15 0 0 0 Q 2015 -16 0 0 0 0 2016-17 a o o a 2017-18 0 0 0 4 2018 -19 U 0 6 0 2019 -20 0 0 0 0 2020-21 o a a o 2021 -22 0 0 Q 0 2011-2012 RESERVE FUNDS Roanoke oke Valley Resource Authority CAPITAI ......... . ap tal.�� .. . FISCAL YE AR BEGINNING BALANCE ANNUAL DE EXPENSES I ENDING BALANCE USES 2008-09 260,000 200,000 0 400,000 No Planned lases 2009 - 10 460,000 200,000 21,356 638,644 SG Dust & Od Control 2010 -11 636,644 200,000 550 } 000 286,644 Tipper & TS Floor 2 288, 200,000 0 486,644 N o Pl anned Uses 2012 -13 488,644 200000 0 688,644 N Planned Us 2013 -14 688 # 644 100,000 300,000 488,644 Ov erlay SG Moor P avement 2014 -16 488,644 100,000 0 588,644 No Planned U ses 2 588,644 100,000 686, 644 N Plan Uses 2016-17 688,644 100,000 0 786644 No Planned Uses 2017 - 18 788,644 100,000 0 888,644 No Planned Uses 2018 -19 888,644 100,000 0 986,644 No Planned Uses 2019-20 988,644 100,000 0 1,088,644 No Planned Uses 2020 -2021 1,088,644 100 # 000 0 1,186,644 No Planned uses 20 21 -2022 k $ 188,644 2022 -2023 2023-2024 2024 -2025 2025 -2026 2026 -2027 2027 -2028 2026 -2029 II: 2011-2012 RESERVE FUNDS 2 Roanoke Valley Resource Authority CAPITAL IMPROVEMENT FISCAL YEAR PROJECT LIST EXPENSES'""" Deferred Replace all Carpet and Tile in Buildings (Open for iscusssion ) $ 70 10111 Overlay Transfer Station Concrete Floor 1 5,270 SF $ 300,000 (defered until FY 10/11} 13 /14 Ove rl ay Srnith Gad Tipping Floor Concrete Floor (10 1 o SF $ 30 T oo S Ove day all Internal Road and Part ing Lots with Asphalt 29,827 SF $ 120,000 IBS Install additional In- bound scale $ 150,000 S Residential Service Area NS Replace overhead doors 10111 Tipper Repairs (PLC, hydraulic arms) $ 25o Transfer Station $ 8903000 74.79% Smith Gap $ 300 25.2 v TOTALS 90000 Other Items to consider: Purchase more Gondola Cars 20,000 ea four $ 4802000 Build a maintenance shop at the Transfer Station 800 00 Renovate bathrooms $ 402000 Change light fixtures $ 30 Roof Replacement $ 250,000 Hopper repair $ 200,000 1 1 2011-2012 Reserve Funds 30 Roanoke a Valley Resource Authority S UNUVILARY F ::::: .:.........'.::::.::....::: lan ::: ::::: ear Wfi. :...... :.. as Fiscal Year 2010 -11 2011 -12 2012 -13 2013 -14 2014 -15 2015 -1 2016-17 2017 -18 2018-19 2019-20 2020 -21 .. r __ x,• .� t f _r�.r . 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".�i/' t _ x •:ti.ti.: xw.. i:: Y.:. - Closure 400 100 500 500 500 500 500 500 500 500 500 Equipment 600 600 1100 1100 1100 1100 1100 1100 1100 1100 1100 Environmental 0 0 0 0 0 0 0 0 0 0 Host Community 10 10 10 10 10 10 10 10 1 10 10 Property Protection 0 0 0 0 0 0 0 0 0 Site Development 100 100 400 400 400 400 400 400 400 400 400 Post Development 0 0 � 0 0 0 0 0 0 0 0 Recycl 0 0 0 0 0 0 0 0 0 Capital rmproveme f 200 200 100 100 100 100 100 100 100 100 100 ..... .._ . +} .. )..r.. .tx. f a _ ._,. t... .x s, 1 +,.. _.xi r .. v.x +.> .. � .fit .y . / { ✓.�.✓� -. ..._ 4 ..,.,.. . }s.,.. _ .�"t1 .. J+ ,. - ..x >._ :k .. .xE.� .� ....�v>. ".f: 1 _. .... :>.�. .... .. __ . .._ Y M f .. .. .. ♦ :. .. ... ... ... ... .... .... ...... ... ._. _ �xi��.;� -. k..x ._,_..k ..� ._?� f. .� ♦. ..... ..... ...... ..... f. .. ..... ..�It•. ..w ,+.....>. .... .. ■ +J1` ... V _: .. x .... ..... ...... .. . -. f_.. ».. �.... \k,......h .. i■J4■� . }. .................... .. ...... ..,. o. .y,1.} .■Jl1yr .. ... ... .. ... h. - ...... .... ?: Y,:. Air xY ? . ::eft- ry_ -'r, "'i: �'+ n � `: "�: w,`+Vx: �:- . *.. ^;} ^'� <'.f�" : ' �r,••n *�:`: '�"i..'..'.._ .� }.. ^.�'.�^:.. � f. :� S �i:.^' -' - _Jy"j�+ ?x.� :^ _ Cl osure 19x44 500 2,754 0 0 0 0 100 2,000 1,455 0 Equipment 905 10 81 976 1246 '1418 1 923 831 880 75 E nvironmenta l 0 0 0 0 0 0 0 0 0 Host C ommunity 0 150 0 0 0 0 Prop erty P rotection 0 0 0 0 0 0 0 0 0 Site t evelo runt 0 0 0 0 1250 2250 0 0 0 5 0 Post Developme 0 0 0 0 0 0 0 0 R 0 0 0 0 0 0 0 0 C apital lt rovement 450 0 0 300 0 0 0 0 0 0 0 ..'.. ..... .'. .. '.. .. : :. :': `.. to tal'.... . :' .' .:.....::...:..'.'.....r.. ..'...'.''....' .'.':�.".: :'. '.'..: '..'..'.....': '..:.'.35f 4f. .: ...'... .il ...:. ::. . - ' ..-. 102'.. ..... ::::�'#+.+. .......... � . ............... �--! ::.......:':.:.. .:....'.':::': .::..:... + .:...... � :..'.. ... ..'..:: "... .. ... .... ' :.................:::.. ....'...'..''.:.....:::...:':.: �.::.: °:..::''.`.::.'.::.. ..... ... ... :::...::.:....'.:'.::.:' ?.': :::...: '..:. �} * Imo Closure 5 4,826 2,572 3,072 3,572 4,072 4,512 4,972 3 ,472 2,507 3,007 4� �pi � ��'yy�� l! n�}t Equip ment 483 3 2 222 346 200 �� :.:':::'.':, :��':� .:::. :. °.:'.::.:'. : :.':': :`:.- X33'.. >:'.'.;:. '':':::v :':'.'.'- X50':::::: `i 33 7 258 Environmental 500 500 500 500 5 00 500 500 500 500 500 500 H ost Community 148 1 28 38 48 5 68 7 38 98 Property Protection 443 443 443 443 443 443 443 443 443 443 443 Site Deve 1 1 3 150 1,550 1 ,950 1 ,100 :::' ::- E .:.:::::::: '`::. ::::. 50 450 850 ,200 P ost Develo 244 244 244 244 244 244 244 244 244 244 244 Recycling 0 0 0 0 0 0 0 0 0 0 0 C a pital Improvement 289 439 589 339 439 589 589 78 339 939 1,089 ... al.:.:::.:'::::.::: ::.: ::.8 383 :.::.:.: f :::: :.::::. 38: :: :...:. r .. 97 :. r .. ::.6 586 ::. # :: : s 723::. :. 810..:: i y 08R' :..':.::::::.5 t a NOTES Eq Deserve will require borrowing or additional funding by 2020 Projections based on current average tons per year to Smith Gap . 2011-201 RESERVE FUNDS T ACTION NUMBER ITEM NUMBER F-5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE AGENDA ITEM SUBMIT'rED BY APPROVED BY: April 12, 2011 Request to approve a resolution supporting the removal of the bridge over Carvins Creek on John Richardson Road, Route 743, and construction of a cul -de -sac, Hollins Magisterial District Philip Thompson Deputy Director of Planning B. Clayton Goodman III K33. County Administrator COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION: Virginia Department of Transportation (VDOT) requests a resolution of support for the removal of a bridge over Carvins Creek on John Richardson Road, Route 743, and construction of a cul -de -sac on the east side of the existing crossing. The bridge was closed to traffic on September 12, 2007, as a result of an inspection that determined it to be in critical condition due to corrosion, deterioration, and decay throughout the structural steel, bearing seats, substructure and abutments. This project was added to the secondary system six -year plan as a bridge replacement project in 2001. In subsequent years, the project also received revenue sharing funds to supplement the six -year plan funding. In the 2009 -2015 six -year plan, the scope of the project was amended to replace the existing bridge with a pedestrian bridge, and construct a cul -de -sac. In 2010, the project was removed from the six -year plan; rescoped to the current project. Existing revenue sharing funds of $249,040 remain on the project, and are expected to cover the costs of the bridge demolition and cul -de -sac construction. The Current scope was reviewed by the Board at the May 25, 2010, work session for the fiscal year 2010 — 2010 six year plan. There was no opposition to the current scope of work. Page 1 of 2 On October 28, 2010, a public hearing was held at Mountain View Elementary school to present the proposed scope of work, with VDOT and Roanoke County staff attending. six citizens attended and offered comments. The majority of the comments suggested converting the existing bridge to a pedestrian bridge. However, based on the structural deficiencies, this option is not feasible. The public right of way will remain so that a replacement pedestrian and bicycle structure could be constructed at some point in the future. At such time that secondary construction allocations increase, funding for a replacement structure can be evaluated. Attached to this report are a March 25, 2011, letter from VDOT requesting this resolution, plus transcripts of the public hearing held on October 28, 2010. The transcripts also include a vicinity map of the project. FISCAL IMPACT There are none. Existing revenue sharing funds of $249,640 applied to the project are expected to cover the construction costs. ALTERNATIVES 1. Adopt the resolution supporting the removal of the bridge over Carvins Creek on John Richardson Road, Route 743, and construction of a cul -de -sac 2. Take no action at this time. STAFF RECOMMENDAnON Staff recommends Alternative 1. Page 2 of 2 COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION PO BOX 3071 GREGORY A. wHIRLEY SALEM, VA 24153 -0500 COMMISSIONER March 25, 2011 David Holladay Planning Administrator, Roanoke County 5204 Bernard Drive Roanoke, VA 24018 Re: John Richardson Road — Route 743 VDOT Proj . 0743 -- 080 -322, P 106 Remove bridge and construct cul -de-sac Dear Mr. Holladay_ The purpose of this letter is to request a Resolution from the. Roanoke County Board of Supervisors in support of the project referenced above as presented at the Public Hearing held on October 28, 2010 at Mountain View Elementary School. The proposed scope of work includes removal of the bridge over Carvin Creek and construction of a cul -de -sac on the east side of the, existing crossing. VDOT and Roanoke Count} staff attended the hearing. ' The bridge was closed to traffic on September 12, 2007 as a result of an inspection that determined it to be in critical condition due to corrosion, deterioration, and decay throughout the structural steel, bearing seats, substructure and abutments. This project was reviewed at the Board of Supervisors? work session for the FY 2011 -16 Secondary Six -Year flan on May 25th, 2010. Roanoke County staff presented the project as described above and there was no opposition to the proposed scope of work, The current revenue sharing funds applied to the project are expected to cover the construction costs. A transcript of the hearing is attached which includes a summary of the comments received. The summary indicates the majority of comments request converting the existing bridge to a pedestrian and bicycle crossing only. However, based on the structural deficiencies listed above, this option is not feasible. At such time secondary construction allocations increase, funding for a replacement structure can be evaluated. Once the resolution is received, we will work toward completing the work as presented at the public hearing. Please contact me at 540-387-5499 should you have any questions. Sincerely, (;or) Scott A. Woodrum, P.E. VDOT Salem Area Land Use www.Virginiadot.org We Keep Virginia Moving Route 743 —John Richardson Road Public Hearing Transcript Route: 743 Project: John Richardson Road Bridge &Approaches County: Roanoke Date of Hearing: October 28, 2010 Location of Hearing: Mountain View Elementary School Time: 5:00 PM — 7:00 PM #of Attendees: 9 0 Index of Sheets Page Public Hearing Ad 3 Project Location Map 4 Sign -in Sheet 5 Public Hearing Brochure 6 Comment Summary 8 Certification of no Oral Comments 10 Written Comments 13 K RIN John Richardson Road (Route 743) Bridge Demolition Roanoke County Public Hearing Thursday, October 28, 2010, 5 — 7 p.m. Mountain View Elementary School 5901 Plantation Circle, Roanoke, VA 24019 Find out about a proposed project to demolish the Route 743 (John Richardson Road) bridge in Roanoke County. The bridge crosses Carvin Creek. The project will involve demolishing the existing bridge and building a cul -de -sac on the western end of Route 743. The public hearing will be held in an open house format and no formal presentation will be given. Review the project information at VDOT's Salem District Office located at 731 Harrison Ave. in Salem, 1- 800 - 367 -7623, TTY /TDD 711. Please call ahead to ensure the availability of appropriate personnel to answer your questions. Give your written or oral comments at the meeting or submit them by November 7, 2010, to Mr. Richard L. Caywood, P.E., P.O. Box 3071, Salem, VA, 24153. You may also e-mail your comments to saleminfo @vdot.virginia.gov. Please reference "John Richardson Road Bridge Comment" in the subject heading. VDOT ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact VDOT's Civil Rights Division at the above VDOT district address or phone number. State Project: 0743 - 080- 322,P106 R201, M501, B693 UPC: 58280 From: 0.04 mile from Route 625 To: 0.30 mile from Route 115 John Richardson Road - Bridge Demolition Roanoke County v �1 w� a i Sul a� 1, � �S. - ' - ;� �•�. '' — �_. ,,r � i � � ., - ray - �� s� Y a+ . t0lil trop el w r, i IF p � 1L I l ' �. � W lid • •- -.'��,�., 1 ,' " � n • °• °u.am as � - ° — � 1 — mm c T r_ i i •. Y � I of y • u L"�• Ye .�" - :e .1 � • -': � a.. a :� r e y .. = [ r�h ` anor f Elvin p a I • -, a ie"1 • r -. - - - �' ° N e " ° s [ .A N p ^ J ` L�, _ Q' } i �ISf kl ' n , I t e, U . ti �l i l - i 11'f'�' I�`+. ' R a f'fh a•f'ie! �d �f 9 LU C) Iry LU U) f D W LU uj LU LL LL Lu LU Lu LU Public Hearing John Richardson Road XVD1:1Tof Virginia Department Transportation Improvements Roanoke County Thursday, Oct. 28, 2010, 5 - 7 p.m. Mountain View Elementary School 5901 Plantation Circle Roanoke, VA 24019 -4937 Public Meeting The Virginia Department of Transportation (VDOT) welcomes you to the public hearing for the proposed bridge demolition and road improvements for Route 743 (John Richardson Road). These improvements will include demolishing the Route 743 bridge over Carvin Creek and building a cul -de -sac at the west end of Route 743. This public hearing is held to provide an opportunity for any person, acting on his /her own behalf or representing a group or governing agency, to give the department his or her comments and /or suggestions concerning the proposed project after reviewing the project information. 0 The Route 743 bridge over Carvin Creek Representatives from VDOT are present to discuss the project and answer your questions. It is the responsibility of VDOT to ensure that all members of the community are afforded the opportunity to participate in public decisions on transportation systems and projects affecting them. VDOT ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. Anticipated Cost — $250,000 Purpose — To demolish the deteriorating bridge on Route 743 (John Richardson Road) From — 0.40 mile from Route 625 To — 0.40 mile from Route 115 Total length — 0.15 mile Improvements — Demolish the existing bridge over Carvin Creek and build a cul -de -sac at the western end of Route 743. Anticipated Schedule — Construction would begin in Spring 2011. State Project — 0743 - 080- 322,P106, R201, M501, B693 Civil Rights is 6 PROJECT DESCRIPT The primary purpose of this project is to demolish the deteriorating Route 743 (John Richardson Road) bridge over Carvin Creek and build a cul -de -sac at the western end of Route 743. The Route 743 bridge over Carvin Creek has degraded significantly enough that it is no longer safe for vehicular or pedestrian traffic. VDOT, in conjunction with Roanoke County, has reviewed several replacement options, including converting the bridge to a pedestrian /bike bridge only. However, due to the structural deficiency of the existing structure, the only way to provide a safe crossing is to replace the structure completely. E nvironmental Rev VDOT has initiated environmental reviews and coordination to: obtain information about environmental resources in the project vicinity; identify opportunities for avoidance, minimization and mitigation of potential environmental effects; provide appropriate natural and historic resource agencies an opportunity to review and comment on the project during its development; and acquire all necessary environmental clearances and permits prior to commencement of construction. Strict compliance with all environmental conditions and commitments resulting from regulatory approvals, and implementation of VDOT's specifications and standard best management practices will protect the environment during construction. Get In Comments can also be submitted in writing to saleminfo@vdot.virginia.gov. Information must be postmarked, e- mailed or delivered to Primary Contact: Patrick Wade, P.E. Project Manager X VTof r Transportat n� Under the current funding restrictions, funding to replace the bridge would not be available in the foreseeable future, therefore the demolition and removal of the existing bridge has been proposed. Right of Way The demolition of the Route 743 bridge and building a cul -de -sac will not require the displacement of any families, businesses or non - profit organizations. VDOT with i n 10 ca lenda r days of today's meeting (November 7, 2010) in order to be included in the citizen information meeting record. 714 South Broad St. Salem, VA 24153 @ 2010 Commonwealth of Virginia 1- 800 - 367 -7623 7 Comment Summary The questions from the public hearing comment sheet have been broken out in the following pages to evaluate the comments received. No oral comments were received at the public hearing. There were a total of 6 written comment sheets received and those are included in this document. Question 1. Do you support the demolition of the John Richardson Road Bridge? Response Number No 1 Keep Open for Peds & Bikes 3 Yes 1 Other 1 Total t 6 Question 2. If the bridge is demolished and a cul -de -sac is constructed, how will it affect your daily travel or your business? Response Number Increase Travel Time 1 General Inconvenience 2 Reduced Safety for Bicyclists 1 Will not be affected by Project 1 No Response 1 Total 6 Question 3. Please provide us with any additional information which you believe will assist VDOT in developing the final plans on this project: Response Number Suggest a "passage" for cyclists to cross from Oakland to Plantation 1 Request for Bridge Inspection Report 1 Cost estimates should include traffic & air quality impacts for alternative route 1 Please review bridge capacity for pedestrian and bicycle use only 1 Snow Removal during winter months 1 OK as is 1 Total 6 Question 4. Did you believe that this meeting helped you understand the project better? What other information would you like to see, if any? Response Number Yes 3 Would like to see study of pedestrian and bicycle option 1 Concerns over location of cul -de -sac 1 No Comment 1 1 Total 1 6 Question 5. How did you hear about this meeting? Response Number Newspaper 3 Direct Mail 1 VDOT signs 1 Other 0 No Response 1 Total 6 1 1 2 3 4 5 6 8 9 1 0 1 1 2 1 3 1 1 1 1 1 21 2 3 2 IN vKlkj VIRGINIA P THEN TRANSPORTATION r ■ PUBLIC HEARING s ■ R N RICHAR ROAD • IMPROVEMENTS ROANOKE COUNTY r s ■ October 28, 2010 5:00 P.M. CENTRAL VIRGINIA REPOR'T'ERS PO BOX 12628 R ANOKE, VIRGINIA (540) 380 -50.7 n r ai- Virginia Reporte r By.. 10 2 1 2 4 5 8 10 11 12 13 1 1 1 1 1 19 20 21 2 23 4 F I A PPEARANCES : Scott Woodrum and VDOT staff A Public Hearin regarding John Richardson Road Improvements, Roanoke County, was held on October 28, 2010, at Mountain View Elementary School, 5901 Plantation Circle, Roanoke, V irginia. Mary J. B ,tenschoe , RPR, Notary Public, court reporter, was available to transcribe any oral statements made by the public at such hearing. (No Oral Statements Provided) uentfrai Virginia e or ors - II 3 1 2 3 4 5 6 8 1 1 12 13 1 1 18 1 9 20 1 22 23 C ERTI I F I c T E COMMONWEALTH VIRGINIA Q I TY OF Ro ANO K I, Mary ute . choen, RPR , Notary Pvblic in and for the Commonwealth of Virginia, at Large, coo hereby certify that the above information is true and correct as aforesaid, further certify that these proceedings were he ld at the time and place specified in the foregoing caption. further certify that I am not a relative, counsel, or attorney for either party, or otherwise interested in the outcome of this action. N WITNESS WHEREOF, I have hereunto s e t ray hand at Roanoke, Virginia, on the 2nd day of November, Zoo. r f } k .f J r y r s , MAR T .4 NSC N, R R 1 ; N o B I c my commission expires may 31, 2012 Number 228402 ex, r'a ir'na eor r - 12 Name (optional ): 'e '(" ".'e' Address: ^1/w v0 1. Cho you support the demolition of the John Richardson Road Bridge? T�' { t 2. If the bridge is demolished and a cul -de -sac is constructed, haw will if affect your daily travel or your business? JAI- .Z' ve- 3. Please provide us with any additional informa ion which you believe will assist VDOT in developing the final plans on this project: 4 . Did you believe that this meeting helped you understand the project better? What other information would you life to see, if any? STvoy d� r o'O7 /1 n� 5 . How did you hear about this mee ' g' Newspaper i1 Direct hail V DOT Roadway signs � Other . # 13 3 { All comments submitted will become part the public hearing transcript and wi made available to the pub Fold Line L vr 'ji% J . t . II IAIE�� 4YA'.k44tAACeo 4V. i L, Vir Department of Transportation Richard L. Caw d, P.E. Salem District Administrator 731 Harrison Ave. Salem, VA 24153 I ji Fold Lide-IdIdidut IIJ19! d �qfl i� 14 1. Do you support the demolition of the John Richardson Road Bridge? x 2 . If the bridge is demolished and a cul-de-sac is on trusted, hove will it affect your daily travel or your business? yr, ;�� .•,.. - - ,h ;; '� k .:�" - .�' "' -��' � ,';'�'''.£ V Y :: r.� " "�` :_ "" f, ,�". } , fM1 ' k� ° � � �� ;.,a� ,{� r{ r ,+x k "�.`'•' d �� . }u. $skz�,. ." {:•.,..' �'y }`�,.. r, j o- t^ �,<'' �'.�,' }- n " x i + f k p 3 �' i� € �u _�. p•� F� "`' k"2.. °+'f! r . �. r ' {� 5 � � Y �* { ��t � . -: v. (�¢+` +f Y { +ifit Y ".r' t . Please "provide u+ with any. dditional information i 6ch you believe will assist V DPT in developing the r final plans o this project: }' _ k t � � ^ � %f x'4 16 1 'X:_. x � y } { f I+' l• ti ,. ��r .� M._ta _�f"� 4 �. ... '� ; .�- s...�.:"; � � + f f •� 'Y 4 { v [.i rr �: ' �C !' k t 5 r '�'~x }•''�~k" '�, � } �. y =,. �� +, }� �Lw. "�, �' '+}r7 y r Fes. 'S iA �.. s!'� �{' _ .1 s AF•r r��I �._. 4 ,� f ,* - !f �ry.r- ai' � .. .' {? z• :r� r te' x` �.r. r�l`srY # >�:r6r`'c "� �#� y? Tid ou b elieve that this mee .. l� h elped y ou understand the p roject better? apt o ther i formation YV0rUr1d y ou like to Sep if a ra�;;s " „� - ,r•s'+u r ' - �°.-.... f. .;x� ,'} ��8� Jf '..."y y: .,,. r }' ' ryf 1 f ''•r4i r*:k -: C�.,. �.... r { ., - f�. L" _ ",,.:f� f.:. [ rat.,, -',; �i', r •' Ft . . , .'� '# ? r>- # rte' J:.. } ..,.... ".r? � : =�:` J G'S"• �. 4• ti �� i,t.. �: �f'^' %. ti. �}sev � y * S� : r , �l - t •. , ky.:xrr r y..;' } F 5 . How did you h about this W a r at a[i O -F - h #1 : x '::,. G � i. k .�; "f.•x .ta �. _f -'�' 'r "F`' �.'{ '� = r+ ^' �` "� x =r'> !� � ' .� -'��r c; y'� 4 : :�. >� „�.. "+2; � V�y;i "' #w ,",••...' ' } � tF � '� t - 1 'i � A' `'`V"i - �1 " e�a= 1�, L tar'' � '�r - " r , �i �` Y. .y,'• :n.r..... . ii'r;..r.•- # f � f�, � ':.- :s� . 1, : M1 h�� l �• :: -.,- N r ��"'L • � s r ,' ..,, }� ,. j.' � r•. � r �' .�c�T 4 i , ��y { _ �; fit (^ T ' y ,�{' + f, f,'-' � �F! y� � ,y � �+ � rl�ff'{� i Y } { ��y5 : JJ r, rr.�rt ir% "r � r r 4 ty.�y �: ' L '� - � r4 'fi�'� � fir' � "� - f� ��ti r�r.• {. .. ry te r• !' ... - .5�� . � �.'.- +C.,+. . - .�'- � rte F h` } fy'� y¢ � �n F' # { i. •.'i Y; �1' r,.i. �. v {# - .. � r,Ygw •mss =��:�r � . A . . . . . . . . . . 1,4 J � �' < �7l}'� ry � � 4' i� V `� ,..r�r?i� b..3 �^�'{! f�-� � +`� •.� � may` '' ,:�.�.- "� �' � � _�,a� 4�a-`#' 3Sr:x AL A I vlx� -eel .00 *g x I , [ : y!�}� �� 9 � `�I} r' , 1Y,n }rte Av. . *W6-"hhW 7, r ,�i .Y�sa" ::. �'� .l. I "��u�r' � � � ry C'sf.*�' ir.r' *g x I , [ : y!�}� �� `�I} r' , 1Y,n }rte Av. . *W6-"hhW 7, r ,�i .Y�sa" ::. �'� .l. I "��u�r' � � � ry C'sf.*�' ir.r' g e. � �:.. Fyr•9� M1 � ° 1• k ,ck Fo I d I i rip ,- Yom" , f!.t;� `sc.� K/ # LI;I < Av. . *W6-"hhW 7, r ,�i .Y�sa" ::. �'� .l. I "��u�r' � � � ry C'sf.*�' ir.r' g e. � �:.. Fyr•9� M1 � ° 1• k ,ck P Postal Service 4 will not delivff without .17 a stamp Vir Department of Transportation Richard L. Ca P. E. Salem District Administrator 731 Harrison Ave. Salem,FVA 24153 Fold Line 16 All c submitted will become a part of the public hearin transcri t and will be made available to the public. Ul5 �I ��, 'j° , 70 wr (U) cnvi)P.(.`�oe �d�.v�� l`�1�� `� t5 �U��t, �0 QC,C-�,5�yy Name (optional) �Zoj Address: v <S? �C'�Q� � �� ? � �� `i(� } � ��` v l 1. Do y ou support the demolition of the John Richardson Road Brid zz' QA\ 2. the brid is demolished and a cul-de-sac is constructed, how will it affect y our dail travel or y our business? � �' -��- �0�� n �'�. ha .� Q_ t�)_917 -V� - 4iz� nno C�-SORSYA �n 3. Please provide us with an additional information which y ou believe will assist VDOT in developin the final plans on this pro °��- -pi`s 15 C' -M N!, �.n � rc�c-� �c� �-� c >c� res , to. 91, eto � ea�ncc� u��.� � �t . f7f 4. Did y ou believe that this meeting helped y ou understand the pis' ct better? What other information would y ou like to if an �-� ��e -'�... CS3.`�l �1� �F, Q t106,: `� ��1{l� '� i �" lS �C�� ;�' hAi o' IPA IG3 - Ale, How diay hear about t i > Newspaper Direct Mail VDOT Roadwa si Other �,� .�'� 0�,1i � c c.�. �.t� �a��P�C`�. 0�', 1 n is '� v��,.c�, ��C F\ Q51 C �� Fold Line Postal Service will not deliver without a stamp Virginia Department of Transportation Richard L. Caywood, P.E. Salem District Administrator 731 Harrison Ave. Salem, VA 241 Fold Line 18 Ok P T ionn Hicnarcison jioaci isna -Dem Vir Department Roa o XVLJUT of n.. ount All comments submitted will become a part of the public hearin transcript and will be made available to the public. Name (opfjonal) L.0- 'r- -1 /1 6 V r Address: 7 c/ 1, Do y ou support the emolition of the John Richardson Road Brad e. r) a V � � j r? Y, o )n � � ` .ALL f Y �� r. (z 0 h 7L;4 2, If the brid is demolished and a cul-de-sac is constructed, how will it affect y our daily travel or y our business? 4 a V-2 0 10 C-1- r C . L f 's a t n� 3. Please provide us with an additional information wh [ch y ou bel ieve wil 1. ass list VD OT in developin the fi nal plans on this pro C CU f A �f J Q . F )I cv J 4, Did y ou believe that this meetin helped y ou understa the project better? What other information would y ou like to see, if an �.�. 'N �� '' 1A Ck C'- -- 'I, "c7�2_ r u �� } �5 s q 6 c (Y 5. How did y ou hear about this meetin ? n Q rc (f 0 Y N Direct Mail VDOT Roadwa signs Other W6� 9 t"Oets )'Y Fold Line F t t l ��+� � �� {� ry f .1 i :� �, } Y, Xk .t.f r i� ' ' µ i` Y � 5 �' .' i, i. Vir Department of Transportation Richard L. y wood, P.E. Salem District Administrator 731 Harrison Ave. Sal.m, A. i2 - �. ��+ ;*+ �� :�i+ +mow +�.� #u�'iasi .�i* a + wf �I: �*# ��5�# �x: ��: LAS S::�t��i$�tst x ti3 #:5� +��.:�y � ; i;�� Fold Line 20 1. Do you support the demolition of the John Richardson Road Bridge? r F _ r , n 2 . If the bridge is demolished and a of -de -sac is constructed, how will it affect your daily travel or your business? All comments submitted will became a part of the public bearing transcript and will be made grille to the public, N ame (optional): 3 . Please provide us with any addit ional in formation which you believe will assist VD OT in developing th e final plans on this project: S. # * t, 4 , Did you believe that this meeting helped your understand the project better? What other information would you like to see if any? 5 . How did you hear about this 091 . Newspaper , tirect Mail L- DOT Roadway signs Other Fold Line F""� 1 Postal Service will not deliver without a stamp Virginia Department of Transportation Richard L. Caywood, P.E. Salem District Administrator 73 1 Harrison Ave. Salem, V A 24153 Fold Line 22 All comments submitted will become a part of the public hearing transcript and will be made available to the public. Name (optional): .� p e I/V AfG Address: � �AJ Z Iq 1. D o you s pport the demolition of the Jo hn Richardson R oad B ridge? 2. If the bridge is demolished and a € l- de-sac is constructed, how will it affect your daily travel or your business) W , 6— z,- 7 S 7 ' 'PRO 3 . Please provide ups with any additional information which you believe will assist VDOT in developing the final plans on this project: 4 . Did your believe that this meeting helped you understand the project better? What other information wwind you like to see, if any? ) 5 . How did your ear about this meeting? N ewspaper Direct Mail VDOT Roadway signs — Other Fold Line AN' 'R' X- E V A240 Win a- A N."C)q. 134 Elwood St Roanoke, VA 2401 ..... - -------- I Vir Department of Transportation Richard L. Ca woo d, P.E. Salem District Administrator 731 Harrison Ave. Salem, VA 24153 7B - I I W "? C' � 11! 1 14 11 -0 0. W"Po"M ddmwww`I **PWP-N OFAFqhq" -RWPW. p„•,•.,.F q-PPPI1Pr 4 Fold Line j 24 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 RESOLUTION SUPPORTING THE REMOVAL OF THE BRIDGE OVER CARVINS CREEK ON JOHN RICHARDSON ROAD, RTE. 743, AND CONSTRUCTION OF A CUL -DE -SAC, HOLLINS MAGISTERIAL DISTRICT WHEREAS, the bridge was closed to traffic on September 12, 2007, by Virginia Department of Transportation(VDOT) as a result of an inspection that determined it to be in critical condition; and WHEREAS, on May 25, 2010, staff presented the project to demolish the bridge and construct cul -de -sac at a work session on fiscal year 2011 -2016 Secondary Six -Year- Plan with the Board of Supervisors, and there was no opposition to the proposed scope of work; and WHEREAS, on October 28, 2010, a public hearing was held at Mountain View Elementary School to present the proposed scope of work, with VDOT and Roanoke County staff attending; and WHEREAS, the majority of public hearing comments included converting the existing bridge to a pedestrian and bicycle crossing only, however, based on the structural deficiencies, this option is not feasible; and WHEREAS, the existing right of way will remain for possible future pedestrian facilities; and WHEREAS, current revenue sharing funds applied to project are expected to cover costs of bridge demolition and construction of the new cul -de -sac; NOW, THEREFORE, BE IT RESOLVED, that the Board hereby supports the removal of bridge over Carvin Creek and construction of a cul -de -sac on the east side of Page 1 of 2 existing crossing; and BE IT FURTHER RESOLVED that a certified copy of this resolution is forwarded to the Virginia Department of Transportation. Page 2 of 2 ACTION NO. ITEM NO. G -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 12, 2011 Request to adopt an ordinance to approve a one -time salary supplement for certain County of Roanoke employees Diane D. Hyatt Assistant County Administrator B. Clayton Goodman III County Administrator ECVO'' COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The School Board and the Coi.,inty Board held a joint work session on October 14, 2010, and began discussions of a one -time supplement for County and School employees. Employees have not had a salary increase in three years, and funds were available from the Federal Education Jobs Fund and from savings on a Virginia Public School Authority (VPSA) refinancing. It was decided at that time to wait until we were in the budget process for 2011 -2012, to make sure that we would be able to balance the following year budget, and the funds were not diverted by the State. As part of the 2011 -2012 budget process, an additional joint work session was held on March 1, 2011. Both boards were still interested in proceeding with the one -time supplement, as long as the County budget for 2011 -2012 could be balanced without significant cuts. At this time, both the County and the School 2011 -2012 budgets have been balanced without significant cuts. The one -time supplement for full time employees will be based on four percent (4 %) of their base salary, with a maximum payment of $2,500 and a minimum payment of $500. Qualifying part -time employees will receive $300. County employees qualifying for the supplement are further defined as full time and regular part time employees who are in an active status at the time the bonus is paid. Regular full time employees are those listed in the Roanoke County Pay Classification Plan. Regular part time employees are those Page 1 of 2 actively working a regular weekly schedule, as defined by Human Resources. It does not include part time casuals and temporaries, boards and commissions. If an individual is employed by both the County and the Schools, they will only receive one supplement payment. Section 15.2 -1508 of the Code of Virginia, as amended, authorizes the governing body of any city, county, or town to pay a monetary supplement. The payment of this supplement must be authorized by ordinance. (There is not a similar requirement for School employees.) The second reading of this ordinance will be held on April 20, 2011. FISCAL IMPACT: Earlier in today's Board meeting, the Board considered appropriating $3,079,343.84 to the Schools from the Federal Education Jobs Fund. In this same board item, the Schools asked to reduce the transfer from the County to the Schools by $724,383. This action, together with the $891,013 savings from a VPSA refinancing, will provide sufficient money for the Schools and the County to provide a one -time salary supplement to full time employees based upon four percent (4 %) of their base salary, with a maximum payment of $2,500 and a minimum payment of $500. In addition, all qualifying part time employees will receive a one -time supplement of $300. STAFF RECOMMENDATION: Staff recommends approving the attached first reading of an ordinance which authorizes the payment of a one -time supplement to qualifying employees, and re- appropriates the funds needed to make the payment for county employees. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 ORDINANCE AUTHORIZING THE PAYMENT OF A ONE -TIME SALARY SUPPLEMENT TO CERTAIN ROANOKE COUNTY EMPLOYEES WHEREAS, Section 15.2 -1508 of the 1950 Code of Virginia, as amended, authorizes the governing body of any county, city and town to pay a monetary bonus to certain local government officers and employees; and WHEREAS, the Board of Supervisors of Roanoke County deems that it is in its best interests to authorize a one -time payment of public funds to recognize the services rendered by county officers and employees during these diffici .,ilt economic times; and WHEREAS, the first reading of this ordinance was held on April 12, 2011; and the second reading of this ordinance was held on April 28, 2011. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to pay a onetime payment to certain qualified Roanoke County officers and employees. This payment is four percent (4 %) of annual salary of full -time employees with a maximum payment of $2,500 and a minimum payment of $500; and a payment of $300 for regular part -time employees. Officers and employees who qualify for the payment of this payment are full -time and regular part -time employees who are actively employed with the county at the time the payment is paid. Regular part -time employees are those who work a regular weekly schedule, as defined by Human Resources. Part -time casuals and temporaries, and members of boards and commissions are not eligible for this payment. Page 1 of 2 2. That the sum of $1,515,375 is hereby re- appropriated for the purposes specified herein for fiscal year 201 0 -2011. These funds are re- appropriated from the following sources: 1) $891,013 from a reduction in debt payments on Virginia Public School Authority (VPSA) bonds and 2) $724,363 a reduction in the transfer from the County to the Schools. Page 2 of 2 ACTION NO. ITEM NO. G -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DA7rE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 12, 20 11 Request to adopt an ordinance authorizing the lease for eighteen months (plus options to extend for additional three and six -month periods) of commercial property on Route 11/460W in the City of Salem, Virginia, as a location for a temporary Glenvar Branch Library Daniel R. O'Donnell Assistant County Administrator B. Clayton Goodman III, County Administrator ; COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: For the past several months staff has been attempting to locate a suitable location for a temporary library facility near the Current Glenvar Lib rary to be used during the construction of the new Glenvar Library. Although there was preliminary discussion with the architects about attempting to keep the existing library open during the construction of the new library, cost and safety factors made this option unfeasible. The possibility of finding a temporary library space was discussed at public meetings held in Glenvar in February and March of this year and the consensus of the public was that they would not wish to see an absence of library services during the construction period. After an exhaustive search we have finally found a suitable space oil the border of the City of Salem approximately one point two (1.2) miles from the existing library. The 2,000 square foot space is in need of only minor repairs, is appropriately zoned, has suitable parking and is reasonably priced. Although the proposed temporary library space is not large enough for a full service library, it is suitable for book pick -up and drop off, small programs such as children's story time, and will have a small computer lab as well. Library staff was involved in the selection of the location and recommends the approval of the lease. Page 1 of 2 The term of the lease begins on June 1, 2011, and ends on December 31, 2012. It is possible to extend the lease should the construction period need to be extended for any unforeseen reason. The cost for the lease is $1,500 per month and water and sewer is included. Funds for the lease are already available within - the project budget. Alternatives Alternative one — Alternative one is to approve the lease with Valley Electrical Supply for the 2,000 square foot storefront space at 2530 Main Street, Salem, Virginia in order to provide the Glenvar community with temporary library services during the construction period of the new Glenvar Library. Alternative Two — Alternative two is to deny approval of the lease and encourage the residents of Glenvar to utilize libraries in other communities during the construction period. Staff Recommendation Staff recommends approval of Alternative one in order to continue to provide local library services to the Glenvar community during the construction period of the new Glenvar Library. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 ORDINANCE AUTHORIZING THE LEASE FOR EIGHTEEN MONTHS (PLUS OPTIONS TO EXTEND FOR ADDITIONAL THREE AND SIX MONTH PERIODS) OF COMMERCIAL PROPERTY ON ROUTE 11/460W IN THE CITY OF SALEM, VIRGINIA, AS A LOCATION FOR A TEMPORARY GLENVAR BRANCH LIBRARY WHEREAS, the Glenvar Library is currently being rebuilt which necessitates the relocation of the community's public library facility for a period of approximately fifteen (15) to eighteen (18) months; and WHEREAS, the contractor's construction schedule requires the vacation of the library space at the existing Glenvar Library prior to commencement of construction of the new library facility; and WHEREAS, the county has obtained agreement to sublease a portion of a building located at 2830 West Main Street, City of Salem, Virginia for the benefit of the Glenvar community from Valley Electric Supply, Inc.; and WHEREAS, a first reading of this ordinance was held on April 12, 2011, a second reading and public hearing was held on April 28, 2011. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the herein - described real estate was held on April 12, 2011; the second reading and public hearing was held on April 28, 2011; and 2. That this property to be leased consists of portions of a building consisting of approximately 2,000 square feet and appropriate parking area, as shown on the attached Exhibit "A ", and is located at 2830 West Main Street, Salem , Virginia 24183; and 3. That it is in the County's best interests to lease this property from Valley Electric Supply, Inc. in order to provide a temporary location for the Glenvar Library. This lease is subject to the provisions of Section 2.03 and 18.04 of the Roanoke County Page 1 of 2 Charter. The monthly rental for this property is Fifteen Hundred Dollars per month ($1,500.00) which includes water and sewer service; and 4. That the Coi�inty Administrator, or his designee, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. Page 2 of 2 LEASE AGREEMENT THIS LEASE AGREEMENT, made and entered into this day of by and between Valley Electric Supply, Inc., a Virginia corporation, Lessor, herein referred to as "Landlord;" and THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA„ Lessee, herein referred to as "County" or "Tenant ", WITNESSETH. THAT in consideration of the mutual covenants contained herein, the Landlord and Tenant hereby agree as follows: LEASED PREMISES Landlord hereby rents and leases to Tenant and Tenant hereby rents and hires from Landlord, upon the conditions hereinafter set forth, the following real property, herein referred to as "premises," to -wit: The Front portion of the building located at 2630 Vilest Main Street in Salem, Virginia, 24153 consisting of approximately 2,000 square feet of retail and office space. This lease also allows the tenant to utilize the shared parking at the property for its employees and customers. The Landlord further authorizes and permits the Tenant and members of the general public to have access to the Roanoke County Library facilities which will be housed in the premises for the duration of this lease. TERM OF LEASE The term of this lease shall commence as of the 1" day of June, 2011, and shall continue until December 31, 2012. This lease shall automatically renew for an additional three month period, through March 31 2013, and shall automatically renew for six -month periods thereafter, until terminated by either party. After December 31, 2012, either party may terminate this lease at any time by giving the other party 60 days' written notice of such termination. RENTAL The Tenant shall pay as rent the sum of One Thousand Five Hundred Dollars ($1,500.00) per month, due and payable on the first (1") day of each month, commencing the 1' day of June, 2011. Rent shall be deemed to be paid when received by WaI vo el Commerc Pro erne Inc. 30 Franklin Rd. S.W. 400 Professional arts Building, Roanoke, Va. 240 or at such other place as the Landlord may from time to time designate in writing to the Tenant. In the event a monthly payment is not received by the tenth (10th) day after which it is due, Tenant agrees to pay as an additional charge or late fee the sum of 5% of rent due. All rental payments will be first applied to all past due balances and then to current rental due. All checks shall be made payable to �yWaldvQgel Co mmercial Prop erties. Inc_ 30 Franklin Rd. S.W. 400 Professional arts Building, Roanoke, Va. 24011. agent for the Landlord _ _ . USE AND POSSESSION OF PREMISES It is expressly agreed that the demised premises shall be used by Tenant exclusively for purposes of a community library facility. The leased premises will be occupied by no other entity other than the County of Roanoke which has signed this lease as Tenant. The County will be permitted to use the premises for all purposes usually related to the operation of a community library facility including conduct of classes, children's programs, bookdrop services, and Internet access. The parties acknowledge that Landlord is and has been in possession of the premises. Tenant agrees to accept the premises in their current condition, with the exceptions noted in attachment A. Landlord agrees to make the repairs listed on attachment A prior to May 15, 2011. Tenant shall be permitted to install telephone and cable internet service which equipment may be removed by the Tenant at the termination of this lease. The Tenant may repair and paint the walls, ceilings and molding inside the premises as necessary to conduct its library programs. "rhe Tenant may also install shelving, which may be removed, and carpeting at its own expense which shall become a fixture of the premises. EQUIPMENT AND APPLIANCES The Landlord agrees that Tenant may install such equipment and furnishings as may be necessary to conduct its library programs. Landlord shall not be responsible for repair or replacement of such equipment or furnishings, in which event Tenant may elect (i) to make repairs at Tenant's cost; (ii) to replace such equipment or furnishing(s) at Tenant's cost, and such replacement shall remain the property of the Tenant; or (iii) to terminate this lease agreement upon providing written notice to the Landlord, said termination to be effective upon the date that Tenant vacates the premises. In the event, however, that the defect or damage is intentionally or negligently caused by the Tenant , guests or invitees, Tenant shall not be entitled to said election and Tenant shall make repairs at Tenant's expense. UTILITIES Tennant shall pay all charges for gas, electricity, heat, air conditioning and any other utility charges incurred in - the use of the leased premises. R Landlord shall not be liable in damages or otherwise if the furnishing by Landlord or any other supplier of any utility service or other service to the leased premises shall be interrupted or impaired by fire, accident, riot, strike, act of God, the making of necessary repairs or improvements, or by causes beyond the control of the Landlord. SERVICES Covenants By Landlord The Landlord shall maintain the all electrical, plumbing, heating, air conditioning and other ventilation in good, safe and sanitary working condition, subject to the covenants by Tenant hereinafter set forth. Landlord further agrees to comply with the applicable building and housing code requirements materially affecting the health and safety of the Tenant. The Landlord's failure to comply with the above requirements shall not give rise to a right in the Tenant to terminate this Lease Agreement, unless the Tenant has given the Landlord written notice ' of such defective condition and Landlord has failed to repair or cure the condition within thirty (30) days of the Landlord's receipt of such notice. Covenants By Tenant Tenant covenants and agrees to: (a) abide by any Landlord's rules and regulations, as may be applicable to the premises, and imposed or changed from time to time; (b) keep the premises clean and safe; (c) use all electrical, plumbing, heating, ventilating and air conditioning facilities and appliances in a safe and reasonable manner; and (d) conduct its use of the premises in a manner which will not disturb Tenant's neighbors. 4 Tenant shall not: (a) intentionally or negligently destroy, damage or remove any part of the premises; (b) dispose of or permit spillage of any paint, waste tires, petroleum or petroleum -based products, pesticides, herbicides or other hazardous substances on or about the premises; and (c) keep any combustible materials on the premises, nor do anything that might create a hazard of fire on the premises. Tenant covenants and agrees to care for, maintain and repair the premises and to repair, maintain and replace equipment, furnishings, and fixtures, including but not limited to: (a) replacement of light bulbs, fuses, faucet washers, and furnace filters; (b) clearing or thawing clogged or frozen pipes, toilets and drains; (c) replacement of broken locks, glass, window panes, storm windows or door panels, screens, piaster, floor coverings, light fixtures and other equipment; (d) removal of snow and ice from all walks, and steps and (e) regular removal of all trash and garbage to the road for pickup. During the term of this Lease Agreement, the Tenant shall give the Landlord prompt written notice of any defects in or damage to the Premises, and all equipment and fixtures provided by Landlord as hereinabove specified. In the event that further damages occur between the time when Tenant discovers a defect and the time that Tenant notifies the Landlord of the defect, Tenant shall pay the cost of repairing such additional damage, unless such damage could not have been avoided had Tenant promptly notified Landlord of the defect. GROUNDS Landlord shall be responsible for building maintenance including keeping the roof in good repair and cleaning or having cleaned the gutters, downspouts and drains. Tenant shall be responsible for custodial services. 5 INSPECTION AND ACCESS Landlord may enter the premises for the following purposes: ( 1 ) to inspect to see if the Tenant is complying with the provisions of this lease; (2) to make repairs, alterations, or improvements; (3) to show the premises to prospective purchasers, mortgagees, tenants, workmen or contractors. Such entries shall not be so frequent as to seriously disturb the Tenant's peaceful enjoyment of the premises. Such entries shall take place with reasonable prior notice to the Tenant; consent shall not be unreasonably withheld. If the Landlord or its agent reasonably believes that an emergency exists which requires immediate entry, such entry may be made without the Tenant's consent. The Tenant agrees to allow access and occupancy to workmen for maintenance, repairs, or improvements on or in the premises. FAILURE To PAY RENT; BREACH of COVENANTS In the event of: (a) the Tenant's material breach of this agreement, (b) the Tenant's abandonment of the premises, (c) the Landlord not receiving any payment of rent or other charge by the tenth day after which it becomes due, (d) the Tenant's denial of any right reserved in this agreement to the Landlord, or (e) the institution of legal proceedings by or against the Tenant looking to a disposition of the premises or any part thereof, the Landlord shall have the right to: (1) enter and retain possession of the premises by any lawful means and remove the Tenant and his effects by unlawful entry or detainer proceedings; or (2) to sue for rent; provided that the Landlord's recourse to any of these remedies shall not deprive him of any other action or remedy permitted by law. Should the Landlord pursue any such remedies, regardless of whether such action shall be prosecuted to judgment, the Tenant shall be liable as follows: 1. For all installments of rent and other charges that are past due and for the remainder of the term of this lease which shall immediately become due and payable= 2. For all expenses that may be incurred by the Landlord for re- renting the premises, including, but not limited to, brokerage, advertising, cleaning, repairing, and redecorating expenses; 3. For any court costs incurred by the Landlord for possession of the premises or for collection of unpaid rent or other charges under this agreement; 4. For reasonable attorney's fees incurred by the Landlord to obtain possession of the premises or in the collection of rent, damages, or other charges where the Tenant's breach of this lease agreement results from the Tenant's willful noncompliance. If the Tenant has breached this lease agreement by failing to pay rent when due, the Landlord shall give a written notice to the Tenant stating that the Lease will terminate in ten (10) days if the rent is not paid. if the Tenant fails to pay rent within that ten -day period, the Landlord may terminate this lease agreement and proceed to obtain possession of the premises by filing an unlawful detainer proceeding, wherein the Landlord may pursue a claim for rent and other damages. 7 In connection with breaches other than the fail sire to pay rent, if a material noncompliance with this lease agreement exists, or if there is a violation which materially affects health and safety, the Landlord may serve upon the Tenant a written notice stating the acts or omissions constituting the breach and stating: (a) that the lease agreement will terminate upon a date not less than thirty (30) days after the Tenant receives the notice unless the breach is remedied within twenty -one (21) days, and (b) that the lease will terminate as set forth in the notice. If - the breach is remediable by repairs or the payment of damages and the Tenant adequately remedies the breach within twenty -one (21) days or such longer period as the Landlord may specify in writing, the lease agreement shall not terminate. However, in the event the breach is not remediable, the Landlord's written notice to the Tenant may state the acts or omissions constituting the breach and state that the lease agreement will terminate upon a specific date, which date shall not be less than thirty (30) days from the date the Tenant receives the written notice. LANDLORDS BREACH OF COVENANTS In the event the Landlord fails to abide by the provisions of this agreement or violates any requirement of state or federal law pertaining to this lease agreement, which breach materially affects health and safety, the Tenant may serve a written notice on the Landlord specifying the acts and omissions constituting the breach and stating that this lease agreement will terminate upon a specific date not less than thirty (30) days after receipt of the notice if such breach is not remedied within twenty -one (21) days. If the breach can be remedied by repairs, and the Landlord adequately remedies the breach prior to the date specified in the notice, this lease agreement will not be terminated. The Tenant may not tern -, rinate this agreement for a condition caused by the e deliberate or negligent act of the Tenant, its officers, employees or invitees. In addition, the Tenant may recover damages and reasonable attorney's fees where permitted by law and obtain injunctive relief for the Landlord's failure to abide by the provisions of this agreement. The tenant's recourse to the remedies mentioned above shall not deprive him of any other action or remedy permitted by law. INJURY, DAMAGE OR DESTRUCTION In the event of the destruction of the leased premises by fire, explosion, the elements, or otherwise through no fault or negligence of the Tenant, or in the event of such partial destruction, damage or disrepair as to render the premises unfit for occupancy, the term hereby created shall, at the option of either party upon notice to the other, terminate as of the date of such damage, and the accrued rent shall be paid up to the time of such damage. If neither party desires to terminate the lease, the Landlord shall enter and repair the premises with reasonable speed and, if the Tenant continues to occupy the premises for the duration of such repairs, the rent will be reduced by a reasonable amount for the period during which the repairs are completed. Tenant may maintain hazard insurance policy, at Tenant's expense, to protect Tenant and/or Tenant's personal property against damage, injury or destruction from any cause whatsoever. Tenant shall be responsible for obtaining such other insurance, including comprehensive public liability insurance, as Tenant may deem appropriate for adequate protection of its personnel or property. VACATING Upon the expiration or termination of this Lease Agreement, the Tenant shall completely vacate the premises, including the removal of all of his or her D property. No right of storage is given by this agreement and the Landlord has no duty to protect the Tenant's possessions against loss. In the event the Tenant's property is not removed, the Landlord may dispose of such property at his discretion, without liability to the Tenant for damage or loss. The Tenant shall pay for all cost of removal of such property. Any item left behind by the Tenant not claimed within thirty (30) days of the termination of this lease agreement will be disposed of by the Landlord. Before departure, the Tenant shall return all keys and shall turn over to the Landlord the premises and all its fixtures and equipment in good and substantial repair, thoroughly cleaned and in sanitary condition, reasonable wear and tear excepted. The Tenant agrees to pay for all repairs and cleaning required as a result of extraordinary wear and tear. The Tenant shall allow the Landlord to inspect the premises, and its contents, which inspection must be made within seventy -two (72) hours of termination of occupancy. CONDEMNATION In the event that the leased premises or any part thereof shall be condemned or taken for a public or quasi - public use, such as by the Virginia Department of Transportation or City of Salem for the widening and improvement route 111400, then, upon payment of any award or compensation arising from such condemnation or taking, this lease shall terminate immediately and Tenant shall be required to vacate the Premises. Tenant shall be entitled to abatement of the rent and other such adjustment as might be just and equitable under all the circumstances, but Tenant shall not, under any circumstances, be entitled to a condemnation award for the value of his or her tenancy. ASSIGNMENT 10 The Tenant shall not transfer or assign this lease agreement, or let or sublet the whole or any part of the premises without the Landlord's prior written consent. FAILURE TO ENFORCE NOT A WAIVER Landlord's acceptance of rent or conduct by Tenant which is not in compliance with Tenant's obligations under this Lease Agreement shall not be interpreted as a waiver of any subsequent breach or non - compliance by Tenant, and the terms and provisions of this Lease Agreement shall remain in full force and effect. Tenant is hereby notified that acceptance by Landlord of rent with knowledge of a material non - compliance by Tenant shall not constitute a waiver of Landlord's rights to terminate this Lease Agreement for such non- compliance. NOTICES All written notices required or permitted by this Lease Agreement may be delivered in person or sent by certified mail, return receipt requested (postage prepaid) to the Landlord or Tenant at the following addresses: Landlord: Valley Electric Supply, Inc P.O. Box 155 Salem, Va. 24153 Tenant: Board of Supervisors of Roanoke County Attn: Diana Rosapepe, Library Director 11 3131 Electric Road, SW Roanoke, VA 24018 HEADINGS The paragraph headings are for convenience only and do not alter or amend the provisions of this Agreement. JOINT AND SEVERAL LIABILITY If more than one person constitutes the "Tenant" hereunder, all persons signing as Tenant shall be jointly and severally liable for all Tenant obligations set forth in this Lease Agreement. GOVERNING LAW; SEVERABILITY This Lease Agreement shall be construed under the laws of the Commonwealth of Virginia. Any provision of this Agreement that is prohibited by, or unlawful or unenforceable under Virginia law shall be ineffective only to the extent of such prohibition without invalidating the remaining provisions of this Lease. 'Talley Electric Supply, Inc, owners of the real estate upon which the leased premises stand, enter into and execute this lease to indicate their knowledge of and agreement to the terms of this lease between the Landlord and the Tenant. 12 Unless otherwise disclosed in writing, all parties acknowledge that WALDVOGEL COMMERCIAL PROPERTIES, INC. is the Agent of the LANDLORD not the TENANT. Waldvogel Commercial Properties, Inc.'s fiduciary duties of loyalty and faithfulness are owed to the LANDLORD who is their principal. All commissions will be paid by the LANDLORD and not the TENANT Special provisions of this Lease are attached hereto as part hereof as Addendum #1 This lease is executed by the County Administrator of Roanoke County by authority of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance No. adapted by said Board on the day of , 2011. WITNESS the following signatures and sears: VALLEY ELECTRIC SUPPLY, INC. B Y : � r '` Date Title. e r r � 11 !! • .Q LaR State of Virginia, i FLAN IL �• :... , . ity of , to -wit. The for oing in trume t was acknowledged before me this 6 day of ,4�� - L 2011 by � l��- � on behalf of Valley Electric Supply, Inc.. A"asi 31, ao1 13 Notary Public My commission expires: APPROVED AS TO FORM: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Joseph B. Obenshain Senior Assistant County Attorney State of Virginia, County of Roanoke, to -wit: B. Clayton Goodman, III County Administrator The foregoing instrument was acknowledged before me this day of ,_2011, by B. Clayton Goodman, III, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public My commission expires: 14 Addendum to Lease Agreement Addendum ## 1 of 1 This Addendum to Lease, which is attached to and made a part of the Lease Agreement dated , 20 11 , between Valley Electric Supply Inc. (Landlord) and Roanoke County Board of Supervisors , (Tenant) for the lease of certain property and improvements located in the City/ f Salem , Virginia, and described in the Lease as 2630 West Main Street, Salem, Va.24153 , provides as follows: A. Tenant shall have immediate access and occupancy of the premises in order to renovate the property for their needs. B. Tenant expense for normal interior maintenance repairs shall be capped at $350.00 and the Landlord will pay any amount over that. In the event of a complete failure of the HVAC system, the Landlord shall pay the entire expense. C. Landlord shall furnish water and sewer service to the premises at Landlords expense. D. At Tenant's option, Landlord shall remove, at Landlords expense, the wall attached to the eastern exterior wall near the rear exit door. E. Tenant may remove and replace carpet and repaint the interior walls at their option and expense. F. Prior to tenant taking possession, landlord will repair al] exit lights and resurface the handicapped ramp in order to provide suitable wheelchair access for customers. G. Landlord shall be responsible for snow removal from the parking lot. H. Tenant reserves the right to erect an appropriate sign on the signpost near the front of the property or at another mutually agreed upon location upon securing necessary approvals and permits. At the option of the landlord, the sign shall be removed at the expiration of the Lease Term. Witness the following signatures and seals: P e LI, A , ON -4 &W Date Landlord � Date Tenant ACTION NO. ITEM NO. H.1 -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 8, 2011 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District) The following one -year terms expired on August 31, 2010: ➢ Brian Hooker representing the Catawba Magisterial District (not eligible for reappointment as maximum number of terms served) ➢ Wes Thompson representing the Windsor Hills Magisterial District (resigned due to health) 2. Parks, Recreation and Tourism Commission (appointed by District) ➢ David Watt, who represents the Catawba Magisterial District, has resigned. His three -year term will expire on June 30, 2012 3. Roanoke County Community Leaders Environmental Action Roundtable (RC CLEAR) (appointed by District) ➢ Ruth Deibler, who represented the Vinton Magisterial District, has moved from the area and is no longer serving on RC -CLEAR Page 1 of 2 4. Social Services Advisory Board (appointed by District) ➢ David Scott Hudson, who represents the Cave Spring Magisterial District, has resigned. His three -year term will expire on July 13, 2013. Charlotte Moore has appointed Angela J. Beckner to serve his remaining term. Confirmation of this appointment has been placed on the consent agenda. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 12, 2011 designated as Item Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — March 22, 2011 2 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Claude C. Pullen I 11, Firefighter /EMT, upon his retirement after twenty - five years of service 3. Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County July 1, 2011 through June 30, 2012 4. Confirmation of appointments to the Roanoke County Community Leaders Environmental Action Roundtable (RC CLEAR); Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee; Social Services Advisory Board 5. Request to approve the Fiscal Agent Agreement between Roanoke County and the Roanoke Valley Resource Authority ACTION No. ITEM No. 1 -2 AT A REGULAR MEETING of THE BOARD of SUPERVISORS of ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIs rRATiON CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 12, 20 11 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Claude C. Pullen 111, Firefighter/EMT upon his retirement after twenty -five years of service Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator K9- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: Claude C. Pullen 111, Firefighter/EMT retired on April 1, 2011, after twenty -five years of service. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 RESOLUTION EXPRESSING THE APPRECIA'T'ION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CLAUDE C. PULLEN III, FIREFIGHTER/EMERGENCY MEDICAL TECHNICIAN, UPON HIS RETIREMENT AFTER TWENTY -FIVE YEARS OF SERVICE WHEREAS, Claude C. Pullen I l I was employed by Roanoke County on March 24, 1985, as a Paramedic and Firefighter and became a firefighter/emergency medical technician on February 20, 1995; and W H E REAS, M r. P uIle n was one of the f rst six origi nal paramedics h i red by Roanoke County and helped establish the foundation for the current Emergency Medical Service (EMS) Program; and WHERAS, Mr. Pullen has mentored the majority of current paramedic /firefighters to be compassionate while providing the highest standard of patient care; and WHERAS, Mr. Pullen has been a tremendous asset to the Department by participating in numerous committees to improve patient care through his involvement with the Patient Quality Improvement Program; and WHERAS, Mr. Pullen took on the responsibility of repairing all fire department hose by Volunteering to be trained in the use of specialized equipment for no added benefits while saving the County thousands of dollars each year; and WHEREAS, Mr. Pullen retired from the Fire and Rescue Department as a Firefighter /EMT on April 1, 2011, after twenty -five years of expert and committed service to Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke Page 1 of 2 County to CLAUDE C. PULLEN III for twenty -five years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. 1-3 AT A REGULAR MEETING of THE BOARD of SUPERVISORS of ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 12, 2011 Request to authorize execution of an updated contract with the Unified Human Services Transportation System, Inc. to provide the CORTRAN services for Roanoke County July 1, 2011 through June 30, 2012 Laurie L. Gearheart Assistant Director of Finance B. Clayton Goodman III County Administrator P.l� COUNTY ADMINIS'rRATOWS COMMENTS: SUMMARY OF INFORMATION: Unified Human Services Transportation System, Inc., (RADAR) continues to provide the paratransit services of the County of Roanoke Transportation program (CORTRAN) on behalf of Roanoke County. This service is offered to County citizens' age sixty (60) and over and to citizens' who are physically or mentally challenged as defined under the Americans with Disabilities Act (ADA) requirements. This program provides demand - responsive, destination to destination transportation services utilizing wheelchair -lift vans during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday. Transportation is provided to any point within the perimeter of Roanoke County including points within the City of Roanoke, City of Salem and Town of Vinton. Citizens use this system to go to medical appointments, shopping, work, socialization or other needs. At the March 22, 2011, work session, an overview of the budget and costs, administrative changes implemented and feature budget concerns for the program were discussed with the Board. The current contract with RADAR states the service for the CORTRAN program will be provided at $38.00 an hour with a surcharge for the cost of gas over two dollars and fifty cents ($2.50) per gallon and expires on June 30, 2011. Page 1 of 2 A new contract with RADAR effective for the period July 1, 2011 through June 30, 2012 has been negotiated. The hourly rate and the surcharge for the cost of gas will remain at $38.00 hour and two dollars and fifty cents ($2.50) per gallon, respectively. In addition, during the term of the contract the County shall appoint one member to the advisory committee of the board of directors of Unified Human Services Transportation systems, Inc. FISCAL IMPACT: The proposed fiscal year 2011 -2012 budget includes $525,000 for the CORTRAN program which is projected to be sufficient to cover the net cost of the program. Therefore there is no new appropriation of monies requested at this time. STAFF RECOMMENDATION: Staff recommends authorizing the County Administrator to sign the renewal contract for the service of the CORTRAN program to be provided by RADAR based on the $38.00 hour with the surcharge for the cost of gas over two dollars and fifty cents ($2.50) per gallon for the July 1, 2011 through June 30, 2012 service period. Page 2 of 2 CONTRACT FOR SERVICES OF CORTRAN This Agreement is made and entered into this lst day of July, 2011, by and between the County of Roanoke, Virginia (hereinafter referred to as the "County" and Unified Human Services Transportation Systems, Inc. (hereinafter referred to as the "System "). WHEREAS, the County seeks to provide a public transportation system emphasizing service to elderly and handicapped citizens of Roanoke County; and WWREAS, the County seeks to encourage innovative and cost effective public transportation services which increase cooperation between the public and private sectors. NOW, THEREFORE, the County and Unified Human Services Transportation Systems, Inc. agree to the following: 1. Description of Service a. The System will perform in a timely manner for the benefit of the County, on gin to destination demand responsive service throughout the County. The hours of service will be 7:00 a.m. to 5:00 p.m. Monday through Friday. Last pickup time scheduled is 5:30 p.m. Riders will arrange for service by telephoning the System to request transportation service at least the day before the service is desired during the System's normal office business hours (5 :00 a.m. - 5:00 p.m.). Reservations may be made up to fourteen days in advance of the requested service. Individuals who ride on a regular basis will be scheduled on routes when feasible. A regular rider is a person who travels to the same destination and returns at the same time at least three times a week and will not be required to call to make reservations each day. b. The service will not be provided on the following holidays: Thanksgiving, Thanksgiving Friday, Christmas Eve, Christmas Day, New Year's Day, Labor Day, July 4th, Memorial Day, and Good Friday. c. The System will meet the following performance standards: 1. Maximum variance of arrival time at trip origin before or after compared to time promised by dispatcher: ten (10) minutes; 2. Maximum number of complaints received about lack service and/or courtesy of drivers or dispatchers; one (1) percent of passengers per month. 2. Maintenance of Vehicles: The System shall at all times maintain the contract Vehicle in proper working condition and in conforn2 ance with all applicable safety regulations. System shall be responsible for obtaining and paying for all repairs, labor, and parts necessary to maintain the vehicles in good condition. Vehicles will be subject to inspection by the County at all times. 3. Drivers: All drivers utilized for this service shall be fully qualified and licensed by the Commonwealth of Virginia for operation of vehicle used. Each driver shall receive appropriate safety training prior to actual operation of any Vehicle in connection with this service. Drivers shall display proper courtesy toward all passengers and shall maintain a neat and clean appearance. 4. Dispatching: The System will provide the dispatching capability to handle the telephone requests for demand- responsive service, and to ensure that drivers are assigned in sequence to meet these requests for service. Reservations for transportation service must be dispatched to accommodate the maximum number of passengers per hour. As mandated by the American with Disabilities Act, the System reserves the right to change any scheduled time up to one hour from the time requested. The Client will be notified of this when making a reservation. Passengers should be given a 20 minute window at the time reservations are made. The System will allow enough travel time to deliver the passenger to their requested destination on -time. For record keeping purposes, trips will be classified in six areas: medical, nutritional, employment, recreational, educational, and personal. Customers will be required to give a specif c time to the dispatcher for return transportation. The System will provide service as promptly as possible. 5. Fare: Riders will be charged a fare of $4.00 per trip, which can be paid by either cash or ticket. If paying by cash, exact change is required. The System will credit the County's monthly billing for the cash collected. The County will be responsible for selling tickets to individuals. The N System - will maintain records and provide a monthly report to the County of tickets collected. Companion aides travel free with a client requiring assistance. Individuals who are qualified to be a CORTRAN rider cannot be classified as a companion as mandated by ADA. Riders must be 60 years of age or be physically or mentally challenged citizens as per ADA requirements. The County will determine the eligibility of individuals for the program and assigned I.D. number to these individuals. These individuals and their assigned I.D. number xvill be entered into the RouteMatch software by the County to be used by the System. 6, Inclement Weather: When Roanoke County Schools are closed for inclement weather, the service will not be provided. If Roanoke County Schools are closed for summer vacation or holidays and it is determined that conditions are unsafe to operate the service for any reason, announcements will be made on local radio and TV stations by the System. 7. Records Maintenance: The System and its subcontractors shall maintain all books documents, papers, accounting records, and any other evidence, showing information of actual time devoted and supporting the costs incurred. Such information shall be made available at their respective offices during normal business hours during the agreement period and for a period of three (3) years from the date of final payment from the County to System (or until final audit) for audit and inspection, as detailed in paragraph S. Copies of such information shall be furnished to the County. A transit report that reflects the System's monthly services and activities shall be developed by the System and distributed to the County on a monthly basis. S. Audit and Inspection of Records: System and its subcontractors shall permit the authorized representatives of the County to inspect and audit all data and records of System and its subcontractor, relating to the performance of this Agreement. System agrees that following the completion of any audit report prepared in accordance with paragraph 7, it will promptly refund to the County any payments that are mutually agreed upon found to be unsupported by acceptable records or in violation of any other provisions of this Agreement. 3 9. Payment for Services The System w i l l follow these procedures to determine the amount to be reimbursed by the County: The mechanism for reimburse payments will be as follows: The driver will maintain a trip sheet that specifies purpose of the trip, time, mileage, vehicle number, and the number of passengers each day to verify service was provided. The System will ball the County once each month and the County will reimburse the System within thirty (30) days from the date of billing. The County agrees to pay the System at a rate of $38.00 per hour. The System's transportation hours consists of the time that its takes a vehicle to complete a given run from its base location to its return. The System must certify that trip sheets are from valid drivers who are actually on duty at the times listed on the trip sheets. System will be responsible for verifying that information recorded is reasonable for trips reflected on the trip sheets. The County shall have access to a sample driver's trip sheet in order to conduct periodic reviews, and will also request information from System's dispatcher sheets. The System will monitor and try to obtain funding through different grants which would help to reduce the overall cost to the County to provide this program. If the System is successful in obtaining grants for funding of this program through the Virginia Department of Rail and Public Transportation or other funding sources, the County agrees to pay the required local match of such grants. The System will not accept these grants without prior approval of the County. The County agrees to pay to the System in addition to its standard rate a surcharge for the cost of gas over two dollars fifty cent ($2.50) per gallon. This surcharge would be added to the County's regular monthly billing. The surcharge would be based upon the total number of miles of service provided and the cost of gas exceeding two dollar fifty cent ($2.50) per gallon. The formula to be used in calculating the above surcharge is as follows: 4 Total Number of miles Per Month 5 (Average Miles Per Gallon) X Cost of bias over $2.50 10. No Shows: A no -show is defined as the act of a person who having scheduled a trip, changes his/her mind about making the trip but does not cancel the appointment:, aJ.lowing the bus to arrive and wait 5 minutes but not boarding it. The definition also includes cancellations less than one hour before the scheduled pick -up time. The System will maintain records in order to keep track of no -shows and report them to the County as mutually agreed upon. The County agrees to pay the System for the time its take a vehicle to travel to a pickup destination. The System agrees to help develop, implement and enforce a No -Show policy that is consistent with the recommendations of the Federal Transit Administration and as mutually agreed upon. 11. Suspension of Service: All riders are expected to act appropriately when using the service. Riders who display any of the following actions will be suspended from the service. These actions include, but are not limited to: vandalism, physical or verbal abuse of employees or another passenger, sexual behavior, refusal to wear a seatbelt or allow their mobility device to be secured, smoking or eating food on the vehicle and nonpayment of fares. A suspension may result if a rider violates any safety policy or has a medical need that presents a clear and present danger to that individual, other passengers or the System's employees. This may result in an i=iediate suspension. A rider who is subject to an immediate suspension will be notified by phone and U.S. mail by the System. A suspended rider shall have an opportunity to appeal his or her suspension to the System. 12. Marketing: The System may be expected to contribute to the efforts to promote the demand - responsive service in cooperation with the County. The specific efforts that are expected of the System will be mutually determined as need arises. 5 13. Insurance: The System shall take out and maintain during the life of this agreement such bodily injury liability insurance and property liability insurance as shall protest it from claims for darnage, which may arise from operations under this Agreement, in the amounts as specified on Exhibit B. (Certificate of Insurance) 14. Indemnification: The System hereby assumes liability for and agrees to protect, hold harmless, and indemnify the County and the County's officers, employees, agents, and assigns from any and all claims, losses, liabilities, damages; lawsuits, actions, penalties, and legal fees and expenses, of whatever kind and nature, imposed on, incurred by, or asserted against the County and its employees, officers, agents, assigning in any way relating to or arising out of any of the following: the violation of System of its obligations under this Agreement; any tort or other action or failure to act which shall be done in connection with providing the services described herein, supra;any act or failure to act of any officer, director, employee, or agent of System; and injury to any person, loss of life, or damage to or destruction of property arising out of or relating to the operation of CORTRAN service. The County agrees to promptly notify the System in writing of any claims or liability, which System believes to be covered under this paragraph. 15. Term: The term of this agreement shall be from the 1st day of July, 2011 through the 30th day of June, 2012. The agreement may be renewed upon such terms and such time as is agreed upon by both parties. 16. Modification of Contract: This Agreement constitutes the entire agreement between the parties. Any proposed change in this Agreement shall be submitted to the other party for its approval. No modification, addition, deletion, etc. to this agreement shall be effective unless and until such changes reduced to writing and executed by authorized agents of each party. 6 17. Contract Documents: Each of the following described contract documents, copies of which are attached hereto or incorporated hereto or incorporated herein by reference, fort - n a part of this agreement. Exhibit B - Certification of Insurance 18. Section Heading: The Section Heading of this Agreement are for convenience only and on no way define, limit, or describe the scope or intent of this Agreement. 19. Termination of Agreement a. The County may terminate this agreement at any time for cause or convenience provided that it gives written notice of sixty (60) days to System of such termination, which shall specify the effective date of such notice. In the event of such termination, System shall be compensated for allowable costs through the date of written notification from the County to terminate. b. System may at any time, by giving sixty (60) days written notice specifying the effective date, tenminate this contract for cause. Cause may include, but shall not be limited to the following which is listed by way of illustration and not by way of limitation: 1. Failure by the County to provide payment in a timely and proper manner. 20. Conflict of Interest: System agrees that it presently has no interest and shall acquire no interest, direct or indirect, which would conflict iri any manner or degree with the performance of its services hereunder. System further agrees that in the performance of this agreement, no person having any such interest shall be employed. 21. Interest of Public Officials: No member, officer, or employee of the County or of a local public body during his tenure or for one (1) year thereafter, shall have any interest, direct, indirect, in this agreement or the proceeds thereof. During the term of this contract the CoLm ty shall appoint one member to 7 the advisory committee of the board of directors of Unified Human Services Transportation Systems, Inc. 22. Covenant Against Contingent Fees: System warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for System, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than bona fide employee working solely for System, any fee, conunission, percentage, brokerage fee, or other considerations, contingent upon or resulting from the award or making of this agreement, For breach or violation of this warranty, the County shall have the right to annul this agreement without lability, or at its discretion, to deduct from the agreement price or consideration, or otherwise recover the full amount of such fee, conumssion, percentage, brokerage fee, gift, or contingent fee. 23. Fair Employment Contacting Act: System, its agents, employees, assigns or successors, and any persons, firm, or agency of whatever nature with whom it may contract or make an agreement, shall comply with the provisions of the Virginia Fair Employment Contracting Act (Sec. 2.1 -374 through Sec. 2.1-376 of the Code of Virginia, 1950 as amended), the terms of which are incorporated herein by reference. 24. Equal Employment opportunity: System, its agents, employees, assigns, or successors, and any person, firm, or agency of whatever nature with whom it may contract or make an agreement in connection with this agreement shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, or national origin. System will take of imiative action to insure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, or national origin. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rate of pay or other forms of compensation; and selection for braining including apprenticeship. 25. Disadvantaged Business Enterprise: 8 The System, its agents, employee, assigns, or successors, and any persons, firm, or agency of whatever nature with whom it may contract or mare agreement in connection with this agreement, Will cooperate With the County in meeting his commitments and goals with regard to the maximum practicable opportunity to complete for subcontract work under this agreement. The parties to this agreement pledge to follow the Virginia Department of Rail and Public Transportation DBE Affirmative Action Program, which has been submitted to the Secretary of Transportation, and which program has not been disapproved by the Secretary. 26. Motor Vehicle Safety Standards: System is responsible for ensuring that the motor vehicles will comply with the motor Vehicle Safety Standards as established by the United States Department of Transportation and with the Motor Vehicle Standards of Code of Virginia (Title 46.1) 27, lion - Waiver: The failure of the County at any time to insist upon a strict performance of any of the terms, condition, and covenants herein shall not be deemed a waiver of any subsequent breach or default in the terms, conditions, and covenants herein contained. Ili WITNESS WHEREOF, the County and System have executed this agreement as of the date first above wr'tten. SYSTE - 1HSTS, INC By: Tit — Date: b 2 COUNTY OF ROANO E, VIRGINIA 0 Title: Date: I J OP la: LB CERTIFICATE OF LIABILITY INSURANCE °" o;;,�,,; THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsennent(s). EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. PRODUCER 434 -977 -5313 CANT Bankers Insurance, LLC .NAME' 'FAX PH O N E C� Charlottesville, VA 22906 N0l: �- Donald W Thornhill Jr CIC LUT A DD REST: . . ....... _ .... ucak A X LIABILI C OMMER CIA L GENERAL LIAB X CUSTOMER ID #: UNIFI -2 1 10/01/10 INSURER(S) AFFORDING COVERAGE NAJC N INSURED Unified Human S INSURER A : Selective Wa Ins Co i Transportation Systems, Inc. - --------- INSURER B: Selective Insurance Co of SC RADAR MED EXP (Any one person) 15,00 P.O. Box 13525 INSURER C: g _._._.._ Roanoke, VA 24037 3825 INSURER a PERSONAL & ADV INJURY E 1 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS 1S TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IR U EFIF bW Y �}[P M TYPE OF INSURANCE I LTR UMITS LT D POLICY NUMBER DD0r GENERAL LIABILITY P.O. Box 2800 Roanoke, VA 24018 f , EACH OCCURRENCE 1,01004 A X LIABILI C OMMER CIA L GENERAL LIAB X i 1409743 1 10/01/10 '1010'11'11 P REM IS ES ES �Ea ac TO��T�jq erx7e� 1 _ 0013 O0a I�F2EMIS � � i CLAIMS 5C OCCUR MED EXP (Any one person) 15,00 PERSONAL & ADV INJURY E 1 f w .._....... _ ._.. _ ............... i GENERAL AGGREGATE ' $ 2,000,00 . �. GEN'L AGGREGATE LIMIT APPLIES PER; PRODUCTS - COMP/OP AGG , E 2 + .... POLICY PRO- LOC Em Ben. ? $ $1 M1$214 AUTOMOBILE LIABILITY X COMBINED SINGLE LIMIT 1,000,006 A X ANY AUTO S 1 409743 {Ea ecddenl) 10101110 10101/11 W - BODILY INJURY (Per persor}) 13 ALL O1M1E0 AUTOS BODILY INJURY (Per aoadent) + $ ~� SCHEDULED AUTOS � ` PROPERTY DAMAGE ` $ HIRED AU SOS (Per acrJdeni) I NON- OVMEDAUTOS X UMBRELLA L]AB X j OCCUR ! -- EACH OCCURRENCE 6,000,00 _ -- - - A + E xcEsB LL4B CLAIMS - MADE { _... � IS 1409743 10/01/10 10101/11 AGGREGATE $ 8,000,000` __,..._.._......_.m ... -_ DEDUCTIBLE i $ X RETENTION $ WORKERS COMPENSATION X I WC STATU OTH AND EMPLOYERS' LLABILITY Y 1 N � � � �"ff� ER 8 ANY PROPRIETORIPARTNERIEXECUTIVE C 7224754 10/41110 1 10101/11 El. EACH ACCIDENT $ 1n0,00 [ OFFICERJMEUBER EXCLUDED? NI A a rid eta In N (M andator y H) 100 00 E, L DISEASE - EA EMPLOYE S , If es, describe under DI SCRIPTION OF OPERATIONS below ? ....a... ....._ _. - -.,_� _ i E L DISEASE - POLICY LIMIT Z 5 5 00,0 j DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Addltlo"I Remarks Schedule, tf more space Is required) ['FRTIFIC:ATF H(Si nFR r- ANt'FI I ATInN (31988 -ZO09 AL'ORD UURFORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD SH04JLD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE County of Roanoke CQ my of THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. Laurie Gearhart AUTHOMMO REPRESENTATIVE P.O. Box 2800 Roanoke, VA 24018 f , (31988 -ZO09 AL'ORD UURFORATION. All rights reserved. ACORD 25 (2009/09) The ACORD name and logo are registered marks of ACORD ❑ C3 v o v o Q 0 v Q Q o v Q Q Q W . 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W Q = Q N Q Q L a f- Z r- 1 "' : p w w D U o N N v W d a d u.i W w z C7 0 � w r- � Q U w z m w Q a_ Q 2 000 r- D D 0 2 Q 0 0 z ❑ Q LL M Q " i- H H z z z ACTION NO. ITEM NO. 1 -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 22, 2011 Confirmation of appointments to the League of Older Americans Advisory Council; Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee; Social Services Advisory Board Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator ��w COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. League of older Americans Advisory council During the closed meeting held March 22, 2011, "rhe Board requested that Ms. Beverly Eyerly be contacted to determine if she is willing to serve an additional one -year term. The Clerk's office contacted Ms. Eyerly, who expressed her willingness to continue her service. Her new term will expire on March 31, 2012. Confirmation of the appointment has been placed on the Consent Agenda. 2. Roanoke Valley- Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee: During their closed meeting on March 8, 2011, the Board of Supervisors requested the Clerk to the Board contact Ms. Becky Walter, who expressed her willingness to serve an additional three -year term. Ms. Walter's term will expire on March 31, 2014. Confirmation of This appointment has been placed on the Consent Agenda. Page 1 of 2 3. social Services Advisory Board: David Scott Hudson, who represents the Cave spring Magisterial District, has resigned. His three -year term will expire on July 13, 2013. Charlotte Moore has appointed Angela J. Beckner to complete Mr. Hudson's term. Confirmation of this appointment has been placed on the Consent Agenda Page 2 of 2 ACTION NO. ITEM NO. I -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 12, 2011 Request to approve the Fiscal Agent Agreement between Roanoke County and the Roanoke Valley Resource Authority Rebecca Owens Director of Finance B. Clayton Goodman III County Administrator *'OQr-" COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke currently serves as fiscal agent for the Roanoke Valley Resource Authority (The Authority) for $49,500 annually. This arrangement will continue through June 30, 2011. The attached fiscal agent agreement renews this arrangement with an increase of the cost to $50,985 beginning July 1, 2011. This increased cost reflects the increasing costs for the work performed and the system utilization. FISCAL IMPACT: The Authority will pay the County of Roanoke $50,985 annually to provide fiscal agent services. This cost was included in the Authority's approved 2011 -12 fiscal year budget. This arrangement will continue through June 30, 2014. RECOMMENDATION: Staff recommends approval of the attached Valley Resource Authority, in substantially County Administrator to sign the agreement. Fiscal Agent Agreement with the Roanoke 'the format submitted, and authorizing the Page 1 of 5 Fiscal Agent Agreement Between The County of Roanoke, And The Roanoke Valley Resource Authority This agreement is made the day of March, 2911, by and between the Board of Supervisors of Roanoke County ( "County "), a political subdivision and county of the Commonwealth of Virginia, and The Roanoke Valley Resource Authority ( "Authority "), a tax exempt public body of the Commonwealth of Virginia. RECITALS 1. The Roanoke Valley Resource Authority was created by an agreement dated October 23, 1991 between the charter members of the City of Roanoke, County of Roanoke, and the Town of Vinton pursuant to the Virginia Water and sewer Authorities Act as predecessor to the Virginia Water and Waste Authorities Act, Chapter 51, Title 15.2, Code of Virginia (1959) as amended, ( "Act "). 2. Section 15.2 -5114 (11) of the Act authorizes the Authority to enter into contracts and the Authority adopted By -Laws effective February 4, 1 992, Article III, section 8 of which authorizes the Authority to contract with a participating political subdivision for services to produce warrants or checks for expenditures of the Authority. AGREEMENT The County is hereby authorized to serve as Fiscal Agent for the Authority as set forth herein. As such, the Authority and the County agree to the provisions outlined below: 1. Maintenance of Books. The County will establish a separate fund(s) on the County financial system to maintain the financial records of the Authority. 2. Pooled Cash. As part of the overall pooled cash concept that is used by the County, the cash of the Authority will be accounted for separately but may be pooled with the cash of the County and other agencies that the County serves as fiscal agent. As such, the Treasurer of the County is authorized to make investments for the pooled cash in accordance with applicable law, including, without limitation, the Investment of Public Funds Act, 2.2 -4599 et seq., Code of Virginia (1959 ), as amended, and the Virginia Security for Public Deposits Act, 2.2 -4409 et seq., Code of Virginia (1959 ) , as amended . 3. Negative Cash. As a participant in - the pooled cash concept of the County, the Authority may have a negative cash balance from time to time. The Authority agrees to minimize the negative cash to the extent possible. The cash balance must be positive at the end of the f iscal year. Page 2 of 5 4. Interest Income. At the end of each month, the County allocates interest income earned during that month to all of the funds based upon - the percentage participation on the pooled cash. If the net interest income is negative at the end of a month, then negative interest will be allocated to the fund. 5. Loss on Investments. In the unlikely event that the County pooled cash has a loss on an investment through default, market decline, or other reason except for negligence, theft, or legal violations by the County and/or its agents, the Authority will share in the loss using the methodology described in paragraph 4. 5. Revenues. All revenues of the Authority will be deposited with the County Treasurer except as required by Authority's Revenue Bond Master Indenture and related documents and applicable law. 7. Payment of Vendors. The County will make vendor payments for the Authority. These payments will be made in a manner consistent with County procedures. These payments will be combined into the normal County vendor payment process, and as such the check stock used will be the County of Roanoke, and will be signed electronically with the signatures that appear on County checks. Reference to the Authority may be made on the description line of the check. 8. Payment of Payroll. The County will process the payroll for the Authority. These payments will be made in a manner consistent with County procedures and follow the County payroll cycle. 9. Processing of Payroll Taxes. The County will file all payroll takes for the Authority. 19. Procurement. The County is available for consulting on Procurement activities as requested by the Authority. 11. Risk Management. The County is available for consulting on insurance coverage as requested by the Authority. 12. Financial Reports. The County will work with the Authority staff and Board to provide meaningful financial reports, as needed, for the Authority on a mutually convenient schedule. This will include monthly and annual financial reports prepared for the Authority's scheduled Board meetings. 13. Systems. The County will provide access to the County's Financial System. 14. Audit. The County will assemble a review team that will include staff of the Authority and the County. This team will procure an audit firm to conduct , the Authority's annual audit. The County will work with the auditors selected to prepare the audit of the Authority. The Authority will maintain overall responsibility for the integrity of the Page 3 of 5 Authority's financial records that are provided to the County and the auditor. The Authority will be charged for the cost of the audit. 15. Errors and Omissions. It is the responsibility of the Authority to ensure that all of the Authority's financial information which shall be provided to the County andlor any audit firm procured by the County on behalf of the Authority is correct, accurate, and complete. 16. Ownership. All funds and obligations of the Authority are the property of the Authority. Upon termination of this Agreement, all funds and obligations will be remitted to the Authority, or its new fiscal agent. 17. Cost. The fiscal agent services outlined above will be provided the Authority for a fee of $4,248.75 a month ($50,985.00 annually). The County has permission to transfer funds from the Authority funds to the County funds by journal entry to pay for this service. Term. This agreement shall begin on July 1, 2011 and shall terminate on June 30, 2014. Further, either the County or the Authority may terminate the Agreement at any time with one year written notice to the other In witness whereof, the parties have caused this Fiscal Agent Agreement to be executed by their authorized officers. BOARD OF SUPERVISORS OF ROANOKE COUNTY M Its: COUNTY ADMINISTRATOR Its: COU NTY ATTORNEY ROrANOKE VALLEY RESOURCE AUTHORITY u� Its: CHAI RMAN Page 4of5 Approved as to form: Its: General COUNSEL Page 5 of 5 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA M -1 % of General Amount Fund Revenue Audited balance at June 30, 2010 $ 19 10.69% Addition of 2999 -10 operations 213,196 Balance at April 12, 2011 $ 20,172 10.64% ** Note: On December 21, 2994, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2909 -10 a range of 9.5 %- 10.5% of General Fund Revenues 2009 -10 General Fund Revenues $186,786,880 9.5% of General Fund Revenues $17,741,872 10.5% of General Fund Revenues $19,609,438 ** 2010 -11 a range of 10.0% -11.0 % of General Fund Revenues 2010 -11 General Fund Revenues $1 89,618,188 10.0 % of General Fund Revenues $18,961,819 11.0 % of General Fund Revenues $20,888,000 The Unappropriated Fund Balance of the county is currently maintained at 10.64% which is within the range of our goal for 2010 -11. The County's goal is to increase the balance over time to 11.0% Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator` RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2010 -2011 original Budget $100,000.00 July 13, 2010 Appropriation for Legislative Liaison (24,000.00) December 14, 2010 Appropriation for Special Election January 11, 2011 (19,520.00) January 11, 2011 Appropriation for additional audit fees (8,217.50) Balance at April 12, 2011 $ 48 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator Bel- M -3 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, archileclurallengineering services, and other one -time expenditures.) Audited balance at June 30, 2010 Addition of 2000 -10 operations September 28, 2010 Appropriation for option on 5755 Crystal Creek Drive December 14, 2010 Appropriation to purchase one fire vehicle December 14, 2010 Appropriation to replace the Walrond Park ball field lights December 14, 2010 Appropriation to terminate agreement for Jack Smith Industrial Park December 14, 2010 Appropriation to purchase property and house at 5755 Crystal Creek [ Balance at April 12, 2011 Amount $1,400,233.20 2 (6,000.00) (82,847.00) (150,000.00) (382,632.72) (60,000.00) $2704 Maior Countv Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2010 $883,539.00 Balance at April 12, 2011 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator' $8831539.00 M.4a %L,VUUt QL p 41iIILCk[IIkP Ab A660 - r� O F R� 0 o �z DECLARING APRIL 21, 201 AS NATIONAL ARBOR DAY IN THE COUNTY OF ROANOKE WHEREAS, in 1872, J. Sterlin Morton proposed to the Nebraska Board of A that a special da be set aside for the plantin of trees and WHEREAS, this holida called Arbor Da was first observed with the plantin of more than a million trees in Nebraska; and WHEREAS, 2011 is the 139th anniversar of Arbor Da which is now observed throu the nation and the world, and will be celebrated in Roanoke Count on Thursda April 21, 201 and WHEREAS, trees can reduce the erosion of our precious topsoil b wind and water, cut heatin and coolin costs, moderate the temperature, clean the air, produce ox and provide habitat for wildlife and WHEREAS, trees are a renewable resource g ivin g us paper, wood for our homes, fuel for our fires, and countless other wood products and WHEREAS, trees in our count increase propert values, enhance the economic vitalit of business areas, and beautif our communit and WHEREAS, trees, wherever the are planted, are a source of j o y and spiritual renewal. NOW, THEREFORE, 1, Joseph B. Church, Chairman, on behalf of the Board of Supervisors of Roanoke Count Vir do hereb proclaim April 21, 201 as NATIONAL ARBOR DAY in Roanoke Count and ur all citizens to celebrate Arbor Da and to support efforts to protect our trees and woodlands; and FURTHER, we ur all citizens to plant trees to g ladden the heart and promote the well-bein of this and future g enerations. R /,-&� I 9iffleopth B. "Butch" Church, Chairman B. Cla Goodman, III Count Administrator AT MAb %Uountv of � IILTY[II�tQ DECLARING THE WEEK OF MAY 1 THROUGH 8, 2011 AS NAT11ONAL MUSIC WEEK IN ROANOKE COUNTY WHEREAS, music pla an increasin important role in our world toda and is one of the most sublime of human pursuits and is subscribed to b all races and creeds; and WHEREAS, music is the lan of all peoples and one of the g reatest forces in creatin peace and harmon and WHEREAS, the Thursda Mornin Music Club and the National Federation of Music Clubs are dedicated to encoura y oun g musicians, to increasin musical knowled and to advancin American music and its cooperatin musicians and joinin forces to direct attention to the d influence of music in ever livin NOW, THEREFORE, 1, Joseph B. "Butch" Church, Chairman of the Board of Supervisors of Roanoke Count Vir do hereb proclaim and reco the week of Ma 1 throu 8, 2011, as NATIONAL MUSIC WEEK in Roanoke Count and FURTHER, ur all citizens to observe and take part in activities, reco the importance of music, musicians, and musical or to the cultural life of our Count State, Nation and 'World. Dated this 12 da of April 2011 Joseph B. "Butch", Chairman B. Cla Goodman, III ACTION NO. ITEM NO. O -1 &J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: April 12, 2011 Work session on the County's Legislative Program and preparation for the 2012 Session of the Virginia General Assembly Paul M. Mahoney County Attorney SUMMARY OF INFORMATION: Eldon James will attend the meeting to review the results of the County's legislative proposals in the 2011 session of the Virginia General Assembly, and to begin planning for its legislative initiatives for the 2012 session. On October 12, 2010, the Board adopted a resolution for its 2011 legislative program. (copy attached.) The County enjoyed mixed success with respect to these legislative initiatives. Set out below are the topics identified in this resolution and a description of the results achieved. 1) Comprehensive Services Act — It has been suggested that the Commonwealth of Virginia will impose a cap or limit on its share of the cost for this program. There would be no cap or limit on the costs paid by localities. Many initiatives under this program are State - mandated. A cap or limit on the Commonwealth's share would shift these cost burdens to localities. Roanoke County opposed this suggestion, and requested your support in opposing this approach to balancing the Commonwealth's budget. - fhe Governor's amendment shifts $7.5 million in state match costs to local governments by reclassifying therapeutic foster care (TFC) as a residential service. The House - Senate budget conference report overturned this proposal. The Governor's amendment states that this is being done to return this service to the category that it was in before fiscal year 2009. It further states that the gross cost of TFC has now surpassed the cost of residential or group home care. Following this logic, the state should reverse the actions of fiscal year 2009 that created a new, higher local match for residential services. Second, regarding the costs of TFC, the "gross" cost of - the service exceeds that for residential services and group homes because there are now more children served in TFC than are Page 1 of 3 served in residential and group home placements. Using more community -based services has been the state's goal; this amendment appears to reverse that goal. 2) Roanoke County requested the General Assembly to adopt legislation declaring spice and synthetic cannabinoids to be controlled substances under Title 18.2 of the Code of Virginia. This was adopted as emergency legislation (HB 1434). 3} Roanoke County requested the General Assembly to amend this legislation, correct this erroneous interpretation that i nternet gambling is now legal in Virginia, and declare internet gambling to be illegal. This was adopted as emergency legislation (HB 1584 and SB 1195). 4) Roanoke County requested the General Assembly to adopt legislation banning alcoholic energy drinks. This legislation did not survive the legislative process. 5) The General Assembly took action to fund its unfunded liabilities in the Virginia Retirement System and restore VRS to an actuarially sound status. 2012 Legislative Issues 1) Modifications to the Virginia Retirement System for local government employees and school board employees, 2} Expansion of local taxing authority, amending the County charter to authorize taxation of tobacco products, or an increase in the transient occupancy tax to support the Convention and Visitor's Bureau, or an increase in the meal's tax, 3} High resolution cameras to enforce littering (Supervisor Moore ), 4) opposition to any assessment of a "tipping fee" on solid waste disposed at public landfills, and 5) General Assembly appropriation to pay the Verizon wireless E -911 invoices for 2919 ($3.7 Million for the entire Commonwealth, $40,999 for Roanoke County). [Explanation: Verizon collected the wireless 911 tax from its customers and sent the monies to the State. The Commonwealth held the monies, deducted an administrative fee, paid Verizon for its costs in providing wireless 911 services to localities and then sent those localities that used Verizon for wireless 911 services their share of the tax revenues. - rhe contract between the Commonwealth and Verizon expired at the end of 2009 and it took most of 2010 to negotiate a new contract. While the contract was being renegotiated Verizon continued to send the 911 wireless tax revenues it collected to the Commonwealth, but the Commonwealth did not pay Verizon for its service costs to the localities because Verizon failed to send the Commonwealth invoices for such services. The Commonwealth and Verizon have entered into a new contract and Verizon now wants to be paid for the 911 wireless services it provided to localities during 2019. Unfortunately, during 2919 the Commonwealth raided the wireless 911 revenues and spent the money that should have been paid to Verizon to balance the Commonwealth's budget.] STAFF RECOMMENDATION: It is recommended that the Board discuss its initiatives, key topics and concerns for the 2012 session of the Virginia General Assembly. Mr. James and County staff will begin Page 2 of 3 discussing these legislative initiatives with members of the Roanoke Valley legislative delegation in July, August, and September in preparation for the 2012 session. Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIs CENTER, TUESDAY, OCTOBER 12, 2010 RESOLUTION 101210 -1 ADOPTING A LEGISLATIVE PROGRAM FOR THE 2011 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of Statewide concern to be considered by the 2011 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2011 session of the Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2011 session of the Virginia General Assembly for its favorable consideration and adoption. 1. Comprehensive Services Act — It has been suggested that the Commonwealth of Virginia will impose a cap or limit on its share of the cost for this program. There would be no cap or limit on the costs paid by localities. Many initiatives under this program are State- mandated. A cap or limit on the Commonwealth's share would shift these cost burdens to localities. Roanoke County opposes this suggestion, and requests your support in opposing this approach to balancing the Commonwealth's budget. 2. VRS — In 2010 the General Assembly adopted legislation authorizing Virginia Retirement System transitional benefits. - rhis legislation did not address the fact that school divisions participating and not participating in this program are in the same pool for allocating costs. In other words all school divisions will pay for the few school divisions that decide to participate in this program. Local governments participating in VRS each pay their own rate based upon their own experience and usage. Roanoke County requests your support in correcting this legislation so that only these school divisions participating in the program are assessed their costs. Page 1 of 3 3. synthetic cannabinoid, synthetic marijuana or "spice" is sold in shiny foil packages and marketed as herbal incense. When smoked it produces a high similar to marijuana. Approximately 11 states have adopted laws making synthetic cannabinoids illegal. In Virginia spice is legal and unregulated. Roanoke County requests the General Assembly to adopt legislation declaring spice and synthetic cannabinoids to be controlled substances under Title 18.2 of the Code of Virginia. 4. In 2010 the General Assembly adopted House Sill 1010 which became Chapter 877 of the 2010 Acts of Assembly. This legislation could be interpreted to reverse the Commonwealth's position that internet gambling is illegal and to allow internet gambling. Roanoke County requests the General Assembly to amend this legislation, correct this erroneous interpretation that internet gambling is now legal in Virginia, and declare internet gambling to be illegal. 5. The General Assembly should fully fund its unfunded liabilities in the Virginia Retirement System and restore VRS to an actuarially sound status. 8. The Governor's Commission on Economic Development and Job Creation recommended that the Machinery & Tools Tax be repealed, and that the BPGL tax be changed from a gross receipts tax to a net income ( "relative profitability ") model. It was recommended that the Department of Taxation assess the fiscal impact of such a recommendation. It is not fiscally prudent to proceed with these recommendations without a viable fiscal impact statement, and without offering local replacement revenues. The potential loss of local tax revenue from these recommendations exceeds $8 million for Roanoke County. Roanoke County opposes these recommendations, and requests the General Assembly to reject them. 7. Transportation Funding. ~rhe Board requests the General Assembly provide funding for the widening of 1 -81, construction of 1 -73, and improvements to U.S. Routes 111480 and 220. 8. Roanoke County requests the General Assembly to reject proposed legislation that would usurp local zoning power and authority, such as imposing retroactive restrictions on proffered conditions in support of conditional zoning, the location and signage permissible for privatized liquor stores, or transferring the review and approval of alternative energy sources to the State Corporation Commission. 0. Local Government State Funding and Mandates — As the General Assembly produces an annual budget, it is requested that if the General Assembly is Page 2 of 3 required to further reduce local government funding that it also investigate the need to reduce or eliminate state mandates in relationship to the budgetary cuts. That the Clerk to the Board of Supervisors is directed to send an attested copy of this resolution to Governor McDonnell, Senator John S. Edwards, Senator Ralph Smith, Delegate H. Morgan Griffith, Delegate Gnzlee Ware, Delegate William Cleaveland; Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley- Alleghany Regional Commission, and the Virginia Association of Counties. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A GURY TESTS: Deborah C. JacVeEBoard Deputy Clerk to t of Supervisors cc: Paul M. Mahoney, County Attorney Page 3 of 3 ACTION NO. ITEM NO. O -2.a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETI DATE: AGENDA ITEM: SUBMITTED BY: April 12, 2011 Presentation of the proposed budget for fiscal year 2011 -2012 B. Clayton Goodman III County Administrator W. Brent Robertson Director of Management and Budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for the presentation of the County Administrator's proposed annual budget for fiscal year 2011 -2012. This overview outlines revenues, major issues, and uses of funds recognized through projected increases in new revenue and through expenditure savings that have been presented to the Board and discussed in prior work sessions throughout the budget development process. The remainder of the budget process is as follows: • April 20, 2011 Public Hearing on the proposed budget • May 10, 2011 1st reading of the Appropriation Ordinance �► May 24, 2011 2nd Reading of the Appropriation Ordinance May 24, 2011 Adoption of Annual Budget and Capital Improvements Plan County of Roanoke R: V' O1 a Proposed Budget Fiscal Year 2011 -2012 April 12, 2011 Prepared by Department of Management and Budget www.roanokecountyva.gov \ 1838 / County of Roanoke Proposed FY2011 -2012 Budget Table of Contents County Administrator's Message ............... ............................... 1 FinancialSummaries ................................ ............................... 11 General Government Revenue Summary FY10- 11 .................... 11 Proposed FY11 -12 Revenue -All Funds .. ............................... 12 Proposed FY11 -12 Expenditures -All Funds ........................... 13 General Government Revenue Summary . ............................... 14 General Government Expenditures ......... ............................... 15 Department Expenditure Summary ......... ............................... 16 Sources and Uses of New Revenue ........ ............................... 18 Additional Funding Requests ( Unfunded) . ............................... 19 Authorized Position Count Analysis ......... ............................... 22 Capital and Funding ................................ ............................... 23 Capital, Economic Development Incentives and Debt Summary.. 23 Roanoke County Schools ......................... ............................... 24 BudgetSummary ................................ ............................... 24 CANO County of Roanoke 0, IB,e � County Administrator's Proposed Budget J ` Y2011-2012 Introduction I am pleased to present the Proposed FY2011 -2012 Budget to the Board of Supervisors and the citizens of Roanoke County. This budget, like budgets over the last several years, has been developed during one of the most challenging financial environments Roanoke County has ever experienced. While the severity of current economic conditions has negatively impacted all governments at the national, state, and local level, the sustained economic downturn has made it necessary during the budget process for Roanoke County to consider the types and levels of services that represent the "core" role of government in serving the community as a whole. While Roanoke County has historically provided a variety of high - quality, cost - effective services to its citizens, this approach serves to focus resource allocation decisions on those services that have the highest priority to the Board of Supervisors and citizens. " b udget) supports previously adopted fiscal and operational policies essential to maintain the County's re1qr >Ve y,strong 1_1r7 "<aR>tton. Given the uncertainty of the level and timing of economic recovery, it is important that the County employs a cautious and sustainable long -term budgeting strategy that maintains both its financial integrity and consistent levels of service residents and business owners have become accustomed to. The proposed budget accomplishes these objectives. During the planning stages of FY2011 - 2012 budget development, the Board of Supervisors provided staff with the following guidelines to be utilized in developing the operating budget: • No increases in tax rates • Minimize direct service impacts to the citizens • Maintain the County's commitment to Education and Public Safety • Avoid layoffs of existing personnel, to the extent possible fr�r�Fr,� i ,bra Debt Find 2.29L Capi Fur .� Srhrin1% 43 -6% J Fund I am pleased to report that the proposed budget conforms to the Board of Supervisors direction and, in addition, supports previously adopted fiscal and operational policies essential to maintain the County's relatively strong financial position. Due to the policies which have been adopted over the past decade, the County has been able to withstand the economic recession and maintain a sound financial position. These policies include: • Balanced Budget • Financial Improvement Policy • Unexpended Appropriation Policy • Capital Reserves • Debt Policy April 12, 2011 • Fees and Charges • General Fund • Use of One -Time Unappropriated Balance Revenues • General Fund Revenues • Reserve or in Excess of Budget Stabilization Accounts The Board of Supervisors' financial policies have been in place for many years and have made it possible to authorize the construction of a new public library with existing capital funds. This will allow the County to replace the old and undersized Glenvar community library without having to seek new funds for this capital expenditure. Page 1 2012 Total Grass Operating Budget $ 365,4 D4 ,830 Despite difficult economic times, the County has seen an improvement to its municipal bond rating due to its Debt Policy. Three agencies provide financial evaluation of local governments. In 2010, Roanoke County observed a recalibration, or improvement, of its bond rating from two of the three agencies. The County was able to maintain its bond rating with the third rating agency. The intent of the recalibration ensures a greater degree of comparability across the global portfolio of credit ratings. This recalibration affects ratings in the state and local government, water /sewer, public power distribution -only and public higher education sectors. Recalibration is not considered an upgrade, but resulted in an upward change in the County's credit rating. Based on this recalibration the County's ratings were changed as follows: • Fitch AA+ (previously AA) • Moody's Aa1 (previously Aa2) • Standard and Poor's remains AA This favorable review by the rating agencies clearly validates the strong financial actions which the Board of Supervisors implemented years ago to ensure that the County remains financially strong and secure. Roanoke County Tax Rates FY 2010 -2011 FY 2011 -2012 Real Estate $1.09 $1.09 (per $100 assessed value) Personal Property $3.50 $3.50 (per $100 assessed value) Machinery & Tools $3.00 $3.00 (per $100 assessed value) Tax rates for real estate, personal property, and machinery & tools for calendar year 2011 are unchanged from prior years. In addition, existing service levels have been maintained by reallocating existing resources to high - priority service areas and by making minor increases in select operating budgets to compensate for rising costs. Finally, while some positions were eliminated in the proposed budget through attrition, no full -time employees lost their jobs because of layoffs. Keeping employment levels stable is directly related to the Board's desire to minimize service delivery impacts on citizens, as reductions in staffing levels will obviously negatively impact services. The sound and conservative budgeting practices implemented in prior years has also played a critical role in maintaining a consistent level of services for our citizens. Over the last several years, all departments have participated in cost cutting measures which include reductions in operational funds, elimination of select positions through attrition, restrictions on travel and training, and freezing vacant positions to recognize "savings." As in past years, the budget process has been structured to include as many Roanoke County stakeholders as possible in formulating next year's operating budget. This open, collaborative approach discourages the "silo- effect" whereby budget decisions are only considered within the context of narrow activities, rather than the needs of the organization and community as a whole. By including as many participants as possible in the process, the benefits of diverse perspectives, creativity, and balanced decision - making serves to create a budget plan that serves the collective interests of the County. While economic conditions, at present, are improving, there are still many challenges to be faced. Real estate values continue to languish, additional increases in energy costs are expected, state revenues are anticipated to be further reduced in the future, capital appropriations have been substantially reduced, inflationary concerns are rising, high unemployment remains problematic, and global events that threaten economic recovery are all factors that will affect future budget deliberations. Given these considerations, it is important that we maintain a conservative approach to fiscal and budgetary decisions as we plan for the next year, and beyond. Current Economic Environment Based on national reports, the US economy has emerged from recession and is expanding; however, while improvement in many leading economic indicators offers evidence the recession is over, many sectors of the economy, like residential and commercial construction, manufacturing, banking and finance, and durable goods production have been slow to show improvement. High unemployment, rising energy costs, political turmoil in the Middle East, and nuclear fears in Japan continue to raise concerns for economic recovery in the US. These concerns are also relevant to Roanoke County's anticipated economic rebound as the local economy has historically mirrored national economic trends. While our local fiscal environment is showing Page 2 improvement, it is critical that we closely monitor local, regional, and national economic indicators in order to identify, in a timely manner, adverse trends that may negatively impact the County's revenues so that corrective measures can be implemented. The Roanoke Valley's diverse economic base has put Roanoke County in a favorable position because this diverse base sustains an economy that is more stable and resilient than localities that depend on one or a few industries alone. Although Roanoke County has not been exempt from the difficulties of the current economic environment, the diverse economy and fiscally conservative practices and policies adopted by the Board of Supervisors, listed previously, has permitted a budget proposal that does not contain reductions in services or loss of jobs. Review of year -to -date revenue collections and economic indicators have supported this somewhat optimistic view of the recent economic climate and have resulted in an anticipated revenue surplus for FY10 -11 of approximately $400,000, which represents a variance of 0.24% of the adopted budget of $168 million. FY2011 -2012 Revenues Roanoke County employs a team - based, consensus - driven approach to revenue projections. Current -year review of and future year's revenue estimates are developed by a team of County officials who have a stake in the revenue process and include the County Administrator, Assistant County Administrators, Budget Director, Finance Director, Treasurer, Commissioner of Revenue, Director of Real Estate Valuation, Director of Economic Development, Assistant Director of Community Development, and Human Resources. The team discusses fiscal activities relevant to their areas of expertise and then reaches consensus on the assumptions that will be used as the basis for revenue projections. As a result of this process, the Revenue Team developed the following assumptions for the major revenue categories for FY2011 -2012: • Real estate values will stabilize during 2011. Growth in existing real estate values for the 2012 calendar year assessment is expected to be stagnant at 0 %, with growth in the succeeding years in the 1 % -3% range. • Used car values are anticipated to remain strong, with new car sales expected to gradually increase over the next year. • Retail sales, meals tax, lodging tax, and recordation taxes are projected to grow moderately due to the improving economy and increasing consumer confidence. • Business License taxes are expected to recognize moderate growth as business receipts increase due to improvement in personal consumption expenditures. • State revenues are expected to remain stagnant or decrease over the near and long -term as aid to localities is expected to shrink as the commonwealth continues to struggle with its budget shortfalls. The total FY2011 -2012 revenue budget for Roanoke County's General Government Fund is projected to be $170,965,777, which represents a $3,181,320 increase over the FY10 -11 adopted budget. A large portion of this increase is due to the recognition of state funds for the Sheriff ($350,000) and Social Services ($1,050,000) for reimbursement of funds previously allocated by the state. The revenue budget, including all county funds and schools is $365,404,830. The total revenue budget, net of all inter- and intra -fund transfers is $257,459,258. As mentioned earlier, constant monitoring of year -to- date revenue collections and the updating of economic assumptions utilized to develop revenue projections will be critically important to the operations of Roanoke Page 3 Fund Summary Increase/ Increase/ M 0 -11 M 1 -12 (Decrease) $ Decrease % General Fund $ 189, 618,185 $ 192 690, 943 $ 3 758 1.62% Component Unit Schools 156 159 2 1.58% Capital Projects Fund 5,930 4 (1 - 29.69% Debt Fund 8 8 16 0.21% Internal Service Fund 1 1,301 27, 777 2.18% Tota 1 $ 361, 575, 396 $ 365, 404, 830 $ 3,82%434 1.06% improvement, it is critical that we closely monitor local, regional, and national economic indicators in order to identify, in a timely manner, adverse trends that may negatively impact the County's revenues so that corrective measures can be implemented. The Roanoke Valley's diverse economic base has put Roanoke County in a favorable position because this diverse base sustains an economy that is more stable and resilient than localities that depend on one or a few industries alone. Although Roanoke County has not been exempt from the difficulties of the current economic environment, the diverse economy and fiscally conservative practices and policies adopted by the Board of Supervisors, listed previously, has permitted a budget proposal that does not contain reductions in services or loss of jobs. Review of year -to -date revenue collections and economic indicators have supported this somewhat optimistic view of the recent economic climate and have resulted in an anticipated revenue surplus for FY10 -11 of approximately $400,000, which represents a variance of 0.24% of the adopted budget of $168 million. FY2011 -2012 Revenues Roanoke County employs a team - based, consensus - driven approach to revenue projections. Current -year review of and future year's revenue estimates are developed by a team of County officials who have a stake in the revenue process and include the County Administrator, Assistant County Administrators, Budget Director, Finance Director, Treasurer, Commissioner of Revenue, Director of Real Estate Valuation, Director of Economic Development, Assistant Director of Community Development, and Human Resources. The team discusses fiscal activities relevant to their areas of expertise and then reaches consensus on the assumptions that will be used as the basis for revenue projections. As a result of this process, the Revenue Team developed the following assumptions for the major revenue categories for FY2011 -2012: • Real estate values will stabilize during 2011. Growth in existing real estate values for the 2012 calendar year assessment is expected to be stagnant at 0 %, with growth in the succeeding years in the 1 % -3% range. • Used car values are anticipated to remain strong, with new car sales expected to gradually increase over the next year. • Retail sales, meals tax, lodging tax, and recordation taxes are projected to grow moderately due to the improving economy and increasing consumer confidence. • Business License taxes are expected to recognize moderate growth as business receipts increase due to improvement in personal consumption expenditures. • State revenues are expected to remain stagnant or decrease over the near and long -term as aid to localities is expected to shrink as the commonwealth continues to struggle with its budget shortfalls. The total FY2011 -2012 revenue budget for Roanoke County's General Government Fund is projected to be $170,965,777, which represents a $3,181,320 increase over the FY10 -11 adopted budget. A large portion of this increase is due to the recognition of state funds for the Sheriff ($350,000) and Social Services ($1,050,000) for reimbursement of funds previously allocated by the state. The revenue budget, including all county funds and schools is $365,404,830. The total revenue budget, net of all inter- and intra -fund transfers is $257,459,258. As mentioned earlier, constant monitoring of year -to- date revenue collections and the updating of economic assumptions utilized to develop revenue projections will be critically important to the operations of Roanoke Page 3 Tota[Gen G overn m ent Re ve n uc FY07 -08 through FY11 -12 JL h�i° f}fAJ I Ju M9 Uto County; however, even with this emphasis it is important to be aware of the pitfalls of estimating future revenues. The drastic changes we've experienced in the national and global economies has most likely altered the "cause and effect" assumptions utilized by financial models to project revenue growth that have been used in the past, making it very difficult to anticipate the pace (timing) and magnitude of change in revenue categories essential to the funding of services for our citizens. This situation calls for carefully identifying the assumptions used and then closely monitoring the assumptions to ensure they remain valid. In addition, the unstable environment suggests that a more conservative approach be utilized, even though economic recovery could occur at a faster pace than estimated. Overall, Roanoke County's FY11 revenue is expected be essentially flat when compared to FY10 with minimal growth of 0.2% estimated. Growth for FY12 is anticipated to pick up momentum by increasing to 1.6 %; however, a significant portion of this growth is due to the recognition of state funds already allocated for reimbursement for Social Services and the Sheriff's office. Details regarding the County's significant revenue categories are as follows: • Real estate revenue – FY2010 -2011 growth will be less than original projections due to the continued de- valuing of the real estate market. For the first 167 184,457 time in recent memory, average values of existing real estate actually declined slightly for the calendar year; however, limited new construction during 2010 did make the year- over -year change positive at 0.51 % . While values remain somewhat unstable, values for calendar year 2012 are estimated to remain stagnant with no growth anticipated in existing values and new construction. FY12 revenues are projected to increase by 0.32% primarily due to the opening of the Super- Walmart in the Clearbrook area of the county. Roanoke County's real estate market has historically remained strong during economic downturns; therefore, this resilience provides strong evidence that long -term growth can be expected to recur, but not to levels preceding the recession. • Personal Property – Used vehicle values have remained strong during 2010 and, more importantly, new vehicle sales are rebounding after two lean years. Stable fuel prices have contributed to used vehicles holding their value and escalating consumer confidence is helping spur vehicle sales — both important factors in the County's personal property revenue. While these are positive attributes for revenue growth, recent increases in oil prices raises concerns, as rising gasoline costs have a negative effect on a large majority of used vehicles and has an adverse effect on new car sales. Current year's growth is conservatively estimated to increase by 1.4% for FY11 and 1% growth is expected for FY12. Local business investment in personal property is projected to remain lukewarm. Slow -to- moderate recovery over time is projected. It is important to remember that, when gasoline prices averaged at or above $4.00 per gallon in 2008, the County experienced a reduction in personal property receipts. This was due to the dramatic drop in used car values for SUVs and higher mile per gallon vehicles. If gasoline prices reach higher levels than now experienced and the increase is timed to coincide with determination of used car values, the County could observe in the coming year a decline in Personal Property revenues as experienced in 2008. Page 4 Sales Tax – Collections over the first six or seven months of the current fiscal year were relatively flat when compared to FY10's activity; however, the holiday shopping season receipts were better than expected and this category is projected to finish the year 2.5% above last year's collections. FY12 revenue estimates indicate an increase in sales tax collections of 9.6 %; however, the new Wal -Mart opening will increase the total sales tax estimate by approximately $825,000. Exclusive of Wal -Mart, overall sales tax is expected to increase by 1.8% as retail levels stabilize and begin to grow at a more substantial rate. • Fell r ?_13`1 Coy„ m orwea 1 - h Othc L } f Taxi 1 R. S0 JYP Meals Tax – Historically, meals tax revenue has been one of the County's most stable revenue sources and has been able to comfortably weather past recessions; however, this was not the case during the current economic downturn. While this revenue category has shown declines in each of the past 2 years, collections for the current year indicate that meals tax revenue will grow approximately 4.2% over FY10 collections. Projections for FY12 indicate a conservative growth rate of 3 %. Other Local Revenues – In general, current year estimates are expected to be flat or below last year's collections. Minimal growth is projected for FY12 with growth increasing at a slightly greater pace beyond FY12. A notable area to highlight is recordation taxes. Collections for the current year are anticipated to decline by 12% compared to FY10 —the 4 consecutive year of decline. This is not a surprising outcome as there is a direct relationship between real estate activity and recordation collections; however, collections over the last several months have improved which provides a measure of optimism in an otherwise problematic category. Commonwealth – Projections for state revenues for FY12 show an increase of almost 6 %. On the surface this increase appears that the commonwealth is increasing local aid; however, the increase actually represents the recognition of reimbursed funds from the state that has been allocated by the state for several years. These funds were never included in the County's original budgets for Social Services and the Sheriff's PI UIPL'r'_� Tvr_il-s L'i_EU'A.. Department as the state appropriation was unknown at the time Roanoke County adopted its budget. The County amended its budget later in the fiscal year to include these funds. The FY12 increase includes the inclusion of these previously approved funds. Other than this "adjustment" in appropriations, it is anticipated that the short and long -term funding in aid to localities from the state of Virginia will continue to decrease as the state continues to shift responsibilities and costs to localities. Based on the approved FY12 state budget Roanoke County is expecting reductions in state funding for Constitutional Officers, law enforcement, libraries, and elections. This trend is expected to continue into the future. Operational and Capital Budgeting Since the current recession began in December 2007, Roanoke County departments have been faced with the continual need to reduce operational costs in order for the County to adopt a balanced budget. This situation has been challenging given the fact that the Board of Supervisors directed staff to minimize service delivery impacts to the citizens when looking for ways to bring the budget into balance —all in the face of operating costs that continue to rise. The challenge, while not an easy undertaking, has been accomplished by creative and hard work involving the Board of Supervisors, Roanoke County School Board, county and school staff, and the citizens. Operating departments have experienced decreases in operational budgets in each of the two prior years. In addition, all vacant positions have been and will continue to be frozen and carefully reviewed by the Job Bank to evaluate the Page 5 FYZ01 General Government Revenu e $ 170196%777 necessity of the position. In addition, select positions have been eliminated through attrition, travel and training expenditures have been restricted, and capital funding has been scaled back or eliminated altogether in some areas. While staff has managed to preserve the guidelines issued by the Board during the economic crisis, contractual obligations, mandated costs, and inflationary increases over time has threatened the ability of staff to continue meeting these guidelines. As economic conditions slowly improve and revenues begin to rebound, it is evident that priority must be given to maintaining service levels, as articulated by the Board of Supervisors. Although revenues have increased, the growth in funds has not kept pace with the increased costs associated with the priorities and obligations already in place; therefore, the need to reduce costs and re- allocate funds within departments became an essential part of this proposed budget. In developing the FY11 -12 budget, various approaches have been considered in order to meet the budget objectives directed by the Board of Supervisors, satisfy the goals of the community, and produce a balanced budget. These considerations are discussed in greater detail below. Departmental Operations Beginning in FY08 -09, departmental operational budgets have been reduced each year —a symptom of declining revenues caused by the extended global recession. Mid -year reductions in FY09 totaled $760,000, operational reductions of $2.8 million were included in the FY10 budget, and the FY11 budget FY2012 General GiDuernm a nt Expenditures $170,965,777 G e , n -_ i : I I W i i n i r kr, tk)i't Curtsl i tuJuiid 0 lfkurs n rk,. n. r ;r n T, i.w FrS- e 1.7 # 7 r, V_ Trans t� Let F Licid 9.8% IAJrrei I mti:n n' YA Aaragarnent Srmrvi: es 1.9r� _ N AAK Safety 13.81"A Tra n; 3 G 3 % instituted further operational reductions of $2.1. While the collective sum of these reductions over the last 3 and a half budget cycles is significant, little impact has been apparent to the citizens. However, there is a limit to the amount of reductions to operational funding that can occur while still providing effective, efficient services. The effect of these reductions will, over the long -term, have a negative impact to Roanoke County operations. "Beginning In FY08-.0-4-4. departmental operational budgets have been reduced each year — a symptom of declining revenues caused by the extended global recession. " Reductions in staffing, training, technology upgrades, capital replacement, and deferral of maintenance combined with greater workloads on remaining staff with fewer resources will ultimately impact some services. Should revenues not rebound as anticipated, or the economy slips back into recession due to events beyond our control further reductions in departmental operations will not be possible without eliminating or scaling back some services. If this occurs, priorities will have to be re- examined in order to determine what services are most important to our citizens and what services can be considered for elimination or reduction. Personnel and Benefits _ $ i�iYeil�:ll i I� � Sri iii r CA Fit_rra n S uvicrs 11.5% Roanoke County's largest expense and greatest tool in providing services to our citizens is its employees. As a service organization, the County cannot fulfill its mission and goals without dedicated, loyal workers who take pride in their work and are concerned about the community they serve. We are fortunate to have a workforce that embodies these characteristics. While compensation adjustments are not included in this budget, it is important to adjust benefits where and when possible to support our employees during these difficult economic times. In order to effect noticeable reductions in overall expenditures, if dictated by potential budget deficits, personnel positions must be reduced. Competing with this need to reduce personnel costs is the constant pressure of the need to fund benefits increases. Page 6 Personnel and Benefits (continued) Salary increases – No employee raises are budgeted for FY11 -12. This will be the third straight year that employees will not receive a salary increase. Elimination of positions – Consistent with the boards direction to protect employees by avoiding layoffs, five (5) vacant classified positions are proposed to be eliminated from the FY11 budget through attrition. These positions are General Government Fund positions and result in a savings of $226,500 and impact the departments of Community Development, Real Estate Valuation, and Parks & Recreation. Health Insurance increases – While no raises have been included in the proposed budget, health insurance increases of 4.8 %, or $368,000 will be picked -up by the County. This increase in cost was funded by utilizing excess health insurance reserves; however, the practice of using the reserves for annual increases is not sustainable in the long -term and, eventually, these costs will have to be shared with the employees. Employee benefits – VRS rates for FY12 for County employees remained the same as FY11 rates; however, investment losses in the VRS state -wide fund during the prolonged recession makes future increases in rates inevitable. Preliminary information from the state indicates that retirement rates for FY13, pending a final actuarial study, may increase the County's cost by as much as $3 million. The increasing expense of this state -wide defined benefit plan will likely necessitate major changes to the state retirement plan in the very near future. With these inevitable changes in mind, the General Assembly granted localities the authority to require employees hired after July 1, 2010 to pay the employee's 5% share of their retirement payment —an amount currently paid by most localities. The Roanoke County Board of Supervisors has reached consensus to implement this authority and will require all employees hired after July 1, 2010 to pay their 5% retirement contribution. This election will generate significant cost savings over time — depending on the number of new employees hired and the level of pay of the new employees. Even with this change in retirement contributions, it is still anticipated that significant changes to the Virginia Retirement System are forthcoming as the state and localities continue to grapple with increasing retirement costs for employees. Whereas positions have been eliminated through attrition, the budget does not address departmental requests for additional staff positions. The Fire and Rescue and Police Departments both have requested additional positions to address public safety coverage issues. The Fire and Rescue Department requested sixteen Paramedic /Firefighter positions. The Department also sought to upgrade or establish seven officer /administrative positions. The Fire and Rescue Chief requested these positions to address perceived growing fire and rescue demands. Due to the maintenance budget being presented herein, it was not possible to provide funding for these twenty -three positions. The Police Department requested six additional positions to create a new patrol district. The new patrol district would be established to work in and around the Clearbrook Wal -Mart. The Police Chief and his staff recommended the addition of the new patrol district to address an anticipated increase in police service calls due to the concentration of new commercial and retail activities in Clearbrook. As with the Fire and Rescue Department's request for additional staff, it was not possible to provide funds for the hiring of six new positions. Capital Funding Considerations Significant amount of capital has been reduced or eliminated to help balance the budget. For FY 2012, this trend continues. No new capital funding by the GF has been recommended. The Virginia Department of Transportation is proceeding with two major highway projects in the County. Route 11/460 (West Main Street) widening is currently underway. The project widens 2.1 miles of section of 11/460 that starts at the eastern City of Salem limits and extends to Route 830 (Technology Drive). The road will be widened from 3 lanes to 4 lanes with a raised medium with turn lanes. Work also includes constructing a 44 -foot bridge over Little Bear Page 7 Branch, adding sidewalk to tie into existing pedestrian routes around Fort Lewis Elementary School and providing a paved shoulder to accommodate pedestrian and bicycle traffic. In addition, the existing traffic signals at Allegany Drive and Daughtery Drive will be replaced. The cost is $22.6 million. The project is scheduled to be completed Fall, 2013. Route 221 is being widening from 2 lanes to four lanes between Route 897 (Crystal Creek Drive) and Route 688 (Cotton Hill Road). The new four lane road will have a six foot medium. A designated left -turn lane will be constructed from southbound 221 to Route 688. A designated right turn lane will be added to Route 688/221 intersection. In addition, Route 745 (Ran Lynn Drive) will be realigned with Route 221 and Route 688 (Cotton Hill Road) and curves in this section of Route 221 will be eliminated. Two new bridges will be built on Route 221 over Back Creek. The Route 688 (Cotton Hill Road) bridge over Back Creek will be replaced. Project cost is $20.1 million. The project is scheduled to be completed Summer 2013. Maintaining Existing Services For many localities, the extended economic slump brought on by the recession has resulted in significant reductions or eliminations of services in order to balance their budgets. A diverse economic base combined with conservative budgeting practices and prudent financial and operational policies adopted by the Board of Supervisors has allowed Roanoke County to avoid reducing or eliminating services that are important to the community. While capital appropriations have been scaled back and operating departments have had to find new and creative ways to operate with fewer resources, direct services to our citizens have remained intact. While new revenues were not sufficient to maintain all current services, existing resources were reduced in some areas and the savings were reallocated to areas of greater priority to insure the objective was met: • Schools — Even in trying economic times, education is still a top priority of the Board of Supervisors. The Supervisors and the Roanoke County School Board once again utilized a long- standing revenue - sharing formula to determine the county's FY12 support of education. This formula combines the new revenue from each entity and then makes adjustments for dedicated funds and employee benefits. The remainder is then shared equally for operational needs of each organization. This approach has served both organizations well over the years and has allowed the development of a cooperative and collaborative relationship that benefits the entire county. Based on the formula, the county will increase its operating transfer to the schools for FY12 by $940,667, increasing the county's support of Roanoke County Schools to $64,484,000. • Capital — The proposed budget includes an additional $300,000 allocation to the joint County /Schools capital account to fund future capital projects for both entities. In addition, additional funding for debt service requirements for several capital projects has been included in this budget. $164,000 has been allocated to fully -fund the debt requirements for the revenue bonds issued for the construction of the north county fire station, fleet service center, 800 MhZ radio system upgrade, Green Ridge Recreation Center, and the south county library. In addition, $45,000 is included to fully fund the debt service for the water line extension to Franklin County. • Fire and Rescue — Increases in calls for service combined with the continued decline in volunteer fire and rescue ranks demands additional attention to fire and rescue response times. While budget constraints do not allow the addition of any new personnel this year, additional funds for Part -time and Over -time "While capital appropriations have been scaled back and operating departments have had to find n e w and creative ways to operate cvrth fewer resources, direct services to our citizens have remained intact." have been allocated to alleviate difficulties in several key areas of fire and rescue response. Overtime funds in the amount of $45,000 have been added to help offset the costs of increasing call volume throughout the system. In addition, $69,000 was allocated to fully fund the hiring of part -time personnel at the Read Mountain station to help supplement the Page 8 declining volunteer numbers in that area. The numbers of volunteers for fire and rescue services has been declining for some time, and it is a trend that is consistent across the country. Societal changes along with significant increases in the demands for training and certifications of volunteers are some of the primary reasons for these declines. While Roanoke County still has a strong base of dedicated, highly competent volunteers, the expectation is that volunteer numbers will continue to erode over time. Given this reality and the ever - increasing workload requirements, full -time staffing issues will have to be carefully examined and considered for increase as our financial situation improves in the coming budget years. • Social Services – The difficult economic environment during the recession has resulted in a substantial increase in caseloads for County social services. Fortunately, state and federal funding for social services has actually increased during the recession as the client roles have swelled as unemployment rates have risen and basic staples like food and energy cost have steadily increased. Based on funding levels currently allocated at the federal and state level, public assistance programs have been allocated an additional $1,050,000 for FY12. Even though, intergovernmental funding for social service programs have increased as caseloads have increased, federal and state budgetary problems cause concerns regarding the viability of this funding being provided in the future. The Commonwealth is currently considering changes to the state's responsibility for funding of the Comprehensive Services Act (CSA). These changes would shift a significant portion of the state's costs to localities, which are then mandated to provide the service. These additional costs will be significant and will further hamper locality's ability to provide basic services to its citizens. • Libraries – The new south county library is scheduled to open during the Fall of 2011. The facility will serve as the library system's headquarters and will replace an outdated, over - crowded facility that is long overdue. The new facility will triple the existing headquarters space and provide patrons with state -of- the -art library services, including a drive -thru window and a cafe. With the opening, additional personnel and operating cost of $320,000 has been allocated to cover the increases in operating expenses. The increase includes 2 new positions (Library Assistants), part -time (Library Assistants), utility costs, supplies, custodial, security, and other miscellaneous operating costs. • Communications and Information Technology (CommlT) – In our modern era of government, technology is a fact of life that allows us to meet the needs and demands of our citizens in an efficient and effective manner. While the use of technology is necessary in today's environment, there is a cost. Each year, software licensing fees and maintenance contracts increase —it is simply the continuing cost of doing business. For FY12, CommIT's budget was increased by approximately $175,000 to cover these cost increases. However, these increases were partially offset this year by $65,000 due to the full -year reimbursement by the Town of Vinton for the joint E -911 dispatch center implemented during last fiscal year. Therefore, the net increase for CommlT was $110,000. • Fuel (Gasoline and Diesel) – As is becoming the norm, fuel costs remain volatile and, over the last several months, have risen substantially. Since April of 2010, Roanoke County's per gallon cost of gasoline and diesel fuel for operations has risen almost 35 %, with further increases expected as the summer vacation season arrives. Reductions in operating budgets over the last several years has limited a department's ability to deal with these increases; therefore, $200,000 has been included in a "fuel reserve" account that will be set aside for possible allocation to departments in FY12, on an as- needed basis. This account will be under the control of the County Administrator and will only be allocated to a department when the fuel increase threatens service delivery in a specific department. • Utility Costs – The construction of additional facilities and the escalation of utility costs in general has made it necessary to allocate additional funds to cover these rising costs. $80,000 has been added to the collective budgets of General Services, Parks and Page 9 Recreation, Fire and Rescue, and Libraries so that service delivery is not sacrificed at the expense of utility needs. As this budget is prepared, the major utility provider in the area is currently asking the State Corporation Commission for further rate increases in the future. Catawba Sustainability Center - County staff have been working with Virginia Tech to partner for the development of the Catawaba Sustainability Center. The Virginia Tech Catawba Sustainability Center is an experiential showcase on 377 acres in the Catawba Valley. With research plus demonstration projects from multiple Virginia Tech colleges, the center is creating a positive model for a sustainable world. The Catawba Sustainability Center is a showcase for university education and engagement with the local community - a place to practice, demonstrate, learn, and teach about sustainability issues (from green building and construction to low -input agricultural production to water quality to onsite energy production to community -based business development) that affect our world today and into the future. The Catawba Sustainability Center represents an investment of almost $1 million in funding annually. No funds are being sought in this proposed budget. During the coming fiscal year, County staff will work with Virginia Tech personnel to formalize an agreement for the proposed partnership and seek funds from the Economic Development Office through the established Public Private Partnership Fund. Conclusion As mentioned at the beginning of this message, the FY2011 -2012 budget process has been constrained by difficult economic times. While there are many needs that have not been included in this budget, we are fortunate in that no services were eliminated and no employees lost their jobs. Economists have indicated the recession is over and the economy is growing once again —even though the growth is slight; however, high unemployment, rising energy prices, and stagnant real estate activity remain threats to better economic times. We will continue to carefully monitor revenue collections and economic indicators to ensure that we have the resources to support our service intentions. While we remain cautious, recent trends in local revenue collections indicate an upswing in local economic activity —meals taxes, sales taxes, and recordation taxes have all performed above recent trends over the last 2 months. Hopefully, real estate activity will follow soon. I would like to thank the Board of Supervisors for their leadership and guidance in developing the FY11 -12 budget. I would also like to thank the Roanoke County School Board and county and school staff for working collaboratively through this difficult process. Finally, I would like to thank all county employees for their continued dedication in delivering high quality services to the community during these demanding times. Their efforts are greatly appreciated. As we prepare to adopt this budget and begin implementation on July 1, we must continue to look for ways to better serve our citizens, while simultaneously evaluating the effectiveness and efficiency of our services. Page 10 County of Roanoke General Government Revenue Summary 2nd Quarter Projections for FY2010 -2011 Non - Revenue /Transfers Total Revenue 2,957 497 0 497 170 167 384 168 -83.2% -1.3% *Includes ambulance transport fees Page 11 % Change Actual FY 2010 -11 Budget FY11 Amended FY 09 -10 Adopted 2nd Qtr Adjust Amended v. FY10 Actual Revenue Real Estate Taxes $87 $87 ($155,000) 87 750, 000 0.9% Personal Property Taxes 26 27 (750,000) 27 1.4% Other Property Taxes 3 3 50,000 3 1.2% Local Sales Tax 8,331,887 8,560,000 75 8,635,000 3.6% Telecommunications Taxes and Fe( 4 3 300,000 4 3.3% Utility Consumer Tax 3 3 (25,000) 3 0.4% Business License Tax 5 5 10,000 5 3.5% Bank Franchise Tax 530 375 150 525 -0.9% Motor Vehicle License Tax 2,004,301 1,910,000 100 2,010,000 0.3% Recordation and Conveyance Tax 1 1 (200,000) 1 -11.9% Hotel /Motel Tax 749 935,000 (175,000) 760,000 1.5% Meals Tax 3,384,352 3,430,000 95,000 3,525,000 4.2% Other Local Taxes 691 626 75,000 701 1.4% Permits, Fees & Licenses 808 508 51,610 560 -30.7% Fines and Forfeitures 810 858,000 (32,600) 825,400 1.9% Use of Money and Property 271 355 (85,910) 269 -0.8% Charges for Services* 2,929,337 3,122,750 (61,050) 3,061,700 4.5% Miscellaneous Revenue 1,219,115 1 76 1 -10.9% Recovered Costs 182 175,200 (5,815) 169,385 -7.1% Commonwealth 10,256,151 8,424,119 891 9,315,593 -9.2% Federal 3,815 3 0 3 -8.5% Sub -total Revenue 167 167 384 167 0.2% % Growth -0.4% -0.1% 0.2% Non - Revenue /Transfers Total Revenue 2,957 497 0 497 170 167 384 168 -83.2% -1.3% *Includes ambulance transport fees Page 11 Roanoke County Adopted FY10 -11 and Proposed FY11 -12 Budget April 12, 2011 Revenues General Fund General Government Communications & Information Technology Comprehensive Services Law Library Public Works Projects S B & T Building Recreation Fee Class Police Special Programs Criminal Justice Academy County Garage Total General Fund Debt Service Fund - County Capital Projects Fund Internal Service Fund School Operating Fund School Nutrition Fund School Debt Service Fund School Grants Fund School Capital Fund School Textbook Fund School Bus Fund School Laptop Insurance Reserve Total Revenues All Funds Less: Transfers Total Net of Transfers Adopted Adopted FY2010 -2011 FY2011 -2012 $ 167 $ 170 7,426 7,561,883 6,928 6,627,799 46 27 130 175 444 444 4,349 4,442,000 - 1 202 202 2 2 $ 189 $ 192 $ 8 $ 8 5 4 1 1 128 131 5 5 14 13 5 5 885 904 913 798 910 910 294 358 $ 361 $ 365 (108,815,510) (107,945,572) $ 252 $ 257 Page 12 Roanoke County Adopted FY10 -11 and Proposed FY11 -12 Budget April 12, 2011 Expenditures General Fund General Government General Administration Constitutional Officers Judicial Administration Management Services Public Safety Community Services Human Services Non - Departmental Transfers to School Operating and Dental Insurance Transfers to (from)Capital Fund Transfers to Debt Service Fund Other Operating Transfers Total General Government Communications & Information Technology Comprehensive Services Law Library Public Works Projects S B & T Building Recreation Fee Class Police Special Programs Criminal Justice Academy County Garage Total General Fund Debt Service Fund - County Capital Projects Fund Internal Service Fund School Operating Fund School Nutrition Fund School Debt Fund School Grants Fund School Capital Fund School Textbook Fund School Bus Fund School Laptop Insurance Reserve Total Expenditures All Funds Less: Transfers Total Net of Transfers Adopted Adopted FY2010 -2011 FY2011 -2012 $ 3,043,350 $ 2,898,752 12 13 861 865 3,308,123 3,200,379 23, 585, 529 23 922, 567 11, 381, 997 11, 076,112 18,489, 030 19 960, 350 10 11 63, 543, 358 64,484, 025 (1,695,451) (1,228,329) 17 16 4,417 4 $ 167 $ 170 $ 7,426 $ 7 6,928 6 46 27 130 175 444 444 4 4 - 1, 000 202 202,172 2 2 $ 189,618 $ 192 $ 8 $ 8 5 4 1 1 128,821 131 5 5 14,045 13 5 5 885 904, 000 913 798,477 910 910 294 358 $ 361 $ 365 (108,815,510) (107,945,572) $ 252 $ 257 Page 13 County of Roanoke General Government Revenue Summary Adopted FY 2010 -2011 and Proposed FY 2011 -2012 Adopted Budget FY 10 -11 Revenue Real Estate Taxes Personal Property Taxes Other Property Taxes Local Sales Tax Telecommunications Taxes and Fees Utility Consumer Tax Business License Tax Bank Franchise Tax Motor Vehicle License Tax Recordation and Conveyance Tax Hotel/Motel Tax Meals Tax Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Use of Money and Property Charges for Services Fire & Rescue Fee for Service Miscellaneous Revenue Recovered Costs Commonwealth Federal Total Revenue Transfer from Other Funds $87 27 850, 000 3, 505, 000 8, 560, 000 3 3,661,250 5,440, 000 375 1 1 247, 000 935, 000 3,430, 000 626, 000 508,600 858, 000 355 582 2 540, 000 1,009,400 175,200 8,424,119 3,490,000 167, 287, 319 497,138 Total General Government $167 Proposed Budget FY 11 -12 $88 27 340, 000 3 9,465,000 4 200, 000 3 5 525, 000 2 020, 000 1 075, 000 775, 000 3 711,000 575,610 835,400 269,100 622,200 2 501, 573 1,126,120 166 9 782 3 740, 000 170, 305,170 660,607 $170 Increase (Decrease)_ $125 (510,000) 110 905 300 (11,250) 135 150 110 (172,000) (160,000) 200 85, 000 67,010 (22,600) (85,900) 39,450 (38,427) 116 (8 1,433,663 250 3 017, 851 163,469 $3 Page 14 County of Roanoke General Government Expenditure Summary Adopted FY 2010 -2011 and Proposed FY 2011 -2012 Adopted Budget FY 10 -11 Proposed Budget FY 11 -12 Increase (Decrease) Expenditures General Administration $3,043,350 2 ($144,598) Constitutional Officers 12 13 152 Judicial Administration 861 865 4 Management Services 3 3 (107,744) Public Safety 23 23 337 Community Services 11 11,076,112 (305,885) Human Services 18 19 1 Non Departmental Employee Benefits 2 2 191 Internal Service Charges 6 6 110 Miscellaneous 1 1 410 Transfers To (From) Debt - County 7 7 19 Debt - Schools 9 9 (408,890) Schools- Operating 63 64 940 Public Works Projects 130 175 45 Capital 4 4 (568,549) Transfer from Capital Fund (6,377,523) (5,341,852) 1 Schools - Dental 477 477 0 Internal Services 934 933 (792) Comprehensive Services 3 3 0 Board Contingency 100 100 0 Total General Government $167,784,457 $170,965,777 $3,181,320 Page 15 Page 16 County of Roanoke Department Expenditure Summary Adopted 2010 -2011 and Proposed 2011 -2012 Expenditure Budget Adopted Proposed 2010 -2011 2011 -2012 Increase/ Budget Budget (Decrease) % Change General Government General Administration Board of Supervisors 277 291 13 5.01% County Administrator 281 280 (1,253) -0.44% Public Information 329,693 182,190 (147 - 44.74% Chief Information Officer - - - - Asst Co Administrators 350 351 1 0.32% Human Resources 719 710 (9,596) -1.33% County Attorney 546,619 546,940 321 0.06% Economic Development 537437 535 (1 -0.30% Total General Administration 3,043,350 2 (144 -4.75% Constitutional Officers Treasurer 811 761 (50,422) -6.21% Commonwealth Attorney 1,014,350 1 (13 -1.29% Commissioner of the Revenue 767471 775 8 1.09% Clerk of the Circuit Court 1 1 (3,305) -0.32% Sheriffs Office 9 9520 210 2.26% Total Constitutional Officers 12 13 152 1.18% Judicial Administration Circuit Court 237 237 - 0.00% General District Court 69 69 - 0.00% Magistrate 1590 1590 - 0.00% J & DR Court 16586 21,086 4 27.13% Court Service Unit 535 535 - 0.00% Total Judicial Administration 861 865 4 0.52% Management Services Real Estate Valuation 905,939 813,315 (92 - 10.22% Finance 1 1 (17,248) -1.43% Public Transportation - CORTRAN 525 525 - 0.00% Management and Budget 276,893 275,912 (981) -0.35% Procurement Services 390540 393 3,109 0.80% Total Management Services 3,308,123 3 (107 -3.26% Public Safety Police Department 10,897,499 10 (3 -0.04% Fire and Rescue 12 13 340 2.69% Total Public Safety 23585529 23 337,038 1.43% Community Services General Services 4 4 (12,371) -0.25% Community Development 4 4 (143,381) -3.29% Building Maintenance 2,114,687 1 (150 -7.10% Total Community Services 11,381,997 11 (305 -2.69% Page 16 County of Roanoke Department Expenditure Summary Adopted 2010 -2011 and Proposed 2011 -2012 Expenditure Budget Adopted Proposed 2010 -2011 2011 -2012 Increase/ Page 17 Budget Budget (Decrease) % Change Human Services Grounds Maintenance 2 2 65 3.03% Parks and Recreation 2 2 (95,471) -4.29% Public Health 500 369 (131 - 26.23% Social Services Administration 5 5 61 1.19% Public Assistance 4 5 1 26.12% Institutional Care - - - - Contributions 1 1 174 16.32% Library 2 3 315438 10.59% VA Cooperative Extension 84 84 - 0.00% Elections 287 318 31 10.96% Total Human Services 18 19 1 7.96% Non - Departmental Employee Benefits 2 2 191 7.94% Internal Service Charges 6 6 110 1.67% Miscellaneous 1 1 410 26.17% Total Non - Departmental 10 11 711 6.72% Transfers to Other Funds Transfer to Debt - General 7 7 19 0.26% Transfer to Debt - School 9 9 (408 -4.14% Transfer to Capital 4 4 (568 - 12.14% Transfer (From) Capital Fund (6,377,523) (5,341,852) 1 - 16.24% Transfer to Schools 63 64 940 1.49% Transfer to E -911 /ECC - - - - Transfer to Schools Dental Ins. 477 477 - 0.00% Transfer to Internal Services 934 933,630 (792) -0.08% Transfer to CPMT- County 1 1 - 0.00% Transfer to CPMT - Schools 1 1 - 0.00% Transfer to Public Works Projects 130 175 45 34.78% Total Transfers to Other Funds 83 84 1 1.27% Unappropriated Balance Board Contingency 100 100 - 0.00% Addition to Fund Balance - - - - Total Unappropriated Balance 100 100 - 0.00% Total General Government 167 170 3 1.90% Page 17 Roanoke County Sources and Uses of New Revenues FY2011 -2012 Available New Revenue $ 3 Proposed Expenditures RE Tax Relief - Disabled Veterns exemption (100 %) $ 300 Employee Benefits (200,000) Health Insurance increase (4.8 %) 368 Line of Duty Liability credit 115 Transfer To Capital: (65,000) Joint County /School CIP Fund - Annual agreement 300 Rt. 220 Waterline increase 45, 334 Payroll system - Hosting site 75 Revenue Bond increase 164 School Operating Transfer 940 Operational Increases: (35,901) Social Services - Public Assistance 1 Sheriff: $ - Part -time (increase in courts) 150 Food (contractual increase) 125 Library - South County operations 321 Fire & Rescue - PT (Read Mountain) PT (Read Mountain) 69 OT 45 Utilities: General Services - County -wide public facilities 60 Other Operating Departments (Library, Fire, P &R) 17 Capital Maintenance - facilities - IT- Software licenses; Maintenance agreements 110 Elections - Redistricting 33 Parks & Rec - Explore Visitor's Center 15 Police - SPCA fees 9 J &DR Court - Court Appointed Attorney's fees 4 Contributions - VA 1st Industrial Authority 34 Fuel Reserve (Contingency) 200 (4,552,516) Expenditure Savinas: Benefits changes, retirements, terminations, etc. (420,351) VDOT Revenue - sharing (200,000) Economic Development incentives (263,334) Public Health - Carry -over from FY10 (131,000) Payment in Lieu of Taxes - Jack Smith Indust. Park (65,000) Potential Litigation (25,000) Sheriff - Regional Jail operating (40,000) Position Elimination (attrition): Community Development: CSR II (2) (76,927) Planner II (55,336) Real Estate Valuation: CSR 1 (35,901) Parks & Recreation: Recreation Programmer (58,347) 1 Unallocated @ 3/22/11 $ - Page 18 Departmental Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2011 -12 Department Amount Description Commissioner of Revenue $ 1,000 Increase in telephone expense $ 2,000 Contractual increase in lease /rent of equipment $ 3 Replace data processing equipment $ 6,000 Commonwealth Attorney $ 5 Professional services and other misc line items to cover increased costs associated with an increase in caseload - specifically (8) homicide cases. Community Development $ 4 To fully fund Planning Commission Salaries $ 12 To fully fund Electric - Street Lights (annual costs: $127,200) $ 17,420 CommlT $ 17,448 Internet Lines to increase band width to RCAC to 100 Mbg County Administrator $ 4,000 To fully fund the Haiku Community Activity Elections $ 25 Postage for 67,000 new voter cards after redistricting -VA Code 2.2 -3808 C $ 6,365 Printed forms for 67,000 new voter cards after redistricting -VA Code 2.2 -3808 C $ 670 Mail service to stuff cards for 67,000 new voter cards after redistricting -VA Code 2.2 -3808 C $ 256 Professional Services for 67,000 new voter cards after redistricting -VA Code 2.2 -3808 C $ 32,885 Fire & Rescue $ 307 (6) Paramedic /FF to staff Mount Pleasant with full time, instead of Part Time staff. $ 24,000 Overtime for the above (6) Mount Pleasant positions $ 8,250 Upgrade (3) positions to rank of Captain if Mount Pleasant new positions are approved $ 153 (3) Paramedic /FF to staff Back Creek station $ 12,000 Overtime for the above (3) Back Creek positions $ 358 (7) Paramedic /FF to staff Read Mountain $ 28 Overtime for the above (7) Read Mountain positions $ 20 To convert (2) LT- Inspector positions to full time from part time to meet increased demand for site plan reviews $ 54,641 (1) Public Educator $ 54,641 (1) LT -Fire Training related to the regional training center $ 54,641 (1) LT -EMS Training related to the regional training center $ 59 (1) Safety & Health Officer $ 83 (1) Homeland Security Manager $ 4,800 Medical Exams for (6) new Mount Pleasant Paramedic /FF $ 3,000 Pagers for (6) new Mount Pleasant Paramedic /FF $ 18,000 Uniforms /Protective Clothing for (6) new Mount Pleasant Paramedic /FF $ 2 Medical Exams for (3) new Back Creek Paramedic /FF $ 1 Pagers for (3) new Back Creek Paramedic /FF $ 9,000 Uniforms /Protective Clothing for (3) new Back Creek Paramedic /FF $ 5 Medical Exams for (7) new Read Mountain Paramedic /FF Page 19 Departmental Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2011 -12 Department Amount Description $ 3,500 Pagers for (7) new Read Mountain Paramedic /FF Fire & Rescue (continued) $ 21 Uniforms /Protective Clothing for (7) new Read Mountain Paramedic /FF $ 800 Medical Exams for (1) new LT- Inspector $ 3,000 Uniforms /Protective Clothing for (1) new LT- Inspector $ 800 Medical Exams for (1) new Public Educator $ 3,000 Uniforms /Protective Clothing for (1) new Public Educator $ 800 Medical Exams for (1) new LT -Fire Training $ 3,000 Uniforms /Protective Clothing for (1) new LT -Fire Training $ 800 Medical Exams for (1) new LT -EMS Training $ 3,000 Uniforms /Protective Clothing for (1) new LT -EMS Training $ 800 Medical Exams for (1) new Safety & Health Officer $ 3,000 Uniforms /Protective Clothing for (1) new Safety & Health Officer $ 800 Medical Exams for (1) new Homeland Security Manager $ 3,000 Uniforms /Protective Clothing for (1) new Homeland Security Manager $ 23 Software Support for EMS Data Reporting System $ 7 Contributions to Roanoke Valley Regional Fire /EMS Training Ctr for increased cost in maintenance $ 10,000 Janitorial Supplies to cover North County Station and increased need at other stations $ 15,000 Building and Maintenance to replace. Beds, bedding, washers, dryers, stoves and refrigerators at all stations as needed $ 55,000 Gas, Oil & Grease due to opening of North County station $ 75 Tires, Tubes & Parts to replace worn apparatus as needed $ 25,000 Rescue Equipment associated with designation of state's Technical Rescue Team of Southwest Virginia $ 2 Dept of Forestry rate per acre and acreage billed increase $ 135 (1) Mobile Data Terminal to provide consistent online communication with dispatch and records management system $ 25,500 (15) Computers to be replaced based on 5 yr replacement plan $ 19,500 Police package car with the required emergency equipment for for new LT Inspector $ 19,500 Police package car with the required emergency equipment for for new Public Educator $ 19,500 Police package car with the required emergency equipment for for new LT -Fire Training $ 19 Police package car with the required emergency equipment for for new LT -EMS Training $ 19,500 Police package car with the required emergency equipment for for new Safety and Health Officer $ 18,000 Purchase /replace self- contained breathing apparatus (SCBA) bottles and equip due to damage or mechanical failure $ 1,798,003 General Services $ 50 Tires, Tubes & Parts: Based on prior years and current year cost overrun $ 10 Water: Based on current year cost overrun $ 5 Sewer: Based on current year cost overrun $ 8,000 Fuel Oil - Based on current year cost overrun -PSB generator $ 4 Fuel- Propane: Shortage experienced when utility costs were transferred to F &R $ 77,099 Page 20 Departmental Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2011 -12 Department Amount Description Human Resources $ 28,000 Neogov $ 7,500 Performance Review System $ 35,500 Parks, Rec & Tourism - Parks $ 25 To fully fund Gas, Oil & Grease $ 11,000 To cover increase in Electric costs $ 4,000 To cover increase in Water & Sewer costs $ 6,000 To cover increase in Repairs of Other Equipment $ 16 For cover 50% of the replacement costs for Machinery & Equip $ 62,260 Police $ 281,970 (6) Police Officers ($46,995 each) for New Patrol District that covers the new Bonsack Walmart. $ 147 Re -grade of (10) Lieutenant positions to a higher pay grade $ 38 Reclassify (1) Office Support Specialist -Vice from part -time to full - time. Request full funding as part -time position previously paid using operating dollars. $17,386 is the amount for 8 extra hrs and benefits. $ 35 Reclassify (1) Records Technician I from part -time to full -time. Request full funding as part -time position previously paid using operating dollars. $16,336 is the amount for 8 extra hrs and benefits. $ 34 Add (10) Mobile Data Terminals (MDT) to the School Resource Officers. Cost $3,417 each. $ 310 Equipment costs ($51,750) for uniforms, gear & accessories for (6) Police Officers for New Patrol District. $ 847,464 Sheriff $ 25,550 To fully fund annual cost of (9) part -time Deputies and (2) part - time Civil Accreditation Clerks due to increase in Court workload, which has created the need of additional Deputies for 3 courts and longer hours. $ 4 To fully fund annual cost of (1) part -time Deputy to handle increase in polygraph examinations and investigations. $ 6,820 To budget true cost of Inmate Meals ($1.6490 x 3 meals /day) X 145 inmates X 365 days = $261,820 annually. Currently have $130,000 in budget which is overspent each year. $ 36,875 Grand Total: $ 2 Page 21 County of Roanoke Authorized Position Count Analysis BOS Approved Class Plan Positions Adopted Adopted Adopted Proposed Department General Positions Asst. County Administrators Board of Supervisors Chief Financial Officer Clerk of the Circuit Court Commissioner of the Revenue Commonwealth's Attorney Communications & Information Technology Community Development County Administrator County Attorney Economic Development Elections Emergency Communication Center Finance General Services - Admin General Services - Bldg Maintenance General Services - Solid Waste Human Resources Information Technology Library Management and Budget Parks & Rec Grounds Maintenance Parks, Recreation & Tourism Public Information Office Real Estate Valuation Treasurer Total General Positions Public Safety Positions Fire and Rescue Police Sheriff - Confinement of Prisoners Sheriff - Office of the Sheriff Social Services Total Public Safety Positions Other Court Service Unit County Garage Green Ridge Recreation Center G ree nways Risk Management RVTV Total Other Positions GRAND TOTAL COUNTY POSITIONS FY 2009 FY 2010 FY 2011 FY2012 11 11 11 2 2 2 2 8 8 7 7 1 1 - - 16 16 16 16 15 14 14 14 13 14 14 14 - - 80 80 60 59 55 52 5 3 2 2 5 5 5 5 5 5 5 5 3 3 3 3 36 36 - - 23 23 22 22 3 3 3 3 20 21 21 21 35 35 35 35 8 8 8 8 38 37 - - 36 36 38 40 3 3 3 3 34 34 32 32 28 28 26 25 1 2 2 2 15 14 12 11 12 12 12 12 425 422 417 414 143 149 153 153 158 152 153 153 80 59 59 59 23 25 25 25 87 87 91 91 491 472 481 481 Change (3) 2 (1) (1) (3) 8 8 4 4 - 11 11 11 11 - - 1 8 11 3 1 1 1 1 - 2 2 2 2 - 5 5 5 5 - 27 28 31 34 3 Page 22 County of Roanoke Summary of Capital, Economic Development Incentives and Debt FY2011 -2012 Budget Development Capital Center for Research and Technology VDOT Revenue Sharing Lawson Payroll System Economic Development Land & Commitments Building and Facility Maintenance Vehicle Replacement NPDES Stormwater Management Park Maintenance Parks and Recreation Incentives Police Fire Range Valley Tech Park Maintenance Total Capital Economic Development Incentives Integrity Windows Cardinal Tecton ITT Cox Communications Mennell Plastics One New Millennium Virginia Air Distributors Kroger Virginia Blue Ridge PD Lodging Associates Total Economic Development Incentives Debt Joint County /School CIP Fund -- Future Debt Total Debt Page 23 Proposed Proposed Budget Budget Budget Change 2009 -10 2010 -11 2011 -12 FY11 to FY12 $ 375,000 $ - $ - $ 500 500 300,000 (200,000) 150 150, 000 225,000 75 25 - - - 224,630 224 224 - 220 227 222 (5,215) 200,000 200 200,000 - 200, 000 200, 000 200 50,000 25 25,000 10 - - 9500 - - - $ 1 $ 1 5 527 5 572 $ 1 5 397 5 357 $ (130,215) $ 275 1 000 $ - $ - $ - 270, 846 150, 000 150 - 91,165 91 91 175 175 - (175,000) 33, 333 - - 300 300, 000 - (300,000) 16 16 - (16,667) 166,667 166 - (166,667) 100 - - - 500, 000 - - - - 175,000 175 - - 80 7 000 - (80,000)_ $ 1 5 928 5 677 $ 1 5 154 5 500 $ 416 $ (738 $ 1 $ 2,000,000 $ 2 $ 300 1 000 $ 1 $ 2 5 000 5 000 $ 2 $ 300 5 000 Page 23 Roanoke County Schools Budget Summary -All Funds FY 2011 -12 Budget Budget Increase Percent Fund 2010 -11 2011 -12 (Decrease) Change General Fund Grants Fund School Nutrition Fund Textbook Fund Capital Fund Debt Fund Laptop Insurance Reserves Fund School Bus Fund Total Funds 128 131 2 2.0% 5 5 252 4.8% 5 5 92 1.6% 913 798 (114,597) -12.6% 885 904 18 2.0% 14 13,654,394 (391,240) -2.8% 294,000 358 64 22.0% 910 910 0 0.0% 156 159,211,142 2 1.6% All School Funds Grants Fund School Nutrition Fund Textbook Fund Capital Fund Debt Fund Laptop Insurance Reserves Fund General School Bus Fund Fund Page 24 ACTION NO. ITEM NO. O -2. b AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Work session to discuss the impact of passing along the employee portion of the Plan 2 Virginia Retirement System (VRS) contribution rate to employees SUBMITTED BY: Diane D. Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman Ill County Administrator W-"' COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: All employees that are hired after July 1, 2010, by VRS participating entities are members of VRS Plan 2, unless they have previously been employed in a VRS covered position. Plan 2 participants have a different benefit structure than Plan 1 VRS participants. On June 22, 2010, the County of Roanoke Board of Supervisors adopted a resolution authorizing the County to pick up the Plan 2 employees portion of the VRS rate. This resolution can be changed at any time in the future, to be effective with the following July 1. In a work session on March 22, 2011, the Board asked staff to return with additional information so that they could consider passing along the five percent (5 %) employee portion of the VRS rate to the Plan 2 participants. This time has been set aside for this discussion. As shown on the attachment, with a four percent (4 %) turnover assumption, the County would save $254,377 annually by 2015 -2015 if the five percent (5 %) employee portion was paid by the Plan 2 participants. With an eight percent (8 %) turnover assumption, these savings would be $489,327 annually by 2015 -2015. These savings would increase every year, as more Plan 1 employees terminated and more Plan 2 employees were hired. with today's salaries, if all employees were Plan 2 participants, the County would save Page 1 of 2 approximately $2.4 million annually. This amount will be even larger in the future based on future salary increases and new positions added. If the County does decide to pass along the five percent (5 %) employee contribution, all Plan 2 employees must be treated the same. There are currently twenty eight (28) County employees that are Plan 2 participants. They were told at the time they were hired that, as a Plan 2 employee, the Board had the option to pass along the employee portion of the premium to them at any time in the future. This information is also noted on the Employee Benefits website and in the Employee Benefits brochure. As shown on the attachment, it would cost $31,187 to hold these employees harmless for one year. This would need to be done as a one -time salary supplement, rather than a raise. Since the County has not had raises for three years, there is compression at the bottom of the pay scale, and giving a raise to these Plan 2 employees would cause them to earn more than others in the same positions that have been with the County longer. At the last work session, - the issue of competition with the other localities was raised. we checked with Roanoke City and the City of Salem, and at this time neither of them is considering passing along the five percent (5 %) employee contribution. FISCAL IMPACT: The savings to the County from passing along the five percent (5 %) employee contribution to the Plan 2 employees is estimated to be $84,327 - $129,327 for 2011 -2012. The cost to hold - harmless the current Plan 2 employees for one year is $31,187. This additional cost can be absorbed within the first year savings. Page 2of2 County of Roanoke, Virginia Analysis of Passing Along the Employee Portion of VRS Cost to Plan 2 Employees Projected Savings from having Plan 2 Employees pay their own Employee VRS cost 2011 -12 2012 -13 2013 -14 2014 -15 2015 -16 4% Turnover $ 84,327 $ 129,327 $ 174,327 $ 219,327 $ 264,327 8% Turnover 129,327 219,327 309,327 399,327 489,327 Projected Cost to Existing Plan 2 Employees to Pick up their own Employee VRS Cost The above calculation yields a net cost to the existing Plan 2 employees of 3.97% of their salary. The cost for the first year (2011 -12) can be paid to the Plan 2 employees in a one -time supplement, and funded from the first year projected savings. Average High Low Total Salary of Plan 2 employee (currently 28) $ 28,090 $ 42,163 $ 21,344 $ 786,540 Cost of 5% VRS employee contribution $ 1 $ 2 $ 1 $ 39,327 Less Federal taxes (15 %) (211) (316) (160) (5 Less state taxes (5.75%) (81) (121) (61) (2 $ 1 $ 1 $ 846 $ 31,167 The above calculation yields a net cost to the existing Plan 2 employees of 3.97% of their salary. The cost for the first year (2011 -12) can be paid to the Plan 2 employees in a one -time supplement, and funded from the first year projected savings. ACTION NO. ITEM NO. 0-2.c AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Work session to review the Line of Duty Act and financial impact to the County as a result of the State passing along this unfunded mandate to local governments SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman 1, 11 Count y Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Line of Duty Act was created in 1965 and provides a death benefit to public safety employees killed in the line of duty and insurance benefits for those disabled and their dependents. Until recently, this was a benefit administered and funded by the State of Virginia. In the 2010 session of the General Assembly, the budget conference committee introduced a budget amendment to shift the cost of the Line of Duty from the general fund of the State onto the local governments. This amendment was not to just shift the cost on a go forward basis, but also to retroactively shift the cost of the existing and past liabilities. This amendment passed through the General Assembly with no opposition. Effective July 1, 2010, a Trust Fund was created by Virginia Retirement System (VRS) to pay for benefits, which amount to approximately $9,500,000. The Trust Fund borrowed funds from the VRS Life Insurance program to fund the benefits in the 2010-2011 fiscal year. These funds must be paid back to the life insurance program starting sometime over the next 12 -24 months. Currently, the Line of Duty benefits are administered by the State Department of Accounts and claims are Investigated by the State Police. Page 1 of 2 Effective July 1, 2011, all local governments are responsible for making payments for their employees eligible for Line of Duty Act (LODA) benefits. The County will have until June 30, 2012, to decide irrevocably whether to pay for its LODA benefits by making contributions to a trust fund to be administered by the Virginia Retirement System, or to pay for the LODA benefits through some other way outside of VRS. For administration through VRS, localities will be charged $233.89 per covered full -time employee and $58.47 for volunteers in fiscal year 2012. At the March 22, 2011, budget work session, staff reviewed with the Board a projected cost of $115,717 for Virginia Retirement System to administer the LODA program. The Board requested staff to bring back additional ways to fund and administer the line of duty program. The purpose of this worksession is to review the requested information with Board so that funding for this program can be included in the 2011 -2012 budget. Attachments: • Powerpoint on Line of Duty Act • Code of Virginia 9.1 -400 Page 2 of 2 LIS > Code of Virginia > 9.1 -400 Page 1 of 1 prey I next § 9.1 -400. Title of chapter; definitions. A. This chapter shall be known and designated as the Line of Duty Act. B. As used in this chapter, unless the context requires a different meaning: "Beneficiary" means the spouse of a deceased person and such persons as are entitled to take under the will of a deceased person if testate, or as his heirs at law if intestate. "Deceased person" means any individual whose death occurs on or after April 8, 1972, as the direct or proximate result of the performance of his duty, including the presumptions under §§ 27 -40.1 27 -40.2 51.1 -813 and 65.2 -402 as a law - enforcement officer of the Commonwealth or any of its political subdivisions; a correctional officer as defined in § 53.1 -1; a j ail officer; a regional j ail or j ail farm superintendent; a sheriff, deputy sheriff, or city sergeant or deputy city sergeant of the City of Richmond; a police chaplain; a member of any fire company or department or rescue squad that has been recognized by an ordinance or a resolution of the governing body of any county, city or town of the Commonwealth as an integral part of the official safety program of such county, city or town; a member of the Virginia National Guard or the Virginia State Defense Force while such member is serving in the Virginia National Guard or the Virginia State Defense Force on official state duty or federal duty under Title 32 of the United States Code; any special agent of the Virginia Alcoholic Beverage Control Board; any regular or special conservation police officer who receives compensation from a county, city or town or from the Commonwealth appointed pursuant to the provisions of § 29.1 -200; any commissioned forest warden appointed under the provisions of § 10.1 -1135; any member or employee of the Virginia Marine Resources Commission granted the power of arrest pursuant to § 28.2 -900; any Department of Emergency Management hazardous materials officer; any other employee of the Department of Emergency Management who is performing official duties of the agency, when those duties are related to a major disaster or emergency, as defined in § 44- 146.16, that has been or is later declared to exist under the authority of the Governor in accordance with § 44- 146.28; any employee of any county, city, or town performing official emergency management or emergency services duties in cooperation with the Department of Emergency Management, when those duties are related to a major disaster or emergency, as defined in § 44- 146.16, that has been or is later declared to exist under the authority of the Governor in accordance with § 44- 146.28 or a local emergency, as defined in § 44- 146.16, declared by a local governing body; any nonfirefighter regional hazardous materials emergency response team member; or any conservation officer of the Department of Conservation and Recreation commissioned pursuant to § 10.1 -115. "Disabled person" means any individual who, as the direct or proximate result of the performance of his duty in any position listed in the definition of deceased person in this section, has become mentally or physically incapacitated so as to prevent the further performance of duty where such incapacity is likely to be permanent. The term shall also include any state employee included in the definition of a deceased person who was disabled on or after January 1, 1966. "Line of duty" means any action the deceased or disabled person was obligated or authorized to perform by rule, regulation, condition of employment or service, or law. (1995, cc. 112, 156, 597, §§ 2.1- 133.5, 2.1- 133.6; 1996, cc. 66, 174; 1998, c. 712; 2001, cc. 678, 844; 2003, cc. 37, 41, 1005; 2004, c. 30; 2005, cc. 907, 910; 2006, c. 824; 2007, c. 87.) prey I next I new search I table of contents I home http://leg1.state.va.us/cgi-bin/legp504.exe?O0O+cod+9.1-400 6/5/2008 LIS > Code of Virginia > 9.1 -401 Page 1 of 1 rev I next § 9.1 -401. Continued health insurance coverage for disabled persons, their spouses and dependents, and for the surviving spouse and dependents of certain deceased law - enforcement officers, firefighters, etc. A. The surviving spouse and any dependents of a deceased person shall be afforded continued health insurance coverage, the cost of which shall be paid in full out of the general fund of the state treasury. B. If the disabled person's disability (i) occurred while in the line of duty as the direct or proximate result of the performance of his duty or (ii) was subject to the provisions of §§ 27-40.1 27-40.2 51.1 -813 or § 65.2 -402, and arose out of and in the course of his employment, the disabled person, his surviving spouse and any dependents shall be afforded continued health insurance coverage. The cost of such health insurance coverage shall be paid in full out of the general fund of the state treasury. C. The continued health insurance coverage provided by this section shall be the same plan of benefits which the deceased or disabled person was entitled to on the last day of his active duty or comparable benefits established as a result of a replacement plan. D. For any spouse, continued health insurance provided by this section shall terminate upon such spouse's death or coverage by alternate health insurance. E. For dependents, continued health insurance provided by this section shall terminate upon such dependent's death, marriage, coverage by alternate health insurance or twenty -first birthday. Continued health care insurance shall be provided beyond the dependent's twenty -first birthday if the dependent is a full -time college student and shall continue until such time as the dependent ceases to be a full -time student or reaches his twenty -fifth birthday, whichever occurs first. Continued health care insurance shall also be provided beyond the dependent's twenty -first birthday if the dependent is mentally or physically disabled, and such coverage shall continue until three months following the cessation of the disability. F. For any disabled person, continued health insurance provided by this section shall automatically terminate upon the disabled person's death, recovery or return to full duty in any position listed in the definition of deceased person in § 9.1 -400. (1998, c. 712, § 2.1- 133.7:1; 2000, c. 616; 2001, c. 844.) prey I next I new search I table of contents I home http://leg1.state.va.us/cgi-bin/legp504.exe?O0O+cod+9.1-401 6/5/2008 LIS > Code of Virginia > 9.1 -402 Page 1 of 1 rev I next § 9.1 -402. Payments to beneficiaries of certain deceased law - enforcement officers, firefighters, etc., and retirees. A. The beneficiary of a deceased person whose death occurred on or before December 31, 2005, while in the line of duty as the direct or proximate result of the performance of his duty shall be entitled to receive the sum of $75,000, which shall be payable out of the general fund of the state treasury, in gratitude for and in recognition of his sacrifice on behalf of the people of the Commonwealth. B. The beneficiary of a deceased person whose death occurred on or after January 1, 2006, while in the line of duty as the direct or proximate result of the performance of his duty shall be entitled to receive the sum of $100,000, which shall be payable out of the general fund of the state treasury, in gratitude for and in recognition of his sacrifice on behalf of the people of the Commonwealth. C. Subject to the provisions of §§ 27-40.1 27-40.2 51.1 -813, or § 65.2 -402 if the deceased person's death (i) arose out of and in the course of his employment or (ii) was within five years from his date of retirement, his beneficiary shall be entitled to receive the sum of $25,000, which shall be payable out of the general fund of the state treasury. (1995, cc. 156, 597, § 2.1- 133.7; 2000, c. 314; 2001, c. 844; 2006, c. 878.) prey I next I new search I table of contents I home http://leg1.state.va.us/cgi-bin/legp504.exe?O0O+cod+9.1-402 6/5/2008 LIS > Code of Virginia > 9.1 -403 Page 1 of 1 rev I next § 9.1 -403. Claim for payment; costs. A. Every beneficiary, disabled person or his spouse, or dependent of a deceased or disabled person shall present his claim to the chief officer, or his designee, of the appropriate division or department that last employed the deceased or disabled person on forms to be provided by the State Comptroller's office. The chief officer or his designee shall submit a request to the Superintendent of the Department of the State Police, who shall investigate and report upon the circumstances surrounding the deceased or disabled person, calling upon the additional information and services of any other appropriate agents or agencies of the Commonwealth. The Superintendent, or his designee, shall report his findings to the Comptroller within ten business days after completion of the investigation. The Department of State Police shall take action to conduct the investigation as expeditiously as possible. The Department shall be reimbursed for the cost of investigations conducted pursuant to this section from the appropriate employer that last employed the deceased or disabled employee. B. Within 10 business days of being notified by an employee, or an employee's representative, that such employee is permanently and totally disabled due to a work - related injury suffered in the line of duty, the agency or department employing the disabled person shall provide him with information about the continued health insurance coverage provided under this act and the process for initiating a claim. The employer shall assist in filing a claim, unless such assistance is waived by the employee or the employee's representative. (1995, c. 156, § 2.1- 133.8; 1998, c. 712; 2001, cc. 427, 844; 2007, c. 90.) prey I next I new search I table of contents I home http://leg1.state.va.us/cgi-bin/legp504.exe?O0O+cod+9.1-403 6/5/2008 LIS > Code of Virginia > 9.1 -404 § 9.1 -404. Order of Comptroller. Page 1 of 1 rev I next A. If it appears to the Comptroller that the requirements of either subsection A or B of § 9.1 -402 have been satisfied, he shall issue his warrant in the appropriate amount for payment out of the general fund of the state treasury to the surviving spouse or to such persons and subject to such conditions as may be proper in his administrative discretion, and in the event there is no beneficiary, the Comptroller shall issue the payment to the estate of the deceased person. The Comptroller shall issue a decision, and payment, if appropriate, shall be made no later than forty -five days following receipt of the report required under § 9.1 -403 B. If it appears to the Comptroller that the requirements of either subsection A or B of § 9.1 -401 have been satisfied, he shall issue his warrants in the appropriate amounts for payment from the general fund of the state treasury to ensure continued health care coverage for the persons designated under § 9.1 -401 The Comptroller shall issue a decision, and payments, if appropriate, shall commence no later than forty -five days following receipt of the report required under § 9.1 -403. The payments shall be retroactive to the first date that the disability existed. (1995, cc. 156, 597, § 2.1- 133.9; 1998, c. 712; 2001, c. 844.) prey I next I new search I table of contents I home http://leg1.state.va.us/cgi-bin/legp504.exe?O0O+cod+9.1-404 6/5/2008 LIS > Code of Virginia > 9.1 -405 § 9.1 -405. Appeal from decision of Comptroller. Page 1 of 1 rev I next Any beneficiary, disabled person or his spouse or dependent of a deceased or disabled person aggrieved by the decision of the Comptroller shall present a petition to the court in which the will of the deceased person is probated or in which the personal representative of the deceased person is qualified or might qualify or in the jurisdiction in which the disabled person resides. The Commonwealth shall be represented in such proceeding by the Attorney General or his designee. The court shall proceed as chancellor without a jury. If it appears to the court that the requirements of this chapter have been satisfied, the judge shall enter an order to that effect. The order shall also direct the Comptroller to issue his warrant in the appropriate amount for the payment out of the general fund of the state treasury to such persons and subject to such conditions as may be proper. If, in the case of a deceased person, there is no beneficiary, the judge shall direct such payment as is due under § 9.1-402 to the estate of the deceased person. (1995, cc. 156, 597, § 2.1- 133.10; 1998, c. 712; 2001, c. 844.) prey I next I new search I table of contents I home http://leg1.state.va.us/cgi-bin/legp504.exe?O0O+cod+9.1-405 6/5/2008 LIS > Code of Virginia > 9.1 -406 § 9.1 -406. Appeals. Appeals from judgments entered pursuant to this chapter shall be allowed as in civil actions generally. (1995, c. 156, § 2.1- 133.11; 2001, c. 844; 2005, c. 681.) Page 1 of 1 rev I next prey I next I new search I table of contents I home http://leg1.state.va.us/cgi-bin/legp504.exe?O0O+cod+9.1-406 6/5/2008 LIS > Code of Virginia > 9.1 -407 § 9.1 -407. Training. Page 1 of 1 rev I next Any law- enforcement or public safety officer entitled to benefits under this Chapter shall receive training concerning the benefits available to himself or his beneficiary in case of disability or death in the line of duty. The Secretary of Public Safety shall develop training information to be distributed to agencies and localities with employees subject to this Chapter. The agency or locality shall be responsible for providing the training. Such training shall not count towards in- service training requirements for law - enforcement officers pursuant to § 9.1 -102. 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ITEM NO. 0 -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 12, 2011 AGENDA ITEM: Work session on the County's Secondary Roads System Six - Year Improvement Plan for fiscal years 2012 -2017 and the Revenue Sharing Program for fiscal year 2011 -2012 SUBMITTrED BY: APPROVED BY: Philip Thompson Deputy Director of Planning B. Clayton Goodman III County Administrator 804 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: During the work session, Roanoke County and Virginia Department of Transportation (VDOT) staff will review with the Board the County's Secondary Roads Six -Year Improvement Plan for fiscal years 2012 -2017. Discussion of the County's Six -Year Plan will include a review of: state funds available for secondary road improvement projects; allocation transfers and revisions; the countywide incidental improvements and the numbered projects listed in the plan. Roanoke County's Revenue Sharing Program for fiscal year 2011 -2012 will also be discussed at this work session. Discussion of the County's Revenue Sharing Program will include a review of: recent legislative changes to the revenue sharing program, including how projects are prioritized for review by the Commonwealth Transportation Board; future direction of the revenue sharing program in Roanoke County and numbered projects listed in the plan. 6 [G [G 7 v d a "0 L ca m ° [G L v m 'C . 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J G] 0 G] 0 U- Q Q w U ❑_ Q w U ❑_ Q Q 7 S J 7 S J fp # 4 U Q 2 w 0 Z o 2� _Q 2 o d❑ LL P- - ❑w ❑ N <o �C7 �� 00 r oU) w o W 7 c c OL Li d w # w a a l a Q a) a) CO a' rn a o- o v 0 X d ¢ >,> H d a r d7 a) 0) Fr 1 pi Roanoke County Secondary Six Year Plan 2012 -2017 Allocation Transfers and Revisions • UPC 15190 (Cotton Hill Road) moved to Number 1 Priority per BoS Resolution. • Allocation Transfer from CSC 1204007 (Countywide Traffic Services) to UPC 15190 (Cotton Hill Road) in the amount of $125,000 • Allocation Transfer from UPC 15187 (McVitty Road) to UPC 15190 (Cotton Hill Road) in the amount of $1,692,380 • Allocation Transfer from UPC 15188 (Old Cave Spring Lane) to UPC 15190 (Cotton Hill Road) in the amount of $478,308 • Total transferred to UPC 15190 (Cotton Hill Road) is $2,295,688. As shown on the most recent revision of the Estimated Allocations, UPC 15190 will be fully funding in 2017 with the transfers • UPC 15187 (McVitty Road) and UPC 15188 (Old Cave Spring Lane) will still be fully funded for Preliminary Engineering and Right -of -Way acquisition based on the current estimate • Allocation Transfer from CSC 1204002 (Countywide Pipe &Entrance) to UPC 12752 (Rocky Road) in the amount of $211,388 • Allocation Transfer from CSC 1204006 (Countywide Fertilization &Seeding) to UPC 12752 (Rocky Road) in the amount of $30,000 ■ Total transferred to UPC 12752 (Rocky Road) is $241,388. This will fully fund UPC 12752 with an additional amount to cover possible estimate increases. ■ Allocation transfers are currently pending due to Central Office and Federal Review required for the UPC 15190 transfers and a change in accounting software is slowing transfers from Cost Centers. These transfers may not be completed in time for the work session or public hearing. r--i .-O-1 L4 .-aal Q W � C7 � Q .. Q Q o Z fi, W W z � N Q � W Q � w W W W Q Q LS U d ° o ° Ln - Ln o C:) a o ° n d a Ln Ln � v CD o CD 0 Q 0 0 CD 0 CD °n -� a o % v CD o °o Ln Ln Ln Ln v o ° _ 0 0 CD v ° o °o h a o 0 rn 00 o ° °° 0 0 0 0 0 Q Q o 0 0 0 0 Ln m v C M a) ❑ a..+ �] 0 ❑ CG V7 Q p i E • • C a C- C •- C [C •- 0 m p � Ln oo c Ln E v� va .1b m U 0 � `� �_ 0 C . +_+ - V E C❑ C ❑ U Z) Q C +_+ {gyp 'M c u ��' C C ca v ❑ to LE❑ 7 = V (V L ��C ❑ E Ln ❑ [D _ E m a) 4-+ C M U7 a) 7- .� � c = �n co E o� 'a a c corms .R ❑ aU C U.N � Q,.� a) 01010 V ❑ ❑ a) M [O L p -0 ' 7 C m L C L C C C m C ; )a) 0 L a � M 0 ODa A �ocoa� 4] �-+ m-0 V) . .� LL V7 C 0 C .E C. CG ❑ 0 C cam cv a V) M o u) � CL o 0- o o C v • ❑ V] 0 C ,�-r 0 C m C �] 4-1 o •� • = a) ' � tn f� (L) Ln 00 E 1-4 N 00 `° °� V ai M v a E = � o m 0 ,� E " E� C� �� ❑V ° o U- COM o =0 LL. �° Q (, J oA °o v 0 ° o M °o 00 a nl O _ Ln O rq ,--a r 0 t.0 1-4 O '-` °, c `D - An 0 n ON a °. 1404 C-j � u DC ❑ a) 3 30. a) o� r . -1 r � a) V DC Olt 09 c c -&-1 L- &! 0 ::3 C 4 a m m LL V DC �C DC f'"") Ln ACTION NO. ITEM NO. 0 -4 a Cr C AT A REGULAR MEETING OF THE BOARD of SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: April 12, 2011 Work session to discuss redistricting alternatives Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session will provide the Board of Supervisors with revised options for redistricting the County. This work session continues the initial work sessions on March 8, 2011, and March 29, 2011. The staff Redistricting Committee prepared this material based upon the 2010 Census, the Policy Guidelines adopted by the Board on March 8, 2011, and the Board's comments from these work sessions. Staff has prepared multiple options for your consideration. These options are attached to this report with a map that identifies various choices, each showing the population affected. The percentage deviation data can be calculated from the attached document which is based upon various selections made by the Board at this work session. Staff is prepared to demonstrate the geographic information services (GIS) mapping software with the Census data during this work session. The critical weakness of the "No Change" Option is that the percentage deviation of population between election districts is nine point six eight percent (9.88 %). This deviation is dangerously close to exceeding the federal courts `rule of thumb' of ten percent (10 %) deviation being permissible in limited circumstances. Staff does not recommend this option. The attached map shows the two choices identified by staff. These choices minimize impacts on citizens while reducing the population imbalances between districts. The first choice splits a census block on the boundary between the Cave Spring and Vinton districts. The second choice is on the boundary between the Hollins and Vinton districts, and is described as the "Ruritan Road area ". The attached chart shows the population Page 1 of 2 data and changes in the deviation percentages for each of these choices. Dividing the census block between Cave Spring and Vinton districts violates numerous directives for redistricting. Staff has estimated the population affected by this division to be forty seven (47) people. This would reduce the deviation percentage for Cave Spring to minus four point four one percent (4.41 %). Dividing the census block between Cave Spring and Vinton districts and shifting the Ruritan Road area to Vinton would increase the Vinton district population to 163 people over the ideal for a deviation percentage for Vinton of point eighty eight percent (0.88 %), and the Hollins district population to minus point zero two percent (.02 %). On March 29, 2011, staff showed the Board an adjustment in the Plantation Road area north of Interstate 81 that affected one (1) person. In reviewing the General Assembly redistricting plans staff has determined that this adjustment cannot be made. All of the General Assembly redistricting plans use Interstate 81 as a voting district boundary and Section 24.2 -307 of the State Code provides that "each precinct in a county shall have no fewer than 100 registered voters" and this adjustment would result in a precinct of only one (1) person. The County staff redistricting committee requests direction from the Board on how to proceed. If the Board so directs, one of these options could be prepared for first reading of an ordinance to redistrict the election districts in Roanoke County for April 26, 2011, and a second reading and public hearing for May 10, 2011. It is recommended that this public hearing be scheduled for 7:00 p.m. on May 10, 2011; however, the Board does not have an evening session scheduled for this date. 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O CO N O C o O O 0 CD O m l0 o Cq Qj M 76 ca c� o + o p m O O H � � 0 0 0 0 0 c O 00 l0 l0 l0 N O lD �' u1 lD O N C u'1 N rn � r` O v E E O m p c co O j N Q N N A.—/ O m v c t rn ti u, °0 v O W N M 0 m c E � O t 0 U p O z w c co ru o O Q O a L m m c m O O -1 -1 r � N a .. O ,� (� cn C u +� QL L Q Y o O cn O m = > L U = > U �3V�� Population Opt ion 1 (No Cha Population from mean Deviation from mean (%) Total Deviation Cat awba 1 9,399 92 5.00 Hollins W indsor Hills 19,3 18,206 864 -2 4.68% - 1.4 9.680% Vinto C ave Spring 17, 17 -657 -861 -3.56% - 4. 66'0 Roano County Tot 92,376 Opt ion 2 (Rurita /Old Va Springs Rd West Are from Cat P opulati on 19,399 Po pulation from mean 9 24 Deviat mean (%) S.00 Total Deviatio Hollin W indsor Hills Vinto 18,472 18 18 -3 -2 163 0.02% -1.4 0.88 9'0 9.41% Cave Sp ring 17,661 -814 -4.41% Roano County Tot 92,376 Option 3 (Old Va Springs Rd West Area Only) Populat Po pulation from mean Devia from mean (9'0) Total Deviatio Cata Hollin 19,399 19,339 9 24 864 5.00 4.68% W indsor Hills Vint 18,206 17 1 771 - 269 -704 -1.4 -3.81% 9.68 Cave Spring Roanoke County Total 17 1? 66 1 9 -814 - 4 .410 92,376 / 5 = 18,475 (mean) y AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on 'this date pursuant to an affirmative recorded Vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia.