Loading...
HomeMy WebLinkAbout3/22/2011 - RegularMarch 22, 2011 149 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of March 2011. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: CALL TO ORDER was taken. Chairman Church called the meeting to order at 3:00 p.m. The roll call MEMBERS PRESENT: Chairman Joseph B. "Butch" Church; Vice - Chairman Charlotte A. Moore, Supervisors Michael W. Altizer, Eddie "Ed" Elswick, Richard C. Flora MEMBERS ABSENT: None STAFF PRESENT: B. Clayton Goodman III, County Administrator; Diane D. Hyatt, Assistant County Administrator; Daniel R. O'Donnell, Assistant County Administrator; Teresa Hamilton Hall, Director of Public Information; Paul M. Mahoney, County Attorney; Deborah C. Jacks, Clerk to the Board IN RE: OPENING CEREMONIES The invocation was given by Pastor Stafford Frederick of Summerdean Church of the Brethren. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS Chairman Church requested the postponement of the recognition for the Northside girls' softball team until the 7:00 p.m. meeting. There were no objections. 150 March 22, 2011 IN RE: NEW BUSINESS 1. Request to adopt a resolution setting the allocation percentage for personal property tax relief for the 2011 tax year (Rebecca E. Owens, Director of Finance) There was no discussion. RESOLUTION 032211 -1 SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2011 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1 -3524 (C) (2) and Section 58.1 -3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA ") of Chapter 951 of the 2005 Acts of Assembly and qualifying vehicle with a taxable situs within the County commencing January 1, 2011, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005 -10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001 420,000 will be eligible for 66.38% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 66.38% tax relief on the first $20,000 of value; and 4. That all other vehicles which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. Supplemental assessments for tax years 2005 and prior shall be deemed non - qualifying for purposes of state tax relief and the local share due from the taxpayer shall represent one hundred percent (100 %) of the assessed personal property tax. 7. That this Resolution shall be effective from and after the date of its adoption. On motion of Chairman Church to adopt the resolution, and carried by the following recorded vote: March 22, 2011 151 AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 2. Request to approve the health insurance plan and rates for County and School employees for fiscal year 2011 -2012 (Rebecca E. Owens, Director of Finance) The following health insurance rates were presented: PPO Plan Design Increase Monthly County Employee Employee for Premium Benefit Rate Pays Employee' Current 2010 -11 Subscriber Only 483.34 433.98 49.36 10.21% $ - Subscriber + 1 minor 682.30 454.20 228.10 33.43% $ - Employee + Spouse 990.82 629.62 361.20 36.45% $ - Family 1160.18 734.22 425.96 36.71% $ - Married School & County Couple 1160.18 920.56 239.62 20.65% $ - Renewal 2011 -12 PPO Plan Design Subscriber Only 506.54 457.18 49.36 9.74% $ - Subscriber + 1 minor 715.04 486.94 228.10 31.90% $ - Employee + Spouse 1038.38 677.18 361.20 34.78% $ - Family 1215.88 789.92 425.96 35.03% $ - Married School & County Couple 1215.88 976.26 239.62 19.71% $ - Current Membership County Schools Subscriber Only 481 68 51 203 952 122 116 417 Subscriber + minor Employee + Spouse Family Total Members 803 1607 152 March 22, 2011 There was no discussion. Chairman Church commended Ms. Owens and her staff for a job well done. Supervisor Moore moved to approve the request. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 3. Request to approve the dental insurance plan and rates for County and School employees for fiscal year 2011 -2012 (Rebecca E. Owens, Director of Finance) A- 032211 -3 The following dental rates were presented: Employees: Current 2010 -11 Dental Plan Increase Monthly County Employee Employee for Retiree Premium Benefit Rate Pays Employee Rate Subscriber Only 26.64 19.76 6.88 25.83% $ - 41.48 Subscriber + 1 43.38 24.20 19.18 44.21% $ - 67.74 Family 75.06 34.72 40.34 53.74% $ - 117.96 Married School & County Couple 75.06 52.86 22.20 29.58% $ - n/a Renewal 2011 -12 Dental' Plan Subscriber Only 27.98 21.10 6.88 24.59% $ - 43.55 Subscriber + 1 45.54 26.36 19.18 42.12% $ - 71.13 Family 78.82 38.48 40.34 51.18% $ - 123.86 Married School & County Couple 78.82 56.62 22.20 28.17% $ - n/a County Schools County Schools Subscriber Only 431 818 179 328 231 494 86 377 53 219 10 10 Subscriber + 1 Family Total Members 841 1640 149 606 March 22, 2011 153 There was no discussion. Supervisor Altizer moved to approve the request. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 4. Review Volunteer Incentive Program (VIP) requirements and exception for Firefighter Barry Yates (B. Clayton Goodman III, County Administrator) Chairman Church inquired concerning the number of volunteers who needed to recertify and how many of these volunteers are still actively working. Chief Henderson and Chief Burch were both in attendance and did not have the number of volunteers. It was the consensus of the Board to table this item until the next regular meeting of the Board. IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES - CONSENT AGENDA 1. The petition of Kenneth J. and Linda J. Lapiejko to obtain a Special Use Permit in a R -1, Low Density Residential, District to operate a private stable on 44.5 acres, located at 3525 Harborwood Road, Catawba Magisterial District Chairman Church moved to approve the first reading and set the second reading and public hearings for April 26, 2011. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 2. The petition of Douglas R. and Mary E. McCallum to obtain a Special Use Permit in an AG -1, Agricultural /Rural Low Density, District to operate a small wind energy system on 2.414 acres, located at 4824 Wade Road, Windsor Hills Magisterial District Supervisor Flora moved to approve the first reading and set the second reading and public hearings for April 26, 2011. The motion carried by the following recorded vote: 154 March 22, 2011 AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: APPOINTMENTS 1. League of Older Americans Board of Directors (appointed by LOA and ratified by the County) Chairman Church advised the Board of Directors for the League of Older Americans had requested the Board ratify the reappointment of Pamela Bernado for an additional three -year term that will expire on March 31, 2014. Ratification was placed on the Consent Agenda. 2. Parks, Recreation and Tourism Commission (appointed by District) Supervisor Altizer appointed Mike Roop to represent the Vinton Magisterial District for a term that will expire on June 30, 2012. Confirmation of this appointment was placed on the Consent Agenda. IN RE: CONSENT AGENDA RESOLUTION 032211 -4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 22, 2011, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes — March 1, 2011; March 8, 2011 2. Request to appropriate $19,087.50 to the Clerk of the Circuit Court from the State for fiscal year 2010 -2011 3. Confirmation of appointments to the League of Older Americans Board of Directors; Roanoke Valley - Alleghany Regional Comprehensive Economic Development Strategy (CEDS) Committee 4. Request for appointment of Alternate Representative from the Department of Social Services to the Roanoke County Community Policy Management Team (CPMT) March 22, 2011 155 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of February 28, 2011 5. Statement of Budgeted and Actual Revenues as of February 28, 2011 6. Statement of Budgeted and Actual Expenditures and Encumbrances as of February 28, 2011 IN RE: CLOSED MEETING At 3:24 p.m., Chairman Church moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2.3711.A.1 namely discussion concerning appointments to the League of Older Americans Advisory Council; Roanoke Valley Greenway Commission. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: WORK SESSIONS 156 March 22, 2011 1. Work session to discuss fiscal year 2011 -2012 budget development (W. Brent Robertson, Director of Management and Budget) In attendance for this work session were B. Clayton Goodman III, County Administrator; Diane D. Hyatt, Assistant County Administrator; Daniel R. O'Donnell, Assistant County Administrator; Bill Greeves, Director of Communications and Information Technology and W. Brent Robertson, Director of Management and Budget. Mr. Goodman explained to the Board that department heads have been working diligently on their budgets. He indicated the new revenue number is projected to be $3.1 million, but the personal property number will not come in until the end of March and may change. Mr. Goodman advised of the $3.1 million, $1 million is earmarked for social services and $300,000 is earmarked for the Sheriff's office. Mr. Robertson went through the spreadsheet entitled Sources and Use of New Revenues — fiscal year 2011 -2012 included in the agenda packet. Starting with proposed expenditures, he indicated tax relief for disabled veterans was due to a last - minute General Assembly budget amendment and is estimated to be approximately one hundred and twenty to one hundred and thirty (120 -130) veterans that could possibly qualify. Ms. Hyatt stated based on preliminary numbers from the Veterans Administration Hospitals and the Commissioner of the Revenue's office; and using an average of $21,000, the County will need to cover $150,000 in the current year and will need to be taken from any surplus. Mr. Goodman advised that the projected number was approximately $384,000 for revenue. Chairman Church inquired if this number was conservative with Mr. Robertson responding in the affirmative. Supervisor Church then inquired how the notification process was progressing with Ms. Hyatt responding staff would be conducting a meeting on March 23, 2011, inserts would be placed with bills and Nancy Horn, Commissioner of the Revenue, had done some media spots. Additionally, Ms. Hyatt stated the Veterans Associations would be advising their respective veterans. With regard to employee benefits, Mr. Robertson indicated there would be a four point eight percent (4.8 %) increase of $368,212 for health insurance and $115,720 for line of duty liability. He advised that $300,000 would be added for the joint County /School CIP fund, $45,334 for the Route 220 waterline increase and $75,000 for the hosting site of the payroll system. He advised there would be a $164,078 expenditure for revenue bonds and a $940,667 transfer to the schools. Mr. Robertson indicated the School Board was expected to approve their operating budget on March 24, 2011. Next, Mr. Robertson detailed operational increases stating $1,050,000 would be going to social services for public assistance, $275,000 to the Sheriff's office due to a demand for more bailiffs and a contractual increase for food services; $321,444 for the South County library and $69,000 for Fire and Rescue for Read Mountain. Supervisor Altizer asked if this part -time increase was not covered under the fee for March 22, 2011 157 service with Mr. Goodman responding in the affirmative, explaining that was the plan presented by the Chief, for ambulance only, and nearly all of our costs are being recovered through the fee for service. Mr. Robertson then explained the $69,000 is not because of a lack of fee for service, it was just not put into the current year budget; funding has been appropriated for this year, but is being added to the reoccurring base. Chief Burch advised when he came before the Board in October because calls were being unanswered or responded to by other crews, the situation was reviewed and at the time of staffing, sixty percent (60 %) of the calls were in Botetourt. Chief Burch reiterated since the calls were not being run, there was no collection of any money. Supervisor Altizer asked if the $69,000 was over and above the fee for service with Mr. Goodman explaining it was on the revenue side, but not on the expenditure side. Mr. Altizer then asked if we were still running 60/40 on Read Mountain with Chief Burch responding for the current year, it is actually 65/45. Supervisor Altizer then asked if all Roanoke County received was the fee for service with Chief Burch responding in the affirmative from the patients that are transported. Mr. Goodman reminded Supervisor Altizer this service was only for five days, Monday through Friday, 7:00 a.m. until 5:00 p.m. Next, Mr. Robertson explained utility expense has been an ongoing issue and $60,000 has been added to General Services for all County buildings. Additionally, he noted $17,000 had been added to other operating departments. Mr. Robertson stated an additional $150,000 has been added for maintenance of facilities. Mr. Goodman explained even though General Services has $224,000 for general maintenance, he wanted to add additional funds for this line item. He further advised he is unsure whether this can be sustained. Mr. Robertson then outlined $110,306 has been added for IT software licenses and maintenance agreements. Additionally, $9,000 has been added for the SPCA due the increasing number of animals; $4,500 has been added for Juvenile and Domestic Court appointed fees. $34,255 has been added to the budget of Economic Development for the Virginia First Industrial Authority, which in the past has been paid out of the private, public funds. Mr. Robertson stated the final operational increase was a fuel reserve requested by Mr. Goodman due to high fuel costs. He added this will not be placed in each department, but at the discretion of the County Administrator. Mr. Robertson then reviewed expenditure savings as follows: benefit changes of ($418,489), Virginia Department of Transportation (VDOT) revenue - sharing of ($500,000), Economic Development incentives of $(263,334), payment in lieu of taxes for the Jack Smith Industrial Park of ($65,000) and position eliminations due to attrition of ($194,201). Supervisor Elswick asked if the Virginia Department of Transportation (VDOT) savings were due to VDOT cancelling their portion of revenue sharing or was it a County decision. Mr. Goodman advised this revenue sharing was originally taken out of the budget under the assumption that it would not be funded. During the General 158 March 22, 2011 Assembly session, it has been reauthorized and expanded. The guidelines now depend on whether it is in the capital improvement program or six -year plan. The funds are supposed to accelerate those types of capital of six -year road projects. Mr. Goodman stated he has met with Community Development and they have come up easily with $500,000 in projects and is looking at trying to see what can be funded for that portion of the project. Supervisor Elswick stated a lot of these projects are important. Chairman Church stated the General Assembly could take the funds away again. Supervisor Flora indicated it was his understanding that the tiers were deleted, but have given cities and towns the advantage because counties do not put road projects in their CIP typically. Roanoke County has the six -year plan, which normally take ten to fifteen years can get completed. Supervisor Elswick asked if the South County library expenses of $321,444 are a result of increase of operational expense over the 419 library with Mr. Goodman answering in the affirmative and the anticipation is the County will incur additional costs, because there is more square footage to maintain. Supervisor Elswick responded it is more LED, which Mr. Goodman responded by stating that the bulk of these funds is related to four additional personnel. Ms. Hyatt stated these additional expenditures were anticipated when the project was approved. Supervisor Elswick asked if the four point eight percent (4.8 %) health insurance increase of $368,212 would come out of the health reserve. Ms. Hyatt indicated that was the plan and is shown as an expenditure item. Supervisor Elswick responded it is not an added expense if coming out of the reserve. Mr. Robertson stated when it is budgeted out of the reserve; it is budgeted as revenue so this is the expenditure side. Supervisor Elswick then asked if this money was included in the revenue. Mr. Robertson explained in order to take from the reserves; it would have to be recognized as revenue. Mr. Goodman stated staff is still looking at a number of items; VDOT revenue sharing; Virginia Tech with regard to the Catawba Sustainability Center and "Bus to Rail." Additionally, he noted department budgets are still being reviewed and noted there would be no new enhanced services. Mr. Goodman stated he wanted to update the Board so there would be no surprises. Supervisor Flora inquired with regard to the line of duty rates are they VRS or VACoRP rates with Ms. Hyatt responding the rates are VRS rates and explained staff had met with Chris Cary at VACoRP who brought preliminary figures to compare between VRS and VACoRP. She explained under the VACoRP plan, payment would be more in the initial year, approximately $204,000. The VACoRP plan starts high and VRS starts low. Ms. Hyatt indicated it would be cheaper in the long run to go with the VACoRP plan, however, this information is still preliminary. Supervisor Flora stated before the Board makes a final decision, the Board needs an update regarding potential issues that could occur over the next five years. He explained for the Board's information the line of duty liability was previously paid by the Commonwealth of Virginia. He advised there are approximately fifty (50) counties in March 22, 2011 159 Virginia that have not had any claims ever or no claims currently; and he is confident these counties will move to VACoRP because it will enable them to save money. There are another approximately thirty three (33) counties like Roanoke County that have some claims, but are not disastrous. These counties will probably move over as well. At that point, seventy -five percent (75 %) of the counties have left the VRS pool and those counties are the ones that are paying the same identical rates as Virginia Beach, Henrico and Alexandria that have huge losses. Supervisor Flora stated he is aware the County has another year to make a decision, but is concerned that leaves another year of exposure. He reiterated that he would like to have this brought back for further discussion. Supervisor Flora then asked if Roanoke County is only paying for mandated services with regard to Social Services or is the County paying for non - mandated services. Mr. O'Donnell asked if Supervisor Flora was talking about CSA or Social Services with Supervisor Flora responding either one. Mr. O'Donnell stated that mandated services is a category and the County pays for non - mandated services, but it is still State funds. He stated it is his opinion that the only things that are being paid for in Social Services is general relief as a local share. Mr. Robertson stated the amount is in the $60,000 range. Supervisor Flora stated if the State is paying for part of the service it is mandated services and if it is non - mandated then it is local money. Mr. O'Donnell stated this was not paid at one hundred percent (100 %); it is paid at a higher percentage. Supervisor Flora stated according to the state DDS it is. Mr. O'Donnell stated they tried to not pay for any non - mandated services, but was saved at the last minute and is more of a percentage. Supervisor Church requested Mr. O'Donnell to verify and advise. Supervisor Elswick inquired with regard to the $75,000 for the payroll system and $110, 000 for other software items, is that over what the County has previously been paying and does staff have an ideal or what kind of percentage increase that is.. Additionally, he asked if other vendors were given an opportunity to participate. Mr. Greeves responded by advising there are multi -year contracts with vendors for major systems and the end of those terms, a request for proposal (RFP) is prepared to see what else is available because the landscape for software changes so fast, there are usually new vendors available every few years, which needs to be balanced with not going with a "fly -by- night" vendor. Accordingly, when the proposal is for a big system, i.e. CAD or financial system, more care is taken and an investment in a longer term is usually done. He stated the increases within the $110,306 are primarily related to contract escalators, not new services. Supervisor Elswick inquired what is a typical contract term, with Mr. Greeves responding there it not really a typical term. He stated he thinks the larger systems are within three to five (3 -5) years and an option to renew every year, but staff is trying to move to a service model instead of buying software which would enable staff to know what the costs will be upfront with no upfront capital costs. Mr. Greeves indicated that staff had discussed these licenses and maintenance agreements with the existing vendors. 160 March 22, 2011 Ms. Owens answered the question concerning the payroll system by stating the $75,000 increase for the Lawson payroll system by first explaining the system was shared with the Schools and the jail authority. She stated the increase is related to two items, one is an escalation previously discussed by Mr. Greeves. When the purchase of this item was originally discussed, there were no options to cover future upgrades or future escalations. Supervisor Elswick then asked if the $75,000 is three percent (3 %). Ms. Owens explained this is a cumulative number for the third year. Supervisor Elswick then stated so it is really nine percent (9 %) with Ms. Owens responding in the affirmative and stating it is also $30,000 to cover the cost of upgrades. Supervisor Elswick then asked if the County is paying someone $700,000 a year to run payroll with Ms. Owens responding the County paid $150,000 in year one to have Lawson host the site and each year pay them $150,000„ but is increasing every year three percent (3 %). Supervisor Elswick stated he would inquire later as he cannot connect $75,000 as nine percent (9 %) of $150,000. Ms. Owens stated prior to this year it had been covered in the normal operating budget. Mr. Greeves stated it is not one hundred percent (100 %) maintenance, part of the cost is the maintenance increase, but one half is what the County had to pay extra to the vendor for upgrades to the system, which are not the same as maintenance. He explained maintenance is when you can pick up the phone and call when there is a problem; an annual fee is paid for that and the cost of that service is increased every year. He advised the other cost is upgrading the software making it better than it is today; the County will have to pay "consulting costs" to do the project management of an upgrade. The work session was held from 3:55 p.m. until 4:32 p.m. 2. Work session on the Virginia Retirement System (VRS) (Diane D. Hyatt, Assistant County Administrator) In attendance for this work session were B. Clayton Goodman III, County Administrator; Diane D. Hyatt, Assistant County Administrator; Daniel R. O'Donnell, Assistant County Administrator; Joe Sgroi, Director of Human Resources and W. Brent Robertson, Director of Management and Budget. Ms. Hyatt explained there were two issues. She explained staff thought the issue to pass the five percent (5 %) match to Plan 1 participants was dead because it was eliminated from the budget. Since that time, VML and VACo had sent a letter to the governor asking him to amend the budget to allow local governments to have the option to pass along the five percent (5 %) employee cost to Plan 1 participants and also giving them a five percent (5 %) pay increase to offset it. Ms. Hyatt stated staff does not know at this point if this change would be approved and will not know until the veto session on April 6, 2011. She stated preliminary indications from VML indicate it is not going well. Ms. Hyatt stated the other part is the Plan 2 participants which was provided to the Board based on the consensus of the Board to see. She indicated there March 22, 2011 161 are currently twenty seven (27) employees in Plan 2. Ms. Hyatt indicated the savings on a going forward basis were calculated using a four and eight percent (4% and 8 %) turnover assumption and using the twenty seven (27) employees and increasing the Plan by thirty six (35)employees each year range from the $84,317 to $264,327 under the under four percent (4 %) and $129,327 to $489,327 under the eight percent (8 %) scenario on a five -year basis. She indicated the only impact would be to the twenty seven (27) employees hired within the last year. Supervisor Altizer remarked this is another case of from the business standpoint doing the right thing; the bad part is how to deal with the twenty -seven (27) employees. He expressed his opinion as struggling with how to deal with the twenty seven (27) people and if forced to what would you do with seventy -five (75) or one hundred and fifty (150) or two hundred (200) in the long term. Supervisor Altizer stated there are very few things that he found that could be mirrored to the private sector; the private sector got this one correct. He stated he is one person, but it is his opinion that Lacey Putney will get his bill through eventually and there are a lot of benefits to going with a 401(k); it will save the State but would also give employees portability. He further explained if you look at the savings, over a twenty (20) year period and use an eight percent (8 %) assumption, in year twenty there will only be one hundred and sixty five (165) employees left of the original employees in Tier1; those savings exponentially grow over the twenty years. He stated it is his opinion the four point nine percent (4.9 %) increase is a temporary actuary. If you figure it is actually half of that, there is still a $1.2 million increase, how can this continue to be sustained. Supervisor Altizer stated it is his opinion in the long term, it is a smart financial decision for Roanoke County and the Board needs to give some direction to the staff. Supervisor Altizer then asked Mr. Sgroi when times are good what is the turnover percent with Mr. Sgroi responding eight percent (8 %). Supervisor Altizer stated he felt this was one subject the County could preempt the State. He further indicated he does not see how the County can in the future pay eighteen to twenty percent (18 -20 %) of payroll for VRS. Supervisor Moore asked if staff had been reviewing what can be done; and remarked she agreed with Supervisor Altizer and she was shocked it was mandated in this session. Ms. Hyatt stated it would need to be a one -time payment because if this was done as a salary adjustment, these employees would leap over other employees that had beenemployed longer. Mr. Goodman stated this is called compression. Supervisor Moore then asked if any figures had been worked up on this with Ms. Hyatt responding if a five percent (5 %) supplement was done it would approximate $40,000. Mr. Sgroi stated it could possibly be done for two years. Ms. Hyatt stated if more than a one (1) year supplement was considered, it should not be done all at one time. Supervisor Flora asked if the start date could be for July 2011, with Ms. Hyatt responding all Tier II employees would have to be included. Supervisor Moore asked if a supplement was done could it go right into starting an IRA with Ms. Hyatt responding if the employee participated in the deferred 162 March 22, 2011 compensation plan, it could go directly there. Chairman Church then asked for the consensus of the Board. Supervisor Flora stated he has a problem hiring an employee with an understanding to provide certain benefits and a year later withdrawing those benefits; it is almost like a breach of contract. Supervisor Elswick stated he agreed with Supervisor Flora. Supervisor Flora stated he had been advised by a city attorney that once you have given the benefit, you cannot take it away, because whether it is written or not it is a contract. He stated the biggest benefit that a public employee has is VRS and is what makes public employees a little bit more equal to the private sector. He repeated he has a problem with the change and stated if it could be done for future employees it would be a different story. Supervisor Altizer stated his fear is it will be dumped on the County and it will harm more employees and the State is not going to care. He stated he thinks the County has an opportunity this year and is the window of opportunity because if it is going to done, then it needs to be done this year. Supervisor Moore asked what happened to the retirees with Mr. Goodman responding there will be no impact to retirees. Chairman Church stated he understands the consensus of the Board is to do something for the current twenty -seven (27) employees. Supervisor Elswick stated he did not understand with Supervisor Flora explaining the twenty -seven (27) employees, Roanoke County is paying their five percent (5 %) and going forward would need to be paid by the employee. Supervisor Altizer stated he thought staff was looking for direction as to whether or not this is the direction the Board wants and if so, what will be done for the twenty seven (27) employees, with Mr. Goodman stating Mr. Altizer was correct. Supervisor Flora asked for Staff to prepare options before the next meeting. Chairman Church then recognized Chief Burch who stated he understands the position the Board is in, however, if something could be done for the twenty seven (27) employees it would be better. He stated his reasoning is in Fire and Rescue and the joint hiring with Roanoke City and City of Salem, the City already pays their employees a higher wage and he would not like to see County firefighters have this benefit taken away without some consideration. Additionally, Chief Burch stated it would help retain employees and used as a recruitment tool. Chairman Church requested that options be prepared for the next meeting and announced a ten minute break. The work session was held from 4:32 p.m. until 4:54 p.m. 3. Work session on County of Roanoke Transportation (CORTRAN) (B. Clayton Goodman III, County Administrator; Laurie Gearheart, Assistant Director of Finance; Terrie Cochran, Executive Assistant) In attendance for this work session were B. Clayton Goodman III, County Administrator; Diane D. Hyatt, Assistant County Administrator; Daniel R. O'Donnell, Assistant County Administrator; Laurie Gearheart, Assistant Director of Finance; Terrie March 22, 2011 163 Cochran, Executive Assistant and Rebecca Owens, Director of Finance. Mr. Goodman explained Ms. Gearheart and Ms. Cochran have been working carefully on providing the necessary information on Cortran. Ms. Gearheart reviewed the worksheet provided in the agenda packet; stating in the current year Cortran would be under budget $75,000, which was due in part to Ms. Cochran's diligence in looking at recertification; scrutinizing invoices, adding more detail into the route match system, and is documenting and detailing every new applicant. Participants must be recertified every two years. Ms. Gearhart reiterated the increase of rider fee from $3.50 to $4.00 and stated some participants are now thinking about it before they use the service. Additionally, Ms. Gearheart stated nursing homes were buying tickets in bulk and now there is a limit on the number of tickets that can be purchased at any given time. Supervisor Elswick inquired if the County was required to pickup at nursing homes with Mr. Goodman responding, if the rider meets the criteria, they have to be picked up. He detailed that based on receiving federal funds and if the participant is sixty (60) or disabled and lives in Roanoke County they must be picked up. Supervisor Elswick then asked if the nursing homes reimburse with Mr. Goodman responding the nursing homes pay for the $4.00 ticket and Roanoke County pays $38.00 an hour and one ride is approximately one hour. Supervisor Elswick commended staff for what has been done to control costs but noted the County is being taken advantage of. Chairman Church remarked it was frightening how much money has been spent in the past. Supervisor Elswick inquired if it would not be better to get out of Cortran and hire taxis to go pick people up? Ms. Gearheart responded the problem is once the program is offered; the guidelines must be followed with Supervisor Elswick stating the program could be dropped. Ms. Gearheart stated taxis cannot be used because of the disability issues. Ms. Gearheart stated the rate is $38.00 an hour, but Roanoke County received grant money resulting in an average cost of $23 to $24. Supervisor Elswick inquired if the bill to the nursing homes can be increased from $4 to $24.00 with Ms. Gearheart responding it would have be the same across the board. Supervisor Altizer inquired if a ticket is needed to ride, does staff match number of tickets sold in a given month against invoices on how many riders and does it match? Ms. Cochran stated sometimes riders pay cash as well, however, when an invoice is received, it is hard to match ticket per trip. Supervisor Altizer then asked if tickets sold and cash trips equal total number of trips billed. Ms. Gearheart stated the invoices have been audited on a random basis and they do match. Next, he asked if a nursing home buys twenty (20) tickets and if they have young employees that do not have a mode of transportation, can the employees ride or will the driver stop them. Ms. Cochran stated the passenger has to call in and arrange the transportation and they must have an identification number. Supervisor Flora inquired if a nursing home calls in and provided twenty (20) identification numbers and twenty (20) are issued, what is to prevent the nursing home from giving this ticket to another person. Ms. Cochran stated the rider has to sign 164 March 22, 2011 in on the bus; additionally when tickets are purchased the identification number must be provided. Chairman Church commended Ms. Cochran and Ms. Gearheart for doing such a great job, which the numbers verify. Ms. Gearheart advised a status meeting had been held last week concerning grant funds and have been reassured the grant funds will be coming in for 2012. Supervisor Moore asked Mr. Goodman based on the survey done by the Allegheny Regional Commission there are 9,000 disabled people just in the Route 419 corridor, has any discussion taken place, since the County is already received grant money, to doing a survey to have a different system to accommodate more people. Mr. Goodman responded that the County's costs would go up because more funding would be required if there was more ridership. Ms. Gearheart advised there is no competition; Radar has a monopoly. Additionally, she noted the Commission was looking at a broader approach instead of locality based, which she indicated was a long -range item. Mr. Goodman then explained that Route 419 has a higher density and studies have been done along this corridor and some discussions have taken place that the County should use a fixed route system. He stated the reason the County has not chosen to do so is because the County is more rural. When the program started in 1985 it was to help people that needed help but could still reside in their homes and the reason the fixed route was not done was because of cost and to make sure it was provided throughout the County. Ms. Moore stated she certainly understands everyone needs to be looked at, but 9,000 is a large number of people. Ms. Moore then asked if enough people knew about the program. Ms. Gearheart responded Cortran is a Roanoke County program, but Radar does advertise for the County. Mr. Goodman stated the agencies that represent the disabled could be contacted. Ms. Gearhart advised the next step was the contract renewal and negotiations have taken place and Radar has held their rate for a third year at $38.00 an hour. She stated the County had asked for representation on their Board, however, their Bylaws do not allow that, but stated they would restart the Advisory Committee and representation from the County could be on the Committee. Chairman Church and Supervisors Altizer and Flora stated a request to change their Bylaws was in order. Supervisor Elswick inquired if Radar pays the same rate and do they have the same problem with nursing homes. Ms. Gearheart responded that Radar does not handle transportation on their own, only third -party contracts. Mr. Mahoney stated that Radar claims it is a conflict of interest for a representative of the County to sit on their Board and claimed many years ago someone from the federal government came in and audited the books and indicated it was a conflict of interest to have a representative of a using agency on their Board. He commented he had not seen the audit letter. Ms. Gearheart stated a compromise has been reached concerning the "No- Show" policy. March 22, 2011 165 Supervisor Altizer asked how much funding would be requested for the coming year with Mr. Goodman advising the same as last fiscal year. Additionally, Mr. Goodman stated staff was in discussion with various parties concerning "bus to rail" service and could possibly be funded, but depends on funding. Supervisor Elswick inquired what percentage of riders are nursing homes with Ms. Cochran advising eighty point twenty one percent (80.21%) was for medical which incorporates nursing homes. Supervisor Elswick inquired if that was the percentage of the number of pickups that were made or the people who are eligible. Ms. Cochran responded the eighty point twenty one percent (80.21%) were trips. Supervisor Elswick then asked Mr. Mahoney to review the State requirements and see if surcharge language could be added for the nursing homes with Mr. Mahoney advising he had not been able to find anything, but would continue to look. Mr. Goodman advised the contract would be presented at the April 12, 2011 Board Meeting. The work session was held from 5:06 p.m. until 5:39 p.m. IN RE: CERTIFICATION RESOLUTION At 7:00 p.m., Supervisor Church moved to return to open session and adopt the certification resolution. RESOLUTION 032211 -5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Chairman Church to adopt the resolution, and carried by the following recorded vote: 166 March 22, 2011 AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to the Northside High School girls' softball team for winning the Virginia High School League (VHSL) Group AA State Championship In attendance for this recognition were Principal Frank Dent, Athletic Director, John Michael Deeds, Coach Lynn Richmond the team and family members. All Supervisors offered their congratulations. RESOLUTION 032211 -6 OF CONGRATULATIONS TO THE NORTHSIDE HIGH SCHOOL GIRLS' SOFTBALL TEAM FOR WINNING THE VIRGINIA HIGH SCHOOL LEAGUE (VHSL) GROUP AA STATE CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Northside High School girls' softball team won the VHSL Group AA State Championship on June 13, 2010, at Radford University by defeating Abington High School (1 to 0) in eight innings; and WHEREAS, the Lady Vikings won their first State Championship title and finished their season with a record of 28 to 2; and WHEREAS, on its way to the State Championship, Northside High School took home the Region III championship and shut out Powhatan High School; and WHEREAS, the Northside Lady Vikings finished their season by winning their 11 Blue Ridge regular season title in twelve years in a playoff with William Byrd and Alleghany; and WHEREAS, the Lady Vikings earned their trip to the State championship game by defeating Liberty, Fort Defiance and Amherst to decisively win the Regional II Tournament; and WHEREAS, Lauren Boitnot was Timesland First Team AA All State and State AS Pitcher of the year; and WHEREAS, the Vikings are under the dedicated leadership of Coach Lynn Richmond, all District, Region, Timesland and State Coach of the Year and Head Middle School Coach Ranny Grubb, Head Junior Varsity Softball Coach Allison Thornton and Assistant Coaches: Nancy Furman, Donald Jarrett, Shannon Yopp, Rick Jarrard and Fred Weaver. March 22, 2011 167 WHEREAS, THE Northside High School Girls' Softball Team has demonstrated an outstanding commitment to the goals and ideals of high school athletics as well as excellence on the playing field. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the NORTHSIDE HIGH SCHOOL SOFTBALL TEAM: Lauren Boitnot, Kathleen Carr, Kasey Craft, Michele Epilon, Leanne Fix, Taylor Grubb, Cara Hoopes, Kelsey Jarrett, Marta Jones, Brie Pinero, Caitlyn Porterfield, Aisha Wiley; and BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On joint motion of Supervisors Church and Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance granting a Special Use Permit for a drive -in or fast food restaurant on a 0.62 acre parcel located at 4309 Starkey Road, (Tax Map No. 77.19 -1- 29.02), Cave Spring Magisterial District, upon the petition of Ray Craighead (Philip Thompson, Deputy Director of Planning) Mr. Thompson outlined the request for the special use permit and noted the permit was approved by the Planning Commision with a four to zero vote with one condition. Since that time, three additional conditions were added. No citizens spoke. ORDINANCE 032211 -7 GRANTING A SPECIAL USE PERMIT FOR A DRIVE IN OR FAST FOOD RESTAURANT ON A 0.62 ACRE PARCEL LOCATED AT 4309 STARKEY ROAD (TAX MAP NO. 77.19 -1- 29.02) CAVE SPRING MAGISTERIAL DISTRICT, UPON THE PETITION OF RAY CRAIGHEAD WHEREAS, Ray Craighead has filed a petition for a special use permit for a drive in or fast food restaurant to be located at 4309 Starkey Road (Tax Map No. 77.19 -1- 29.02) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on March 1, 2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 22, 2011; the second reading and public hearing on this matter was held on March 22, 2011. 168 March 22, 2011 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Ray Craighead for a drive in or fast food restaurant on 0.62 acres located at 4309 Starkey Road in the Cave Spring Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: a) The site shall be developed in substantial conformity with the concept plan entitled "Site Layout 4309 Starkey Road" dated January 16, 2011, and prepared by Ray Craighead and Associates. b) The existing monument sign currently located at the intersection of Starkey Road and Ogden Road shall be removed. c) The building and roof colors shall be neutral, earth -tone colors. d) The use of electronic, LED type (changeable message) signs shall be prohibited; however, the use of neon tubing to match the Mill Mountain Coffee logo /color scheme may be permitted. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 2. Ordinance authorizing amendments and additions to the Roanoke County Design Handbook to assist in the implementation of Chapter 30 of the Roanoke County Code (Zoning Ordinance) pertaining to private road standards and creating new standards for sidewalks, shared use paths, private trails and bicycle accommodations (Megan Cronise, Principal Planner) March 22, 2011 169 Ms. Cronise detailed the reasons for the ordinance and noted there were no changes in the ordinance from the first reading. No citizens spoke on this issue. Supervisor Altizer commended the hard work completed by staff that had gone into the amendments and additions to the handbook. Supervisors Flora and Church voiced their thank you to staff as well. ORDINANCE 032211 -8 AMENDING THE ROANOKE COUNTY DESIGN HANDBOOK TO INCORPORATE DEVELOPMENT STANDARDS FOR PRIVATE ROADS, SIDEWALKS, SHARED USE PATHS, TRAILS AND BICYCLE ACCOMMODATIONS WHEREAS, on May 26, 2009, the Board of Supervisors adopted Ordinance 052609 -23 which authorized the development and adoption of a Design Handbook to assist in the implementation of various features of the Roanoke County Zoning Ordinance; and WHEREAS, on January 4, 2011, the Roanoke County Planning Commission held a public hearing on various amendments to the Design Handbook and on January 18, 2011, recommended said amendments to the Board of Supervisors for adoption; and WHEREAS, on February 22, 2011, the Board of Supervisors held a work session on said amendments; and WHEREAS, the amendments to the Design Handbook include private road standards, standards for sidewalks, shared use paths, private trails and bicycle accommodations, as well as formatting changes; and WHEREAS, public necessity, convenience, general welfare and good zoning practice are valid public purposes for such recommendations by the Planning Commission and action by the Board of Supervisors; and WHEREAS, the first reading of this ordinance was held on March 8, 2011, and the second reading and public hearing was held on March 22, 2011. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That the Design Handbook is hereby amended and revised to include private road standards, standards for sidewalks, share use paths, private trails and bicycle accommodations as well as formatting changes. 2. That the revised Roanoke County Design Handbook is attached and incorporated into this ordinance by reference and is effective from and after the date of this resolution. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 170 March 22, 2011 IN RE: RECOGNITION Chairman Church then recognized Boy Scout Troop 38 from Mount Pleasant and Troup 256 from Catawba. In attendance were Tristan and Cameron Prillaman, Brendan Farber, Jonathan Duran, James Vilagi, Michael Gates, Will Prillaman, Assistant Scout Master and Jimmy Duran, Scout Master. IN RE: PUBLIC HEARINGS 1. Public hearings for citizen comment on the following items: (W. Brent Robertson, Director of Management and Budget) (a) Real estate, personal property and machinery and tools tax rates Mr. Robertson outlined the public hearing was for citizen comments on the real estate, personal property and machinery and tools tax rates. No citizens spoke on this matter. (b) General comment on the upcoming annual budget for fiscal year 2011 -2012 Mr. Robertson outlined this public hearing item was for comments from citizens concerning the upcoming annual budget for fiscal year 2011 -2012. No citizens spoke on this matter. 2. Request to adopt the following tax rates for calendar year 2012: (W. Brent Robertson, Director of Management and Budget) (a) Real estate tax rate of $1.09 per $100 assessed valuation There was no discussion. ORDER 032211 -9 SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2011 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set for a tax rate of $1.09 per one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1 -3200, 58.1 -3201, 58.1- 3506.A.8, and 58.1-3506.13 of the 1950 Code of Virginia, as amended, situate in Roanoke County. March 22, 2011 171 On motion of Supervisor Altizer to adopt the order, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None (b) Personal property tax rate of $3.50 per $100 assessed valuation There was no discussion. ORDER 032211 -10 SETTING THE TAX LEVY ON PERSONAL PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2011 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set for a tax rate of $3.50 per one hundred dollars of assessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1 -3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1 -3504 and 58.1 -3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1 -3500, 58.1 -3501, 58.1- 3502, 58.1 -3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592 -11, and generally designated as Motor Vehicles for Disabled Veterans. 3. That the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set at fifty (50 %) percent of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1 -3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. On motion of Supervisor Moore to adopt the order, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 172 March 22, 2011 (c) Machinery and tools tax rate of $3.00 per $100 assessed valuation There was no discussion. ORDER 032211 -11 SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2011 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2. That the levy for the twelve -month period beginning January 1, 2011, and ending December 31, 2011, be, and hereby is, set for a tax rate of $3.00 per one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1 -3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. On motion of Supervisor Flora to adopt the order, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Flora advised he had received some citizen phone calls with concerns regarding the solid waste authority changing their rules on what they will accept in terms of the load size. Supervisor Flora stated in the past, a citizen has been able to take a pickup truck and it was acceptable, even with a regular trailer. He stated he has been told the regulations have been changed whereby they will refuse a truck at 3 / of a ton, but you cannot take a one ton pickup truck and you can take an eight (8) foot trailer, but not a ten (10) foot trailer. Supervisor Flora indicated it is his opinion that this regulation is a bit arbitrary and if you can take a pickup truck, it should be any type of pickup. Additionally, he advised he did not have a problem distinguishing from a single or double axle, but any single axle trailer should be acceptable. He stated if this regulation remains, it will keep a number of people from going there and being able to dump free. Mr. Goodman, County Administrator stated staff would be glad to check March 22, 2011 173 with the Roanoke Valley Resource Authority and see what can be done with the recently changed rules and if it can be modified. Supervisor Moore first welcomed Miller -Motte Technical College stating she felt they would be a great asset for southwest Virginia. Secondly, Supervisor Moore congratulated volunteer fire academy number nine who graduated last week. Chairman Church stated he had a citizen call concerning the very item Supervisor Flora had brought up. He further added this citizen in Montclair Estates had stated it did not make sense to be turned away from the Resource Authority when he would just have to dump it in front of his home and have the County pick it up. Chairman Church stated he felt that this was an issue that could be looked into. IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 7:36 p.m. mitted by: Ap roved by: eborah C. J c s oseph b. "Butch" Church Clerk to the and Chairman 1 174 March 22, 2011 PAGE LEFT BLANK INTENTIONALLY