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4/26/2011 - Regular
z ►o Fir ppa Roanoke County Board of Supervisors Agenda April 26, 2011 Good afternoon and welcome to our meeting for April 26, 2011. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are now closed- captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Greg Hetherington Melrose Baptist Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring the month of May 2011 as Building Safety Month in the County of Roanoke (Tarek Moneir, Deputy Director of Development) 2. Proclamation declaring the week of May 2 through 6, 2011, as Business Appreciation Week in the County of Roanoke (E. Douglas Chittum, Director of Economic Development) Page 1 of 5 D. NEW BUSINESS 1. Request to approve the Roanoke Valley Television (RVTV) Budget for fiscal year 2011 -2012 (Elaine Bays - Murphy, Cable Access Director) 2. Resolution granting a waiver to Hollins University under Section 13 -23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II. Noise of Chapter 13. Offenses — Miscellaneous, Hollins Magisterial District (Paul M. Mahoney, County Attorney) 3. Donation of Starkey family materials to Roanoke County Public Library, Cave Spring Magisterial District (Diana L. Rosapepe, Director of Library Services) E. FIRST READING OF ORDINANCES 1. Ordinance reapportioning the representation in the Board of Supervisors of Roanoke County, Virginia, by altering the boundaries of the election districts by establishing voting precincts therefor, incorporating a map showing the boundaries of said districts and precincts and providing for an effective date of this ordinance (Paul M. Mahoney, County Attorney) 2. Ordinance authorizing the purchase of approximately two (2.0) acres of real estate (Tax Map No. 79.01 -4 -22) from K.W. and Nancy A. McNeil for library purposes, Vinton Magisterial District (Diane D. Hyatt, Assistant County Administrator) F. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Parks, Recreation and Tourism Commission (appointed by District) 3. Roanoke County Community Leaders Environmental Action Roundtable (RC CLEAR) (appointed by District) G. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — March 29, 2011 Page 2 of 5 2. Request to renew contract to provide Commonwealth's Attorney services to the Town of Vinton for 2011 -2013 and appropriate $10,920 each year 3. Confirmation of appointments to the Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR); Roanoke Valley Greenway Commission 4. Request to accept and appropriate funds in the amount of $51,137.58 to the Roanoke County Public Schools 5. Proclamations signed by the Chairman 6. Resolution authorizing an amendment of a lease agreement previously approved by Ordinance 102610 -1 to change the lease term dates of said lease with the Commonwealth of Virginia Department of Juvenile Justice for office space in the Court Services Building at 400 East Main Street, Salem, Virginia, owned by the Board of Supervisors of Roanoke County H. REQUESTS FOR WORK SESSIONS I. REQUESTS FOR PUBLIC HEARINGS J. CITIZENS' COMMENTS AND COMMUNICATIONS K. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of March 31, 2011 5. Report of Claims Activity for the Self- Insurance Program for the third quarter ended March 31, 2011 6. Statement of Budgeted and Actual Revenues as of March 31, 2011 7. Statement of Budgeted and Actual Expenditures and Encumbrances as of March 31, 2011 8. Accounts Paid — March 2011 9. Quarterly Report — Community Development Activities Page 3of5 L. M. WORK SESSIONS 1. Work session on proposed amendments to the Roanoke County Zoning Ordinance (Philip Thompson, Deputy Director of Planning; John Murphy, Zoning Administrator) 2. Work session to discuss fiscal year 2012 -2016 Capital Improvements Plan (CIP) and items related to finalization of the fiscal year 2011 -2012 operating budget development (W. Brent Robertson, Director of Management and Budget) 3. Work session on Bent Mountain Elementary School building future proposed use (B. Clayton Goodman III, County Administrator) CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2- 3711.A.3 Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 2. Section 2.2- 3711.A.5. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the County. EVENING SESSION — 7:00 P.M. N. C] a CERTIFICATION RESOLUTION PUBLIC HEARING 1. Public hearing for the proposed budget for fiscal year 2011 -2012 and the fiscal year 2012 -2016 Capital Improvements Program (W. Brent Robertson, Director of Management and Budget) PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Public hearing and adoption of resolutions approving the Secondary Roads System Six -Year Improvement Plan for fiscal years 2012 through 2017 and the allocation of Revenue Sharing funds for fiscal year 2011 -2012 (Philip Thompson, Deputy Director of Planning; David Holladay, Planning Administrator) Page 4 of 5 Q. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Kenneth J. and Linda J. Lapiejko to obtain a Special Use Permit in a R -1, Low Density Residential, District to operate a private stable on 44.5 acres, located at 3525 Harborwood Road, Catawba Magisterial District (Philip Thompson, Deputy Director of Planning) 2. The petition of Douglas R. and Mary E. McCallum to obtain a Special Use Permit in an AG -1, Agricultural /Rural Low Density, District to operate a small wind energy system on 2.414 acres, located at 4824 Wade Road, Windsor Hills Magisterial District (Philip Thompson, Deputy Director of Planning) 3. Request to adopt an ordinance to approve cone -time salary supplement for certain County of Roanoke employees (Diane D. Hyatt, Assistant County Administrator) 4. Request to adopt an ordinance authorizing the lease for eighteen months (plus options to extend for additional three and six -month periods) of commercial property on Route 11/460W in the City of Salem, Virginia, as a location for a temporary Glenvar Branch Library, Catawba Magisterial District (Daniel R. O'Donnell, Assistant County Administrator) R. CITIZENS COMMENTS AND COMMUNICATIONS S. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. Richard C. Flora 3. Eddie "Ed" Elswick 4. Charlotte A. Moore 5. Joseph B. "Butch" Church T. ADJOURNMENT Page 5of5 ACTION NO. ITEM NO. C -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINIS "rRxriON CENTER MEE'T'ING DATE: April 26, 2011 AGENDA rrEM: Proclamation declaring the Month of May 2011 as Building Safety Month in the County of Roanoke SUBMITTED BY: Tarek Moneir Deputy Director of Development Services Community Development Department APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Building Commissioner is requesting that the Board adopt the attached proclamation declaring the Month of May 2011 as Building Safety Month. This year, the Virginia Building and Code Officials Association is promoting accessibility awareness through a variety of public service announcements and activities to promote public awareness of the need for accessible buildings and structures throughout the Commonwealth. Tarek Moneir, Deputy Director of Development; Joel Baker, Building Commissioner; Brenda Harris, Customer Service Coordinator; Randy Wimmer, Chief Inspector /Field Supervisor; and representatives from the Fire Marshall staff will be present to accept the proclamation. C�uun# of Ytottnuke I- p Z 0 0 1838 4- �� DECLARING THE MONTH OF MAY 2011 AS BUILDING SAFETY MONTH IN THE COUNTY OF ROANOKE C-1 WHEREAS, Roanoke Count continuin efforts to address the critical issues of safet ener efficienc and sustainabilit in the buildin environment that affect our citizens, both in ever life and in times of natural disaster, g ive us confidence that our structures are safe and sound; and WHEREAS, our confidence is achieved throu the devotion of vi g uardians: buildin safet and fire prevention officials, architects, en builders, laborers and others in the construction industr who work y ear-round to ensure the safe construction of buildin and WHEREAS, these dedicated emplo and professionals develop and implement the hi q ualit y codes to protect our citizens in the buildin where we live, learn, work, worship and pla and WHEREAS, our modern buildin safet codes also include safe to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wild land fires and earth and WHEREAS, as we observe Buildin Safet Month, we remind the citizens of Roanoke Count about the critical role of our communities' lar unknown g uardians of public safet our local code officials, who assure us of safe, efficient and livable buildin and WHEREAS, Buildin Safet Month encoura all citizens to raise awareness of the importance of buildin safet g reen and sustainable buildin pool safet accessibilit for the disabled and new technolo in the construction industr Buildin Safet Month 2011 encoura appropriate steps ever can take to ensure that the places where we live, learn, work, worship and pla are safe and sustainable, and reco that countless lives have been saved due to the implementation of safet codes b local and state a and, WHEREAS, this y ear, as we observe Buildin Safet Month, we ask all citizens of Roanoke Count to consider projects to improve buildin safet and sustainabilit at home and in the communit and to acknowled the essential services provided b the Roanoke Count Office of Buildin Safet and other Count State and Federal a in protectin lives and propert and, WHEREAS, this y ear, the Vir Buildin and Code Officials Association is promotin accessibilit awareness throu a variet of public service announcements and activities to promote public awareness of the need for accessible buildin and structures throu the Commonwealth. NOW, THEREFORE, WE, The Board of Supervisors of Roanoke Count do hereb reco the month of Ma 2011 as BUILDING SAFETY MONTH in Roanoke Count and further declare the entire month of Ma 2011 as Accessibilit Awareness Month and we call this observance to the attention of all our citizens. Presented this 26th da of April, 2011 -111&k I (� 46111 M 44-11 /Joiceph B. "Butch" Church, Chairman -Eddie "Ed" Elswick te_ - L (AZ Z 2�, - (I", Michael W Alti7er 7 Richard C. Flora ( 2 Charlotte A. Moore ACTION NO. ITEM NO. C -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 20, 2011 AGENDA ITEM: Proclamation declaring May 2 through 0, 2011, as Business Appreciation Week in the County of Roanoke SUBMITTED BY: E. Douglas Chittum Director of Economic Development APPROVED BY: B. Clayton Goodman I A mini rator - County d st COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Honorable Robert F. McDonnell, Governor of the Commonwealth of Virginia, has declared the week of May 2 through 0, 2011 as Business Appreciation Week. This week commemorates all business community partners for their contributions to fostering an attractive and prosperous business environment in Roanoke County. The week's theme for 2011 is "Entrepreneurship and Innovation for a Sustainable Future ". Business Appreciation Week is celebrated in many venues throughout the state. While Roanoke County honors this tradition, we feel strongly that every week should be business appreciation week based upon the consistent spirit of entrepreneurism and innovation that our business leaders have undertaken to weather a difficult economy. We also wish to recognize the many charitable, civic and philanthropic contributions made by our existing businesses in creating a true sense of community. Mr. David Wallenborn, President and CEO, Plastics One on Merriman Road in South County will be present to accept the proclamation from the Board of Supervisors on behalf of the Roanoke County business community. The company has expanded twice in just the past ten (110) years, and currently has 310 employees, up from 238 in 1998, a thirty percent (30 %) increase in thirteen (113) years. Plastics One is an internationally recognized specialist in innovative custom design, tooling and medical molding in the fields of bio- medicine, telecommunications, aerospace and consumer products industries. The company is also involved in breakthrough technologies working toward the development of new systems for a variety of medical applications. For example, in a joint venture with Page 1 of 2 Triad Semiconductor and Va. Tech, Carilion Biomedical Institute has created a device that could change how doctors perform medical procedures for broken bones. Plastics One exhibits all of the qualities that represent the theme of this years' Business Appreciation Week, and we are pleased that they continue to choose Roanoke County to invest and expand their business. Page 2 of 2 C� uun # of Yvnnnnhe o r Xzxmal 0 ofR /� h f L C) BJ DECLARING THE WEEK OF MAY 2 THROUGH 6, 2011 AS BUSINESS APPRECIATION WEEK IN THE COUNTY OF ROANOKE C-2 WHEREAS, Governor Robert F. McDonnell has reco Ma 2 throu 6, 2011, as BUSINESS APPRECIATION WEEK in the Commonwealth of Vir and called this observance to the attention of all citizens; and WHEREAS, the Count of Roanoke is proud to have a vi base of business and industr which contributes to a developin local econom and WHEREAS, these business partners create prosperit in the Count of Roanoke b capital investment and the creation of essential emplo opportunities; and WHEREAS, these businesses promote revenues from which the entire local communit and citizenr benefit and WHEREAS, the Count of Roanoke reco that existin businesses pla an essential role in preservin the economic well-bein in buildin a sustainable, prosperous communit and WHEREAS, Vir and its localities reco the man charitable, civic and philanthropic contributions made b businesses and support their involvement in preservin communities and WHEREAS, the Board of Supervisors wishes to acknowled their confidence in the leadership role embodied b the entire existin business and industr communit and express its sincere appreciation to these business partners. NOW THEREFORE, WE, the Board of Supervisors of Roanoke Count Vir do hereb proclaim the week of Ma 2 throu 6, 2011, as BUSINESS APPRECIATION WEEK in the Count of Roanoke and FURTHER, b this proclamation g ive notice to our citizens that the industrial and commercial enterprises of the Count of Roanoke can state that this y ear's theme of "Entrepreneurship and Innovation for a Sustainable Future" is opportune, pro and relevant to our on success as a viable communit Presented this 26th da of April, 2011 doseyph B. "Butch" Church, Chairman Charlotte A. Moore, Vice Chairman Michael W. Altizer N --D C_ 1 �k C .r C., Richard C. Flora Eddie "Ed" Elswick ACTION NO. ITEM NO. D -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 25, 2911 AGENDA ITEM: Request to approve the Roanoke Valley Television (RVTV) Budget for fiscal year 2911 -2912 SUBMITTED BY: Elaine Bays - Murphy Director of Cable Access APPROVED BY: B. Clayton Goodman III Count y Administrator COUNTY ADMINiS'll COMMENTS: SUMMARY of INFORMATION: Roanoke Valley Television, RVTV -3, serves Roanoke county, the City of Roanoke, the Town of Vinton and their respective school systems. RVTV -3 was created in 1991 as an agreement between the three localities to form a Government and Educational Access Station. The initial equipment and facility for the television studio were funded through a capital grant from Cox Communications. The station is located at the Jefferson Center, and currently employs - five (5) full -time staff members. our staff members include Preston Seaman, Lacy Stinnett, Howard Swank and George Warner. The staff produces original video productions, monthly television shows, and covers live government meetings. Programming is cablecast on Cox Communications, Channel 3 and Comcast, Channel 3 in the West County area. RVTV -3 is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the County, the City, and the Town of Vinton. Mr. Altizer is your Board Representative, Ms. Hall is the County Representative and Mr. David Jones is the Member at Large. The operational budget for RVTV is provided by the - three local governments, and it is funded through the Virginia Communications Sales and Use Tax paid by Cox Communications. In 2919, Cox Communications paid the Commonwealth a total of $2,342,959 and Roanoke County's share was $1,059,459. The budget amount paid by each locality is based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is forty -four percent (44 %). Page 1 of 2 The RVTV -3 Staff is carried on the County's payroll and benefit system. Last year, Roanoke Valley Television produced a total of 105 Video Productions for the three localities and their school systems. RVTV produced the following for the County: ( Half Hour Television Shoves, (110) original Video Productions and RVTV covered ( Live Board Meetings. An entire list of video productions is included the Budget Packet. RVTV monthly television shows include: "Roanoke County Today," and "Accent Excellence." RVTV also produces two quarterly TV shows, "Roanoke County Business Partners," and "Recreation Television." RVTV -3 was awarded a National Award of Excellence from 3CMA for the Interview/Talk Show "Inside Roanoke," a Gold MarCom Award for the Roanoke County School Show "Accent Excellence," and a Silver Summit Award for "Inside Roanoke." FISCAL IMPACT: The total 2011 -2012 operating budget request is $388,003. The Cable TV Committee voted to reduce the proposed operating Budget by thirteen percent (13 %) ($47,580) and use that reduced amount ($318,423) as the amount to request from the member localities. The reduction is being funded from the RVTV Year -End Rollover Account, which represents the unused funds from the operating Budget since 1991. The Year End Rollover Account has a current balance of $78,724. Roanoke County's share (44 %) of - the reduced RVTV budget request is $140,108. The proposed operating Budget of $140,108 is approximately thirteen point three percent (13.3 %) of the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications to Roanoke County last year. ALTERNATIVES: Alternative 1: Adopt the fiscal year 2011 -2012 RVTV operating Budget. Alternative 2: Do not adopt the fiscal year 2011 -2012 RVTV operating Budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1, and approve the fiscal year 2011 -2012 RVTV operating Budget. I would be pleased to answer any questions. Page 2 of 2 ke I - ][ Sion Proposal ROANOKE VALLEY TELEVISION RVTV 2010 Edited Video Productions Title Client Length Spring Leadership PSA City of Roanoke :30 Anti -Bully PSA City Schools :30 (5) Focus On Community Policing County of Roanoke 6:00 ea. ActiveNet Online Registration City of Roanoke 4:00 New Bulk &Brush Collection City of Roanoke 3:00 Teacher of the Year Banquet City Schools 17:00 COPS &Fire &Rescue Camps County of Roanoke 6:00 Investiture Ceremony City of Roanoke 41:00 Bulk &Brush PSA City of Roanoke :30 PSA Residential Plans PSA City of Roanoke :30 PSA County Orientation County of Roanoke 23:00 City Orientation City of Roanoke 23:00 State of the City Address City of Roanoke 28:00 Neighborhood Conference Highlights City of Roanoke 10:00 City Schools Convocation Video City Schools 7:00 Internal Health Care Video City Schools 30:00 Citizen of the Year PSA City of Roanoke :30 Texting &Driving PSA City of Roanoke :30 School Bus Safety City of Roanoke 3:00 Home Composting &Mulch Mowing City of Roanoke 10:00 Blue Ridge Parkway Anniversary County of Roanoke 57:00 Vinton Economic Development Town of Vinton 7:00 New Vinton Facade Program Town of Vinton 8:00 Leaf Collection PSA City of Roanoke :30 State of the County Address County of Roanoke 50:00 (3) GRRC PSAs County of Roanoke :30 "Accent Excellence" PSA County of Roanoke :30 Board of Supervisors Meetings PSA County of Roanoke :30 Tons of Fun PSA County of Roanoke :30 2 Title Client Length Roanoke City Council Meetings PSA City of Roanoke :30 "Play Vision" PSA City of Roanoke :30 (12) Library Happenings City of Roanoke 7:00 ea. Total Minutes Produced 427 Minutes The approximate rate for Video Production work in the private sector is $1,500 per finished minute. RVTV produced 427 Minutes of Stand Alone Videos in 2010 which is a total of $640,500 in Production Value. 2010 Television Shows Total Title Client Time 12 Inside Roanoke City of Roanoke 30:00 ea. 12 Roanoke County Today Roanoke County 30:00 ea. 12 Spotlight On City Schools Roanoke City Schools 30:00 ea. 12 Accent Excellence Roanoke City Schools 30:00 ea. 3 Roanoke County County of Roanoke 30:00 ea. Business Partners 3 Recreation Television County of Roanoke 30:00 ea. 2 PLAY Vision City of Roanoke 30:00 ea. Total: 56 Television Shows 1,680 Minutes (28 Hours) Total Productions 105 Percentage Total Video Productions City of Roanoke Roanoke County Town of Vinton 58 45 2 55% 43% 2% 3 2010 Government Meetings Totals 24 10 1 23 1 Meetings Regular City Council Meetings City Planning Commission Meetings City Council Budget Adoption (May 10) Regular Board of Supervisors Meetings Board of Supervisors- Human & Social Services Request Total: 59 LIVE Government Meetings RVTV additionally covers many Groundbreakings, News Conferences, and Special Events Wasena Bridge & Vic Thomas Park Ribbon - Cutting & Dedication Blue Ridge Parkway 75 Anniversary City Police Training Academy Dedication Vinton Veterans Day Ceremony City Market Building Update WFHS Stadium Ribbon Cutting & Hall of Fame Reception 2010 RVTV -3 Awards "Inside Roanoke" National Award of Excellence — Interview /Talk Show 3CMA "Inside Roanoke" Silver Summit Award Blue Ridge Chapter — Public Relations Society of America "Accent Excellence" Gold MarCom Award —Video &Film Educational MarCom Award n RVTV Proposed 2011- 2012 Budget *In addition to the City's share of the above budget of $366,003, the City will also pay $3,360 for closed captioning for City Planning Commission meetings. * * Amount of $47,580 (Roll -Over Account) is a 13% reduction of the FY2011 /2012 Budget. RVTV expended 97.82% of its FY2009 -2010 Operating Budget 5 2010 -2011 Budget Proposed Remaining % Expended 2011-2012 Balance (12/31/10) 1010 Regular 192,967.00 192,967.00 98 48.85 2100 FICA 14 14 7 46.43 2200 Retirement - VRS 29 29,041.00 14 50.00 2202 Deferred Comp Match (650 x 3) 2 1,950.00 1,300.00 50.00 2300 Group Health Insurance 28 35,482.00 11 58.57 2310 Group Dental Insurance 1 1,762.00 688.26 54.57 2400 VRS Life 2 540.00 1 12.62 2500 Long Term Disability Insurance 360.00 387.00 164.56 54.03 2750 VRS Retiree Health Credit 0 464.00 3013 Professional Services - Other 27 27,500.00 17 36.47 (Closed Captioning) 3013A CC - City Planning Commission City Only 3204 Repairs Vehicles (By Garage) 300.00 300.00 254.60 15.13 3209 Repairs (Other Equipment) 1 1,000.00 970.00 3.00 3305 Maintenance Service Contracts 750.00 750.00 427.41 43.01 (Telephone) 5210 Postage 100.00 50.00 70.41 29.59 5230 Telephone 4 4 2 43.65 5233 Internet 0 1,390.00 5235 Cellular Phones 480.00 480.00 198.27 58.69 5305 Motor Vehicle Insurance 1 1,300.00 231.00 82.23 5308 General Liability Insurance 2 2,550.00 578.00 77.33 5420 Lease /Rent of Buildings 38 40 18,956.72 51.31 (8 x $3,308.52 4 x $3,407.78) 5501 Travel (Mileage) 100.00 100.00 80.80 19.20 5520 Dinner Meetings & Luncheons 150.00 150.00 30.00 80.00 5801 Dues & Association Membership 278.00 278.00 0 100.00 (Public Relations Society of America) 6010 Office Supplies - General 600.00 500.00 441.56 26.41 6013 Small Equipment & Supplies 2 2 1 36.89 6014 Video Supplies 6 5 5,506.85 16.56 6080 Gas, Oil & Grease 1 1 527.53 47.25 6091 Tires 200.00 200.00 186.54 6.73 Total $359,408.00 $366,003.00 $186 48.17% Amount funded from RVTV Roll -Over Account (273500) - $46 - $47 ** Member Localities $312,685.00 $318 *In addition to the City's share of the above budget of $366,003, the City will also pay $3,360 for closed captioning for City Planning Commission meetings. * * Amount of $47,580 (Roll -Over Account) is a 13% reduction of the FY2011 /2012 Budget. RVTV expended 97.82% of its FY2009 -2010 Operating Budget 5 RVTV Financial Report Current Account Balances as of December 31, 2010 273200 (Operating Budget) .................................. ............................... $186 273450 (Cox Cable Capital Grant) ....................... ............................... $1,241,392.19 (Balance includes accrued interest.) 273500 (RVTV Year -End Rollover Account) ..... ............................... $78 Account 273500 (RVTV Year -End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which may be used for future capital purchases or the operating budget. 2010 Virginia Communications Sales and Use Tax Revenue Paid by Cox Communications to the Commonwealth of Virginia for the Benefit of the City of Roanoke, County of Roanoke, and Town of Vinton Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5 %) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2010, Cox Communications paid to the Commonwealth of Virginia a total of $2,342,950. The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a replacement amount for the franchise fees. City of Roanoke: $1 Roanoke County: $1 Town of Vinton: $104 Total: $2,342,950 G 2010 Cox Cable Subscribers Cox calculates the percentage of subscribers (December 31, 2010) in each locality as follows: 2009 number of subscribers in parenthesis. Locality Subscribers Percentage City 25,656 (27,665) 51% (52% - 2009) County 22,006 (23,385) 44% (44% - 2009) Vinton 2,229 (2,501) 5% (4% -2009) Total 49,891 (53,551) 100%(100%) Based on the above figures, each member's contribution to $318,423 for the localities part of the total FY2011/2012 Operating Budget of $366,003 ($47,580 of which will be funded from the RVTV Rollover Account) would be as follows: 2010/2011 Budget 2011/2012 Budget (46,723 Funded from Roll -Over) (47,580 Funded from Roll -Over) City $162,596 $162 County $137,581 $140 Vinton $12 $15,921 Total $312 $318 *In addition to the City's share of the above $162,396, the City will also pay $3,360 for closed captioning for City Planning Commission Meetings. NOTE: Based on the 2011/2012 Operating Budget of $366,003, and without the $47,580 funding from the RVTV Roll -Over Account, each member's contribution would have been: City: $18602 County: $161,041 Vinton: $18,300 7 To: Roanoke Regional Cable Television Committee From: Elaine Bays-Murphy, Director of Cable Access Date: April 8, 2011 Re: FY 2011 -2012 Operating Budget Proposal BACKGROUND INFORMATION: Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City of Roanoke, Roanoke County, the Town of Vinton and their respective school systems. The operational budget for RVTV is provided by the three local governments, and it is funded through the 'Virginia Communications Sales and Use Tax Revenue paid by Cox communications. The RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each jurisdiction. For calendar year 2010, Cox Communications paid to the Commonwealth a total of $2,342,950. The Commonwealth paid to the three localities the appropriate share of: City Of Roanoke: $1,175,932 County of Roanoke: $1,059,459 Town of Vinton: $104, Total: $2,342,950 Currently, RVTV employs five full time staff members. The staff produces original videos, monthly television shows, and covers live government meetings. Roanoke Valley Television produced the following for 2010: • 56 Original Television Shows (12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent Excellence, (3) Roanoke County Business Partners, (3) Recreation Television, (2) Play Vision • 59 Government Meetings (24) Regular Roanoke City Council, (23) Regular Roanoke County Board of Supervisors, (10) City Planning Commission Meetings, &other additional meetings • 46 original Video Productions Ex. Home Composting & Mulch Mowing, City Schools Convocation, Vinton Economic Development, Cops & Fire & Rescue Camps etc. Additionally, Roanoke Valley Television covered numerous special events including ground breakings, dedication ceremonies and nevus conferences. The approximate rate for video production work in the private sector is $1,500 per finished minute. BACKGROUND INFORMATION: 2010 RVTV -3 Awards "Inside Roanoke" National Award of Excellence — Interview/Talk Show 3CMA "Inside Roanoke" Silver Summit Award Blue Ridge Chapter — Public Relations Society of America "Accent Excellence" Gold MarCom Award — Video & Film Educational MarCom Award SUMMARY OF INFORMATION: The proposed FY2011/2012 Operating Budget is $366,003. The Cable TV Committee has requested to reduce the proposed Operating Budget ($366,003) by 13% ($47,580), and use the reduced amount of ($318,423) as the amount to request from the member localities. The Committee has requested to fund the 13% reduction ($47.,580) from the RVTV Roll -Over Account, which represents the unused funds from the Operating Budget since 1991. The RVTV Rollover Account has a current balance of $78,724.63 (12/31/10). The individual line items for the Proposed 2011 -2012 Operating Budget are listed on Page 5 of the Budget Packet. The proposed budget includes funding for closed captioning services for both the City Council and the Board of Supervisors Meetings. The current RVTV rent amount is $3,308.52 per month. Beginning March 1, 2012 the rent will increase to $3,407.78 per month. As of June 2010, RVTV Internet Service is provided by Cox Communications @ a cost of $1,390 per year. The Health Insurance & Dental line item increase is based on a change in staff coverage. RVTV expended 97.68% of its FY 2009 -2010 Operating Budget. 2 FISCAL IMPACT: The total RVTV budget request is $366,003, consisting of $318,423 from the member localities, and $47,580 from the RVTV Roll -Over Account. The proposed $366,003 is approximately 15.6% of the $2,342,950 paid by Cox Communications for the VA Communications Sales & Use Tax to the three localities. City of Roanoke: $1. Roanoke County: $1, Town of Vinton: $104, Total: $2, The Operational Budget for RVTV is provided by the three localities based on the proportion of Cox Customers located in each jurisdiction. Cox calculates the percentage of subscribers (December 31, 2010) in each locality as follows: (2009 number of subscribers in parenthesis) Locality Subscribers Percentage City 25,656 (27,665) 51% (52% - 2009) County 22,006 (23,385) 44% (44% - 2009) Vinton 2,229 (2. 5% (4% -2009) Total 49,891 (53. 100%(100%) Based on the above figures, each member's contribution to $318,423 for the localities part of the total FY2011/2012 Operating Budget of $366,003 ($47,580 of which will be funded from the RVTV Rollover Account) would be as follows: 2010/2011 Budget (46,723 Funded from Roll -Over) city $162,596 County $137,581 Vinton $12,508 Total $312- 2011/2012 Budget (47,580 Funded from Roll -over) $152,395 $140, $15, $318, *In addition to the City's share of the above $162,396, the City will also pay $3,360 for closed captioning for City Planning Commission Meetings. NOTE: Based on the 2011/2012 Operating Budget of $366,003, and without the $47,584 funding from the RVTV Roll -Over Account, each member's contribution would have been: City: $186,662, County: $161,441, Vinton: $18,300 3 ACTION NO. ITEM NO. D -2 W-W,, AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: April 26, 2011 Resolution granting a waiver to Hollins University under Section 13 -23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article II. Noise of Chapter 13. Offenses — Miscellaneous Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Hollins University has requested a waiver from the County's noise ordinance under Section 13 -23 of the Roanoke County Code. Hollins University is planning an outdoor concert for Friday, May S, 2011. The concert will not end until after 10:00 p.m. The County noise ordinance was amended on May 25, 201 0. Previously it defined a "noise disturbance" from musical devices as a violation if it occurred between the hours of 10:00 p.m. and 7:00 a.m. The amended ordinance now prohibits such sound as follows: Sec. 13 -21 (5) Operating or permitting the use or operation of any instrument, machine or any other device for the production of sound, at a volume sufficient to be plainly audible through partitions common to two (2) residences within a building or plainly audible at fifty (50) feet or more from such device or its source. This waiver would allow this music concert to run until 11 :00 p.m. The attached resolution grants this waiver of the noise ordinance and authorizes the outdoor concert to continue until 11:00 p.m. STAFF RECOMMENDATION: Staff recommends that the Board consider the adoption of the attached resolution. AT A REGULAR MEETING FOTHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 RESOLUTION GRANTING A WAIVER TO HOLLINS UNIVERSITY UNDER SECTION 13 -23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13. OFFENSES — MISCELLANEOUS WHEREAS, Hollins University, a private university located in north Roanoke County will be holding an outdoor concert known as "MayFest" for the campus community and the general public on Friday, May G, 2011, ending at 11:00 p.m. on the grounds of the University; and WHEREAS, in order to accommodate the advertised time frame and to mitigate economic hardship by enhancing students' sense of connectedness with Hollins and the Roanoke Valley through social interaction that supports recruiting and retaining students that in turn affects the economic vitality of the University and Roanoke County with this event, Hollins University is requesting a waiver of the County noise ordinance for one hour from 1 0:00 P.M. till 11:00 P.M., on Friday, May 6, 2011; and WHEREAS, Section 13 -23 of the Roanoke County Code establishes certain standards for - the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance to avoid undue hardship upon consideration of certain factors set forth in sub - section (b) of Section 13 -23 and after making certain alternative findings. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That the provisions of Section 13 -21. Specific acts as noise, scab- section (5) and Section 13 -20. General prohibition of Article II. Noise be WAIVED for a period of one (1) hour until 11:00 P.M. on Friday, May 6, 2011. 2. That this Waiver is granted specifically to Hollins University for the event scheduled at the University on Friday, May 6, 2011. Page 2 of 2 Dear Roanoke County Board of Supervisors, Hollins University is requesting an extension of the Noise Ordinance from 10 p.m. to 11 p.m. on Friday, May 6, 2011 for MayFest, an annual concert event for bath the campus community and general public. MayFest will take place between the residence halls of Tinker and Randolph on the Hollins campus, and is sponsored by the university and its Activity Board. The reason for the request is due to economic hardship. Activities such as MayFest enhance our students' sense of connectedness with Hollins and the Roanoke Valley at large. The social interaction at these events plays an important role in recruiting and retaining students, which in turn affects the economic vitality of both the university and Roanoke County. Hollins students provide a vibrant consumer base for area businesses; more students mean an even greater impact on the local economy. At the same time, a strong enrollment facilitates the need for employing more faculty, staff and administrators, who make an important contribution to the county through their taxes, property assets, and discretionary spending. Thank you in advance for considering our request for this extension. If you have any questions, please do not hesitate to contact us. Sincerely, Manat 'Wooten Director of Student Activities Email: mwootenaa�,ho l fins. edu Phone: 540- 362 -6956 Fatty O'Toole Dean of Students Email: potoole @hollins.edu Phone: 540-362-6018 P.O. Box 9685 (540) 362 -6985 E-mail: mwooten(@,hollins.edu ACTION NO. ITEM NO. D -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 20, 2011 Donation of Starkey family materials to Roanoke County Public Library Diana L. Rosapepe Director of Library Services B. Clayton Goodman County Administrator QF COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The custodians of artifacts which once belonged to Mr. Tazewell Merriman Starkey and his descendents have offered to donate copies of historical records and documents pertaining to - the family and to the property on which the South County Library is currently being constructed. Most recently known as the Taylor Tract, the land was once part of the Speedwell estate. During its long and varied history, Speedwell and the families who lived there played a significant role in the civic and commercial activity in the Starkey Village community. Among the items included in this donation is the only known portrait extant of T.M. Starkey, who represented the Cave Spring District on the Roanoke County Board of Supervisors for many years. If this donation is accepted, the portrait and documents will be stored temporarily, pending completion of the new library where they eventually would be housed. The donors have been invited to attend the April 20 meeting and have agreed to provide additional information, if needed. FISCAL IMPACT: No additional funding is requested. Page 1 of 2 ALTERNATIVES: The Board could decline to accept the donation. STAFF RECOMMENDATION: Staff recommends the Board accept the donation of Starkey family materials. Page 2 of 2 TAZEWELL MERRIMAN STARKEY For many years one of the most prominent men in Roanoke County was the late Tazewell Merriman Starkey. He was born in Franklin County, Virginia, in December, 1829, and died January, 1910. He was a son of Mr. and Mrs. Jack Starkey, and was educated in the private schools of his native county. He came to Roanoke County in 18 S 0 and was engaged in farming. After the Civil War he purchased one of the finest farms in Roanoke County, near Cave Spring, where he resided until the time of his death. He was one of the first directors of the First National Bank, and served in that capacity until the time of his death. He was a large owner of Roanoke County lands. The Norfolk & Western station at Starkey was named in his honor. For a period of twenty -eight years he was a member of the Board of Supervisors of Roanoke County from Cave Spring District. He was a valiant Confederate soldier, serving in the Fifth Virginia Cavalry. He was wounded in the Seven Days' Fight around Richmond, and had three horses shot under him. Seven other bullets pierced his jacket, but otherwise left him unharmed. In May, 1865, he was married to Henrietta P. Harvey, daughter of Colonel and Mrs. Robert Harvey, of Roanoke County, and as a result of that union there were four children; namely, Mrs. Junior W. White, of Cave Spring; Mrs. Eliza B. Smith, of Roanoke; H. Clay Starkey, of Roanoke; and Joseph G. Starkey, who resides at the old homestead. Mr. Starkey was a man of keen business ability, and in his death the county lost one of its most prominent and progressive citizens. Excerpted from History of Roanoke County by George S. Jack, 1912 ACTION NO. ITEM NO. E -1 ►�1� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA I'VE M : SUBMITTED BY: April 25, 2011 Ordinance reapportioning the representation in the Board of Supervisors of Roanoke County, Virginia, by altering the boundaries of the election districts, by establishing voting precincts therefor, incorporating a map showing the boundaries of said districts and precincts and providing for an effective date of this ordinance Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: This is the first reading of an ordinance redistricting Roanoke County after the 2010 census. The Board has held work sessions on redistricting the County on March 8, March 29 and April 12, 2011. The Board has decided to implement a "no change" option except for a minor adjustment between the Cave Spring and Vinton election districts. This adjustment between the election districts also requires a modification to the C lea rbrook and Mount Pleasant precinct boundary. This minor adjustment splits a census block and affects an estimated 47 citizens. This draft ordinance revises the ordinance adopted by the Board a decade ago. It corrects several minor inaccuracies and inconsistencies. It also adjusts - the precinct boundary between the Hidden Valley and Penn Forest precincts to accommodate the proposed redistricting legislation for the House of Delegates. Although this legislation is not final it appears that this change will be adopted. This ordinance also changes the boundary between the Lindenwood and North Vinton precincts. It returns this boundary to the Town of Vinton corporate line. General Assembly action ten years ago moved a portion of the old Lindenwood precinct into a House of Delegates district. This action split the County's old precinct. It appears that the current General Assembly action will reestablish the old precinct line. This action moves 287 Page 1 of 2 people from the North Vinton precinct to the Lindenwood precinct. The proposed Senate plan would split the Northside precinct, moving this boundary from Woodhaven Road to Interstate 581. It is questionable whether or not this Senate plan will be adopted, therefore, this ordinance does not include any amendment to reflect this proposal. This ordinance also changes the polling place for the Castle Rock precinct from Cave Spring Junior High School to Cave Spring Baptist Church due to the planned renovations of this school beginning this summer. The total percentage deviation for this draft ordinance remains at nine point four one percent (9.41 %). The second reading and public hearing on this redistricting ordinance is scheduled for May 10, 2011, at 7 p.m. STAFF RECOMMENDATION: This ordinance is submitted to the Board of Supervisors for its consideration. Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 ORDINANCE REAPPORTIONING THE REPRESENTATION IN THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, BY ALTERING THE BOUNDARIES OF THE ELECTION DISTRICTS, BY ESTABLISHING VOTING PRECINCTS THEREFOR, INCORPORATING A MAP SHOWING THE BOUNDARIES OF SAID DISTRICTS AND PRECINCTS, AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE WHEREAS, on May 10, 2011, the Board of Supervisors of Roanoke County held a public hearing to receive comments on developing guidelines for the redistricting of Roanoke County in accordance with the decennial census; and WHEREAS, on March 8, 2011, the Board of Supervisors of Roanoke County adopted Guidelines for the 2011 Redistricting of Roanoke County; and WHEREAS, on March 8, 2011, March 29, 2011 and April 12, 2011, the Board of Supervisors held work sessions on various redistricting options; and WHEREAS, legal notice of a public hearing concerning the adoption of an ordinance establishing magisterial districts for the County of Roanoke was provided as required by law; and WHEREAS, the first reading on this ordinance was held April 26, 2011; and the second reading and public hearing was held on May 10, 2011; and NOW, THEREFORE, BE IT ORDAINED by the Board of SUPERVISORS of Roanoke County, as follows: 1. That there shall be established in Roanoke County five magisterial or election districts to be known and designated as follows: Catawba Magisterial District Page 1 of 24 Hollins Magisterial District Vinton Magisterial District Cave Spring Magisterial District Windsor Hills Magisterial District from each of which there shall be elected one member of the Board of Supervisors of Roanoke County; and 2. That the outside boundaries of the five magisterial districts shall be as follows: Catawba Magisterial District Beginning at the common corner between Roanoke /Craig /Montgomery counties; thence with the line between Roanoke /Craig counties along the crest of North and Brush Mountains in a northeasterly direction to the common corner in the line between Roanoke /Craig /Botetourt counties; thence with the line between Roanoke /Botetourt counties in a southeasterly direction to Interstate 81; thence with Interstate 81 in a westerly direction to its intersection with Interstate 581; thence in a southerly direction with Interstate 581 to its intersection with Woodhaven Road (Route 628); thence in a southeasterly direction with Woodhaven Road (Route 628) to its intersection with Peters Creek Road (Route 117), said point being on the northerly corporate boundary of the City of Roanoke and the northerly right -of -way of Peters Creek Road (Route 117); thence in the southwesterly direction of Peters Creek Road (Route 117) and with the City of Roanoke corporate line to its intersection with Cove Road (Route 116); thence with Cove Road (Route 116) and with the City of Roanoke corporate line in a westerly and southwesterly direction to its intersection with the east corporate line of the City of Salem; thence with the east corporate line of the City of Salem in a northwesterly direction to Electric Road (Route 419); thence with the east corporate line of the City of Salem and Electric Road (Route 419) to Interstate 81 and the north corporate line of the City of Salem; thence with the north corporate line of the City of Salem and Interstate 81 Page 2 of 24 in a southwesterly direction into the west corporate line of the City of Salem; thence with the corporate line of the City of Salem in a southerly direction to a point of intersection with Twelve O'Clock Knob Road (Route 694); thence in a southerly direction with Twelve O'Clock Knob Road (Route 694) to a point where it intersects with a gas transmission line at the crest of Twelve O'Clock Knob (elevation 2683); thence with the crest of Twelve O'Clock Knob and with the crest of Poor Mountain, the dividing line between the Catawba and the Windsor Hills Magisterial Districts, in a westerly and southwesterly direction to its intersection with Poor Mountain Road (Route 612); thence following the ridge line of Poor Mountain in generally southwesterly direction to a point of intersection with Honeysuckle Road (Route 916) at the Roanoke /Montgomery County line; thence with the Roanoke /Montgomery County line in a northerly direction to the place of beginning. Windsor Hills Magisterial District Beginning at a point on the east side of Electric Road (Route 419) and the north side of Keagy Road (Route 685) a common corner on the City of Salem /City of Roanoke /Roanoke County boundary; thence with the west corporate line of the City of Roanoke and the east side of Electric Road (Route 419) in a south-so uth easterly direction to the intersection of Glen Heather Road (Route 713); thence with the west corporate line of the City of Roanoke and the south side of Glen Heather Road (Route 713) in an easterly direction to the intersection with Grandin Road Extension; thence with the west corporate line of the City of Roanoke and the south side of Grandin Road Extension in an easterly direction to the west outside boundary of Taryn Hill Subdivision; thence with the west corporate line of the City of Roanoke to Garst Mill Road (Route 682); thence with the west corporate line of the City of Roanoke and the south side of Garst Mill Road (Route 682) in an east - northeasterly direction to the intersection of Grandin Road Extension; thence with the west corporate line of the City of Roanoke and the south side of Grandin Road Extension in an easterly direction to the center of Mudlick Creek; thence with the west corporate line of the City of Roanoke to Brambleton Page 3of24 Avenue (Route 221); thence leaving the corporate line of the City of Roanoke and with Brambleton Avenue (Route 221) in a southwesterly direction to Poage Valley Road Extension (Route 690); thence southerly with Poage Valley Road Extension (Route 690) to Dawnwood Road (Route 691); thence with Dawnwood Road (Route 691) in a southerly direction to the Roanoke /Franklin county line; thence with the Roanoke /Franklin county line as it meanders in a southwesterly direction along the crest of Blue Ridge Mountains to its intersection with the Roanoke /Floyd county line; thence with the Roanoke /Floyd county line westerly to its intersection with the common corner of the Roanoke /Montgomery /Floyd county line; thence with the Roanoke /Montgomery county line in a northerly direction to the crest of Poor Mountain at its intersection with Honeysuckle Road (Route 916); thence along the crest of Poor Mountain in a generally northeasterly direction thence continuing along the crest of Poor Mountain and Twelve O'Clock Knob to a point where a gas transmission line crosses the crest of Twelve O'Clock Knob (elevation 2683) at Twelve O'Clock Knob Road (Route 695); thence with Twelve O'Clock Knob Road (Route 694) in a northerly direction to its intersection with the corporate line of the City of Salem; thence with the corporate line of the City of Salem in an easterly and northerly direction to Keagy Road (Route 685); thence in a northerly and easterly direction with Keagy Road (Route 685) to its intersection with Electric Road (Route 419) to place of beginning. Cave Spring Magisterial District Beginning at a point where Yellow Mountain Road (Route 668) crosses the Blue Ridge Parkway; thence in a southerly direction until Yellow Mountain Road (Route 668) intersects Mayland Road (Route 667); thence in a southeasterly direction with Mayland Road (Route 667) to its intersection with Bandy Road (Route 666); thence in a northerly� direction with Bandy Road (Route 666) to its intersection with er ( G - oE l A r m Ref%: 165-4,71) Old Virginia Springs Road (Route 667); thence in a-P southeasterly direction with Old Virginia Springs Road (Route 667).,, extended to the Roanoke /Franklin county line; thence with the Roanoke /Franklin county Page 4 of 24 line in a southwest to northwest direction as it meanders along the crest of the Blue Ridge Mountains to a point where Dawnwood Road (Route 691) crosses said Roanoke /Franklin county line; thence in a northerly direction with the Dawnwood Road (Route 691) to its point of intersection with Poage Valley Road Extension (Route 690); thence with Poage Valley Road Extension (Route 690) in a northerly direction to its intersection with Bent Mountain Road (Route 221); thence in a northeasterly direction with Bent Mountain Road (Route 221) to a point where said route enters the City of Roanoke; thence with the corporate line of the City of Roanoke in a southeasterly and easterly direction until it intersects with the western side of Yellow Mountain Road (Route 668) at the place of beginning. Hollins Magisterial District Beginning at a point of intersection of Interstate 81 and the Roanoke /Botetourt county line; thence with Interstate 81 in a westerly direction to its intersection with Interstate 581; thence in a southerly direction with Interstate 581 to Woodhaven Road (Route 628); thence in a southerly direction with Woodhaven Road (Route 628) to its intersection with Peters Creek Road (Route 117) and the corporate line of the City of Roanoke; thence in an easterly and southerly direction with the corporate line of the City of Roanoke to a point of intersection with Challenger Avenue (Route 460); thence in a northeasterly direction with Challenger Avenue (Route 460) to its intersection with the Roanoke /Botetourt county line; thence in a northerly and westerly direction with the Roanoke /Botetourt county line to the place of beginning. Vinton Magisterial District Beginning at a common point between Botetourt and Roanoke counties and Challenger Avenue (Route 460); thence in a southwesterly direction to the City of Roanoke corporate line; thence in a southeasterly direction along the said City of Roanoke's corporate line to the northern -most corner of the corporate line of the Town of Vinton; thence following the courses of the corporate line between the Town of Vinton and the City of Roanoke in a westerly and southerly direction to a point at the corner of the Page 5of24 Town of Vinton corporate line at the Roanoke River and on the City of Roanoke corporate line; thence continuing with the City of Roanoke corporate line in a south and southwesterly direction until the said City of Roanoke corporate line intersects Yellow Mountain Road (Route 668); thence continuing with Yellow Mountain Road (Route 668) in a southerly direction until its intersection with Mayland Road (Route 667); thence in a southeasterly direction with Mayland Road (Route 667) until its intersection with Bandy Road (Route 666); thence in a ,' northerly direction with Bandy Road (Route 666) to its intersection with Old Virginia Springs Road (Route 667); thence in a southeasterly direction with Old Virginia Springs Road (Route 667) extended to the Roanoke /Franklin county line; thence following the Roanoke /Franklin county line as it meanders in a northeasterly and northerly direction to the Roanoke /Bedford county line to the place of beginning. 3. That the outside boundaries of the thirty -two voting precincts shall be as follows: BENNETT SPRINGS PRECINCT - 107 Beginning at a point on the Roanoke /Montgomery county line at the top of Catawba Mountain; thence with the crest of Catawba Mountain in an easterly direction to the top of McAfee Knob; thence with the crest of Tinker Mountain in an easterly direction to the Roanoke /Botetourt county line; thence with the Roanoke /Botetourt county line in a southeasterly direction to Interstate 81; thence west with Interstate 81 to its intersection with Interstate 581, thence north with Interstate 581 to its intersection with Loch Haven Lake Drive; thence north with Loch Haven Lake Drive to Timberview Road (Route 1404); thence in a westerly direction with Timberview Road (Route 1404) to the Western Virginia Water Authorit (Carvins Cove Reservoir) west property line; thence north with the Western Virginia Water Authority Qt ef Qn::znnko lnk:a+or Hong n ,(Carvins Cove Reservoir) west property line to the topographic crest of Brushy Mountain; thence with the crest of Brushy Mountain in a southwesterly direction crossing Mason Creek to the intersection of Catawba Valley Page 6of24 Drive (Route 311) at its intersection with Dutch Oven Road (Route 863); thence north with Route 311 to Plunkett Road (Route 874); thence west with Plunkett Road (Route 874), to a point where Mason Creek crosses under Plunkett Road (Route 874); thence in anorth- northwesterly direction with Mason Creek to its intersection with Old Catawba Road (Route 864); thence south with Old Catawba Road (Route 864) to its intersection with Bradshaw Road (Route 622); thence with Bradshaw Road (Route 622) in a westerly direction to the Roanoke/ Montgomery county line; thence with the Roanoke /Montgomery county line in a northwesterly direction to the place of beginning. Catawba Magisterial District Mason Cove Fire Station - Voting Place BENT MOUNTAIN PRECINCT - 301 Beginning on the Roanoke /Montgomery county line at the top of Poor Mountain at the intersection of Honeysuckle Road (Route 916); thence following the ridge line of Poor Mountain in a generally northeasterly direction to its intersection with Poor Mountain Road (Route 612); thence continuing in a generally southwesterly direction with Poor Mountain Road (Route 612), down the slope of Poor Mountain to an elevation of 2800 feet; thence following the 2800 feet contour elevation of Poor and Bent Mountains in a generally southern direction to the contours point of intersection with the AEP Company high tension Roanoke - Claytor transmission line; thence easterly with the AEP Company high tension Roanoke - Claytor transmission line down the slope of Bent Mountain to the topographic elevation 2000 feet at a branch of Back Creek; thence with the topographic elevation 2000 feet in a southeasterly direction with the base of Bent Mountain to Dividing Spring Branch; thence southerly with Dividing Spring Branch as it meanders to the Roanoke /Franklin county line at Slings Gap; thence with the Roanoke /Franklin county line in a westerly - southwesterly direction to the Roanoke /Floyd county line; thence with the Roanoke /Floyd county line westerly to the Roanoke /Floyd /Montgomery county line; thence with the Roanoke /Montgomery county line in a northerly direction to the place of beginning. Windsor Hills Magisterial District Page 7of24 Bent Mountain Fire Station - Voting Place BONSACK PRECINCT — 402 Beginning at a point on the intersection of the Blue Ridge Parkway and the Roanoke /Botetourt county line; thence in a southwesterly direction with the Blue Ridge Parkway to the topographic crest of Stewart's Knob; thence with the topographic crest of Stewart's Knob in a westerly direction to a point on the east corporate line of the City of Roanoke; thence with the east corporate line of the City of Roanoke in a north - northwesterly direction to its intersection with Challenger Avenue (Route 460); thence in a northeasterly direction to the Roanoke /Botetourt county line; thence with the Roanoke /Botetourt county line to the place of beginning. Vinton Magisterial District Bonsack United Methodist Church — Voting Place BOTETOURT SPRINGS PRECINCT - 204 Beginning at the intersection of Interstate 81 and Deer Branch Creek; thence south with Deer Branch Creek to Peters Creek Road (Route 117); thence with Peters Creek Road (Route 117) in a westerly direction to its intersection with Wood Haven Road (Route 628); thence with Wood Haven Road (Route 628) west to its intersection with Interstate 581; thence north with Interstate 581 to Interstate 81; thence east with Interstate 81 to the place of beginning. Hollins Magisterial District Life Church - Voting Place BURLINGTON PRECINCT- 202 Beginning at a point at the intersection of Williamson Road (Route 11) and Peters Creek Road (Route 117); thence west with Peters Creek Road (Route 117) to its intersection with Wood Haven Road (Route 628) and the north corporate limit of the City of Roanoke; thence with the north corporate limit of the City of Roanoke in an east /southeasterly direction to Florist Road (Route 623); thence with Florist Road (Route 623) leaving the Page 8 of 24 north corporate limit of the City of Roanoke in a northerly direction to Williamson Road (Route 11); thence north with Williamson Road (Route 11) to the place of beginning. Hollins Magisterial District Burlington Elementary School - Voting Place CASTLE ROCK PRECINCT -305 Beginning at a point at the intersection of Electric Road (Route 419) and Brambleton Avenue (Route 221); thence southwesterly with Brambleton Avenue (Route 221) to its intersection with Ran Lynn Drive (Route 745); thence in a northwesterly direction with Ran Lynn Drive (Route 745) to its intersection with South Roselawn Road (State Route 690); thence with South Roselawn Road (Route 690) in a northeasterly direction to its intersection with Roselawn Road (Route 689); thence in a northerly direction with Roselawn Road (Route 689) to the crossing location of the AEP Company high tension Glen Lynn - Hancock Electric Transmission line; thence with Appalachian Power Company high tension Glen Lyn - Hancock Electric Transmission line in a northeasterly direction to its intersection with Brahma Road (Route 1687); thence northwest with Brahma Road (Route 1687) to Longhorn Road (Route 1688); thence north with Longhorn Road (Route 1688) to Castle Rock Road (Route 702); thence in a westerly direction with Castle Rock Road (Route 702) to Stoneybrook Drive (Route 1316); thence north /northeasterly with Stoneybrook Drive (Route 1316) to Electric Road (Route 419); thence in a southeasterly /easterly direction with Electric Road (Route 419) to its intersection with Brambleton Avenue (Route 221) being the place of beginning. Windsor Hills Magisterial District Cave Spring Baptist Church - Voting Place CATAWBA PRECINCT - 101 Beginning at the common corner between Roanoke /Craig /Montgomery counties; thence with the line between Roanoke /Craig counties along the crest of North and Brush Mountains in a northeasterly direction to the common corner in the line between Roanoke /Craig /Botetourt counties; thence with the line between Roanoke /Botetourt Page 9of24 counties in a southeasterly direction to the crest of Tinker Mountain; thence with the crest of Tinker Mountain in a westerly direction to the top of McAfee Knob on Catawba Mountain; thence continuing in a westerly direction with the crest of Catawba Mountain to the Roanoke /Montgomery county line; thence with the Roanoke /Montgomery county line in a northerly direction to the place of beginning. Catawba Magisterial District Catawba Recreation Center - Voting Place CAVE SPRING PRECINCT - 503 Beginning at a point at the intersection of Brambleton Avenue (Route 221) and Colonial Avenue (Route 720); thence east with Colonial Avenue (Route 720) to Penn Forest Boulevard (Route 687); thence continuing east with Penn Forest Boulevard (Route 687) to Chaparral Drive (Route 800); thence southwest with Chaparral Drive (Route 800) to Merriman Road (Route 613); thence with Merriman Road (Route 613) southeasterly to Cartwright Drive (Route 1726); thence with Cartwright Drive (Route 1726) in a southwesterly direction to Crystal Creek Drive (Route 897); thence with Crystal Creek Drive (Route 897) in a westerly direction to Brambleton Avenue (Route 221); thence with Brambleton Avenue (Route 221) in a northerly direction to the place of beginning. Cave Spring Magisterial District Church of the Holy Spirit - Voting Place CLEARBROOK PRECINCT - 505 Beginning at a point in the City of Roanoke corporate line where Franklin Road (Route 220) south exits the City; thence with the southerly corporate boundary of the City of Roanoke in the northeasterly direction to a point where it intersects Yellow Mountain Road (Route 668); thence in a southerly direction until Yellow Mountain Road (Route 668) intersects Mayland Road (Route 667); thence in a southeasterly direction with Mayland Road (Route 667) until it intersects with Bandy Road (Route 666); tai- e-r� ^° �^ RnE3rl �Rni At° G;W7 h ° M are °:3Wt °rl'i rlir °^ n With 12MIA1 (1 ::lrZ to th° «� Page 10 of 24 c^, ';n° thence in a northeasterly direction with Bandy Road ( y Route 666) to its intersection with Old Virginia Springs Road (Route 667), thence southeasterl with Old Virginia Springs Road (Route 667) extended to the Franklin County line at the crest of the B lue Ridge Mountains; thence with the Roanoke /Franklin county line in a southwesterly to northwesterly direction as it meanders along the crest of the Blue Ridge Mountains to Merriman Road (Route 613); thence northerly along Merriman Road (Route 613) until it intersects the Blue Ridge Parkway; thence in a southeasterly and northeasterly direction with the Blue Ridge Parkway until it intersects Franklin Road (Route 220); thence northerly with Franklin Road (Route 220) to the place of beginning. Cave Spring Magisterial District Clearbrook Elementary School - Voting Place COTTON HILL PRECINCT - 501 Beginning at Brambleton Avenue (Route 221) at its intersection with Crystal Creek Drive (Route 897); thence with Brambleton Avenue (Route 221) in a southeasterly direction to Poage Valley Road Extension (Route 690); thence south with Poage Valley Road Extension (Route 690) to Dawnwood Road (Route 691); thence in a southerly direction with Dawnwood Road (Route 691), if extended would intersect to the Roanoke /Franklin county line; thence in an easterly direction with the crest of the Blue Ridge Mountains and the Roanoke /Franklin county line to Merriman Road (Route 613); thence in a northerly direction with Merriman Road (Route 613) through Starkey to Crystal Creek Drive (Route 897); thence with Crystal Creek Drive (Route 897) in a westerly direction to the point of beginning. Cave Spring Magisterial District Penn Forest Elementary School - Voting Place GARST MILL PRECINCT - 306 Beginning at a point on Electric Road (Route 419) where the west fork of Mud Lick Page 11 of 24 Creek crosses Electric Road (Route 419); thence with the west fork of Mud Lick Creek as it meanders in a northeasterly direction to the southerly corporate line of the City of Roanoke; thence with the corporate line of the City of Roanoke in a northeasterly and southeasterly direction to a point where it crosses Brambleton Avenue (Route 221); thence with Brambleton Avenue (Route 221) in a southwesterly direction to its intersection with Electric Road (Route 419); thence with Electric Road (Route 419) in a northwesterly direction to the place of beginning. Windsor Hills Magisterial District 419 Library -Voting Place GLENVAR PRECINCT - 103 Beginning at a point on the Roanoke /Montgomery county line where Interstate 81 intersects that line; thence with the said Interstate 81 in a northeasterly direction to its intersection with the western most corner of the City of Salem corporate line; thence in a generally northeasterly direction with the said City of Salem corporate line to a point where Butt Hollow Creek intersects said City of Salem corporate line; thence in a northerly direction with Butt Hollow Creek to its intersection with Texas Hollow Road (Route 641); thence in a northerly and easterly direction with Texas Hollow Road (Route 641) to its intersection with Paint Bank Road (Route 913); thence in a northwesterly direction with Paint Bank Road (Route 913) to its intersection with the AEP power line; thence following the AEP power line in an easterly direction to its intersection with Catawba Valley Drive (Route 311); thence in a northerly direction with Catawba Valley Drive (Route 311) to its intersection with the topographic crest of Fort Lewis Mountain; thence west with the topographic crest of Fort Lewis Mountain to its intersection with Forest Acre Trail (Route 700); thence with Forest Acre Trail (Route 700) back to the topographic crest of Fort Lewis Mountain; thence with the topographic crest of Fort Lewis Mountain to its intersection with the Roanoke /Montgomery county line; thence with the Roanoke /Montgomery county line to the point of beginning. Catawba Magisterial District Glenvar Middle School — Voting Place Page 12 of 24 GREEN HILL PRECINCT - 106 Beginning at a point on Interstate 81 at its intersection with the City of Salem corporate limits; thence with the west corporate line of the City of Salem in a southerly direction and with the south corporate line of the City of Salem in an easterly and southerly direction to its intersection with Twelve O'Clock Knob Road (Route 694); thence with Twelve O'Clock Knob Road (Route 694) in a southerly direction to a point where it intersects with a gas transmission line at the crest of Twelve O'Clock Knob; thence with the crest of Twelve O'Clock Knob and with the crest of Poor Mountain, the dividing line between Catawba and the Windsor Hills Magisterial District, in a westerly and southwesterly direction to the intersection of Poor Mountain Road (Route 612); thence following the crest of Poor Mountain in a generally southwesterly direction to its intersection with Honeysuckle Road (Route 916) on the Roanoke /Montgomery county line; thence with the Roanoke /Montgomery county line in a northerly direction to Interstate 81; thence in a northeasterly direction with Interstate 81 to the point of beginning. Catawba Magisterial District Fort Lewis Baptist Church - Voting Place HOLLINS PRECINCT - 206 Beginning at the intersection of Interstate 81 and the Roanoke /Botetourt county Line; thence with Interstate 81 in a westerly direction to Deer Branch Creek; thence south with Deer Branch Creek as it meanders to Peters Creek Road (Route 117); thence easterly with Peters Creek Road (Route 117) to its intersection with Williamson Road (Route 11); thence in a southeasterly direction with Williamson Road (Route 11) to its intersection with Clubhouse Drive (Route 1821); thence in a southeasterly direction with Clubhouse Drive (Route 1821) extended until it intersects the east fork of Carvins Creek; thence northeasterly with Carvins Creek as it meanders until it intersects Plantation Road (Route 115); thence in a northwesterly direction with Plantation Road (Route 115) until it intersects Williamson Road (Route 11); thence with Williamson Road (Route 11) Page 13 of 24 in a easterly direction until it intersects the Roanoke /Botetourt county line; thence with the Roanoke /Botetourt county line in a northwesterly direction to the place of beginning. Hollins Magisterial District Hollins Library - Voting Place HUNTING HILLS PRECINCT - 507 Beginning at a point where Electric Road (Route 419) intersects the corporate line of the City of Roanoke; thence in a southeasterly direction with the corporate line of the City of Roanoke and partially with Franklin Road (Route 220) to a point where the said Franklin Road (Route 220) intersects the Blue Ridge Parkway; thence with the Blue Ridge Parkway in a southwesterly and then northwesterly direction to its intersection with Merriman Road (Route 613); thence in a northerly direction with Merriman Road (Route 613) to Starkey Road (Route 904); thence in a northeasterly direction with Starkey Road (Route 904) to its intersection with the Norfolk - %..f %. %-4 1 1 % %-W Y I % %.0 %.,% %.A %W Y Southern railway line; thence ' in a northerly direction with the Norfolk 1 1 %.4 1 1 %-# %A %.# L %-# I I Y Southern railway line to its intersection with Benois Road (Route 633); thence in an easterly direction with Benois Road (Route 633) to its intersection with Starkey Road (Route 904); thence in a northerly direction with Starkey Road (Route 904) to its intersection with Electric Road (Route 419); thence in a northeasterly direction with Electric Road (Route 419) to the place of beginning. Cave Spring Magisterial District Celebration Church of God - Voting Place LINDENWOOD PRECINCT - 405 Beginning at a point of intersection of the east corporate limit of the City of Roanoke and the topographic crest of Stewart's Knob; thence in a northeasterly direction with the topographic crest of Stewart's Knob to the Blue Ridge Parkway; thence in a northeasterly direction with the Blue Ridge Parkway to the Roanoke /Botetourt county line; thence south with the Roanoke /Botetourt county line to its intersection with the Roanoke /Botetourt /Bedford county line; thence with the Roanoke /Bedford county line in Page 14 of 24 a southerly direction to the Roanoke River; thence west with the Roanoke River to Wolf Creek at the east corporate limit of the Town of Vinton; thence north with Wolf Creek and the east corporate limit of the Town of Vinton to the City of Roanoke corporate line; thence in a northerly direction with the City of Roanoke corporate line n on IAIhOr0 I I 4 r %.f P+VT� nnrr.nr� +o Im M ot o + ho TnWn o Un to the place of beginning. Vinton Magisterial District William Byrd High School - Voting Place MASON VALLEY PRECINCT - 102 Beginning at a point on the Roanoke /Montgomery county line at its intersection with Bradshaw Road (Route 622); thence in an easterly direction with Bradshaw Road (Route 622) to its intersection with Old Catawba Road (Route 864); thence north with Old Catawba Road (Route 864) to its intersection with Mason Creek; thence with Mason Creek in a southerly direction to its intersection with Plunkett Road (Route 874); thence in an easterly direction with Plunkett Road (Route 874) to its intersection with Catawba Valley Road (Route 311); thence in a southerly direction with Catawba Valley Road (Route 311) to the topographic crest of Fort Lewis Mountain; thence leaving Catawba Valley Road (Route 311) with the topographic crest of Fort Lewis Mountain to its intersection with Forest Acre Trail (Route 700); thence in a westerly direction with Forest Acre Trail (Route 700) back to its intersection with the topographic crest of Fort Lewis Mountain; thence with topographic crest of Fort Lewis Mountain in a westerly direction to the Roanoke /Montgomery county line; thence with the Roanoke /Montgomery county line in a northwesterly direction to the place of beginning. Catawba Magisterial District Page 15 of 24 Mason Cove Elementary School - Voting Place MOUNTAIN VIEW PRECINCT - 203 Beginning at a point on the Roanoke /Botetourt County line at its intersection with Williamson Road (Route 11); thence in a westerly direction with Williamson Road (Route 11) to its intersection with Plantation Road (Route 115); thence in a southerly direction with Plantation Road (Route 115) to a point where it intersects with the north corporate line of the City of Roanoke; thence northeasterly with the corporate line of the City of Roanoke as it meanders until it intersects with Read Mountain Road (Route 611); thence in an easterly direction with Read Mountain Road (Route 611) until it intersects with the crest of Read Mountain Extended; thence northeasterly with the crest of Read Mountain until it intersects with the Roanoke /Botetourt county line; thence northwesterly with the said Roanoke /Botetourt county line to the place of beginning. Hollins Magisterial District Mountain View Elementary School - Voting Place MOUNT PLEASANT PRECINCT - 406 Beginning at the west corporate line of the Town of Vinton and the east corporate line of the City of Roanoke at the Roanoke River; thence with the Roanoke River in a southeasterly direction to the Roanoke /Bedford county line; thence in a southerly direction with the Roanoke /Bedford county line to the Roanoke /Franklin /Bedford county line; thence in a southerly direction with the Roanoke /Franklin county line along the crest of the Blue Ridge Mountains to Old Virginia Springs Road extended (Route 667) N-0 I N-f V V %-# I I CGO %: trz IRX er %: cd Ik %R-F it. %A-4 :L ef IRX e %A, :L ef 2%.# 5.4.7); thence in a northwesterly direction with Q-. Old Virginia Springs Road extended (Route 667) to its intersection with Bandy Road (Route 666); thence :L I I in a southwesterly direction with Bandy Road (Route 666) ' -until it intersects with Mayland Road (Route 667• �honnc in � nnr�heicc��+�� to 4:F7\ i r�il thence in a northwesterly direction with Mavland Road (Route 667) until it intersects Yellow Mountain Road (Route 668); thence in a northerly direction with Yellow Mountain Page 16 of 24 Road (Route 668) until it intersects with the southern corporate line of the City of Roanoke; thence with the southern corporate line of the City of Roanoke in a northeasterly direction to the place of beginning. Vinton Magisterial District Mount Pleasant Elementary School - Voting Place MOUNT VERNON PRECINCT -506 Beginning at a point on Colonial Avenue (Route 720) and the south corporate limit of the City of Roanoke; thence with Colonial Avenue (Route 720) in a southwesterly direction to Brambleton Avenue (Route 221); thence in a northeasterly direction with Brambleton Avenue (Route 221) to the south corporate limit of the City of Roanoke; thence with the south corporate limit of the City of Roanoke in a southeasterly direction to the place of beginning. Cave Spring Magisterial District Brambleton Center - Voting Place NORTHSIDE PRECINCT - 104 Beginning at a point at the intersection of Peters Creek Road (Route 117) and Wood Haven Road (Route 628); thence in a northwesterly direction with Wood Haven Road (Route 628) to its intersection with Green Ridge Road (Route 629); thence in a southerly direction with Green Ridge Road (Route 629) to its intersection with Twilight Road (Route 1577); thence in an easterly direction with Twilight Road (Route 1577) to its intersection with North Lake Drive (Route 1524); thence in a southeasterly direction with North Lake Drive (Route 1524) to its intersection with Peters Creek Road (Route 117); thence east with Peters Creek Road (Route 117) to the place of beginning. Catawba Magisterial District Northside High School - Voting Place NORTH VINTON PRECINCT - 403 Beginning at the east corporate line of the City of Roanoke and the west corporate line Page 17 of 24 of the Town of Vinton at Virginia Avenue; thence with the corporate line of the City of RoanokeTnWn o V ;n � n_n end o���" clor ont; thence with the I %.f V northeasterly corporate line of the Town of Vinton to its intersection with Mountain View Road (Route 651); thence with the c orporate line of the Town of Vinton in a-R southerly easterly direction un til its intersection s h c, infinUump nro"o (Q ni , I a); Go N.0 I 1_0 I I V %.# k I oast nnr_mnr�to li of tho TnWn o Vo ntnn o pt --% r , „ cl;roa-t�tn Washington Avenue; thence with Washington Avenue in a westerly direction to South Pollard Street; thence with South Pollard Street in a southwesterly direction to Virginia Avenue at First Street; thence with Virginia Avenue in a westerly direction to the place of beginning. Vinton Magisterial District Vinton Baptist Church Fmro ct�tinn _Voting Place OAK GROVE PRECINCT - 304 Beginning at a point on the east side of Electric Road (Route 419) and on the north side of Keagy Road (Highway 685) being a point on the Roanoke County /City of Salem /City of Roanoke boundary; thence with the west corporate line of the City of Roanoke and the east side of Electric Road (Route 419) in asouth- southeasterly direction to the intersection with Stoneybrook Drive (Route 1316); thence in a southwesterly direction with Stoneybrook Drive (Route 1316) to Castle Rock Road (Route 702); thence in an easterly direction with Castle Rock Road (Route 702) to Longhorn Road (Route 1688); thence south with Longhorn Road (Route 1688) to Brahma Road (Route 1689); thence southeast with Brahma Road (Route 1689) to the crossing of the AEP Company high tension Glen Lyn - Hancock electric transmission line; thence with the AEP Company high tension Glen Lyn - Hancock electric transmission line in a southwesterly direction to Roselawn Road (Route 689); thence northwest with Roselawn Road (Route 689) to Mount Chestnut Road (Route 692); thence west with Mount Chestnut Road (Route 692) to the crossing location of a gas pipeline; thence with this gas pipeline in a northerly and Page 18 of 24 then westerly direction to its intersection with the crest of Twelve O'Clock Knob at Twelve O'Clock Knob Road (Route 694); thence with Twelve O'Clock Knob Road (Route 694) in a northerly direction to the corporate line of the City of Salem; thence with the corporate line of the City of Salem in an easterly direction to the place of beginning. Windsor Hills Magisterial District Oak Grove Elementary School - Voting Place OGDEN PRECINCT - 504 Beginning at a point on Colonial Avenue (Route 720) and the south corporate limit of the City of Roanoke; thence with Colonial Avenue (Route 720) in a southwesterly direction to Penn Forest Boulevard (Route 687); thence east with Penn Forest Boulevard (Route 687) to Starkey Road (Route 904); thence northeast with Starkey Road (Route 904) to Electric Road (Route 419); thence northeast with Electric Road (Route 419) to the south corporate limit of the City of Roanoke; thence north and westerly with the south corporate limit of the City of Roanoke to the place of beginning. Cave Spring Magisterial District Green Valley Elementary School - Voting Place ORCHARDS PRECINCT - 205 Beginning at a point of intersection of the Roanoke /Botetourt county line and Challenger Avenue (Route 460); thence in a southwesterly direction with Challenger Avenue (Route 460) to a point on the east corporate line of the City of Roanoke; thence with the east corporate line of the City of Roanoke in anorth- northwesterly direction to its intersection with Read Mountain Road (Route 611); thence in a westerly direction with Read Mountain Road (Route 611) until it intersects with the crest of Read Mountain extended; thence northeasterly with the crest of Read Mountain until it intersects with the Roanoke /Botetourt county line; thence southeasterly with the Roanoke /Botetourt county line to the place of beginning. Hollins Magisterial District Page 19 of 24 Bonsack Baptist Church - Voting Place PENN FOREST PRECINCT - 502 Beginning at a point at the intersection of Penn Forest Boulevard (Route 687) and Chaparral Drive (Route 800); thence with Chaparral Drive (Route 800) in a southwesterly direction to Merriman Road (Route 613); thence southeasterly with Merriman Road (Route 613) to Cartwright Drive (Route 1726); thence in a southwesterly direction with Cartwright Drive (Route 1726) to Crystal Creek Drive (Route 897); thence east with Crystal Creek Drive (Route 897) to Merriman Road (Route 613); thence with Merriman Road (Route 613) in a southeasterly direction to Starkey Road ,Route 904); thence in a northeasterly direction with Starkey Road (Route 904) Read 1c�� c°r.nnd::zry Qn, , to its intersection with the Norfolk Southern railwa, Imo thence °ac+ aIr' north with R +° c°an n rl�r �, Qn, ,+° 90 ) the Norfolk Southern railway to its intersection with Benois Road (Route 633); thence in an easterly direction to Starkey Road (Route 904); thence in a northerly direction with Starkey Road (Route 904) to Penn Forest Boulevard (Route 687); thence with Penn Forest Boulevard (Route 687) in a westerly direction to the place of beginning. Cave Spring Magisterial District Cave Spring High School - Voting Place PETERS CREEK PRECINCT - 105 Beginning at the intersection of Wood Haven Road (Route 628) and Interstate 581; thence north with Interstate 581 crossing Interstate 81 to its intersection with Loch Haven Lake Drive; thence northerly with Loch Haven Lake Drive to its intersection with Timberview Road (Route 1404); thence in a westerly direction with Timberview Road (Route 14041 to the Western Virginia Water Authority G'4+" of Qnannk° 1 n 1 �� Nf I I n °r=t�- e- pT(Carvins Cove Reservior) west property line; thence north with the Western Virginia Water Authori ns Cove Reservoir) west property line to the topographic crest of Brushy Mountain; thence with the topographic crest of Brushy Mountain in a southwesterly direction crossing Mason Page 20 of 24 Creek to the intersection of Catawba Valley Road (Route 311), Dutch Oven Road (Route 863), and the AEP power line; thence in a westerly direction with the AEP power line to its intersection with the east fork of Dry Branch; thence with the hollow which is the east fork of Dry Branch in a southerly direction as it meanders to a point where Dry Branch divides into an east and west fork at the north corporate line of the City of Salem; thence with the north corporate line of the City of Salem and in a generally northeasterly direction to its intersection with Electric Road (Route 419); thence with the east corporate line of the City of Salem in a south and then northeasterly direction to a point on the City of Salem, Roanoke County, and City of Roanoke line at Green Ridge Road (Route 629); thence in a northeasterly direction with Green Ridge Road (Route 629) to its intersection with Cove Road (Route 780); thence in an easterly direction with Cove Road (Route 780) to its intersection with Peters Creek Road (Route 117): thence in a northeasterly direction with Peters Creek Road (Route 117) to its intersection with North Lake Drive (Route 1524); thence in a northwesterly direction with North Lake Drive (Route 1524) to its intersection with Twilight Road (Route 1577); thence in a westerly direction with Twilight Road (Route 1577) to its intersection with Green Ridge Road (Route 629); thence north with Green Ridge Road (Route 629) to its intersection with Wood Haven Road (Route 628); thence east with Wood Haven Road (Route 628) to the place of beginning. Catawba Magisterial District Glen Cove Elementary School - Voting Place PLANTATION PRECINCT - 201 Beginning at a point where Williamson Road (Route 11) intersects Clubhouse Drive (Route 1821); thence southeasterly with Williamson Road (Route 11) until it intersects Florist Road (Route 623); thence in a southeasterly direction with Florist Road (Route 623) until it intersects the north corporate line of the City of Roanoke; thence in an easterly direction with the north corporate line of the City of Roanoke until it intersects Plantation Road (Route 115); thence in a northwesterly direction with Plantation Road (Route 115) to a point where the said road intersects the east fork of Carvins Creek; Page 21 of 24 thence with the east fork of Carvins Creek in a southwesterly direction as it meanders to a point opposite the center line extended of Clubhouse Drive (Route 1821); thence northwesterly with the center line of Clubhouse Drive (Route 1821) to its intersection with Williamson Road (Route 11) the place of beginning. Hollins Magisterial District Roanoke Valley Christian Schools - Voting Place POAGES MILL PRECINCT - 302 Beginning at the intersection of Brambleton Avenue (Route 221) and Ran Lynn Drive (Route 745); thence in a northwesterly direction with Ran Lynn Drive (Route 745) to its intersection with South Roselawn Road (Route 690); thence with South Roselawn Road (Route 690) in a northeasterly direction to its intersection with Roselawn Road (Route 689); thence in a northwesterly direction with Roselawn Road (Route 689) to Mount Chestnut Drive (Route 692); thence west with Mount Chestnut Drive (Route 692) to the crossing location of a gas pipeline; thence with this gas pipeline in a northerly then westerly direction to its intersection with the crest of Twelve O'Clock Knob; thence with the topographic crest of Twelve O'Clock Knob and Poor Mountain in a westerly - southwesterly direction to Poor Mountain Road (Route 612); thence in a generally southwesterly direction with Poor Mountain Road (Route 612) down the slope of Poor Mountain to an elevation of 2800 feet; thence following the 2800 -foot contour elevation of Poor and Bent Mountains in a generally southern direction to the contours point of intersection with AEP Company high - tension Roanoke- Claytor transmission line; thence easterly with the AEP Company high tension Roanoke- Claytor transmission line down the slope of Bent Mountain to the topographic elevation 2,000 feet at a branch of Back Creek; thence with the topographic elevation 2,000 feet as it traverses in a southeasterly direction with the base of Bent Mountain to Dividing Spring Branch; thence southerly with Dividing Spring Branch as it meanders to the Roanoke /Franklin county line; thence with the Roanoke /Franklin county line easterly to its intersection with Dawnwood Road (Route 691); thence in a northerly direction with Dawnwood Road (Route 691) to its intersection with Poage Valley Road Extension (Route 690); thence in Page 22 of 24 a northerly direction with Poage Valley Road Extension (Route 690) to the intersection of Route 221; thence with Route 221 to the place of beginning. Windsor Hills Magisterial District Back Creek Elementary School - Voting Place SOUTH VINTON PRECINCT - 404 Beginning at the east corporate line of the City of Roanoke and the west corporate line of the Town of Vinton at Virginia Avenue; thence with Virginia Avenue in an easterly direction to South Pollard Street at First Street; thence with South Pollard Street in a northerly direction to Washington Avenue; thence with Washington Avenue in an easterly direction to Wolf Creek being the east corporate line of the Town of Vinton; thence with Wolf Creek and the east corporate line of the Town of Vinton in a southerly direction to the Roanoke River; thence in a westerly direction with the Roanoke River and the south corporate line of the Town of Vinton to Tinker Creek being the east corporate line of the City of Roanoke and the west corporate line of the Town of Vinton; thence with Tinker Creek in a northwesterly direction to the place of beginning. Vinton Magisterial District Charles R. Hill Senior Center - Voting Place WILDWOOD PRECINCT — 108 Beginning at a point where Butt Hollow Creek intersects Interstate 81 and the City of Salem corporate line; thence in a generally northeasterly direction with the said City of Salem corporate line to a point where Dry Branch forks into an easterly and westerly fork; thence with the easterly fork of the said Dry Branch as it meanders in generally a northwesterly direction to where this branch or hollow intersects with the AEP power line; thence following the AEP power line in a westerly direction to its intersection with Paint Bank Road (Route 913); thence in a southeasterly direction with Paint Bank Road (Route 913) to its intersection with Texas Hollow Road (Route 641); thence in a westerly and then southerly direction with Texas Hollow Road (Route 641) to its intersection with Butt Hollow Creek; thence in a southerly direction with said Butt Hollow Page 23 of 24 Creek to the place of beginning. Catawba Magisterial District Fort Lewis Elementary School — Voting Place WINDSOR HILLS PRECINCT - 303 Beginning at the City of Roanoke corporate line where Electric Road (Route 419) intersects Glen Heather Drive (Route 713); thence easterly then southerly with the corporate line of the City of Roanoke to a point where the said corporate line intersects Mud Lick Creek; thence with the west fork of Mud Lick Creek as it meanders in a southwesterly direction to Electric Road (Route 419); thence north with Electric Road (Route 419); to the place of beginning. Windsor Hills Magisterial District Our Lady of Nazareth Catholic Church - Voting Place 4. That certified copies of this ordinance shall be mailed by the Clerk to the local electoral board, the Secretary of the Commonwealth, the State Board of Elections, and the Division of Legislative Services. 5. That this ordinance shall be effective from and after the date of its adoption. 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U_ ( ( v rn H rn m co LU (n O - O N �LLI O O 0 0 co O N OM N co O co N � ->6 0O O �. cn M 04 > > CN 00 D 0-1 (O co LO IL U- O m (p : ° 00 Q Of 0 LL O Q) O 0 m O 0 C N W Cl) N U) O `° m ( co O C - N o D O o O N } _ O C t} 1 rn O Q) Lo oo 0 co M > O o o N ♦♦n� I O N V � _ O I M O _ _ O I - O (6 � (Nfl U w o M o - - O N a) v 1 '- cu 4-0 000 o'�O�� N N E 1 0 n cm i 0 LO s �� N M M N 00 ° E — N O to w .cm cm O a N (0 0 O cL N Q 2 aj a y � N O m m oN rl ( m (D ono rn CL I o O Q Q 2 o O N - 0 LJJ m ° L o � � � � O � N W> C O � 4-0 c- u F O O - C • (6 O , Q ( (6 O C C > m> O U Z � U U 2> 12 G1 4. 2 CL -0 o �N o J O o o o v C , N _ °° >U .-0 (n ACTION NO. ITEM NO. E -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DA7rE: April 26, 2911 AGENDA ITEM: Ordinance authorizing the purchase of approximately two (2.9) acres of real estate (Tax Map No. 79.91 -4 -22) from K.W. and Nancy A. McNeil for library purposes SUBMITTED BY: Diane D. Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke is currently leasing space for the Mt. Pleasant library at 2914 Jae Valley Road. Ti property is now available to purchase from K.W. and Nancy A. McNeil for $300,000. The property is approximately two (2.0) acres. It includes the building next door (2918 Jae Valley Road), which has been used as a garage, but will be vacant effective April 30, 2911. The Mt. Pleasant library relocated to the current location from a room in the Mt. Pleasant Elementary School to accommodate the school renovations in June 2009. The relocation has received a very positive response from the citizens. Square footage tripled, and the circulation increased thirty seven percent (37 %), from 1,734 per month to 2,371 per month. In addition, there is now room for computers, and wiFi is available. The Mt. Pleasant library is an identified project in the County Capital Improvements Plan. The purchase of this property will give us control of the property and the ability to build a new library on this site at some point in the future. The library would continue to be used as is until that time. Page 1 of 2 Staff has already received a Phase I environmental report on the property. This report did not reveal anything of concern. The report indicates that no additional environmental testing is recommended on the property. The County Code requires two readings of an ordinance in order to purchase property. The second reading of this ordinance will be held on May 10, 2011. FISCAL IMPACT: The property cost is $300,000. In addition, we will need approximately $4,000 for the testing and title work. These funds are available in the Major Capital fund. The appropriation of these funds will be requested with the second reading of this ordinance on May 10, 2011. STAFF RECOMMENDATION: Staff recommends approving the first reading of the ordinance to purchase two (2) acres of real estate on Jae Valley Road (Tax Map No. 79.01 -4 -22) for library purposes. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 ORDINANCE AUTHORIZING THE PURCHASE OF APPROXIMATELY 2.00 ACRES OF REAL ESTATE (TAX MAP NO. 79.01 -4 -22) FROM K. W. AND NANCY A. MCNEIL FOR LIBRARY PURPOSES WHEREAS, on April 15, 2011, Roanoke county entered into a contract of sale, subject to approval by the Board of Supervisors, with K. W. and Nancy A. NcNeil for the purchase of approximately two (2.00) acres of real estate for the purchase price of $300,000 in the Vinton Magisterial District for library purposes; and WHEREAS, the county now wishes to approve and ratify the execution of said contract and purchase this real estate; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accon~iplished by ordinance; the first reading of this ordinance was held on April 26, 2011, and the second reading was held on May 10, 2011; and NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the contract of sale dated April 15, 2011, for the acquisition of approximately two (2.00) acres of real estate (Tax Map No. 79.01 -4 -22) for the sum of $300,000 is hereby approved and ratified and further that the acquisition of said real estate is hereby authorized and approved. 2. That the sure of $304,000 is available in the Major capital fund to pay all of the costs of this acquisition, and is hereby appropriated for this purpose. This Page 1 of 2 amount is for the purchase price of this real estate and for - the various closing costs to complete this transaction. 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. Page 2 of 2 ACTION NO. ITEM NO. F.1 -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 20, 2011 AGENDA rrEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review committee (appointed by District) The following one -year terms expired on August 31, 2010: ➢ Brian Hooker representing the Catawba Magisterial District (not eligible for reappointment as maximum number of terms served) ➢ Wes Thompson representing the Windsor Hills Magisterial District (resigned due to health) 2. Parks, Recreation and Tourism Commission (appointed by District) ➢ David Watt, who represents the Catawba Magisterial District, has resigned. His three -year term will expire on June 30, 2012 3. Roanoke County Community Leaders Environmental Action Roundtable (RC CLEAR) (appointed by District) ➢ Ruth Deibler, who represented the Vinton Magisterial District, has moved from the area and is no longer serving on RCCLEAR. ➢ Supervisor Flora has appointed Rebecca Beach to represent the Hollins Magisterial district. Her three -year term will expire on August 31, 2013. Confirmation of the appointment has been placed on the Consent Agenda. Ic AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 20, 2011 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 20, 2011, designated as Item Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 0 inclusive, as follows: 1. Approval of minutes — March 29, 2011 2. Request to renew contract to provide Commonwealth's Attorney services to the Town of Vinton for 2011 -2013 and appropriate $10,920 each year 3. Confirmation of appointments to the Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR); Roanoke Valley Greenway Commission 4. Request to accept and appropriate funds in the amount of $51,137.58 to the Roanoke County Public Schools 5. Proclamations signed by the Chairman 0. Resolution authorizing an amendment of a lease agreement previously approved by ordinance 102010 -1 to change the lease term dates of said lease with the Commonwealth of Virginia Department of Juvenile Justice for office space in the Court Services Building at 400 East Main Street, Salem, Virginia, owned by the Board of Supervisors of Roanoke County ACTION NO. ITEM NO. G -2 AT A REGULAR MEETI OF THE BOARD OF SUPERVISORS OF ROAIVOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA I'rEM: SUBMITTED BY: APPROVED BY: April 20, 2011 Request to renew contract Attorney services to the Town appropriate $10,920 each year to provide Commonweal of Vinton for 2011 -2013 and Rebecca E. Owens Director of Finance B. Clayton Goodman III County Administrator� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since July 2004, the Commonwealth's Attorney office has been providing service to - the Town of Vinton through a contractual arrangement. The Town pays a fee to the County, which is then distributed as a supplement to the Assistant Attorneys in the Commonwealth Attorney's office. In return, they handle the prosecution of the Town of Vinton's criminal cases, including traffic infractions, misdemeanors and preliminary hearings of felony cases. This arrangement has worked well for both parties, and they would like to renew the contract again. There is no change in the supplement amount for the six attorneys and the contract period would be July 1 2011 -June 30, 2013. A copy of the contract is attached to this board report. FISCAL IMPACT: The Town of Vinton will pay the County $10,920 to provide legal services for the 2011- 2012 fiscal year and for the 2012 -2013 fiscal year. This money will be paid to the six Assistant Commonwealth's Attorneys, as a supplement of $65 per pay period. (The $10,920 will also cover the employer portion of the FICA tax for these employees.) Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the following: 1. Approve the attached contract for the County Commonwealth's Attorney Office to provide legal services to the Town of Vinton for the 2011 -13 fiscal years. 2. In each year of the contact, appropriate revenue of $10,920 from the Town of Vinton, and appropriate increased expenditure of $10,920 for salary supplements and FICA for the Commonwealth's Attorney Office. Page 2 of 2 CONTRACT FOR PROFESSIONAL LEGAL SERVICES BE IT KNOWN THAT this agreement is entered into by and between the Town of Vinton, Virginia (hereinafter sometimes referred to as "Town ") and Roanoke County Commonwealth's Attorney (hereinafter sometimes referred to as "Counsel "). Counsel hereby agrees to furnish the following services: Representing the Town in the prosecution of criminal cases, including but not limited to traffic infractions, misdemeanors, civil and mental hearings, and preliminary hearings of felony cases, as well as cases in Juvenile and Domestic Relations Court, and in the Court of Appeals of Virginia on petitions for writ of error. Counsel will also act as a legal advisor on criminal issues for the local law enforcement (Town of Vinton Police Department). The scope of this contract does not include litigation or proceedings arising out of or involving tort or worker's compensation. These legal services are to be provided under the immediate supervision of the Roanoke County Commonwealth's Attorney, Edwin Randy Leach, III. In consideration of services described hereinabove, the Town hereby agrees to pay the Counsel $10,920 per annum to be used as follows: 1. Each of the six attorneys listed in Attachment A will receive a pay supplement of $65.00 per pay period. Based on 26 pay periods per year, this amounts to an annual supplement Of $1,820 each (including the employer portion of FICA tax at $4.98 per pay period). 2. Any amounts remaining, due to turnover in the office, may be used by Counsel for other office expenses, related to Vinton cases. Upon execution of the contract, the Town should mail a check in the amount of $10,920 to the County of Roanoke, Finance Department, Attention Ms. Rebecca Owens, PO Box 29800, Roanoke, VA 24018. At least semi - annually, Counsel will provide a summary of cases handled by Counsel, showing a breakdown of the cases handled on behalf of the Town of Vinton. The County of Roanoke will include the pay supplement on the County payroll checks for the attorneys listed on Attachment A. Any change in attorneys will require an amendment to Attachment A, which will need to be signed by the County Director of Finance, in order to insure that the payroll change is made. A copy of this amendment will by mailed to the Town of Vinton, Attention Mr. Chris Lawrence, 311 South Pollard Street, Vinton, VA 24179. This contract is for a two year period only, commencing July 1, 2011 and ending on June 30, 2013. This contract may be renegotiated on a biennial basis. This contract should be renegotiated thirty days before the beginning of the new fiscal year in order to insure the continuation of the payroll supplement to the individual attorneys. All records, reports, documents and other material delivered or transmitted to Counsel by Town shall remain the property of Town, and shall be returned by Counsel to Town, at Counsel's expense, at termination or expiration of this contract. All records, reports, documents, pleadings, exhibits or other material related to this contract and/or obtained or prepared by Counsel in connection with the performance of the services contracted for herein shall become the property Town, and shall, upon request, be returned by Counsel to Town, at termination or expiration of this contract. The Town and Counsel acknowledge and agree that the Department of Justice has the right to review all records, reports, worksheets or any other material of either party related to this contract. The Town and Counsel further agree that they or either of them will furnish to the Department of Justice, upon request, copies of any and all records, reports, worksheets, bills, statements or any other material of Counsel or Town related to this contract. Counsel agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal opportunity Act of 1972, Federal Executive order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title Ix of the Education Amendments of 1972, the Age Act of 1975, and counsel agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Counsel agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. IN WITNESS WHEREOF, the parties have executed this Agreement as of this day of TOWN SIGNATURE : Title: COUNSEL SIGNATURE: Title: Commonwealth's Attorney ROANOKE COUNTY SIGNATURE : Title: Director of Finance ATTACHMENT A The following attorneys will receive a supplement of $65.00 per pay period for work performed for the Town of Vinton, during their period of employment with the County of Roanoke, for the period of time beginning July 1, 2011 and ending June 30, 2013. Marian A. Kelley Patrick C. Buchanan, Jr. Aaron T. Lavinder Ashley E. Sweet Brian T. Holohan Kevin M. Gick AMENDMENT TO ATTACHMENT A Due to changes in personnel, the following individual will no longer receive a supplement of $65.00 per pay period, for providing services to the Town of Vinton: Name of Attorney Effective date to stop supplement Due to changes in personnel, the fallowing individual will begin to receive a supplement of $65.00 per pay period, for providing services to the Town of Vinton: Name of Attorney Effective date to start supplement Submitted By: Edwin Randy Leach, III Commonwealth's Attorney Date Approved By: Rebecca Owens Director of Finance Date ACTION NO. ITEM NO. G -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DXrE: April 26, 2011 AGENDA rrEM: Confirmation of appointments to the Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR); Roanoke Valley Greenway Commission SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III Count y Administratorl�� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: 1. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) Supervisor Flora has appointed Rebecca Beach to represent the Hollins Magisterial district. Her three -year term will expire on August 31, 2013. Confirmation of the appointment has been placed on the Consent Agenda. 2. Roanoke Valley Greenway commission During the closed meeting held March 22, 2011, "rhe Board requested Donald Witt be contacted to determine if he is willing to serve an additional three -year term. The Clerk's office contacted Mr. Witt, who expressed his willingness to continue his service. His new term will expire on March 31, 2014. Confirmation of the appointment has been placed on the Consent Agenda. ACTION NO. ITEM NO. G -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2311 AGENDA ITEM: Request to accept and appropriate funds in the amount of $61,137.68 to the Roanoke County Public Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke County Schools and Virginia Western Community College (VWCC) have an agreement whereby the college provides college level courses in English, US History, AP Calculus and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated. Roanoke County Schools collected $134,883 in tuition from nine hundred and twenty three (923) students. VWCC will reimburse $259,237.26 for services rendered (teachers, administrating expenses, rooms, utilities and maintenance). Roanoke County Schools owes VWCC $346,649.68 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $48,137.68. Roanoke County Schools requests that $48,137.68 be appropriated to the instructional program. 2. Holly Vaught, Speech and Language Pathologist (SLP) for Roanoke County Schools was awarded the Virginia Incentive Program (VIP) grant for Speech - Language Pathologists in the amount of $3,333. The award letter states that the locality is to award her with the incentive and then the locality will be reimbursed. Roanoke County Schools requests that funds in the amount of $3,333 be appropriated so payment can be made. Page 1 of 2 FISCAL IMPACT: The instructional budget will be increased by $45,137.55. The special education budget will be increased by $3 ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of funds in the amount of $51,137.58. Page 2 of 2 �uun #g of Yvoauoke ZI InIf -* . A : 9 1 / G.5 DECLARING MAY 1 THROUGH MAY 7, 2011, AS MUNICIPAL CLERKS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the Office of the Municipal Clerk, a time honored and vital part of local government exists throughout the world; and WHEREAS, the Office of the Municipal Clerk is the oldest among public servants; and WHEREAS, the Office of the Municipal Clerk provides the professional link between the citizens, the local governing bodies, and agencies of government at other levels; and WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rending equal service to all; and WHEREAS, the Municipal Clerk serves as the information center on functions of local government and community; and WHEREAS, Municipal Clerks continually strive to improve the administration of their office through participation in education programs and professional organizations. NOW THEREFORE, I, Joseph B. "Butch" Church, Chairman of the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize May 1 through May 7, 2011, as MUNICIPAL CLERKS WEEK; and FURTHER, extend appreciation to Deborah C. Jacks, Clerk to the Board; and to all Municipal Clerks for the vital services they perform and their exemplary dedication to the communities they represent. oseph B. "Butch" Church, Chairman `�.G —� Good• -� ► i i B. Cla n Goodman, III County Administrator ( IT uuntv of Ytoauckr G -5 �c te z � v a` 1838 DECLARING MAY 1 THROUGH MAY 31 2011 AS "FEEDING AMERICA SOUTHWEST VIRGINIA MONTH" IN ROANOKE COUNTY WHEREAS, in 1981 Feeding America Southwest Virginia began its mission to feed Southwest Virginia's hungry through a network of partners and engage this region in the fight to end hunger; and WHEREAS, Feeding America Southwest Virginia strives to serve, at the lowest cost possible, hungry people - children, adults, the elderly, and the less fortunate by any definition - by collaborating with an ever - widening network of nonprofit and faith -based food distribution agencies; and WHEREAS, out of a total of 14- million pounds distributed annually by Feeding America Southwest Virginia, nearly 6.9 million pounds of food was . distributed to the agencies and programs that serve the greater Roanoke Valley region; and, WHEREAS, Feeding America Southwest Virginia is commemorating three decades of community partnerships that allow the Food Bank to fight hunger and change lives throughout Southwest Virginia and advance the capacity and efficiency of its partner agencies through education and outreach. NOW, THEREFORE, I, Joseph B. "Butch" Church, Chairman of the Board of Supervisors of Roanoke County, Virginia, join Feeding America Southwest Virginia and its supporters in celebrating 30 years of serving the hungry in our community and do hereby proclaim May 1st through May 31st, 2011 as "FEEDING AMERICA SOUTHWEST VIRGINIA MONTH" in the County of Roanoke. Dated this 26 day of April 2011 Joseph B. "Butch ", Chairman 7�.cl B. Clayton Goodman, III ACTION NO. ITEM NO. G -8 AT A REGULAR MEE"T"ING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DA'rE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 26, 2011 Resolution authorizing an amendment of a lease agreement previously approved by ordinance 102810 -1 to change the lease term dates of said lease with the Commonwealth of Virginia Department of Juvenile Justice for office space in the Court Services Building at 400 East Main Street, Salem, Virginia, owned by the Board of Supervisors of Roanoke County Joseph B. Obenshain, Senior Assistant County Attorney B. Clayton Goodman III County Administrator�- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Juvenile Justice (DJJ) has requested the lease of a single office for its Western Regional Operations Manager in the County's Court Services Building located across from the Roanoke County Courthouse in Salem. The Board approved the concept of a two (2) year lease with DJJ in October in Ordinance 102610 -1 with a commencement date of November 1, 2010. During the course of developing a simplified lease with the Commonwealth's Department of General Services, DJJ has requested that its lease commence on May 1, 2011 and run through April 30, 2013. As this is a minor modification of the lease which the board has approved, Section 18.04 of the county's Charter permits the Board of Supervisors to make this change to its previous ordinance by Resolution. Page 1 of 2 FISCAL IMPACT As previously directed by the Board in October, the monthly rental of $175.00, $ 2,100 per year, will be placed in the General Services Facility Management Account in order to pay for utility and custodial costs at the Court Services Building. STAFF RECOMMENDATION Staff recommends that the Board approve this resolution to modify the effective dates for this lease to begin on May 1, 2011 and run until April 30, 2013. Page 2 of 2 AT REGULAR MEETING OF BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 26, 2011 RESOLUTION AUTHORIZING AN AMENDMENT OF A LEASE AGREEMENT PREVIOUSLY APPROVED BY ORDINANCE 102610 -1 TO CHANGE THE LEASE TERM DATES OF SAID LEASE wiTH THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF JUVENILE JUSTICE FOR OFFICE SPACE IN THE COURT SERVICES BUILDING AT 400 EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of an office building located at 400 East Main Street directly across the street from the Roanoke County Courthouse and known as the Court Services Building; and, WHEREAS, the Commonwealth of Virginia Department of Juvenile Justice (DJJ) had requested the lease of office space in the Court Services Building for use by the Regional Operations Manager for the Western Region and the County approved this lease by Ordinance 102610 -1 with a term commencing November 1, 2010 through October 31, 2012; and WHEREAS, the Commonwealth has subsequently requested that the two (2) year term of this lease be from May 1, 2011, until April 30, 2013; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of Ordinance 102610 -1 was held on October 12, 2010 and the second reading was held on October 26, 2010; furthermore, said Section 16.04 provides that all subsequent proceeding incidental thereto and providing for the carrying out of the purpose of such ordinance may be taken by resolution of the board. Page 1 of 2 THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 224 square feet of office space in the Court Services Building located at 400 East Main Street, Salem, Virginia, to the Commonwealth of Virginia Department of Juvenile Justice for use by the Regional Operations Manager for the Western Region with an initial lease term of two (2) years shall be from May 1, 2011 until April 30, 2013, instead of from November 1, 2010, until October 31, 2012, at an initial rental of $175 per month or $2100 per year, said term becoming month to month at the end of the initial two year term, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the county Attorney. 3. - chat the funds generated by this lease shall be placed in the General Services Facility Management Account for payment of utility and custodial costs. 4. That this resolution shall be effective on and from the date of its adoption. Page 2 of 2 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 30, 2010 Addition of 2009 -10 operations Balance at April 25, 2011 Amount $ 19, 959,122 213,195 K -1 % of General Fund Revenue 10.59% * $ 20,172,318 10.54% ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2009 -10 a range of 9.5 % - 10.5% of General Fund Revenues 2009 -10 General Fund Revenues $185,755,550 9.5% of General Fund Revenues $17,741,872 10.5% of General Fund Revenues $19,509,438 ** 2010 -11 a range of 10.0% -11.0 % of General Fund Revenues 2010 - 11 General Fund Revenues $189,518,185 10.0 % of General Fund Revenues $18,951,819 11.0 % of General Fund Revenues $20,858,000 The Unappropriated Fund Balance of the County is currently maintained at 10.64% which is within the range of our goal for 2010 - 11. The County's goal is to increase the balance over time to 11.0% Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator�U3 -- K -2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural /engineering services, and other one -time expenditures.) Audited balance at June 30, 2010 Addition of 2009 -10 operations September 28, 2919 Appropriation for option on 5755 Crystal Creek Drive December 14, 2910 Appropriation to purchase one fire vehicle December 14, 2010 Appropriation to replace the Walrond Park ball field lights December 14, 2019 Appropriation to terminate agreement for Jack Smith Industrial Park December 14, 2010 Appropriation to purchase property and house at 5755 Crystal Creek D $1,400,233.20 2 (6 (82,847.00) (150,000.00) (382,632.72) (60,000.00) Balance at April 28, 2011 $2 Maior CoUnty Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 30, 2010 $883 Balance at April 26, 2011 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator Amount $883,539.00 K -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Balance at April 26, 2011 $ 48,262.50 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administratorwz-1 Amount From 2010 -2011 original Budget $1 00,000.00 July 13, 2010 Appropriation for Legislative Liaison (24,000.00) December 14, 2010 Appropriation for Special Election January 11, 2011 (19,520.00) January 11, 2011 Appropriation for additional audit fees (8,217.50) Balance at April 26, 2011 $ 48,262.50 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administratorwz-1 ACTION NO. ITEM NUMBER K -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEE"T"ING DA rE: April 26, 2611 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2611. SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON 4 4 GOVERNMENT: SMITH BARNEY CONTRA 19 SMITH BARNEY 67,967,554.25 WELLS FARGO 16,989 WELLS FARGO CONTRA 6.60 84,976,898.74 LOCAL GOV'T INVESTMENT POOL: 003.90 2 1169646M3.90 GENERAL OPERATION 13 13 CD: BRANCH BANKING & TRUST 2,000 2,000 MONEY MARKET: BRANCH BANKING & TRUST 1,075,475.86 MORGAN STANLEY - JAIL 1 SMITH BARNEY 11,355,270.11 STELLAR ONE 1 WELLS FARGO 003.90 2 1169646M3.90 TOTAL 121,342 04/26/2011 ACTION NO. ITEM NO. K--5 AT A REGULAR MEETING OF - SHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2611 AGENDA rrEM: Report of Claims Activity for the Self- Insurance Program SUBMITTED BY: Donald R. Karnes Risk Manager APPROVED BY: B. Clayton Goodman III County Adrnir iistrator COUNTY ADMINIS "ORATOR'S COMMENTS: SUMMARY of INFORMATION: In accordance with the Self - Insurance Program, Ordinance 0- 661494 -6, Section 2 -86.C, attached is the Fiscal Year to Date claims activity report including the rrhird Quarter that ended March 31, 2611. Attachment A — Auto, Attachment B — General Liability. 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O ° > a� � C: Q i O C L E m � U Q C: M :3 L� _ L cu O U O EO E x ca x O C: O m c � U m a: U w U v w o ww U Z C: C: L. N M r N M LO r N M It (D 1` 00 r N O (D O (D C O I` O ti O O ti ti C O O 00 00 O 00 O 00 O 00 O 00 O 00 C O 07 O d) C O O � O O O O � O O O O O O O 0c0 O O a) O O O O M 1 M co O N Lt) M 1 N LO 00 r r O ti O d� N 0 Ltd Ltd d' r CD N 00 O r r N ca H ca fir' u ACTION No. April 28, 2011 AT A REGULAR MEETING of THE BOARD of SUPERVISORS of ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: Accounts Paid —March 2011 Rebecca E. Owens Director of Finance ITEM No. K -8 B. Clayton Goodman I County Administrator � COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: Payments to Vendors Payroll 03/04/11 Payroll 03/18/11 Manual Checks Grand Total Direct Deposit 1 1 Checks 100,511.18 113,483.15 3,107.30 Total $ 5 1,185,389.95 1 3,1 07.30 $ 7705 232.31 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. K -9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2011 AGENDA ITEM: Quarterly Report -- Community Development Activities SUBMITTED BY: Tarek Moneir Deputy Director of Development Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a summary report of Community Development Activities for the third quarter of 2010-2011. The statistics in the attached spreadsheet represents monthly stats of various activities in community development. It compares the average of the third three months of the fiscal year 2011 with the total average of last year's inspections and plan reviews performed by Staff. We also included stats of zoning inspections, business licenses, complaints and other code compliance. You will note that some of these stats are reported as "NA" for not available indicating that we cannot collect such data on a monthly basis due to the complexity of - the process. This report is only for information and does not require any board action. z 5 0) c E E O U .� a� Q , o a 0 Ln L4 Ln Ln a a a a, °�' v S o .a z cv a s Ln a v L, ° � a a, a, o° o 3 a o = v v Q v a, a� v y o o a o o° U 0 a - , a v o Ln 4 - v a� a o ti° o H Ln v= o a = �, N Ln L Ln Ln J3 4 z S. a a• a �, a LI) s �, �- .o IV o a cL a cif OJ a s C a a a a a i v� v a .� a v 'n 0.l � �u Z Q O v Z' � �, o a°', a v �, � .►.� $ a v a Ln � � S 4- .a v �., a, a Ln O �= o i :3 �' a Q a 4, 4- 4� Q al Q a S N V1 (1B I.A M 00 Lf? 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O U +� O E O E V _ a) O O .� E C N a) V u C-0 C Qj L O aJ i Q Ul o Q o V1 2S LU a) Q v + \\ In Q i a, U O _� Q can O U Q oc �, o f U Qj J Ln Ln U4) a, ; a) a a > a) N U W Q++ O N Y l N CC: N S? O CL aJ �M At W 2 4 � a u aJ a aJ � Op U V) Ln C a) i 11A 11A •� C O a) Q N bA ai = ---� .--. a) N N p c0 V U /� W c0 � aJ � �U r6 0 +� ° a Q 0 6 021 c Q L V 0 £ L 00 U � _ z o 4- a a o o Ln 4-1 .� E w O ai d V U u •� E � L N E U N ++ L 0. N G a = 0 m U C ACTION NO. ITEM NO. L -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 20, 2011 AGENDA ITEM: Work Session on proposed amendments to the Roanoke County Zoning Ordinance SUBMITTED BY: Philip Thompson Deputy Director of Planning APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINIs'rRATOR'S COMMENTS: SUMMARY OF INFORMATION: In June 2009, the Planning commission and community Development staff identified several areas of the zoning ordinance to review and update. The proposed amendments would revise and incorporate regulations dealing with, but not limited to: parking and parking structures; solar energy systems; private roads; fuel centers; religious assembly; home occupations; accessory apartments; private stables; multiple dog permits; temporary family health care structures; conditional zoning; enforcement procedures; nonconforming gases; broadcasting towers; and the Board of Zoning appeals including reducing the appeal period for certain use Violations. After several work sessions on these proposed amendments, the Planning Commission held a public hearing on April 5, 2011. No citizens spoke at the public hearing. The Planning commission recommended approval of the amendments by Vote of five to zero ( -0 ). Staff will review with the Board the proposed zoning ordinance amendments. The first reading on these proposed amendments is scheduled for May 10, 2011. The second reading and public hearing on these proposed amendments is scheduled for May 24, 2011. May 24, 2011 DRAFT Zoning Ordinance Amendments — General Text ARTICLE I — GENERAL PROVISIONS SEC. 30 -15. CONDITIONAL ZONING; GENERALLY. Sec. 30 -15 -4. Amendments and Variations of Conditions. (13) There shall be no amendment or variation of conditions created pursuant to the provisions of this ordinance until after a public hearing by the commission and board advertised pursuant to the provisions of section 15.2 -2204 of the Code of Virginia, as amended. However, where an amendment does not affect conditions of use or density, a local governin body may waive the requirement for a public hearing_ The cost of all public advertisements shall be the responsibility of the applicant. SEC. 30 -21. ENFORCEMENT PROCEDURES. (13) Property owners, permit applicants, and /or establishment owners /managers, as applicable, shall be notified in writing via certified mail of violations of the provisions of this ordinance. The administrator shall, in the notice of violation, state the nature of the violation, the date that it was observed, and the remedy or remedies necessary to correct the violation. The administrator may establish a reasonable time period for the correction of the violation, however in no case shall such time period exceed thirty 3 0 days from the date of the delivery, mailing or posting of the notice s t +� i „Q +;,,,W except that the administrator may allow a longer time period to correct the violation if the correction would require the structural alteration of a building or structure. (DC) If the administrator is not able to obtain compliance with these provisions in accordance with the procedures outlined above, civil and /or criminal procedures maybe initiated in accordance with county law. SEC. 30 -23. NONCONFORMING USES AND STRUCTURES; GENERALLY. Sec. 30 -23 -2. Nonconforming Uses of Buildings, Structures or Land. (I) If anon- conforming residential or commercial building or structure is damaged or destroyed by a natural disaster or other act of God, such building or structure maybe repaired, rebuilt or replaced to eliminate or reduce the non - conforming features to the 1 May 24, 2011 DRAFT Zoning Ordinance Amendments — General Text extent possible without the need to obtain a variance. If such building or structure is damaged greater than 50% and cannot be repaired, rebuilt or replaced except to restore it to its original non - conforming condition, then the owner shall have the right to do so. The owner shall apply for a building permit and any work done to repair, rebuild or replace such building or structure shall be in compliance with the Uniform Statewide Building Code and the County's floodplain regulations. Unless such building or structure is repaired_, of rebuilt or replaced within two years of the date of natural disaster or other act of God, such building or structure shall only be repaired, rebuilt or replaced in accordance with the provisions of this ordinance. If the non - conforming building is in an area under federal disaster declaration and it has been damaged or destroyed as of a direct result of conditions that gave rise to the declaration, then the owner shall have an additional two years to repair, rebuild or replace the building or structure. SEC. 30 -24. BOARD OF ZONING APPEALS. Sec. 30 -24 -1. Powers and Duties. (B) The BZA shall have the power and duty to authorize upon appeal or original application in specific cases a variance from the terms of this ordinance as will not be contrary to the public interest, when, owing to special conditions a literal enforcement of this ordinance will result in unnecessary hardship. No such variance shall be granted unless the spirit of the ordinance shall be observed and substantial justice done. To legally grant a variance, the BZA must be presented evidence and make a finding that: 3. That the granting of the variance will alleviate a clearly demonstrable hardship as distinguished from a special privilege or convenience sought by the applicant. Sec. 30 -24 -2. Applications for Variances. The BZA shall not consider substantially the same request for one (1) year, unless it is the subject of a motion to re -hear. Sec. 30 -24 -3. Applications for Appeals. (A) Appeals to the BZA may be taken by any person aggrieved or by an officer, department, board, or bureau of the county affected by any decision of the administrator, or from any order, requirement, decision, or determination made by any other administrative officer in the administration or enforcement of this ordinance. Appeals must be made within thirty (30) days after the entry of the decision appealed from by filing with the administrator 6 May 24, 2011 DRAFT Zoning Ordinance Amendments — General Text and with the BZA, a notice of appeal, specifying the grounds thereof. T- ° vv An meal period often (10) daffy be made for a notice of violation involving temporary or seasonal commercial uses, parking of commercial trucks in residential zoning districts, maximum occupancy limitations of a residential dwelling unit, or similar short -term, recurring violations. The administrator shall forthwith transmit to the BZA all of the papers constitutin the record upon which the action appealed from was taken. An appeal shall sta all proceedings in furtherance of the action appealed from unless the administrator certifies to the BZA that by reason of facts stated in the certificate a stay would cause imminent peril to life or property. In such cases, proceedings shall not be stayed unless a restraining order is granted by the BZA, or by a court of record, on application and on notice to the administrator and for good cause shown. May 24, 2011 DRAFT Zoning Ordinance Amendments — General Text ARTICLE II — DEFINITIONS AND USE TYPES SEC. 30-28. DEFINITIONS. (C) For the purposes of this ordinance, the words and phrases listed below in this section shall have the meanings described below. Act of God: A natural event, not preventable by any human agency, such as flood, storms, or lightning. Forces of nature that no one have control over, and therefore cannot be held accounta.bl e_ Alley: An open way that affords a service (i.e. garbage collection, delivery, mail) means of access to an abutting property, which allows homeowner or property owner use /access, but is not maintained by any local, state or federal government. Buffer, riparian: A natural vegetated area left undisturbed or an established vegetated area, adjacent to the bank of a watercourse, through which stormwater runoff flows in a diffuse manner so that the runoff does not become channelized and which provides for infiltration of the runoff and filtering out sediment and other nonboint source bollutants from runoff before it reaches a watercourse. Disaster: Any (i) man -made disaster including any condition following an attack by any enemy or foreign nation upon the United States resulting in substantial damage of property or injury to persons in the United States and may use of bombs, missiles, shell fire, nuclear, radiological, chemical, or biological means or other weapons or by overt paramilitary actions; terrorism, foreign and domestic; also any industrial, nuclear, or transportation accident, explosion, conflagration, power failure resource shortage, or other condition such as sabotage, oils spills, and other injurious environmental contaminations that threaten or cause damage to property, human suffering, hardship, or loss of life; and (ii) any natural disaster including any hurricane, tornado, storm, flood, high water, wind - driven water, tidal wave, earthquake, drought, fire, communicable disease of public health threat, or other natural catastrophe resulting in damage, hardship, suffering, or possible loss of life. Identification sign: A permanent sign displaying only the name of a subdivision, multifamily housing project, shopping center, industrial park, office park, church, school, public or quasi - public facility or similar use type. Li hating plan: A plan showing the location, height above grade, type of illumination, type of fixture, the source lumens, and the luminous area for each source of light proposed. 4 May 24, 2011 DRAFT Zoning Ordinance Amendments — General Text Parking area: An area provided for the temporary parking of operable motor vehicles and bicycles, including any related aisles, parking spaces, ingress and egress lanes, turning and maneuvering areas, private gara ges, incorporated landscaped areas, and similar features meeting the reauirements established by section 30 -91 but not including anv bart of a public right- of -wav or public street. Parking, off - street: Spaces on premises rather than on the street for the temporary parking of one (1) or more operable motor vehicles and bicycles conforming to o the parkin standards of section 30 -91. Parking structure: A structure, or portion thereof, composed of one (1) or more levels or floors used for the temporary parking of operable motor vehicles and which may include other permitted uses. A parking structure may be totally below grade (as in an underground parking garage) or either partially or totally above grade with those levels being either open or enclosed. For purposes of this definition, a parking structure includes a building for a standalone parking facility use or a structure for parking which is accessory to a permitted principal use. Pasture: An area covered with grass or other plants used or suitable for rg azin by horses or ponies. Recreational vehicle: A vehicle which can be towed, hauled or driven, designed and used as temporary living accommodations for recreational, camping or travel uses only. Recreational vehicles shall include travel trailers, pick -up campers, motor homes, tent trailers or similar devices used for temporary mobile housing � "" "'LYe �1 boats and personal watercraft. Solar collector: Any device used to collect direct sunlight for use in the heating or cooling of a structure, domestic hot water, swimming pool or for the generation of electricity_ Solar eneM: Refers to radiant energy (direct, diffuse, and reflected) received from the sun. Solar eneW system: Any solar collector or other solar energy device along with its ancillary equipment whose primary purpose is to provide for the collection, stora e, and distribution of solar energy for space heating, space cooling, electric generation or water heating Temporaa family health care structure: A transportable residential structure, providing an environment facilitating a caregiver's provision of care for a mentally or physically impaired person, that (i) is primarily assembled at a location other than its site of installation, (ii) is limited to one occupant who shall be the mentally or physically impaired person, (iii has no more than May 24, 2011 DRAFT Zoning Ordinance Amendments — General Text 300 gross square feet, and (iv) complies with applicable provisions of the Industrialized Building Safety Law and the Uniform Statewide Building Code. Undefground structure: A structure that is entirely or the majority of the structure is below rg ade. Undeveloped land: Land in its natural state before development. SEC. 30 -29. USE TYPES; GENERALLY. Definitions: Fuel center: Any building, structure, or land used for the dispensing, sale or offering for sale at retail of any vehicle fuels, oils or accessories. This use can be a standalone business or accessory to another business. Outdoor gathering: Any temporary organized gathering expected to attract five hundred (500) or more people at one time in open spaces outside an enclosed structure. Included in this use type would be music festivals, church revivals, carnivals and fairs, and similar transient amusement and recreational activities not otherwise listed in this section. Such activities held in public parks university campuses or on public school property shall not be included within this use type. Parking facility, : A principal u Use of a site for surface parking or a parking structure unrelated to a specific use which provides one or more parking spaces together with driveways, aisles, turning and maneuvering areas, incorporated landscaped areas, and similar features meeting the requirements established by this ordinance. This use shall not include a parking structure accessory to a permitted principal use such as a private garage in a residential or agricultural district Restaurant, drive -in or fast food: An establishment primarily engaged in the preparation of food and beverages, for either take -out, delivery or table service, served at a counter, a drive - up or drive through service facility or by curb service. Typical uses include drive -in or fast food restaurants or coffee shops. Scrap and salvage services: Places of business primarily engaged in the storage, sale, dismantling or other processing of uses or waste materials which are not intended for reuse in their original forms. Typical uses include towing services, paper and metal salvage yards, automotive wrecking yards, junk yards, used tire storage yards, or retail and /or wholesale sales of used automobile parts and supplies. May 24, 2011 DRAFT Zoning Ordinance Amendments – General Text ARTICLE III – DISTRICT REGULATIONS SEC. 30 -36. AV AGRICULTURAL/VILLAGE CENTER DISTRICT. Sec. 30 -36 -2. Permitted Uses. (B) The following uses are allowed only by special use permit pursuant to section 30 -19. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 4. Commercial Uses �iio� �ov�or* SEC. 30 -41. R -1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30 -41 -2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agricultural and Forestry Uses — e Stable, Private* 4-2. Residential Uses Accessory Apartment* Multiple Dog Permit* -23. Civic Uses -34. Miscellaneous Uses (B) The following uses are allowed only by special use permit pursuant to section 30 -19. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. KM� PIE 7 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text 21. Residential Uses Multiple Dog Permit* 32. Civic Uses 3.5. Commercial Uses SEC. 30-42. R-2 MEDIUM DENSITY RESIDENTIAL DISTRICT. Sec. 30-42-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Multiple Dog Permit* (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Multiple Dog Permit* SEC. 30-47. PRD PLANNED RESIDENTIAL DEVELOPMENT DISTRICT. Sec. 30-47-2. Permitted Uses. (A) The following uses are permitted in the planned residential development district. However, no use shall be permitted except in conformity with the uses specifically included in the final master plan approved pursuant to section 30-47-5. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 4. Commercial Uses * Fuel Center , ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text Sec. 30-47-3. Site Development Regulations. (A) Each planned residential development shall be subject to the following site development standards. 9. Streets in the PRD district may be public in accordance with VDOT and county standards or may be private in accordance with the private road standards specified in the Roanoke County Design Handbook. In reviewing the PRD preliminary master plan, the commission may recommend, and the board may approve, one or more private streets within the proposed district. SEC. 30-51. NC NEIGHBORHOOD COMMERCIAL DISTRICT. Sec. 30-51-2. Permitted Uses. (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Commercial Uses Fuel Center* SEC. 30-53. C-1 OFFICE DISTRICT. Sec. 30-53-3. Site Development Regulations. General standards. For additional, modified, or more stringent standards for specific uses, see article IV, use and design standards. (B) Minimum setback requirements. 2. Side yard: None. a. Principal structures: 10 feet on any one side, with a combined total on both sides of at least 25 feet. b. Accessory structures: 10 feet behind the front building line, or 3 feet behind rear building line. SEC. 30-54. C-2 GENERAL COMMERCIAL DISTRICT. Sec. 30-54-2. Permitted Uses. + ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 4. Commercial Uses Fuel Center* SEC. 30-57. PCD PLANNED COMMERCIAL DEVELOPMENT DISTRICT. Sec. 30-57-3. Site Development Regulations. (A) Each planned commercial development shall be subject to the following site development standards: 5. Public streets in the PCD district shall be built in accordance with VDOT and Roanoke County standards. In reviewing the PCD preliminary master plan, the commission may recommend, and the board may approve, one or more private streets within the proposed district. Private street standards, specifications and a proposed maintenance agreement shall be submitted with the preliminary master plan. Private residential streets in the PCD district shall be built in accordance with the private road standards specified in the Roanoke County Design Handbook. Construction details for private residential streets shall be submitted with the PCD preliminary master plan. Sec. 30-57-7. Revisions to Final Master Plan. (B) All other changes in the final master plan shall be considered minor amendments. The administrator, upon receipt of a written request of the owner, may approve such minor amendments. 1. If the administrator fails to act on a request for a minor amendment to the master plan within 15 30 calendar days, it shall be considered approved. SEC. 30-58. CVOD CLEARBROOK VILLAGE OVERLAY DISTRICT. Sec. 30-58-4. Permitted Uses and Use Restrictions. 34 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text (B) Unless prohibited in 30-58-4(A) a special use permit shall be required for all uses listed as a special use in the underlying zoning district. In addition, the following uses shall require a special use permit within the Clearbrook village overlay district. An asterisk (*) indicates additional, modified, or more stringent standards as listed in article IV, use and design standards, for those specific uses. 2. Commercial Uses Fuel Center* SEC. 30-61. I-1 LOW INTENSITY INDUSTRIAL DISTRICT. Sec. 30-61-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 6. Miscellaneous Uses Parking Facilitiesy* SEC. 30-62. I-2 HIGH INTENSITY INDUSTRIAL DISTRICT. Sec. 30-62-2. Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 6. Miscellaneous Uses Parking Facilitiesy* (B) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 2. Commercial Uses Fuel Center* 33 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text SEC. 30-63. PTD PLANNED TECHNOLOGY DEVELOPMENT DISTRICT. Sec. 30-63-3. Site Development Regulations. (A) Each planned technological development shall be subject to the following site development standards: 5. Public streets in the PTD district shall be built in accordance with VDOT and Roanoke County standards. In reviewing the PTD preliminary master plan, the commission may recommend, and the board may approve, one or more private streets within the proposed district. Private street standards, specifications and a proposed maintenance agreement shall be submitted with the preliminary master plan. Private residential streets in the PTD district shall be built in accordance with the private road standards specified in the Roanoke County Design Handbook. Construction details for private residential streets shall be submitted with the PTD preliminary master plan. Sec. 30-63-7. Revisions to Final Master Plan. (B) All other changes in the final master plan shall be considered minor amendments. The administrator, upon receipt of a written request of the owner, may approve such minor amendments. 1. If the administrator fails to act on a request for a minor amendment to the master plan within 15 30 calendar days, it shall be considered approved. SEC. 30-71. EP EXPLORE PARK DISTRICT. Sec. 30-71-3. Permitted Uses. (D) The following uses are allowed only by special use permit pursuant to section 30-19. An asterisk (*) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Miscellaneous Uses Broadcasting Tower* 32 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text ARTICLE IV USE AND DESIGN STANDARDS SEC. 30-81. AGRICULTURAL AND FORESTRY USES. Sec. 30-81-5. Stable, Private. (A) General standards: Private stables in AR, AV, and R-1 districts shall comply with the following requirements: 1. Minimum lot size: Two (2) acres. 2. A private stable shall be permitted only when accessory to a single-family dwelling. 23. On lots of less than five (5) acres, no more than one stable animal per acre shall be permitted No more than one (1) horse or pony shall be permitted for every two (2) acres of pasture area. 34. Stables, and corrals, and other confined areas shall comply with all the setback requirements for accessory buildings be setback at least 50 feet from any property line. For the purpose of this section, perimeter fencing of a yard shall not be considered a confined area. 45. Private stables shall prepare and follow a management plan for responsible and environmentally safe management of all animal wastes. Such plan shall be approved, when required by the Virginia Department of Environmental Quality, Division of Water. Animal waste shall not create a nuisance or health hazard to adjoining property owners. Stables shall properly manage animal waste so as to not create a nuisance or health hazard to adjoining or nearby property owners. 6. A plot plan shall be required showing the location of the single-family dwelling, the location of the required horse or pony shelter, the location and type of fencing, and the acreage of pasture. 7. A special use permit shall be required on lots less than five (5) acres in an R-1 zoning district. SEC. 30-82. RESIDENTIAL USES. Sec. 30-82-1. Accessory Apartments. (A) Intent. Accessory apartments afford an opportunity for the development of small rental dwelling units designed to meet the special housing needs of single persons, persons with fixed or limited income, and relatives of families who live or desire to live in the county. Accessory apartments provide a degree of flexibility for home owners with changing economic conditions and/or family structure, while providing a reasonable degree of 31 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text protection for existing property values. In addition, these provisions are provided to formally recognize previously established apartments and provide for improved safety and physical appearance. (B) General standards: 1. An accessory apartment shall only be considered be permitted by right as an accessory use to a detached single family residence and no accessory apartment shall be located in any structure other than the principal structure on the lot, except as otherwise permitted in subsection (C) below. 2. An accessory apartment may be located in a structure other than the principal structure on the lot if a special use permit has been obtained by the property owner. 23. Maximum floor area: Upon completion of the construction, the accessory apartment shall not contain more than fifty (50) percent of the finished floor area of the principal dwelling unit located on the same lot, but in no case shall the accessory apartment exceed 1,000 square feet. 34. Only one accessory apartment shall be allowed on any one lot or parcel, and the owner of the property shall reside on the premises. 45. Exterior entrances to the an apartment in a principal structure shall be located so as to appear as a single family dwelling. 56. Minimum floor area of the apartment: Three hundred (300) square feet. 67. One parking space shall be required in addition to required parking for the principal dwelling and no separate driveway shall be permitted except as otherwise permitted in the subsections below. 78. Health Department approval of sewage disposal shall be submitted prior to issuance of a building permit for an accessory apartment. (C) Additional standards in the AG-3 and AG-1 districts: 1. An accessory apartment may be permitted by right in a building other than the principal building provided: a. The parcel contains a minimum of three (3) acres. b. The building in which it is located complies with all setback applicable zoning requirements for a principal building. (D) Additional standards in the AV, AR and residentially zoned districts: 30 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text 1. A detached accessory apartment may be permitted in a building other than the principal building with a special use permit provided: a. The parcel meets the minimum lot size requirement of the zoning district it is located in. b. The accessory building shall comply with all applicable zoning requirements for a principal building. c. A separate driveway shall be permitted for a detached accessory apartment on parcels larger than two (2) acres. (DE) General standards in the C-1 and C-2 districts, independent of the general standards above: Sec. 30-82-3. Home Occupations, Type I and Type II. (B) General standards: 3. There shall be no outside storage of goods, products, equipment, or other materials inconsistent with a residential use associated with the home occupation. No toxic, explosive, flammable, radioactive, or other hazardous materials used in conjunction with the home occupation shall be used, sold, or stored on the site. The sale of firearms as a home occupation shall be prohibited. 4. There shall be no sale of goods or products not produced on the premises except for an individual representative for cosmetics or crafts for offsite events. 6. The home occupation shall not involve the commercial delivery of materials or products to or from the premises. Deliveries related to the home occupation shall be limited to the United States Postal Service, parcel delivery services, and messenger services. The commercial delivery by tractor trailer of materials or products to or from the premises shall be prohibited. (C) Additional standards for all Type I home occupations: 8. No advertising through local media, including telephone books, and flyers, and the internet shall call attention to the residential address of the home occupation. Sec. 30-82-4. Multiple Dog Permit. (A) General standards: 3/ ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text 4. A special use permit shall be required on lots less than five (5) acres in an R-1 or R-2 zoning district. Sec. 30-82-9. Manufactured Home Park. (H) Streets and walkways: 1. Private streets shall be allowed within a manufactured home park provided the surfacing materials and design comply with all applicable county standards for such streets, or to VDOT secondary road standards, whichever are more restrictive and shall be constructed in accordance with the private road standards specified in the Roanoke County Design Handbook. 2. The private street system shall provide convenient circulation by means of minor streets (serving forty (40) or fewer manufactured home lots), and collector streets (serving more than forty (40) manufactured home lots). Street widths shall be as follows: a. Collector streets with parking on both sides: Thirty-six (36) feet wide. b. Collector streets with no parking: Thirty (30) feet wide. c. Minor streets with parking on one side: Twenty-eight (28) feet wide. d. Minor streets with no parking: Twenty (20) feet wide. e. One-way minor streets with no parking: minimum of eleven (11) feet wide. 3. Cul-de-sacs on private streets shall have a minimum diameter of eighty (80) feet. 4. The maximum gradient shall be twelve (12) percent for private collector streets, and sixteen (16) percent for private minor streets. 52. Manufactured home lots not served by a public or private street may be served by a walkway, trail or bikeway, provided such pathway serves the front, rear, or side of the manufactured home lot. Each pathway shall be constructed of a hard- surface, or gravel material, and shall have a minimum width of three (3) feet. Sec. 30-82-13.1. Single Family Dwelling, Attached and Detached (Cluster Subdivision Option). (F) Street and access requirements. 1. All residential lots within a cluster subdivision shall have frontage on and access to a publicly dedicated or maintained street or a privately dedicated and maintained street constructed in accordance with the private road standards specified in the Roanoke County Design Handbook. 2. Maintenance of private streets shall be the responsibility of the homeowners association. Subdivision plat covenants shall provide that all maintenance of private streets including snow removal, is not a public responsibility. Covenants shall further certify that the private street shall not be eligible for acceptance into 3. ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text the state secondary system for maintenance until such time as it is constructed and otherwise complies with all requirements of the state department of transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause private streets to become eligible for addition into the state system shall be provided with funds other than those administered by the county or the state department of transportation. 3. Pavement surface: The minimum pavement surface shall be asphalt. Alternate materials such as concrete, structural pavers, or cobblestone may be substituted provided the proposed surface will support the expected loads. Calculations and/or manufacturers specifications shall be required at submittal. Gravel is not an acceptable surface course. 4. Base course: Six (6) inches minimum depth. For streets to be served by school buses, eight (8) inches minimum depth. These depths are for sub-bases with a CBR value of 10 or higher. 5. Private streets shall be designed to accommodate the provision of regular public services. Specifically: a. Vehicle turnarounds shall be included. The turn around may be a cul-de- sac or T-turn around. b. A representative of the county school board shall review the design, and location of all proposed private streets, and shall advise the applicant whether or not the proposed private streets meet the standards for school bus service. If the proposed design does not meet standards for school bus service, the final subdivision plat shall contain a notation that the proposed private streets do not meet the standards for public school bus services and that the county school board shall not be obligated to provide service on the private streets. A representative of the county department of general services shall review proposals for solid waste collection on private streets, prior to plat approval. 6. Vehicular access: Private streets shall be platted as a separate parcel of land dedicated to the homeowners' association. Private right-of-ways shall be of sufficient width to encompass all drainage structures for the street and to allow maintenance of the street. On street parking shall be prohibited on at least one (1) side of the street, to ensure adequate space for public service vehicles. 7. Drainage: Drainage design shall meet all existing state department of transportation and county standards, as amended. Drainage easements shall be platted to the homeowners' association for maintenance. 8. Signage: 3- ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text a. All traffic control and warning signs on private streets shall be the responsibility of the developer/homeowners' association, and b. All access points from the public street to the private street shall be clearly marked with a sign stating that the street is private. 9. Private street design: The following are required design standards for private streets. Projected Minimum and Maximum Maximum Minimum Sight Minimum ac TraffiPavement Width GradeDistance Shoulder b c (feet) (feet) Width (Vehic(perce(feet) les per nt) Day) 3040 VPD 14 18 50 2 4180 VPD 16 18 70 3 81-100 VPD 18 18 90 4 101-200 VPD 20 16 100 4 a. Pavement width is based upon a shoulder and ditch section. One-way streets shall be a minimum of twelve (12) feet wide. b. Maximum grade: Streets shall not exceed three hundred (300) feet in length for grades greater than or equal to sixteen (16) percent. Maximum grade at all landings shall not exceed five (5) percent. Length of the landing, in feet, shall be based on the following formula: Vehicles per day X 0.5 feet. c. Sight distance refers to stopping distance only. Sight distance at the intersection of two (2) private streets shall meet a design speed of twenty- five (25) mph. Sight distance at the intersection of a private street and a public street shall meet VDOT commercial entrance requirements. Sec. 30-82-14. Townhouses. (B) General standards: 9. Provisions must be made for vehicular access and turn around for regularly scheduled public service vehicles such as trash collection. If utilized, private roads shall be constructed in accordance with the private road standards specified in the Roanoke County Design Handbook. 3, ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text Sec. 30-82-16. Temporary Portable Storage Containers. (B) General standards: 7. Temporary portable storage containers cannot be located in the floodway or floodplain overlay district without meeting the standards in section 30-74, as amended. 78. Temporary portable storage containers shall be permitted on a lot for a period not to exceed thirty (30) consecutive days within a six (6) month period. For extensive construction projects a written extension may be granted by the zoning administrator. 89. Maximum cumulative size of temporary portable storage containers on a property shall not exceed one hundred thirty (130) square feet. 910. There is a limit of one (1) portable temporary storage container per lot. 1011. A zoning permit shall be required to be obtained prior to the placement of a temporary portable storage container by the department of community development with sufficient information, as determined by the zoning administrator, to determine compliance with all applicable regulations such as: a. Size of container b. Location c. Delivery date d. Removal date e. Purpose of container f. Container provider contact information. SEC. 30-83. CIVIC USES. Sec. 30-83-3. Community Recreation. (A) General standards: 1. Any parking lot, outdoor activity area, swimming pool, or ball field or court which adjoins a residential use type shall be landscaped with one row of small evergreen trees in accordance with section 30-92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed, large evergreen trees shall be required. Sec. 30-83-5. Educational Facilities. 3+ ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text (A) General standards: 1. Any parking lot, outdoor activity area, ball field or court, or stadium which adjoins a residential use type shall be landscaped with one row of small evergreen trees in accordance with section 30-92 along the property line adjoining the residential use type. Where night-time lighting of such areas is proposed large evergreen trees shall be required. (C) In residential districts, the maximum building coverage shall be 40 percent and the maximum lot coverage shall be 60 percent of the total lot area. Sec. 30-83-7. Park and Ride Facility. (A) General standards: 2. Park and ride facilities shall comply with the parking facility standards listed in section 30-87-4. Sec. 30-83-9. Religious Assembly. (B) In residential districts, the maximum building coverage shall be 40 percent and the maximum lot coverage shall be 60 percent of the total lot area. (BC) In the AG-3, AG-1 and AR districts, the maximum building coverage shall be twenty (20) 30 percent and the maximum lot coverage shall be fifty (50) percent of the total lot area. (CD) In the AG-3, AG-1, AR, and R-1 districts a special use permit shall not be required for the expansion of an existing use provided all of the following conditions are met: a. The total gross floor area of the expansion itself does not exceed 15,000 square feet; and b. The gross floor area of the expansion is not more than two hundred (200) percent of the existing gross floor area; and c. The expansion does not include a principal worship area expansion of more than fifty (50) percent of the existing permanent seating. All other expansions must obtain a special use permit. (DE) Additional standards in the C-2 district: 1. All new religious assembly uses require a special use permit. 2. Expansions of existing uses are permitted by right. 24 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text SEC. 30-84. OFFICE USES. Sec. 30-84-3. Financial Institutions. (A) General standards: 1. All drive-through windows shall conform to the standards for drive-through facilities contained in section 30-91-106. SEC. 30-85. COMMERCIAL USES. Sec. 30-85-3. Automobile Dealership, New. (A) General standards: 1. Outdoor display areas in conjunction with automobile sales shall be constructed of the same materials required for off-street parking areas as required in section 30-1991-4.3, parking area surface standards. Sec. 30-85-4. Automobile Dealership, Used. (A) General standards: 1. Outdoor display areas in conjunction with automobile sales shall be constructed of the same materials required for off-street parking areas as required in section 30-1991-4.3, parking area surface standards. Sec. 30-85-14.5. Fuel Center. (A) General standards: 1. Bulk storage of fuel shall be underground pursuant to the standards established by the National Fire Prevention Association (NFPA) and the U.S. Environmental Protection Agency (EPA). 2. Fuel dispensers shall be located at least 30 feet from any public street right-of- way, and shall be located at least 100 feet from any adjoining residential use type. 3. When adjoining a residential use type, a Type C buffer yard in accordance with section 30-92 shall be provided along the property line which adjoins the residential use type. 23 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text Sec. 30-85-16. Gasoline Station. (A) General standards: 2. Fuel dispensers shall be located at least 30 feet from any public street right-of- way, and shall be located at least 100 feet from any adjoining residential use type. 3. When adjoining a residential use type, a Type C buffer yard in accordance with section 30-92 shall be provided along the property line which adjoins the residential use type. (B) Additional standards in the AV and NC districts: 2. Fuel dispensers shall be located at least thirty (30) feet from any public street right-of-way, and shall be located at least one hundred (100) feet from any adjoining residential use type. 3. When adjoining a residential use type, a Type C buffer yard in accordance with section 30-92 shall be provided along the property line which adjoins the residential use type. Sec. 30-85-24. Restaurant, Drive-In or Fast Food. (A) General standards: 2. A special use permit shall not be required for any fast food restaurant that is located within a shopping center (excluding outparcels) and which that provides delivery service but does not propose drive-in or curb service. SEC. 30-87. MISCELLANEOUS USES. Sec. 30-87-3. Outdoor Gatherings. (A) General standards: 2. In addition, a detailed plan shall be submitted of all facilities to be provided in accordance with the following guidelines: e. Any lighting installed for the gathering shall be directed away from adjoining properties and public rights-of-way, and shall not exceed one one-half (0.5) foot candle measured at the property boundary of the site. 22 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text Sec. 30-87-4. Parking Facilitiesy. (A) General standards: 2. Structured parking facilities shall comply with section 30-91-4.5, parking structures. SEC. 30-88. ACCESSORY USES AND STRUCTURES. Sec. 30-88-2. Accessory Uses: Residential Use Types. (A) Residential use types may include the following accessory uses, activities or structures on the same site or lot: 9. Temporary family health care structures in accordance with section 15.2-2292.1 of the Code of Virginia, as amended. 21 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text ARTICLE V DEVELOPMENT STANDARDS. SEC. 30-90. SITE DEVELOPMENT PLANS. Sec. 30-90-1. Information Required. 11. Off-street parking areas and parking spaces including handicapped spaces, loading spaces, shopping cart corrals, and walkways indicating type of surfacing, size, angle of stalls, width of aisles, and a specific schedule showing the number of spaces provided and the number required by this ordinance. SEC. 30-91. OFF STREET PARKING, STACKING AND LOADING. Sec. 30-91-2.2. Recreational Vehicle and Commercial Vehicle Parking. (A) In the AR district and in all residential districts: 1. Except for vehicles parked within multi-family developments all utility trailers and recreational vehicles, shall be parked behind the front building line, unless space is provided in a completely enclosed garage or other building. For the purposes of this section only, a corner lot that fronts on two (2) streets shall have only one (1) front building line in accordance with section 30-100-7. In the case of a unique house configuration the zoning administrator shall determine the parking location for the recreation vehicle, based on having no interference on sight distance in accordance with section 30-100-8. Sec. 30-91-3.2. Spaces for Disabled Parking. (A) Generally, the number of parking spaces reserved for the disabled, except for single- and two-family dwellings, shall comply with the following table and shall count toward the minimum number of off-street parking spaces required. Total Off-Street Parking Required Parking for Disabled Required 1 to 25 1 26 to 50 2 51 to 75 3 76 to 100 4 101 to 150 5 151 to 200 6 201 to 300 7 20 ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text 301 to 400 8 401 to 500 9 501 to 1,000 2 percent of total 1,001 and over 20 plus 1 for each 100 over 1,000 (B) Disabled parking aisle and space dimensions shall comply with the current edition of the Virginia Uniform Statewide Building Code. Sec. 30-91-3.3. Minimum Parking Required. (E) Commercial Use Types Equipment Sales and Rental See Schedule A Fuel Center 1 space per employee, plus required stacking space Funeral Home 1 space per 4 seats in main chapel, plus 1 space per 2 employees, plus 1 space per company vehicle Sec. 30-91-3-43.4. Maximum Off-Street Parking. Sec. 30-91-3-53.5. Shared Parking. Sec. 30-91-4.5. Parking Structures (Reserved). (A) General standards: 1. Parking structures shall be subject to the minimum yard, setback and height requirements applicable in the zoning district in which the structure is located, except for below grade parking structures. 2. All parking structures with at least one wall façade exceeding 100 feet in length shall incorporate vertical or horizontal variation in setback, material, or fenestration along the length of facades visible from a public right-of-way. (B) Access and Circulation standards: 1. Parking spaces and aisles shall conform to the standards set forth in the Roanoke County Design Handbook. 2. Parking spaces, aisles, approach lanes and maneuvering areas shall be clearly marked with directional arrows and signage to ensure the safe and efficient flow of vehicles. 2/ ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text (C) Lighting: 1. Parking, access and pedestrian areas shall have adequate illumination for security and safety, and shall comply with section 30-94, exterior lighting. 2. Exterior lighting fixtures shall be energy efficient with standards and fixtures (poles, vertical supports) not exceeding a height of 15 feet measured from the surface of the parking area. (D) Landscaping: 1. Landscaping for parking structures shall be provided in all yards pursuant to perimeter landscaping requirements for surface parking areas. However, where the location of such structure with respect to property boundaries and adjacent structures will substantially inhibit the growth of required trees, such trees may be located along another perimeter of the site in a manner approved by the administrator. 2. Parking structures shall not be required to provide planting islands or landscaped medians within the parking structure. 3. A minimum of five (5) percent of the area of the top level of a parking structure must be permanently landscaped where the top level of the structure has a four (4) foot or less vertical distance from street grade or is directly accessible from the street. 4. Top level landscaping shall consist mainly of evergreen planting material, such as groundcover and small shrubs, and may include large pots that have a minimum diameter of three (3) feet measured from the inside of the planter and a minimum height of three (3) feet. 5. Parking structures located entirely below grade shall incorporate the required perimeter landscaping into the overall landscaping plan for the site and shall be designed to have adequate soil depth above the parking structure to ensure healthy tree and landscape growth. Sec. 30-91-5-15.1. Bicycle Parking Standards. Sec. 30-91-5-25.2. Motorcycle Parking Standards. Sec. 30-91-5-35.3. Mass Transit Options. SEC. 30-92. SCREENING, LANDSCAPING, AND BUFFER YARDS. Sec. 30-92-6. Applicability of Regulations and Requirements. 2. ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text (F) Additional screening requirements: 1. All refuse service (dumpsters/containers) and outdoor storage areas in all zoning districts shall be screened from surrounding views per section 30-92-5 and as shown in the Roanoke County Design Handbook. Height of screening must be a minimum of six (6) feet. 2. Ground level and roof top mechanical equipment shall be screened or landscaped per section 30-92-5 and as shown in the Roanoke County Design Handbook. SEC. 30-100. MISCELLANEOUS. Sec. 30-100-2. Yard, Setback, Coverage, and Height Requirements. (E) A structure that is entirely below grade (underground) shall be exempt from the minimum setback requirements of that zoning district. In the case of a unique setback for a partially underground structure, the administrator shall determine the setback for the structure based on having no interference on sight distance with section 30-100-8. Portions of an underground structure which are below grade shall not be counted when calculating lot or building coverage. Sec. 30-100-13. Solar Energy Systems. (A) The purpose of this regulation is to promote the safe, effective and efficient use of solar energy systems installed to reduce the on-site consumption of utility supplied energy and/or hot water while protecting the health, safety and welfare of adjacent and surrounding land uses. (B) Solar energy systems are permitted in any zoning district and may be installed upon receipt of the necessary permit(s) from the County and subject to the following use and design standards: 1. General standards: a. The design of the solar energy system shall conform to applicable industry standards. b. A solar energy system shall provide power for the principal use and/or accessory use of the property on which the solar energy system is located and shall not be used for the generation of power for the sale or donation of energy to others, although this provision shall not be interpreted to prohibit net metering. 2- ÜÎßÚÌ May 24, 2011 Zoning Ordinance Amendments General Text c. A solar energy system connected to the utility grid shall provide written authorization from the local utility company acknowledging and approving such connection. d. All mechanical equipment associated with the operation of a solar energy system shall be considered ground level equipment and shall be screened from any adjacent property per section 30-92-5. e. Solar collectors shall be placed such that concentrated solar radiation or glare shall not be directed onto nearby properties or roadways. f. If a solar energy system is abandoned or is in a state of disrepair it shall be the responsibility of the property owner to remove or repair the solar energy system. 2. Roof-Mounted Solar Energy Systems: a. A roof-mounted system may be mounted on a principal building or an accessory building. b. A roof-mounted system shall not exceed the maximum building height for the type of building (principal or accessory) it is mounted to based on the underlying zoning district; and shall not be more than three (3) feet higher than the finished roof to which it is mounted. In no instance shall any part of the solar energy system extend beyond the edge of the roof. c. The minimum roof-mounted system setback shall be equivalent to the principal structure or accessory structure setback requirements of the underlying zoning district. 3. Ground-Mounted and Pole-Mounted Solar Energy Systems: a. A ground- or pole-mounted system shall conform to the accessory structure setbacks of the underlying zoning district; and shall not exceed 15 feet in total height. b. The surface area of a ground- or pole-mounted system, regardless of the mounted angle, shall be calculated as part of the overall lot coverage. The surface area of a ground-mounted system shall not constitute more than ten (10) percent of the allowable lot coverage or 1,000 square feet, whichever is less. c. All exterior electrical lines from a ground- or pole-mounted system to any building or other structure shall be located underground. 2, County of Roanoke FY2012-2016 Capital Improvement Program Summary of Funded Projects Prior Year(s) TOTAL FundingFY12-16 Department / Project Name2011-20122012-20132013-20142014-20152015-2016Total Project Community Development: VDOT Revenue Sharing$9,746,000$300,000(1)$500,000(1)$500,000(1)$500,000(1)$500,000(1)$2,300,000$12,046,000 Library: Glenvar Library$500,000$3,500,000(2)$2,000,000(2)$5,500,000$6,000,000 Project To Be Identified: Project To Be Identified$10,000,000(3)$10,000,000$10,000,000 Total Funded CIP Projects FY2012-2016 $10,246,000$3,800,000$2,500,000$10,500,000$500,000$500,000$17,800,000$28,046,000 TOTAL FY12-16 2011-20122012-20132013-20142014-20152015-2016 Summary of Funding Sources $300,000$500,000$500,000$500,000$500,000$2,300,000 (1) General Operating Fund $3,500,000$2,000,000$0$0$0$5,500,000 (2) Previously Appropriated Funds $0$0$10,000,000$0$0$10,000,000 (3) Future Bond Sale Total FY12-16 CIP Funding $3,800,000$2,500,000$10,500,000$500,000$500,000$17,800,000 County of Roanoke DRAFT CIP Project Detail FY2012-2016 DRAFT CIP Project Detail FY2012-2016 Table of Contents Communications & Information Technology .................................................................................................... 1 Disaster Recovery Site Upgrades .................................................................................................................... 3 Email Archiving, Retention and Recovery ..................................................................................................... 5 Email System Upgrade/Replacement .............................................................................................................. 7 MCC 7500 Radio Console Replacement ........................................................................................................ 9 Emergency 911 Phone System Replacement ................................................................................................ 11 Community Development .................................................................................................................................. 13 Plantation Road Streetscape Improvements .................................................................................................. 15 VDOT Revenue Sharing Program ................................................................................................................ 18 Excavator Replacement ................................................................................................................................. 20 Economic Development ...................................................................................................................................... 23 Center for Research & Technology ............................................................................................................... 25 Vinton Business Center ................................................................................................................................. 28 Fire & Rescue ...................................................................................................................................................... 31 New Oak Grove Station ............................................................................................................................... 33 Masons Cove Bunk Room Addition ............................................................................................................. 35 New Hanging Rock Station ........................................................................................................................... 37 Station Generator Program ............................................................................................................................ 39 MDT Computer System ................................................................................................................................ 41 Station Renovations ...................................................................................................................................... 43 Station Fuel Control System ......................................................................................................................... 45 General Services ................................................................................................................................................ 47 Replacement of Three Underground Fuel Storage Tanks ............................................................................. 49 Construction of New Public Service Center ................................................................................................. 51 Library ................................................................................................................................................................ 53 Glenvar Library Expansion ........................................................................................................................... 55 Mt. Pleasant Library Relocation ................................................................................................................... 58 Vinton Library Renovation ........................................................................................................................... 60 Parks & Recreation ............................................................................................................................................ 63 Sports Lighting Replacement: Walrond Park ............................................................................................... 67 Greenways & Trails: Back Creek Greenway Segment ................................................................................. 69 Greenways & Trails: Green Hill Park Loop Trail ......................................................................................... 72 Greenways & Trails: Glade Creek Greenway Segment ................................................................................ 75 Greenways & Trails: Walrond Park Perimeter Loop Trail ........................................................................... 78 Greenways & Trails: Roanoke River Greenway East, Phase I ..................................................................... 81 Sports Lighting Replacement: Arnold Burton Softball Complex ................................................................ 84 Sports Lighting Replacement: Darrell Shell Park Ballfields ........................................................................ 86 Green Hill Park: Phase I ................................................................................................................................ 88 Camp Roanoke .............................................................................................................................................. 90 Whispering Pines Park .................................................................................................................................. 92 Land for Passive Recreations ........................................................................................................................ 94 Walrond Park ................................................................................................................................................ 97 Arnold Burton Softball Complex .................................................................................................................. 99 Starkey Park ................................................................................................................................................ 101 Brambleton Center ...................................................................................................................................... 103 Hollins Park ................................................................................................................................................ 105 Vinyard Park ............................................................................................................................................... 107 DRAFT CIP Project Detail FY2012-2016 Table of Contents Spring Hollow Reservoir ............................................................................................................................ 109 Greenways & Trails: Roanoke River West, Phase I ................................................................................... 111 Greenways & Trails: Tinker Creek, Phase I ............................................................................................... 114 Police ................................................................................................................................................................. 117 Criminal Justice Training Facility ............................................................................................................... 119 South County Police Precinct...................................................................................................................... 121 Bomb Disposal Unit .................................................................................................................................... 123 Real Estate Valuation ....................................................................................................................................... 125 Digital Image Capture ................................................................................................................................. 127 Sheriff ............................................................................................................................................................... 129 Renovations to Local Jail ............................................................................................................................ 131 Social Services ................................................................................................................................................... 133 Office Space and Parking Expansion .......................................................................................................... 135 County of Roanoke FY2012-2016 CIP Projects Communications & Information Technology (CommIT) Disaster Recovery Site Upgrades Email Archiving, Retention and Recovery Email System Upgrade/Replacement MCC 7500 Radio Console Replacement Emergency 911 Phone System Replacement Disaster Recovery Site Upgrades DRAFTFY2012-2016 CIP Projects Communications and Information Technology Disaster Recovery Site Upgrades Description FY2012 - 2016 Expenditure Summary Currently our disaster recovery site contains a minimal amount of functionality. Today, we are replicating a portion of our important data to the off-site location. In the event of a disaster affecting the Public Safety Building and data center room, we would have a copy of some of our critical data, but we would be unable to run any county applications from the DR site. CommIT would like to expand the capabilities of the disaster recovery site to include the ability to restore the most important applications quickly and provide access to those applications from the DR site until a more appropriate location can be established. Justification The data center located at the Public Safety Building is the hub of the county’s information technology systems. In the event of a disaster that would affect access to this data center, all county departments would be effected by the loss of data processing capabilities. In other words, the systems that county staff depend on for dispatching public safety personnel, tax collections, and providing services and information to county residents would be unavailable. By expanding the capabilities of our disaster recovery site, CommIT, in a relatively short period of time, would be capable of restoring these systems for use by county personnel. Albeit somewhat slower response than normal, the systems would be functional and limited services could continue to be provided until an appropriate, temporary location could be found to restore full data center functionality. Operating Budget Impact There will be an impact on our operating budget to implement additional hardware maintenance contracts. It should be noted that each increase in operating cost listed in the CIP-3 document becomes a required yearly operating expense upon its implementation. Cost and Efficiency Impact This project is critical to ensure some level of business continuity for all county departments in the event of a local disaster. The capabilities of our disaster recovery site are crucial to supporting our staff as they provide information and services to our citizens. This request will enable us to provide improvements to our current limited disaster recovery capabilities by expanding those to ensure we are able to respond immediately and effectively to a disaster event. Conformance with County Obligations This project conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County’s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Funding Sources General Fund DRAFTFY2012-2016 CIP Projects Communications and Information Technology Disaster Recovery Site Upgrades FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$300,000 Project Cost Notes:Includes purchase of required hardware and licensing agreements. Future Capital Costs Beyond 2016:Annual expense of $10,000 for licensing and support. Appropriations to Date:$0 Associated Operating Costs Software licensing and hardware support. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $260,000$10,000$10,000$10,000$10,000$300,000 Future Costs Beyond 2016:Annual expense of $10,000 for licensing and support. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Communications and Information Technology Email Archiving, Retention and Recovery Description FY2012 - 2016 Expenditure Summary E-mail archiving tools are becoming more prevalent among organizations of all sizes. Increasing compliance pressure from regulations like Sarbanes-Oxley and HIPAA has combined with new litigation guidelines to create a perfect storm of market demand. But e-mail archiving is more than just a technology; it’s also an integrated set of policies and controls. An archiving system will enable us to more effectively manage the volume of email that flows in and out of the county and has proven to be crucial to our ongoing operations. Justification E-mail archiving products do two things: they improve the efficiency of existing e-mail infrastructures by relieving load, and they improve an enterprise’s ability to store and manage e- mail. In today’s environment, we rely very heavily on our messaging system to coordinate meetings, communicate with each other and the public and to generally organize our productivity. The county relies on email correspondence internally and with citizens and business on a daily basis. We conduct regular communications directly with citizens via email (i.e. web site inquiries, planning, zoning and permits information, real estate valuations, etc.) and we also have begun to tie our messaging systems into our other applications (i.e. service requests to General Services, automated notifications to IT when server issues occur) to enable us to provide better services and provide more efficient support. Outages of our messaging system could cause work delays, lost revenue, poor citizen service and a general lack of coordination of our work efforts. Therefore, we must do all that is reasonably possible to protect the integrity and stability of our messaging system. By installing a separate archiving system, we reduce the load on our messaging system thereby ensuring better stability and faster recovery time, should the system go offline. dditionally, an archiving system will enable the County Attorney’s office to more quickly provide A an effective response to FOIA or eDiscovery requests that include an electronic component. Operating Budget Impact There will be an impact on our operating budget to implement additional hardware maintenance contracts. It should be noted that each increase in operating cost listed in the CIP-3 document becomes a required yearly operating expense upon its implementation. Cost and Efficiency Impact This project will improve overall efficiency by reducing the load on the County’s e-mail system and allowing the County to recover requested records quickly. Maintaining this system is crucial to supporting our citizens and staff. This request enables us to provide direct and indirect improvements to both citizens and employees and enables us to more effectively respond to requests for electronic records. Conformance with County Obligations This project conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County’s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. DRAFTFY2012-2016 CIP Projects Communications and Information Technology Email Archiving, Retention and Recovery Funding Sources General Fund FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$138,000 Project Cost Notes:Includes purchase of required hardware and licensing agreements. Software licensing. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $85,000$7,000$7,000$32,000$7,000$138,000 Future Costs Beyond 2016:Annual expense of $7,000 for licensing. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0$0 DRAFTFY2012-2016 CIP Projects Communications and Information Technology Email System Upgrade/Replacement Description FY2012 - 2016 Expenditure Summary Our present email system is over twelve years old. The viability of its vendor, Novell, support, and maintenance are becoming a challenge. It has limited capabilities, no integration with our other office productivity applications, and is no longer considered a best of breed in its product category. In all other areas of our technology operations, we have standardized on the Microsoft platform. Our messaging system is one of our most vital communications tools and its longevity and stability is of course a primary concern for the Communications & Information Technology department. As the needs of the organization have grown, we are beginning to outpace the product offering of our existing vendor. Moving to another messaging system, we will be able to standardize on a proven, stable leader in the field and engage with a company that has no sign of weakening. Justification Novell has indicated support for the GroupWise email system will be provided through 2015. By implementing an email system like Microsoft Exchange, we would position the county to be fully converted before support for our existing system wanes or is completely removed. Transitioning to a Microsoft Exchange Server messaging platform would provide longevity to the county’s email capabilities, increase efficiency & productivity through integration with our other MS applications (MS Office, MS Sharepoint, MS SQL, etc.), provide increased capabilities (new services and features not available with Novell GroupWise), and protect the county from obsolescence. This would be a major undertaking requiring an additional Network Engineer for administration, additional yearly operating expense for software licensing, and additional security measures to protect the system. Operating Budget Impact This project will have an impact on operating budgets as software licensing and necessary security measures will have to be purchased annually. Cost and Efficiency Impact This project will improve overall efficiency and may provide opportunity for cost avoidance in affected County departments. Conformance with County Obligations This project conforms with the Board of Supervisors stated mission to provide high quality delivery of services to the citizens of Roanoke County. This project also conforms to the County’s 2005 Community Plan. Chapter Two contains a Technology and Communication vision statement to provide its citizens the capability to access local and global community services through the latest communications technologies. Funding Sources General Fund DRAFTFY2012-2016 CIP Projects Communications and Information Technology Email System Upgrade/Replacement FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$520,000 Project Cost Notes:Includes planning, hardware/equipment, software, and support related costs. Future Capital Costs Beyond 2016:Annual expense for licensing. Appropriations to Date:$0 Associated Operating Costs Software licensing and security measures. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$50,000$470,000$0$0$520,000 Future Costs Beyond 2016:Annual expense for licensing. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Communications and Information Technology MCC 7500 Radio Console Replacement Description FY2012 - 2016 Expenditure Summary Currently our Emergency Communications “E911” Center utilizes the Motorola Centracom Gold Elite consoles to interface all radio traffic into and out of our network. This system also provides 911 services to dispatch console, provides the radio unit ID codes to identify users of the system, and responds to the “Emergency Buttons” when Police or Fire personnel are in distress. The services of this system are used as a routine portion of our daily operations providing Police, Fire, and Rescue services to the citizens of the County. This system entered the “end of product” life for the manufacturer’s support in December of 2009. Justification Maintaining positive contact with first responders and first reactors is critical in the E911 Centers mission. Maintaining positive control over the radio system and the users of the system is equally critical to the Center’s mission. In other words, the system that county staff depends on for dispatching public safety personnel that provide services to county residents would be unavailable if this system fails. By replacing this old system with the MCC 7500 Dispatch Console, radio dispatch operations will continue well into the future. Motorola’s ASTRO® 25 Mission Critical IP Dispatch solution designed to ensure superior audio quality and prioritized emergency calls, regardless of call volume or traffic loading. The MCC 7500 also provides true end-to-end encryption for secure calls, and the easy-to-use Elite Graphical User Interface (GUI). Connecting directly to the IP network without central electronics or gateways, console positions are seamlessly integrated with ASTRO 25 systems. Both trunked and conventional channels interface to the MCC 7500 through the same IP network. To enhance cost savings and system interoperability, the MCC 7500 Consoles and logging participate fully in Agency Partitioning. This allows agencies to share a system for use with the Town of Vinton, City of Roanoke, Western Virginia Regional Jail, and future users. Operating Budget Impact There will be an impact on our operating budget to implement additional hardware maintenance contracts. It should be noted that each increase in operating cost listed in the CIP-3 document becomes a required yearly operating expense upon its implementation. Cost and Efficiency Impact This project is critical to ensure positive radio communications with Police, Fire, and Rescue personnel in the field. The capabilities of our Emergency Communication Center are crucial to supporting our staff as they provide information and services to our citizens. This request will enable us to provide improvements to our current “end of life” system by replacing it with a state- of-the-art system compatible with the new digital radio system. Conformance with County Obligations This project conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County’s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Funding Sources General Fund DRAFTFY2012-2016 CIP Projects Communications and Information Technology MCC 7500 Radio Console Replacement FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$1,917,250 Project Cost Notes:Includes cost of equipment, software and support. Hardware maintenance contracts. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$207,750$215,250$1,469,250$25,000$1,917,250 Future Costs Beyond 2016:Annual expense for hardware support. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Communications and Information Technology Emergency 911 Phone System Replacement Description FY2012 - 2016 Expenditure Summary Currently our Emergency Communications “E911” Center utilizes the Plant Vesta telephone system to receive all 911 telephone traffic into our network. This system also provides Automatic Number Information services to dispatch console, provides the automatic location information to identify callers accurately. The services of this system are used as a routine portion of our daily operations providing 911services to the citizens of the County. The current legacy equipment is four years old and incapable, in its current hardware and software configuration, of receiving and processing calls for service from anything other than telephones using 1950s technology. In two more years, the system, as with any computer based system, will be nearing its’ “end of life”. The hardware will be old and the software outdated. This system function is now limited and cannot accept the “Next Generation” information needs now in use. Justification According to the National Emergency Number Association (NENA), every year approximately 240 million 9-1-1 calls are made in the United States with countless lives saved and property protected. Further, our nation’s 9-1-1 system is being pushed to the edge and is increasingly falling behind as technology, in the hands of consumers, rapidly advances past the capabilities of the current E9-1-1 system. Text messaging and instant messaging is becoming a more common method of communication than the traditional two way voice telephone call. Pictures and videos from phones and PDAs are being shared instantly with friends and colleagues around the world. Video and text based communications are replacing traditional TTY communications for the deaf and hard of hearing. Automobiles are being outfitted with telematics systems that automatically open up a voice call and provide valuable crash data when a car is involved in an accident. These are all amazing technologies, and citizens can reasonably expect to be able to contact 9-1-1 communications with technologies they use to communicate every day. But, all these advancements in consumer communications technology have one important characteristic in common. Today’s legacy 9-1-1 system cannot deliver any of this information to 9-1-1 centers. The level of expectation in the mind of the public is ever growing and the industry is rising to meet those demands. We are expected to meet and surpass those levels. Last year, the Roanoke County ECC received and processed 45,437 emergency 9-1-1 calls and another 151,973 non-emergency calls for service. The ECC dispatched 1,635 Fire Alarms, 8,436 Rescue Calls and over 24,000 Police Calls and we expect those numbers to grow at a rate of 8% to 10% annually. In the first three months of FY10/11, 9-1-1 calls alone are up by 23%. The replacement equipment must be IP based, up to date and capable of expanding to meet the challenges created by technology growth and be compatible with the commercial communication industry and its communication devices. The CPE will be called upon to receive greater amounts of data, such as pictures, text and video, interpret and display this data, and relay this data to units in the field. It will be compatible with other communication equipment, such as digital radio, interoperable radio equipment and analog radio equipment Operating Budget Impact There will be an impact on our operating budget to implement additional hardware maintenance contracts. It should be noted that each increase in operating cost listed in the CIP-3 document becomes a required yearly operating expense upon its implementation. Cost and Efficiency Impact This project is critical to ensure positive radio communications with Police, Fire, and Rescue personnel in the field. The capabilities of our Emergency Communication Center are crucial to DRAFTFY2012-2016 CIP Projects Communications and Information Technology Emergency 911 Phone System Replacement supporting our staff as they provide information and services to our citizens. This request will enable us to provide improvements to our current “end of life” system by replacing it with a state- of-the-art system compatible with the new digital radio system. Conformance with County Obligations This project conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County’s listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Funding Sources General Fund FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$1,684,250 Project Cost Notes:Includes cost of equipment, software and support. Hardware maintenance contracts. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$175,000$1,500,250$4,500$4,500$1,684,250 Future Costs Beyond 2016:Annual expense for hardware support. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0$0 County of Roanoke FY2012-2016 CIP Projects Community Development Plantation Road Streetscape Improvements VDOT Revenue Sharing Program Excavator DRAFTFY2012-2016 CIP Projects Community Development Plantation Road Streetscape Improvements Description FY2012 - 2016 Expenditure Summary The Plantation Road Streetscape Improvement Project encompasses the length of Plantation Road (Route 115) from Interstate 81 to Williamson Road (Route 11) a distance of nine-tenths of one mile. Proposed streetscape and multimodal improvements include sidewalks, striped bicycle lanes and two shared use trails extending 1) along Walrond and Enon Drives to Walrond Park; and 2) along Friendship Lane to the proposed Hollins University segment of the Tinker Creek Greenway. Additional improvements include pedestrian refuge islands with crosswalks, pedestrian signals at the existing Gander Way/Friendship Lane and Williamson Road signalized intersections, street trees, pedestrian-scaled lighting, a Hollins community identification sign, improved landscaping at Interstate 81 and at Williamson Road, drainage improvements, retaining walls where needed and possible right-of-way acquisition. This project is currently split into three phases: 1) Gander Way/Friendship Lane to Hitech Road; 2) Hitech Road to Williamson Road; and 3) Gander Way/Friendship Lane to Interstate 81. Since the last CIP request for FY 2011-2015, progress on the Plantation Road Streetscape Improvement project has been made in three areas: 1. VDOT has been working with Kimley-Horn and Associates, Inc., for the past several months on a Plantation Road Corridor Study to examine the existing and future conditions of Plantation Road with regard to safety of current and anticipated automobile, pedestrian and bicycle activity. This study will provide a critical foundation for any changes made to Plantation Road for automobile, pedestrian or bicycle improvements. 2. VDOT awarded Roanoke County $27,654 dollars in 50/50 matching funds through the FY 2011 Revenue Sharing Program to perform a Preliminary Engineering-Only study. This funding will be utilized to complete thorough surveying of the corridor for use in detailed design plans. 3. County staff have been working with local businesses and the Williamson Road Area Business Association (WRABA) on installation and maintenance of new landscaping at the Williamson Road/Plantation Road intersection, as proposed in the Plantation Road Streetscape Improvement Project. While the details of this plan have not yet been solidified, County staff is optimistic that a plan can be worked out. Progress has also been made on a project related to the Plantation Road Streetscape Improvement Project. The Board of Trustees for Hollins University has approved the portion of the Tinker Creek Greenway extending from Interstate 81 to Carvins Cove Natural Reserve. The conditions and terms of the project are currently being negotiated. Justification This segment of Plantation Road contains the largest employment base in Roanoke County with 4,000 employees (and growing) amongst ITT, Wachovia/Wells Fargo and BSC Ventures/Double Envelope. The Plantation Road exit off of Interstate 81, Exit 146, is the most heavily developed of any of the five County exits on Interstate 81. There are 400 guest rooms between four hotels located here and one new hotel is planned. A new retail complex visible from the interstate anchored by Gander Mountain and Camping World is poised for additional commercial development. In the immediate Hollins area Walrond Park, one of the County’s nicest and busiest parks, is just off of Plantation Road to the west surrounded by a large residential subdivision. Hollins University, Roanoke County’s only four-year university, is also nearby on Williamson Road with 900 students enrolled. Two light industrial parks are also situated just off of Plantation Road to the east. An example of new development, a gas station with a convenience store and potential fast food restaurant has been approved by the Board of DRAFTFY2012-2016 CIP Projects Community Development Plantation Road Streetscape Improvements Supervisors for a vacant piece of property next to McDonald’s at the northeastern end of the project area. This area was developed primarily in the 1950s and 1960s before and during the construction of Interstate 81. Several single-family homes remain on Plantation Road from that time, although many have been purchased by companies preparing to take advantage of commercial and industrial zoning designations with future redevelopment plans. Plantation Road is five lanes wide through this area with moderate automobile and truck traffic. The area is dominated by the automobile. The streetscape improvements planned with this project will enable and encourage both pedestrian and bicycle traffic. When fully constructed the sidewalks, shared use trails, pedestrian refuge islands with crosswalks and pedestrian signalization will connect Walrond Park, Plantation Road, Friendship Lane, the Hollins University segment of the Tinker Creek Greenway and Carvins Cove Natural Reserve together. Additionally, these improvements will promote healthy habits by permitting employees to walk and bike to restaurants for lunch, to walk and bike for recreation, and to walk and bike to and from work. Hotel guests and residents will also be able to walk and bike to nearby businesses and to walk and bike for recreation. The aesthetic additions including street trees, landscaping, pedestrian-scale lighting and a Hollins community identification sign contribute to an overall sense of place as “Hollins” and not just “Exit 146.” Streetscape improvements have also been shown to stimulate investment in adjacent properties and to slow traffic. Operating Budget Impact Considerable staff time is needed to administer the project. Cost and Efficiency Impact This project is expected to encourage new commercial and industrial development in the Plantation Road area, thus providing new tax revenue and new jobs for Roanoke County. Conformance with County Obligations This project satisfies several implementation strategies identified in the Hollins Area Plan adopted by the Board of Supervisors in November, 2008. The Hollins Area Plan is a component of the 2005 Roanoke County Community Plan. This project also completes portions of two bikeway routes identified in the 2005 Bikeway Plan for the Roanoke Valley Area Metropolitan Planning Organization. The pedestrian improvements planned are also supported by the Virginia Department of Transportation Policy for Integrating Bicycle and Pedestrian Accommodations. Funding Sources The funding source for this project is currently VDOT Revenue Sharing funds and may potentially be private funding from a County business for landscaping. The County’s General Fund operating revenue will also contribute towards implementing this plan, most likely through in-kind services provided by County staff. Funds will be applied for in December, 2011, and in subsequent years from the Federal SAFETEA-LU Enhancement Program. This reimbursement program requires a 20 percent match. Additional private contributions from Plantation Road businesses are also anticipated. DRAFTFY2012-2016 CIP Projects Community Development Plantation Road Streetscape Improvements FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$2,500,000 Project Cost Notes:Project cost includes land acquisition, site improvements, construction, utility relocation, fees, and contingency funds. Future Capital Costs Beyond 2016: Appropriations to Date:$0 Associated Operating Costs Staff hours for administration. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $650,000$650,000$420,000$420,000$360,000$2,500,000 Future Costs Beyond 2016: Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $1,440$1,440$2,880$2,880 $1,800 DRAFTFY2012-2016 CIP Projects Community Development VDOT Revenue Sharing Road Improvements Description FY2012 - 2016 Expenditure Summary The Virginia Department of Transportation (VDOT) annually provides localities the opportunity to receive state matching funds for the construction, maintenance, and improvements to primary and secondary roads in the state's highway system. Justification The Revenue Sharing Program allows Roanoke County working with VDOT to expedite needed safety, road enchancements and improvements that normally take many years to accomplish. Operating Budget Impact Considerable staff time is needed to administer this program. Cost and Efficiency Impact This program allows Roanoke County to utilize additional State funds to improve Roanoke County's transportation system. Conformance with County Obligations The Revenue Sharing Program is identified in Chapter 4 of the Community Plan. One of the objectives of the Plan is to continue to maintain and update Secondary and Primary road improvement plans based on consistent policies and criteria. Funding Sources General Fund operating revenue. DRAFTFY2012-2016 CIP Projects Community Development VDOT Revenue Sharing Road Improvements FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$2,500,000 Project Cost Notes: Future Capital Costs Beyond 2016:Continued annual commitment. Appropriations to Date:$9,246,000 Associated Operating Costs Staff time and resources. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $500,000$500,000$500,000$500,000$500,000$2,500,000 Future Costs Beyond 2016:Continued annual commitment. Appropriations to Date:$9,246,000 Associated Operating Costs FY12FY13FY14FY15FY16 $23,750$23,750$23,750$23,750 $23,750 DRAFTFY2012-2016 CIP Projects Community Development Excavator Description FY2012 - 2016 Expenditure Summary Replace an existing excavator (Daewoo Hydraulic Excavator 93 model). Justification Existing equipment is no longer safe to operate and it is not efficient. Equipment currently has over 3700 hours on it and is used for both Roanoke County projects and Board of Supervisors approved stormwater projects. Stormwater improvement projects provide a system of drainage facilities that prevents or minimizes structure flooding, property protection and stream degradation. Roanoke County projects have involved park improvements, stream restoration, such as Garst Mill Park, demolition of flood prone houses and construction of the police shooting range. This type of equipment is used on every construction project that involves digging trenches, grading, material handling, and lifting structures. This excavator can now be used on level ground only, if used to dig on a slope it loses oil. Operating Budget Impact Repair and operating cost is relatively low for a new machine and rise substantially at the end of the equipments expected life. The Daewoo is currently at the end of its expected life and will incur substantial expense to operate.q Cost and Efficiency Impact Operating cost such as fuel consumption and increased productivity of a new machine. Conformance with County Obligations Roanoke County’s Stormwater Management program activities consists of regulatory compliance, infrastructure re-investment, project implementation approved by the Board of Supervisors and County ordinance and policies. Funding Sources General Fund. DRAFTFY2012-2016 CIP Projects Community Development Excavator FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$130,000 Project Cost Notes:Project cost includes the purchase of the new replacement machinery. Future Capital Costs Beyond 2016:Repair and maintenance costs for new machine will be low. Appropriations to Date:$0 Associated Operating Costs Any applicable repair/maintenance costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $130,000$0$0$0$0$130,000 Future Costs Beyond 2016:Repair and maintenance costs for new machine will be low. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 County of Roanoke FY2012-2016 CIP Projects Economic Development Center for Research & Technology Vinton Business Center DRAFTFY2012-2016 CIP Projects Economic Development Center for Research and Technology Description FY2012 - 2016 Expenditure Summary The Economic Development Department recently completed a $3.5 million construction project in the Center for Research and Technology, which included the construction of a new roadway with all necessary utilities and amenities to the Phase II area of the park. It also included the grading of three additional sites which are serviced by the new road and now being marketed to prospective companies in the spring of 2009. Additional landscaping enhancements along the entrances and roadways including the reforestation of the hillside and drainage area adjacent to the newly created sites has also been completed. Future construction and improvement plans include: - Continuation of grading the individual sites within Phase I and Phase II of the project. - Ongoing maintenance of roadway and grounds including snow removal, mowing and care of vegetation - Utility extensions and additional street light installations as Glenmary Drive and Corporate Circle are extended - Rights of way acquisition for the Dow Hollow Road extension - Preliminary design for the Dow Hollow Road extension - Construction of the Dow Hollow Road extension Marketing plans include: - Concentrated staff participation in regional organizations and programs such as the New Century Technology Council, the Roanoke Valley Alleghany Regional Commission and the New Century Venture Center - Building more strategic relationships with developmental partners such as the RVEDP and VEDP. - Staff participation in marketing missions/trade shows for specific targeted industries - Emphasis on the existing business and retention program for expansion into CRT - Strengthening the relationship with Virginia Tech and the Virginia Tech Corporate Research Center - Ongoing improvements to the Economic Development web site and the production of new marketing materials for use with prospective businesses - Marketing and utilization of the CRT Technology Zone, offering attractive incentives to qualifying companies Justification This project has been identified by the Board of Supervisors as a priority economic and community development project for Roanoke County. Continued improvements to the CRT are critical to the County’s preparedness and development success of the park in a highly competitive marketplace. The funding needed for park development is prospect dependent. The construction schedule is a graduated plan of action for development of the park with public and private infrastructure, roadways, and stormwater drainage. If a qualified and confirmed prospect announced its intention to locate in the park, the development and funding schedule would require readjustment according to the parameters of the project. In addition, identification of land for acquisition next to the park requires flexible funding as potential tracks become available. The location of Novozymes Biologicals and Tecton Products to CRT is validation that this project is realizing the goals set forth by the Board of Supervisors when the project was initially approved. These projects represent a $22 million investment, the retention of 65 jobs, and the creation of over 100 new high paying technical jobs for Roanoke County citizens. Further, both DRAFTFY2012-2016 CIP Projects Economic Development Center for Research and Technology companies are committed to significant expansions within the next few years. Operating Budget Impact Operational costs require annual budgeting for maintenance of Glenmary Drive and interior roadways due to VDOT’s inability to perform road maintenance in a timely and suitable manner. Budgeting for the maintenance of landscaped public areas will continue to be included in future budgets. Cost and Efficiency Impact This project will provide new tax revenue that will benefit Roanoke County in the future, in addition to providing well-paying jobs for our residents. Conformance with County Obligations The revised Master Plan and Planned Technology Development District (PTD) was approved by the Planning Commission and Board of Supervisors in 2007. This revised Master Plan will be included in future revisions to the Comprehensive Plan. It is included in the current Economic Development Business Plan. It also furthers the goals set forth in the Regional Economic Development Strategy, which was endorsed, by the governing bodies of all Roanoke Valley jurisdictions including Roanoke County. Funding Sources Recommended funding sources for this project would be General Fund operating revenue, state funds including VDOT industrial access funds, Governor’s Opportunity Funds, or funds allotted at the discretion of the Board of Supervisors. DRAFTFY2012-2016 CIP Projects Economic Development Center for Research and Technology FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$4,000,000 Project Cost Notes:Project includes all costs related to construction and marketing. Future Capital Costs Beyond 2016:None. Appropriations to Date:$9,824,950 Associated Operating Costs Maintenance of interior roadways and landscaping. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $500,000$500,000$1,000,000$1,000,000$1,000,000$4,000,000 Future Costs Beyond 2016:None. Appropriations to Date:$9,824,950 Associated Operating Costs FY12FY13FY14FY15FY16 $15,000$15,000$15,000$15,000 $15,000 DRAFTFY2012-2016 CIP Projects Economic Development Vinton Business Center Description FY2012 - 2016 Expenditure Summary Grading, utility extensions and access road construction of a 16 acre site in the Vinton Business Center. This will prepare an approximate 10+/- acre pad site for marketing for future industrial development. Justification Roanoke County established a Gain Sharing Agreement with the Town of Vinton in 1999 to market the Vinton Business Center for new business development. The Town and the County established the Center to generate new revenue and create new jobs for its citizens, and now shares equally (on a 50/50 basis) in the infrastructure costs and new revenue generated by businesses locating in the Center. Preparing “shovel ready” sites for development will assist both communities’ in attracting quality companies to our area by being more prepared, and ultimately more competitive to new businesses. Operating Budget Impact New tax revenue realized from the development will offset the minimal operating costs that will result from the new public infrastructure in place. As new businesses are located in the park they will add new tax revenue to the Counties general fund. Cost and Efficiency Impact This project will ultimately provide new tax revenue and new jobs to the region, thus providing long term benefits to Roanoke County, the Town of Vinton and the surrounding area. Conformance with County Obligations This project complies with the Comprehensive Plan, and the Master Plans for both Roanoke County and the Town of Vinton. The original Gain Sharing Agreement and subsequent amendments have all been adopted and approved by the Board of Supervisors. It also furthers the goals set forth in the Regional Economic Development Strategy, which was endorsed by the governing bodies of all Roanoke Valley jurisdictions including Roanoke County and the Town of Vinton. Funding Sources General Operating Revenue, VDOT Industrial Access Road Grant possibility DRAFTFY2012-2016 CIP Projects Economic Development Vinton Business Center FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$775,000 Project Cost Notes:Project includes costs related to design, engineering and site improvements. Future Capital Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs Minimal operating costs related to maintenance of infrastructure. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $275,000$250,000$250,000$0$0$775,000 Future Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $15,000$15,000$15,000$15,000 $15,000 County of Roanoke FY2012-2016 CIP Projects Fire & Rescue New Oak Grove Station Masons Cove Bunk Room Addition New Hanging Rock Station Station Generator Program MDT Computer System Station Renovations Station Fuel Control System DRAFTFY2012-2016 CIP Projects Fire and Rescue New Oak Grove Station Description FY2012 - 2016 Expenditure Summary Provide a new fire and rescue public safety building, including land purchase, in the Oak Grove section of the Cave Spring area. This would be a three-bay station initially to house a pumper and an ambulance. Also included would be adequate living areas such as offices, male/female sleeping/restroom/shower areas, storage areas, and meeting rooms. Justification This area is undergoing rapid development and the response times to calls in this area are increasing due to the demographics of the population. This facility would serve the general areas of Oak Grove, Hidden Valley, Fairway Forest and Grandin Road Extension. These areas would then be under the six-minute response time goal instead of the current 6-10 minutes. As this area is further developed, this response time is and will continue to increase. All of the above mentioned areas are within the Cave Spring first-due district, which is our second busiest station. This new station could also provide second-due back up coverage to the Cave Spring, Fort Lewis, and Mason’s Cove stations thus reducing the time for arrival on the scene of an emergency. This could also include a mutual aid response agreement with the City of Salem and Roanoke City or a possible joint-staffing agreement similar to that at Clearbrook. Operating Budget Impact The operating budget would still have to be addressed; proposed staffing would include the addition of 3 Captain positions, 3 Lieutenant positions, 6 Paramedic/Firefighter positions and 6 Firefighter/EMT positions. The approximate utility costs are shown. Costs could possibly be shared with another locality should a joint-staffing agreement be established. Cost and Efficiency Impact Completion of this project would result in the reduction of reaction/response times to the citizens. Conformance with County Obligations The addition of this station is directly related to our departmental business plan goal of providing “expedient emergency response to the community” and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. DRAFTFY2012-2016 CIP Projects Fire and Rescue New Oak Grove Station FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$8,085,000 Project Cost Notes:Project cost includes land acquisition, planning/engineering, and construction. Future Capital Costs Beyond 2016:Costs associated with staff and utilities. Appropriations to Date:$0 Associated Operating Costs Staff salaries, benefits, and utility costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $700,000$385,000$7,000,000$0$0$8,085,000 Future Costs Beyond 2016:Costs associated with staff and utilities. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$1,244,769$1,308,256 $1,375,043 DRAFTFY2012-2016 CIP Projects Fire and Rescue Masons Cove Bunk Room Addition Description FY2012 - 2016 Expenditure Summary This project will provide sleeping quarters for career and volunteer personnel at the Masons Cove station. The current area being used is not large enough or adequate to house the 24- hour career personnel and the volunteer personnel who work evenings and weekends. An addition similar to that added at the Mount Pleasant station would provide for the facilities necessary for personnel to stay overnight including sleeping, bathroom and shower areas for both male and female personnel. Completion of this project will also allow for the upgrade of the current electrical system, backup generator, and water purification system for the entire station. Justification Calls in the Catawba/Masons Cove area have increased in recent years to the point that 24- Hour/7 days-a-week ALS coverage is provided from the Masons Cove station. At the time the personnel were approved, areas within the station were rearranged to provide an area for 24- hour personnel to sleep. These accommodations are crowded and are not adequate for continued use. The area was originally part of the meeting room and not designed to be a living area. An interior wall was added to partition off the area currently used for a bunkroom. HVAC flows are not at an optimal level since this partition disrupts the air flow. Bathroom facilities are not located near the sleeping quarters. There is a need for a building addition to the rear of the existing building to allow sleeping quarters for the 24-hour career personnel and volunteer personnel. The completion of this addition would supply more efficient and quality facilities for evening personnel. Operating Budget Impact There would be a slight increase in utilities to heat and cool the additional space. Water consumption should not see an increase since personnel are already assigned on a 24-hour basis at this time. Cost and Efficiency Impact Completion of this project would provide a more energy efficient and adequate environment for 24-hour personnel and volunteer personnel on duty. Conformance with County Obligations The addition at this station is directly related to our departmental business plan goal of providing “expedient emergency response to the community” and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. DRAFTFY2012-2016 CIP Projects Fire and Rescue Masons Cove Bunk Room Addition FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$600,000 Project Cost Notes:Project cost includes engineering/design and construction. Future Capital Costs Beyond 2016:Costs associated with utilities. Appropriations to Date:$0 Associated Operating Costs Minor utility cost increase due to larger space. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $50,000$550,000$0$0$0$600,000 Future Costs Beyond 2016:Costs associated with utilities. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$1,845$2,030$2,232 $2,456 DRAFTFY2012-2016 CIP Projects Fire and Rescue New Hanging Rock Station Description FY2012 - 2016 Expenditure Summary Provide a new fire and rescue public safety building, including land purchase, in the area of I-81 and Route 419. This would be a three-bay station initially to house a pumper and an ambulance. Also included would be adequate living areas such as offices, male/female sleeping/restrooms/shower areas, storage areas, and meeting rooms. Justification This area is undergoing more development and the response times to calls in this area are increasing due to traffic. This facility would serve the general areas of Red Lane, Laurel Woods, Loch Haven, Montclair, Glen Cove, the backside of North Lakes and the I-81/419 area to include Cove Road. These areas would then be under the six-minute response time goal instead of the current 7-12 minutes. This station could also provide second-due back up coverage to the Fort Lewis, Mason’s Cove, and Hollins stations thus reducing the time for arrival on the scene of an emergency. This could also include a mutual aid response agreement with the City of Salem and Roanoke City or a possible joint-staffing agreement similar to that at Clearbrook. Operating Budget Impact The operating budget would still have to be addressed; proposed staffing would include the addition of 3 Captain positions, 3 Lieutenant positions, 6 Paramedic/Firefighter positions and 6 Firefighter/EMT positions. The approximate utility costs are shown. Costs could possibly be shared with another locality should a joint-staffing agreement be established. Cost and Efficiency Impact Completion of this project would result in the reduction of reaction/response times to the citizens. Conformance with County Obligations The addition of this station is directly related to our departmental business plan goal of providing “expedient emergency response to the community” and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. DRAFTFY2012-2016 CIP Projects Fire and Rescue New Hanging Rock Station FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$8,323,500 Project Cost Notes:Project cost includes land acquisition, planning/engineering, and construction. Future Capital Costs Beyond 2016:Costs associated with staff and utilities. Appropriations to Date:$0 Associated Operating Costs Staff salaries, benefits, and utility costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $700,000$0$423,500$7,200,000$0$8,323,500 Future Costs Beyond 2016:Costs associated with staff and utilities. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$1,308,256 $1,375,043 DRAFTFY2012-2016 CIP Projects Fire and Rescue Station Generator Program Description FY2012 - 2016 Expenditure Summary This project would provide for the installation of replacement emergency generators at all fire and rescue stations. Justification Currently, the fire and rescue stations have older model generators that have reached the end of their useful life. The priority would be placed on Fort Lewis and Hollins stations. These generators prove invaluable during severe weather conditions where power outages are widespread. At time, such as what occurred during the December snow storms, the stations may provide temporary shelter to stranded motorists or residents. Operating Budget Impact The purchase of equipment, installation, and future maintenance would need to be budgeted into the department’s budget. The initial estimate to purchase a unit large enough to fully power a single station (40 to 50 KW) and the transfer switch is $100,000 per station. Additional annual projections are shown to cover maintenance and service. Cost and Efficiency Impact The implementation of this system would improve overall efficiency by offering more reliable units and increased performance should the need arise. Conformance with County Obligations This project is directly related to our departmental business plan goal of providing “accurate records and reporting to meet departmental needs” and ensure compliance with local mandates. Funding Sources To be determined. DRAFTFY2012-2016 CIP Projects Fire and Rescue Station Generator Program FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$928,200 Project Cost Notes:Project cost includes equipment and installation costs. Future Capital Costs Beyond 2016:Equipment, installation, and maintenance for generators at each station. Appropriations to Date:$0 Associated Operating Costs Energy and maintenance costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$200,000$220,000$242,000$266,200$928,200 Future Costs Beyond 2016:Equipment, installation, and maintenance for generators at each station. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$2,000$2,200 $2,420 DRAFTFY2012-2016 CIP Projects Fire and Rescue MDT Computer System Description FY2012 - 2016 Expenditure Summary The MDT Program is designed to place a ruggedized computer in fire/rescue vehicles to improve response capabilities for the Fire and Rescue Department. The mobile data terminals or commonly called MDT's will allow information exchange in real-time from the Communications Officer to the Fire/Rescue Personnel in the field. This allows for more accurate information to be provided to responding fire/rescue units from the 911 Center. The MDT's will also allow for utilization of stored files for building plans and Pre-Incident Surveys for rapid access by responding fire/rescue units. Currently, the majority of all information is passed by voice over the radio which limits the amount of information that is available to responding fire/rescue units. Justification A trial program in the Battalion Chief vehicle has proven successful. The availability of information from CAD provides the responder with critical information regarding the number and identity of units responding, location of hydrants, hazards on the scene or changes in the status of the incident. Having this information updated live is invaluable. This program would allow the department to purchase 37 MDT’s and the mounting hardware for our station apparatus. Responding units would have access to pre-plan information detailing the floor plans for any businesses, construction types, and any hazards. The live connection will ensure that the current status of the incident is known to the responders prior to their arrival. Information may become available while enroute to the incident that currently can only be communicated via the radio. Operating Budget Impact Since these MDT’s operate via a cellular wireless card, the Department will have to contract for cellular service at a cost of $600.00 annually per unit. A total of $22,200.00 annually will need to be budgeted in our operating account. Cost and Efficiency Impact By using the MDT’s to retrieve information prior to arrival on-scene, the responding company will be better prepared to respond and it ensures that incidents are handled safely and efficiently. Conformance with County Obligations The addition of this station is directly related to our departmental business plan goal of providing “expedient emergency response to the community”. Funding Sources To be determined. DRAFTFY2012-2016 CIP Projects Fire and Rescue MDT Computer System FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$212,750 Project Cost Notes:Project cost includes purchase of necessary equipment. Future Capital Costs Beyond 2016:Maintenance and cellular service contracts. Appropriations to Date:$0 Associated Operating Costs Maintenance and cellular service contracts. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$212,750$0$0$0$212,750 Future Costs Beyond 2016:Maintenance and cellular service contracts. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$22,200$24,420$47,862 $52,648 DRAFTFY2012-2016 CIP Projects Fire and Rescue Station Renovations Description FY2012 - 2016 Expenditure Summary This project will encompass major renovations and upgrades of Fire and Rescue Public Safety Buildings throughout the County. The work will include HVAC upgrades, interior and exterior painting, roof repairs and parking area improvements. The buildings included are Catawba, Cave Spring, Fort Lewis, Mount Pleasant and Hollins. Due to difficulties in continued operations, this project is requested to be on-going over several years with bids for similar work (HVAC, concrete, and roof repair/replacements) to include all sites to realize a cost savings. It is the goal of the department to continue the work over a multi-year period where vehicles and/or staff could be temporarily relocated to accommodate the work and still continue to provide services to the public. Fire and Rescue is working with General Services to coordinate the renovations and to facilitate multi-location bids for the most efficient use of funds. Justification The Catawba Station was built and opened in 1980. While routine maintenance has taken place, the building has not undergone any major repair or renovation since the initial construction. Major concrete and asphalt repairs are needed on the exterior. In addition, areas of the initial pre-fab construction that have begun to rust need repairs to prolong the life of the facility. This would be the first building receiving work. Hollins, Fort Lewis and Cave Spring stations have all had some work completed since the original construction but are still in need of repair/replacement of essential systems due to the high traffic and call volume. Restrooms, HVAC systems and some roofing areas need work to remain both functional and efficient. The sewer line at Fort Lewis is experiencing frequent backups, resulting in extensive cleaning and monitoring to ensure that sanitary conditions within the station are maintained. All of the above would receive some cosmetic repair (painting) in any areas where other work to upgrade systems was performed. Additionally, each site would have significant work performed on the bay doors to include seals and switching units. This should assist in reducing utility costs at all locations. Operating Budget Impact The overall operating needs should slightly decline due to more efficient systems being utilized and repairs/replacements to the buildings resulting in a more energy efficient structure. Cost and Efficiency Impact The overall efficiency will improve at each site due to the more efficient systems in use coupled with the energy saving repairs/replacements completed on the buildings will result in lower utility costs at each site renovated. Conformance with County Obligations These station improvements are directly related to our departmental business plan goal of providing “expedient emergency response to the community” and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. DRAFTFY2012-2016 CIP Projects Fire and Rescue Station Renovations FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$472,500 Project Cost Notes:Project cost includes construction. Future Capital Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs Operating costs should see a modest decline after renovations. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $176,000$176,000$120,500$0$0$472,500 Future Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Fire and Rescue Station Fuel Control System Description FY2012 - 2016 Expenditure Summary This project would provide for the installation of an automated fuel technology at all fire and rescue stations. Justification Currently, the fire and rescue stations do not have fuel security/control/accountability technology on the station fuel pumps. Fuel is tracked and monitored by an honor system solely dependent on the individual’s manual entry of information. The use of pen and paper to track the usage of fuel has become an antiquated method that is prone to the human error factor. This facilitates the loss of accountability due to incomplete documentation on the fuel tracking sheets. With fuel costs at an all time high, it is more important now than ever to ensure the proper dispensing and tracking of fuel as it has a major impact on departmental budgets. By implementing this project, the fuel will be tracked via a computer technology system and accountability will be maintained by individual apparatus. In addition, there will be the added benefit of tracking odometer readings for each apparatus to schedule preventive maintenance. This would also perpetuate the possibility of generating reports from the system for projections and future planning. The main goal is to help control and monitor fuel usage. The added benefit we will see is a method to ensure that our apparatus meet their equipment maintenance schedules. Operating Budget Impact Since the existing stations have all been networked into our system, there would be little cost to implement the system other than the purchase of equipment, installation, and future maintenance. These annual projections are shown. Cost and Efficiency Impact The implementation of this system would improve overall efficiency by offering more monitoring capabilities for fuel consumption and increased performance of the apparatus due to the completion of preventative maintenance on schedule. Conformance with County Obligations This project is directly related to our departmental business plan goal of providing “accurate records and reporting to meet departmental needs” and ensure compliance with local mandates. Funding Sources To be determined. DRAFTFY2012-2016 CIP Projects Fire and Rescue Station Fuel Control System FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$165,000 Project Cost Notes:Project cost includes purchase of equipment and installation. Future Capital Costs Beyond 2016:Maintenance costs. Appropriations to Date:$0 Associated Operating Costs Maintenance costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $165,000$0$0$0$0$165,000 Future Costs Beyond 2016:Maintenance costs. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $6,050$6,050$6,050$6,050 $6,050 County of Roanoke FY2012-2016 CIP Projects General Services Replacement of three underground fuel storage tanks Construction of new Public Service Center DRAFTFY2012-2016 CIP Projects General Services Replacement of three underground fuel storage tanks Description FY2012 - 2016 Expenditure Summary Replace three underground vehicle fuel storage tanks at Public Service Center Justification These three steel tanks have reached the end of their useful life of 25 years and could potentially begin to leak at any time. Operating Budget Impact None Cost and Efficiency Impact None known. Conformance with County Obligations Will conform with VDEQ requirements for underground storage tanks. Funding Sources General Operating Revenue DRAFTFY2012-2016 CIP Projects General Services Replacement of three underground fuel storage tanks FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$150,000 Project Cost Notes:Project includes cost of equipment. Future Capital Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs None. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $150,000$0$0$0$0$150,000 Future Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects General Services Construction of new Public Service Center Description FY2012 - 2016 Expenditure Summary The Public Service Center at Kessler Mill Road was purchased by Roanoke County in the mid- 1980s. It was renovated at that time to provide office space for Parks and Recreation, Utilities, and General Services. The warehouse end of the building has been used for County records storage, however, due to water issues, this practice has been discontinued. The warehouse is currently used for surplus property. Other offices located in this building are the Communications Shop, Welding Shop, Roadway Drainage, and Roanoke Valley Greenways. We are also storing material that had been used by Explore Park. The building leaks through the garage doors, and occasionally in roof areas, which destroys records and other materials stored on site. In 1985, the building flooded, largely due to drainage issues. While some of these issues have been addressed, the potential for further problems remains, as was evident during Hurricane Isabel in 2004, when the water rose to the loading docks. This building is visible from Interstate 81, and does not present a positive image of Roanoke County operations. In addition to major drainage and flooding issues at the site, the building needs the following work, which would cost at least $2 million: Sprinkler heads need to be lowered below ceilings in some areas. Install fire alarm system. Replace HVAC, including redesign to meet current requirements. Repave parking lot, area on hill and entrances. Drainage improvements between building and hill. Upgrade/improve building exterior. Replace and improve roof gutters and down spouts. Renovate the three main restrooms. Drop ceiling in rear hallway and close off open ceiling area of heated rooms. Install six new garage doors. Seal gable roof at west end of building. Replace flat roof. Replace steel underground storage tanks with fiberglass. Install new energy efficient light fixtures. Justification A new service center will provide more energy efficient space, meet current fire and ADA standards, and provide a more practical work environment for the different operations. It is more cost effective in the long run to build a new facility than to renovate the current 50+ year old building. Remodeling the facility will not change the floodplain issues, nor deal with the excess limited use space. After the building is demolished and the site regarded, it will be available for other uses. Operating Budget Impact A new building may actually cost less to operate, due to the inefficiencies of the current facility. Cost and Efficiency Impact A new service center will allow operations to share common space such as locker rooms, kitchen and break rooms and copier rooms. Cost may decrease due to reduced energy consumption and shared space. DRAFTFY2012-2016 CIP Projects General Services Construction of new Public Service Center Conformance with County Obligations Construction of a new facility elsewhere in the County would allow the plan for a regional police training facility to be constructed at the Kessler Mill Road site. Funding Sources General Operating Revenues; bond referendum. FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$12,000,000 Project Cost Notes:Project includes costs related to design, engineering and construction. Future Capital Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs Utilities and maintenance costs would likely be less than the current facility. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $1,300,000$0$0$10,700,000$0$12,000,000 Future Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$100,000$0 County of Roanoke FY2012-2016 CIP Projects Library Glenvar Library Replacement Mt. Pleasant Library Replacement Vinton Library Renovation DRAFTFY2012-2016 CIP Projects Library Glenvar Branch Library Replacement Description FY2012 - 2016 Expenditure Summary This project was fully-funded in the amount of $5,800,491 by Action A-062210-6 of the Board of Supervisors on June 22, 2010. The design development phase of the project is underway. This project would replace the existing Glenvar Branch Library with a 15,000+/- sf facility on the same site. A decision on whether to remove the old building before the new library is completed is pending but ensuring continuous service to patrons will be a priority. When design is completed, the new library will provide increased public space and readers’ seating, twice the number of book stacks, an improved children’s area with appropriately-scaled shelving, a more functional meeting room, a conference room, and high speed access to electronic resources, including Internet work stations and a computer instructional lab. Patrons who wished will be able to use self-check stations to check out materials. There would be a separate, secure server and technology support room. Space would be allotted to system support functions, including archival storage. The Local History collection, currently housed at the Hollins Branch Library, would be relocated to Glenvar. Added space and design flexibility will allow for future growth of the collection or the evolution of services. The new building will feature multiple sustainable elements and qualify for LEED™ certification. The parking lot will be expanded and redesigned to better accommodate traffic flow to the drive-through window and bookdrops. Vehicles traveling to and from the nursing home located behind the building would be rerouted to a separate exit. Justification The Glenvar Library was constructed in 1978 and has had no renovations since, despite over three decades of patron use. It is in deplorable condition. Worn furniture, packed shelves, and cramped conditions make the Glenvar Branch unappealing to the public and inefficient in which to work. Severely limited shelf space has required the removal and disposal of over 3,000 items annually. In its current configuration, the building inhibits services to both traditional library users and small business clientele. Replacing it would restore basic library functionality for patrons, especially children, who presently have no study, browsing, or quiet reading spaces. Two computer workstations for adults have displaced a child-sized table and chairs. Unlike the other large branches, there is no computer instructional lab, which means the system is unable to offer the same full range of classes for the public that it does elsewhere. Designed to be a cozy neighborhood library, it now finds itself in a mixed environment of housing subdivisions and industrial development. The visibility of the location and the volume of traffic on Rte. 460/West Main St. offer an opportunity to attract many more people to the improved services that could be offered. Upgrading the facility would enable citizens, small businesses, and civic groups to use the facility as a community space and mini-conference center, with the associated rental fees creating a revenue stream for the library. The current building does not meet state standards for a public library, is not A.D.A. compliant, and is riddled with structural problems which would make an expansion problematic. An engineering assessment determined that replacing the current building would be more cost- efficient in the long run than attempting to add onto it. Operating Budget Impact Departmental costs for staffing, maintenance, and utility expenses would increase proportionate to the size of the expanded building and the change in service level more patron traffic would require. It would require approximately $20,000 per year on an ongoing basis to begin to restore the collection after years of discarding books due to lack of space. DRAFTFY2012-2016 CIP Projects Library Glenvar Branch Library Replacement Cost and Efficiency Impact The library itself will operate more efficiently if it has better design, logical traffic patterns, improved lighting, and stable access to technology. Books won’t have to be discarded simply because there is no space for them. Although the Virginia Department of Transportation has claimed significant footage for its right of way to widen Rte. 460, enough property remains to allow for the new building and parking to be relocated without purchasing additional land or a new site. The right-of-way sale generated $74,000, which has been applied to the appropriated funding. Conformance with County Obligations The project is in conformance with the Comprehensive Plan and the Library Facilities Study. Expansion of the Glenvar Library has been consistently ranked as one of the highest Level One capital projects by the CIP Citizen Review Committees and has been the subject of numerous citizen meetings and comments. It is supported by standards published by the Library of Virginia and continues to be a capital priority of the Library Board of Trustees. Funding Sources Based on current request rates that cannot be accommodated, a full-service library of this size and proximity to a significant user base could generate meeting room and computer lab usage fees averaging approximately $6,000 per year. With promotional efforts and advanced technological amenities, that number would be higher. DRAFTFY2012-2016 CIP Projects Library Glenvar Branch Library Replacement FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$5,576,691 Project Cost Notes:Project cost includes engineering and construction. Future Capital Costs Beyond 2016:Costs associated with staff, building maintenance, and utilities. Appropriations to Date:$199,509 Associated Operating Costs Costs associated with staff, building maintenance, and utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $2,706,866$2,869,825$0$0$0$5,576,691 Future Costs Beyond 2016:Costs associated with staff, building maintenance, and utilities. Appropriations to Date:$199,509 Associated Operating Costs FY12FY13FY14FY15FY16 $0$108,940$119,765$129,650 $129,650 DRAFTFY2012-2016 CIP Projects Library Mt. Pleasant Branch Library Replacement Description FY2012 - 2016 Expenditure Summary This project would relocate the Mt. Pleasant Branch Library from a temporary facility to a permanent structure on a County-owned site. A new 6,000 sf library would include stack space to accommodate general reading, adult nonfiction, and juvenile collections. It would have approximately 25 work/study seats, appropriate furnishings for children, a teen space, new shelving, PC/Internet stations and an instructional lab, and a programming/meeting room for community groups. It would be fully accessible and sustainable. Justification The branch library was relocated from its former location in the Mt. Pleasant Elementary School to a leased building on Rte. 116/JAE Valley Rd. in 2009. The new building tripled the available space (from 500 s.f. to almost1,500 s.f.) which in turn created room for enhanced children’s programming and 9 Gates computers for adults and children. These service changes and the relocation to a major thoroughfare resulted in a 32% increase in circulation and an uptick of more than 1,100 visits in the first year of operation. This trend can be expected to continue since substantial residential growth has been occurring in the area: there are already over 1,570 homes in existence and three more subdivisions have been platted. While the new space is an improvement over the previous one, it has raised citizens’ expectations that the County should provide an even better full-service library. That would require at least a 6,000 s.f. facility and a larger commitment of funding for staff and materials. Non-residential property is very limited in Mt. Pleasant so an exact location has not yet been identified. A site that is similar to the leased one on JAE Valley Rd. or otherwise adjacent to Rte.116 would be ideal because it would offer convenience, visibility, operational functionality, and space for future growth. Construction of a new County building also creates the opportunity to expand water and sewer lines along the commercial corridor, which is a goal of the 2009 Mt. Pleasant Community Plan. Operating Budget Impact Annual operational, maintenance, and utilities costs would increase by approximately $117,000, proportionate to the larger space, longer operating hours, and the need for more staff. Cost and Efficiency Impact An appropriately-sized building would provide services and create meeting space for an area which is notably lacking in public facilities. A decision to permanently withdraw from Mt. Pleasant Elementary would free the classroom to be used for other school-related purposes. Conformance with County Obligations The current location was not designed as a public building and does not meet state standards for a library. The Library Comprehensive Study recommended a purpose-built facility. Expansion and replacement of the Mt. Pleasant Library is in conformance with the newly- revised and adopted Mt. Pleasant Community Plan, in which citizens rated improving library services as important to their quality of life. It is also a high priority of the Library Board of Trustees. Funding Sources A full-service library would offer meeting room space, which would generate usage fees averaging $1000 per year. A regular schedule of computer classes would add approximately $1,500. DRAFTFY2012-2016 CIP Projects Library Mt. Pleasant Branch Library Replacement FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$3,188,020 Project Cost Notes:Project cost includes land acquisition, engineering, construction, equipment, and opening collection. Costs associated with staff, building maintenance, and utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $350,000$0$1,688,250$1,149,770$0$3,188,020 Future Costs Beyond 2016:Costs associated with staff, building maintenance, and utilities. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$165,250$173,200 DRAFTFY2012-2016 CIP Projects Library Vinton Branch Library Expansion Description FY2012 - 2016 Expenditure Summary This project would expand the footprint of the Vinton Library by 4,000 sq. ft., bringing it closer to the size of the current Hollins Library (17,600 sq. ft.) and the planned Glenvar Library (15,000 sq. ft.). It would include a redesign of the floor plan and refurbishment of the dilapidated interior. The changes would make shelving areas fully-accessible for all patrons; improve traffic patterns throughout the building; and introduce appropriate media and display shelving. There would be room in the children’s area for small storytime presentations and an array of computer-based learning stations. The redesign would also include a temperature-controlled computer lab with more PC’s, instructional tools, and adjustable lighting. The distribution of public catalog and express email computers and Internet work stations would be logical instead of expedient and study areas would have electrical connections and high speed WiFi access for laptop users. Servers and the extensive technology infrastructure would move out of the utility closet and into an appropriate, secure space. Lighting, wiring, and the number and locations of outlets throughout the building would be upgraded to meet current standards. If the circulation desk and staff work spaces were reoriented, there would be more efficient workflow, improved line-of-sight, and added storage for support materials. The large expanses of forty-year old glass windows could be replaced with an energy-efficient product that would allow filtered light while reducing heating and cooling costs. Wall, floor, and ceiling surfaces in the meeting room would be upgraded and an integrated sound and projection system installed. A building security system would be added. New public restrooms would allow true handicapped accessibility. When finished, this would be the first complete renovation of the building since its construction in1969. Justification When Vinton Branch Library opened in 1969 it was the first branch of the Roanoke County Public Library system. It is now its oldest building and is essentially unchanged since its dedication. It serves as one of the hubs for the Town of Vinton’s community festivals (i.e., Dogwood Days, Fall Festival, Enchanted Eve, etc.) and is the County’s public face to the town residents. It is the third busiest RCPL library; in FY2009-10, citizens made 226,539 visits and checked out 183,734 items. Lighting is dim and poorly placed, especially in the adult stack areas. Although the Friends of the Library have made several donations to help improve the conditions, most fittings and furnishings are original to the building and show considerable wear. The lack of wall space also limits shelving capacity. The wiring and telecommunications infra-structure has been grafted onto old lines. The computer lab lacks sufficient ventilation so the doors have to be left open to reduce the temperature gain generated by the equipment and people. Enlarging and moving it would allow better staff oversight, more workstations, and a more productive learning environment. In point of fact, the entire library is not energy efficient. The most used entrance has no vestibule to help stabilize the interior temperature and much of the exterior facade is taken up by outdated plate glass windows which provide little interior illumination while accelerating HVAC gains and losses. A renovated library would correct many of these issues and could be eligible to apply for LEED™ Existing Building certification. Handicapped accessibility is compromised in most of the doorways and aisles, as well as in the public restrooms, which are narrow and impassable for wheelchairs. The only restroom that is available to handicapped citizens is in the meeting room. Wheelchair-bound patrons who need to use it must intrude on groups in the meeting room, which they consider personally DRAFTFY2012-2016 CIP Projects Library Vinton Branch Library Expansion embarrassing and inconvenient. Operating Budget Impact Due to additional space and more intensive technology requirements, there would be an estimated 30% increase in the branch's operating budget for utilities. (Savings from a sustainable design and new HVAC equipment may offset part of that.) Renovations draw more patrons into the library, which would increase the need for part- and full-time staff and additional materials in the collection. Cost and Efficiency Impact Although ongoing operating costs would increase, the accessibility, functionality, oversight and workflow would be improved. Conformance with County Obligations The project is in conformance with the Community Plan, the Library Facilities Study, construction standards established by the Library of Virginia, and has been approved by the Library Board of Trustees. It is responsive to citizen comments expressed in the Vinton Corridor Study. Funding Sources A more functional computer instructional lab and an updated meeting room could generate $10,500 per year in additional rental fees. DRAFTFY2012-2016 CIP Projects Library Vinton Branch Library Expansion FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$6,188,700 Project Cost Notes:Project cost includes ngineering, construction, equipment, and library collection. Costs associated with staff, building maintenance, and utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$0$0$0$6,188,700$6,188,700 Future Costs Beyond 2016:Costs associated with staff, building maintenance, and utilities. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $128,345 County of Roanoke FY2012-2016 CIP Projects Parks & Recreation Sports Lighting Replacement: Walrond Park Ballfields Greenways & Trails: Back Creek Greenway Segment in Starkey Park Greenways & Trails: Green Hill Park Loop Trail Connector to RR Greenway Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park Greenways & Trails: Walrond Park Perimeter Loop Trail Greenways & Trails: Roanoke River Greenway East, Phase I Engineering/ROW Procurement Sports Lighting Replacement: Arnold Burton Softball Complex Sports Lighting Replacement: Darrell Shell Park Ballfields Green Hill Park: Sports Complex, Amphitheater and Picnic Shelter/Restroom Facility, Phase I Camp Roanoke: Renovation to Residential Camp and Retreat Center Standards Whispering Pines Park: New Soccer Field, Parking Lot & Picnic Shelter Land for Passive Recreation: Phase I Land Banking Investment Walrond Park: Tennis Courts Lighting System Replacement, Tennis Courts/Parking Lot Paving and New Picnic Shelter Arnold Burton Softball Complex: New Tournament Director’s Facility, Security Lighting and Parking/Access Road/Fencing Improvements Starkey Park: Soccer Field Lighting and Parking Lot Paving Brambleton Center: Renovation to Community Recreation Center Standards Hollins Park: Soccer Field Lighting, New Picnic Shelter and Parking/Access Road Improvements Vinyard Park: Greenway Bridge and Playground/Passive Recreation Improvements Spring Hollow Reservoir Park: Develop as a Major Regional Park & Tourist Attraction, Phase I Engineering Design/Facility Development Greenways & Trails: Roanoke River Greenway West, Phase I Engineering/ROW Procurement Greenways & Trails: Tinker Creek Greenway, Phase I Engineering/ROW Procurement DRAFTFY2012-2016 CIP Projects Parks and Recreation Sports Lighting Replacement: Walrond Park Ballfields Description FY2012 - 2016 Expenditure Summary As the Parks infrastructure ages, upgrades to the sports lighting systems are necessary to ensure safety, provide adequate light levels to confirm to current standards, maintain efficiencies with regard to power consumption, and minimize expensive repairs. The main priority for this project would be to replace the lighting systems at the Walrond Park Ballfields. An evaluation of the existing conditions of the lighting system at Walrond Park was recently completed by Clark-Nexsen Architecture & Engineering Consultant. The footcandle measurements indicated that the lighting levels were not in compliance with the Illuminating Engineering Society of North America (IESNA) recommendations for sports field lighting. The structural assessment of the light poles concluded that the poles are beyond their useful life and are a significant risk to public safety and should be replaced. The structural assessment went so far to indicate that two light pole structures pose a threat to public safety and this threat warrants a full replacement of these structures as soon as possible. These two light pole structures and their accompanying light fixtures have been removed. Correspondingly, one baseball field and one football field that utilized these light poles and fixtures for night play are no longer available for night play without the provision of temporary portable lights. Other high priority lighting replacement projects include Arnold Burton Softball Complex and the Darrell Shell Park Ballfields. All sports lighting replacement projects would greatly benefit recreation league and tournament play, and would greatly enhance the County’s regional sports marketing and economic development efforts. Other sports lighting replacement projects that will need attention in the very near future but have not been earmarked as priority projects for FY 2012 include replace the lighting systems at Mount Pleasant Park Ballfields and Tennis Courts, Garst Mill Park Tennis Courts, Northside Tennis Courts and Stonebridge Park Tennis Courts for recreation play. Projected increases in league participation will dictate lighting additional fields at Hollins Park, Green Hill Park, and Merriman Soccer Fields. Justification The aging systems identified above have reached or exceeded their useful life. These systems no longer provide adequate light levels, are expensive to maintain, and pose a threat to public safety based upon the findings of the engineering evaluation. Operating Budget Impact This project would result in a reduction in maintenance materials/supplies and annual utility costs. Cost and Efficiency Impact Current sport lighting repairs average $2,500 - $4,000 annually. Replacement of old, out-of- date systems would reduce maintenance and repair costs. Also, a cost reduction in monthly utility bills due to the current inefficient systems would be achieved. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Sports Lighting Replacement: Walrond Park Ballfields FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$330,000 Project Cost Notes:Project cost includes construction and equipment. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Reduction in maintenance and utility costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $330,000$0$0$0$0$330,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 ($2,000)($2,000)($2,000)($2,000) ($2,000) DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Back Creek Greenway Segment in Starkey Park Description FY2012 - 2016 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY11 CIP funds were requested last year. As was done in FY11 and for FY12 CIP consideration, the Back Creek Greenway Segment in Starkey Park Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately 0.75-mile section of the Back Creek Greenway in Starkey Park and the Merriman Soccer Complex. The completion of this portion of the Back Creek Greenway will link Darrell Shell Park, Penn Forest Elementary School, the new South County Library and the proposed DCR/LWCF-funded trail system at the Taylor Tract with Starkey Park and the Merriman Soccer Complex, and will ultimately provide a connection to the Blue Ridge Parkway at the southern end of the Merriman Soccer Complex. The project would serve as valuable park facility providing walking, hiking and biking opportunities for park users of all ages and would also function as the initial phase of construction of an important greenway route in the Roanoke Valley Greenway Network. By connecting these varied county resources that serve a wide range of county residents of all ages, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Back Creek Greenway Segment in Starkey Park Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Back Creek Greenway Segment in Starkey Park FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$297,000 Project Cost Notes:Project cost includes engineering/design and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Maintenance will require increased staff hours. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $297,000$0$0$0$0$297,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$7,500$7,500$7,500 $7,500 DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Green Hill Park Loop Trail Connector to RR Greenway Description FY2012 - 2016 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY11 CIP funds were requested last year. As was done in FY11 and for FY12 CIP consideration, the Green Hill Park Loop Trail Connector to the Roanoke River Greenway Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately one-mile loop trail around a portion of Green Hill Park that would connect to the Green Hill Park Section of the Roanoke River Greenway that was completed in April 2008, thus providing an approximately two-mile trail around the periphery of Green Hill Park. The Green Hill Park Section of the Roanoke River Greenway has proven to be immensely popular with park users of all ages and is one of the most heavily used facilities in the park. By connecting this section of the Roanoke River Greenway with a one-mil loop trail, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Green Hill Park Loop Trail Connector to RR Greenway service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Green Hill Park Loop Trail Connector to RR Greenway FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$264,000 Project Cost Notes:Project cost includes engineering/design and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Maintenance will require increased staff hours. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $264,000$0$0$0$0$264,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$7,500$7,500$7,500 $7,500 DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park Description FY2012 - 2016 Expenditure Summary The Glade Creek Greenway Segment in Vinyard Park Project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY11 CIP funds were requested last year. As was done in FY11 and for FY12 CIP consideration, the Glade Creek Greenway Segment in Vinyard Park Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately one-mile section of the Glade Creek Greenway in Vinyard Park. The completion of this portion of the Glade Creek Greenway would serve as valuable park facility providing walking, hiking and biking opportunities for park users of all ages and would also function as the initial phase of construction of an important greenway route in the Roanoke Valley Greenway Network. Through the construction this much-needed trail facility in Vinyard Park where none currently exists, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$396,000 Project Cost Notes:Project cost includes engineering/design and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Maintenance will require increased staff hours. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $396,000$0$0$0$0$396,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$7,500$7,500$7,500 $7,500 DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Walrond Park Perimeter Loop Trail Description FY2012 - 2016 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY11 CIP funds were requested last year. As was done in FY11 and for FY12 CIP consideration, the Walrond Park Perimeter Loop Trail Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately one-mile loop trail around a portion of Walrond Park that would connect to the proposed DCR/Recreational Trails Grant-funded trail system around the wetland area and pond in the lower portion of the park. The project would serve as valuable park facility providing walking, hiking and biking opportunities for park users of all ages. By connecting the grant- funded trail system around the wetland area with a one-mil loop trail, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Walrond Park Perimeter Loop Trail residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Walrond Park Perimeter Loop Trail FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$264,000 Project Cost Notes:Project cost includes engineering/design and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Maintenance will require increased staff hours. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $264,000$0$0$0$0$264,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$7,500$7,500$7,500 $7,500 DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway East, Phase I Description FY2012 - 2016 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. This project is one of three major greenway projects for which FY11 CIP funds were requested last year and includes an approximately six-mile section of the Roanoke River Greenway in Roanoke County that would extend eastward from the Roanoke City line to Explore Park. As was done in FY11 and for FY12 CIP consideration, the Roanoke River Greenway East Project has been broken up into phases to ease funding. Phase I of the project will include preliminary engineering and the initial phase of right-of-way acquisition, and is being put forth as a priority Greenways and Trails project. Phase I project costs are estimated to be $530,000; total project costs are estimated to be $6,336,000. In 2007, the Department requested $372,480 in VDOT Transportation Enhancement grant funding for FY08-09. The Department received notification in June 2008 that VDOT had approved Transportation Enhancement grant funding in the amount of $104,000. As the enhancement grant is 80:20 matching grant, the Department matched the $104,000 VDOT grant with $26,000 in matching funds from the general fund. In 2008, the Department requested $276,800 in VDOT Transportation Enhancement grant funding for FY09-10. The Department received notification in June 2009 that VDOT had approved Transportation Enhancement grant funding in the amount of $80,000. As the enhancement grant is 80:20 matching grant, the Department will need to match the $80,000 VDOT grant with $20,000 in matching funds. However, the VDOT enhancement grant will only fund a portion of Phase I cost of the project. This project would provide the $20,000 in matching funds for $80,000 grant and would contribute to the shortfall between the VDOT funding that was requested and the actual amount that was granted for Phase I of the project. The Update to the Roanoke Valley Conceptual Greenway Plan adopted by the Roanoke Valley Greenway Commission in May 2007 designated the Roanoke River Greenway as the Priority #1 DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway East, Phase I greenway for development and construction in the Roanoke Valley, as it was identified as the most important greenway in the regional greenway network. An important initial step in the development and construction of greenways and trails is the procurement of funding that will support the engineering and design of greenways and trails, and necessary land acquisition where greenway and trails corridors are located outside of lands owned by Roanoke County. Such funding is essential to getting these projects underway in a timely manner and to meeting the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents by 2016. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. Operating Budget Impact Phase I of this project will require a small amount of staff hours for project management and contract administration. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway East, Phase I FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$530,000 Project Cost Notes:Project includes land acquisition and engineering/design. Future Capital Costs Beyond 2016:Future cost related to additional phases of the project, including construction. Appropriations to Date:$130,000 Associated Operating Costs Project management related costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $178,400$291,600$60,000$0$0$530,000 Future Costs Beyond 2016:Future cost related to additional phases of the project, including construction. Appropriations to Date:$130,000 Associated Operating Costs FY12FY13FY14FY15FY16 $5,000$5,000$0$0 $0 DRAFTFY2012-2016 CIP Projects Parks and Recreation Sports Lighting Replacement: Arnold Burton Softball Complex Description FY2012 - 2016 Expenditure Summary As the Parks infrastructure ages, upgrades to the sports lighting systems are necessary to ensure safety, provide adequate light levels to confirm to current standards, maintain efficiencies with regard to power consumption, and minimize expensive repairs. The main priority for this project would be to replace the lighting systems at the Arnold Burton Softball Complex. Other high priority lighting replacement projects include Walrond Park Ballfields and Tennis Courts and the Darrell Shell Park Ballfields. All sports lighting replacement projects would greatly benefit recreation league and tournament play, and would greatly enhance the County’s regional sports marketing and economic development efforts. Other sports lighting replacement projects that will need attention in the very near future but have not been earmarked as priority projects for FY 2012 include replace the lighting systems at Mount Pleasant Park Ballfields and Tennis Courts, Garst Mill Park Tennis Courts, Northside Tennis Courts and Stonebridge Park Tennis Courts for recreation play. Projected increases in league participation will dictate lighting additional fields at Hollins Park, Green Hill Park, and Merriman Soccer Fields. Justification The aging systems identified above have reached or exceeded their useful life. These systems no longer provide adequate light levels, are expensive to maintain, and may not be safe in instances of component failure. Operating Budget Impact This project would result in a reduction in maintenance materials/supplies and annual utility costs. Cost and Efficiency Impact Current sport lighting repairs average $2,500 - $4,000 annually. Replacement of old, out-of- date systems would reduce maintenance and repair costs. Also, a cost reduction in monthly utility bills due to the current inefficient systems would be achieved. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Sports Lighting Replacement: Arnold Burton Softball Complex FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$250,000 Project Cost Notes:Project cost includes construction and equipment. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Reduction in maintenance and utility costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $250,000$0$0$0$0$250,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 ($2,000)($2,000)($2,000)($2,000) ($2,000) DRAFTFY2012-2016 CIP Projects Parks and Recreation Sports Lighting Replacement: Darrell Shell Park Ballfields Description FY2012 - 2016 Expenditure Summary As the Parks infrastructure ages, upgrades to the sports lighting systems are necessary to ensure safety, provide adequate light levels to confirm to current standards, maintain efficiencies with regard to power consumption, and minimize expensive repairs. The main priority for this project would be to replace the lighting systems at the Darrell Shell Park Ballfields. Other high priority lighting replacement projects include Walrond Park Ballfields and Tennis Courts, and the Arnold Burton Softball Complex. All sports lighting replacement projects would greatly benefit recreation league and tournament play, and would greatly enhance the County’s regional sports marketing and economic development efforts. Other sports lighting replacement projects that will need attention in the very near future but have not been earmarked as priority projects for FY 2012 include replace the lighting systems at Mount Pleasant Park Ballfields and Tennis Courts, Garst Mill Park Tennis Courts, Northside Tennis Courts and Stonebridge Park Tennis Courts for recreation play. Projected increases in league participation will dictate lighting additional fields at Hollins Park, Green Hill Park, and Merriman Soccer Fields. Justification The aging systems identified above have reached or exceeded their useful life. These systems no longer provide adequate light levels, are expensive to maintain, and may not be safe in instances of component failure. Operating Budget Impact This project would result in a reduction in maintenance materials/supplies and annual utility costs. Cost and Efficiency Impact Current sport lighting repairs average $2,500 - $4,000 annually. Replacement of old, out-of- date systems would reduce maintenance and repair costs. Also, a cost reduction in monthly utility bills due to the current inefficient systems would be achieved. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Sports Lighting Replacement: Darrell Shell Park Ballfields FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$250,000 Project Cost Notes:Project cost includes construction and equipment. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Reduction in maintenance and utility costs. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $250,000$0$0$0$0$250,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 ($2,000)($2,000)($2,000)($2,000) ($2,000) DRAFTFY2012-2016 CIP Projects Parks and Recreation Green Hill Park: Sports Complex, Amphitheater and Picnic Facility, Phase I Description FY2012 - 2016 Expenditure Summary This project will continue the development of Green Hill Park by providing an amphitheater and restroom building, a large picnic shelter, installation of electric and water to the existing two shelters, improve security lighting, expand existing parking and pave all areas, expand the barrier system, install an accessible playground, add fencing, and improve the landscaping. Additional items include improving the existing softball fields into a five field tournament quality “Sports Complex”, add three blueways, replace the fishing pier, and construct a maintenance yard and outbuildings. Phase I of the project will include planning/engineering design associated with the Sports Complex and amphitheater and the initial phase of facility development. Phase I project costs are $500,000; total project costs are estimated to be $3,950,000. Projected increases in league participation will dictate lighting two soccer fields at Green Hill Park in the very near future but the lighting of those fields has not been earmarked as priority project for FY 2012. Justification These enhancements will continue to develop this park as the Roanoke County’s Parks, Recreation and Tourism’s major event site. This project will develop a “Sports Complex” as identified in the 2007 Comprehensive Master Plan for Parks and Facilities. This project will also provide facilities for the home of the Glenvar Youth Boosters. It will provide for a medium to stimulate and encourage growth in tourism and provide a venue for sports marketing initiatives. Operating Budget Impact This will require additional part time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding source would be general obligation bonds. DRAFTFY2012-2016 CIP Projects Parks and Recreation Green Hill Park: Sports Complex, Amphitheater and Picnic Facility, Phase I FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$500,000 Project Cost Notes:Project cost for Phase 1 includes engineering/design. Future Capital Costs Beyond 2016:Future cost related to additional phases of the project, including construction. Appropriations to Date:$0 Associated Operating Costs Part-time staff, maintenance, utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $158,000$342,000$0$0$0$500,000 Future Costs Beyond 2016:Future cost related to additional phases of the project, including construction. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $5,000$5,000$0$0 $0 DRAFTFY2012-2016 CIP Projects Parks and Recreation Camp Roanoke: Renovation to Residential Camp and Retreat Center Standards Description FY2012 - 2016 Expenditure Summary This project will complete the renovation of Camp Roanoke as a residential camp and retreat center. Renovations have included the upgrading of the dining hall, restrooms, and grounds. Community donations, in-kind services, and in house staff provided for the renovation of the 8 residential cabins, the lodge, ropes course, log cabin shell, three bathroom/shower facilities, a water system, trail upgrades, and a parking lot. The remaining items to complete the renovation will be the construction of a new camp pool and a canoe dock to access the Spring Hollow Reservoir for canoe and kayak programs, paving the parking lot, and enhance the landscaping. Justification This site could become a premier park facility within the system as a major regional park with the potential to generate tourism as well as local interest. Camp Roanoke provides an exceptional site for youth programs and a revenue producing opportunity that covers partial operating costs of the program. The camp has cabins, a large picnic shelter, dining hall, a lodge, challenge course, and trails. A camp pool is an amenity that is usually offered with this type of facility. This provides a unique opportunity to develop a one of a kind facility in the region. Operating Budget Impact The camp is operating with general funds for FT staff and revenue from fees for direct expenses. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Private donations or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Camp Roanoke: Renovation to Residential Camp and Retreat Center Standards FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$267,500 Project Cost Notes:Project cost includes site improvements. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs No additional operating costs expected. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $150,000$117,500$0$0$0$267,500 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$31,800$31,800$31,800 $31,800 DRAFTFY2012-2016 CIP Projects Parks and Recreation Whispering Pines Park: New Soccer Field, Parking Lot & Picnic Shelter Description FY2012 - 2016 Expenditure Summary This project will design, engineer, and construct a regulation soccer field with a paved parking lot, pave the existing lot, add an additional picnic shelter, and improve park landscaping. Capital Maintenance Funds have been used to replace the playground, provide an enhanced water purification system for the park, install a engineered septic field system for the park, and complete construction of the park bathrooms that were originally funded through the Department’s matching grant program. The development of a perimeter loop trail is envisioned in the near future following construction of the soccer field complex. Justification The current level of use by the recreation league, field rentals, picnic shelter rentals, and general park visitation warrants the new soccer field and the other amenities typically available for a park of this size. The Masons Cove Recreation league does not have a regulation size soccer field in their district and players for this age group travel to fields outside their area. Operating Budget Impact This will require additional part-time staff, utilities, and maintenance materials and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Whispering Pines Park: New Soccer Field, Parking Lot & Picnic Shelter FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$435,000 Project Cost Notes:Project cost includes site improvements and engineering/design. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Part-time staff, maintenance, utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $160,000$275,000$0$0$0$435,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$7,950$8,950$8,950 $8,950 DRAFTFY2012-2016 CIP Projects Parks and Recreation Land for Passive Recreation: Phase I Description FY2012 - 2016 Expenditure Summary This project addresses the growing need for passive use park land as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the acquisition of park lands for passive recreation activities was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that the priority is to focus on ten (10) to forty (40) acre parcels with the goal to acquire 300 acres of potential passive use park land over the next ten years. Generally, 10-40 acre parcels function as Community Parks and offer balanced opportunities for active and passive recreation. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that approximately 172 acres of Community Park land are needed by 2016 to meet the Roanoke County standard of 3.0 acres of Community Park land 1,000 County residents. The current Roanoke County service level for Community Parks is 1.3 acres of Community Park land per 1,000 County residents. Additional acreage is also needed for District Parks (82 acres) and Regional Parks (67 acres) in order to meet Roanoke County standards presented in the Master Plan but it is the category of Community Parks where park acreage is most needed and most likely to be available within Roanoke County. Emphasis will be placed on acquiring park land in the Southwest County area, as current outdoor recreation needs are at or near capacity in the Southwest area and future development trends in the Southwest area show a growing need for future park facilities in that area. As this project ultimately requires an extensive outlay of funds, the project has been broken into phases to help facilitate funding. Phase I of the project will focus on the acquisition of 172 acres of Community Park land, specifically in the Southwest County area in the Windsor Hills and Cave Spring magisterial districts. Land values at two existing Community Parks in these magisterial districts vary widely generally due to the presence of one of the parks in a floodplain area. In 2010, the 27 acres of park land in Garst Mill Park in the Windsor Hills Magisterial District were valued $383,000 or $14,215 per acre. In 2010, the 12 acres of park land in Darrell Shell Park in the Cave Spring Magisterial District were valued $720,000 or $56,000 per acre. As almost the entire acreage at Garst Mill Park is in the FEMA flood zone, property values in this heavily used park are relatively low due to the constraints on development posed by the floodplain. The average value of the park land in these two parks is approximately $30,000 per acre. Since it is advantageous to have park land outside of the floodplain rather than in the floodplain, an average cost of $30,000 per acre is used to calculate the cost of acquiring Community Park land. As 172 acres of Community Park land are needed, using an average cost of $30,000 per acre, the total cost of acquiring this acreage is approximately $5 million. Phase I of this project requests $500,000 in funding or 10% of the total costs to begin the acquisition of the 172 acres of needed Community Park land. Incremental increases in funding over four successive years would be necessary to achieve the $5 million target for the acquisition of 172 acres of needed Community Park land. Total project costs to address Community Park, District Park and Regional Park needs are estimated to be $9,000,000. DRAFTFY2012-2016 CIP Projects Parks and Recreation Land for Passive Recreation: Phase I Justification This project responds to the documented need for more passive use park land expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty (50) percent of respondent households indicated that they were very supportive of purchasing land to develop for passive use and thirty eight (38) percent of respondent households indicated that purchasing land to develop for passive use was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the acquisition of park lands for passive recreation activities was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, additional acreage is needed for Community Parks (172 acres), District Parks (82 acres) and Regional Parks (67) by 2016 in order to meet Roanoke County standards presented in the Master Plan. Operating Budget Impact None Cost and Efficiency Impact None Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Land for Passive Recreation: Phase I FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$500,000 Project Cost Notes:Project cost includes land acquisition. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs None. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $500,000$0$0$0$0$500,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Parks and Recreation Walrond Park Description FY2012 - 2016 Expenditure Summary This project will replace the tennis courts lighting systems and resurface the 10 tennis courts at Walrond Park, expand the parking, pave the upper parking lot on Enon Drive, improve the pond and wetland areas, add a picnic shelter, improve security lighting, and improve the landscaping. In addition, the Walrond Cabin is serving as a senior citizen center and a deck needs to be added as well as overall repairs to the log cabin. All ballfield lighting replacements are included in the Sports Lighting Replacement: Walrond Park Ballfields CIP project funding request. The development of the perimeter loop trail is included in the Greenway and Trails: Walrond Park Perimeter Loop Trail CIP project funding request. Capital Maintenance Funds have provided recent improvements to the existing park restrooms and paved the main parking lot. Justification This will complete the development of Walrond Park as the North County Regional Park, providing additional recreational amenities, and improving the park infrastructure. Also, improving the pond area and the park landscaping will enhance the passive recreation experience for the citizens of North Roanoke. Frequent grading and adding stone to the gravel lot on Enon Drive has become necessary to maintain a reasonable surface for this heavily used facility. Operating Budget Impact This will require additional part-time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Walrond Park FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$300,000 Project Cost Notes:Project cost includes site improvements and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Part-time staff, maintenance, utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $300,000$0$0$0$0$300,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$1,450$6,100$6,100 $6,100 DRAFTFY2012-2016 CIP Projects Parks and Recreation Arnold Burton Softball Complex Description FY2012 - 2016 Expenditure Summary This facility is located adjacent to the Arnold R. Burton Technology Center and serves as a primary county site for adult softball league and tournament play. It contains three regulation softball fields that supplement the state, regional, and national tournaments held at the Moyer Athletic Complex, and often is the only site for USSSA and NSA Softball Tournaments. Recent funding provided sideline fence replacement on one softball field. This facility needs a new tournament director’s facility, general security lighting, parking lot paving, access road realignment and vendor parking, and major fence replacement on the remaining two fields. Proposed landscaping improvements and a playground would complete this project. All sports lighting replacements are included in the Sports Lighting Replacement: Walrond Park Ballfields CIP project funding request. Justification This project will provide much needed basic level amenities for the citizens and visitors who use the facility on a daily basis, as well as for special tournaments. It will also provide facilities for tournament participants and directors, which contributes to the economic development of the community through tourism. The recent 2006 N.S.A. Softball World Series brought 175 teams, 29 teams local, who visited the Roanoke Valley to participate in the tournament jointly sponsored by the City of Salem, Roanoke County, and the City of Roanoke. Based on the formula used by the Convention and visitors Bureau, there was a total of $5,605,350 million in direct spending by these guests while staying in the Valley. In 2009, 28 tournaments were scheduled for the Arnold Burton Softball Complex. Two of those tournaments, the 2009 ASA Men’s Class D & E Slow-Pitch National Championship and the 2009 ISF Senior World Cup, brought 173 teams to the Roanoke Valley and resulted in 4,708 total room nights at local hotels. The total economic impact for the smaller of those tournaments, the 2009 ISF Senior World Cup, was estimated at $931,824. Both tournaments combined drew participants from 20 states outside of Virginia and one team from South America. Operating Budget Impact Requires additional part-time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact No. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Arnold Burton Softball Complex FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$300,000 Project Cost Notes:Project cost includes site improvements and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Part-time staff, maintenance, utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $110,000$150,000$40,000$0$0$300,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$9,220$9,220$9,220 $9,220 DRAFTFY2012-2016 CIP Projects Parks and Recreation Starkey Park: Soccer Field Lighting and Parking Lot Paving Description FY2012 - 2016 Expenditure Summary The 2007 Comprehensive Master Plan for Parks and Facilities classified Starkey Park as a District Park to include the Merriman Soccer Complex. Two of the existing soccer fields at the Merriman Soccer Complex are currently lighted. This project will light the third soccer field and pave the existing parking lots and entrance road at the Starkey Park facility. Justification The 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities identifies the need for park facilities and soccer fields throughout the County. In order to meet increasing recreational demands, the third soccer field needs to be lit. Frequent grading and adding stone to the gravel lots at the Starkey Park facility is constantly necessary in order to maintain a reasonable surface for this heavily used facility. Paving the existing parking lots and entrance road would reduce maintenance costs and improve the user experience. Operating Budget Impact None Cost and Efficiency Impact Cost reduction in monthly utility bills due to the current inefficient systems. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Starkey Park: Soccer Field Lighting and Parking Lot Paving FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$150,000 Project Cost Notes:Project cost includes site improvements and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs None. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $150,000$0$0$0$0$150,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Parks and Recreation Brambleton Center: Renovation to Community Recreation Center Standards Description FY2012 - 2016 Expenditure Summary This project continues the renovation of Brambleton Center, the former RCAC facility on Brambleton Avenue. This renovation will make it possible for Brambleton Center to meet the ever growing demand for indoor recreation space in Southwest County. The facility’s current focus is on recreation programming for adult’s ages 18–99 years old, citizens with disabilities, and youth. This facility also houses the Virginia Cooperative Extension Service for the Roanoke Valley. This project would complete the remaining roof replacement over the Community Room, repair the building foundation and underground drainage, replace the failing floor foundation and flooring in the main hallways, up-grade the restroom plumbing and fixtures, and reconfigure existing walls to create additional program space. Justification During times of heavy rainfall, water enters the front doors and seeps through the buildings foundation. The main entry way is occasionally flooded and the restrooms on the lower level show significant signs of ongoing water damage. On occasion, water will run directly through the light fixtures in the downstairs restrooms creating a safety hazard. Prior to the opening of Green Ridge Recreation Center, Brambleton Center was the primary Community Recreation Center for Roanoke County with over 90,000 participant visits annually. The center continues to serve as the regional home for adult programs, senior citizens and Therapeutic Recreation programs and has seen an ever increasing amount of usage. The number and diversity of programs being offered continues to grow. Prime time hours often reach full capacity and additional program space is necessary. Over the last nine years, improvements have been made including interior and exterior painting, partial roof replacement, HVAC upgrades, replacement of four boilers, encapsulating asbestos in the boiler room and installation of an energy management system. Clearly, the County has demonstrated it’s commitment to Brambleton Center through these prior investments. This project will honor those investments by addressing safety and cumulative damage caused by structural and drainage problems that have plagued the facility for many years. Additionally, it will complete the remaining roof replacement, and create additional program space that will allow us to meet the needs of County residents for the immediate future. Operating Budget Impact None Cost and Efficiency Impact It is difficult, if not impossible, to quantify cost savings related to safety and aesthetic improvements. However, this project will allow us to increase program revenues by allowing for more effective use of the space available. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding source would be General Operating Fund and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Brambleton Center: Renovation to Community Recreation Center Standards FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$500,000 Project Cost Notes:Project cost includes site improvements and construction. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs None. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $500,000$0$0$0$0$500,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Parks and Recreation Hollins Park Description FY2012 - 2016 Expenditure Summary The North Roanoke Recreation League engaged in fundraisers and lit one of the two existing soccer fields. This project will light the second soccer field, and provide design and engineering plans for passive recreation on the recently acquired tract of land. Also, this project will pave the existing parking lots and entrance road, construct a picnic shelter and restroom facility, add playground improvements, and enhance the landscaping. Justification The 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities identifies the need for park facilities and soccer fields in North County. In order to meet current recreational demands, the second ballfield needs to be lit. A park shelter, restrooms, large playground, and landscaping are standard amenities provided in a community park. Also, providing passive recreational opportunities is identified in the 2007 Master Plan. Operating Budget Impact This will require additional part-time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources A recommended funding source would be general obligation bonds. DRAFTFY2012-2016 CIP Projects Parks and Recreation Hollins Park FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$375,000 Project Cost Notes:Project cost includes site improvements, engineering/design, and construction. Part-time staff, maintenance, utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $170,000$205,000$0$0$0$375,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$9,470$9,470$9,470 $9,470 DRAFTFY2012-2016 CIP Projects Parks and Recreation Vinyard Park: Greenway Bridge and Playground/Passive Recreation Improvements Description Funding from the new Roanoke Catholic partnership provided sports field lighting for a large baseball/football combination field, a new park restroom and concession building and recent parking lot expansion. This project requests funding to add traffic barriers, expand the playground, and install a greenway bridge to connect the parking area of Vinyard Park II tract to the passive use area across Glade Creek. A handicap trout fishing area, a maintenance shop, parking lot paving, and other park amenities are also proposed for the development of recreation facilities at Vinyard Park II. A new walking, hiking and biking trail at Vinyard Park I & II are included in the Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park CIP project funding request. Justification This will complete the master plan, and provide a comprehensive regional park in the east county area. New facilities will improve access and recreational opportunities to a broader segment of the population. Operating Budget Impact This will require additional part-time staff, utilities and maintenance materials and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Vinyard Park: Greenway Bridge and Playground/Passive Recreation Improvements FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$545,000 Project Cost Notes:Project cost includes site improvements and engineering/design Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$5,865 Associated Operating Costs Part-time staff, maintenance, utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $200,000$190,000$155,000$0$0$545,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$5,865 Associated Operating Costs FY12FY13FY14FY15FY16 $0$13,800$13,800$13,800 $13,800 DRAFTFY2012-2016 CIP Projects Parks and Recreation Spring Hollow Reservoir Park: Develop as a Major Regional Park & Tourist Attraction, Phase I Engineering Design/Facility Development Description FY2012 - 2016 Expenditure Summary The Spring Hollow Reservoir site is adjacent to Camp Roanoke and both facilities are on Dry Hollow Road that leads to the reservoir. This project consists of developing the 700-acre site around the reservoir as a public park for fishing, hiking, picnicking, and other appropriate outdoor recreation interests. Development of the reservoir depends upon Health and Water Authority requirements. The Master Plan has been developed and includes the cost projections. Phase I of the project will include planning/engineering design and the initial phase facility development. Phase I project costs are $962,500; total project costs are estimated to be $3,234,000. Justification This site could potentially become a premier facility within the system as a major regional park with the potential to generate tourist as well as local interest. Operating Budget Impact Not available at this time. Cost and Efficiency Impact None Conformance with County Obligations This project is included in the 1998 Roanoke County Community Plan. Funding Sources Recommended funding source would be bond issue. DRAFTFY2012-2016 CIP Projects Parks and Recreation Spring Hollow Reservoir Park: Develop as a Major Regional Park & Tourist Attraction, Phase I Engineering Design/Facility Development FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$962,500 Project Cost Notes:Project cost includes site improvements and engineering/design Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs To be determined. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $55,000$135,000$290,000$482,500$0$962,500 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway West, Phase I Description FY2012 - 2016 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. This project is one of three major greenway projects for which FY11 CIP funds were requested last year and includes an approximately seven-mile section of the Roanoke River Greenway in Roanoke County that would extend westward from Green Hill Park to Spring Hollow Reservoir. As was done in FY11 and for FY12 CIP consideration, the Roanoke River Greenway West Project has been broken up into phases to ease funding. Phase I of the project will include preliminary engineering and the initial phase of right-of-way acquisition, and is being put forth as the next-in-line Roanoke River Greenway segment after the Roanoke River Greenway East Project. Phase I project costs are $450,000; total project costs are estimated to be $7,392,000. The Update to the Roanoke Valley Conceptual Greenway Plan adopted by the Roanoke Valley Greenway Commission in May 2007 designated the Roanoke River Greenway as the Priority #1 greenway for development and construction in the Roanoke Valley, as it was identified as the most important greenway in the regional greenway network. An important initial step in the development and construction of greenways and trails is the procurement of funding that will support the engineering and design of greenways and trails, and necessary land acquisition where greenway and trails corridors are located outside of lands owned by Roanoke County. Such funding is essential to getting these projects underway in a timely manner and to meeting the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents by 2016. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway West, Phase I biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. Operating Budget Impact Phase I of this project will require a small amount of staff hours for project management and contract administration. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway West, Phase I FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$450,000 Project Cost Notes:Project cost includes land acquisition and engineering/design. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Staff hours for administration. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$184,800$265,200$0$0$450,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$5,000$5,000$0 $0 DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Tinker Creek Greenway, Phase I Description FY2012 - 2016 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department’s Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two-pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close-to-home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. This project is one of three major greenway projects for which FY11 CIP funds were requested last year and includes an approximately five-mile section of the Tinker Creek Greenway in Roanoke County that would extend northward from the Roanoke City line to the Hollins University area. As was done in FY11 and for FY12 CIP consideration, the Tinker Creek Greenway Project has been broken up into phases to ease funding. Phase I of the project will include preliminary engineering and the initial phase of right-of-way acquisition, and is being put forth as a priority Greenways and Trails project. Phase I project costs are $450,000; total project costs are estimated to be $5,280,000. The Update to the Roanoke Valley Conceptual Greenway Plan adopted by the Roanoke Valley Greenway Commission in May 2007 designated the Tinker Creek Greenway as a Priority #2 greenway for development and construction in the Roanoke Valley, as it was identified as an important greenway in the regional greenway network. An important initial step in the development and construction of greenways and trails is the procurement of funding that will support the engineering and design of greenways and trails, and necessary land acquisition where greenway and trails corridors are located outside of lands owned by Roanoke County. Such funding is essential to getting these projects underway in a timely manner and to meeting the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents by 2016. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation/development of greenways for walking and DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Tinker Creek Greenway, Phase I biking was one of the four most important actions to improve/expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. The current Roanoke County service level for greenways and trails is 0.15 miles of greenways and trails per 1,000 County residents. Operating Budget Impact Phase I of this project will require a small amount of staff hours for project management and contract administration. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and/or General Obligation Bond. DRAFTFY2012-2016 CIP Projects Parks and Recreation Greenways & Trails: Tinker Creek Greenway, Phase I FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$450,000 Project Cost Notes:Project cost includes land acquisition and engineering/design. Future Capital Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs Staff hours for administration. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$0$132,000$318,000$0$450,000 Future Costs Beyond 2016:No future capital cost. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$5,000$5,000 $0 County of Roanoke FY2012-2016 CIP Projects Police Criminal Justice Training Facility South County Precinct Bomb Disposal Unit DRAFTFY2012-2016 CIP Projects Police Criminal Justice Training Academy Description FY2012 - 2016 Expenditure Summary The scope of this proposal entails the construction of a training facility for use by the Roanoke County Police and Sheriff Departments as well as other potential partnering public safety agencies in and around the Roanoke Valley. A training academy aligns with many guiding principles aimed at delivering effective services to the citizenry, enhancing public safety and promoting the safety and security of our citizens while at home, at work, and at play. A potential site for the training academy has been identified on land currently owned by the County of Roanoke. Preliminary efforts were initiated with professional engineers to evaluate the feasibility of constructing a 10 to 12,000 square foot facility on the site. The academy plans would provide for classrooms, physical training room, computer laboratory, administrative offices, file and storage areas, and research library. The development of this facility will be explored for compliance to the principles and guidelines of Leadership in Energy and Environmental Design (LEED). This 12,000 square foot facility will serve as a location for both new employee and in-service training. The Police and Sheriff Departments would be the primary users of the training facility however members of other law enforcement agencies are fully expected to participate in some training programs. Justification The nature of the public safety profession dictates a high level of training for all personnel. Not only is this training mandated by the State of Virginia, the ability to provide the residents of the County with premier law enforcement services requires personnel skilled in delivery of those services. In today’s environment, with its rapidly developing technology and increasing sophistication of threats to public safety, proper training has evolved as a key element to the effectiveness of all public safety agencies. This joint training facility will provide economies of scale by having the Police and Sheriff sharing joint facilities, preventing needless duplication of physical facilities and will allow for economies of scope through the interaction and transfer of knowledge and expertise between the departments. Operating Budget Impact Staffing of the facility requires no less than 2 full time positions dedicated solely to the academy. Those positions are that of Academy Director and an Office Support Specialist. Staff from the Police Department and Sheriffs Office would supplement the staffing with costs borne by their respective agencies. The first full year salary and benefits package would be approximately $121,000 for these 2 positions. The annual operational costs for the academy training programs are projected to cost $85,000. The personnel and operating costs for these training programs are offset by dues paid to the academy by the Police Department, Sheriffs Office, Emergency Communications Center and the Western Virginia Regional Jail. The projected monthly operating and maintenance costs for the physical building are expected to be roughly 20 cents per square foot or $2,400 monthly and 28,800 annually. This projection was based on cost comparisons for utilities at the Kessler Mill Fire Training Center. Cost and Efficiency Impact All of the Roanoke County Public Safety Agencies are efficient and professional organizations as evidenced by the high quality of service provided to the citizens and the formal recognition of state and national public safety accrediting organizations. Quality training will enable Roanoke County’s public safety agencies to maintain this high level of service. This facility will provide the public safety agencies with a facility to provide quality training to their personnel, thereby improving the level of service provided to the citizens of the County of Roanoke. DRAFTFY2012-2016 CIP Projects Police Criminal Justice Training Academy Conformance with County Obligations The County’s Community Plan recognizes the need for intergovernmental cooperation in the provision of public safety services, Chapter 4, page 16. The Community Plan also recognizes the theme of regionalism in its Vision Statements as noted in Chapter 2, page 1. Funding Sources Partnering public safety agencies from around the Roanoke Valley will pay a tuition fee for training services rendered by the County of Roanoke. The Police Department currently has 2.2 million dollars dedicated to the construction of a training academy. These funds were acquired by the Department as a result of their assistance in criminal justice endeavors and at no cost to the County of Roanoke. These funds should provide a majority of the capital necessary for the construction of this facility. However, additional funding may be necessary to ensure the facility would provide the optimal resources for effective and efficient training. FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$2,800,000 Project Cost Notes:Project cost includes engineering/design and construction. Future Capital Costs Beyond 2016:No future capital costs. Appropriations to Date:$0 Associated Operating Costs Costs related to staff, building maintenance, and utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$2,800,000$0$0$0$2,800,000 Future Costs Beyond 2016:No future capital costs. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$149,800$149,800$149,800$149,800 DRAFTFY2012-2016 CIP Projects Police South County Precinct Description FY2012 - 2016 Expenditure Summary This project will provide for a building of a new Police Precinct building in South Roanoke County. This new building will meet the increasing demands upon the Police Department to provide close, available police services to the citizens of Roanoke County. The new building will provide space for patrol officers, investigative personnel, and supervisors. The new building has a projected size of 2000 square feet. The building could be built on land already owned by Roanoke County or land could be acquired for the facility. Justification The strong growth in Roanoke County has resulted in an increase in the demand for police services. The patrol districts extending southward from Lewis Gale Hospital towards Tanglewood Mall represents 40% of the police service calls in Roanoke County. The new building would enable both patrol and investigative personnel to originate their tour of duty in south Roanoke County region. By initiating their work from the southern area of the County, travel to the main police station on Cove Road would be reduced, saving the County both time and resources (fuel). This enhances the overall delivery of police services by retaining personnel in the south Roanoke County area for the duration of their tours of duty. The location would also provide heightened opportunities for police interaction with members of the south Roanoke County communities Operating Budget Impact The operating costs for maintenance and utilities the first year are estimated at $5,000. It is further estimated that these operating costs will rise by approximately 3.5% per year. These costs estimates include electric, gas, water, maintenance, and custodial. No additional staff would be added to staff this facility. Cost and Efficiency Impact The department anticipates that the need for the south precinct building will continue to exist into the foreseeable future. Long term leasing of a building would result in significant recurring payments. Due to the high demand for commercial property, it is unlikely that a suitable building could be leased at a rate significantly below prevailing market rates. After the initial construction costs, these future lease payments could be avoided. The presence of the south Roanoke County Precinct would increase the efficiency of the department by permanently stationing resources in south Roanoke County. The cost estimates are based on square footage (2,000) and projected construction costs ($175.00 per square foot). Conformance with County Obligations The Community Plan, Chapter 4 page 16, recognizes that the level of service provided by the police department is a significant factor in the quality of life enjoyed by County citizens and the creation of a South County Precinct would validate the importance of minimizing response time and increasing opportunities for citizen interaction. Funding Sources Currently the Police Department does not have funding to initiate this project. County funds would need to be allocated to complete this project. DRAFTFY2012-2016 CIP Projects Police South County Precinct FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$410,000 Project Cost Notes:Project cost includes engineering/design and construction. Future Capital Costs Beyond 2016:No future capital costs. Appropriations to Date:$0 Associated Operating Costs Costs related to building maintenance and utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$410,000$0$0$0$410,000 Future Costs Beyond 2016:No future capital costs. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$5,000$5,175 $5,355 DRAFTFY2012-2016 CIP Projects Police Bomb Disposal Unit Description FY2012 - 2016 Expenditure Summary The creation of a bomb disposal unit will both enhance and expand the Department’s ability to provide services and increased safety to the citizens of Roanoke County. The bomb disposal unit will enable the Department to respond, investigate, and resolve incidents involving suspected explosive devices. The bomb disposal unit will also serve to both complement and leverage the existing Department explosive detection K-9 unit. Justification The changing nature of threats and the increased sophistication of criminals dictates that local law enforcement agencies possess the capability to handle incidents that occur within their jurisdictions. Since January of 2000, the Department has responded to 43 calls for service involving bomb threats, of those 4 involved governmental buildings, 20 involved schools, and 15 involved business establishments. The Virginia State Police has a single bomb disposal unit serving 13 counties in southwestern Virginia. The large geographic area of the 13 counties could result in a significant delay in a response to an incident in Roanoke County. In the event of an actual explosive device, a time delay can lead to a higher potential for injury. In the case of a hoax explosive device or a false bomb threat, a delay in response can lead to higher levels of concern and apprehension for those directly involved in the incident and for the public at large. The creation of a bomb disposal unit will eliminate the possibility of a delayed response and will enable the Department to quickly address incidents involving explosive devices. Operating Budget Impact Adoption of this project would result in yearly costs incurred of approximately $2,500 for equipment maintenance and $2,500 for personnel in-service training. The initial capital costs are estimated at approximately $150,000 with an expected $20,000 in following years for equipment upgrades and maintenance. The capital costs cover the bomb disposal trailer, protective equipment, disruption devices and related equipment. All bomb disposal equipment is required to be owned by the jurisdiction before personnel may receive authorization to attend the required training. Cost and Efficiency Impact This project will provide for the enhanced safety of Roanoke County Schools as well as all County residents. The creation of the bomb disposal unit will enable the Department to handle explosive threats in a timely manner. The timely handling of calls involving explosive devices will provide for efficient services to the citizens of Roanoke County and minimize extended disruption of commerce and education in Roanoke County as the result of incidents involving threats of explosive devices. Conformance with County Obligations The County’s Community Plan recognizes the need for the efficient delivery of public safety services with minimal response time, Chp. 4 page 16. Funding Sources General operating revenues supplemented by grant funding if available. DRAFTFY2012-2016 CIP Projects Police Bomb Disposal Unit FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$170,000 Project Cost Notes:Project cost includes equipment. Future Capital Costs Beyond 2016:No future capital costs. Appropriations to Date:$0 Associated Operating Costs Costs related to maintenance and utilities. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$150,000$0$0$20,000$170,000 Future Costs Beyond 2016:No future capital costs. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$5,000$5,000 $5,000 County of Roanoke FY2012-2016 CIP Projects Real Estate Valuation Digital Image Capture DRAFTFY2012-2016 CIP Projects Real Estate Valuation Digital Image Capture Description FY2012 - 2016 Expenditure Summary The Real Estate Valuation department is requesting Roanoke County secure a vendor to capture approximately 40,000 digital images of single family, multi-family, commercial, industrial, and tax exempt properties. Each image would be linked to the parcel record in Assess Pro, which would allow users to view the images associated to a parcel. Justification The new software, Assess Pro, has an attribute which allows an image of building to be linked to the parcel record card. Once the images are linked to the parcel record and stored, they would be available to publish on the County’s website. This availability of images on the website would aide citizens, real estate professionals, and business owners in their need to have up to date images of buildings located on parcels within Roanoke County boundaries. Many requests are received each year as to when we will have images added to our website. Images to the property record would also help other departments at Roanoke County, who have access to Assess Pro, including Community Development, Commissioner of Revenue, and Treasurer Office, IT, Town of Vinton, and Circuit Court. Operating Budget Impact There would be minimal impact to the operating budget due to this process being part of the yearly reassessment. Cost and Efficiency Impact After initial cost of having images taken and installed in Assess Pro, the staff would be responsible for capturing images of future changes to the property, including structural alterations, or new construction. One of the efficiencies for having images would be assisting the appraisal staff in their informal appeals process. Many times the citizen will request a field review of their home. This request would be eliminated due to the appraiser ability to bring images to the computer screen, as the appraiser is meeting with the citizen. This process allows the citizen to actually see which property the appraiser is comparing their property to, when appealing their appraisal. The Board of Equalization needs to have an image of the property before them, as a property owner will make an appeal of their appraisal. This necessitates staff to drive to property and take image for all who appear before the BOE. This would negate this process for the BOE. Again, all other departments within the county and the Town of Vinton who have access to Assess Pro would benefit by having image in front of them as they talk to property owner Conformance with County Obligations Having image attached to property record card would only leave getting map of property to property record card, to have all attributes of property in one centralized location for users of Assess Pro. Funding Sources General Fund. DRAFTFY2012-2016 CIP Projects Real Estate Valuation Digital Image Capture FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$170,000 Project Cost Notes:Project includes costs related to software purchase and implementation. Future Capital Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs Minimal costs related to software maintenance. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $170,000$0$0$0$0$170,000 Future Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0 $0 County of Roanoke FY2012-2016 CIP Projects Sheriff Renovations to Local Jail DRAFTFY2012-2016 CIP Projects Sheriff Local Jail Renovations Description FY2012 - 2016 Expenditure Summary The Roanoke County/Salem Jail is in its fourth year of a five year CIP maintenance project. As our 31 year old building continues to age, along with it comes more projects. Even with being pro-active in replacement and repair of anticipated problems, we do continue to encounter repair needs, in the form of emergency repairs. The building and all of the heating and cooling systems, all of the old wiring, door locks, monitors and intercoms, windows, plumbing repairs, cooking equipment, washers and dryers and other mechanical issues, continue to require constant vigilance. Justification The Roanoke County/Salem jail opened in 1980. Since that time, a lot of systems in the jail have begun to fail. The firm of Hayes, Seay, Mattern and Mattern (HSM&M) was hired to assess, not only the problem areas, but also in what order the problems should be addressed. Once the study was completed and the different structural and mechanical areas were identified, the County of Roanoke decided that it would be best to address all of these issues in a five year plan. However, during the course of repairing and replacing issues that were identified in the study, other areas of concern continue to be identified. We have discovered issues such as replacing floor tiles (just under$109,000) replacing the seven roofs on the jail building ($119,000), replacing lavatory valves at a cost of approximately $100,000, locks for all of the cell or entry/exit doors in the jail at a cost of approximately $200,000. The study also did not cover items such as freezers, washing machines and dryers, stoves, refrigerators and other mechanical items. Operating Budget Impact The investment in the new water cooling tower, as well as the upgrade of 19 out of 22 heat pumps that have been replaced, has already been noticed in the constant temperature that the jail is able to maintain. The upgrade of the Electrical System of the jail will replace the existing light fixtures in the cells and inmate housing areas of the jail. These upgrades will increase the quality of light and allow the jail facility to meet the Minimum Standards for Local Jails as mandated by the Department of Corrections. There are three remaining heat pumps (3 out of the original 22) that are scheduled to be upgraded and replaced. The HVAC units for the walk-in refrigerator and freezer in the jail’s kitchen, is scheduled for replacement due to age and continuous repair. There are two closed circuit T.V. systems with new color monitors with video/audio capabilities that are scheduled to be installed. The exterior coating of Stucco on the walls of the sixth floor of the jail is pealing and exposing that area to water leaks. This area is scheduled to receive a new application of Stucco. Due to a water leak, the flooring in an inmate cell on the fourth floor of the jail needs to be replaced. This work is scheduled and will be complete soon. Due to corrosion and constant water leaks, there are 20 shower valves that need to replace. Cost and Efficiency Impact As you can imagine for a building that is 31 years old and has to be in top-notched condition due to being operated 24/7, the Roanoke County/Salem jail has held up well. I will reiterate that it is very likely that most of the equipment in the jail (some 31 years old), will have to be replaced, rather than repaired. The good part of the scenario is that there should be more parts available and technology should be more prevalent. Another plus for replacement is that it allows our maintenance people the ability to know and keep an on-going list of when items were replace/repaired and the probability of when items may need to be replaced and a regular maintenance schedule for everything. DRAFTFY2012-2016 CIP Projects Sheriff Local Jail Renovations Conformance with County Obligations Our obligations, per the State Code of Virginia, the American Correctional Association and the Board of Corrections, require us to provide specific accommodations for the inmates. Even though we have been able to pass all mandatory standards required of the state and ACA, the years of overcrowded conditions has taken a toll on staff and equipment/facility. Now that a (CIP) plan has been established to help cope with needed funding, our staff has the knowledge and direction to implement, hopefully, full recovery of the Roanoke County/Salem jail building. Funding Sources Roanoke County is responsible for up-front money for the entire CIP project. However, the City of Salem is responsible for reimbursing the County at approximately 25% of the cost. In addition, we have taken advantage of several state and federal grants that have been available, in order to help pay for some of out Capital needs, which weren’t identified in the HSM&M report. So far, we have been able to account for approximately $ 376,209.00 of grant resources. FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$500,000 Project Cost Notes:Project includes costs related to purchase of equipment and renovation. Future Capital Costs Beyond 2016:None. Appropriations to Date:$2,050,000 Associated Operating Costs Renovations could potentially produce savings in the operational budget. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$500,000$0$0$0$500,000 Future Costs Beyond 2016:None. Appropriations to Date:$2,050,000 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0$0 County of Roanoke FY2012-2016 CIP Projects Social Services Office Space and Parking Expansion DRAFTFY2012-2016 CIP Projects Social Services Office Space and Parking Expansion Description FY2012 - 2016 Expenditure Summary The Roanoke County Department of Social Services is in dire need of parking and office space in and around its location in the City of Salem. The current building in which Social Services operates has reached a capacity in terms of office space for the department and employees and clients both have difficulty finding parking spaces. It is recommended that this problem be addressed through the exploration of options available to the County including, but not limited to, renegotiation with tenants within the current Social Services building, acquisition of an existing building, and construction of a new building and/or parking garage. Justification An expansion of office space would allow Social Services to better serve its increasing client base. Parking is limited in the downtown Salem area, and what is available is generally taken by County employees, leaving users of the County facilities, such as social service clients, police officers and attorneys, with a lack of parking. Operating Budget Impact It is anticipated that parts of a parking facility would be available for use by the public for a fee during regular business hours. These fees would offset some of the operating budget, which will include cleaning, utilities, and landscaping upkeep. The impact of new office space would depend on whether or not the building is purchased, constructed, etc., and would likely result in a minor increase in utilities. Cost and Efficiency Impact The cost for new office space would vary greatly depending on the route decided upon by County administrators. The cost of a parking facility is estimated at approximately $6 million. This is dependent on the size of the garage and the construction costs at the time, and does not include the cost of land. Conformance with County Obligations Salem has indicated that a parking deck would conform with plans for the downtown business district. Funding Sources General fund, with possible assistance from the City of Salem. DRAFTFY2012-2016 CIP Projects Social Services Office Space and Parking Expansion FY2012 - 2016 Expenditure Summary Capital Costs Total FY12-16 Project Cost:$6,000,000 Project Cost Notes:The costs indicated in this document are for the engineering, design and construction of a new parking garage. Future Capital Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs Unkown at this time. Department Request for Allocation FY2012 - 2016 Expenditure Summary TOTAL FY12-16 FY12FY13FY14FY15FY16 $0$6,000,000$0$0$0$6,000,000 Future Costs Beyond 2016:None. Appropriations to Date:$0 Associated Operating Costs FY12FY13FY14FY15FY16 $0$0$0$0$0 FY2011-2012 Contributions Health and Human Services Agencies FY10FY11FY12 AdoptedAdoptedRequestProposed Agency Name $8,900$8,900 Adult Care Center of the Roanoke Valley$10,200$8,900 $1,000$600 Advancement Foundation$400$400 $5,000$3,500 American Red Cross$3,700$3,400 $1,800$1,100 Bethany Hall$1,300$1,100 $5,000$4,400 Big Brothers and Big Sisters of Roanoke Valley$4,500$4,100 $10,000$1,000 Blue Ridge Independent Living Center$1,000$900 $3,732$700 Blue Ridge Legal Services, Inc.$600$600 $8,213$800 Boys & Girls Clubs of Southwest Virginia$200$200 $5,600$5,200 Bradley Free Clinic$5,600$5,100 $13,000$2,800 Brain Injury Services of SWVA$2,200$2,000 $0$0 Camp Virginia Jaycee, Inc.$200$0 $21,615$19,100 Child Health Investment Partnership (CHIP)$20,700$18,400 $6,840$6,600 Children's Trust (formerly Children's Advocacy Center and CASA)$7,600$6,900 $0$0 Christmas Store$2,675$2,200 $800$400 Commonwealth Catholic Charities $400$400 $0$0 Commonwealth Search and Rescue (Daleville)$300$0 $5,000$1,200 Conflict Resolution Center, Inc.$1,400$1,200 $2,880$2,900 Council of Community Svcs - Info and Referral Center$3,200$2,900 $500$500 Council of Community Svcs - Nonprofit Resource Center$500$500 $4,100$4,100 Family Service of the Roanoke Valley$4,500$4,100 $5,500$0 Good Samaritan Hospice$0$0 $1,000$600 Goodwill Industries of the Valleys $700$600 $2,500$0 Greenvale School$0$0 $1,700$1,700 Habitat for Humanity$1,900$1,600 $1,500$1,100 Literacy Volunteers of Roanoke Valley$1,200$1,100 $33,482$15,000 LOA Area Agency on Aging$15,700$14,200 $2,000$1,000 Manna Ministries$800$800 $1,000$1,000 Mental Health America of Roanoke Valley$1,100$1,000 $1,000$800 Presbyterian Community Center$600$600 $2,800$0 Rebuilding Together$0$0 $5,000$1,500 Roanoke Area Ministries$1,400$1,300 $1,000$1,900 Roanoke County Prevention Council$1,000$900 $1,500$1,000 Roanoke Valley Interfaith Hospitality Network$1,000$800 $1,000$1,000 Roanoke Valley SPCA$800$800 $1,800$1,700 Roanoke Valley Speech & Hearing Center$1,800$1,600 $10,000$4,000 Saint Francis of Assisi Service Dog Foundation$3,700$3,400 $5,000$4,900 Salem/Roanoke County Community Food Pantry$5,300$4,800 FY2011-2012 Contributions Health and Human Services Agencies $3,000$2,900 Salvation Army$2,700$2,500 $5,000$600 Southeast Rural Community Assistance Project, Inc.$0$0 $4,700$4,700 Southwestern Virginia Second Harvest Food Bank$5,200$4,700 $5,000$3,800 Trust House$4,200$3,700 $4,000$1,000 YWCA of the Roanoke Valley$900$900 Total Health and Human Services Agencies $121,175$108,600$203,462$114,000 Social Service Agencies $24,700$24,500 TAP$27,700$24,700 $16,000$15,700 TAP - Transitional Living Center$17,700$16,000 Total Social Service Agencies $45,400$40,700$40,700$40,200 Contractual Relationship for Services: The BRBH budget request represents the County’s portion of the 10 percent local match that the Department of Behavioral Health and Developmental Disabilities mandates that local Community Service Boards obtain from local governments in its service area. Failure to fully fund this request could result in additional funding cuts from the Commonwealth. Although not funding the full local match could result in state cuts, this has never been enforced in past years when local funding fell short of the required match. $180,000$162,000$248,907$175,000 Blue Ridge Behavioral Healthcare Grand Total Health and Human Services Agencies$346,575$311,300$493,069$329,200 FY2011-2012 Contributions Cultural, Tourism Other Agencies FY10FY11 FY2012 Agency Name Proposed AdoptedAdopted Request Art Museum of Western Virginia (Taubman Museum) $40,000$40,000 $50,000$40,000 Contractual Agreement Art Museum of Western Virginia (Taubman Museum) - $41,700$41,700 Roanoke County Schools Education Program$50,000$41,700 Contractual Agreement $10,000$0 Art Museum of Western Virginia (Taubman Museum) - Operating$0$0 $3,000$1,400 Arts Council of the Blue Ridge$2,500$1,500 $0$0 Blue Ridge Parkway 75, Inc.$12,500$0 $3,500$1,000 Blue Ridge Soil and Water Conservation District$1,100$1,000 $37,400$34,700 Center in the Square Operating$37,000$33,300 Center in the Square - Igniting Dreams, Energizing Promises Campaign $1,000,000$0 $0$0 (this is a 5 year request for $200,000 per year) $3,000$1,600 Clean Valley Council, Inc$1,500$1,400 $12,500$8,500 FRIENDS of the Blue Ridge Parkway$11,600$8,500 $0$0 Harrison Museum of African American Culture$1,000$0 History Museum & Historical Society of Western Va. - O. Winston Link $4,000$2,900 $3,500$2,800 Museum $6,000$3,700 History Museum & Historical Society of Western Va.$5,900$3,800 $24,950$16,700 Hollins University - The Eleanor D. Wilson Art Museum$20,000$17,000 $2,500$1,800 Jefferson Center Foundation$1,700$1,600 $20,000$8,700 Mill Mountain Zoo $9,500$8,400 $20,000$1,600 Mill Mountain Zoo - Capital Request$1,700$1,600 $1,200$1,000 Miss Virginia Pageant$1,000$900 $4,950$2,500 Miss Virginia Pageant - TV Sponsorship$3,000$2,400 $0$0 New Century Venture Center$1,000$0 $1,000$700 Opera Roanoke$600$600 $11,000$10,500 Roanoke Higher Education Center$11,500$10,300 $4,000$0 Roanoke River Basin Association$0$0 $6,000$5,200 Roanoke Symphony$5,900$5,300 $1,600$2,700 Roanoke Valley Sister Cities$1,800$1,600 Salem Museum and Historical Society $20,000$700 $0$0 (The full request is for $100,000 at $20,000 per year for 5 years) $3,000$1,400 Salem-Roanoke Baseball Hall of Fame$2,200$1,500 $5,200$5,200 Salem/Roanoke County Chamber of Commerce - Operating$5,700$5,200 $18,000$16,000 Science Museum of Western Virginia - Operating$18,100$15,900 $5,000$3,000 Small Business Development Center$3,200$2,900 $0$0 Tri-County Lake Administrative Commission (TLAC) Smith Mtn Lake$5,700$4,700 $6,000$3,900 Vinton Chamber of Commerce - Business Recruitment$4,200$3,700 $1,500$1,000 Vinton Dogwood Festival$1,000$1,000 $10,000$2,100 Vinton Historical Society$2,000$1,900 $40,000$40,000 Virginia Amateur Sports$44,200$39,780 FY2011-2012 Contributions Cultural, Tourism Other Agencies FY10FY11 FY2012 Agency Name Proposed AdoptedAdopted Request $3,000$0 Virginia Economic Bridge$0$0 $6,500$4,600 Virginia Museum of Transportation$6,500$4,200 $2,500$2,000 Western Virginia Land Trust$2,200$2,000 $24,380$2,000 Williamson Road Area Business Association$0$1,000 $1,000$1,000 Young Audiences of Virginia, Inc.$1,100$1,000 Sub-Total$330,400$268,480$1,404,380$269,800 Dues & Per Capita Contributions: These funding allocations represent memberships in the specific organization and, by nature, must be funded at the full amount to retain membership. $1,770$1,770 National Association of Counties$1,781$1,770 $2,630$2,630 Roanoke Regional Chamber of Commerce - Dues$2,610$2,615 $62,937$62,937 Roanoke Valley Alleghany Regional Commission$57,513$57,840 $1,000$1,000 Salem/Roanoke County Chamber of Commerce - Dues$1,000$1,000 $500$500 Vinton Chamber of Commerce - Dues$500$500 $20,458$20,458 Virginia Association of Counties$20,063$20,458 $34,255$34,255 VA First Industrial Authority (Contractual Agreement)$34,255$34,255 $5,000$0 Virginia Institute of Government Membership$0$5,000 $10,241$10,241 Virginia Municipal League$10,062$10,241 $13,184$13,184 Virginia Western Community College - Scholarship$14,409$13,779 Virginia Western Community College - Site Development $40,579$40,579 $40,579$36,347 ( Fourth year of 5 year capital funding request submitted in FY08-09) Sub-Total$182,772$183,805$192,554$187,554 Economic Development & Community Investments: These organizations have made prior presentations to the Board and will not participate in the contributions work session. These contributions, in most cases, represent "membership" in the organization; however, the contribution (and the current year's request) is not contractual. Historically, the Board has utilized their discretion in funding increases in contribution requests. $35,200$28,000 Greenway Commission$29,800$26,820 $173,756$154,700 Roanoke Regional Partnership $170,291$153,262 $209,000$162,400 Roanoke Valley Convention and Visitors Bureau$180,700$161,800 Sub-Total$380,791$341,882$417,956$345,100 Grand Total Cultural, Tourism & Other$893,963$794,167$2,014,890$802,454 County of Roanoke Proposed Budget Fiscal Year 2011-2012 April 26, 2011 Prepared by Department of Management and Budget www.roanokecountyva.gov County of Roanoke Proposed FY2011-2012 Budget Table of Contents County Administrator's Message……………………………………….1 Financial Summaries………………………………………………………11 General Government Revenue Summary FY10-11…………….....11 Proposed FY11-12 Revenue - All Funds……………………………12 Proposed FY11-12 Expenditures - All Funds……………………….13 General Government Revenue Summary…...………….……………14 General Government Expenditures………………..…………..…….15 Department Expenditure Summary………………………………….16 Sources and Uses of New Revenue…………………………………18 Additional Funding Requests (Unfunded)…………………...………19 Authorized Position Count Analysis……………………..……………22 Capital and Funding………………………………………………………23 FY2012-2016 Capital Improvement Program………………………23 Capital, Economic Development Incentives and Debt Summary…24 Roanoke County Schools…………………………………………………25 Budget Summary………………………………………………………25 ݱ«²¬§±ºÎ±¿²±µ» ݱ«²¬§ «ÃªÃ £ÅЮ±°±»¼Þ«¼¹»¬ ÚÇîðïïîðïî ß°®·´îêôîðïï ײ¬®±¼«½¬·±² ׿³°´»¿»¼¬±°®»»²¬¬¸»Ð®±°±»¼ÚÇîðïïîðïî Þ«¼¹»¬¬±¬¸»Þ±¿®¼±ºÍ«°»®ª·±®¿²¼¬¸»½·¬·¦»²±º α¿²±µ»Ý±«²¬§ò̸·¾«¼¹»¬ô´·µ»¾«¼¹»¬±ª»®¬¸»´¿¬ »ª»®¿´§»¿®ô¸¿¾»»²¼»ª»´±°»¼¼«®·²¹±²»±º¬¸» ³±¬½¸¿´´»²¹·²¹º·²¿²½·¿´»²ª·®±²³»²¬Î±¿²±µ» ݱ«²¬§¸¿»ª»®»¨°»®·»²½»¼òɸ·´»¬¸»»ª»®·¬§±º ½«®®»²¬»½±²±³·½½±²¼·¬·±²¸¿²»¹¿¬·ª»´§·³°¿½¬»¼¿´´ ¹±ª»®²³»²¬¿¬¬¸»²¿¬·±²¿´ô¬¿¬»ô¿²¼´±½¿´´»ª»´ô¬¸» «¬¿·²»¼»½±²±³·½¼±©²¬«®²¸¿³¿¼»·¬²»½»¿®§ ¼«®·²¹¬¸»¾«¼¹»¬°®±½»º±®Î±¿²±µ»Ý±«²¬§¬± ½±²·¼»®¬¸»¬§°»¿²¼´»ª»´±º»®ª·½»¬¸¿¬®»°®»»²¬ ¬¸»Â£Á®±´»±º¹±ª»®²³»²¬·²»®ª·²¹¬¸»½±³³«²·¬§ 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¿®»º±®¬«²¿¬»·²¬¸¿¬²±»®ª·½»©»®»»´·³·²¿¬»¼¿²¼ ²±»³°´±§»»´±¬¬¸»·®¶±¾òÛ½±²±³·¬¸¿ª» »®»½»·±²·±ª»®¿²¼¬¸»»½±²±³§· ·²¼·½¿¬»¼¬¸ ¹®±©·²¹±²½» Рêª`ª¬¸±«¹¸¬¸»¹®±©¬¸·´·¹¸¬å ¸±©»ª»®ô¸·¹¸«²»³°´±§³»²¬ô®··²¹»²»®¹§°®·½»ô¿²¼ ¬¿¹²¿²¬®»¿´»¬¿¬»¿½¬·ª·¬§®»³¿·²¬¸®»¿¬¬±¾»¬¬»® »½±²±³·½¬·³»òÉ»©·´´½±²¬·²«»¬±½¿®»º«´´§³±²·¬±® ®»ª»²«»½±´´»½¬·±²¿²¼»½±²±³·½·²¼·½¿¬±®¬±»²«®» ¬¸¿¬©»¸¿ª»¬¸»®»±«®½»¬±«°°±®¬±«®»®ª·½» ¼·² ·²¬»²¬·±²òɸ·´»©»®»³¿·²½¿«¬·±«ô®»½»²¬¬®»² County of Roanoke General Government Revenue Summary 2nd Quarter Projections for FY2010-2011 % Change ActualFY 2010-11 BudgetFY11 Amended FY 09-10Adopted2nd Qtr AdjustAmendedv. FY10 Actual Revenue Real Estate Taxes$87,009,773$87,905,000($155,000)87,750,0000.9% Personal Property Taxes26,728,09027,850,000(750,000)27,100,0001.4% Other Property Taxes3,512,4053,505,00050,0003,555,0001.2% Local Sales Tax8,331,8878,560,00075,0008,635,0003.6% Telecommunications Taxes and Fee4,065,0833,900,000300,0004,200,0003.3% Utility Consumer Tax3,620,5813,661,250(25,000)3,636,2500.4% Business License Tax5,264,9725,440,00010,0005,450,0003.5% Bank Franchise Tax530,031375,000150,000525,000-0.9% Motor Vehicle License Tax2,004,3011,910,000100,0002,010,0000.3% Recordation and Conveyance Tax1,188,1481,247,000(200,000)1,047,000-11.9% Hotel/Motel Tax749,047935,000(175,000)760,0001.5% Meals Tax3,384,3523,430,00095,0003,525,0004.2% Other Local Taxes691,486626,00075,000701,0001.4% Permits, Fees & Licenses808,141508,60051,610560,210-30.7% Fines and Forfeitures810,241858,000(32,600)825,4001.9% Use of Money and Property271,318355,000(85,910)269,090-0.8% Charges for Services*2,929,3373,122,750(61,050)3,061,7004.5% Miscellaneous Revenue1,219,1151,009,40076,7201,086,120-10.9% Recovered Costs 182,320175,200(5,815)169,385-7.1% Commonwealth10,256,1518,424,119891,4749,315,593-9.2% Federal3,815,5043,490,00003,490,000-8.5% Sub-total Revenue 167,372,284167,287,319384,429167,671,7480.2% % Growth-0.4%-0.1%0.2% Non-Revenue/Transfers2,957,296497,1380497,138-83.2% Total Revenue170,329,580167,784,457384,429168,168,886-1.3% *Includes ambulance transport fees Roanoke County Adopted FY10-11 and Proposed FY11-12 Budget April 26, 2011 AdoptedAdopted FY2010-2011FY2011-2012 Revenues General Fund General Government$167,784,457$170,995,777 Communications & Information Technology7,426,4757,561,883 Comprehensive Services6,928,0006,627,799 Law Library46,64827,175 Public Works Projects130,359175,693 S B & T Building444,580444,580 Recreation Fee Class4,349,9044,442,000 Police Special Programs - 1,000 Criminal Justice Academy 202,212 202,172 County Garage2,305,5502,242,864 Total General Fund$189,618,185$192,720,943 Debt Service Fund - County$ 8,014,835$ 8,031,694 Capital Projects Fund 5,930,091 4,319,691 Internal Service Fund1,273,5831,301,360 School Operating Fund128,821,750131,373,270 School Nutrition Fund5,612,0005,704,000 School Debt Service Fund14,045,63413,654,394 School Grants Fund5,256,3115,508,401 School Capital Fund885,933904,000 School Textbook Fund913,074798,477 School Bus Fund910,000910,000 School Laptop Insurance Reserve294,000358,600 Total Revenues All Funds$361,575,396$365,584,830 Less: Transfers (108,815,510) (107,945,572) Total Net of Transfers$252,759,886$257,639,258 Roanoke County Adopted FY10-11 and Proposed FY11-12 Budget April 26, 2011 AdoptedAdopted FY2010-2011FY2011-2012 Expenditures General Fund General Government General Administration$3,043,350$2,900,259 Constitutional Officers12,935,33413,087,654 Judicial Administration861,232865,732 Management Services3,308,1233,200,379 Public Safety23,585,52923,922,567 Community Services11,381,99711,076,112 Human Services18,489,03019,988,843 Non-Departmental10,586,96711,298,810 Transfers to School Operating and Dental Insurance63,543,35864,484,025 Transfers to (from)Capital Fund(1,695,451)(1,228,329) Transfers to Debt Service Fund17,327,20716,937,402 Other Operating Transfers4,417,7814,462,323 Total General Government$167,784,457$170,995,777 Communications & Information Technology$7,426,475$7,561,883 Comprehensive Services 6,928,000 6,627,799 Law Library 46,648 27,175 Public Works Projects 130,359 175,693 S B & T Building 444,580 444,580 Recreation Fee Class 4,349,904 4,442,000 Police Special Programs - 1,000 Criminal Justice Academy 202,212 202,172 County Garage2,305,5502,242,864 Total General Fund$189,618,185$192,720,943 Debt Service Fund - County$8,014,835$ 8,031,694 Capital Projects Fund 5,930,091 4,319,691 Internal Service Fund1,273,5831,301,360 School Operating Fund128,821,750131,373,270 School Nutrition Fund5,612,0005,704,000 School Debt Fund14,045,63413,654,394 School Grants Fund5,256,3115,508,401 School Capital Fund885,933904,000 School Textbook Fund913,074798,477 School Bus Fund910,000910,000 School Laptop Insurance Reserve294,000358,600 Total Expenditures All Funds$361,575,396$365,584,830 Less: Transfers (108,815,510) (107,945,572) Total Net of Transfers$252,759,886$257,639,258 County of Roanoke General Government Revenue Summary Adopted FY 2010-2011 and Proposed FY 2011-2012 AdoptedProposed BudgetBudgetIncrease FY 10-11FY 11-12(Decrease) Revenue Total General Government County of Roanoke General Government Expenditure Summary Adopted FY 2010-2011 and Proposed FY 2011-2012 AdoptedProposed BudgetBudgetIncrease FY 10-11FY 11-12(Decrease) Expenditures Total General Government County of Roanoke Department Expenditure Summary Adopted 2010-2011 and Proposed 2011-2012 Expenditure Budget Adopted Proposed 2010-20112011-2012Increase/ BudgetBudget(Decrease) % Change General Government General Administration Board of Supervisors277,709 291,611 13,902 5.01% County Administrator281,926 282,180 254 0.09% Public Information329,693 182,190 (147,503) -44.74% Chief Information Officer- - - - Asst Co Administrators350,230 351,363 1,133 0.32% Human Resources719,736 710,140 (9,596) -1.33% County Attorney546,619 546,940 321 0.06% Economic Development537,437 535,835 (1,602) -0.30% Total General Administration 2,900,2593,043,350 (143,091) -4.70% Constitutional Officers Treasurer811,538 761,116 (50,422) -6.21% Commonwealth Attorney1,014,350 1,001,313 (13,037) -1.29% Commissioner of the Revenue767,471 775,854 8,383 1.09% Clerk of the Circuit Court1,031,864 1,028,559 (3,305) -0.32% Sheriff's Office9,310,111 9,520,812 210,701 2.26% Total Constitutional Officers 13,087,65412,935,334 152,320 1.18% Judicial Administration Circuit Court237,972 237,972 - 0.00% General District Court69,940 69,940 - 0.00% Magistrate1,590 1,590 - 0.00% J & DR Court16,586 21,086 4,500 27.13% Court Service Unit535,144 535,144 - 0.00% Total Judicial Administration 861,232 865,732 4,5000.52% Management Services Real Estate Valuation905,939 813,315 (92,624)-10.22% Finance 1,209,751 1,192,503 (17,248)-1.43% Public Transportation - CORTRAN525,000 525,000 0.00%- Management and Budget 276,893 275,912 -0.35%(981) Procurement Services 390,540 393,649 3,1090.80% Total Management Services 3,308,123 3,200,379 (107,744)-3.26% Public Safety Police Department 10,897,499 10,893,568 (3,931)-0.04% Fire and Rescue 12,688,030 13,028,999 340,9692.69% Total Public Safety 23,585,529 23,922,567 337,0381.43% Community Services General Services 4,908,957 4,896,586 (12,371)-0.25% Community Development 4,358,353 4,214,972 (143,381)-3.29% Building Maintenance 2,114,687 1,964,554 (150,133)-7.10% Total Community Services 11,381,997 11,076,112 (305,885)-2.69% County of Roanoke Department Expenditure Summary Adopted 2010-2011 and Proposed 2011-2012 Expenditure Budget Adopted Proposed 2010-20112011-2012Increase/ BudgetBudget(Decrease) % Change Human Services Grounds Maintenance2,151,718 2,216,906 65,188 3.03% Parks and Recreation2,226,415 2,130,944 (95,471) -4.29% Public Health500,358 369,098 (131,260) -26.23% Social Services Administration5,171,384 5,232,939 61,555 1.19% Public Assistance4,019,500 5,069,500 1,050,000 26.12% Institutional Care- - - - Contributions1,068,537 1,271,412 202,875 18.99% Library2,979,341 3,294,779 315,438 10.59% VA Cooperative Extension84,382 84,382 - 0.00% Elections287,395 318,883 31,488 10.96% Total Human Services 19,988,84318,489,030 1,499,813 8.11% Non-Departmental Employee Benefits2,413,760 2,605,297 191,537 7.94% Internal Service Charges6,606,707 6,717,013 110,306 1.67% Miscellaneous1,566,500 1,976,500 410,000 26.17% Total Non-Departmental 11,298,81010,586,967 711,843 6.72% Transfers to Other Funds Transfer to Debt-General7,442,336 7,461,421 19,085 0.26% Transfer to Debt-School9,884,871 9,475,981 (408,890) -4.14% Transfer to Capital4,682,072 4,113,523 (568,549) -12.14% Transfer (From) Capital Fund(6,377,523) (5,341,852) 1,035,671 -16.24% Transfer to Schools63,066,059 64,006,726 940,667 1.49% Transfer to E-911/ECC- - - - Transfer to Schools Dental Ins.477,299 477,299 - 0.00% Transfer to Internal Services934,422 933,630 (792) -0.08% Transfer to CPMT-County1,654,000 1,654,000 - 0.00% Transfer to CPMT-Schools1,599,000 1,599,000 0.00%- Transfer to Public Works Projects 130,359 175,693 45,33434.78% Total Transfers to Other Funds 83,492,895 84,555,421 1,062,5261.27% Unappropriated Balance Board Contingency 100,000 100,000 0.00%- Addition to Fund Balance - - -- Total Unappropriated Balance 100,000 100,000 0.00%- Total General Government 167,784,457 170,995,777 3,211,3201.91% Roanoke County Sources and Uses of New Revenues FY2011-2012 Available New Revenue $3,181,320 Proposed Expenditures RE Tax Relief - Disabled Veterns exemption (100%)300,000$ Employee Benefits Health Insurance increase (4.8%)368,212 Line of Duty Liability credit115,720 Transfer To Capital: Joint County/School CIP Fund-Annual agreement300,000 Rt. 220 Waterline increase 45,334 Payroll system - Hosting site75,000 Revenue Bond increase164,078 School Operating Transfer940,667 Operational Increases: Social Services - Public Assistance1,050,000 Sheriff: Part-time (increase in courts)150,000 Food (contractual increase)125,000 Library - South County operations321,444 Fire & Rescue - PT (Read Mountain) PT (Read Mountain) 69,000 OT 45,000 Utilities: General Services - County-wide public facilities 60,000 Other Operating Departments (Library, Fire, P&R) 17,000 Capital Maintenance - facilities - IT-Software licenses; Maintenance agreements110,306 Elections - Redistricting 33,000 Parks & Rec - Explore Visitor's Center 15,000 Police - SPCA fees 9,000 J&DR Court - Court Appointed Attorney's fees 4,500 Contributions - VA 1st Industrial Authority 34,255 Fuel Reserve (Contingency)200,000(4,552,516) Expenditure Savings: Benefits changes, retirements, terminations, etc.(420,351) VDOT Revenue-sharing(200,000) Economic Development incentives(263,334) Public Health - Carry-over from FY10(131,000) Payment in Lieu of Taxes - Jack Smith Indust. Park(65,000) Potential Litigation(25,000) Sheriff - Regional Jail operating(40,000) Position Elimination (attrition): Community Development:CSR II (2) (76,927) Planner II (55,336) Real Estate Valuation:CSR I (35,901) Parks & Recreation:Recreation Programmer (58,347) 1,371,196 Unallocated @ 4/26/11$ - Departmental Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2011-12 DepartmentAmounDescription t Commissioner of Revenue $ Increase in telephone expense1,000 $ Contractual increase in lease/rent of equipment2,000 $ Replace data processing equipment3,000 $ 6,000 Commonwealth Attorney5,461$ Professional services and other misc line items to cover increased costs associated with an increase in caseload - specifically (8) homicide cases. Community Development $ To fully fund Planning Commission Salaries4,700 $ To fully fund Electric - Street Lights (annual costs: $127,200)12,720 $ 17,420 CommIT17,448$ Internet Lines to increase band width to RCAC to 100 Mbg County Administrator4,000$ To fully fund the Haiku Community Activity Elections$ Postage for 67,000 new voter cards after redistricting-VA Code 25,594 2.2-3808 C $ Printed forms for 67,000 new voter cards after redistricting-VA 6,365 Code 2.2-3808 C $ Mail service to stuff cards for 67,000 new voter cards after 670 redistricting-VA Code 2.2-3808 C $ Professional Services for 67,000 new voter cards after 256 redistricting-VA Code 2.2-3808 C $ 32,885 Fire & Rescue$ (6) Paramedic/FF to staff Mount Pleasant with full time, instead 307,128 of Part Time staff. $ Overtime for the above (6) Mount Pleasant positions24,000 $ Upgrade (3) positions to rank of Captain if Mount Pleasant new 8,250 positions are approved $ (3) Paramedic/FF to staff Back Creek station153,564 $ Overtime for the above (3) Back Creek positions12,000 $ (7) Paramedic/FF to staff Read Mountain358,316 $ Overtime for the above (7) Read Mountain positions28,000 $ To convert (2) LT-Inspector positions to full time from part time to 20,000 meet increased demand for site plan reviews $ (1) Public Educator54,641 $ (1) LT-Fire Training related to the regional training center54,641 $ (1) LT-EMS Training related to the regional training center54,641 $ (1) Safety & Health Officer59,728 $ (1) Homeland Security Manager83,044 $ Medical Exams for (6) new Mount Pleasant Paramedic/FF4,800 $ Pagers for (6) new Mount Pleasant Paramedic/FF3,000 $ Uniforms/Protective Clothing for (6) new Mount Pleasant 18,000 Paramedic/FF $ Medical Exams for (3) new Back Creek Paramedic/FF2,400 $ Pagers for (3) new Back Creek Paramedic/FF1,500 $ Uniforms/Protective Clothing for (3) new Back Creek 9,000 Paramedic/FF Medical Exams for (7) new Read Mountain Paramedic/FF $ 5,600 Departmental Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2011-12 DepartmentAmounDescription t $ Pagers for (7) new Read Mountain Paramedic/FF3,500 Fire & Rescue (continued)$ Uniforms/Protective Clothing for (7) new Read Mountain 21,000 Paramedic/FF Medical Exams for (1) new LT-Inspector $ 800 $ Uniforms/Protective Clothing for (1) new LT-Inspector3,000 Medical Exams for (1) new Public Educator $ 800 $ 3,000 Uniforms/Protective Clothing for (1) new Public Educator $ Medical Exams for (1) new LT-Fire Training800 $ 3,000 Uniforms/Protective Clothing for (1) new LT-Fire Training $ Medical Exams for (1) new LT-EMS Training800 $ 3,000 Uniforms/Protective Clothing for (1) new LT-EMS Training $ Medical Exams for (1) new Safety & Health Officer800 $ Uniforms/Protective Clothing for (1) new Safety & Health Officer3,000 $ Medical Exams for (1) new Homeland Security Manager800 $ Uniforms/Protective Clothing for (1) new Homeland Security 3,000 Manager $ Software Support for EMS Data Reporting System23,000 $ Contributions to Roanoke Valley Regional Fire/EMS Training Ctr 7,200 for increased cost in maintenance $ Janitorial Supplies to cover North County Station and increased 10,000 need at other stations $ Building and Maintenance to replace. Beds, bedding, washers, 15,000 dryers, stoves and refrigerators at all stations as needed $ Gas, Oil & Grease due to opening of North County station55,000 $ Tires, Tubes & Parts to replace worn apparatus as needed75,000 $ Rescue Equipment associated with designation of state's 25,000 Technical Rescue Team of Southwest Virginia $ Dept of Forestry rate per acre and acreage billed increase2,250 $ (1) Mobile Data Terminal to provide consistent online 135,000 patch and records management system communication with dis $ (15) Computers to be replaced based on 5 yr replacement plan25,500 $ Police package car with the required emergency equipment for 19,500 for new LT Inspector $ Police package car with the required emergency equipment for 19,500 for new Public Educator $ Police package car with the required emergency equipment for 19,500 for new LT-Fire Training $ Police package car with the required emergency equipment for 19,500 for new LT-EMS Training $ Police package car with the required emergency equipment for 19,500 for new Safety and Health Officer $ Purchase/replace self-contained breathing apparatus (SCBA) 18,000 bottles and equip due to damage or mechanical failure $ 1,798,003 General Services$ Tires, Tubes & Parts: Based on prior years and current year cost 50,000 overrun $ Water: Based on current year cost overrun10,000 $ Sewer: Based on current year cost overrun5,000 $ Fuel Oil - Based on current year cost overrun-PSB generator8,000 $ Fuel-Propane: Shortage experienced when utility costs were 4,099 transferred to F&R $ 77,099 Departmental Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2011-12 DepartmentAmounDescription t Human Resources $ Neogov28,000 $ Performance Review System7,500 $ 35,500 Parks, Rec & Tourism - Parks $ To fully fund Gas, Oil & Grease25,260 $ To cover increase in Electric costs11,000 $ To cover increase in Water & Sewer costs4,000 $ To cover increase in Repairs of Other Equipment 6,000 $ For cover 50% of the replacement costs for Machinery & Equip16,000 $ 62,260 Police$ (6) Police Officers ($46,995 each) for New Patrol District that 281,970 covers the new Bonsack Walmart. $ Re-grade of (10) Lieutenant positions to a higher pay grade147,581 $ Reclassify (1) Office Support Specialist-Vice from part-time to full-38,141 time. Request full funding as part-time position previously paid using operating dollars. $17,386 is the amount for 8 extra hrs and benefits. $ Reclassify (1) Records Technician I from part-time to full-time. 35,162 Request full funding as part-time position previously paid using operating dollars. $16,336 is the amount for 8 extra hrs and benefits. $ Add (10) Mobile Data Terminals (MDT) to the School Resource 34,170 Officers. Cost $3,417 each. $ Equipment costs ($51,750) for uniforms, gear & accessories for 310,440 (6) Police Officers for New Patrol District. $ 847,464 Sheriff$ To fully fund annual cost of (9) part-time Deputies and (2) part-25,550 time Civil Accreditation Clerks due to increase in Court workload, which has created the need of additional Deputies for 3 courts and longer hours. $ To fully fund annual cost of (1) part-time Deputy to handle 4,505 increase in polygraph examinations and investigations. $ To budget true cost of Inmate Meals ($1.6490 x 3 meals/day) X 6,820 145 inmates X 365 days = $261,820 annually. Currently have $130,000 in budget which is overspent each year. $ 36,875 Grand Total:2,940,415$ County of Roanoke Authorized Position Count Analysis BOS Approved Class Plan Positions AdoptedAdoptedAdoptedProposedChange FY 2009 FY 2010 FY 2011 FY2012 FY11 to FY12 Department General Positions Total General Positions(3) 425 422 417 414 Public Safety Positions Total Public Safety Positions481- 491 472 481 Other Total Other Positions343 27 28 31 GRAND TOTAL COUNTY POSITIONS929- 943 922 929 County of Roanoke FY2012-2016 Capital Improvement Program Summary of Funded Projects Prior Year(s) TOTAL FundingFY12-16 Department / Project Name2011-20122012-20132013-20142014-20152015-2016Total Project Community Development: VDOT Revenue Sharing$9,746,000$300,000(1)$500,000(1)$500,000(1)$500,000(1)$500,000(1)$2,300,000$12,046,000 Library: Glenvar Library$500,000$3,500,000(2)$2,000,000(2)$5,500,000$6,000,000 Project To Be Identified: Project To Be Identified$10,000,000(3)$10,000,000$10,000,000 Total Funded CIP Projects FY2012-2016 $10,246,000$3,800,000$2,500,000$10,500,000$500,000$500,000$17,800,000$28,046,000 TOTAL FY12-16 2011-20122012-20132013-20142014-20152015-2016 Summary of Funding Sources $300,000$500,000$500,000$500,000$500,000$2,300,000 (1) General Operating Fund $3,500,000$2,000,000$0$0$0$5,500,000 (2) Previously Appropriated Funds $0$0$10,000,000$0$0$10,000,000 (3) Future Bond Sale Total FY12-16 CIP Funding $3,800,000$2,500,000$10,500,000$500,000$500,000$17,800,000 County of Roanoke Summary of Capital, Economic Development Incentives and Debt FY2011-2012 Budget Development ProposedProposed BudgetBudgetBudgetChange 2009-102010-112011-12FY11 to FY12 Capital Center for Research and Technology375,000$ -$ -$ -$ VDOT Revenue Sharing500,000 500,000 300,000 (200,000) Lawson Payroll System 150,000 150,000 225,000 75,000 Economic Development Land & Commitments25,000 - - - Building and Facility Maintenance224,630 224,630 224,630 - Vehicle Replacement220,979 227,942 222,727 (5,215) NPDES Stormwater Management200,000 200,000 200,000 - Park Maintenance200,000 200,000 200,000 - Parks and Recreation Incentives50,000 25,000 25,000 - Police Fire Range10,000 - - - Valley Tech Park Maintenance9,500 - - - Total Capital1,965,109$ 1,527,572$ 1,397,357$ (130,215)$ Economic Development Incentives Integrity Windows275,000$ -$ -$ -$ Cardinal 270,846 150,000 150,000 - Tecton91,165 91,166 91,166 - ITT175,000 175,000 - (175,000) Cox Communications33,333 - - - Mennell300,000 300,000 - (300,000) Plastics One16,666 16,667 - (16,667) (166,667) New Millennium166,667 166,667 - Virginia Air Distributors100,000 - - - Kroger 500,000 - - - Virginia Blue Ridge - 175,000 175,000 - PD Lodging Associates - 80,000 - (80,000) Total Economic Development Incentives$ 1,928,677$ 1,154,500$ 416,166$ (738,334) Debt Joint County/School CIP Fund--Future Debt$ 1,700,000$ 2,000,000$ 2,300,000$ 300,000 Total Debt$ 1,700,000$ 2,000,000$ 2,300,000$ 300,000 Roanoke County Schools Budget Summary - All Funds FY 2011-12 BudgetBudgetIncreasePercent Fund2010-112011-12(Decrease)Change General Fund128,821,750131,373,2702,551,5202.0% Grants Fund5,256,3115,508,401252,0904.8% School Nutrition Fund5,612,0005,704,00092,0001.6% Textbook Fund913,074798,477(114,597)-12.6% Capital Fund885,933904,00018,0672.0% Debt Fund14,045,63413,654,394(391,240)-2.8% Laptop Insurance Reserves Fund294,000358,60064,60022.0% School Bus Fund910,000910,00000.0% Total Funds156,738,702159,211,1422,472,4401.6% All School Funds Grants Fund School Nutrition Fund Textbook Fund Capital Fund Debt Fund Laptop Insurance Reserves Fund General School Bus Fund Fund Revised Board Report April 25, 2011 ßÝÌ×ÑÒ ÒËÓÞÛÎÁÁÁÁÁÁÁÁÁÁÁÁ ×ÌÛÓ ÒËÓÞÛÎÁÁÁÁÁÐóïÁÁÁÁÁÁÁÁÁ ßÌ ß ÎÛÙËÔßÎ ÓÛÛÌ×ÒÙ ÑÚ ÌØÛ ÞÑßÎÜ ÑÚ ÍËÐÛÎÊ×ÍÑÎÍ ÑÚ ÎÑßÒÑÕÛ ÝÑËÒÌÇô Ê×ÎÙ×Ò×ß ØÛÔÜ ßÌ ÌØÛ ÎÑßÒÑÕÛ ÝÑËÒÌÇ ßÜÓ×Ò×ÍÌÎßÌ×ÑÒ ÝÛÒÌÛÎ MEETING DATE: ß°®·´ îêô îðïï AGENDA ITEM: Ы¾´·½ ¸»¿®·²¹ ¿²¼ ¿¼±°¬·±² ±º ®»±´«¬·±² ¿°°®±ª·²¹ ¬¸» Í»½±²¼¿®§ α¿¼ ͧ¬»³ Í·¨óÇ»¿® ׳°®±ª»³»²¬ д¿² º±® º·½¿´ §»¿® îðïî ¬¸®±«¹¸ îðïé ¿²¼ ¬¸» ¿´´±½¿¬·±² ±º 못²«» ͸¿®·²¹ º«²¼ º±® º·½¿´ §»¿® îðïïóîðïî SUBMITTED BY: и·´·° ̸±³°±² Ü»°«¬§ Ü·®»½¬±® ±º д¿²²·²¹ APPROVED BY: Þò Ý´¿§¬±² Ù±±¼³¿² ××× Ý±«²¬§ ß¼³·²·¬®¿¬±® COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: α¿¼ Í·¨óÇ»¿® ׳°®±ª»³»²¬ д¿² ¿²¼ 못²«» ͸¿®·²¹ Ю±¹®¿³ò α¿²±µ» ݱ«²¬§ ®»½»·ª»¼ üîçðôððð·² Ê·®¹·²·¿ Ü»°¿®¬³»²¬ ±º Ì®¿²°±®¬¿¬·±² øÊÜÑÌ÷ ¿´´±½¿¬·±²¼«®·²¹ ¬¸· ½«®®»²¬ º·½¿´ §»¿® º±® »½±²¼¿®§ ®±¿¼ ·³°®±ª»³»²¬ °®±¶»½¬ò ¬¸» º·®¬ º·½¿´ §»¿® ·² ¬¸» º·½¿´ §»¿® îðïîóîðïé °´¿² · $325,000 »¬·³¿¬»¼ ¬± ¾» ¿°°®±¨·³¿¬»´§ ø¿² ·²½®»¿» ±º üíëôððð÷ò ̸±» º«²¼ ©·´´ ¾» ¼·ª·¼»¼ ·²¬± ¬©± º«²¼·²¹ ½¿¬»¹±®·» ·² ¬¸» ·¨ó§»¿® °´¿²æ ݱ«²¬§óÉ·¼» ײ½·¼»²¬¿´ ׳°®±ª»³»²¬ ¿²¼ Ò«³¾»®»¼ Ю±¶»½¬ô ©¸·½¸ ¿®» ¾±¬¸ ¾®·»º´§ »¨°´¿·²»¼ ¾»´±©ò Countywide Incidental Improvements($65,000) ·²½´«¼» ¿²§ ±°»®¿¬·±²ô ««¿´´§ ½±²¬®«½¬»¼ ©·¬¸·² ±²» §»¿®ô ©¸·½¸ ½¸¿²¹» ¬¸» ¬§°»ô ©·¼¬¸ô ´»²¹¬¸ô ´±½¿¬·±² ±® ¹®¿¼·»²¬ ±º ¿ ®±¿¼ô º¿½·´·¬§ ±® ¬®«½¬«®»ò ׬ ½±«´¼ ¿´± ·²½´«¼» ¬¸» ¿¼¼·¬·±² ±º º»¿¬«®» ²±¬ ±®·¹·²¿´´§ °®±ª·¼»¼ º±® «½¸ ®±¿¼ô º¿½·´·¬§ ±® ¬®«½¬«®»ò ͱ³» ±º ¬¸» »®ª·½» ·²½´«¼»¼ «²¼»® ¬¸· ½¿¬»¹±®§ ·²½´«¼» «¾¼·ª··±² °´¿² ®»ª·»©ô ®·¹¸¬ó±ºó©¿§ »²¹·²»»®·²¹ô °®»´·³·²¿®§ »²¹·²»»®·²¹ ¿²¼ «®ª»§ô ¬®¿ºº·½ »®ª·½»ô ¿º»¬§ °®±¶»½¬ ¿²¼ ³·²±® ¼®¿·²¿¹» ·³°®±ª»³»²¬ò ß²±¬¸»® п¹» ï ±º í Revised Board Report April 25, 2011 ·¬»³ ¬¸¿¬ ¸¿ ¸·¬±®·½¿´´§ ¾»»² ·²½´«¼»¼ ·² ¬¸· ½¿¬»¹±®§ · ¬¸» Ϋ®¿´ ß¼¼·¬·±² Ю±¹®¿³ò ÊÜÑÌ · ²±¬ ¿´´±½¿¬·²¹ ¿²§ º«²¼ ¬± ¬¸» ݱ«²¬§ º±® ¬¸· °®±¹®¿³ ¼«» ¬± ¿ ¾¿´¿²½» ±º üìíðôèîìò $260,000 ¿´´±½¿¬·±² ±º º«²¼ô ¿°°®±¨·³¿¬»´§ ô · º±® Numbered Projects ò Ú±® ½´¿®·º·½¿¬·±²ô ¬¸»» ¿®» ¬¸» °®±¶»½¬ ½±³³±²´§ ®»º»®®»¼ ¬± ¿ Cotton ·² ¬¸» Í·¨ó Hill RoadColonial Avenue · ½¸»¼«´»¼ ¬± ®»½»·ª» º«²¼·²¹ ¬¸· §»¿®ò · ²»¿®·²¹ Catawba Creek Road ½±³°´»¬·±² ¿²¼ · º«´´§ º«²¼»¼ò ²»»¼ üíéôìçé ¬± ½±³°´»¬» ¬¸» Rocky Road º«²¼·²¹ô ¿²¼ · »¨°»½¬»¼ ¬± ®»½»·ª» ¿ ¬®¿²º»® ±º º«²¼ò · º«´´§ º«²¼»¼ ©·¬¸ McVitty RoadOld ¿´´±½¿¬·±² ¬®¿²º»® º®±³ ½±«²¬§©·¼» ·²½·¼»²¬¿´ ·³°®±ª»³»²¬ º«²¼ò ¿²¼ Cave Spring Road ©·´´ ²±¬ ®»½»·ª» ¿¼¼·¬·±²¿´ º«²¼·²¹ ¬¸· §»¿®ô ¿ ½±²¬®«½¬·±² º«²¼ º®±³ Cotton Hill Road ¾±¬¸ °®±¶»½¬ ©»®» ¬®¿²º»®®»¼ ¬± ò ײ ¿½½±®¼¿²½» ©·¬¸ Í»½¬·±² ííòïóéðòðï ±º ¬¸» ݱ¼» ±º Ê·®¹·²·¿ô ¿ ¿³»²¼»¼ô ¬¸» Þ±¿®¼ ±º Í«°»®ª·±® · ®»¯«·®»¼ ¬± ½±²¼«½¬ ¿ °«¾´·½ ¸»¿®·²¹ ±² ¬¸» Í»½±²¼¿®§ α¿¼ ͧ¬»³ Í·¨ó Ç»¿® ׳°®±ª»³»²¬ д¿² ¬± ®»½»·ª» °«¾´·½ ½±³³»²¬ò α¿²±µ» ݱ«²¬§ ²±®³¿´´§ ¸¿²¼´» ³·²±® ·³°®±ª»³»²¬ ·¬»³ ¬¸¿¬ ½¿² ¾» ½±³°´»¬»¼ ¹»²»®¿´´§ ©·¬¸·² ±²» §»¿®ô «½¸ ¿ ¼®¿·²¿¹» ·³°®±ª»³»²¬ô ¿º»¬§ »²¸¿²½»³»²¬ ¿²¼ Revenue Sharing Program °¿ª»³»²¬ ±ª»®´¿§ ¬¸®±«¹¸ ±«® ò ̸» ݱ«²¬§ ¸¿ ´·¬»¼ º·ª» °®±¶»½¬ ø̸·®´¿²» α¿¼ô д¿²¬¿¬·±² α¿¼ô É·´¼©±±¼ α¿¼ô Ú±®¬ Ô»©· ݸ«®½¸ α¿¼ ¿²¼ Ó·´´ Ý®»»µ α¿¼÷ º±® °¿®¬·½·°¿¬·±² ·² ¬¸» 못²«» ͸¿®·²¹ Ю±¹®¿³ ¬±¬¿´·²¹ üïôðèçôððð øüëððôððð ݱ«²¬§ ³¿¬½¸å üëððôððð ͬ¿¬» ³¿¬½¸÷ò Û·¹¸¬§ó²·²» ¬¸±«¿²¼ ¼±´´¿® ·²½´«¼»¼ ·² ¬¸» ¬±¬¿´ ©»®» °®»ª·±«´§ ¿´´±½¿¬»¼ ¾§ ÊÜÑÌ ¬± ̸·®´¿²» α¿¼ò ß°°´·½¿¬·±² º±® ®»ª»²«» ¸¿®·²¹ °®±¹®¿³ º«²¼·²¹ ³«¬ ¾» ³¿¼» ¾§ ®»±´«¬·±² ±º ¬¸» ¹±ª»®²·²¹ ¾±¼§ò FISCAL IMPACT: ̸» ¿¬¬¿½¸»¼ 못²«» ͸¿®·²¹ °´¿² · ¾¿»¼ ±² ®»½»·ª·²¹ üëððôðð𠺮±³ ÊÜÑÌ ·² ¬¸» îðïïóîðïî 못²«» ͸¿®·²¹ Ю±¹®¿³ò ̸· ©±«´¼ ®»¯«·®» ¿ üëððôðð𠳿¬½¸ò ̸»» º«²¼ ©·´´ ½±³» º®±³ ¬¸» º±´´±©·²¹ ±«®½»æ ï÷ üíêðôðð𠿪¿·´¿¾´» ·² ¬¸» ½«®®»²¬ îðïðóîðïï ݱ«²¬§ ³¿¬½¸ ¿°°®±°®·¿¬·±²ô ·²½» ©» ®»½»·ª»¼ ´» ¬¸¿² ©» ¿²¬·½·°¿¬»¼ ·² ¬¸» îðïðóîðïï ®»ª»²«» ¸¿®·²¹ °®±¹®¿³ î÷ üìðôðð𠺮±³ ¿ ´±½¿´ ¼»ª»´±°»® í÷ üïððôððð ·²½´«¼»¼ ·² ¬¸» °®±°±»¼ îðïïóîðïî ݱ«²¬§ ¾«¼¹»¬ ALTERNATIVES: ïò ß¼±°¬ ¬¸» ®»±´«¬·±² ¿°°®±ª·²¹ ¬¸» Í»½±²¼¿®§ α¿¼ ͧ¬»³ Í·¨óÇ»¿® ׳°®±ª»³»²¬ д¿² º±® º·½¿´ §»¿® îðïîóîðïé ¿²¼ ¬¸» ½±²¬®«½¬·±² °®·±®·¬§ ´·¬ º±® º·½¿´ §»¿® îðïîò п¹» î ±º í Revised Board Report April 25, 2011 îò ß¼±°¬ ¬¸» ®»±´«¬·±² ¿°°®±ª·²¹ ®»¯«»¬·²¹ ¿°°®±ª¿´ ¿²¼ ¿¼±°¬·±² ±º ¬¸» 못²«» ͸¿®·²¹ Ю±¶»½¬ ¿²¼ Ú«²¼ º±® ¬¸» º·½¿´ §»¿® îðïïóîðïîò íò Ì¿µ» ²± ¿½¬·±² ¿¬ ¬¸· ¬·³»ò STAFF RECOMMENDATION æ ͬ¿ºº ®»½±³³»²¼ ß´¬»®²¿¬·ª» ï ¿²¼ îò п¹» í ±º í Q-1 PETITIONER: Kenneth J. & Linda J. Lapiejko CASE NUMBER: 5-4/2011 st Board of Supervisors Consent 1 Reading Date: March 22, 2011 Planning Commission Hearing Date: April 5, 2011 nd Board of Supervisors Hearing & 2 Reading Date: April 26, 2011 A. REQUEST To obtain a Special Use Permit in an R-1, Low Density Residential District, to operate a private stable on three contiguous parcels measuring approximately 44 acres in total located at 3525 Harborwood Road, Catawba Magisterial District. B. CITIZEN COMMENTS No citizens spoke on this petition. C. SUMMARY OF COMMISSION DISCUSSION Chris Patriarca presented the staff report. Mr. Lapiejko briefly discussed their reasons for obtaining this special use permit. Staff then explained the pending ordinance changes and how they would potentially apply to this case. D. CONDITIONS 1. No more than one (1) horse or pony shall be permitted for every two (2) acres of pasture area. 2. A maximum of eight (8) horses shall be permitted with the private stable. E. COMMISSION ACTION Ms. Hooker made a motion to recommend approval of the Special Use Permit with two conditions. The motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 ORDINANCE GRANTING A SPECIAL USE PERMIT TO OPERATE A PRIVATE STABLE ON THREE (3) CONTIGUOUS PARCELS MEASURING APPROXIMATELY FORTY-FOUR (44) ACRES IN TOTAL LOCATED AT 3525 HARBORWOOD ROAD (TAX MAP NOS. 65.00-1- 62, 62.2, AND 63) CATAWBA MAGISTERIAL DISTRICT, UPON THE PETITION OF KENNETH J. AND LINDA J. LAPIEJKO WHEREAS, Kenneth J. and Linda J. Lapiejko have filed a petition for a special use permit to operate a private stable on three (3) contiguous parcels measuring approximately forty-four (44) acres in total located at 3525 Harborwood Road (Tax Map Nos. 65.00-1-62, 62.2, and 63) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 2011; the second reading and public hearing on this matter was held on April 26, 2011. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Kenneth J. and Linda J. Lapiejko to operate a private stable on three (3) contiguous parcels measuring approximately forty-four (44) acres in total located at 3525 Harborwood Road in the Catawba Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact Page 1 of 2 on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: a) No more than one (1) horse or pony shall be permitted for every two (2) acres of pasture area. b) A maximum of eight (8) horses shall be permitted with the private stable. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Severance Clause: This special use permit is not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. Page 2 of 2 Q-2 PETITIONER: Douglas R. & Mary E. McCallum CASE NUMBER: 7-4/2011 st Board of Supervisors Consent 1 Reading Date: March 22, 2011 Planning Commission Hearing Date: April 5, 2011 nd Board of Supervisors Hearing & 2 Reading Date: April 26, 2011 A. REQUEST The petition of Douglas R & Mary E McCallum to obtain a Special Use Permit in an AG-1, Agricultural/Rural Low Density District, for the construction of a 111.5-foot small wind energy system on 2.41 acres located at 4824 Wade Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS One citizen spoke in favor of small wind energy systems as a renewable resource and economic opportunity for installers of the system. Three citizens spoke in opposition to the petition. One citizen questioned the impact on wildlife, the effects of visual pollution and the impacts of the tower on neighboring property values. Other concerns addressed visual pollution, the impacts of the tower on views from the parkway, and the process of granting special use permits for reductions in setbacks and height restrictions. C. SUMMARY OF COMMISSION DISCUSSION The commission discussed the request for the reduction in the side setback. It was asked if the petitioner would be willing to vacate the property line separating the two properties owned by the McCallums to eliminate the need for this request. The petitioner stated that they would be willing to vacate the property line as a last resort, but they would like to keep the lots separate to retain the value of the lot. Because the parcel is smaller than currently allowed by the Zoning Ordinance, the McCallums would not be able to subdivide the lot in the future, unless it was for a family exemption. There was some discussion about the process and time for submitting a plat to vacate a lot line. Mr. Radford suggested adding a condition that the property line must be vacated, but not before the building permits were issued in order for the McCallums to adhere to the timeline necessary to obtain grants and funding for the project. D. CONDITIONS 1. The site shall be developed in substantial conformance with the concept plan prepared by Douglas R and Mary E McCallum for the Wind Turbine dated March 18, 2011. 2. The small wind energy system shall not exceed 115 feet in height. Q-2 3. The petitioners shall combine parcels 074.00-03-38.01-0000 and 074.00-03-38.00-0000 by vacating the property line between these two parcels prior to the final inspection of the small wind energy system. E. COMMISSION ACTION Mr. Radford made a motion to recommend approval of the special use permit with three conditions. The motion passed by a vote of 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission éèûöö ê÷ìíêè ì×ÈÓÈÓÍÎ×ÊøÍÇÕÐÛÉ ê ïÙùÛÐÐÇÏ ÛÎØ ïÛÊà ÷ ïÙùÛÐÐÇÏ ê×ËÇ×ÉÈèÍ ÍÚÈÛÓÎ Û éÌ×ÙÓÛÐ çÉ× ì×ÊÏÓÈ ÈÍ ÙÍÎÉÈÊÇÙÈ Û ÉÏÛÐÐ ÅÓÎØ ×Î×ÊÕà ÉÃÉÈ×Ï ðÍÙÛÈÓÍÎ åÛØ× êÍÛØ ïÛÕÓÉÈ×ÊÓÛÐ øÓÉÈÊÓÙÈ åÓÎØÉÍÊ ôÓÐÐÉ éÇÕÕ×ÉÈ×Ø èÔ× ÉÓÈ× ÉÔÛÐÐ Ú× Ø×Æ×ÐÍÌ×Ø ÓÎ ÉÇÚÉÈÛÎÈÓÛÐ ÙÍÎÖÍÊÏÛÎÙ× ÅÓÈÔ ÈÔ× ÙÍÎÙ×ÌÈ ùÍÎØÓÈÓÍÎÉÌÐÛÎ ÌÊ×ÌÛÊ×Ø Úà øÍÇÕÐÛÉ ê ÛÎØ ïÛÊà ÷ ïÙùÛÐÐÇÏ ÖÍÊ ÈÔ× åÓÎØ èÇÊÚÓÎ× ØÛÈ×Ø ïÛÊÙÔ èÔ× Ô×ÓÕÔÈ ÍÖ ÈÔ× ÉÏÛÐÐ ÅÓÎØ ×Î×ÊÕà ÉÃÉÈ×Ï ÉÔÛÐÐ ÎÍÈ ×ÄÙ××Ø Ö××È ÓÎ Ô×ÓÕÔÈ ÷ä÷ùçèóæ÷ éçïïûêã Doug and Mary McCallum propose to construct a small wind energy system located at 4824 Wade Road, Windsor Hills Magisterial District. The property is zoned AG-1, Agricultural/Rural Low Density District. The McCallums are proposing to construct a Bergey 10kW wind turbine that is mounted on a one hundred (100) foot lattice tower. The wind turbine uses a three-blade propeller that is twenty-three (23) feet in diameter. The small wind energy system will generate electricity solely for the use of the applicant. Section 30-87-6(B)3.(b). of Article IV of the Zoning Ordinance indicates that the system height may exceed the height limitations if a special use permit has been obtained by the property owner. The maximum system height allowable by-right on parcels that are greater than one (1.00) acre is 100 feet; the total system height of the proposed turbine is one-hundred and eleven and one-half (111.5) feet. Additionally, Section 30-87-6(B)4. States that the small wind energy system shall be setback a distance at least equal to one hundred ten percent (110%) of the height of the wind energy system from all property lines, and roadways. However, setbacks for a small wind energy system may be reduced if a special use permit has been obtained by the property owner. The McCallums are requesting that the side setback to an adjacent property line be reduced to 3-6 feet from the side property line for optimal placement of the turbine on their property. The McCallums also own the adjacent property. They would like to keep it a separate lot to retain its value. They do not intend to sell the property at this time, and future purchasers would be aware of the small wind energy system on their property. This site is designated Rural Preserve in the 2005 Comprehensive Plan, which is a future land use area of mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestal, recreational, and remote rural residential areas. The Rural Preserve designation does not specifically address the small wind energy system use, but other areas of the Plan do refer to tower locations. It is in the interest of Roanoke County to preserve and enhance the scenic and natural beauty of the area. Towers are discouraged along or near ridgetops. As this location exists on a plateau between the valley of Route 221 and the top of Twelve O’Clock Knob, this tower location is not located directly on a ridgetop of major mountains or landforms, which is discouraged. The impact of this tower would likely be limited to the properties located directly on or adjacent to Wade Road. Four of the six neighbors that were notified by the McCallums have provided signed letters of support regarding the proposed small wind energy system. The location of the tower does not appear that it will have much of a negative impact on viewsheds and overall aesthetics of Roanoke County. ûììðóùûúð÷ ê÷õçðûèóíîé 1 A small wind energy system is defined as a wind energy conversion system consisting of a single wind turbine, a tower, and associated control or conversion electronics, having a rated nameplate capacity of not more than 50 kilowatts (kW) for residential uses and not more than 100 kW for other uses. For the purpose of residential net metering, Virginia Code §56-594B limits the electrical generating facility to a capacity of not more than 10 kilowatts (kW). Site development review is required. Current and proposed zoning is and will be regulated by Sec. 30-33, AG-1, Agricultural/Rural Low Density District. () ûõ ûÕÊÓÙÇÐÈÇÊÛÐ êÇÊÛÐ ìÊ×É×ÊÆ× øÓÉÈÊÓÙÈ ê×ÕÇÐÛÈÓÍÎÉ ÛÈÈÛÙÔ×Ø Proposed small wind energy system will be subject to the use and design standards as regulated in 30-87-6: ú õ×Î×ÊÛÐ éÈÛÎØÛÊØÉ the tower component is proposed to be a Bergey 10kW wind turbine that is mounted on a one èÃÌ× ÍÖ ÈÍÅ×Ê hundred (100) foot lattice tower. These types of towers are available by the manufacturer to purchase on their website and in retail locations. the tower is proposed by the applicant to be “as specified” by the Zoning Ordinance. The lattice èÍÅ×Ê ÙÍÐÍÊ towers available by Bergy are all of galvanized steel. Based on “Notice Criteron,” accessible via the FAA website, the petitioner does not appear to meet the criteria which would warrant evaluation by the FAA (). É×× ÛÈÈÛÙÔ×Ø : the height of the system is based on the manufacturer’s recommendation; the manufacturer éÃÉÈ×Ï Ô×ÓÕÔÈ recommended a tower that was one hundred (100) feet tall. The wind turbine uses a three-blade propeller that is twenty-three (23) feet in diameter. The radius of the propeller will extend eleven and one-half (11.5) feet above the tower; because the total tower height exceeds one hundred (100) feet a Special Use Permit is required. The manufacturer indicates than the BWC EXCEL turbine is most often installed on a guyed lattice tower, available in heights of sixty (60) feet to one hundred and forty-three (143) feet. The small wind energy system must be set back a distance of at least equal to one hundred ten é×ÈÚÛÙÑÉ percent (110%) of the height of the wind energy system from all property lines, and roadways. However, setbacks for a small wind energy system may be reduced if a special use permit has been obtained by the property owner. The McCallums are requesting that the side setback to an adjacent property line be reduced to 3-6 feet from the side property line for optimal placement of the turbine on their property. However, the McCallums also own the adjacent property. They would like to keep it a separate lot to retain its value. They do not intend to sell the property at this time, and future purchasers would be aware of the small wind energy system on their property. The petitioner provided the following justification for the specific location of the turbine on the site: “The wind nearly always comes from the southwest. For many years we lost shingles and the gutters on that side of the house. We finally had to get 40 year shingles to prevent the damage.If you look at the topography of our site, you can see that the ground slopes from the front yard on both sides. As I mentioned in my letter, the highest location is usually the best place locate a turbine. Also, power is lost in transmission over the wires, the longer the wire run the more power is lost. The turbine needs to be as close as possible to the breaker box in the house which is marked on the aerial view. We got estimates from three different installers, and they all agreed that was the best location. Also if you look at the topography you can see that there is a large increase in elevation across the street which continues on that whole side of Wade Rd. The mountain ridge line across the street and the Bent mountain ridge line funnel the wind through our property at the turbine location. The trees in our front yard display "Moderate Flagging III", where the branches all grow on the side away from the wind.” 2 The setback for the proposed tower would be 122.7 feet. This setback can be adequately met to the north, east, and south property lines. As the tower is 111.5 feet tall, there would be no issue with ground clearance. The õÊÍÇÎØ ùÐ×ÛÊÛÎÙ× éÛÖ×Èà lowest point of the arc of the blade shall also be twenty feet above the height of any structure within one hundred fifty (150) feet of the base. The one-story house on the property is estimated to be no more than fifteen (15) feet tall. The supporting tower shall also be enclosed with a six (6) foot tall fence or the base of the tower shall not be climbable for a distance of twelve (12) feet. The petitioner proposes to install an anticlimbing shield at the base of the tower (see attached photo). While more than one tower may be permitted on an individual piece of property, the îÇÏÚ×Ê ÍÖ èÍÅ×ÊÉ McCallums only proposed to erect one tower; staff suggests conformance with the submitted site plan, which only shows one proposed wind turbine. The wind energy system shall not exceed sixty (60) decibels (dBA), as measured at the closest property îÍÓÉ× line, except during short-term events such as severe wind storms. Information from the manufacturer indicates that “For a typical 5 m/s (11.2 mph) average wind speed site the wind speed will be below 11 m/s (25 mph) over 95% of the time. In this range the Excel-S wind turbine will add just 1-6 dBA to the background. As a general rule it takes 3 dBA added before a person will perceive a separate noise source” (see attachment: Acoustic Characteristics of the Bergey Excel-S 10 kW Wind Turbine). No lighting shall be incorporated on the tower or wind turbine unless required by the Federal Aviation ðÓÕÔÈÓÎÕ Administration (FAA) or other appropriate authority. The petition does not propose any tower lighting, nor does there appear to be any requirement by the FAA. Advertising is prohibited on the system and none is proposed. ûØÆ×ÊÈÓÉÓÎÕ Wind energy system shall be equipped with manual and automatic speed controls to limit the éÌ××Ø ùÍÎÈÊÍÐÉ blade rotation speed to within the design limits of the system. The manufacturer states that the turbine is designed for automatic operation in adverse weather conditions. The applicant has provided a copy of a letter addressed to AEP regarding their ÷Ð×ÙÈÊÓÙ çÈÓÐÓÈà îÍÈÓÖÓÙÛÈÓÍÎ intent to enter into a net metering agreement with AEP. The applicant has noted in the application that the system “will generate electricity solely for our own use, çÉ× reducing our dependence on the local utility. We intend to enter in a net metering agreement with AEP, meaning any excess generation will be supplied to the utility system; but we will not receive any income from this exchange.” The applicant will place an anemometer on the wind åÓÎØ ïÍÎÓÈÍÊÓÎÕ ÍÊ è×ÏÌÍÊÛÊà ï×È×ÍÊÍÐÍÕÓÙÛÐ èÍÅ×ÊÉ turbine tower, and will not be installing a separate wind monitoring meteorological tower. The applicant states in their application ê×ÏÍÆÛÐ ÍÖ ø×Ö×ÙÈÓÆ× ÍÊ ûÚÛÎØÍÎ×Ø éÏÛÐÐ åÓÎØ ÷Î×ÊÕà éÃÉÈ×ÏÉ that they intend to comply with all County regulations. As stated above. ùÍÏÌÐÓÛÎÙ× ÅÓÈÔ íÈÔ×Ê ê×ÕÇÐÛÈÓÍÎÉ é íö ÷äóéèóîõ ùíîøóèóíîé Background – The petitioner currently owns two adjacent properties totaling 2.414 acres; both are zoned AG-1, 3 Agricultural/Rural Low Density District. The occupied property is 1.568 acres and the adjacent vacant property is 0.846 acre. The tower is proposed to be located on the occupied property approximately thirty-five (35) feet from the single-family home on the site. There is also an accessory building on the site in which the inverter box is proposed to be located. This shed is ninety (90) feet from the house and one hundred sixty (160) feet from the proposed turbine. The elevation of the area of the site designated for the tower is approximately 2248 feet; therefore the elevation at the top of the tower is 2359.5 feet. Topography/Vegetation – There are significant variations in topography both on and around the site; the property slopes down from an elevation of 2250 at the house and driveway to the west to an elevation of 2238 across the vacant parcel, and to an elevation of 2238 to the east property line. To the south, and north to Wade Road, the property is generally flat. A line of evergreen trees demarcate the property line of the adjacent parcel and the adjoining owner. Other vegetation exists to the south and east of the house. Some of the trees to the rear of the property are approximately 50 feet tall. The McCallums property exists on what appears to be a plateau, and optimal site placement of the turbine is based on the topography as well as the way the winds are funneled through their property between the mountains. Surrounding Neighborhood – All of the surrounding properties fall within the AG-1, Agricultural/Rural Low Density as well as the Rural Preserve future land use designation. However, property to the west is zoned AG-3 Agricultural/Rural Preserve. Neighboring properties are all single family homes on sites larger than an acre. The topography is steeper to the north and south of the site; the neighboring properties differ in elevations as high as 2290 feet and as low as 2200 feet (a difference of 90 feet). The property directly across Wade Road sits at an elevation of approximately 40 feet above the ground location of the turbine; however, there is a significant amount of vegetation on either side of the driveway which may or may not act as screening to the wind turbine. The petitioner notified surrounding property owners of the petition, and to date we have received 4 letters of support in response to the letter distributed by the petitioner. ûîûðãéóé íö ìêíìíé÷ø ø÷æ÷ðíìï÷îè Site Layout/Architecture – The applicant proposes to utilize an area between the driveway and the western property line to construct a lattice type tower. The tower will be constructed of galvanized steel. The tower will be located in front of the front building line of the house, and will be connected to the electrical system by way of an inverter box that transfers the energy to the home where it is tied in via the electrical box. The inverter box is to be located inside of a shed to the rear of the property line. The shed is approximately ninety (90) feet from the house and one hundred sixty (160) feet from the turbine. Access/Traffic Circulation – The site is accessed directly off Wade Road which is directly off of Twelve O’Clock Knob Road. VDOT noted that the proposed development will not impact its right-of-way. Fire & Rescue/Utilities – The proposed use will not result in additional impacts for fire and rescue. Economic Development – The Roanoke Department of Economic Development offers no objections to the proposed rezoning assuming the development conforms to the Comprehensive Plan and is compatible with the surrounding land use. ùíîöíêïûîù÷ åóèô êíûîíñ÷ ùíçîèã ùíïïçîóèã ìðûî This site is designated Rural Preserve in the 2005 Comprehensive Plan, which is a future land use area of mostly undeveloped, outlying lands. These rural regions are generally stable and require a high degree of protection to preserve agricultural, forestal, recreational, and remote rural residential areas. The Rural Preserve designation does not specifically address the small wind energy system use, but other areas of the Plan do refer to tower locations; 4 mostly they are discouraged along or near ridgetops. The proposed small wind energy system is not located directly on a ridgeline, and the topography and vegetation of the surrounding area will likely minimize the visual impact of the wind turbine. éèûöö ùíîùðçéóíîé Doug and Mary McCallum propose to construct a small wind energy system located at 4824 Wade Road, Windsor Hills Magisterial District. The property is zoned AG-1, Agricultural/Rural Low Density District. The McCallums are proposing to construct a Bergey 10kW wind turbine that is mounted on a one hundred (100) foot lattice tower. The wind turbine uses a three-blade propeller that is twenty-three (23) feet in diameter. The small wind energy system will generate electricity solely for the use of the applicant. It is in the interest of Roanoke County to preserve and enhance the scenic and natural beauty of the area. Towers are discouraged along or near ridgetops. As this location exists on a plateau between the valley of Route 221 and the top of Twelve O’Clock Knob, this tower location is not located directly on a ridgetop of major mountains or landforms, which is discouraged. The impact of this tower would likely be limited to the properties located directly on or adjacent to Wade Road. Four of the six neighbors that were notified by the McCallums have provided signed letters of support regarding the proposed small wind energy system. The location of the tower does not appear that it will have much of a negative impact on viewsheds and overall aesthetics of Roanoke County. Conformance with all Use and Design standards as regulated in 30-87-6 will be required as part of site plan review and acquisition of a building permit. The petitioner has provided a wealth of information to support the ability to meet all of the standards in the Zoning Ordinance. With the following conditions, staff concludes the proposal for the small wind energy system should conform to the future land use category as defined in the Roanoke County Comprehensive Plan. Staff recommends the following conditions: èÔ× ÉÓÈ× ÉÔÛÐÐ Ú× Ø×Æ×ÐÍÌ×Ø ÓÎ ÉÇÚÉÈÛÎÈÓÛÐ ÙÍÎÖÍÊÏÛÎÙ× ÅÓÈÔ ÈÔ× ÙÍÎÙ×ÌÈ ÌÐÛÎ ÌÊ×ÌÛÊ×Ø Úà øÍÇÕÐÛÉ ê ÛÎØ ïÛÊà ÷ ïÙùÛÐÐÇÏ ÖÍÊ ÈÔ× åÓÎØ èÇÊÚÓÎ× ØÛÈ×Ø ïÛÊÙÔ ÉÔÛÐÐ ÎÍÈ ×ÄÙ××Ø Ö××È ÓÎ Ô×ÓÕÔÈ ùûé÷ îçïú÷ê ìê÷ìûê÷ø úã îÓÙÍÐ× ì×ÎØÐ×ÈÍÎ 5 ô÷ûêóîõ øûè÷éìù úíé Application ûèèûùôï÷îèé Site Requirement Snapshot Revised Site Plan (dated March 18, 2011) Aerial Map Land Use Map Zoning Map Topo Map AG-1, Agricultural/Rural Low Density District Standards Zoning Ordinance Amendments, Wind Energy System, Small Manufacturer Information: A Primer on Small Wind Systems Manufacturer Information: Small Wind Turbines for Homes and Businesses Manufacturer Information: 10kW GridTek System Manufacturer Information: Excel Info Manufacturer Information: Towers Manufacturer Information: Acoustic Characteristics Manufacturer Information: Foundation Layout Manufacturer Information: Basic Tower Requirements Manufacturer Information: GridTek 10 Inverter Anticlimbing Device FAA: Notice Criterion Tool FAA: Wind Turbine FAQs PCWS March 1 Presentation Slides Letters of Support 6 Site Requirement Snapshot Current Site Zoning : AG-1, Agricultural/Rural Low Density District Proposed Site Zoning :AG-1S, Agricultural/Rural Low Density District with a Special Use Permit Proposed Use : Wind Energy System, Small Building Height Required: ? Height Proposed: 111.5 feet Total number of parking spaces required : No parking spaces required Total number of parking spaces proposed: Required Buffer Type :No buffer required 7 County of Roanoke For Staff Use Onl y 0 Q 409 Com munity Developm Date receive j Received by: Planning & Zoning Application fee: PCBZA date: 5204 B ernard Driv / %. P �►oX 29800 .1 Placards issued:. l3 date. Roanoke VA 24� 18 -0798 � (540) 772 -2065 FAX (540) 776 -7155 Case Number A ) I k ALL APPLICANTS Check type of application filed (check all that apply) 0 Rezoning Rlpecial Use ❑ Va 0 Wa iver 0 Ad m i nistr a tiv e Appeal 0 Comp Plan (15.2 -2232) Revi Applicants name /address whip hone. E yo 77'1 (O► a r G. - �.+� a r Work: '� � 0 32r? - - ' g Zq V932Lf d. Cell #: 5-9 -- -22 R o eLno k e VA X 4 0 1 Fax No. Owner's name/address whip Phone #: Work: Fax No. ##: Property Location Magisterial District: IX r ` Community Planning area: O ack Creec Tax Map No. : - Y " 72,, �,'+� -+� - , 0 E xi sting Zoning: Size of parcels): Acres: ? . L f Iif � Existing Land Ilse: AA e- e REZONING, SPECIAL USE PERMIT, WAIVER AND COMP PLAN ( RE VIEW APPLICANTS (RJS/W/CP) Proposed Zoning- 1 Proposed Land Use: 1 tj 4 1 n e. r ire m Does the parcel meet the minimum lot area, wi dth, and frontage requirement of the requested d istrict? Yes C No ❑ IF N0 A 'VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? 'Y'es No 0 IF N0 A 'VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes 11 No 11 VARIAN W AIVER AND ADMINISTRATIVE APPEAL APPLICANTS (VIII A) Variance Waiver of Section(s) 1 of the Roanoke County Zoning Ordinance in order to: Appeal of Zoning Administrator's decision to Appeal of Interpretation of Sections): of the Roanoke County Zoning Ordinance Appeal of Interpretation of Zoning Map to Is the application complete? Please check if enclosed. APPLICATION WILL NOT DE ACCEPTED IF ff THESE ARE MISSING OR INCOMPLETE. Rfs /CP V/AA R/SfW/CP v /AA RISM v /AA FEB S/ Consultation 8 112 "' x I I" concept plan A.pplica fee ] App, Metes and bounds description Proffers p ' lica 7 , �� , pP l� p , e . fi . < r Justification Water and sewer application A.djoinin erty, owners ITY I hereby certify that I any either the ownei the property or the owner's went or contract purchaser and a i acting Zvi iowt6d e ati &r of the owner. it eO 1 +G Owner's r 04 JUSTIFICATION FOR REZONING, SPECIAL USE PERMIT WAVER OR COMP PLAN (15.2 -2232) REVIEW REQUESTS Applicant NS6 Z " 4 r The Planning Commission will study rezoning, special use permit waiver or community plan (15.2 - 2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County Ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. P14-0 � e- r Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. lecs-e- 'Se e'd Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water /sewer, roads, schools, parks /recreation and fire and rescue. f S Community Development Planning & Zoning Division POTENTIAL OF NEED FOR TRAFFIC ANALYSIS AND /OR TRAFFIC IMPACT STUDY The following is a list of potentially high traffic- generating land uses and road network situations that could elicit a more detailed analysis of the existing and proposed traffic pertinent to your rezoning, subdivision waiver, public street waiver, or special use permit request. If your request involves one of the items on the ensuing list, we recommend that you meet with a County planner, the County Transportation Engineering Manager, and/or Virginia Department of Transportation staff to discuss the potential additional traffic related information that may need to be submitted with the application in order to expedite your application process. (Note this list is not inclusive and the County staff and I /DOT reserve the right to request a traffic study at any time, as deemed necessary.) High Traffic- Generating Land Uses: • Single- family residential subdivisions, Multi - family residential units, or Apartments with more than 75 dwelling units • Restaurant (with or without drive- through windows) • Gas station/Convenience store/Ca r wash • Retail shop/Shopping center • offices (including: financial institutions, general, medical, etc.) • Regional public facilities • Educational/Recreational facilities • Religious assemblies • Hotel /Motel • Golf course • Hospital/Nursing home/Clinic • Industrial site/Factory • Day care center • Bank • Non - specific use requests Road Network Situations: • Development adjacent to/with access onto /within Soo -ft of intersection of a roadway classified as an arterial road (e.g., Rte 11, 24, 115, 117, 460, 11/460, 220, 221, 419, etc) • For new phases or changes to a development where a previously submitted traffic study is more than two (2) years old and /or roadway conditions have changed significantly • When required to evaluate access issues • Development with ingress/egress on roads planned or scheduled for expansion, widening, improvements, etc. (i.e. on Long Range Transportation Plan, Six -Yr Road Plan, etc.) • Development in an area where there is a known existing traffic and/or safety problem • Development would potentially negatively impact existing/ planned traffic signal(s) • Substantial departure from the Community Plan • Any site that is expected to generate over one hundred (100) trips during the peak hour of the traffic generator or the peak hour on the adjacent streets, or over seven hundred fifty (750) trips in an average day Community Development Planning & Zoning Division 9 9 1 3& NOTICE TO APPLICANTS FOR ]REZONING, SUBDIVISION WAIVER, PUBLIC STREET WAIVER, OR SPECIAL USE PERMIT PETITION PLANNING CommissioN APPLICATION ACCEPTANCE PROCEDURE The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision waiver, Public Street waiver or Special Use Permit petition if new or additional information is presented at the public hearing. If it is the opinion of the majority of the Planning Commissioners present at the scheduled public hearing that sufficient time was not available for planning staff and/or an outside referral agency to adequately evaluate and provide written comments and suggestions on the new or additional information prior to the scheduled public hearing then the Planning Commission may vote to continue the petition. This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the new or additional information and provide written comments and suggestions to be included in a written memorandum by planning staff to the Planning Commission. The Planning Commission shall consult with planning staff to determine if a continuance may be warranted. POTENTIAL OF NEED FOR TRAFFIC ANALYSES AND /OR TRAFFIC IMPACT STUDY The Roanoke County Planning Commission reserves the right to continue a Rezoning, Subdivision waiver, Public Street waiver, or Special Use Permit petition if the County Transportation Engineering Manager or staff from the Virginia Department of Transportation requests further traffic analyses and/or a traffic impact study that would be beneficial in making a land use decision (Note.- a list of potential land uses and situations that would necessitate further study is provided as part of this application package). This continuance shall allow sufficient time for all necessary reviewing parties to evaluate the required traffic analyses and/or traffic impact study and to provide written comments and/or suggestions to the planning staff and the Planning Commission. If a continuance is warranted, the applicant will be notified of the continuance and the newly scheduled public hearing date. Effective Date: April 19, 2045 Name of Petition At. % t4 4g*<ae Petitioner's Signatur e t 2 " 0 ( I ate February 4"', 2011 Dear Planning Commission Members: We are applying for a special use permit to install a small wind energy system on our property. We would like to install a Bergey 10kw wind turbine that will be mounted on a 100ft lattice tower. This wind turbine uses a three - bladed propeller, 23 feet in diameter, and has only 2 moving parts. It does not generate power until the wind speed reaches at least 8 mph. On calm, quiet days the wind turbine will not rotate. When the rotor is turning, the sound of the wind passing over the blades should not be audible above the noise of the wind in the leaves of the trees. This modern, non - polluting system will generate electricity solely for our own use, reducing our dependence on the local utility. We intend to enter into a net metering agreement with AEP, meaning any excess generation will be supplied to the utility system; but we will not receive any income from this exchange. (Please see attached letter to AEP and the Virginia Net Energy Metering Service Package provided by them.) This system will conform to the county's small wind energy ordinances. The tower type and color will be as specified. The ground clearance, safety, and noise will all be within the limits set forth in the ordinance. The reason we are requesting a special use permit are twofold. We would like to have the tower be 1 00f tall based on the manufacturer's recommendation. (Please see attached Bergey document about tower height.) We would also like to place the tower closer to our own participating property line. Every lot is different based on shape and topography, so ideal turbine placement varies greatly. Quoting the American wind Energy Association. "A tall tower is the single most important factor in the economic viability of a small wind system. Tall towers enable turbines to access faster and better quality winds, and even small increases in wind speed translate to exponentially more energy the turbine can generate. In other words, a taller tower means far more -- and cheaper - energy. The best sites for turbines are those where the wind is least obstructed, which is often the highest point on a property." Our installer recommended the proposed site based on the fact that the wind funnels through our property between distant mountains. At this location the winds are the strongest. It is the ideal location for this reason. we are oply asking for a reduction in the side setback. All other setbacks would conform to those specified in the ordinance. we own the adjacent property. we would like to keep it as a separate lot to retain its value. It is a valuable lot because it is small and because it has a great view. we do not plan on selling this piece of property; however, any future buyer would only purchase it if they supported the presence of the small wind energy system. The set back from the side property line would be 3 -6 feet. We have been approved b the Vir Dept. of Ener Mines, and Minerals for a small wind rebate. This pro is bein administered b Vir Center for Wind Ener at JMU. The have selected turbines that have a proven histor of reliabilit and have chosen q ualified installers. The are g oin g to oversee all approved projects. There are onl sevent participants in the whole state. Ri now an amazin opportunit exists which is extremel time sensitive. There are both state and federal pro which combined can pa over one half of this proposed project. The state pro re a project be started b earl this sprin 2011. Estimated numbers for our project include: Total cost $75494.95 Federal Tax Credit $22648.48 DNUVIE State Rebate $ 15000.00 Final Cost $37846.46 Windmills have lon pla a part in individual American's ener independence. Given modern technolo the are safer, q uieter, and more efficient than ever. As Roanoke count residents, we are happ to take positive steps to make clean renewable ener a realit We are ver willin to have our pro be a test case for the count so ever (Count off icialls, nei school children, interested residents) can learn more about small wind s We feel this pro fulfills the followin purpose and intent of the new small wind ordinance. Purpose and Intent: The purpose of this section is to re the placement, construction, and modification of small wind ener s while promotin the safe, effective and efficient use of small wind ener s and not unreasonabl interferin with the devel of independent renewable ener sources. The re set, orth in this section shall g overn the sitin of small wind ener s used to g enerate electricit or perform work which ma be connected to the utilit g rid pursuant to Vir net meterin laws or serve as an independent source of ener Thank y ou, demk P & Mar and Dou McCallum 774-3062 mar 4824 Wade Rd. Roanoke, VA 24018 "The zoning regulations and districts set forth in this ordinance are for the general purpose of implementing the comprehensive plan of Roanoke County. They are designed to achieve the general purposes of promoting the health, safety, and general welfare of the public, and of further accomplishing the objectives of Section 15.2.2200 of the Code of Virginia, as amended. To these ends, this ordinance is designed to give reasonable consideration to each of the following purposes" "Facilitate the creation of a convenient, attractive and harmonious community" Benefits to the community which promote the health, safety, and general welfare of the public are: • Reduced pollutants from traditional forms of energy • Reduced demand on the local electricity grid • Increased local energy independence • Enhanced reliability and power quality of the power grid • Reduced peak power demands • Increased in -state electricity generation • Diversified energy supply portfolio • American green jobs • Increased regional economic growth "Facilitate the provision of adequate police, fire protection, disaster evacuation, civil defense, transportation, water, sewer, flood protection, schools, parks, forests, playgrounds, recreational facilities, airports and other public requirements" Some of the items listed above could be considered civil defense Protect against destruction of, or encroachment upon historic buildings or areas. Protect against one or more of the following: overcrowding of land, undue density of population in relation to the community facilities existing or available, obstruction of light or air, hazards and congestion in travel and transportation, or loss of life, health, or property from fire, flood, panic, or other hazards; The turbine and the tower are engineered to be completely safe. "Encourage economic development activities that provide desirable employment and enlarge the tax base" The turbine to be installed is an American made Bergey turbine. The installer, the materials, and equipment used to erect the turbine will all be from the local area. "Provide for the preservation of agricultural and forestall lands." "Protect approach slopes and other safety areas of licensed airports" "Protect surface and groundwater resources" The turbine and tower will not harm any agricultural, forestall lands, airport approaches, surface, and groundwater resources. "The AG-1, agricultural/rural low density district consists of land primarily used as farmland, woodlands, and scattered residential development located within the rural service area." "The purpose of this district is to encourage these areas to remain in their rural state, and protect sensitive and unique land resources from degradation, consistent with the recommendations of the comprehensive plan for the rural preserve areas." This use would be consistent with the purposes stated above for the AG-1 district. It would be far less disturbing to the surrounding area than many of the uses that are permitted by right. CONCEPT PLAN CHECKLIST .. .. ... ........ _ ................ A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15,2 - -2232) review and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS a. Applicant name and name of development b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Physical features such as ground cover, natural watercourses, floodplain, etc. r/ f. The nin and l use of 1 n r zo g and al adjacent t p operties g. All property lines and easements h. All buildings, existing and proposed, and dimensions, floor area and heights L Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional infoi matron required for REZONING and SPECL4L USE PERMIT APPLICANTS k. Existing utilities (water, sewer, storm drains) and connections at the site 1. An driveways, curb openings and crossovers Y s Y> m. Topography in a suitable scale and contour intervals map n. Approximate street grades and site distances at intersections N o. Locations of all adjacent fire hydrants p. Any proffered conditions at the site and how they are addressed q. If project is to be phased, please show phase schedule 1 certify that all items required in the checklist above are complete. Af 1 -2,1 Signature of applicant at � � M � I I IXI ZI O~ * tz M I l ium r - 9 v - Cc � �f ee? Aw _ I IA m ` IL41N r & I wry �. � .w w w� .► w 4 N A jj IN q ISQ a _ I to Ara I 4 I • * ; I oo I i 4/ 0 it - I ti I I I I M1 S:� 03 C) Q ca az SF 40, A�7 ALI. 11 -0. _. ., .. . 1. as Or ®rk 40 TT CU jo i A cl so AV 00 0 O.1"e /0 c afi on Preserve, I- TR MR927 WINDPOWER 2200 INDUSTRIAL BLVD. NORMAN, OK 73069 USA T: 405-364-4212 F: 405-364-2078 E-MAIL: mbergey(d),bergey.com WEB: www.bergey.com Wh Short Towers are Ver Bad for Small Wind Turbines The smooth flow of the wind over the land is interrupted b obstructions and topo variations. These interruptions brin about two important phenomena: wind shear and turbulence. Wind shear describes the fact that close to the g round the wind is slowed down b friction and the influence of obstacles. Thus, wind speed is low close to the g round and increases with increasin hei above the g round. Wind shear is more pronounced over rou terrain and less pronounced over smooth terrain. Turbulence is essentiall rou air caused b the wind passin over obstructions such as trees, buildin or terrain features. Turbulent air reduces ener output because it diminishes the effectiveness of the Wind Shear The chan in horizontal wind speed with hei A function of wind speed, surface rou ( ma y var with wind direction and atmospheric stabilit ( chan g es from da to ni Wind shear exponents are hi at low wind speeds, above rou surfaces, and durin stable conditions T exponent (u,) values: .10 - .15: water/beach + .15 - .25: g entl y rollin farmland *:. .25 -.40+- forests/mountains 11 7.8 ml's C Z 40 m V Z 1 = T 25 rn Wind Shear Profile oc = - Lo g , 0 1V'N1 I V'_ = V1(Z2/Z1Yt Lo [Z_,/Z Graphic courtes of AWS Scientific aerod of the rotor blades. Turbulence also puts g reater strain on the wind turbine because it increases vibration. 1 Turbulence Turbulence cuts performance b reducin the effectiveness of the �._ blades The effects of both wind shear and turbulence diminish with hei and can be lar overcome simpl b puttin the machine sufficientl hi above the g round. This ma be accomplished b puttin the machine on the hi possible g round and on the hi feasible tower. As a minimum, the machine should be at least 12 meters (40 feet above an obstructions within 100 meters (330 feet) in the prevailin wind direction, and preferabl in all directions. Even in perfectl flat areas, we recommend that the tower be at least 24 meters (80 feet hi for an 10 kW BWC Excel-S wind turbine installation and 18 meters ( 60 feet for the 1 kW BWC XL.1. In areas with trees, please bear in mind that trees g row and the tower hei needs to be based on the mature hei of trees in the vicinit Further, the power in the wind increases as the cube of the wind velocit (i.e., doublin wind speed increases power b a factor of ei 2 x 2 x 2 8 Therefore, small increases in avera wind speed will result in si increases in lon ener output. Table 1 below shows the influence that tower hei can have on annual ener output for the BWC Excel-S wind turbine at a t inland site. VIA Approachin Reversed Flow Redevelopin Wind Pfolile On Top Of Obstruction Wind Profile Tower Height wind speed at Annual (ft) Top of Tower Energy ( m1ph Out ut kwh 60 11.2 g 600 80 12.0 1 500 100 12.6 13 120 13.3 144 700 Table 1: Variation in wind speed and expected annual energy output with tower height. The Bottom Line: Putting a wind turbine on a short tower is like putting a solar system in the shade! Tower heights for the 10 kw Bwc Excel -s can range from 80 - 140 feet and most installations use the 100 ft. or 120 ft. towers. The FAA does not require the approval of towers under 200 feet unless they are in close proximity to an active airport runway. The need to obtain FAA permission (known as a "determination ") is triggered in this case if the tower punctures a slope of either 50:1 or 100: 1, depending on the runway length, taken from the nearest point on the airport runway. For example, for a runway over 3,500 ft in length a 100 ft. (112 ft. to tip of blade) tower would need to be closer than 11,200 ft from the runway to require FAA approval. This situation has arisen about a dozen times over the last 25 years for Bwc installations and the FAA has granted permission in every case, N Carol R. Huffman, C.E.M. Customer Services Appalachian Power Company 802 River Avenue P.O. Box 2021 Roanoke, Virginia 24022 February 4, 2011 Dear Carol Huffman, Thank you for speaking with me and sending the Virginia Net Energy Metering Service Package. As l mentioned we plan to install a 1OKw wind turbine. we would like to tie it into the grid using the requirements provided by AEP. we understand that AEP will provide us with a new meter that measures flow in both directions and that you will initially inspect the system. We also understand that we must inform AEP of any changes including if the system is taken off line. we understand AEP may inspect the system at anytime to be sure it fits the guidelines set out in the Virginia Net Energy Metering Service Package. Thank you, Doug and Mary McCallum 4824 Wade Rd. Roanoke, Virginia 24018 VA Net Metering Subject: VA Net Metering From: crhuffman @aep.com Date: Tue, 01 Feb 201109.10.00 -0500 To: marv.mccallum@verizon.net Carol R. Huffman, C.E.M. Customer Services Appalachian Power Company 802 River Avenue P. 0. Box 2021 Roanoke, Virginia 24022-2121 Phone: 540-427-3653 Fax: 540 -427 -3787 Inside Phone: 300 -3653 application/pdf. Meterin VA Net Package Au 2010,pdf... Content-Encodin base64 1 of 1 2/3/23113:32 PM y' 5w �. 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S Issued: Decembier 8, 2008: Effe , IV o -r: 2 -8 ctwot, Ott be 00 Pursuant to Fin.0.1 Order WOM-NOO'be- 4-7.2-00 Ci l.s.- O .- N pi P U E.�-2008-a,00040., Fo E, 66 6. fi v ot:�9/06 ACONNECTI N NOTIr AVIT. M WN 0 ,T ETERIN.,Q INTERC A OR ofAinaff0h flockk -Por-ler 1-5- 0 T im I 7RG METE 891 iN��SR.-E,,GU'-!--,ATMS ',`N APPLICANT HEREBY GIVES-NOTICE OFINTENTITO OP. A 0 - NE RAT I NP F section -44.-Ap. -lican 11 , ti p on t:l for"ll Rated Cap aci4rb'i kilowatts: -AC, DC' Inverter Man-afacturer--,tiid'..iM odes ,,... Yes No F n tNAH N , Pf -.2.0f 2 .1. R G r t 8vitl! .4 't 'Excess 005. I forlila-finn. f6r f a ors 91 . A 1 W el y In Oil _ Cell Yatbr. ..Wll�.Oircic: verter hiduction S Fre Hz Number of Oases C (CW'e oil 0110 T11ree. R at d'C it DC A -read K.W.. -0. ap AC pparent X Vft, Nwer factor: AC v 0. mlta pe_rap__.____ Facil -.8chbl" ti ube.,attafhed toJhM. form, .Y. W . 0. and e la mus a. -.1 C=ess:of 2.. KW 'is e e me r n cus e Ala -vvim� �Capa A _'x�* --n6t'. te i tonlov misidtf nelwable filet p City. IT �n msta 1n g . ou Or Oy encoUr*dlb Ohtact the- ele-C' -io u oweom y .. prior: --m I U c a] conmnitment&-to_iho. ect ft -distrib . fi pan ta-m-k' g fioan'i Pf IDJ sa ellon. 4. nd-or Ce - rtirwaW . on Th S- t� bakdM � is listed b UliderAYnters Lal)oratories.w be M compliance with Ufa' 174 t.. yeil Date. Of)" Name-(pr Pbooewumben �C. on -a � lay Q1 - I - C ton ftil" f compli ewiththeconms i Aei' xe' tations, .11 rc Ipt'.0 alic Siods. netzeller M19 9u Utilit SjO08 UNS1. ric_�_b l cml' Is WVAC_5v-31540-1, Otafi D-ate, A . T 'here- Py . c 0.111. Y. �t lat fo the, best, Of-m ded.1 - kXot* -'s d-- 0 provi hi - we I - true an. - corrod. V Si 'ApplicantV. Please: send- this completed form: to: Appah'OltajiTower Atu'tv Carot'Huffi ban- — 16ver Ave* P.O. Box. 2-021 Roanoke- VA 2-4024'2t ... .. . ... ii o DO l m Ow- 57, 1 -------- ..... O'N n On&,& ine Sample, Net nwten_n period means each: successive, 2J, month period bo 9 ,with1he fitst meter reWffi .T0.116w1ho : date of fin' -j'nterconii.00tt'on- of: tli eiiewable::ftiet g eiierator distribatiob-compan faci fitle& vil win r id n i CrIO 1 M 611c 0 V e-- - tI 0 Mot "N�.,t metain Celf me -ails. me. S- - ".Kr-tho,d t. . g wr rm� p d between- etectricit sup ed- lyietenn cust...n-ipr: ftorn.the h;ctrio ' ph to anot- OW. - the et6oWdit g enerated. 4. d. fed- back ta -the- electric 'd:b the net metenn Customer, usin tS 3 . JA 7 r-dVidW.Ijft 20'V. -Additionat meters .'Per8o ans an i i ,--co�porafi A,,-partnersbip.-as at compao _bUSI S _n. me ridividual. ' - ' wn trust, OnAven-atre Or'-p h d the, Coninionwealth- or. _ i t f er P ` elp CrItif - - an n municipa i. y ew ftle]. V �Ilera r n e. 0 . �ifloa an. We'e tn' 641 ra. _1- f�ci Rb. ab! s 4 �lit that Has �-;an�altcrnati curre '0 iMt of t more.-than 1-0- WOWAtts ot pa -fb rb�ide Jal- customers and- no-t-mo r e. : than 500, k o w or nomesidcnti eastornm -t i er +5 of th as. [ts total filel 2Z, 0�0,8 ke ewa ble.- d f! n -e d. e. Codo of Vir SOWCOI I. The metmot n r: owts- ate S"C ons_ en ' . g oustome and- -o �ra per: s Or. 1 - - OTI. oted witli �t� p. Jo:, own or - operate, or botI. A I .4f h tocoted b- h C om&- - pt&ii kes:- wid u': :dt d -to Ihe customer, �s - on'tha custome-es -side of i4si-111tercowiection- with - the distnbutor. 5, Is -interconnected- p�4rsijant to a., net -meterin atran and -op-Orated: in.parall6tvith and C 1 *'bution compan facififies. ft ele tric d'stn I I wo.-dW y _ n customeVs own, re n1s, --ma A� A- ve ne -MeWri n cilsto -b- 1 -isxenevv e uet he 'Ote aj in: emonnectO basis,,w tv� g .n.r otf-. v` t AM me-teiing.v'"s 'has properly notificd.botb the cleof -ic distributio compaii net er U I and ener sei'vice provider. (iii accord'ance.wi th Of 11-i-s- intell .t-to irate rconnec4, e - bUr - t I. Ifre b the eleotric distrIbution.comp all - 18 Tiot tot I 'Tfj th n n b o. ing wi c nn Y 'but' 16 �d _bPO k' Customerhis ..' sfalle6a�.O( loxtrioA' C 0 isin. ion com an aoQc8.sib.10 a a in p nianu-O.--dl'sco'mle,r,,tswiti�h-. J. ffli c ' 3-4- oft'J-6�. oefted b id:conirwssion-,-ap_ ved-noti at-ion la Y , 81 pro be�h I S-talled pro C fl and that. the : a i C 'a &rm. ghat n a re 'r dmaou t d�8cow ia swit - .. e s renewable:Tuol g enerator bas boob. install-ed in accordanco with: facuroVs' the ma u t s- C Oil jecifi Atk-sasw flas:aff-ap I 4o P rovisiolls of 't.b. 'on 1 El otrical Coa P ficAb e.,Natl a e. -approve. bo, ffi at"on-7forni Ahat vondor has. ctrted, b i iii -:.:th, :..to -i �ion d , 't sipi. g e mi C the:_renewable-� fuel 8 enerator in- - �n ta le'd vs -1 th t g I S u com iance--with e r fabbrAtoiie s - 1 .establishcd- b Undemriterstaboratories or - other: national lestin'. n Accordance with .IEEE Stand rd'-1547-.,.S ra d a r -for Interconnectin Un Jul R- n Tower-S cbs,. .00 r CS-_ WithElect 'ko - Of statie -d'r A e rue g e er is with an a tho W. a. g t c. c h no e rI - 9� W-Ibo.. `bvat r w e m t-- c y in excess-- of . ow-actts., p M.te a I Settin ected-b electdra dist butioll. .001UP . O T-1i in, spoctin elect IIISP d- -s-tr hufiob av:inivose a,-f etenn r n. COM an �m ee: on the, net rn ie . o f no more - tha.n $50 f r, guPkIn IL . 616 .. -I�WaWe_ fuolz etieraors Ab ou. ...n r -a InAhecasio,of nollst tic I a _r c C t t 1 I -c. ompap cu-%tomer has.-Intercormected accordin Iatbe Oectlrledistri b-01 ow. edtion - lines. -and the electric disbibution, compon asinspectedall q ui _t y , Niflon.-compan P -MO d Th p.e in 4ic is n i P rQtectivo, C_ rit so fto e Ths d.` ma impose a MO A A -$50- f 8 . ch i f6e - on th�D iid motes in a bo GWI Of- r -b Stl -inspect' g . 4, . on. tions-.7he capacit Pfflie-re-nenvable', en e imAa bt Ot AtY3,. serv'�ob e tr .1 i ,, a and 8- e i*ic. bution o a CSS 0 CIO 1111�- dish!'. cmpn . -ow d- fuel '90ocrator 1--shall be I thaii, tho: Q4�itoit ofthf : I t rat e n . f interC011 se --etiol, con,(14- M _ service and ., service -ontrautc.o. O-W conectedto- the, p - l� o n e. 01 f y v is- unless- - -the. custonAer rel-nibur&es- the -electlic'.. dI".Strib.ufiO.IA:c In n w. T to- mo&� Y . Ott R, The--net -encr metenn custollier'. Shall -imm 1 Y . 0. 1 -uonat- 8 OTIb -in the- own-qrsbd Y '- or ur-c compan of an P .-Of,, opera j on Ac _ al hifonbAtiob - for. the: g enlaator, j n nd tariff., conside'lrations -20V..AC5�-315-r-abili insurancel W.tr ith. -mtod-_eapkity RO A -net meteiin w u A. w o-mopw al 0�- oth T." illsuralic. o. n.. rov o t pidiu cvera n st $ M' the,�arnuut of- at.- I-e-a 100'00,0- f or - t h-61:11 �of tb nslu - f A 49a'119: Oss allsing-0 t otthe-use of axenewable� fuel g emerlatorand. for,a_-Tenewa�to u.Q g enerator , with 'a c� excetdiA 1.0 k116W_6ttS- oh covorA shAll be., in. the toil -t U'r-ed. to purchase additiona-14'ab *lit whero 20VAC5-31-5-70,Addiflo a contr ^ - ^~'- `^^~ for waiver -' hall b ti k9 T Ls �- •ems _ 1+•4i a • u � _ -ti, �� v L _ � e � - e " } 1 e .° � v � " • , t � � � ',. °�__ - it '. -.. ° �� e , • d � '• � � •.1a F J` 3 ' \: .,'' i °''.\ 1 the � y 1 T r i R to V r r•. , s a i �n,� 1' d h. ti k9 T Ls E ° u . r , t e h 1• IP �t F e , • d � '• � � •.1a F J` 3 ' \: .,'' i °''.\ 1 the � " L • o F ' j q 1 a ° PM III Y , 9 7 R = .. dill _ a u u 41 N _ i _e M1 e. + � � •,�. � e m om., , .. , `k .'. pp,, _ l •t 41 ! y 9f _ } a , — Ilk r • r� ° � r i e s� uPl r r _ � a n � E • e v r k u P r � VT_ t Applicants Name: Douglas R McCallum Existing Zoning: A G 1 Roanoke County Department of Prop Zoning: AG 1 S Tax Map Number. . 74.00-03 .01 Community Development Magisterial District: Windsor Hills Area: 2.414 Acres 9 February, 2011 Scale: 1 " = 100' Applicants Name: Douglas R McCallum Existing Zoning: A G 1 Roanoke County Department of Proposed Zoning: AG 1 S Tax Map Number. . 74.00-03-38.00-0000 .01 Community Development Magisterial District: Windsor Hills Area: 2.414 Acres 9 February, 2011 Scale: 1 " = 100' 0 �. 0 f. CL oft r t — W Z7 L .. Q Co + r t satuiaw ° f H m e -mm .wil - � or WAL 9 Al _. 7 - co let r _ :.'k '►° Np Icl ' K-W co N M cn-- C3 M _ IRS C3 .JA; - ki izA At 40 04 A �► lit sc 14*2 . tl �. 4 ilk '- - 7 7. Vio Tv co let r _ :.'k '►° Np Icl ' K-W co N M cn-- C3 M _ IRS C3 .JA; - ti k9 T Ls �- •ems _ 1+•4i a • u � _ -ti, �� v L _ � e � - e " } 1 e .° � v � " • , t � � � ',. °�__ - it '. -.. ° �� e , • d � '• � � •.1a F J` 3 ' \: .,'' i °''.\ 1 the � y 1 T r i R to V r r•. , s a i �n,� 1' d h. ti k9 T Ls E ° u . r , t e h 1• IP �t F e , • d � '• � � •.1a F J` 3 ' \: .,'' i °''.\ 1 the � " L • o F ' j q 1 a ° PM III Y , 9 7 R = .. dill _ a u u 41 N _ i _e M1 e. + � � •,�. � e m om., , .. , `k .'. pp,, _ l •t 41 ! y 9f _ } a , — Ilk r • r� ° � r i e s� uPl r r _ � a n � E • e v r k u P r � VT_ t Applicants Name: Douglas R McCallum Existing Zoning: A G 1 Roanoke County Department of Prop Zoning: AG 1 S Tax Map Number. . 74.00-03 .01 Community Development Magisterial District: Windsor Hills Area: 2.414 Acres 9 February, 2011 Scale: 1 " = 100' Applicants Name: Douglas R McCallum Existing Zoning: A G 1 Roanoke County Department of Proposed Zoning: AG 1 S Tax Map Number. . 74.00-03-38.00-0000 .01 Community Development Magisterial District: Windsor Hills Area: 2.414 Acres 9 February, 2011 Scale: 1 " = 100' t - a i 1 � a ti Y F ll4 e " •, 4v k n .m 5 , M � l a w e e T 'g' Applicants Name: Douglas R McCallum N Existing Zoning: A G 1 Roanoke County Proposed Zoning: A G IS Department of p g Tax Map Number. 74.00 -03- 38.00 -0000 .01 Community Development Magisterial District: Windsor Hills Area: 2.414 Acres 9 February 2011 1 inch = 200 feet �ti Lam, L Ti„ �r 7 +E r l a ., t ti yy y q�; s. g . Y �� ° 4 + x , 4 Applicants Name: Douglas R McCallum N Existing Zoning: A G 1 Roanoke County Proposed Zoning: A G IS Department of p g Tax Map Number. 74.00 -03- 38.00 -0000 .01 Community Development Magisterial District: Windsor Hills Area: 2.414 Acres 9 February 2011 1 inch = 200 feet March 18, 2011 AG -1 Zoning Regulations SEC. 30 -33. - AG -1 AGRICULTURAL /RURAL LOW DENSITY DISTRICT. Sec. 30 -33 -1. - Purpose. (A) The AG- I, agricultural /rural low density district consists of land primarily used as farmland, woodlands, and scattered residential development located within the rural service area. Also found in these areas are lands with steep slopes, and groundwater recharge areas. Many of the county's unique natural and scenic resources are also found in this district. The purpose of this district is to encourage these areas to remain in their rural state, and protect sensitive and unique land resources from degradation, consistent with the recommendations of the comprehensive plan for the rural preserve areas. This may be accomplished by maintaining the existing agricultural lands and preventing the encroachment of incompatible land uses, while allowing development to occur at a reasonable density. Non -farm residents should recognize that they are located in an agricultural environment where the right -to -farm has been established as county policy. This district is also intended to minimize the demand for unanticipated public improvements and services, such as public sewer and water, by reducing development densities and discouraging large scale development. (Ord. No. 042799-11, § If., 4-27-99; Ord. No. 042208 -16, § 1, 4- 22 -08) Sec. 30 -33 -2. - Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. 2. 3. 4. Agricultural and Forestry Uses Agriculture Farm Employee Housing Forestry Operations * Stable, Private * Stable, Commercial * Wayside Stand * Residential Uses Accessory Apartment Home Occupation, Type II Manufactured Home * Manufactured Home, Accessory Manufactured Home, Emergency Multiple Dog Permit * Residential Human Care Facility Single- Family Dwelling, Detached Temporary portable storage containers* Civic Uses Community Recreation Family Day Care Home Park and Ride Facility * Public Parks and Recreational Areas Safety Services * Utility Services, Minor Commercial Uses Bed and Breakfast March 18, 2011 AG -1 Zoning Regulations Veterinary Hospital /Clinic Agricultural Uses Commercial Feedlots (B) Miscellaneous Uses Amateur Radio Tower Civic Uses Camps * Cemetery Day Care Center Religious Assembly Utility Services, Major Commercial Uses Agricultural Services Campgrounds * Kennel, Commercial Industrial Uses Composting * Custom Manufacturing Landfill, Construction Debris Landfill, Sanitary * Resource Extraction 6. Miscellaneous Uses Aviation Facilities, Private Broadcasting Tower Outdoor Gatherings Shooting Range, Outdoor (Ord. No. 42793 -20, § II, 4- 27 -93; Ord. No. 62293 -12, § 8, 6- 22 -93; Ord. No. 82493 -8, § 2, 8- 24 -93; Ord. No. 42694 -12, § 7 4- 26 -94; Ord. No. 62 795 -10, 6 -2 7 -95; Ord. No. 042 799 -11, § 2, 4 -2 7 -99; Ord. No. 0 72605- 7, § 1, 7- 26 -05; Ord. No. 042208 -16, § 1, 4- 22 -08; Ord. No. 052609 -22, § 1, 5- 26 -09) 5. The following uses are allowed only by special use permit pursuant to section 30 -19. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. 2. 3. 4. 5. Residential Uses Alternative Discharging Sewage Systems Sec. 30 -33 -3. - Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots, regardless of sewer and water provisions: a. Area: 1.5 acres (65,340 square feet). b. Frontage: 150 feet on a publicly owned and maintained street. March 18, 2011 AG -1 Zoning Regulations C. Maximum width to depth ratio: 1 to 5 (W to D) on streets in existence prior to the adoption of this ordinance. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 20 feet. b. Accessory structures: 20 feet behind front building line or 10 feet behind rear building line. 3. Rear yard: a. Principal structures: 25 feet. b. Accessory structures: 10 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. 5. Where the principal structure is more than 150 feet from the street, accessory buildings may be located 150 feet from the street and 20 feet from any side property line. (C) Maximum height of structures. 1. All structures: 45 feet. (D) Maximum coverage. 1. Building coverage: 15 percent of the total lot area. 2. Lot coverage: 30 percent of the total lot area. (Ord. No. 62293 -12, § 10, 6- 22 -93) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 22, 2011 ORDINANCE 022211 -4 TO AMEND THE ROANOKE COUNTY ZONING ORDINANCE BY THE ADDITION OF AMENDMENTS RELATING TO SMALL WIND ENERGY SYSTEMS WHEREAS, In June 2009 the Roanoke County Planning Commission and Community Development staff identified various provisions of the Roanoke County Zoning Ordinance to review and update as provided in Section 30 -14 of the Roanoke County Code and Section 15.2 -2285 of the Code of Virginia; and, WHEREAS, wind energy was one topic identified not only by County staff but also requested by citizens for further research to develop provisions to recommend be incorporated into the Zoning Ordinance; and, WHEREAS, the Planning Commission has reviewed wind energy issues in ten work sessions over the past eighteen months, and on January 24, 2011, completed its recommendations for proposed amendments incorporating small wind energy systems; and, WHEREAS, wind energy is a renewable source of alternative energy and alternative sources of energy are beneficial to Roanoke County, the Commonwealth of Virginia and the United States of America; and, WHEREAS, public necessity, convenience, general welfare and good zoning practice are valid public purposes for such recommendations by the Planning Commission and action by the Board of Supervisors; and, Page 1 of 9 WHEREAS, the Planning Commission held its public hearing on these proposed amendments on February 1, 2011, after legal notice and advertisement as required by law; and, WHEREAS, the Board of Supervisors held its first reading on this ordinance on February 8, 2011, and its second reading and public hearing after legal notice and advertisement as required by law on February 22, 2011. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County as follows: 1. That the following sections of the Roanoke County Zoning Ordinance be amended to read and provide as follows: Article II, Section 30 -28 — Definitions and Use Types Anemometer: An instrument for measuring wind force and velocity. Net metering: A program offered by a utility company that allows customers with eligible renewable energy systems to offset a portion of the electric energy provided by the utility. Rated nameplate capacity: The maximum rated output of electric power production equipment specified by the manufacturer. Shadow flicker: The visible flicker effect that occurs when rotating turbine blades cast shadows on the ground and nearby structures, causing the repeating pattern of light and shadow. Wind energy: Power generated by converting the mechanical energy of wind into electrical energy through use of a wind generator. Wind energy conversion system: An electric generating device, the main purpose of which is to convert the kinetic energy available in the wind to mechanical energy, consisting of one or more wind turbines, a tower, associated control or conversion electronics and other accessory structures and buildings, including substations, electrical infrastructure, transmission on lines and other appurtenant structures and facilities. Wind energy system, micro (building integrated): A building-mounted wind energy conversion system that has a manufacturer's rating of 10 kW or less. Wind energy system, small: A wind energy conversion system consisting of a single wind turbine, a tower, and associated control or conversion electronics, having a rated nameplate capacity of not more than SO kilowatts (kW) for residential uses and not more than 100 kW for other uses. For the purpose of residential net metering, Virginia Code X56 -594B limits the electrical generating facility to a capacity of not more than 10 kilowatts (kW). Page 2of9 Wind energy tower: The structure on which the wind turbine is mounted. Wind monitoring or temporary meteorological tower: A temporary tower equipped with devices to measure wind speeds and direction; used to determine how much wind power a site can be expected to generate. Wind turbine: A wind energy conversion device that converts wind energy into electricity through use of a wind turbine generator; typically having one, two or three blades, nacelle, rotor, generator, controller and associated mechanical and electrical conversion components mounted on top of a tower. Windmill: A machine designed to convert the energy of the wind into more useful forms of energy, such as grinding, pumping, etc., using rotating blades driven by the force of the wind to turn mechanical equipment to do physical work, without producing energy. Article III — District Regulations SEC. 30 -32. - AG -3 AGRICULTURAURURAL PRESERVE DISTRICT. Sec. 30 -32 -2. - Permitted Uses. (A) Permitted By Right 6. Miscellaneous Uses Wind Energy System, Small SEC. 30 -33. - AG -1 AGRICULTURAURURAL LOW DENSITY DISTRICT. Sec. 30 -33 -2. - Permitted Uses. (A) Permitted By Right 5. Miscellaneous Uses Wind Energy System, Small SEC. 30 -34. - AR AGRICULTURAL/RESIDENTIAL DISTRICT. Sec. 30 -34 -2. - Permitted Uses. (A) Permitted By Right 5. Miscellaneous Uses Wind Energy System, Small* SEC. 30 -36. - AV AGRICULTURAL/VILLAGE CENTER DISTRICT. Sec. 30 -36 -2. - Permitted Uses. (A) Permitted By Right 6. Miscellaneous Uses Page 3of9 Wind Energy System, Small SEC. 30 -41. - R -1 LOW DENSITY RESIDENTIAL DISTRICT. Sec. 30 -41 -2. - Permitted uses. (A) Permitted By Right 4. Miscellaneous Uses Wind Energy System, Small SEC. 30 -42. - R -2 MEDIUM DENSITY RESIDENTIAL DISTRICT. Sec. 30 -42 -2. - Permitted Uses. (A) Permitted By Right 3. Miscellaneous Uses Wind Energy System, Small SEC. 30 -45. - R -3 MEDIUM DENSITY MULTI - FAMILY RESIDENTIAL DISTRICT. Sec. 30 -45 -2. - Permitted Uses. (B) Special Use Permit 4. Miscellaneous Uses Wind Energy System, Small SEC. 30 -46. - R -4 HIGH DENSITY MULTI - FAMILY RESIDENTIAL DISTRICT. Sec. 30 -46 -2. - Permitted Uses. (B) Special Use Permit 4. Miscellaneous Uses Wind Energy System, Small SEC. 30 -61. - I -1 LOW INTENSITY INDUSTRIAL DISTRICT. Sec. 30 -61 -2. - Permitted Uses. (A) Permitted By Right 6. Miscellaneous Uses Page 4 of 9 Wind Energy System, Small SEC. 30 -62. - I -2 HIGH INTENSITY INDUSTRIAL DISTRICT. Sec. 30 -62 -2. - Permitted Uses. (A) Permitted By Right 6. Miscellaneous Uses Wind Energy System, Small* SEC. 30 -71. - EXPLORE PARK DISTRICT. Sec. 30 -71 -3. - Permitted Uses. Wind Energy System, Small (D) The following uses are allowed only by special use permit pursuant to section 30 -19. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Miscellaneous Uses Wind Energy System, Small Article IV —Use and Design Standards SECTION 30 -87 -6. Wind Energy System, Small (A) Purpose and Intent: The purpose of this section is to regulate the placement, construction, and modification of small wind energy systems while promoting the safe, effective and efficient use of small wind energy systems and not unreasonably interfering with the development of independent renewable energy sources. The requirements set forth in this section shall govern the sitting of small wind energy systems used to generate electricity or perform work which may be connected to the utility grid pursuant to Virginia's net metering laws or serve as an independent source of energy. (B) General Standards: 1. Type of Tower: The tower component of any small wind energy system shall be one that is recommended and certified by the manufactuNer. 2. Tower Color: Small wind energy system towers shall maintain cr galvanized steel finish, unless Federal Aviation Administration (FAA) standards require otherwise. The zoning administrator may allow a property owner, who is attempting to conform the tower to the surrounding environment and architecture, to paint the tower to reduce its visual obtrusiveness. A photo simulation may be required by the zoning administrator. Page 5 of 9 3. System Height: (a) System height is defined as the vertical distance measured from average grade at the base of the tower or other supporting structure, whether mounted on the ground or on a rooftop, to the highest point of the turbine rotor or tip of the turbine blade when extended to its highest elevation. Parcel Size (Acres) Maximum System Height Up to 1.00 80 feet Greater than 1.00 100 feet (b) A small wind energy system may exceed the height limitations listed in this section if a special use permit has been obtained by the property owner. (c) The applicant shall provide evidence that the proposed height of the small wind energy system does not exceed the height recommended by the manufacturer or distributor of the system. 4. Setbacks: The small wind energy system shall be set back a distance at least equal to one hundred ten percent (110 %) of the height of the wind energy system from all property lines, and roadways. The setbacks for a small wind energy system may be reduced if a special use permit has been obtained by the property owner. Setbacks established in this section or through a special use permit shall supersede any other setback requirement in the zoning ordinance. S. Ground Clearance /Safety: The minimum distance between the ground and any protruding blades utilized on a small wind energy system shall be 20 feet, as measured at the lowest point of the arc of the blades. The lowest point of the arc of the blade shall also be twenty (20) feet above the height of any structure within one hundred fifty (150) feet of the base. The supporting tower shall also be enclosed with a 6-foot tall fence or the base of the tower shall not be climbable for a distance of 12 feet. 6. Number of Towers: More than one tower may be permitted on an individual piece of property provided that all setback requirements have been met. 7. Noise: The wind energy system shall not exceed 60 decibels (dBA), as measured at the closest property line, except during short -term events such as severe windstorms. 8. Liahtina: No lighting shall be incorporated on the tower or wind turbine unless required by the Federal Aviation Administration (FAA) or other appropriate authority. 9. Advertising: Signs, writing, pictures, flags, streamers, or other decorative items that may be construed as advertising are prohibited on wind energy systems, except as follows: (a) Manufacturer's or installer's identification on the wind turbine, and (b) Appropriate warning signs and placards. 10. Sneed Controls: A small wind energy system shall be equipped with manual (electronic or mechanical) and automatic overspeed controls to limit the blade rotation speed to within the design limits of the small wind energy system. 11. Electric Utility Notification: The applicant shall provide evidence that the provider of electric utility service to the site has been informed of the applicant's intent to install an interconnected customer - owned electricity generator, unless the applicant intends, Page 6of9 and so states on the application, that the system will not be connected to the electricity grid. 12. Use: A small wind energy system shall be considered an accessory use. The applicant shall provide information demonstrating that the small wind energy system will be used primarily to reduce on -site consumption of electricity. 13. Wind Monitoring or Temporary Meteorological Towers: Small wind energy systems shall comply with the following: (a) A wind monitoring meteorological tower with an anemometer and other wind measuring devices may be installed with the issuance of a zoning permit for the purpose of monitoring wind and other environmental conditions relevant to sitting wind energy systems and used to determine how much wind power a site can be expected to generate. The zoning permit shall be valid for a period of one year. (b) No wind monitoring meteorological tower for small wind energy systems may rise more than the allowable height of the proposed small wind energy system and shall meet the setback requirements in Sec. 30- 87 -6(B)4 of this ordinance. 14. Removal of Defective or Abandoned Small Wind Enemy Systems: (a) Each year following the issuance of a zoning permit for a small wind energy system, the owner of such small wind energy system shall submit to the Zoning Administrator can affidavit that verifies continued operation of the wind turbine use and compliance with all requirements of this ordinance and other applicable regulations. Failure to submit required documentation shall result in the Zoning Administrator considering the small wind energy system abandoned. The owner of the small wind energy system shall remove the small wind energy system within ninety (90) clays of receipt of notice from the County instructing the owner to remove the abandoned small wind energy system. (b) Any small wind energy system and micro wind energy system found to be unsafe or inoperable by the building official shall be repaired by the owner to meet federal, state and local safety standards or removed within ninety (90) days. 15. Compliance with Other Regulations: Small wind energy systems shall comply with all applicable local, state and federal regulations. SECTION 30 -88. Accessory Uses and Structures (A) As defined in section 30 -28, accessory uses and structures may be commonly found and associated with principal use types. Principal uses which are allowed by right or by special use may include accessory uses and activities, provided such accessory uses and activities are appropriate and incidental to the principal use, and provided they are designed and located in accord with the intent and provisions of this ordinance. Sec. 30 -88 -1. Accessory Uses: Agricultural Use Types. (A) Agricultural use types may include the following accessory uses, activities or structures on the same site or lot: Page 7of9 5. Micro wind energy systems that project no more than 15 feet above the highest point on the structure and complies with the height requirement of the zoning district. Sec. 30 -88 -2. Accessory Uses: Residential Use Types. (A) Residential use types may include the following accessory uses, activities or structures on the same site or lot: 8. Micro wind energy systems that project no more than 15 feet above the highest point on the structure and complies with the height requirement of the zoning district. Sec. 30 -88 -3. Accessory Uses: Civic Use Types. (A) Civic use types may include the following accessory uses, activities or structures on the same site or lot: 7. Micro wind energy systems that project no more than 15 feet above the highest point on the structure and complies with the height requirement of the zoning district. Sec. 30 -88 -4. Accessory Uses: Office Use Types. (A) Office use types may include the following accessory uses, activities or structures on the same site or lot: 7. Micro wind energy systems that project no more than 15 feet above the highest point on the structure and complies with the height requirement of the zoning district. Sec. 30 -88 -5. Accessory Uses: Commercial Use Types. (A) Commercial use types may include the following accessory uses, activities or structures on the same site or lot: 6. Micro wind energy systems that project no more than 15 feet above the highest point on the structure and complies with the height requirement of the zoning district. Sec. 30 -88 -6. Accessory Uses: Industrial Use Types. (A) Industrial use types may include the following accessory uses, activities or structures on the same site or lot: Page 8of9 9. Micro wind energy systems that project no more than T 5 feet above the highest paint on the structure and complies with the height requirement of the zoning district. 2. That these amendments shall be in full forced and effective from and after the date of their adoption. On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, church NAYS: Supervisor Elswick �. I i Ro . J cc: Paul Mahoney, county Attorney Arnold covey, Director of community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning Page 9 of 9 3/17/2011 A Primer on Small Wind S -::- B... Niov, w.0 WIND Lott &Jod So"11*2 TOPQW* (4ja wirulpowor) Upages/berge healers 00i J� Home (/pa Products ( /pa g e s/products_price s Packa (/pa s/pac ka s Price List ( /pa g es/price-list ) Wind School ( /pa g e s/win d_SGh o o 1) Our Projects (/pa s/proje cts) Technical (/pa s1te ch rilical) About Us (/ rson tie 1 How to purchase (/pa Contact Us ( /pa g e s/contact_us Primer on Small Wind Systems A Little Histor The wind has been an important source of ener in the U.S. for a lon time. The mechanical windmill was one of the two "hi inventions ( the other was barbed wire) of the late 1800's that allowed us to develop much of our western frontier. Over 8 million mechanical windmills have been installed in the U.S. since the 1860's and some of these units have been in operation for more than a hundred y ears. Back in the 1920's and 1930's, before the REA be subsidizin rural electric coops and electric lines, farm families throu the Midwest used 200-3,000 watt wind g enerators to power li radios, and kitchen appliances. The modest wind industr that had built up b the 1930's was literall driven out of business b g overnment policies favorin the construction of utilit lines and fossil fuel power plants. In the late 1970's and learl 1980's intense interest was once a focused on wind ener as a possible solution to the ener crisis. As homeowners and farmers looked to various electricit producin renewable ener alternatives, small wind turbines emer as the most cost effective technolo capable of reducin their utilit bills. Tax credits and favorable federal re (PURPA) made it possible for over 4,500 small, 1-25 kW, utilit wind s to be installed at individual homes between 1976-1985. Another 1,000 s were installed in various remote applications durin the same period. Small wind turbines were installed in all fift States. None of the small wind turbine companies, however, were owned b lar companies committed to lon term market development, so when the federal tax credits expired in late 1985, and oil prices dropped to $10 a barrel two months later, most of the small wind turbine industries once a disappeared. The companies that survived this "market adjustment" and are producin small wind turbines toda are those whose machines were the most reliable and whose reputations were the best. The Cost Factor Photon ltaics is an attractive technolo in man wa but cost Is not one of them. Small wind turbines can be an attractive alternative, or addition, to those people needin more than 100-200 watts of power for their home, business, or remote facilit Unlike PV's, which sta at basicall the same cost per watt independent of arra size, wind turbines g et less expensive With increasin s size. At the 50 watt size level, for example, a small wind turbine would cost about $8.001watt compared to approximatel $6.00/watt for a PV module. This is wh all thin bein e PV is less expensive for ver small loads. As the s size g ets lar however. this "rule-of-thumb" reverses itself. At 300 watts the wind turbine costs are down to $2,50/watt ($1.501watt in the case of the Southwest Windpower Air 403), while the PV costs are still at $6. 00/watt. For a 1, 500 watt wind s the cost is down to $2.00/watt and at 10, 000 watts the cost of a wind g enerator (excludin electronics) is down to $1.501watt. The cost of re and controls is essentiall the same for PV and wind. Somewhat surprisin the cost of towers for the wind turbines is about the same as the cost of e PV racks and trackers. The cost of wirin is usuall hi for PV s because of the lar number of connections. For homeowners connected to the utilit g rid, small wind turbines are usuall the best "next step" after all the conservation and efficienc improvements have been made. A t home consumes between 800-2,000 kWh of electricit per month and a 4-10 kW wind turbine or PV s is about the ri size to meet this demand. At this size wind turbines are much less expensive. In the past reliabilit was the "Achilles Heel" of small wind turbine products. Small turbines desi in the late 1970's had a well deserved reputation for not bein ver reliable. Toda products, however, are technicall advanced over these earlier units and the are substantiall more reliable. Small turbines are now available that can operate 5 y ears or more, even at harsh sites, without need for maintenance or inspections and 5- warranties are available. The reliabilit and cost of operation of these units is e to that of photovoltaic s Wind Ener Wind ener Is a form of solar ener produced b uneven heatin of the Earth's surface. Wind resources are best alon coastlines, on hills, and in the northern ber ... /a—primer—on—small—win 1/3 3/17/2011 A Primer on Small Wind S -::- B... states, but usable wind resources can be found in most areas. As a power source wind ener is less predictable than solar ener but it Is also t available for more hours in a g iven da Wind resources are influenced b terrain and other factors that make it much more site specific than solar ener In hill terrain, for example, y ou and y our nei are likel to have the exact same solar resource. But y ou could have a much better wind resource than y our nei because y our propert is on top of the hill or it has a better exposure to the prevailin wind direction. Conversel if y our propert is in a g ull y or on the leeward side of the hill,, y our wind resource could be substantiall lower. In this re wind ener must be considered more carefull than solar ener Wind ener follows seasonal patterns that provide the best performance in the winter months and the lowest performance in the summer months. This is J ust the opposite of solar energy. For this reason wind and solar s work well to in h s These h s provide a more consistent y ear-round output than either wind-onl or PV-onl s One of the most active market se for small wind turbine manufacturers is PV-onl s owners who are expandin their s with wind ener Wind Turbities Most wind turbines are hodzontal-axis propeller t s Vertical-axis s such as the the e like Dameus and S-rotor t Savonius t s have proven to be more expensive. A horizontal-axis wind turbine consists of a rotor, a g enerator, a mainframe, and, usuall a tall. The rotor captures the kinetic ener of the wind and converts It into rotar motion to drive the g enerator. The rotor usuall consists of two or three blades. A three blade unit can be a little more efficient and will run smoother than a two blade rotor, but the also cost more. The blades are usuall made from either wood or fiber because these materials have the needed combination of stren and flexibilit (and the don't interfere with television si The g enerator is usuall specificall desi for the wind turbine. Permanent ma alternators are popular because the eliminate the need for field windin A low speed direct drive g enerator is an important feature because s that use g earboxes or belts have g enerall y not been reliable. The mainframe is the structural backbone of the wind turbine and it includes the "slip-rin that connect the rotatin (as It points itself into chan wind directions) wind turbine and the fixed tower wirin The tail ali the rotor into the wind and can be a part of the overspeed protection. A wind turbine is a deceptivel difficult product to develop and man of the earl units were not ver reliable. A PV module is inherentl reliable because it has no movin parts and, in g eneral, one PV module is as reliable as the next. A wind turbine, on the other hand, must have movin parts and the reliabilit of specific machine is determined b the level of skill used in Its en and desi In other words, there can be a bi difference in reliabilit ru and life expectanc from one brand to the next. This is a lesson that often seems to escape dealers and customers who are used to workin with solar modules. A wind turbine must have a clear shot at the wind to perform efficientl Turbulence, which both reduces performance and "works" the turbine harder than smooth air, is hi close to the g round and diminishes with hei Also, wind speed increases with hei above the g round. As a g eneral rule of thumb, y ou should install a wind turbine on a tower such that it is at least 30 ft above an obstacles within 300 ft. Smaller turbines t g o on shorter towers than lar turbines. A 250 watt turbine is often, for example, installed on a 30-50 ft tower, while a 10 kW turbine will usuall need a tower of 80-120 ft. We do not recommend mountin wind turbines to small buildin that people live in because of the inherent problems of turbulence, noise, and vibration. The least expensive tower t is the g u y ed-lattice tower, such as those commonl used for ham radio antennas. Smaller g u y ed towers are sometimes constructed with tubular sections or pipe. Self-supportin towers, either lattice or tubular in construction, take up less room and are more attractive but the are also more expensive. Telephone poles can be used for smaller wind turbines. Towers, particularl g u y ed towers, can be hin at their base and suitabl e to allow them to be tilted up or down usin a winch or vehicle. This allows all work to be done at g round level. Some towers and turbines can be easil erected b the purchaser, while others are best left to trained professionals. Anti-fall devices, consistin of a wire With a latchin runner, are available and are hi recommended for an tower that will be climbed. Aluminum towers should be avoided because the are prone to developin cracks. Towers are usuall offered b wind turbine manufacturers and purchasin one from them is the best wa to ensure proper compatibilit Remote S E The balance -of- s e used with a small wind turbine in a remote application Is essentiall the same as used with a PV s Most wind turbines desi for batter char come with a re to prevent overchar The re is specificall desi to work with that particular turbine. PV re are g enerall y not suitable for use with a small wind turbine because the are not desi to handle the volta and current variations found with turbines. The output from the re is t tied into a DC source center, which also serves as the connection point for other DC sources, loads and the batteries. For a h s the PV and wind s are connected to the DC source center throu separate re but no special controls are g enerall y re For small wind turbines a g eneral rule-of-thumb is that the AH capacit of the batter bank should be at least six times the maximum renewables char current, includin an PVelements. The Wind industr has had g ood experience usin batter banks that are smaller than those t recommended for PV applications. Bein YOLW Own Utilit Cornpan The federal PURPA re passed in 1978 allow y ou to interconnect a suitable renewable ener powered g enerator to y our house or business to reduce y our consumption of utilit supplied electricit This same law re utilities to purchase an excess electricit production at a price (avoided cost) usuall below the retail cost of electricit In about a half-dozen states with "net ener billin options" small s are allowed to run the meter backwards, so the g et the full retail rate for excess production. Because of the hi overhead costs to the utilities for keepin a few special hand-processed customer accounts, net ener billin is actuall less expensive for them. These s do not use batteries. The output of the wind turbine is made compatible with utilit power usin either a line-commutated inverter or an induction g enerator. The output is then connected to the household breaker panel on a dedicated breaker, j ust like a lar appliance. When the wind turbine is not operatin or it is not puttin out as much electricit as the house needs, the additional electricit needed is supplied b the utilit Likewise, if the turbine puts out more power than the house needs, the excess is instantaneousl "sold" to the utilit In effect, the utilit acts as a ver bi batter bank and the utilit " "see "s'" the wind turbine as a ne load. After over 200 million hours of interconnected operation we now know that small utilit wind turbines are safe, do not interfere with either utilit or customer e and do not need an special safet e to operate successfull ber ... /a_primer—on—small—win... 213 3/17/2011 A Primer pan Small Wind S -::- B ... Hundreds of homeowners around the countr who installed 4-12 kW wind turbines durin the g o- g o tax credit da in the earl 1980's now have ever paid for and en monthl electrical bills of $8-30, while their nei have bills in the ran of $100-200 per month. The problem, of course, is that these tax credits are lon g one and without them most homeowners will find the cost of a suitable wind g enerator prohibitivel expensive. A 10 kW turbine (the most common size for homes), for example, will t cost $28,000-35,000 installed. For those pa 12 cent s/kil owatt-hou r or more for electricit in an area with an avera wind speed of 10 mph or more (DOE Class 2), and with an acre or more of propert (the turbines are bi a residential wind turbine is certainl worth considerin Pa periods will g enerall y fall in the ran of 8-16 y ears and some wind turbines are desi to last thirt y ears or more. Perfnrninricc! The rated power for a wind turbine is not a g ood basis f6r comparin one product to the next. This is because manufacturers are tee to pick the Wind speed at which the rate their turbines. If the rated wind speeds are not the same then comparin the two products is ver misleadin Fortunatel the American Wind Ener Association has adopted a standard method of ratin ener production performance. Manufacturers who follow the AWEA standard will g ive information on the Annual Ener Output (AEU) at various annual avera wind speeds. These AEU fi are like the EPA Estimated Gas Milea for y our car, the allow y ou to compare products fairl but the don't tell y ou just what y our actual performance will be ( "Your Performance Ma Var Wind resource maps for the U.S. have been compiled b the Department of Ener These maps show the resource b "Power Classes" that mean the avera wind speed will probabl be within a certain band. The hi the Power Class the better the resource. We sa probabl because of the terrain effects mentioned earlier. On open terrain the DOE maps are q uite g ood, but in hill or mountainous terrain the must be used with g reat caution. The wind resource is defined for a standard wind sensor hei of 33 ft (10 m), so y ou must correct the avera wind speed for wind tower hei above this hei before usin the AEU information supplied b the manufacturer. Wind turbine performance is also usuall derated for altitude, just like an airplane, and for turbulence. Wind turbine manufacturers can usuall provide computer-aided performance predictions for their turbines at virtuall an site. As a rule of thumb wind ener should be considered if y our avera wind speed is above 8 mph ( most, but not all, Class 1 and all other Classes) for a remote application and 10 mph (Class 2 or better) for a utilit application. If y ou live in an area that is not too hill then the DOE wind resource map can be used to fairl accuratel calculate the expected performance of a wind turbine at y our site. In complex terrain a jud on the site's exposure must be made to ad the avera wind speed used for this calculation. In most situations it is not necessar to monitor the wind speed with a recordin anemometer prior to installin a small wind turbine. But in some situations It is worth spendin $300-1,000 and waitin a y ear to perform a wind surve Manufacturers and e dealers can help sort out these q uestions. Books B far the best source of g eneral information on the technolo and application of small wind turbines is a book written in 1993 b Paul Gipe. Mr. Gipe has more than 15 y ears experience with small, wind s and is a world renowned author and lecturer on the sub This book, Wind Power fb,r Home & Business, is soft- bound and a little over 400 pa lon Gipe's book is eas to read and is filled with examples, illustrations, and a lot of common sense. We hi recommend it. Wind Power is available from Ber Windpower for $50, plus shippin and handlin It can also be found in man solar e catalo The book's publisher is Chelsea Green Publishin Co. in Post Mills, Vermont. Keepin Current The best wa to keep current with the pro of wind ener development, both small and large scale, in the U.S. is to j oin the American Wind Ener Association (122 C St., NW, 3rd Floor, Washin DC 20001- Tel: 202-383-2500, Fax: 202-383-2505). A $501 individual membership ( Wind Advocate) brin a newsletter and an opportunit to help push le to promote the increased use of wind ener and other renewables. All material 0 2011 b Ber Windpower. All ri reserved. mail to: sale&'�ber (,-,ales@bergey.com) ber ./a—primer—on—small—win,... 3/3 3/17/2011 Small Wind Turbines for Homes & Busi... Now available at. WINI)POWER Letv, Mild (/pa vvind J1paqe91ber Home ( 1pa g es/home ) Products (/pa Packa ( / pa g e s1packa s Price List ( / pa g e s1price _I ist Wind School (/pa Our Projects ( / pa g e s/pro cts Technical ( / pa g e s/tech n ical About Us ( /pa g e s/ke irson tie 1 How to purchase (/pa s/pu rchase Contact Us ( / pa g e s1contact_us wore Small Wind Turbines for Hornes & Businesses How do the work? The wind turbine, which is installed on top of a tall tower, collects wind ener and converts it Into electricit The turbine output is then made electricall compatible with the utilit and the output is fed into the household wirin at the breaker panel. The home is served simultaneousl b the wind turbine and the utilit If the wind speed is below 7 mph there will be no output from the wind turbine and all of the needed power is bou from the utilit As the wind speed increases the turbine output increases and the amount of power purchased from the utilit is proportionatel decreased. When the turbine output is more than the house needs, the extra electricit is sold to the utilit All of this is done automaticall There are no batteries in a modern residential wind s The wind turbine t lowers y our utilit bill b 50-90%. It is not uncommon for homeowners with total electric homes and Ber turbines to have monthl utilit bills of $8-$15 for part of the y ear. In northern parts of the countr where less air conditionin is used, the bills can be ver low y ear round. What size would I need for m home? Homes t use 1,000-2,000 kilowatt-hours of electricit per month. Dependin upon the avera wind speed in the area this will re a wind turbine rated in the ran 5-15 kilowatts, Our 10 kW unit, the BWC EXCEL-S, is the best sellin residential unit in the U.S. It has a rotor diameter of 23 feet and is t installed on 80 or 100 foot towers. Who should consider bu one? A wind turbine is a relativel lar device and it Is not suitable for urban or small-lot suburban homes. We recommend a propert size of one acre or more. The economics of a wind s are determined b the avera wind speed in the area, the availabilit of rebates or tax credits, and the cost of electricit As a g eneral rule-of-thumb, we recommend that y ou have at least a 10 mph avera wind speed and be pa 100/kilowatt-hour or more for electricit We have wind resource maps for the entire U.S. and we can provide y ou with information on y our wind resource. Residential wind turbines have been installed in all 50 states. Will it help the environment if I install a wind turbine at m home? Wind turbines produce no pollution and b usin wind power y ou will be offsettin pollution that would have been g enerated b y our utilit compan Over its nominal 30 y ear life a BWC EXCEL will offset approximatel 1.2 tons of air pollutants and 200 tons of g reenhouse g ases. Don't I have to take wind measurements for a y ear or more? No. For residential s the cost of takin wind measurements is not justified in most situations. Wind resource data published b the U.S. Dept. of Ener is sufficient to predict performance. In ver hill or mountainous areas, however, it ma be prudent to take wind data before purchasin a s to ensure that y our site in not in a sheltered area. Are wind turbines reliable, and what about maintenance? Ber Windpower sells more residential s than an else because our turbines have proven to be the most reliable on the market. Our turbines have onl 3 or 4 movin parts and do not re an re maintenance. After a 66 month test of one of our 10 kW units, Wisconsin Power & Li concluded that, "The turbines' reliabilit could not be improved upon." Our turbines are desi to last 30-50 y ears or more and the operate completel automaticall ber /.... /small — ind— turbines_fo... 1/2 3/17/2011 Small Wind Turbines for Homes & Busi... Do the make noise or interfere with TV reception? Small Wind turbines do make some noise, but not enou to be found objectionable b most people. The do not interfere with TV reception. Will the utilit compan allow me to hook-up a wind g enerator? Federal re (PURP re utilities to allow y ou to install a wind g enerator and to pa y ou for an excess power y ou produce. Ber Windpower can assist y ou in arran the re utilit compan approvals. Will I have to chan an of the wirin in m house? No, a wind turbine is easil retrofitted to Virtuall an home without need of chan an wirin or appliances. In some states a second utilit meter will be added, however, so that the utilit can know how much electricit y ou have sold to them. What about towers? Usuall a tower of between 80-140 feet is supplied alon With the wind turbine. Towers this tall are re to g et above the turbulence g enerated b obstacles and trees on the g round. Also, wind velocit and, therefore, wind turbine performance, increases as y ou g et hi off the g round. For most situations an 80 or 100 foot tower is sufficient. The most economical t of tower is the g u y ed lattice t but other t that are hin or have no g u y wires are also available. How much do the cost? A 10 kW wind turbine costs approximatel $48,000 - 65,000 to install. The e cost is about $40,000 (see 10 kW Gr]dTek S ) and the rest is shippin and installation. Towers without g u y wires are more expensive than g u y ed towers. How are the as an investment? That depends on y our cost of electricit and avera wind speed. The wind s vAll usuall recoup its investment throu utilit savin Within 6-30 y ears and after that the electricit it produces will be virtuall free. Compared to purchasin utilit power, a wind s can be a g ood investment because y our mone g oes to increasin the value of y our home rather than j ust pa for a service. Man people bu wind s for their retirement because the are concerned about utilit rate 'increases. How would I proceed to have a wind turbine installed at m home? There are two routes- y ou can work with an authorized Ber dealer for a complete turnke installation or y ou can purchase directl from the factor and have the unit installed y ourself. The first route re less work on y our part and offers a hi level of after-sales support. The self-installation route offers meanin savin We would be happ to discuss the various approaches with y ou to determine which is best for y our situation. How can I g et more information? We would be happ to send y ou further information on our small wind turbines or answer an of y our q uestions. Just call or write to Ber Windpower Co. at the address below. We recommend the small wind section of the web site of the American Wind Ener Association- www.awea.or For information on subsidies and re for y our state we su www.dsireusa.or For a detailed reference book on small wind we recommend Paul Gipe's book "Wind Power for Home and Business", Chelsea Green Publishing, White River J unction, VT. This $35.00, 400-pa paperbac book can be purchased from rn an local bookstores, Ber Wi nd power, or www. a m azon, corn. Call us at 1-405-3644212 if y ou have additional q uestions ... or write us at: Ber Windpower Co.. 2200 Industrial Blvd., Norman, OK 73069, All material @ 2011 b Ber Windpower. All ri reserved. mail to: !sales( (.Sa1asLt)ber9eYx.O_ . ber ... /small—wind—turbines—fo... 2/2 3/16/2011 10 kW GridTek S -::- Ber Win (/pa Mow e ts wind owes Nowiavail able- -at- q 1 1 1.1 WINDPOWER Lfts bidd SQM#tt* T"dW (/pa Home ( /pa g es/home ) Products ( /pa g e siproducts_price s Packa ( /pa g e s/packa s Price List ( /pa g e slprice Wind School ( /pa g es/wind—school ) Our Projects ( /pa g es/pro j ects ) Technical ( /pa g e site chn ical About Us (/pa 1 How to purchase ( /pa g e s1purchase Contact Us ( /pa g es/contact_us) 10 kW GridTek System 1"Ierfoi-niance - 600- 2,000 Kilowatt-hours per month ( dependin g on wind rescource). This s does not pr -ovide b ac k -up pov%er durin utilit pov%er outa It automaticall shuts off to protect the safet of utilit repair crews. r—i mecommended for-, • Homes or businesses that use at least 1,000 kWh's per month. Costs 10 kW e4 Special Paint $690 Exc" Mod The Powers 11 Power Processor converts Tower Corrosion Packa $215 TuWft 10 kW BWC Excel-S w/ • Wind Class 2 or higher 230 VAC, 50 Hz). Its output connects directl $,31,770 Powers 11 inverter Tower (Man 100ft. g u y ed lattice tower kit $14,145 Options businesses. The 10 kW Excel-S wind turbine with the Powersync Tower Wrin kit $1,615 11 Power Processor costs less than a BWC HorneSure s and locations. Shorter towers reduce performance In addition to the e costs g iven above, - - ��°,�`� R utihty Total costs $47,530 the utilit compan or stored" b utilities offerin net meterin the followin costs- shippin sales tax, Options permit costs, foundation and anchorin wire How it works run, turbine and tower erection, electn'cal • Homes or businesses that use at least 1,000 kWh's per month. Special Paint $690 • Propert sizes of 1 acre or more The Powers 11 Power Processor converts Tower Corrosion Packa $215 the wind power to utilit power at 240 VAC ( or • Wind Class 2 or higher 230 VAC, 50 Hz). Its output connects directl 50 Hz no char to y our circuit breaker panel. The Gu Lattice tower is the least cost tower t and A dditional C-Joosts We recommend this packa for most homeowners and small businesses. The 10 kW Excel-S wind turbine with the Powersync a 100 ft. tower is tall enou for most 11 Power Processor costs less than a BWC HorneSure s and locations. Shorter towers reduce performance In addition to the e costs g iven above, provides the most favorable economics. Excess ener is sold to and increase the pa time. a complete installation will t include the utilit compan or stored" b utilities offerin net meterin the followin costs- shippin sales tax, permit costs, foundation and anchorin wire run, turbine and tower erection, electn'cal hook-up, and inspection fees. Your dealer or Ber VVIndPower can assist y ou in bud these additional costs. For bud purposes, these costs t ran from $6,000 ( customer installed, no sales tax, etc) to $15,000 ( Certified Dealer, expensive permits, sales tax, etc). All material @ 2011 b Ber Windpower. All ri reserved. mail to: sale sO-ber eV.com (!Sa1esQbqr . J i ber 1/1 3/16/2011 WINDPOWER Excel info -::- Ber Win,dpower N(owavailableat all-lift Let Du Rd Someft Together' �es/ber dealers) Hc (/pa Products ( /pa g e s/products_price s) Packa ( /pa g es/packa g es) Price List ( /pa g e s/price_list) Wind School ( /pa g e s/wind—sch ool Our Projects ( /pa g e s1pro cts Technical ( /pa g es/technical ) About Us ( /pa g e slke rson ne 1 How to purchase ( 1pa 9 eS/pUrchase ) Contact Us ( /pa g e s/contact_us The BWC EXCEL is a modern 7 meter (23 ft) diameter, 10,000W wind turbine desi for hi reliabilit low maintenance, and' automatic operation in adverse weather conditions. It is available in two confi batter char and g rid-connected. 11 • Lar rural homes. • Remote Villa and facilities. • Eco-tourism resorts. • Lar telecommunication sites 1-11 0 r I i Y The BWC EXCEL was introduced in 1983 and it has been installed at over 1,800 sites around the world. In October 2008 the Excel-S was up to a more efficient Powers 11 Inverter. In Jul 2009 the Excel turbine was up with a more powerful alternator and lon blades. Performance has been improved b an avera of 25%. Price Ran y pa g esilowes windpower Prices, which include a volta re or a g rid- Sp ecs s inverter, ran from $23,500 to Connected to the g rid, the BVVC, EXCEL can pro de $29,500. Start-up Wind Speed: 3.4 m/s (7-5 mph) most of the electricit for an avera total electric Cut-in Wind Speed: 2.5 m/s (5 mph) - g rid home at moderate wind sites. I nstallation intertie; 4 m/s (9 mph - batter char I nve rte r The BWC Excel is most often installed on a guyed Rated Wind Speed: 12 mis (27 mph) lattice tower, which is mailable in hei of 18m(60ft) Rate Power: 10 kW for g rid i ntert i e, 7.5 kW for The all new Powers 11 power processor (Inverter) is to 43m(140ft.). Prices ran from $10,150- $17,200. batter the most advanced in the industr and it carries a full UL certification to the latest utilit standards. Tilt up versions of these towers are available for sites Cut-Out Wind Speed, None without crane access. Non- lattice t towers and monopoles (tapered tubular) towers are also available to hei of 37 m (120 ft InVe�lcr bent - e - N Ike Ih3iCt�. �ltt �' �`�►�r Furlin Wind Speed: 15.6 m/s (35 mph) Max. Desi Wind Speed: +80 m/s ( 134 mph) T 3 Blade Upwind Rotor Diameter: 7 m (23 ft-) Blade Pitch Control- None, Fixed Pitch Overspeed Protection- AUTOFILIRL Gearbox: None, Direct Drive Temperature Ran -40 to +60 De C ( -40 to +140 De F) Generator- Permanent Ma Alternator Output Form: 3 Phase AC, Variable Fre (Re 48 - 240 VDC after VCS -10, or 240 VAC, 10, 60 Hz or 220 VAC, 10, 50 Hz With Pnwp.rqnvr-. III n \A= rt in. r www.ber 1/2 _4* 4'. 0 .1 - Prices, which include a volta re or a g rid- Sp ecs s inverter, ran from $23,500 to Connected to the g rid, the BVVC, EXCEL can pro de $29,500. Start-up Wind Speed: 3.4 m/s (7-5 mph) most of the electricit for an avera total electric Cut-in Wind Speed: 2.5 m/s (5 mph) - g rid home at moderate wind sites. I nstallation intertie; 4 m/s (9 mph - batter char I nve rte r The BWC Excel is most often installed on a guyed Rated Wind Speed: 12 mis (27 mph) lattice tower, which is mailable in hei of 18m(60ft) Rate Power: 10 kW for g rid i ntert i e, 7.5 kW for The all new Powers 11 power processor (Inverter) is to 43m(140ft.). Prices ran from $10,150- $17,200. batter the most advanced in the industr and it carries a full UL certification to the latest utilit standards. Tilt up versions of these towers are available for sites Cut-Out Wind Speed, None without crane access. Non- lattice t towers and monopoles (tapered tubular) towers are also available to hei of 37 m (120 ft InVe�lcr bent - e - N Ike Ih3iCt�. �ltt �' �`�►�r Furlin Wind Speed: 15.6 m/s (35 mph) Max. Desi Wind Speed: +80 m/s ( 134 mph) T 3 Blade Upwind Rotor Diameter: 7 m (23 ft-) Blade Pitch Control- None, Fixed Pitch Overspeed Protection- AUTOFILIRL Gearbox: None, Direct Drive Temperature Ran -40 to +60 De C ( -40 to +140 De F) Generator- Permanent Ma Alternator Output Form: 3 Phase AC, Variable Fre (Re 48 - 240 VDC after VCS -10, or 240 VAC, 10, 60 Hz or 220 VAC, 10, 50 Hz With Pnwp.rqnvr-. III n \A= rt in. r www.ber 1/2 3/16/2011 Towers -::- Ber Windpower civailable at: Ila WINDPOWER 11,010 bi" SN"101109 TOWW f!1m i ge s s ilowes windpower Lip ag es/ber g e y deatersi Home ( / pa g es/horne ) Products ( / pa g e s1prodUcts_prices Packa ( /pa g e sipac ka s Price List ( / pa g e s1p r ice ist Wind School (/pa Our Projects (/pa s/pro cts Technical ( /pa g es/technical ) About Us (/pa irsonne 1 How to purchase (/pa s/pu rchase Contact Us ( /pa g e s/co ntact_Lis Retail Price List: Towers Standard Gu Tower Model No. Price 18m (60 ft ) XLG18 $10,350 24m ( 80 ft) Tower kits include Ber g alvanized 3m (110 ft) lattice t tower sections and associated hardware, g u y XLG24 $11,525 30m (100 ft) >a-G30 $14,145 7.5 & 10 kW anchors, g u y wires and associated hardware, furling cable and furlin winch mountin hardware, special tower g roundin g hardware, and g round rods. Tower wirin is not included. 37m (120 ft) XLG37 $17,965 43m (140 ft) XLG43 $20,385 Anti-fall s includes down-tower safet cable and Safet Climb caromed slider. Does not include climber's belt 1 XLGPK Re harness. Tilt-up Tubular and Gu Towers Model No. P ri c ex 18m ( 60 ft ) Tower kits include g alvanized 3 m (10 ft), 114 mm (4.5 in diameter tubular tower sections and associated 1 TIJ 18 $2,165 24m hardware, g u y anchors, g u y wires and associated (80 ft) hardware, and g in-pole. Not UPS shippable, must ship I-RJ24 $2,660 via truck. Tower electrical wirin is not 1 TU 30 $3,130 1 kW 30m (100 ft) included. M-G24M-G30 Tower Raisin Kits include a non- freewheelin worm- g ear winch, a special bracket s for attachin the Tower Raisin Kit winch to a g u y anchor, a pull-up cable, and a pulle ITRK Discontinued block. Also includes a drive attachment for cordless drills. 18m (6 0 ft) Tower kits include Ber g alvanized 3m (10 ft) lattice t tower sections and associated hardware, g u y XLGT1 8 $13,925 24m (80 ft) XLGT24 $15,965 anchors, g u y wires and associated hardware, furling cable and furlin winch mountin hardware, special 7.5 & 10 kW tower g roundin g hardware, and g round rods. Includes j ackstand. Tower wirin is not included. 30m (100 ft) XLGT30 $17,385 http://www.ber 112 3/16/2011 Towers -::- Ber Windpower All material @ 2011 b Ber Windpower, All ri reserved, mail to: sa s(,dt_)ber ( sales q her http-://www.ber 2/2 E to manuall lift Excel tower without power GripHolst Kit winch. Includes GripHoist liftin device, GrIpHoist XLGHK $3,385 (60180)$3,795 (100) cable, snatch block, and attachment hardware. 5*1 pulle blocks and cable for raisin tower. Does not Raisin Kit A-TRK $1,990 include a winch. S _�&Supportin Lattice Towers (SSL Model No. Price 18m ( 60 ft Tower kits include Rohn SSL g alvanized 6m ( 20 ft M-S S 18 $10,750 lattice t tower sections and associated hardware, 24m anchor bolts, furlin cable and furlin Winch mountin )G-SS24 $13,225 ( 80 ft) hardware, special tower g roundin g hardware, and g round 30m rods. Safet kits included. Tower winin is not (100 ft included. XLSS30 $16,795 7.5 & NOTE- Some U.S. coastal areas now specif ver hi TO kW 37m IBC wind loads, which re a Heav Dut uerslon of XLSS37 $21,145 ( 1 20 ft) the SSL tower, These towers cost $500 - $1,200 more. 43m Please inquire. (140 ft) XLSS43 $26,965 49m (160 ft) XLSS49 $32,875 1 0 1 j -) I -611 'I'LibUlarTowers (Monopole Model No. Price 18m Tower kits include Rohn 18-sided tapered tubular XLST1 8 $26,000 (60 ft) sections (35-48 ft. lon each), ,J -bolt anchors, furlin cable and furlin winch mountin hardware, special 27m tower g roundin g hardware, and g round rods. Tower XLST27 $36,000 7.5 & (90 ft) wirin is not included, 10 kW Note- These towers are too lon for common carriers 37m and must be speciall trucked. A crane is re for XLST37 $53,000 (120 ft) unloadin A Safet Climbin Device s comes with each tower. Options Model No. Price I kW Enhanced Tower Corrosion Protection, for marine sites ECPT Re 7.5 & Enhanced Tower Corrosion Protection, for marine sites X LECPT $215 10 kW Export cratin for tower hardware kit (tower sections not normall crated) Crate Re All material @ 2011 b Ber Windpower, All ri reserved, mail to: sa s(,dt_)ber ( sales q her http-://www.ber 2/2 I- T5 WINDPOWER Jul 14, 2010 Acoustic Characteristics of the Ber Excel -S 10 kW Wind Turbine The followin noise level data were taken b the USDA A Research Service in Bushland, Texas. USDA-Bushland is a contractor to the U.S. Department of Ener and has been field testin small wind turbines since the 1970's. This acoustics testin was conducted in support of certification of the BWC Excel -,S to AWEA 9.1-2009. Per the AWEA standard, the tests were conducted in accordance with IEC 61400-11, "Wind Turbine Generator S Part 11 - Acoustic Noise Measurement Techni ". The samplin microphone was a calibrated Larson Davis Model 824, which was placed 34.2m (112 ft) from the base of the 30m (1 00 ft) wind turbine tower. The slant distance was 46m (151 ft). Wind speed was taken at a hei of 10 m (33 ft) Noise Data Collected on Ber 10 kW Grid-tie, 30.5 m tower USDA-ARS Lab near Bushland, TX (June 2010) 80 - i - 70 60 50 40 30 (L 20 0 MR , 10 N Wind Speed - m/s -*- Ber g e y 10 kW Grid-tie -A- Background The data ran provided is 4 m/s — 13 m/s because the calculation of the turbine component of the total sound pressure was calculated usin back sound data at the same site from an earlier test on another brand of wind turbine and that test ran was 4 — 13 m/s. Back sound levels must be taken with the wind turbine shutdown and that is more difficult to achieve on the Ber Excel than the other brand previousl tested. New back sound data over a wider ran is currentl bein g athered. We do not believe there will be an si differences in the results when this newer back data is available. The calculation of the wind turbine contribution to total sound levels for follows the g uidelines in IEC 61400-11. For a t 5 m/s ( 11.2 mph avera wind speed site the wind speed will be below 11 m/s, ( 25 mph over 95% of the time. In this ran the Excel-S wind turbine will add j ust 1 — 6 dBA to the back As a g eneral rule it takes 3 dBA added before a person will perceive a separate noise source. AWEA Rated Sound Level: 52.1 dBA The Rated Sound Level is the sound level at 60 m (197 ft) that the wind turbine will not exceed 95% of the time in a 5 m/s (11 mph) avera wind speed site. The previous version of the BWC Excel-S had an AWEA Rated Sound Level of 54.7 dBA. The new version is q uieter because the more powerful neod alternator has reduced the rated rotor speed from 300 RPM to 240 RPM. The Sound Power Level is the total noise ri at the source — the top of the tower. For the B,WC Excel-s turbine the Sound Power Level correspondin to the AWEA Rated Sound Level is 91.0 dBA. Sound diminishes with distance. The Sound Pressure Level is the sound a listener would hear at the distance g iven, in this case 60m ( 1 g7 ft) The binned sound pressure and sound power level data is provided on the followin page. 2010 E xcel-S Acoustics Test D ata Bushland, 46 m Slant Distance * - From 2006 test on another turbine Recorded Backgrd Turbine Turbine Sound Sound Sound Sound Wind Pressure Pressure Pressure Power Bin Level Level* Level Level _ rr�ls (dBA) Std Dev (dBA) {dBA) - - (d BA) 1 37.68 9.35 1.5 36.14 0.55 2 36.70 1.68 2.5 38-57 3.05 3 39.18 3.63 3.5 39.94 3. 27 4 46.39 3.64 38.7 49.39 78.5 4.5 41.96 2.75 39.55 41.66 79.2. 5 41.76 2.47 39.48 41.7 79.9 5.5 42.71 2.66 39.84 42.71 89.9 6 43.51 2.66 49.31 42.21 89.4 6.5 44.56 2 46.67 43.26 51.4 7 45.75 3.91 41.2 44.45 82.6 7. 5 46.87 3.10 41.37 45.57 83.7 8 48.98 3.24 42.65 46.78 84.9 8.5 49.55 3.41 43.72 48.25 86.4 9 51.94 3.66 44.91 49.83 88.6 9.5 52.46 3.78 46.14 51.23 89.4 19 53.92 4.17 47.17 52.89 91.6 19.5 55.53 4.53 48.13 54.66 92.8 11 57.31 4.92 48.91 56.63 94. 11.5 59.35 5.22 49.73 58.85 97.9 12 61.97 4.88 50.48 69.67 98.8 12.5 62.69 4.71 51.1 62.37 199.5 13 64.92 4.24 51.85 63. 75 191.9 13.5 65.44 3.79 14 66.60 3.29 14.5 67.39 3.12 15 68.16 3.94 15.5 68.92 3.40 16 69.69 3.18 16.5 79.92 2.63 17 71.42 1.82 17.5 71.79 1.71 18 71.53 3.22 18.5 72.14 2.36 19 73.60 1.13 19.5 70.19 4.93 26 62.96 0.00 * - From 2006 test on another turbine Sound Levels at a Distance from the Turbine Sound Power Level is defined as the sound level at a distance of 1 meter (3.3 ft) from the source, which we take as the center of the rotor or, in other words, hub hei As a person g ets farther and farther awa from the wind turbine, the intensit of the sound the will hear reduces as the s of the distance. The followin table provides the AWEA Rated Sound Levels at different distances from the base of the turbine, assumin a 30m ( 1 00 ft) tower. These levels do not include a contribution from back noise levels. Distance Sound from Slant Press. Turbine Distance Distance Level ( meters ) (feet ( m ) ( dBA ) 30 98.42 42.4 53.5-- 60 196.85 67.11 49.5 90 295.27 94.9 46.5 120 393.70 123.7 44.2 150 492.12 153.0 42.4 180 590-55 182-5 40.8 210 688.97 212.1 39.5 240 787.40 241.9 38.4 270 885.82 271.7 37.4 300 984.25 301.5 36.5 330 1)082.67 331.4 35.6 360 15181.10 361.2 34.9 3901 11279.52 391.2 34.2 BWC EXCEL Installation Manual. SSV Tower TIA 222-G-90 MPH 16.5' ( SQUARE ) 93.0" (REF) 93-0m 37.63" ( REF) C E NTRO I D OF TOWER WIT-1 w ,.T 73.79" 900 36-739 O STRUCl110N FOR CO 63.814 8.1.0 63.81" 3' MIN MATERIAL SPECIFICATIONS ANCHOR RODS - ASTM F-1554 GRADE 105 CONCRETE - 4000 PSI MINIMUM' ULTIMATE 0 28 DAYS 4 INCH MAXIMUM SLUMP REINFORCING STEEL - ASTIM A-615 GRADE 60 #7 @ 10 INCH CENTERS, BOTH WAYS TOP & BOTTOM 3 INCH MINIMUM WNCRETE COVER ON ALL REBAR SOIL BEARING STRENGTH 2500 PSF MINIMUM WATER TABLE BELOW BOTTOM OF FOUNDATION AT ALL TIMES CONCRETE REQUIRED: 0.9 CU. YD. 66' 4 @ 1 " DIA X 48- ANCHOR ROD EACH LEG WITH 8" SQUARE TEMPLATE. TRIPLE NUT TOP DOUBLE NUT BOTTOM, #7 REINFORCING BARS 19 BARS EACH DJREC-n0N TOP AND BOTTOM ( 64 TOTAL @ 10- SPACING Fi 6. T Thick Slab Foundation BASIC TOWER REQUIREMENTS for the BWC EXCEL WIND TURBINE Customer supplied towers for the BWC EXCEL should meet the followin re Tower Hei 60 ft ( 18 m minimum, 80 ft ( 24 m or hi recommended Desi Wind Speed: 120 mph (54 m/s Turbine Wei 1200 1b (545 k Turbine Thrust Load: After 07/0112009 - 24UO lb (1090 k @ an wind >= 40 mph ( l 8 m/s) Before 07/01/2009 - 2200 lb ( 1000 k @ an wind >_ 40 mph (18 m/s) Turbine Moment Load: Turbine center of thrust is —2 ft (0.6 m) above tower top, so a moment of 4800 ft-lb ( 6500 N-m is produced. At furlin speed of 40-50 mph ( 18-22 m/s) an additional 6000 ft-lb (8135 N-m ma be caused b y aw motion. Blade Clearance: The top 12 ft ( 3.5 m) of the tower must not extend be an 18 inch (0.46 m) radius from the tower centerline. Tower Stiffness: Tilt at the top of the tower should be no more than 2.0' for consistent furlin Deflection of monopole towers at 50 mph should be no more than 1.0% of tower hei at 120 mph no more than 2.5% of tower hei (For a 120 ft tower this would be 114.4 in and 36.0 in, respectivel Overl flexible towers can cause vibration problems. A civil en should approve the tower, Turbine Mountin See turbine mountin plate drawin below. Miscellaneous: Provisions should be made for mountin a furlin winch, strain relief for tower wirin tower climbin anti-fall e and access holes where appropriate. DO DI A. B.C. 0.88 DI A. - 6 HOLES EQ. L"3PCID. ( 60 0.25") ( ON 15.00 IN k9 3( Revised 29 March 2010 —goal a J w .4 LO N 10. U) cr- <0 F-; 0 W z z co LO 46 0 CJ 0 0 0 C6 U !C \ Ir. � w C) w z 0 0 z N I < 0 M w w > W W > LL 0 w 3: a. C) 0 tj W U 0 0 x a. W p a- w Z w < w LU > U , U w 0 Q :D 0- 0 Fe 0 0 (1) X LL T W < LL �-,z:)wmw�: la: w re 0 N X U < 0 Fa X w W > :E M (f) < — J U x 0 0 o L j 3 a CL N z IL <a 6D u 1 I 3/17/2011 Federal Aviation Administration Notice Criteria Tool Notice Criteria Tool The re for filin with the Federal Aviation Administration for proposed structures var based on a number of factors: hei pro)dmit an airport, location, and fre emitted from the structure, etc. For more details, please reference GFR Title 14 Part 77.9. You must file with the FAA at least 45 da prior to construction if: @ y our structure will exceed 200ft above g round level , y our structure will be in pro)dmit an airport and will exceed the slope ratio , y our structure involves construction of a traversewa ( i.e. hi railroad, waterwa etc... y our structure will em it fre and does not meet the conditions of the FAA Co-location Polic y our structure will be in an instrument approach area and mi exceed part 77 Subpart C y our structure will be on an airport or heliport If y ou re additional information re rdin the filin re for y our structure, please identif and contact the appropriate FAA repres entative usin the Air Traffic Areas cif R es pons i bil it map for Off Airport construction, or contact the FAA Airports Re io n / District Office for On Airport construction. The tool below will assist in appl Part 77 Notice Criteria. Latitude: De 13 m 126 S Longitude: De 5 M 139 S 1 Horizontal Datum. NAD83 Site Elevation (SQ: 11226 ( nearest foot Structure Height (AGQ: ( nearest foot) Traverseway: No Traverse w a ( Additional hei is added to certain structures under 77.9 Is structure on airport: 6-) N o 0 Yes Resii.jlts You do not exceed Notice Criteria. oeaaa.faa. /oeaaa /... / g isAction . j sp?a... 1/2 3/17/2011 Notice Criteria Tool oea, aa. faa. g ov /oeaa,a/.../ ?a... 2/2 3/16/2011 Wind Turbine FA Q s Federal Aviation Administration Wind Turbine FAQs 1. Is there a fee for obtainin a determination from the FAA? No, there are no fees associated w ith an part of an aeronautical stud or obtainin a determination from the FAA. 2. How do I know whether I'm re to file an FAA Form 7460-1, Notice of Proposed Construction or Alteration? You ma use the Notice Criteria Tool link on the home pa to deterMne w Nether notice is re The tool is based on Title 14, Code of Federal Re Part 77 (14 CFR Part 77). There is a link to Part 77 on the home pa of the w ebsite. Section 77.9 identif les construction or alteration re notice; Section 77.9(e) identifies construction or alteration not re notice. K notice is re y ou ma subrrit the FAA Form 7460-1 electronicall on the w ebsi-te. If y ou don't have an account for le-filin there are instructions on the home pa for settin up y our account and e-f ilin the notice ("Click Here for Instructions on how to E-f ile y our proposal w ith the FAA" 3. When should I submit m notice? Because of the extensive studies that wind turbines re we need Y ou to file notice with the FAA 8-12 months before y our planned construction date. Providin earl notice w ill afford time for the FAA. DOD, and DHS to review y our proposals and en in an ne 4. What happens if I don't file notice for a structure that exceeds 14 CFR Part 77 notice criteria? Notice is re b 14 CFR Part 77 is pursuant to 49 U.S.C., Section 44718. Persons w ho know in and w illin violate the notice re of Part 77 are subject to a civil penalt of $1,000 per da until the notice is received, pursuant to 49 U.S.C., Section 46301(a). 5. The airport mana and/or air traffic control tower mana said the don't have an objection to m proposal; do I still have to file an FAA Form 7460-1, Notice, of Proposed Construction or Alteration? Obtainin approval from the airport or air traffic control tower mana does not waive y our re to submit the notice to the FAA if the structure exceeds the notice criteria of 14 CFR Part 77. You must receive a Determination of No Hazard to Air Navi from the FAA and meet all conditions identified in the determination prior to be construction. 6. In what order should I submit the wind turbine proposals associated with m project? Please submit them se in the order of the w ind turbine la 7. Flow do I submit attachments with m notice? When y our notice is accepted b the s it w ill assi an FAA Aeronautical Stud Nurriber (ASN). After the ASN is assi y ou ma upload or fax-scan associated documents into the stud Pease upload or fax-scan an attachments to the first ASN onl not the first w ind turbine nunrl unless it's the same as the first ASN. 8. What kind of documentation do y ou need in addition to the notices? Please note the followin concernin submission of obstruction markin and li proposals: It is the wind turbine team's preference that y ou select the same t of markin and li for ever wind turbine stud in y our project (that does not include meteorolo towers Please select (1 WP for w hite paint onl (2) WPSRL for w hite paint and s red li or (3) Other, then t in No Preference in the Other field. The w ind turbine specialist handlin y our studies w ill determine w hich structures should have obstruction li based on g uidance in FAA Advisor Circular 7017460-1 K, Obstruction /Markin and Li Chapter 13. The deterrrinations for those w ind turbines that re obstruction li w ill include a condition of VVPSRL (w hite paint/s red li The deterrTinations for turbines that re da markin onl w ill include a condition of WP (w hite paint onl Please submit a spreadsheet identif the ASN, the turbine ID number, latitude and lon in de minutes and seconds (NAD 83), site elevation, hei above g round level (AGL), overall hei above mean sea level (AMSQ, and preferred markin and li (w hich should be the same for all studies), The FAA ASN number should be in ascendin order w hen listed on the spreadsheet. Please submit a map depictin the la w ith the turbine number next to each site. 9. If m proposal is on a militar airfield do I file it as on airport or off airport propert If the airfield is strictl militar proposals for temporar or permanent structures should be filed as off-airport structures. If the airfield is joint- use (militar and civilian operations), proposals for temporar or permanent structures should be filled as on-airport structures. An proposed chan to the pavement on an airfield (militar or joint-use), i.e., cons truction/rrodif icationlresu rf acin of runwa taxiwa aprons, etc. should be filed as on-airport proposals. 10. What/who is the sponsor? The sponsor can be y ou, y our compan or y our client. The sponsor is the person or business ultimatel responsible for the construction or alteration. The sponsor appears as the addressee on all correspondence from the FAA. 11. Flow do I g et the latitude and lon The g eo g raphic coordinates ma be obtained b utilizin a U.S. Geo Surve 7.5 minute q uadran g le map or e a GPS receiver or a certified surve The coordinates should be accurate to within the nearest second or hundredth of a second. if a certified surve is available, please submit it w ith y our filin 12. Mat happens after I submit the notice and associated attachments? An aeronautical Stud will be conducted b the FAA Air Traffic Or Obstruction Evaluation Group (OEG) for off-airport studies. The OEG technician w ill verif that the inf orn-ation submitted is accurate and co If the information is inaccurate or incomplete the technician w ill re additional information. If additional inf orn-otion is re for an of the studies w ithin the project, none of the other studies w ill be processed until all re information has been received. Once the technician has cleterryined that all information is accurate and complete he w ill verify the studies in our s w hich w ill chan the status in y our account to "Work in Progress." When the status is chan to "Work in Pro y our information is made available to other FAA offices and militar representatives that need to review the proposal. Those offices will provide comments to the OEG and after all comments have been received, the OEG technician or specialist w Ill issue the appropriate letter; w hen it's been issued the status in y our account w ill chan to "Determined." After the letter has been issued it will be available on the website. Select "Search Archives" and enter the ASN' for a link to the stud 13. How do I re an extension of m determination? A re for an extension must be received b the FAA at least 15 da prior to the expiration date. Before an extension ma be g ranted, a oeaaa.faa. 112 3/16/2011 Wind Turbine FA review of aeronautical activit must be conducted to ensure that no chan have occurred since the determination w as issued that w ould cause a si adverse effect. To re the extension, y ou must be a re user. After lo Into y our account, select "Extension Re and enter the ASN, then submit. The FAA w ill conduct a review and w hen the review is complete, the appropriate extension letter w ill be issued. 14. How do I know who to contact if I have q uestions about m proposal? For proposals studied as off - airport structures, in the field entitled "If construction or alteration IS NOT LOCATED on an airport: "" y ou ma select the link at the bottom of that box, "QUESTIONS? Please contact the appropriate representative." Select the state in w hick the structure w ould be located. The contact information for the technician, backup technician and specialist assi to that state for w ind turbine ( VVT) studies w ill be provided. For proposals on airport propert find the FAA Airports Re / [District Office havin jurisdiction over the airport on w hick the construction is located, and contact the office responsible for the state in w hich y our structure would be located. Also, please contact that office with an q uestions pertainin to documents/sketches associated w Ah on-airport structures that are e-f iled. 15. I've received Dete rm 11nations of No Hazard to Air Navi from the FAA, and now I need to ref ile some e w ind turbines in the project for micro adjustment purposes. Different developers consider micro adjustment or micro sitin to mean different thin The FAA considers micro adjustrient or micro sitin to mean movin the w ind turbine from 100 to 500 feet from its ori filed location. 16. Do we g et priorit from the FAA in processin studies for micro adjustment purposes? If the wind turbines have moved no more than 500 feet from its ori location, w e w ill tr to process the studies as q uickl y as possible. 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Pss_ rr _ ,.w -.,• . �,�. • -� �.. � ,� ;� ..� 'fi � ",y w. ,..• ���M► '�,'wwwK''` ^' "r' ,Ara _+ri �� ""' �'� - y,y _ «� "� �� r_l� � �f" �� ��* �w 3 ; � P � A.. Mw • P �� r i ce^ ��� �� "�� �+` r �.. ..r ,'° � +"` . e _ � r g"'• ate. ,� yA A► • P r` •.. 'Noe r mill— ' Ak v r .■ . u 4 . - � �. �,� � °. f i r �� �• r r e� +� r ode °. r }„ '.. OWN- NOW -< M�•e���,- `�"��- '`' t• r rte- .A�.' .a..'rw�►.. _. - -- �. w Rgk ,- G , J" &all 4 � r rh �1 Sill P_ A' Ir J l x ++ w N O rn � O O N � &all 4 � r rh �1 Sill P_ A' Ir J l x ++ w * r " ' , - P�l lar, y ` f P W � e y L u t c� I. r - � a ' � ♦ r ib IL c 0 U) CD 70 (D E Ch 0 L) 0- 0 • 1 r `-J 1 1 rd N N N N cn U N t� 0 F ce 0 cn O rQ t:y) N O �mi 4=4 AMJ O PM, cn 4=4 O Erl N A�mm N A/c I ro lr, Dear Tim, You know how windy it is here on Wade Road! Ever since we moved here, we have dreamed of putting up a small wind turbine for personal use. We wanted to let our neighbors know that we would like to move forward and install a small residential wind energy system on our property at 4824 wade Rd. This modern, non - polluting system will generate electricity solely for our own use, reducing our dependence on the local utility. Any excess generation will be supplied to the utility system, but we will not receive any income from this exchange. Benefits to the community include: • Reduced pollutants from traditional forms of energy • Reduced demand on the local electricity grid • Increased local energy independence • Enhanced reliability and power quality of the power grid • Reduced peak power demands • Increased instate electricity generation *Diversified energy supply portfolio • American green job s • Increased regional economic growth We would like to install a Bergey I okw wind turbine that will be mounted on a 100ft lattice tower, set back from the street and the property lines. This wind turbine uses a three - bladed propeller, -. 23 feet in diameter, and has only 2 moving parts. It does not turn until the wind speed reaches at least 8 mph. on calm, quiet days the wind turbine will not rotate. When the rotor is turning, the sound of the wind passing over the blades should not be audible above the noise of the grind in the leaves of the trees. Bergey wind turbines are made in America. They have a proven track record of producing energy quietly, cleanly, and safely. As you can see in the enclosed photo, an installed system is fairly non -- imposing. The installation might be considered the same as planting a tree, installing a new phone /electric pole, or installing a. flag pole. If you have any questions or concerns about the proposed installation, please feel free to contact us. If you agree this is Worthwhile pursuit, please return the enclosed note of support in the envelope provided. If you have any interest in pursuing your own system, we would be willing to share all our knowledge and results. Thank You! Best Regards, Doug and Mary McCallum 774 -3062 Dear Doug and Mary McCallum, am in support of your application for a permit to install a small wind turbine on your property at 4824 Wade Road, Roanoke, Virginia. Windmills have long played a part in individual American's energy independence. Given modern technology, they are safer, quieter, and more efficient than ever. As a Roanoke county resident, am happy to see one of my neighbors taking positive steps to make clean, renewable energy a reality. Provided the structure meets all standard building safety requirements, I see_ no reason why it should not be approved. Name(s): Signatur Address: &-OYS. _ aj r 4� a p"'�i n o� CD IV Cn Nqr A � aVi�A�+n+r\ooV V^ Q 0 � a s 3 V) 3 d rJ F V C w u o � u Z.E � � W r 1 �- e< > i U �V 1 V 4� L5 7 � 1 j 0 '42 V^ Q 0 � a s 3 V) 3 d rJ F V C w u o � u Z.E � � W r 1 Dear Doug and Mary McCallum, i am in support of your application for a permit to install a small wind turbine on your property at 4824 Wade Road, Roanoke, Virginia. Windmills have long played a part in individual American's energy independence. Given modern technology, they are safer, quieter, and more efficient than ever. As a Roanoke county resident, am happy to see one of my neighbors taking positive steps to make clean, renewable energy a reality. Provided the structure meets all standard building safety requirements, ! see no reason Why it should not be approved. Na'me(s):__. Signature(s): Address: Dear Dou and Mar McCallum, I am in support of y our application for a permit to install a small wind turbine on y our propert at 4824 Wade Road, Roanoke, Vir Windmills have lon pla a part in individual American"s ener independence. Given modern technolo the are safer, q uieter, and more efficient than ever. As a Roanoke count resident, I am happ to see one of m nei takin positive steps to make clean,, renewable ener a realit Provided the structure meets all standard buildin safet re I see no reason wh it should not be approved. Name Si V Address: y &I I,.) -(� YZ( °� �-�e. ✓fit 2yol k FAF_ M.NiM Dear Dou and Mar McCallum, I am in support of your application for a permit to install a small wind turbine on your property at 4824 Wade Road, Roanoke, Vir Windmills have long played a part in individual American"s energy independence. Given modern techno|ogy, they are safer, quieter, and more efficient than ever. Asa Roanoke county resident, I am happy to see one of my neighbors taking positive steps to make clean, renewable energy a reality. Prov the structure meets all standard building safety requirements I see no reason why it should not beapproved. Narne(s)- 9 h //— C--,-, Signature(s) Address o'yu// ("PeAwx�^e^�'r�rJ�vm\ 7 �co-owx°&r� AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 ORDINANCE GRANTING A SPECIAL USE PERMIT FOR THE CONSTRUCTION OF A 111.5 -FOOT SMALL WIND ENERGY SYSTEM ON A 2.41 ACRES LOCATED AT 4824 WADE RAOD (TAX MAP NOS. 74.00 -3 -38 AND 74.00 -3 -38.1) WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF DOUGLAS R. McCALLUM AND MARY E. McCALLUM WHEREAS, Douglas R. and Mary E. McCallum have filed a petition for a special use permit for construction of a 111.5 -foot small wind energy system to be located at 4824 Wade Road (Tax Map Nos. 74.00 -3 -38 and 74.00 -3 -38.1) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 2011; the second reading and public hearing on this matter was held on April 26, 2011. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Douglas R. and Mary E. McCallum for construction of a 111.5 -foot small wind energy system to be located at 4824 Wade Road (Tax Map Nos. 74.00 -3 -38 and 74.00 -3 -38.1) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact Page 1 of 2 on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: a) The site shall be developed in substantial conformance with the concept plan prepared by Douglas R. and Mary E. McCallum for the Wind Turbine dated March 18, 2011. b) The small wind energy system shall not exceed 115 feet in height. c) The petitioners shall combine parcels 074.00 -03 -38.00 and 074.00- 03 -38.01 by vacating the property line between these two parcels prior to the final inspection of the small wind energy system. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Severance Clause: This special use permit is not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. Page of ACTION NO. ITEM NO. Q -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 26, 2611 Request to adopt an ordinance to approve a one -time salary supplement for County of Roanoke employees Diane D. Hyatt Assistant County Administrator B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The School Board and the County Board held a joint work session on October 14, 2010 and began discussions of a one -time supplement for County and School employees. Employees have not had a salary increase in three years, and funds were available from the Federal Education Jobs Fund and from savings on a VPSA refinancing. It was decided at that time to wait until we were in the budget process for 2611 -12, to make sure that we would be able to balance the following year budget, and the funds were not diverted by the State . As part of the 2611 -12 budget process, an additional joint work session was held on March 1, 2611. Both boards were still interested in proceeding with the one -time supplement, as long as the County budget for 2611 -12 could be balanced without significant cuts. At this time, both the County and the School 2611 -12 budgets have been balanced without significant cuts. The one time supplement for -full time employees will be based on four percent (4 %) of their base salary, with a maximum payment of $2,500 and a minimum payment of $500. Qualifying part time employees will receive $300. County employees qualifying for the bonus are further defined as full time and regular part time employees who are in an active status at the time the bonus is paid. Regular full time employees are those listed in the Roanoke County Pay Classification Plan. Regular part time employees are those actively Page 1 of 2 working a regular weekly schedule, as defined by Human Resources. It does not include part time casuals and temporaries, boards and commissions. If an individual is employed by both the County and the Schools, they will only receive one supplement payment. Section 15.2 -1508 of the Code of Virginia, as amended, authorizes the governing body of any city, county, or town to pay a monetary supplement. The payment of this supplement must be authorized by ordinance. (There is not a similar requirement for school employees.) The first reading of this ordinance was held on April 12, 2011. FISCAL IMPACT: Can April 28, 2911, the Board appropriated $3,079,343.04 to the Schools from the Federal Education Jobs Fund. In this same board item, the Schools asked to reduce the transfer from the County to the Schools by $724,393. This action, together with the $891,913 savings from a VPSA refinancing, will provide sufficient money for the Schools and the County to provide a one -time salary supplement to full time erployees based upon four percent (4 %) of their base salary, with a maximum payment of $2,599 and a minimum payment of $590. In addition, all qualifying part -time employees will receive a one -time supplement of $300. STAFF RECOMMENDATION: Staff recommends approving the attached second reading of an ordinance which authorizes the payment of a one -time supplement to qualifying employees, and re- appropriates the funds needed to make the payment for county employees. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 28, 2011 ORDINANCE AUTHORIZING THE PAYMENT OF A ONE -TIME SALARY SUPPLEMENT TO CERTAIN ROANOKE COUNTY EMPLOYEES WHEREAS, Section 15.2-1508 of the 1980 Code of Virginia, as amended, authorizes the governing body of any county, city and town to pay a monetary bonus to certain local government officers and employees; and WHEREAS, the Board of Supervisors of Roanoke County deems that it is in its best interests to authorize a onetime payment of public funds to recognize the services rendered by County officers and employees during these difficult economic times; and WHEREAS, the first reading of this ordinance was held on April 12, 2011; and the second reading of this ordinance was held on April 28, 2011. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to pay a onetime payment to certain qualified Roanoke County officers and employees. This payment is four percent (4 %) of annual salary of full -time employees with a maximum payment of $2,500 and a minimum payment of $500; and a payment of $300 for regular part-time employees. Officers and employees who qualify for the payment of this payment are full -time and regular part-time employees who are actively employed with the county at the time the payment is paid. Regular part -time employees are those who work a regular weekly schedule, as defined by Human Resources. Part -time casuals and temporaries, and members of boards and commissions are not eligible for this payment. Page 1 of 2 2. That the sum of $1,615,376 is hereby re- appropriated for the purposes specified herein for fiscal year 201 0 -2011. These funds are re- appropriated from the following sources: 1)$891,013 from a reduction in debt payments on Virginia Public School Authority (VPSA) bonds and 2) $724,363 from a reduction in the transfer from the County to the Schools. Page 2 of 2 ACTION NO. ITEM NO. Q -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 20, 2011 Request to adopt an ordinance authorizing the lease for eighteen months (plus options to extend for additional three and six -month periods) of commercial property on Route 111460W in the City of Salem, Virginia, as a location for a temporary Glenvar Branch Library Daniel R. O'Donnell Assistant county Administrator B. Clayton Goodman III, county Administrator- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: For the past several months staff has been attempting to locate a suitable location for a temporary library facility near the current Glenvar Library to be used during the construction of the new Glenvar Library. Although there was preliminary discussion with - the architects about attempting to keep the existing library open during the construction of the new library, cost and safety factors made this option unfeasible. The possibility of finding a temporary library space was discussed at public meetings held in Glenvar in February and March of this year and the consensus of the public was that they would not wish to see an absence of library services during the construction period. After an exhaustive search we have finally found a suitable space on the border of the City of Salem approximately one point two (1.2) miles from the existing library. The 2,000 square foot space is in need of only minor repairs, is appropriately zoned, has suitable parking and is reasonably priced. Although the proposed temporary library space is not large enough for a full service library, it is suitable for book pick -up and drop off, small programs such as children's story time, and will have a small computer lab as well. Library staff was involved in the selection of the location and recommends the approval of the lease. Page 1 of 2 The term of the lease begins on June 1, 2011, and ends on December 31, 2012. It is possible to extend the lease should the construction period need to be extended for any unforeseen reason. The cost for the lease is $1,600 per month and water and sewer is included. Funds for the lease are already available within the project budget. The first reading of this ordinance was held on April 12, 2011 and the second reading and public hearing was held April 26, 2611. Alternatives Alternative One — Alternative one is to approve the lease with Valley Electrical Supply for the 2,000 square foot storefront space at 2630 Main Street, Salem, Virginia in order to provide the Glenvar community with temporary library services during the construction period of the new Glenvar Library. Alternative Two — Alternative two is to deny approval of the lease and encourage the residents of Glenvar to utilize libraries in other communities during the construction period. Staff Recommendation Staff recommends approval of Alternative One in order to continue to provide local library services to the Glenvar Community during the construction period of the new Glenvar Library. Page 2 of 2 AT A REGULAR MEETING OF - rHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT `rHE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 ORDINANCE AUTHORIZING THE LEASE FOR EIGHTEEN MONTHS (PLUS OPTIONS TO EXTEND FOR ADDITIONAL THREE AND SIX MONTH PERIODS) OF COMMERCIAL PROPERTY ON ROUTE 111460W IN `SHE CITY OF SALEM, VIRGINIA, AS A LOCATION FOR A TEMPORARY GLENVAR BRANCH LIBRARY WHEREAS, the Glenvar Library is currently being rebuilt which necessitates the relocation of the community's public library facility for a period of approximately fifteen (15) to eighteen (18) months; and WHEREAS, the contractor's construction schedule requires the vacation of the library space at the existing Glenvar Library prior to commencement of construction of the new library facility; and WHEREAS, the county has obtained agreement to sublease a portion of a building located at 2630 West Main Street, City of Salem, Virginia for the benefit of the Glenvar community from Valley Electric Supply, Inc.; and WHEREAS, a first reading of this ordinance was held on April 12, 2011, a second reading and public hearing was held on April 26, 2011. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the herein - described real estate was held on April 12, 2011; the second reading and public hearing was held on April 26, 2011; and 2. That this property to be leased consists of portions of a building consisting of approximately 2,000 square feet and appropriate parking area, as shown on the attached Exhibit "A ", and is located at 2630 West Main Street, Salem , Virginia 24153; and 3. That it is in the County's best interests to lease this property from Valley Electric Supply, Inc. in order to provide a temporary location for the Glenvar Library. This lease is subject to the provisions of Section 2.03 and 18.04 of the Roanoke County Page 1 of 2 Charter. The monthly rental for this property is Fifteen Hundred Dollars per month ($1,500.00) which includes water and sewer service; and 4. That the County Administrator, or his designee, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. Page 2of2