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Home My WebLink About4/26/2011 - Adopted Board RecordsACTION NO. A- 042611 -1 ITEM NO. D -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2011 AGENDA ITEM: Donation of Starkey family materials to Roanoke County Public Library SUBMITTED BY: Diana L. Rosapepe Director of Library Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The custodians of artifacts which once belonged to Mr. Tazewell Merriman Starkey and his descendents have offered to donate copies of historical records and documents pertaining to the family and to the property on which the South County Library is currently being constructed. Most recently known as the Taylor Tract, the land was once part of the Speedwell estate. During its long and varied history, Speedwell and the families who lived there played a significant role in the civic and commercial activity in the Starkey Village community. Among the items included in this donation is the only known portrait extant of T.M. Starkey, who represented the Cave Spring District on the Roanoke County Board of Supervisors for many years. If this donation is accepted, the portrait and documents will be stored temporarily, pending completion of the new library where they eventually would be housed. The donors have been invited to attend the April 26 meeting and have agreed to provide additional information, if needed. FISCAL IMPACT: No additional funding is requested. Page 1 of 2 ALTERNATIVES: The Board could decline to accept the donation. STAFF RECOMMENDATION: Staff recommends the Board accept the donation of Starkey family materials. VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. cc: Diana Rosapepe, Director of Library Services Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Diana Rosapepe, Director of Library Services Page 2 of 2 ACTION NO. A- 042611 -2 ITEM NO. D -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2011 AGENDA ITEM: Request to approve the Roanoke Valley Television (RVTV) Budget for fiscal year 2011 -2012 SUBMITTED BY: Elaine Bays- Murphy Director of Cable Access APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke Valley Television, RVTV -3, serves Roanoke County, the City of Roanoke, the Town of Vinton and their respective school systems. RVTV -3 was created in 1991 as an agreement between the three localities to form a Government and Educational Access Station. The initial equipment and facility for the television studio were funded through a capital grant from Cox Communications. The station is located at the Jefferson Center, and currently employs five (5) full -time staff members. Our staff members include Preston Seaman, Lacy Stinnett, Howard Swank and George Warner. The staff produces original video productions, monthly television shows, and covers live government meetings. Programming is cablecast on Cox Communications, Channel 3 and Comcast, Channel 3 in the West County area. RVTV -3 is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the County, the City, and the Town of Vinton. Mr. Altizer is your Board Representative, Ms. Hall is the County Representative and Mr. David Jones is the Member at Large. The operational budget for RVTV is provided by the three local governments, and it is funded through the Virginia Communications Sales and Use Tax paid by Cox Communications. In 2010, Cox Communications paid the Commonwealth a total of $2,342,950 and Roanoke County's share was $1,059,459. The budget amount paid by each locality is based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is forty -four percent (44 %). Page 1 of 3 The RVTV -3 Staff is carried on the County's payroll and benefit system. Last year, Roanoke Valley Television produced a total of 105 Video Productions for the three localities and their school systems. RVTV produced the following for the County: (30) Half Hour Television Shows, (10) Original Video Productions and RVTV covered (23) Live Board Meetings. An entire list of video productions is included the Budget Packet. RVTV monthly television shows include: "Roanoke County Today," and "Accent Excellence." RVTV also produces two quarterly TV shows, "Roanoke County Business Partners," and "Recreation Television." RVTV -3 was awarded a National Award of Excellence from 3CMA for the Interview/Talk Show "Inside Roanoke," a Gold MarCom Award for the Roanoke County School Show "Accent Excellence," and a Silver Summit Award for "Inside Roanoke." FISCAL IMPACT: The total 2011 -2012 operating budget request is $366,003. The Cable N Committee voted to reduce the proposed Operating Budget by thirteen percent (13 %) ($47,580) and use that reduced amount ($318,423) as the amount to request from the member localities. The reduction is being funded from the RVTV Year -End Rollover Account, which represents the unused funds from the Operating Budget since 1991. The Year End Rollover Account has a current balance of $78,724. Roanoke County's share (44 %) of the reduced RVTV budget request is $140,106. The proposed Operating Budget of $140,106 is approximately thirteen point three percent (13.3 %) of the Virginia Communications Sales and Use Tax Revenue paid by Cox Communications to Roanoke County last year. ALTERNATIVES: Alternative 1: Adopt the fiscal year 2011 -2012 RVTV Operating Budget. Alternative 2: Do not adopt the fiscal year 2011 -2012 RVTV Operating Budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1, and approve the fiscal year 2011 -2012 RVTV Operating Budget. I would be pleased to answer any questions. Page 2 of 3 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Elaine Bays- Murphy, Cable Access Director Rebecca Owens, Director of Finance Stephanie Moon, Clerk, Roanoke City Council Darleen Bailey, Clerk, Vinton Town Council Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Elaine Bays- Murphy, Cable Access Director Rebecca Owens, Director of Finance Stephanie Moon, Clerk, Roanoke City Council Darleen Bailey, Clerk, Vinton Town Council Page 3of3 P,,Loanoke'Valley Television 2011 m 2012 �ing Budget Opera Proposal RVTV 2010 Edited Video Productions Title Client Length Spring Leadership PSA City of Roanoke :30 Anti -Bully PSA City Schools :30 (5) Focus On Community Policing County of Roanoke 6:00 ea. ActiveNet Online Registration City of Roanoke 4:00 New Bulk &Brush Collection City of Roanoke 3:00 Teacher of the Year Banquet City Schools 17:00 COPS &Fire &Rescue Camps County of Roanoke 6:00 Investiture Ceremony City of Roanoke 41:00 Bulk &Brush PSA City of Roanoke :30 PSA Residential Plans PSA City of Roanoke :30 PSA County Orientation County of Roanoke 23:00 City Orientation City of Roanoke 23:00 State of the City Address City of Roanoke 28:00 Neighborhood Conference Highlights City of Roanoke 10:00 City Schools Convocation Video City Schools 7:00 Internal Health Care Video City Schools 30:00 Citizen of the Year PSA City of Roanoke :30 Texting &Driving PSA City of Roanoke :30 School Bus Safety City of Roanoke 3:00 Home Composting &Mulch Mowing City of Roanoke 10:00 Blue Ridge Parkway Anniversary County of Roanoke 57:00 Vinton Economic Development Town of Vinton 7:00 New Vinton Facade Program Town of Vinton 8:00 Leaf Collection PSA City of Roanoke :30 State of the County Address County of Roanoke 50:00 (3) GRRC PSAs County of Roanoke :30 "Accent Excellence" PSA County of Roanoke :30 Board of Supervisors Meetings PSA County of Roanoke :30 Tons of Fun PSA County of Roanoke :30 2 Title Client Length Roanoke City Council Meetings PSA City of Roanoke :30 "Play Vision" PSA City of Roanoke :30 (12) Library Happenings City of Roanoke 7:00 ea. Total Minutes Produced 427 Minutes The approximate rate for Video Production work in the private sector is $1,500 per finished minute. RVTV produced 427 Minutes of Stand Alone Videos in 2010 which is a total of $640,500 in Production Value. 2010 Television Shows Total Title Client Time 12 Inside Roanoke City of Roanoke 30:00 ea. 12 Roanoke County Today Roanoke County 30:00 ea. 12 Spotlight On City Schools Roanoke City Schools 30:00 ea. 12 Accent Excellence Roanoke City Schools 30:00 ea. 3 Roanoke County County of Roanoke 30:00 ea. Business Partners 3 Recreation Television County of Roanoke 30:00 ea. 2 PLAY Vision City of Roanoke 30:00 ea. Total: 56 Television Shows 1,680 Minutes (28 Hours) Total Productions 105 Percentage Total Video Productions City of Roanoke Roanoke County Town of Vinton 58 45 2 55% 43% 2% 3 2010 Government Meetings Totals 24 10 1 23 1 Meetings Regular City Council Meetings City Planning Commission Meetings City Council Budget Adoption (May 10) Regular Board of Supervisors Meetings Board of Supervisors- Human & Social Services Request Total: 59 LIVE Government Meetings RVTV additionally covers many Groundbreakings, News Conferences, and Special Events Wasena Bridge & Vic Thomas Park Ribbon - Cutting & Dedication Blue Ridge Parkway 75 Anniversary City Police Training Academy Dedication Vinton Veterans Day Ceremony City Market Building Update WFHS Stadium Ribbon Cutting & Hall of Fame Reception 2010 RVTV -3 Awards "Inside Roanoke" National Award of Excellence — Interview /Talk Show 3 CMA "Inside Roanoke" Silver Summit Award Blue Ridge Chapter — Public Relations Society of America "Accent Excellence" Gold MarCom Award —Video &Film Educational MarCom Award n RVTV Proposed 2011- 2012 Budget *In addition to the City's share of the above budget of $366,003, the City will also pay $3,360 for closed captioning for City Planning Commission meetings. * * Amount of $47,580 (Roll -Over Account) is a 13% reduction of the FY2011 /2012 Budget. RVTV expended 97.82% of its FY2009 -2010 Operating Budget 5 2010 -2011 Budget Proposed Remaining % Expended 2011-2012 Balance (12/31/10) 1010 Regular 192,967.00 192,967.00 98,712.17 48.85 2100 FICA 14,762.00 14,762.00 7,907.81 46.43 2200 Retirement - VRS 29,041.00 29,041.00 14,520.52 50.00 2202 Deferred Comp Match (650 x 3) 200.00 1,950.00 1,300.00 50.00 2300 Group Health Insurance 28,182.00 3 5,482.00 11,672.12 58.57 2310 Group Dental Insurance 1,515.00 1,762.00 688.26 54.57 2400 VRS Life 2,141.00 540.00 1,870.76 12.62 2500 Long Term Disability Insurance 360.00 387.00 164.56 54.03 2750 VRS Retiree Health Credit 0 464.00 3013 Professional Services - Other 27,500.00 27,500.00 17,093.01 36.47 (Closed Captioning) 3013A CC - City Planning Commission * City Only 3204 Repairs Vehicles (By Garage) 300.00 300.00 254.60 15.13 3209 Repairs (Other Equipment) 1,000.00 1,000.00 970.00 3.00 3305 Maintenance Service Contracts 750.00 750.00 427.41 43.01 (Telephone) 5210 Postage 100.00 50.00 70.41 29.59 5230 Telephone 400.00 400.00 2,253.88 43.65 5233 Internet 0 L390.00 5235 Cellular Phones 480.00 480.00 198.27 58.69 5305 Motor Vehicle Insurance L300.00 L300.00 231.00 82.23 5308 General Liability Insurance 2,550.00 2,550.00 578.00 77.33 5420 Lease /Rent of Buildings 38,932.00 40,100.00 18,956.72 51.31 (8 x $3,308.52 4 x $3,407.78) 5501 Travel (Mileage) 100.00 100.00 80.80 19.20 5520 Dinner Meetings & Luncheons 150.00 150.00 30.00 80.00 5801 Dues & Association Membership 278.00 278.00 0 100.00 (Public Relations Society of America) 6010 Office Supplies - General 600.00 500.00 441.56 26.41 6013 Small Equipment & Supplies 200.00 200.00 1,262.14 36.89 6014 Video Supplies 600.00 500.00 5,506.85 16.56 6080 Gas, Oil & Grease 1,000.00 1,000.00 527.53 47.25 6091 Tires 200.00 200.00 186.54 6.73 Total $359 $366 $186 48.17% Amount funded from RVTV Roll -Over Account (273500) - $46 - $47 ** Member Localities $312 $318 *In addition to the City's share of the above budget of $366,003, the City will also pay $3,360 for closed captioning for City Planning Commission meetings. * * Amount of $47,580 (Roll -Over Account) is a 13% reduction of the FY2011 /2012 Budget. RVTV expended 97.82% of its FY2009 -2010 Operating Budget 5 RVTV Financial Report Current Account Balances as of December 31, 2010 273200 (Operating Budget) .................................. ............................... $186,275.32 273450 (Cox Cable Capital Grant) ....................... ............................... $1,241,392.19 (Balance includes accrued interest.) 273500 (RVTV Year -End Rollover Account) ..... ............................... $78,724.63 Account 273500 (RVTV Year -End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which may be used for future capital purchases or the operating budget. 2010 Virginia Communications Sales and Use Tax Revenue Paid by Cox Communications to the Commonwealth of Virginia for the Benefit of the City of Roanoke, County of Roanoke, and Town of Vinton Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1 -645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5 %) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2010, Cox Communications paid to the Commonwealth of Virginia a total of $2,342,950. The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a replacement amount for the franchise fees. City of Roanoke: $ 1,178,932 Roanoke County: $1 Town of Vinton: $ 104,559 Total: $2 R 2010 Cox Cable Subscribers Cox calculates the percentage of subscribers (December 31, 2010) in each locality as follows: 2009 number of subscribers in parenthesis. Locality Subscribers Percentage City 25 (27,665) 51% (52% - 2009) County 22 (23,385) 44% (44% - 2009) Vinton 2 (2,501) 5% (4% -2009) Total 49 (53,551) 100%(100%) Based on the above figures, each member's contribution to $318,423 for the localities part of the total FY2011/2012 Operating Budget of $366,003 ($47,580 of which will be funded from the RVTV Rollover Account) would be as follows: 2010/2011 Budget 2011/2012 Budget (46,723 Funded from Roll -Over) (47,580 Funded from Roll -Over) City $ 162,596 $ 162,396 County $137 $140 Vinton $ 12,508 $ 15,921 Total $312 $318 *In addition to the City's share of the above $162,396, the City will also pay $3,360 for closed captioning for City Planning Commission Meetings. NOTE: Based on the 2011/2012 Operating Budget of $366,003, and without the $47,580 funding from the RVTV Roll -Over Account, each member's contribution would have been: City: $186,662 County: $161,041 Vinton: $18,300 7 AT A REGULAR MEETING FOTHE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 RESOLUTION 042611 -3 GRANTING A WAIVER TO HOLLINS UNIVERSITY UNDER SECTION 13 -23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13. OFFENSES — MISCELLANEOUS WHEREAS, Hollins University, a private university located in north Roanoke County will be holding an outdoor concert known as "MayFest" for the campus community and the general public on Friday, May 6, 2011, ending at 11:00 p.m. on the grounds of the University; and WHEREAS, in order to accommodate the advertised time frame and to mitigate economic hardship by enhancing students' sense of connectedness with Hollins and the Roanoke Valley through social interaction that supports recruiting and retaining students that in turn affects the economic vitality of the University and Roanoke County with this event, Hollins University is requesting a waiver of the County noise ordinance for one hour from 10:00 P.M. till 11:00 P.M., on Friday, May 6, 2011; and WHEREAS, Section 13 -23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance to avoid undue hardship upon consideration of certain factors set forth in sub - section (b) of Section 13 -23 and after making certain alternative findings. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That the provisions of Section 13 -21. Specific acts as noise, sub - section (5) and Section 13 -20. General prohibition of Article II. Noise be WAIVED for a period of one (1) hour until 11:00 P.M. on Friday, May 6, 2011. 2. That this Waiver is granted specifically to Hollins University for the event scheduled at the University on Friday, May 6, 2611. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora cc: Paul Mahoney, County Attorney car I u. uc %-*FNQ Clerk to the Board o Page 2 of 2 upervisors A COPY TESTS: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 RESOLUTION 042611 -4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 26, 2011, designated as Item Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1. Approval of minutes — March 29, 2011 2. Request to renew contract to provide Commonwealth's Attorney services to the Town of Vinton for 2011 -2013 and appropriate $10,920 each year 3. Confirmation of appointments to the Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR); Roanoke Valley Greenway Commission 4. Request to accept and appropriate funds in the amount of $51,137.58 to the Roanoke County Public Schools 5. Proclamations signed by the Chairman 6. Resolution authorizing an amendment of a lease agreement previously approved by Ordinance 102610 -1 to change the lease term dates of said lease with the Commonwealth of Virginia Department of Juvenile Justice for office space in the Court Services Building at 400 East Main Street, Salem, Virginia, owned by the Board of Supervisors of Roanoke County On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTE: Debo h C. Jacks Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A- 042611 -4 . a ITEM NO. G -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2011 AGENDA ITEM: Request to renew contract to provide Commonwealth's Attorney services to the Town of Vinton for 2011 -2013 and appropriate $10,920 each year SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since July 2004, the Commonwealth's Attorney office has been providing service to the Town of Vinton through a contractual arrangement. The Town pays a fee to the County, which is then distributed as a supplement to the Assistant Attorneys in the Commonwealth Attorney's office. In return, they handle the prosecution of the Town of Vinton's criminal cases, including traffic infractions, misdemeanors and preliminary hearings of felony cases. This arrangement has worked well for both parties, and they would like to renew the contract again. There is no change in the supplement amount for the six attorneys and the contract period would be July 1, 2011 -June 30, 2013. A copy of the contract is attached to this board report. FISCAL IMPACT: The Town of Vinton will pay the County $10,920 to provide legal services for the 2011- 2012 fiscal year and for the 2012 -2013 fiscal year. This money will be paid to the six Assistant Commonwealth's Attorneys, as a supplement of $65 per pay period. (The $10,920 will also cover the employer portion of the FICA tax for these employees.) Page 1 of 2 STAFF RECOMMENDATION: Staff recommends the following: 1. Approve the attached contract for the County Commonwealth's Attorney Office to provide legal services to the Town of Vinton for the 2011 -13 fiscal years. 2. In each year of the contact, appropriate revenue of $10,920 from the Town of Vinton, and appropriate increased expenditure of $10,920 for salary supplements and FICA for the Commonwealth's Attorney Office. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Rebecca Owens, Director of Finance Darleen Bailey, Clerk, Vinton Town Council Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Rebecca Owens, Director of Finance Darleen Bailey, Clerk, Vinton Town Council Page 2 of 2 CONTRACT FOR PROFESSIONAL LEGAL SERVICES BE IT KNOWN THAT this agreement is entered into by and between the Town of Vinton, Virginia (hereinafter sometimes referred to as "Town ") and Roanoke County Commonwealth's Attorney (hereinafter sometimes referred to as "Counsel "). Counsel hereby agrees to furnish the following services: Representing the Town in the prosecution of criminal cases, including but not limited to traffic infractions, misdemeanors, civil and mental hearings, and preliminary hearings of felony cases, as well as cases in Juvenile and Domestic Relations Court, and in the Court of Appeals of Virginia on petitions for writ of error. Counsel will also act as a legal advisor on criminal issues for the local law enforcement (Town of Vinton Police Department). The scope of this contract does not include litigation or proceedings arising out of or involving tort or worker's compensation. These legal services are to be provided under the immediate supervision of the Roanoke County Commonwealth's Attorney, Edwin Randy Leach, III. In consideration of services described hereinabove, the Town hereby agrees to pay the Counsel $10,920 per annum to be used as follows: 1. Each of the six attorneys listed in Attachment A will receive a pay supplement of $65.00 per pay period. Based on 26 pay periods per year, this amounts to an annual supplement Of $1,820 each (including the employer portion of FICA tax at $4.98 per pay period). 2. Any amounts remaining, due to turnover in the office, may be used by Counsel for other office expenses, related to Vinton cases. Upon execution of the contract, the Town should mail a check in the amount of $10,920 to the County of Roanoke, Finance Department, Attention Ms. Rebecca Owens, PO Box 29800, Roanoke, VA 24018. At least semi - annually, Counsel will provide a summary of cases handled by Counsel, showing a breakdown of the cases handled on behalf of the Town of Vinton. The County of Roanoke will include the pay supplement on the County payroll checks for the attorneys listed on Attachment A. Any change in attorneys will require an amendment to Attachment A. which will need to be signed by the County Director of Finance, in order to insure that the payroll change is made. A copy of this amendment will by mailed to the Town of Vinton, Attention Mr. Chris Lawrence, 311 South Pollard Street, Vinton, VA 24179. This contract is for a two year period only, commencing July 1, 2011 and ending on June 30, 2013. This contract may be renegotiated on a biennial basis. This contract should be renegotiated thirty days before the beginning of the new fiscal year in order to insure the continuation of the payroll supplement to the individual attorneys. All records, reports, documents and other material delivered or transmitted to Counsel by Town shall remain the property of Town, and shall be returned by Counsel to Town, at Counsel's expense, at termination or expiration of this contract. All records, reports, documents, pleadings, exhibits or other material related to this contract and /or obtained or prepared by Counsel in connection with the performance of the services contracted for herein shall become the property Town, and shall, upon request, be returned by Counsel to Town, at termination or expiration of this contract. The Town and Counsel acknowledge and agree that the Department of Justice has the right to review all records, reports, worksheets or any other material of either party related to this contract. The Town and Counsel further agree that they or either of them will furnish to the Department of Justice, upon request, copies of any and all records, reports, worksheets, bills, statements or any other material of Counsel or Town related to this contract. Counsel agrees to abide by the requirements of the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and counsel agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Counsel agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, national origin, veteran status, political affiliation, or disabilities. IN WITNESS WHEREOF, the parties have executed this Agreement as of this day of TOWN SIGNATURE: Title: COUNSEL SIGNATURE: Title: Commonwealth's Attorney ROANOKE COUNTY SIGNATURE: Title: Director of Finance ATTACHMENT A The following attorneys will receive a supplement of $65.00 per pay period for work performed for the Town of Vinton, during their period of employment with the County of Roanoke, for the period of time beginning July 1, 2011 and ending June 30, 2013. Marian A. Kelley Patrick C. Buchanan, Jr. Aaron T. Lavinder Ashley E. Sweet Brian T. Holohan Kevin M. Gick AMENDMENT TO ATTACHMENT A Due to changes in personnel, the following individual will no longer receive a supplement of $65.00 per pay period, for providing services to the Town of Vinton: Name of Attorney Effective date to stop supplement Due to changes in personnel, the following individual will begin to receive a supplement of $65.00 per pay period, for providing services to the Town of Vinton: Name of Attorney Effective date to start supplement Submitted By: Edwin Randy Leach, III Commonwealth's Attorney Date Approved By: Rebecca Owens Director of Finance Date ACTION NO. A- 042611 -4 . b ITEM NO. G -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2011 AGENDA ITEM: Confirmation of appointments to the Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR); Roanoke Valley Greenway Commission SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) Supervisor Flora has appointed Rebecca Beach to represent the Hollins Magisterial district. Her three -year term will expire on August 31, 2013. Confirmation of the appointment has been placed on the Consent Agenda. 2. Roanoke Valley Greenway Commission During the closed meeting held March 22, 2011, The Board requested Donald Witt be contacted to determine if he is willing to serve an additional three -year term. The Clerk's office contacted Mr. Witt, who expressed his willingness to continue his service. His new term will expire on March 31, 2014. Confirmation of the appointment has been placed on the Consent Agenda. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Jim Vodnick, Assistant Director of General Services Elizabeth Belcher, Roanoke Valley Greenway Coordinator Lindsay Blankenship, Greenway Coordinator Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Jim Vodnick, Assistant Director of General Services Elizabeth Belcher, Roanoke Valley Greenway Coordinator Lindsay Blankenship, Greenway Coordinator Page 2 of 2 ACTION NO. A- 042611 -4 . c ITEM NO. G -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 26, 2011 AGENDA ITEM: Request to accept and appropriate funds in the amount of $51,137.58 to the Roanoke County Public Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke County Schools and Virginia Western Community College (VWCC) have an agreement whereby the college provides college level courses in English, US History, AP Calculus and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated. Roanoke County Schools collected $134,550 in tuition from nine hundred and twenty three (923) students. VWCC will reimburse $259,237.26 for services rendered (teachers, administrating expenses, rooms, utilities and maintenance). Roanoke County Schools owes VWCC $345,649.68 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $48,137.58. Roanoke County Schools requests that $48,137.58 be appropriated to the instructional program. 2. Holly Vaught, Speech and Language Pathologist (SLP) for Roanoke County Schools was awarded the Virginia Incentive Program (VIP) grant for Speech- Language Pathologists in the amount of $3,000. The award letter states that the locality is to award her with the incentive and then the locality will be reimbursed. Roanoke County Schools requests that funds in the amount of $3,000 be appropriated so payment can be made. Page 1 of 2 FISCAL IMPACT: The instructional budget will be increased by $48,137.58. The special education budget will be increased by $3,000. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of funds in the amount of $51,137.58. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Brenda Chastain, Clerk to the Roanoke County School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church z El El cc: Brenda Chastain, Clerk to the Roanoke County School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 26, 2011 RESOLUTION 042611 -4.d AUTHORIZING AN AMENDMENT OF A LEASE AGREEMENT PREVIOUSLY APPROVED BY ORDINANCE 102610 -1 TO CHANGE THE LEASE TERM DATES OF SAID LEASE WITH THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF JUVENILE JUSTICE FOR OFFICE SPACE IN THE COURT SERVICES BUILDING AT 400 EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of an office building located at 400 East Main Street directly across the street from the Roanoke County Courthouse and known as the Court Services Building; and, WHEREAS, the Commonwealth of Virginia Department of Juvenile Justice (DJJ) had requested the lease of office space in the Court Services Building for use by the Regional Operations Manager for the Western Region and the County approved this lease by Ordinance 102610 -1 with a term commencing November 1, 2010 through October 31, 2012; and WHEREAS, the Commonwealth has subsequently requested that the two (2) year term of this lease be from May 1, 2011, until April 30, 2013; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of Ordinance 102610 -1 was held on October 12, 2010 and the second reading was held on October 26, 2010; furthermore, said Section 18.04 provides that all subsequent proceeding incidental thereto and providing for the carrying out of the purpose of such ordinance may be taken by resolution of the board. Page 1 of 3 THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 224 square feet of office space in the Court Services Building located at 400 East Main Street, Salem, Virginia, to the Commonwealth of Virginia Department of Juvenile Justice for use by the Regional Operations Manager for the Western Region with an initial lease term of two (2) years shall be from May 1, 2011 until April 30, 2013, instead of from November 1, 2010, until October 31, 2012, at an initial rental of $175 per month or $2100 per year, said term becoming month to month at the end of the initial two year term, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the General Services Facility Management Account for payment of utility and custodial costs. 4. That this resolution shall be effective on and from the date of its adoption. Page 2of3 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ASSENT: Supervisor Flora A COPY TESTE: Deborah C. Jacks (/ Clerk to the Board of Supervisors cc: Joseph B. Gbenshain, Senior Assistant County Attorney Paul M. Mahoney, County Attorney Anne Marie Green, Director of General Services Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 201 1 RESOLUTION 042611-5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE of VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A CrJ,PN TESTE: _ /, ` Deboiah C. Jacks' Clerk to the Board of pervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 26, 2011 RESOLUTION 042611 -6 APPROVING THE SECONDARY SIX -YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2012 THROUGH 2017 AND THE CONSTRUCTION PRIORITY LIST FOR FISCAL YEAR 2012 WHEREAS, Sections 33.1 -23 and 33.1 -23.4 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six -Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Six -Year Improvement Plan for fiscal years 2012 -2017 and Construction Priority List for fiscal year 2012 was held on April 26, 2011, to receive comments and recommendations on Roanoke County's Secondary Six -Year Road Improvement Plan for fiscal years 2012 -2017 as well as the Construction Priority List for fiscal year 2012; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Six -Year Road Improvement Plan for Roanoke County for fiscal years 2012 -2017; BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List for fiscal year 2012; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Page 1 of 2 Office along with a duly attested copy of the proposed Roanoke County Secondary Six- Year Road Improvement Plan for fiscal years 2012 -2017 by the Clerk to the Board. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A copy TESTE: Deborah C. Jacks Vof Cl erk to the Board Supervisors cc: Arnold Cover, Director of Community Development Philip Thompson, Deputy Director of Planning David Holladay, Planning Administrator Virginia Department of Transportation Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 26, 2011 RESOLUTION 042611 -7 REQUESTING APPROVAL AND ADOPTION OF THE REVENUE SHARING PROJECTS AND FUNDS FOR THE FISCAL YEAR 2011 -2012 WHEREAS, the Board of Supervisors at a work session on April 12, 2011 reviewed the projects identified in Roanoke County Revenue Sharing Program for fiscal year 2011 -2012; and WHEREAS, the Board of Supervisors desires to submit an application for an allocation of funds of up to $500,000 through the Virginia Department of Transportation fiscal year 2011 -2012, Revenue Sharing Program; and WHEREAS, $500,000 of these funds are requested to fund the projects identified in Roanoke County Revenue Sharing Program for fiscal year 2011 -2012. NOW, THEREFORE, BE IT RESOLVED that Roanoke County Board of Supervisors hereby approves the Revenue Sharing Project list for fiscal year 2011 -2012 and supports this application for an allocation of $500,000 through the Virginia Department of Transportation Revenue Sharing Program. AND BE IT FURTHER RESOLVED that the County Administrator is authorized to sign the Letter of Intent and appropriate funds ($500,000) for the fiscal year 2011- 2012 Revenue Sharing projects. Page 1 of 2 On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTS: Deborah C. Jacks V Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Philip Thompson, Deputy Director of Planning David Holladay, Planning Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 ORDINANCE 042611 -8 GRANTING A SPECIAL USE PERMIT TO OPERATE A PRIVATE STABLE ON THREE (3) CONTIGUOUS PARCELS MEASURING APPROXIMATELY FORTY -FOUR (44) ACRES IN TOTAL LOCATED AT 3525 HARBORWOOD ROAD (TAX MAP NOS. 65.00 -1 -62 62.2 AND 63) CATAWBA MAGISTERIAL DISTRICT, UPON THE PETITION OF KENNETH J. AND LINDA J. LAPIEJKO WHEREAS, Kenneth J. and Linda J. Lapiejko have filed a petition for a special use permit to operate a private stable on three (3) contiguous parcels measuring approximately forty -four (44) acres in total located at 3525 Harborwood Road (Tax Map Nos. 65.00 -1 -62, 62.2, and 63) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 2011; the second reading and public hearing on this matter was held on April 26, 2011. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Kenneth J. and Linda J. Lapiejko to operate a private stable on three (3) contiguous parcels measuring approximately forty -four (44) acres in total located at 3525 Harborwood Road in the Catawba Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact Page 1 of 3 on the surrounding neighborhood or community, and said special u approved with the following conditions: a) No more than one (1) horse or pony shall be two (2) acres of pasture area. b) A maximum of eight (8) horses shall be permitted with the private stable. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Severance Clause: This special use permit is not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTE: Deborah C. Jacks Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning Page 2 of 3 William Driver, Director of Real Estate Valuation Paul M. Mahoney, County Attorney John Murphy, Zoning Administrator Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 12, 2011 ORDINANCE 042611 -11 AUTHORIZING THE LEASE FOR EIGHTEEN MONTHS (PLUS OPTIONS TO EXTEND FOR ADDITIONAL THREE AND SIX MONTH PERIODS) OF COMMERCIAL PROPERTY ON ROUTE 11/460W IN THE CITY OF SALEM, VIRGINIA, AS A LOCATION FOR A TEMPORARY GLENVAR BRANCH LIBRARY WHEREAS, the Glenvar Library is currently being rebuilt which necessitates the relocation of the community's public library facility for a period of approximately fifteen (15) to eighteen (18) months; and WHEREAS, the contractor's construction schedule requires the vacation of the library space at the existing Glenvar Library prior to commencement of construction of the new library facility; and WHEREAS, the county has obtained agreement to sublease a portion of a building located at 2630 West Main Street, City of Salem, Virginia for the benefit of the Glenvar community from Valley Electric Supply, Inc.; and WHEREAS, a first reading of this ordinance was held on April 12, 2011, a second reading and public hearing was held on April 26, 2011. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, a first reading concerning the disposition of the herein - described real estate was held on April 12, 2011; the second reading and public hearing was held on April 26, 2011; and 2. That this property to be leased consists of portions of a building consisting of approximately 2,000 square feet and appropriate parking area, as shown on the attached Exhibit "A ", and is located at 2630 West Main Street, Salem , Virginia 24153; and 3. That it is in the County's best interests to lease this property from Valley Electric Supply, Inc. in order to provide a temporary location for the Glenvar Library. This lease is subject to the provisions of Section 2.03 and 18.04 of the Roanoke County Page 1 of 2 Charter. The monthly rental for this property is Fifteen Hundred Dollars per month ($1,500.00) which includes water and sewer service; and 4. That the County Administrator, or his designee, is authorized to execute such documents and take such actions on behalf of Roanoke County as are necessary to accomplish this transaction, all of which shall be upon a form approved by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTE: 4W. j4W, Deborah C. Jacks Clerk to the Board of Supervisors cc: Daniel R. O'Donnell, Assistant County Administrator Diana L. Rosapepe, Director of Library Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 ORDINANCE 042611 -9 GRANTING A SPECIAL USE PERMIT FOR THE CONSTRUCTION OF A 111.5 -FOOT SMALL WIND ENERGY SYSTEM ON A 2.41 ACRES LOCATED AT 4824 WADE ROAD (TAX MAP NOS. 74.00 -3 -38 AND 74.00 -3 -38.1) WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF DOUGLAS R. McCALLUM AND MARY E. McCALLUM WHEREAS, Douglas R. and Mary E. McCallum have filed a petition for a special use permit for construction of a 111.5 -foot small wind energy system to be located at 4824 Wade Road (Tax Map Nos. 74.00 -3 -38 and 74.00 -3 -38.1) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 5, 2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on March 22, 2011; the second reading and public hearing on this matter was held on April 26, 2011. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Douglas R. and Mary E. McCallum for construction of a 111.5 -foot small wind energy system to be located at 4824 Wade Road (Tax Map Nos. 74.00 -3 -38 and 74.00 -3 -38.1) in the Windsor Hills Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact Page 1 of 3 on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: a) The site shall be developed in substantial conformance with the concept plan prepared by Douglas R. and Mary E. McCallum for the Wind Turbine dated March 18, 2011. b) The small wind energy system shall not exceed 115 feet in height. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Severance Clause: This special use permit is not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Church NAYS: Supervisor Elswick ABSENT: Supervisor Flora A COPY TESTS: Deborah C. Jacks � / Clerk to the Board o�.Supervisors cc: Arnold covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning Wage 2 of 3 William Driver, Director of Real Estate Valuation Paul M. Mahoney, County Attorney John Murphy, Zoning Administrator Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 26, 2011 ORDINANCE 042611 -10 AUTHORIZING THE PAYMENT OF A ONE- TIME SALARY SUPPLEMENT TO CERTAIN ROANOKE COUNTY EMPLOYEES WHEREAS, Section 15.2 -1508 of the 1950 Code of Virginia, as amended, authorizes the governing body of any county, city and town to pay a monetary bonus to certain local government officers and employees; and WHEREAS, the Board of Supervisors of Roanoke County deems that it is in its best interests to authorize a onetime payment of public funds to recognize the services rendered by County officers and employees during these difficult economic times; and WHEREAS, the first reading of this ordinance was held on April 12, 2011; and the second reading of this ordinance was held on April 26, 2011. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator is hereby authorized to pay a onetime payment to certain qualified Roanoke County officers and employees. This payment is four percent (4 %) of annual salary of full -time employees with a maximum payment of $2,500 and a minimum payment of $500; and a payment of $300 for regular part -time employees. Officers and employees who qualify for the payment of this payment are full -time and regular part -time employees who are actively employed with the county at the time the payment is paid. Regular part -time employees are those who work a regular weekly schedule, as defined by Human Resources. Part -time casuals and Page 1 of 2 temporaries, and members of boards and commissions are not eligible for this payment. 2. That the sum of $1,615,376 is hereby re- appropriated for the purposes specified herein for fiscal year 2016 -2611. These funds are re- appropriated from the following sources: 1)$891,013 from a reduction in debt payments on Virginia Public School Authority (VPSA) bonds and 2) $724,363 from a reduction in the transfer from the county to the schools. On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS None ABSENT: Supervisor Flora A COPY TESTE: U C" Veb"&ah C. Jacks'v Clerk to the Board of S;pDeervisors cc: Diane H. Hyatt, Assistant County Adminstrator Rebecca Owens, Director of Finance Page 2 of 2