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Home My WebLink About6/14/2011 - Adopted Board RecordsACTION NO. A- 061411 -1 ITEM NO. F -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 2011 AGENDA ITEM: Request to accept and appropriate additional State revenues in the amount of $100,000 to the Sheriff's Office for fiscal year 2010 -2011 budget SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During fiscal year 2010 -2011, operational costs such as outsourcing inmates to the Western Virginia Regional Jail, food, utilities, medical costs, etc. continue to consume a substantial portion of the jail's budget. The Sheriff is projecting expenditures related to inmate care to exceed original budget allocations by $100,000 for fiscal year 2010 -2011. The major driver of these increased costs is food, medical and the outsourcing of prisoners. For fiscal year 2011 -2012, additional funding has been appropriated to address these increased costs. Roanoke County is reimbursed by the State for salaries and for housing of local and State prisoners. The reimbursement for local and State responsible inmates varies between a rate of $4 and $12 per day. In addition, the City of Salem reimburses the County for housing its prisoners on a per diem basis. State reimbursement for Commonwealth responsible prisoners is subject to State prisoner population, general assembly appropriations and political factors, variables difficult to consider in revenue projections. Page 1 of 2 During previous fiscal years, State revenue receipts have exceeded the conservative State budget projections by an amount that would cover increased jail expenditures caused by higher than normal inmate populations. Based on the revenue estimates versus the projected revenues anticipated to be collected from the State for the Sheriff's Office for fiscal ylear 2010 -2011, revenues in excess of budget for these categories should total approximately $50,000. In addition, reimbursement revenue by the City of Salem for city - responsible prisoners in the jail is projected to exceed budget projections by $50,000, which is related to Salem's reimbursement for prisoner per diems and their share of on- going renovations to the existing Roanoke County -Salem jail. FISCAL IMPACT: There is no fiscal impact —one hundred percent (100 %) State funds and contractual reimbursements. STAFF RECOMMENDATION: Staff recommends an appropriation adjustment to recognize an additional $100,000 of revenue for fiscal year 2010 -2011 for personnel and operational reimbursement and increasing the fiscal year 2010 -2011 Sheriff's Office budget by $100,000 to cover increased operational costs of the jail caused by increased costs in food, utilities and medical expenses. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Michael Winston, Sheriff Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Michael Winston, Sheriff Page 2 of 2 The next project on the School Board Capital Improvement Plan is the renovation of Cave Spring Middle School. Bids were received for the renovation of the Cave Spring Middle School on May 26, 2011, and the apparent low bidder was MB Contractors located in Roanoke, Virginia. MB Contractors bid includes asbestos abatement and demolition of portions of the existing school, construction of a new three -story classroom addition, a new administration, cafeteria, and kitchen area and the incorporation of a geothermal system environmentally friendly to heat and cool the new facility. MB Contractors also submitted alternate bids which included the addition of a new auxiliary gymnasium, additional classrooms for increased future enrollment, terrazzo floor tiling in the corridors and cafeteria of the school, paving /resurfacing of selected areas, refurbishment of the exterior of the existing press box and new ticket booths for the stadium. In addition to the base bid and all alternates, the estimated soft costs associated with the project including contract services, A& E fees, utility connection fees, temporary mobile classrooms, furniture and equipment, technology, site work and a construction contingency total $4,258,703 with all but $2,704,348 previously funded by the School Board. Finally, the expanded technology plan for the school, as presented to the Construction Committee at an earlier meeting, requires Page 1 of 3 ACTION NO. A- 061411 -2 ITEM NO. F -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 2011 AGENDA ITEM: Request to appropriate $26,759,448 for the renovation of Cave Spring Middle School from school capital reserves and future Virginia Public School Authority (VPSA) bond proceeds SUBMITTED BY: Diane D. Hyatt Assistant County Administrator Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND The next project on the School Board Capital Improvement Plan is the renovation of Cave Spring Middle School. Bids were received for the renovation of the Cave Spring Middle School on May 26, 2011, and the apparent low bidder was MB Contractors located in Roanoke, Virginia. MB Contractors bid includes asbestos abatement and demolition of portions of the existing school, construction of a new three -story classroom addition, a new administration, cafeteria, and kitchen area and the incorporation of a geothermal system environmentally friendly to heat and cool the new facility. MB Contractors also submitted alternate bids which included the addition of a new auxiliary gymnasium, additional classrooms for increased future enrollment, terrazzo floor tiling in the corridors and cafeteria of the school, paving /resurfacing of selected areas, refurbishment of the exterior of the existing press box and new ticket booths for the stadium. In addition to the base bid and all alternates, the estimated soft costs associated with the project including contract services, A& E fees, utility connection fees, temporary mobile classrooms, furniture and equipment, technology, site work and a construction contingency total $4,258,703 with all but $2,704,348 previously funded by the School Board. Finally, the expanded technology plan for the school, as presented to the Construction Committee at an earlier meeting, requires Page 1 of 3 an additional budget appropriation of $661,100. The grand total project costs are $28,313,803 with $1,507,000 previously funded and an adjustment to the project contingency of $47,355 resulting in a budget need of $26,759,448. The School construction committee met on June 2, 2011, and recommended approval of the award of this bid to MB Contractors pending the Roanoke County Public Schools' (RCPS') Superintendents letter of Intent to the Virginia Department of Education, and the Reimbursement Resolution from the VPSA Bond Counsel to be approved by the School Board on June 9, 2011. The County will be adopting a reimbursement resolution in a separate board action on June 14, 2011. This project is on an extremely tight timeline with plans to be open by the first day of school in August 2012. Staff will be reviewing the project funding to determine whether to participate in the Fall or Spring VPSA issue and will return to the Board at that time for the appropriate approvals. School staff will be at the meeting to address any questions that the Board may have regarding the project. FISCAL IMPACT The total project budget will be funded with existing school capital reserves and a future VPSA bond sale. The bonds will be sold in fiscal year 2011 -2012 with the first debt payment due in fiscal year 2012 -2013 which are included in the capital financing plan for the school system as approved by the Board of Supervisors. The School Board has previously appropriated $1,507,000. The School Board will approve a reimbursement resolution for these projects to allow the costs to be reimbursed from the future VPSA bond issue. The School Board has committed a total of $16,759,448 from existing school major capital reserves towards this project. The ability to subsidize capital projects with cash payments is made possible by the joint capital financing plan adopted by the School Board and Board of Supervisors in December 2004 and annually funded with the school and county budgets. Attachment A details the project costs. STAFF RECOMMENDATION Staff recommends appropriating $16,759,448 from existing School major capital reserves and $10,000,000 from future VPSA bond proceeds for renovations of Cave Spring Middle School. Page 2of3 VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. cc: Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Brenda Chastain, Clerk to the Roanoke County School Board Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Brenda Chastain, Clerk to the Roanoke County School Board Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14 2011 RESOLUTION 061411 -3 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN COSTS OF RENOVATIONS OF CAVE SPRING MIDDLE SCHOOL The Board of Supervisors of the County of Roanoke, Virginia (the "County ") have determined that it may be necessary or desirable to advance money to pay the costs associated with the renovation of Cave Spring Middle School (the "Project "). NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150 -2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the School Board to pay the costs of designing, acquiring, constructing, and equipping the Project from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the designing, acquiring, constructing and equipping the Project is $10,000,000. 3. This resolution shall take effect immediately upon its adoption. Page 1 of 2 On motion of Supervisor Moore to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A CORY TESTE: Deborah C. Jacks Clerk to the Board a1upervisors cc: Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2of2 AT A REGULAR MEETING ON THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JUNE 14 2011 RESOLUTION 061411 -4 ELECTING IRREVOCABLY NOT TO PARTICIPIATE IN THE LINE OF DUTY ACT FUND WITH VIRGINIA RETIREMENT SYSTEM (VRS) WHEREAS, pursuant to Item 258 of the Appropriations Act, paragraph B, the Virginia General Assembly has established the Line of Duty Act Fund (the "Fund ") for the payment of benefits prescribed by and administered under the Line of Duty Act (Va. Code § 9.1 -400 et seq.); and WHEREAS, for purposes of administration of the Fund, a political subdivision with covered employees (including volunteers pursuant to paragraph B2 of Item 258 of the Appropriations Act) may make an irrevocable election on or before July 1, 2012, to be deemed a non - participating employer fully responsible for self- funding all benefits relating to its past and present covered employees under the Line of Duty Act from its own funds; and WHEREAS, it is the intent of the County of Roanoke to make this irrevocable election to be a non - participating employer with respect to the Fund. NOW, THEREFORE, IT IS HEREBY RESOLVED that the County of Roanoke hereby elects to be deemed a non - participating employer fully responsible for self- funding all benefits relating to its past and present covered employees /volunteers under the Line of Duty Act from its own funds; and it is further RESOLVED that the following entities, County of Roanoke employees and all volunteer organizations to include Vinton Fire Company, Vinton First Aid Crew, Cave Spring Fire Company, Cave Spring First Aid and Rescue Squad, Catawba Fire Page 1 of 3 Company, Catawba - Masons Cove Rescue Squad, Hollins Fire and Rescue Company, Mount Pleasant Fire Company, Bent Mountain Fire Company, Bent Mountain First Aid and Rescue Squad, Fort Lewis Fire Company, Back Creek Fire Company, and Read Mountain Fire /Rescue Company to the best of the knowledge of the County of Roanoke, constitute the population of its past and present covered employees under the Line of Duty Act; and it is further to the best of the knowledge of the County of Roanoke, constitute the population of its past and present covered employees under the Line of Duty Act; and it is further RESOLVED that, as a non - participating employer, the County of Roanoke agrees that it will be responsible for, and reimburse the State Comptroller for, all Line of Duty Act benefit payments (relating to existing, pending or prospective claims) approved and made by the State Comptroller on behalf of the County of Roanoke on or after July 1, 2010; and it is further RESOLVED that, as a non - participating employer, the County of Roanoke agrees that it will reimburse the State Comptroller an amount representing reasonable costs incurred and associated, directly and indirectly, with the administration, management and investment of the Fund; and it is further RESOLVED that the County of Roanoke shall reimburse the State Comptroller on no more than a monthly basis from documentation provided to it from the State Comptroller. RESOLVED that this resolution is in full force and effect from and after July 1, 2011. Page 2of3 On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None Clerk to - the Board of S cc: Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance I hereby certify that the foregoing is a true and correct copy of Resolution 661411 -4 adopted by the Roanoke coi�inty Board of Supervisors on June 14, 2611. Clerk to the Board of Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 24 2011 ORDINANCE 061411 -5 AMENDING CHAPTER 21. TAXATION, ARTICLE III. REAL ESTATE TAXES, DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSON TO PROVIDE EXEMPTIONS FOR DISABLED VETERANS, AND APPROPRIATION OF $100,000 FOR THE 2010 -2011 FISCAL YEAR WHEREAS, at the November 2010 referendum, the voters in the Commonwealth of Virginia approved a Constitutional amendment exempting from real property taxation the principal place of residence of any veteran with a one hundred percent (100 %) service- connected, permanent and total disability; and WHEREAS, the 2011 session of the Virginia General Assembly adopted Sections 58.1- 3219.5 and 58.1- 3219.6 to implement the provisions of this Constitutional amendment; and WHEREAS, this legislation fails to address various administrative matters for the local administration of this real property tax exemption; and WHERAS, the Board of Supervisors of Roanoke County intends to provide guidance and direction to the County employees in the implementation of this Constitutional amendment by the adoption of this ordinance; and WHEREAS, the first reading of this ordinance was held on May 24, 2011, and the second reading was held on June 14, 2011. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County as follows: 1. That the Roanoke County Code be amended to read and provide as follows: Page 1 of 5 ARTICLE III. REAL ESTATE TAXES DIVISION 3. EXEMPTION FOR ELDERLY AND DISABLED PERSONS, DISABLED VETERANS Sec. 21 -71. - Administration of division. (a) The commissioner of the revenue, with the approval of the board of supervisors, shall develop such rules and regulations, consistent with the provisions of this division, as are determined necessary for the proper administration of this division. (b) This division shall be construed to allow county personnel administering the program provided for herein all authority granted to the county by section 58.1 -3210 of the Code of Virginia. (c) This division shall be construed to allow county personnel administering the program provided for herein all authority granted to the county by sections 58.1 - 3219.5 and 58.1 - 3219.6 of the Code of Virginia. Sec. 21 -72. - Authorized. (a) The commissioner of the revenue shall, upon application made and within the limits provided in this division, grant an exemption of the tax on real property occupied as the sole dwelling house of a person holding title or partial title thereto who is not less than sixty -five (65) years of age or totally and permanently disabled. A dwelling unit jointly owned by a husband and wife may qualify, if either spouse is over sixty -five (65) years of age or is permanently and totally disabled. (b) The commissioner of the revenue shall, upon application made and within the limits provided in this division and Section 21 -81, grant an exemption of 100% of the tax on real property occupied as the sole dwelling house and principal place of residence of a disabled veteran holding title or partial title thereto. A surviving spouse of a veteran eligible for this exemption shall also qualify for the exemption so long as the death of the veteran occurs on or after January 1, 2011, the surviving spouse does not remarry and the surviving spouse continues to occupy the real property as his or her principal place of residence. Sec. 21 -73. - General prerequisites to grant. Exemptions provided for in this division shall be granted only if the following conditions are met: (1) That the total combined income, during the immediately preceding calendar year, from all sources, of the owner of the dwelling and his relatives living therein did not exceed fifty six thousand five hundred sixty -six dollars ($56,566.00); provided, however, that the first ten thousand dollars ($10,000.00) of income of each relative, other than the spouse of the owner, who is living in the dwelling shall not be included in such total. (2) That the owner and his spouse did not have a total combined net worth, including all equitable interests, exceeding one hundred fifty thousand dollars ($150,000.00) as of December 31 of the immediately preceding calendar year. The amount of net worth specified herein shall not include the value of the sole dwelling house and up to one (1) acre of land. Page 2of5 (3) Notwithstanding subsection (1) above if a person qualifies for an exemption and if that person can prove by clear and convincing evidence that his or her physical or mental health has deteriorated to the point that the only alternative to permanently residing in a hospital, nursing home, convalescent home or other facility or physical or mental care is to have a relative move in and provide care for that person, and if a relative does then move in for that purpose, then none of the income of the relative or of the relatives spouse shall be counted towards the income limit, provided the owner of the residence has not transferred assets in excess of ten thousand dollars ($10,000.00) without adequate consideration within athree -year period prior to or after the relative moves into such residence. (4) For disabled veterans, see Section 21 -81. [SECTIONS NOT CHANGED LEFT OUT] Sec. 21 -77. - Amount of exemption. (a) The amount of the exemption provided for in this division is that portion of the tax which represents an increase in tax liability since the year the taxpayer reached age sixty -five (65) years or became disabled or the year ordinances authorizing the exemption became effective, whichever is later. The tax exemption for the elderly became effective, for those who reached age sixty -five (65) on or before December 31, 1974, in 1974. The tax exemption for those who became totally and permanently disabled on or before December 31, 1977, became effective for the 1977 tax year. (b) Disabled veterans are exempt from all real property taxes on the qualifying dwelling and land not exceeding one acre. [SECTIONS NOT CHANGED LEFT OUT] Section 21 -81. — Property tax exemption for qualifying disabled veterans. A. The principal place of residence is the place at which a person's habitation is fixed and to which that person, when absent, has the intention of returning. (1) A person can have only one principal place of residence. (2) If the veteran is confined to a hospital, nursing home or assisted living facility, the real estate can still be considered the veteran's principle of residence if: (a) It is occupied by the veteran's spouse or minor child, (b) It is not rented or leased to third parties, or (c) The property is unoccupied. B. A principal place of residence includes the following: (1) The dwelling, the dwelling site, the surrounding land, not exceeding 1 acre and related improvements located on the 1 acre of real estate, such as garages, carports, storage buildings, swimming pools, tennis courts, and similar non- agricultural facilities. Page 3of5 (2) The dwelling may be a single - family residence, a unit in a multi - family complex, a condominium, a unit in a cooperative housing project or a manufactured home. C. The principal place of residence does not include land on which agricultural facilities such as barns, pig pens, corrals, bunk houses, farm equipment, sheds and other outdoor buildings are located. D. To be eligible for the exemption: (1) The real estate must be owned and occupied by a disabled veteran or an unremarried surviving spouse. (a) The veteran's ownership of the property can be limited to a fractional, joint, or life estate interest. If the veteran owns a multiple dwelling unit property, the exemption will only be granted to the unit occupied by the veteran as his or her primary residence. (b) The veteran's real estate may be owned by a trust, corporate partnership, or other legal entity and the veteran will meet the ownership requirement if each of the following items is true: 1) the veteran or spouse is a maker of the trust or a principal of the corporate partnership or legal entity, 2) the property was transferred solely for estate planning purposes, and 3) the veteran or spouse would otherwise be the owner of record. (c) Property held in a grantor trust, established by the IRS code, by a disabled veteran or the veteran's surviving spouse can also be exempt from the property tax providing the property meets all other requirements for exemption. The power to revoke the trust, terminate (the trust or any conveyance of property to the trust), alter or amend the trust itself, or appoint a new trustee must be present. (2) If the veteran's spouse is an owner and the veteran is not, the veteran can meet the ownership requirement if the couple was married on or before January 1 and both have occupied the property as their primary residence since January 1. E. A "disabled veteran" is an individual who: (1) Has been honorably discharged from membership in the armed forces of the United States or has received a discharge certificate from a branch of the armed forces of the United States for civilian service recognized pursuant to federal law as service in the armed forces of the United States; and (2) Has been rated by the United States Department of Veterans Affairs or its successor agency pursuant to federal law to have a 100 percent service - connected, permanent, and total disability, or (3) Has a determination of Individual Unemployability from the Veterans Administration. (a) Individual Unemployability is a part of VA's disability compensation program that allows VA to pay certain veterans compensation at the 100% rate, even though VA has not rated their service- connected disabilities at the total level. Page 4 of 5 (b) With a determination of Individual Unemployability, a veteran must be unable to maintain substantially gainful employment as a result of his/her service- connected disabilities. (4) "Honorably Discharged" means discharged from the armed forces pursuant to a discharge other than a dishonorable or bad conduct discharge. F. Claims for exemption (1) The deadline for filing claims for a disabled veteran's exemption is between January 1 and March 31 of the tax year for which the exemption is requested. (2) For the 2011 calendar tax year claims for exemption may be filed up to December 31, 2011 for a full 100% of the exemption. (3) Claims for exemption and refunds of real estate taxes previously paid may be retroactive to the effective date of the rating determination by the United States Department of Veteran Affairs or its successor agency if the claim is filed with the commissioner of the revenue within thirty (30) days of the receipt by the applicant of the rating determination. 2. That the sum of $100,000 be appropriated From the General Fund Unappropriated Balance for the 2010-2011 fiscal year, in order to cover 'the credit for the first half of the 2011 real estate tax bill, which is due June 5, 2011. Funds needed to cover the credit in future years will be included in the adopted budget ordinance for that year. 3. That this ordinance shall be in full force and effect from and after its passage. On motion of Supervisor Moore to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, E Iswick, Church NAYS: None A CORY TESTE: Debarah C. Jacks' Clerk to the Board of upervisors cc: Paul M. Mahoney, County Attorney Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Nancy Horn, Commissioner of the Revenue F. Kevin Hutchins, Treasurer Page 5of5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14 2011 RESOLUTION 061411 -6 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 14, 2011, designated as Item J Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes — May 10, 2011 2. Request to accept and appropriate a grant in the amount of $7,950 from the Commonwealth of Virginia Department of Conservation and Recreation 3. Request to appropriate funds in the amount of $6,453.99 to the Roanoke County Public Schools 4. Request to accept and appropriate $231,380 from the Department of Juvenile Justice for the Virginia Juvenile Community Crime Control Act (VJCCCA) grant for the fiscal year 2010 -2011 and to allow participation by the City of Salem 5. Request to accept and appropriate funds to the Fire and Rescue Department from the former Mount Pleasant Volunteer First Aid Crew in the amount of $38,033.87 6. Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke Valley Alleghany Regional Commission; Roanoke Valley Alleghany Regional Commission — Metropolitan Planning Organization; Virginia Western Community College Board; Western Virginia Water Authority Page 1 of 2 7. Request to approve a resolution for a wording change to the General Fund Unappropriated Balance Policy to comply with the Governmental Accounting Standards Board Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions w + III I IF—T-3 i 1 i + ■ W I + + ■■ + ■ w + / . + + ■ F i ■ i + i ■ / A ■ + i ■ W . r r r Kw'lllllLq m LwA r an r. r . r w "qw r s r ■ i■ ■ ■ w ■ i w■ i a Sum + •+ 1 1 w► i WALW I El E li I I W 1 71 1 r A W'WPAA 10 . r r r 111 VqI r r� ■ w 4■ w ■ ■■ ■ ■ w ++ w + ■ ■■ a ■ ■ � r r r r - r w w A& ■■ + i — + — 1 w ► i , r ■ ■ w ■� ■■ W r r r r r r r r r r r r r r r + r r r r r w ■ • w i + r r r r r r r `.lr 11 r r On motion of Supervisor Church to adopt the resolution, with the exception of Item J -S, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None Clerk to the Board of Page 2of2 ACTION NO. A- 061411 -6 . a ITEM NO. J -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 2011 AGENDA ITEM: Request to accept and appropriate a grant in the amount of $7,950 from the Commonwealth of Virginia Department of Conservation and Recreation SUBMITTED BY: George W. Simpson III, P.E. County Engineer APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Departments of Community Development and Parks, Recreation and Tourism applied for and have been awarded a grant in the amount of $7,950 for planning the "Glade Creek Stream Restoration Project at Vinyard Park ". These grant funds will be matched with in- kind labor of County staff from both departments. The goals of the project are to enhance approximately 4,070 feet of stream channel through Vinyard Park, stabilizing eroded stream banks, increasing aquatic habitat, improving water quality, providing access for a planned greenway and educating the public on water quality issues. Our goal is to partner with other parties in this project such as Trout Unlimited, Roanoke Valley Greenways, Orvis, Norfolk Southern and the Upper Roanoke River Roundtable, who have all expressed an interest. It is hoped that this project will be similar to the recently restored Mudlick Creek in Garst Mill Park that was successfully constructed by the Departments of Community Development and Parks, Recreation and Tourism. FISCAL IMPACT: Matching funds in the amount of $12,430 will be provided with in kind labor from Parks and Recreation and Community Development. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends accepting and appropriating a grant in the amount of $7,950 from the Commonwealth of Virginia Department of Conservation and Recreation. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: George W Simpson III, P.E., County Engineer Rebecca Owens, Director of Finance Arnold Covey, Director of Community Development Pete Haislip, Director of Parks, Recreation and Tourism Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: George W Simpson III, P.E., County Engineer Rebecca Owens, Director of Finance Arnold Covey, Director of Community Development Pete Haislip, Director of Parks, Recreation and Tourism Page 2 of 2 ACTION NO. A- 061411 -6 . b ITEM NO. J -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 2011 AGENDA ITEM: Request to appropriate funds in the amount of $6,453.99 to the Roanoke County Public Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. The Virginia Department of Education funds our Project Graduation Summer Academy through a reimbursement system. Project Graduation is a program that offers Standards of Learning (SOL) -based remediation and retesting for students in danger of not graduating because they lack verified credits. Roanoke County Schools applied for and was granted $5,153.99 for its Project Graduation Summer Academy and is now requesting appropriation of the $5,153.99 from the Virginia Department of Education. 2. The Roanoke County Education Foundation will provide a grant to support the Saturday Substance Abuse School for 2010 -2011 in amount of $1,300. This program consists of two (2) consecutive Saturday sessions, with students and parents educated in separate sessions. Alcohol and drug education, decision making skills and parent collaboration are emphasized. This program educates youth and their parents on Saturday mornings regarding prevention and rehabilitation of substance abuse. The targeted audience is youth from grades six (6) through twelve (12) who have violated Roanoke County Public Schools Abuse Policy, or who have referred themselves, or who have been referred by the court system. Parents, a vital piece of the process, are invited and also served. Attendance at this program is part of a graduated sanction process for policy violators. In addition, policy violators are required to have a drug and alcohol assessment and screening, serve a short suspension and take part in prescribed Page 1 of 2 educational groups or sessions with the school's Student Assistance Coordinator (SAP). If they do not agree to these terms, they can be expelled from school for one year. The point is to educate and rehabilitate in addition to punishment and to keep students in school. The two (2)- session program is repeated four (4) or five (5) times during the school year, depending upon the demand. FISCAL IMPACT: The remediation and testing budget will be increased by $5,153.99. The substance abuse Saturday program budget will be increased by $1,300. ALTERNATIVES: None STAFF RECOMMENDATION: Appropriation of funds in the amount of $6,453.99. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Brenda Chastain, Clerk, Roanoke County School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Brenda Chastain, Clerk, Roanoke County School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14 2011 RESOLUTION 061411 -6.c TO APPROVE PARTICIPATION IN AND CONDITIONS OF THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT (VJCCCA) GRANT FOR FISCAL YEAR 2010 -2011 AND TO ALLOW PARTICIPATION BY THE CITY OF SALEM WHEREAS, the County of Roanoke has participated in the Virginia Juvenile Community Crime Control Act (VJCCCA) program in the past allowing the Court Service Unit to provide direct services, treatment programs, substance abuse services and probation activities associated with the Juvenile Court; and WHEREAS, through the Life Skills Mentoring Program of Roanoke County's Court Services Unit, the grant funds have been administered to assist the court by providing counseling services, drug screens, intensive supervision, community service, restitution and other needed services; and WHEREAS, the Court Services Unit of the Juvenile Court serves the youth of both the County of Roanoke and the City of Salem; and WHEREAS, the Court Services Unit desires to provide services through the Life Skills Mentoring Program to serve the youth of both the County of Roanoke and the City of Salem utilizing the funding from the VJCCCA grant and other appropriate funds. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County will participate in the Virginia Juvenile Community Crime Control Act for fiscal year 2010 -2011 and will accept said funds, appropriating them for the purpose set forth in this Act until it notifies the Department of Juvenile Justice, in writing, that it no longer wishes to participate in the program. BE IT FURTHER RESOLVED that the County Administrator orthe Assistant County Page 1 of 2 Administrator is hereby authorized to execute a local plan on behalf of the County of Roanoke and City of Salem, and BE IT FURTHER RESOLVED that the County of Roanoke will combine services and grant resources with the City of Salem, and the County, as operator of the Life Skills Mentoring Program, will serve as fiscal agent for these localities. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COSY TESTE: uegvran u. jacKs Clerk to the Board of ;/upervisors cc: Laurie Cearheart, Assistant Director of Finance Rebecca Owens, Director of Finance Daniel R. O'Donnell, Assistant County Administrator Page 2 of 2 ACTION NO. A- 061411 -6 . d ITEM NO. J -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 14, 2011 AGENDA ITEM: SUBMITTED BY: APPROVED BY: Request to accept and appropriate funds to the Fire and Rescue Department from the former Mount Pleasant Volunteer First Aid Crew in the amount of $38,033.87 Richard E. Burch, Jr. Chief of Fire and Rescue B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: After many years of volunteer service to the community, Mount Pleasant Volunteer First Aid Crew disbanded in early 2011, leaving the Roanoke County career staff to provide emergency medical services to the Mount Pleasant community. The organization wishes to dedicate remaining funds donated to the organization by the citizens and County allocations in the amount of $38,033.87 to the Roanoke County Fire and Rescue Department. The Board is requested to accept these funds and to appropriate them to the Fire and Rescue Department for use at the Mount Pleasant station to benefit of the Mount Pleasant community. The department will endeavor to expend these funds by the end of the fiscal year however due to the receipt of these funds so late in the fiscal year, the Fire and Rescue Department requests approval to roll over one hundred percent (100 %) of any remaining balance to next fiscal year should it encounter obstacles that prevent the completion of the expenditures. STAFF RECOMMENDATION: Staff recommends accepting and appropriating the sum of $38,033.87 to the Fire and Rescue Department budget and approving to roll over one hundred percent (100 %) of any unspent funds to the next fiscal year. Page 1 of 2 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2of2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2of2 ACTION NO. A- 061411 -6 . e ITEM NO. J -6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 26, 2011 Confirmation of appointments to the Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board; Court Community Corrections Program Regional Community Criminal Justice Board; Roanoke County Community Leaders Environmental Action Roundtable (RC CLEAR); Roanoke Valley Alleghany Regional Commission; Roanoke Valley Alleghany Regional Commission — Metropolitan Planning Organization; Virginia Western Community College Board; Western Virginia Water Authority Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Court Community Corrections Alcohol Safety Action Program (ASAP) Policy Board After the closed meeting on May 24, 2011, the Board of Supervisors asked the Clerk to contact Sheriff Mike Winston to see if he would be willing to serve an additional three -year term. Sheriff Winston was contacted and advised he would be pleased to continue to serve. Sheriff Winston's new term will expire June 30, 2014. Confirmation was placed on the Consent Agenda. 2. Court Community Corrections Program Regional Community Criminal Justice Board Page 1 of 3 After the closed meeting on May 24, 2011, the Board of Supervisors asked the Clerk to contact Sheriff Mike Winston to see if he would be willing to serve an additional three -year term. Sheriff Winston was contacted and advised he would be pleased to continue to serve. Sheriff Winston's new term will expire June 30, 2014. Confirmation was placed on the Consent Agenda. 3. Roanoke County Community Leaders Environmental Action Roundtable (RC CLEAR) (appointed by District) Supervisor Altizer has appointed Dawn Werness to represent the Vinton Magisterial District. Her term will expire on August 31, 2013. Confirmation of this appointment has been placed on the consent agenda. 4. Roanoke Valley Alleghany Regional Commission During the May 24, 2011, closed session it was the consensus of the Board to reappoint B. Clayton Goodman III for an additional three -year term, which will expire on June 30, 2011. Confirmation has been placed on the Consent Agenda. 5. Roanoke Valley Alleghany Regional Commission — Metropolitan Planning Organization During the May 24, 2011, closed session it was the consensus of the Board to reappoint Supervisors Richard C. Flora and Charlotte A. Moore for an additional three - year term, which will expire on June 30, 2014. Confirmation of the appointments was placed on the Consent Agenda. 6. Virginia Western Community College Board After the closed meeting on May 24, 2011, the Board of Supervisors asked the Clerk to contact Dr. Lorraine Lange to see if she would be willing to serve an additional four - year term. Dr. Lange was contacted and advised she would be pleased to continue to serve. Dr. Lange's new term will expire June 30, 2015. Confirmation was placed on the Consent Agenda. 7. Western Virginia Water Authority After the closed meeting on May 24, 2011, the Board of Supervisors asked the clerk to contact Mr. Gray Goldsmith to see if he would be willing to serve an additional four - year term. Mr. Goldsmith was contacted and advised he would be pleased to continue to serve. Mr. Goldsmith new term will expire June 30, 2015. Confirmation was placed on the Consent Agenda. Page 2 of 3 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Michael Winston, Sheriff Jim Vodnik, Assistant Director of General Services Wayne Strickland, Secretary, Roanoke Valley Alleghany Regional Commission Dr. Robert Sandel, Virginia Western Community College Jean Thurman, Secretary, Western Virginia Water Authority Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Michael Winston, Sheriff Jim Vodnik, Assistant Director of General Services Wayne Strickland, Secretary, Roanoke Valley Alleghany Regional Commission Dr. Robert Sandel, Virginia Western Community College Jean Thurman, Secretary, Western Virginia Water Authority Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14 2011 RESOLUTION 061411 -6.f AMENDING THE GENERAL FUND UNAPPROPRIATED BALANCE POLICY WHEREAS, the Board of Supervisors adopted a General Fund Unappropriated Balance Policy on December 21, 2004; and WHEREAS, the Governmental Accounting Standards Board has issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions effective with fiscal years ending June 30, 2011; and WHEREAS, this Statement is to improve the usefulness and understandability of governmental fund balance information and changes the categories and terminology used to describe its components. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the wording changes to the General Fund Unappropriated Balance Policy is adopted as follows, and 2. That this policy is in effect for fiscal year 2010 -2011, and subsequent fiscal years unless otherwise amended by the Board of Supervisors. Page 1 of 2 On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: Debarah C. Jacks Clerk to the Board Supervisors cc: Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Laurie Gearheart, Assistant Director of Finance Page 2 of 2 � i A • {� �. � 4 � �r � I • I [ ,r {� � •' � � [ * � M n . � £�� ' n' _ � I [ I � ri � I I � Sv � I i? Je .q r yY4 wi d} Q � '� I 1r � � � . ''�' [ � t } � � � '� 1 .� 7 • 'I r� I � � { rt T U i 4 •� I $; ° . 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''�' [ � t } � � � '� 1 .� 7 • 'I r� I � � { rt T U i 4 •� I $; ° . I n' ' ± � �. ..� x�rk� r e¢ti• s n OE � � II � - " x� .F fi sr. .r I I x^'�J . I" r G 4 f . ' � u • ' � '� , � . rn- � .' n } • 1 4 I VCI f � .5 _'7L . I l� }� I* 1 .� I G � s + � f� 51 i 4 yam- mu L •iL ............ I m --- ...- . r5 i I I 1 s If �� .. l I I n� l Y `. i 1 Attachment 200-1 o 9.5-10.5 2010 -11 10.0-11.0 V. Maintenance of Fund Balance At the end of each fiscal gear, all general fund revenues in excess of budget will first go into the General Fund Unappropriated Balance, until the maximum balance for the current fiscal year is met. The General Fund Unappropriated Balance is available for difficult economic times, stabilizing cash flog requirements, and e mergency appropriations by the Board of Supervisors; however it is the intent of the Board to maintain at least the mi balance for the curre fiscal gea Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JUNE 14 2011 RESOLUTION 061411 -7 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor Church to adapt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Flora, Elswick, Church NAYS: None ABSENT: Supervisor Altizer Page 2 of 2 A COPY T ESTE :