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HomeMy WebLinkAbout7/26/2011 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 26 2011 RESOLUTION 072611 -1 OF APPRECIATION TO GENEVIEVE HENDERSON OF THE BACK CREEK CIVIC LEAGUE FOR HER SERVICE TO ROANOKE COUNTY WHEREAS, Genevieve Henderson has served on the Back Creek Civic League for over twenty -four (24) years, holding every office and serving as President for the past six to seven (6 to 7) years; and WHEREAS, her unselfish, dedicated and caring service to the Back Creek and adjoining communities is legendary; and WHEREAS, her leadership in local and countywide issues is admired and respected by all; and WHEREAS, your neighbors appreciate your involvement in matters affecting their way of life; and WHEREAS, staff and elected officials greatly appreciate your service and your knowledgeable input on matters brought before them; and WHEREAS, if ever there was a characterization of a "model" citizen, they would look like Genny Henderson. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Genevieve Henderson for her many significant contributions; and FURTHER, the Board of Supervisors wishes Ms. Henderson continued success in all her future endeavors. Page 1 of 2 On motion of Supervisor Elswick to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: Clerk to the Boa Page 2 of 2 ACTION NO. A- 072611 -2 ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 26, 2011 AGENDA ITEM: Request to purchase three (3) fire vehicles and appropriate $1,600,000 of future equipment lease proceeds SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Fire and Rescue Department develops and utilizes a vehicle replacement plan for fire and rescue apparatus. Attachment A details the current fire and rescue apparatus fleet. The Fire and Rescue Department would like to purchase three (3) pumpers. These units will go to Cave Spring, Hollins and Clearbrook stations. This purchase will allow apparatus at those stations to be reassigned to Mason's Cove, Back Creek, Bent Mountain and Mt. Pleasant thus extending the life of the vehicle. This plan will result in three (3) vehicles being taken out of service and surplused. The replacement of apparatus is crucial to keep modern, up -to -date and efficient equipment available to provide service to the County citizens. Replacement of older equipment is also essential to reduce the cost of maintenance and repairs. Procurement is working with Fire and Rescue to evaluate the most cost - effective method for the purchase of these vehicles and their specific outfitting needs. This involves detailed analysis of existing corporate contract opportunities created to leverage cumulative buying Page 1 of 3 power and evaluating these against a formal bid solicitation specific to Roanoke County's vehicles. Historically, the County has funded the purchase of fire and rescue apparatus through an internal loan from the Risk Management fund or Health Insurance Reserves. An internal financing was less expensive than a conventional lease purchase or other bank financing. At this time, funds are not available in the Risk Management Fund or Health Insurance Reserves for this purchase. All loans previously made to the Fire Department for the purchase of equipment have been repaid. The total purchase price of the fire vehicles and equipment is estimated to be $1,600,000. Since County funds are not available in reserves, the vehicle purchase will need to be funded with future equipment lease proceeds. The authorization for the borrowing is anticipated in the spring of 2012. Delivery of the vehicles is estimated to be in July /August 2012, so delaying the borrowing will save interest expense and avoid arbitrage compliance issues. The County will be adopting a reimbursement resolution in a separate board action on July 26, 2011. Fire and Rescue now seeks approval to proceed with the purchase of these vehicles. Staff will return in spring 2012 to authorize the associated equipment lease for this purchase. FISCAL IMPACT: The vehicle purchase will be funded with future equipment lease proceeds. Staff will obtain this approval in the spring 2012. The Fire and Rescue department has $300,000 budgeted for capital in their operating budget that will be used to pay the interest and principal payment associated with the equipment lease. STAFF RECOMMENDATION: Staff recommends authorizing the purchase of three (3) fire vehicles and appropriating $1,600,000 of future equipment lease proceeds. Page 2 of 3 VOTE: Supervisor Flora moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 26 2011 RESOLUTION 072611 -3 DECLARING INTENT TO REIMBURSE EXPENDITURES FOR THE PURCHASE OF THREE (3) FIRE VEHICLES FROM FUTURE EQUIPMENT LEASE PROCEEDS The Board of Supervisors of the County of Roanoke, Virginia (the "County ") has determined that it may be necessary or desirable to advance money to pay the costs associated with the purchase of three (3) fire vehicles (the "Project "). NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150 -2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of purchasing three (3) fire vehicles from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the designing, acquiring, constructing and equipping the project is $1,600,000. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None VIUL;WI "I 1 W VG�Vn�7 Cle rk to the Board cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Supervisors K A COPY TESTE: ACTION NO. A- 072611 -4 ITEM NO. E -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 26, 2011 AGENDA ITEM: Request to re- appropriate $27,000 for needed improvements and repairs at Mount Pleasant Library SUBMITTED BY: Diana Rosapepe Library Director Diane Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County recently purchased the property 2918 Jae Valley Road, where the Mount Pleasant Library is located. Now that Roanoke County owns the building, there are several issues that staff would like to address. Staff does not want to make extensive improvements to the property, because the long -term plan is to construct a new building on this site. However, there are several items that will make the building more inhabitable for the next six to seven (6 -7 years), or however long Roanoke County is in the current building. A review of the building indicates that at a minimum, the County should overlay the roof, paint the exterior of the building, put vinyl siding under the eaves on the sides of the building, enclose the soffits, replace the front door and install the front gutter. These items can be done for $17,000. In addition, staff would like to connect to the public water, which is available directly across Jae Valley Road at the Mount Pleasant Fire Station. Currently, water is provided by a well, but it is not used for drinking in the library. Patrons are provided bottled water while they are at the library. The estimated cost for extending water to the building and paying Page 1 of 2 connection fees is $10,000. Staff is not recommending connecting to the public sewer at this time. The sewer connection is more complicated and would cost about $40,000 - $50,000. Staff recommends including the public sewer connection in the construction plans for the new facility at the time that it is constructed. FISCAL IMPACT: Staff will need $27,000 for the above improvements and repairs to the Mount Pleasant Library, so that it will be a suitable building for the interim period. These funds are available in other capital accounts that have been completed, as follows: Mount Pleasant Property purchase $1,140.00 Crystal Creek Property purchase 14 Merriman Roundabout 11,643.38 Total funds available $27,000.00 STAFF RECOMMENDATION: Staff recommends re- appropriating $27,000 from the capital accounts shown above for the improvements and repairs at the Mount Pleasant Library. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Diana Rosapepe, Director of Library Services Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Diana Rosapepe, Director of Library Services Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 072611 -5 . a ITEM NO. 1 -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 26, 2011 AGENDA ITEM: Request to accept and appropriate $10,000 in additional contributions from Catawba Volunteer Fire Department toward the Catawba Mini - Pumper purchase SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On December 14, 2010, the Board of Supervisors approved and appropriated funds from Catawba Volunteer Fire Department and the County to purchase a mini - pumper. The bid has been awarded in the amount of $225,376, slightly more than estimated. Catawba Volunteer Fire Department has contributed another $10,000 toward this purchase. Roanoke County Fire and Rescue seeks acceptance and appropriation of this $10,000 into the fire vehicle capital account. FISCAL IMPACT: Catawba Volunteer Fire Department is contributing an additional $10,000 towards the purchase of the fire vehicle. STAFF RECOMMENDATION: Accept and appropriate $10,000 from Catawba Volunteer Fire Department to the fire vehicle capital account. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 072611 -5 . b ITEM NO. 1 -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: June 26, 2011 AGENDA ITEM: Confirmation of appointments to the Parks, Recreation and Tourism Advisory Commission; Roanoke Valley Sustainability Consortium Steering Committee SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District) Chairman Church has appointed Christina Flippen to represent the Catawba District for a one -year term which will expire on August 31, 2012. Confirmation has been placed on the Consent Agenda. 2. Parks, Recreation and Advisory Commission (appointed by District) Supervisor Elswick has appointed Mr. Murray Cook to represent the Windsor Hills Magisterial District for a three -year term which will expire on June 30, 2014. Confirmation has been placed on the Consent Agenda. 2. Roanoke Valley Sustainability Consortium Steering Committee During the closed meeting on July 12, 2011, the Board of Supervisors appointed Charlotte Moore as alternate to the Steering Committee. Confirmation has been placed on the Consent Agenda. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Brent Robertson, Director of Management and Budget Pete Haislip, Director of Parks, Recreation and Tourism Arlain Martin, Secretary to the Parks, Recreation and Tourism Advisory Commission Jake Gilmer, Roanoke Valley Alleghany Regional Commission Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Brent Robertson, Director of Management and Budget Pete Haislip, Director of Parks, Recreation and Tourism Arlain Martin, Secretary to the Parks, Recreation and Tourism Advisory Commission Jake Gilmer, Roanoke Valley Alleghany Regional Commission Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 25, 2011 RESOLUTION 072511 -5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for July 25, 2011, designated as Item Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes — June 28, 2011 2. Request to accept and appropriate $10,000 in additional contributions from Catawba Volunteer Fire Department toward the Catawba Mini - Pumper purchase 3. Confirmation of appointments to - the Parks, Recreation and Tourism Advisory Commission; Roanoke Valley Sustainability Consortium Steering Committee On motion of Supervisor Altizer to adopt the resolution, and carried by the fallowing recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None ueuoran u. jaci Clerk to the Boa of Supervisors A COPY TESTE: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF RoANoKE COUNTY, VIRGINIA, HELD AT THE RoANoKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 26, 2011 RESOLUTION 072611 -6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: Deborah C. Jacks Clerk to the Board upervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JULY 26 2011 ORDINANCE 072611 -7 GRANTING A SPECIAL USE PERMIT FOR A MULTIPLE DOG PERMIT FOR FOUR (4) DOGS ON 1.02 ACRES LOCATED AT 6539 FAIRWAY VIEW TRAIL, WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF ANGELO R. GIANNI, JR. WHEREAS, Angelo R. Gianni, Jr. has filed a petition for a special use permit for a multiple dog permit for five (5) dogs on 1.02 acres located at 6539 Fairway View Trail (Tax Map No. 66.04 -1 -29) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on July 5, 2011; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on June 28, 2011; the second reading and public hearing on this matter was held on July 26, 2011. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Angelo R. Gianni, Jr. for a multiple dog permit on 1.02 acres located at 6539 Fairway View Trail in the Windsor Hills Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: a) The Multiple Dog Permit shall be for a maximum of four (4) dogs not to exceed twenty -five (25) pounds each. Page 1 of 2 b) The Special Use Permit shall be issued to Angelo R. Gianni, Jr. only, and shall not be transferable to any other subsequent property owner. It shall be the responsibility of Mr. Gianni to notify the Zoning Administrator, in writing, of the transfer of ownership of the property within thirty (30) days of the transfer. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Elswick to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None A COPY TESTE: Deborah C. Jacks Clerk to the Board C 9 / upervisors cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning Paul Mahoney, County Attorney Page 2 of 2