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Home My WebLink About4/13/2010 - Adopted Board Records ACTION NO. _A-041310-1____ ITEM NO. _____D-1__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to adopt the Roanoke County School Budget for the fiscal year 2010-2011 SUBMITTED BY: Diane D. Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2010-2011 fiscal year. The School Board approved this budget at their meeting on March 25, 2010, and in accordance with state law, has now submitted it for Board of Supervisors approval. Mike Stovall (Chairman of the Roanoke County School Board), Dr. Lorraine Lange (Superintendent of Schools), and Penny Hodge (Assistant Superintendent of Finance) will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2010- 2011 fiscal year. Page 1 of 2 Roanoke County Public Schools Budget 2010 - 2011 Roanoke County Public Schools School Board Members Michael W. Stovall, Chairman Vinton District David M. Wymer, Vice Chairman Catawba District H. Odell “Fuzzy” Minnix Cave Spring District Jerry L. Canada Hollins District C. Drew Barrineau Windsor Hills District Dr. Lorraine S. Lange School Superintendent Penny A. Hodge, CPA Assistant Superintendent of Finance David E. Atkins Finance Manager 5937 Cove Road, Roanoke, Virginia 24019 www.rcs.k12.va.us Table of Contents Executive Summary Superintendent’s Budget Message.......................................................................1-3 Mission Statement....................................................................................................4 Budget Development Calendar................................................................................5 Budget Development Process..............................................................................6-8 Basis of Presentation................................................................................................9 Budget Summary - All Funds................................................................................10 General Fund Revenues per Pupil..........................................................................11 General Fund Revenues...................................................................................12-13 Description of General Fund Expenditures by Budget Categories........................14 General Fund Expenditures per Pupil....................................................................15 General Fund Expenditure Summary by Department............................................16 Student Enrollment................................................................................................17 Historical Fund Balance Data................................................................................18 Other School Funds Grant Fund.......................................................................................................20-21 Nutrition Fund........................................................................................................22 Textbook Fund.......................................................................................................23 Capital Fund...........................................................................................................24 Debt Fund...............................................................................................................25 Laptop Insurance Reserves Fund...........................................................................26 Regional Alternative Education Program..............................................................27 Bus Fund................................................................................................................28 Roanoke County Public Schools 5937 Cove Road Roanoke, Virginia 24019 March 25, 2010 Dear School Board Members: The process of developing a budget each year is vitally important for allocating resources to the successful operation of a first class educational program for approximately 14,400 students in 16 elementary schools, 5 middle schools, and 5 high schools in Roanoke County. This year, that process became even more critical as the school system was forced by the national and state economic crises to make drastic cuts in expenditures to balance to steeply declining state revenues. Feedback was encouraged fromthroughout the school system and community as we looked deep within our budget to find ways to do more with less while maintaining our focus and finances on our #1 priority, the students. Presented herein is the fiscal year 2010-11 (FY11) budget for Roanoke County Public Schools. Overall, the FY11 approved operating budget totals $128,821,750 representing a $9,087,378 decrease or 7% below the FY10 budget. This significant reduction comes on the heels of budget reductions of over $7 million inthe prior year budget and reflects a critical reduction in education spending at the state level. The approved budget is based on a projected average daily membership in FY11 of 14,200 students which reflects a one percent reduction in enrollment primarily attributable to smaller expected kindergarten registrations. The FY11 budget, the first year of the state biennium budget, represents a projected state revenue decrease of 9 percent which is a loss of $12.2 million for the school division. The transfer from the County Board of Supervisors to the school division is expected to increase by 5 percent, or $3.0 million, reflecting thelocal government’s strong commitment to education particularly in a year of financial stress at all government levels. The school division projects a slight increase in other revenues of $107,366 for an overall net reduction in regular school revenues of $9.1 million. Last year, the American Recovery and Reinvestment Act of 2009 (ARRA) was signed into law by President Obama and provided $4.9 millionin new funding for the school division. However, the ARRA funding has been depleted at the state level and is no longer a means to offset ongoing reductions in state aid for education which has resulted in a larger reduction in K-12 funding in the FY11 budget. Budget reductions impact our students and our employees. Throughout this year long budget development process, the School Board has had two goals: 1) Protect the integrity of the classroom and 2) Save as many jobs as possible. In last years budget, the classroom and teachers were shielded but that will be impossible to do this year. Major changes in student scheduling and staffing have been implemented for next year to make more efficient use of teaching time and location. Fewer teachers will need to travel between school sites and 1 teachers will be teaching more periods per day. Employees were given incentives to retire this year to allow for re-staffing and reprogramming flexibility across the division. The total number of employees will decrease significantly through attrition and no employees will be laid off due to budget cuts. For these reasons, teachers, staff, and students will feel the struggles of the budget reductions. The reduction in total revenues for FY11 has been addressed with thoughtful and methodical reviews of all school expenditures and the selection of budget cuts that would least impact the classroom and teacher-student relationship. Maximizing student achievement, excelling onVirginia's Standards of Learning (SOL) assessments, exceeding state accreditation benchmarks, and having all schools meet the Adequate Yearly Progress (AYP) provisions of the No Child Left Behind Act (NCLB) remain primary goals of Roanoke County Public Schools. Based on results from the Spring 2009 testing window (the most recent results available), the school division continues to be a leader with 100% of our schools meeting state accreditation benchmarks. Roanoke County Public Schools also madeAdequate Yearly Progress (AYP) as a division in a year when only 45% of Virginia school divisions met the benchmarks.Additionally, our students consistently exceed the state average on both Standards of Learning (SOL) and Scholastic Achievement Tests (SAT). Roanoke County Public Schools also prides itself on having one of the highest graduation rates in the state at 89.8% and one of the lowest dropout rates of 0.92% in FY09 (the latest data available). The heart and soul of Roanoke County Public Schools lies with the employees who work with the students on a daily basis. By its very nature, public education is labor intensive and, accordingly, the emphasis in the school budgetrests with personnel and benefit costs. Unfortunately, in order to protect employee jobs and address the significant revenue shortfalls, employee salaries will be frozen at the same levels for FY11. On a positive note, premiums for employee health and dental insurance will also remain at the same rates for FY11 avoiding the potential for reduced pay checks next year. The School Board has funded minimal required budget increases for utilities in the FY11 budget and has addressed all other necessary or mandated spending increases by reducing non-essential spending accordingly. This budget also includes the agreed upon annual increase of $300,000 to fund the Joint Capital Improvement Financing Plan with the Board of Supervisors. The funding for this budget was drastically reduced by current economic conditions. However, the School Board requested feedback from employees and citizens as early as the summer of 2009 as they began the laborious process of identifying efficient economic alternatives for spending. The School Board has made systematic and methodical choices to provide the best possible educational environment within the constraints of available funding and other essential budget needs. In the short-term, efforts are focused on maintaining direct educational services for students in the school division while reducing some of the supplemental services that the school systemhas enjoyed in past years. We commend the School Board for their strong leadership and enduring commitment to providing a high quality education to the students of Roanoke County Public Schools despite the real challenges of this economy. We would also like to thank the many parents and other citizens of Roanoke 2 County who volunteer their time and expertise to help make our schools a safe and caring place for “learning for all, whatever it takes.” Sincerely, Lorraine S. Lange, Ed. D. Penny A. Hodge, CPA, RSBO Superintendent Assistant Superintendent of Finance 3 Roanoke County Public Schools Mission Statement It is the mission of Roanoke County Public Schools to ensure that all students participate in quality learning experiences necessary to grow, adapt and meet the challenges of a changing world. Beliefs and Assumptions All children can learn. The individual school controls enough variables to assure that virtually all children can be motivated to learn. A school's stakeholders are the most qualified people to implement needed changes. School-by-school change is the best hope for reform. “Learning for all, whatever it takes” 4 Roanoke County Public Schools Budget Development Calendar November 2009 Identification and prioritization of budget initiatives and budget reductions based on Comprehensive Plan and state forecasts December 2009 Budget kick-off and distribution of Budget Preparation Instructions to staff Budget Development Calendar presented to School Board Budget cycle discussed with Employee Advisory Committee Preliminary revenue estimates prepared based on proposed Governor’sbudget January 2010 Operating Budget Requests submitted to Finance Office by all departments School Nutrition Services, Textbooks, Debtand Grant Budget Requests submitted to Finance Office Draft Operating Budget compilations distributed to Senior Staff Revenue projections updated based on proposedHouse and Senate budgets Public comment on FY2011 Operating Budget February 2010 Operating Budget discussions – Superintendent and Senior Staff Preliminary revenue sessions with local government Preliminary revenue projections updated based on General Assembly action Budget work session with Employee Advisory Committee March 2010 Budget Summit with School Board and staff Joint Budget Work Session with Board of Supervisors Presentationof Executive Budget Summary to School Board School Board adoption of FY2011 Operating Budget and Other Fund Budgets School Board adopted budgets presented to Board of Supervisors April 2010 Public hearings and discussionswith School Board, School Staff and Board of Supervisorson Operating Budget Finance Office distributes per pupil cost for public education in accordance with th state law byApril 15 May 2010 Board of Supervisors adopts FY2011 budget for school system 5 Roanoke County Public Schools Budget Development Process The School System budget cycle is divided into a five-step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives:to develop a budget that will provide every child in the school system with the best possible educational opportunities and to optimize the use of available resources. Within this framework, the School Board attempts to balance the educational needs of students with the resources available to the school system from local, state, and federal sources. Budget Planning For the fiscal year that begins July 1, the budget planning process starts the prioryear when the School Board adopts a budget calendar. The calendar includes important activities in the budget process and the dates on which important decisions are scheduled. Once adopted, the calendar represents the guidelines for the preparation and adoption of the budget for the school system. Preparation of the School Budget Preparation of the school operating budget includes input from each school and input from the following budget committees: Superintendent’s Budget Committee Penny Hodge, Chairperson Carol Whitaker, Assistant Superintendent Lorraine Lange, Superintendent Jessica McClung, Director, PPS/Special Ed Jerry Canada, School BoardCecil Snead, Secondary Instruction Drew Barrineau, School Board Rebecca Eastwood, Elementary Instruction Fuzzy Minnix, SchoolBoardMartin Misicko, Director of Operations Mike Stovall, School BoardDavid Atkins, Budget and Finance David Wymer, School Board Diane Hyatt, Roanoke County Allen Journell, DeputySuperintendent Senior Staff Budget Committee Penny Hodge, Chairperson Michele Dowdy, School Counseling Services Lorraine Lange, Superintendent Fran Kiker, School Counseling Services Allen Journell, DeputySuperintendentMartin Misicko, Operations Carol Whitaker, Assistant SuperintendentDave Trumbower, Classified Personnel Cecil Snead, Instruction/CTEDavid Atkins, Budget and Finance Rebecca Eastwood, Instruction Ed Tutle, Nutrition Services Ben Williams, Testing and RemediationBrenda Chastain, School Board Clerk B. J. Brewer, AdministrationDarlene Ratliff, Deputy School Board Clerk Jessica McClung, Pupil Personnel ServicesChuck Lionberger, Community Relations Employee Advisory Committee Assyson Strassburt, William Byrd HSDanny Carroll, Transportation Andra Blatt, Northside MiddleDeborah Lane, Bonsack Angela Davis, Green Valley Dennis Epperly, Maintenance Barbara Buckley, Oak GroveDon Higgins, Maintenance Bethany Downs, Glenvar MiddleJanet Shaffer, Mount Pleasant Betty Jay, Herman L. HornJason Staples, Penn Forest Buddy Hansbarger, Masons Cove Jeanine Bennett, W E Cundiff Dan Turman, Transportation Jessica Meyer, Burton Center Joshua Burton, Northside MiddleRalph Russo, Hidden Valley Middle Julie Kolb, Glenvar HSRebecca Campbell, Glen Cove 6 Roanoke County Public Schools Budget Development Process Employee Advisory Committee (continued) Karen Campbell, Cave Spring MiddleRuth Norris, Hidden Valley HS Kay Thompson, WilliamByrd Middle Sarah Hollett, Clearbrook Kim Clapper, Glenvar ElementarySonya Cline, Glenvar High Linda Carr, Back CreekSue Partsch, Fort Lewis Lisa Coleman, BurlingtonTammy Wood, Northside HS Lisa Hayes, Hidden Valley HSTimothy Sauls, Cave Spring HS Marsha Wray, Cave Spring ElementaryTraci Starr, Central Office Marylee Shaffer, Mountain View Virginia Sharp, Bent Mountain Budget Adoption The budget for the school division for the next fiscal year is presented at board meetings and work sessions in February and early March. On or before April 1 of each year, the School Board adopts the next fiscal year’s budget and submits to the Board of Supervisors for approval. The school division operates as a legally separate component unit. However, the school division is fiscally dependent upon the Countyof Roanoke with approximately 49% of the school budget funded by local taxes.The final adoption and appropriationoccur in May of each year.In 2009, the school system received its fourth Association of School Business Officials International (ASBO) Meritorious Budget Award for Excellence in the preparation and issuance of the 2009-10school system Annual Budget document. The award represents a significant achievement by Roanoke County Public Schools and reflects the commitmentof the school division and staff to meeting the highest standards of school budgeting. Budget Implementation The fiscal year begins on July 1 of each yearwhen the newly adopted budget becomes available for spending. Department administrators receivemonthly reports which reflect the budgeted amount, year to date expenditures, encumbrances, and the amount remaining for expenditure. Upon review of these reports, the administratorsmay request budget transfers to align the budget with their spending priorities. The board members receive monthly and quarterly reports of revenues and expenditures to date. Budget Evaluation The last step in the budget process is the evaluationof the financial plan. Theresults of operation for the fiscal year are reported annually in the School Board’sComprehensive Annual Financial Report (CAFR), which is audited bya certified public accounting firm. The Superintendent’s Annual School Report is also prepared annually in accordance with regulations set by the Virginia GeneralAssembly. For the past eight years, Roanoke CountyPublic Schools has received two prestigious awards for its CAFR. The first award is the Certificate of Excellence in Financial Reporting from the Association of School BusinessOfficials International (ASBO). This is an international award that recognizes excellence in preparation and issuance of school system financial reports. The second award received is the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA) of the United States and Canada. The Certificate of Achievement is a national award that recognizes conformance with the highest standards for preparation of state and local government financial reports. 7 Roanoke County Public Schools Budget Development Process FY 2010-11 Special Considerations The General Assembly adjourned their regular legislative session on March 14, 2010 with unprecedented reductions in state funding for public education for the second year in a row. The federal stimulus funding that was used to offset statereductions last year has been depleted by the state and is not available to provide significant relief for this budget. While the economy shows some signs of improving market conditions, the state funding levels remain dismal for public schools and reflect the lowest state funding for education since 2006. The FY11 general fund budget reflects a reduction in state aid of $12,194,744 or 9% less than the prior year state funding. The local government has stepped up to the plate to help offset the sharp reductions in state aid by increasing the transfer to schools by $3,000,000 for FY11. This increase is the direct result of a revenue sharing agreement between the School Board and Board of Supervisors that has served the school systemand local government well for manyyears and reflects the strong commitment to public education in Roanoke County. In order toprepare a spending plan that is within our means, spending reductions of $9,087,378 have been approved by the School Board. These cuts allow for a balanced budget but will not be painlessand will impact our students and employees in the comingyear. Finally, as a key strategy in balancing the state budget, the General Assembly has artificially reduced the Virginia Retirement System premiumsfor school employees to decrease the required stateshare of funding as well as provide temporary budget relief to localities. This action resulted in an expenditure savings of $4,550,497 inthe FY11 budget. However, this unfunded pension liability will be required to be repaid and will impact future budgets that are saddled with this obligation in order to restore adequate funding of the retirement plan to actuarially required levels. The bottom line is that the FY11 budget reflects a leaner and moreefficient school budget with an overhauled student scheduling model, significantly fewer employees, and salaries frozen at the same level for three years. However, smallclass sizes have beenpreserved using the new model and jobs have been saved through retirementincentives and reprogramming. Once again, the School Board will begin work on the next budget in the very near future as we continue to dedicate time and expertise to exploring waysto reduce spending and acclimate to this new version of what is “normal” in budgeting for public education. 8 Roanoke County Public Schools Basis of Presentation The accounting system of the Roanoke County Public School division is organized and operated on the basis of self-balancing accounts which compriseits assets, liabilities, fund balances, revenues, and expenditures, as appropriate. School systemresourcesareallocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means bywhich spending activities are controlled. The various funds are as follows: General Fund The General Fund consists of the necessary expenditures for the day-to-dayoperations of the School System for the upcoming fiscal year. This includes costs such as teacher salaries, supplies, equipment, and other operating costs. Grants Fund The Grants Fund accounts for federal, state, and private grants to provide critical support for the instructional program. School Nutrition Fund The School Nutrition Fund accounts for the revenues and expenditures necessary to operate school cafeterias. The primary source of funding forthisbudget comes fromcafeteria sales and federal reimbursements for free and reduced lunches. This fund is self-sustaining and does not receive any assistance from the General Fund. Textbook Fund The Textbook Fund consists of the costs associated with the purchase of new textbooks and consumable instructional materials related to the subject area textbooks. This fund is highly subsidized by the School Operating Budget through an interfund transfer. Capital Fund The Capital Fund represents state funding for technology and small capital projects. Debt Fund The Debt Fund represents the payment of principal and interest for loans used to build/renovate school facilities. Laptop Insurance Reserves Fund The Insurance Reserves Fund includes the laptop computerwarranty reimbursementsand the related replacement of parts and batteries. Regional Alternative School Fund In prior years, the Regional Alternative School Fundwas used to account for the costs to provide an alternative educational program for students needing a non-traditional setting. This program is jointly funded by Roanoke County andBedford County. This program was eliminated in 2009-10. School Bus Fund The School Bus Fund accounts for school bus and support vehicle replacements. 9 Roanoke County Schools Budget Summary - All Funds FY 2010-11 BudgetBudgetIncreasePercent Fund2009-102010-11(Decrease)Change General Fund137,909,128128,821,750(9,087,378)-6.6% Grants Fund5,448,1375,256,311(191,826)-3.5% School Nutrition Fund5,521,8065,612,00090,1941.6% Textbook Fund1,580,030913,074(666,956)-42.2% Capital Fund2,422,257859,933(1,562,324)-64.5% Debt Fund11,341,46114,045,6342,704,17323.8% Laptop Insurance Reserves Fund1,191,180294,000(897,180)-75.3% Regional Alternative School Fund456,9960(456,996)-100.0% School Bus Fund810,000910,000100,00012.3% Total Funds166,680,995156,712,702(9,968,293)-6.0% All School Funds Grants Fund School Nutrition Fund Textbook Fund Capital Fund General Fund Debt Fund Laptop Insuranc e Reserves Fund Regional Alternativ e School Fund School Bus Fund 10 Roanoke County Public Schools General Fund Revenues Per Pupil FY2010-11 BudgetBudgetPercent of Revenue 2009-102010-112010-11Per Pupil State Sales Tax13,985,000 13,800,00010.7%972 State Revenue58,512,936 48,648,48337.8%3,426 Federal Revenue4,044,692 1,906,9011.5%134 Transfer from County60,543,357 63,543,35749.3%4,475 Other Revenue823,143 923,0090.7%65 Total Revenues137,909,128128,821,750100.0%9,072 14,200 Estimated Average Daily Membership Other Revenue Sales Tax Transfer from County State Revenue Federal Revenue 11 Roanoke County Public Schools General Fund Revenues FY 2010-11 ActualActualActualBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) State SOQ Revenues State Sales Tax 14,776,055 14,342,770 13,696,025 13,985,000 13,800,000 (185,000) State Basic Aid39,291,130 39,413,465 48,948,366 42,553,002 35,379,846 (7,173,156) Salary Supplement1,005,538 2,596,685 - - - - SOQ - Vocational Education848,711 850,160 896,412 881,124 752,231 (128,893) SOQ - Special Education5,073,815 5,082,479 5,963,091 5,861,393 5,906,405 45,012 SOQ - Gifted Education378,230 378,876 438,463 430,985 417,906 (13,079) SOQ - Remedial Education285,979 286,467 380,001 373,520 399,332 25,812 Retirement2,721,410 3,225,064 3,273,854 3,198,865 1,420,880 (1,777,985) Social Security2,149,453 2,153,123 2,533,339 2,490,134 2,405,281 (84,853) Group Life129,152 110,890 107,180 86,197 83,581 (2,616) English as a Second Language153,309 188,405 187,354 201,218 - (201,218) SOQ - Remedial Summer School71,762 86,983 94,125 100,110 - (100,110) LCI Hold Harmless- - - - 879,525 879,525 Total SOQ Revenues66,884,544 68,715,367 76,518,210 70,161,548 61,444,987 (8,716,561) Lottery Funded Programs: Lottery2,138,475 2,058,866 1,935,374 - - - At Risk154,797 113,736 139,730 126,283 166,502 40,219 Foster Home Children 333,150 264,174 323,054 333,074 332,687 (387) Support for Construction/Operating- - - 870,302 - (870,302) Enrollment Loss- - 355,986 413,700 - (413,700) Special Ed - Regional Tuition13,122 29,679 44,371 36,340 73,429 37,089 Remedial Summer School- - - - 125,803 125,803 Voc Ed-State Equipment20,428 24,023 19,389 8,096 - (8,096) Voc Ed-State Adult Education32,412 22,216 10,603 9,626 - (9,626) Voc Ed-State Occup/Tech Ed104,729 68,076 67,426 67,244 84,966 17,722 English as a Second Language- - - - 195,222 195,222 Disparity: K-3423,159 437,602 441,747 437,134 - (437,134) Total Incentive Revenue3,220,272 3,018,372 3,337,680 2,301,799 978,609 (1,323,190) State Categorical Revenues Homebound Payments25,194 37,258 32,325 34,589 24,887 (9,702) Adult Education Basic6,954 10,302 12,140 - - - State Grant Revenue29,507 57,760 62,449 - - - Total Categorical Revenue61,655 105,320 106,914 34,589 24,887 (9,702) Total State Revenue70,166,471 71,839,059 79,962,804 72,497,936 62,448,483 (10,049,453) Federal Revenue Medicaid Reimbursement63,529 96,783 177,171 40,365 40,365 - Medicaid - Administrative Claiming159,603 96,340 81,926 - - - AFJROTC Reimbursement34,888 26,027 47,185 40,000 47,500 7,500 Emergency Impact Aid11,509 - - - - - Federal Land Use1,730 1,727 3,082 1,000 1,000 - Federal Grants2,871 2,380 3,448 - - - Voc Ed - Carl Perkins Act158,790 154,895 136,373 136,372 136,372 - Federal Stimulus (ARRA)- - - 3,826,955 1,681,664 (2,145,291) Total Federal Revenue432,920 378,152 449,185 4,044,692 1,906,901 (2,137,791) 12 Roanoke County Public Schools General Fund Revenues FY 2010-11 ActualActualActualBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Local Revenue Local Appropriation-County58,813,115 62,450,497 61,737,627 60,066,058 63,066,058 3,000,000 Transfer from County - CSA1,549,000 1,849,000 2,099,000 - - - Transfer from County - Dental385,820 417,616 430,505 477,299 477,299 - Total Local Revenue60,747,935 64,717,113 64,267,132 60,543,357 63,543,357 3,000,000 Other Revenue Interest Income424,224 391,181 240,697 150,000 100,000 (50,000) Rental of School Property6,835 10,850 4,490 - - - Tuition - Regular School141,095 123,920 74,753 67,334 80,000 12,666 Tuition - Summer School124,205 85,773 68,025 85,000 85,000 - Tuition - Summer Physical Ed12,800 16,239 610 - - - Tuition - Adult Education51,094 11,238 26,124 41,435 55,582 14,147 Tuition - Preschool (LEAP)114,920 106,813 132,594 126,360 206,400 80,040 Other Miscellaneous Revenue8,335 31,432 19,137 3,600 3,600 - Lease Proceeds- - - - 48,000 48,000 E-rate Reimbursement31,225 254,067 222,191 232,374 248,514 16,140 Alternative School Recovered Costs17,220 17,220 17,220 17,220 - (17,220) Tuition from Other Localities2,500 18,525 16,962 17,060 15,913 (1,147) Online High School Tuition95,340 93,025 88,885 82,760 80,000 (2,760) Total Other Revenue1,029,793 1,160,282 911,688 823,143 923,009 99,866 Total General Fund Revenue 138,094,606132,377,119 145,590,809 137,909,128 128,821,750 (9,087,378) 13 Roanoke County Public Schools General Fund Expenditures by Budget Categories The education of students is a labor-intensive operation that is reflected in the allocation of the financial resources of the school system. For the 2010-11 fiscal year, contract salaries and fringe benefitsrepresent 82% of expenditures in the operating budget. The major department budget areas are described below. Classroom Instruction expenditures deal directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with state, federal, and school board mandates, policies, and guidelines. Classroom instruction also includes expenditures associated with educational testing, career education programs, special education services, homebound instruction, and guidance services. Personnel is the largest expenditure in the school operating fund. These departments include the salary and fringe benefit costs for classroompersonnel, instructional and central office support staff, and school administration. Support services are expenditures related to providing transportation for regular, special, and summer school programs and the maintenance and operation of all school facilities. Central support departments include expenditures for the school board, school superintendent, budget and finance, community relations, pupil assignment, and staff development. Property insurance for school buildings, worker’s compensation, and fund transfers for debt and textbooks are budgeted under central support. Special programs capture the cost of providing summer school and adult education classes. 14 Roanoke County Public Schools General Fund Expenditures Per Pupil FY 2010-11 BudgetBudgetPercent ofCost 2009-102010-112010-11Per Pupil Classroom Instruction5,802,747 5,577,4454.3%393 Personnel112,645,180 105,448,38681.9%7,426 Central Support10,680,683 9,543,9657.4%672 Support Services7,700,476 7,843,2026.1%552 Special Programs408,752 408,7520.3%29 Emergency Contingency671,290 00.0%0 137,909,128128,821,750100.0%9,072 14,200 Estimated Average Daily Membership Support Services Central Support Special Programs Adult Education Classroom Personnel Instruction 15 Roanoke County Public Schools General Fund Expenditures Summary by Department FY 2010-11 ActualActualActualBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Classroom Instruction: Instructional Programs - Elementary- - - 624,154 569,882 (54,272) Instructional Programs - Secondary844,898 796,916 1,036,900 677,418 457,611 (219,807) Deputy Superintendent of Administration1,033,484 1,174,818 1,226,129 1,502,444 1,605,543 103,099 Testing and Remediation252,641 360,799 278,091 406,673 389,451 (17,222) Career and Technical Education432,806 400,003 417,003 448,519 448,519 - Pupil Personnel and Special Education499,993 593,851 634,619 694,889 657,789 (37,100) School Counseling Services356,535 382,727 394,675 79,178 79,178 - Media Services1,114,224 1,845,550 1,859,411 1,369,472 1,369,472 - Total Classroom Instruction4,534,581 5,554,664 5,846,828 5,802,747 5,577,445 (225,302) Personnel: Instructional Personnel77,138,915 80,442,460 83,064,302 74,187,258 68,768,596 (5,418,662) Administrative Personnel8,919,372 9,195,964 9,631,480 9,085,875 8,411,119 (674,756) Classified Personnel19,534,059 20,432,503 22,183,644 18,612,105 17,508,729 (1,103,376) Employee Insurance Benefits- - - 10,759,942 10,759,942 - Total Personnel105,592,346 110,070,927 114,879,426 112,645,180 105,448,386 (7,196,794) Central Support: School Board237,429 285,874 245,955 258,308 258,308 - School Superintendent258,135 86,556 55,043 440,276 440,276 - Budget & Finance14,370,278 16,096,359 19,029,364 9,502,896 8,366,178 (1,136,718) Community Relations56,482 52,147 42,382 16,900 16,900 - Staff Development297,050 408,184 365,029 342,237 342,237 - Pupil Assignment109,075 181,727 116,515 120,066 120,066 - Total Central Support15,328,449 17,110,847 19,854,288 10,680,683 9,543,965 (1,136,718) Support Services: Transportation1,269,798 1,662,244 1,469,025 1,879,440 1,855,440 (24,000) Facilities & Operations4,547,235 4,362,881 4,993,663 5,821,036 5,987,762 166,726 Total Support Services5,817,033 6,025,125 6,462,688 7,700,476 7,843,202 142,726 Special Programs: Summer School341,772 311,045 313,878 347,477 347,477 - Adult & Continuing Education53,084 43,747 55,931 61,275 61,275 - Total Special Programs394,856 354,792 369,809 408,752 408,752 - Emergency Contingency -- - 671,290 - (671,290) Total General Fund Expenditures 139,116,355131,667,265 147,413,039 137,909,128 128,821,750 (9,087,378) 16 Roanoke County Public Schools Student Enrollment SeptemberAverage DailyAnnual Fiscal YearEnrollmentMembershipGrowth 1995-96Actual13,75313,721 1996-97Actual13,88113,8631.0% 1997-98Actual13,95613,8980.3% 1998-99Actual13,87513,862-0.3% 1999-00Actual13,85213,8560.0% 2000-01Actual13,87113,8650.1% 2001-02Actual13,91113,9300.5% 2002-03Actual14,09414,1271.4% 2003-04Actual14,38514,2791.1% 2004-05Actual14,50814,3650.6% 2005-06Actual14,84214,7282.5% 2006-07Actual14,89114,7770.3% 2007-08Actual14,93114,8020.2% 2008-09Actual14,74214,650-1.0% 2009-10Budgeted 14,400 2010-11Proposed14,200 Average Daily Membership Trend 14,900 14,800 14,700 14,600 14,500 14,400 14,300 14,200 14,100 14,000 13,900 13,800 13,700 13,600 13,500 17 Roanoke County Public Schools Historical Fund Balance Data Transfer from County General Fund Fiscal YearAnnualPhase 1Reserve forTotalIncrease FromPercent Ended June 30AppropriationCapital ProjectsNew SchoolsAppropriationPrior YearIncrease 2001-0252,311,0492,000,0001,500,00055,811,0493,013,2585.71% 2002-0355,040,7902,000,00057,040,7901,229,7412.20% 2003-0455,920,2392,000,00057,920,239879,4491.54% 2004-0555,418,5222,000,00057,418,522(501,717)-0.87% 2005-0657,667,3702,000,00059,667,3702,248,8483.92% 2006-0759,240,4142,000,00061,240,4141,573,0442.64% 2007-0862,902,7962,000,00064,902,7963,662,3825.98% 2008-0962,214,9262,000,00064,214,926(687,870)-1.06% 2009-1060,543,3572,000,00062,543,357(1,671,569)-2.60% 2010-1163,543,3572,000,00065,543,3573,000,0004.80% General School Operations Fund Balances Fiscal Year Fund Balance Ended OperatingOperatingas a % June 30 BudgetFund Balanceof Budget 2002 98,162,4024,008,2784.08% 2003 102,259,3394,190,1564.10% 2004 110,986,9723,670,5253.31% 2005 112,448,4535,385,6874.79% 2006 118,007,2406,282,9785.32% 2007 127,332,8736,992,8335.49% 2008 135,091,3755,288,0633.91% 2009 143,223,2164,651,0423.25% Note: School Emergency Fund Balance of $1.3M adopted by School Bd in 2006, excluded from above fund balance. Increased to $2M in 2007-08 and $2.67 in 2009. 18 Roanoke County Public Schools Other School Funds 2010 – 2011 Roanoke County Public Schools School Grant Fund Revenues FY 2010-11 ActualsActualsActualsBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Federal Grants: Title I, Part A1,088,126 1,042,897 1,007,750 904,590 800,000 (104,590) Title II, Part A 245,248 260,886 297,348 335,000 333,240 (1,760) Title II, Part D113,582 121,447 117,498 14,500 12,716 (1,784) Title III53,831 46,605 33,844 37,139 35,000 (2,139) Title IV, Safe & Drug Free Schools39,653 38,764 33,652 33,652 - (33,652) Title V, Part A29,630 21,299 12,979 - - - Title VI-B Flow-Thru Funds2,871,416 3,101,515 3,065,289 3,053,735 3,053,735 - Preschool Mini Grant- 1 yr91,376 91,379 89,747 89,747 88,856 (891) Sliver Grant1,006 - - - - - Reg Tech Ed Training9,914 7,745 7,310 - - - 4,732,5374,543,782 4,665,417 4,468,363 4,323,547 (144,816) State Grants: Early Reading Initiative94,285 128,584 157,497 159,166 156,982 (2,184) Algebra Readiness75,485 47,374 60,488 58,360 63,183 4,823 GED Funding15,717 15,717 15,717 15,717 15,717 - High Schools That Work - WBHS7,865 14,750 5,681 - - - High Schools That Work - CSHS9,645 14,626 - - - - Preschool Initiative270,447 291,798 423,004 430,985 486,576 55,591 Visually Handicapped Grant4,103 3,817 3,720 4,106 4,106 - Learn & Serve - Wolfcreek Walk47,456 58,058 47,270 26,089 - (26,089) Learn & Serve - Wolfcreek Watershed- - 17,151 - - - Safe Routes to School- - 13,983 - - - Mentor Teacher- - - 13,357 10,504 (2,853) Supplemental Technology28,972 - - - - - Dual Enrollment114,684 123,552 106,584 - - - Tobacco Settlement68,956 64,290 61,000 62,850 - (62,850) Adult Basic Education101,775 - 96,880 88,397 88,000 (397) General Adult Education- - - 8,392 8,392 - Special Education in Regional Jail- - 51,451 112,355 99,304 (13,051) Jobs for Virginia Graduates- 50,000 47,387 - - - Race for GED- 46,394 61,523 - - - 858,960839,390 1,169,336 979,774 932,764 (47,010) Other Grants: James Madison Autism - - 2,500 - - - -- 2,500 - - - Total Grant Revenues5,383,172 5,591,497 5,837,253 5,448,137 5,256,311 (191,826) 20 Roanoke County Public Schools School Grant Fund Expenditures FY 2010-11 ActualsActualsActualsBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Federal Grants: Title I, Part A1,088,126 1,042,897 1,007,750 904,590 800,000 (104,590) Title II, Part A 245,248 260,886 297,348 335,000 333,240 (1,760) Title II, Part D113,582 121,447 117,498 14,500 12,716 (1,784) Title III57,961 46,608 33,841 37,139 35,000 (2,139) Title IV, Safe & Drug Free Schools39,653 38,764 33,652 33,652 - (33,652) Title V, Part A29,630 21,299 12,979 - - - Title VI-B Flow-Thru Funds2,871,541 3,101,565 3,065,239 3,053,735 3,053,735 - Preschool Mini Grant- 1 yr91,376 91,379 89,747 89,747 88,856 (891) Sliver Grant1,006 - - - - - Reg Tech Ed Training5,962 11,697 7,310 - - - 4,736,5424,544,086 4,665,364 4,468,363 4,323,547 (144,816) State Grants: Early Reading Initiative94,285 128,584 158,058 159,166 156,982 (2,184) Algebra Readiness75,485 47,374 60,488 58,360 63,183 4,823 GED Funding (ISAEP)15,717 15,717 15,717 15,717 15,717 - High Schools That Work - WBHS7,865 14,750 5,681 - - - High Schools That Work - CSHS9,645 14,626 - - - - Preschool Initiative270,447 291,798 423,004 430,985 486,576 55,591 Visually Handicapped Grant4,103 3,817 3,720 4,106 4,106 - Learn & Serve - Wolfcreek Walk47,456 58,058 47,270 26,089 - (26,089) Learn & Serve - Wolfcreek Watershed- - 17,151 - - - Safe Routes to School- - 13,983 - - - Mentor Teacher- - - 13,357 10,504 (2,853) Supplemental Technology28,972 - - - - - Dual Enrollment49,564 78,701 188,041 - - - Tobacco Settlement69,318 64,291 61,002 62,850 - (62,850) Adult Basic Education101,775 104,491 96,880 88,397 88,000 (397) General Adult Education- - - 8,392 8,392 - Special Education in Regional Jail- - 51,451 112,355 99,304 (13,051) Jobs for Virginia Graduates- 50,000 47,387 - - - Race for GED- 46,394 61,523 - - - 918,601774,632 1,251,356 979,774 932,764 (47,010) Other Grants: James Madison Autism- - 2,500 - - - Parent Fair6 1 - - - - 16 2,500 - - - Total Grant Expenditures5,318,724 5,655,144 5,919,220 5,448,137 5,256,311 (191,826) 21 Roanoke County Public Schools School Nutrition Fund Revenues and Expenditures FY 2010-11 ActualsActualsActualsBudget Budget Increase 2006-072007-082008-092009-102010-11(Decrease) Revenues: Pupil, Adult & Other Sales3,788,710 4,035,978 3,790,896 3,950,000 3,800,000 (150,000) Rebates & Refunds9,901 9,099 30,573 10,000 20,000 10,000 State Reimbursement77,118 82,751 84,143 75,000 80,000 5,000 Federal Reimbursement1,177,955 1,280,922 1,729,983 1,390,000 1,700,000 310,000 Interest Income41,217 40,212 18,669 30,000 12,000 (18,000) Other Income277,946 - - - - - Transfer from General Fund- - 133,612 66,806 - (66,806) Total Revenues5,372,847 5,448,962 5,787,876 5,521,806 5,612,000 90,194 Expenditures: Salaries & Related Costs2,574,625 2,740,327 2,984,490 2,913,612 2,985,000 71,388 Contractual Services61,221 69,338 74,164 75,000 82,000 7,000 Travel12,355 16,480 16,699 18,000 18,000 - Food Supplies2,238,943 2,360,355 2,638,880 2,300,000 2,400,000 100,000 Supplies65,859 79,157 70,766 90,000 90,000 - Equipment238,959 102,225 100,914 100,000 37,000 (63,000) Unappropriated- - - 25,194 - (25,194) Total Expenditures5,191,962 5,367,882 5,885,913 5,521,806 5,612,000 90,194 Beginning Balance715,544 896,429 977,509 - - - Ending Balance896,429 977,509 879,472 - - - Meal Prices: FY 05-06FY 06-07FY 07-08FY 08-09FY 09-10FY 10-11 Elementary lunch1.601.751.752.002.002.00 Secondary lunch1.751.751.752.002.002.00 Reduced price lunch0.400.400.400.400.400.40 Adult lunch2.252.252.252.502.502.50 Full priced breakfast0.850.850.851.001.001.00 Adult breakfast1.101.101.101.251.251.25 Reduced breakfast0.300.300.300.300.300.30 Current Reimbursement Rates: BreakfastLunch Federal - paid meal$0.26$0.25 Federal - reduced price meal$1.16$2.28 Federal - free meal$1.46$2.68 State reimbursementnone$0.05 22 Roanoke County Public Schools School Textbook Fund Revenues and Expenditures FY 2010-11 ActualsActualsActualsBudget Budget Increase 2006-072007-082008-092009-102010-11(Decrease) Revenues: Sale of Textbooks24,726 12,792 12,589 10,000 10,000 - Other Revenue3,532 11,490 17,514 9,000 5,000 (4,000) State Reimbursement925,095 926,675 1,154,813 1,150,884 487,928 (662,956) Transfer from School Operating Fund395,146 410,146 410,146 410,146 410,146 - Total Revenues1,348,499 1,361,103 1,595,062 1,580,030 913,074 (666,956) Expenditures: Salaries & Related Costs80,040 87,752 91,030 92,097 95,097 3,000 Instructional Materials24,000 24,302 22,570 25,000 25,000 - Consignment Textbooks729,411 763,808 1,106,585 943,000 489,977 (453,023) Non-Consignment Textbooks397,744 364,662 213,957 519,933 303,000 (216,933) Laptop Computer Equipment115,000 65,000 - - - - Total Expenditures1,346,195 1,305,524 1,434,142 1,580,030 913,074 (666,956) Beginning Balance99,698 102,003 157,582 - - - Ending Balance102,003 157,582 318,502 - 0 0 Scheduled Adoptions: FY2011 - Math FY2012 - Reading & Science FY2013 - None 23 Roanoke County Public Schools School Capital Fund Revenues and Expenditures FY 2010-11 ActualsActualsActualsBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Revenues: Interest Income103,956 511,482 147,017 - - - Other Income264 220 3,754 - - - Soft Drink Commission60,000 60,000 60,000 - - - State Technology Bond766,745 841,255 804,000 804,000 752,000 (52,000) State Construction Grant289,799 289,940 302,839 - - - Federal Stimulus Modernization- - - 1,132,200 - (1,132,200) Sale of Land41,043 61,550 - - - - Proceeds from State Agency- - 798,438 - - - Proceeds from Bond Premiums- 1,192,655 4,083,669 - - - Proceeds from VPSA Bonds- 21,264,713 43,830,000 - - - Proceeds from Lease Purchase3,564,057 - - - 48,000 48,000 Transfer - Bogle Field Reserve- - - 25,000 25,000 - Transfers from Other Funds7,443,735 8,046,798 10,250,018 - - - Beginning balance - laptops- - - 461,057 60,933 (400,124) Total Revenues12,269,599 32,268,613 60,279,735 2,422,257 885,933 (1,536,324) Expenditures: Salaries & Related Costs41,675 24,776 7,942 - - - Contracted Services534,186 1,183,612 642,343 - - - School Projects (Pepsi)54,536 60,000 60,000 - - - Equipment1,675,180 3,530,991 1,253,753 804,000 752,000 (52,000) Stimulus School Modernization- - - 1,132,200 - (1,132,200) Technology2,188,050 56,177 314,129 - 48,000 48,000 Technology - LCD bulbs- - - 145,000 60,933 (84,067) Land50,000 2,466,726 158,998 - - - Building Improvements7,131,761 18,851,684 14,015,282 - - - Bogle Reserve- - - 25,000 25,000 - Transfers to Other Funds303,099 - - - - Laptops - Future Years- - - 316,057 - (316,057) Transfers to Other Funds- - 285,623 - - - Debt Service - Other- - 218,126 - - - Total Expenditures11,978,487 26,173,966 16,956,196 2,422,257 885,933 (1,536,324) Beginning Balance10,255,985 10,547,097 - - - - Ending Balance10,547,097 16,641,744 43,323,539 - - - 24 Roanoke County Public Schools School Debt Fund Revenues and Expenditures FY 2010-11 ActualsActualsActualsBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Revenues: VPSA Premium285,446 - - - - - Transfer from General Fund6,809,782 6,784,688 8,562,785 9,037,092 9,884,871 847,779 Transfer from School Fund2,304,369 2,329,369 2,329,368 2,304,369 4,125,345 1,820,976 Beginning Balance- - - - 35,418 35,418 Total Revenues9,399,597 9,114,057 10,892,153 11,341,461 14,045,634 2,704,173 Expenditures: Principal on G. O. Bonds525,000 540,000 555,000 575,000 600,000 25,000 Principal on Literary Loans850,032 826,632 687,685 459,321 447,817 (11,504) Principal on VPSA Bonds4,481,603 4,449,988 5,367,054 5,367,864 7,539,289 2,171,425 Interest on G. O. Bonds149,631 133,181 119,681 103,031 79,625 (23,406) Interest on Literary Loans207,274 181,603 156,634 135,834 121,946 (13,888) Interest on VPSA Bonds2,182,837 2,957,653 3,981,099 4,700,411 5,221,539 521,128 Bank Service Charges5,900 7,232 7,350 - 35,418 35,418 Total Expenditures8,402,277 9,096,289 10,874,503 11,341,461 14,045,634 2,704,173 Beginning Balance1,005,900 2,003,220 2,020,988 - - - Ending Balance2,003,220 2,020,988 2,038,638 - - - 25 Roanoke County Public Schools Laptop Insurance Reserve Revenues and Expenditures FY 2010-11 ActualsActualsActualsBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Revenues: Interest Income37,527 29,212 19,191 - - - Fees from Students414,720 401,138 213,886 144,000 144,000 - Lost/Damaged Parts- - 5,122 - - - Recovered Costs- 341 - - - - Warranty Reimbursements165,075 166,100 160,630 150,000 150,000 - Total Revenues617,322 596,791 398,829 294,000 294,000 - Expenditures: Warranty related: Salaries & Related Costs15,080 32,914 28,182 21,530 21,530 - Miscellaneous Operating (bags)50,929 38,064 17,796 - - - Printing Supplies- - - 22,918 22,918 - Small Equipment (batteries)127,849 131,699 95,973 85,552 85,552 - Small Parts - Students19,183 29,317 9,600 20,000 20,000 - Small Parts - Teachers2,039 3,824 - - - - Laptop Network Security Software40,000 - - - - - Reserve related: - Equipment387,120 133,216 - - - - Laptop Purchases or Reserves- - 183,250 - 18,000 18,000 Laptops on carts: - Carts- - - 87,000 - (87,000) 5th year warranty- - - 139,500 126,000 (13,500) Upgrade electric- - - 30,000 - (30,000) Total Expenditures642,200 369,034 334,801 406,500 294,000 (112,500) Beginning Balance245,175 220,297 448,054 897,180 - (897,180) Ending Balance220,297 448,054 512,082 784,680 - (784,680) 26 Roanoke County Public Schools Regional Alternative School Fund FY 2010-11 ActualsActualsActualsBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Revenues: Department of Education Grant87,823 95,249 97,308 97,308 - (97,308) Roanoke County Tuition192,232 196,876 200,807 200,807 - (200,807) Roanoke County Transportation19,000 19,000 19,000 19,000 - (19,000) Bedford County Tuition192,232 196,876 200,807 75,000 - (75,000) Bedford County - SAP10,000 10,000 10,000 - - - Technology Initiative- - 51,246 - - - Other Income- - 1,334 - - - Total Revenues501,287 518,001 580,502 392,115 - (392,115) Expenditures: Salaries and Fringe Benefits419,981 437,964 459,900 326,831 - (326,831) Communications- - - 200 - (200) Lease/Rent of Equipment- - - 1,000 - (1,000) Travel673 598 401 800 - (800) Office/Medical Supplies1,541 3,052 2,061 1,600 - (1,600) Small Equipment1,453 2,502 - 2,100 - (2,100) Janitorial Supplies198 36 - 300 - (300) Instructional Materials3,168 5,575 6,214 5,000 - (5,000) Instructional Equipment - New- 25,741 25,505 - - - Transfer to Roanoke County: Transportation19,000 19,000 19,000 19,000 - (19,000) Property Insurance620 620 620 620 - (620) Utilities16,600 16,600 16,600 18,600 - (18,600) Total Expenditures463,234 511,688 530,301 376,051 - (376,051) Beginning Balance20,515 58,568 64,881 64,881 - 64,881 Ending Balance58,568 64,881 115,082 80,945 - 48,817 Total Cost Per Student11,581 12,792 13,258 9,401 - Roanoke County Cost Per Student9,612 9,844 10,990 8,454 - Note for 2010-11: This joint alternative school program has been eliminated. Alternative education services are outsourced as needed. 27 Roanoke County Public Schools School Bus Fund FY 2010-11 ActualsActualsActualsBudgetBudgetIncrease 2006-072007-082008-092009-102010-11(Decrease) Revenues: Interest Income15,248 17,035 23,342 - - - Sale of Machinery & Equipment6,283 11,743 4,137 - - - Transfer from General Fund700,000 760,000 810,000 810,000 910,000 100,000 Total Revenues721,531 788,778 837,479 810,000 910,000 100,000 Expenditures: School bus replacements793,306 756,893 272,458 775,000 775,000 - Support vehicle replacements- 34,550 35,530 35,000 135,000 100,000 Total Expenditures793,306 791,443 307,988 810,000 910,000 100,000 Beginning Balance849,919 778,144 775,479 - - - Ending Balance778,144 775,479 1,304,971 - - - 28 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Dr. Lorraine Lange, School Superintendent Penny Hodge, Assistant Superintendent of Finance Brenda Chastain, Clerk to the School Board Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. __A-041310-10__ ITEM NO. _____D-10_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to discuss the possible acquisition of the Bent Mountain Elementary School property SUBMITTED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Board member Ed Elswick has asked that this new business item be listed in order for him authorization for the County to submit in writing to the Roanoke School Board a request to transfer ownership of the Bent Mountain Elementary School to the Roanoke County Board of Supervisors. This item was discussed at the School Board/BoS joint meeting held on March 11, 2010. At that time, the members of the School Board suggested to the BoS that a written request be forwarded regarding uture use and/or ownership of the Bent Mountain Elementary School. Attached, please find a copy of a brief summary of anticipated costs for the use of the Bent Mountain Elementary School by either the County or a third party. Mr. Elswick is asking that the County seek ownership and then enter into a process by which the school could be used for community purposes. He will provide additional information at the meeting. Page 1 of 2 VOTE: Supervisor Elswick moved to hold a work session on the possible acquisition of Bent Mountain Elementary School property. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church Page 2 of 2 ACTION NO. __A-041310-11.a_ ITEM NO. ___F-2____________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to accept and appropriate funds in the amount of $15,000 for reimbursement from the Town of Vinton for utility relocations for the Chestnut Mountain Circle (Route 1034) Rural Addition Project, Vinton Magisterial District SUBMITTED BY: Arnold Covey Director of Community Development APPROVED BY: . BClayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On April 14, 2009, the Board of Supervisors approved funding for the construction of the utility relocation on Chestnut Mountain Circle. The utility relocation was completed February 2010 and included the replacement of 38 sewer ewer line and two sanitary sewer manholes. The total cost of this utility relocation was $42,965. The Town of Vinton is reimbursing Roanoke County $15,000 for this utility relocation paid by Department of Community Development. FISCAL IMPACT: The County will receive $15,000 from the Town of Vinton. STAFF RECOMMENDATION: Accept and appropriate $15,000 from the Town of Vinton to the Department of Community Developments Minor Capital Account (102463-3013). Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Arnold Covey, Director of Community Development Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. __A-041310-11.b_ ITEM NO. ____F-3___________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Donation of a new variable width public drainage easement across property of the Western Virginia Regional Jail Authority (Tax Map No. 064.03-01-19.03) Instrument No. 200606783, page 421, Catawba Magisterial District SUBMITTED BY: Joseph B. Obenshain Senior Assistant County Attorney APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This consent agenda item involves acceptance of the following easement conveyed to the Board of Supervisors of Roanoke County for stormwater management basin easements and access easements across the property of The Western Virginia Regional Jail Authority in the Catawba Magisterial District of the County of Roanoke: a) Donation by The Western Virginia Regional Jail Authority of public drainage easements, of variable width, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future drainage courses, ditches, lines, pipes, facilities and other necessary or related structures, appurtenance and improvements for management, collection, transmission and distribution of any form of drainage, including but not limited to stormwater drainage, together with the right of ingress and egress thereto from a public road, upon, over, under and across a tract or parcel of land belonging to The Western Virginia Regional Jail Authority, designated on Roanoke County Land Records as Tax Map No. 064.03-01-19.03. The location of the said ease Management Basin Easements and Access Easements dated December 21, 2006, prepared by Hayes, Page 1 of 2 Seay, Mattern & Mattern, attached as Exhibit A and incorporated by reference herein. This being a portion of the same property conveyed to The Western Virginia Regional Jail Court of Roanoke County, Virginia, as Instrument No. 200606783, page 421. The location and dimensions of this easement have been reviewed and approved by the County's engineering staff. STAFF RECOMMENDATION: Staff recommends acceptance of this easement and that the County Administrator, or any Assistant County Administrator, be authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Paul Mahoney, County Attorney Arnold Covey, Director of Community Development Joseph B. Obenshain, Senior Assistant County Attorney Page 2 of 2 ACTION NO. __A-041310-11.c_ ITEM NO. _____F-4__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to authorize the Roanoke County Police Department to execute contracts with political subdivisions to use the Laurel Mountain Driver Training Center SUBMITTED BY: Daniel R. Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION : Administration to establish a contract and regulations for other public law enforcement Center. Attached to this Board report is a copy of the contract that the County would use for this purpose. The requested action would approve the following: 1) Authorize the Chief of Police to contract with other public sector law enforcement agencies for driver training at the Laurel Mountain Driver Training Center in accordance with the attached contract. 2) Authorize the County Administrator, based on the pro rata daily cost of operating the facility, to annually adjust the fee schedule (Exhibit B) 3) Designate the funds collected to be used for operations and maintenance costs of the facility. Page 1 of 2 FISCAL IMPACT The daily charge recommended in Exhibit B is the daily cost of providing on-site supervision and related operating and maintenance costs for the facility as calculated by the Roanoke County Police Department. The majority of the use of the facility will be for Roanoke County, but collecting these charges for use by outside agencies will help to defray the cost of operating the facility. STAFF RECOMMENDATION Staff recommends that the Board of Supervisors approve the contract form, authorize the Chief of Police to contract for the use of the Laurel Mountain Driving Center in accordance with the contract, authorize the County Administrator to annually adjust the daily charges for non-Roanoke County agencies contracting to use the facility and to designate the funds collected under the contract for operations and maintenance of the Laurel Mountain Driver Training Center. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Ray Lavinder, Chief of Police Page 2 of 2 Exhibit A LAUREL MOUNTAIN DRIVING CENTER RULES AND REGULATIONS PARAMOUNT IMPORTANCE SAFETY is of during range training, therefore, all instructions, commands, or directions 1. IMMEDIATELY obeyed without question, variations, or exceptions. from an instructor will be ALWAYSALL 2.Each student will be required to operate their vehicle in a safe and proper manner at times and to notify an instructor of any unsafe conditions or practices they notice. 3.No student will operate any vehicle on the driving range without the permission from an instructor. 4.No vehicle will exceed 20 m.p.h. on the range unless ordered to by an instructor. ALL 5.Keys will remain in the vehicle at times. Do not remove keys from the vehicle unless instructed to do so. ALWAYS be engaged when vehicle is parked. 6.Emergency brakes will 7.All vehicles will have all the doors closed, except when loading or unloading. 8.Only one student (driver) will be allowed in a vehicle operating on a course. (No passengers except for instructors). ALL times during operation of the vehicle. 9.Seat belt and shoulder harness will be worn at ALL 10. doors will be locked during the vehicle’s operation. 11.No smoking, eating or drinking will be permitted in any vehicle, when in use. 12.No personnel will back up a vehicle on the driving range, while looking forward (B.U.L.F.) 13.External P.A. systems, sirens, police radio and emergency lights shall not be activated except at an instructor’s discretion. 14.Objects that cannot be secured in the passenger compartment or the vehicles’ trunk shall be removed during the training. 15.Extreme care must be exercised when retrieving traffic cones that have been knocked down. The driver training vehicle MUSTPARK GEAREMERGENCY BRAKEENGINE TURNED OFF be placed in the position, engaged, and the when a cone is being retrieved from beneath a vehicle. 16.Protective helmets will be worn at all times when driving through the specialized maneuver courses (Serpentine, Reaction, Double Lane Change, Controlled Braking, Off-Road Recovery, Short / Long Pursuit Courses). 17.No vehicle will exceed 35 m.p.h. while being operated on any of the specialized maneuver courses (Serpentine, Reaction, Double Lane Change, Controlled Braking, Off-Road Recovery, Short / Long Pursuit Courses). AWAYCONSTANTLY VIGILANT ALL personnel shall stand at a safe distance from all driving courses and remain to 18. the location of the vehicles that are in operation on the training courses, especially vehicles exiting the courses. ANY IMMEDIATELY 19.accident, damage to property, or injury will be reported to an instructor. 20.Each student is responsible for the cleanliness of the range, as well as setting up and taking down the traffic cones used on the course. 21.There will be no vehicles allowed on the driver training range other then the vehicles being used for training, unless approved by an instructor. ** ANY PERSON VIOLATING THE RULES SET FORTH HEREIN WILL BE REMOVED FROM THE RANGE AND HIS / HER SUPERVISOR NOTIFIED WITH A WRITTEN REPORT FILED AND SUBMITTED TO THE CHIEF OF POLICE. VIOLATING A SAFETY RULE WHERE THERE IS A THREAT TO LIFE WILL WARRANT DAYS OFF WITHOUT PAY OR REMOVAL FROM SERVICE ** __ SSN: ______________ ____ OFFICER / RECRUIT: __________________ SIGNATURE: _________________________ ___ DATE: ______________ ___ ZÆÃÃ úø£¸£øâk±Ü£kªÃªÃ`¼ÃªÃªÐª Ã±YÆø£ª£ª£kªYÐªÃ x1.0Y THIS AGREEMENT, made and entered into this day of , 2010, by and BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA between the , a Virginia political subdivision, (hereafter “Roanoke County”) acting by and through the Roanoke County Police Department, party of the First Part, and , a Virginia municipal corporation/ political subdivision (hereafter “User Agency”), party of the Second Part; W I T N E S S E T H: Whereas, Roanoke County is the owner of Laurel Mountain Driver Training Center, a driver training facility located at 6231 Twine Hollow Road, Salem, Virginia in the Catawba Magisterial District of Roanoke County; and Whereas, the classroom facilities have been approved by the Virginia Department of Criminal Justice Services (hereafter referred to as DCJS) as an authorized site for conducting law enforcement training; and Whereas , as owner of this driver training facility, Roanoke County has expended public funds for the construction, improvement and maintenance thereof, and is responsible for the ongoing management and supervision of this facility; and Whereas, Roanoke County desires to make this approved facility available to other law enforcement agencies, both public and private, to assist in training of area law enforcement personnel to better ensure the protection of both officers and members of the public and reduce the potential for costly and time consuming complaints or legal actions; and Whereas, desire Roanoke County and (User Agency) to establish the requirements and agreements for the use of this facility by the Party of the Second Part and to confirm the responsibilities of both parties to this Agreement. NOW, THEREFORE, Roanoke County and (User Agency) agree as follows: I.ROANOKE COUNTY RESPONSIBILITES: A. Standard Operating Procedures: 1. Roanoke County shall establish a list of Safety Rules and Regulations and define procedures to be followed while using this facility. A copy of the current Safety Rules and Regulations are attached hereto as Exhibit “A”. Roanoke County reserves the right to amend these Safety Rules and Regulations at any time. 2. Roanoke County Police Department will provide an on-site supervisor who will serve as a Safety Compliance Officer to be present at all times that training or other activities are being conducted at this facility. 3. Roanoke County will be responsible for providing to the user agency exclusive access to the driving facility and resources to include: classroom facility; audio visual and media support devices; a garage area equipped with basic mechanical tools; highway cones for delineating courses and Department of Transportation approved safety helmets for students engaged in courses involving emergency vehicle operation. II.USER AGENCY RESPONSIBILITIES: A. Requirements for Instructors: 1. The User Agency shall provide and utilize only instructors currently certified by DCJS for the level of driver training to be provided and such instructors shall be present at all times to supervise the training and provide the required instruction. 2. The User Agency’s instructors agree to conform to established safety rules and regulations and acknowledge the Safety Compliance Officer retains final authority in approving or authorizing a training exercise. B. Requirements for User Agency, Participants and Other : 1. The User Agency shall provide all vehicles, fuel, tires, safety equipment and other items required for safe and successful completion of the scheduled training. 2. The User Agency shall repair or replace with comparable equipment or facilities, any property or structure damaged as a result of their use of the facility when those damages exceed $500.00. Such repairs or replacements will be made as soon as practical but no more than 60 days beyond the date damage was incurred. 3. The User Agency agrees all participants from their organization participating in training at the facility will sign a Release of Liability Waiver prior to engaging in any exercises or training program. 4. The User Agency agrees to have all participants from their organization appropriately covered by applicable insurance coverage prior to engaging in any training exercise. The user Agency shall provide proof of coverage of at least the following limits to Roanoke County at least ten (10) days prior to their scheduled training date: a. Worker’s Compensation with Statutory limits; b. General Liability coverage with a $ 1,000,000 limit; c. Automobile Liability coverage with a $ 1,000,000 limit; d. Law Enforcement Liability with a $ 1,000,000 limit; e. Public Officials Liability with a $ 1,000,000 limit 5. The User Agency agrees to compensate the County of Roanoke as defined by the current fee schedule attached hereto as Exhibit “B”. III.MUTUAL RESPONSIBILITIES: Both parties agree to comply by the established safety rules and regulations and acknowledge the final authority for approval of any exercise or training scenario rests solely with the Safety Compliance Officer. IV.RELEASE OF LIABILITY AND HOLDHARMLESS: The User Agency, for itself and its officers, employees and agents participating in any training at the Facility, releases Roanoke County and its officers, employees and agents, from any and all liability for any claims, demands or legal actions arising out of or in any way connected with the use of the Facility during or associated with any training and shall hold Roanoke county harmless from any such claim. WITNESS THE FOLLOWING SIGNATURES AND DATES: ROANOKE COUNTY POLICE DEPARTMENT By: Name Title Date (User Agency) By: Name Title Date ËÍÛÑÚÔßËÎÛÔÓÑËÒÌß×ÒÜÎ×ÊÛÎÌÎß×Ò×ÒÙÝÛÒÌÛÎ ÎÛÔÛßÍÛÑÚÔ×ßÞ×Ô×ÌÇ úk±±Û«É¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦ «±£Y¢££Æ£ª£ÃªÐÕÐªÃTÃ£ª¡É¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦ Ì¸·º±®³³«¬¾»½±³°´»¬»¼¿²¼·¹²»¼°®·±®¬±¾»¹·²²·²¹§±«®¬®¿·²·²¹ò ñËÆkªÃÐªËÃ£ÃÃÃªªÃ`Ã`ÃªÃªÐÃªÐ£`ÃYÃøÃæÂ ñªk£ø£«¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¦¢«±£YÅÕÐªÃTÃ£ª¡ªÃªÐ«£ªÃ£Y æÂÃ`ÃªÐñªk££øÆÆ£ª£´£kªYÉ£±Ã«ªÆâk±Ü£kªÃªÃ`¼ÃªÃªÐ ªÊ ñkªªÆ«YÃÃÃ£ªÃªÆøªÃ`ªÃÃ£ªÃ`ÃªÃªÐ£Ð«Z£«£ Ã´£øÃª·kYÊª£ªÆ±Ëñ£Ëø£ªÃª£ªÃÃ£ª£øÆÃ`Ã±Ð£øÃÃÃªÐÃªkÆ£Ð«Ë ÆY±ÆÆ£ª£´£kªYÉ£±Ã«ªËªªY£øÃÐª£«±£YÆ£øËø£« ªYª±±±Ã«Ë«ªËªk£øÃ£ªÆñ«Yª£_Æ`£Æ«ÃÐÆkkª±YkË ÃÃªÐ£k£ø££ªª_ÃÆËÃÆÃ±Y£ÃªÃ±YËø£««YÃÃÃ£ªÃªÆøªÃ`ª ÃÃ£ªÃ`ÃªÃªÐ£Ð«Ë_ÆÆ£ª£kYªY££«ÃÃ£ª£ªÆ£øÆ Æ£ª£´£kªYÉ£±Ã«ª£ªY£øÃÐª£«±£YÊ ñÐªkªªÆñ«±ÃªkÃÆÃªÐË£ªÆ±ø£ø«Y±øË«Y£ª±ªÃ`ª«Y ÆÃËªYª±±ÃÐÆñª£_Æ`£«YÆ`ÃªÆøkk£øÃ±£±Ã«ËÃ`Ã±Ã£ª£ªY£Æ ±Ã«ø£ªYÃª·kYË«ÐË£Æñ«YkøøÃÃªÐø£««YÃÃÃ£ªÃªÆ£Ð«ËÃª±kÃªÐ ÃÃªÐÃª££ÃªÐÆ£ª£´£kªYÉ£±Ã«ª`ÆÃ±Ê ñkªªÆËYÃÐªÃªÐÆÃ±Ëñ«ª£_Ã`ÃªÐªYÃÐÆËÃ`Ã±Ð£ªøÃ£_ÆÃÆñ«Y £Æ_ÃªÃ±£Ã`ø£««Y«±£YÃªÐÐªY¢Ãø±Ã±¡ËÃª±kÃªÐËkª£±Ã«Ã£ _£´£«ªÃ£ªªøÃÈ ×«²¼»®¬¿²¼¬¸¿¬°¿®¬·½·°¿¬·±²·²¬¸»Î±¿²±µ»Ý±«²¬§Ð±´·½»«ªÅ¼»º»²·ª»¿²¼°®»½··±² ¼®·ª»®¬®¿·²·²¹°®±¹®¿³®»¯«·®»°¸§·½¿´¬¿³·²¿ô³±¬±®½±±®¼·²¿¬·±²ô¿²¼³»²¬¿´¿´»®¬²»¿²¼× ¸»®»¾§¿¬¬»¬¬¸¿¬×¸¿ª»²±µ²±©²°¸§·½¿´±®³»²¬¿´´·³·¬¿¬·±²¬¸¿¬°®»½´«¼»³§°¿®¬·½·°¿¬·±²·²¬¸· °®±¹®¿³¿²¼×¸¿ª»²±¬«»¼¿²¼©·´´²±¬«»¿²§º±®³±º¿´½±¸±´ô°®»½®·°¬·±²±®²±²°®»½®·°¬·±²¼®«¹ ¬¸¿¬¸¿ª»¿²§°±¬»²¬·¿´¬±·³°¿·®³§°¿®¬·½·°¿¬·±²·²¬¸·¬®¿·²·²¹°®±¹®¿³ò ñÆ`ÆÆ££kªÃY£´ªYª±±kÃ£ª£kÆ£`_Ã`ª±ªñ kªªÃ«ª«ªÃªÐÈ Í×ÙÒßÌËÎÛÜßÌÛ ACTION NO. __A-041310-12___ ITEM NO.____H-1____________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request for a Public Hearing on an amendment of the Roanoke County Code to Article II. Noise of Chapter 13 Offenses-Miscellaneous SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board approved an ordinance amending various sections of the noise ordinance at first reading on March 23, 2010. The Board directed staff to publicize notice of a public hearing for 7:00 p.m. on April 27, 2010, to provide an opportunity for citizen comment on the proposed changes. However, due to scheduling conflicts it is recommended that the public hearing be rescheduled to May 25, 2010, at 7:00 p.m. STAFF RECOMMENDATION: It is recommended that the Board schedule a public hearing on this ordinance for May 25, 2010, at 7:00 p.m. Page 1 of 2 VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Paul M. Mahoney, County Attorney Page 2 of 2 ACTION NO. __A-041310-2 ___ ITEM NO. _____D-2__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to accept and appropriate grant funds in the amount of $80,000 from the Virginia Department of Transportation for a fiscal year 2009-2010 Transportation Enhancement Program to help finance the construction of the eastern section of the Roanoke River Greenway and appropriation of $20,000 in matching funds SUBMITTED BY: Pete Haislip Director of Parks, Recreation and Tourism Janet Scheid Greenway Planner APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the October 28, 2008, meeting, the Board approved a resolution in support of the 2009- 2010 grant application for the Transportation Enhancement Program for the eastern section of the Roanoke River Greenway. The Department of Parks, Recreation and Tourism has been awarded a fiscal year 2009- 2010 Transportation Enhancement Program (TEA-21) Grant for the eastern section of the Roanoke River Greenway in the amount of $80,000. This grant will partially fund engineering and right-of-way acquisition for this greenway located in eastern Roanoke County. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in its 2007 Update to the Roanoke Valley Conceptual Greenway Plan, which was adopted by the Roanoke County Board of Supervisors in 2007. Page 1 of 2 The eastern section of the Roanoke River Greenway project is approximately six miles long from the Roanoke City line near the waste water treatment plant, through Explore Park, to the Franklin County line. The total cost of this project is estimated to be approximately $6 million, which includes costs associated with trail construction, bridges, retaining walls, boardwalks in wet areas and other recreational amenities. Also included in this estimated project cost are land acquisitions, design, engineering and permitting fees. FISCAL IMPACT: The grant award amount of $80,000 requires a match of $20,000. ALTERNATIVES: 1. Accept and appropriate the grant award of $80,000 from the Virginia Department of Transportation and appropriate matching funds of $20,000 from the Parks and Recreation fee class account. 2. Do not accept the grant award of $80,000 from the Virginia Department of Transportation and do not appropriate matching funds of $20,000. STAFF RECOMMENDATION: Alternative 1: Accept and appropriate the grant award of $80,000 from the Virginia Department of Transportation and appropriate matching funds of $20,000 from the Parks and Recreation fee class account. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Janet Scheid, Greenway Planner Pete Haislip, Director of Parks, Recreation and Tourism Diane Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. _A-041310-3____ ITEM NO. _____D-3__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to appropriate funds in the amount of $12,575.35 from the Board Contingency Fund to upgrade the Board Room microphone system to meet Federal Communication Commission (FCC) requirements SUBMITTED BY: Becky R. Meador Clerk to the Board Bill Hunter Assistant Director of Communications APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Since completion of the digital television transition in 2009, television stations no longer utilize frequencies between 698 and 806 megahertz (MHz). Now that the television stations are no longer on these frequencies, the public safety entities operating in them are receiving detrimental interference from wireless microphones. To avoid possible life- threatening situations, the FCC has ruled that wireless microphones operating in the 700 MHz band must cease operation in this band not later than June 12, 2010. Per the FCC, failure to comply may result in civil and/or criminal penalties, which will be determined by the FCC and law enforcement on a case by case basis. The Roanoke County Board of Supervisors meeting room microphones currently operate in the 700 MHz band and the County must upgrade the system to comply with the FCC mandate. As the County has a contract with Lee Hartman and Sons (LHS), the Clerk to the Board and the Communications Shop reviewed with LHS different options. Using the LHS contract also ensures local service availability. Page 1 of 3 The most cost efficient system for durability and quality was chosen. The system selected allows retention of the microphone stands. Only the transmitters will have to be replaced, saving a considerable amount of money. Shure, the manufacturer of the chosen system is offering a rebate of up to $1,000. The new system should qualify for the maximum amount, which will be returned to the Board Contingency Fund upon receipt. Additionally, the Clerk has requested a hanging microphone be installed over the For some time now, there have been sound issues both with audio recording and television broadcasting. It is difficult to hear speakers when they move to this area to make presentations via maps, charts or etc. The speakers do not remember to take the handheld microphone with them or to hold it up when speaking. This can make it more difficult to compile the minutes and we have had citizen inquiries about this issue. Attached for your reference are the quote from Lee Hartman and Sons, print-outs from the FCC website with information on the mandate and information on the Shure rebate offer. FISCAL IMPACT: Appropriation of funds in the amount of $12,575.35 is being requested from the Board Contingency Fund. Upon receipt and installation of the microphones, a rebate in the amount of $1,000 will be received and appropriated to the Board Contingency Fund. ALTERNATIVES: 1. Less costly systems were identified; however, the durability and sound quality were not sufficient for the amount of use necessary. 2. More costly systems were identified; however, the additional features were found not to be necessary. 3. The County could fail to comply with the FCC mandate and face civil and/or criminal penalties STAFF RECOMMENDATION: Staff recommends purchase of the Shure wireless microphone system as recommended by Lee Hartman and Sons and appropriation of funds in the amount of $12,575.35 from the Board Contingency Fund. Staff also recommends an appropriation to the Board Contingency Fund in the amount of $1,000 from a rebate offered by the manufacturer after purchase of the new microphone system. Page 2 of 3 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Becky Meador, Clerk to the Board of Supervisors Bill Hunter, Assistant Director of Communications Rebecca Owens, Director of Finance Page 3 of 3 ACTION NO. _A-041310-4 ____ ITEM NO. _____D-4__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to appropriate funds in the amount of $372,800 for the Energy Efficiency and Conservation Block Grant (EECBG) from the United States Department of Energy SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The American Recovery and Reinvestment Act of 2009 provides funding for the United States Department of Energy (US DOE) to award formula based grants to states and units of local government. As such, the US DOE has awarded an Energy Efficiency and Conservation Block Grant to Roanoke County, based on its position as the tenth most populous county in Virginia. These monies are part of the federal stimulus package, and can only be spent on certain items related to energy efficiency, conservation, job creation and preservation. We received notification of the award on December 31, 2009, and the funds must be fully allocated within 18 months and spent within 36 months of that date. Matching funds are not required but using the grant funds to leverage additional project dollars and job creation is the goal. In the application for the grant, staff identified energy retrofits for County buildings in the amount of $322,800 as part of a potentially larger energy performance contract. The second and smaller phase of the project utilizes the remaining $50,000 to assist Roanoke County Community Leaders Environmental Action Roundtable (RC-CLEAR) in working towards International Council for Local Environmental Initiatives (ICLEI) goal of reducing carbon emissions by 3 percent per year through the year 2020. RC-CLEAR is the committee appointed by the Board of Supervisors to reach out to the private sector and identify methods of reducing greenhouse gases. Page 1 of 2 Roanoke County staff is currently negotiating an energy performance contract with Trane for selected lighting and heating, ventilating and air conditioning (HVACs) control retrofits that exhibit substantial energy savings and reasonable paybacks. Additionally, RC-CLEAR has begun raising awareness of energy use in the community, most recently working with the Roanoke County schools on Green Ribbon Week, and staffing booths at the Energy Expo in November, and the Roanoke Valley Homebuilders Home Show in March. It is anticipated that the $50,000 portion of the grant will be utilized for energy conservation education, energy audits and possibly some form of incentives, depending on what RC-CLEAR recommends. FISCAL IMPACT: This grant requires no matching funds, and there is no fiscal impact to the County. STAFF RECOMMENDATION: Staff recommends appropriation of $372,800 from the United States Department of Energy for use in retrofitting county facilities and providing support for the mission of RC- CLEAR. VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Anne Marie Green, Director of General Services Rebecca Owens, Director of Finance Page 2 of 2 ÎÑßÒÑÕÛ ÊßÔÔÛÇ ÎÛÍÑËÎÝÛ ßËÌØÑÎ×ÌÇ îðïðóïï ÞËÜÙÛÌ Ì×ÒÕÛÎ ÝÎÛÛÕ ÌÎßÒÍÚÛÎ ÍÌßÌ×ÑÒ ÍËÓÓßÎÇ Î±¿²±µ» Ê¿´´»§ Î»±«®½» ß«¬¸±®·¬§ REVENUE îðïðóîðïï Ü·±¿´ Ú»»éôéèêôêéðü ° ×²¬»®»¬ ×²½±³»îððôðððü Ì®¿²º»® º®±³ Ý±²¬·²¹»²½§ Ú«²¼ïôêîçôðèðü Í¿´» ±º Î»½½´¿¾´» Ó¿¬»®·¿´ììôêìðü § Ó·½»´´¿²»±«íèôðððü Ì®¿²º»® ó Î«¬®±«¸ Î±¿¼ïîëôðððü ¹ Ì±¬¿´çôèîíôíçðü EXPENSES Ð»®±²²»´ïôèïèôçìíü Ñ»®¿¬·²ü íôçðéôêêï °¹ Ý¿°·¬¿´ïëôðððü Ì®¿²º»® ¬± Î»»®ª»ïôíïðôðððü Ü»¾¬ Í»®ª·½»îôééïôéèêü Ì±¬¿´çôèîíôíçðü DISPOSAL FEES Ó«²·½·¿´Ð»® Ì±üìë ° ² Ð®·ª¿¬» Ð»® Ì±²üëë îðïðóîðïï ÞËÜÙÛÌ ï ÍËÓÓßÎÇ Î±¿²±µ» Ê¿´´»§ Î»±«®½» ß«¬¸±®·¬§ îððëóðêîððêóðéîððéóðèîððèóðçîððçóïðîðïðóîðïï ÎÛÊÛÒËÛ Ü·±¿´ Ú»»éôîëëôîìðü éôìðïôéððü ü éôèîïôëððü éôçëêôîêðü éôéèêôêéðéôçêìôïððü ° ×²¬»®»¬ ×²½±³»íéïôíìðü ìèîôéîðü ü ëëéôéîðü êëéôéîðü îððôðððííêôðððü Ì®¿²º»® º®±³ Ý±²¬·²»²ü éèíôëëëèêðôèèëü ü çîêôìççü ïôéïìôêíëü 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ïîëôððð Ñ»®¿¬·±² ° íêëôíðð êëîôìðð ÌÑÌßÔ ü ü îðïðóîðïï ÞËÜÙÛÌ ïé ACTION NO. _A-041310-6____ ITEM NO. ____D-6___________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to approval of health insurance plan and rates for County and School employees for fiscal year 2010-2011 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: B. Clayton Clay Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Public Schools participate in a joint health insurance program for eligible employees. The Roanoke Valley Resource Authority (RVRA) and the Western Virginia Regional Jail Authority (WVRJA) also participate in our plan. This medical plan is self-funded with reinsurance coverage to protect the financial risk assumed. Under the current contract, reinsurance is composed of two elements: specific and aggregate stop loss. The specific stop loss threshold is $200,000. Specific reinsurance protects the plan from any catastrophic claims paid on a member during the plan year. The aggregate limit of 115 percent protects the total financial liability assumed for the plan at 15 percent The plan purchases administrative services, access to the network physicians and facilities and claims administration from Anthem. Since June 30, 2010, marks the end of a five-year contract with Anthem, a request for proposal was prepared for the fiscal 2010-2011 renewal. Using predefined criteria for determining the most qualified bidders for medical coverage, an evaluation was prepared by our medical consultant, Wells Fargo Insurance Services, and reviewed by the School and County Insurance Committee. Based on the bids submitted, interviews conducted, follow up negotiations, references, and evaluations of each finalist, the insurance committee unanimously agreed that Anthem was the most qualified bidder and should be awarded the contract effective July 1, 2010. Page 1 of 4 A review of paid claims experience of the County, Schools and Western Virginia Regional Jail Authority for the most recent twelve months generates an increase in rates of 14.1 percent, funding the medical program at maximum liability of 115 percent. Historically, we have set the rates at the maximum liability, however over the past several years the insurance reserves have grown as a result of budgeting rates at the maximum liability and claims experience has been less than the maximum liability. The health insurance rates will be increased 4.1 percent, which is adequate to cover projected claims for the plan. Employee rates will remain unchanged and the health insurance reserves will fund the health insurance increase for fiscal 2010-2011. One benefit modification is required for the 2010-2011 policy year. Based on the Mental Health Parity and Addiction Equity Act of 2008 (new regulations become effective for plan years beginning on or after July 1, 2010), the plan will need to modify mental health coverage with this renewal cycle (removal of limitation on number of mental health visits: 30 days inpatient; 30 visits outpatient per calendar year). This benefit adjustment for improved coverage is incl Since the medical plan is self-funded, the historical claims paid on the program are used to establish rates and employee contributions for the plan. Some cost drivers from the review period February 2009 through January 2010 are outlined below: Overall medical and pharmacy claim payments increased 21.6 percent, but on a cost per member basis increased 16.8 percent from the prior review period. During the review period, there was one claimant who exceeded the $200,000 specific stop loss limit by $24, 226. Additionally, there have been 30 claimants with claims in excess of $75,000 and 19 of those claimants had claim expenses above claims in excess of $75,000 and 11 of those claimants had claim expenses above $100,000. There has been a noticeable increase in the number of significant dollar claims. In-network utilization of the plan continues to be high with 99.7 percent of claim dollars submi protects members from balance billing and lowers out-of-pocket costs. Outpatient prescription drug claims comprise 22 percent of total claims expense on the plan. This is consistent with findings from the 2009 renewal data, and slightly higher than industry average of 20 percent. The number of scripts filled was up 8.8 percent. Generic utilization has increased from 66 percent in the previous review period to 69 percent with the current review period. The average member covered filled 13 scripts per year, Page 2 of 4 Wells Fargo Insurance Services has also negotiated that Anthem will provide the Plan: A wellness credit of $50,000 for the 2010-2011 policy year A guarantee of no more than a 3.0 percent increase in administrative fees for the 2010-2011 renewal, 4.0 percent increase for the 2011-2012 renewal Service performance guarantees with a penalty of up to $75,000 at risk for the 2010-2011 policy year In addition, Wells Fargo negotiated an enhancement to the Medical plan that compliments members of all recommended wellness/preventive checkups based on their age and gender. The County and Schools have consistently kept overall medical costs below the national average with annual increases of 0 percent for 2009-2010, 3.47 percent for 2008-2009, 7.3 percent for 2007-2008, 8.0 percent for 2006-2007, 5.5 percent for 2005-2006 and 9.7 percent for 2004-2005, while national averages have ranged from 11 percent to 20 percent during that time period. The Insurance Committee has been successful in maintaining favorable performance during this time through plan design changes that have addressed the underlying cost drivers of the program. Attachment A shows the current and proposed rates for eligible County and School employees as well as the monthly increase in cost. The Schools are scheduled to consider this proposal at their meeting on April 22, 2010. FISCAL IMPACT: Employee rates will remain unchanged and the increase of 4.1 percent will be funded from the health insurance reserves. Funding from the reserves in the amount of $292,395 for the increase in health insurance has been included in the 2010-2011 budget. STAFF RECOMMENDATION: Staff recommends approving a contract with Anthem to provide our medical program and the attached health insurance rates for fiscal year 2010-2011. Page 3 of 4 VOTE: Supervisor Altizer moved to approve the staff recommendationwith a work session to be scheduled to discuss a cap of the health reserves. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Rebecca Owens, Director of Finance Diane Hyatt, Assistant County Administrator Joe Sgroi, Director of Human Resources Page 4 of 4 Roanoke County and Roanoke County SchoolsAttachment A Health Insurance Renewal Rates 2010-11 PPO Plan Design Increase MonthlyCountyEmployeeEmployeefor PremiumBenefitRatePaysEmployee Current 2009-10 Subscriber Only464.30414.9449.3610.63% Subscriber + 1 minor655.42427.32228.1034.80% Employee + Spouse951.80590.60361.2037.95% Family1114.48688.52425.9638.22% Married School & County Couple1114.48874.86 239.6221.50% Renewal 2010-11PPO Plan Design Subscriber Only483.34433.9849.3610.21%-$ Subscriber + 1 minor682.30454.20228.1033.43%-$ Employee + Spouse990.82629.62361.2036.45%-$ Family1160.18734.22425.9636.71%-$ Married School & County Couple1160.18920.56 239.6220.65%-$ Current Membership CountySchools Subscriber Only4811020 Subscriber + minor56112 Employee + Spouse59128 Family195399 Total Members7911659 ACTION NO. _A-041310-7____ ITEM NO. ____D-7___________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to approve the dental insurance plan and rates for County and School employees for fiscal year 2010-2011 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke and Roanoke County Public Schools participate in the joint purchase of dental coverage for their eligible employees and retirees through the Roanoke Valley Regional Health Care Consortium. Delta Dental presented a renewal indicating a 3.9 percent increase in premium rate. After an independent underwriting review and negotiations with Delta Dental, our benefits consultant, Wells Fargo, was able to reduce this increase to 2.5 percent. This increase is under the 5 percent rate cap negotiated in our last market study. Since the dental plan is on a calendar year basis, a blended rate is calculated for the employee rate each year in order to avoid changing the rates in the middle of the year. Dental rates for employees are brought forward to the Board during the spring for approval. Retirees pay a premium that is based on their experience in the dental plan. The dental rates will need to be increased for fiscal 2010-2011 as outlined on Attachment A and would be effective July 1, 2010. Employee rates will not change and dental reserves will be used to cover the increase in premium for fiscal year 2010-2011. Page 1 of 2 FISCAL IMPACT: Funds are available in the dental reserves to cover the full cost of the increased premium. STAFF RECOMMENDATION: Staff recommends approving the dental insurance plan and rates for fiscal year 2010-2011. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Rebecca Owens, Director of Finance Diane Hyatt, Assistant County Administrator Joe Sgroi, Director of Human Resources Page 2 of 2 Roanoke County and Roanoke County Schoolsttachment AA Dental Insurance Renewal Rates 2010-11 Employees:Dental Plan Increase MonthlyCountyEmployeeEmployeeforRetiree PremiumBenefitRatePaysEmployeeRate Current 2009-1 0 Subscriber Only26.0219.146.8826.44%39.50 Subscriber + 1 42.3223.1419.1845.32%64.51 Family73.2432.9040.3455.08%112.34 Married School & County Couple73.2451.04 22.2030.31%n/a Renewal 2010-11Dental Plan Subscriber Only26.6419.766.8825.83%-$ 41.48 Subscriber + 1 43.3824.2019.1844.21%-$ 67.74 Family75.0634.7240.3453.74%-$ 117.96 Married School & County Couple75.0652.86 22.2029.58%-$ n/a Current Membership Retiree Membership CountySchoolsCountySchools Subscriber Only43186480347 Subscriber + 1 17032839201 Family229494811 Total Members8301686127559 ACTION NO. _A-041310-8____ ITEM NO. _____D-8__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 13, 2010 AGENDA ITEM: Request to approve a wellness program for Roanoke County employees SUBMITTED BY: Joe Sgroi, Director of Human Resources Rebecca E. Owens, Director of Finance Anita Hassell, Assistant Director of Human Resources APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the March 2 and March 23, 2010, work sessions, information concerning an optional wellness program for employees was discussed with the Board. The staff sees this wellness -w savings in the coming years for both the County and its employees. Background Roanoke County is committed to providing high quality work and life benefits to our employees. While the most costly of these benefits is, without doubt, the provision of health insurance, it can be argued that what is most important is the overall health and wellness of the workforce. Each year, County staff works with our healthcare consultant to evaluate the design of our health insurance plan and analyze claims expenditures in an effort to offer a benefit that remains affordable, yet provides comprehensive coverage. Over the past five years, the County has championed employee wellness and has worked in conjunction with our insurance carrier, the County school system, outside vendors and employee committees to raise the awareness of health, wellness and individual Page 1 of 6 responsibility. For the purpose of this report, we will define wellness as the process of becoming aware of physical and mental health and making choices toward a healthier lifestyle. This would include knowledge and actions around medical self-care, physical activity, food and nutrition as well as lifestyle choices to be avoided. Process Believing that healthy lifestyles, early detection and the management of chronic illness can lead to more productive employees with reduced health insurance claims costs, a solicitation was issued for a comprehensive wellness program as part of the Request for Predefined criteria for selecting the most qualified proposals were established, an evaluation of each proposal was prepared by our health insurance consultant, Wells Fargo Insurance Services, and the County Insurance Committee also conducted an independent review of each bidder. After conducting interviews, references and evaluating each finalist, the committee unanimously agreed that Living Well Health Solutions (LWHS) was the most qualified bidder, had the best and most complete wellness program and should be awarded the contract. LWHS is located in Charlotte, NC and provides services to a diverse national client base that includes municipalities, counties, schools, retailers and manufacturers. Through the utilization of a proprietary service system, LWHS has been effective at improving the health status of participating employees and reducing the cost of properly maintained health of these participants. Wellness Program Details Key components of the Living Well program include on-site, non-emergency employee health clinics staffed with a part-time nurse practitioner and health educator, health risk assessments, health report cards and individual health management plans designed specifically for each participant. A financial incentive, in the form of a reduced health insurance premium, will be used to encourage participation in the wellness program and compliance throughout the year with the action steps outlined on the health management plans. This wellness program will be implemented as an option for those employees who choose to become a participant. The benefits to participating employees include: Free, convenient access to the on-site clinic during work hours Medical assistance provided by a Nurse Practitioner for minor medical needs including lab work and analysis, medication management, scheduling of appointments with physicians and outpatient referrals Education on and management of health conditions and risks Detection of health problems in early stages Page 2 of 6 Knowledge that all contact and information is completely confidential and Health Insurance Portability and Accountability Act (HIPPA) compliant Reduced health insurance premiums for participation The benefits to the County for sponsoring this Wellness Program are: On-site clinic provides less costly medical access for employees with no primary care physician. Claims costs are projected to be reduced through lower utilization of ER/Urgent care centers and specialty services. Medical problems can be detected earlier to avoid higher costs. Lost work time may be reduced due to the convenience of the on-site clinic. Communication With Board approval, County staff will begin the implementation process. This would include contract signing, clinic site selection and set-up and a major communication effort to explain program details and enroll participants. This implementation would begin immediately and we hope to conclude late August/early September. FISCAL IMPACT: The County of Roanoke should recognize long term health insurance savings from the implementation of the wellness program through reduced claims expense and minimized health insurance increases. The projected cost of the wellness program is $198,326 and includes the enrollment fee, clinic set up fee, health risk assessments, nurse practitioner, health education, lab and an administrative fee. The cost for the County to offer an incentive to each participating employee of $25 a month in the form of reduced health insurance premiums is $140,835. Claims costs are projected to be reduced through lower utilization of ER/Urgent care centers and specialty services resulting in savings enough to cover the cost of the program. With at least a 50 percent employee participation rate, Living Well Health Solutions is offering a guarantee of 100 percent of the recurring fees so that if the program does not have claims savings to cover the cost of the program they will refund the County the amount of the recurring fees. The wellness program will be funded through health insurance reserves. Attachment A is a budget for the wellness program and Attachment B is the proposed health insurance rates for wellness participants. Funding for the wellness program has been included in the fiscal 2010-2011 budget. Page 3 of 6 STAFF RECOMMENDATION: Staff recommends approval of a wellness program for Roanoke County employees and approving a contract with Living Well Health Solutions to administer the wellness program. VOTE: Supervisor Moore moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Flora Mr. Elswick Mr. Church cc: Rebecca Owens, Director of Finance Diane Hyatt, Assistant County Administrator Joe Sgroi, Director of Human Resources Anita Hassell, Assistant Director of Human Resources Page 4 of 6 Attachment A Wellness Program 2010-11 Revenue Expenditure Transfer from Health Insurance 324,161 Anthem Wellness Credit 15,000 Enrollment Fee 4,500 Clinic Set Up 6,800 Health Risk Assessments 18,598 Nurse Practitioner 79,680 Health Education 21,600 Lab 15,360 Administrative Fee 51,788 Incentive 140,835 Total $ 339,161 $ 339,161 Page 5 of 6 Attachment B Page 6 of 6