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HomeMy WebLinkAbout10/11/2011 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, OCTOBER 11, 2011 RESOLUTION 101111 -1 ADOPTING A LEGISLATIVE PROGRAM FOR THE 2012 SESSION OF THE VIRGINIA GENERAL ASSEMBLY AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of Statewide concern to be considered by the 2012 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2012 session of the Virginia General Assembly. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2012 session of the Virginia General Assembly for its favorable consideration and adoption. 1. Comprehensive Services Act —Since its foundation in 1992, the Virginia Comprehensive Services Act (CSA) has led the nation by consolidating funding sources and carefully coordinating treatment services for children with severe and significant needs. This care coordination has proven successful in both meeting needs for individual children, and in proving that state and local responsibility and cost sharing can and does work. Therefore, the General Assembly should require that any changes in CSA law, policy or implementation guidelines (by the CSA State Executive Council) benefit not only the State but also the local governments that share in the funding of CSA. Furthermore, the General Assembly and the SEC must direct the state Office of Comprehensive Services staff to work closely with local governments in a manner that further enhances the collaborative partnership established in the CSA and improves the outcomes observed in this special population of children. It is clear that the recent changes in the state /local rate sharing, in addition to other program improvements, have led to enhancements in community service capacity. Any proposed changes to the current rate structure should be resisted, leaving the current rate structure in place during the 2012 -2014 Biennium. Page 1 of 5 The Board /Roanoke County supports the current structure under the CSA law that invests in the local Family Planning and Assessment Team (FAPT) and Community Policy and Management Team (CPMT) the responsibility to ensure that the proper services are selected for each child, to be provided by properly licensed providers, and at reasonable costs to the public; and opposes any changes to the CSA program that would shift costs from the state to local governments. 2. VRS — Roanoke County is gravely concerned about the failure of the General Assembly to adequately fund the Virginia Retirement System as recommended by its actuaries. Only three times between 1995 and 2011 has the General Assembly paid the recommended contribution, while local governments have fully funded their recommended contributions to VRS. Roanoke County requests the General Assembly to fulfill its promises to its public employees, and adequately fund VRS as recommended by its actuaries, and restore VRS to an actuarially sound status. Roanoke County requests the General Assembly to maintain local discretionary authority to determine the share paid by local government employees and school board employees. Roanoke County opposes shifting additional costs to localities, such as the Line of Duty Act. 3. The General Assembly ordered local governments in Section 15.2- 2223.1 to amend their comprehensive plans to incorporate "urban development areas ". Roanoke County requests the General Assembly to adopt legislation repealing this mandate and providing that this be made optional for local governments. 4. Roanoke County requests the General Assembly to expand local taxing authority and to grant counties the same powers as cities and towns with respect to local taxing authority. 5. Roanoke County opposes efforts by the General Assembly to fund the operating budget of the Department of Environmental Quality (DEQ) by imposing a "tipping fee" on solid waste disposed at public solid waste disposal facilities (landfills). 6. The General Assembly is considering a plan of "devolution" to transfer responsibility to maintain secondary roads to counties. It is not fiscally prudent to proceed with this plan (i) without bringing these roads up to current, required standards, (ii) without expanding local replacement revenue Page 2of5 authority, and (iii) without addressing the costs to the taxpayers of Virginia and inefficiencies of duplication arising from over 100 local transportation departments. This ill- considered plan might help balance the Commonwealth's budget, but it will only increase the costs to the taxpayers of Virginia by shifting required and necessary transportation costs onto the backs of the residential real estate taxpayer and homeowner. Roanoke County opposes this devolution plan, and requests the General Assembly to reject it. 7. Local Government State Funding and Mandates — As the General Assembly produces an annual budget, it is requested that if the General Assembly is required to further reduce local government funding that it also investigate the need to reduce or eliminate state mandates in relationship to the budgetary cuts. For the past two years the General Assembly has required local governments to either arbitrarily cut state - supported local programs or to appropriate funds to the Commonwealth to pay an additional portion of these required costs. State revenues have improved while local government revenues have remained stagnant (being substantially reliant upon real estate assessments). Roanoke County requests the General Assembly to eliminate the requirement for "local support for the Commonwealth" (current year amount exceeds $569,000). 8. The 2011 General Assembly has instructed the Joint Legislative Audit and Review Commission (JLARC) to study the effects of changing the Business Professional, Occupational and Licensing (BPOL) tax from a tax calculated on the basis of gross receipts to a tax based on "net income." Roanoke County opposes efforts by the General Assembly to reduce local sources of revenue. 9. Roanoke County supports the extension of passenger rail service from from Bristol through Roanoke and on to Lynchburg and then to Washington, D.C., and Richmond, Virginia (the " "TransDominion Express "). Roanoke is the largest city in Virginia without passenger rail service. The 2000 General Assembly provided $9 million in preliminary funding for this important economic development initiative. The County supports the additional State funding necessary to place the service into operation. Priority should be give to instituting passenger rail service between Roanoke and Lynchburg, to enable residents of this region access to passenger rail service. This is a regional proposal supported by the localities in the Roanoke region. 10. Roanoke County supports legislation to correct deficiencies in the "Licensing and Regulation of Cable Television Systems" legislation (2006 Acts of Assembly, Chapters 73 76, Section 15.2- 2108.19, et seq.). These corrections should strengthen the Page 3of5 opportunity for local governments to enforce commitments by cable operations, assure upgrades in technology, enhance penalties for failure to comply with any ordinance and provide an efficient and inexpensive method to revoke non - performing franchises. That the Clerk to the Board of Supervisors is directed to send an attested copy of this resolution to Governor McDonnell, Senator John S. Edwards, Senator Ralph Smith, Delegate Greg Habeeb, Delegate Onzlee Ware, Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S. Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley- Alleghany Regional Commission, and the Virginia Association of Counties. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTS: Deborah C. Jacks Clerk to the Board of Supervisors cc: Paul M. Mahoney, County Attorney Governor Bob McDonnell Senator John S. Edwards Senator Ralph Smith Delegate Greg Habeeb Delegate Onzlee Ware Stephanie Moon, Roanoke City Clerk; Roanoke City Council Kevin S. Boggess, Clerk for Salem City Council; Salem City Council Clerk for the Town of Vinton; Members of the Vinton Town Council Page 4of5 Roanoke 'Malley- Alleghany Regional Commission Virginia Association of Counties I hereby certify that the foregoing is a adopted by the Roanoke County Board on Tuesday, October 11, 2011. true and correct copy of Resolution 1 01111 -1 ofAupervisors by a unanimous recorded vote Clerk to the Board Page 5 of 5 ACTION NO. A- 101111 -2.a ITEM NO. H -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 2011 AGENDA ITEM: Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 13 -15, 2011 SUBMITTED BY: Deborah C. Jacks Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties (VACo) annual conference will be held November 13- 15, 2011. They have requested that each county designate a representative of its Board of Supervisors as well as an alternate to cast its votes at the annual business meeting on Tuesday, November 15. The voting credentials form must be submitted to VACo by November 1, 2011. Supervisor Richard C. Flora will be attending the conference and it is recommended that he be appointed as Roanoke County's voting representative for 2011. Confirmation has been placed on the consent agenda. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ ACTION NO. A- 101111 -2.b ITEM NO. H -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 2011 AGENDA ITEM: Request to appropriate funds in the amount of $5,000 to the Roanoke County Public Schools SUBMITTED BY: B. Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Cave Spring High School has received a grant in the amount of $5,000 from the Roanoke County Parks and Recreation. The grant will be applied to the cost of bleachers which were purchased for Project 50. FISCAL IMPACT: 1. Budget Code 154012 -8904 will be increased by $5,000 ALTERNATIVES: None STAFF RECOMMENDATION: Appropriation of funds in the amount of $5,000. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Brenda Chastain, Clerk to the School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Brenda Chastain, Clerk to the School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 101111 -2.c ITEM NO. H -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: October 11, 2011 Request to amend the scope of services for the A/E contract with Holzheimer, Bolek and Meehan for additional design work necessitated by site conditions at the Glenvar Library project site Daniel R. O'Donnell Assistant County Administrator B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The original contract with Holzheimer, Bolek and Meehan for architectural and engineering design services for the Glenvar Library was for $407,720. The contract has been administratively amended twice to date. The first amendment was for the addition of on -site construction management services for $96,000, which provides twelve (12) months of on- site construction management. The second amendment was for additional design work in the amount of $3,472.72 needed to revise approved plans in order to allow the Glenvar School sign to remain intact during construction and on a permanent basis thereafter. The current amendment proposed is for additional design services in the amount of $14,605.08. This additional work was necessary due to revisions to plans and bid documents caused by unsuitable soils as determined in the geotechnical investigation of the site performed by Froehling and Robertson, Inc. The reason this additional design service request must go to the Board of Supervisors is that the Virginia Procurement Code and Roanoke County's Purchasing Regulations mandate that any changes totaling above twenty -five percent (25 %) of the original contract price must be approved by the Board of Supervisors. This revision makes total changes Page 1 of 2 total more than twenty -five percent (25 %) of the original contract price. Normally this Board approval would not be necessary for this type of scope change, but staff did not add the construction management services to the original contract as we were still negotiating that work to obtain the best possible cost when we needed to begin design. The additional design services include raising the building site and compacting the added soil, a process referred to as "surcharge ". This site work must be monitored for settling until the site can withhold the weight of the structure safely. This time period for settlement monitoring is estimated to be approximately four to eight (4 to 8) weeks. In order to move the project forward timely in accordance with the schedule, we needed to combine this surcharge work plus the building demolition into one separate bid package and allow the settling to take place while the building and final site designs are going through the permitting process. FISCAL IMPACT There is no project budget impact as the $14,605.08 is available in the project budget. RECOMMENDATION Staff recommends the approval of the additional services in the amount of $14,605.08 for the contract with Holzheimer, Bolek and Meehan for additional site design work recommended by the geotechnical engineers, Froehling and Robertson, Inc. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Daniel O'Donnell, Assistant County Administrator Diana Rosapepe, Director of Library Services Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Daniel O'Donnell, Assistant County Administrator Diana Rosapepe, Director of Library Services Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 2011 RESOLUTION 101111 -2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 11, 2011, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — September 13, 2011 2. Confirmation of designation of voting delegate to the Virginia Association of Counties (VACO) conference to be held November 13 -15, 2011 3. Request to appropriate funds in the amount of $5,000 to the Roanoke County Public Schools 4. Request to amend the scope of services for the A/E contract with Holzheimer, Bolek and Meehan for additional design work necessitated by site conditions at the Glenvar Library project site 5. Confirmation of appointment to Blue Ridge Behavioral Healthcare Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTE: Deborah C. Jacks Clerk to the Board of Supervisors Page 2 of 2 On notion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora VCUVI C11 I V. %jakfNZ2 Clerk to the Board o Page 2 of 2 upervisors A COPY TESTE: ACTION NO. A- 101111 -2.d ITEM NO. H -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 11, 2011 AGENDA ITEM: Confirmation of appointment to Blue Ridge Behavioral Healthcare SUBMITTED BY: Deborah C. Jacks Deputy Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Blue Ridge Behavioral Healthcare: The three -year term of Reverend Keith Beasley will expire on December 31, 2011. Tim Steller, Executive Director of Blue Ridge Behavioral Healthcare has advised Rev. Beasley is willing to serve an additional term. Confirmation of this appointment was added to the Consent Agenda. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Tim Stellar, Executive Director of Blue Ridge Behavioral Healthcare Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Flora ❑ ❑ � Mr. Elswick � ❑ ❑ Mr. Church � ❑ ❑ cc: Tim Stellar, Executive Director of Blue Ridge Behavioral Healthcare Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 11, 2011 RESOLUTION 101111 -3 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor Church to adopt 'the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Church NAYS: None ABSENT: Supervisor Flora A COPY TESTE: 6� Deborah C. Jacks V Clerk to the Board of Supervisors Page 2 of 2