HomeMy WebLinkAbout1/10/2012 - RegularRoanoke County
Board of Supervisors
Agenda
January 10, 2012
NOTE: The Board of Supervisors will hold its annual organizational meeting at
2:00 p.m. in the Board meeting room prior to the regularly scheduled Board
meeting.
Good afternoon and welcome to our meeting for January 10, 2012. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Our meetings are
now closed- captioned, so it is important for everyone to speak directly into the
microphones at the podium. Individuals who require assistance or special arrangements
to participate in or attend Board of Supervisors meetings should contact the Clerk to the
Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or
place on silent.
A. ORGANIZATIONAL MEETING (2:00 p.m.)
1. Roll Call
2. Organization of County Board
(a) Election of Officers:
(1) Chairman
(2) Vice Chairman
B. REGULAR MEETING - OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation: Pastor Elijah Mwitanti
St. Johns Lutheran Church
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3. Pledge of Allegiance to the United States Flag
C. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
D. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of appreciation to Joseph B. "Butch" Church for his service as
Chairman of the Roanoke County Board of Supervisors in 2011
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Thomas S. "Pete" Haislip, Director of Parks Recreation
and Tourism, upon his retirement after more than eighteen (18) years of
service
3. Presentation from the U. S. Marine Corps Reserve Unit and the Marine Corps
League and appropriation of $15,000 proceeds from the 15th annual Marine
Mud Run (Doug Blount, Director of Parks, Recreation and Tourism)
E. BRIEFINGS
F. NEW BUSINESS
1. Resolution establishing reasonable charges incurred by the County in
responding to Freedom of Information Act requests for public records (Paul
M. Mahoney, County Attorney)
2. Discussion of membership in ICLEI — Local Governments for Sustainability
(Paul M. Mahoney, County Attorney; Anne Marie Green, Director of General
Services) Postponed until January 24, 2012, at the request of Supervisor
Elswick
G. FIRST READING OF ORDINANCES
1. Ordinance repealing and readopting Section 30 -87 -7 (B) 5 of the Roanoke
County Zoning Ordinance which established general standards for noise for
large and utility wind energy systems (Paul M. Mahoney, County Attorney)
H. SECOND READING OF ORDINANCES
1. Ordinance authorizing the purchase of approximately 14.4 acres of real estate
(Tax Map No. 56.01 -01- 17.00) located along West Riverside Drive and
adjacent to the Roanoke River from LSW HMW Family Limited Partnership
for public use as a recreational amenity in the Catawba Magisterial District
and reallocation of $20,000 from the Parks and Recreation budget for such
purpose (Doug Blount, Director of Parks, Recreation and Tourism)
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2. Ordinance authorizing and approving execution of a lease agreement with
Valley Communications for tower space to place two (2) dish antennas and
associated equipment at 2811 Sycamore Drive (Anne Marie Green, Director
of General Services)
I. PUBLIC HEARING AND SECOND READING OF ORDINANCE
1. Ordinance to accept the conveyance of approximately 9.15 acres of real
estate located at 10148 Tinsley Lane known as Bent Mountain School from
the Roanoke County School Board to the Board of Supervisors (Paul M.
Mahoney, County Attorney)
J. APPOINTMENTS
1. Building Code Board of Adjustments and Appeals (Fire Code Board of
Appeals)
2. Capital Improvement Program (CIP) Review Committee (appointed by
District)
3. Clean Valley Council
4. Roanoke County Community Leaders Environmental Action Roundtable
(RCCLEAR)
K. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1. Approval of minutes — December 13, 2011
2. Request to appropriate grant funds in the amount of $9,612 to the Circuit
Court from the Commonwealth of Virginia received in fiscal year 2010/2011
and paid out in fiscal year 2011/2012
3. Request to appropriate $18,322.50 to the Clerk of the Circuit Court from the
Commonwealth of Virginia for fiscal year 2011 /2012
4. Confirmation of appointments to the Roanoke County Planning Commission;
Roanoke Valley Resource Authority and Western Virginia Regional Jail
Authority
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5. Request to accept and appropriate funds in the amount of $47,472.62 to
Roanoke County Schools
6. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Ellen M. Agner, Office Support Specialist, upon her
retirement after more than seventeen (17) years of service
7. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Harriet S. Medley, Custodian, upon her retirement after
more than thirteen (13) years of service
L. REQUESTS FOR WORK SESSIONS
M. REQUESTS FOR PUBLIC HEARINGS
N. CITIZENS' COMMENTS AND COMMUNICATIONS
O. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
P. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Eddie "Ed" Elswick
2. Charlotte A. Moore
3. Michael W. Altizer
4. Richard C. Flora
5. Joseph B. "Butch" Church
Q. WORK SESSIONS
1. Work session to review the status of fiscal year 2012 -2013 budget
development including an overview of the proposed State budget (B. Clayton
Goodman III, County Administrator; W. Brent Robertson, Director of
Management and Budget)
2. Work session to discuss the Glenvar Community Plan (Philip Thompson,
Deputy Director of Planning; Amanda Mickow, Planner II)
3. Work session to discuss the status of the former Library Headquarters
Building (B. Clayton Goodman III, County Administrator)
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R. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2.3711.A.1.Personnel, namely discussion concerning appointments
to the Ninth District Development Financing, Inc.; Roanoke County Planning
Commission
S. CERTIFICATION RESOLUTION
T. ADJOURNMENT
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ACTION NO.
ITEM NO. A -2 (a)(1)(2)
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 10, 2012
Election of Officers:
(1) Chairman
(2) Vice Chairman
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Each year at the annual organizational meeting of the Board of Supervisors, the Board
elects a chairman and vice - chairman. Section 3.08 of the Roanoke County Charter
provides as follows:
Section 3.08. Chairman and vice - chairman. — The board shall, at its first meeting in
January of each year, elect one of its number as chairman, who shall preside at such
meeting and all other meetings during the term for which so elected, if present. The
board also may elect a vice - chairman who shall, if so elected, preside at meetings in the
absence of the chairman and may discharge any other duty of the chairman during his
absence or disability. The chairman and vice - chairman shall preside for a term of one
year. The chairman and vice - chairman may succeed themselves in office. In the case
of the absence from any meeting of the chairman and vice - chairman, the members
present shall choose one of their number as temporary chairman. In addition to the
compensation provided members of the board of supervisors, the board may by
ordinance fix an additional sum to be paid to the chairman and vice - chairman, not to
exceed the limit established by general law, without regard to the maximum salary
limits.
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ACTION NO.
ITEM NO. D -1
AT A REGULAR MEE - I - ING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DA'I•E: January 11, 2012
AGENDA ITEM: Resolution of appreciation to Joseph B. "Butch" Church for his
service as Chairman of the Roanoke County Beard of
Supervisors in 2011
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board of Supervisors
APPROVED BY: B. Clayton Goodman III
County Administrator t
COUNTY ADMINIs'rRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to recognize Supervisor Church for his service as Chairman
of the Board of Supervisors during 2011.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2012
RESOLUTION OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH
FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS
IN 2011
WHEREAS, Joseph B. "Butch" Church served as Chairman of the Roanoke County
Board of Supervisors during 2010 and 2011; and
WHEREAS, during Mr. Church's term as Chairman, many noteworthy achievements
took place:
➢ Opening of the Clearbrook WalMart
➢ Groundbreaking on the new Glenvar Library
➢ Opening of new South County Library
➢ Relocation of the Miller -Motte Technical Center
➢ Further development of the Catawba Sustainability Center
➢ New Masons Cove Elementary School
WHEREAS, the following other accomplishments also occurred during Mr. Church's
term as Chairman:
➢ Launched the new website, which has been recognized as a winner
in the Center for Digital Government's 2010 Best of the Web Contact
and received the Governor's Technology Award
➢ Roanoke County received the Virginia Association of Counties (VACo)
2011 Achievement Award for Communications
➢ Roanoke County Fire and Rescue received two Regional Emergency
Medical Services (EMS) Awards
➢ Roanoke County's Public Information Office received the 2011 Silver
Anvil Award
➢ Balanced budget with no tax increase or reduction of services
WHEREAS, during the ongoing Glenvar Community Comprehensive Plan, Chairman
Church emphasized his belief in government from the ground up versus top down, which
encouraged active and increased citizen participation; and
WHEREAS, Chairman Church's belief in open communications was demonstrated
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by his willingness to provide an open forum for citizens to speak prior to the decision being
made at all Board of Supervisor meetings;
WHEREAS, Chairman Church chose a positive approach to governing by
encouraging transparency and prompt responses to citizens; and
WHEREAS, Chairman Church worked diligently throughout the year to represent
the citizens of Roanoke County by emphasizing sound financial strategies and practices
and promoting regional projects and initiatives to benefit all the residents of the Roanoke
Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, does hereby extend its deepest appreciation to JOSEPH B. "BUTCH"
CHURCH for his service as Chairman during 2011 and for his belief in democracy and
championing of citizen participation in local government.
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ACTION NO.
ITEM NO. D -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 10, 2012
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Thomas "Pete" Haislip,
Director of Parks, Recreation and Tourism, upon his retirement
after more than eighteen (18) years of service
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman III
County Administrator &Z
COUNTY ADMINIS'TRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Pete Haislip, Director of Parks, Recreation and Tourism retired on January 1, 2012, after
eighteen (18) years and three (3) months of service. Mr. Haislip is expected to attend the
Board Meeting to receive his quilt and resolution.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2012
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY TO THOMAS S. "PETE"
HAISLIP, DIRECTOR OF PARKS, RECREATION AND TOURISM,
UPON HIS RETIREMENT AFTER MORE THAN EIGHTEEN (18) YEARS
OF SERVICE
WHEREAS, Thomas S. "Pete" Haislip was hired on September 20, 1993, as
Director of Parks, Recreation and Tourism; and
WHEREAS, Mr. Haislip retired on December 31, 2011, after more than eighteen
(18) years of devoted, faithful and expert service with the County; and
WHEREAS, during his time serving Roanoke County's Parks and Recreation
Department, Pete's innovative spirit and leadership, along with a talented and hard
working staff team, guided the department in the development of thirty -one (31) new
athletic fields, seven (7) new parks, three (3) community centers, greenways and trails,
programs and numerous major expansions and improvements to the park system
throughout the County; and
WHEREAS, He led the successful 1996 renovation campaign of the abandoned
YMCA camp, to the reopening of Camp Roanoke in 2001. Notable projects and
achievements include the opening of the Brambleton Center, then the Roanoke Valley's
largest public community center; the partnership with Roanoke Catholic, which
developed Vinyard Park into a joint use, state -of- the -art, athletic facility and park; and
WHEREAS, Pete also worked to develop the Roanoke Valley's first greenway
in Roanoke County's Garst Mill Park. In addition, over 400 acres of new parkland was
added to the county system, over seven (7) miles of greenways and trails were built,
and over $2,000,000 in parks improvements were made by community organizations
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through the innovative Capital Improvement Incentive Fund; and
WHEREAS, Pete's crowning achievement was the 2009 opening of Green Ridge
Recreation Center. The 77,000 square foot state -of- the -art, multi - generational facility
includes an indoor aquatics center, gymnasium, activity room, walking track, multi-
purpose rooms, childcare area and "Splash Valley ", the outdoor water aquatics park.
Green Ridge has already become a destination attraction for many and has made a
significant contribution to the local economy; and
WHEREAS, Under Pete's leadership the Roanoke County Department of Parks,
Recreation and Tourism received numerous state wide awards including Virginia
Recreation and Parks Society's Best New Program, Best New Facility, Best Promotions
and Best New Events. For the development of Green Ridge and other regional
accomplishments, Pete received the 2011 Presidents Tourism Excellence Award given
by the Roanoke Valley Convention and Visitors Bureau; and
WHEREAS, In addition to his service to the field of community Parks and
Recreation, Pete has always been a believer in regionalism, serving on many
organization Boards and committees including the Virginia Recreational Facilities
Authority Board of Directors, Roanoke Valley YMCA Executive Committee, Roanoke
Valley Sports Marketing Committee, the Roanoke Valley Greenways Committee and the
Roanoke Valley Convention and Visitors Bureau; and
WHEREAS, Pete was also instrumental in promoting the Roanoke Valley and
supporting economic development through successful regional sports marketing and
tourism initiatives that have attracted major events including national youth and adult
softball tournaments, the 2006 BG US Challenge event and the 2007 Outdoor Writers
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Association of America Annual Conference, which brought outdoor writers from across
the country to the Roanoke Valley; and in celebration of his many achievements'
throughout the years, the Virginia Recreation and Park's Society awarded Pete it's 2011
Distinguished Service Award.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia expresses its deepest appreciation and the appreciation of
the citizens of Roanoke County to THOMAS S. "PETE" HAISLIP for eighteen (18)
years and three (3) months years of capable, loyal and dedicated service to Roanoke
County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
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ACTION NO.
ITEM NO. D -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2012
AGENDA ITEM: Presentation from the U. S. Marine Corps Reserve Unit and
the Marine Corps League and appropriation of $15,000
proceeds from the 15 annual Marine Mud Run
SUBMITTED BY: Doug Blount
Director of Parks, Recreation and Tourism
APPROVED BY: B. Clayton Goodman III
County Administrator AO.&S*-
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In its 15 year, the Marine Corps Mud Rijn continues to be one of the Roanoke Valley's
signature running and fundraising events. This event is one that draws the interest of
many individual and its team competition has become popular with school groups, athletic
teams, as well as teams made up of friends and neighbors. The event represents a long
running partnership, lead by the Roanoke Valley Detachment 425 of the Marine Corps
League with support from Marine Corps Reserve Unit, Company B, 4 th Combat Engineer
Battalion, in cooperation with the Roanoke County Department of Parks, Recreation and
Tourism and many other corporate sponsors. The beneficiaries of this event are the
nationally recognized Marine Toys for Tots program and on the local level, Camp Roanoke.
We are proud of our partnership with the Marines and look forward to working with them for
years to come. This year's $15,000 contribution brings the total amount contributed over
the years to $103,200. These funds will be used for facility improvements at the camp. A
visit to Camp Roanoke will document the many improvements these funds have made over
the years and with the current economy, these types of donations are more important than
ever. The presentation will be made by Marine Corps League commandant colonel Gene
Nervo and Senior Vice Commandant Moses Stevens. Also in attendance will be 15t Sgt
Scott Peck, SSgt Gentry, Roger Flippen, Tommy Bedwell, Michael Shepard and Jahue
Mundy.
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FISCAL IMPACT:
- rhe funds will be appropriated to the Camp Roanoke Fee Class Account for improvements
at the camp.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of the $15,000 contribution from 'the 15
annual Marine Corps League Mud Run to the Camp Roanoke Fee Class Account.
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ACTION NO.
ITEM NO. F -1 C"
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMIT "QED BY:
January 19, 2912
Resolution establishing reasonable charges incurred by the
County in responding to Freedom of Information Act requests
for public records
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This resolution establishes a schedule of reasonable charges incurred by the County in
accessing, duplicating, supplying or searching for public records requested by citizens
under the Freedom of Information Act.
On September 27, 1983, the Board of Supervisors adopted Resolution 83 -181 which
established fees charged for copies made on the County's photocopy machines for
personal use and/or general public use. A copy of this resolution is attached to this Board
report. This schedule of fees has not been updated or revised since that time.
Section 2.2 -3794. F authorizes a public body to make reasonable charges for responding to
public records requests "not to exceed its actual costs ". Staff has reviewed the County's
current copier contracts in developing this recommendation to the Board. Although the
actual copier contract charge is small (19 cents per page), the personnel costs in
responding to these requests are quite substantial. The hourly salary expense to search,
retrieve and copy public records is the largest share of any charge. In addition, the County
is utilizing the storage services of an outside vendor. This vendor charges the County a
fee to retrieve stored records. This would be an additional cost to any citizen requesting
these records.
Staff has also reviewed the practices of other local governments. Some local governments
have adopted a specific resolution establishing these charges, while other local
governments have delegated this authority and responsibility to their managers or
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administrators.
In addition, some local governments waive the charges for small requests. For example,
the first 50 pages are free, or charges of $50 or less are waived. Staff recommends that
Roanoke County waive all charges of $25 or less.
STAFF RECOMMENDATION:
It is recommended that the Board consider the adoption of this resolution.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISafts � .
OF ��oArraxF CO UN T Y,
VIRGINIA, HELD AT THE ROANOKE COUN'T'Y ADMINISTRATION U CENTER,
TUESDAY, SEP BER Z?, 1983
R ESO LU'rION NO. 83 -181 ESTABLISH FEES CHA RGED
FOR COPIES MADE ON THE COUNTY'S P11 WCOPY.
MACIIINUS Fan PRUSONAL USH ANPIOR UUNP tAL PUU41C
us Ic
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That certain fees are hereby established for use of the County's photocopy
equipment for personal arid; or general public use, to -wit:
First five pages free
$1.00 for the sixth page
vet. (�,o
$ .25 for each additional page
$8.00 per sheet for single - layered maps
$15.00 per sheet for composite maps
On motion by Supervisor Burton and adopted by the following recorded vote:
A Y ES: Supervisors Burton, N ickeris, Johnson
NAYS: Supervisor N inter
ABSENT: Supervisor Myers
r
A Copy - Teste:
dop
Donald K. Flnndec ;Clerk
Roanoke County Board of Supervisors
10 -13 - 83
Copies To: Dvpnrtcnent of Fiscal Management
Depiirtment of Public Facilities
County ty Attorney
File
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2012
RESOLUTION ESTABLISHING REASONABLE CHARGES INCURRED
BY THE COUNTY IN RESPONDING TO FREEDOM OF INFORMATION
ACT REQUESTS FOR PUBLIC RECORDS
WHEREAS, on September 27, 1983, the Board of Supervisors of Roanoke
County adopted Resolution 83 -181 which established fees charged for copies made on
the County's photocopy machines for personal use and/or general public use; and
WHEREAS, said resolution has not been revised or updated since that time; and
WHEREAS, the Board of Supervisors of Roanoke county intends to establish a
schedule for recovering its actual costs incurred in accessing, duplicating, supplying or
searching for public records requested by citizens under the Freedom of Information
Act; and
WHEREAS, this resolution is in compliance with section 2.2-3704.F of the Code
of Virginia.
NOW, THEREFORE, be it resolved by the Board of supervisors of Roanoke
County as follows:
1. Resolution 83 -181 is hereby rescinded.
2. That the following schedule of reasonable charges in accessing,
duplicating, supplying, or searching for public records requested by citizens under the
Freedom of Information Act is hereby established:
CHARGES
a. Generally, when minimum search time is required, there will be no charge
for - the viewing only of an official document. When extensive search time is required to
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provide the document(s) for viewing, or when copies of such documents are requested,
charges are based on reimbursement to the County for the cost of searching for and
reproducing such documents. If the charges to search for and reproduce the
documents are expected to exceed $200, the County may require payment of the
estimated costs in advance by the requestor. If such advance payment is required, the
time allowed for response stops running until the requestor responds.
b. Current charges for the costs incurred copying official County records
have been calculated based on the costs of office machines and materials and are as
follows:
Office Copy Reproduction: Five pages, or fewer, no charge; thereafter $0.10 per
black and white copy and $0.16 per color copy
Audio or Video Tapes: $5.00 per tape (with tape provided by County)
Audio or Video CDs: $5.00 per CD
Maps: 24 by 36 inch maps - $4.75 per copy
36 by 48 inch maps - $7.70 per copy
C. In addition to the copying costs the County will charge an hourly rate for
the staff person(s) searching, retrieving, copying or otherwise preparing the records
req uested .
d. Roanoke County waives all charges for requests that total $25.00 or less.
e. For documents or other requests not specifically listed in this section, the
County Administrator shall calculate the charge based on the actual cost to the County
of searching for and providing the document, including but not limited to any associated
labor or administrative costs.
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f. Charges may be paid in cash or by check made payable to the Treasurer,
Roanoke County. A receipt (receipts may be obtained through the appropriate
department or the Treasurer's Office) will be provided to the requestor.
3. That this resolution is effective from and after the date of its adoption.
Page 3 of 3
ACTION NO.
ITEM NO. G -1 �
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEE"rING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 10, 2012
Ordinance repealing and readopting Section 30 -87 -7 (B) 5 of
the Roanoke County Zoning Ordinance which established
general standards for noise for large and utility wind energy
systems
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On December 13, 2011, Supervisor Elswick requested that an ordinance rescinding the
"noise provisions" of the large and utility wind energy systems ordinance be placed on the
Board's agenda for consideration. This ordinance was adopted by the Board on
September 13, 2011.
If it is the pleasure of the Board to adopt this ordinance rescinding or repealing the general
noise standards for these systems, then after first reading of this ordinance, it should be
referred to the Roanoke County Planning Commission for its consideration and
recommendation. Upon receipt of the Planning Commission's recommendation, then the
Board could schedule a second reading and public hearing on this ordinance.
Section 15.2 -2285 of the Code of Virginia requires that any amendment to the zoning
ordinance be referred to the Planning Commission for its recommendations. Section 30-
14 -1 of the Roanoke County Code provides that the Planning Commission has ninety (90)
days to it to make its report to the Board of Supervisors. Failure of the Commission to
report to the Board within ninety (90) days shall be deemed a recommendation of approval.
The draft ordinance deletes the sixty (60) decibels (dB(A) standard in the adopted
ordinance. If the Board deletes this standard then it could replace it with a higher or lower
standard or in the alternative it could delete the noise standard in its entirety so that the
Board could establish a noise standard in any special use permit based upon any future
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application.
STAFF RECOMMENDATION:
If the Board adopts this ordinance at first reading, then it shall refer this ordinance to the
Planning Commission for its report.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2012
ORDINANCE REPEALING AND READOPTING SECTION 30 -87 -7 (B) 5
OF THE ROANOKE COUNTY ZONING ORDINANCE WHICH
ESTABLISHED GENERAL STANDARDS FOR NOISE FOR LARGE
AND UTILITY WIND ENERGY SYSTEMS
WHEREAS, on September 13, 2011, the Board adopted Ordinance 091311 -7
which amended the Roanoke County zoning ordinance by the addition of amendments
relating to large and utility wind energy systems; and
WHEREAS, after further consideration the Board desires to rescind and readopt
a portion of said ordinance which established general standards for noise for large and
utility wind energy systems; and
WHEREAS, public necessity, convenience, general welfare and good zoning
practice are valid public purposes for such recommendations by the Planning
Commission and action by the Board of Supervisors; and
WHEREAS, the first reading of this ordinance was held on January 10, 2012; and
WHEREAS, this ordinance was referred to the Roanoke County Planning
Commission for its consideration and recommendation.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Section 30 -87 -7 (B) 5 is repealed and readopted as follows:
5. Noise: Large wind energy systems and utility wind energy systems shall
not exceed decibels (dB(A)), as measured from the closest non - participating
property line. Based upon site specific considerations, the Board of Supervisors may
modify the decibel level during the special use permit process. An analysis, prepared
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by an acoustical engineer with a professional engineering license in the Commonwealth
of Virginia, shall be provided to demonstrate compliance with this noise standard.
2. That this proposed ordinance is referred to the Roanoke County Planning
Commission for its consideration and recommendation.
Page 2 of 2
ACTION NO.
ITEM NO. H -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEE'rING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY
January 10, 2012
Ordinance authorizing the purchase of approximately 14.4
acres of real estate (Tax Map No. 56.01 -01- 17.00) located
along West Riverside Drive and adjacent to the Roanoke River
from LSW HMW Family Limited Partnership for public use as a
recreational amenity in the Catawba Magisterial District and
reallocation of $20,000 from the Parks and Recreation budget
for such purpose
Doug Blount
Director of Parks, Recreation and Tourism
B. Clayton Goodman III
County Administrator WX--
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Update to Staff Report for Second Reading of the Ordinance The property survey was
completed by Balzer and Associates and confirmed the 14.4 acres. The title search was
also completed by First American Title Insurance company and confirmed the parcel's
ownership by LSW HMW Family Limited Partnership. The phase 1 environmental
assessment was completed by ECS Mid - Atlantic, LLC and no findings were identified. After
completing all of the necessary steps for the purchase of the 14.4 acres from LSW HMW
Family Limited Partnership, the previous recommendation still stands for the land
purchase.
Staff Report from December 13, 2011 The county of Roanoke, with support from the
Roanoke Valley Greenway commission, has negotiated a contract to acquire 14.4 acres
from LSW HMW Family Limited Partnership for $15,000. The vacant parcel (Tax Map No.
55.01 -01- 17.00) is located in the Catawba Magisterial District and lies adjacent to the
Roanoke River and West Riverside Drive. This is the first reading of an ordinance to
Page 1 of 3
authorize the acquisition of this real estate for public use as a passive recreation area and
reallocate $20,000 from the Parks and Recreation budget for such purpose.
Over the past several months, our staff has been meeting with Louis S. Waldrop (LSW
HMW Family Limited Partnership) to acquire the subject property for recreational purposes.
During our negotiations with Mr. Waldrop, he expressed his desire that this parcel be
developed as a passive recreation area for a community park and potential route for the
greenway. With this condition, Mr. Waldrop offered to sell Roanoke County a 14.4 acre
portion of the parcel for $15,000, which is well -below the assessed value. The seller has
demonstrated his commitment to the transfer of the property by signing a Contract of Sale
with Roanoke County.
According to County records, the total acreage of the property is 23.03 acres; however,
according to preliminary research conducted by Balzer and Associates, Inc., it appears that
the total acreage is approximately 17.57 acres. A title exam and survey will be performed
to verify these acreage discrepancies. The property is encumbered with drainage, power
line, and sewer easements that restrict the development potential of the property.
Additionally, a portion of the property falls within the floodway and floodplain.
Acknowledging these environmental constraints, the County intends to preserve this
property as a recreational amenity for citizens in the Roanoke Valley.
As shown on the attached subdivision exhibit prepared by Balzer and Associates, Inc., two
residential building lots, located near the intersection of Stonemill and Millwheel Drive, are
being retained by Mr. Waldrop. Additionally, the existing stormwater management facility,
located adjacent to the cul -de -sac of Kingsmill Drive, will be subdivided and conveyed by
Mr. Waldrop to the Woodbridge, Sections 14 and 15, Homeowner's Association, Inc.
Currently, the Woodbridge Homeowner's Association holds a perpetual easement for the
operation, repair, and maintenance of the said storm water management facility (Deed
Book 1359 Plat Book 1733). These three parcels are being subdivided and conveyed at
the seller's expense prior to settlement with Roanoke County.
The Roanoke River Greenway has been identified as a number one priority in the 2007
Update to the Roanoke Valley Conceptual Greenway Plan. In cooperation with the City of
Salem and the Roanoke Valley Greenway Commission, Roanoke County has recently
entered into a contract with a consulting Firm to determine a greenway route for the portion
of the Roanoke River Greenway proposed between Green Hill Park in Roanoke County
and Mill Lane in the City of Salem. The design, engineering, and construction of this
proposed section of the greenway is being funded through State open Container Funds.
The subject property is located within the scope of the study area along the Roanoke River;
therefore, acquisition of this land is significant as a potential greenway route.
Additionally, public input provided in the 2007 Roanoke County Comprehensive Master
Plan for Parks and Facilities identifies the need for additional open space to support the
recreational services desired by residents in - the community. Due to the population growth
anticipated in Roanoke County, staff strives to act in a proactive manner to ensure that
citizens receive a high value for use of parks and recreational facilities in the County.
Parks, trails, and open space are vital components to the sustainability of healthy living
Page 2 of 3
practices within our community. Residents supported this statement by ranking greenways
and small neighborhood parks as high - priority needs in Roanoke County.
In summary, our staff believes that the acquisition of this property will be a great addition to
the parks and recreation facilities currently operated by Roanoke County. - the amount of
frontage along the Roanoke River enhances the potential development of this parcel for
passive recreational uses. We appreciate the support and cooperation demonstrated by
Mr. Waldrop for the development of parks and recreational amenities which will serve
residents throughout the Roanoke Valley.
FISCAL IMPACT
The purchase price of the property is $'15,000. In addition, staff will need approximately
$5,000 for the Phase I environmental assessment, boundary survey, title examination, title
insurance and recordation expenses. The sum of $20,000 is available in the Parks and
Recreation department budget and will be reallocated for such purposes.
In accordance with the Contract, the sale of the property is contingent upon a boundary
survey, title examination, and environmental assessment. Each of these items is currently
being performed, and staff anticipates the receipt of these reports for presentation to the
Board at the first reading on December 13, 2011. If unsatisfactory reports are received, the
County may elect to terminate this contact upon written notice to the seller.
STAFF RECOMMENDATION:
It is recommended that the Board of Supervisors approve the attached ordinance
authorizing the purchase of approximately 14.4 acres of real estate (Tax Map Nos. 56.01-
01- 17.00) from LSW HMW Family Limited Partnership for recreational purposes.
ATTACHMENTS
A. Waldrop Preliminary Plat prepared by Balzer 12.9.11
Page 3 of 3
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2012
ORDINANCE AUTHORIZING THE ACQUISITION OF APPROXIMATELY
14.4 ACRES OF REAL ESTATE (TAX MAP NO. 56.01 -1 -17) ADJACENT
TO THE ROANOKE RIVER AND WEST RIVERSIDE DRIVE FROM LSW
HMW FAMILY LP, CATAWBA MAGISTERIAL DISTRICT AND
REALLOCATING $20,000 FROM THE PARKS AND RECREATION
BUDGET FOR SUCH PURPOSE
WHEREAS, Roanoke County staff has been negotiating the acquisition of
approximately 14.4 acres of real estate located adjacent to the Roanoke River and
along West Riverside Drive from LSW HMW Family LP for development as a
recreational amenity; and
WHEREAS, on November 29, 2011, Roanoke County and the LSW HMW Family
LP entered into a Contract of Sale for the purchase of this property, subject to approval
by the Board of Supervisors; and
WHEREAS, the County now wishes to approve and ratify the execution of said
contract to complete the transfer of this real estate to the County for the purchase price
of $15,000; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance was held on December 13, 2011, and the second reading
was held on January 10, 2012; and
NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the contract of sale dated November 29, 2011, for the acquisition of
approximately 14.4 acres of real estate, located adjacent to the Roanoke River and
Page 1 of 2
along West Riverside Drive as shown on the attached diagram labeled Attachment A
and being part of Tax Map No. 56.01 -01- 17.00, for the sum of $15,000 is hereby
approved and ratified and further that the acquisition of said real estate is hereby
authorized and approved.
2. That the sum of Twenty Thousand Dollars ($20,000) is available in the
Parks and Recreation department budget to pay all of the costs of this acquisition, and
will be reallocated for this purpose. This amount is for the purchase price of this real
estate and for the various closing costs to complete this transaction, and due diligence
expenses prior to purchase.
3. That the County Administrator or Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Roanoke County in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
Page 2 of 2
ACTION NO.
ITEM NO. H -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DA'rE: January 10, 2012
AGENDA ITEM: Ordinance authorizing and approving execution of a lease
agreement with Valley Communications for tower space to
place two (2) dish antennas and associated equipment at 2811
Sycamore Drive
SUBMITTED BY:
APPROVED BY:
Anne Marie Green
Director of General Services
B. Clayton Goodman III
County Administrator �At
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Department of Communications and IT (CommIT) has been exploring ways to reduce
costs in providing data and telephone services to County facilities. One method is to bring
these services in -house as much as possible through the use of line -of -sight towers.
CommlT has chosen the Public Service Center on Kessler Mill Road as the first site for
testing this methodology, which will require leasing a nearby site, located at 2811
Sycamore Drive, for placement of two dish antennas and associated equipment. The
property is Owned by AMC Investors, Inc. and managed by Valley Communications. The
lease price is $300-00/month, and the lease term will begin on February 1, 2012. The
lease period is one year, with a renewal option of additional one year terms for up to five
years. This project is currently on the Commit project list.
FISCAL IMPACT:
The cost of the lease will be covered from the Commit budget. It will be offset by the
reduction in cost for telephone and date lines to the Public Service Center.
Page 1 of 2
ALTERNATIVES:
1 . Approve the attached ordinance.
2. Do not approve the attached ordinance, which will result in a higher cost to the County
for data and phone lines for the Public Service Center.
STAFF RECOMMENDATION:
Staff recommends Alternative One.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, JANUARY 10, 2012
ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF A
LEASE AGREEMENT WITH VALLEY COMMUNICATIONS FOR
TOWER SPACE TO PLACE TWO (2) DISH ANTENNAS AND
ASSOCIATED EQUIPMENT AT 2811 SYCAMORE DRIVE
WHEREAS, the Department of Communications and IT (CommIT) have been
exploring ways to reduce the cost of providing data and telephone services to County
facilities;
WHEREAS, one method to accomplish that goal is to bring the services in -house
as much as possible through the use of line -of -sight towers; and
WHEREAS, CommlT has chosen the Public Service Center on Kessler Mill
Road as the first site for testing the methodology, it will require leasing a nearby site,
located at 2811 Sycamore Drive for the placement of two dish antennas and associated
equipment; and
WHEREAS, the property is owned by AMC Investors, Inc. and managed by
Valley Communications, staff has negotiated with Valley Communications to lease the
premises for a period of one (1) year from February 1, 2012, at a rental of $300 per
month with a renewal option of additional one (1) year terms for up to five (5) years; and
WHEREAS, this site is necessary to lower the cost to the County for data and
phone lines for the Public Service Center; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on December
13 2011; and the second reading was held on January 10, 2012.
Page 1 of 2
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of Tower space for two (2) dish antennas and associated
equipment for a period of one (1) year at an annual rental of $3600, payable monthly in
the amount of $300, commencing as of February 1, 2012 and ending on December 31,
2012, is hereby authorized and approved.
2. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
3. That this ordinance shall be effective on and from the date of its adoption.
Page 2 of 2
TOWER SPACE LEASE - GRASSY HILL
This Lease Agreement entered into as of January 1, 2012, between AMC Investors, Inc., whose
address is 170 Virginia Ky, Union Hall, Virginia, hereinafter referred to as "Landlord," and
County of Roanoke, whose address is P.O. Box 29800, Roanoke, Virginia, Attention: Director of
General Services, hereinafter referred to as "Tenant."
WITNESSETH:
Landlord hereby leases and demises to Tenant and Tenant hereby rents from Landlord the
Leased Premises herein described upon the following terms and conditions:
(1) Leased Premises. The Leased Premises consist of Tower space for two (2) dish antennas
and associated transmission lines, AC power and generator backup at Communications Site
located at 2811 Sycamore Drive Salem, Virginia.
The tenant reserves the right to add one additional dish antenna and associated transmission
lines, AC power and generator backup on Tower space.
(2) Term. The term of the lease shall be for a period of one year commencing on January
1, 2012 and terminating on December 31, 2012.
(3) Rent. The monthly rental shall be the sum of $ 300.00 which Tenant shall pay to
Landlord at the address shown above, payable in advance on the first day of each month of the
lease term. Any payment received more than five (5) days after the first day of any month, shall
be assessed a penalty of $ 50.00, together with interest of eight percent (8 %) until paid in full.
Any payment returned by a financial institution for any reason shall be assessed a penalty of $
100.00. Tenant shall have the option to renew this lease for additional one year terms for up to
five(5) years by giving written notice to Landlord at least thirty (30) days prior to the end of the
lease term. The renewals shall be on the same terms and conditions of the original lease.
(4) Use. Tenant may use the premises for the purpose of maintaining and operating a
wireless internet transmitter and for any other related lawful purpose with Landlord's prior
written consent, and shall, while occupying same, comply with all laws, ordinances and
regulations affecting same. The right of ingress and egress via existing ways is specifically
granted to Tenant for all purposes incident to this lease. Tenant grants to Landlord and to each
tenant of landlord who is required to traverse the Leased Premises for access to such tenant's
leased premises the right to traverse via existing ways Tenant's Leased Premises.
(5) Utilities. Landlord shall pay all charges for electricity. Tenant is responsible for any
other required utilities.
(6) Insurance. The Tenant, at Tenant's expense, shall keep its equipment insured against
loss. Tenant shall also at Tenant's expense maintain general liability
insurance covering the Leased Premises for the protection of both Landlord and Tenant in the
amount of $ 1,000,000.00 and shall furnish Landlord with a certificate thereof. There shall be no
abatement of rent in event of fire or other casualty, and Landlord shall cause the Leased
Premises to be restored.
(7) Taxes. Landlord shall pay all real estate taxes assessed against the land of the Leased
Premises. There shall be no leasehold improvements made by the Tenant.
(8) Maintenance. Tenant accepts the Leased Premises "as is," and Landlord makes no
warranties, express or implied, with respect thereto. The Landlord will keep and maintain the
Leased Premises and all improvements from time to time located thereon, and all
appurtenances thereto, in good repair and in safe and sanitary condition, ordinary wear and
tear excepted; and will make all necessary repairs, replacements and renewals, which shall be
substantially equal in quality and class to the original work. The Tenant will conform with and
do all things necessary to comply with every valid law, regulation, order and requirement of any
governmental authority relating to the Leased Premises, and will hold and save liabilities,
including but not limited to consequential damages, for the breach thereof or failure to comply
therewith.
(9) Condemnation. If the Leased Premises or any part thereof shall be condemned or taken
for a public or quasi - public use, then, upon payment of any award or compensation arising from
such condemnation or taking, there shall be such abatement in rent and other such adjustment
as might be just and equitable under all the circumstances, regardless of any technical rule of
law, but Tenant shall not, under any circumstances, be entitled to a condemnation award for the
value of its tenancy.
(10) Default. A breach of any of the covenants or conditions of this lease continuing for more
than five (5) days after notice thereof from Landlord shall be deemed a default by Tenant under
this lease and lease may be terminated by Landlord at Landlord's option. In addition to all other
remedies available at law or in equity, upon default by Tenant, Landlord may without notice to
Tenant, re -enter the Lease Premises, but no such re -entry shall he deemed an acceptance of a
surrender of this lease. In the event of re -entry for default, Landlord may, but shall not he
required to, re -let the Leased Premises or any part thereof, as agent for Tenant for any sum that
Landlord may deem reasonable. Further, Landlord may at Landlord's option terminate this
lease for default or any other reason in which event Tenant shall remain liable for all Tenant's
obligations under this lease, and for such loss and damages as Landlord may sustain as a result
of Tenant's breach hereof
(11) Holdover. Should Tenant continue in possession after the end of the term herein with
permission of Landlord, it is agreed that the tenancy thus created can be terminated by either
party giving to the other party not less than thirty (30) days written notice to expire on the day
of the month from which the tenancy commenced to run. During such holdover, rental shall be
paid on a monthly basis and shall be equal to one - twelfth (1/12) of the annual rental set forth
herein.
(12) Notices. Notices hereunder shall be given by mailing, by registered mail or certified
mail, a letter addressed to the address shown at the beginning of this lease. Notices shall be
deemed given upon and on the date of mailing.
(13) Assignment. Tenant will not assign or sublet the leased Premises without the prior
written consent of the Landlord, such consent to be within Landlord's sole discretion.
(14) Expenses. In the event of any breach of any covenant, condition or provision of
this lease by Tenant, Landlord may after reasonable notice to Tenant, cure such breach for the
account and at the expense of the Tenant. Tenant shall promptly reimburse Landlord for any
expense, including reasonable attorney's fees, incurred as a result of any breach hereof by
Tenant, or in enforcing any provision hereof. Tenant agrees to pay all costs resulting from the
intentional or negligent destruction, damage or removal of any part of the Leased Premises by
Tenant or any other persons on the Leased Premises with Tenant's consent.
(15) Indemnification. To the maximum extent allowed by the laws of the Commonwealth of
Virginia, Tenant shall indemnify and hold harmless Landlord against all liability, losses,
damages and expenses (including legal fees) incurred or suffered by Tenant as a result of any
injury to property or person, including death, on the Leased Premises or resulting from any act
or omission of Tenant or any of its agents, contractors, employees, or invitees, on or in the
vicinity of, or relating to Tenant's activities on, the Leased Premises.
(16) Environmental Liability. To the maximum extent allowed by the laws of the
Commonwealth of Virginia, Tenant will indemnify Landlord against all costs (including legal
fees), penalties, losses and damages, incurred by Landlord resulting from any environmental
contamination caused by Tenant or any of Tenant's agents, contractors, employees, sub - lessees,
invitees and assigns during the term of this Lease, as extended and any previous lease terms.
(17) Miscellaneous. This lease shall be interpreted and enforced in accordance with the laws
of the Commonwealth of Virginia and shall be binding upon the parties, their successors and
assigns. This lease contains the complete agreement of the parties, and shall not be modified or
amended except by written amendment hereto. No waiver of any breach of covenant or
condition herein shall be construed as a waiver of a covenant or condition itself or any
subsequent breach thereof. The paragraph headings appearing in this lease are for purposes of
easy reference and shall not he considered a part of this lease or in any way to modify, amend or
affect the provisions hereof.
WITNESS the following signatures and seals.
COMMONWEALTH OF VIRGINIA
AMC Investors, Inc.
BY:
Mark W. Cronk
President
County of Roanoke
BY:
Anne Marie Green
Director of General Services
of , to wit:
The foregoing instrument was acknowledged before me on this day of
, 20 , by Mark W. Cronk, on behalf of AMC Property Management.
My commission expires on
Notary Public
COMMONWEALTH OF VIRGINIA
of , to wit:
The foregoing instrument was acknowledged before me on this day of
20 ,by
My commission expires on
Notary Public
ACTION NO.
ITEM. NQ_ I -1 1 0Z—
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2012
AGENDA ITEM: Ordinance to accept the conveyance of approximately 9.15
acres of real estate located at 10148 Tinsley Lane known as
Bent Mountain School from the Roanoke County School
Board to the Board of Supervisors
SUBMITTED BY:
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
This ordinance authorizes - the acceptance of a conveyance from the County School
Board of Roanoke County of approximately 9.15 acres of real estate known as the Bent
Mountain School located on Tinsley Lane.
On November 10, 2011, the School Board adopted a resolution declaring this property
to be surplus and authorizing the conveyance of this property to the Roanoke County
Board of Supervisors.
If in the future the Board of Supervisors decides to sell this property, then the proceeds
of any sale of this real estate shall be paid into the County's capital facilities accounts
and expended solely for the purpose of acquisition, construction, maintenance, or
replacement of other capital facilities, as provided in Section 18.01 of the Roanoke
County Charter.
STAFF RECOMMENDATION:
Staff recommends that the Board favorably consider the adoption of this ordinance at
second reading.
Page 1of1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRA - rION
CENTER ON TUESDAY, JANUARY 10, 2012
ORDINANCE TO ACCEPT THE CONVEYANCE OF APPROXIMATELY
9.15 ACRES OF REAL ESTATE LOCATED AT 10148 TINSLEY LANE
KNOWN AS BENT MOUNTAIN SCHOOL FROM THE ROANOKE
COUNTY SCHOOL BOARD TO THE BOARD OF SUPERVISORS
WHEREAS, at their meeting on November 10, 2011, the County School Board
declared the Bent Mountain School, a 9.15 acre parcel of real estate, to be surplus
property, thus allowing the Board of Supervisors to obtain ownership of the property
upon approval of this ordinance and recordation of a deed; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition and conveyance of real estate interests be accomplished by ordinance; the
first reading of this ordinance will be held on December 13, 2011, and the second
reading will be held on January 10, 2012.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the acquisition from the County School Board of Roanoke County of
an approximate 9.15 acre parcel of real estate known as the Bent Mountain School is
hereby authorized and approved.
2. That the proceeds of any sale of this real estate shall be paid into the
County's capital facilities accounts and expended solely for the purpose of acquisition,
construction, maintenance, or replacement of other capital facilities, as provided in
Section 15.01 of the Roanoke County Charter.
3. That - the County Administrator or Assistant County Administrator are
hereby authorized to execute such documents and take such actions on behalf of
Page 1 of 2
Roanoke county in this matter as are necessary to accomplish the acquisition of this
real estate, all of which shall be approved as to form by the County Attorney.
Page 2 of 2
ACTION NO.
ITEM NO. - - J.1-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2012
AGENDA ITEM: Appointments to Committees, Cornmissions and Boards
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board
APPROVED BY: B. Clayton Goodman III
Count y Administrator kWv-..J
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
1. Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals)
(appointed at large)
The four -year term of Peter G. Fields will expire on January 22, 2012. At the request
of the Board, Mr. Fields has been contacted to see if he is willing to serve an additional
term. Mr. Fields has not yet responded.
2. Capital Improvement Program (CIP) Review Committee (appointed by District)
The following one -year term expired on August 31, 2011:
a) James M. Chewning representing the Vinton Magisterial District, one -year
term will expire on August 31, 2011
3. clean Valley Council
The following two -year term expired on June 30, 2011:
a) Stephen McTigue, the Board Liaison
Page 1 of 2
4. Roanoke County Community Leaders Environmental Action Roundtable
(RCCLEAR)
Bryan Pittenger, who represents the Hollins Magisterial District has resigned. His term
of office was due to expire on August 31 , 2012.
Page 2 of 2
K
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 19, 2912
RESOLunON APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FOR'rH ON THE BOARD OF SUPERVISORS AGENDA FOR "PHIS DATE
DESIGNATED AS ITEM K - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January 19
2012, designated as Item K - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7
inclusive, as follows:
1. Approval of minutes — December 13, 2911
2. Request to appropriate grant funds in the amount of $9,612 to the Circuit Court
from the Commonwealth of Virginia received in fiscal year 2919/2911 and paid
out in fiscal year 2011/2012
3. Request to appropriate $18,322.50 to the Clerk of the Circuit Court from the
Commonwealth of Virginia for fiscal year 2011/2912
4. Confirmation of appointments to the Roanoke County Planning Commission;
Roanoke Valley Resource Authority and Western Virginia Regional Jail Authority
5. Request to accept and appropriate funds in the amount of $47,472.62 to
Roanoke County Schools
6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Ellen M. Agner, Office Support Specialist, upon her retirement after
more than seventeen (17) years of service
7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Harriet S. Medley, Custodian, upon her retirement after more than
thirteen (13) years of service
Page 1 of 1
ACTION NO.
ITEM NO. K -2
AT A REGULAR NIEE "rING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 19, 2012
AGENDA ITEM: Request to appropriate grant funds in the amount of $9,612 to
the Circuit Court from the Commonwealth of Virginia received
in fiscal year 2010/2011 and paid out in fiscal year 2011/2012
SUBMIT'rED BY: Steven A. McGraw
Clerk of Circuit Court
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This is grant money given to Roanoke County through the Library of Virginia to repair five
Deed /Land Record Books. In order to make these funds available to the Clerk of the
Circuit Court, the State revenues must be appropriated and the related expenditure
appropriation made to the Clerk of Circuit Courts Capital Fund set up specifically for these
grant monies.
FISCAL IMPACT:
No fiscal impact —one hundred percent (100 %) state funds
STAFF RECOMMENDATION:
Staff recommends appropriating $9,612 to the Clerk of Circuit Court.
Page 1 of 1
ACTION NO.
ITEM NO. K -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 9, 2012
AGENDA ITEM: Request to appropriate $'18,322.59 to the Clerk of the Circuit
Court from the Commonwealth of Virginia for fiscal year
2011/2012
SUBMITTED BY: Steven A. McGraw
Clerk of Circuit Court
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court
Clerk's Office, have been received from the State in the amount of $18,322.50. These
funds have been earmarked for the purpose of maintenance. - these funds need to be
appropriated to the Clerk of Circuit Court.
FISCAL IMPACT:
No - fiscal impact- 100% state funds
STAFF RECOMMENDATION:
Staff recommends appropriating $18,322.50 to the Clerk of Circuit Court for the fiscal year
2011/2012.
Page 1 of 1
ACTION NO.
ITEM NO. K -4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2012
AGENDA ITEM: Confirmation of appointment to the Roanoke County Planning
Commission; Roanoke Valley Resource Authority and the
Western Virginia Regional Jail Authority
SUBMITTED BY: Deborah C. Jacks
Clerk to - the Board
APPROVED BY: B. Clayton Goodman III
County Administrator 6Xw,'
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
1. Roanoke County Planning Commission:
During the closed meeting on December 13, 2011, Supervisor Flora reappointed Gary
Jarrell to an additional term, which will expire on June 30, 2014. Confirmation has been
placed on the Consent Agenda.
2. Roanoke Valley Resource Authority
During their closed meeting on December 13, 2011, the Board of Supervisors
reappointed Anne Marie Green to an additional four -year term, which will expire on
December 31, 2015. Confirmation has been placed on the Consent Agenda.
3. western Virginia Regional Jail Authority
During their closed meeting on December 13, 2011, the Board of Supervisors
reappointed the following to an additional one -year term, which will expire December
31 2011. Confirmation has been placed on the Consent Agenda.
B. Clayton Goodman as the Alternate Administrative Official for Roanoke County
Page 1 of 2
Diane D. Hyatt as the Administrative official for Roanoke County
Michael W. Altizer as the Elected Official for Roanoke County
Joseph B. "Butch" Church as the Alternate Elected Official for Roanoke County
Sheriff Mike Winston as the Sheriff
Major Charles Poff, Chief Deputy as alternate Sheriff position
Page 2 of 2
ACTION NO.
ITEM NO. K -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 19, 2912
AGENDA rrEM: Request to accept and appropriate funds in - the amount of
$47,472.62 to the Roanoke County Schools
SUBMITTED BY : Brenda Chastian
Clerk to the Roanoke County School Board
APPROVED BY: B. Clayton Goodman III
County Administrator May
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools and Virginia Western Community College (VMCC) have an
agreement whereby the college provides college level courses in English, US History, AP
Calculus and certain technical and science subjects. These courses are taught by
Roanoke County teachers who meet the college's criteria for adjunct professors. Monies
that have been collected exceed the expenses; therefore, there is a request for these
additional funds to be appropriated.
Roanoke County Schools collected $173,536 tuition from 1252 students. VWCC will
reimburse $378,169.17 for services rendered (teachers, administrating expenses, rooms,
utilities, and maintenance). Roanoke County Schools owes VWCC $594,225.55 for tuition
and technology fees and college service fees. The difference between what was collected
and what was spent is $47,473.62.
FISCAL IMPACT:
1. The Instructional Program Budget will be increased by $47,473.62
ALTERNATIVES:
None
Page 1 of 2
STAFF RECOMMENDATION:
Roanoke County Schools requests that $47,473.62 be appropriated to the Instructional
Program.
Page 2of2
ACTION NO.
ITEM NO. K -6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
January 10, 2012
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Ellen M. Agner, Office
Support Specialist, upon her retirement after more than
seventeen (17) years of service
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman III
County Administrator 0 4 W
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Ellen M. Agner, Office Support Specialist, retired on January 1, 2012, after seventeen
years and eleven (11) months of service.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JANUARY 10, 2012
RESOLUTION EXPRESSING THE APPRECIATION of THE BOARD
OF SUPERVISORS of ROANOKE COUNTY TO ELLEN M. AGNER,
OFFICE SUPPORT SPECIALIST, UPON HER RETIREMENT AF`rER
SEVENTEN YEARS OF SERVICE
WHEREAS, Ellen M. Agner was hired on January 31, 1 994, as a part-time Clerk
Typist for Parks and Recreation and moved to full time on March 29, 1995; and
WHEREAS, Mrs. Agner was promoted to Secretary on January 25, 1999, and
transferred to the Purchasing Division on May 8, 2000; and
WHEREAS, Mrs. Agner was promoted to Office Support Specialist on February
14 2005, and transferred to the Finance Department on March 12, 2005; and
WHEREAS, Mrs. Agner retired as Office Support Specialist on December 31,
2011, after a total of seventeen (17) years of dedicated, loyal and capable service with
the County; and
WHEREAS, during her tenure in the Finance Department, Mrs. Agner was
responsible for providing excellent customer service to the Roanoke County
departments, vendors, and citizens; and
WHEREAS, Mrs. Agner was responsible for answering the phones and referring
or answering questions from departments, vendors and citizens as well as performing a
host of data entry; and
WHEREAS, Mrs. Agner worked closely with the departments and vendors for
proper set up in the accounting software system for an accurate vendor number; and
WHEREAS, Mrs. Agner worked closely with departments, Verizon, and other
phone company representatives to assist with the processing and allocating of the
Page 1 of 2
monthly phone bills; and
WHEREAS, Mrs. Agner was responsible for maintaining all office equipment,
supplies, mailings, records management, and departmental correspondence; and
WHEREAS, Mrs. Agner has proved herself to be an exemplary employee with
her great work ethic and attendance.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to ELLEN AGNER for seventeen (17) years of capable, loyal and
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
Page 2of2
ACTION NO.
ITEM NO. K -7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2012
AGENDA ITEM: Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Harriet S. Medley,
Custodian, upon her retirement after more than thirteen (13)
years of service
SUBMITTED BY:
APPROVED BY:
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman III
County Administrator
COUNTY ADMINIS'TRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Harriet S. Medley, Custodian, retired on January 1, 2012, after more - than thirteen (13)
years of service.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2012
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO HARRIET S. MEDLEY,
CUSTODIAN, UPON HER RETIREMENT AFTER MORE THAN THIRTEEN
(13) YEARS OF SERVICE
WHEREAS, Harriet S. Medley was hired on September 19, 1998, and worked as a
Custodian; and
WHEREAS, Ms. Medley retired on January 1, 2012, after more than thirteen (13)
years of, faithful and expert service with the County; and
WHEREAS, during her time serving Roanoke County, Ms. Medley has always
exhibited an attitude of friendliness, caring respect and consideration of County Staff and
Citizens; and
WHEREAS, Ms. Medley has been a very dedicated employee, and served the
County well over the past thirteen years; and
WHEREAS, Ms. Medley will truly be missed by the judges, bailiffs, co- workers and
other staff at the Roanoke County Courthouse.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to HARRIET S. MEDLEY for thirteen years and three (3) months of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1of1
O -1
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Audited balance at June 30, 2011
Addition of 2010 -11 operations
Balance at January 10, 2012
Amount
$ 20,072,318
500,000
$ 20 10. **
% of General
Fund Re venue
1 0.59% *
Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 201 0 -11 a range of 10.0% -11.0 % of General Fund Revenues
2010 -11 General Fund Revenues $189,518,185
10.0 % of General Fund Revenues $18,961
11.0 % of General Fund Revenues $20,858,000
** 2011 -12 - Goal of 11 % of General Fund Revenues
2011 -12 General Fund Revenues $192,720,943
11 % of General Fund Revenues $21,199,304
The Unappropriated Fund Balance of the county is currently maintained at 10.57 %.
The County's goal is to increase the balance over time to 11.0%
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III QL�
County Administrator
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 201 1 -2012 original Budget $1 00,000.00
May 24, 2011 Appropriation for Legislative Liaison (31 ,020.00)
December 13, 2011 Appropriation to remove the delapidated carport structure and install a new (1 0,000.00)
roof at 5915 Garner Road
Balance at January 10, 2012 $ 58,980.00
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator W
O -3
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor Countv Cap ital Reserve
(Projects not in the CIP, architectural /engineering services, and other one -time expenditures.)
Audited balance at June 36, 2011
Addition of 2010-11 operations
August 23, 2011 Purchase of .464 acre of real estate adjacent to the Roanoke County
Administration Center from Franklin Real Estate Company
September 13, 2011 Appropriate funds for the repair of retaining wall at Vinton Library
Balance at January 10, 2012
Maior County Capital Reserve
Amount
$2
$1
(40,000.00)
(17,225.00)
$3
(Projects in the C /P, debt payments to expedite projects identified in C /P, and land purchase opportunities.)
Audited balance at June 36, 2011 $162,539.00
Addition of 2010-11 operations $775,622.66
Balance at January 16, 2612
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator (�
$938,161.66
ACTION No.
ITEM No. Q -1
AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,
VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2012
AGENDA rrEM: Work session to review the status of fiscal year 2012 -2013
budget development including an overview of the proposed
State budget
SUBMITTED BY: W. Brent Robertson
Director of Management and Budget
APPROVED BY: B. Clayton Goodman III
County Administrator kSM.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside to brief the Board of Supervisors and the public on Roanoke
County's budget development for fiscal year 2012 -2013. The briefing will include an
overview of items included in the Governor's proposed budget that may have a potential
impact to Roanoke County.
The briefing will provide overview information on budget development and the proposed
State budget. Summary information on the Governor's budget proposal is attached. As
additional information is received and processed, detailed expenditure and revenue figures
will be presented in later work sessions with the Board beginning in late January and
February.
Page 1 of 1
FY2011 -12 Budget Development Briefing
Roanoke County Board of Supervisors
January 10, 2012
Budget Briefing
• Update of FY11 -12 (current year) and FY12 -13 revenue projections are "in- process."
o Work session is scheduled for 1124112
• Governor's Proposed Budget: HB/SB 30 (2012 -14 biennium) and HBISB29 (2012 "caboose" budget)
o Important to remember: The Governor's budget
■ General Assembly will have ( "almost ") the final say
• Governor's Veto Session: April 18
o State Revenues
■ General fund revenue growth is proj ected at 3.3 % for FY 13 and 4.5 % for FY 13
• While somewhat aggressive in today's environment, projections are based on
improved economic performance in this and last fiscal year
• FYI 1: increase in collections of 5.8 %; ahead of forecast of 3.5%
• FY 12 : increase of 5.9; ahead of forecast of 3.7%
• Joint Advisory Board of Economists
• Governor's Advisory Council on Revenue Estimates
o State Expenditures
■ Includes $882.4 million in budget cuts; significantly less than the $3.2 billion slashed in the
2008 -10 biennium and the $2.2 billion in the 2010 -12 biennium.
• Bulk of the reductions are targeted in health and education
o No federal stimulus dollars to cushion the impacts.
■ Governor: focusing on 5 priority areas
• Prioritize spending on ideas and policies that promote job creation, economic
development and entrepreneurship
• Invest in programs that make government more efficient, effective and accountable
• Adequately fund key budget areas that lay the foundation for the future
• Solve specific big problems like the pension system and transportation maintenance
• Build up cash reserves to help weather the impacts of adverse economic events
Roanoke County: Specific Areas of Impact (Proposed state budget)
■ HB /SB 29 Caboose Bill (Current Year)
• Law Enforcement funding: HB 599
• No Changes (Current year $1,793,874)
• Should be increasing to reflect state revenue growth
■ Rolling Stock Taxes
• Decrease in forecast by economic advisory council by 4.8%
• Local decrease of $(3,750)
■ Compensation Board
• Adds $4.6 million to support state prisoners in local jails (9.2 %)
• Local increase of $20,800
■ Line of Duty
• Eligibility work group. Language requires the Secretaries of Finance and
Public Safety and the Governor's Chief of Staff to convene a work group, to be
appointed by these officials, to review the process for determining eligibility.
The purpose is to look at cost efficiencies and determining a fair and equitable
division of responsibility between the state and localities for Line of Duty Act
costs. The study is to be completed by July 1, 2012
■ Comprehensive Services Act
• Reduces state appropriations by $24.83 million to reflect the anticipated
reduction in caseload and caseload expenses
■ HB /SB 30: Proposed 2012 -2014 Budget
• Law Enforcement funding: HB 599
o No change; maintains the FY2012 funding level of $172.4 million during FY
2013 and FY 2014
■ Funding growth is tied to the anticipated rate of growth in the state general
fund, which is projected to grow at 3.3 percent in FY 2013 and 4.5 percent in
FY 2014. The proposed level of funding does not meet the Code requirement.
• Communications and Sales Use Taxes
• Reduces the funding level to $440 million each year of the biennium; a
reduction of $20 million from current levels: (4.35 %)
• Also, transfers $114,775 each year to the Department of Taxation to pay
for administering the tax
■ Local impact $(185,000)
• Compensation Board
o Sheriff's Office
■ Restores $7.37 million each year in funds that were initially
reduced in the last biennium as a result of failed legislation to
establish a Public Safety Fund fee
• Electoral Board
• Eliminate the current state supplement currently given for counties with
towns.
■ Local Impact: TBD (fiscal impact is estimated to be minimal)
• Eliminates funding for printing and mailing absentee and voter
registration applications to localities ($77,290 each year). Instead, the
state will make electronic copies of the applications for localities to
print as needed (and localities will incur the costs)
• Line of Duty Act
o Department of Accounts includes no changes for this program (changes
could depend on recommendations made by the workgroup called for in
the FY12 caboose budget proposal)
• Aid to Localities (Roanoke Countv — Aid to the Commonwealth
o Reduces the amount of the budget cuts by $10 million in FY 2013 and
by $15 million in FY 2014, resulting in new total cuts of $50 million in
FY 2013 and $45 million in FY 2014
■ Expenditure savings estimate of $97,000
• Comprehensive Services Act
o Reduces state funding by $12.776 million in FY13 and $9.586 million
in the second year to reflect anticipated reductions in caseloads and
program costs
• Department of Social Services
o General Relief
o Reduces state support for this program by $558,566 each year, leaving
$500,000 each year.
■ Local Impact: Approximately $(30,000)
• VJCCCA
o Reduces funding by $1.335 million each year of the biennium for the
Virginia Juvenile Community Crime Control Act (VJCCCA), bringing
the funding level to $10.379 million.
�O NA N 10
ITEM NO. Q-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: January 10, 2012
AGENDA ITEM: Work Session on the Glenvar Community Plan
SUBMITTED BY: Philip Thompson
Deputy Director of Planning
APPROVED BY: B. Clayton Goodman, III
County Administrator �6
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMAOnON:
Over the past two years, county staff has worked with the citizens of the Glenvar area to
develop the draft Glenvar Community Plan. This Plan will help guide - the future growth,
development and redevelopment of the Glenvar community for the next 15 to 20 years.
Community involvement played a major role in the development of the draft Plan. Efforts
to involve the community in the planning process included a community survey,
stakeholder interviews, interest groups meetings with citizens and business owners, three
community meetings, a visioning exercise, a visual preference survey, an interactive map,
a community focus group and several work sessions with the Planning Commission. The
Planning Commission held a public hearing on the draft Plan on November 14, 2011, at the
Glenvar Middle School Forum with approximately 20 citizens in attendance. After
discussion and careful consideration, the Planning Commission voted to forward the draft
Plan to the Board of Supervisors with a recommendation that the draft Plan be adopted as
part of the county's Comprehensive Plan.
County staff will review the draft Plan with the Board of Supervisors at the Work Session.
A public hearing on the draft Plan is scheduled for January 24, 2012.
Page 1 of 1
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ACTION NO.
ITEM NO. Q -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
January 10, 2012
Work session to discuss the status of the former Library
Headquarters Building
B. Clayton Goodman III
County Administrator rbaod
COUNTY ADMINISTRATOR'S COMMENTS:
With the relocation of the Library Headquarters from the 3131 Electric Road location (419
Building) to the new building located at South County, staff wishes to have a discussion
with the Board of Supervisors (BoS) regarding the status of the now vacant building. The
County's staff committee established guidelines to review plans for the renovation and /or
new construction of County buildings and in August 2010 discussed with the BoS the
guidelines for acquisition, renovation and /or disposition of County property or buildings.
The purpose of the work session is to begin the conversation with the BoS as to how to
address the former Library Headquarters Building (419 Building).
SUMMARY of INFORMATION:
At the August 24, 2010, BoS meeting, the Building Team provided information regarding
the establishment of Guidelines for acquisition, renovation and/or disposition of COUnty or
buildings. These guidelines were presented to the BoS, but not formally adopted by the
BoS.
The guideline states that the BoS is responsible for deciding whether or not to dispose of
those properties which may become vacant or need to have purpose redirected, based on
recommendation from the County Administrator.
In making the recorn mend ation, the county Administrator will present the Board with the
following information"
• Appraised value of property, based on an appraisal of the property by an
independent appraiser, and potential marketability of the site
• Analysis of lease potential of the property to the private sector or another
governmental entity, including:
Page 1 of 4
1. Whether the zoning will need to be changed
2. Whether a change in use will require upgrades to the facility
3. - rhe length and term of the proposed lease
4. Amount of proposed lease, including cost per square foot for rental and an
amount equivalent to the tax revenue which the County would receive if
property was sold to the private sector
5. If the BoS approves leasing the facility, terms are to include that the tenant
will pay all utilities, will be responsible for its own renovations, and will supply
its own custodial services
• Possible long term future County uses for the facility
• Cost of "moth- balling" building, including security, maintenance, and appearance
• Time frame for disposal of property
• Recommendation on sale by public bid or private sale
• Recommended minimum bid value for the purchase of the property, based on the
market value as estimated by the independent appraiser and County staff
• If the BoS adopts to market the property for private sale, the cost of fees,
commissions, etc, for completing the transaction.
The guideline further specified that County property is inherently valuable to the citizens of
Roanoke County and should be preserved as such unless there is a compelling reason to
dispose of the property or building. The preference in all cases will be to protect the
public's investment and provide an income stream to maintain - the building /property until
such time as a public use for it becomes apparent. If the property cannot be market
immediately, land banking it for the future is the preferred goal of the County.
The following items address the guidelines listed above.
I. Appraised value of property, based on an appraisal of the property by an
independent appraiser, and potential marketability of the site.
Before expending funds for an appraisal, this report uses the 2012 Roanoke County
Department of Real Estate Valuation. The assessed value as reported by the Department
is $1,999,300 for the building and $850,800 for land. "rhe 21,012 square foot building was
constructed in 1972, with 1988 as the year when renovations were made to the library.
The site consists of 2.52 acres.
No formal market analysis has been conducted, but an observation of the current
commercial building market in the Roanoke Valley shows now significant new commercial
construction under way and a soft commercial market is present due to vacant commercial
properties now available for sale or lease.
Before finalizing any sale or lease of the property an independent appraisal should be
conducted.
Page 2 of 4
2. Analysis of lease Potential of the Property to the private sector or another
governmental entity, which analysis is to include five items listed previously.
No formal lease market analysis has been performed an additional work is required if - the
BoS wishes to proceed with potential of the lease of the property.
3. Possible long term future County uses for the facility.
Potential future County uses discussed to date include the following:
• Use as the County's Police Academy. Several options for the future County Police
Academy have been identified and final site selection analysis has not been
concluded. It is anticipated that the analysis for a preferred site for the future Police
Academy will be concluded by the end of winter, 2012.
• Relocation of existing County offices to the former Library Headquarters has been
discussed, but no specific use analyzed in detail. Representatives from the
Electoral Board asked the Administration to consider moving the Registrar's Office
and all voting equipment from the Roanoke County Administration Center (RCAC)
and Kessler Mill respectively to the former Library Headquarters. Other potential
office relocations need further analysis before discussing - this option.
4. Cost of securing and holding the property /building.
Due to the pending March 2012 Primary Election, the County cannot moth ball the 419
Building. Notice of precinct change requires that the voting precinct must remain at the
facility for the March primary and possible future election precinct revision. County staff will
work with the registrar and Electoral Board regarding the voting precinct. Once the status
of the voting precinct has been addressed, County staff can estimate the cost to secure the
property.
The final four items of the proposed guidelines addresses how the property is to be sold if
BoS authorizes the sale of the property. This is the initial discussion regarding the status of
the 419 Building and no work has commenced on these areas.
As noted above, many items require further analysis, but before embarking on the
guideline requirements which require the expenditure of funds (appraisal) or discussions
with real estate professionals, staff wishes to enter into a discussion with the BoS
regarding how the Board wishes to proceed with this matter.
Following - the BoS directions, 'the Building Team and administration recommends to - the
BoS that before initiating the process for the final determination of the future use of the
property that the Building Team be allowed to conduct an analysis of the guidelines listed
above and provide a full report to the BoS. The initial report would not include an appraisal
of the property in order to save the cost of obtaining this value by independent appraisal.
Page 3 of 4
This course of action is recommended due to the Electoral Board's request to the County
Administrator for relocation of its offices and storage of voting machines and other
equipment to the former 419 building.
Three attachments are provided. They are:
1. Roanoke County Facilities Inventory Building Profile Information
2. Copy of August 24, 2010 Work Session Report to BoS with Attachments A, B and C
3. Site/Field Inspection February 2, 2010
Page 4 of 4
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ACTION NO.
ITEM NO. D —a
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
August 24, 2010
Work session to provide an update on the County Building
Team
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
The County Building Team was formed in 2009. The purpose of the Team is to gather
together all of the County disciplines that are needed to fully manage a building project.
The full time members of the team are:
Clay Goodman
Diane Hyatt
Dan O'Donnell
Anne Marie Green
John Patten
Bill Greeves
George Simpson
Joel Baker
Tarek Moneir
Rob Light
County Administration
County Administration
County Administration
General Services
General Services
Information Technology
Community Development
Community Development
Community Development
Purchasing
In addition to these people, other people are added as needed. When a county building
project is underway, the department director involved with the project is also included.
During the first year, the team concentrated on developing policies and guidelines that
would help the county move forward in a uniform manner with construction. The Building
Team would like to bring these policies forward for the Board to approve. These policies
arse:
Attachment A
LEED and Ener Star Statement
LEED, which stands for Leadership in Ener and Environmental Desi is a pro
administered b the U.S. Green Buildin Council to create a set of standards for
environmentall friendl buildin The standards ensure that a buildin is si
more ener and water- efficient than a normal buildin as well as usin less harmful
techni in construction.
Our g oal is to make Roanoke Count Facilities "c. limate neutral," meanin that the
Count will have no net ne effect on the g lobal climate. The g oal is desi to
spread the word about Roanoke Count environmental efforts and encoura staff and
citizens to take part in sustainabilit efforts throu the count as defined b the
Buildin Team. -
The environmental and social benefits of sustainable desi and construction practices
are becomin more widel understood and applied to projects around the world. As a
Certified Green Government we are in a position of opportunit to elevate our sustainable
desi and construction practices and demonstrate the benefits of such practices to
citizens and surroundin localities. Adoptin the LEED ratin s for our substantial
projects will create an acknowled of the Count sustainable desi and
construction practices reco at the local and national level.
Development of project bud must include sufficient allo to cover added project
costs associated with obtainin a LEED ratin and project time schedules shall include
sufficient allowance to accommodate added time re necessar to complete the
added steps and efforts re b the LEED process. The level of LEED certification to
be pursued will be determined on a case-b basis, but it is reco that
si benefits of current state of the art sustainable desi and construction practices
circumstances are achieved under the LEED Certified ratin It is our g oal that all new
facilities will at a minim be LEED certified. Hi LEED ratin objectives ma be
set for certain projects, particularl when the educational opportunit or other reasons for
achievin a hi ratin warrant doin so. In such cases, necessar bud and schedule
objectives necessar to achieve a hi standard should be reco and approved as
fundin allows. We will also participate in the LEED reclassification of our existin
LEED certified facilities.
Ener Star is a joint certification pro between the US EPA and US DOE certif
products which are more ener efficient than the avera Roanoke Count is committed
to reducin ener consumption in its operations. This commitment is met in part b
re the purchase of Ener Star Certified E
Count personnel who authorize the purchase of ener consumin e shall
purchase Ener Star e for all sin and/or mass purchasin actions whenever
certified e is available. In all areas for which ENERGY STAR ratin exist, the
products that the Count purchases will be ENERGY STAR certified. In areas for which
g uidelines are not available, the Count will seek ener efficient products."
Attachment A (cont,)
Exceptions to this polic shall be authorized onl b the Count Procurement Manager.
Attachment B
Roanoke County PPEA Use Policy
In 2002 the Commonwealth of Virginia passed legislation entitled "The Public -- Private Education and
Facilities Act of 2002" (PPEA). This legislation brought a new procurement method to state and local
government in Virginia for a wide variety of projects. Specific types of projects are enumerated in the
legislation and in the policy document adopted by the Roanoke County Board of Supervisors entitled
"The Public Private Education Facilities and Infrastructure Act of 2002 — County of Roanoke Procedures ",
The procedures were originally adopted in 2003 and amended in April of 2006. Any public building can
be constructed through the PPEA process under the state legislation and County of Roanoke Procedures
from a legal perspective.
To date Roanoke County has utilized the PPEA process to develop two projects, the Roanoke County
Public Safety Center, completed in 2007, and the Green Ridge Recreation Center, completed in early
2010. Both of these projects used the PPEA process as a method of using a design -build process and for
the purpose of delivering projects with a "best value" perspective rather than the traditional design -bid-
build / low bid process. Although these two projects are successful, there are careful considerations that
must be made before deciding to use the PPEA Process rather than the traditional design - bid -build
process for future projects. The purpose of this policy is to provide guidance for County staff and the
Board of Supervisors to determine if the PPEA methodology is appropriate and advantageous for future
projects. This policy is limited to guidelines pertaining to the use of the PPEA process for building
construction and renovation projects. Other projects that may be proposed by private entities or County
agencies that are within the law but are not building construction and renovation projects are outside of
the scope of this report.
Proposal Methods
There are two specific types of PPEA proposals that must be considered in this policy. These two types
are Solicited Proposals and Unsolicited Proposals. Solicited Proposals are proposed by the County with
defined specifications and advertised for competitive proposals at the beginning of the project.
Unsolicited proposals are proposed by the private entity without detailed specifications being
developed. It must be noted that local governments can actually advertise that they would like to
entertain unsolicited proposals for projects, but they are still considered unsolicited proposals unless
they are designated as such and contain some level of specifications. Although there are two possible
proposal methods, the below recommendations apply for both solicited and unsolicited PPEA proposals.
Attachment B (cont.)
Polic Recommendations —These recommendations onl appl to PPEA buildin projects.
In g eneral, it is recommended that the Count follow traditional procurement methods for most
buildin projects. Unsolicited proposals should be accepted for review, and solicited proposals should be
advertised only if the buildin pro is alread listed as a hi priorit on the Capital Improvement
Pro (CIP), and one of the followin three criteria appl
1) If there are special features of the buildin that re specific expertise or coordination
between desi and construction contractor that is enhanced b usin a desi build process
the PPEA process could be considered. An example of this was the Public Safet Center project.,
wherein communications technolo expertise was inte to the success of the project due to
the desi and construction of the E-911 Center, the development of the data center, and the
relocation of the 800 MHz emer radio s
Or
2) If there are specific time constraints that re the project to be expedited the PPEA process
could be considered. The Desi Build option of the PPEA does allow for easier fast trackin of
desi and construction activities resultin in a shorter deliver time than the traditional
desi — build pro
Or
3) Where there is a desire on the part of the Count to en in true-public private partnerships
to decrease over all count cost or to provide a si advanta to the Count that a
traditional pro would not provide the PPEA process could be considered. An example of this
is the Green Rid Recreation Center. In this case the development of the facilit is intended to
provide a catal for potential economic development of the ad propert
Further recommendation
Due to periodic refinements in the PPEA le b the Vir General Assembl it is
recommended that the Count Attorne office review the PPEA Guidelines on an annual basis
and report an proposed chan to the Buildin Committee. Recommendations of the Buildin
Committee for revisions to the Count PPEA Guidelines due to chan in state le will
then be forwarded to the Board of Supervisors for approval.
Attachment C
Guidelines for ac renovation and/or disposition of propert or
buildin
A. Ac of new propert or buildin
The Roanoke Count Board of Supervisors is responsible for approvin the purchase or
donation of new propert or buildin for count operations. While there ma be
occasions when time is of the essence, and an option a is necessar prior to
actual purchase, the Board will make its decision based on operatin needs of count
departments, the CIP, and recommendations from the Count Administrator. The Count
Administrator and staff will provide appropriate information for the board to make this
decision, includin a cost/benefit anal comparin purchase or donation of new
propert or buildin and renovation of existin count facilities. In preparin this
anal the staff will address the followin
• If a potential donation, whether the Count is likel to have a use for it in the
foreseeable future, and an potential reasons for not acceptin the propert
• Whether an appropriate count facilities alread exist.
• If so,, an issues with the facilit which would impact the proposed use, such as
parkin ade of utilities, location, a time needed for renovations, cost of
renovations, AIWA issues, zonin life span of renovations, operational costs and
the g eneral condition of the buildin
• Proposed renovations should include an environmental component ( i.e., LEEK
certification or other reco standard), consideration of exterior appearance
with respect to surroundin buildin and potential for ener efficienc
• Whether the propert should be land banked for future use.
If no existin count facilities are available, staff will provide a comparison of available
propert which will include:
• Potential for rentin propert addressin the issues stated above
• Cost, appraisal, zonin and lost tax revenue from public use
• Location, parkin and other transportation issues, ade of utilities at site,
results of a Phase I environmental review, condition of the buildin potential
operational costs, and impediments to project, includin citizen opposition and
public perception
• General time frame for completion of project and the life span of proposed
facilit
• The vision or comprehensive plan desi for the area.
B. Disposition of Count Facilities
From time to time, count propert and facilities become vacant, for which there are no
other count uses in the foreseeable future. The Board of Supervisors is responsible for
Attachment C (cont.)
decidin whether or not to dispose of those properties, based on recommendations from
the Count Administrator.
In makin that recommendation, the Count Administrator will present the Board with
the followin information:
• Appraised value of propert based on an appraisal of the propert b an
independent appraiser,, and potential marketabilit of the site
• Anal of lease potential of the propert to the private sector or another
g overnmental entit includin
• Whether the zonin will need to be chan
• Whether a chan in use will re up to the facilit
• The len and term of the proposed lease
• Amount of proposed lease, includin cost per s foot for rental and an
amount e to the tax revenue which the count would receive if
propert was sold to the private sector.
• If the Board approves leasin the facilit terms are to include that tenant
will pa all utilities, will be responsible for its own renovations, and will
suppl its own custodial services.
• Possible lon term future count uses for the facilit
• Cost of "moth-ballin buildin includinp, securit maintenance, and appearance.
• Time tracne for disposal of propert
• Recommendation on sale b public bid or private sale
• Recommended nihu'mum bid value for the purchase of the propert based on the
market value as estimated b the independent appraiser and count staff.
• If the Board opts to market the propert for private, sale, the cost of fees,
commissions, etc. for completin the transaction.
Based on past experience, it is reco b the Board and the staff that count propert
is inherentl valuable to the citizens of Roanoke Count and should be preserved as such
unless there is a compellin reason to dispose of it. The preference in all cases will be to
protect the public's investment and provide an income stream to maintain the buildin
until such time as a public use for it becomes apparent. If the propert cannot be
marketed immediatel land bankin it for the future is the preferred g oal of Roanoke
Count
If the Board determines that the sub propert should be sold, it will declare it surplus
and instruct the Count Purchasin Division to prepare the necessar paperwork for
disposal. In doin so, the Board will also indicate the preferred method of disposal, and
the minimum amount that is acceptable for a successful sale. An sale of count propert
will meet all re of the Procurement Code
A P
/1. LEE D and Ener Star Statement (Attachment A —to be discussed b John Patten
2. PPEA Use Polic (Attachment B — to be discussed b Dan O'Donnell
3. Guidelines for Ac renovation and/or disposition of propert or buildin
( Attachment C — to be discussed b Anne Marie Green
The Team would like to discuss these policies with the Board and brin forward at a future
board meetin for formal adoption.
SITE/FIELD INSPECTION 02.10.10
HEADQUARTERS LIBRARY ROUTE 419
General Observations
The building is a two story structure with masonry load bearing walls .The
original building was constructed ca 1971 and the addition was constructed
in 1987. The original building roof is constructed of steel deck on steel bar
joists at 4'- 0" on center maximum. The second floor original building is
constructed of a 2 -1/2 "concrete slab on metal deck on steel bar joists
spaced at 2' -0" on center maximum. The roof over the addition is
constructed of steel deck on steel bar joists at 5' -0" on center maximum. The
first floors of the original building and the addition are assumed to be on a
4" concrete slab on grade reinforced with welded wire fabric. The original
building is separated from the addition by a fire wall containing motor
driven overhead fire doors in openings and contains seven sprinkler heads at
the front of the original building in lieu of fire doors. Handicap access is
provided on the east side of the 1987 building addition when handicap
accessible restrooms were also provided.
It was noted that 4" diameter vitrified clay pipe was originally installed as
the sewer service and has resulted in some problems for the building. This
pipe comes in short joints, has a limited life, and should be considered for
replacement with 6" polyvinyl chloride from the building to the existing
exterior manhole.
The building appears to be in good condition with only minor settlement
cracking appearing at the northwest corner of the addition. No interior
settlement cracks were noted. Assumptions for live load capacity are as
follows:
Roof 25 pounds per square foot
2" floor 50 pounds per square foot
1 St floor 100 pounds per square foot
1 St floor area;
Original building
Addition
Total 1 St floor
2" floor area (original)
Total area (both floors)
10,761 square feet
7,239.square feet
18,000 square feet
1,100 square feet
19,100 square feet
Site area 2.2 acres
Parking approximately 88 spaces
Code Analysis
Year Built: 1972
Addition: 1987
Current Building Area: 19,100 sq. ft. (Original 11,861, addition 7,239)
Construction Type: 3B
Current Use: Library, A3
Building is currently classified as an A3, Assembly use and is utilized as the
main county library. This use classification applies to buildings intended to
be used for worship, recreation, amusement and other similar uses. Possible
compatible uses would be community halls, courtrooms, exhibition halls,
lecture halls, museums, places of worship. Continued use of the building for
any of these uses would require little or no alterations for code compliance.
Should a use change be considered for the building, the most likely uses
would be either a group B, business or office, or Group M, mercantile.
Because of the area of the building, over 21,000 sq. ft., a mercantile use
would most likely require a full sprinkler system to be installed. This
requirement would not apply for conversion to a business use.
Accessibility for the building appears to be in general compliance. The
upper level is not handicapped accessible. Current codes exempt levels
above or below grade from providing handicapped access if the area is less
than 3,000 sq. ft. This section of the building is approximately 2000 sq. ft.
and would meet that exemption for all uses other than that of a medical
provider.
Projected capital Expenditures
The major components of the building infrastructure have been replaced
within the last seven years. This includes the replacement of the natural gas
hot water boiler and the chiller and associated air cooled condenser. The
other capital improvements have been the resurfacing of the parking lot and
replacement parking lot pole lights.
Projected capital expenditures will include a complete roof tear off and
replacement, replace /rebuild both air handlers, replace fan coil units on the
second floor, replace hot water and chill water circulating pumps, replace
pneumatic control system with direct digital controls, and replace one roof
top HVAC unit.
Possible Operational Issues
Since this building is wired for the specific function as a library, additional
recepticales will need to be installed to support a typical office environment.
This may require the adding of electrical panels. The situation also applies
with data outlets. A data closet will need to be constructed to house both
phone equipment and servers, part of which is currently in the boiler room.
Interior lighting should be upgraded to current standards and reconfigured to
meet the building function. When this task takes place, remove plastered
ceiling for better access and distribution of the light fixtures.
Buildinz and Grounds RepairslMaintenance
Replace waste line as noted in general observations. Replace heaved curbing
in parking lot. Replace /rework front entrance stairs. Replace soffit as
required from water damage. Clean HVAC duct work. Retro fit plumbing
fixtures and replace copper supply lines which have a history of leaks.
Replace built in door closures at entrance doors.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JANUARY 10, 2012
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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