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2/28/2012 - Regular
Roanoke County Board of Supervisors Agenda February 28, 2012 Good afternoon and welcome to our meeting for February 28, 2012. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed- captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Father Tom Reeves Church of St. Peter and St. Paul 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of visitors from Kota City, Japan (Diana Rosapepe, Director of Library Services) D. BRIEFINGS 1. The Bicycle Friendly Community Program (Bill Nesper, Vice President of Programs for the League of American Bicyclists) Page 1 of 5 2. Annual update from the Roanoke Valley Greenway Commission (Liz Belcher, Roanoke Valley Greenway Coordinator) E. NEW BUSINESS 1. Resolution establishing the parameters for seeking a Staffing for Adequate Fire and Emergency Response (SAFER) grant for six (6) grant funded Fire /Rescue Department positions (B. Clayton Goodman III, County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE - CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission 1. The petition of the Western Virginia Water Authority to obtain a Special Use Permit for a major utility service in an R -1, Low Density Residential, District. The major utility service involves the construction of a standpipe water tank approximately 102 feet in height with a 10 -foot antenna on 0.51 acre, located at 4968 Northridge Lane, Catawba Magisterial District 2. The petition of the Western Virginia Water Authority to obtain a Special Use Permit for a broadcasting tower approximately 120 feet in height in an AG -3, Agricultural /Rural Preserve, District on 0.121 acre, located at 2857 Summit Ridge Road, Hollins Magisterial District G. FIRST READING OF ORDINANCES 1. Ordinance approving and authorizing Amendment No. 2 to Roanoke Valley Regional Cable Television Committee Agreement among the County of Roanoke, the City of Roanoke and the Town of Vinton (Joseph B. Obenshain, Senior Assistant County Attorney) 2. Ordinance approving a lease with StellarOne Bank for approximately 5190 square feet of space in the Social Services Building at 220 East Main Street, Salem, Virginia (Daniel R. O'Donnell, Assistant County Administrator) H. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Length of Service Awards Program (LOSAP /VIP) Page 2 of 5 3. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — January 24, 2012 2. Confirmation of appointments to the Length of Service Awards program (LOSAP/VIP) J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of January 31, 2012 5. Statement of Budgeted and Actual Revenues as of January 31, 2012 6. Statement of Budgeted and Actual Expenditures and Encumbrances as of January 31, 2012 7. Accounts Paid — January 2012 Page 3of5 N. WORK SESSIONS 1. Work session to discuss fiscal year 2012 -2013 budget development (W. Brent Robertson, Director of Management and Budget) O. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2.3711.A.1.Personnel, namely discussion concerning appointments to the Economic Development Authority; Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) 2. Section 2.2.3711.A.29 Discussion of the award of a public contract involving the expenditure of public funds where discussion in open session would adversely affect the bargaining position or negotiating strategy of the Board, namely performance agreement with the Economic Development Authority and Virginia Blue Ridge, LLC EVENING SESSION P. CERTIFICATION RESOLUTION Q. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Emergency Communications Center 2011 Employee Recognition (Bill Greeves, Director of Communications and Information Technology) R. PUBLIC HEARING AND APPROVAL OF RESOLUTION 1. Planting project at the intersection of Williamson Road and Plantation Road (Megan Cronise, Principal Planner) S. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. The petition of Robert W. Blank and Anna R. Ferro to rezone approximately 12.723 acres from R -1, Low Density Residential, District to AR, Agricultural /Residential, District, located near the 7500 Block of Mount Chestnut Road, Windsor Hills Magisterial District (Philip Thompson, Deputy Director of Planning) 2. Ordinance amending the Roanoke County Zoning Ordinance by revising /amending Section 30 -73 ECO Emergency Communications Overlay District (John Murphy, Zoning Administrator) T. CITIZENS COMMENTS AND COMMUNICATIONS Page 4 of 5 U. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Joseph B. "Butch" Church 2. Eddie "Ed" Elswick 3. Charlotte A. Moore 4. Michael W. Altizer 5. Richard C. Flora V. WORK SESSION 1. Work session on Capital Improvement Program (CIP) Review Committee annual report (W. Brent Robertson, Director of Management and Budget) W. ADJOURNMENT Page 5 of 5 ACTION N9. ITEM N9. C -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2912 AGENDA ITEM: Recognition of visitors from Kota City, Japan SUBMITTED BY: Diana Rosapepe Director of Library Services APPROVED BY: B. Clayton Goodman III County Administrator, COUNTY ADMINIS'TRATOR'S COMMENTS: SUMMARY OF INFORMATION: We are pleased to welcome Mr. Shigetada Narita, from Kota City, Japan who is visiting the Board of Supervisors meeting today. Mr. and Mrs. Narita are in Roanoke to attend the opening of a special exhibit of the Japanese Friendship Dolls at the Taubman Museum of Art. The exhibit, which begins on March 1, 2912, is jointly sponsored by the museum and the libraries of Roanoke County and Roanoke City. The Friendship Dolls are part of a unique story which began in the 1929's when people of good will sought to build a bridge of understanding between two countries. American children sent 12,739 dolls to children in Japan as a gesture of friendship; in return, Japanese children sent 58 ornate, highly crafted dolls to the United States. During World War II, most of the dolls from America were destroyed but a few of them were hidden away until the end of the war. These few surviving "blue -eyed dolls" are now so highly valued they are soon to be declared national treasures in Japan. Once that designation is given, they will never be allowed to leave the country again. The exhibit at the Tai.ibman Museum will reunite Friendship Dolls from both countries, probably for the final time. We are especially grateful to Mr. and Mrs. Narita for accompanying one of these rare dolls, named Grace, to Roanoke. Page 1 of 1 w E ITEM NO. D -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE'rING DATE: February 28, 2012 AGENDA ITEM: The Bicycle Friendly Community Program — League of American Bicyclists SUBMITTED BY: Lindsay Blankenship Greenway Planner APPROVED BY: B. Clayton Goodman III County Administrator""? COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On February 27 -28, 2012, the Roanoke Regional Bike Summit was presented by the League of American Bicyclists to provide information for communities, businesses and universities on its programs of guidance and professional assistance in becoming bicycle friendly. The Roanoke Bike Summit was sponsored by the Roanoke Valley Alleghany Regional Commission, RIDE Solutions and the New River Valley Planning District Commission. Bill Nesper, Vice President of Programs for the League of American Bicyclists, has requested time to provide an overview of the Bicycle Friendly America Program. ATTACHMENTS 1. League of American Bicyclists Presentation: Creating a Bicycle Friendly America 2. League of American Bicyclists Brochure: Becoming a Bicycle Friendly Community 3. League of American Bicyclists Scorecard: Is Your Community Bicycle Friendly? Page 1 of 1 c �w POW IL k Of 4 n L me d s. P W y c �w 4 • 4 * !7 • _ _ 1 m " .r 1 •, 1 _ •• m k , ., • • • 1 m. Ill�sss 1 • ® - . • y m � M6.' ' • . °4 �• m� a V � 6 . . to 'Ix. d � .r • a •° 2, 1 fti , • �1 1L r ° s , m r ° , .�} •m • � T m �, m • �Im ca � °. y � a • r ti �5 r.: Pi•. k I • . e i m 5• ,' � 7 1 �N _ Z"Al 1 ` • °� ll. mil _ •. �` ., _ •1 * !7 • ■ s s ■ 0 V m _ L 1 - a 1 d a L v LL x w u I W 6 _ O O 0) flu U NEEC, d ■ - 0 _ U O 4-J U . — fu �o 4.J L. 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O r6 •c M U N •O L- 0 >, 0 4- •� O U m . �a� .Ln r_ 0 0 0 0 E N E E Ln O 4J a-J >_ U U OU L. N •N a_' C� :5 0 Ul) VA CD- � � L. 00 U U N 0 N - 00 r6 0 O O V >O r- N .— L. O OL 4-J O 0 U N .' C: Ua of American Bic * Bic Friendl Businesses littp-.//www.bikelea ... Is Your ommunitl r an , This scarecard wili help y ou assess if y our communit is read to appl for the Bicycle Friendl Communit desi ENGINEERING Does y our communit have a comprehensive, connected and YES NO well-maintained bic network? YES NO Is bike parking readily available throu the communit Is there a Complete Streets ordinance or another polic that YES N 0 m a n d ates the accom m od ati on of cyclists on a road p ro EDUCATION YES N 0 Is there a communit Safe routes to School pro that includes bic education? Are there bic education courses available for adults in the YES N0 community? Aga Does your community educate motorists and c on their rights YES N0 and responsibilities as road users? ENCOURAGEMENT YES NO Does y our communit have an up -to-date bic map? Does the communit celebrate bic durin national Bike month 0 YES ti NO with communit rides, Bike to Work Da or media outreach? Does the communit host an major communit c events or YES NCB ri YES N 0 Is there an active bic advocac g roup in the communit ENFORCEMENT Do law enforcement officers receive trainin on the ri and YES NO responsibilities of ail road users? Does y our communit have law enforcement or other public safety C' YES NUJ officers on bikes? 1--� , YES C' NO Do local ordinances treat bic e EVALUATION YES UNO Is there a specific plan or pro to reduce c vehicle crashes? O YES 0 NO Does y our communit have a current comprehensive bic plan? • YES 0 NO Is there a Bic advisor Committee that meets re • YES ,-: NO Does y our communit have a bic pro mana I oft 2/20/2012 12:13 PM ACTION NO. ITEM NO. D -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT - rHE ROANOKE COUNTY ADMINISTRATION CENrfER MEETING DATE: February 28, 2012 AGENDA ITEM: Annual update from Roanoke Valley Greenway Commission SUBMIT'rED BY: Liz Belcher Roanoke Valley Greenway Coordinator APPROVED BY: B. Clayton Goodman II County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: This time is set aside for the Roanoke Valley Greenway Commission to present its annual update to the localities. The update will include the budget for fiscal year 2013 (no net increase), the return on this investment, progress on greenway projects across the valley and progress on Roanoke River Greenway and the Bridge the Gap campaign. ATTACHMENT: 1. Roanoke River Greenway Status Map: October 2011. Page 1 of 1 N i N O u O ft >0% rvoo a� a� V a� a� 0 ft 0 rvoo N L LO rz F: I W a, Z l 4 0 ���►` kt 4-J o LLJ LA o • - ■` `"� � Msillli ►.♦ � j a Ln - - - -_ J J { f ll� �Ot MP ri 1� L A - LA - - . 1 flo�X 1 A0 o p� J E V1 ) Q o U i 0 0 V J d N C W .a w U o v, rI >. V ± = m O LA Q C V = 0 O U a Q 0 U 0 `^ •� V O V (3) a a O LA a-- l/1 l/1 LL V C C L r� 0 V I VI P L U 0 00 « ry O }, rj U o w n a •2 n V V) L.L 0 — � c U g c a .,..: o u u v � (V p + V) a Ln r rr� w in LI) LL � Msillli ►.♦ - - - J J a 1 - al - - - L A - LA - - .� o p� - � - � i - -- - r .- -r - L- L4n ,,`� Ln f QJ � O � LL LL - LL D VA ®� ,• - " /tr- s� • Mp �Y � V rr� w in LI) LL � Msillli ►.♦ - - - J J a 1 Y z L A - LA - - .� o p� - � - � i - - - L- L4n ,,`� Ln f QJ � O � LL LL - LL D VA ®� ,• - " /tr- s� • Mp �Y � V 4-J LU - - - - - � O I O W J J a Y z 0 w Z W a o p� I 10 • • O C: o u L- L4n � O � LL LL U LL D w � V 4-J LU � O U O w m Q . O u • L O • U • LA oC W (n E a--+ O w w M C: O O U N LL O ne ' 10 • • ACTION NO. ITEM NO. E -'I AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Resolution establishing the parameters for seeking a Staffing for adequate Fire and Emergency Response (SAFER) grant for six (6) grant funded Fire /Rescue Department positions SUBMITTED BY: B. Clayton Goodman III County Administrator APPROVED BY: B. Clayton Goodman III County Administrator J�A" COUNTY ADMINISTRATOR'S COMMENTS: Recommend adoption of draft resolution. SUMMARY OF INFORMAmnON: Attached to this report is a draft resolution, which was prepared in accordance with the instructions provided by consensus 'From the Board of Supervisors (BoS) regarding the 2012 SAFER grant application. During a work session attheir February 14, 2012, meeting, the BoS provided consensus for the Fire and Rescue Department to proceed with filing a grant application to seek funding for six (6) fire /rescue positions. The six (6) positions would be assigned to the Mt. Pleasant (Station 6) Station to provide 24/7 fire /ambulance coverage. - the SAFER grant does not require continuing funding for grant positions beyond the two - year grant term. The BoS agreed to proceed with the grant application, subject to availability of funds, to continue funding in the third year following the grant application. If funds are unlikely to be available to fund the lost grant funds of $320,000 annually and ancillary equipment costs, the County Administrator is directed to freeze hiring of Vacant positions in the Fire and Rescue Department until staffing is adjusted in the department to pre -grant levels. FISCAL IMPACT: This year's SAFER grant provides one hundred percent (100 %) funding for salary and Page 1 of 2 associated benefits (actual payroll expenses) for the first two years with no requirement to maintain the positions after the first two years. The grant is a competitive process with a hierarchy of priorities: 1. First priority - rehiring laid -off firefighters 2. Second priority — retention of firefighters who face imminent layoff and/or filling positions vacated through attrition but not filled due to economic circumstances I Third priority — hiring new firefighters There is no guarantee that the grant application will be successful and the funding would not be awarded until fiscal year 2012 -2013. The requested amount of funds through the grant would be approximately $640,000.00 ($320,000 annually) to fund six (6) positions for two (2) years. The cost of personal protective equipment and uniforms would be incurred by the Fire /Rescue Department. ALTERNATIVES: 1. Take no action. 2. Adopt the draft resolution establishing the parameters by which the BoS provided consensus for seeking a SAFER grant for six (6) grant funded Fire /Rescue Department positions. STAFF RECOMMENDATION: Recommend that the BoS approve the draft resolution outlining the process by which third year funding may be addressed. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28, 2012 RESOLUTION ESTABLISHING THE PARAMETERS FOR SEEKING A STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE (SAFER) GRANT FOR SIX GRANT FUNDED FIRE /RESCUE DEPARTMENT POSITIONS WHEREAS, by consensus on Tuesday, February 14, 2012, the Roanoke County Board of Supervisors (RCBoS) authorized the Roanoke County Fire and Rescue Department to submit a grant application for the Staffing for Adequate Fire and Emergency Response (SAFER) grant; and WHEREAS, the goal of the SAFER grant is to enhance the local fire department's abilities to comply with the staffing, response and operational standards; and WHEREAS, the Department requested and received consensus to apply for the SAFER grant seeking funding to hire six (6) additional paramedic /firefighters for the Mt. Pleasant Station (Station) based on the department's five -year plan and the additional six (6) positions will allow 24/7 staffing of an ALS ambulance or fire engine at Mt. Pleasant; and WHEREAS, the 2012 SAFER grant provides funding for two (2) years and no longer requires continuing funding for approved grant funded positions after the expiration of the grant; and WHEREAS, the SAFER grant would provide funding of approximately $640,000 ($320,000 annually) for the six (6) positions and the Department agrees to fund personal protective equipment and uniforms costs estimated to be approximately $30,000 for the two (2) year grant period; and Page 1 of 2 WHEREAS, the County is facing projected budget deficits due to lower revenue estimates and higher operating costs for VRS and other expenditures, and the availability of funds to replace the lost grant funded positions in year three is not known. NOW, THEREFORE, BE IT RESOLVED, that the RCBoS confirms its consensus to seek the six (6) positions via an upcoming SAFER grant application; and BE IT FURTHER RESOLVED that during the County's budget preparation in the second year of possible grant funding, County staff will evaluate midyear the likelihood of the availability of funds to replace lost grant funds. If funds are unlikely to be available to fund the lost grant funds of $320,000 annually and ancillary equipment costs, the County Administrator is directed to freeze hiring of vacant positions in the Fire and Rescue Department until staffing is adjusted in the department to pre -grant levels; and BE IT FURTHER RESOLVED, that the six (6) grant - funded positions will be classified as "grant funded positions" in the County Class Plan, until such time as it is shown they can be permanently funded within the budget. Page of ACTION NO. ITEM NO. F.1 -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANGKE COUNTY ADMINISTRATION CENTER MEE`rING DATE February 28, 2012 AGENDA ITEM Requests for public hearing and first reading for rezoning ordinances; consent agenda SUBMITTED BY: Philip Thompson Deputy Director of Planning APPROVED BY : B. Clayton Goodman I I County Administrator COUNTY ADMINISTRATOR'S COMMENTS BACKGROUND The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions; rather, approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for March 27 2012 The titles of these ordinances are as follows: 1. - the petition of the Western Virginia 'Water Authority to obtain a Special Use Permit for a major utility service in an R -1, Low Density Residential, District. The major utility service involves the construction of a standpipe water tank approximately 102 feet in height with a 10 -foot antenna on 0.51 acre, located at 4968 Northridge Lane, Catawba Magisterial District. 2. The petition of the Western Virginia Water Authority to obtain a Special Use Permit for a broadcasting tower approximately 120 feet in height in an AG -3, Agricultural /Rural Preserve, District on 0.121 acre, located at 2857 Summit Ridge Road, Hollins Magisterial District. Page 1 of 2 Maps are attached. More detailed information is available in the Clerk's Office. STAFF RECOMMENDATION Staff recommends as follows: 1. That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for March 27, 2012 2. That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Item(s) -2 , and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Page 2of2 countv of Roanoke W Comniunit�? Devc1opment Plannin & Zonin 5204 Bernard, Drive P 0 Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (5401 776-70- 1-495 ALL APPLICANTS Check t of filod 'k-L-1ic,61 -,cl iliat app iv f3_2 F-1 F o r LS t49 ff Use O Da ig re" i vpd Roceived b t ;IZ I t App] icati-un feo- - PCtBZA date. 'A0,00 e!) A J73 1 auaAs issuej; BOS dalm N n b e r L. Rezonin �Spe vial Use JVaviancL! _1%iver '_'Admjni1sjraflveA A pp] i can is nam&-'address -wlzi p Phone: 853-5756 Western Vir tVater Authorit Work- 853-5756 Cell -4: 293032i 601 S. Jefferso-n Stree - t Fax No.-. Owner's na-me lad dress W,.'zip Phone 4: SaIne as a-i Work: Fax No. 4 Prop Drt Location 4968 Northrid Lane Ma inter rat Distrir,(,- Catawba Communiit Plannin area-. p Tax Map No--. 037.06-01-76*00-0000 1 Exi stirs gzoning: IRI S i, ze of I -) at cc I ( s)-. A ores: 51 Exi stirs gLard Use, Mcljor uti'LI'Ly J REZONING, PE IA L U,15E PER.4flT. lj,'AIVER A..NID CojV PLAN (15.2-2232) RE VIEW APPLICA NT-,'V ( WS4Vj(-F ) Propo&ed Zonin R1 with special u - Ct1� ti ?ropc--psed Lan d U ie: m P i r� to i i � I A c% +, -n " A , 4 --%rN rpr. j Does the pare r- I meet f h c n i r. i m u m lot area. -wi dth, an d fronta re L - Fern pints Of th C rC LICS I ed distr i cl? Yes 6 No 11 If NO, A VARIANCE IS ICE. Qt1JRFD FIRST, Does the parcel, rne et the minim im criteri a for tho re Use T 1 ) c, r" Yes FX No r_8 IF NO, A VARIANCE IS REUIRED FIRST If M_Zonin re arer conditions brin prWered with this r-o.. Ycq NO L � I n/a VA RIA N CF, WA I PER A ND A D jumsm.4 rr VE A I TE'A L A I k P1 I CA oV I S (Vl W./A A) Vari ance.)'Waj ver of Sectic -_1 lr' : ) of th� RoanokL Count Zonin Ordinance in order to I . A ppe al DY Zonin Administrator's Jeoci,si on. to .Appeal of Inter tat of Seat io - of the Roanoke Count Zortin Ordinance A 1 3 pe a I o f I nterptetafl or, of Zonin Map to 9 Is the application complete? Pleae r,*z5cki1f enclosed. APPLICATION WILL N WE ACCEPTEID IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE, MSMUP ViAA FU S5VICT WAA 'RJ"._7CP VJAA GDFAUIU6011 81/211 X t co-neepi plwl Applic.1tion f o Appli cal inn Metes an bounds d,Mri,ntion Ffoffers if applica Jus ti ficadov. - cat - on Ai U oin Ln pr o water allid W�VL�_T appi I I d' ' ' rotm rN_ owners I herr'b cerfi t hat I BJn C i I hCF 111 woonc! r a l'i he propert or the mvrcr's;m t or CORtTac I purch&ser and arn actin with lh-E knom led arid consent of the owner, des tern /y ir g inia eater Authority OA-nff's Si b 2 F -1 z.i' 'T;: I .... .... ... . .... T ''�?` r : U. O I A v,. • ■ ■ Applicant The Planning Commission will study rezoning, special use permit waiver or community plan ( 15.2 -2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning ordinance. The utility tank site is accessed through the North Side High School athletic field. The water tank color can be an earth -tone color or a sky blue color. The Water Authority recommends a sky blue color as the tank will be seen from lower elevations against the backdrop of the sky. There will be a 1 0-foot side mount antenna attached to the water tank for use by the Western Virginia water Authority as part of its automated meter infrastructure (see discussion of automated meter infrastructure below). The applicant is requesting an exemption from the Type E screening and buffering on the southeast corner of its lot due to the proximity of the tank to the corner. The applicant is asking that the Type E (continued on attached sheet. See "Type P) ... . _. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan The water Authority Y has contracted with Honeywell, g p Inc. for the design of the p project and as part of the project; Honeywell, Inc. has conducted a propagation study in which it has analyzed the most effi cient system for transmitting water usage data from wireless meters to a centralized billing system. The propagation study initially identified 62 potential locations in Roanoke City and in Roanoke County in order to provide the coverage necessary for the overall transmission system. The water Authority, working in collaboration with Honeywell, Inc., has narrowed the number of antennas down to 9 or 10, all but one of which will be placed on existing or planned water tanks. This is the only broadcast tower needed to be included in the system. As a result of the propagation study, the water Authority is seeking to install the fewest number of antennas to transmit that water usage data (continued on attached sheet. See "usage data ") Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water /sewer, roads, schools, parks /recreation and fire and rescue. The proposed new water tank with antenna could be seen from the neighboring area. Visibility concerns will likely be minimized due to the improved water pressure and fire flows that will be available once the new tank is put in service. 3 F -1 (continued from "... Type E) screening be modified as it backs up to an existing educational facility and not to a residential facility. The applicant is asking for credit for existing vegetation and will supplement existing vegetation on three sides to fulfill the option to 50 -foot buffer and for every 100 feet will plant one row of large deciduous trees, one row of small evergreen trees and one row of small deciduous trees with six -foot screening. The proposed water tank would be installed in addition to the 40 -foot ground level water tank currently on the property. The 40' existing tank will be retained to maintain water pressure in its current distribution zone. The height of the proposed water tank is 102 feet and a 10 -foot antenna would be attached. This use is compatible with residential development in the area. It is anticipated by the western Virginia water Authority that the neighboring properties would welcome the new water tank because of the increased water pressure that would be available from its installation. The proposed water tank would serve a dual purpose for the western Virginia water Authority. The primary purpose would be to improve water service and fire flows in the neighboring area. The water Authority also proposes to place a 10 -foot antenna on the new tank which would be used in the water Authority's meter replacement and automated meter infrastructure pro* ect proposed to be installed in the City of Roanoke and in Roanoke County. (continued from "..usage data") in the most efficient manner. This property is one of the locations. The new tank will improve water pressure and fire flows in the area. F-1 CONCEPT MAN C1 IECKLIST 4 -_ m- - A cone Cpl plan 0 f ( he proposed p ro e0t m u&I � e submil tted with flee app lica t [o n The c on cept p ian sh all graph ica 11 y dep IN the il and use ch an dev �J op m en t or va r I an � v, i hat is to be con sidcrtd, F u rt hE,,r, th-e pJ an s ha I I addtess an pole rit -_ a I lard Uge- OF deli g n :1 s s ues arisi n from t he re ii e st, In s Lich casts 'Invo I v ii n rc-.zonhn g s, I he t h p rop r appl i-4. -use rat de ve I c pim-en of te, e ty ra nt m a prof fer cond it i on s to [JU it ihe fut u re reg a u lati ons. , and b so doing, correct an deficiencies 1hat ma not be rnana b Count P .E.-r-Mittin g T lie con pit p I an shoul d n of be coin Nsed wit h the s i to p I a n or pi of p I an that is re uiTed pr ior to the i,s&u ante of -a bu 11din pem i t. S i te pi an an d bu i Id -1 In P erm il procedurrs ens-u re co M p] I an ce with State and Co unt d PYtlopmen t TV I ation s an d ma re uire. dian t z e initial concept plan. Unless lirn'Ri"'in Conditions are proffered and aocepted in a rezonin impoacd on a spccial US& UF VaFl are Ct, the, concept plan rneLv be a[te-red- io th& extcrit perm illedb the, zonin distriecand oib-er re .A A c k i n ep.1 p I an i S re u i red w it all I r ekori in g , s peo la I u s o peg nii t, 1-vaj Yer, commu nit p I an (15 .- 2 ) rev i ew an d v;n ria n cv. app I I c actions . 7he plan s hou Id be prepared b a p ro, P-s s ii 0 1 1 a I it e plan ner. The level of detai I ni a v ar depend in .') n Cie ri a [ ure o f tht re The Ca-unr� P I an n i n D 1 vi si on staff ma exempt son i e. o F t I Dry e- a 111S bui the �Jjc i terris or su t t hQ add j of xtr ite 1 Nlowing are considered rainimum-, AL� APPLICANTS a. App l;cant Parae and narne,of development b� Date, scale and north a cA Lot size in �cres or s feet and dimensions V/ d P Location, names of ownersand Roanoke COULnt tax map numbers of adjoinin properties e. Ph fcatwes such as g round cover, natural watercours 'es , floodp lain , etc. f, 7 he zon i n an d I an d use o f a 1.1 ad' a mit prop evi es g . Ail propert lines and casements I All buildiri exist.in and proposed, and dimensions, fluor area and hei 'IN] d L11.5 ;Vld na rues o f a I I �x istiri or platted streets or other public wa s wi tt in or adj acen t tot he development D i ill ev s 1 an wi d I o c ati ons of al I drivewa s, p arki n s C.'s a nd I oad i n spaGe's A ddhional b rc!t REZ. ONING and3PE J ,, �)' . AJV7 , S k. Existin U :1 it j es (wa ter, sewer, sto rm d rain-s' and on nections ac fli-e site 1. An drlwwa en trap cesi ts curb op en in and cro&so v m. Topo m, ap in a suilable &,.alleand contour intervals its Approximate s(rect g races and site distarmcs at lintersectioris o. Locations of all adjacent fire. h p. A n p ro ffc.rcad conditi on-5 at tip e L i to a rid h ow they are addressed q . I fproject is to be p based,, pleas sho -sy ph ase c heda It I ceti if t hat a items -u iTed i n the rhec kl 1 st al bruve are. '0-o'n P I ate. P Westeft Vir inia Watez- thori t y Jantin 4 nature of app licaint Datem R1 F -1 ATTACHMENTS FOR 4965 NORTHRIDGE LANE APPLICATION 1. Photo of typical standpipe water tank 2. 12 page pamphlet on Aqua store tanks and domes 3. 16 page specifications for Aqua store tank 4. Concept Plan (6 pages) (includes computerized terrain analysis) 5. List of adjoining property owners with names, addresses (mailing addresses including zip codes) and tax map numbers. 6. Subject property description (source deed; 8 pages) 7. Check for $40 to process application (copy) 8. Engineering drawing of existing tank *Photo simulation from balloon test -- to be scheduled at a later time *water and Sewer application and plan metric maps are not applicable F-1 ew Northridge Glass Tanks with a Heart of SteelI'M Nor, All Ll'quid g moor En Stora Products Compan (E P) has a lon and storied histor of turnin rave steel into the fi nest stora tanks available, Our uni- g lass-fused-to-steel techn olro vvas intro d uc e d mo re t h a n 150 y ea rs a for dr bay I k a g ricultu ra I a Iii at i on s. 7b d a, ES PC 1 s ded icaled to the d e si fa bri ca ti o n a n d I nsta Nation of 9 la fu se ckto-st e el sectional to n k s. M oie ihan 1 OD,000 9 1 ass-fu sed-to- steel tanks have been inatalled in over 70 countries around :,he world,. Th e g lass-f used-to- steel tee h n o I o 9 y wa s i ntro d u c ed to the li stora market in the nnid-1970s as -RA q uastoreO." After more t h a n 30 y ea rs of p rover performance, A tanks have become the preforred choice for potable water stora and man of h ar [i q u i d app i i ration s. With tens of thou s a nd s- of S@ I i sfi ed cu sto me r s. A tan ks are 'en to be the ver best. Glass-f Used-to-eteel hes becorne the pre m lurn water and li stora technolo leader. A owners choose g lass-f U sed-to -steel technolo over ath e r to nk desi for s ever al re so ns: * Lowest maintenance re q uirements over tank life * Great er hif at e va lu e verso s vv e I dcM or concrete tanks Fastgr construction — Eas assembl without cranes or special e Expandable to actornmodate future re Available in diameters from 11 feet (3-S M) t0 204 feet (62.2 rn) and capacit from 20,ODD g allons (75 ou rn) to ove r 6 m 111 Ion g all on s (22,700 cu m) SPecific tank desi options and accessories to meet customer needs ESPC desi and rnanufactures a wide ran 9 p, of tanks in an ISO 9001:2.00.0 certified facilit to meet a wi de ran of sta nd a As, in clu d i n 9 AWWA U 103 — Bolted Steel Water Stora Tanks, AI SC, 113C. NBCC. FM and NFPA Standard 22. U3WE I As-surance y ou Will the hi en q ualit y , best service, lon product; 1 e and g reatest value A in li stora tanks.. Glass�Fused�t;O�SUeel Factor En neered " T " Eng i neered " Glass-f u sad-to-steel is the pr em iu m I-echriolo in the tank market- Glass; coati n ph properties are Speciall suited to rnunicipall and industrial stora applications. The factor silica glass coatin on q ua tore tanks forms a hard. inert barrier for both the interior and exteri&r tank, surfaces to g uard a weat r and corrosion. Glass-fused-to-steel is impermeable to li and vapors. controls und arc ut-tin causod b corrosion and offers excellent impact and abrasion fesis tar ce. The color won't fade or chalk and most g raffiti ca-i ea sill be -emoved. It never needs paintin • A multi -step p rotes s I s t h e h ea Tt of t he g lass- f u aeL_ad - to - apt ee I techno,lo s • Fabricated shoots are 9 f it blasted to a unitofm, near white surface Proprietar f U latlor):S of borosillicale, minerals. water and cla are blended into a sp,ra slurr callle�d I.Slip" After Ospection, the slurr is fused to the steel sheets al temperawres above 1,5cw r (811ST C) to produce the d I i ncti ve 9 , os s A ua store g I a ss fl n i A Th & mo Iten g I a as reacts w 1 th the p r of led stee I surface to form an inert, inor chemical and mechanical bond A 60be-akhe-srr porcefair, enamour' hicrwe insialled in 2.00a A new., State-of-the-art porcelain eviamelin fuinac-e vua s i nsta, I I ed at ES PC in 2006. The wo r I d's I a r g est an hi efficienc porcelain L -enamel furnace, it improves q ualit y , saves ener increases prod ict.on and speeds deliver c>f 9 1ass-fused-to-sleel products to cus tom ors. I n a H. five ad va n ce d to m pe r to re coraTo I zones ra u I ate the coat g process to produce extremel hi q ualit y sheets ever time. After mechanic O beve (;n rh e she,.m.r ed the es are rherma8 Spnoye iTh a -5rain) ess; steel a[?O B01t holes are covered with Sealant durin assembl so metal is not exposed to the air or the stored pvcdact- Ed Protection ES-PC" S proprieMr Ed process thermal[ spra the sheet ed with a pretest °e stainless steel alla before the g lass finish is applied to the ent I re sh eet for F,U a X I M U m p rotection. T 4, 6 i A Ulaw -I'Ll'sed- to-.Steel P anels Uri the pradactfon ernes W LL ir eace oPm Mind F-1 i chnology ESR.-W s unen-di n mmitment to producl Maximum coatin effectiven t ut re rin j Mn rovement ha s r Ito J i i) -the dev e I o pmem of increased coatin thickness ti ESPC's new t a llass inn-avatMori — VitriumUd, This Uni process technolo CO ti combines the outst-a")din chernical and roved e, factor y ce rt i fi m f vd ph resistant properties of tit-anium-enhanced 41 ho I i da roe' s h eels g lass with a hi en ultra-fine g lass bubble Process efficiencies lead s1r.icture, This P 'Tocess results in hi performance Cl to ompelitive p"ri cng i I e s s4 u se d -to -steel t n o I o gy . Vitr [u m feat u re s an d Ideal fc>- both cold and b4nefits include: ho-. climates Tou Ti g lassi formulations provide lon life 4 , EleVroslatic base coat application ensures Slas U (,g ted to the distvi --, rive blue I cc)nsllstent q uafii y pro-Juce caboit % Aquas rore gd ccafh Inter4op Face i Base 5t &Ol 8 1 n ter 1 Dr A Coat ■ 68Se GiaSS CCal White To CC St ateriiDr' Fctce ■ Basta Steel Exterior A C,!;kat 0 cobak Blue Top Cwt - I ;ern one IOU 6iE UJ "C Ever A tank, is factor en to cistoTer Specificatic't.ris- Sinioe all k*- n U-1-e maimifactured i n the f a cto r a n d eas i I i a s sern b led., A re tan ks, can be installed in rnan t ut weather conditions why e n fie Id - vvel.d ed st Lae, I and o=n cret e tanks r..-a n riot Tanks are assembled fro rn the top ckwii-i b factor trained buildin crews with � j ackin g s that pro elevates the structure without the, need for expensive cry, ries, Erection crews can may safel on the g round. This construction method enables rapid, lo pro for timel completion. Floors A floors can he g lass-fuse-d-to-steell or r of ced concrete. A f I a t stee I f loor i s I i n ed wit h q ua sto re 9 llass- fuse -to - steel sh eets. Wh e n usi n g concrete, A walls are embeddled an the foundation. Authoriz q uastore Deal s can provide site preparation and foundation installation. Sidewa I I s Sidewall raction is completed usin a series of spec iali designed motorized j acks. Each g lass - fused- to-steel panel is, bolted and sealed into place. Upon completion, the motorized j raise the id all rin so subse rin can be erected- Erectin an A u aztore, to n k does not re u 1 re he av c ra n es or littin e on-site. This uni installation pr ess allows for construction in remote re as well as imet-opolitan areas. Roots or Dom en All A store roofs or dornes. are free span (do not rec col,umns to support) and are 'Installed on tho tanks in the initial phase of constfuction. Glass-fused- to-steel roo re available up to 31 In. diameter and aluminum g eodesic domes are available in all si7os. Glass-f used -to-steel roofs are manufactured wit hand toolin and include radiall sectioned steel panals. The roofs are ass ruble usin the same seal. and boltin techni thesidewall panels. A store f roe spa n, alum inn m g eodesic domes are a va I la b [e I o r th e corn p I to ran e of A a st o re tan ks. The are c=structed with ri orb -(-,orru trian aluminum P anels interlockemd b a truss. s with wide flan ex1rusions, Oomen can be desi to each individual custor-n is needs, takin -into accour't wind, snow loadtn sefstnic and desir codes- El 6- .te Mow kv, L Al So- T -Airr r- dr Aric • wilp - L- ti IL UP r Im L a e va ntages of Aouestore a hard to y beat. It i s a i m ply the be st q a I it y , I Dees - lb T � X Q 49 1 1 & I t W kr rr�.��r�t�r��e I�L!� 1 ■� � 1 k�� �����1h al a b l_ �bm ors eider th ese a d va ntages. - NEVER NEEDS PAI NTI N - _ M n lm i maintanaroc required' over tare, life a Wi l n of corrode o r rust . g uaranteed ta nk performa warr nt y TAI r rp- key s r i c -es by n Aut horized Aq ua sto r De a l er f r m a ppto va i d rawi ings to t a re . testi ng N need for c ranes o r otlie large q u i m ent for erection Erect A i remo cludec location _ & 'r i n i m i e lo cons tructi on (J ays d to Yvea _ delays or field -applied coating Design Aquastore for tutu; e xpansion or relocation Parnove m ost rah ti e E - The biggest e on orn is a dvantage is that a n _ a ! v W = A questors tan never heads pa i ntin ! The budgeted dollars that be may used to repair a concrete n . F o r re pi nt a we I dd tarp k eve r — 12 yea rs can b q div rted to other municipal r yr�d�a trial needs, Co rtc rete to rI ks a re ex pen live, ] nvolve I on ri s t ru ction p er i od s, nee d I ota of ro= to u a nd a re not a Irwa " ma isite c a fry '. 1.) e sia n s pecifications a llow for a s mal l level of I e kI n i and some level of cracking 1 basically expected. Co nc rete tanks usua lly take? l onge r to c o7i st ruc t than an q uas tore.. Welded tan can have lla- lead a nci n st r u ct i o n ' low. tiI`i"I . They a r-e lirni by externa e nviro nme (al factor when be i n g erected and fi-eld-coated. _ 'Welded tanks ra have high m a int an a rice cost and m u st b e pa I rated rn u Iti pl e t i rnes over their life cyc Their Irrant is typically on one year after installation, O aint;enanc Ground Stora Tank Stantipipe Composite Elevated Clarifier AM n - -� d" ion Anaerobic Digestion A u q -, as ore Feat;ure Accessories The A store basilic s consists CC * Glass-fused-to-steel sidewalls • Iadder, ca and platform • Cathodic protection Gravit vent Glass -fu sed-to-stee4 roofs or aluminum g eodesic A Roof, dome and siNewell manwa • Overflow pipes Hardware and sealant re to assemble the tank 0 Cathodic Protectioln A n A u actor e tan Vs cathod is protectio n s m u ses sa c r I f c] n I an ades to protect th e. reirDforcin bars, miti corrosion and provide protection to internal su bm er su ria ces of I he to n K. I t i s in co rporated i nto the A uastora tan Ws wa rra nt () GIravit %lent A tank aravit vents are desi to allow for air exchan durin fillin . and empt The are e with coTrosion-resistant bird and trisect scree n s- Ladder, Ca and Platform A tank ladders are c of aluminum ra i Is 3 d run with hot-dip g alvanized ca and step off platforms- Ladders vwith lockin safet ca doors are evade kyle. 0 Sidewall Manwa A q o re to n k rna n wa are C105;i in accordance with AWWA D103 Standards. The a re 24 inc h es (61 C M) 30 inches (76 cm) or 3611-riches (91 em') in, diameter and are manufactured with hot-dip g a I va n !zed o r smi n less steel. it MT S, 0 Hardware and Sea lerats Th e ha rdvva re and see I a n (s for A castor -ass m I aresupplied with each order, Spec!fi c t sLich as chl grin e resistant sealants o. hardware with protec,- .iv e colvers, are made for the individual applicatic?n Heav d u& plastic bolt caps are also available for added protection. Addiuional opt;ions and accessories, Additional accessories are available to meet usve and specification needs. Accessories include: * Colors * Caps end sealer * Nozzles Baffles Root wa I kwa r I i ri a n d staff r ses Level indicators Cape and Sealer Durable plastic bolt caps offer ad d-e d protection a weather and corros'bn. For specialized apLpllcations, sealer a Itern at Ives a re -a va i I a blo. Nozzles and Baffles N o z zles and baff les a re av,a i la b I & de parod in CJF) tank use and specifications. En flexibilit a 110*6 th ese accesso ne s to be i ncorpo rated 1 nto ovary ll tank desii ways, R.Ivr., , Walk and Sty ircayes An option to the 1 4 standard, ladder and ca Is a walkwa and staircase. A walkwa are fiDt-dip g alvanized steel and are -a pproprhate for OA situatiDns when re overhoad tank access 1 S re ired. 6 Dth wia I kwa and sta i rc a ws are available from y our local AUth Or i2ed Dea ,le r. Level In-;tars f)u rable a nd function a], the li level indicator i,q a utility r i a n o ption that can be installed as part of the assembf operation. Service A g lass coatin are available in standard cobalt blug or four other exterior colors. Forest g reen, sk b I ue, de se rt to n or vvh it cc lo rs a re a va i le b le, In fo r -c u lo n^ colors. I nte r1i or color - s a lwa * h 1 to. " B est in Industry Warranty En Storage Products Compan offers a g 1 5 or 10 y ear wa r(arit dopen di n a n i ndividuall customer � ppJication and tank specifications. It is one more indicalion that q ua for tanks are desiped to last. Authorized A Dealers ESPC delivers A tanks throu a network of Authori2ed Ai era stowa Dealers. These or and iheir sales rep TeGentatives are 3 ilable to discuss pro re a wl merts f rom Inception to Completion. Experience in y o u re and application knowled are valluable durin all sta from pro development to specification to erection to the complete nd tested tan Pricir, bu d et eat I riat-es., fou n dation I a, pro'ect c h ed u I ire g .approva I d ravin a n d tDu rid ation construction we j ust a- of the a rea s w he re Authorized Dee le rs ca n he I, 0 u r c u stc me. rs deal wft h o ne sou rce f ro m sta rt -o finish, includin serv'ce after Installation. Dealers are trgined to provide superior custome- 8eRrice- Find y our nearest q ua tore deal-aF in the dealer 1000tOF sect ian at mow. a tore, com. Tanks & Domes Glass Tanks with a Heart of Steel"' ENGINEERED STORAGE PRODUCTS COMPANY 345 Harvestare Drive, DeKalb, 111-1nois 60115 Phone: 815-756-1551, Fax-r 815-756-7821 www,o e-mail: sales@a C 2007. Ac Ond U. Ed [Ife J Ad" t I a --!i C Q rn, po n oP Engineered Stour Pr, OvQ�.. Vibrlu rn is a rrad em n rk nP Er I n �o, r-a d _SA_6.br-6 P"6uct;s Compan4. F -1 SPECIFICATION FOR AQUASTORE TANK GLASS COATED, BOLTED STEEL MUNICIPAL POTABLE WATER STORAGE TANK AS MANUFACTURED BY ENGINEERED STORAGE PRODUCTS COMPANY 1 GENERAL 1.1 scope of work . Furnish and erect a glass - fused -to -steel bolted water storage tank, including foundation, tank structure and tank appurtenances as shown on the submittal drawings and described herein. 1.1.2 All required labor, materials and equipment shall be included. 1.2 Qualifications of Tank Supplier 1.2.1 The Engineer's selection of factory applied glass-fused-to-steel bolted tank construction for this facility has been predicated upon specific criteria, construction methods, and an optimum coating for resistance to internal and external tank corrosion. Deviations from the specified design, construction or coating details, will not be permitted. 1.2.2 The bidder shall offer a new tank structure as supplied from a U.S.A manufacturer specializing in the design, fabrication and erection of factory applied glass- fused -to -steel bolted tanks. The manufacturer shall own and operate its production plapt, fabricate and glass coat the tank at one U.S.A. location. The manufacturer shall employ a staff of full time design engineers. 1.2.3 The tank shown on the submittal drawings and specified herein is a model Aquastore® Tank as manufactured by Engineered Storage Products Company of DeKalb, Illinois. 1.2.4 Alternate glass- fused -to -steel bolted tank products, as provided by other manufacturers, will be considered for prior approval by the Engineer. Manufacturers lacking the experience requirement of tank installations will not be considered. 1.2.5 Strict adherence to the standards of design, fabrication, erection, product quality, and long term performance established in this Specification will be required by the owner and Engineer. 1.2.5 Tank suppliers wishing to pre- qualify shall submit the following to the Engineer /Owner for consideration: 1.2.6.1 Typical structure and foundation drawing(s). 1.2.5.2 List of tank materials, appurtenances and tank coating specifications. Part Number 257740 -004 ECN 04108 Rel. 1 Northridge 3 F -1 1.2.5.3 List of 10 tanks in potable water service in the nroiect state or count designed to AWVVA D 103 Standard, of equal or greater size and character specified herein, operating satisfactorily for a minimum of 5 years, including the name and telephone number of Owner and Engineer. 1.2.5.4 Certification from tank manufacturer that the tank meets all tank design standards listed in Section 2.0. 1.2.7 Only bids from U.S.A. tank suppliers who have successfully pre - qualified will be considered, 1.2.8 To minimize the liability to the owner the tank supplier shall provide the embedded concrete foundation design. No third party designs will be accepted. 1.2.9 The distributor who sells and installs the tank must be a licensed general contractor in the United States or project country regularly engaged in this type of tank construction and can meet the installation experience as noted in 1.2.5.3. Distributors (or factory representatives) lacking this tank installation experience will NOT be considered. 1.2.10 The Engineer reserves the right to evaluate all bids based on long term, 30- 40 year minimum operation, coating and maintenance costs. Values to be used in this evaluation will be at the discretion of the Engineer, as detailed in this specification and bid tabulation form. The Engineer will add such costs, dependent upon the type of tank offered, to the bidder's price to determine the effective low bid for purposes of making the award, 1.3 Submittal Drawings and Specifications 1.3.1 Construction shall be governed by the Owner's drawings and specifications showing general dimensions and construction details, after written approval by the Engineer of detailed erection drawings prepared by the tank bidder. There shall be no deviation from the Owner's drawings and specifications, except upon written order from the Engineer. 1.3.2 The bidder is required to furnish, for the approval of the Engineer and at no increase in contract price, sets of complete specifications and construction drawings for all work not shown in complete detail on the submittal drawings. A complete set of structural calculations shall be provided for the tank structure and foundatio All such submissions shall be stamped b a Licensed Professional Engineer licensed in the state of p roject location. That en ineer shall be ern to ed on the tank manufacturer's enqineering staff. 1.3.3 When approved, two sets of such prints and submittal information will be returned to the bidder marked "APPROVED FOR CONSTRUCTION" and Part Number 257740 -000 ECN 04108 Rel. 1 F -1 these drawings will then govern the work detailed thereon. The approval by the Engineer of the tank supplier's drawings shall be an approval relating only to their general conformity with the bidding drawings and specifications and shall not guarantee detail dimensions and quantities, which remains the bidder's responsibility. 1.3.4 The tank manufacturer's standard published warranty shall be included with submittal information. 1.3.5 The dealer shall include the tank manufacturer's standard operation and Maintenance Manual upon receipt of approved drawings. 2.1 Tank Size 2.1.1 The factory coated glass- fused -to -steel bolted tank shall have a nominal diameter of feet, with a nominal sidewall height (to roof eave) of feet. 2.2 Tank capacity 2.2.1 Tank capacity shall be gallons (nominal, U.S. gallons) at feet liquid depth. 2.3 Floor Elevation 2.3.1 Finished floor elevation shall be set at Elev. 2.4 Tank Design Standards 2.4.1 The materials, design, fabrication and erection of the bolted steel tank shall conform to the AWWA Standard for "Factory - Coated Bolted Steel Tanks For Water Storage" - ANSI/AWWA D103, latest revision. 2.4.2 The tank coating system shall conform solely to Section 10.4 of ANSI /AWWA D103 latest revision. E ox alvanized or stainless steel bolt together tanks are not considered a ual to lass- fused -to -steel tank and will not be considered. 2.4.3 The vitreous coating on the tank, bolt head encapsulation material, and joint sealant shall have been approved for listing under ANSIINSF Standard 51 for Indirect Additives. 2.5 Design Loads (Complete the blanks) 2.5.1 Tank Design Allowable Code: AWWA D1 03 or AISC. European Standard EN 15232 is not considered equal and will not be accepted. 2.5.2 Specific Gravity 1.0(Min. design shall be 1.0) 3 Part Number 267740 -000 ECN 04108 Rel. 1 F -1 2.5.3 Design Freeboard 12(inches) 2.5.4 Wind Velocity mph (ASCE 7 -05 Std. 150 mph) 2.5.5 Allowable Soil Bearing Capacity psf (Per Eng.'s Soils Report) 2.5.6 Roof Snow Load 15psf 2.5.7 Earthquake Seismic Zone, AWWA D103, 2.5.7.1 AWWA D 103 zone 2.5.7.1.1 Site Amplification Factor, S, 1.0. 2.5.7.1.2 Use (Importance) Factor, 1, 1.0 3 MATERIALS SPECIFICATIONS 3.1 Plates and Sheets; Note: All steel shall be smelted and produced in the United States of America. 3.1.1 Plates and sheets used in the construction of the tank shell, tank floor (when supplied) and tank roof, shall comply with the minimum standards of AWWA D103, latest edition. 3.1.2 Design requirements for mild strength steel shall be ASTM Al 011 Grade 30 with a maximum allowable tensile stress of 14,566 psi, 3.1.3 Design requirements for high strength steel shall be ASTM A1011 Grade 50 with a maximum allowable tensile stress of 26,000 psi. 3.1.4 The annealing effect created from the glass coated firing process shall be considered in determining ultimate steel strength. In no event shall a yield strength greater than 50,000 psi be utilized for calculations detailed in AWWA D103, Sections 3.4 and 3.5. 3.1,5 Multiple vertical bolt line sheets and plates of ASTM A607 Grade 50 only shall be manufactured such that holes are staggered in the vertical bolt lines and that no two ad'oinin holes are in -line horizontally, except at the center of the sheet or plate. When multiple vertical bolt line sheets and plates of ASTM A1011 Grade 50 are used, the effective net section area shall not be taken as greater than 85% of the gross area. 3.2 Rolled Structural Shapes 3.2.1 Material shall conform to minimum standards of ASTM A36 or ASTM A992. 3.3 Horizontal Wind Stiffeners 3.3.1 Design requirements for intermediate horizontal wind stiffeners shall be of 4 Part Number 267740 -000 ECN 04108 Rel. 1 F -1 the "web truss" tYIDe with an extended tail creatin multi le lavers of stiffener, permitting wind loads to be distributed around the tank. 3.3.2 Web truss stiffeners shall be of steel with hot dipped galvanized coating. 3.3.3 Rolled steel angle stiffeners are not permitted for use as intermediate horizontal wind stiffeners. 3.4 Bolt Fasteners 3.4.1 Bolts used in tank lap joints shall be Y2" - 13 UNC- 2A rolled thread, and shall meet the minimum requirements of AVVWA D103, Section 2.2. 3.4.2 Bolt Material 3.4.2.1 SAE J429 Grade 2 (1" bolt length) 3.4.2.1.1 Tensile Strength - 74,000 psi Min. 3.4.2.1.2 Proof Load - 55,000 psi Min. 3.4.2.1.3 Allowable shear stress with threads excluded from the shear plane - 18,153 psi Min. 3.4.2.2 SAE J429 Grade 5 (1 114" bolt length) 3.4.2.2.1 Tensile Strength - 120,000 psi Min. 3.4.2.2.2 Proof Load - 85,000 psi Min. 3.4.2.2.3 Allowable shear stress with threads excluded from the shear plane — 29,454 psi Min. 3.4.2.3 SAE J429 Grade 8 (>1 114" bolt length) 3.4.2.3.1 Tensile Strength - 150,000 psi Min. 3.4.2.3.2 Proof Load - 120,000 psi Min. 3.4.2.3.3 Allowable shear stress with threads excluded from the shear plane -- 35,818 psi Min. 3.4.3 Bolt Finish - Zinc, mechanically deposited. 3.4.3.1 2.0 mils (0.002 inches) Min. - under bolt head, on shank and threads. 3.4.4 Bolt Head Encapsulation 3.4.4.1 High impact polypropylene copolymer encapsulation of entire bolt head up to the splines on the shank. 5 Part Number 287744 -040 ECN 04108 Ref. 1 F -1 3.4.4.2 Resin shall be stabilized with an ultraviolet light resistant material such that the color shall appear black. 3.4.4.3 The bolt head encapsulation shall be certified to meet the ANSI/NSF Standard 61 for indirect additives. 3.4.5 All bolts on the vertical tank wall shall be installed such that the head portion is located inside the tank, and the washer and nut are on the exterior. 3.4.6 All lap joint bolts shall be properly selected such that threaded portions of the bolts will not be exposed to the "shear plane" between tank sheets. 3.4.7 Bolt lengths shall be sized to achieve a neat and uniform appearance. Excessive threads extending beyond the nut after torquing will not be permitted. 3.4.8 All lap joint bolts shall include a minimum of 4 splines on the underside of the bolt head at the shank in order to resist rotation during torquing. 3.5 Sealants 3.5.1 The lap joint sealant shall be a one component, moisture cured, polyurethane compound. The sealant shall be suitable for contact with potable water and shall be certified to meet ANSl1NSF Additives Standard 61 for indirect additives. 3.5.2 The sealant shall be used to seal lap joints and bolt connections and edge fillets for sheet notches and starter sheets. The sealant shall cure to a rubber -like consistency, have excellent adhesion to the glass coating, love shrinkage, and be suitable for interior and exterior use. 3.5.3 Sealant curing rate at 73 °F and 50% RK 3.5.3.1 Tack -free time: 6 to 8 hours. 3.5.3.2 Final cure time: 10 to 12 days. 3.5.4 Neoprene gaskets and tape type sealer shall not be used. 3.5.5 The sealant shall be Manus Sealer No. 98. 3.5.6 Due to poor compatibility with chlorine the sealant Sika 1A shall NOT be used on water storage tanks. Sika 'IA should only be used in special non-potable water applications. 6 Part Number 267740 -000 FCN 04108 Re l. 1 F -1 . . . . . . . . ..... . . . . . . . . . . . '77 5,R 4.1 Surface Preparation 4.1.1 Following the decoiling and shearing process, sheets shall be steel grit - blasted on both sides to the equivalent of SSPC SP -10 (Near—White Metal Blast cleaning). Sand blasting and chemical pickling of steel sheets is not acceptable. 4.1.2 The surface anchor pattern shall be not less than 1.0 mil (0.001 inches). 4.1.3 These sheets shall be evenly oiled on both sides to protect them from corrosion during fabrication. 4.2 Sheet Edges 4.2.1 After initial sheet preparation, all full height vertical wall sheets and all rectangular shaped floor sheets shall be mechanically rounded. A metal coating of 316 stainless steel shall then be applied to these edges by an ARC thermal spray of 1.5 to 5 mils (0.0015 to 0.005 inches). The glass coating of the edges shall be similar to the flat panel surfaces. The process shall be applied to all four sheet edges, and shall be equal to EDGECOAT by Engineered Storage Products Company. Overs pray of lass side sheets and sealer applied to sheet edge is NOT considered e ual to EDGECOAT process. 4.3 Cleaning 4.3.1 After fabrication and prior to application of the coating system, all sheets shall be thoroughly cleaned by a caustic wash and hot rinse process followed immediately by hot air drying. 4.3.2 Inspection of the sheets shall be made for traces of foreign matter, soil particles, grease or rust. 4.4 VITRIUM PLUS coating Technology 4.4.1 All side wall sheets shall receive one coat of a catalytic nickel oxide glass pre -coat to both sides and then air dried. 4.4.2 A coat of milled glass shall be applied to the inside of the sheet and then air dried. This milled glass shall be formulated with titanium dioxide to produce a finished interior surface with optimal toughness and resistance to conditions normally found in potable water storage tanks. 4.4.3 A second cover coat of the titanium dioxide formulated milled glass shall be applied to the interior surface. The finished interior color shall be white and have a minimum glass thickness of 10 mills. 7 Part Number 267740 -000 ECN 04108 Rel. 1 F -1 4.4.4 A final cover coat of milled cobalt oxide enhanced (blue) glass shall be applied to the exterior of the sheet. 4.4.5 The sheets shall then be fired at a minimum temperature of 1590° F in strict accordance with the manufacturer's ISO 9001 quality control procedures, including firing time, furnace humidity, temperature control, etc. 4.4.6 The final exterior color shall be manufacturer's standard cobalt blue. 4.4.7 The dry film exterior coating thickness shall be 10.0 mils minimum. 4.5 Factory Inspection 4.5.1 The manufacturer's quality system shall be ISO 9001 certified. 4.5.2 Chemical Resistance of Glass Coatis 4.5.2.1 Every batch of component frits shall be individually tested in accordance with PEI Test T--21 (citric Acid at Room Temperature) . 4.5.3 Low Voltage Wet Sponge Holiday Test 4.5.3.1 The inside sheet surface shall be inspected using a low voltage wet sponge holiday tester in accordance with ASTM D5162 -91 Method A (Low Voltage Wet Sponge Testing). 4.5.3.2 The tester shall be used at a voltage of 67.5 volts (±10/0) and set so the alarm is sounded if the electrical resistance of the glass coating falls below 125,000 Q ( ±10 ). The tester shall have a valid calibration record. The testing solution used to wet the sponge shall contain a low sudsing wetting agent added at a ratio of not more than Y2 fluid oz . per gallon of water. 4.5.3.3 Frequency of the test shall be every sheet. Any sheet registering a discontinuity shall be rejected 4.5.3.4 All inside sheet surfaces shall be holiday free. 4.5.3.5 A 1000 volt dry test shall not be acceptable as this is not recommended by ASTM for coating thicknesses less than 20.0 mils (0.020 inches). 4.5.4 Measurement of Glass Thickness 4.5.4.1 Glass thickness shall be measured using an electronic dry film thickness gage (magnetic induction type) approved by Engineered Storage Products Company. The thickness gage shall have a valid calibration record. 4.5.4.2 All coated sheets shall be inspected for thickness. The thickness of the glass shall be between 10.0 and 16.0 mils (0.010 and 0.016 inches). 8 Part Number 267740 -000 ECN 04108 Rel. 1 F -1 4.5.5 Measurement of Color 4.5.5.1 The exterior color of the sheets shall be measured using a colorimeter approved by Engineered Storage Products Company. The colorimeter shall have a valid calibration record. 4.5.5.2 All coated sheets must be checked for color uniformity. The color must fall within the tolerance specified by Engineered Storage Products Company, else the panel shall be rejected. 4.5.5 Impact Adherence Test 4.5.6.1 The adherence of the glass coating to the steel shall be tested in accordance with ASTM B916 -01. Any sheet that has poor adherence shall be rejected. 4.5.6.2 Frequency of this test shall be one sheet per gage lot run minimum. 4.5.7 Fishscale Test 4.5.7.1 The glass coating shall be tested for fishscale by placing the full size production sheets in an oven at 409° F for one hour. The sheets will then be examined for signs of fishscale. Any sheet exhibiting fishscale shall be rejected and all sheets from that gage lot will be similarly tested. 4.5.7.2 Frequency of this test shall be one sheet per gage lot run minimum. 4.6 Packaging 4.6.1 All sheets that pass Factory Inspection and Quality Control checks shall be protected from damage prior to packing for shipment. 4.5.2 Heavy paper or plastic foam sheets shall be placed between each panel to eliminate sheet --to -sheet abrasion during shipment. 4.6.3 Individual stacks of panels will be wrapped in heavy nail plastic and steel banded to special wood pallets built to maintain the roll- radius of the tank panels and minimize contact or movement of finished panels during shipment. 4.6.4 Shipment from the factory will be by truck, hauling the tank components exclusively. 5 ERECTION 5.1 Foundation 5.1.1 The tank foundation is a part of this contract and shall be installed by the tank bidder. Part Number 267740 -000 ECN 04108 Rel. I F -1 5.1.2 The tank foundation shall be designed by the manufacturer to safes sustain the structure and its live loads. 5.1.3 Tank footing design shall be based on the soil bearing capacity given in section 2.5.5 above as determined by geotechnical analysis performed by a licensed soils engineer. The cost of this investigation and analysis is not to be included in the bid price. copies of the soil report are to be provided to the bidder prior to bid date by the owner or Engineer. 5.1.4 Footing designs for soil bearing strengths less than that specified, and those designs deviating from tank manufacturers' standard shall be the responsibility of the owner and his Engineer based on tank live and dead loading data provided by the tank manufacturer. 5.2 Tank Floor options: (check one) 5.2.1 Glass Coated Bolted Steel 5.2.2 Bolted steel panels shall be either placed over a 3 inch compacted sand base contained by a steel or concrete ring wall or a non - extruding and resilient bituminous type filler meeting the requirements of ASTM D1751 if set on a concrete slab. 5.2.3 A plastic encapsulated nut shall be used to cover the bolt threads exposed on the inside of the floor. The plastic encapsulation shall be NSF compliant. 5.2.4 Leveling of the starter ring shall be required and the maximum differential elevation within the ring shall not exceed 113 inch, nor exceed 1115 inch within any 10 feet of length. 5.2.5 Concrete Floors 5.2.5.1 The floor design is of reinforced concrete with an embedded glass coated steel starter sheet per the manufacturer's design and in accordance with AWWA D103 latest edition, Sec 11.4, and is and ,integral element of the tank assembl ; therefore the tank foundation and floor slab (performed in two separate ours with embedded starter sheet shall be constructed bv the tank supplier usinq manufacturer trained p ersonnel regularly engaged in this type of tank construction. 5.2.5.2 Leveling of the starter ring shall be required and the maximum differential elevation within the ring shall not exceed 118 inch, nor exceed 1110 inch within any 10 feet of length. 5.2,5.3 A leveling plate assembly consisting of two anchor rods and a slotted plate shall be used to secure the starter ring, prior to encasement in concrete. Installation of the starter ring on concrete blocks or bricks, using shims for adjustment, is not permitted. 10 Part Number 267744 -000 ECN 04108 Rel. 1 F -1 5.2.5.4 Place one butyl rubber elastomer waterstop seal on the Inside surface of the starter ring below concrete floor line. Place one bentonite impregnated water seal below the butyl rubber seal. The materials shall be installed in accordance with tank manufacturer's instructions. 5.2.5.5 Only embedded starter ring desi n is accepted. Rebate base and flat base designs which do not include embedded base ring in concrete foundation are NOT acce ted. 5.3 Sidewall Structure 5.3.1 Field erection of the glass- coated, bolted -steel tank shall be in strict accordance with the procedures outlined in the manufacturer's erection manual, and performed by an authorized dealer of the tank manufacturer, regularly enqac led in erection of these tanks usin factor trained and certified erectors. 5.3.2 specialized erection jacks and building equipment developed and manufactured by the tank manufacturer shall be used to erect the tanks. 5.3.3 Particular care shall be taken in handling and bolting of the tank panels, structural members, and appurtenances to avoid abrasion of the coating system. Prior to a liquid test, all surface areas shall be visually inspected by the Engineer. 5.3.4 An electrical leak test shall be performed during erection using a wet sponge 9 volt leak detection device. All electrical leak points found on the inside surface shall be repaired in accordance with manufacturer's published touch up procedure. 5.3.5 No backfill shall be placed against the tank sidewall without prior written approval of the tank manufacturer. Any backfill allowed shall be placed according to the strict instructions of the tank manufacturer. 5.4 Roof 5.4.1 Tanks with diameters of 14 to 31 feet shall include a radially sectioned roof fabricated from glass - coated, bolted steel panels, as produced by the tank manufacturer, and shall be assembled in a similar manner as the sidewall panels utilizing the same sealant and bolting techniques, to assure a weather tight assembly. The roof shall be clear - span and self - supporting. Both live and dead loads shall be carried by the tank walls. The roof shall be of a rolled knuckle design, with no rolled angle connection between sidewall and roof panels. The manufacturer shall furnish a roof opening which shall be placed near the outside tank ladder and which shall be provided with a hinged cover and a hasp for locking. The opening shall have a clear dimension of at least 24 inches in one direction and 15 inches in the other direction. The opening shall have a curb at least 4 inches in Part Number 257740 -000 ECN 04108 Rel. 1 F -1 height, and the cover shall have a downward overlap of at least 2 inches, or a gasketed weather -tight cover in lieu of the 4 inch curb and 2 inch overlap. 5.4.2 Roofs for tanks greater than 31 feet in diameter shall be constructed of non - corrugated triangular aluminum panels which are sealed and firmly clamped in an interlocking manner to a fully triangulated aluminum space truss system of wide flange extrusions, thus forming a donne structure. 5.4.2.1 The dome shall be clear span and designed to be self-supporting from the periphery structure with primary horizontal thrust contained by an integral tension ring. 5.4.2.2 The dome and tank shall be designed to act as an integral unit. The tank shall be designed to support an aluminum dome roof including all specified live loads. 5.4.2.3 The donne manufacturer shall be the same as the lass- fused -to- steel tank system, The sole source responsibility of the tank, dome, foundation, installation, and service will greatly reduce owner's liability. 5.4.2.4 Materials: 5.4.2,4.1 Triangulated dome frame struts: AA6005A -T6 aluminum. 5.4.2.4.2 Structural frame node plates: 0.375 inch nominal thickness, AA6061 --T6 aluminum, 5.4.2.4.3 Triangular dome panels: 0.050 inch nominal thickness, AA3003 -H 16 aluminum Sheet. 5.4.2.4.4 Triangular skylight panels, (if specified): nominal thickness of 114 inch thick clear acrylic or polycarbonate. 5.4.2.4.5 Perimeter tension /compression ring: AA6005A -T6 aluminum, 5.4.2.4.6 Fasteners: AA2024 -T4 aluminum or austenitic series 300 stainless steel as required by the manufacturers design. 5.4.2.4.7 Sealant: Silicone, conforming to Federal Specification TT -S- 00230. 5.4.2.4.8 Gaskets: Silicone, conforming to Federal Specification ZZ -R -765, Class 2, Grade 50 or equal or Neoprene conforming to ASTM C509 -00. 5.4.2.4.9 Dormers, doors, and hatches: AA6061-T6, AA6005A -T6, AA5086 -H34 orAA5052 -H36 aluminum, 0.090" nominal thickness. 5.4.2.5 Supplier shall be Engineered Storage Products Company of DeKalb, 12 Part Number 267740 -000 ECN 04108 Re. 1 F -1 Illinois. 5.4.3 Roof Vent 5.4.3,1 A properly sized vent assembly in accordance with AWWA D103 shall be furnished and installed above the maximum water level of sufficient capacity so that at maximum design rate of water fill or withdrawal, the resulting interior pressure or vacuum will not exceed 0.5 inch water column. 5.4.3.2 The overflow pipe shall not be considered to be a tank vent. 5.4.3.3 The vent shall be constructed of aluminum such that the hood can be unbolted and used as a secondary roof access. 5.4.3.4 The vent shall be so designed in construction as to prevent the entrance of birds and/or animals by including an expanded aluminum screen ( inch) opening. An insect screen of 23 to 25 mesh polyester monofilament shall be provided and designed to open should the screen become plugged by ice formation. 5.5 Appurtenances (per AWWA D'I03, Section 5) 5.5.1 Pipe Connections 5.5,1.1 Where pipe connections are shown to pass through tank panels, they shall be field located, saw cut, (acetylene torch cutting or welding is not permitted), and utilize an interior and exterior flange assembly. Tank shell reinforcing shall comply with AWWA D103 latest edition. A single component urethane sealer shall be applied on any cut panel edges or bolt connections. 5.5,1.2 overflow piping shall be inches diameter schedule 80 PVC, seamless aluminum tubing, or FRP. 5.5.2 outside Tank Ladder 5.5.2.1 An outside tank ladder shall be furnished and installed as shown on the submittal drawings. 5.5.2.2 Ladders shall be fabricated of aluminum and utilize grooved, skid - resistant rungs. 5.5.2.3 Safety cage and step -off platforms shall be fabricated of galvanized steel. Ladders shall be equipped with a hinged lockable entry device. 5.5.3 Access Doors 5.5.3.1 One bottom access door shall be provided as shown on the submittal drawings in accordance with AWWA D103. 13 Part Number 267740 -000 ECN 04108 Rel. 1 F -1 5.5.3.2 The manhole opening shall be a minimum of 24 inches in diameter. The access door (shell manhole) and the tank shell reinforcing shall comply with AWWA D 103 latest edition, Sec. 5.1. 5.5.4 Identification Plate: A manufacturer's nameplate shall list the tank serial number, tank diameter and height, and maximum design capacity. The nameplate shall be affixed to the tank exterior sidewall at a location approximately 5 feet from grade elevation in a position of unobstructed view. 5.5.5 cathodic Protection 5.5.5.1 A passive cathodic protection system shall be designed and supplied by the tank manufacturer based upon information supplied by the Engineer or Owner, 6 FIELD TESTING 6.1 Hydrostatic 6.1.1 Following completion of erection and cleaning of the tank, the structure shall be tested for liquid tightness by filling tank to its overflow elevation. 6.1.2 Any leaks disclosed by this test shall be corrected by the authorized dealer in accordance with the manufacturer's recommendations. 6.1.3 Water required for testing shall be furnished by the Owner at the time of tank erection completion, and at no charge to the tank erector. Disposal of test water shall be the responsibility of the Owner. 6.1.4 Labor and equipment necessary for hydrostatic tank testing is to be included in the price of the tank. 7 DISINFECTION 7.1 Standards 7.1.1 The tank structure shall be disinfected at the time of testing by chlorination in accordance with AWWA Standard C652 -02 "Disinfection of Water Storage Facilities" as modified by the tank manufacturer. 7.1.2 Disinfection shall not take place until tank sealant is fully cured (see Sect. 3.5.3 above) . 7.1.3 Acceptable forms of chlorine for disinfection shall be: 7.1.3.1 Liquid chlorine as specified in AWWA 0652 -02. 7.1.3.2 Sodium hypochlorite as specified in AWWA C652 -02. 14 Part Number 267740 -000 ECN 04108 ReL 1 F -1 7.1.4 Acceptable methods of chlorination shall be: 7.1.4.1 Chlorination method 1 as outlined in AWWA 0652 -02 Section 4.3. 7.1.4.2 Chlorination method 2 as outlined in AWWA 0652 -02 Section 4.3. 7.1.4.3 Chlorination method 3 as outlined in AWWA 0652 -02 Section 4.3. 7.1.5 Acceptable application methods shall be: 7.1.5.1 Chemical feed pump. 7.1.5.2 Spraying, brushing, or painting of all water - contact surfaces. 8 TANK MANUFACTURER'S WARRANTY 8.1 The tank manufacturer shall include a warranty for the tank materials and coating. As a minimum, this warranty shall provide assurance against defects in material or workmanship for the period of 1 year and corrosion of the glass coated surface for the period of 5 years. 9 References 9.1 SSPC SP -10 - Surface Preparation Standard — Near -White Metal Blast Cleaning 9.2 ASTM 0633 -79 - Standard Test Method for Adhesion or Cohesive Strength of Flame - Sprayed Coatings 9.3 PEI Test T-21 - Test for Acid Resistance of Porcelain Enamels (Citric Acid Spot Test) 9.4 ASTM D5162 -91 - Standard Practice for Discontinuity (holiday) Testing of Nonconductive Protective Coating on Metallic Substrates 9.5 ASTM B916 -01 - Standard Test Method for Adherence of Porcelain Enamel Coatings to Sheet Metal 15 Part Number 267740 -000 ECN 04108 Rel. I .. d+ a; � .,� ■ �• ,`'ti �"� t A ' N er r F �� � 5j� � s'� - y . 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III Ill oil Ill Ill oil I o < N I- 0 Lw vh T- Li ffi UJ LU OL 0 0 R uj 19 CL I Lj z L J > ea 1 4 1 C. n Ln C3 vvmt-t mmm"IMN r. -,j -,.i-d'n ti C3 --T I Lj z L J > ea 1 4 1 C. n Ln C3 vvmt-t mmm"IMN r. -,j -,.i-d'n F F -1 ADJOINING PROPERTY OWNERS OF 4968 NORTHRIDGE LANE Owner Name: Property Address: Owner Address: Tax Map Number: Current Zoning: Roanoke County School Board 68 10 Norths ide High School Road 5937 Cove Road, N.W. Roanoke, Virginia 24019 037-05-01-03.00-0000 R1S, R2CS Owner Name: Roanoke County School Board Property Address: 6810 Northside High School Road Owner Address: 5937 Cove Road, N.W. Roanoke, Virginia 24019 Tax Map Number: 037.06-01-75.00-0000 Current Zoning: R1 S Northridge 5 Printed On 92134/1411 By GLENN FELDMANN p 2U Prepared By: Glenn Feldmann Darby & Goodlatte 210 l" Street, S.W. Roanoke, Virginia 24011 Exemption claimed: Grantor and Grantee are exempted from recordation taxes and fees pursuant to §58.1-811A(3), C(4) and C(5), Cade of Virginia. Tax Map No.: See Attached Exhibit A THIS DEED, dated this $ day of Aarc.A 2005, by and between the BOARD OF SUPERVISORS OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia ( "Grantor"), and the NVESTERN VIRGINIA WATER AUTHORITY, a political subdivision of the Commonwealth of Virginia, ( "Grantee"), WITNESSETH: WHEREAS, the Board of Supervisors of Roanoke County, Virginia, at its meeting on June 22, 2004, duly authorized the conveyance to the Western Virginia Water Authority of certain lands, effective as of June 30, 2004, NOW, THEREFORE, FOR AND IN CONSIDERATION of good and valuable consideration, the receipt of which is hereby acknowledged, Grantor does hereby GRANT AND CONVEY to Grantee, with special warranty, all of those certain tracts, parcels or lots of land together with any improvements thereon, rights incident thereto, and appurtenances thereunto belonging, being in the County of Roanoke, Virginia, and being more particularly described on Exhibit A, attached hereto and incorporated herein. This conveyance is expressly made subject to any and all .recorded conditions, reservations, easements and restrictions affecting title to the property herein conveyed. F -1 Northridge 6 Printed On 12/30/2011 By GLENN FELDMANN t r � f S►i I t t Grantor reserves the right to construct and operate facilities and programs at Spring Hollow Reservoir as identified in the Recreation Master Plan for Spring Hollow Reservoir and approved by Grantor on December 3 1996. All construction shall be coordinated through Grantee. The Grantor further grants and conveys with Special NVarranty all water and sanitary sewer easements vnd rights of way of record to the Grantee. This conveyance is made subject to easements, conditions and restrictions of record insofar as they may lawfully affect the property. This instrument is executed by a duly authorized administrator of Roanoke County, Virginia, to signify agreement by the Board of Supervisors of Roanoke County, Virginia, to convey the herein described parcels and easements pursuant to Ordinance No. 0(220413 , adopted by said Board of Supervisors on the Z2 day of JLLKe -. , 2ooj4 WITNESS the following signatures and seals: COUNTY OF ROANOKE, VIRGINIA ATTEST; By Diane S. Childers, Clerk Elmer C, Hodge, County Administrator F -1 Printed On 97/30 /2071 By GLENN FELDMANN 7 I•_ k l k, L s .�.r COMMONWEALTH OF VIRGFNIA § § To -wit: COUNTY OF ROANOKE § The foregoing instrument was acknowledged � d ed before me thi Na. of 1"a /t-- , 2005, by Elmer C. Hodge, County Adm inistra to r, on behalf of the County of Roanoke, Virginia. Notary Public MY commission exp ires: � 4 r2 1 0200 7 Approved as to Form: County Attorney F -1 Printed an 12130 /2011 GLENN FELDMANN tr ' 14 e �'fl r Exhibit A Property in the County of Roanoke Location Address Tax Flap Algoma Tank 3546 Londonderry 87.10 -02 -03 APCO 1850 Loch Haven Dr. 36.01 - 01 - 17.01 Arlington Hills 4 Arlington Hills 86.16 -04 -35 Belle Haven Tank 3200 Loch Haven Rd. 26.07 -01 -04 Belle Meade 3927 Belle Meade Dr. 87.05 -04 -10 Big Hill Booster 4830 Vest Main. St. 64.02 -02- 10.01 Blackwood Booster 1450 Blackwood Dr. 56.03 -02 -22.01 Botetourt East #2 5113 Mcintosh Lane 40.09 - 05.06 Branderwood 4562 Sammerset Dr. 97.07 -02 -69 Bridlewood 5907 Blackhorse Ln. 86.15 -03 -65 Bridlewood #1, 2, 3 5613 Bridlewood Dr. 86.15 -03 -02.01 Bridlewood #1, 2, 3 5611 Bridlewood Dr. 86.15 - 03 - 01 Brookfield Sewer Lift 2901 Jae Valley Rd. 79.01 -03 -26.02 Brookwood #1 & 2 5671 Roselawn Rd. 86.03 -03 -04 Brookwood #3 6599 Woodbrook Dr. 86.03 -03 -16 Buck Mountain Pump /PRV 4050 Buck Mountain 97.08 -01-42 Buckland Mills Sewer Lift 8545 Barrens Rd. 26.08 -06 -11.01 Campbell Hills #2 7001 Campbell Dr. 63.03 -01 -04.01 Campbell Hills Booster 6626 Campbell Dr. 72.02 -01 -45.01 Campbell Hills Sewer Lift 0 West Main St 72.02 -01 -45.02 Canterbury Tank 5820 Old Locke Ct, 76.19 - 05 - 04 Carolyn Heights 6020 Cartwright Dr. 87.17 -06 - Carriage Hills Booster 7405 Carriage Hills Dr. 94.02 - 04 - 17 Carriage Hills Tank 7595 Boxwood Dr. 94,02- 01 -26 -01 Carson Rd. Well 4000 Carson Rd. 50.01 -01 -05.04 Canrins Meadow 7426 Indian Rd. 27.10 -07 -22 Castle Rock 91 5460A Linda Ln. 76.19 -03 -09 F -1 Prated On 12/30/2011 By GLENN FELDMAf1 N F -1 Location Address Tax Map Castle Rock #2 & 2A 5180 Burnham Rd. 76.03 -03 -70.01 Castle Rock #3 5225 Cage Spring Ln. 76.20 -05 -08 Castle Rock Tanks 6030 Bumham Rd. 76.03 -03 -70.02 Cherokee Hills #2 5365 Cherokee Hills 54.04 -06 -37 Cherokee Hills #4 4816 Cherokee Hills 54.04 -04 -63 Cherokee Hills Tank 5417 Scout Cir. 54.04 -06-41 Chesterfield Court 5423 Downing St. 87.11 -02 -22 Cotton Hills Sewer Litt 5801 Chagall Cr. 96,07 -02-12.01 Cresthill 4545 Cordell Dr. 76.12 -08 -25 Crumpacker Tank 0 Crumpacker Drive 40,05 -01 -31 Deer Run 941 Starmount Ave. 27.09 -01 -17 Delaney Court 3161 Huffman Ln. 80.01 -02 -09 Dwight Hills 0 Vivian Avenue 27,13 -06 -07 Farmingdale 5815 Lakemont Dr, 67,14 -01 -20 Forest Edge. #3 7769 Forest Edge Dr. 95.01 -03 -26 Forest Edge #5 0 Cedar Edge Road 95.01 -03 -38 Forest Edge #6 7745 Bent Mountain 95.01 -01 -34.06 Fort Lewis Seger Lift 0 Shawnee Dr. 55.02 -02 -11 Four Sixty Tank 0 Crumpacker Dr. 39.00 -01 - 01.0 1 Friendship Lane 7933 Carvin St 27.06 -01.01 Glenvar #2 387A lvie Cir. 54.02 -02 -22 Glenvar 43 477A Dot Cir. 54.02 - 0246 Glenvar Raw Mater Pump 4581 Mayfair Dr. 65,00 -02 -55 Green Hill #1 2916 Green Hill Dr, 55.04 -01 -40 Green Hill #2 3011 Green Hill Dr. 55.04 -01 -67 Green Hill PRV 3092 Green Hill Dr, 55.04 -01 -57 Grisso 5232 Squires Ct. 86.11 -01-Da Hampden Hills #1 & Tanks 1445 Lori Dr. 79.03 -02 -27 Hampden Hills #2 3016 "loodway Rd. 79.01 -01 -33 Hidden Valley #2 & Tank 5602 Sugar Loaf Mtn. 76.01 -01 -27 F -1 Printed On 12/3012011 By GLENN FELDMANN F -1 Location Address Tax flap Hidden Valley #7 4803 Walton Ln. 67.13 -02 -10 Hidden Valley #8 6420 Hidden Moods 66.04 -03 -03 Hidden Malley #9 6428 Fairway View Tr, 66.04 -01 -38 Hidden Woods Tank 6808 Hidden foods 66.04 -6 -12 Highfields 5413 Highfields Dr. 86.11 -04.06 Hillendale Well (In City of Roanoke) Ben St. NW 06420101 Homewood #3 6531 Old Farm Rd. 76.03 -06 -11 Homewood Booster 6097 Steeplechase. Dr. 86.01 -02 -11 Hunt Ridge 4635 Hunt Ridge Rd. 44.14 -1 -50 Hunt Ridge Booster 5510 Hunt Ridge Road 40.01- 01 -01 -01 Hunting Hills Booster 5557 Hunting Hills Dr, 87.07 -01 -13 LaBellevue #1 2040 Wesvan Dr. 39.04 -01 -46 LaBellevue #3/Coachman Booster and 2509 Coachman Cir. 39.02 -03 -28 LaBellevue #6 2287 Donagale Dr. 39.12 -02 -50 LaBellevue #7 1999 Springfield Dr. 39.04 -01 -38.01 LaBellevue Drive Tank 2170 Labellevue Dr. 39.04 -01 -07 Layman Lawn 4506E Rosecrest Rd, 86.11 -03 -08 Loch Haven Tank 4968 Northridge Ln. 37.06 -01 -76 Long Ridge Booster 5705 Long Ridge Cir. 75.09 -01 -17 Martin Creek #14 7524 Femway Dr. 94.02 -03 -08 Martin Creek #3 & 4 (Vest) 7826 Five Oaks Rd, 95.01 -01 -46 Martin Creek (end of road) 7460 Carriage Hills Dr. 94.02 -04 -07 Martin Creek #12 7461 Carriage Hills Dr. 94,02 -01 -31.01 Martin Creek (Parker) 7205 Carriage Hills Dr. 94,02 -02 -21,10 Merriman Road Seiner Lift 6008 Merdrnan Rd. 087,17 -05 -06 Mount Vernon Forest 5405 Chatsworth Dr. 86.15 -01 -43 Mountain View 6618A Bryant Cir, 28.13 -01 -39 fungar Tank Site 0 Starkey Rd. 97.01 -01 -05.03 North Lakes #3 5519 North Lakes Dr. 36,12 -01 -23 North Lakes #4 5327 Green Tree Ln, 37.09 -08 -03 F -1 Printed On 12/30/2011 By GLENN FELDMANN Location Address Tax Map North Lakes #4 Baaster &Tank 5325 Green Tree Ln, 37.09 -08 -02 North Lakes #5 3290 Green Ridge Rd, 30.12 -03 -01.01 North Lakes #6 5200 Spring Ln 37.09 -01 -52 North Lakes Booster 4990 Craun Ln 37.14 -01 -14 Nover Well 1129 Nover Ave. 27.13 -02 -14 Oak Grove Tank 4530 Glen Heather Dr. 76.07 -02 -19 Ogden Booster /Front lot 0 Electric Road 77.20 -03 -01.01 Oriole Lane Tank 6074 Oriole Ln. 87.17- -03 -13 Penguin Tank 3649 Kenwick Tr. 87.09 -06.07 Pines 4510 Glen Heather Dr. 75.07 -02 -53 Ponderosa Park 5957 Barbara Cir. 86,20 -01 -08 Ponderosa Park Tank 5965 Ponderosa Cir. 85.20 -01 -33 Scenic Hills 5730 Scenic Hills Dr. 86.19 -01 -11 Shadweli Booster 5791 Hollins Rd. 28.13 -02 -03,03 Shadwell Tank 8272 Olde Tavern Rd. 28,00.01 -05.01 Smokey Ridge 6250 Smokey Ridge 76,03 -03 -74 Southern Hills 4342 Elm View Rd. 87,0845 -03 Spring Hollow Reservoir 6498 Dry Hollow Rd. 72.00 -01 -01 Starkey #1 5587 Crystal Creek Dr, 97.01 -02 -06 Starkey #2 5612 Crystal Creek Dr, 97.05 -01 -28 Summit Ridge Horizontal Tank 2685 Summit Ridge 039.00 -01 -09 SUncrest Heights Sewer Treatment Plant 5827 Kathryn Dr. 98.02 -01 -89 SUncrest Tank 106 Hill Top Road 98,02 -01 -11.01 SUncrest Well 6415 SUncrest Drive 98.02 -41 -5101 The Groves Sewer Lift 0 Monet Dr. 095.07 - 99--01 FWate and Game Tank 5084 Upland Game Road Rd. 88.17 -01 -02 Treatment Facility 5200 West Main St. 72.02 -02 -03.01 Waterfall Lake Reservoir 0 Waterfall Dr. 28.05- 02 -•25 Wooded Acres PRV 1809 Red Lane Ext. 35.04 -02 -08 Wyndale 4557 Wyndale Av. 76.47 -01 -08 F -1 Printed On 1WO12011 B GLENN FELDMANN . j -� 1, j am . 29 I - } 1 � 2 a. - rl�- t v AR b �ir1 INSTRUMENT #200504631 RECORDED IN THE CLERK'S OFFICE OF ROANOKE COUNTY 014 MARCH 29� 2005 AT 04:03PM 33TEVEN A. 11CGRAWa CLERK RECORDED BY: FRS e F-1 A t a�ippqpom , W64 >r = . ............. .. 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Vii.:' � �_ � i.. .' � ".: .- I I - i I s no L vi si b le, from Seq doi a Dr iv e. 1 _ MOO ,p r A 'p p+. r , i q r P p p 1 " d °. • •� .' .� P F _�- 1 , a _ i� .g ,� e _ ® i a 'ill y I [ ,I i p a. s p ' .- I I - i I s no L vi si b le, from Seq doi a Dr iv e. 1 _ MOO .- I I - i I s no L vi si b le, from Seq doi a Dr iv e. 1 Q P 1 r � _ 11 yoh 3, �p s r TA A7�y �� 1 y A � 4 A; i, M m A� F -1 f Y � r 6� II Idw �J Pt Per a g, to lu F-1 Roanoke Count Department of Communit Development Applicants Name: Existin Zonin Proposed Zonin Tax Map Number: Ma District: Western Vir water Authorit RI RIS 037.06-01-76.00-0000 Catawba Area: 0.51 Acres 10 Januar 2012 Scale: 1 100' F-1 Rural Preserve Conservation Transition Co re Economic Opportunit Pricipal Industrial Un iversit Roanoke Count Department of Communit Development Applicants Name: Existin Zonin Proposed Zonin Tax Map Number: Ma District: Western Vir water Authorit R1 RIS 037.06-01-76.00-0000 Catawba Area: 0.51 Acres 10 Januar 2012 Scale: 1 100' Site Zoning AG3 EP AG1 AR AV C1 C2 C2CVOD I1 I2 PCD PRD PTD R1 R2 R3 R4 RB GB CB M1 M2 q Applicants Name: Western Virginia water Authority Existing Zoning: R1 Roanoke County Proposed Zoning: R1S Department of Tax Map Number: 037.06-01-76.00-0000 Community Development Magisterial District: Catawba Area: 0.51 Acres Scale: 1" = 100' 10 January, 2012 F -2 Applicant Name: Western Vir inia dater Authors Consultant Staff Member: John Murphy BROADCASTING TOWERS AND ASSOCIATED ANTENNA PERMITTED BY RIGHT: New and replacement broadcasting towers and associated antenna not exceeding thirty (30) feet in height and located within any commercial or industrial zoning district provided: a) the proposed tower is a monopole type design: bj the general area of the proposed tower is currently served by above ground utilities including electric power and telephone poles: and c) all other use and design standards for the construction of the broadcasting tower and associated facilities are met. ® Antennas may be installed on any existing structure within the County provided said antenna does not meet the definition of a broadcasting tower, doles not increase the height of the existing structure more than ten (1 0) feet, and does not result in the structure and antenna exceeding the maximum structure height for that zoning district. 0 Temporary towers erected for a - period not to exceed twentv -one days. The following information shall be required as part of the Special Use Permit for a Broadcast Tower in addition to standard application requirements. Proposed Site Qualities � I I I I II 111111 III III Ii III iIIIilMirtilllli ll � Utilities that are currently present on site electricity Utilities required that are not currently present on site; Expected route of linkage. n�a Estimated noise level in decibels: 0 Broadcast Tower Structure Type: ® Monopole El Lattice Tower El Guyed Tower ❑ Stealth Design (description) ❑ other (description) direct embedded Proposed height of tower excluding antenna: ' l20 Existing height of surrounding tree canopy and/or buildings: r 30 - 75 Construction material and finish of tower: Specific tower location Material: Finish: Longitude: 0 s r Latitude: Ground Elevation in mean sea level of the proposed tower site: 1800 Tower has structural ability to accommodate: ❑ one ❑ Two ❑ Three o other providers. Types(s) of Antenna or Other Devices Attached to Tower Omni - Directional Antenna El Directional Panel ❑Parabolic Antenna ❑Whip Antenna 1:1 Other Material and finish of the proposed antenna(s). Dimensions of Antenna(s)-height/width/depth Material: fiberglass Finish: matte 120" or 10' / 2.6' dial n/a I F-2 The followin inforroation inust be subniftted se-paratel irl citheri'h vvrit(ea or inapped furniat, (o rm a ti on on how th p r po d si te rel a te s to t'he a p I i can Vs e. x ist i ii com m u ri I c at i nn ll� IT) inclLidiri fir er of other sit °ithin thekoanobs Valle and the location of the antenna at eachi si1c, TnApd esi at i n the s pe c i fi C. cc ve ra a rea(s) des i re d it an overfl ow areas d's note d separatel y A I i st, w i th a rn ap } c f a I I I he a] ternative, s ices consi detect or eva I Liated to serve I lie area 0 f th i 9p ropo se d t awer., indudin other exisfiri tower sites in the Vicinit This should include are C-0-10catiores Qons-Idered and (lie specific technical, l e i or other reasons the other Site(s) were roje-Oad. r avi do can �c ptua I s i t e p 11 a n d rawn to scal e, d epi ctin g the. I ocat i on of s up p a r! st r LiGtures, e pry, ors t enc I osure s landscaped areas,, fell-'.Os li access, H rn 49 of d 5 1 1 isturbed land, avera slope of the site, ownership and use: of adjoinin propertiO.S, `Zltc. 1:1 Provide accurate, to scale, photo sirnulations showin the relationship of the pyoposed broad casi tower and associate-d antenna to the surroundin Pbotogra phi c sim ulations should I include the relatiortsh.ips of a-i new or m o fied To ad o r ILti Ilit -cc rridors nc ces Sar to sere the prop d broadcast tower site. B i de c n in p Lit ed zed terra i n ana l sis sh owin the vii bi I y of t he pro po se d broadcast tower an d all t enlia Lit the re hti.Rht and Jocation. If ilew or modified road,, access Or utilit cari-I'dors arc proposed, the. terra in anal shall also -sb ow the visiN"ilt of these new or inodifiDd features. Provide detail street for brcadcast tower structure., Ptovide. an ac cv ra-te d esc ri pt I o n a n d Pilo logr aph o f the pr o see ( c w 1:,'r s runt ure, i n ud'i in ante -1 11 a. ' 0-t FA ro v i de detai I s heet o f any an tenna or dev ise-s att aQbed to tower incl A a el ectr - i Va and rnechanical Specifications for antens a systems. r Notes, I hereb cer if` - thaL I * All re q w'�va? s ab� a 4 1 rui.-k ; o ihi e. F.4-4, as re b Zon f g Ordinance Sec iori 30- 8 7-2D. 6. have beep. subm itled. * A re on-site balloon or comparable fesf will bepeiformed on the dates uffbr the Plannin Com Pin ission F uNic h earin s chedu led for and on she. dales Of 0 rin I- r;?e 13()Wd OfSUPErvisors PUN OC i7ca sch eduledfor f 1, ter e upplican r, shall be respo nsf'ble for 011 fees assoc ale wi the th in of 112 c appficalf'on, includin the reasonrable Ceosi q f an ipia'ependent anal deg Med neceSsary by the Couiz ro theneed the new broadcast tower., Wes tern Mr . a Wa, te'r A-u t I _t' 4 t 'q U r b Date: Januar 6, -4 2012 .,- �Z� Iacnb Count Raanol-ce Communit Devel opment Flemmin Zonin 5204 Bernard- Diive, r 1-1 0 Box 29800 Roanoke, VA 24018-0798 For Staff Use Onl Dale Team yed. R Cdycd b I " _ JK' A p r . I ication ft*: PC-'k'."4-% �k. L FIELCAWS ISSLIM.- 130S date: Cmt Numb-cr o ALL A.PPLJCANrS Check t pe o f app I lua I iori fil I ed (Ch C Ck a I I th Lit a p I y) 0 Rezonin 13 Special I Is v 0 Variance Waiver :lAdmirnistrativeAppe-al [jCompp jAq(]5 , 2 �- 2232)Remie . w Applicants nameaddre.5,% w/zip Western Vir its ta M,:.iter !\uthorit 601 S. Jef f erson Street 'Roa,noke. Virp-inia 24011 Owne-r"s nametiad-dress w4p Sarne as applicant Propeft Lo-cation 28571 Su wit Rid Road Tax Map No.-.! 039*00-01-08.01-0000 P hon a-. Work. Cell ff: Fax No.; phon c. if W c-r- k� - ["tLx Nn� 853-57-56 853-57- 5 6 S 3 - 1 600 Nl'a District: Hollins Communit P1an:n, area: F-xisfin AG3 Site of parcr-1(5): Acres: Exislinp: Lzmd UIM.S�: i), lb I I a 11 t 11 it Y R FUGIVIArG. SPECIA L USE PEPM] T, WA -rVER A ND COMP PLA 05-2-223 RC, VIEW A, PPLICA , " T ' ( IC P Proposed,Zonin AG3 � Lh -4 special use permi L Proposed Land Use,., 1,201 broad-cast tower Does the pat E-.1 meet, the minimiam lost area "width, .11[td fronta re. of the % Yes El No U IF N0 A VARIANCL IS REQUIRED FIRST Does the parcel MCO the minim Lini criteria for the re Use T�ype� Vcc� i No IF NO A VARIANCE, IS RE fil RST If rezonin re are conditicris bein proffeTed w� rl,- tf ns re -,q VAR [A NCE4 x WAIVES ANP A D MINIS Tk4 T1 VE A PPEA L A PP[- IGA NTS � VIWIA A) V'afianc iwajverof sec tioll(s) of the R.-oanokc Count Zonia Ordinanoe in order to A ppeal 0 6 Z011 in A dministrator's de--Gision Appeal of Interprelation of Sir Hun(s): of the Roanoke Counl Zonin Ordinance ppeal of 1. nterpretab 0 F Zon in PrI ap to Ppl,,,,r . - lease chect if eLmInw,4, APPLICATION WILLNOT BE ACCEPT IF" .N 0 F T HESE IT S B LS SINGORINCOMP ICE TE. NICP VtAA PASAVICT VIAA PJS(WJC.P VIA4 Consultation 9 1 r-f- 11 x I I" con plain ApplIcation fee Applicatiori Mete& and mids description Proffers, if a Juscification Water and sewer application Ad priopert ow m rs I Wby semi 6e that I am either tl)c owni;r of the pr env or the invners a or curl cry purchw%fiF and am actin w ii h -N'Fw kno w] ed and corimm c4the owner, Iriv r ri I a wester Water A-lithoritv 0%1ft& S, S i Ll M b K F -2 The Planning Commission will study rezoning, special use permit waiver or community plan (15.2 -2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning ordinance. The proposal to set a broadcast tower on .the Authority's property at 2857 Summit Ridge will provide necessary efficiencies to the water utilities while at the same time minimizing the impact of the broadcast tower on the neighboring residential community. The western Virginia Water Authority will comply with all setback requirements and in addition the broadcast tower will be set among existing vegetation for reduction in its visibility and intrusion into the down - slope residential community along Summit Ridge Road and Coachman Drive. The broadcast tower will be 245' and 355' from the nearest two structures. The broadcast tower is not within 2 miles of the Roanoke Regional Airport, so 30- 87 -2D.6 does not apply. we contacted the FAA anyway, and learned that there would be no issue since it is under 200' and not in a flight approach path. Please explain how the project conforms to the general guidelines and policies contain_ ed in the Roanoke County Community Plan. The water Authority has contracted with Honeywell, Inc. for the design of the proposed project and as part of the project; Honeywell, Inc. has conducted a propagation study in which it has analyzed the most efficient system for transmitting water usage data from wireless meters to a centralized billing system. The propagation study initially identified 62 potential locations in Roanoke City and in Roanoke County in order to provide the coverage necessary for the overall transmission system. The water Authority, working in collaboration with Honeywell, Inc., has narrowed the number of antennas down to 9 or 10, all but one of which will be placed on existing or planned water tanks. As a result of the propagation stud, the water Authority is seeking to install the fewest number of antennas to transmit that water usage data in the most efficient manner. This property is one of the locations. The new tank will improve water pressure and - fire flows in the area. Please describe the impacts) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water /sewer, roads, schools, parks /recreation and fire and rescue. While the broadcast tower will be visible from several of the down -slope residences, it is not going to be intrusive as it will be set among the trees and existing vegetation and the benefits of efficient delivery of water service including accurate and efficient billing will outweigh any concern due to visibility. One additional benefit is that the transmission of water meter data will be nearly instantaneous and the Water Authority will know within a very short amount of time whether or not a leak has developed in any of the individual resident's water systems and will be able to notify residents and save losses for unusually large amounts of water use caused by leaks. The elevation of the broadcast tower is 1800' while the slope behind it rises to 2060', so the ridgeline view should be protected. 3 Applicant Western Vir inia Water Authori t F-2 -CONCEPT PLAN CHECKLIST A c ancept p [an of th e p ropos d praject m, us( be s iibmi tted w ith the appi ication. The c aurept P Ian sh al I kr cal l dep is I I h land usp , , Ghan &velopmew. or variance lbal is lo be cons iftred. Further, the plan shall address an pomnflal, land ti�c cv- d es -1 g n i ss ucs a risi ri fyorn th P, i e I n Such -cases i nvo I v i n rczon in I he app 1 kart m k y proffer coed it i on to I i wit the fu tuv� USC and d U Ve I O t Or, thf! p7ropert and b s o doi n cornet an deficien ci-es t hat ma not be mana b CU:U.11,t perm itti n L� rc T e concept plar:.s h ou I d no t b e confused w th ch a sits pl ri a o r plot p [an that is r red p r1or to the ismance -of a bu i I d I r P erm it Site plan and buildin permit procedures ensura with State and Co-ant y development re and ma rec i r-V r,han g -es to ( he i n I ( i al c on ce pt p Ian. U n less I i m, iting con cl Ii t i on s are pro ffered and acc.opted in a rezon in or imp osed Oil a Sp ac i a use permit of variance, the concept plan ma be alt uie-d to the extent permitted b the zonin district and other ri ula-fions, A con cept plan i s re. q u Lred %v i I h :u 11 rez on in g , SpeG i I Ll S e ] )1-6ar mill, wai v c r, c ammu nit plan ( 15.2-2 23 2 re-V i ew am dL vari ante ap p I lications. 1'he p] an s hou I d be prepared by f� 1 Onal site pl anin er. 1-lie ever of delail I rn a var dependin g on e n W ti re Ij of the re The Col ii t ..P larl ni n. l3 v i 1si on s taff m a exern p sDme o r I he items o r su t he ad d i 6 an of axtra itens, bu L the fol lowin ate cons,id ered mi n i i u Lipp ALL APPLICANTS a. Applicant natneand naiii� of development b Date,, scat and north ar row c-. LCA Size in acres or s feet and diniensions d. Lotalion, narnes of owners and Roano-ke Count tax, map numbe:r of adjolni gin g properties e. Phys ical featums au ch as g rou-n d c ov ti, n atural vo atercourses , fl ovd a 111, rt r, f. 'Uhe zo n i n an d I an d u i of a i] ;ad acoent pro p crti c s g A I I propert 1 -1 n t-,s and easerne rat s h Alt build iffi existin and propose , and dimcn.sions, floor area and hei 1 Location , wi di h � an d names o f al I e xistin or plalted streets or of her publ'ic wa wt thi n o r adjacent to I he level opmeat j. ID[ inn nsions and locations of all drivewa parkin spaces and loadin spaces .4ddifionai P Wn , rmw 6' e-e REZO-MbliG and SPECIA L. USE P,&'.RiW1T A PL .4 N792V Rx i stin ul i lities (water, sewer, storm d ra Ins" an d con n ection s at 1 he S he An dri vie wa entrance&iex its :, curb openin s and crossovers rn. Topo rn .p in a,sultable soal-e and contour intervals r n. Approximate 51POlet gFE.JC5 a n d s I to d istanc es at I 11tersGet 10 ns o, Locations of all adjaceni fire li raid s p- An proffered conditions at the sit -e and h o %v the art add rcssed q - If project is to be phascd. plleasy show pha8e schedule I certi f that al I i tem s tai u i nhl- d i n t he clue ck I ist above ar u . co ni me, t A i t y Wes. te r ;%7a J Januar 6, 2-0-1-2 Si g n at Lire of .a. ii Q-an1 Date F -2 ATTACHMENTS FOR 2857 SUMMIT RIDGE ROAD 1. Photo of broadcast tower 2. Fiexnet propagation analysis (2 pages) 3. Mechanical specifications 4. Tesco broadband pole design properties 5. ROHM pole design properties (2 pages) 6. Concept Plan (3 pages) (includes computerized terrain analysis) 7. List of adjoining property owners with names, addresses (mailing addresses including zip codes) and tax map numbers. 8. Subject property description (source deed; 5 pages) 9. Check for $40 to process application (copy) 10. Plat of Section 8; La Bellevue (2 pages) *Photo simulation from balloon test — to be scheduled at a later time *Water and Seger application and plan metric maps are not applicable F -2 Summit FlexNet Propagation Anal v6 A IQNS.- Western Vir Water Authorit Roanoke, VA BTS Best Server Covera Bradshaw Rd E-911 Twr (Panel, 135-7 Cotton Hill Rd AEP Twr Glenvar Lower Tank La Bellevue Dr Tank Loch Haven Tank Mill Mtn —New Strawber Hill Tank Wertz Orchard AEP Twr F-2 FU Will Mechanical speemeat1cpns 13CD=87010 So 25% L en, r,. th Overall 3393 r-irn 1 34 i MY 0 (dRIAq.. f VP C-D� r f0a Ida Jam m 2893 rnrn 114 in Radia 'Pon-natfamij Diameter 065 rnrn 2.6 iin WailD l-A 12 V 26-5 lbs -10 Jft -71 -qZV Wind Area 0.2 M2 2.4 Wnd lioaci Lim P� at 50 rn/s 351 N 79 Antenna uonsistin of alum'nu 0$10y Ui ift so ILI 5 covered b a pNyUrgftnftpEUrted fiber "rim ra dame. Inverted modrels avjjjjab1L:k- PM Mo Lj rkfi n �4.IRDport Plpw Adurnkiwm afjo d i ameter 070 rnrn '1141 - lip n)jer0th50Gmm(19.r7in)- Haftolital '"Ourwing mAcKeT KA KJVJ120W W ndard -or. 439413001 Oftipt D�lvou',IR bracke A kft WA Electrical specifica Frequancy Ran .9*70-960 MHz 20 Irnpedu nce 6W GDnMe Ctor NIP, EAYK 11 V:SVVR :5 1 - 43 l Ila n Poladzaton V or6ca I Vetcral G ain 1C dHj Power Ratin 500 W Hia It Power An H-Pie ne 3W E-Plarye 7D Electic-al DDwntilt 51 0 MLill Hill 25% Uphtn I ri Pmt won Direct Ground 41 TWca! Valkips I'Dwa." RaAr I im red b amr ecinr fin!�, HE in dicales MEImaaleen " CorriuAw. E-DIN Indicatm an -ml 0 DIN 00.7*010L ` The ailen na w t III j doe& not liT-lrjd:e,- the IfIlWyan NUft OWWWWCAII jm*�'cm, &M wwka Fn a 6# MMW M th cul r* U c a. 0 A lye' ftolf-rhannei L-A"SiDn running the en dire 10 noth Df the afl ten na fair r4nmalchoJ -,iren and fipidjL Durable bMS faedlimp- dv:Agn Mat c I inn lriate:s th a nvwd for ronNm rrtj�rkaj $01de" i-ainl$ 41 1h L- si al path- A nPn-z*1lirkeaF SyStaW Wth a CC L-: ever Ca&afin e ofnent for bmad hard n rid !s.tjp*6Pt p arfo rman im. 0 :fir ia5 hGu1:aA-Pn for virtualI no intDmW signal loss. C,rer A mPh@nW An antwiva J.-p vrt� &ro fdvL-- Yqj@-- AmRod Wfilmme f6t topoo. <W rW&C0frj=,V-rjL Inverted Models AvAable. 1300 C apitall Drive Rm kford , J L 0 1 1 OV Tcs11-Fr&e (88a.) 417-M2 ToL ( 87:5 ) 3ID9-0�4%1 Fax- (815) 399-015S Ernai-: anta1 VLW-k. an lint. corn PJL hen l tl, Inc. Re'-ILOOH DWe: 4V.3104 SUMMIR 3 let's Arn An Exclusive ST ( True Transmisslon Line arm MID Tec hnol'a y) % Antenna Der-Nn F-2 TESSCO Broadband Pole Dcs'l" Properties 120 Ft. AGL Standa-rd Tapered S d Poles Section Data . ..... . ..... ..... . ....... ....... .. . .. . ..... ......... . .. Approved B . ..... Maximum Reactions Date: Download 7.7 s. OTK fl-kips 405.5 Y. �4 72 046 Shear, kips 7.1 9 .. 1:1,5 Desi B Datc: 4/1-1/2007 /2 Cliv,cked 13y: VJ Approved B Date: Date: A070102-7B Summit 4 F-2 LIGHTNING nOL) ONP PLATE - C) i 'np O.-D. PORT ORIIEN74-ION EV-Or 900 2 D I q p L i. 4p IREFERE MOE ELD/ATTON (1) INYERN4L HOOK FOR POFFS thru lK. (D HA 4D HO LE CDVER PLATE P14L. VL526.2- PORT 5WES 5-1 X 711 POU 2-OVERS FIR COJIDED POP, ALL PD-In -A At-. U .1 LU'MHTMIM� k2 5M" 0 HEAVY PEX NUTS t-TYI-n (j in" 0 :-DOLTS m PA"J'quTs & IN* 5HARATION CAP PLATE P CL E POLE I.D. TAI-il AlrTAriJE-L9 TC! %hkLlL f I ". i'o Pcp KLT CAP PLATE' r% r,n 5AFE" CABLE Wj L 5.0 CMAX) WPFORT 8WKETS 10FTIONk- TYPICAL C:R055 S67-10�4 ire SUCe L I (SEE NCITES) )ACKING LU-3 D.D. 0 GPADE (SEE NOTEf. HAC U I LL (SEE N.-.)T E 5 2 lx3pxo.375" F lu GROUNDMr. LUG LU v�f1j2"O HOLE (gyp) Aj L . 2rMwaft -= lit (SEE - WTES i V PG � REGUE Mm. Au CI TA, RUE (51E5 NOTES) ISPSTAGGE RM i ril SPACING MOM 20 FT -,t M N -%L (18 FT. V IN.) ABME CMDE Tri 70P c ;-- POLE &JV STLP BOLT DE-FAIL (0 PTJdP4.ALj' .N'OT E 8 1. REFERTO ATTAC HLU POLL-' LJLsm-w JjRap F RTjES gym- FOR NUMRVR OF SEMOP45, SPUCE LENCoTH5., POLE DIMENSIONS, MIKIMUM.A.UC5R WAME-TER, AND BAC IMF] LL TYPE. 2, REFER TO SHEET 2 FOR GMNERAL N rinivu iM-el-�� stl III mit 5 F -2 1. POLE DESIGN CONFORMS TO ANSI/TIA/EIA- 222 —F. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR EPA POLE CAPACITIES BASED UPON TABULATED WIND SPEEDS (Y INCH RADIAL ICE LOADING CONSIDERED FOR EACH DESIGN). DESIGN CRITERIA MUST BE VERIFIED BY OTHERS PRIOR TO INSTALLATION BASED ON SITE — SPECIFIC REQUIREMENTS. 2. POLE ORIENTATION TO BE DETERMINED BY OTHERS BASED UPON SITE — SPECIFIC REQUIREMENTS. 3. WORK SHALL BE IN ACCORDANCE WITH ANSI /TIA/EIA -222 -F, STRUCTURAL STANDARDS FOR STEEL ANTENNA TOWERSAND ANTENNA SUPPORTING STRUCTURES AND WITH LOCAL CODES AND SAFETY REGULATIONS. PROCEDURES FOR THE PROTECTION OF EXCAVATIONS, EXISTING CONSTRUCTION AND UTILITIES SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 4. CONFORMANCE WITH LOCAL, STATE, AND FEDERAL REQUIREMENTS FOR OBSTRUCTION MARKING AND LIGHTING SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 5. DESIGN ASSUMES THAT, AS A MINIMUM, MAINTENANCE AND INSPECTION WILL BE PERFORMED OVER THE LIFE OF THE STRUCTURE IN ACCORDANCE WITH ANSI/TIA /EIA- 222 —F. 6. EMBEDMENT DEPTH IS BASED ON ANSI /TIA /EIA- 222 —F "NORMAL" SOIL CONDITIONS. ACTUAL SITE SOIL DESIGN PARAMETERS SHALL BE VERIFIED BY OTHERS TO MEET OR EXCEED "NORMAL" SOIL DESIGN PARAMETERS PRIOR TO INSTALLATION. 7. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR POLE DIMENSIONS, NUMBER OF SECTIONS, REQUIRED SPLICE LENGTHS AND MINIMUM AUGER DIAMETER, 8. STRUCTURAL STEEL CONFORMS TO ASTM A572 GRADE 65, HOT —DIP GALVANIZED AFTER FABRICATION IN ACCORDANCE WITH ANSI /TIA /EIA- 222 —F. POLE SECTION PART NUMBERS ARE NUMBERED SEQUENTIALLY FROM TOP TO BOTTOM, 9. TOLERANCE ON POLE STEEL HEIGHT IS EQUAL TO PLUS 1% OR MINUS 1/2 %. 10. STEP BOLTS AND SAFETY CLIMB CABLE, WHEN SPECIFIED, START FROM 20 A.G.L. (18' MIN) TO THE TOP OF THE POLE. 11, FOR CORROSIVE GROUNDWATER AND /OR SOIL CONDITIONS, ROHN RECOMMENDS ADDITIONAL CORROSION CONTROL PROTECTION SUCH AS CONCRETE BACKFILL, ADDITIONAL PROTECTIVE COATING OVER GALVANIZING, OR THE INSTALLATION OF SACRIFICIAL ANODES. 12. ANTENNAS, MOUNTS AND TRANSMISSION LINES ARE PROVIDED BY OTHERS UNLESS OTHERWISE SPECIFIED, DESIGN ASSUMES ALL TRANSMISSION LINES ARE ROUTED INTERNALLY. 13, ALL GROUNDING IS SUPPLIED BY OTHERS AND MUST MEET ALL APPLICABLE CODES. 14. NONSTAINING LUBRICANT SHALL BE APPLIED TO THE SLIP JOINT SURFACES. JACKING FORCES SHALL BE APPLIED UNTIL THE MINIMUM SPLICE LENGTH IS OBTAINED AND THE JOINT IS TIGHT WITH NO GAPS GREATER THAN Y4 ". JACKING LUGS ARE PROVIDED ABOVE AND BELOW EACH SPLICE LOCATION AT 120 SEPARATIONS. 15, AGGREGATE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTES ), SHALL BE #57 STONE OR EQUIVALENT CONFORMING TO ASTM C33 AND PLACED TO MINIMIZE VOIDS. 16. CONCRETE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTIES), SHALL DEVELOP A MINIMUM COMPRESSIVE STRENGTH OF 3,000 PSI IN 28 DAYS USING 1 r" MAXIMUM COARSE AGGREGATE SIZE AND SHALL CONFORM TO THE APPROPRIATE STATE REQUIREMENTS FOR EXPOSED STRUCTURAL CONCRETE, THE DURABILITY REQUIREMENTS OF ACI318 CHAPTER 4 SHALL BE SATISFIED BASED ON THE CONDITIONS EXPECTED AT THE SITE, FREE FALL CONCRETE MAY BE USED PROVIDED FALL IS VERTICAL DOWN WITHOUT HITTING SIDES OF EXCAVATION OR POLE AND DOES NOT FALL THROUGH WATER. ,_a_,lft a y � �- 2 9 io a 5�d pp N S �a us a o 9 m © i O co C3 V Lv [G C� .J O W M ," �+ d f- < 1. POLE DESIGN CONFORMS TO ANSI/TIA/EIA- 222 —F. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR EPA POLE CAPACITIES BASED UPON TABULATED WIND SPEEDS (Y INCH RADIAL ICE LOADING CONSIDERED FOR EACH DESIGN). DESIGN CRITERIA MUST BE VERIFIED BY OTHERS PRIOR TO INSTALLATION BASED ON SITE — SPECIFIC REQUIREMENTS. 2. POLE ORIENTATION TO BE DETERMINED BY OTHERS BASED UPON SITE — SPECIFIC REQUIREMENTS. 3. WORK SHALL BE IN ACCORDANCE WITH ANSI /TIA/EIA -222 -F, STRUCTURAL STANDARDS FOR STEEL ANTENNA TOWERSAND ANTENNA SUPPORTING STRUCTURES AND WITH LOCAL CODES AND SAFETY REGULATIONS. PROCEDURES FOR THE PROTECTION OF EXCAVATIONS, EXISTING CONSTRUCTION AND UTILITIES SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 4. CONFORMANCE WITH LOCAL, STATE, AND FEDERAL REQUIREMENTS FOR OBSTRUCTION MARKING AND LIGHTING SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 5. DESIGN ASSUMES THAT, AS A MINIMUM, MAINTENANCE AND INSPECTION WILL BE PERFORMED OVER THE LIFE OF THE STRUCTURE IN ACCORDANCE WITH ANSI/TIA /EIA- 222 —F. 6. EMBEDMENT DEPTH IS BASED ON ANSI /TIA /EIA- 222 —F "NORMAL" SOIL CONDITIONS. ACTUAL SITE SOIL DESIGN PARAMETERS SHALL BE VERIFIED BY OTHERS TO MEET OR EXCEED "NORMAL" SOIL DESIGN PARAMETERS PRIOR TO INSTALLATION. 7. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR POLE DIMENSIONS, NUMBER OF SECTIONS, REQUIRED SPLICE LENGTHS AND MINIMUM AUGER DIAMETER, 8. STRUCTURAL STEEL CONFORMS TO ASTM A572 GRADE 65, HOT —DIP GALVANIZED AFTER FABRICATION IN ACCORDANCE WITH ANSI /TIA /EIA- 222 —F. POLE SECTION PART NUMBERS ARE NUMBERED SEQUENTIALLY FROM TOP TO BOTTOM, 9. TOLERANCE ON POLE STEEL HEIGHT IS EQUAL TO PLUS 1% OR MINUS 1/2 %. 10. STEP BOLTS AND SAFETY CLIMB CABLE, WHEN SPECIFIED, START FROM 20 A.G.L. (18' MIN) TO THE TOP OF THE POLE. 11, FOR CORROSIVE GROUNDWATER AND /OR SOIL CONDITIONS, ROHN RECOMMENDS ADDITIONAL CORROSION CONTROL PROTECTION SUCH AS CONCRETE BACKFILL, ADDITIONAL PROTECTIVE COATING OVER GALVANIZING, OR THE INSTALLATION OF SACRIFICIAL ANODES. 12. ANTENNAS, MOUNTS AND TRANSMISSION LINES ARE PROVIDED BY OTHERS UNLESS OTHERWISE SPECIFIED, DESIGN ASSUMES ALL TRANSMISSION LINES ARE ROUTED INTERNALLY. 13, ALL GROUNDING IS SUPPLIED BY OTHERS AND MUST MEET ALL APPLICABLE CODES. 14. NONSTAINING LUBRICANT SHALL BE APPLIED TO THE SLIP JOINT SURFACES. JACKING FORCES SHALL BE APPLIED UNTIL THE MINIMUM SPLICE LENGTH IS OBTAINED AND THE JOINT IS TIGHT WITH NO GAPS GREATER THAN Y4 ". JACKING LUGS ARE PROVIDED ABOVE AND BELOW EACH SPLICE LOCATION AT 120 SEPARATIONS. 15, AGGREGATE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTES ), SHALL BE #57 STONE OR EQUIVALENT CONFORMING TO ASTM C33 AND PLACED TO MINIMIZE VOIDS. 16. CONCRETE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTIES), SHALL DEVELOP A MINIMUM COMPRESSIVE STRENGTH OF 3,000 PSI IN 28 DAYS USING 1 r" MAXIMUM COARSE AGGREGATE SIZE AND SHALL CONFORM TO THE APPROPRIATE STATE REQUIREMENTS FOR EXPOSED STRUCTURAL CONCRETE, THE DURABILITY REQUIREMENTS OF ACI318 CHAPTER 4 SHALL BE SATISFIED BASED ON THE CONDITIONS EXPECTED AT THE SITE, FREE FALL CONCRETE MAY BE USED PROVIDED FALL IS VERTICAL DOWN WITHOUT HITTING SIDES OF EXCAVATION OR POLE AND DOES NOT FALL THROUGH WATER. ,_a_,lft JO � -3DVcl 'AiiuOH-Lnv jj i3 1 is aI �baE 9 1 ° tu uu n A 1(4A aPR` l m 4L sIF �T- — — . .,. w T il A IM iL IL �7 wo PL� 4'0 - � � °. .. .. , .tea .� 1 .•°�' °� Y 1: ` -tea,. ..... - - ° I I' - �� r ,�t is is wr� q. ti A wr N ' I _ % � IF L L % p Ku • % if • i 1 6 MM. IL J p °,.° -.. + R -- - ' h� - ° °:d W 7, so ki -T 16 J7 L) Le LJ • E ll it T -1 J3 La rr ML ?r e I, It A 16E 1 9 cli ip 'A r9 wl C q4 Ik F— 'i Is Hl 4 A LLI 6!& LU sir If If T i s )F Is is JO — :3DVd 1 1501"b'. % ff % IL 11 LI—CZ—Zl :31V❑ NMOHS SY '-31VOS Hi IV d ivm -3ilS a0aia Anyms V I N I E) 6 1 A N � 3 Ah U01:�-OAa13 C, C� CD, C> c) C� c� C> Co CD ni .A ftj M Q C - CD C� CD g CD C-0 %-D v W = m %D -o- in -d- X e,, � .- — — -- < 0 +1 3: LLJ 0 01-11 n °o° 0 N v— Z o L 14 p= 0: r 0 LjLI F9 EtevoLtion F -2 o N���' 56 `E n ° 75.O:D co LOCATION OF PROPOSED NO 38' 04" W w ANTENNA/BROADCAST TOWER Lo i'0, Cfl� , EXISTING WATER STORAGE TA14K 1 O'-- 6 DIAMETER ��� � ' MIN. 15'--8"' 4H EI GPI T 2857 SUMMIT RIDGE ROAD WESTERN VIRGINIA WATER AUTHORITY TAX #039.00 -01- 08.0'1 -0000 AREA = 13,521 SF � ZONING AG3 3:: S8 23 56 cJ ° 2827 SUMMIT RIDGE ROAD FITZGERALD, x 0 (D Lr: r r� DAVID K. a TAX #0239.02-03-9.00-0000 z ZONING R1 0 SUMMIT RIDGE F40AD Q� ROANOKE COUNTf BOARD OF SUPERVISORS TAX# 039.00 -- 01— 08.00 O000 ZONING A.:G3 0. 0 +� y L= 94.152, R =437.500 _.�.____. --•- -- co 2837 SIJMMI 'RIDGE ROAD � 12 C FITZGERALD, DAVID K. TA X# 039.02-03-10.00-0000 ZONING R1 81.488, R=437.500 - �� �= 10.F891 �� �`�- L= 155.55'z R=387.500 } A 50' WIDE ACC - SS & 'UTILIT`i - � EASEM0 2851 SUMMIT RIDG � I �GE �2OA0 � FITZGERALD, DAVID K. r TAXI 039.02 - 03• - 11. - 00DO -- F - ZONING R1 2865 SUMV5T RIDGE ROAD RICE, PAU:' JACKSON JR. c�C to RICE, SANDRA MAR. - TAX 039-02-03-12.00-10000 � ZON A G R1 `�'• �'- a'� 0 n CC, ,� ,-- ot F -2 ADJOINING PROPERTY OWNERS OF 2857 SIJMIMIT RIDGE ROAD Owner Dame: Property Address: Owner Address: Tax Map Number: Current Zoning: Roanoke County Board of Supervisors 0 Summit Ridge Road P.O. Box 29500 Roanoke, Virginia 24018 039.00-01-08.00-0000 AG3 Owner Dame: Roger L. Brown & Susan D. Brown Property Address: 2875 Summit Ridge Road Owner Address: 2575 Summit Ridge Road Roanoke, Virginia 24012 Tax Map Dumber: 039.02-03-13.00-0000 Current zoning: RI Owner Name: Property Address: Owner Address: Tax Map Number: Current Zoning: Paul Jackson Rice, Jr. & Sandra Martin Rice 2865 Summit Ridge Road 2865 Summit Ridge Road Roanoke, Virginia 24012 039.02-03-12.00.0000 R1 Owner Name: David R. Fitzgerald Property Address: 2851 Summit Ridge Road Owner Address: 2837 Summit Ridge Road Roanoke, Virginia 24012 Tax Map Number: 039.02-03-11.00-0000 Current Zoning: R1 Owner Dame: Property Address: Owner Address: Tax Map Number: Current Zoning: David K. Fitzgerald 2837 Summit Ridge Road 2837 Summit Ridge Road Roanoke, Virginia 24012 039.02-03-10.00-0000 R1 Owner Name: David K. Fitzgerald Property Address: 2827 Summit Ridge Road Owner Address: 2837 Summit Ridge Road Roanoke, Virginia 24012 Tax Map Number: 039.02 -03- 09.00 -0000 Current Zoning: R1 Summit 7 Printed On 12130 /2011 By GLENN FELDMANN Get1n Toflctmn11 Prepared by: Glcim, FeIdtnwin, Darby & GoodIatte R a. Box 2887 Roanoke, Vir 24001 Exemption claimed; Grantor and Grantee are exempted from recordation taxes and fees pursua11t to §58.1-811(A)(3) and §58.1-811 (C)(5) Code of Virginia- v 0 W a r C3 Q 13 G TF1IS DEED, made and entered into this the W4 day of k 8A'6qt 200 k � �7 by and between CLARENCE B. TESTER and CHARLES H. GSTERFIOUDT surviving Directors and Trustees in dissolution of Wilclare Corporation, Grantors, and WESTERN VIRGINIA WATER AUTHGRtT'Y Grantee. WITNES SETH THAT FOR AND IN CONSIDERATION of the sum of Ten Dollars ($10.00) cash in hand paid by Grantee unto Grantor, and other good and valuable consideration the receipt whereof is hereby acknowledged, Grantor does hereby bargain, sell, grant and convey with General Warranty and English Covenants of Title unto Grantee, all of the following lot or parcel of land lying and being in the County of Roanoke, Commonwealth of Virginia, and more particularly described as follows: BEGINNING at Corner 91, said point being the northeasterly comer of Lot 15, Section 8, LaBellevue (not recorded), said point also located an the northwesterly portion of a 50 foot utility and road easement as designated within the unrecorded Section S, LaBellevue; thence leaving Lot 15 and with 6 new division lines through the property of Wilclare Corporation (D.B. 968, Pg. 562) as follows: thence with a curve to the right which said curve is defined by a delta angle of 12° 19' 50 ", a radius of 437.50 feet, an arch length of 94.15 feet, a chord of 93.97 feet and bearing N 06° 45' 59" W to Corner 92; thence N 00' 36' 04" W 125.00 feet to Corner 93; thence S 89° 23' 56" W 25.00 feet to Corner #4; thence N 00° 36' 04'' W 70.00 feet to Corner #5; thence N 89° 23' 56" E, 75.00 feet to Corner 46; thence S 00° 36' 04" E, 173.30 feet to Corner 97, said point located on the Tsx 10ap Number 0391A)t O1 08.01.000 PG 0460 'tom DEC, 28 A:D northerly boundary of Section 8, LaBellevue (not recorded), being Lot 17, said point also being the northeasterly corner of the 54 foot utility and road easement designated through Section 8, LaBellevue; thence with Lot 17 and the norther] terminus of said 50 foot utility and road easement through Section 8, LaBellevue (unrecorded), S. 18 31 00" W, 12 1.84 feet to Corner #1, the lace of BEGINNING and more particularly shown on plat prepared b 1? Lumsden a Associates, P.C., dated December 18 19 8 y Buford T. 1. Summit F -2 ,,, J Printed On 1WO12011 By GLENN FELDMANN pC� o,497 'tip DEC 28 14 -ti 3 northerly boundary of Section 8, LaBellevue (not recorded), being, Lot 17, said paint also being the northeasterly corner of the 50 foot utility and road easement designated through Section 8, LaBelle thence with Lot 17 and the northerly terminus of said 50 foot utility and road easement through Section 8, LaBellevue (unrecorded), S. 1 8 0 31' 00" W 121 feet to Corner 91, the place of BEGfNNING and more particularly shown on plat prepared by Buford T. Lumsden and Associates, P-C., dated December 18, 1981. TOGETHER WITH a 50 foot utility & road easement dedicated to the Roanoke County Board of Supervisors by Wilelare Corporation shown on Plat Book 9 at page 260. BEING part of the same property conveyed unto Wilclare Corporation by deed from G. L. Cummings, et ux, dated March 21, 1973 and recorded in the aforesaid Clerk's Office in Deed Book 968, page 562. This conveyance is made subject, however, to all easements, restrictions and covenants of record that affect the property just hereinabove described. WITNESS the following signature and seal: (SEAL) Clarence B. Tester Director and Trustee in dissolution of Wilclare Corporation L) Charles H. Osterhoudt Director and Trustee in dissolution of Wilclare Corporation pig 04E l 'f(, DEC 9 14: 13 COMMONWEALTH OF VIRGINIA. 0tik. -,�Ik of DA ,NI 0c Lk"�> , to -wit: The foregoing instrument was acknowledged before me this ; day of W) 200_, by Clarence B. Tester, Surviving Director and Trustee in dissolution of Wilelare Corporation, Grantor. F -2 Printed On 1WO201 i By GLENN FELDMANN PG (AE-1 'CE DEC 28 14:2 COMMONWEALTH OF VIRGINIA L 11 ce to -wit: The foregoing instrument was acknowledged before me this ? day of 200k by Clarence B. Tester, Surviving Director and Trustee in dissolution of Wilclare Corporation, Grantor. Notary Public holy Commission Expires: ' . �I -- 1 � o - 1 COMMONWEALTH OF VIRGINIA A Of () n � - to �v it. Th e /Oregoing instrument was acknowledged before me this day of 200 by Charles H. Osterhoudt, Survivin g Director and rustee in dissolution of Wilclare Corporation, Grantor. "4z.1 Notary Public My Commission Expires: -)-OF 3 F -2 rrin[sc1 Un 1Z00/201 1 By GLENN FELDMANN PG 0462 "C, , [CC 28 14.1 Or �r 1 Lod G sE �A .y Al -:z_ �AN'e C�l lie j b I{ 06 r X 6 '� GAR VE N/ �M T fir-' � ! V _�•�'. a5 R 10[ 6 i 4 T = a= " Q= cx = Gyg. _ GO r 16 70.9d' l�,f, 51 d 10 ° 0116, Ir 4. $0 WILCLARE CORPORATION ! ROANOKE COUNTY, V I R G I N I A L► r q A, q7' �r r► /V � 11 Or �r 1 Lod G sE �A .y Al -:z_ �AN'e C�l lie j b I{ 06 r X 6 '� GAR VE N/ �M T fir-' � ! V _�•�'. a5 R 10[ 6 i 4 T = a= " Q= cx = Gyg. _ GO r 16 70.9d' l�,f, 51 PLAT SHOWING STORAGE TANK LOT & ACCESS EASEMENT BEING GRANTED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA d 10 ° 0116, Ir 4. $0 WILCLARE CORPORATION ! ROANOKE COUNTY, V I R G I N I A — 9147' SCALE: I —= 54' DATE: 18 DEC. 1981 { PLAT SHOWING STORAGE TANK LOT & ACCESS EASEMENT BEING GRANTED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA F -2 comet, 7f • 191 WILCLARE CORPORATION ROANOKE COUNTY, V I R G I N I A SCALE: I —= 54' DATE: 18 DEC. 1981 { c'' �`: / ; , • ; / t' �` E ,� BUfORD T. LUMSGEN It ASSOCIATES, P. C. CERTIFIED LAND SURVEYORS kdAWOKE, VIR43INIA F -2 comet, 7f • 191 PC, 0463 '06 DEC 26 14,'13 Printed On 12/30/2011 B GLENN FELDMANAt INSTRUMENT #200621158 RECORDED IN THE CLERKS OFFICE OF x 7 0ANOKE COUNTY ON DECEMBER 28y 2006 AT 02 130M 14CGRA143 CLERK RECORDED BY: FRS, F-2 01 Itu lu n s I w I MMIMI } z t �s f i ` f f I 3 i � f i 1 { t .f Y a t Vim€ t NOW ' e3it i = mow HZ 1 �s' w 5 x i 7■ _ m w n.Aaa P Gr =°NS AMN.� Ar a ff OK ���� ����� � � � � i3 _ ;•� � - . Ot a a a - 45 at ` M IS Wi :•� �r� l� � � mow# � �-�'# �.# .���t[ �# - ' �. .�r . M R� 0- all ■'# M y is i`` A I f a�y Zu iYs� P9 B # ., # Z1 s aw zw 4o _ r a -a I .� wr !t ';R r+.�i� �.� all ;F ��� • ZE �s # I N Z I l U _ is r g M E all Eli =_ 4 4 4 o ; C c ## t art t_ =tss ..�wtt�as:. is W w CE 4W � Ijw_g G %F 'call O� Z im. s aw ri IE jg Egg ►r 41 ■nww wpm; #_1 al..` ..''. I 1N r M r w !7 ■ k R 1R t R / ► ■ ! R ■ • ■ ■ a i R ■ ■ ■ i f -! k � f ■ - ' *"` M - a'$ a ss '' isl #��a��C�i�CSS #��i�E�iSwr�►�wpw� - � M �+ 'iHMM on w MMMmMM won MiiM ikNMRMM= - M O 'ti��►ON� ��� ir M- M i.�MOMw� ~"`�. - _- _ ..i,�. - � ° w N� + M. tI C '$�gr.�+`�wi■SSr ° +�r� i ;! �g #C ° r■i stir w yp �+►�.:_ w �.' 't+ � � � Spwypi�y�ap��.���,j�¢p��.w. n�. ■ � � r • _'t ~ �' , z� - - ■C TS ��pp a� 1■■p _ A r � - .� V K Ali■�pA..�Ww���i Y ir��Malf7 - �Y a R lK i �r �M .•T . ... �, 88R88888g8 «,�.:: :. .0 to ev e+ y V1W } - 1A Ki KI �A I[iN••�•w.. . .. Wf[1 iAfOp L.�. � - i •� a erwr.a n�e���it.l+�°:°:w�r'r r w �i►pfA■RYiM ri s R k R i ■ ■ s i s ! = �'r.�w.M$�17�Yj �W�.Mr - � F. > =■wi.' an �• � w M M k n'e.e d ■ M . �_ ► ~ ��jj �p p pp it iR %+ in AA iR is i ``i� s is w w a. - ^' •, '' �Maf IA �p SSO wan■■ son iY Rl li�w� R '�� ,�,- r.� � ._ _ I w�•;� Vii. 1 "ti• !11151 Z-=1 F-2 X f PG 04R 1,05 DEC 2el 14-.13 - <rl A for 4 4 01 00 It v ` 0 � % %... 0 OF � rA AW 4 v LOT • • A. A 1;or tr 4 00 , ( go of 7$, 84 4 � s y r 1.4FF. 55 1 / ,v / ofg'f 1 . 0 lfy�l.lkw %A t 14or 0 t PLAT SHOWING 7' a419VC- IV, "" ( Z Or 43 7 -fO ,4 81 47' a 9. W. fr� " STORAGE TANK LOT & ACCESS EASEMENT BEING U ART ED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA BY WILCLARE CORPORATION ROANOKE COUNTY, VIRGINIA j J, F 7 w 4 f% , oq ?7 A t!F " A $ I V � 0 d' �- " it 4 v LOT • • A. A 1;or tr 4 00 , ( go of 7$, 84 4 � s y r 1.4FF. 55 1 / ,v / ofg'f 1 . 0 lfy�l.lkw %A t 14or 0 t PLAT SHOWING 7' a419VC- IV, "" ( Z Or 43 7 -fO ,4 81 47' a 9. W. fr� " STORAGE TANK LOT & ACCESS EASEMENT BEING U ART ED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA BY WILCLARE CORPORATION ROANOKE COUNTY, VIRGINIA SCALE: I "' - 501 DATE: 18 DEC. 198 1 13UFORD T. LUMSCHBO It ASSCXNATES, p. m CERTIFIET) LAND SURVEYORS ROAMOKF., vmwmA COMM. 70.nfl j J, F ft A 41 -.Aw SCALE: I "' - 501 DATE: 18 DEC. 198 1 13UFORD T. LUMSCHBO It ASSCXNATES, p. m CERTIFIET) LAND SURVEYORS ROAMOKF., vmwmA COMM. 70.nfl �z 11240 il-I ZU B� 2% �.t 14 M A�r 1! Z-=l L : j. �/ \ 3 � ��� �^ �� � ` � � � ^� � � \' \ \� :: � ^��` \� :,/ \ 2, Plr am F - " • n W JAL4 W� 44 j v a } _ ' i rl 'F� e q r rz R�� � mRn , . . . � • �w � • � •.: °1h a •� � • ,. P� � � "� d µ , f -1P 0 m _ W s ,°_ � Vv a a 5 ajJa rL •� a n 1 v Q b w� dam 1 _ , . „ E a ®■ a y tl - 9L l� r � � a4 E ,� . , a � 1 T ice' � 'R' • _ .. . ILL e d d u �� ■�� AV Xi a di • E E• °ti i - r� _. a °� � I. -'� �' • u '� ' R�°i� � r � � v a - a. 4 u °T Na vx a , a ,u x fir � 1 r u� u - y - d Y� •Ii= �: .! - • ,r „ - a I i Ivi a s_ W . � e , •: i e e °� a �i a [nlii. ?7.. .. � � • Y� i!.,"'nL?i Y� I. I y i r I R dy .Adabim 1 am . i e� 1 k n ^i � 1° Y 1 4 n . 4 ...... .... Y rc w F -2 Roanoke County Department of Community Development Applicants Name: N Existing Zoning: Proposed Zoning: Tax Map Number: Magisterial District: Western Virginia water Authority A G3 AG3S 039.00 -01 -08.01 -0000 Hollins Area: 0.121 Acres 10 January, 2012 Scale: 1 " = 100' F -2 Land Use Neighborhood Conservation Development Suburban Village Village Center Rural Village Rural Preserve - Conservation Transition ■ Core Economic Opportunity - Pricipal Industrial Un iversity Roanoke County Department of Community Development Applicants Name: N Existing Zoning: Proposed Zoning: Tax Map Number: Magisterial District: Western Virginia water Authority A G3 AG3S 039.00 -01 -08.01 -0000 Hollins Area: 0.121 Acres 10 January, 2012 Scale: 1 " = 100' ACTION NO. ITEM NO. G -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 28, 2012 Ordinance approving and authorizing Amendment No. 2 to Roanoke Valley Regional cable Television Committee Agreement among the County of Roanoke, the City of Roanoke and the Town of Vinton Joseph B. Obenshain Senior Assistant County Attorney B. Clayton Goodman III Roanoke County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On October 28, 2003, the Board adopted a revised Cable Television Franchise Ordinance, ordinance No. 102803 -12, as a component of a new franchise agreement with CoxCom, Inc., dlbfa Cox Communications Roanoke. Virtually identical ordinances were adopted in the same month by the City of Roanoke and the Town of Vinton as part of the franchise renewal process with CoxCom, Inc. Each of these ordinances provided that each jurisdiction affirmed its continued participation in and support of the Roanoke Valley Regional Cable Television Committee (CATV Committee) which had been created by joint agreement of the three jurisdictions in 1992 (RVRCTC Agreement). On March 10, 2004, the Board adopted Ordinance No. 030904 -3, to adopt Amendment No. 1 to the 1992 RVRCTV Agreement in order to continue the Agreement and the operation of the CATV Committee during the term of the New Franchise Agreement. The CATV Committee has recently determined that it is desirable to further amend the Agreement in order to provide more specific notice requirements and other conditions should one of the participating jurisdictions desire to withdraw from the agreement or otherwise terminate the Agreement as well as other modifications to the current Agreement, as previously amended. Page 1 of 2 FISCAL IMPACT: None anticipated. AUrERNATIVES: Adopt the proposed ordinance or require the CATV Committee to operate under the current agreement. STAFF RECOMMENDA'rION: Staff recommends the adoption of the proposed ordinance. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28, 2012 ORDINANCE APPROVING AND AUTHORIZING EXECUTION OF AMENDMENT NO. 2 TO THE ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE AGREEMENT AMONG THE COUNTYOF ROANOKE, THE CITY OF ROANOKE AND THE TOWN OF VINTON WHEREAS, the County of Roanoke, the City of Roanoke and the Town of Vinton previously entered into a Roanoke Valley Regional Cable Television Committee (RVRCTV) Agreement dated June 9, 1992, that authorized the Committee to provide for the development, administration and operation of cable television governmental, educational and institutional facilities and programming on behalf of the three participating jurisdictions; and WHEREAS, the three named jurisdictions have enacted Cable Television Franchise Ordinances effective October 31, 2003, and entered into Cable Television Franchise Agreements, pursuant to those ordinances, with CoxCom, Inc., d /b /a Cox Communications Roanoke, effective November 1, 2003; and WHEREAS, by Ordinance No. 030904 -3, the County, acting in concert with the City and the Town, adopted Amendment No. 1, dated March 10, 2004, to the RVRCTV Agreement in order to continue the Agreement and the operation of the Committee during the term of the New Franchise Agreement; WHEREAS, the Roanoke Valley Regional Cable Television Committee has adopted a Resolution requesting that the RVRCTV Agreement be modified to provide more specific notice requirements and other conditions for the withdrawal and /or termination of the Agreement and other modifications to the current Agreement, as Page 1 of 2 amended; and WHEREAS, the first reading of this ordinance was held on February 28, 2012; and the second reading was held on March 13, 2012. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the substance of the terms of Amendment No. 2 to the Roanoke Valley Regional Cable Television Committee Agreement attached to the Board Report for this ordinance is hereby approved and adopted. 2. The Roanoke County Administrator and the Clerk to the Board of Supervisors are hereby authorized, for and on behalf of the County, to execute and attest, respectively, Amendment No. 2 to the Roanoke Valley Regional Cable Television Committee Agreement in a form substantially similar to the one attached to the above mentioned Board Report and as shall be approved by the County Attorney. 3. The County Administrator is further authorized to take such further action and execute such additional documents as may be necessary to implement and administer such Amendment No. 2 to the Roanoke Valley Regional Cable Television Committee Agreement and the underlying Agreement itself. 4. That this ordinance shall be effective from and after the date of its adoption. AMENDMENT NO. 2 TO ROANOKE VALLEY REGIONAL CABLE TELEVISION COMMITTEE AGREEMENT D U 1 rr A T C THIS Amendment No. 2 is dated , 2012 by and between the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia, ( "City "), the COUNTY OF ROANOKE, a charter county and political subdivision of the Commonwealth of Virginia ( "County "), and the TOWN OF VINTON, a municipal corporation of the Commonwealth of Virginia (""Town"); WHEREAS, by the Roanoke Valley Regional Cable Television Committee Agreement, by and between the City, the County, and the Town, dated as of June 9, 1992 (the "Agreement "), the City, the County, and the Town authorized the creation of the Roanoke Valley Regional Cable Television Committee (the "Committee ") and authorized that Committee to provide for the development, administration, and operation of cable television governmental, educational, and institutional facilities and programming; WHEREAS, by Ordinance Nos. 36503 - 100603, 102803 -12, and 792, effective October 31 2003, respectively (the "New Ordinances "), the City, the County, and the Town have repealed and superseded Ordinances Nos. 30478 - 42291, 42391 -5, and 545, respectively (the "Ordinances "), with the New Ordinances governing the granting and regulation of one or more franchises to construct, operate, and maintain one or more cable television systems within their jurisdictions; kAteglcable tv rvtvlamendment no ? to rvrcty agreement.doc 1 WHEREAS, pursuant to the New ordinances, the City, the County, and the Town have entered into new Cable Television Franchise Agreements with CoxCom, Inc., dlbla Cox Communications Roanoke, effective November 1, 2003 ( "New Franchise Agreements "); WHEREAS, the City, the County, and the Town desire, subject to the terms set forth herein and in the Agreement, to continue the Agreement and the operation of the Committee during the term of the New Franchise Agreements; WHEREAS, by Ordinances Nos. 36578 - 121503, 030904 -3, and 797, the City, the County, and the Town, respectively, adopted Amendment No. 1, dated March 10, 2004, to the Agreement; and WHEREAS, the City, the County, and the Town desire to further amend this Agreement to provide more specific notice requirements and other conditions for the termination of the Agreement and other modifications to the current Agreement, as amended. WITNESSETH THAT FOR AND IN CONSIDERATION of the mutual covenants and agreements contained herein, the parties hereto, pursuant to the provisions of Section 15.2 -1300 of the Code of Virginia (1950), as amended, do covenant and agree to amend the Agreement and continue such Agreement and the operation of the Committee upon the terms and conditions as set forth herein and in the Agreement as amended by Amendment No. 1 and this Amendment No. 2. Section 1. Amendment The Agreement is hereby amended as follows: a) Section III PURPOSE AND ADMINISTRATION of the Agreement is amended by deleting only the second sentence which reads ' ." and substituting in its place the following sentences: "The Committee may operate under the Uteglcable tv w 0amendment no 2 to rvrctv agreement.doc 2 Procedures of one of its members and/or have such member be the fiscal agent for the Committee. The parties hereby acknowledge that the Committee presently operates under Roanoke County procedures and that Roanoke County is the fiscal agent for the Committee. The Committee shall exercise the authority and responsibility for all such activities to include, without limitation, the employment, direction, and supervision of the employees of the Regional Cable Television operations, the making of policies for the Committee and/or its operations, and the establishment of subcommittees. " b) Section V, TERMINATION of the Agreement is amended by deleting the existing Section V of the Agreement in its entirety and replacing it with the following language: "V. WI THDRA TEAL OF A PARTY AND/OR TERMINATION OF A GREEMENT A. Any party to this Agreement may withdraw from the Roanoke Valley Regional Cable Television Committee and terminate such party's participation in the Roanoke Valley Regional Cable Television Committee Agreement only as set forth herein by: 1) Such party's governing body must take appropriate action by ordinance or resolution authorizing such withdrawal and termination; and 2) The party seeking to withdraw from such party's participation shall deliver in person or by U.S. certified mail return receipt requested a formal written notice to the Chief Executive kAteglcable tv rvtvlamendment no 2 to rvrcty agreement.doc 3 Officer of the other parties to this Agreement on or before June 30 of the then current fiscal year, but which notice shall not be effective until midnight on June 30 of the following fiscal year. The purpose of this notice requirement is to give the nonwithdrawing party or parties at least twelve (12) months notice of the withdrawing party's decision to no longer participate in the Committee and Agreement. " B. Any party to this Agreement who gives a notice of withdrawal shall be responsible for complying with such Agreement until the effective date of the withdrawal notice as referred to in subsection A above. C. Any party withdrawing from the Committee and terminating such party's participation in the Agreement shall not be entitled to and shall not receive any financial or other compensation, adjustment, or credit of any type for the value of equipment, assets, grant or other funds, real, personal, tangible or intangible property, accounts receivable, or any other items the Committee may own or control or that may be used or held for the benefit of RVTV or the Committee and/or for the operation of the Educational - Governmental (EQ) channel(s) RVTV or its successors) may operate. D. Upon a party's notification of withdrawal to another party or parties, the non withdrawing party or parties, in their sole Uteglcable tv rvtvlamendment no 2 to rvrcty agreement.doc 4 discretion, may continue the EG Regional Cable Television operations under the Agreement with such modifications as may he deemed appropriate by the nonwithdrawing party or parties or under a new agreement that such nonwithdrawing party or parties deem appropriate. The withdrawing party shall have no vote or right to object to the actions of the nonwithdrawing party or parties. The withdrawing party shall also have no further right to use or receive the benefits of the EG Regional Cable Television operations after the effective date of withdrawal. E. The withdrawing party shall cooperate with the nonwithdrawing party or parties in order to provide for a smooth transition of operations and control to such non withdrawing party or parties, including, but not limited to, executing any documents andlor providing any information the nonwithdrawing party or parties may reasonably request. F. If at any time the surviving party or parties decide to no longer operate the EG Regional Cable Television operations, such party or parties may do so only upon such terms and conditions as such party or parties may deem appropriate and only in accordance with the direction of the governing body of each such surviving party, G. The withdrawing party may rescind such party's notice to withdraw only during the first 60 days after the date such notice k:\teg\cable tv rvMamendment no 2 to rvrctv agreement.doc 5 was given. After such 60 day time period, the withdrawing party may only request that such withdrawal notice be rescinded, but any such rescission request shall require the written consent of all of the non withdrawing parties. " Section 2. Effective Date. The effective date of this Amendment No. 2 shall be , 2012. Section 3. Continuation o f A The Agreement shall continue in full force and effect, as amended by Amendment No. 1, and as further amended by this Amendment No. Z. SIGNATURE PAGE TO FOLLOW. kAteglcable tv rvtvlamendment no 2 to rvrctv agreement.doc 6 WITNESS the following signatures and seals: CITY OF ROANOKE ATTEST By: By: Title: Title: COL NTY OF ROANOKE ATTEST By: By: Title: Title: TOWN OF VINTON ATTEST By: By: Title: Title: Approved as to form: Approved as to execution: By: By: City Attorney City Attorney Approved as to form: Approved as to execution: By: By: County Attorney County Attorney Approved as to form: Approved as to execution: By: By: Town Attorney Town Attorney k:lteglcable tv rvtvlamendment no 2 to rvrctv agreement.doc 7 ACTION NO. ITEM No. G--2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Ordinance approving a lease with StellarOne Bank for approximately 8190 square feet of space in the Social Services Building at 220 East Main Street, Salem, Virginia SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: B. Clayton Goodman I County Administrator bZ)d COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMA"rION: The lease between Roanoke County and StellarOrie Bank for the space utilized by the bank for their retail operation on the first floor of the Social Service Building in Salem expires at the end of February 2012. Staff has negotiated a new lease which will be a year to year lease to allow flexibility for the County should the first floor be needed for future Social Service expansion space. The term is for one (1) year and is renewable for four (4) additional one (1) year terms. Funds received from this lease are used to support the operational needs of the Social Service building. Fiscal Impact The initial annual rent received will be just approximately $100,000 and will increase annually by approximately three point five percent (3.5 %), if renewed. As stated above, these funds are used to cover operational costs for the Social Services Building. Staff Recommendation: Staff recommends the approval of the lease with StellarOne Bank for approximately 5190 square feet of first floor space at the Roanoke County Social Service Building located at 220 East Main Street in Salem, Virginia. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 28, 2012 ORDINANCE AUTHORIZING AND APPROVING EXECUTION OF LEASE WITH STELLARONE BANK FOR 5190 SQUARE FEET OF SPACE IN THE SOCIAL SERVICES BUILDING AT 220 EAST MAIN STREET, SALEM, VIRGINIA, 24153 OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner of several parcels of land, containing .68 acre, located at 220 East Main Street in the City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106- 13 -6, #106 -13 -2, and #106 -13 -1, and formerly referred to as the Salem Bank and Trust Building; and WHEREAS, said property was purchased on May 15, 2001, subject to leases with the County of Roanoke to provide office space for the Department of Social Services (DSS) and Blue Ridge Behavioral Health Care on the third, fourth and fifth floors of the building, and subject to a number of commercial leases for the first and second floors of the building and the rooftop for antenna space; and WHEREAS, the County leased the property to the Roanoke County Industrial Development Authority, now Roanoke County Economic Development Authority (EDA), for the issuance of bonds to finance the purchase, and the property was leased back to the County for operation of the premises and generation of the revenue, through the existing leases, for payment of the debt service on the bonds; and WHEREAS the first floor space in the Social Services Building was originally leased to Salem Bank and Trust, N.A., for an initial term of ten (10) years by lease Page 1 of 3 dated March 12, 1997, and subsequently extended for an additional five (5) year lease term, which term expires on February 29, 2012; and WHEREAS, StellarOne Bank, the successor in interest to Salem Bank and Trust, N.A. and First National Bank, has agreed to lease these premises for a one (1) year term with the right to renew for up to four (4) additional one (1) year terms and with such other lease terms as are acceptable to Roanoke County; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on February 28, 2012; and the second reading was held on March 13, 2012. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of approximately 5190 square feet of retail space on the First Floor, at the Department of Social Services Building, formerly Salem Bank and Trust Building, located at 220 East Main Street, Salem, Virginia, to StellarOne Bank for an initial lease term of one (1) year from April 1, 2012 until March 31, 2013, at an initial annual rental of $99,855.60, payable monthly in the amount of $8,321.30, for retail banking space, with an option to renew for four (4) additional one (1) year terms with an annual rental increase of three point five percent (3.5 %), is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions Page 2of3 as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That the funds generated by this lease shall be placed in the Salem Bank and Trust Building revenue account. 4. That this ordinance shall be effective on and from the date of its adoption. Page 3of3 Deed of Lease This DEED OF LEASE (the "Lease ") is dated the day of March, 2012, between BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors and assigns, as Grantor ( "Landlord "), and STELLARONE BANK, as Grantee ( "Tenant "). wITNESSETH: For and in consideration of the terms, conditions, covenants, promises and agreements herein made, Landlord leases to Tenant the following property or premises (the "Premises "), together with full rights of ingress and egress, in the County of Roanoke, Virginia. The Premises are more particularly described as: Approximately 5190 square feet of office space, known as StellarOne Bank, Downtown Salem Branch, located on the P floor of the Salem Bank &Trust Building, property of Roanoke County, 220 East Main Street, Salem, Virginia 24153 (the "Building "), with the use of four (4) parking spaces as designated by the Landlord, spaces #s 1, 2, 3 & 4, and the use of five (S) parking spaces, behind (to the south) of the demised premises for parking or such other bank related use as the Tenant may deem necessary. Landlord shall provide such paving and means of ingress and egress as are necessary to enable Tenant to operate a "drive -in window" to the rear (south) of the demised Premises. A sketch of the space plan of the Premises and designated parking spaces is attached hereto as Exhibit A . 1. USE OF PREMISES. (a) Permitted Uses The Premises shall be used as a banking facility and general offices or for such purposes as the Tenant may now or hereafter be empowered or authorized by law to use same, provided that such uses are consistent with the zoning regulations and ordinances applicable to the Building. Occupancy by the Tenant is hereby approved by Landlord. Further, the Tenant shall possess the right in common with others to use the lobbies, stairways, and other public and service portions of the Building for the respective purposes for which they are intended (hereafter "Common Areas " ). (b) Compliance with laws In its use of the Premises and the remainder of the Landlord's Property, the Tenant shall not violate any applicable law, ordinance or regulation now or subsequently in effect. The Tenant shall comply with such reasonable rules and regulations as the Landlord may prescribe from time to time for the safety, care and cleanliness of the Building and the comfort, quiet and convenience of occupants of the Building. -1- 2. TERM. The initial term of this Lease (the "Initial Term ") shall be one (1) year, beginning on April 1, 2012, (the "Commencement Date ") and terminating on March 31, 2013 (the "Termination Date "). This Lease may be renewed for a maximum of four (4) additional one Year terms upon the written notice on or before October I s' of each year by the Tenant to the Landlord. In like manner, the Landlord may notify the Tenant in writing on or before October 1 Sr of each year if it intends to terminate the lease upon the conclusion of the then current term. Each party shall promptly acknowledge to the other the receipt of such notice. 3. RENT. (a) Amount and Payment Tenant shall pay Landlord the sum of Ninety -Nine Thousand Eight Hundred Fifty -Five and 601100 Dollars ($ 99,855.60) as rent (the "Rent ") per year for the Initial Term which shall be paid in advance, in monthly installments of Eight Thousand Three Hundred Twenty -on and 301100 Dollars ($ 8,321.30), on the first day of the month beginning on April 1, 2012, and each month thereafter. The payment of all Rent shall be made payable, in lawful currency of the United States of America, without offset or deduction, to County of Roanoke, Virginia and mailed to: (Name) County of Roanoke, Virginia (Address) Attn: Director of Finance P. O. Box 29800 Roanoke, VA 24018 or to such other person or entity or at such other address as Landlord may designate from time to time by written notice to Tenant. Upon the Tenant's exercise of its option to extend the annual lease term, the rental for each additional year shall be as follows: For the lease year from April 1, 2013 thru March 31, 2014, Tenant shall pay Landlord the sum of One Hundred Three Thousand Three Hundred Thirty -two and 961100 Dollars ($ 1 03,332.96) as rent (the "Rent ") per year for the Initial Term which shall be paid in advance, in monthly installments of Eight Thousand Six Hundred Eleven and 081100 Dollars ($ 8,611,08), on the first day of the month beginning on April 1, 2013, and each month thereafter. For the lease year from April 1, 2014 thru March 31, 2015, Tenant shall pay Landlord the sum of One Hundred Six Thousand Nine Hundred Sixty -five and 961100 Dollars ($ 106,965.96) as rent (the "Rent ") per year for the Additional Term which shall be paid in advance, in monthly installments of Eight Thousand Nine Hundred Thirteen and 831100 Dollars ($ 8,913,83), on the first day of the month beginning on April 1, 2014, and each month thereafter. -2- For the lease year from April 1, 2015 thru March 31, 2016, Tenant shall pay Landlord the sum of One Hundred Ten Thousand Seven Hundred Two and 761100 Dollars ($ 110,702.76) as rent (the "Rent") per year for the Additional Term which shall be paid in advance, in monthly installments of Nine Thousand Two Hundred Twenty -five and 231100 Dollars ($ 9,225,23), on the first day of the month beginning on April 1, 2015, and each month thereafter. For the lease year from April 1, 2016 thru March 31, 2017, Tenant shall pay Landlord the sum of One Hundred Fourteen Thousand Five Hundred Ninety -five and 201100 Dollars ($ 114,595.20) as rent (the "Rent ") per year for the Additional Term which shall be paid in advance, in monthly installments of Nine Thousand Five Hundred Forty -nine and 601100 Dollars ($ 9,549,60), on the first day of the month beginning on April 1, 2013, and each month thereafter. (b) Full Service Except as may otherwise be specifically provided in this Lease, the Rent is based on a full service lease, including all Common Area maintenance, management fees, Landlord insurance, current real estate taxes and utilities, with no pass - throughs. (c) Late Charge. In the event any installment of rent is not paid within ten (10) days after Tenant's receipt from Landlord of notice of non - payment, a late fee of Ten (10 %) Percent of any unpaid portion of the monthly rental then due. (d) Security Deposit. No security deposit shall be required. 4. POSSESSION AND CONDITION OF PREMISES. (a) Quiet Possession and Enjovment. Landlord shall deliver quiet possession of the Premises to Tenant on the Commencement Date and shall provide quiet enjoyment of the Premises to Tenant during the Initial Term, and any renewals or extensions thereof. (b) Building and Occupancy Codes; Condition Suitable for Intended Use. On the Commencement Date, Landlord shall deliver the Premises to Tenant in good repair, in compliance with all applicable building and occupancy codes, and in a condition suitable to the use for which it is leased. (c) Landlord Entry. Landlord, and its employees, agents and contractors, shall have the right to enter and pass through any part of the Premises, without prior notice, in the case of an emergency. If Landlord, or Landlord's employees, agents or contractors, must enter the Premises in the case of an emergency, then as soon as practicable before or after such emergency entrance, Landlord, or Landlord's agent, shall contact Michael Phillips (Telephone #540- 255 - 4147). This contact person may be changed by proper notice to Landlord. Landlord, and its employees, agents and contractors may enter the Premises at any reasonable time, 110 on reasonable notice to Tenant for the purpose of inspecting or making repairs, replacement and additions in, to, on or about Premises of the Building. 5. MAINTENANCE. (a) Condition at Commencement Date. Landlord warrants that on the Commencement Date, the Premises and all its equipment, including the plumbing, heating, ventilation and air conditioning equipment and systems: (i) shall be in good repair and good working order; and (ii) free of termite or other pest infestation and damage. (b) Compliance with Laws. Landlord shall equip the Premises and perform all alterations, replacements, improvements, decontamination, and additions to the Premises and the equipment upon the Premises, at Landlord's expense, as shall be necessary at any time during the Initial Term of this Lease, or any extension or renewal thereof, to comply with the provisions of federal, State and local laws and regulations pertaining to health, safety, public welfare, and environmental protection, including laws and regulations pertaining to asbestos, carbon monoxide, polychlorinated biphenyls, urea formaldehyde, lead paint, mold, radon, petroleum product storage tanks, and freon, regardless of the effective date of law or regulation unless the Premises are grandfathered from such laws or regulations. This subsection shall not apply if the necessity for compliance with these laws arises from a negligent or willful act of Tenant. (c) Compliance with Technical Reg uirements• HVAC Specifications. It shall be the responsibility and obligation of Landlord, at its expense and in accordance with applicable laws, technical publications, manuals and standard procedures, to (i) properly maintain, repair and replace all the structural portions of the Premises, including foundation, sub -floor, structural walls and roof, as well as to keep the Premises and all equipment and non -trade fixtures (exclusive of equipment and non -trade fixtures owned by Tenant or occupant), in good working order and to perform any required repairs, replacement and maintenance, and (ii) keep all plumbing, heating, air conditioning, electrical and mechanical devices, appliances and equipment of every kind or nature affixed to or serving the Premises in good repair, condition and working order. As used herein, the word "repair" shall be deemed to include replacement of broken or cracked glass. All equipment and systems (exclusive of equipment and systems owned by Tenant) shall be maintained to provide reliable, energy efficient service, without unusual interruption, disturbing noises, exposure to fire or safety hazards, uncomfortable drafts, excessive air velocities, or unusual emissions of dirt. (d) other Maintenance. The Tenant at its sole expense shall make all other repairs, including repairs and replacements to the interior as necessary to keep the Premises, improvements and fixtures in good order and repair and the interior of the First Floor of the building neat and attractive. Tenant shall keep the interior of the Premises in good repair and shall furnish all janitorial service and supplies, -4- painting, replacement of incandescent/florescent bulbs, interior widow washing and other similar utilities, services rendered on or supplied in connection with the Premises. Landlord shall furnish normal and reasonable janitorial services for the common areas of the Building. W (e) Tenant's Negligence or Willful Acts. Landlord shall not be obligated to make any repairs to the Premises due to damage caused by the grossly negligent or willful acts of Tenant, or its agents, employees, or contractors, but at its option, such repairs may be made by the Landlord and charged to the Tenant. Landlord shall have not responsibility to repair any damages which arise out of or are caused by Tenant's use or occupancy of the Premises or by Tenants' installation of fixtures, equipment, improvements, furniture or any other property of the Tenant in or upon the Premises or by any act or omission of Tenant or any employee, agent, contractor or invitee of Tenant. (f) Failure to Maintain If Landlord fails to comply with any of its obligations under this Section 5, or fails to keep, repair and maintain the Premises, including all plumbing, heating, air conditioning, electrical and mechanical devices, the roofing system, and appliances and equipment of every kind or nature affixed to or serving the Premises, in good repair, condition and working order as provided in this Section, then Tenant shall give written notice thereof to Landlord. If the failure has not been remedied within thirty (30) days following such notice, then Tenant, at its option and with a second written notice to Landlord, may either terminate this Lease and all obligations hereunder. No notice of termination shall be given under this Section if Landlord has physically commenced such repairs or is causing such repairs to be made, and such repair work is being diligently and continuously pursued to completion in a good and workmanlike manner. Furthermore, if the failure has not been remedied within five (5) days of the giving of the first notice, Tenant shall be entitled to deduct from the Rent, or any installment thereof, the per diem rental for each day that such failure continues beyond the specified time. The rights of Tenant set out herein shall be cumulative, and the exercise of any right shall not exclude the exercise of any other right. (g) Snow Removal. When and as snow and/or ice removal become necessary, Landlord shall promptly remove all snow and ice from all walkways, loading areas and parking areas. (h) Access. Tenant shall have access to the Building 24 hours a day, 365 days a year. DAMAGE OR DESTRUCTION OF THE PREMISES. (a) Termination. If the Building or the Premises are damaged by fire, lightning, windstorm, tornado, earthquake, civil disturbance, flood, acts of nature or other casualty loss, and, in the reasonable opinion of either party, the Premises (and any Common Areas generally used by Tenant) are thereby rendered substantially -5- untenantable or unusable, and cannot be reasonably commercially rebuilt within one hundred eighty (180) days following the date of casualty, this Lease shall terminate, at the option of either party, effective on the date of the casualty, upon written notice to the other party, given within thirty (30) days following the casualty. (b) Obli ation to Repair and Restore. If neither party terminates this Lease as provided in "W" above, Landlord shall repair and restore the Building and the Premises as promptly as possible to their former condition, but in any event within one hundred eighty (180) days following the date of casualty. There shall be a proportionate abatement of all Rent and other payments otherwise due to Landlord under the terms of this Lease, for the period during which the said repairs and restoration are being completed, for that portion of the Premises not substantially usable by Tenant during such period (as well as a reasonable abatement with respect to any Common Areas generally used by Tenant that are not substantially usable by Tenant during such period). Landlord shall commence to make all repairs, replacement, restoration, or renovation as required in this subsection and shall thereafter diligently pursue such repairs, replacement, restoration or renovation until completed. If Landlord shall fail to substantially complete all work within the time period herein required, then, in addition to all other legal rights of Tenant, Tenant may terminate this Lease by giving fifteen (15) business days written notice to Landlord. 7. ALTERATIONS. Tenant, at its sole cost and expense, may install fixtures, partitions and make such other improvements as Tenant may deem proper. Tenant, however, shall not make any structural alterations without the prior written consent of Landlord. The title and ownership of materials used in such alterations and additions, and all fixtures, partitions, and other improvements made and/or installed by Tenant shall remain in Tenant. Upon termination of this Lease, Tenant may, at its option, remove the fixtures, partitions and other improvements made under this Section, in which event any damage to the Premises caused by removal, other than nominal damage (such as screw holes, bracket marks, etc.) shall be repaired by Tenant at its expense. Landlord acknowledges that the following items of personal property of the Tenant may be removed from the Premises upon the termination of this Lease: Access Control, Computer Equipment, Cash Vault, Petitions, ATM, Network and Phone Equipment, Teller Line, Safe Deposit Boxes and Furniture. If Tenant elects not to remove the improvements, it shall have no further responsibility for them or their removal, and such improvements shall thereafter be the property of Landlord. Tenant agrees not to remove the Drive -in window, Bank 'Vault and Bank Counters upon the termination of the Lease. 8. UTILITIES AND SERVICES. Landlord shall provide, at Landlord's expense, the following utilities and services for the Premises: heating and air - conditioning as conditions require, electricity, gas, water and sewer, and exterior trash removal. Landlord shall also provide, or permit Tenant or a telecommunications company to install, telecommunications connections from the public right of way through the Building to the Premises. If Landlord or Land-lord's agent interrupts, discontinues or IRE causes the interruption or discontinuation of any utilities or services reasonably necessary for Tenant's use and enjoyment of the Premises, in whole or in part, then Tenant, in addition to any other remedy available under the law, shall be entitled to deduct from the Rent, or other payments otherwise due to Landlord under the terms of this Lease or any renewal or extension thereof, the per diem Rent for each day that such interruption or discontinuance remains in effect. 9. INSURANCE AND INDEMNIFICATION; CHOICE OF LAW. (a) Increase in Risk. The Tenant shall not do or permit to be done any act or thing as a result of which either (i) any commercially reasonable policy of insurance of any kind covering any or all of the Property or any liability of the Landlord in connection therewith may become void or suspended, or (ii) the insurance risk under any such policy would (in the reasonable opinion of the insurer thereunder) be made greater unless Tenant compensated Landlord for any increased premiums caused thereby; and shall pay as Additional Rent the amount of any increase in any premium for such insurance resulting from any breach of such covenant. (b) Insurance to be Maintained by Landlord. The Landlord shall maintain throughout the Term fire and extended coverage insurance upon the Building, in such minimum amounts and having such forms of coverage as are required from time to time by the Landlord's lender, if any, and which are in accordance with insurance coverage maintained by similar office space in the greater Salem, Virginia area. The cost of the premiums for such insurance and of each endorsement thereto shall be deemed, for purpose of Section 3, to be part of the costs of operating and maintaining the Property and included in the base rent. (c) Insurance to be Maintained by Tenant. Tenant, at Tenant's sole cost and expense, shall maintain and keep in effect throughout the term of this Lease, insurance with companies licensed to do business in the Commonwealth of Virginia against loss or damage to all improvements, equipment, furniture and contents of the Premises by fire or such other casualties as may be included in a standard all -risk insurance policy in an amount equal to the full insurable value of the improvements and contents, which policy shall name the Landlord as an additional insured as its interest may appear and a copy of such policy shall be provided to the Landlord. Tenant shall also provide and maintain comprehensive general liability insurance for bodily injury, death and property damage in or about the Premises with such limits as may be reasonably required by Landlord from time to time but not less than a single limit of $ 1,000,000.00 for each occurrence. Each policy shall also provide that it may not be canceled without first giving thirty (30) days advance written notice to the Landlord of proposed cancellation. (d) Choice of Law. This Lease shall be governed by, and construed according to, the laws of the Commonwealth of Virginia. The parties choose Roanoke County, Virginia, as the venue for any action instituted pursuant to the terms of this Lease. -7- 1 U. INDEMNIFICATION OF LANDLORD, Tenant will indemnify Landlord and save Landlord harmless from and against any and all claims, actions, damages, liability and expense (including without limitation fees of attorneys, investigators and experts) in connection with the loss of life, personal injury or damage to property caused to any person in or about the Premises or arising out of the occupancy or use by Tenant, its employees, agents and invitees, of the Premises or any part thereof or occasioned wholly or in part by any act or omission of Tenant, its agents, contractors, employees, licensees or invitees; unless such loss, injury or damage was caused solely by the negligence of Landlord, its agents, employees, licensees or invitees. Without limiting the foregoing, Tenant will forever release and hold Landlord harmless from all claims arising out of damage to Tenant's property. In case any such claim, action or proceeding is brought against Landlord, upon written notice from Landlord and at Tenant's sole cost and expense, Tenant shall resist or defend such claim, action or proceeding or shall cause to be resisted or defended by its insurer. 11. OPTION, TERMINATION, RENEWAL, AND HOLDOVER. (a) Options. Tenant shall have four (4) options of one (1) year each to extend the term of this Lease upon providing a minimum of six (6) months' written notice to Landlord prior to the expiration of the Initial Term or each additional Option Term as may be applicable. (b) Termination. Unless otherwise terminated herein, Landlord may elect to terminate this Lease upon the expiration of the initial Term or upon the expiration of any Renewal Term by providing a minimum of six (6) months' prior written notice to Tenant. Landlord may also elect to terminate this Lease upon the expiration of the Initial Term or any additional Option Term, if Tenant does not exercise its option rights at such times, by providing a minimum of six (6) months' prior written notice to Tenant. (c) Holdover. If Tenant continues to occupy the Premises after the termination date specified in a proper notice to terminate as provided in (b) above ( "Holdover "), such Holdover shall be deemed a tenancy from month -to -month upon the same terms and conditions as existed immediately prior to the commencement of the Holdover, except that Rent shall be at the rate of one hundred twenty-five percent (125 %) of the monthly Rent for the period immediately prior to the commencement of the Holdover. Either party may terminate such holdover upon providing a minimum of two (2) months' prior written notice to the other party. (d) Condition of Premises. At the termination of this Lease, Tenant shall peaceably deliver the Premises in the same condition as originally accepted, except for damage by accident or fire, reasonable wear and tear, and subject to any provisions herein to make repairs and restoration. F:� (e) Posting of Notice After notice of termination has been properly given by either party, Landlord may elect to post a notice that the Premises are available for lease. Landlord may show the Premises to prospective tenants only during Tenant's normal business hours, with prior notice to Tenant and in such a manner so as not to disturb Tenant's operations. 12. NOTICES. (a) To Tenant. All notices (except as provided in § 13(x) to Tenant required or permitted under this Lease shall be given in any manner set out in subsection (c) of this Section, to Tenant addressed to: StellarOne Bank Attn: Mary Staples, Manager Vendor Management & Purchasing 110 East Main Street Salem , VA 24153 With a copy to: Stellar one Bank Attn: Larry Patton, Director of Facilities 105 Arbor Drive Christiansburg, VA 24083(b) To Landlord. All notices to Landlord required or permitted under this Lease (other than oral notices where permitted under this Lease) shall be given in any manner set out in subsection (c) of this Section, to Landlord addressed to: Board of Supervisors of Roanoke County Attn: Director of General Services 1206 Kessler Mill Road Salem, VA 24153 With a copy to: Roanoke County Attorney Roanoke County Administration Center P. G. Box 29800 Roanoke, VA 24018 (c) Manner of Delivery. Wherever a notice is required under this Lease, notice shall be deemed to have been duly given if in writing and either: (i) personally served; (ii) delivered by prepaid nationally recognized overnight courier service; or (iii) forwarded by Registered or Certified mail, return receipt requested, postage prepaid. In (d) Date of Delivery. Each such notice shall be deemed to have been given to or served upon the party to which addressed on the date the same is received by the party or delivery is refused. (e) Change of Address. Each party to this Lease shall notify the other party of a new address at which to mail notices, which notice shall be given in the manner provided above, and unless and until such notice of new address is given, notices to a party hereto shall be sufficient if mailed to such party's address as specified in this Section. (f) Alternative Methods. Where notice is sent by an alternative method, the notice shall be effective if actually received by the party, or its appointed agent, to whom the notice is addressed. Nevertheless, notice to an Occupant shall not constitute notice to Tenant (unless expressly directed by Tenant pursuant to this Section). 13. BINDING EFFECT; AMENDMENTS. The covenants, agreements, and rights contained in this Lease shall bind and inure to the respective successors and assigns of Landlord and Tenant. This Lease constitutes the entire, full and complete understanding and agreement between Landlord and Tenant, and all representations, statements, warranties, covenants, promises or agreements previously made or given by either party to the other are expressly merged into this Lease and shall be null, void and without legal effect. No amendment or modification of any of the terms of this Lease shall be binding on Tenant unless in writing and executed by all parties to this Lease with the same formality as this Lease. 14. DEFAULT. (a) Definition. As used in the provisions of this Lease, each of the following events shall constitute, and is hereinafter referred to as, an "Event of Default ": (i) the Tenant fails to pay the Rent or any other sum which the Tenant is obligated to pay by any provision of this Lease within five (5) business days of receipt of notice of non- payment or (ii) in any material respect, violates any of the terms, conditions or covenants set forth in the provisions of this Lease. (b) Notice: Grace Period. Anything contained in the provisions of this Section 15 to the contrary notwithstanding, upon the occurrence of an Event of Default, the Landlord shall not exercise any right or remedy which it holds under any provision of this Lease or under applicable law unless and until (i) the Landlord has given written notice thereof to the Tenant, and (ii) the Tenant has failed (1) if such Event of Default consists of the failure to pay money, within ten (10) days thereafter to pay all of such money then due, or (2) if such Event of Default consists of something other than the failure to pay money, within thirty (30) days thereafter actively, diligently and in good faith to proceed to cure such Event of Default and to continue to do so until it is fully cured; provided that (iii) no such notice shall be required, and the Tenant shall not be entitled to such grace period more than once during any twelve (12) period or the Tenant has substantially terminated or is in the process of substantially terminating its continuous occupancy and use of the Premises. -lo- (c) Landlords' Ri h�upon Event of Default. Upon the occurrence of any Event of Default beyond the grace period, if applicable, the Landlord may (i) re -enter and repossess the Premises and any and all improvements thereon and additions thereto (but exclusive of the personal property of Tenant designated in Section 7); (ii) terminate this Lease; and (iii) pursue any combination of such remedies and /or any other remedy available to the Landlord on account of such Event of Default upper applicable law. (d) Landlord's Right to Cure. Upon the occurrence of any Event of Default, the Landlord shall be entitled (but shall not be obligated), in addition to any other rights which it may have hereunder or under applicable law as a result thereof, and after giving the Tenant written notice of the Landlord's intention to do so (except in case of emergency) to cure such Event of Default, and the Tenant shall reimburse the Landlord for all expenses incurred by the Landlord in doing so, plus interest thereon at a lesser of the rate of twelve percent (12 ° /o) per annum or the highest rate then permitted on account thereof by applicable law, which expenses and interest shall be in addition to the Base Rent and shall be payable by the Tenant immediately upon demand therefore by the Landlord. 15. PRESUMPTIONS. No presumption shall be created in favor of or against any of the parties to this Lease with respect to the interpretation of any term or provision of this Lease due to the fact that this Lease, or any part hereof, was prepared by or on behalf of one of the parties hereto, as may be evidenced by the disclosure on the face of this Deed of Lease made pursuant to Virginia Code § 17.1 -223. 16. ASSIGNMENT. Tenant may not assign this Lease, or sublet the Premises, without the written consent of Landlord, which consent shall not be unreasonably withheld or delayed, except that Tenant may assign this Lease to any other agency of the Commonwealth of Virginia without Landlord's consent. 17. AUTHORIZATION. This Lease is executed by a duly authorized administrator of Roanoke County, Virginia, on behalf of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance # - adopted by said Board on the day of , 20 , and by a duly authorized representative of the Stellarone Bank. 1 S. ENTIRE AGREEMENT, SEPARABILITY CLAUSE. This Lease contains the entire agreement between Landlord and Tenant relating to the Premises and supersedes all prior Leases and contemporaneous negotiations, understandings and agreements, written or oral, between the parties. This Lease shall not be amended or modified except by written instrument executed by both parties. Should any provision of this Lease be or become void or unenforceable, the remaining provisions thereof shall remain in full force and effect. 19. HEADINGS. The heading of the sections of this Lease are inserted for convenience only and do not alter or amend the provisions that follow such headings. -11- 20. ADDITIONAL PROVISIONS. This Lease is subject to the fallowing terms, conditions, modifications, additions and/or deletions provided in the fallowing designated attachments and exhibits, which are hereby incorporated into this Deed of Lease: Exhibits: A Proposed Space Plan (Signature Pages to follow) -12- IN WITNESS WHEREOF, the parties hereto have affixed their signatures and seals. LANDLORD: BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA B Title: COMMONWEALTH OF VIRGINIA CITY /COUNTY OF , to wit: The foregoing Deed of Lease was acknowledged before me this I day of 2011, by acting in his/her capacity as of Roanoke County, Virginia, on behalf of the county. My commission expires: Registration No. Notary Public Approved as to form: Paul M. Mahoney, Esq. County Attorney TENANT: STELLARONE BANK B Title: COMMONWEALTH OF VIRGINIA CITY /COUNTY OF , to Wit: The foregoing Deed of Lease was acknowledged before me this day of 2012, by , acting in his capacity as , on behalf of StellarOne Bank. My commission expires: Registration No. Notary Public -13- Page 1 of 1 j C :2 , , l http: / /maps.sitevision.com /Output /salem_RACK275944378411393.png 2/22/2012 ACTION NO. ITEM NO. H.1 -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District) The following one -year term expired on August 31, 2011: a) James M. Chewning representing the Vinton Magisterial District, one -year term will expire on August 31, 2011 2. Length of Service Awards Program (LOSAP/VIP) The LOSAP /VIP Board has re- elected the following two volunteers to serve a four -year term: a) Sonja Stump, Bent Mountain Rescue (term expires 1/2016) b) Chief Colin Gee, Mount Pleasant Fire Company (term expires 1/2016) The board elected the following to fill the remainder of Wayne Guffey's term a) Doug Adams, Vinton Rescue (term expires 1/2014) Confirmation of these appointments has been placed on the consent agenda. Page 1 of 2 3. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) Bryan Pittenger, who represents the Hollins Magisterial District, has resigned. His term of office was due to expire on August 31, 2012. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28, 20'12 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 28, 2012 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows. 1. Approval of minutes — January 24, 2012 2. Confirmation of appointments to the Length of Service Awards program (LOSAPNIP) Page 1 of 1 ACTION NO. ITEM NO. 1 -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Confirmation of appointments to the Length of Service Awards program (LOSAP /VIP) SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Length of Service Awards Program (LOSAP/VIP) The LOSAP /VIP Board has re- elected the following two volunteers to serve a four -year term: a) Sonja Stump, Bent Mountain Rescue (term expires 1/2016) b) Chief Colin Gee, Mount Pleasant Fire Company (term expires 1/2016) The board elected the following to fill the remainder of Wayne Guffey's term a) Doug Adams, Vinton Rescue (term expires 1/2014) Confirmation of these appointments has been placed on the consent agenda. Page 1of1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA M -1 % of General Amount Fund Revenue Audited balance at June 30, 2011 $ 20 10.59% r Addition of 2010 -11 operations 500 Balance at February 28, 2012 $ 20,572,318 10.67% ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase - the General Fund Unappropriated Balance incrementally over several years. * 2010 -11 a range of 10.0% -11.0 % of General Fund Revenues 2010 -11 General Fund Revenues $189,618,185 10.0 % of General Fund Revenues $18,951,819 11.0 % of General Fund Revenues $20,858,000 ** 2011 -12 - Goal of 11 % of General Fund Revenues 2011-12 General Fund Revenues $192,720,943 11 % of General Fund Revenues $21,199,304 The Unappropriated Fund Balance of the County is currently maintained at 10.67 %. The County's goal is to increase the balance over time to 11.0% Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator M -2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County capital Reserve (Projects not in the CIP, arch itecturallengineering services, and other one -time expenditures.) Amount Audited balance at June 39, 2911 $2 Addition of 2616 -11 operations $1 August 23, 2011 Purchase of .454 acre of real estate adjacent to the Roanoke County (40,000.00) Administration Center from Franklin Real Estate Company September 13, 2611 Appropriate funds for the repair of retaining wall at Vinton Library (17,225.99) Balance at February 28, 2612 $3 Maior county Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited balance at June 39, 2911 $162 Addition of 2919 -11 operations $775,622.99 Balance at February 28, 2912 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administratortq $9387161.00 M -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2011 -2012 Original Budget $100,000.00 May 24, 2011 Appropriation for Legislative Liaison (31,020.00) December 13, 2011 Appropriation to remove the delapidated carport structure and install a new roof (10,000.00) at 5915 Garner Road January 24, 2012 Appropriation for assessment for Appalachian Power Company (APCo) (4 negotiations Balance at February 28, 2012 $ 54 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator Wil ACTION NO. ITEM NUMBER M -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: February 28, 2012 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of January 31, 2012. SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON 2 2 GOVERNMENT: SMITH BARNEY CONTRA 164 SMITH BARNEY 64 78.30 WELLS FARGO 16 WELLS FARGO CONTRA 23,846.66 80 LOCAL GOV'T INVESTMENT POOL: 3,162,584.81 27,538,421.25 GENERAL OPERATION 17 16,010.87 17,1 16,010.87 CD: BRANCH BANKING & TRUST 4 4 MONEY MARKET: BRANCH BANKING & TRUST 1 MORGAN STANLEY - JAIL 1,101,020-10 SMITH BARNEY 21 STELLAR ONE 1 WELLS FARGO 3,162,584.81 27,538,421.25 TOTAL 131 02/28/2012 N O N Q � O o N C7 °, C LL a) sir' 0) I` M r LO O M LO N O O r M I` O 00 I` N it r d7 N (C) O f�- (C) M LO N 1` N O 00 M CD f` O (C) 00 LO d) O d) M CC) M N ti O L6 1 4 N O O 00 00 O L6 O f` 4 4 (C) Lo M M (C) r N M r N N N ' ' ' co ' r N ' N r N r d) r � O O r 00 CF) r O N O 00 ti I` M r d) M LO 00 I` CC) N M (3) 00 r Co O r (C) I- CY) r O LO M N M N ;�r 00 r (C) r LO N � NT N 00 (C) LO r (C) � 00 O7 N 00 N r (C) I` 00 LO CC) r N O lq cy) 00 LO f� M 00 r 1` 00 07 (C) 1;T O r I` ch ti M r N ti ' CC) d7 t0 r M N M N r M r M i i r i M i i O r � 00 N O r N (9 N � C O t4 N ti 00 00 pp 00 f` NT O O N V- N 00 O N cz M N 00 N LO O O N r 00 r N LO 00 it r �L O (C) O N O O G; p Lfi L 00 f` N f` 4 CC) O r I` qlzi f` 6 CC) O O f` LO a (C) � to m O ' r ti E- a � N 'IT LO ";r M LSD r 'IT d N m r d) 'IT (C) f` 1` N M f` � C f` (D LO LO > CC) N L 00 f` CC) ' 75 N � r L U 00 M CY) � r M LO (3) � r LSD O r It a) LO CF) r N LS') (C) CC) � d r M t N O M ti m 00 M ti (C) f` O _ N (� ~ f` f` r W M CC) M p 00 00 r (C) O .o O m o O f` p E - � N +� 00 > m r Q' O 00 N M (C) f` � C) U Cl) p LO T N M 4) d r 07 r (C) s q a) N CY) Z L O LL L d7 sr M CL r M d a E �+ � O .o L. 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N 4- d O = o tD f` f� N N � W) G1 .. a) N r r Q) d O O O r (D (D G) }' O pp O 00 00 r � to O m r U) p O O r 0 = a O O M d O O O ti O M � m r d d m N O N � O � M O N LL a) i ti ti I* O O M ti ti N N N 0 r C7 ti I` f` r O O N I` f` CD N to TIm N N r N O r fA W (n co 0 L r N � m f► C) M N ^� `O M .-� \O N � o O M N Cf1 t� M C11 00 C11 O I�t r- oc `O O l--a r- t- N 00 t� to I�t N �n l� `O O N Cf `O kn l- 00 kn kn `O `O \c O oc C1 � kn M kn t �n N `D C11 k n �n O O t� 00 kn l-- N INC kn kn r- O M 'IV O �t O M O M N kn oc � O 'IV ---a �--� O r--0 kn O M N M N 00 O t- of t� O C11 M t� kn N N t� M 00 In 00 Cf1 M 00 00 N N 00 Cf1 M N 00 kn `O Ic a1 O N C11 00 r- I�t kn kn kn kn `o kn kn � kn \c I�t kn M `o 00 `O kn 00 N `O M C1 M d t� o0 N oo I�t of O of N oc � kn � 00 • L o � 00 O N M O N > I�t OC O O O M O 00 O l-- a� O oc v O 00 � kn In C1 a � O • L 00 O kn oc _N `O l� \O O 00 l k M oo V a t� C11 rl � 00 ll oo t a\ O Cf1 Cf1 kn N N N M 00 t� o N r CS1 kn M � kn .-� `O `O r N a1 In � N x _ W W m N kn L o0 `O In N � Cf1 to N `O t� a� 4� N _ V M 00 N U) V N N 't M L = k n kn N p '= x = cr L tb T 3 an V r W C w •� U .P" C5 a w •� a rn a / L � 0 � W 0 o_ O W • L a E c m o m a W W a v O v o ca �, U) W L O U N O O • L a W W E c �+ m L E O u M N ^� `O M .-� \O N � o O M N Cf1 t� M C11 00 C11 O I�t r- oc `O O l--a r- t- N 00 t� to I�t N �n l� `O O N Cf `O kn l- 00 kn kn `O `O \c O oc C1 � kn M kn t �n N `D C11 k n �n O O t� 00 kn l-- N INC kn kn r- O M 'IV O �t O M O M N kn oc � O 'IV ---a �--� O r--0 kn O M N M N 00 O t- of t� O C11 M t� kn N N t� M 00 In 00 Cf1 M 00 00 N N 00 Cf1 M N 00 kn `O Ic a1 O N C11 00 r- I�t kn kn kn kn `o kn kn � kn \c I�t kn M `o 00 `O kn 00 o0 l-- `O M C1 M N t� o0 00 oo I�t of r- `O of N 00 a1 kn � 00 I�t M 00 O kn 1--+ M O kn O N - I�t OC O O O M O 00 O l-- Co O oc N O 00 � kn In C1 N `O O C11 00 O kn oc N `O l� \O O 00 l k M oo r kr C11 rl � 00 ll oo t a\ O Cf1 Cf1 kn N N N M 00 t� O N r CS1 kn M � kn .-� `O `O o0 N a1 In � N kn kn N kn O N o0 `O In N O N Cf1 O N `O t� a� 4� N N M 00 N 't M N k n kn N O O kn M oc 00 In N \O `O 00 M 0o M N OC l- M � O � kn 1--+ � M l-- .-� \C 00 M N O � O r••0 N 00 C11 00 � � N O Cf1 N r--a In C1 N l� M O M N `O l� l M 00 l k M kn oo kn of `O lzl� M t a\ O Cf1 Cf1 N N N N M C11 N M 00 O M O M O I�t M N M Q 00 N kn O N t cc Q N O N O N t� a� 4� N N M 00 rI J 't M N k n kn N `D M M r-I O O O M `O Q - ) r-.� � N N I�t O In O to O N N r--a o0 ---a O c1 O O o0 M C1 �c kn O Cf1 O O M 00 O N kn M 00 � M kn Ql) O � oc C1 Qn M T-- O M - O In M I�t O a1 I�t C11 M C11 to M oc r- M r kn a1 01 O M O 00 \O kn a1 `O `O M M oo I 00 t- N r- l-- M O O 00 M o0 k�K Cf1 CS1 N O �n t� r--� C11 00 M C�1 M O r--a N C11 IV `C r- kn O kn N �10 In O .-� CO r- kn M kn O C71 N l- N to M O \O 00 r- M N C11 O to O to \O C1 l- N � O � N r••0 � t� `O I�t `O kn to M M r o0 O O O M C11 %C \O O 00 Qn N O O O O O O C71 I�t C11 00 � � N O Cf1 N r--a In C1 N l� M O M ll O �10 l� l M 00 l k M M oo `O lzl� O C1 a\ O Cf1 Cf1 N N N O M O M M C1 N N O kn `O N N 00 N C11 It 00 N N OC M C1 r- cc Q N O N M Q\ M t� a� 4� N N r--a M r---o 00 rI J 't M N N C LL L _ d N M N M N M 't kn O M I�t `O oc O ^� O O O O O O O O O O O O O O O O O O O O O O O O ^� ^� ^� •--I N N N M M M M M It It It I�t In `O O O O O O O O O O O O O O O O O O O O O O O O O i O _ Q O a� c� a� 4� p '= �, cr tb 3 an i w U U .P" C5 a w •� a rn a a C LL L _ d N M N M N M 't kn O M I�t `O oc O ^� O O O O O O O O O O O O O O O O O O O O O O O O ^� ^� ^� •--I N N N M M M M M It It It I�t In `O O O O O O O O O O O O O O O O O O O O O O O O O i N O N oc N N W U V t� N r N L V U) L V L � L E T V r r M Lu r tQ O ' L � 0 � W O 0 X . m W a O � a O V o ca �, W L }' O LL L m � L O O a E cn L tQ E O u M N d V O M L o � N V a E o � v � x m W W N N d V L }1 L C E x C W W ca d m E o x m W W ca d N � E a d v a = x W W ca m C LL L d i O a1 C1 l- kn ---a �t k o0 - O C1 oo N N N O O O O t- In ^� t� N o0 C\ 00 a1 -� \O O I� o0 N N t� `O of O O \C N 00 ^� M ' N \O a1 N o0 N • ..4 ---� I�t N O O r N In o0 kn M M 41 N 00 M O t M to I�t O lfi N N \O \O O O O O INC N C\ 00 00 \O •--I O M N - O O lfi N o0 kn C1 M I�c ' N N M 00 O � N � 00 O o0 M \O 00 kn N kn O O N llc N I%= k�K a\ M O M W 4 W � 7= 00 r--a kn M o0 ' C1 O kn kn N oo \C 00 N a1 M N C\ C1 N kn r--a In O M o0 N O O O N N t- O N In .--O M 00 O kn M kn O M `O 00 � O In `O 00 N kn oo In kn I�t I�t oo In t N kn kn kn M N N M `O 00 \O N 00 � kn M M O O O N O I�t � \O 't `O INC O O O O � In I�t `O I�t 00 00 C1 a1 00 � -� \O a1 I� \c Q\ M M O It O O \C N t- N M M N \O a1 N r o0 N ao llc kr O O r N In o0 kn M M 41 N 00 M 00 oo t M 00 M kn O N I�t o0 kn M 00 O 00 a1 kn M O M M ^� C1 M C\ 00 •--I .-� �' M N l-- M N N M 00 01 � o0 \O C\ N O oo I�t N N O O O N O O O N N O O O O O 00 oo N � I�t N •-0 N IV .-� kn -� \C o0 I� I� O M O O N O O 41 M t- 00 �.c �--� N N \O N o0 t� r- N O O oo N In o0 kn M M 41 N 00 M 00 oo t M 00 M kn O 00 O o0 I�t M 00 kn - 1--+ kn � M �z C1 t C\ 00 �' N ':; lzl a\ C) `,� o � N M o0 00 C1 l-- 00 00 t� kn 00 M O o0 N t� I�t M N � O � c3l) N O O O O � C1 N T--I 00 kn kn O N 00 N O In M Cn M O v� N N In a1 O 41 O N N O� O I�t N o0 kn M M 00 \O t� M N 00 O o0 N o0 � M kn �T kn O N O O M 00 l- rm� kn 01 M M 00 .--O N N kn o O �-c r �t 01 N O N O O N M t- I�t �.c �--� N l M r ---a l N 00 kn N 00 r o0 C1 kn M l- `O oo M a1 M kn O N M kn N C1 o0 to o0 - 1--+ � l-- M �z O � N r+ N M a1 �' ri ':; C) `,� o � N M oc 00 C1 O O~ � �' ri ':; C) `,� o � O ) W 4 W � 7= y r-- L N M M kn N M t \O � o0 O O O O O O O O O O 00 00 O 00 O 00 O 00 O 00 O 00 O 00 O 01 O O 01 C1 O O O O O O O O O O O O O O O O O O O O ACTION NO. ITEM NO. M -7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Accounts Paid — January 2012 SUBMITTED BY: Rebecca E. Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrat COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks Total Payments to Vendors $ - $ - $ 0,830 543 .28 Payroll 01/05/12 1 1 050 1 355.27 83 1 Payroll 01/20/12 1 84 88 1 1 273 1 109.52 Manual Checks - 2 2 Grand Total $ 3 A detailed listing of the payments is on file with the Clerk to the Board of Supervisors. ACTION NO. ITEM NO. N -1 AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Work session to discuss fiscal year 2012-2013 budget development SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodma County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMA'rION: This time has been set aside to discuss Roanoke County's budget development for fiscal year 2012-2013. The following items are planned for discussion: • Procedures for determining Roanoke County's contributions to outside agencies • Update on departmental budget meetings • Fiscal years 2013 -2017 Capital Improvements Program (draft document) • Budget development calendar — additional meeting dates The CIP draft document and current budget development calendar is attached for your review. Page 1 of 1 . p%A I County of Roanoke DRAFT CIP Project Detail FY2013=2017 MEN- E•Ic�FMfi 1 !Y• I -,1 4 I s 4. DRAFT CIP Project Detail FY2013 -2017 Table of Contents Co mmunications and Inf Technology Emergency 911 Phone System Replacement Disaster Recovery Site Upgrades Email Replacement Project Administration Center Voice Over IP Project Co mmunity Development 1 3 5 7 9 11 Plantation Road Streetscape Improvements 13 Heavy Equipment /Excavator for Storm water 17 Economic Development 19 Center for Research and Technology 21 Vinton Business Center 24 Finance 27 Enterprise Resource Planning (ERP) 29 Fire and Rescue New Oak Grove Station Station Alerting System Masons Cove Bunk Room Addition New Hanging Rock Station Station Generator Program MDT Computer System Station Renovations Station Fuel Control System 31 33 35 37 39 41 43 45 47 General Services 49 Replacement of three underground fuel storage tanks 51 Construction of new Public Service Center 53 Library 55 Glenvar Branch Library 57 Vinton Branch Library 60 Mt. Pleasant Branch Library 63 Magistrate 65 Magistrate Office Expansion /Renovation 67 Parks and Recreation 69 Sports Lighting Replacement: Arnold Burton Softball Complex 73 Sports Lighting Replacement: Darrell Shell Park Ballfields 75 Greenways & Trails: Back Creek Greenway Segment 77 Greenways & Trails: Green Hill Park Loop Trail 80 3 1 !Y• I -,1 4 I s 4. DRAFT CIP Project Detail FY2013 -2017 Table of Contents Brambleton C enter 83 Greenways & Trails: Glade Cree Seg ment in Vinyard Park 8 Greenways & Trails: Walrond Park Perimeter Loop Trail 88 Greenways & Trails: Roanoke River Greenway East, Phase 1 91 Green Hill Park: Phase 1 94 Camp Roanoke 96 Whispering Pines Par 98 Land for Passi Recreation: Phase 1 100 Walrond Park 103 Arnold Burton Softball Comple 105 Starkey Park: Soccer Field Lighting and Parking Lot Paving 107 Hollins Park 109 Vinyard Park: Greenway Bridge and Improvements 111 Spring Hollow Reservoir Park 113 Greenways & Trails: Roanoke River Greenway West, Phase 1 115 Greenways & Trails: Tinker Creek Greenway, Phase 1 118 Police Criminal Justice Trainin Academy South County Precinct Bomb Disposal Unit Real Estate Valuation Digital Image Capture Sheriff Overh Lighting Pr oject Social Services Office Space and Parking Expansion 121 123 125 127 129 131 133 135 137 139 61 1 !Y• I -,1 4 I s 4. County of Roanoke FY2013=2017 CIP Projects Communications and Information Technology (CommIT) Emergency 911 Phone System Replacement Disaster Recovery Site Upgrades Email Replacement Project Administration Center Voice Over IP Project 0 1 !Y• I -,1 4 I s 4. DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Emergency 911 Phone System Replacement Description FY2013 - 2017 Expenditure Summary Currently our Emergency Communications "E911" Center utilizes the Plant Vesta telephone system to receive all 911 telephone traffic into our network. This system also provides Automatic Number Information services to dispatch console, provides the automatic location information to identify callers accurately. The services of this system are used as a routine portion of our daily operations providing 911 services to the citizens of the County. The current legacy equipment is four years old and incapable, in its current hardware and software configuration, of receiving and processing calls for service from anything other than telephones using 1950s technology. In two more years, the system, as with any computer based system, will be nearing its' "end of life ". The hardware will be old and the software outdated. This system function is now limited and cannot accept the "Next Generation" information needs now in use. Justification According to the National Emergency Number Association (NENA), every year approximately 240 million 9 -1 -1 calls are made in the United States with countless lives saved and property protected. Further, our nation's 9 -1 -1 system is being pushed to the edge and is increasingly falling behind as technology, in the hands of consumers, rapidly advances past the capabilities of the current E9 -1 -1 system. Text messaging and instant messaging is becoming a more common method of communication than the traditional two way voice telephone call. Pictures and videos from phones and PDAs are being shared instantly with friends and colleagues around the world. Video and text based communications are replacing traditional TTY communications for the deaf and hard of hearing. Automobiles are being outfitted with telematics systems that automatically open up a voice call and provide valuable crash data when a car is involved in an accident. These are all amazing technologies, and citizens can reasonably expect to be able to contact 9 -1 -1 communications with technologies they use to communicate every day. But, all these advancements in consumer communications technology have one important characteristic in common. Today's legacy 9 -1 -1 system cannot deliver any of this information to 9 -1 -1 centers. The level of expectation in the mind of the public is ever growing and the industry is rising to meet those demands. We are expected to meet and surpass those levels. Last year, the Roanoke County ECC received and processed 45,437 emergency 9 -1 -1 calls and another 151,973 non - emergency calls for service. The ECC dispatched 1,635 Fire Alarms, 8,436 Rescue Calls and over 24,000 Police Calls and we expect those numbers to grow at a rate of 8% to 10% annually. In the first three months of FY10/11, 9 -1 -1 calls alone are up by 23 %. The replacement equipment must be computer based, up to date and capable of expanding to meet the challenges created by technology growth and be compatible with the commercial communication industry and its communication devices. The equipment will be called upon to receive greater amounts of data, such as pictures, text and video, interpret and display this data, and relay this data to units in the field. It will be compatible with other communication equipment, such as digital radio, interoperable radio equipment and analog radio equipment Operating Budget Impact There will be an impact on our operating budget to implement additional hardware maintenance contracts. It should be noted that each increase in operating cost listed in the CIP -3 document becomes a required yearly operating expense upon its implementation. Cost and Efficiency Impact This project is critical to ensure positive radio communications with Police, Fire, and Rescue 3 DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Emergency 911 Phone System Replacement personnel in the field. The capabilities of our Emergency Communication Center are crucial to supporting our staff as they provide information and services to our citizens. This request will enable us to provide improvements to our current "end of life" system by replacing it with a state - of- the -art system compatible with the new digital radio system. Conformance with County Obligations This project conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County's listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Funding Sources General Fund FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs IVVI IG. $1,513,750 Includes cost of equipment. None. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FY1'1 FY1 d FV1 FY1 R FV17 FYI 3-17 $0 $1,500,250 $4 $4 $4 $1,513 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $0 $0 $0 $0 DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Disaster Recovery Site Upgrades Description FY2013 - 2017 Expenditure Summary Currently our disaster recovery site contains a minimal amount of functionality. Today, we are replicating a portion of our important data to this off -site location. In the event of a disaster affecting the Public Safety Building and data center room, we would have a copy of some of our critical data, but we would be unable to run any County applications from the off -site disaster recovery site. CommlT would like to expand our capabilities to recover from a disaster scenario by creating a second data center site. This site would provide us the ability to restore the most important applications quickly and provide access for the County to continue normal business operations. A geographically diverse site will continue to be used for copying critical data. Justification The data center located at the Public Safety Building is the hub of the County's information technology systems. In the event of a disaster that would affect access to this data center, all County departments would be effected by the loss of data processing capabilities. In other words, the systems that County staff depend on for dispatching public safety personnel, tax collections, and providing services and information to County residents would be unavailable. By expanding our disaster recovery capabilities, CommlT, in a relatively short period of time, would be capable of restoring these systems for use by County personnel. Albeit somewhat slower response than normal, the systems would be functional and most services could continue to be provided until an appropriate, temporary location could be found to restore full data center functionality. Operating Budget Impact There will be an impact on our operating budget to implement additional hardware maintenance contracts. It should be noted that each increase in operating cost listed in the CIP -3 document becomes a required yearly operating expense upon its implementation. Cost and Efficiency Impact This project is critical to ensure some level of business continuity for all County departments in the event of a local disaster. The capabilities of our disaster recovery site are crucial to supporting our staff as they provide information and services to our citizens. This request will enable us to provide improvements to our current limited disaster recovery capabilities by expanding those to ensure we are able to respond immediately and effectively to a disaster event. Conformance with County Obligations This project conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County's listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. Funding Sources General Fund DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Disaster Recovery Site Upgrades FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: $404 Project Cost Notes: Includes purchase of required hardware and software (storage, server, and network related). Future Capital Costs Beyond 2017: Each increase in operating cost becaomes a yearly operating expense upon implementation. Appropriations to Date: $0 Associated Operating Costs (��n�c+ ncc�r+in�oi^l Ieii +h VVJIJ C100Vl+ICIL VVILII JVIIVVAIU IIVGIIJIIIIJ. pr%A AY %+r1 n/1YY1YY11 IY1iPn�i/1Y1[ QIIU UCILC3 I,VI III IIUIIIVG1lIVI10. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI -1 FYI FYI FYI FYI FYI 3-17 $0 $404,000 $0 $0 $0 $404 Future Costs Beyond 2017: Each increase in operating cost becaomes a yearly operating expense upon impl Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $60 $60,400 $60,400 $60,400 6 DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Email Replacement Project Description FY2013 - 2017 Expenditure Summary Our present email system is over twelve years old. The viability of its vendor, Novell, support, and maintenance are becoming a challenge. It has limited capabilities, no integration with our other office productivity applications, and is no longer considered a best of breed in its product category. In all other areas of our technology operations, we have standardized on the Microsoft platform. Our messaging system is one of our most vital communications tools and its longevity and stability is of course a primary concern for the Communications & Information Technology department. As the needs of the organization have grown, we are beginning to outpace the product offering of our existing vendor. Moving to another messaging system, we will be able to standardize on a proven, stable leader in the field and engage with a company that has no sign of weakening. Justification Novell has indicated support for the GroupWise email system will be provided through 2015. By implementing an email system like Microsoft Exchange or internet based email services, we would position the County to be fully converted before support for our existing system wanes or is completely removed. Transitioning to a Microsoft Exchange Server messaging platform or hosted mail solution would provide longevity to the County's email capabilities, increase efficiency & productivity through integration with our other MS applications (MS Office, MS Sharepoint, MS SQL, etc.), provide increased capabilities (new services and features not available with Novell GroupWise), and protect the County from obsolescence. Operating Budget Impact This project will have an impact on operating budgets as software licensing and necessary security measures will have to be purchased annually. Cost and Efficiency Impact This project will improve overall efficiency and may provide opportunity for cost avoidance in affected County departments. Conformance with County Obligations This project conforms with the Board of Supervisors stated mission to provide high quality delivery of services to the citizens of Roanoke County. This project also conforms to the County's 2005 Community Plan. Chapter Two contains a Technology and Communication vision statement to provide its citizens the capability to access local and global community services through the latest communications technologies. Funding Sources General Fund DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Email Replacement Project FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs ANNUAI expense IUI OUILVVale suppol Ufees. FYI - $300,000 Includes hardware, services, and conversion as well as software and support. Annual expense for software support/fees. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI - FYI FYI TOTAL FYI 3-17 $0 $0 $300 $0 Future Costs Beyond 2017: Annual expense for software support/fees. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI $0 FYI $0 $0 $0 $25,000 $85 $300,000 8 DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Administration Center Voice Over IP Project Description FY2013 - 2017 Expenditure Summary This project will bring voice over IP (Internet) technology to the Roanoke County Administration Center. Voice over IP allows telephone conversations over our internal computer network, eventually eliminating the need to maintain separate networks. Our plan is to switch over the various phone systems one at a time. This will require replacing all phones, outgoing local and long distance lines, and increasing network bandwidth throughout our network to provide this service, however this expansion of our computer network will ultimately allow us to reduce our telephony network and decrease our dependency on external telephony vendors. Currently, the Public Safety Center, Green Ridge Center, South County Library, Brambleton Center, and the Public Service Center are using VoIP and new large facilities, such as the Glenvar Library, currently under construction will include VoIP as the standard telephony system. Justification This project addresses both future infrastructure needs and equipment obsolescence. It will consolidate phone management and cut down on the number of leased phone lines. We presently have 42 phone systems, which must be individually maintained and managed, and cannot connect to each other through an intercom system. By implementing VoIP County -wide, we will be able to take advantage of our computer network infrastructure, reducing our reliance on outside vendor equipment and services. By having a single system across the organization, we will be able to more quickly spread emergency notifications to ensure employee safety, be able to reduce the long -term operating costs and improve response times as well as be able to remotely troubleshoot and repair many service issues. Additionally, we will be able to focus ongoing training efforts and skill sets on an individual set of technology rather than being forced to keep up with the upgrades, patches and hardware offered by the multiple vendor systems we support today. In short, the implementation will bring our technologies up to date and allow us to be more efficient in our uses and support of the technology, and it will enable us to provide telephony services in a way that is flexible enough to meet growing and changing needs of the organization. Operating Budget Impact This project will have an impact on operating budgets as software licensing will have to be purchased annually. Approximately 50% of this additional cost will be offset by savings from the reduction of physical phone lines and their associated line costs. Cost and Efficiency Impact This project is critical to ensure positive radio communications with Police, Fire, and Rescue personnel in the field. The capabilities of our Emergency Communication Center are crucial to supporting our staff as they provide information and services to our citizens. This request will enable us to provide improvements to our current "end of life" system by replacing it with a state - of- the -art system compatible with the new digital radio system. Conformance with County Obligations This project conforms with the stated mission of the Board of Supervisors to provide high quality services at reasonable costs to the citizens of Roanoke County. This project also conforms to the County's listed objective to ensure that all citizens have full and appropriate access to information concerning their government, as found in Chapter Two of the 2005 Community Plan. DRAFT FY2013 -2017 CIP Projects Communications and Information Technology Administration Center Voice Over IP Project Funding Sources General Fund FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Hal VVar e and 0VILVV01 e support. $396,000 Includes hardware and software as well as turn key installation. None. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI -1 FYI d FYI - FYI R FYI 7 FYI 3-17 $0 $396 $0 $0 $0 $396,000 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $470 $21 $44 $44,970 10 County of Roanoke FY2013=2017 CIP Projects Community Development Plantation Road Streetscape Improvements Heavy Equipment /Excavator for Stormwater Iff 1 !Y• 12 E -94q 4 1 DRAFT FY2013 -2017 CIP Projects Community Development Plantation Road Streetscape Improvements Description FY2013 - 2017 Expenditure Summary The Plantation Road Streetscape Improvement Project encompasses the length of Plantation Road (Route 115) from Interstate 81 to Williamson Road (Route 11), a distance of nine - tenths of one mile. Proposed streetscape and multimodal improvements include sidewalks, striped bicycle lanes and shared use trails extending 1) along Walrond and Enon Drives to Walrond Park; 2) along Plantation Road between Walrond Drive and Friendship Lane; 3) along Friendship Lane to the proposed Hollins University segment of the Tinker Creek Greenway and 4) along Hitech Road from Plantation Road to Enon Drive. A bicycle and /or pedestrian connection extending across Interstate 81 along Plantation Road to the proposed parking lot and Hollins University greenway that will connect to the existing network of trails at Carvins Cove Natural Preserve is also planned. Additional improvements include pedestrian refuge islands with crosswalks, pedestrian signals at the existing Gander Way /Friendship Lane and Williamson Road signalized intersections as well as a pedestrian -only signal and crosswalk at Hitech Road. Street trees, pedestrian - scaled lighting, a Hollins community identification sign, improved landscaping at Interstate 81 and at Williamson Road, landscaped medians, drainage improvements, retaining walls where needed and possible right -of -way acquisition is also included in the scope of this project. Significant progress on the Plantation Road project has been made in the past two years: 1.VDOT has been working with Kimley -Horn and Associates, Inc. on a Plantation Road Corridor Study to examine the existing and future conditions of Plantation Road with regard to safety of current and anticipated automobile, pedestrian and bicycle activity. This study will provide a critical foundation for any changes made to Plantation Road for automobile, pedestrian or bicycle improvements. The Study should be completed by the end of 2011. 2.VDOT awarded Roanoke County $27,654 dollars in 50/50 matching funds through the FY 2011 Revenue Sharing Program to perform a Preliminary Engineering -Only study. This funding will be utilized to complete surveying and detailed design plans for future construction. Roanoke County also received $50,000 dollars through the FY 2012 Revenue Sharing Program to add pedestrian signals to the existing traffic signals at Williamson Road and at Gander Way /Friendship Lane. 3.Friendship Retirement Community, with the assistance of the Williamson Road Area Business Association (WRABA), has committed to fund the installation of additional landscaping and to provide five years of maintenance for the Williamson Road /Plantation Road intersection at a cost of over $50,000 dollars. Planting is anticipated to occur in March or April of 2012. Progress has also been made on a project related to the Plantation Road Streetscape Improvement Project. The Board of Supervisors and the Board of Trustees for Hollins University have approved the portion of the Tinker Creek Greenway extending from Interstate 81 to Carvins Cove Natural Reserve. A parking lot will be constructed in the future for greenway patrons. The greenway segment will be constructed next year. Justification This segment of Plantation Road contains the largest employment base in Roanoke County with 4,000 employees (and growing) amongst ITT Night Vision, Wells Fargo and BSC Ventures /Double Envelope. The Plantation Road exit off of Interstate 81, Exit 146, is the most heavily developed of any of the five County exits on Interstate 81. There are 400 guest rooms between four hotels located here and one new hotel is planned. A new retail complex visible from the interstate anchored by Gander Mountain and Camping World is poised for additional commercial development. In the immediate Hollins area Walrond Park, one of the County's nicest and busiest parks, is just off of Plantation Road to the west surrounded by a large residential subdivision. Hollins University, Roanoke County's only four -year university, is also 13 DRAFT FY2013 -2017 CIP Projects Community Development Plantation Road Streetscape Improvements nearby on Williamson Road with 900 students enrolled. Two light industrial parks are also situated just off of Plantation Road to the east. An example of new development, construction will start shortly on a gas station with a convenience store and potential fast food restaurant on a vacant piece of property next to McDonald's at the northeastern end of the project area. This area was developed primarily in the 1950s and 1960s before and during the construction of Interstate 81. Several single - family homes remain on Plantation Road from that time, although many have been purchased by companies preparing to take advantage of commercial and industrial zoning designations with future redevelopment plans. Plantation Road is five lanes wide through this area with moderate automobile and truck traffic. The area is dominated by the automobile. The streetscape improvements planned with this project will enable and encourage both pedestrian and bicycle traffic. When fully constructed the sidewalks, shared use trails, pedestrian crosswalks and pedestrian signalization will connect Walrond Park, Plantation Road, Friendship Lane, the Hollins University segment of the Tinker Creek Greenway and Carvins Cove Natural Reserve together. Additionally, these improvements will promote healthy habits by permitting employees to walk and bike to restaurants for lunch, to walk and bike for recreation, and to walk and bike to and from work. Hotel guests and residents will also be able to walk and bike to nearby businesses and to walk and bike for recreation. The aesthetic additions including street trees, landscaping, pedestrian -scale lighting and a Hollins community identification sign contribute to an overall sense of place as "Hollins" and not just "Exit 146." Streetscape improvements have also been shown to stimulate investment in adjacent properties and to slow traffic. Operating Budget Impact Considerable staff time is needed to administer the project. Cost and Efficiency Impact This project is expected to encourage new commercial and industrial development in the Plantation Road area, thus providing new tax revenue and new jobs for Roanoke County. Conformance with County Obligations This project satisfies several implementation strategies identified in the Hollins Area Plan adopted by the Board of Supervisors in November, 2008. The Hollins Area Plan is a component of the 2005 Roanoke County Community Plan. This project also completes portions of two bikeway routes identified in the 2005 Bikeway Plan for the Roanoke Valley Area Metropolitan Planning Organization and proposes additional connections to the Tinker Creek Greenway as it is identified in the 2007 Roanoke Valley Conceptual Greenway Plan. The pedestrian improvements planned are also supported by the Virginia Department of Transportation Policy for Integrating Bicycle and Pedestrian Accommodations. Funding Sources This segment of Plantation Road contains the largest employment base in Roanoke County with 4,000 employees (and growing) amongst ITT Night Vision, Wells Fargo and BSC Ventures /Double Envelope. The Plantation Road exit off of Interstate 81, Exit 146, is the most heavily developed of any of the five County exits on Interstate 81. There are 400 guest rooms between four hotels located here and one new hotel is planned. A new retail complex visible from the interstate anchored by Gander Mountain and Camping World is poised for additional commercial development. In the immediate Hollins area Walrond Park, one of the County's nicest and busiest parks, is just off of Plantation Road to the west surrounded by a large 14 DRAFT FY2013 -2017 CIP Projects Community Development Plantation Road Streetscape Improvements residential subdivision. Hollins University, Roanoke County's only four -year university, is also nearby on Williamson Road with 900 students enrolled. Two light industrial parks are also situated just off of Plantation Road to the east. An example of new development, construction will start shortly on a gas station with a convenience store and potential fast food restaurant on a vacant piece of property next to McDonald's at the northeastern end of the project area. This area was developed primarily in the 1950s and 1960s before and during the construction of Interstate 81. Several single - family homes remain on Plantation Road from that time, although many have been purchased by companies preparing to take advantage of commercial and industrial zoning designations with future redevelopment plans. Plantation Road is five lanes wide through this area with moderate automobile and truck traffic. The area is dominated by the automobile. The streetscape improvements planned with this project will enable and encourage both pedestrian and bicycle traffic. When fully constructed the sidewalks, shared use trails, pedestrian crosswalks and pedestrian signalization will connect Walrond Park, Plantation Road, Friendship Lane, the Hollins University segment of the Tinker Creek Greenway and Carvins Cove Natural Reserve together. Additionally, these improvements will promote healthy habits by permitting employees to walk and bike to restaurants for lunch, to walk and bike for recreation, and to walk and bike to and from work. Hotel guests and residents will also be able to walk and bike to nearby businesses and to walk and bike for recreation. The aesthetic additions including street trees, landscaping, pedestrian -scale lighting and a Hollins community identification sign contribute to an overall sense of place as "Hollins" and not just "Exit 146." Streetscape improvements have also been shown to stimulate investment in adjacent properties and to slow traffic. 15 DRAFT FY2013 -2017 CIP Projects Community Development Plantation Road Streetscape Improvements FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs C�nff h.,• •rc+ V1Q11 1 IVUI J IVI QU1 1 111 11 711 QUVI I. $3,500,000 Project cost includes land acquisition, site improvements, construction, utility relocation, fees, and contingency funds. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI - FY1d FYI - FYI FYI FYI 3-17 $850 $850,000 Future Costs Beyond 2017: Appropriations to Date: $0 Associated Operating Costs FYI FY14 $620 $620,000 $560,000 $3,500,000 FYI FYI FYI $1 $1 $2 $2,880 $1 16 DRAFT FY2013 -2017 CIP Projects Community Development Heavy Equipment/Excavator for Stormwater Description FY2013 - 2017 Expenditure Summary Replace an existing excavator (Daewoo Hydraulic Excavator 93 model). Justification Existing equipment is no longer safe to operate and the cost to repair exceeds the value of this equipment. There is a leak in the hydraulic system which prohibits this equipment from operating on any type of slope. The Daewoo currently has over 3700 hours on it and is used for Roanoke County projects, Parks and Rec Projects as well as Board of Supervisors approved stormwater projects. Stormwater improvement projects provide a system of drainage facilities that prevents or minimizes structure flooding, property protection and stream degradation. Roanoke County projects have involved park improvements, stream restoration, such as Garst Mill Park, demolition of flood prone houses and construction of the police shooting range. This type of equipment is used on every construction project that involves digging trenches, grading, material handling, and lifting structures. Operating Budget Impact Repair and operating cost is relatively low for a new machine and rise substantially at the end of the equipments expected life. The Daewoo is currently at the end of its expected life and will incur substantial expense to operate. Cost and Efficiency Impact Operating cost such as fuel consumption and increased productivity of a new machine. Conformance with County Obligations Roanoke County's Stormwater Management program activities consists of regulatory compliance, infrastructure re- investment, project implementation approved by the Board of Supervisors and County ordinance and policies. Funding Sources General Fund. 17 DRAFT FY2013 -2017 CIP Projects Community Development Heavy Equipment/Excavator for Stormwater FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017 Appropriations to Date: Associated Operating Costs A v-% , ,i nv,v�linnhlo ror�nir /vw�nir��or�nr�no n ^n +n /"%I l C1HH11%.,C1U1U I UHC;111 / I I IQII IIGI 101 IVG I,VJIJ. FYI $130,000 Project cost includes the purchase of the new replacement machinery. Repair and maintenance costs for new machine will be low. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FY15 FY16 FY17 TOTAL FYI 3-17 $130,000 $0 $0 $0 $0 Future Costs Beyond 2017: Repair and maintenance costs for new machine will be low. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $0 $0 $0 $130 18 County of Roanoke FY2013=2017 CIP Projects Economic Development Center for Research &Technology Vinton Business Center 19 1 !Y• u 20 E -94 hhlk� . & f 4. -.MAA 4 1, DRAFT Economic Development Center for Research and Technology Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The Economic Development Department recently completed a $3.5 million construction project in the Center for Research and Technology, which included the construction of a new roadway with all necessary utilities and amenities to the Phase II area of the park. It also included the grading of three additional sites which are serviced by the new road and now being marketed to prospective companies in the spring of 2009. Additional landscaping enhancements along the entrances and roadways including the reforestation of the hillside and drainage area adjacent to the newly created sites has also been completed. Future construction and improvement plans include: - Continuation of grading the individual sites within Phase I and Phase II of the project. - Ongoing maintenance of roadway and grounds including snow removal, mowing and care of vegetation - Utility extensions and additional street light installations as Glenmary Drive and Corporate Circle are extended - Rights of way acquisition for the Dow Hollow Road extension - Preliminary design for the Dow Hollow Road extension - Construction of the Dow Hollow Road extension Marketing plans include: - Concentrated staff participation in regional organizations and programs such as the New Century Technology Council, the Roanoke Valley Alleghany Regional Commission and the New Century Venture Center - Building more strategic relationships with developmental partners such as the RVEDP and VEDP. - Staff participation in marketing missions /trade shows for specific targeted industries - Emphasis on the existing business and retention program for expansion into CRT - Strengthening the relationship with Virginia Tech and the Virginia Tech Corporate Research Center - Ongoing improvements to the Economic Development web site and the production of new marketing materials for use with prospective businesses - Marketing and utilization of the CRT Technology Zone, offering attractive incentives to qualifying companies Justification This project has been identified by the Board of Supervisors as a priority economic and community development project for Roanoke County. Continued improvements to the CRT are critical to the County's preparedness and development success of the park in a highly competitive marketplace. The funding needed for park development is prospect dependent. The construction schedule is a graduated plan of action for development of the park with public and private infrastructure, roadways, and stormwater drainage. If a qualified and confirmed prospect announced its intention to locate in the park, the development and funding schedule would require readjustment according to the parameters of the project. In addition, identification of land for acquisition next to the park requires flexible funding as potential tracks become available. The location of Novozymes Biologicals and Tecton Products to CRT is validation that this project is realizing the goals set forth by the Board of Supervisors when the project was initially approved. These projects represent a $22 million investment, the retention of 65 jobs, and the creation of over 100 new high paying technical jobs for Roanoke County citizens. Further, both 21 DRAFT FY2013 -2017 CIP Projects Economic Development Center for Research and Technology companies are committed to significant expansions within the next few years. Operating Budget Impact Operational costs require annual budgeting for maintenance of Glenmary Drive and interior roadways due to VDOT's inability to perform road maintenance in a timely and suitable manner. Budgeting for the maintenance of landscaped public areas will continue to be included in future budgets. Cost and Efficiency Impact This project will provide new tax revenue that will benefit Roanoke County in the future, in addition to providing well - paying jobs for our residents. Conformance with County Obligations The revised Master Plan and Planned Technology Development District (PTD) was approved by the Planning Commission and Board of Supervisors in 2007. This revised Master Plan will be included in future revisions to the Comprehensive Plan. It is included in the current Economic Development Business Plan. It also furthers the goals set forth in the Regional Economic Development Strategy, which was endorsed, by the governing bodies of all Roanoke Valley jurisdictions including Roanoke County. Funding Sources Recommended funding sources for this project would be General Fund operating revenue, state funds including VDOT industrial access funds, Governor's Opportunity Funds, or funds allotted at the discretion of the Board of Supervisors. 22 DRAFT FY2013 -2017 CIP Projects Economic Development Center for Research and Technology FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: $4 3 000 3 000 Project Cost Notes: Project includes all costs related to construction and marketing. Future Capital Costs Beyond 2017: None. Appropriations to Date: $9,824 Associated Operating Costs nnnir, +or,nr,no ^f % v%r1 Invi^lnr+nrlrry IV 1011IIGIICIIIVG VI III LGIIVI IUOUVVCly0 AIIu 10 1 1 UOV-,C:Ip III Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 1 ; FYI FYI FYI 3-17 $500,000 $500,000 Future Costs Beyond 2017: None. Appropriations to Date: $9,824,950 Associated Operating Costs FYI FYI $1 $1 $1 $4 FYI FYI FYI $15,000 $15 $15,000 $15,000 $15 23 DRAFT Economic Development Vinton Business Center Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects Grading, utility extensions and access road construction of a 16 acre site in the Vinton Business Center. This will prepare an approximate 10 +/- acre pad site for marketing for future industrial development. Justification Roanoke County established a Gain Sharing Agreement with the Town of Vinton in 1999 to market the Vinton Business Center for new business development. The Town and the County established the Center to generate new revenue and create new jobs for its citizens, and now shares equally (on a 50/50 basis) in the infrastructure costs and new revenue generated by businesses locating in the Center. Preparing "shovel ready" sites for development will assist both communities' in attracting quality companies to our area by being more prepared, and ultimately more competitive to new businesses. Operating Budget Impact New tax revenue realized from the development will offset the minimal operating costs that will result from the new public infrastructure in place. As new businesses are located in the park they will add new tax revenue to the Counties general fund. Cost and Efficiency Impact This project will ultimately provide new tax revenue and new jobs to the region, thus providing long term benefits to Roanoke County, the Town of Vinton and the surrounding area. Conformance with County Obligations This project complies with the Comprehensive Plan, and the Master Plans for both Roanoke County and the Town of Vinton. The original Gain Sharing Agreement and subsequent amendments have all been adopted and approved by the Board of Supervisors. It also furthers the goals set forth in the Regional Economic Development Strategy, which was endorsed by the governing bodies of all Roanoke Valley jurisdictions including Roanoke County and the Town of Vinton. Funding Sources General Operating Revenue, VDOT Industrial Access Road Grant possibility 24 DRAFT Capital Costs FY2013 -2017 CIP Projects Economic Development Vinton Business Center FY2013 - 2017 Expenditure Summary Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs nnir,iw�n� �v�orn�ir�ry n�n�n roln�oi -1 �� rv�. I V 1 1 1 I I I I IGII UHUI Call) I1J %,UJIJ I UICaIGU LU I I I C FYI - $625,000 Project includes costs related to design, engineering and site improvements. None. $0 �iv��ov�nr�no ir�frri in�i iro all IUUI 101 IVG UI 11 111 CIOLI UlrlUI U. Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI - FYI FYI TOTAL FYI 3-17 $0 $175 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FYI FYI $150 $150 $150 $625 FYI FYI FYI $0 $15 $15,000 $15,000 $15 0 1 !Y• u We I -,1 bqhbbbm.- . & f 4 s, . -.MAA County of Roanoke FY2013=2017 CIP Projects Finance Enterprise Resource Planning (ERP) 27 1 !Y• 28 E -94q 4 1 DRAFT Finance Enterprise Resource Planning (ERP) Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects Enterprise Resource Planning (ERP) will replace and enhance the existing financial data software systems currently used by the County of Roanoke. ERP will allow the integration of key financial business processes and allow data to be entered or updated only once. Currently the County uses the software package Performance which is broken down into modules of general accounting, budgeting, capital assets, and purchasing with a separate software package Lawson being used for human resources and payroll. These systems are used in every department by approximately 275 users for fiscal monitoring, including the Roanoke County Public Schools and those entities for which the County is fiscal agent. The modules in Performance store data separately but "talk" to each other by application code. Interfaces written in SQL are used to transfer data from the Lawson software into Performance. The goal is to have all of these systems share data and eliminate the need for system interfaces allowing for a more efficient, cost effective work environment. Justification The existing financial data software has been used by the County of Roanoke since 1990. During that time, the software has been purchased by three different companies. The last purchase was in October 2010 by Harris International. They have informed all Performance users they will no longer commit resources into new development for Performance and are defaulting to their own suite of products. Harris has stated they will just perform required maintenance for now. However, they have not guaranteed they will maintain Performance at a level to ensure it will run on newer technology. At this point Performance is in use by a fairly small group of local governments and state agencies. Most of these organizations have already started to look at other packages with similar functionality or to actually migrate to other more widely used packages. Since the user group of Performance is diminishing, there is a significant risk to the County that Harris International may determine support for the application is no longer feasible and it will be discontinued within the next few years. When this decision is made by Harris International, the County will need appropriate lead time to search, procure, and implement a project of this magnitude to ensure there is not an adverse effect on the County, Schools, Roanoke Valley Resource Authority, or the Western Virginia Regional Jail Authority who all depend on this software for their financial reporting. Operating Budget Impact This project will have a minimal impact on the operating budget as the County already pays for licensing and maintenance on the existing software. Cost and Efficiency Impact The County and the Roanoke County Public Schools share a single financial system which has saved the county citizens a substantial amount of tax dollars over the years in independent licensing and we anticipate continuing in this direction with this project. In addition, this project will improve overall efficiency by having a more streamlined, cost effective work environment. Conformance with County Obligations This project conforms with the Board of Supervisors stated mission to provide high quality delivery of services to the citizens of Roanoke County. It will provide daily support to the operations and functions of all County departments who provide effective and efficient 29 DRAFT FY2013 -2017 CIP Projects Finance Enterprise Resource Planning (ERP) governmental services to the citizens. It will allow County Administration to have real time financial data available which is instrumental in making informed decisions on how to enhance public health, safety, and /or welfare issues, protect our existing investment in facilities and infrastructure while anticipating future needs. It will also ensure the County complies with applicable state and federal mandates by providing the applicable financial data for reporting purposes. Funding Sources Future bond proceeds. capital reserves, contributions from outside agencies and /or a combination thereof FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs II'MVne. $4 Includes software licensing, training, conversion, and required hardware. None. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI- FY I d FYI FYI R FYI 7 FYI 3-17 $0 $2 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FYI FYI $775 $1 $0 $4 FYI FYI FYI $0 $0 $0 $0 $0 30 County of Roanoke FY2013=2017 CIP Projects Fire &Rescue New Oak Grove Station Station Alerting System Masons Cove Bunk Room Addition New Hanging Rock Station Station Generator Program MDT Computer System Station Renovations Station Fuel Control System RIT 1 !Y• u 32 E -94 hhlk� . & f 4. -.MAA 4 1, DRAFT Fire and Rescue New Oak Grove Station Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects Provide a new fire and rescue public safety building, including land purchase, in the Oak Grove section of the Cave Spring area. This would be a three -bay station initially to house a pumper and an ambulance. Also included would be adequate living areas such as offices, male /female sleeping /restroom /shower areas, storage areas, and meeting rooms. Justification This area is undergoing rapid development and the response times to calls in this area are increasing due to the demographics of the population. This facility would serve the general areas of Oak Grove, Hidden Valley, Fairway Forest and Grandin Road Extension. These areas would then be under the six - minute response time goal instead of the current 6 -10 minutes. As this area is further developed, this response time is and will continue to increase. All of the above mentioned areas are within the Cave Spring first -due district, which is our second busiest station. This new station could also provide second -due back up coverage to the Cave Spring, Fort Lewis, and Mason's Cove stations thus reducing the time for arrival on the scene of an emergency. This could also include a mutual aid response agreement with the City of Salem and Roanoke City or a possible joint- staffing agreement similar to that at Clearbrook. Operating Budget Impact The operating budget would still have to be addressed; proposed staffing would include the addition of 3 Captain positions, 3 Lieutenant positions, 6 Paramedic /Firefighter positions and 6 Firefighter /EMT positions. The approximate utility costs are shown. Costs could possibly be shared with another locality should a joint- staffing agreement be established. Cost and Efficiency Impact Completion of this project would result in the reduction of reaction /response times to the citizens. Conformance with County Obligations The addition of this station is directly related to our departmental business plan goal of providing "expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. 33 DRAFT FY2013 -2017 CIP Projects Fire and Rescue New Oak Grove Station FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Can# e�nlnrioc+ hor�o�i +n nr�i -1 i i�ili��i �.�n�n VlAll 001011U0, UU11U11L0 AI IU UlMLY I,VJIJ. $8,360,000 Project cost includes land acquisition, planning /engineering, and construction. Costs associated with staff and utilities. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 1 ; FYI FYI FYI 3-17 $800 $560 $7 $0 $0 $8,360,000 Future Costs Beyond 2017: Costs associated with staff and utilities. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $1 $1 $1 34 DRAFT Fire and Rescue Station Alerting System Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The addition of this station is directly related to our departmental business plan goal of providing "expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Justification The current station alerting system is literally a hodge -podge of out dated equipment. Almost every station is different on the way it is alerted with the exception of a rip and run system that is an extension of the CAD system. However, the rip /run system does not have the ability to alert personnel that a call has been dispatched. Therefore, it is common practice for station officers to carry a portable radio with them at all times. The challenge is during sleep time periods where the system is not reliable and calls are missed because the station was never dispatched. The funding that is needed to upgrade the system is not currently available with budget reductions still in effect. A new station alerting system would improve fire ground safety by ensuring that needed resources would be available when dispatched and to ensure a more emergent response without delays. Operating Budget Impact The overall project will help reduce the department's expenses by having modern technology. Currently, the system is not working effectively which requires countless hours of staff time to trouble shoot problems along with repair charges. The worst problem with the current system is a number of human safe guards have been implemented to help ensure stations /personnel are notified when the system fails. These safe guards are not fail safe and require the communication officer to basically call the station after a set time if no units respond. This process is cumbersome and causes delays in response and requires a great deal of monitoring. Cost and Efficiency Impact The upgrade of the station alerting system will improve emergency response by ensuring reliable notification of station personnel and volunteers. Conformance with County Obligations The upgrade of the station alerting system will improve emergency response by ensuring reliable notification of station personnel and volunteers. Funding Sources The department has applied for a federal grant to partially fund this project. Awards will be announced in 2012. 06i DRAFT Fire and Rescue Station Alerting System FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017 Appropriations to Date: Associated Operating Costs (�`�n�c+ roln�oi -1 �� rv�nir��or�nr�r.o VVJIJ 1 GIC1L lV I I IAII IIGI IAI IVG. $470,000 Includes all applicable equipment. None. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects FYI - FYI A FYI FYI A TC FYI 7 FY $0 $470,000 $0 $0 $0 $47 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $4,000 $4 $4 $5,324 00 DRAFT Fire and Rescue Masons Cove Bunk Room Addition Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project will provide sleeping quarters for career and volunteer personnel at the Masons Cove station. The current area being used is not large enough or adequate to house the 24- hour career personnel and the volunteer personnel who work evenings and weekends. An addition similar to that added at the Mount Pleasant station would provide for the facilities necessary for personnel to stay overnight including sleeping, bathroom and shower areas for both male and female personnel. Completion of this project will also allow for the upgrade of the current electrical system, backup generator, and water purification system for the entire station. Justification Calls in the Catawba /Masons Cove area have increased in recent years to the point that 24- Hour/7 days -a -week ALS coverage is provided from the Masons Cove station. At the time the personnel were approved, areas within the station were rearranged to provide an area for 24- hour personnel to sleep. These accommodations are crowded and are not adequate for continued use. The area was originally part of the meeting room and not designed to be a living area. An interior wall was added to partition off the area currently used for a bunkroom. HVAC flows are not at an optimal level since this partition disrupts the air flow. Bathroom facilities are not located near the sleeping quarters. There is a need for a building addition to the rear of the existing building to allow sleeping quarters for the 24 -hour career personnel and volunteer personnel. The completion of this addition would supply more efficient and quality facilities for evening personnel. Operating Budget Impact There would be a slight increase in utilities to heat and cool the additional space. Water consumption should not see an increase since personnel are already assigned on a 24 -hour basis at this time. Cost and Efficiency Impact Completion of this project would provide a more energy efficient and adequate environment for 24 -hour personnel and volunteer personnel on duty. Conformance with County Obligations The addition at this station is directly related to our departmental business plan goal of providing "expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. 37 DRAFT Capital Costs FY2013 -2017 CIP Projects Fire and Rescue Masons Cove Bunk Room Addition FY2013 - 2017 Expenditure Summary Total FY13 -17 Project Cost: $600 Project Cost Notes: Project cost includes engineering /design and construction. Future Capital Costs Beyond 2017: Costs associated with utilities. Appropriations to Date: $0 Associated Operating Costs nnir, ^r i i +;1; +%i r%^ e- + ir%r%r^ %r A io +^ I %rnor -^ %r+o IV111 IUI ULIIIL / FUJI 11 It-,I UCIOU UUG LU IC31lJUI OPCIV U. FYI - Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $50 $550,000 $0 Future Costs Beyond 2017: Costs associated with utilities. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $600 FYI FYI $0 $1,845 $2 $2 $2,456 38 DRAFT Fire and Rescue New Hanging Rock Station Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects Provide a new fire and rescue public safety building, including land purchase, in the area of 1 -81 and Route 419. This would be a three -bay station initially to house a pumper and an ambulance. Also included would be adequate living areas such as offices, male /female sleeping /restrooms /shower areas, storage areas, and meeting rooms. Justification This area is undergoing more development and the response times to calls in this area are increasing due to traffic. This facility would serve the general areas of Red Lane, Laurel Woods, Loch Haven, Montclair, Glen Cove, the backside of North Lakes and the 1-81/419 area to include Cove Road. These areas would then be under the six - minute response time goal instead of the current 7 -12 minutes. This station could also provide second -due back up coverage to the Fort Lewis, Mason's Cove, and Hollins stations thus reducing the time for arrival on the scene of an emergency. This could also include a mutual aid response agreement with the City of Salem and Roanoke City or a possible joint- staffing agreement similar to that at Clearbrook. Operating Budget Impact This area is undergoing more development and the response times to calls in this area are increasing due to traffic. This facility would serve the general areas of Red Lane, Laurel Woods, Loch Haven, Montclair, Glen Cove, the backside of North Lakes and the 1-81/419 area to include Cove Road. These areas would then be under the six - minute response time goal instead of the current 7 -12 minutes. This station could also provide second -due back up coverage to the Fort Lewis, Mason's Cove, and Hollins stations thus reducing the time for arrival on the scene of an emergency. This could also include a mutual aid response agreement with the City of Salem and Roanoke City or a possible joint- staffing agreement similar to that at Clearbrook. Cost and Efficiency Impact Completion of this project would result in the reduction of reaction /response times to the citizens. Conformance with County Obligations The addition of this station is directly related to our departmental business plan goal of providing "expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. 39 DRAFT FY2013 -2017 CIP Projects Fire and Rescue New Hanging Rock Station FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Can# e�nlnrioc+ hor�o�i +n nr�i -1 i i�ili��i �.�n�n VlAll 001011U0, UU11U11L0 AI IU UlMLY I,VJIJ. $8,576,000 Project cost includes land acquisition, planning /engineering, and construction. Costs associated with staff and utilities. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI - FYI FYI FYI 3-17 $800 $0 $576 $7 $0 $8,576,000 Future Costs Beyond 2017: Costs associated with staff and utilities. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $0 $1 $1 40 DRAFT Fire and Rescue Station Generator Program Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project would provide for the installation of replacement emergency generators at all fire and rescue stations. Justification Currently, the fire and rescue stations have older model generators that have reached the end of their useful life. The priority would be placed on Fort Lewis and Hollins stations. These generators prove invaluable during severe weather conditions where power outages are widespread. At time, such as what occurred during the December snow storms, the stations may provide temporary shelter to stranded motorists or residents. Operating Budget Impact The purchase of equipment, installation, and future maintenance would need to be budgeted into the department's budget. The initial estimate to purchase a unit large enough to fully power a single station (40 to 50 KW) and the transfer switch is $100,000 per station. Additional annual projections are shown to cover maintenance and service. Cost and Efficiency Impact The implementation of this system would improve overall efficiency by offering more reliable units and increased performance should the need arise. Conformance with County Obligations This project is directly related to our departmental business plan goal of providing "accurate records and reporting to meet departmental needs" and ensure compliance with local mandates. Funding Sources To be determined. 41 DRAFT Fire and Rescue Station Generator Program FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017 Appropriations to Date: Associated Operating Costs C v�orn �i nr�i -1 YY1r11N�'DY1r1N/�0 n�n�n LI IGI y CII Ill I I I Cl I I IIGI 10 IVG I,UOLO. FYI - $928,200 Project cost includes equipment and installation costs. Equipment, installation, and maintenance for generators at each station. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI - FYI FYI TOTAL FYI 3-17 $0 $200,000 $220 $242 $266 $928 Future Costs Beyond 2017: Equipment, installation, and maintenance for generators at each station. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $2 $2 $2,420 42 DRAFT Fire and Rescue MDT Computer System Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The MDT Program is designed to place a ruggedized computer in fire /rescue vehicles to improve response capabilities for the Fire and Rescue Department. The mobile data terminals or commonly called MDT's will allow information exchange in real -time from the Communications Officer to the Fire /Rescue Personnel in the field. This allows for more accurate information to be provided to responding fire /rescue units from the 911 Center. The MDT's will also allow for utilization of stored files for building plans and Pre - Incident Surveys for rapid access by responding fire /rescue units. Currently, the majority of all information is passed by voice over the radio which limits the amount of information that is available to responding fire /rescue units. Justification A trial program in the Battalion Chief vehicle has proven successful and therefore additional department funds were expended to place two MDT's on fire engine as a further expansion. The availability of information from CAD provides the responder with critical information regarding the number and identity of units responding, location of hydrants, hazards on the scene or changes in the status of the incident. Having this information updated live is invaluable. This program would allow the department to purchase 24 MDT's and the mounting hardware for our station apparatus. Responding units would have access to pre -plan information detailing the floor plans for any businesses, construction types, and any hazards. The live connection will ensure that the current status of the incident is known to the responders prior to their arrival. Information may become available while enroute to the incident that currently can only be communicated via the radio. Operating Budget Impact Since these MDT's operate via a cellular wireless card, the Department will have to contract for cellular service at a cost of $600.00 annually per unit. A total of $14,400.00 annually will need to be budgeted in our operating account. Cost and Efficiency Impact By using the MDT's to retrieve information prior to arrival on- scene, the responding company will be better prepared to respond and it ensures that incidents are handled safely and efficiently. Conformance with County Obligations The addition of this station is directly related to our departmental business plan goal of providing "expedient emergency response to the community ". Funding Sources To be determined. 43 DRAFT FY2013 -2017 CIP Projects Fire and Rescue MDT Computer System FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs nnnir, +or,nr,no nr�i^l r+olli ilnr nor�iir+o n�v� +rnn +n IVIAII ILUI101IVG 01 I I+GIIUICII JGI VIVG l#Ul Ill0%.AO. FYI - $138,000 Project cost includes purchase of necessary equipment. Maintenance and cellular service contracts. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $0 $138,000 $0 $0 $0 Future Costs Beyond 2017: Maintenance and cellular service contracts. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $14 $15,840 $38,424 $42,266 $138 44 DRAFT Fire and Rescue Station Renovations Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project will encompass major renovations and upgrades of Fire and Rescue Public Safety Buildings throughout the County. The work will include HVAC upgrades, interior and exterior painting, roof repairs and parking area improvements. The buildings included are Catawba, Cave Spring, Fort Lewis, Mount Pleasant and Hollins. Due to difficulties in continued operations, this project is requested to be on -going over several years with bids for similar work (HVAC, concrete, and roof repair /replacements) to include all sites to realize a cost savings. It is the goal of the department to continue the work over a multi -year period where vehicles and /or staff could be temporarily relocated to accommodate the work and still continue to provide services to the public. Fire and Rescue is working with General Services to coordinate the renovations and to facilitate multi - location bids for the most efficient use of funds. Justification The Catawba Station was built and opened in 1980. While routine maintenance has taken place, the building has not undergone any major repair or renovation since the initial construction. In addition, areas of the initial pre -fab construction that have begun to rust need repairs to prolong the life of the facility. This would be the first building receiving work. Hollins, Fort Lewis and Cave Spring stations have all had some work completed since the original construction but are still in need of repair /replacement of essential systems due to the high traffic and call volume. Restrooms, HVAC systems and some roofing areas need work to remain both functional and efficient. The sewer line at Fort Lewis is experiencing frequent backups, resulting in extensive cleaning and monitoring to ensure that sanitary conditions within the station are maintained. All of the above would receive some cosmetic repair (painting) in any areas where other work to upgrade systems was performed. Additionally, each site would have significant work performed on the bay doors to include seals and switching units. This should assist in reducing utility costs at all locations. Operating Budget Impact The overall operating needs should slightly decline due to more efficient systems being utilized and repairs /replacements to the buildings resulting in a more energy efficient structure. Cost and Efficiency Impact The overall efficiency will improve at each site due to the more efficient systems in use coupled with the energy saving repairs /replacements completed on the buildings will result in lower utility costs at each site renovated. Conformance with County Obligations These station improvements are directly related to our departmental business plan goal of providing "expedient emergency response to the community" and meeting our performance measure of providing ALS response to 80% of the citizens in the County within six minutes when service is needed. Funding Sources To be determined. 45 DRAFT Capital Costs Fire and Rescue Station Renovations FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs V�JGI 61111 IIJ. liVJIJ JI IVUIU JGG A I I IVUGJ FY'I $412 Project cost includes construction. None. $0 L UIU%All IG AI UU1 I GI IU V QLIUI 10. Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI - FYI FYI TOTAL FYI 3-17 $116 $176 $120 $0 $0 $412 500 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $0 $0 $0 46 DRAFT Fire and Rescue Station Fuel Control System Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project would provide for the installation of an automated fuel technology at all fire and rescue stations. Justification Currently, the fire and rescue stations do not have fuel security /control /accountability technology on the station fuel pumps. Fuel is tracked and monitored by an honor system solely dependent on the individual's manual entry of information. The use of pen and paper to track the usage of fuel has become an antiquated method that is prone to the human error factor. This facilitates the loss of accountability due to incomplete documentation on the fuel tracking sheets. With fuel costs at an all time high, it is more important now than ever to ensure the proper dispensing and tracking of fuel as it has a major impact on departmental budgets. By implementing this project, the fuel will be tracked via a computer technology system and accountability will be maintained by individual apparatus. In addition, there will be the added benefit of tracking odometer readings for each apparatus to schedule preventive maintenance. This would also perpetuate the possibility of generating reports from the system for projections and future planning. The main goal is to help control and monitor fuel usage. The added benefit we will see is a method to ensure that our apparatus meet their equipment maintenance schedules. Operating Budget Impact Since the existing stations have all been networked into our system, there would be little cost to implement the system other than the purchase of equipment, installation, and future maintenance. These annual projections are shown. Cost and Efficiency Impact The implementation of this system would improve overall efficiency by offering more monitoring capabilities for fuel consumption and increased performance of the apparatus due to the completion of preventative maintenance on schedule. Conformance with County Obligations This project is directly related to our departmental business plan goal of providing "accurate records and reporting to meet departmental needs" and ensure compliance with local mandates. Funding Sources To be determined. 47 DRAFT FY2013 -2017 CIP Projects Fire and Rescue Station Fuel Control System FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs hAni nr%no ^^e IVIC111 IIGI IC11 1VG %.oUOLO. FY'I $165,000 Project cost includes purchase of equipment and installation. Maintenance costs. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $165 $0 $0 Future Costs Beyond 2017: Maintenance costs. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $165 FYI FYI $6 $6 $6 $6 $6,050 48 County of Roanoke FY2013=2017 CIP Projects General Services Replacement of three underground fuel storage tanks Construction of new Public Service Center 49 1 !Y• 50 E -94q 4 1 DRAFT General Services FY2013 -2017 CIP Projects Replacement of three underground fuel storage tanks Description FY2013 - 2017 Expenditure Summary Replace three underground vehicle fuel storage tanks at Public Service Center Justification These three steel tanks have reached the end of their useful life of 25 years and could potentially begin to leak at any time. Operating Budget Impact None Cost and Efficiency Impact None known. Conformance with County Obligations Will conform with VDEQ requirements for underground storage tanks. Funding Sources General Operating Revenue 51 DRAFT FY2013 -2017 CIP Projects General Services Replacement of three underground fuel storage tanks FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs None FYI $150,000 Project includes cost of equipment. None. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $150 $0 $0 $0 $0 $150 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $0 $0 $0 52 DRAFT General Services FY2013 -2017 CIP Projects Construction of new Public Service Center Description FY2013 - 2017 Expenditure Summary The Public Service Center at Kessler Mill Road was purchased by Roanoke County in the mid - 1980s. It was renovated at that time to provide office space for Parks and Recreation, Utilities, and General Services. The warehouse end of the building has been used for County records storage, however, due to water issues, this practice has been discontinued. The warehouse is currently used for surplus property. Other offices located in this building are the Communications Shop, Welding Shop, Roadway Drainage, and Roanoke Valley Greenways. We are also storing material that had been used by Explore Park. The building leaks through the garage doors, and occasionally in roof areas, which destroys records and other materials stored on site. In 1985, the building flooded, largely due to drainage issues. While some of these issues have been addressed, the potential for further problems remains, as was evident during Hurricane Isabel in 2004, when the water rose to the loading docks. This building is visible from Interstate 81, and does not present a positive image of Roanoke County operations. In addition to major drainage and flooding issues at the site, the building needs the following work, which would cost at least $2 million: Sprinkler heads need to be lowered below ceilings in some areas. Install fire alarm system. Replace HVAC, including redesign to meet current requirements. Repave parking lot, area on hill and entrances. Drainage improvements between building and hill. Upgrade /improve building exterior. Replace and improve roof gutters and down spouts. Renovate the three main restrooms. Drop ceiling in rear hallway and close off open ceiling area of heated rooms. Install six new garage doors. Seal gable roof at west end of building. Replace flat roof. Replace steel underground storage tanks with fiberglass. Install new energy efficient light fixtures. Justification A new service center will provide more energy efficient space, meet current fire and ADA standards, and provide a more practical work environment for the different operations. It is more cost effective in the long run to build a new facility than to renovate the current 50+ year old building. Remodeling the facility will not change the floodplain issues, nor deal with the excess limited use space. After the building is demolished and the site regarded, it will be available for other uses. Operating Budget Impact A new building may actually cost less to operate, due to the inefficiencies of the current facility. Cost and Efficiency Impact A new service center will allow operations to share common space such as locker rooms, kitchen and break rooms and copier rooms. Cost may decrease due to reduced energy consumption and shared space. 53 DRAFT FY2013 -2017 CIP Projects General Services Construction of new Public Service Center Conformance with County Obligations Construction of a new facility elsewhere in the County would allow the plan for a regional police training facility to be constructed at the Kessler Mill Road site. Funding Sources General Operating Revenues; bond referendum. FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: $12 Project Cost Notes: Project includes costs related to design, engineering and construction. Future Capital Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs I I +ili +ioc+ %v%i4 n^n4n iei ^i dA ho lone +k^ %v% +ho ni irror%+ fnnilii LJIIIIIIGJ 01 I I11011IlG11QIMoV.; IoVJIJ VVVUIU IIfMGIy VC, IGJJ LI1011 LIIG I,UIIGIIL IQ+IIII�/ Department Request for Allocation FY2013 - 2017 Expenditure Summary IIIIIIIIIIF TOTAL FYI -1 FYI d FYI FYI R FYI 7 FYI 3-17 $1 $0 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FYI FYI $0 $10 $0 $12 FYI FYI FYI $0 $0 $0 $100,000 $0 54 County of Roanoke FY2013=2017 CIP Projects Library Glenvar Library Vinton Library Mt. Pleasant Library �6& 1 !Y• u P7• I -,1 bqhbbbm.- . & f 4 s, . -.MAA DRAFT Library Glenvar Branch Library Replacement Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project was fully- funded in the amount of $5,800,491 by Action A- 062210 -6 of the Board of Supervisors on June 22, 2010. The design development phase of the project is underway. This project would replace the existing Glenvar Branch Library with a 15,000 + /- sf facility on the same site. A decision on whether to remove the old building before the new library is completed is pending but ensuring continuous service to patrons will be a priority. When design is completed, the new library will provide increased public space and readers' seating, twice the number of book stacks, an improved children's area with appropriately - scaled shelving, a more functional meeting room, a conference room, and high speed access to electronic resources, including Internet work stations and a computer instructional lab. Patrons who wished will be able to use self -check stations to check out materials. There would be a separate, secure server and technology support room. Space would be allotted to system support functions, including archival storage. The Local History collection, currently housed at the Hollins Branch Library, would be relocated to Glenvar. Added space and design flexibility will allow for future growth of the collection or the evolution of services. The new building will feature multiple sustainable elements and qualify for LEEDTM certification. The parking lot will be expanded and redesigned to better accommodate traffic flow to the drive - through window and bookdrops. Vehicles traveling to and from the nursing home located behind the building would be rerouted to a separate exit. Justification The Glenvar Library was constructed in 1978 and has had no renovations since, despite over three decades of patron use. It is in deplorable condition. Worn furniture, packed shelves, and cramped conditions make the Glenvar Branch unappealing to the public and inefficient in which to work. Severely limited shelf space has required the removal and disposal of over 3,000 items annually. In its current configuration, the building inhibits services to both traditional library users and small business clientele. Replacing it would restore basic library functionality for patrons, especially children, who presently have no study, browsing, or quiet reading spaces. Two computer workstations for adults have displaced a child -sized table and chairs. Unlike the other large branches, there is no computer instructional lab, which means the system is unable to offer the same full range of classes for the public that it does elsewhere. Designed to be a cozy neighborhood library, it now finds itself in a mixed environment of housing subdivisions and industrial development. The visibility of the location and the volume of traffic on Rte. 460 /West Main St. offer an opportunity to attract many more people to the improved services that could be offered. Upgrading the facility would enable citizens, small businesses, and civic groups to use the facility as a community space and mini - conference center, with the associated rental fees creating a revenue stream for the library. The current building does not meet state standards for a public library, is not A.D.A. compliant, and is riddled with structural problems which would make an expansion problematic. An engineering assessment determined that replacing the current building would be more cost - efficient in the long run than attempting to add onto it. Operating Budget Impact Departmental costs for staffing, maintenance, and utility expenses would increase proportionate to the size of the expanded building and the change in service level more patron traffic would require. It would require approximately $20,000 per year on an ongoing basis to begin to restore the collection after years of discarding books due to lack of space. Cost and Efficiency Impact 57 DRAFT Library Glenvar Branch Library Replacement FY2013 -2017 CIP Projects The library itself will operate more efficiently if it has better design, logical traffic patterns, improved lighting, and stable access to technology. Books won't have to be discarded simply because there is no space for them. Although the Virginia Department of Transportation has claimed significant footage for its right of way to widen Rte. 460, enough property remains to allow for the new building and parking to be relocated without purchasing additional land or a new site. The right -of -way sale generated $74,000, which has been applied to the appropriated funding. Conformance with County Obligations The project is in conformance with the Comprehensive Plan and the Library Facilities Study. Expansion of the Glenvar Library has been consistently ranked as one of the highest Level One capital projects by the CIP Citizen Review Committees and has been the subject of numerous citizen meetings and comments. It is supported by standards published by the Library of Virginia and continues to be a capital priority of the Library Board of Trustees. Funding Sources Based on current request rates that cannot be accommodated, a full - service library of this size and proximity to a significant user base could generate meeting room and computer lab usage fees averaging approximately $6,000 per year. With promotional efforts and advanced technological amenities, that number would be higher. 58 DRAFT FY2013 -2017 CIP Projects Library Glenvar Branch Library Replacement FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs r'^,-+e ini; +k - +nff hl v", VUJIJ C100Ul+ICI000 VVILI I OLCIII, IJUIIUII IIJ. III, $5,576,691 Project cost includes engineering and construction. Costs associated with staff, building maintenance, and utilities $199 11h +ON0%v - %^^ r%N/'Y 1 I +III +1 ^[ :111 IUUI IQI IVG, AI IU UIIIIIIGJ. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $2,706,866 $2,869,825 $0 $0 $0 Future Costs Beyond 2017: Costs associated with staff, building maintenance, and utilities. Appropriations to Date: $199,509 Associated Operating Costs FYI FYI FYI FYI FYI $0 $108,940 $119 $129 $129 $5,576,691 59 DRAFT Library Vinton Branch Library Expansion Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project would replace the existing Vinton Branch Library with a 20,000 sq.ft. facility, to be built on a site in the downtown area which was recently purchased for this purpose by the Town and Roanoke County. The old library would remain in use until the new one is completed, thus ensuring continuous service to patrons of the Vinton District. In keeping with plans implemented at both South County and Glenvar, any design would include significantly more public space and readers' seating, twice the number of book stacks, an improved children's area with appropriately - scaled shelving, a distinct teen room, a large, divisible meeting room, conference and study rooms, and high speed access to electronic resources, including Internet work stations and a computer instructional lab. Security cameras and alarm systems would be integral to the layout; space will be allocated for support functions, including archival storage and a secure server /technology room. To encourage downtown growth, consideration would be given to providing targeted resources helpful to small businesses. The library would also play a more central role in community events. Justification A modern library with social amenities and a strong technological infrastructure could anchor the downtown redevelopment project, as conceived by the Town and the County. The steady stream of citizens and visitors that are already drawn to the existing library (214,598 in the last fiscal year) could provide a significant increase in traffic to area businesses if library operations were moved into the heart of the Town. The Library could also benefit from a visible location with vehicular access from multiple directions. When the current Vinton Branch Library opened in 1969 it was the first branch of the Roanoke County Public Library system. It is now its oldest building and is essentially unchanged since its dedication. Located next to the War Memorial, it serves as one of the outer hubs for the Town of Vinton's community festivals (i.e., Dogwood Days, Fall Festival, Enchanted Eve, etc.) and is the County's public face to the town residents. It is the third busiest RCPL branch; in FY2010 -11, its annual circulation totaled 185,906 items. The library was designed in an era when fuel costs were low so it has few features to preserve energy. The most -used entrance has no vestibule to help stabilize the interior temperature and much of the exterior facade is taken up by outdated plate glass windows, which provide little interior illumination while accelerating HVAC gains and losses. The replacement library would be designed to be energy efficient and eligible to apply for LEEDTM certification. Visitors encounter lighting that is dim and poorly placed, especially in the adult stack areas. Although the Friends of the Library have made several donations to help improve conditions, most fittings and furnishings are original to the building and show considerable wear. The lack of wall space also limits shelving capacity. The wiring and telecommunications infrastructure has been grafted onto old lines. The computer lab lacks sufficient ventilation so the doors have to be left open to reduce the temperature gain generated by the equipment and people. A new lab with its own HVAC unit is necessary to create an effective learning environment. Handicapped accessibility is compromised in most of the doorways and aisles, as well as in the public restrooms, which are narrow and impassable for wheelchairs. The only restroom that is available to handicapped citizens is in the meeting room. Wheelchair -bound patrons who need to use it must intrude on groups in the meeting room, which they consider personally embarrassing and inconvenient. 60 DRAFT FY2013 -2017 CIP Projects Library Vinton Branch Library Expansion Operating Budget Impact Departmental costs for staffing, maintenance, and utility expenses would increase proportionate to the size of the expanded building and the change in service level more patron traffic would require. A larger role in community events would necessitate an additional annual stipend to cover promotional and programming expenses. Cost and Efficiency Impact The library itself will operate more efficiently if it has better design, logical traffic patterns, improved lighting, and stable access to technology. Community events or small business mini - conferences could attract specialized audiences. Based on current request rates that cannot be accommodated, commercial meeting room /computer lab usage could immediately generate $6,000 per year. With promotional efforts, that number would be higher. Conformance with County Obligations The project is a key element in a redevlopment plan for the downtown Vinton area, which has been jointly discussed and advanced by representatives of both localities. It is in conformance with the Community Plan, the Library Facilities Study, and construction standards established by the Library of Virginia. It has been endorsed by the Library Board of Trustees and is responsive to citizen comments expressed in the Vinton Corridor Study. Funding Sources The funding source for this project will be General Fund operating revenue and unidentified new revenues. 61 DRAFT FY2013 -2017 CIP Projects Library Vinton Branch Library Expansion FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs r`^, - +c+ teii +k - +nff hl w%, WOOL A00Uli1A6GU VVILI I OL011, UUIIU11IlJ 1111 $9,220,000 Project cost includes engineering, construction, equipment, and library collection. Costs associated with staff, building maintenance, and utilities. $1,261,000 '11N +�N'1hP+� r1N/"� 1 I +III +ID[+ all IIGI 101 IVG, AI IU U11111IG0. Department Request for Allocation FY2013 - 2017 Expenditure Summary MMW TOTAL FYI -1 FYI d FYI A FYI R FYI 7 FY13 -17 $0 $0 $0 $5 $3 $9 Future Costs Beyond 2017: Costs associated with staff, building maintenance, and utilities. Appropriations to Date: $1,261,000 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $0 $0 $0 $172,570 62 DRAFT FY2013 -2017 CIP Projects Library Mt. Pleasant Branch Library Replacement Description FY2013 - 2017 Expenditure Summary This project would relocate the Mt. Pleasant Branch Library from a temporary facility to a permanent structure on a County -owned site. A new 6,000 sf library would include stack space to accommodate general reading, adult nonfiction, and juvenile collections. It would have approximately 25 work/study seats, appropriate furnishings for children, a teen space, new shelving, PC /Internet stations and an instructional lab, and a programming /meeting room for community groups. It would be fully accessible and sustainable. Justification The branch library was moved from its former location in the Mt. Pleasant Elementary School to a leased building on Rte. 116 /JAE Valley Rd. in 2009. The new building tripled the available space (from 500 s.f. to almost1,500 s.f.), which in turn created room for enhanced children's programming and 9 Gates computers for adults and children. These service changes and the relocation to a major thoroughfare resulted in a 32% increase in circulation and an uptick of more than 1,100 visits in the first year of operation. The trend has continued, attributable in part to the substantial residential growth which has been occurring in the area: there are already over 1,570 homes in existence in adjacent neighborhoods and three more subdivisions have been platted. The County recognized that non - residential property is very limited in Mt. Pleasant so in FY2011, it purchased the property which the Library had been leasing. After a $32,000 investment to correct various maintenance issues, the building was brought up to a standard where it can function until a new library can be constructed. While the remodeled space is an improvement over the previous one in the school, it has raised citizens' expectations that the County should provide an even better full - service library. That would require at least a 6,000 s.f. facility and a larger commitment of funding for staff and materials. Constructing a new County building would also create an ancillary opportunity to expand water and sewer lines across the road and encourage business growth along the Rte. 116 commercial corridor, which is a goal of the 2009 Mt. Pleasant Community Plan. Operating Budget Impact Annual operational, maintenance, and utilities costs would increase by approximately $121,000, proportionate to the larger space, longer operating hours, and the need for more staff. Cost and Efficiency Impact An appropriately -sized building would provide services and create a gathering place in an area which is notably lacking in public facilities. It would also create a community meeting room that could be used by civic and cultural groups or for other County purposes. Conformance with County Obligations Even with the maintenance renovations (above) the current location was not designed as a public building and does not meet state standards for a library. The Library Comprehensive Study recommended apurpose -built facility. Expansion and replacement of the Mt. Pleasant Library is in conformance with the newly- revised and adopted Mt. Pleasant Community Plan, in which citizens rated improving library services as important to their quality of life. It is also a high priority of the Library Board of Trustees. Funding Sources A full - service library would offer meeting room space, which would generate usage fees averaging $1000 per year. A regular schedule of computer classes would add approximately 63 DRAFT FY2013 -2017 CIP Projects Library Mt. Pleasant Branch Library Replacement $1,500 in income. FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs r`�e� +n nne��nin�oi -1 teii +h - +n# h111Ii -IINn r", VUJIJ C300U%alC3 UUU VV I U I OLC111, UUIIUII IlJ 1111 $2,988,020 Project cost includes land acquisition, engineering, construction, equipment, and opening collection. Costs associated with staff, building maintenance, and utilities. $0 '11N +ON'1N r1N/"� 1 I +III +IO[+ all ILUI IQI MU, 01 IU U11111IU0. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI -1 FYI d FYI FYI R FYI 7 FYI 3-17 $0 $0 $0 $1 $1 $2,988,020 Future Costs Beyond 2017: Costs associated with staff, building maintenance, and utilities. Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $0 $0 $0 $173 64 County of Roanoke FY2013=2017 CIP Projects Magistrate Magistrate Office Renovation 65 1 !Y• 1010 I -,1 4 I s 4. DRAFT FY2013 -2017 CIP Projects Magistrate Magistrate Office Expansion /Renovation Description FY2013 - 2017 Expenditure Summary Expansion and renovation of the Magistrate Office at the Roanoke County Courthouse. Renovation would expand poorly utilized square footage from unusable square footage to usable space. Expansion and renovation would allow better service to law enforcement and the citizens (private hearing rooms would be constructed to provide privacy in sensitive matters; additional square footage captured by renovation would provide magistrate with needed work space and would provide the ability to schedule additional magistrates on overlapping shifts to better serve the community). Please see attached proposal from the architectural and engineering firm, Spectrum Design, and rough drawing proposal by Chief Magistrate. Justification This matter has been studied in detail, several times in the past, as far back as 1980. Current conditions are unsuitable and inadequate for the needs of the office. Working conditions and environment would be greatly improved for not only the magistrates, but also the deputies, law enforcement, and the citizens who seek assistance from the Magistrate's Office. Two new hearing rooms would be constructed (using existing, currently unusable space) to provide more room for deputies and law enforcement with persons in custody in the back area, and will allow law enforcement to present their case for a warrant or search warrant without the public being privy to the facts of the case. The citizens will also enjoy a more confidential environment in which to present testimony to a judicial officer regarding, often times, very sensitive issues. These renovations can be accomplished using the existing space allocated to the Magistrate's office, and by repurposing existing doorways, walls and windows. Additional space would also allow the Magistrates to overlap shifts for enhanced service, and would provide a restroom facility to the Magistrates who work 10 hour shifts and often are unable to easily leave their post to use current facilities. Operating Budget Impact Project is estimated to cost $100,000.00. No additional funding would be needed for positions, as Magistrates are State Employees. Additional maintenance for restroom facility may be needed Cost and Efficiency Impact As stated above, improved efficiency and service to the community would be accomplished. Conformance with County Obligations Quarters for Magistrates — Va. Code § 19.2 -48.1 requires each county or city with a general district court or juvenile and domestic relations district court and one or more full or part -time appointed magistrates, to provide suitable quarters for such magistrates. It should be located in a public facility and should be appropriate to conduct the affairs of a judicial officer, as well as to provide convenient access to the public and law enforcement officers. The county is to provide all furniture and other equipment necessary for the efficient operation of the office. Funding Sources General Fund. 67 DRAFT FY2013 -2017 CIP Projects Magistrate Magistrate Office Expansion /Renovation FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs None $100,000 Includes all site improvements, including design, sonctruction, and equipment. None. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $100 $0 $0 $0 $0 $100 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $0 $0 $0 68 County of Roanoke FY2013=2017 CIP Projects Parks &Recreation Sports Lighting Replacement: Arnold Burton Softball Complex Sports Lighting Replacement: Darrell Shell Park Ballfields Greenways &Trails: Back Creek Greenway Segment in Starkey Park Greenways &Trails: Green Hill Park Loop Trail Connector to RR Greenway Brambleton Center: Renovation to Community Recreation Center Standards Greenways &Trails: Glade Creek Greenway Segment in Vinyard Park Greenways &Trails: Walrond Park Perimeter Loop Trail Greenways &Trails: Roanoke River Greenway East, Phase I Green Hill Park: Sports Complex, Amphitheater and Picnic Facility, Phase I 69 1 !Y• u 70 E -94 hhlk� . & f 4. -.MAA 4 1, Camp Roanoke: Renovation to Residential Camp and Retreat Center Standards Whispering Pines Park: New Soccer Field, Parking Lot &Picnic Shelter Land for Passive Recreation: Phase Walrond Park Arnold Burton Softball Complex Starkey Park: Soccer Field Lighting and Parking Lot Paving Hollins Park Vinyard Park: Greenway Bridge and Improvements Spring Hollow Reservoir Park Greenways &Trails: Roanoke River Greenway West, Phase I Greenways &Trails: Tinker Creek Greenway, Phase 71 1 !Y• u 72 E -94 hhlk� . & f 4. -.MAA 4 1, DRAFT Parks and Recreation FY2013 -2017 CIP Projects Sports Lighting Replacement: Arnold Burton Softball Complex Description FY2013 - 2017 Expenditure Summary As the Parks infrastructure ages, upgrades to the sports lighting systems are necessary to ensure safety, provide adequate light levels to confirm to current standards, maintain efficiencies with regard to power consumption, and minimize expensive repairs. The main priority for this project would be to replace the lighting systems at the Arnold Burton Softball Complex. Another high priority lighting replacement project is the Darrell Shell Park Ballfields. All sports lighting replacement projects would greatly benefit recreation league and tournament play, and would greatly enhance the County's regional sports marketing and economic development efforts. Other sports lighting replacement projects that will need attention in the very near future but have not been earmarked as priority projects for FY 2013 include replace the lighting systems at Mount Pleasant Park Ballfields and Tennis Courts, Garst Mill Park Tennis Courts and Stonebridge Park Tennis Courts for recreation play. Projected increases in league participation will dictate lighting additional fields at Hollins Park, Green Hill Park, and Merriman Soccer Fields. Justification The aging systems identified above have reached or exceeded their useful life. These systems no longer provide adequate light levels, are expensive to maintain, and may not be safe in instances of component failure. Operating Budget Impact This project would result in a reduction in maintenance materials /supplies and annual utility costs. Cost and Efficiency Impact Current sport lighting repairs average $2,500 - $4,000 annually. Replacement of old, out -of- date systems would reduce maintenance and repair costs. Also, a cost reduction in monthly utility bills due to the current inefficient systems would be achieved. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. 73 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Sports Lighting Replacement: Arnold Burton Softball Complex FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs D^Ai irn +;^v -% ir% v" %;v- % + or%nr%r.o nv%A i i +ili +%i e%^, - +n I \ 1 UUU%.A1U11 II 1 111011 IlG1101 IVG AI IU U1MLY I,UJIJ. $300,000 Project cost includes construction and equipment. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $300,000 $0 $0 $0 $0 $300 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI ($2,000) ($2,000) ($2,000) ($ ($2,000) 74 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Sports Lighting Replacement: Darrell Shell Park Ballfields Description FY2013 - 2017 Expenditure Summary As the Parks infrastructure ages, upgrades to the sports lighting systems are necessary to ensure safety, provide adequate light levels to confirm to current standards, maintain efficiencies with regard to power consumption, and minimize expensive repairs. The main priority for this project would be to replace the lighting systems at the Darrell Shell Park Ballfields. Another high priority lighting replacement project is the Arnold Burton Softball Complex. All sports lighting replacement projects would greatly benefit recreation league and tournament play, and would greatly enhance the County's regional sports marketing and economic development efforts. Other sports lighting replacement projects that will need attention in the very near future but have not been earmarked as priority projects for FY 2013 include replace the lighting systems at Mount Pleasant Park Ballfields and Tennis Courts, Garst Mill Park Tennis Courts and Stonebridge Park Tennis Courts for recreation play. Projected increases in league participation will dictate lighting additional fields at Hollins Park, Green Hill Park, and Merriman Soccer Fields. Justification The aging systems identified above have reached or exceeded their useful life. These systems no longer provide adequate light levels, are expensive to maintain, and may not be safe in instances of component failure. Operating Budget Impact This project would result in a reduction in maintenance materials /supplies and annual utility costs. Cost and Efficiency Impact Current sport lighting repairs average $2,500 - $4,000 annually. Replacement of old, out -of- date systems would reduce maintenance and repair costs. Also, a cost reduction in monthly utility bills due to the current inefficient systems would be achieved. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. 75 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Sports Lighting Replacement: Darrell Shell Park Ballfields FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs D^Ai irn +;^v -% ir% v" %;v- % + or%nr%r.o nv%A i i +ili +%i e%^, - +n I \ 1 UUU%.A1U11 II 1 111011 IlG1101 IVG AI IU U1MLY I,UJIJ. $300,000 Project cost includes construction and equipment. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $300,000 $0 $0 $0 $0 $300 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI ($2,000) ($2,000) ($2,000) ($ ($2,000) 76 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Back Creek Greenway Segment in Starkey Park Description FY2013 - 2017 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two - pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close -to -home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY12 CIP funds were requested last year. As was done in FY12 and for FY13 CIP consideration, the Back Creek Greenway Segment in Starkey Park Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately 0.75 -mile section of the Back Creek Greenway in Starkey Park and the Merriman Soccer Complex. The completion of this portion of the Back Creek Greenway will link Darrell Shell Park, Penn Forest Elementary School, the new South County Library and the proposed DCR /LWCF- funded trail system at the Taylor Tract with Starkey Park and the Merriman Soccer Complex, and will ultimately provide a connection to the Blue Ridge Parkway at the southern end of the Merriman Soccer Complex. The project would serve as valuable park facility providing walking, hiking and biking opportunities for park users of all ages and would also function as the initial phase of construction of an important greenway route in the Roanoke Valley Greenway Network. By connecting these varied county resources that serve a wide range of county residents of all ages, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation /development of greenways for walking and biking was one of the four most important actions to improve /expand parks and recreation 77 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Back Creek Greenway Segment in Starkey Park facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards, the Master Plan indicated that 19 miles of additional greenways and trails would be needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and /or General Obligation Bond. 78 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways & Trails: Back Creek Greenway Segment in Starkey Park FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs IVIalntenance VV III I elJUII a Incl eased s $297,000 Project cost includes engineering /design and construction. No future capital cost. $0 Fnff k ^i ire LCII I I IUUI J. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI- FYI FYI FYI FYI FYI 3-17 $297 $0 $0 $0 $0 $297 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $7 $0 $0 $0 $0 79 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways &Trails: Green Hill Park Loop Trail Connector to RR Greenway Description FY2013 - 2017 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two - pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close -to -home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY12 CIP funds were requested last year. As was done in FY12 and for FY13 CIP consideration, the Green Hill Park Loop Trail Connector to the Roanoke River Greenway Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately one -mile loop trail around a portion of Green Hill Park, which would connect to the Green Hill Park Section of the Roanoke River Greenway that was completed in April 2008, thus providing an approximately two -mile trail around the periphery of Green Hill Park. The Green Hill Park Section of the Roanoke River Greenway has proven to be immensely popular with park users of all ages and is one of the most heavily used facilities in the park. By connecting this section of the Roanoke River Greenway with a one -mil loop trail, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation /development of greenways for walking and biking was one of the four most important actions to improve /expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards, the Master Plan indicated that 19 miles of additional greenways and trails would be needed by 2016 to meet the Roanoke County 80 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways &Trails: Green Hill Park Loop Trail Connector to RR Greenway standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and /or General Obligation Bond. 81 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways & Trails: Green Hill Park Loop Trail Connector to RR Greenway FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs IVIalntenance VV III I elJUII a Incl eased s $264,000 Project cost includes engineering /design and construction. No future capital cost. $0 Fnff k ^i ire LCII I I IUUI J. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $264 $0 $0 $0 $0 $264 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $7 $0 $0 $0 $0 82 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Brambleton Center: Renovation to Community Recreation Center Standards Description FY2013 - 2017 Expenditure Summary This project continues the renovation of Brambleton Center, the former RCAC facility on Brambleton Avenue. This renovation will make it possible for Brambleton Center to meet the ever growing demand for indoor recreation space in Southwest County. The facility's current focus is on recreation programming for adult's ages 18 -99 years old, citizens with disabilities, and youth. This facility also houses the Virginia Cooperative Extension Service for the Roanoke Valley. This project would complete the remaining roof replacement over the Community Room, repair the building foundation and underground drainage, replace the failing floor foundation and flooring in the main hallways, up -grade the restroom plumbing and fixtures, and reconfigure existing walls to create additional program space. Justification During times of heavy rainfall, water enters the front doors and seeps through the buildings foundation. The main entry way is occasionally flooded and the restrooms on the lower level show significant signs of ongoing water damage. On occasion, water will run directly through the light fixtures in the downstairs restrooms creating a safety hazard. Prior to the opening of Green Ridge Recreation Center, Brambleton Center was the primary Community Recreation Center for Roanoke County with over 90,000 participant visits annually. The center continues to serve as the regional home for adult programs, senior citizens and Therapeutic Recreation programs and has seen an ever increasing amount of usage. The number and diversity of programs being offered continues to grow. Prime time hours often reach full capacity and additional program space is necessary. Over the last nine years, improvements have been made including interior and exterior painting, partial roof replacement, HVAC upgrades, replacement of four boilers, encapsulating asbestos in the boiler room and installation of an energy management system. Clearly, the County has demonstrated it's commitment to Brambleton Center through these prior investments. This project will honor those investments by addressing safety and cumulative damage caused by structural and drainage problems that have plagued the facility for many years. Additionally, it will complete the remaining roof replacement, and create additional program space that will allow us to meet the needs of County residents for the immediate future. Operating Budget Impact None Cost and Efficiency Impact It is difficult, if not impossible, to quantify cost savings related to safety and aesthetic improvements. However, this project will allow us to increase program revenues by allowing for more effective use of the space available. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding source would be General Operating Fund and /or General Obligation Bond. 83 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Brambleton Center: Renovation to Community Recreation Center Standards FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs None $500,000 Project cost includes site improvements and construction. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $500,000 $0 $0 $0 $0 $500 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $0 $0 $0 84 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park Description FY2013 - 2017 Expenditure Summary The Glade Creek Greenway Segment in Vinyard Park Project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two - pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close -to -home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY12 CIP funds were requested last year. As was done in FY12 and for FY13 CIP consideration, the Glade Creek Greenway Segment in Vinyard Park Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately one -mile section of the Glade Creek Greenway in Vinyard Park. The completion of this portion of the Glade Creek Greenway would serve as valuable park facility providing walking, hiking and biking opportunities for park users of all ages and would also function as the initial phase of construction of an important greenway route in the Roanoke Valley Greenway Network. Through the construction this much - needed trail facility in Vinyard Park where none currently exists, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation /development of greenways for walking and biking was one of the four most important actions to improve /expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards, the Master Plan indicated that 19 miles of additional greenways and trails would be needed by 2016 to meet the Roanoke County 85 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Green wa ys & Trails: Glade Creek Greenway Segment in Vinyard Park standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and /or General Obligation Bond. 86 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Green wa ys & Trails: Glade Creek Green wa y Segment in Vinyard Park FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs IVIalntenance VV III I elJUII a Incl eased s $396,000 Project cost includes engineering /design and construction. No future capital cost. $0 Fnff k ^i ire LCII I I IUUI J. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYId FYI FYI FYI FYI 3-17 $396,000 $0 $0 $0 $0 $396 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $7 $0 $0 $0 $0 87 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Walrond Park Perimeter Loop Trail Description FY2013 - 2017 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two - pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close -to -home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. This project is one of seven projects representing approximately 7.5 miles of park greenways and trails for which FY12 CIP funds were requested last year. As was done in FY12 and for FY13 CIP consideration, the Walrond Park Perimeter Loop Trail Project is being put forth as a priority Greenways and Trails project. This project request would fund the construction of an approximately one -mile loop trail around a portion of Walrond Park that would connect to the proposed DCR /Recreational Trails Grant - funded trail system around the wetland area and pond in the lower portion of the park. The project would serve as valuable park facility providing walking, hiking and biking opportunities for park users of all ages. By connecting the grant - funded trail system around the wetland area with a one -mil loop trail, the project would provide an expanded safe and healthy environment for walkers, joggers, hikers, strollers and bike riders of all ages and contribute to enhanced cultural, recreational, educational and social opportunities for all park users. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation /development of greenways for walking and biking was one of the four most important actions to improve /expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards, the Master Plan indicated that 19 miles of additional greenways and trails would be needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to 88 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways & Trails: Walrond Park Perimeter Loop Trail our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Operating Budget Impact The project requires a small amount of additional staff hours to undertake maintenance, maintenance materials and supplies. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and /or General Obligation Bond. 89 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways & Trails: Walrond Park Perimeter Loop Trail FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs IVIalntenance VV III I elJUII a Incl eased s $264,000 Project cost includes engineering /design and construction. No future capital cost. $0 Fnff k ^i ire LCII I I IUUI J. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $264 $0 $0 $0 $0 $264 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $7 $0 $0 $0 $0 90 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Roanoke River Greenway East, Phase I Description FY2013 - 2017 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two - pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close -to -home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. This project is one of three major greenway projects for which FY12 CIP funds were requested last year and includes an approximately three -mile section of the Roanoke River Greenway in Roanoke County that would extend eastward from the Roanoke City line near the Western Virginia Water Authority ( Waste Water Treatment Plan to the Blue Ridge Parkway. As was done in FY12 and for FY13 CIP consideration, the Roanoke River Greenway East Project has been broken up into phases to ease funding. Phase I of the project will include preliminary engineering and right -of -way acquisition, and is being put forth as a priority Greenways and Trails project. Phase I project costs are estimated to be $867,335; total project costs are estimated to be $6,356,335. In 2007, the Department requested $372,480 in VDOT Transportation Enhancement grant funding for FY08 -09. The Department received notification in June 2008 that VDOT had approved Transportation Enhancement grant funding in the amount of $104,000. As the enhancement grant is 80:20 matching grant, the Department matched the $104,000 VDOT grant with $26,000 in matching funds from the general fund. In 2008, the Department requested $276,800 in VDOT Transportation Enhancement grant funding for FY09 -10. The Department received notification in June 2009 that VDOT had approved Transportation Enhancement grant funding in the amount of $80,000. As the enhancement grant is 80:20 matching grant, the Department matched the $80,000 VDOT grant with $20,000 in matching funds from the general fund. In 2010, the Department requested $472,435 in VDOT Transportation Enhancement grant funding for FY11 -12. The Department received notification in June 2011 that VDOT had 14 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway East, Phase I approved Transportation Enhancement grant funding in the amount of $237,000. As the enhancement grant is 80:20 matching grant, the Department will need to match the $237,000 VDOT grant with $59,250 in matching funds. To date, the Department has received VDOT grant funding approval for $421,000 ($104,000 + $80 + $237,000) to cover estimated project costs associated with Phase I, which would be reimbursable funds that would become available to the Department once expenditures in that amount have been documented and approved by VDOT. As Phase I project costs are estimated to be $867,335, there exists a $446,335 shortfall between VDOT grant funds that will become available once the project is underway and the estimated project costs associated with Phase I. As a total of $46,000 ($26,000 + $20,000) in matching funds has been allocated from the general fund, that shortfall is effectively reduced to $400,335. Therefore, as the VDOT enhancement grant funds to date and the Department grant matching fund allocations will only cover a portion of the estimated Phase I project costs, this CIP request would address that shortfall and fund Phase I of the project at 100 %. The Update to the Roanoke Valley Conceptual Greenway Plan adopted by the Roanoke Valley Greenway Commission in May 2007 designated the Roanoke River Greenway as the Priority #1 greenway for development and construction in the Roanoke Valley, as it was identified as the most important greenway in the regional greenway network. An important initial step in the development and construction of greenways and trails is the procurement of funding that will support the engineering and design of greenways and trails, and necessary land acquisition where greenway and trails corridors are located outside of lands owned by Roanoke County. Such funding is essential to getting these projects underway in a timely manner and to meeting the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents by 2016. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent of respondent households indicated that renovation /development of greenways for walking and biking was one of the four most important actions to improve /expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards, the Master Plan indicated that 19 miles of additional greenways and trails would be needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Operating Budget Impact Phase I of this project will require a small amount of staff hours for project management and contract administration. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall 92 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways &Trails: Roanoke River Greenway East, Phase 1 serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and /or General Obligation Bond. FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs 1 I VjGI,I I 1 IQI IQIJGI 11G1 IL I GIQVUU VVJIJ. $867,335 Project includes land acquisition and engineering /design. Future cost related to additional phases of the project, including construction. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI FYI FYI FYI 3-17 $169 $433 $263, 918 $0 $0 $867,335 Future Costs Beyond 2017: Future cost related to additional phases of the project, including construction. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $5 $5,000 $0 $0 $0 93 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Green Hill Park: Sports Complex, Amphitheater and Picnic Facility, Phase I Description FY2013 - 2017 Expenditure Summary This project will continue the development of Green Hill Park by providing an amphitheater and restroom building, a large picnic shelter, installation of electric and water to the existing two shelters, improve security lighting, expand existing parking and pave all areas, expand the barrier system, install an accessible playground, add fencing, and improve the landscaping. Additional items include improving the existing softball fields into a five field tournament quality "Sports Complex ", add three blueways, replace the fishing pier, and construct a maintenance yard and outbuildings. Phase I of the project will include planning /engineering design associated with the Sports Complex and amphitheater and the initial phase of facility development. Phase I project costs are $500,000; total project costs are estimated to be $3 Projected increases in league participation will dictate lighting two soccer fields at Green Hill Park in the very near future but the lighting of those fields has not been earmarked as priority project for FY 2013. Justification These enhancements will continue to develop this park as the Roanoke County's Parks, Recreation and Tourism's major event site. This project will develop a "Sports Complex" as identified in the 2007 Comprehensive Master Plan for Parks and Facilities. This project will also provide facilities for the home of the Glenvar Youth Boosters. It will provide for a medium to stimulate and encourage growth in tourism and provide a venue for sports marketing initiatives. Operating Budget Impact This will require additional part time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding source would be general obligation bonds. 94 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Green Hill Park: Sports Complex, Amphitheater and Picnic Facility, Phase I FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017 Appropriations to Date: Associated Operating Costs Dnr� �irv�o c+�nff ry nirr�nr�no i i�ili�ioc+ F AI 1 - 111 I IG J1C111, 1110111UU11011VG, U11111IG0. FY'I $500,000 Project cost for Phase 1 includes engineering /design. Future cost related to additional phases of the project, including construction. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $158,000 $342,000 $0 $0 $0 $500 Future Costs Beyond 2017: Future cost related to additional phases of the project, including construction. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $5 $5,000 $0 $0 $0 016i DRAFT FY2013 -2017 CIP Projects Parks and Recreation Camp Roanoke: Renovation to Residential Camp and Retreat Center Standards Description FY2013 - 2017 Expenditure Summary These projects will continue the renovation of Camp Roanoke as a residential camp, conference and retreat center. Renovations have included the upgrading of the dining hall, restrooms, and grounds. Community donations, in -kind services, and in house staff provided for the renovation of the eight residential cabins, lodge, challenge course including low /high /tower, environmental education cabin, three bathroom /shower facilities, a water system, trail upgrades, nine hole disc golf course, archery range, paintball range, basketball court, trails and two parking lots. Current items to continue the renovation process will include: the addition of a water softener to the existing system; the construction of three ADA compliant water elements; the installation of water fountains; the installation of a culvert for the residential road; the expansion of the dining hall and lodge; the construction of a dock to access the Spring Hollow Reservoir for canoe and kayak programs; the construction of a pole barn to store waterfront equipment; paving the camp road and parking lots; the creation of solar power energy sources for water heaters and small wattage buildings and the enhancement of landscaping. Justification This site is becoming a premier camping, conference and retreat facility offering regional customers exceptional value. Camp Roanoke provides an environment for outdoor experiential programs, catering services, camp programs and facility revenue producing opportunities that cover nearly 75% of operating costs. These projects will allow camp to save reoccurring fees associated with fixture replacement due to hard water, annual road repairs and electric bills. They will also increase camps ability to serve more participants in a safer more efficient environment. Operating Budget Impact The camp is operating with general funds for full -time staff and revenue from fees for direct expenses. Cost and Efficiency Impact Camp was at a 74% cost recovery for 2011 and produced $231,809.91 in revenue. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities and all current American Camp Association standards. Funding Sources Private donations, general fund dollars, fee class revenues and General Obligation Bonds. 01 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Camp Roanoke: Renovation to Residential Camp and Retreat Center Standards FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs K1^ non +n ovrt^r %+^ 4 I VU ODUMU1 101 UHUI C I I1J VUJIJ UAHU%.AUU. FY'I $267 3 500 Project cost includes site improvements. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $150 $117500 $0 $0 $0 $267 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $31 $31,800 $31,800 $31,800 97 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Whispering Pines Park: New Soccer Field, Parking Lot & Picnic Shelter Description FY2013 - 2017 Expenditure Summary This project will design, engineer, and construct a regulation soccer field with a paved parking lot, pave the existing lot, add an additional picnic shelter, and improve park landscaping. Capital Maintenance Funds have been used to replace the playground, provide an enhanced water purification system for the park, install a engineered septic field system for the park, and complete construction of the park bathrooms that were originally funded through the Department's matching grant program. The development of a perimeter loop trail is envisioned in the near future following construction of the soccer field complex. Justification The current level of use by the recreation league, field rentals, picnic shelter rentals, and general park visitation warrants the new soccer field and the other amenities typically available for a park of this size. The Masons Cove Recreation league does not have a regulation size soccer field in their district and players for this age group travel to fields outside their area. Operating Budget Impact This will require additional part -time staff, utilities, and maintenance materials and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. 98 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Whispering Pines Park: New Soccer Field, Parking Lot & Picnic Shelter FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Dnr4 +; V"^ c+ +nff rv�niv��o i i +ili +ioc+ F AI 1 - 111 I IG J1C111, 1110111UU11011VG, U11111IG0. FY'I $435,000 Project cost includes site improvements and engineering /design. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $160 $275 $0 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $435 FYI FYI $0 $7,950 $8 $8 $8,950 99 DRAFT Parks and Recreation Land for Passive Recreation: Phase I Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project addresses the growing need for passive use park land as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the acquisition of park lands for passive recreation activities was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that the priority is to focus on ten (10) to forty (40) acre parcels with the goal to acquire 300 acres of potential passive use park land over the next ten years. Generally, 10 -40 acre parcels function as Community Parks and offer balanced opportunities for active and passive recreation. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that approximately 172 acres of Community Park land are needed by 2016 to meet the Roanoke County standard of 3.0 acres of Community Park land 1,000 County residents. The current Roanoke County service level for Community Parks is 1.3 acres of Community Park land per 1,000 County residents. Additional acreage is also needed for District Parks (82 acres) and Regional Parks (67 acres) in order to meet Roanoke County standards presented in the Master Plan but it is the category of Community Parks where park acreage is most needed and most likely to be available within Roanoke County. Emphasis will be placed on acquiring park land in the Southwest County area, as current outdoor recreation needs are at or near capacity in the Southwest area and future development trends in the Southwest area show a growing need for future park facilities in that area. As this project ultimately requires an extensive outlay of funds, the project has been broken into phases to help facilitate funding. Phase I of the project will focus on the acquisition of 172 acres of Community Park land, specifically in the Southwest County area in the Windsor Hills and Cave Spring magisterial districts. Land values at two existing Community Parks in these magisterial districts vary widely generally due to the presence of one of the parks in a floodplain area. In 2010, the 27 acres of park land in Garst Mill Park in the Windsor Hills Magisterial District were valued $383,000 or $14,215 per acre. In 2010, the 12 acres of park land in Darrell Shell Park in the Cave Spring Magisterial District were valued $720,000 or $56,000 per acre. As almost the entire acreage at Garst Mill Park is in the FEMA flood zone, property values in this heavily used park are relatively low due to the constraints on development posed by the floodplain. The average value of the park land in these two parks is approximately $30,000 per acre. Since it is advantageous to have park land outside of the floodplain rather than in the floodplain, an average cost of $30,000 per acre is used to calculate the cost of acquiring Community Park land. As 172 acres of Community Park land are needed, using an average cost of $30,000 per acre, the total cost of acquiring this acreage is approximately $5 million. Phase I of this project requests $500,000 in funding or 10% of the total costs to begin the acquisition of the 172 acres of needed Community Park land. Incremental increases in funding over four successive years would be necessary to achieve the $5 million target for the acquisition of 172 acres of needed Community Park land. Total project costs to address Community Park, District Park and Regional Park needs are estimated to be $9,000,000. Justification 100 DRAFT Parks and Recreation Land for Passive Recreation: Phase I FY2013 -2017 CIP Projects This project responds to the documented need for more passive use park land expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty (50) percent of respondent households indicated that they were very supportive of purchasing land to develop for passive use and thirty eight (38) percent of respondent households indicated that purchasing land to develop for passive use was one of the four most important actions to improve /expand parks and recreation facilities. Therefore, the acquisition of park lands for passive recreation activities was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards presented in the Master Plan, additional acreage is needed for Community Parks (172 acres), District Parks (82 acres) and Regional Parks (67) by 2016 in order to meet Roanoke County standards presented in the Master Plan. Operating Budget Impact None Cost and Efficiency Impact None Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. 101 DRAFT Parks and Recreation Land for Passive Recreation: Phase 1 FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs None FYI $500,000 Project cost includes land acquisition. No future capital cost. $0 FY2013 -2017 CIP Projects Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $500,000 $0 $0 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $500 FYI FYI $0 $0 $0 $0 $0 102 DRAFT Parks and Recreation Walrond Park Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This project will replace the tennis courts lighting systems and resurface the 10 tennis courts at Walrond Park, expand the parking, pave the upper parking lot on Enon Drive, improve the pond and wetland areas, add a picnic shelter, improve security lighting, and improve the landscaping. In addition, the Walrond Cabin is serving as a senior citizen center and a deck needs to be added as well as overall repairs to the log cabin. All ballfield lighting replacements are included in the Sports Lighting Replacement: Walrond Park Ballfields CIP project funding request. The development of the perimeter loop trail is included in the Greenway and Trails: Walrond Park Perimeter Loop Trail CIP project funding request. Capital Maintenance Funds have provided recent improvements to the existing park restrooms and paved the main parking lot. Justification This will complete the development of Walrond Park as the North County Regional Park, providing additional recreational amenities, and improving the park infrastructure. Also, improving the pond area and the park landscaping will enhance the passive recreation experience for the citizens of North Roanoke. Frequent grading and adding stone to the gravel lot on Enon Drive has become necessary to maintain a reasonable surface for this heavily used facility. Operating Budget Impact This will require additional part -time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. 103 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Walrond Park FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Dnr4 +; V"^ c+ +nff rv�niv��o i i +ili +ioc+ F AI 1 - 111 I IG J1C111, 1110111UU11011VG, U11111IG0. $300,000 Project cost includes site improvements and construction. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI 5 FYI FYI FYI 3-17 $300,000 $0 $0 $0 $0 $300 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $1,450 $6 $6 $6,100 104 DRAFT Parks and Recreation Arnold Burton Softball Complex Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects This facility is located adjacent to the Arnold R. Burton Technology Center and serves as a primary county site for adult softball league and tournament play. It contains three regulation softball fields that supplement the state, regional, and national tournaments held at the Moyer Athletic Complex and Botetourt Sports Complex, and often is the only site for USSSA and NSA Softball Tournaments. Recent funding provided sideline fence replacement on one softball field. This facility needs a new tournament director's facility, general security lighting, parking lot paving and major fence replacement on the remaining two fields. Proposed landscaping improvements and a playground would complete this project. All sports lighting replacements are included in the Sports Lighting Replacement: Arnold Burton Softball Complex CIP project funding request. Justification This project will provide much needed basic level amenities for the citizens and visitors who use the facility on a daily basis, as well as for special tournaments. It will also provide facilities for tournament participants and directors, which contributes to the economic development of the community through tourism. The recent 2006 N.S.A. Softball World Series brought 175 teams, 29 teams local, who visited the Roanoke Valley to participate in the tournament jointly sponsored by the City of Salem, Roanoke County, and the City of Roanoke. Based on the formula used by the Convention and visitors Bureau, there was a total of $5,605,350 million in direct spending by these guests while staying in the Valley. In 2009, 28 tournaments were scheduled for the Arnold Burton Softball Complex. Two of those tournaments, the 2009 ASA Men's Class D & E Slow -Pitch National Championship and the 2009 ISF Senior World Cup, brought 173 teams to the Roanoke Valley and resulted in 4,708 total room nights at local hotels. The total economic impact for the smaller of those tournaments, the 2009 ISF Senior World Cup, was estimated at $931,824. Both tournaments combined drew participants from 20 states outside of Virginia and one team from South America. Operating Budget Impact Requires additional part -time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact No. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. 105 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Arnold Burton Softball Complex FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Dnr4 +; V"^ c+ +nff rv�niv��o i i +ili +ioc+ F AI 1 - 111 I IG J1C111, 1110111UU11011VG, U11111IG0. FY'I $300,000 Project cost includes site improvements and construction. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $110 $150 $40,000 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $300 FYI FYI $0 $9,220 $9 $9 $9,220 106 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Starkey Park: Soccer Field Lighting and Parking Lot Paving Description FY2013 - 2017 Expenditure Summary The 2007 Comprehensive Master Plan for Parks and Facilities classified Starkey Park as a District Park to include the Merriman Soccer Complex. Two of the existing soccer fields at the Merriman Soccer Complex are currently lighted. This project will light the third soccer field and pave the existing parking lots and entrance road at the Starkey Park facility. Justification The 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities identifies the need for park facilities and soccer fields throughout the County. In order to meet increasing recreational demands, the third soccer field needs to be lit. Frequent grading and adding stone to the gravel lots at the Starkey Park facility is constantly necessary in order to maintain a reasonable surface for this heavily used facility. Paving the existing parking lots and entrance road would reduce maintenance costs and improve the user experience. Operating Budget Impact None Cost and Efficiency Impact Cost reduction in monthly utility bills due to the current inefficient systems. Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. 107 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Starkey Park: Soccer Field Lighting and Parking Lot Paving FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs None FY'I $150,000 Project cost includes site improvements and construction. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $150 $0 $0 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $150 FYI FYI $0 $0 $0 $0 $0 108 DRAFT Parks and Recreation Hollins Park Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The North Roanoke Recreation League engaged in fundraisers and lit one of the two existing soccer fields. This project will light the second soccer field, and provide design and engineering plans for passive recreation on the recently acquired tract of land. Also, this project will pave the existing parking lots and entrance road, construct a picnic shelter and restroom facility, add playground improvements, and enhance the landscaping. Justification The 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities identifies the need for park facilities and soccer fields in North County. In order to meet current recreational demands, the second ballfield needs to be lit. A park shelter, restrooms, large playground, and landscaping are standard amenities provided in a community park. Also, providing passive recreational opportunities is identified in the 2007 Master Plan. Operating Budget Impact This will require additional part -time staff, utilities, maintenance materials, and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources A recommended funding source would be general obligation bonds. 109 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Hollins Park FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Dnr4 +; V"^ c+ +nff rv�niv��o i i +ili +ioc+ F AI 1 - 111 I IG J1C111, 1110111UU11011VG, U11111IG0. FYI - $375,000 Project cost includes site improvements, engineering /design, and construction. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $170 $205 $0 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $375 FYI FYI $0 $9,470 $9 $9 $9,470 110 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Vinyard Park: Greenway Bridge and Improvements Description FY2013 - 2017 Expenditure Summary Funding from the new Roanoke Catholic partnership provided sports field lighting for a large baseball /football combination field, a new park restroom and concession building and recent parking lot expansion. This project requests funding to add traffic barriers, expand the playground, and install a greenway bridge to connect the parking area of Vinyard Park II tract to the passive use area across Glade Creek. A handicap trout fishing area, a maintenance shop, parking lot paving, and other park amenities are also proposed for the development of recreation facilities at Vinyard Park II. A new walking, hiking and biking trail at Vinyard Park I & II are included in the Greenways & Trails: Glade Creek Greenway Segment in Vinyard Park CIP project funding request. Justification This will complete the master plan, and provide a comprehensive regional park in the east county area. New facilities will improve access and recreational opportunities to a broader segment of the population. Operating Budget Impact This will require additional part -time staff, utilities and maintenance materials and supplies. Cost and Efficiency Impact None Conformance with County Obligations This project type is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, and the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities. Funding Sources Recommended funding sources would be General Operating Funds and /or General Obligation Bond. Um DRAFT FY2013 -2017 CIP Projects Parks and Recreation Vinyard Park: Greenway Bridge and Improvements FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs Dnr4 +; V"^ c+ +nff rv�niv��o i i +ili +ioc+ F AI 1 - 111 I IG J1C111, 1110111UU11011VG, U11111IG0. $545,000 Project cost includes site improvements and engineering /design No future capital cost. $5,865 Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI FYI FYI - FYI FYI FYI 3-17 $200 $190 $155 $0 $0 $545 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $5,865 Associated Operating Costs FYI FYI FYI FYI FYI $0 $13 $13,800 $13,800 $13,800 112 DRAFT Parks and Recreation Spring Hollow Reservoir Park Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The Spring Hollow Reservoir site is adjacent to Camp Roanoke and both facilities are on Dry Hollow Road that leads to the reservoir. This project consists of developing the 700 -acre site around the reservoir as a public park for fishing, hiking, picnicking, and other appropriate outdoor recreation interests. Development of the reservoir depends upon Health and Water Authority requirements. The Master Plan has been developed and includes the cost projections. Phase I of the project will include planning /engineering design and the initial phase facility development. Phase I project costs are $962,500; total project costs are estimated to be $3,234,000. Justification This site could potentially become a premier facility within the system as a major regional park with the potential to generate tourist as well as local interest. Operating Budget Impact Not available at this time. Cost and Efficiency Impact None Conformance with County Obligations This project is included in the 1998 Roanoke County Community Plan. Funding Sources Recommended funding source would be bond issue. 113 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Spring Hollow Reservoir Park FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs I V VG UGIGI I I I11 IGI..I. FYI - $962,500 Project cost includes site improvements and engineering /design No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI - FYI FYI TOTAL FYI 3-17 $55 $135 $290 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $482,500 $0 $962 FYI FYI $0 $0 $0 $0 $0 114 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Roanoke River Greenway West, Phase I Description FY2013 - 2017 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two - pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close -to -home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. This project is one of three major greenway projects for which FY12 CIP funds were requested last year and includes an approximately seven -mile section of the Roanoke River Greenway in Roanoke County that would extend westward from Green Hill Park to Spring Hollow Reservoir. As was done in FY12 and for FY13 CIP consideration, the Roanoke River Greenway West Project has been broken up into phases to ease funding. Phase I of the project will include preliminary engineering and the initial phase of right -of -way acquisition, and is being put forth as the next -in -line Roanoke River Greenway segment after the Roanoke River Greenway East Project. Phase I project costs are $450,000; total project costs are estimated to be $7,392,000. The Update to the Roanoke Valley Conceptual Greenway Plan adopted by the Roanoke Valley Greenway Commission in May 2007 designated the Roanoke River Greenway as the Priority #1 greenway for development and construction in the Roanoke Valley, as it was identified as the most important greenway in the regional greenway network. An important initial step in the development and construction of greenways and trails is the procurement of funding that will support the engineering and design of greenways and trails, and necessary land acquisition where greenway and trails corridors are located outside of lands owned by Roanoke County. Such funding is essential to getting these projects underway in a timely manner and to meeting the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents by 2016. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent 115 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Roanoke River Greenway West, Phase I of respondent households indicated that renovation /development of greenways for walking and biking was one of the four most important actions to improve /expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards, the Master Plan indicated that 19 miles of additional greenways and trails would be needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Operating Budget Impact Phase I of this project will require a small amount of staff hours for project management and contract administration. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and /or General Obligation Bond. 116 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Greenways & Trails: Roanoke River Greenway West, Phase I FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs C +.,# k^i ire ;^Y r1/�W11N1[+�r�'1�1/1N V1G111 I IUUI J IUI AUI I III IIJII AIIUI 1. FYI - $450,000 Project cost includes land acquisition and engineering /design. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI - FYI FYI TOTAL FYI 3-17 $0 $184,800 $265 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $450 FYI FYI $0 $5,000 $5 $0 $0 117 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Greenways & Trails: Tinker Creek Greenway, Phase I Description FY2013 - 2017 Expenditure Summary This project addresses the growing need for additional greenways and trails as expressed through citizen input gained during the recent preparation of the Department's Comprehensive Master Plan for Parks and Facilities. The Master Plan was officially adopted by the Roanoke County Board of Supervisors in July 2007 and will serve as the Department's guide for enhancing and developing recreation facilities and services to meet community needs and desires in the years to come. Greenways and trails offer opportunities for walking, hiking and bicycling and these opportunities were deemed as very important though citizen input gained during the preparation of the Master Plan. In response to the importance of greenways and trails voiced by Roanoke County citizens during preparation of the Master Plan, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. As such, the Master Plan indicates that Roanoke County should continue to develop additional greenways and trails in the County through a two - pronged development approach as follows: (1) develop park greenways and hiking and walking trails within County parks that offer opportunities for close -to -home opportunities for walking, jogging, hiking and bicycling and (2) develop greenways outside existing County parks that will link or connect parks with resources such as schools, neighborhoods, playgrounds and other parks, forests, rivers and other natural areas, historic sites and businesses. Recommended Roanoke County Park Facility Standards presented in the Master Plan indicate that 19 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. This project is one of three major greenway projects for which FY12 CIP funds were requested last year and includes an approximately five -mile section of the Tinker Creek Greenway in Roanoke County that would extend northward from the Roanoke City line to the Hollins University area. As was done in FY12 and for FY13 CIP consideration, the Tinker Creek Greenway Project has been broken up into phases to ease funding. Phase I of the project will include preliminary engineering and the initial phase of right -of -way acquisition, and is being put forth as a priority Greenways and Trails project. Phase I project costs are $450,000; total project costs are estimated to be $5,280,000. The Update to the Roanoke Valley Conceptual Greenway Plan adopted by the Roanoke Valley Greenway Commission in May 2007 designated the Tinker Creek Greenway as a Priority #2 greenway for development and construction in the Roanoke Valley, as it was identified as an important greenway in the regional greenway network. An important initial step in the development and construction of greenways and trails is the procurement of funding that will support the engineering and design of greenways and trails, and necessary land acquisition where greenway and trails corridors are located outside of lands owned by Roanoke County. Such funding is essential to getting these projects underway in a timely manner and to meeting the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents by 2016. Justification This project responds to the documented need for more greenways and trails expressed through citizen input gained during the preparation of the Comprehensive Master Plan for Parks and Facilities. Through a statistically valid survey conducted, the citizens were asked the most important actions to improve or expand parks and recreation facilities. Fifty seven (57) percent 118 DRAFT Parks and Recreation FY2013 -2017 CIP Projects Green wa ys & Trails: Tinker Creek Greenway, Phase I of respondent households indicated that renovation /development of greenways for walking and biking was one of the four most important actions to improve /expand parks and recreation facilities. Therefore, the continued development of greenways and trails was listed as a Key Capital Project in the Master Plan. Also, as previously noted, in order to meet the Recommended Roanoke County Park Facility Standards, the Master Plan indicated that 19 miles of additional greenways and trails would be needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Due to additions to our greenways and trails system since preparation of the Master plan, currently 14 miles of additional greenways and trails are needed by 2016 to meet the Roanoke County standard of 0.30 miles of greenways and trails per 1,000 County residents. Operating Budget Impact Phase I of this project will require a small amount of staff hours for project management and contract administration. Cost and Efficiency Impact The development of greenways and trails promotes healthy lifestyles and physical fitness, helps preserve important natural areas, contributes to the protection of water quality and overall serves to enhance the quality of life of Roanoke County residents. Conformance with County Obligations This project is consistent with the general goals, objectives, and policies of the 1998 Roanoke County Community Plan, the 2007 Department of Parks, Recreation and Tourism Comprehensive Master Plan for Parks and Facilities, and the Roanoke Valley Greenway Commission 2007 Update to the Roanoke Valley Conceptual Greenway Plan. Funding Sources Recommended funding sources would be General Operating Funds, private foundation grants, federal, state and local grants, private grants, individual and corporate donations, stormwater and impact fees, and /or General Obligation Bond. 119 DRAFT FY2013 -2017 CIP Projects Parks and Recreation Green wa ys & Trails: Tinker Creek Green wa y, Phase I FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs C +.,# k^i ire ;^Y r1/�W11N1[+�r�'1�1/1N V1G111 I IUUI J IUI AUI I III IIJII AIIUI 1. FYI - $450,000 Project cost includes land acquisition and engineering /design. No future capital cost. $0 Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI - FYI FYI TOTAL FYI 3-17 $0 $0 $132 $318 $0 $450 Future Costs Beyond 2017: No future capital cost. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $5 $5 $0 120 County of Roanoke FY2013=2017 CIP Projects Police Criminal Justice Training Facility South County Precinct Bomb Disposal Unit 121 1 !Y• 122 E -94q 4 1 DRAFT Police Criminal Justice Training Academy Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The scope of this proposal entails the construction of a training facility for use by the Roanoke County Police and Sheriff Departments as well as other potential partnering public safety agencies in and around the Roanoke Valley. A training academy aligns with many guiding principles aimed at delivering effective services to the citizenry, enhancing public safety and promoting the safety and security of our citizens while at home, at work, and at play. The academy plans would provide for classrooms, physical training room, computer laboratory, administrative offices, file and storage areas, and research library. The development of this facility will be explored for compliance to the principles and guidelines of Leadership in Energy and Environmental Design (LEED). This facility will serve as a location for both new employee and in- service training. The Police Department, Sheriffs Office, Emergency Communications Center and Western Virginia Regional Jail would be the primary users of the training facility however members of other law enforcement agencies are fully expected to participate in some training programs. Justification The nature of the public safety profession dictates a high level of training for all personnel. Not only is this training mandated by the State of Virginia, the ability to provide the residents of the County with premier law enforcement services requires personnel skilled in delivery of those services. In today's environment, with its rapidly developing technology and increasing sophistication of threats to public safety, proper training has evolved as a key element to the effectiveness of all public safety agencies. This joint training facility will provide economies of scale by having the Police and Sheriff sharing joint facilities, preventing needless duplication of physical facilities and will allow for economies of scope through the interaction and transfer of knowledge and expertise between the departments. Operating Budget Impact Staffing of the facility is requires no less than 2 full time positions dedicated solely to the academy. Those positions are that of Academy Director and an Office Support Specialist. Staff from the Police Department and Sheriffs Office would supplement the staffing with costs borne by their respective agencies. The first full year salary and benefits package would be approximately $121,000 for these 2 positions. The annual operational costs for the academy training programs are projected to cost $85,000. The personnel and operating costs for these training programs are offset by dues paid to the academy by the Police Department, Sheriffs Office, Emergency Communications Center and the Western Virginia Regional Jail. If a basis of 12,000 square feet were considered, the projected monthly operating and maintenance costs for the physical building are expected to be roughly 20 cents per square foot or $2,400 monthly and 28,800 annually. This projection was based on cost comparisons for utilities at the Kessler Mill Fire Training Center. Cost and Efficiency Impact All of the Roanoke County Public Safety Agencies are efficient and professional organizations as evidenced by the high quality of service provided to the citizens and the formal recognition of state and national public safety accrediting organizations. Quality training will enable Roanoke County's public safety agencies to maintain this high level of service. This facility will provide the public safety agencies with a facility to provide quality training to their personnel, thereby improving the level of service provided to the citizens of the County of Roanoke. 123 DRAFT FY2013 -2017 CIP Projects Police Criminal Justice Training Academy Conformance with County Obligations The County's Community Plan recognizes the need for intergovernmental cooperation in the provision of public safety services, Chapter 4, page 16. The Community Plan also recognizes the theme of regionalism in its Vision Statements as noted in Chapter 2, page 1. Funding Sources Partnering public safety agencies from around the Roanoke Valley will pay a tuition fee for training services rendered by the County of Roanoke. The Police Department currently has 2.2 million dollars dedicated to the construction of a training academy. These funds were acquired by the Department as a result of their assistance in criminal justice endeavors and at no cost to the County of Roanoke. These funds should provide a majority of the capital necessary for the construction of this facility. However, additional funding may be necessary to ensure the facility would provide the optimal resources for effective and efficient training. FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: $2,800,000 Project cost includes engineering /design and construction. No future capital costs. $0 Associated Operating Costs r`^c+ +c+ roln +^f4 +^ - +n# h1111f4;v%^ rv�nlN�oNnNno nr�i -1 I l�ili�ioc+ VVJIJ 1 LV OL011 VUIIUII Iy 11 IQ11 IlG1 IQI II0G, Q11U U11111IG0. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI -1 FYI d FYI FYI R FYI 7 FYI 3-17 $0 $2 $0 $0 $0 $2 Future Costs Beyond 2017: No future capital costs. Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $149 $149 $149,000 $49,000 124 DRAFT Police South County Precinct Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The County's Community Plan recognizes the need for intergovernmental cooperation in the provision of public safety services, Chapter 4, page 16. The Community Plan also recognizes the theme of regionalism in its Vision Statements as noted in Chapter 2, page 1. Justification The strong growth in Roanoke County has resulted in an increase in the demand for police services. The patrol districts extending southward from Lewis Gale Hospital towards Tanglewood Mall represents 40% of the police service calls in Roanoke County. The new building would enable both patrol and investigative personnel to originate their tour of duty in south Roanoke County region. By initiating their work from the southern area of the County, travel to the main police station on Cove Road would be reduced, saving the County both time and resources (fuel). This enhances the overall delivery of police services by retaining personnel in the south Roanoke County area for the duration of their tours of duty. The location would also provide heightened opportunities for police interaction with members of the south Roanoke County communities Operating Budget Impact The operating costs for maintenance and utilities the first year are estimated at $5,000. It is further estimated that these operating costs will rise by approximately 3.5% per year. These costs estimates include electric, gas, water, maintenance, and custodial. No additional staff would be added to staff this facility. Cost and Efficiency Impact The department anticipates that the need for the south precinct building will continue to exist into the foreseeable future. Long term leasing of a building would result in significant recurring payments. Due to the high demand for commercial property, it is unlikely that a suitable building could be leased at a rate significantly below prevailing market rates. After the initial construction costs, these future lease payments could be avoided. The presence of the south Roanoke County Precinct would increase the efficiency of the department by permanently stationing resources in south Roanoke County. The cost estimates are based on square footage (2,000) and projected construction costs ($175.00 per square foot). Conformance with County Obligations The Community Plan, Chapter 4 page 16, recognizes that the level of service provided by the police department is a significant factor in the quality of life enjoyed by County citizens and the creation of a South County Precinct would validate the importance of minimizing response time and increasing opportunities for citizen interaction. Funding Sources Currently the Police Department does not have funding to initiate this project. County funds would need to be allocated to complete this project. 125 DRAFT Capital Costs FY2013 -2017 CIP Projects Police South County Precinct FY2013 - 2017 Expenditure Summary Total FY13 -17 Project Cost: $410 Project Cost Notes: Project cost includes engineering /design and construction. Future Capital Costs Beyond 2017: No future capital costs. Appropriations to Date: $0 Associated Operating Costs r'^, - +c+ roln +^f4 +^ hl lll/YIY1/Y YY1'11N +ON'1N/0 nvi -1 I l�ili� ion VUJIJ I 1 UIC1000 LU UU11U11 IlJ 1 11011 ILUI 101 It-,U AI IU UIIIIIIU0. FYI - Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $0 $410,000 $0 Future Costs Beyond 2017: No future capital costs. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $0 $410 FYI FYI $0 $0 $5 $5 $5,355 126 DRAFT Police Bomb Disposal Unit Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The creation of a bomb disposal unit will both enhance and expand the Department's ability to provide services and increased safety to the citizens of Roanoke County. The bomb disposal unit will enable the Department to respond, investigate, and resolve incidents involving suspected explosive devices. The bomb disposal unit will also serve to both complement and leverage the existing Department explosive detection K -9 unit. Justification The changing nature of threats and the increased sophistication of criminals dictates that local law enforcement agencies possess the capability to handle incidents that occur within their jurisdictions. Since November 1998, the Department has responded to 95 calls for service involving bomb threats, of those 11 involved governmental buildings, 33 involved schools, and 36 involved business establishments. The Virginia State Police has a single bomb disposal unit serving 13 counties in southwestern Virginia. The large geographic area of the 13 counties could result in a significant delay in a response to an incident in Roanoke County. In the event of an actual explosive device, a time delay can lead to a higher potential for injury. In the case of a hoax explosive device or a false bomb threat, a delay in response can lead to higher levels of concern and apprehension for those directly involved in the incident and for the public at large. The creation of a bomb disposal unit will eliminate the possibility of a delayed response and will enable the Department to quickly address incidents involving explosive devices. Operating Budget Impact Adoption of this project would result in yearly costs incurred of approximately $2,500 for equipment maintenance and $2,500 for personnel in- service training. The initial capital costs are estimated at approximately $150,000 with an expected $20,000 in following years for equipment upgrades and maintenance. The capital costs cover the bomb disposal trailer, protective equipment, disruption devices and related equipment. All bomb disposal equipment is required to be owned by the jurisdiction before personnel may receive authorization to attend the required training. Cost and Efficiency Impact This project will provide for the enhanced safety of Roanoke County Schools as well as all County residents. The creation of the bomb disposal unit will enable the Department to handle explosive threats in a timely manner. The timely handling of calls involving explosive devices will provide for efficient services to the citizens of Roanoke County and minimize extended disruption of commerce and education in Roanoke County as the result of incidents involving threats of explosive devices. Conformance with County Obligations The County's Community Plan recognizes the need for the efficient delivery of public safety services with minimal response time, Chp. 4 page 16. Funding Sources General operating revenues supplemented by grant funding if available. 127 DRAFT Police Bomb Disposal Unit FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs r`^, - + e , roln +^f4 +n %v-%e4 i i +ili +ioe VUJIJ I 1 UIC1000 LU 1 11011 IlG1 101 IVG AI IU U11111IG0. FYI - $170,000 Project cost includes equipment. No future capital costs. $0 FY2013 -2017 CIP Projects Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $0 $150 $0 Future Costs Beyond 2017: No future capital costs. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI $0 $20 $170 FYI FYI $0 $0 $5 $5 $5,000 128 County of Roanoke FY2013=2017 CIP Projects Real Estate Valuation Digital Image Capture 129 1 !Y• u 130 E -94 hhlk� . & f 4. -.MAA 4 1, DRAFT Real Estate Valuation Digital Image Capture Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The Real Estate Valuation department is requesting Roanoke County secure a vendor to capture approximately 40,000 digital images of single family, multi - family, commercial, industrial, and tax exempt properties. Each image would be linked to the parcel record in Assess Pro, which would allow users to view the images associated to a parcel. Justification The new software, Assess Pro, has an attribute which allows an image of property to be linked to the parcel record card. Once the images are linked to the parcel record and stored, they would be available to publish on the County's website. This availability of images on the website and property record card would aide citizens, real estate professionals, and business owners with up to date images of all parcels within Roanoke County boundaries. Many requests are received each year as to when we will have images added to our website. Images to the property record would also help other departments at Roanoke County who have access to Assess Pro. These departments include Community Development, Commissioner of Revenue, and Treasurer Office, IT, Town of Vinton, and Circuit Court. With image to property record card and map of parcel added as attribute the property record card, our office would have complete information about property which is used by both internal and external customers. Operating Budget Impact There would be minimal impact to the operating budget due to this process being part of the yearly reassessment operating budget. Cost and Efficiency Impact After initial cost of having images taken and installed in Assess Pro, the staff would be responsible for capturing images of future changes to the property, including structural alterations, or new construction. One of the efficiencies for having images would be assisting the appraisal staff in their informal appeals process. Many times the citizen will request a field review of their home. This request would be eliminated due to the appraiser ability to bring images to the computer screen, as the appraiser is meeting with the citizen. This process allows the citizen to actually see which property the appraiser is comparing their property to, when appealing their appraisal. The Board of Equalization needs to have an image of the property before them, as a property owner will make an appeal of their appraisal. This necessitates staff to drive to property and take image for all who appear before the BOE. This would negate this process for the BOE. Again, all other departments within the county and the Town of Vinton who have access to Assess Pro would benefit by having image in front of them as they talk to property owner. Conformance with County Obligations Having image attached to property record card would only leave getting map of property to property record card, to have all attributes of property in one centralized location for users of Assess Pro. Funding Sources General Fund. 131 DRAFT Capital Costs FY2013 -2017 CIP Projects Real Estate Valuation Digital Image Capture FY2013 - 2017 Expenditure Summary Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: Associated Operating Costs roln +oi4 +^ - ^f +Ininr^ r"n IV111 III I IQI VVJIJ I GIQIGU lV JVI IVVQI U I 1 10 FYI - $170,000 Project includes costs related to software purchase and implementation None. $0 II IIGI 1011 IVG. Department Request for Allocation FY2013 - 2017 Expenditure Summary FYI FYI 5 FYI FYI TOTAL FYI 3-17 $170 $0 $0 $0 $0 $170 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FYI FYI FYI FYI FYI $0 $0 $0 $0 $0 132 County of Roanoke FY2013=2017 CIP Projects Sheriff Overhead Lighting Project 133 1 !Y• u 134 E -94 hhlk� . & f 4. -.MAA 4 1, DRAFT Sheriff Overhead Lighting Project Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects The replacement of all overhead lighting fixtures was completed in all inmate housing areas in September 2011. With completion of this work, this left the fixtures in the common areas to be replaced. This capital project is recommended for the replacement of 459 obsolete overhead lighting fixtures in the common areas on the third, fourth, and fifth floors of the Roanoke County /Salem Jail Facility. Justification The Roanoke County /Salem Jail Facility's overhead lighting fixtures are obsolete and are currently being phased from the market. The Energy Independence and Security Act of 2007 (originally named the Clean Energy Act of 2007) will eliminate the majority of the most commonly used types of T12 linear fluorescent lamps, by July 2012. The Roanoke County /Salem Jail Facility currently uses the T12 type of lighting fixtures and we have 459 lighting fixtures which must be replaced. In recognition of the federal regulations on energy efficiency, lighting manufacturers stopped producing the ballasts for the Jail's T12 lighting fixtures on July 1, 2010. To keep up with federal regulations of energy efficiency, manufacturer's technology and production will be focused on T8 and T5 lighting systems. At the present time, the bulbs for the T12 type of light fixtures (the type the Jail uses) will not be manufactured after July 1, 2012. We anticipate that once the T12 lighting is no longer produced, there will be an increased cost for T12 lamps and ballasts due to demand vs. limited supply. Once the availability of the lamps and ballasts is exhausted, the Roanoke County /Salem Jail Facility will be unable to maintain the proper lighting in the common areas of the Jail, as required by law. Operating Budget Impact Although, we are unable to identify an exact cost impact to the Jail's operational budget, we anticipate that once the lamps for the Jail's lighting are no longer manufactured after July 1, 2012, there will be an substantial increase in the cost of lamps and ballasts due to demand vs. limited supply. Cost and Efficiency Impact Once the lighting has been replaced, we anticipate that there will be a substantial decrease in the Jail's utility costs. Conformance with County Obligations This project is in conformance with the Comprehensive Plan found in Chapter 4 — Community Facilities — "Provide a safe and secure Jail environment." This project strikes a balance between public safety and quality of life. It also ensures the adequate delivery of services. In addition to the Comprehensive Plan, the Roanoke County /Salem Jail has legal obligation to comply with Minimum Standards for Local Jails and Lockups as established by the Virginia Board of Corrections. Standard Number 6VAC15 -40 -1160 — All housing and activity areas shall provide for appropriate lighting and heating. In order to maintain accreditation with the American Correctional Association, the Jail is obligated to comply with their standard regarding lighting 4ALDF -1 A -14 — Light levels in inmate cells /rooms are at least 20 foot - candles in personal grooming areas and at the writing surface. Lighting throughout the facility is sufficient for the tasks performed. 135 DRAFT Sheriff Overhead Lighting Project FY2013 -2017 CIP Projects Funding Sources The total estimated cost for this capital project is $134,000. The City of Salem is currently obligated for 21.84% or approximately $29,266 of the total capital project costs. Roanoke County's responsibility for this capital project is approximately $104,734. The City of Salem's share is based on the regional jail agreement entered into on August 8, 1977. Item 11 of the Agreement provides "Any future capital expenditures in connection with the operation of the jail facility shall be borne in the same proportion as the most recent cell allocations, unless otherwise modified by the parties hereto." City of Salem's share of this capital expenditure is based on the percentage of the number of their prisoner days. During FY2010/11, the City of Salem's daily average of inmates was 28.927, which determined that the City of Salem's share of the capital expenditures is based on a percentage of 21.84 %. A grant was available through the Appalachian Power Company and State Electric Company. However, it was determined that the Roanoke County /Salem Jail did not qualify for this grant because the Jail purchases electrical service from the City of Salem. Sheriff's staff researched the possibility of other grants and determined that there were no other grants available for this project. FY2 Capital Costs Total FY13 -17 Project Cost: Project Cost Notes: Future Capital Costs Beyond 2017: Appropriations to Date: 013 - 2017 Expenditure Summary $134,000 Includes all costs associated with lighting replacement. None. $0 Associated Operating Costs IVVI IG. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FY1I FY1A FY1R FY1R FY17 FYI 3-17 $134 $0 $0 $0 $0 $134,000 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $0 $0 $0 $0 136 County of Roanoke FY2013=2017 CIP Projects Social Services Office Space and Parking Expansion 137 1 !Y• u 138 E -94 hhlk� . & f 4. -.MAA 4 1, DRAFT Social Services Office Space and Parking Expansion Description FY2013 - 2017 Expenditure Summary FY2013 -2017 CIP Projects Renovate current space of Social Services Department utilizing all 5 floors of the Stellar One Building at 220 E. Main St., Salem. Justification The Department of Social Services provides services to all citizens in Roanoke County, Town of Vinton and City of Salem. Through state reimbursement to the Department of Social Services' budget and the financial payments from benefit programs to the citizens, almost $80 million of revenue was generated into our local economy in FY 2011. The Department of Social Services has increased 68% in staff, from 58 full time employees in 1993 to 89 full time employees, 7 part -time employees and the additional supervision of the Comprehensive Services Office (3 full time employees) in 2010. Office space, on -site storage and both staff and customer parking are inadequate. The Department has renovated many times and currently occupies partial space on the second floor and the 3rd, 4th and 5th floors of the Stellar One building (formerly Salem Bank and Trust). Offices have been placed in any space available without consideration of work flow or adequate facility safety. More citizens are requiring the services from this department every year. Since January of 2008 there has been an 85% increase in open food stamp cases, with a 28% increase in applications. The number of Medicaid recipients has also increased by an alarming 24% in the past 4 years. The waiting room will seat 21 people with an average of 100 people coming into the office daily. Many times the halls, stairs and elevator areas are filled to capacity with people who have no place to sit. Offices were built to 1979 standards, prior to computers, and are too small to adequately contain a desk/chair, computer work station, file cabinet and 2 chairs for citizens who are required to participate in a face -to -face interview. There is very little on site storage. Space for filing records as well as retention of records in inadequate. Only 10 people can eat in the lunch room at any time. The largest conference will hold 60+ people, prohibiting full attendance at any department wide meeting. Lack of parking is also a consideration. We currently have parking for 35 employees and no parking for clients. Local businesses complain about social services clients' parking in reserved spots. DSS employees are the only County employees who are expected to pay a monthly fee for parking. Operating Budget Impact Departmental costs for staffing, maintenance, custodial and utility expenses could increase proportionate to the size of the additional square footage utilized by DSS. Fuel and vehicle costs will remain constant due to the proximity of both the Salem and Roanoke County courthouses. Cost and Efficiency Impact The building, owned by Roanoke County, is approximately 36,415 sq ft. The Department of Social Services currently occupies 23,000 sq ft. The architectural firm of Thompson & Litton has been contracted to provide a 3 pronged analysis of our existing space. First, a space needs analysis projecting our space needs 10 years out. Second, a building feasibility study to include the cost analysis of any structural needs the building may have, and last a formal parking analysis of the area. Renovation of the building utilizing the entire space for DSS could allow workflow patterns and space to be utilized in an efficient manner, saving time and energy, for both staff and citizens. Citizens will be able to access the office from ground floor which is especially helpful to the 139 DRAFT Social Services Office Space and Parking Expansion FY2013 -2017 CIP Projects handicapped person. Conformance with County Obligations Social Services are federally funded, state mandated, and locally administered. Roanoke County Department of Social Services is under contract to provide all mandated social service programs to City of Salem residents. Funding Sources Roanoke County claims maximum state reimbursement for rent /facility costs at $10,838 per month. There is currently $900,000 in the building fund which can be used for renovations. Through contract, City of Salem averages reimbursing Roanoke County for 1/3 of the department local costs but will not be responsible for building renovations. FY2013 - 2017 Expenditure Summary Capital Costs Total FY13 -17 Project Cost: $10 3 000 3 000 Project Cost Notes: Project includes all costs related to design, engineering, and construction. Future Capital Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs I Ir,I //1 1A 1N n+ +hic+ +;V"^ VI 1r\VVVI I Q U I10 U I IG. Department Request for Allocation FY2013 - 2017 Expenditure Summary TOTAL FYI -1 FY1 d FYI A FYI R FYI 7 FYI 3-17 $0 $10,000,000 $0 $0 $0 $10,000,000 Future Costs Beyond 2017: None. Appropriations to Date: $0 Associated Operating Costs FY13 FY14 FY15 FY16 FY17 $0 $0 $0 $0 $0 140 1 !Y• u 141 E -94 hhlk� . & f 4. -.MAA 4 1, County of Roanoke Strategic Budget Calendar FY 2012 -2013 February 2012 • Departmental budget presentations to County Administrator • 2/28/12: Work Session —BOS • Update on Dept. budget development (departmental operations) • Contributions procedures • CIP Committee Report to BOS March 2012 • 3/13/12: Budget BOS • Presentation of updated revenue projections for FY12 and FY13 • Presentations for outside agency funding — Cultural, Tourism, Other • 3/20/12: Budget BOS • Presentations for outside agency funding — Human Service • Advertise tax rates • 3/27/12: Budget BOS • Public Hearing Tax Rates • Adopt Tax Rates April 2012 • 4/10/12: Proposed Budget: County Administrator • 4/24/12: Public Hearing: Proposed Budget May 2012 • 5/08/12: Appropriation Ordinance-1 st Reading • 5/22/12: Appropriation Ordinance-2 nd Reading • 5/22/12: Adoption of Budget Resolution MARCH '12 S 1 8 15 22 29 M 2 9 16 23 30 T 3 10 17 24 W 4 11 18 25 Th 5 12 19 26 F 6 13 20 27 S 7 14 21 28 S M T W Th 1 2 3 6 13 20 27 7 8 9 10 14 15 16 17 21 22 23 24 28 29 30 31 S 1 8 15 22 29 M 2 9 16 23 30 T 3 10 17 24 W 4 11 18 25 Th 5 12 19 26 F 6 13 20 27 S 7 14 21 28 S M T W Th 1 2 3 6 13 20 27 7 8 9 10 14 15 16 17 21 22 23 24 28 29 30 31 F 4 11 18 25 S 1671 12 19 26 A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, February 28, 201 1 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1 ACTION NO. ITEM NO. Q -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Emergency Communications Center 2011 Employee Recognition SUBMITTED BY: Bill G reeves Director of Communications and Information Technology APPROVED BY: B. Clayton Goodma County Administrate COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMA'rION: In 2011, - the Emergency Communications Center revamped its annual recognition program in order to recognize personnel who have gone above and beyond in the following categories: • Communications Officer of the Year • Communications Supervisor of the Year • Rookie Communications Officer of the Year • Communications Shift of the Year Communications Officer of the Year Communications Officer II Hope Huffman was selected as Communications Officer of the year for the manner in which she handled a domestic related call and the effort she put forward to go above and beyond the normal protocol to further assist with information gathering. That call was the reason for the nomination, but Hope is the recipient of this award as a reSLIlt of her continued hard work and dedication throughout 2011. Congratulations COII Huffman. Page 1 of 2 Communications Supervisor of the Year Communications Officer III Beverly Orange was selected as the Communications Supervisor of the year based on her hard work and dedication to the ECC during 2011. Beverly took the initiative to develop two programs to improve the center. The first is a community outreach effort in which the center participates in public safety service programs and public events throughout the county. This outreach program serves to enhance the community's understanding of the Emergency Communications Center and it enables us to provide vital safety information to our citizens. For the second program, Beverly was hand selected to lead our re- vamped awards and recognition program and has done an excellent job in getting the new program started. Beverly takes great initiative and is always willing to lend a helping hand. She is very diligent and shows very strong leadership qualities in her role as a COIII for the ECC. Rookie communications officer of the Year Communications Officer I Angela Parker was selected as the 2011 Rookie Communications Officer of the year for her ability to grasp the information she is learning and for always platting her best foot forward. Angela has excelled far beyond where she would expect to be at this point in her training and has displayed her willingness to meet the ever changing needs of the ECC. When advised that she would be transitioriing shifts with short notice to meet the needs of the ECC she did so eagerly and with no complaints. Angela has shown great potential in the early stages and we expect to see great things as she continues to learn and grow as a Communications Officer. Communications Shift of the Year Our Daylight Shift is being recognized as the 2011 Shift of the Year for its professional handling of numerous incidents throughout 2011. Daylight shift was faced with many tough calls, yet the communications officers on the Daylight shift performed well by managing their time and resources in a very efficient manner. For example: • On April 1 6 th 2011, heavy rains caused flooding across the County. Daylight received over 300 calls in a 3 hour period resulting in 100 calls for service and notifications of several outside agencies. • On August 23, 2011, the County felt tremors from the earthquake in the Louisa County area. Daylight shift received 160 calls in an eight- minute period and once again displayed its ability to efficiently function in a high stress situation. The Department is very proud of all of the men and women who serve as professional and dedicated Communications Officers. Page 2 of 2 ACTION NO. ITEM NO. R -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, ROANOKE, VIRGINIA MEETING DATE: February 28, 2012 AGENDA ITEM: Public hearing on a Landscaping Project at the intersection of Williamson Road and Plantation Road SUBMITTED BY: Megan G. Cronise Principal Planner APPROVED BY: B. Clayton Goodma III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In August 2010, Friendship Retirement Community (Friendship) expressed interest in sponsoring a landscaping project with signage near its facility on Hershberger Road. County Staff proposed the intersection of Williamson Road and Plantation Road as a location that had already been planned for additional landscaping as part of the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project. Friendship agreed to this location and recently approved a landscaping plan prepared by County staff. Friendship, in conjunction with the Williamson Road Area Business Association (WRABA), have committed to fully fund and maintain for five (5) years new landscaping at the intersection of Williamson Road and Plantation Road. Signage recognizing Friendship and WRABA will be installed as part of this project. These activities fall under the Virginia Department of Transportation (VDOT) comprehensive Roadside Management Program. This program requires the local governing body to hold a public hearing, scheduled for February 28, 2012, and adopt a Resolution of Endorsement prior to project approval by VDOT. Staff reviewed the project with the Board of Supervisors at a work session on February 14, 2012. This project is the First piece to be completed in the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project. The Plantation Road Project was intended to Page 1 of 2 implement 2008 Hollins Area Plan, which is a component of the 2005 Roanoke County Cornmunity Plan. FISCAL IMPACT: None ALTERNA"rIVES: 1. Adopt the attached Resolution of Endorsement required by VDOT. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative #1. Page 2 of 2 AT REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28, 2012 RESOLUTION OF ENDORSEMENT FOR THE LANDSCAPING PROJECT AT THE INTERSECTION OF WI LLIAMSON ROAD AND PLANTATION ROAD IN ROANOKE COUNTY, VIRGINIA WHEREAS, Friendship Retirement Community and the Williamson Road Area Business Association have committed to fund and maintain for five years new landscaping and signage at the intersection of Williamson Road and Plantation Road in Roanoke County, Virginia; and WHEREAS, this landscaping and signage project would implement Roanoke County's Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and WHEREAS, this Plantation Road Project would implement the County's 2008 Hollins Area Plan, which is a component of the 2005 Roanoke County Community Plan; and WHEREAS, these improvement activities fall under the Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Program; and WHEREAS, this VDOT program requires the local governing body to hold a public hearing and adopt a resolution of endorsement prior to project approval by VDOT; and, WHEREAS, the Board of Supervisors was briefed on this project in a work session on February 14, 2012, by County staff and the Board held a public hearing on this project after advertisement as required by law on February 28, 2012. Page 1 of 2 BE IT RESOLVED BY THE BOS OF ROANOKE COUNTY, VIRGINIA, AS FOLLOWS: 1. That the Board finds that this landscaping and signage project at the intersection of Williamson Road and Plantation Road is consistent with the goals of the County's 2008 Hollins Area Plan, which is a component of the 2005 Roanoke County Community Plan. 2. That the Board accepts the offer of the Friendship Retirement Community and the Williamson Road Area Business Association to fund and maintain for five years the landscaping and signage at the intersection of Williamson Road and Plantation Road. 3. That the Board hereby adopts this Resolution of Endorsement for the landscaping project at the intersection of Williamson Road and Plantation Road, and requests the Virginia Department of Transportation to approve this project under its Comprehensive Roadside Management Program. 4. That the Clerk to the BOS is directed to send a copy of this resolution to the Virginia Department of Transportation, Friendship Retirement Community and the Williamson Road Area Business Association. Page 2of2 Proposed Planting Project at the Intersection of Williamson Road and Plantation Road Proposed landscaping at the northeast corner (near Watusy's Restaurant) Proposed landscaping at the northwest corner (near Monroe Muffler) !r.q b i O O O O 4!t G O W L) � � H LLI 9L cr) C m m a 0 0 M I I AU a 0 W) S -1 PETITIONER: Robert W. Blank & Anna R. Ferro CASE NUMBER: 1- 2/2012 Board of Supervisors Consent 1 St Reading Date: February 14, 2012 Planning Commission Hearing Date: February 7, 2012 Board of Supervisors Hearing & 2 nd Reading Date: February 28, 2012 A. REQUEST To rezone 12.723 acres from Low Density Residential District (R -1) to Agricultural /Residential District (AR) located near the 7500 block of Mount Chestnut Road, Windsor Hills Magisterial District. B. CITIZEN COMMENTS No citizens spoke on this petition. C. SUMMARY OF COMMISSION DISCUSSION Chris Patriarca presented the staff report. Mr. Radford had questions about if any proffered conditions were included as part of the application. Staff stated that based on the intended use and an overall lack of concerns from the neighbors that staff felt conditions were not necessary as part of the application. Mr. Peters asked if they planned to construct a residence to which staff stated the applicant was not at this time. Mr. Marrano then asked if the application was in conformance with the comprehensive plan to which staff stated that it was. D. PROFFERED CONDITIONS None. E. COMMISSION ACTION Mr. Radford made a motion to recommend approval of the rezoning. The motion carried 5 -0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission . .... ........................................ .................................... , _- __�- . . .. .... . . ... .. . . ....... .. ... . . . .. . . ... .... .... .. ........ . ... .... . .... .... .. ....... . . Petitioner: Robert W. Blank &Anna R. Ferro Request: To rezone 12,723 acres from R -1 to AR Location: Near the 7500 block of Mount Chestnut Road (T.M. 085.04$01 - 11,00 -0000) Magisterial District: Windsor Hills Proffered Conditions: None EXECUTIVE SUMMARY: Robert W. Blank and Anna R. Ferro are requesting a rezoning from Low Density Residential District (R - 1) to Agricultural /Residential District (AR) located near the 7500 block of Mount Chestnut Road (085.04 - 01 - 11.00 - 0000) in order to erect a storage building to store equipment utilized in the general maintenance of the property. The rezoning is necessary as the construction of only an accessory building on a vacant property is not an allowable use in the R -1 district. The 2005 Comprehensive Plan indicates that the Future Land Use Designation of these parcels is Rural Village. Rural Village is a future land use area where limited development activity has historically occurred and where suburban or urban development patterns are discouraged. These rural community and farming areas are generally I n between the intense suburban development patterns already established in the County and the designated Conservation and Rural Preserve areas. 1. APPLICABLE REGULATIONS Section 30 -34: AgrlculturallResidentlal District (AR) regulations Section 30 -88- 1 Accessory Uses: Agricultural Use Types 1. Parking associated with a principal use. 2. The storage of agricultural equipment, products or materials associated with the principal use. 3. Temporary sawmills in accord with applicable use and design standards. 4. other uses and activities necessarily and customarily associated with purpose and function of agricultural use types, as determined by the administrator, 5. Micro wind energy systems that project no more than fifteen (15) feet above the highest point on the structure and complies with the height requirement of the zoning district. 2. ANALYSIS OF EXISTING CONDITIONS Background — The property was purchased in 2003. It is covered evenly with wooded areas and open fields. It is also divided with a deeded right -of -way access a third of the way down from the northern property boundary to allow access to a pair of homes on R -1 zoned parcels bounding the property to the east. It should also be noted that the property was zoned A -1 prior to the countywide comprehensive rezoning in 1992. The rezoning north of Route 221 between Mount Chestnut Road and Ran Lynn Drive from A -1 to R -1 was made at that time due to the projected need for appropriately zoned properties to accommodate anticipated future residential demand. The properties on the western side of Mount Chestnut Road all retained their agricultural zoning and are presently zoned AR. Additionally, one of the properties immediately adjoining this one to the west was similarly downzoned from R -1 to AR in 2002. The rezoning was necessary for the property owners to be able to raise and keep llamas on -site. Their argument for the action was based on the surrounding properties having large lot residential uses and the relative rural character of the area. At that time, the rezoning was granted with several conditions limiting the number and types of animals allowed on -site. Topog,raphyNegetation — The property increases in elevation from approximately 1,450 feet on the western side to approximately 1,550 feet on the eastern side, with the majority of the property gently sloping. The southern property line is generally lined with mature trees. The eastern side is wooded between the property at 7552 Mount Chestnut Road, but not at 7504 Mount Chestnut Road. The western side is wooded between the property at 7580 Mount Chestnut Road, but not at 7570 Mount Chestnut Road. The northern portion of the heavily forested. Surrounding Neighborhood -- All but one of the surrounding properties are currently zoned R -1, six of which have existing residences. The other property is zoned ARC, with the conditions pertaining to the 2002 rezoning allowing for the raising and keeping of llamas on the property. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture -- As shown on the concept plan, the petitioners propose to construct a 352 square foot (22'l x 16'w x 11.5'h) storage building on the northern side of the access easement. The structure will be set 80' off the nearest property line and will meet all applicable setbacks where proposed. The structure will be of steel arch construction with a white finish on the sides. It is accessible through a garage style door with paneling on the front and rear. Access/Traffic Circulation — VDOT had no comments on the petition. The property is accessed by way of a 50' deeded easement off Mount Chestnut Road. The easement physically crosses both 7552 and 7604 Mount Chestnut Road leading into the petitioners' property. The easement then continues through their property to allow access to both 7570 and 7580 Mount Chestnut Road. Screening & Buffering The zoning ordinance does not require additional screening or buffer yard requirements as the adjacent properties are zoned R -1, Low Density Residential District and AR, Agricultural /Residential District. 4, CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN The 2005 Comprehensive Plan indicates that the Future Land Use Designation of these parcels is Rural Village. Rural Village is a future land use area where limited development activity has historically occurred and where suburban or urban development patterns are discouraged. These rural community and farming areas are generally in between the intense suburban development patterns already established in the County and the designated Conservation and Rural Preserve areas. The proposed agricultural zoning promotes the agricultural and recreational uses indicated in the definition and is in general conformance with the Rural Village designation. 5. STAFF CONCLUSIONS Robert W. Blank and Anna R. Ferro are requesting a rezoning from Low Density Residential District to Agricultural /Residential District located near the 7500 block of Mount Chestnut Road (085.04- 01- 11.00- 2 goon) in order to erect a storage building to store equipment utilized in the general maintenance of the property. The rezoning is necessary as the construction of only an accessory building on a vacant property is not an allowable use in the R -1 district. The proposed project is in general conformance with the goals and objectives of the Rural Village Designation. Additionally, one of the neighboring properties already has been through a downzoning from R -1 to AR in order to raise and keep llamas. The topography of the parcel, coupled with the abundant existing vegetation that the petitioners intend to retain, generally serves to protect surrounding property owners from the potential impacts associated with this request. However, the impacts could also be reduced by limiting potential agricultural uses through proffers. To date, the applicants have not submitted any proffers as part of this application. CASE NUMBER: 1- 212012 PREPARED BY: Chris Patriarca HEARING DATES: PC: 211112 BOS: 2128112 ATTACHMENTS: Application Materials Site Inspection Photographs Aerial Photograph Zoning Map Future Land Use Map AR Zoning District Regulations R -1 Zoning District Regulations 3 �Z — I (bps CP - County of Roanoke For Staff Use Only Communit Development Date =Wed: Rwei Plannin & Zonin Application fee: PC1D&**dM- Oil 5204 Beard Drive I lba,oc) 4 1 1 ) I a P 0 Box 29800 Roanoke, VA 24018-0798 Plawds issued: 130S doe: a za E Z (540) 772-2068 FAX (540) 776-7155 Caw Number ALL APPLICANTS Check t of application filed (check all that appl QkRezonin 0 Special Use 0 Variance 0 Waiver 0 Administrative Appeal 0 Camp Plan, (i&2-22n) Review Applicants name/address whip Phone: 540-772-1595 Robert'' . Blank/Anna R. Ferro Work: NA 7623 Amber Court Cell #: 540-797-9698 Roanoke, VA 24018 Fax No.: 540-772-1595 after 6 rin g s Owner's natne/address w/zip Phone #: 540-772-1595 Robert W. Blank/Anna R. Ferro Work: NA 7623 Amber Court Fax No. ---540-7772-1525 after 6 ri Roanoke, VA 24018 Propert Location Ma District: Windsor Hills 0 Mt. Chestnut Road Communit Plannin area: Route 221, Map l.1 Tax Tviap No.: 085.04-01-11.00-0000 Existin Zonin R-1 Low Densit Residential Size of parcel(s): Acres: 12-723 Existin Land Us e: None, other than g rass cuttin tree branch dis g eneral maintenance REZONING, SPECL4L USE PERMIT,, WAIVER AND COMP PLAN ( 112-2232 ) REVIEW APPLICANTS (R/S1W/CP) Propo.aed Zoning: AR, A District Propo.u4 Land Use: Erect buildin for secure stora of tractor/attachments, trailer, & associated e for propeq maintenance. No other chan Does the parcel meet the minimum lot area, width, and fronta re of the re district' Yes X , No IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the re Use T Yes X No IF NE0. A VARIANCE IS REQUIRED FIRST If rminin re are conditions bein proffered with this re Yes No X VARL4NCE ., WAIVER AND ADMINISTRA 77VE APPEAL APPLICANTS (VIWIAA) VariancelWaiver of Section(s) of the Roanoke Count Zonin in or to:4 Appeal of Zonin ►dministrator's decision to Appeal of Interpretation of Section(s): of the Roanoke Count Zonin Ordinan 'IVY Z 19 Appea I of Interpretation of Zonin Map to Is the arinlication comDlete? Please check ifenclosed. APPLICATION WELL NOT BE ACCEPTtv-I ANY I OF THESE ITE ARE MISSING OR INCOMPLETE. R&WAT VIAA RSMICP WAA RISM/CP WAA i ft y I Consultation —A 5 1 tz x I I if concept p1mi Applicauon tee X Application x Metes and hounds desaiption Ptoffers, if applicable Justification N im Water and sewer applicati ®n Adjoinin 12 M propat l I hemb certif that I am aver the owner ®f rope the * y or the 0 t Ws at or purdiaw and aotin wi th the knowled PM consmt r e r age of the owner. V Owner's Si atone 4F/20 I JIJSTIF[CATIOIY FOR REZONING, SPECIAL USE PERMIT WAIVER OR COMP PLAN (1s2-2232) REVIEW REQUESTS Applicant Robert W. Blank/Anna R. Ferro The Planning Commission will study rezoning, special use penrnit waiver or community plan (15.2 -2232) review requests to deterrainc the need and justification for the change in terms of public health, safety, and general welfare. Plea answer the following questions as thoroughly as possible. Use additional space if nary. Please: explain how the request furthers the poses of the Roanoke County Ordinance as well as the purpose found at the beginning of the'applicable zoning district classification in the Zoning Ordinance. This request is primarily consistent with the purpose of preserving agricultural and forestal lands. Presently, the property is comprised of fields and forested areas with no structures. Maintenance of the property involves grass cutting, tree managment, and fence mending. The request involves erect- ing a structure to store the tractor /implements, trailer, and associated equipment used- for property maintenance. The equipment will thus be readily available on -site and will negate the need for trans - port to and from the site when the frequent maintenance activities are conducted. The structure should also improve safety in that the equipment will be securely stored out of harm's way. (On occasion, neigh- boring children have meddled with fencing and the parked trailer, and have also ridden trail bikes on the site without permission). Safety will also be enhanced inasmuch as the equipment will not have to trail- - ered to and from the property using Route 221 (blind curves and dangerous intersections); Mt. Chestnut Road (narrow and curry); and a steep, narrow gravel road that is often corrugated and rutted. The proposed structure is an attractive 16'X 22'X 11'5" high steel arch building (with end walls and roll -up door) that will be assembled on -site. A concrete pad with footers will be required for support and anchoring. A contract team of 3 or more persons will erect the structure. Services (such as power, sewer, or water) will not be required. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The proposed project is consistent with the guidelines and policies of the Roanoke County Community Plan and, specifically, those pertaining to the Windsor Hills planning area. The rural nature will be preserved and even enhanced via the proposed AR zoning designation. The proposed equipment storage structure is relatively small and will be sited in a wooded fringe. Thus, it will be largely inconspicuous to those residing on neighboring properties. The building will be erected on one of the few level areas of the property and will require no excavation other than that for the footers. The project will not entail the removal of any trees, and it will not affect any streams or have any other adverse effects on the environment. Rather, the existing scenic beauty will be preserved, or perhaps even enhanced by the facilitation of the property maintenance afforded by storage of required equipment on -site. In summary, the project is consistent with both the Conservation and Rural Preserve and Rural Village land use designations. The scenic splendor of this property and the surrounding areas will be preserved. The forested areas and associated willdlife habitats are not affected. Meld maintenance, including grass cutting, downed tree removal, etc. will be unaffected or even improved. Plea: 6cribe the Impact(s) of the request on the prropet[y itseif,, the adsoining properties, and the sounding area, as well as the impacts on public services and facilities, including watertsewer, roads, schools, parks/recreation and ire and rescue. No negative impacts to the property itself, the adjoining properties, or the surrounding areas are foreseen as a result of this request. The proposed building will be largely inconspicuous where sited, and it will serve as an accessory for the storage of equipment used for maintaining the property. This translates into benefits, including reduced fuel consumption; less traffic congestion with less wear and tear (and less dusty on the unpaved road also used by the neighbors to access their properties; and improved maintenance of the subject property via ready access to equipment. To be noted is that an adjoining property (tax #35.04- 01-12) benefitted from a zoning designation change from R -1 to ARC. This property contains a residence, as small barn, and several sheds. Also, several nearby properties, (tax #85.04 -01- 15.05, tax #35.04 -01- 13.00) have zone designation AR. Thus, the requested zone designation change has ample precedent. The request will not impact public services and facilities in any way. No water or sewer connections are required. E CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land itse change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such uses involving remnings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The o:)ncept plan should not be confused with the site plan or plot plan that is required prior to the issuance ofa building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver, community plan (15.2 -2232) review and van app] nations. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature ofthe request. The County Planning Division staffmay exempt some of the items or suggestthe addition of extra items, but the followin g are considered minimum: ALL APPLICANTS X a. Applicant name and name of development X b. Date, scale and north arrow X c. Lot size in acres or square fed and dimensions X d. Location, names of owners and Roanoke County tax map numbers of adjoining properties X e. Physical features such as ground cover, natural watercourses, floodplain, etc. X f. The zoning and land use of all adjacent properties X g All property lines and easements X h. All buildings, existing and proposed, and dimensions, floor area and heights X i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development NA j. Dimensions and locations of all driveways, parking spaces and loading spaces Ad&lonal ig ormar(ion required for REZONING and SPBCIAL USE PEi7'APPLICA.2 S NA k. Existing utilities (water, sewer, storm drains) and connections at the site X 1. Any driveways, entrances/exits, curb openings and crossovers X m. Topography map in a suitable scale and contour intervals NA n. Approximate street grades and site distances at intersections NA o. Locations of all adjacent fire hydrants NA P. Any proffered conditions at the site and how they are addressed NA q. If project is to be phased, please show phase schedule i certify that all items required in the checklist above are complete. Signature of applicant D to . . .. ... . .. .. .. I Waal I z 1. fj w W--- 01 Lei :.DLII U a-b Ll ::% I �I� 1 I II 1111 . .... .... .. 1; 12 I IF Itil L. Justification Narrative 2. fetes and Bounds 3. Blow -up of Site for Proposed Building 4. Adjoining Properties and Features Map 5. Adjoining Property Details 6. Proposed Structure Details :44. li I] Wei Doi OK;:�::kI.UIOIWLnN [IF'�XIL�176f�1 I I 1 I L ... .... ... WIN I existing Conditi The subject 1 2.723 acre property is located off of Mt. Chestnut Road in the Windsor Hills planning area and has a R -1 zone designation. It is comprised of fields and wooded areas of approximately equal acreage. Much of the property is sloped and bounded by barb wire and wooden fencing. The property has no structures or other infrastructure. It is usually accessed via a steep 1 wide gravel road intersecting with Mt. Chestnut Rd. However, an easement is provided via a paved driveway associated with an adjoining property, tax #085.04 -01 -1 2.00 -0000. However, this involves driving a truck and trailer through a relatively narrow fence opening with limited maneuverability. Thus, this option is usually avoided. Presently, and for the foreseeable future, the subject property is not being utilized for any purpose. However, it requires general upkeep and maintenance involving grass cutting, downed tree and branch removal, and fence repair. During warm weather months, the grass must be mow every two to four weeks, and this involves four or five trips to and from the property per week. A. utility tractor with front loader, mower, and chipper /shredder attachments is used for most of the property maintenance. This requires hauling the tractor and other equipment on a trailer to the property. For safety and security purposes, the tractor and other equipment is not presently left on the property when not in use. The 1 2' gravel road described above is usually used to access the property. This road is frequently compromised by rain storms and wear and tear associated with vehicles used by the owners of two adjoining properties, tax #085.04 --01- 11.01 -0000 and 085.0 -- 11.02 - 0000. During dry periods, a great deal of dust is generated by the vehicular traffic. Also, vehicle meets on this narrow road are common. Proposal The owners request that the subject property be designated as an AR zone district. This will allow a structure t0 be erected to securely store equipment, and it will serve in an accessory capacity to the primary purpose of maintaining the property. (A structure for this purpose is presently not permitted under the existing zoning). To be noted is that a precedent for this exists in that an adjoining property, tax #085.04-01-12.00-0000, was recently rezoned to ARC. Also, two nearby properties on the opposite side of Mt. Chestnut Rd., tax. #085.04 -01- 15.05 -0000 and tax #085.04-01-18.00-0000, are zoned AR. The benefits associated with a small building on the property include: • Facilitation of maintenance and upkeep of the property by having equipment at hand • Less dust and wear /tear associated with traffic on the gravel access road • An elevated "presence" that could discourage some would-be trespassers, including trail bikers • Enhanced safety associated with less loading/off- loading of equipment for transport to and from the property • Enhanced safety for those who may be tempted to tamper with unsecured equipment that may be left on site • Lower fuel consumption/emissions associated with less transport of equipment The proposed structure is a steel arch building having a 16' x 22' footprint. The height of the structure will be 11 ' 5 ". It will have a roll --up door, 7' x 10', but no windows or other access. The structure will be anchored to and mounted on suitable footers, and a concrete pad will comprise the door. The building will be secured to discourage would- be intruders. No electricity, water, or sewage infrastructure will be required since the structure will be utilized strictly for storage of needed equipment and supplies. The structure will be sited approximately 80' from the nearest adjoining property, tax #085.04 -01 -09.00 -0000, and approximately 60' from the gravel road. The topography and surrounding foliage will render the building largely inconspicuous to neighbors. c i LL) z r� 'tea, J • ._- " LJ oe . � ! w .. MITZ N cr W IA uj oft Ln �' 1f 0 CL r 1 sir Lj f �—} rt] LL. omcci r �o�y �� � -0- . � , . »,...r..._.. OD L r s x Ol CD CL 0 w f CA + ID ID � So - :G rA rr; 00 ' --' . + PjJ ,v cot e ilk I u, co lk 0) o ` r� Sri '� 1 •s co A 'IV w R LAJ L < 39 CN C4 Z �E 0 gli sumom - Ak W pow lop OA/ CP) now W (Z *� Piz .POW 0 It Biank/Ferro Rezonin Re - 085.04 -01- 11.00 -0000 Roatwk Count " - Tue Nov 22 2011 085.04-ol-moo-o" M PTCHEFTHLIT RD oc'�S. IWA* 0 1 1 is. W IYIUI 1 ,010 0 0,25, 04- 09. 00. "ID0 0MR-04-02-21 .00-OM 741-N5 HT C H ESTH LIT RB 75M MT C H EFM UT PLO 0 01 7MUCHUTHUTRD J6 7 MST -GM M'TMUT FLO 01 Vr1- 'Iva 7614 MT C H ESTN UT R D l 4 MT C HEBTN UT RD 7aW IXT C H ESTM UT R ea Oa5�04-01 -1 -1 .00-(X= !T go 26T2 M.04-02-22-01,-OWO AR 76OUTCHEXTNUT RD 041 T ARC M-02--W-06.0C-OCKYD 7665 MT C H ' STN UT RD 6M PARKWAY O R 2196 \140, NOW.. F-1 085-04-0;�-13M 41ll #MPARMAYOR WOO VW PAR KWAY'a P. �j [ Oa. 1 9.000M SA 7MMTCHWHUTRO 02-01-02.13-vim 73ft Properties Adjoinin Tax #85.04-01-11.00-0000 (Relevant Information Pertainin to Adjoinin Properties Shown On Separate Page) 1 1 j PARCEL ID O NER NAME ADDRESS ZONING 085.04 -01 -12.00 -0440 Lankford, Joe R.; 7604 Mt. Chestnut Rd. ARC Lankford, Melissa S. Roanoke, VA 24018 085.04 -01- 103.00 -0400 Lowe, Carl D.; 7562 Mt. Chestnut Rd. -1 Lowe, .Tune H. Roanoke, VA 24018 085.04-01-09.00-0000 Hoge, Robert; 7508 Mt. Chestnut Rd. R-1 Huge, Marianne L. Roanoke, VA 24018 085.04 -01- 08.00 -0000 Partridge, Kay 7504 Nit. Chestnut Rd. R -1 Henderson Roanoke, VA 24018 085.04 -01- 07.01 -0000 Hamilton Living Trust; 7484 Mt. Chestnut Rd. R -1 Hamilton, Mary Roanoke, VA 24018 085.04 -02- 21.00 -0000 Cloetner, Edna 6591 Henry Farms Rd. R- I Elizabeth Roanoke, VA 24018 085.04 -01- 11.011 -0000 Underwood, Brian S.; 7570 Mt. Chestnut Rd. R -1 Underwood, Christy Roanoke, VA 24018 085.04 -01 -11.02 -0000 Simmons, Sterling L., 7580 Mt. Chestnut Rd. R -1 Simmons, Janice M. Roanoke, VA 2401.8 095.02- 01- 06.00r -0000 Bebber, Gail H. 6788 Parkway Dr. R -I Roanoke, VA 24018 095.02 -01- 05.+00 -0000 Goff, Andrew; 67803 Parkway Dr. R -1 Goff, Debra F. Roanoke, VA. 240318 095.02 -01- 02.13 -0000 Wingfield, Kenneth M. 7618 Nit. Chestnut Rd. R -1 Roanoke, Va 24018 r• I ��`:�. -'.:mow ���'� L- �4' -�` i t;� -��. 7466 UT C "am LFT RD no U 11 MM UT F40 + r 7w4 ITT C iewm Ur sto l Tall UTCHEi'NUTRD 7 i1T c" UT AD ,r � oas.€ 4 - 0 f - 4 1.02-0000 2672 035,1054-01 -1 .0-0000 76M IATCA'�EMIUT RD 10 O(XX) 041 Lis G7 :•: ' - r 1X4. - 5 t.' 5,04 - 01 - 12 - C;3- "' } ARC ", VU PARIWAY 0 i1. 2196 'y 4111 W" PAJUDWAY OR , t oas' L-4- oa- I it �'.yu- 0000 1*1'� VVr L-j Ana HT C IH1t MUT Rd - .,_ t _ e Iflf ,epresentative Steel Arch Building .. ,. .. �... �.., r�. p. . - ' - - • -- .. a... a. �.....,, �. �.,. �.,.... ...............+. �. w.. e. �e. m,,.....,. .....,....,,..,.........�s,�; -� ,a �..^^.�++r.ioorr+e*. 3 . z rz Iw * Y *10 -01 P lot y �f .�t_ � a •fig. .. 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Z xdMF''w aotja�w WN 1 } � zim - [X10 d CJ C v G,.y (Lm C]wF71 €a w V) NE CC a �C7�Lk.�Za O a. 6�diJflCQd x Q ,3 -I `ZQ'S6 # l r 3M� iyMJNONV v 3 �a33Q 1 trJ 3 /1v Z �fQ�S �► Z IJ ,. » . _ R X r � w , 7 � e J1 �-Wml cxm OR N Applicants Name Robert W Blank Roanoke Count Existin Zonin R I Department of Proposed Zonin R1 Tax Map Number: 085.04-01-11.00-0000 Communit Development Ma District- Windsor Hills Area: 12.723 Acres 6 December, 2 011 Scale: 1 300' Applicants Name: Robert W Blank Roanoke County Existin Zonin R I Depa rtm en t o f Proposed Zonin R I Communit Development Tax Map Number 085.04-01-11. 00-0000 Ma District- Windsor Hills Area: 12.723 Acres 6 December, 2011 Scale* 1 " = 300' Applicants Name: Robert W Blank Roanoke Count N Existin Zonin R1 Department of Proposed Zonin R7 Tax Map Number 085.04 -01- 11.00 -0000 Communit Development Ma District- Windsor Hills Area. 12.723 Acres 6 December, 2011 Scale: 1 300' Municode Page I of 2 (A) These areas are generally characterized by very low density residential and institutional uses mixed with smaller parcels that have historically contained agricultural uses, forest land and open space outside the urban service area. These areas provide an opportunity for rural living in convenient proximity to urban services and employment. Agricultural uses should be encouraged to be maintained. over time, however, these areas are expected to become increasingly residential in character, with residential development becoming the dominant use over agricultural and more rural type uses. The purpose of this district, consistent with the Rural Village land use category in the comprehensive plan, is to maintain these areas essentially in their rural state, consistent with the level of services anticipated by the county. These areas are generally suitable for low density residential development and other compatible land uses. (Ord. No, 62795. 6- 27 -95; Ord. No. 042799 -11. § If. 4-27-99. No. 1- 1212 8 -10 § 1. 8) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agricultural and Forestry Uses Agriculture Forestry Operations Stable, Private Stable, Commercial ' Wayside Stand 2. Residential Uses Accessory Apartment ` Home occupation, Type I ` Manufactured Home Manufactured Home, Emergency Multiple Dog Permit Residential Human Care Facility Single Family Dwelling, Detached Temporary portable storage containers 3. Civic Uses Community Recreation Family Day Care Home Park and Ride Facility Public Parks and Recreational Areas Utility Services, Minor 4. Commercial Uses Veterinary Hospital /Clinic 5. !Miscellaneous Uses Amateur Radio Tower Wind Energy System, Small* (B) The following uses are allowed only by special use permit pursuant to sec 0 -1 g . An asterisk indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1 . Residential Uses Alternative Discharging Sewage Systems Home Beauty /Barber Salon z. Civic Uses Camps Cemetery ` Crisis Center http: HIibrary. nlunicode .com/print.aspx ?cIientlD =12222 &HTMRequest= http %3a%2P /o2fli... 1/19/2012 Municode Day Care Center Educational Facilities, Primary /Secondary Religious Assembly ` Safety Services Utility Services, Major ` 3. Commercial Uses Antique Shops Bed and Breakfast ' Golf Course Kennel, Commercial 4. Industrial Uses Custom Manufacturing ` Resource Extraction ` 5. Miscellaneous Uses Broadcasting Tower ' Outdoor Gatherings ` (Ord. No, 42793 -Pr), § 11', 4-2 orcf. V(), a249 3 -8 . 2 95. Ord. o. 042799 11, § 2, 4 -ter 7--99 O d, �° o, 071", 05 -- r � { � �_��`��_05 ti] 2 N'f f S 7 L,. § 1. 5 - 26 -09' Oi d. 1A.1o. 0308 �1. - •f 3..8 -- -11) Page 2 of 2 No 42693:';.._ - 12, \ , 4. rA .( �x f '; 413 1 2 On No, 04 F, 1. 4-- 2x--08 Ord, Alt), 052609 2Z General Standards. For additional, modified, or more stringent standards for specific uses, see Article 1V, Use and Design Standards. (A) Minimum lot requirements 1. Lots served by private well and sewage disposal system: a. Area: 1 acre (43,550 square feet) b. Frontage: 110 feet on a publicly owned and maintained street. 2. Lots served by either public sewer or water: a. Area: 30,000 square feet b. Frontage: 110 feet on a publicly owned and maintained street. 3. Lots served by both public sewer and water: a. Area: 25,000 square feet b. Frontage: 90 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1. Front yard: a . Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a . Principal structures: 15 feet b. Accessory structures: 15 feet behind front building line or 10 feet behind rear building line. 3. Rear yard: a . Principal structures: 25 feet b. Accessory structures: 10 feet 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. 5. Where the principal structure is more than 150 feet from the street, accessory buildings may be located 150 feet from the street and 20 feet from any side property line. (C) Maximum height of structures. I : All structures: 45 feet (D) Maximum coverage. 1 . Building coverage: 15 percent of the total lot area. 2. Lot coverage: 30 percent of the total lot area. {Ord. J'Vo. L'J:: w.1 § 10. 6 -22 -93} http:Hl brary.municode ,coin /print.aspx ?dientID- 12222 &HrTMRequest http %3a %2f%o2f i... 1/19/2012 Municode Page 1 of 2 SEC 30-41. - R-1 LOW DENSITY RESIDENTIAL DISTRICT. (A) The R -1, low density residential district is established for areas of the county within the urban service area with existing low - middle density residential development, with an average density of from one (1) to three (3) units per acre, and land which appears appropriate for such development. These areas are generally consistent with the neighborhood conservation land use category as recommended in the comprehensive plan. In addition, where surrounding development and the level of public services warrant, these areas coincide with the development category recommended in the plan. This district is intended to provide the highest degree of protection from potentially incompatible uses and residential development of a significantly different density, size, or scale, in order to maintain the health safety, appearance and overall quality of life of existing and future neighborhoods. In addition to single-family residences, only uses of a community nature which are generally deemed compatible are permitted in this district. This would include parks and playgrounds, schools and other similar neighborhood activities. ( Oa l. r 4- 27 . !•-` 1 , l . ( '9 4z""'20 8- 16 , i`Z . i 1 { >• _3 {• .. 's See. 30-41-2. - Permitted uses. �q The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Residential Uses Home Occupation, Type I ` Manufactured Home Manufactured Home, Emergency Residential Human Care Facility Single- Family Dwelling, Detached (For Zero Lot Line Option - *} Single - Family Dwelling, Attached' Single- Family Dwelling, Attached and Detached (Cluster Subdivision Option -} Temporary portable storage containers ` 2. Civic Uses Community Recreation ` Park and Ride Facility Public Parks and Recreational Areas Utility Services, Minor 3. Miscellaneous Uses Amateur Radio Tower Wind Energy System, Small's (B) The following uses are allowed only by special use permit pursuant to section 3019 An asterisk indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1 , Agricultural and Forestry Uses Stable, Private * 2. Residential Uses Accessory Apartment Alternative Discharging Sewage System ` Home Beauty /Barber Salon Multiple Dog Permit ` 3. C ivic Uses Cemetery Crisis Center Day Care Center ` Educational Facilities, Primary /Secondary ` Family Day Care Home's Religious Assembly's http: H1ibrai muni code. comlprint.aspx ?c11entID= 12222 &.HTMRequest= http %3a %2f%2f1i... 1/19/2012 Municode Page 2 of 2 Utility Services, Major 3.5. Commercial Uses Bed and Breakfast 4. Miscellaneous Uses Outdoor Gatherings ( Ord + '; 4 2 79 3 ' -- 20, �S —. ,/ s t r 6`2 91'3- 12, r t: Ec 6'�.._ ti r i s' S. r` t J 1 ]._ L $ i. °� . C. �J . 1 ' ; s . tS . r.... .. f ,i t.) c.. `` 8 C . ._ �.� ... fir...; ... f � }. 6 2 . 0. 7 � 9 5 : o F.. No ``} 791 C. ,C s �1 _ . � 7 C� L. i 1 /' J " ° fi' r � ., .a `� f r � r ` c � Ord. t s` f ! il1' a' f ° F '% ! F' lb:" 4; sr'J35 F F S fY 5 (� , 6 . S . �. r r.._ f .r' .. � e�Y l., . � .... � .J :� � a l rd � t.,�, ti.. �. ._. ,,..' i. f✓ •..r . .. � i � . `S' ._ r:.. c_• S. � r . �.._! ! t.. � �,f . � ��. ; a__ k✓ .f �.,� ... } ,? r ' ..... �,� L �, /, �...� ! � � . �� E. � �' r_ L {,�Li ,.. Ord. r . i . _.. Genera[ Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) !Minimum lot requirements. 1, All lots served by private well and sewage disposal systems: a. Area: 9.75 acre (32,670 square feet). b. Frontage: 90 feet on a publicly owned and maintained street. Z. Lots served by either public sewer or water: a . Area: 20,000 square feet. b. Frontage: 75 feet on a publicly owned and maintained street. 3. All lots served by both public sewer and water: a . Area: 7,200 square feet. b. Frontage: 60 feet on a publicly owned and maintained street. (B) Minimum setback requirements. 1, Front yard: a. Principal structures: 30 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a . Principal structures: 10 feet. b. Accessory structures: 10 feet behind front building line or 3 feet behind rear building line. 3. Rear yard: a . Principal structures: 25 feet. b. Accessory structures: 3 feet. 4 Where a lot fronts on m ore than one street, front yard setbacks shall apply to all streets. (D) Maximum height of structures. I, Height limitations: a . Principal structures: 45 feet. b Accessory structures: 15 feet, or 25 feet provided they comply with the setback requirements for principal structures. (D) Maximum coverage. 1. Building coverage: 30 percent of the total lot area for all buildings and 7 percent for accessory buildings. 2. Lot coverage: 50 percent of the total lot area. r� . No. �.. 'l ! SP L �° .? }} ° f `L - ; L.. {S: i g f { .ti ]) 3 r1 y{ t f S.. C y q I 2 3 -1,f. � 6.� [ .f:- �� f v ti -� `�er _r .,f f d.. � :.� 6 .. :: 5 lP¢u. .l.i 8 i .5 •�3 t�-�. � • �d Cl http: // library. municode .com /print.aspx ?cllentlD 1 2222 &HTMRequest= http %3a %2f° /o2f i... 1/19/2012 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, FEBRUARY 28, 2012 ORDINANCE REZONING 12.723 ACRES FROM LOW DENSITY RESIDENTIAL DISTRICT (R -1) TO AGRICULTURAL /RESIDENTIAL DISTRICT (AR) LOCATED NEAR THE 7500 BLOCK OF MOUNT CHESTNUT ROAD, WINDSOR HILLS MAGISTERIAL DISTRICT (TAX MAP NO. 85.04- 01 -11), UPON THE APPLICATION OF ROBERT W. BLANK AND ANNA R. FERRO WHEREAS, the first reading of this ordinance was held on February 14, 2012, and the second reading and public hearing were held February 28, 2012; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on February 7, 2012; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 12.723 acres, as described herein, and located near the 7500 block of Mount Chestnut Road (Tax Map No. 85.04 -1 -11) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of Low Density Residential District (R -1) to Agricultural /Residential District (AR). 2. That this action is taken upon the application of Robert W. Blank and Anna R. Ferro. 3. That said real estate is more fully described as follows: Being 12.723 acres of real estate located near the 7500 block of Mount Chestnut Road and further described as Tax Map No. 85.04- 01 -11. 4. That this ordinance shall be in full force and effect thirty (30) days after its Page 1 of 2 final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page of ACTION NO. ITEM S -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE February 28, 2012 AGENDA ITEM Ordinance to amend Section 30 -73 ECO Emergency Communications overlay District of the Roanoke County Zoning Ordinance SUBMITTED BY : John Murphy Zoning Administrator APPROVED BY : B. Clayton Goodma I County Ad m i n i st rato r COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMATION In the summer of 2010, the Planning Commission identified several projects on their work plan including a review of several sections of the zoning ordinance. Zoning Ordinance Section 30 -73, the Emergency Communication Overlay District (ECO), was one of the projects. This review consisted of the Zoning Ordinance text and Emergency Communication overlay District Zoning Map. In order to evaluate the emergency cornmunications system, the zoning staff, GIS staff and CommlT staff have reviewed the network upgrades and expansions since the original Emergency Communications Overlay District was developed in 1992. The proposed zoning ordinance text and map was developed with thorough involvement by Comm IT to insure all necessary components of the emergency communication system a re protected. The proposed text and zoning map amendments reflect all of the new broadcast tower and co- location antenna sites and new communication technologies in the emergency communication system currently in operation. The proposed text includes new language for the paging and line -of -sight components that were not in place with the Page 1 of 2 original Emergency Communication Overlay District, as well as the 100 --foot protective buffers, a revised permit review process and a revised appeal process. Several work sessions were held with the Planning Commission, the most recent on December 5, 2011, to review the proposed zoning ordinance text and Emergency Communication Overlay District Zoning Map. The Planning Commission held a public hearing on the draft amendments to the Emergency Communications Overlay District on February 7, 2012. No citizens spoke at the public hearing. The Planning Commission recommended approval by a vote of 5- 0 of the draft zoning ordinance amendments. Staff will review with the Board the proposed amendments. The Board's first reading was held on February 14, 2012, and moved to second reading by a 4 -0 vote. The second reading and public hearing on these amendments is scheduled for February 28, 2012. FISCAL IMPACT None AL'T'ERNATIVES 1. Approve the second reading of an ordinance to amend Sec. 30 -73 ECO Emergency Communications Overlay District of the Roanoke County Zoning Ordinance. 2. Take no action at this time. STAFF RECOMMENDATION Staff recommends Alternative #1. Page 2 of 2 i • l - ' --- - 1 r Y j � I % 1 / i O ` -- -. _. 1 i - %• !% ` ? 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T > ;- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 28, 201 2 ORDINANCE AMENDING SECTION 30 -73 ECO EMERGENCY COMMUNICATIONS OVERLAY DISTRICT OF THE ROANOKE COUNTY ZONING ORDINANCE AND ADOPTING A MAP ENTITLED "ROANOKE COUNTY EMERGENCY COMMUNICATIONS ZONING MAP" WHEREAS, emergency communications are critical to the public health, safety and welfare of the citizens of Roanoke county; and WHEREAS, imposing limitations on the erection of structures or objects of natural growth which may interfere with emergency communications is a valid public purpose; and WHEREAS, public necessity, convenience, general welfare and good zoning practice requires the adoption of these amendments to the Roanoke county Zoning Ordinance; and WHEREAS, the first reading of this ordinance was held on February 14, 2012; and the second reading and public hearing was held on February 28, 2012. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke county Zoning ordinance be amended to read and provide as follows: SEC. 30 -73. - ECO EMERGENCY COMMUNICATIONS OVERLAY DISTRICT. Sec. 30 -73 -1. - Purpose. (A) This overlay district is established for the general purpose of protecting the health, safety, and general welfare of the public by restricting the height of certain structures and objects of natural growth which lie within established fire, police and emergency services communication corridors. Such structures and objects can interfere with routine Page 1 of 3 and emergency communications which are necessary to protect against the loss of life, health, or property. Sec. 30 -73 -2. - Creation of overlay. (A) The requirements of this section shall be considered an overlay to the underlying zoning district designations as shown on the Official Zoning Map. As overlay regulations, this section shall be supplemental to the underlying zoning district provisions. Sec. 30 -73 -3. - Emergency Communication Zones. (A) Emergency communication zones are hereby established. These zones shall include all of the land lying beneath and within one hundred (100) feet to either side of the transmission paths of emergency communications from a microwave transmission system, and shall also include all of the land lying beneath and within 100 -foot buffer around the paging sites and a buffer of varying widths for the line of sight systems. These emergency communication zones are shown on a map entitled "Roanoke County Emergency Communications Zoning Map," ...# ` r�lurentw nn o t� nren=ed under V %., V %.41 %-'%4 %AN 1%A%0l dated February 28, 2012. This map shall be kept as a supplement to the official zoning map. (Ord. No. 042208 -16, § 1, 4- 22 -08) Sec. 30 -73 -4. - Height and Use Limitations. (A) No structure shall be erected, altered, or maintained, and no tree shall be allowed to grow to a height which could obstruct the transmission of emergency communications. (B) No use may be made of any property which would create interference with the transmission of emergency communications. Sec. 30 -73 -5. - Permits. (A) Any application for a building permit for construction on any property located within an emergency communication zone shall be evaluated by the Zoning Administrator and referred to the Comm IT Department as needed. *nfmcirlinfilre 6e nff nice ^f i�f a + in n tor+hr►nlnr�■ r�or»r (B) The applicant shall satisfy the ommlT Department " eip e f, ;er that the proposed structure will comply with the height and use limitations of this section . (Ord. No. 042700 -11, § 2, 4- 27 -00; Ord. No. 042208 -10, § 1, 4- 22 -08) Sec. 30 -73 -5. - Appeals. (A) Any decision of the CommlT Department infrncfrt intulre se With regards to the requirements of this section shall be considered a decision of the administrator, Page 2 of 3 and may be appealed to the board of zoning appeals pursuant to the provisions of this ordinance. (Ord. No. 042733 -11, § 2, 4- 27 -99; Ord. No. 042208 -15, § 1 4- 22 -08) 2. - ghat this ordinance is in full force and effect from and after its adoption. Page 3of3 ACTION NO. ITEM NO. V -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 28, 2012 AGENDA ITEM: Work session on Capital Improvement Program (CIP) Review Committee annual report SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for a work session to present the fiscal years 2013-2017 Capital Improvements Program and to hear the results and recommendations of the Capital Improvements Program (CIP) Citizens Review Committee. The committee began its process in November by agreeing on procedures, objectives, guiding principles, and evaluation criteria. Work continued through the fall and winter with the committee hearing presentations on submitted capital needs and to view requests for capital upgrades and replacements. A report outlining the committee's prioritization of capital needs and recorrimendations has been finalized. This time has been set aside to present the fiscal year 201 3 -201 7 CIP, discuss the final report of the committee and to discuss the findings and recommendations with committee members. Page 1 of 1 TT*i FY2012 -2013 Capital Improvement Program (CIP) Review Committee Evaluation and Recommendations February 2012 0 1 % I -,1 4 I s 4. Roanoke County CIP Review Committee Table of Contents I. Committee Appointments ........................................................... ............................... 1 II. Capital Project Recommendations Capital Project Prioritization ............................... ............................... 3 Project Score Summary — By Category ............... ............................... 5 IV. Appendix Committee Goals & Objectives ............................ ..............................A Project Evaluation Criteria ................................... ..............................B Committee Comments ......................................... ..............................0 0 1 % I -,1 4 I s 4. Roanoke County CIP Review Committee Committee Appointments In developing the FY2013 -2017 Roanoke County Capital Improvement Program, the Board of Supervisors approved a CIP Review Committee comprised of Board- appointed representatives for each magisterial district and members of County- appointed commissions and boards. This unique approach allows a diverse perspective in reviewing and prioritizing capital needs that exist throughout the county. The FY2012 -2013 CIP Review Committee is comprised of the following appointed members: Appointment: Ms. Cristi na FI i ppen Mr. Gene Marrano Ms. Rebecca Walter Vacant Mr. James Gray Vacant Mr. James Nelson Mr. David Radford Dr. Craig Camidge Mr. Troy Kincer Representing: Catawba Magisterial District Cave Spring Magisterial District Hollins Magisterial District Vinton Magisterial District Windsor Hills Magisterial District Economic Development Authority Library Board Planning Commission Public Safety Parks and Recreation Commission Facilitated by Roanoke County Staff: Mr. W. Brent Robertson Director, Management and Budget Mr. Jimmy Lyon Budget Analyst Page 1 1 !Y• u Page 2 E -94 hhlk� . & f $.- -.MAA 4 1, Roanoke County CIP Review Committee Capital Project Prioritization The CIP Review Committee began its prioritization process in November 2011. The committee first agreed upon procedures, objectives, guiding principles, and evaluation criteria. The established goals and objectives can be found in Appendix A. Throughout the fall and winter, the committee heard presentations on submitted capital needs and viewed requests for capital upgrades and replacements. The committee was then tasked with applying a set of evaluation criteria (Appendix B) to individual projects. This provided a numerical ranking that could then be averaged among committee members to produce a project score. In addition, the committee provided comments on individual projects. These comments are attached for review in Appendix C. While all submitted CIP projects were reviewed by the CIP Committee, not all were evaluated and scored. No Communications and Information Technology projects were scored due to the fact that they are viewed from an internal infrastructure standpoint and are evaluated by an Information Technology governance committee. The Magistrate's submitted project was not scored as its scope as a capital project is still in development and being reviewed. Finally, the Glenvar Library was not scored since it has already been approved by the Board of Supervisors and has been allocated full funding. After scoring was completed by committee members, each project's average score was calculated and listed in numerical order with the highest score representing the greatest priority. The Tier 1 projects represent capital needs that have the highest perceived community value, but have no identified funding associated with them. Succeeding levels were determined by grouping projects together that had successively lower scores; therefore, a lower perceived priority. This prioritization accurately reflects the Committee's recommendations on capital priorities for the current fiscal year CIP (FY2012- 2013). FY2012 -2013 CIP Committee Proiect Prioritization Project Committee Average Total Project Cost Tier 1 48.63 $300,000 Fire and Rescue - Station Alerting System 62.00 $470,000 Parks and Rec - Sports Lighting: Arnold Burton 59.63 $300,000 Parks and Rec - Sports Lighting: Darrell Shell Park 56.50 $300,000 Social Services - Office Renovation 55.63 $10,000,000 General Services - Replacement of Fuel Storage Tanks 54.71 $150,000 Parks and Rec - Starkey Park 53.00 $150,000 Library - Vinton Branch Library 52.25 $9,220,000 Fire and Rescue - Station Generator Program 52.00 $928,200 Finance - Enterprise Resource Planning (ERP) 51.75 $4,500,000 Parks and Rec - Brambleton Center 50.75 $500,000 Library - Mt. Pleasant Branch Library 50.25 $2,988,020 Parks and Rec - Camp Roanoke 49.00 $267,500 Tier 2 Community Development - Heavy Equipment /Excavator 48.75 $130,000 Parks and Rec - Arnold Burton Softball Complex 48.63 $300,000 Community Development - Plantation Road Streetscape Improvements 48.00 $3,500,000 Fire and Rescue - Station Renovations 47.63 $412,500 Parks and Rec - Greenways: Roanoke River West, Phase I DA 47.25 $450,000 Fire and Rescue - Masons Cove Bunk Room Addition 47.13 $600,000 Page 3 Fire and Rescue - MDT Computer System 47.13 $138,000 Fire and Rescue - New Hanging Rock Station 47.00 $8,576,000 Parks and Rec - Greenways: Back Creek 46.75 $297,000 Parks and Rec - Green Hill Park 46.00 $500,000 Sheriff - Overhead Lighting Project 45.71 $134,000 Fire and Rescue - New Oak Grove Station 45.63 $8,360,000 Parks and Rec - Greenways: Roanoke River East, Phase 1 44.88 $867,335 General Services - New Public Service Center 43.88 $12,000,000 Parks and Rec - Hollins Park 43.88 $375,000 Parks and Rec - Greenways: Green Hill Park Loop Trail 43.13 $264,000 Parks and Rec - Walrond Park 43.13 $300,000 Police - South County Precinct 43.00 $410,000 Tier 3 Parks and Rec - Greenways: Tinker Creek, Phase 1 42.56 $450,000 Parks and Rec - Greenways: Walrond Park 42.50 $264,000 Economic Development - Center for Research and Technology 42.13 $4,000,000 Parks and Rec - Greenways: Glade Creek in Vinyard Park 41.75 $396,000 Parks and Rec - Vinyard Park: Greenway Bridge and Improvements 41.14 $545,000 Fire and Rescue - Station Fuel Control System 40.00 $165,000 Economic Development - Vinton Business Center 39.50 $625,000 Parks and Rec - Spring Hollow Reservoir Park 37.33 $962,500 Parks and Rec - Whispering Pines Park 36.75 $435,000 Police - Criminal Justice Training Academy 36.75 $2,800,000 Police - Bomb Disposal Unit 36.13 $170,000 Parks and Rec - Land for Passive Recreation 33.88 $500,000 Real Estate Valuation - Digital Image Capture 27.22 $170,000 Total $78,870,055 Average for All Projects 1- Standard Deviation Range (this means that 68% of all projects fell within this range) 45.87 38.99 to 52.76 Page 4 Roanoke County CIP Review Committee Capital Project Prioritization - By Category Public Safety Projects Project Committee Average Total Project Cost Fire and Rescue - Station Alerting System 62.00 $470,000 Fire and Rescue - Station Generator Program 52.00 $928,200 Fire and Rescue - Station Renovations 47.63 $412,500 Fire and Rescue - Masons Cove Bunk Room Addition 47.13 $600,000 Fire and Rescue - MDT Computer System 47.13 $138,000 Fire and Rescue - New Hanging Rock Station 47.00 $8,576,000 Fire and Rescue - New Oak Grove Station 45.63 $8,360,000 Police - South County Precinct 43.00 $410,000 Fire and Rescue - Station Fuel Control System 40.00 $165,000 Police - Criminal Justice Training Academy 36.75 $2,800,000 Police - Bomb Disposal Unit 36.13 $170,000 Quality of life Projects Committee Total Project Average Project Cost Parks and Rec - Sports Lighting: Arnold Burton 59.63 $300,000 Parks and Rec - Sports Lighting: Darrell Shell Park 56.50 $300,000 Parks and Rec - Starkey Park 53.00 $150,000 Library - Vinton Branch Library 52.25 $9,220,000 Parks and Rec - Brambleton Center 50.75 $500,000 Library - Mt. Pleasant Branch Library 50.25 $2,988,020 Parks and Rec - Camp Roanoke 49.00 $267,500 Parks and Rec - Arnold Burton Softball Complex 48.63 $300,000 Parks and Rec - Greenways: Roanoke River West, Phase I DA 47.25 $450,000 Parks and Rec - Greenways: Back Creek 46.75 $297,000 Parks and Rec - Green Hill Park 46.00 $500,000 Parks and Rec - Greenways: Roanoke River East, Phase 1 44.88 $867,335 Parks and Rec - Hollins Park 43.88 $375,000 Parks and Rec - Greenways: Green Hill Park Loop Trail 43.13 $264,000 Parks and Rec - Walrond Park 43.13 $300,000 Parks and Rec - Greenways: Tinker Creek, Phase 1 42.56 $450,000 Parks and Rec - Greenways: Walrond Park 42.50 $264,000 Parks and Rec - Greenways: Glade Creek in Vinyard Park 41.75 $396,000 Parks and Rec - Vinyard Park: Greenway Bridge and Improvements 41.14 $545,000 Parks and Rec - Spring Hollow Reservoir Park 37.33 $962,500 Parks and Rec - Whispering Pines Park 36.75 $435,000 Parks and Rec - Land for Passive Recreation 33.88 $500,000 Page 5 Development and Infrastructure Projects Project Committee Average Total Project Cost Social Services - Office Renovation 55.63 $10,000,000 General Services - Replacement of Fuel Storage Tanks 54.71 $150,000 Finance - Enterprise Resource Planning (ERP) 51.75 $4,500,000 Community Development - Heavy Equipment /Excavator 48.75 $130,000 Community Development - Plantation Road Streetscape Improvements 48.00 $3,500,000 Sheriff - Overhead Lighting Project 45.71 $134,000 General Services - New Public Service Center 43.88 $12,000,000 Economic Development - Center for Research and Technology 42.13 $4,000,000 Economic Development - Vinton Business Center 39.50 $625,000 Real Estate Valuation - Digital Image Capture 27.22 $170,000 Page 6 County of Roanoke CIP Review Committee FY 2012 -2013 Goal &Objectives Committee Goal The CIP Review Committee is a collaborative group established to evaluate and prioritize identified capital projects from a community perspective based upon countywide priorities articulated by the Board of Supervisors. Committee Objectives 1. To be acquainted with the history of the County of Roanoke's Capital Improvement Program and the proposed process for the development of the CIP. 2. To become familiar with countywide capital needs identified by department heads through the review of proposals, participation in site visits, and interviews as needed. 3. To evaluate submitted capital projects based on criteria that support the County's mission and guiding principals. 4. To make recommendations on capital planning for the Board of Supervisor's consideration by the beginning of March 2012. Appendix A 0 1 % I -,1 4 I s 4. County of Roanoke CIP Review Committee FY 2012 -2013 Project Evaluation Criteria Providing effective and efficient services and improving the quality of life of its citizens is the County of Roanoke's mission and the foundation of the Capital Improvement Program (CIP). The Capital Improvement Review Committee has identified the following Guiding Principles for evaluating and prioritizing capital project requests in making recommendations to the Roanoke County Board of Supervisors. These principles are based on the stated priorities and approved plans of the Board of Supervisors. These principles are presented in no particular order of importance, as individual perspective will influence the relative value of each principle when compared to one another. The Guiding Principles are as follows: • Provide effective and efficient governmental services to the citizens. • Enhance public health, safety, and welfare issues. • Promote the safety and security of our citizens while at home, at work, and at play. • Consider solutions that extend beyond the County's boundaries in meeting future challenges. • Use public investment as a catalyst for economic growth in a manner consistent with the Community Plan. • Safeguard the environment and natural beauty for present and future generations. • Maintain and sustain effective land use planning. • Maintain or enhance cultural, recreational, educational, and social opportunities for all citizens. • Protect existing investment in facilities and infrastructure that are vital in delivering fundamental services to our citizens. • Anticipate future facility and infrastructure needs to best leverage capital resources of the community. • Comply with applicable state and federal mandates. Appendix B County of Roanoke FY2013-201 7 CIP Evaluation Scoring Sheet Department: Project: Points (1 -10): Improve Public Safety or Public Health: Does the project address public safety, life protection, health, and welfare issues that benefit our citizens? Does the project mitigate an existing or potential liability issue. Improve Public Quality of Life: Does the project directly address a major demand or meet a community obligation for cultural, social, educational or leisure services? Legal Requirements: Is the project required by law, regulation or mandate from local, state, or federal government? Economic Development Impact: Does the project directly or indirectly increase net community wealth /resources? Increases Tax or Fee Revenue: Does the project directly increase County's recurring revenues? Enhances Existing Services: Does the project maintain or enhance existing service levels that are at risk without the project? Benefit/Cost Factor: Does project implementation produce a community benefit that exceeds investment of resources or will the project generate resources /investments from outside sources (grants, donations, etc.)? Address Obsolescence: Does the project address requirements for asset replacement, due to age and wear, that supports essential services or addresses the need for a new or changing service demand? Investment to Reduce Future Costs: Will investment in the project reduce /contain increased expenditures at a future date? Extent of Service Area: Does the project benefit a large population (i.e. a project that benefits a larger population /area will have greater value than a project that benefits a smaller population /area)? Project Supports Existing County Plans or Policies: Is the project directly referenced in existing county plans or policies as a priority? Urgency of Neel: Does the project meet an urgent need? Other Comments: Appendix B County of Roanoke FY2012 -2013 CIP Committee Project Evaluation Comments Community Development - Heavy Equipment /Excavator for Storm Water Relatively small investment for a piece of equipment that will meet many needs throughout the county. Will reduce costly repairs. Consider as renting as needed if this equipment can't purchased. Depending on frequency of use, renting this piece of equipment when needed may be more cost effective. Personally, I'd like to see the private sector doing the jobs that this excavator would be used for. The county is faced with major problems of holding ponds (per recent Board of Supervisors meeting). However, rental of this equipment would be more cost effective. Community Development - Plantation Road Streetscape Improvements Project would help to enhance recent private development and would encourage more development in that area of Plantation Road Oh the Plantation Rd. Project ... we have medians that the county cannot afford to keep mowed in the summer and we have requests for additional landscaping at Plantation Rd. I understand the need for walk ways for the ITT folks to get to the restaurant but this project just gets carried away. In tight economic times, a "Nice Welcome to Hollins Sign to greet you when you get off 81" is just not necessary. With every project like this comes upkeep... This project is much more than just putting on an attractive front for people entering the valley. That area is treacherous for cars, nevertheless for pedestrians. There are large numbers of employees, visitors, shoppers utilizing that area daily. It also will encourage people in our area to move their legs instead of using their cars, which will lower our overall healthcare costs and our area's air pollution. It will encourage future development in an area with a large available parcel. Such a great investment. Could generate new revenues if improvements encourages future development of corridor. Adds quality of living benefits to workers and surrounding residential homes. I like that it plans to connect to Carvin's Cove as ell as proposed Greenways. Explore possibility of acquiring funding through additional grants. I graded this project based on need, declining county revenues, and poor economy. Economic Development - Center for Research and Technology The need for jobs is very important. New companies are needed. Although Economic Development is curial it would be best until an interested party is secured to develop to do further development. This project is necessary to draw the attention of potential new business and new employment. To remain competitive in the market, larger and more developed sites are required. Timing not right for this type of investment. Existing prepared sites should be sold /marketed before investing in future development Appendix C When questioned about an otherwise unexplained, million dollar + increase in stated price for this project compared to last year's CIP information, the department representative blamed it on fuel prices saying "Everything is more expensive ". That's not a good enough answer. There are sites there and elsewhere in the county that are unoccupied. Spending a fortune in tough economic times to grade this land should not be priority. Economic Development - Vinton Business Center Two sites (one 18 -acre and one 10 -acre) at the Vinton Business Center are currently ready for development. No additional sites are needed at this time. We need new businesses to come to Roanoke County to bring jobs and additional tax revenues. There are sites here that are much closer to being business ready than the other Economic Development center. Although developing this area is beneficial with the 50/50 partnership with the town of Vinton it would be better to have a firm commitment before developing. While it is necessary to develop sites that will attract new business, the average site requested is larger than possible sites in this project. That doesn't mean its not valuable, but projects with greater impact would be a priority over these size lots that won't attract as much interest from potential new business. Finance - Enterprise Resource Planning (ERP) Current software is close to being obsolete. New software will probably experience similar short shelf life. Explore outsourcing this function. This project is a maintenance issue with the upgrade of current financial computer software. As presented, it seems as though this upgrade need is inevitable, yet that is not a certainty. Planned replacement is usually preferred over sudden knee -jerk replacement, however, in the current economic climate, it might be best to have more information regarding the actual future cost of maintaining the current software than to just upgrade to a new product. Changing products with software always come with hidden costs. County should begin budgeting for system replacement over the next 2 to 3 years It appears this is not an option. These software companies really have municipalities by the throat... Fire and Rescue - Masons Cove Bunk Room Addition This facility is not adequate for personnel. This space needs to be remodeled in order to meet the needs of the fire station for both male and female staff. Construction costs are low at the present time so this should provide a savings rather than wait to remodel in the future. This upgrade to Mason's Cove has been on the list for some time and the condition of the facility has not improved. It has risen to the top of fire and rescue for me because of the dedication of the folks who work that station regardless of the conditions. Current station is in need of upgrades. Due to budget constraints, may want to consider a smaller upgrade by prioritizing listed /desired improvements. This is a relatively cheap project that just plain needs to be done. I've been there, I've seen how these people have to live while on duty. They don't need the Hilton but they deserve adequately heated /cooled space with privacy, etc. Appendix C Fire and Rescue - MDT Computer System The cost of technology continues to go down. May be more reasonable to acquire MDT's in the future. May want to acquire an average of 5 MDT's a year to spread the costs and benefit from possible savings. The MDTs do provide immediate inforation that enhances the safety of our citizens and our firemen. Explore available safety grants. Need to plan for repacement costs as these units age. As grant money becomes available, these items would be a welcome addition to our county fire and rescue. Fire and Rescue - New Hanging Rock Station Building a new station here could take some burden off of Mason's Cove. The response time of 7 -12 minutes does not provide for the safety of the citizens for this area. This area has several new subdivision on Mt. View, and Red Lane that has increased the need for a new fire station. I believe that this area is in greater for a new fire station than the proposed Oak Grove Station. Explore possiblity of using steal frame construction similar to the Clearbrook station to bring the cost down. Need to address reoccuring personnel costs that will be incurred to man this station. This was not addressed in the proposal. This will happen in the coming years but is not necessary at this time. Might be an excellent change to knock out a new fire station, a police academy, and other needs all at once. Fire and Rescue - New Oak Grove Station This project increases on -going operating costs due to salaries for additional personnel. Resubmit with firm co- staffing agreements with Salem and Roanoke City. Explore working with Salem to reduce reponse times to the Hidden Woods area. Explore ways to reduce the $8,300,000 price tag and additional operating costs. This project has the potential of decreasing response times for citizens in this area. With current responders coming from at least 7 min away. However, a cooperative venture with the city could be explored as well. This is my top priority. The area is growing and this will continue. Eventually, a station in Oak Grove will be necessary. The land will get harder and harder to acquire as time passes... A south county police precinct should be added to this project if approved. Fire and Rescue - Station Alerting System While the need for this is not currently urgent, it would be a good use of funds when they come available. Upgrading the system is inevitable due to the current hodge -podge that exists. As new technology becomes available that could potentially save someone's life, Roanoke County's ability to stay at or near that cutting edge will provide many benefits to the county. Continue to explore grant opportunities to help off -set the cost of this project. Fire and Rescue - Station Fuel Control System A nice item to add to the county in more lucrative times. Probably not best use of current funds. Offers the County a way to monitor usage by vehicle and to eliminate unauthorized uses. It would be nice but we are able to fuel all vehicles as it stands right now. It should be given some consideration because it would decrease money lost from the improper recording procedures now in place. Also, the general services department is in favor of the project as Appendix C Need to justify what the savings would be as compared to personnel misusing the gas pumps. Strict procedures need to be in place for the use of these gas pumps and a system to prevent theft should be in place. The $6,050 of reoccurring operating costs does not justify the savings of gallons of gasoline. Explore available software that provides better accountability or than the paper and pencil method. Fire and Rescue - Station Generator Program If we have a major disaster (natural or otherwise) we rely on these generators. We need to have a plan in place for their replacement and upkeep. All generators should be placed on a replacement schedule based on age and number of repairs. Replacing 2 generators over the next 5 years should be a consideration to maintain services in case of severe storms or national disasters. New generators should provide a cost savings of eliminating costly repairs. This is a planned replacement proposal. I think it is a need that really should not be overlooked. 15 years of service out of a unit seems well worth the cost. Fire and Rescue - Station Renovations There are several stations that are in need of general renovations. These will need to be done eventually so a plan to prioritize them and begin completions would be appropriate. This project addresses planned replacement, which is the best way to protect the county's current investment in these assets. Costs will definitely increase to do the work if these planned repairs are not done. Need to upgrade existing facilities to prevent emergency repairs and increased upkeep. The renovations of these building should be placed on -going schedule. The replacement of HVAC units should provide reduced utility costs. Explore the possibility of making a space for the SW County precinct that was requested by the police department at the Cave Spring Fire Station. General Services - New Public Service Center The county is faced with major problems of holding ponds (per recent Board of Supervisors meeting). However, rental of this equipment would be more cost effective. There is no question that this building is subpar. Unfortunately, the large price tag does not make this building a possibility in today's current economic environment. If the cost can be scaled back it may be a worthwhile project since it would prevent future remodeling needs and improve utility costs. Need to study leveling the existing building and constructing a steal frame building on the hill away from the flood area. This facility desperately needs an improvement. However, the current economic state of our county may not make it possible to do a complete overhaul of this building. Therefore, a planned staged overhaul could be possible. Consideration should be given to repair /replace the items in the existing facility to make it more serviceable. Consideration should also be given to leasing the unused warehouse space. Again, there are plenty of empty buildings in Roanoke County... General Services - Replacement of Fuel Storage Tanks These appear to be a ticking time bomb. There is no doubt this will need to be done at some point. I think it will be cheaper if it is well planned. Bids can be acquired and the job can be done as affordably as possible. If we wait for them to start leaking, we'll spend more money because it has to be done immediately. Appendix C Fuel storage tanks are at an age were problems are more likely to occur. Leakage of fuels would be detrimental to the environment and could impact nearby creek resulting in fines from the Due to the age of the tanks, planning for future replacement should be considered. Library - Mt. Pleasant Branch Library There is a need but I feel the bottom line is that it is a smaller, less used site. Not to diminish the importance of the area but this should come after Vinton. This building is not acceptable as a library. Construction costs are at an all time low. Does not meet standards for a library. This is an area designated as very important by the community. This project is well overdue. The current location for the library is too small, past locations have been too small and too treacherous and even unreachable by some of the community it Two library projects have been funded in the last several years. Although the need exists, recommend delaying additional library funding to enable the needs of other departments to be met. Library - Vinton Branch Library County has funded two library projects in the last several years. Although the need exists, recommend delaying funding to accommodate other department needs. An upgrade to this facility is needed without a doubt. Planning for such an upgrade in the future is good use of time and resources. I support the public library system and believe planned upgrades are a wise course. Construction costs are an all time low. It is an excellent time to build and renovate. This library was built in 1969 and needs to be updated like the Glenvar library. This library is not efficient with heating and does not meet handicapped accessibility. Despite my first intuition, the library department continues to show increased usage - making this project worth while. We just spent millions on the new South County library so I would put off for a few years but it is a necessity. Parks and Rec - Arnold Burton Softball Complex Based on provided information the improvement of these fields may positive economic impact by encouraging the scheduling of additional tournaments. Need to do this or Green Hill. Do not think it is feasible to do both at this time. Bringing this area up to tournament standards would increase revenue for the county. Parks and Rec - Brambleton Center With the new Green Ridge Center, some focus can be on revitalizing the Brambleton center as it is relied upon heavily in the Parks and Rec programs. Explore ways of diverting the water from coming in doors causing a safety hazard. Explore moving programs to Green Ridge. This building is very old and these repairs will probably not be My general feeling is that the county should spend what little money there is on quality of life issues and amenities the public can enjoy first - like walking trails and improved lighting at ballfields - before we focus on new buildings for General Services, a police training center, etc. In some cases I would have liked to have seen a joint proposal, i.e. a joint Oak Grove fire EMS /police substation that might have also included the training center. Some of those software upgrades might also score higher than some of the building proposals. Appendix C Parks and Rec - Camp Roanoke Camp Roanoke is a wonderful access to the citizens of the Roanoke Valley. Improvements will help utilize this facility even more. Will help bring this facility to ADA standards and provide access to Spring Water Reservoir. The camp is nearly breaking even and could represent a nice revenue stream with a relatively small outlay. Parks and Rec - Green Hill Park Although all of the Parks and Rec proposal has benefits to promote healthy living for our citizens there are just too many of them. It would be great if this department recognizes their top priority so that funding can be allocated. As an active life -style person who uses the park facilities and the Greenways I would love to advocate for building all the projects. Unfortunately, with our current budget challenges this is not going to be possible. Building the "Sports Complex" could possibly generate additional revenue. Salem already has a facility of this type. It may be less cost prohibitive to rent Salem's space to schedule different This project would continue to promote the valley region as a sports and recreation center. It would be a valuable resource in attracting employers and investors to the area for continued growth. This is a luxury project in my opinion. As was stated last year, the economic development department wants millions of dollars to level hilly land for the business center and Parks and Rec wants to build an amphitheater on flat ground at Green Hill park. Yes, there is potential to build a great sports complex that would rival Botetourt County but we have Moyer already. Another sports complex just represents another ongoing maintenance need. Parks and Rec - Greenways: Back Creek Greenways have shown to have a positive economic impact. It will be a wonderful asset to the community to be able to connect new library with existing parks. Explore grant opportunities for construction and the use of volunteers. To keep our area from sliding further into obesity and inactivity, these greenways are vital. We must give our citizens some way to get out and move and thus we will encourage companies to move their operations to our valley. All Greenway projects rated equally - P &R should decide their priority. In every case, the greenways do improve quality of life and public health. They have been shown as attractions for potential residents of the valley and will encourage economic activity much like the libraries do. In all cases, the Greenways serve smaller parts of the community - though they are spread around the county. These were ranked highly last year just behind Fire and Rescue. They are important to citizens and we want to see this project followed through to completion to truly reap the benefits of a Greenway system. Parks and Rec - Greenways: Glade Creek in Vinyard Park Roanoke Catholic Schools uses the football field and may be a small source of funding. Continue to explore grants. Would be beneficial to have the trail to unite access to the different fields. Our valley desperately needs to decrease obesity and inactivity in order to reduce health care and welfare costs. Making it easier for people to have access to public areas is a priority. Appendix C All Greenway projects rated equally - P &R should decide their priority. In every case, the greenways do improve quality of life and public health. They have been shown as attractions for potential residents of the valley and will encourage economic activity much like the libraries do. In all cases, the Greenways serve smaller parts of the community - though they are spread around the county. These were ranked highly last year just behind Fire and Rescue. They are important to citizens and we want to see this project followed through to completion to truly reap the benefits of a Greenway system. Parks and Rec - Greenways: Green Hill Park Loop Trail Green Hill park is already conducive to walking without the additional trail. Would like to see priority given to trails that will connect with existing planned Greenways. Explore grants and volunteers to build this project. Greenways are essential to public health, to the increase of mobility for all citizens and the attraction of new business to the valley. All Greenway projects rated equally - P &R should decide their priority. In every case, the Greenways do improve quality of life and public health. They have been shown as attractions for potential residents of the valley and will encourage economic activity much like the libraries do. In all cases, the Greenways serve smaller parts of the community - though they are spread around the county. These were ranked highly last year just behind Fire and Rescue. They are important to citizens and we want to see this project followed through to completion to truly reap the benefits of a Greenway system. Parks and Rec - Greenways: Roanoke River East, Phase I The price tag is huge but so is the impact of building this trail. Having a trail that connects to the Blue Ridge Parkway has large economic impact and helps to promote the valley's many outdoor recreational opportunities. In order to build this trail additional funding streams are needed besides the VDOT grants. To expand the greenway system so that even more citizens can access this wonderful asset, this project is essential. All Greenway projects rated equally - P &R should decide their priority. In every case, the greenways do improve quality of life and public health. They have been shown as attractions for potential residents of the valley and will encourage economic activity much like the libraries do. In all cases, the Greenways serve smaller parts of the community - though they are spread around the county. These were ranked highly last year just behind Fire and Rescue. They are important to citizens and we want to see this project followed through to completion to truly reap the benefits of a Greenway system. Parks and Rec - Greenways: Roanoke River West, Phase I Although the overall project is very expensive to complete it should be a priority in order to continue with the goal to finish the Greenways and connect the Roanoke Valley. Explore all funding sources to help diminish the cost. Again priority needs to be set to see which Greenway needs to be completed first. Salem is presently heading toward Green Hill Park. Should planned Greenways go toward that direction ?? All Greenway projects rated equally - P &R should decide their priority. In every case, the greenways do improve quality of life and public health. They have been shown as attractions for potential residents of the valley and will encourage economic activity much like the libraries do. In all cases, the Greenways serve smaller parts of the community - though they are spread around the county. These were ranked highly last year just behind Fire and Rescue. They are important to citizens and we want to see this project followed through to completion to truly Appendix C reap the benefits of a Greenway system. Parks and Rec - Greenways: Tinker Creek, Phase All Greenway projects rated equally - P &R should decide their priority. In every case, the greenways do improve quality of life and public health. They have been shown as attractions for potential residents of the valley and will encourage economic activity much like the libraries do. In all cases, the Greenways serve smaller parts of the community - though they are spread around the county. These were ranked highly last year just behind Fire and Rescue. They are important to citizens and we want to see this project followed through to completion to truly reap the benefits of a Greenway system. Greenways are an important part of the future of the Roanoke Valley. Secure all funding sources possible besides General Obligation Bonds. Prioritize which Greenway should be built first, complete, and then plan on the next one. Parks and Rec - Greenways: Walrond Park This trail could be built in tandem with the Community Development proposal for Streetscape improvements of this area. Would like to see priority given to trails that connect with existing Roanoke Valley Greenways. Explore additional grants and volunteer labor. This project when put together with the Plantation Road streetscapes would open up this park not only to county residents but to visitors staying in one of the multiple hotels in that area and to workers at the multiple workers in this high employment area. All Greenway projects rated equally - P &R should decide their priority. In every case, the greenways do improve quality of life and public health. They have been shown as attractions for potential residents of the valley and will encourage economic activity much like the libraries do. In all cases, the Greenways serve smaller parts of the community - though they are spread around the county. These were ranked highly last year just behind Fire and Rescue. They are important to citizens and we want to see this project followed through to completion to truly reap the benefits of a Greenway system. Parks and Rec - Hollins Park Light second field now. Phase in the rest of improvement with Capital Matching funds during the next five years. Again, all the projects are great and would provide a benefit to the community. Due to the large amount of money that is required projects need to be prioritized with must have needs first. Parks and Rec - Land for Passive Recreation Although acquiring new park land is a worthy pursuit, I do not see it as a top priority since there are so many needs in the Parks and Rec. department with updating existing parks and building new Greenways. Increasing the amount of space available for citizens to get outside and move is essential to future health of the people. Parks and Rec - Sports Lighting: Arnold Burton Explore partnership to share cost with school system. Prioritize which facility's lights need to be replaced first due to safety concerns. Will reduce costly repairs and utility costs. Both lighting projects ranked equally. P &R can decide which is more pressing. Appendix C Parks and Rec - Sports Lighting: Darrell Shell Park Prioritize all facilities that need to have lighting updates to see which one needs to be replaced first due to safety reasons. Put existing facilities on a schedule to be replaced within the next Both lighting projects ranked equally. P &R can decide which is more pressing. Parks and Rec - Spring Hollow Reservoir Park Scale down the project and pick the most needed item. Address rest of "wants" in the years to come. Explore additional partnership for funding with Roanoke Catholic Schools and grants. Need to upgrade all existing park projects and finish Greenways before beginning this project. It would be a wonderful asset for our County but at this time this new project is not a priority for Parks and Rec - Starkey Park Having the third field with lights would help provide additional space for increased demands for soccer fields. These fields are presently utilized to the max. Maintenance issue Parks and Rec - Vinyard Park: Greenway Bridge and Improvements Greenway expansions and improvements should continue to be a focus for Roanoke County government. Parks and Rec - Walrond Park Walrond park improvements would tie in with Community Development's proposal for Streetscape improvements for this area. If funds are not available for the entire project please have the lighting replaced since based on the pictures they present a safety concern. This is a maintenance issue. Parks and Rec - Whispering Pines Park This side of the county does not have a regulation soccer field which is needed in this area. Explore funding sources that may be available. Rating all these different parks that need to be addressed for maintenance and updates the same. Honestly, I'm tiring of having to rate all these P &R projects separately as it seems "Greenways" and "Park Upgrades" would have encompassed 90% these into two categories. Next year, I think they should be combined. Police - Bomb Disposal Unit This project has merit, however, it would seem a cooperative effort on a local basis might be explored to reduce both the costs of acquisition and implementation. It's a nice idea but we can't live while playing the "What if" game. I pretty much agree with the department head - it would be nice but there are higher priorities. If shared with other counties, and affordable, should be done opportunistically. The current bomb disposal unit is owned by the VA State Police and is stored at the State Police Offices in Salem. With the infrequency of use and location of the available unit, this project should be low on the CIP priority list. Explore grants for training and equipment. See if Salem and Roanoke City would share in the expense of the training and equipment. Appendix C Police - Criminal Justice Training Academy Roanoke City and Salem already have a training facility. I feel that this is a duplication of services and further cooperation with the above municipalities needs to continue. The 2.2 million that has been acquired by the Department as a result of their assistance with criminal justice endeavors can be used for training opportunities and to address other more urgent This project seems to be good on face value, however, there are already academies in place in the valley that could be utilized. Three training facilities in the valley is definitely too many. One should be utilized as a joint training facility for all 3 districts or even more. Trying to build our own in this economic climate will increase county overhead for the long term when the resources could be better utilized elsewhere. Currently the police department has $2.2MM that some or all could be used to help fund this facility. County should investigate this being a regional facility that could be supported by sharing the capital expenditure or by getting agreements with other agencies for long term use and funding. The potential for revenue generation should be fully understood. This gets a high rating because it is already largely paid for through grants and it has high potential to be a multi - disciplinary purposed. Police - South County Precinct A cost comparison should be made between leasing and debt service payments for a new I believe this could be achieved for a small amount of money to provide large impact - albeit on only a portion of the county. Funding spent in this area would be the best choice for available dollars. It would somewhat offset dollars spent on travel costs and time and may most certainly give our police force a better environment in which to work and aid citizens. Due to changing demographics increased police presence is needed in SW County. If Fire stations are renovated as proposed additional space should be allotted for SW County precinct. Also there is much empty space in the Tanglewood Mall that may be available. The existing Brambleton Park offices may be a possibility for this additional precinct. This does not require a new building. They could use an existing Roanoke County building in the area. Real Estate Valuation - Digital Image Capture Many commercial real estate website seem to have this capability already in the MLS book. Can it be done cheaper without using this specific software? Will Google Earth increase it's capabilities to provide better street views. It would provide a benefit to this department, just not sure if the cost justifies the purchase. This information is available at no cost through online services such as Google Maps. Nope, nope, nope. This is unnecessary, will lead to future costs, and verges on a privacy issue. If it needs to be done, digital cameras are cheap - figure out how to do it with the staff we already have. I've heard the "reasons" why this is necessary and I just don't buy it. Sheriff - Overhead Lighting Project Decision needs to be made whether this lighting can be updated now. If not possible a large supply of T -12 bulbs and ballast need to be kept on hand. Replacement with T8 or T5 bulbs should provide a cost savings in the future. Appendix C I'm all for supporting the sheriff's department but the county should fight back against Federal Government overreach. If it needs to be done, it should be done - it just doesn't score well on this metric. Also, I'd hope citizens are told bluntly: "Our lights were working just fine but the federal government decided to ban them so we need to spend $134k of your tax dollars on making sure criminals have efficient lights." Social Services - Office Renovation Under the current demand for services and the poor economy, the services provided by Social Services become more important. I am not sure this project is the answer, but their problems need to be addressed. I understand the predicament of the Social Services department but there is already built space that can be utilized without building a new building. Keagy Village is going into foreclosure. Ukrops is empty. There are several spaces throughout the county that could house social services without the construction (and consequent cost) of a new building. Current plan to renovate existing building is sound and is the best investment of dollars. This is a needed upgrade that, while not returning funds for the county, will reduce the amount of money spent for the same thing in the future. It is inevitable that this must be done. Consideration should be given to use existing $900,000 to pay current obligations of $933,379. The remaining balanced should be paid quickly in the next few months with rental income. This building is old, inadequate, and antiquated. The need for Social Services in the county are continually increasing. Parking is a huge problem for citizens that and employees that use this building. Partnership with Roanoke College and Salem for the building of the parking garage needs to be finalized. Building cost are now an all time low and may be able to realize cost savings rather than waiting to renovate at a later time. Appendix C