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4/10/2012 - Regular
Roanoke County Board of Supervisors Agenda April 10, 2012 Good afternoon and welcome to our meeting for April 10, 2012. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are now closed- captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Bishop Harry M. Miller, Jr. Roanoke Valley Cathedral of Praise 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Joseph B. Obenshain, Senior Assistant County Attorney, upon his retirement after twenty -four (24) years of service (Paul M. Mahoney, County Attorney) 2. Proclamation declaring April 8 through 14, 2012, as National Public Safety Telecom municators Week in the County of Roanoke (Bill Hunter, Assistant Director of Communications) Page 1 of 4 D. BRIEFINGS E. NEW BUSINESS 1. Request to approve the Roanoke Valley Resource Authority (RVRA) Budget for fiscal year 2012 -2013 (Rebecca E. Owens, Director of Finance; Anne Marie Green, Director of General Services; Daniel Miles, Chief Executive Officer, RVRA) 2. Request to approve the health insurance plan and rates for County and School employees for fiscal year 2012 -2013 (Rebecca E. Owens, Director of Finance) 3. Request to approve the dental insurance plan and rates for County and School employees for fiscal year 2012 -2013 (Rebecca E. Owens, Director of Finance) 4. Resolution approving and adopting the recommendation of the Roanoke County Bonding Committee to set April 24, 2012, as a public hearing in anticipation of declaring the developer Al M. Cooper Construction, Inc. of Belfair Heights, to be in default and to authorize officials of Roanoke County to exercise its rights under the developer's site development agreements and erosion and sediment control agreements and the accompanying site development letter of credits and erosion and sediment control letters of credit (Tarek Moneir, Deputy Director of Development) 5. Request to appropriate $26,150 for professional services related to the search for a new Police Chief (Diane D. Hyatt, Assistant County Administrator) F. FIRST READING OF ORDINANCES 1. Ordinance authorizing the vacation of 15 feet wide public utility easement as shown on the plat of Section 1, Sugarloaf Highlands of record in Plat Book 7 at page 43 in the Roanoke County Circuit Court Clerk's Office, said public utility easement being located off Elbert Drive between Lots 8 and 9 (now re- subdivided and shown as Lot 9A on a plat of record in Plat Book 16 at page 142 in the above mentioned Clerk's Office), Windsor Hills Magisterial District (Tarek Moneir, Deputy Director of Development) Page 2 of 4 G. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing the granting of a temporary construction easement and a permanent easement to Appalachian Power Company on property owned by the Roanoke County Board of Supervisors known as Leslie Lane (tax map # 077.15 -01- 11.00), Cave Spring Magisterial District (Paul M. Mahoney, County Attorney) H. APPOINTMENTS 1. Board of Zoning Appeals (appointed by District) 2. Capital Improvement Program (CIP) Review Committee (appointed by District) 3. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) I. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — March 13, 2012 2. Request to accept and appropriate funds in the amount of $36,474.32 to the Roanoke County Public Schools 3. Resolution requesting acceptance of Cambridge Court Road, Castleridge Road and the remaining portion of Robindale Drive into the Virginia Department of Transportation Secondary System 4. Resolution in support of Lewis -Gale Medical Center's application to introduce Neonatal Special Care 5. Confirmation of appointment to the League of Older American Advisory Council 6. Request to accept and appropriate funds from the Virginia Department of Transportation (VDOT) for drainage improvements to Tanglewood Drive in the amount of $115,226 and for preliminary engineering for pedestrian and bicycle improvements to Plantation Road in the amount of $55,308 Page 3 of 4 J. REQUESTS FOR WORK SESSIONS K. REQUESTS FOR PUBLIC HEARINGS L. CITIZENS' COMMENTS AND COMMUNICATIONS M. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency N. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Eddie "Ed" Elswick 2. Charlotte A. Moore 3. Michael W. Altizer 4. Joseph B. "Butch" Church 5. Richard C. Flora O. WORK SESSIONS 1. Work session on public transportation — County of Roanoke Transportation Program (CORTRAN) (B. Clayton Goodman III, County Administrator; Laurie Gearheart, Assistant Director of Finance; Terrie Cochran, Executive Secretary) 2. Work session to discuss Roanoke County's Secondary Road System Six- Year Improvement Plan for fiscal years 2013 -2018 (David Holladay, Planning Administrator) P. ADJOURNMENT Page 4 of 4 ACTION NO. ITEM NO. D -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE'T'ING DATE: AGENDA I'T'EM: SUBMITTED BY: APPROVED BY: April 10, 2012 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Joseph B. Obenshain, Senior Assistant County Attorney, upon his retirement after twenty -four (24) years of service Deborah D. Jacks Clerk to the Board B. Clayton Goodman III County Administratori�Il- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: Joe Obenshain, Senior Assistant County Attorney, retired on February 29, 2012, after twenty -four (24) years of service. Mr. Obenshain and his wife are expected to be in attendance to accept the resolution and quilt. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS of ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2012 RESOLUTION EXPRESSING THE APPRECIATION of THE BOARD OF SUPERVISORS of ROANOKE COUNTY TO JOSEPH B. OBENSHAIN, SENIOR ASSISTANT COUNTY ATTORNEY, UPON HIS RETIREMENT AFTER MORE THAN TWENTY -FOUR (24) YEARS of SERVICE WHEREAS, Joseph B. Obenshain was hired on February 16, 1988, and has worked as the Senior Assistant County Attorney during his tenure with Roanoke County; and WHEREAS, Mr. Obenshain retired on February 29, 2012, after more than twenty- four (24) years of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Mr. Obenshain ably and diligently represented the Roanoke County School Board and School administration, including special education and personnel matters, and was instrumental in the negotiations for the acquisition of the Hidden Valley High School property; and WHEREAS, during his time serving Roanoke County, Mr. Obenshain skillfully and competently represented the Planning Commission, the Board of Zoning Appeals, the Greenway Commission, and the Regional Cable Television Committee; and WHEREAS, during his time serving Roanoke County, Mr. Obenshain carefully and meticulously represented the Departments of Social Services; Community Development, General Services, Fire and Rescue, Police, Purchasing, Risk Management, Human Resources, and the Sheriff; and WHEREAS, during his time serving Roanoke County, Mr. Obenshain handled a wide variety of transactional and litigation matters benefitting the County and its citizens. Page 1 of 2 NOW 'f H EREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOSEPH B. OBENSHAIN for more than twenty -four (24) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO, ITEM NO. C -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DA'rE: April 10, 2012 AGENDA I'rEM: Proclamation declaring April 8 through 14, 2012, as National Public Safety Telecommunicators Week in the County of Roanoke SUBMITTED BY: Bill Hunter Assistant Director of Communications APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Emergency Communications Center has requested that the Board proclaim the week of April 8 through 14, 2012, as National Public Safety Telecom m Lin icators Week in the County of Roanoke. Communications and Information Technology Director Bill Greeves; Assistant Director Bill Hunter; Chief Communications Officer Pat Shumate and several Communications Officers will attend the meeting to accept the proclamation. Page 1 of 1 AT REGULAR MEETING OF THE BOARD'OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2012 PROCLAMATION DECLARING APRIL 8 THROUGH 14, 2012, AS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK IN THE COUNTY OF ROANOKE WHEREAS, the week of April 8 through 14, 2012, has been declared "National Public Safety Telecommunicators Week" by the Senate and House of Representatives of the United States of America; and WHEREAS, the President of the United States issued a proclamation calling upon the people of the United States to observe that week with appropriate ceremonies and activities; and WHEREAS, problems of crime, fire and other disasters touch and affect all segments of our society, and if unabated, can undermine and erode both moral and economic strengths of our community; and WHEREAS, men and women are engaged in the operation of emergency response systems for the County of Roanoke; and WHEREAS, these professionals are responsible for responding to stressful telephone calls from the general public for police, fire, and emergency medical assistance, and for calmly and professionally dispatching appropriate assistance to help save the lives and property of our citizens; and WHEREAS, our Communications Officers daily serve the public in countless ways without recognition by the beneficiaries of their services. Page 1 of 2 NOW, THEREFORE, WE, the Roanoke County Board of Supervisors do hereby proclaim the week of April 8 through 14, 2012, as "NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK" and call upon the citizens of the County of Roanoke to observe this week with appropriate ceremonies and activities. Page 2 of 2 ACTION NO. ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 10, 2012 Request to approve the Roanoke Valley Resource Authority (RVRA) Budget for fiscal year 2012 -2013 Rebecca Owens Director of Finance Anne Marie Green Director of General Services B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On March 28, 2012, the Roanoke Valley Resource Authority (RVRA) adopted an operating budget for the fiscal year 2012 -2013. As specified in the RVRA's Member Use Agreement, the Charter Member Users must now approve this budget. In the letter dated March 29, 2012, the Chief Executive Officer of the RVRA submitted the attached approved budget for consideration by the Charter Member Users. The budget totals $7,940,041 and represents an overall decrease of sixteen point two percent (116.2%) from the current 2011 -2012 budget. Below are highlights of the proposed 2012 -2013 budget: • No increase in the general tipping fee rates. Rates will remain at $45 per ton for Charter Members and $55 per ton for commercial users • Projected revenues excluding transfers reflect a three point nine percent (3.9 %) net decrease with anticipated reductions in disposal fees and interest income • Budget utilizes $490,991 of the Contingency Reserve Fund to balance the budget and avoid increases in the Charter member rates. Page 1 of 2 • Salary increases of three percent (3 %) for employees funded by holding vacancy of administrative support at Smith Gap, savings from changes made to cleaning contract and uniform service. • Health and Dental rate increases covered by the RVRA • Retirement increases covered by the RVRA • Contributions to the reserves total $1,960,000 • Total operating expenses of $3.9 million were increased four point four percent (4.4 %) primarily due to projected contract services with Norfolk Southern for transporting Municipal Waste and Water Freight (leachate) by rail ($66,000); and increased for gas, oil and grease ($80,000). Dan Miles, Chief Executive Officer of the RVRA, will be at the meeting to present the budget request. FISCAL IMPACT: The Roanoke Valley Resource Authority budget will impact the County in several ways: 1. Tipping fees for Charter Members will remain the same. 2. The County will continue to receive a municipality fee of $300,000 annually from the RVRA to compensate for the siting of the landfill within the County. The City of Roanoke also continues to receive a municipality fee of $100,000 to compensate for the siting of the transfer station. 3. The County will receive payment of $50,985 during the fiscal year 2012 -2013 for providing accounting services. All of the above impacts are included in the fiscal year 2012 -2013 proposed County budget. STAFF RECOMMENDATION: Staff recommends adopting the attached resolution approving the operating budget of the Roanoke Valley Resource Authority for the fiscal year 2012 -2013. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2012 RESOLUTION APPROVING THE ROANOKE VALLEY RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2012 -2013 WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use Agreement provides that the Authority shall prepare and submit its operating budget for the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of the City of Roanoke and the Town Council of the Town of Vinton; and WHEREAS, by report dated March 29, 2012, a copy of which is on file in the office of the Clerk to the Board, the Chief Executive Officer of the Roanoke Valley Resource Authority has submitted a request that the County approve the fiscal year 201 2 -201 3 budget of the Roanoke Valley Resource Authority .NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2012-2013 budget for - the Roanoke Valley Resource Authority as set forth in the March 29, 2012, report of the Authority Chief Executive Officer, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest respectively, on behalf of the County, any documentation, in form by the County Attorney, necessary to evidence said approval. Page 1 of 1 ROANC9',KE VALLEY R AUTMORI"TY i BIJ D GIIE I T f ENCLOSED f LAR,l SMITH CAI' REG70NAL Li11 \iDFILL Roanoke Valley Resource rce Authorit SUMPviA'1DXY REVENUT 2012-2013 Disposal Fees $ 7,326,600 Interest Income $ 28 Transfer from Contingency Reserve Fund $ 490,991 Sale of Recyclable Material $ 55,000 Miscellaneous $ 39,450 Transfer -- Rutrough Road $ - Total 7,940,041 DNS Persoruiel dmi- ritrative $ 605,434 Transfer Station $ 658,610 Smith Gap $ 708,495 Totals $ I 972.540 Operating ,dni iustrative 351,040 Transfer Station 2 Smith Gap $ 1 Totals $ 3 1 995,501 Capital Administrative $ 12,000 Transfer Station $ - Smith Gap $ - Totals $ 12,000 Reserves Ail ni zi - Li trative $ - Transfer Station $ 432,435 Smith Gap $ 1,527,565 Totals $ 1 Debt Service Totals Administrative $ 968,475 Transfer Station 3 Smith Gap $ 3,434 Total $ 7,940,041 2012 -2013 BUDGET 1 Roanoke Valley Resource SUMM-LARY 2007 -08 2008 -09 2009 -10 2010 -2011 2011 -2012 2012 -2013 REVEN UE Disposal posal Fee $ 7,821,500 $ 7,956,260 $ 7,964,100 $ 7,786,670 $ 7,594,400 7,326,600 Interest Income $ 557,720 657,720 $ 336,000 200,000 $ 45,000 $ 28,000 Transfer from orlth igency $ 926,499 $ 1,714,635 $ 2,053,044 $ 1,629,080 $ 1,596,087 $ 490,991 Reserve Fund Sale of Recyclable clabl $ 22,000 $ 22,000 $ 12,700 1 44,640 $ 50,600 $ 55,000 Material Miscellaneous $ 26,000 $ 24,000 $ 44,260 $ 38,000 $ 59,800 $ 39,450 Transfer - I utrough Road $ - $ - $ -- $ 125,000 $ 125,000 $ - TOTAL $ 9,353,719 $10,37015 $20,410,104 $ 9,823,390 $ 9,470 {887 $ 7,940 E X PE NS -F S Persomi l $ 1 $ 1,711,620 $ 1 $ 1,818,943 $ 1,863 $ 1,972 Operating $ 3,581,905 $ 4,073,056 $ 4,159,985 $ 3,907,661 $ 3,828,652 $ 31995,501 Capital $ 4100 $ 120,000 $ - $ 15,000 $ - $ 12,000 Transfer to Reserves $ 1,410,000 $ 1,710,000 $ 1,710 $ 1 $ 1,010,000 $ 1,960,000 Debt Service $ 2,755,504 $ 2,759 $ 2,764 $ 2,771 $ 2,768,580 $ - TOTAL $ 9,353,719 $10,374,615 $10,410,104 $ 9,823,390 $ 9,470,887 $ 7,940 DISPOSAL FEES Municipal zpal $ per tors 45 45 4 Private $ per ton 55 55 55 INCREASE 6.4 % 10.9% 0.3 To in expenses 45 4 55 55 55 -5.6% 3.6% -16.2% 2012-2013 BUDGET 2 Roanoke Valley Resource Authority V CODE DESCRIPTION FY11.1 FY12-13 JUSTIFICATION 493 Total Tipping Fees $7 7 .6,600 Based on tormago receipts of : 152,340 Municipal 87,190 tons $ 3,884,950 l Commercial 33,800 tons $ 1 Private 22,620 tons $ 1,215,400 Residential 8,730 tots $ 382,450 Total $ 7,326,600 401 Interest Income $ 45,000 $ 28,000 Operating & Other Reserve $ 28,000 956 Transfer from Contingency i $ 1,596,087 $ 490,991 Funds available from Contingency Reserve Reserve Fund 460 Sale of Recyclable $ 50,600 1 $ 55,000 Sale of recyclable Scrap Material Metal & Miscellaneous 459 Misceflaneous Private $ 59,800 1 $ 39,450 Mulch Sales Revenue 976 Transfer from 1 5,000 - Transfer to operating budget I utrough load Fund for administrative tive Services TOTAL REVEN E $9,470,887 $ 7,940,041 2012 -2013 BUDGET TIPPING FEES CODE DESCRIPTION F'YII -12 FY12 -13 ION JUSTIFICATION 451 City of Roanoke e 7,9 4,00Q 1,961,400 MWIlicipal Waste 41,500 tons @ 4 1 Wood Waste 2,500 toils @ 3 $7,300 Tires 20 tons @ 120 21400 800 mixed 41000 City of Roanoke Total 1,961 452 County of Roanoke $1 1,767,700 Municipal Waste 37,000 tons @ 4 1,665,000 Wood Waste 2,600 tons @ 3 91,000 Fires 60 toils @ 120 7,200 900 Mixed 4,500 Count of Roanoke Total 1,767,70 453 Torn of Vinton $155,500 155,870 Municipal Waste 3,OO tons @ 4 148,500 Wood Waste 210 tons @ 3 7,350 Tires - tons @ 120 - - mixed @ 3 - Town of Vinton Total 155,850 458 Commercial $1,99$ 1,843,800 Commercial Waste 33,000 tons @ 55 1 Wood Waste 800 tons @ 3 25,000 Tires - tons @ 720 160 mixed 800 Commercial Total 1,843 2012 -2013 BUDGET 3a TIEPPING SEES ESE DESCRIPTION FY11 -1 F C1 -13 JUSTIFICATION 459 Private $1,291,200 $1,215,400 Private waste 20,500 tons @ 55 $1,127 Wood waste 2,000 torts @ 35 $ 70,000 Tires 120 tons @ 120 $ 14,400 700 mixed @ 5 $ 3 Private Total $ 1 463 Residential $396,000 $ 332,450 Residential waste Based on Uniform Disposal Allocation pity of Roanoke e 51.1 % $ 195,432 County of Ro nol e 43.7% $ 167,131 Town of Vinton 5. 2 % $ 19,887 Household 6860 Tons @ $ $ 308,700 Wood waste 1870 Tons @ $35 65,450 Tires 1660 Tires @ $ 8 Residential Total 382,450 TOTAL TIPPING FEEL $7,594,400 $ 7,326,600 2012 -2013 BUDGET b Roanoke Valley Resource rce Authority P ' LX SON �, CODE DESCRIPTION FYII - 12 FY12 - 13 JUSTIFICATIO 1010 Salaries 1 $ 1, Sa lar ies f or 25 employees 1015 Overtime $ 52,000 ` 47,000 E xtra work required on Saturdays & Holidays 1020 Part -- time $ 25,000 $ 27,200 Op erations, Buildings, and Grounds Mam' tenance 1116 Suppl ements $ 10,000 10,000 Outstanding performance recognition 2100 F.I. .A. $ 94,833 100,392 7.65 % of salaries, overtime, part time 2200 Retirement - VIES $ 158,002 $ 162,927 14.01 o salaries 26 employees 1,162,932 2204 Retirement - City $ 20,349 $ 11,728 15.60 % of salaries 2 employees 75,179 2202 Deferred Comp. Match $ 18,850 $ 18,200 $25 per pay period 25 employees 2300 Hospitalization $ 206,537 204,959 28 p articipatin g employees 5.o% single 16 $458 per month 92,333 Retiree 2 $412 per mon $ 10,352 em s 5 $675 per mont 42 family $790 per month $ 49,770 Emplo Share $ 9,760 2310 Dental 7,946 $ 9,072 28 participating employees @ $27 p er ilionth 2400 Life Insurance - Vl 2 $ 15,351 1.32 % of salaries 26 employees $1,162,932 2401 Life Insurance - City 632 $ 421 0.56 % of salaries 2 employees $ 75,179 2500 Long Term Disability Ins. $ 3 $ 3,838 0.62% salaries 1 VRA pays 50 % $ 3,838 2510 Short Term Disa Iris. 3,200 1,500 RVRA p ays 100 $1,500 2700 Workers' Comp. Ins. $ 52,000 $ 48,000 W orkers' Comp. Insurance 28 employees 2750 Retirement H ea ld - t Insurance Cre 2 2 0.24 of salaries 26 employees $1,162,932 2800 Termination Pa $ 20,0 0 $ 10,000 Annua and sic leave payments 2570 Cash -h FLP 20,000 $ 24,050 Flexible Leave pay out 2830 Employee Benefits 2,600 37,000 Retiree Hea Insurance TOTAL PERSONNEL $1,863,657 $1,972,540 2012 -2013 BUDGET Roanoke Valley Resource Authority I PERSONNEL ADMfN CODE DESCRIPTION F 011_1 FY12-13 JUSTIFICATION 1010 Salaries $ 384,498 $ 419,779 Salaries for 5 employees 1015 Overtime F - - Extra work required on Saturdays & Holidays 1020 fart - tinxe $ - $ - Operations, Buildings, and Grounds Maintenance 1116 Supplements $ 2,000 2,000 Outstanding performance recognition 2100 F.I. . ,. $ 29,414 32,113 7.65 % of salaries, overtime, part tin 2200 Retirement - VRS $ 51,879 $ 58,811 14.01 % of salaries 5 employees 419,779 2204 Retirement - Ci r 7,177 $ - 15.60 % of salaries 0 en - Lployees - 2202 Deferred Comp. Match $ 3 1 250 $ 3,250 5 per pay period 5 einployees 2300 Hospitalization $ 51,756 $ 55,804 7 par - ig employees 5.0° single 1 $458 per month $ Retiree 2 $412 per month $ enssp 2 $678 per meth $ fanifly 2 $790 per month Employee Share $ 5,771 10,382 17,086 19,908 2,657 2310 Dental $ 1 1 370 $ 11620 5 participating employees @ $27 per month 2400 Life Insurance - SIPS $ 965 $ 5 1.32 % of salaries 5 employees $ 419,779 2401 Life hisurance - City 223 $ 0.56 % of salaries 0 employees $ - 2500 Long Term Disability Ins. $ 1,192 $ 1,301 0.6 2 :0 salaries RVI A pays 50° $ 1,301 2510 Short Terra Disability Ills. $ 570 $ 500 RVRA pays 100° $ 500 2700 Workers' Comp. Ins. $ 790 $ 867 Workers' C mp. Insurance 5 employees 2750 Retirement Health Insurance Credit $ 827 $ 1,007 0.24 % of salaries 5 employees $ 419,779 2800 Termination Pay $ - ` - Annual and sick leave payments 2810 Cash -in FLP $ 15,000 $ 16,233 Flexible Leave pay out 2830 Employee Benefits $ 448 $ 6,607 Retiree Health Insurance TOTAL PERSONNEL $551,359 $ 605,434 2012-2013 BUDGET 4 Roanoke a Valley Resource Authority PERSONNEL TEL T CODE DESCRIPTION F 11_12 FY12-13 JUSTIFICATION 1010 Salaries $ 346,584 373,893 Salaries for 10 employees 1015 Overtime $ 42,000 $ 37,000 Extra work required on Saturdays & Holidays 1020 Part - time 12,500 $ 13,000 Operations, Buildings, and hounds Maintenance 1116 Supplements $ 4,000 $ 4,000 Outstanding performance reco i n 2100 F.I. .A. $ 3003 $ 32,428 7.65 % of salaries, overtime, part Lime 2200 Retirement - VRS $ 41,172 41,850 1 14.01 % of salaries 8 employees 298,714 2204 Retirement - City $ 13,172 $ 11,728 15.60 % of salaries 2 employees $ 75,179 2202 Deferred Comp. Match $ 6,500 F 6,500 $25 per pay period 10 employees 2300 Hospitalization $ 74,963 $ 78,110 10 particip thig employees 5.01 single 5 $458 per month Retiree 0 $412 per nionth $ em &sp 3 $678 per inon0i $ family 2 $790 per month E mployee Share 28,854 - 25,628 19,908 3,720 2310 Dental $ 2,740 $ 3,240 10 particip tu employees @ $27 per month 2400 Life Insurance - VRS $ 766 3 1.32 % of salaries 8 employees 298,714 2401 Life Insurance - City $ 409 $ 421 0.56 % of salaries 2 employees $ 75,179 2500 Long Term Disabili l Ills. 1,074 $ 1,159 0.62% salaries RVRA pays 0% $ 1,159 2510 Short Terns Disability Ins. $ 510 $ 500 RVRA pays 100° $ 500 2700 Wor ers' omp.Ins. $ 20,500 $ 22,136 Workers'Comp. Insurance 10 employees 2750 Retirement Health Insurance Credit 657 $ 717 0.24 % of salaries 10 employees 298,714 2800 Teri nination Pay $ 20,000 $ 10,000 Aruival and sick leave payments 2510 Cash -iia FLIP $ 1,800 $ 4,772 Flexible Leave pay out 2830 Employee Benefits $ 897 $ 13,214 Retiree Health Insurance TOTAL PERSONNEL, $ 620,927 $ 658,610 2012 -2013 BUDGET 4 Roanoke Valley Resource Authority PERSONNEL SG CODE DESCRIPTION FY11 -1 FYI. -13 JUS'T'IFICATION 1010 Salaries 431,562 $ 444,439 Salaries for 13 employees 1015 Overtime $ 10,000 $ 10,000 Extra work required as needed 1020 ]part - time $ 12,500 14,200 Operations, Buildings, and Grounds Maintenance 1116 Supplements $ 4,000 $ 4,000 Outstanding perforinance recognition 2100 F.1. .A. $ 34,736 $ 35,851 7.65 % of salaries, overtime, part time 2200 Retirement - 64,950 62,266 14.01 % of salaries 13 employees 444,439 2204 Retirement - City $ - $ - 15.60 Flo of salaries 0 employees - 2202 Deferred Comp. Match $ 9,100 $ 8,450 $25 per pay period 13 employees 2300 Hospitalization $ 79,817 $ 71,045 11 participating enplo ees 5.0% single 10 $458 per month Retiree 0 $412 per month $ em &sp 0 $678 per month $ famil 1 $790 per month Employee Share 57,708 - - 9 3 2310 Dental 3 4,212 13 participating employees @ $27 per month 2400 Life Insurance - VRS $ 1,208 $ 5,867 1.32 % of salaries 13 employees 444,439 2401 Life Imur'ance -- City $ - $ - 0.56 % of salaries 0 employees 2500 Long Terin Disability his. $ 1,338 $ 1,378 0.62% salaries RVRA pays 50% $ 1,378 2510 Short Term Disability Ins. $ 2,12 $ 500 RV RA pars 100% $ 500 2700 Workers' Comp. Ins. $ 30,710 $ 24,997 Workers' Comp. Insurance 13 employees. 2750 Retirement Health Insurance Credit $ 1,036 $ 1,067 0.24 % of salaries 13 employees 444,439 2800 Termination Pay - $ Annual and sick leave payments 2810 Cash -in FL'P $ 3 $ 3,045 Flexible Leave pay out 2830 Employee Benefits $ 1 $ 17,179 Retiree Health Insurance TOTAL PERSONNEL $ 691,368 $ 708,49 2012 -2013 BUDGET 4c R oanoke Valley Resource Authority I PERSO TOTAL CODE DESCRIPTION FY12 -1 ADM IN TRANSFER LANDFILL 1010 Sa 1 $ 419,779 373,893 444,439 1015 Ov erti me I $ 47,000 $ -- 37,000 30,000 1020 fart - time 27,200 -- $ 13,000 $ 14,200 1116 Supplements $ 10,000 $ 2 1 000 $ 4,000 $ 4,000 2100 F.I.C. A. $ 100,392 32,113 $ 32,428 35,851 2200 Retirement - VR $ 162,927 58,811 $ 41,850 $ 62,266 2204 Retirement - C i t y $ 11,728 $ - $ 11,728 $ - 2202 Deferred Com Match $ 18,200 $ 3,250 $ 6,500 $ 8,450 2300 Hospitalization $ 204,959 $ 55,804 $ 78,110 $ 71,045 2 310 Dental $ 9,072 1,620 3 $ 4 2400 Life Insurance - VRS $ 15,351 5,541 $ 3 $ 5,867 2401 Life bisurance - City $ 421 -- $ 421 $ - 2500 Lon Terry Disa bility Ins. $ 3,838 $ 1,301 $ 1 $ 1,378 2510 Short Tern Disability his. $ 1,500 $ 500 $ 500 $ 500 2700 p or k ers' Com I ns. 48,000 $ 867 $ 22,136 24, 997 2750 Retirement Health I nsurance Cred $ 2,791 $ 1,007 $ 717 $ 1,067 2800 Ter - thiation Pa $ 10,000 $ - $ 10,000 $ - 2810 as FLP $ 24,050 16, 233 $ 4,772 $ 3,045 2530 Employee Benefits $ 37,000 $ 6,607 $ 13,214 $ 17,179 TOTAL PERSONNEL 1 $ 605,434 658,610 $ 708,495 -. - 4 - 2012 -201 .� Roanoke VaLley Resource Authority 2 $ 1,143,943 6/30/2012 PERSONNEL - POSITION 5.7501 GRADE 59,291 CURRENT PAC RANGE 1.5° CEO 17,159 U 1.5% mid-point Unclassified 1,1$1,206 Operations Manager 35 $ 62,617 to $ 93,046 Envirolu ental & Safety Manager - 33 $ 56,796 to TOTAL ADJUSTED SALARIES 84,396 Accountant 1 25 $ 35,441 to $ 57,121 Operations Supervisor 2 24 $ 36,611 to $ 54,402 Administrative Assistant 1 24 $ 36,611 to $ 54,402 Senior Equipment Operator 2 21 $ 31,626 to 46,995 Motor Equipment Operator IY 13 1 $ 28,686 to $ 42,626 Building Maintenance Mechanic 1 1 28,686 to $ 42,626 Motor Equipment Mech rdc 1 1 $ 28,656 to $ 42,626 Admhii tratl e Secretary 1 17 $ 20,019 to $ 35,663 Motor Equipment Operator 1 2 17 $ 26,019 to 35,663 Scale Operator 1 16 $ 24,780 to $ 36,822 Scale Operator Office Aslstant 0 16 $ 24,750 to $ 36,822 Laborer Operator 0 1 $ 21,406 to $ 31,805 TOTAL SALARIES 2 $ 1,143,943 6/30/2012 Adjustments VRS Employees 5.7501 59,291 Market 1.5° $ 17,159 Performance 1.5% mid-point 17,718 1,1$1,206 Ieclas $ - Total $ 94,168 TOTAL ADJUSTED SALARIES $ 1 2012 - 2013 BUDGET 5 Roanoke Valley Resouxce Authority P:ERSONNEL EMPLOYEE BY LOCATION POSITION GRADE ADMIN. TRANSF L ANDFIL L C 1 U 1 0 0 Operations Manager 1 35 1 0 0 Environmental & Safety Manager 1 33 1 0 0 Accountant 1 25 1 0 0 Operations peg vi or 2 24 0 1 1 c mu' lsstratx e Assistant 1 24 1 0 0 Senior Equipment Operator 2 21 0 1 1 Motor Equipment Operator 11 13 19 0 4 Building Maintenance Mechanic 1 19 0 1 0 Motor Equipment Mechanic 1 19 0 0 1 Admim' dative Secretary 1 17 0 1 0 Motor Equipment Operator I 2 17 0 1 1 Seale Operator 1 16 0 1 0 Scale Operator/Office Assistant 0 16 0 0 0 Laborer/ Operator 0 13 0 0 0 TOTAL EMPLOYEES 28 5 10 1 2012 -- 2013 BUDGET Roanoke CODE Valley Resource Authority DESCRIPTION OPERATING JUSTIFICATION FYI1 -1 FY1 2-13 3004 Medical Exam $ j, 00 $ 1,000 Physical exams for new employees; drug and alcohol random testing 3007 Contract Services $ 215,005 $ 212,402 Employee Assistance Program: $16.28 @ x 27 employees $ 440 Groundwater Monitoring *Drinking Water Sampling 24 @ $609 $ 14,616 Wonitoring Wells 6 wells; 2 events /year $18,000/event = $ 36,000 Norfolk Southern Dail Inspections $ 1 Stormwater Discharge *permit Sampling 1 samples x $2,506 $ 2 Gas Monitoring Quarterly @ $1300 5 Monthly @ $1275 $ 15,300 Tale V & e- T 13,000 Clean Valley Council 12 months $ 51,000 Landscaping $240 /month $ 2,880 Tire Disposal - 300 Tons @ $70.00 + Fuel Surcharge $ 23,000 Copier Rental $622 /month 7,460 HHw Disposal $ 40,000 3011 Janitorial Service 16,704 8,700 Services for all Facilities $725 /month , '00 3012 Exterminating Services $ 1,896 $ 1,200 T.S. - $50 /month $ 600 S.G. - $50 /inonth $ 600 3013 Professional Services $ 75,900 $ 78,600 Auditing Services $ 12 Legal Services $ 48,500 Engineering Services $ 9 Software support $ 2,400 Outside Legal $ 4 Lea hate sampling $ 2 3029 Municipal Waste $1,894,980 $1,938,398 N S toms shipped 142,160 62 tons / car = 2,293 1,800 cars: $889/ car $ 1 493 cars: $686 /car $ 338,198 Total $ 1 398 2012 -2013 BUDGET - 6a Roanoke CODE Valley Resource DESCRIPTION JUSTIFICATION OPERATING ADMIN TRANSFER FER FY12-13 LANDFILL 3004 Medical $ 1,000 Physical exams for new employees; $ 1 1 000 - $ - Exams drug and alcohol random testing 3007 Contract $ 212,402 Employee Assistance Program: Services $16.28 @ x 27 employees $ 440 $ 81 $ 163 $ 196 Groundwater Monitoring *Drinking Water Samplin 4 $609 $ 14,616 $ - $ - $ 4,616 *Monitoring Wells 6 wells; 2 event year $18,000 event = $ 30,000 $ - $ - 36,000 Norfolk Southern Rail Inspections 1,000 - $ 500 $ 500 torinwater Discharge *Permit Sampling 1 samples x. $2,506 $ 2 1 506 $ - $ - $ 2,506 Gas Monitoring Quarterly @ $1300 $ 5,200 $ - $ - $ 5 Monthly @ $1275 15,300 $ 15,300 Title V & e- RT $ 13,000 $ 13,000 Clean Valley Council 12 months $ 51,000 $ 51,000 - $ - Landsaping $240 month $ 2,880 $ - $ 2,$80 - Tire Disposal - 500 Tons $96.00 + Fuel Surcharge $ 23,000 $ - 23,000 $ Copier Rental $622 month $ 71460 $ 7,460 $ - $ - HHW Disposal $ 40,000 $ 40,000 3011 Janitorial $ 3,700 Services for all Facilities Service $725 rnonth $ 8,700 3 $ 3 2 3012 Exterminating $ 1,200 T.S. - $50/month $ 600 $ - $ 600 $ Services S.C. - $50 month $ 600 $ - $ - $ 600 3013 Professional $ 78,600 Auditing Services $ 12,700 12,700 $ - $ - Ser•vices Legal Services $ 43,500 $ 43,500 $ - $ - Engineering Services $ 9 900 $ - $ Software support $ 2,400 ' $ 2,400 $ - Outside Legal 4,000 $ 4,000 $ - $ - Leachate sampling $ 2,000 2 3029 MurLixpal $1,933,39 Norfolk Southern $ 142,160 Waste 62 tons car = 2,293 $ - 1,00 cars: $889 /car $ 1,600 493 cars: $686 /car $ 338,x. $ - Total $ 1,933,393 1 $ - $ 1,938,398 $ - 2012 -2013 BUDGET = 6a Roanoke Valley Resource Authority OPERA'---,F1NG BODE DESCRIPTION F 11 -12 FY12 -13 JUSTIFICATION 3030 Waste Water Freight 97,950 120,400 Leachte Cars 175 Cars @ $688 120,400 3035 Stone Car Freight Charge 13,020 13,720 Stone Cars 20 Cans @ $686 13,720 3101 Temporary Help -- - Buildings and grounds maintenance 3202 Repairs Office Equipment x,000 1,000 Maintenance and repairs to office equipment 3204 Repairs to Vehicles 5,500 5,500 Maintenance and repairs to all road vehicles 3206 Repairs to Data 41600 4,600 Maintenance and repairs to Processing all data processing equipment 3208 Repairs to Buildhigs 100,000 $ 100,000 Maintenance and repairs to ah buildings and Grounds and property; pump stations, septic tanks. 3209 Repairs to Other 170,000 170,000 Construction Equipment Equipment Off Road Vehicles 13500 Tipper 10,000 Railcars 5,000 Miscellaneous Equipment 20,000 Tub Grinder, Seeder, etc, 3530 Pru - it d Forms 2 2,600 Letterhead, envelopes, cams, scale tickets repair orders, purchasing forms includes General Co 3610 Advertising 2,500 4,500 Personnel, T FP, bids, public hearings, etc. 3620 Public Information 11700 850 Handouts 150 User Brochures a 40 HHW Brochures $ 200 M 100 2012 -2013 BUDGET Roanoke Valley Resource I ""Pi, RATING CODE DESCRIPTION FY1 -13 JUSTIFICATION N ADMIN TRANSFER LANDFILL 3030 Waste Water Freight $ 120,400 Payments to NS to liaul leachate from - - $ 120,400 Smith Cap 3035 Stone Car Freight 13,720 Payments to CIS to haul stone to Sinith - - 13,720 Charge Gap 3101 Temporary Help $ - Buildings and grounds maintenance $ - - - 3202 Repairs /Office $ 1 Repairs to computers at TS & S 1 $ $ Equipment 3204 repairs to Vehicles $ 5,500 Maintenance and repairs to all road $ 31700 $ 1 $ 800 vehicles 3206 Repairs to Data $ 4,600 Maintenance and repairs to 4,600 $ - $ - Processing all data processing equipment 3205 Repairs to Buildings $ 100,000 aintenance and repairs to all building $ 10,000 $ 45,000 $ 45,000 and Grounds and property; pump stations, septic tans. 3209 repairs to Other $ 170,000 Construction Equipment Equipment Off Load Vehicles 135,000 $ 50,000 $ 85,000 Tipper $ 10,000 $ - $ 10 Railcars $ 5,000 $ 5,000 $ - 1 Miscellaneous Equipment 20,000 $ 20,000 $ - Tub Grinder, Seeder, etc. 3530 Par ted Forms $ 2,600 Letterhead, envelopes, cards, scale $ 1,200 $ 1 $ 100 tickets repair orders, purch sh - ig forms includes General Counsel 3610 Advertising $ 4,500 Personnel, RFP, bids, public hearings, $ 4 $ - $ - etc. 3620 Pubbc Information $ 850 Handouts $ 850 - $ -- User Brochures H1 Brochures Miscellaneous 2012 -2013 BUDGET a Roanoke Valley Resource Authority OPEIRATING CODE DESCRIPTION FY11 -1 FY1 -13 JUSTIFICATION 3625 Promotional Articles $ 800 $ 400 Recycling handouts, pens, pencils, miscellaneous items 3630 Special Events $ 2,500 $ 3,500 Annual Employee Functions Customer Appreciation Day 4600 Central Services 63,000 $ 63,000 Adnlifaistrative services, Roanoke County/ Roanoke City for data processin& accounting, web update, miscellaneou 5110 Utilities - Electricity 61,000 67,404 Transfer Station $2,000 month 24,000 Smith Cap Landfill $3,61 month 43,404 5121 Ufthfies -- Heat - Fuel 34 28,000 Transfer Station Natural Gas 6 Smith Gap Landf Propane Gas 22,000 5141 Water Service -- Transfer 5 $ 8 ,500 water & Sewer Service for Transfer Station Station 5142 Sewer Service -- Transfer 14,000 14,000 Sewer Service Station Leachate - Smith Gap 14,000 5210 Postage $ 4,500 $ 4,500 Postage for all mailings aid correspondence, postage meter rent, includes General Counsel 5230 Telephone 51000 $ 5,000 Telephone service to both f cilties, long distance calls 5233 Internet Lrries - 5,520 pees for intern et service at Smith Gap Landfill 5235 Cell Phones 4,050 $ 4,500 S ervice for cell phones 2012 -2013 BU GI T Roanoke vaHey resource Authority OP ER ATING CODE DESCRIPTION FY12- JUSTIFICATION ADMIN RA T FE LANDFILL 3625 Proinotional A rtic l es 400 rec yclin g h andouts, p ens, 400 $ - - pencils, miscellaneous items 3630 Spec ial E vents 3, 500 A nnua l Employee Functions & 3,500 $ - Customer Appreciation Day 4600 Central Services $ 63,000 A ministrative services, $ 63,000 $ - - R oanoke County l oartoke City for data processing, accounting, web update, miscellaneou 5110 Utilities - Electricity $ 67,404 Transfer Station $ $ 24,000 $ 43,404 Sm ith df G ap Landf r � - ' 11 0 o 5121 Utilities - H eat - Fuel $ 28,000 Transfer S tation $ - 6 $ 22,000 Natural Gas Smith Gap Landfill Propane Gas 5141 'mater Service - $ 8,500 W ater & S ower S ervice for Transfer $ - $ 5 $ - Transfox S tation S tation 5142 Seer Service - $ 14, 000 S ewer Service $ - - $ 14,000 Transfer Station Leachate - Smith Gap 5210 Postage $ 4, 500 Postage for all mailings and $ 4 1 500 $ - $ - correspondence, postage meter rent, includes General Counsel 5230 Telephone $ 5,000 Telephone service to both facilites $ 5,000 $ long distance calls & fax fines 5233 Internet Dines $ 5,520 Fees for Internet service @ S. Gap $ - - $ 5 1 520 5235 Cell Phones 4,500 S ervice for cell phones $ 4,500 $ - $ - 2012 -2013 BUDGET a Roanoke Valley resource Aukhorit CODE DESCRIPTION FC11 -1 FY12-13 JUSTIFICATION 5302 1 Property hisurance -Fire 38,300 $ 45,000 Coverage for all bufldings, contents, and equipment 5305 Motor Vehicle hisurance $ 14,500 $ 14,500 Insurance for on -road Vehicles 5307 Public Officials Insurance $ 500 $ 500 Insurance through VML or VACO pools 5308 General Liability his. $ 10,500 12,000 Coverage for all facilities & property 5410 Rent of Equipment $ 5,280 5,280 Rental of Miscellaneous Equipment Heavy Equipment Emergency Equipment 5501 Travel -- Mileage $ 500 500 Use of personal vehicles for RVRA business, staff, and Board Members 5503 Travel - Lodging $ 51500 5,500 Out of town conference lod * ig, S WAN A, VML, legal conferences, i cluditig meals 5504 Conference F ,D00 $ ,OD0 onfei'ertee reisratZOns; CIA, VML, legal conferences 5520 Dinner Meetings - $ 3 3,000 Monthly Board meetings, dinners, and Luncheons Imicheons associated with RVRA 5540 Trainizig & Education 4 $ 4,000 Operator trainilig for hazardous materials, certification, miscellaneous 5601 Contributions $ 402,000 $ 402,000 Payments per contract to: Roanoke County $ 300,000 Roanoke City $ 100,000 Volunteer fire and rescue 2 2012 -2013 BUDGET .: R oanoke Valley Resource Authority OPERATI CODE DESCRIPTION FYI -13 JUSTIFICATION ADMIN TRANSFER LANDFILL 5302 p ro p erty I nsurance - $ 45, 000 C overa ge f or all building contents, 9,000 12,150 $ 23,850 Fire and e 5305 Motor Vehicle Ins. 14, 500 I nsurance f or ors - roa d vehicles 3,480 3 $ 7 5307 Public Off I ns. $ 500 I nsurance through VMLa or VACO pools $ 500 -- - 5308 G enera l Li Ins. $ 12,000 C overa ge for all facilities & p ro p er ty 4, 560 $ 3,720 $ 3,720 5410 Rent of Equipment $ 5,280 mental of Miscellaneous Equipment $ - $ 2,640 $ 2,640 Heavy Equipment Emergency Eq 5501 Travel - M leage 500 U se of personal vehicles for R RA $ 500 $ - $ -- business, staff, and Board Members 5503 Travel -- Lodging $ 5,500 Out of town conference lodging, $ 4500 500 $ 500 WANA, VML, Iegal conferences, incl meals 5504 Conference $ 2,000 Conference registrations; SWANA, VML $ 1,000 $ 500 $ 500 legal conferences 5520 Dinner Meetings - 3,000 Monthly Board meetings, dinners, and $ 3,000 � $ Luncheons luncheons associated with R R 5540 Tramming & Education $ 4,000 Operator trahuing for hazardous $ 200 $ 1 1 500 $ 500 materials, cerftficatlon, miscellaneous 5601 Contributions $ 402,000 Payments per contract to: $ - $ 100,0 $ 302,000 Roanoke County 300,000 Roanoke C x.00,000 Vol unteer fire and rescue $► 2 2012 -2013 BUDGET ET a Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY11 -12 FY12-13 JUSTIFICATION 5801 Dues $ 1,700 $ 1,700 Professional & Association dues: S WANA, 5WV WMA, IAA Returned check fees and misc. fees 5815 Warrants and Fees $ 26,200 $ 31,200 DEQ amival fee -- $30,000 Returned check fees $1,200 5523 Employee Recognition $ 61000 $ 6,000 Awards and Cerfficates 5850 Miscellaneous Operating $ - - No programs plaluied 6010 Office Supplies 4,500 4,500 Office paper, pens, pencils, folders, etc. 6011 Photocopies F 400 400 M Photocopies 6013 Small Equipment 23,000 23,000 Small items of office and shop equipment Supplies and supplies, tools, miscellaneous 6040 Medical Supplies $ 500 500 Supplies for first aid kits & medicine cabinet 6050 Janitorial Supplies $ 3,000 3,000 Supplies for general cleaning & sanitafio n 6071 Radio Darts F 3,500 $ 4,000 Communications Equipment & Fees 6080 Gas, Oil, Grease 310,000 390,000 Fuel for all equipment and vehicles, I includes oil, lubricants 6091 Tires, 'Tubes, Farts $ 60,000 $ 70,000 Replacement and maintenance parts and supplies for all equipment and vehicles 6130 Uniform and Wearing $ 191200 $ 11,200 Safety Shoes $ 2,500 Apparel Rain gear, shirts, hats, misc. $ 31500 Dental of unif orm 4 mats & towels $ 1,00 2012 -2013 BUDGET 10 Roanoke Valley Resource Authority OPERATING CODE DESCRIPTION FY12 -13 I JUSTIFICATION I Al MIN RANSFEIR LANDFILL 5801 Dues $ 1,700 Professional& Association dues: $ 1,700 $ - $ SWAN A, S 1T S MA, IAP Returned check fees and misc. fees 5815 Warrants and Fees $ 31,200 DECD annual fee -- $30,000 $ 11200 $ 51500 $ 24,500 Returned check fees $1,200 5823 Employee Recognition 6,000 Awards and Certificates $ 6 - -- 5850 Miscellaneous Operathi $ - No programs planned $ - $ - $ - 6010 Office Supplies $ 4,500 Office paper, pens, pencils, folders, etc. $ 3,750 $ 250 $ 500 6011 Photocopies $ 400 Miscellaneous Photocopies $ 400 $ - $ - 6013 Small Equipment & $ 23,000 Small items of office and shop equipme $ - $ 11,500 $ 11,500 Supplies and supplies, tools, mi scellaneous 6040 Medical Supplies $ 500 Supplies for first aid bits & medicine $ - $ 250 $ 250 cabinets 6050 Janitorial Supplies $ 3,000 Supplies for general cleaning & $ 3 $ - $ - sanitation 6071 Radio Parts 4,000 Coniniuluications Equipment & Bees $ $ 2 $ 2 6080 Gas, Oil, Grease $ 390,000 Fuel for all equipment and vehicles, $ 14,000 $ 100,000 $ 276,000 includes oil, lubricants 6091 Tires, `Pubes, Darts $ 70,000 Replacement and maintenance parts and $ 2,000 $ 29,000 39,000 supplies for all equipment and velucles 61 30 Uniform and Nearing $ 11,200 Safety Slices $ 125 $ 1,000 $ 1,375 Apparel Rain gear, shirts, hats, inusc. $ 2 $ 500 $ 500 Rental of uniforms $ - $ 2,000 2,500 mats & towels $ $ 550 $ 550 2012 -2013 BUDGET 10a Roanoke Valley Resource Authorit DE DESCRIPTION FY11 -1 FY12-13 JUSTIFICATION 6202 Subscriptions $ 200 $ 200 Professional magazines and ilianuals 6203 Books 200 $ 200 Miscellaneous books and manuals 6211 Code Books $ - $ -- Miscellaneous legal code books 6501 Otlier Operating Supplies $ 35,000 $ 35,000 Disinfectants, deodor salt fox Toads, gravel and stone for roads, seed, mulch fertffi ers and lime for seeding slopes, fill areas and other areas, miscellaneous office supplies 6503 Fire Equipment and Supplies 1,200 1,200 Fine hoses & extinguishers replacements and for ajuival inspections for both facilities 6510 Safety Equipment 2 1 000 $ 2,000 Dust mask, safety glasses, etc. 9670 Unappropriated Balance 47,267 $ 49,333 For unexpected expenditures 1.25% TOTAL OPERATING 3 3 2012 -2013 BUDGET - 11 Roanoke Valley Resource Authority I OPER, ATING CODE DESCRIPTION FYI 2 JUSTIFICATION ADMIN TRANSFER LANDFILL 6202 Subscriptions $ 200 Profess ma gazines an manua $ 200 $ _ $ 6203 Books 200 N iscell nexus books and manua 200 $ - $ 6211 C o d e Boo $ - Miscellaneous l code b ooks - $ - $ - 6501 Off er Op eratin g S upplies $ 35,000 Disinfectants, deod orizers, sa for roa gavel & stone for roads, seed, mu lch fertilizers & lime for seeding s lopes, fill areas and other areas, miscellaneou office supplies $ - $ 5, 500 $ 29,500 6503 Fire Equipment and Supplies $ 1,200 Fire hoses & extinguish replacements & and for amival inspections f or both facilities 600 $ 600 6510 1 Safety Equipment a 2,000 Dust mask, safety glasses, etc. $ - 1,000 $ 1,000 S UB-TOTAL $ 38,600 $ 400 $ 7, 100 $ 31 , 100 i TOTALS PAGES ES 6- 346,706 $2 $1,183,726 9670 Unappropriated Balance $ 49,333 For unexpected e penditure4 1.25 $ 4 $ 30,197 $ 14,803 TOTAL O P E R A TINC $3,996,001 $ 351, $2,445 $1 2012 -2013 BUDGET --� I1 a L Roanoke Valley Resource Authorit CODE DESCRIPTION FY11 -1 F 12.13 1 JUSTIFICATION 8101 Machiner & Equipinent New - .. 8102 Machinery & Equipment Replacement 8201 Funiff re, Office Equipment New - - 8202 Furniture, Office Equipment Replacement - 8302 Communications Equipment Replacement lacement - 8402 Small Capital Outlay Replacement - $ - 8701 Teclmology Equipment - New - $ 8702 Data Processing Equipment Replacement cement - 8705 Computer Server 12,000 Upgrade and replace existing server 8902 New Building - - TOTAL CAPITAL 12,000 2012 -2013 BUDGET 12 I Roanoke Valley Resource Authorit SjERVES CODE DESCRIPTION BALANCE DEPOSIT EXPENSE BALANCE JUSTIFICATION 1/2012 FYI. -1 FY1 -13 06/30/13 924500 Landfill Closure $ 5,357,30$ $ 300,000 $2,754 2 As requ i ed by Bond Indenture, State and Federal regulations to close Smith Gap landfill. 925010 Equipment $ 288,527 $ 1,050 $1,151,000 $ 187,527 For replacement of Reserve erve Fund equipxxtent per equipment replacement schedule. 925020 Groundwater $ 500,000 $ - - 500,000 rou -ndwater Protection Fwid protection fund per local permit. 925030 Landfill Host $ 58 1 000 $ 10,000 $ $ 68,000 As per local permit. Community Mtranet property Improvement Fund 925040 Property Value $ 443,193 $ - $ - $ 443,193 As per local permit. Protection Current fund is adequate based on anticipated sales. 925050 Future Site $1,150,118 $ 500,000 $ - $ 1,650,115 For future construction I evelopment of the lancM No planned expenditures 925065 Capital $ 396,227 1 $ 100,000 - 496,227 For maintenance and Improvement improvements to the Fund facilities. No pla mied expenditures TOTAL RESERVE EI VE $8,193,37 .$1,1 0 $ 3 f 9O5,OOO $ 6 FUNDS 2012-2013 BUDGET ' 13 Roanoke Valley resource Authority RESERV-ES CODE DESCRIPTION JUSTIFICATION DEPOSIT ADM IN TRANSFER LANDFILL FY1 -1 924500 Landfill Closure As requ by Bond $ 300,000 10,000 '' 290 Indenture, State an d Federal regulations to close Smith Gap landfill. 925010 Equipment For replacement of 7,050,000 -- 372,435 677,565 Reserve Fund equipment per equipment replacement schedule. 925020 Groundwater Groundwater - - -- - Protection Fund protection fund per local permit. 925030 Landfill Most As per local permit. 10,000 - - 1000 ommu -pity intranet property Improvement Fund 925040 Property Value As per local permit. - - - - Protection Current fund is adequate based on anticipated sales. 925050 Future Site For future construction 500,000 - - 500,000 Development of the landfill No plaruied expenditure 925065 Capital For maintenance and 100,000 $ 50,000 $ 50 Improvement improvements to the Fund facilities. Transfer Station Floor & Fire System line repaix TOTAL RESERVE 1 432,435 1,527,565 FUNDS 012.2013 BUDGET _ 1a 0-1 PERCENT 25% 50% 25% 100% PERCENT 24 2% 0 ds allow 2012 -2013 14 Roanoke galley resource Authorit -,xUTIX CODE DESCRIPTION FY11 -12 FYI 2-13 1 JUSTIFICATION Begimihig Balance 3 3,045 Anticipated Balance July 1, 2012 July 1, 2011 Expenditure - Budgeted $ 598,900 1 All I'o t Closure Care Activities hit rest 16,000 $ 16,000 Estimated Interest Income from Investments ESTIMATED BALANCE 3 2,011,510 2012-2013 BUDGET 15 Roanoke valley Resource Authority RUTROUGH ROAD CODE DESCRIPTION FYII -1 F C1 -I3 JUSTIFICATI 3007 Contract Services 107,400 105,000 Grou Monitorin L a b Analy -- 2 Events 40, 000 G as Monitorin Quarterly $1500 Event 6,000 Gas Extraction Sy st em $ 18,000 n onzt0•Ir� Cap Maintenance $ 30,000 miscellaneous seeding, grading, E & S control care Air Emissions 11,000 C orrect ive Action - Plan 3013 P S ervices 117,000 810,000 Engineermng S ervices Groundwater S Events @ $20,000 40,000 Groundwater A ssessment - Progr Miscell aneous $ 10 Lift Station - Engmneering 750,000 Legal Services 10,000 3208 Repair and Maintenance 240,000 $ 125,000 Dis of Leachate $ 115,000 Road Maintenance Stone 10,000 5110 Utilities - Electricity $ 6 $ 6,500 Electric Service for Bl ower Flare Statio 5230 Telephone - $ -- h tcluded in internal services 1 W Fees 1,000 1,000 DEC Annual Fee 5550 Miscellaneous $ 2,000 $ 2, 000 a an bottle gas. 6302 Property hisurance $ - $ - Coverage for Flare Station an Associated Equip ment 8101 Machiner & Eq uipment -- - 9808 Transfer to IRA $ 125,000 $ - perations T TAE 598 $ 1 2112 -2013 BUDGET 16 RESOLUTION of THE R ANOKE VALLEY RESOURCE AUTHORITY Adopted this 28th day of March 2012 RA# 012 -6'10 RESOLUTION approving the Authority's annual budget for fiscal year 2012 -2013 and authorizing submittal of such budget to the governing bodies of the charter Member Users for approval. BE IT RESOLVED by the Roanoke a alle resource Authority that. 1. The fiscal year 2012-2013 Annual Budget for the Roanoke Valley resource Authority as set forth in the report and accompanying attachments by the chief Executive officer dated March 28, 2012, and submitted to this Board is hereby approved; and, 2. The Authority chair is authorized on behalf of the Authority to submit the fiscal year 2012 -2013 annual budget and related documents to the governing bodies of the charter Member Users, being the County of Roanoke, the City of Roanoke, e, and the Town of Vinton, for approval in accordance with the requirements of the Roanoke Valley Resource Authority Members Use Agreement, dated October 2, 1991, as amended. On motion of Mr. Bengtson and carried by the following recorded roll call Grote: AYES Mr. Bengtson, fps. Green, Mr. Harkness, Mr. Lawrence, Ids. Owens, Nis. Snyder, Mr. Tensen NAILS: None ABSENT. Nome ATTEST: Deborah T. Charles RVRA' Board Secretary ITEM NO. E -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2012 AGENDA ITEM: Request to approve the health insurance plan and rates for County and School employees for fiscal year 2012 -2013 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman II County Administrato COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMAOnON: Health Insurance The County of Roanoke and Roanoke County Public Schools participate in a joint health insurance program for eligible employees. The Roanoke Valley Resource Authority (RVRA), and the Western Virginia Regional Jail Authority (WVRJA) also participate in our plan. This medical plan is self - funded with reinsurance coverage to protect the financial risk assumed. Reinsurance is composed of specific stop loss. The specific stop loss threshold is $200,000. Specific reinsurance protects the plan From any catastrophic claims paid on a member during the plan year. The plan purchases administrative services, access to the network physicians and facilities and claims administration from Anthem. On March 2, 2012, representatives from the County, Schools, Roanoke Valley Resources Authority and Western Virginia Regional Jail Authority met to review the renewal and discuss recommendations for the 2012 -2013 plan year. A review of paid claims experience of 'the County, Schools, Roanoke Valley Resources Authority and Western Virginia Regional Jail Authority for the most recent twelve months indicates the need for an increase in rates of six point eight percent (6.8 %.) In an effort to reduce costs, manage health care increases and/or be in compliance with State of Virginia statutes, the following changes are recommended for the 2012 -2013 Page 1 of 5 policy year as follows: • Move to Anthem's KeyCare 200 plan. This plan adds a $200 single/$400 family calendar year deductible to the plan. For services other than preventive services, office visits and prescription drugs, the member will need to satisfy the calendar year deductible before benefits will be paid. This plan change results in an annual savings of $320,000 or one point three percent (1.3 %) on the rate. • Eliminate the one hundred and fifteen percent (115 %) aggregate stop loss reinsurance. An analysis of prior claims history revealed that the claims have been predictable and within five percent (5 %) of expected limits every year. This plan change results in an annual savings of $200,000 or point eight percent (0.8 %) on the rate. Rates historically have been budgeted at an amount slightly above to allow for claim fluctuation, however with adequate health insurance reserves, this is being removed for 2012 -2013 to keep rates the same. Removal of the claim margin reduces the overall increase by four point seven percent (4.7 %.) • Wells Fargo negotiated savings on the administrative fees resulting in annual savings of $27,000 or point one percent (0.1 %) on the rate. • Coverage for autism spectrum disorder for children two through six (2 -6) will now be covered in accordance with State of Virginia statute for fully funded plans. Although this coverage is not yet mandated for self- insured plans, the Committee recommended that it be included. The cost for this benefit is point one percent (0.1 %) on the rate. Since the medical plan is self funded, the historical claims paid on the program are used to establish rates and employee contributions for the plan. Some cost drivers from the review period January 2011 through December 2011 are outlined below: • Total claims, as a cost per member, have increased seven point two percent (7.2 %) From calendar year 2010 to 2011. • During the review period, there were eight (8) claimants who exceeded the $200,000 specific stop loss limit. Additionally, there have been twenty-four (24) claimants with claims in excess of $100,000. The incidence of large claims is higher with this renewal cycle than in the past five (5) renewal review periods. • In- network utilization of the plan continues to be high with ninety -nine percent (99 %) of claim dollars submitted with network providers. The use of Anthem's network providers protects members from balance billing and lowers out -of- pocket costs. • Outpatient prescription drug claims comprise twenty point seven percent (20.7 %) of total claims expense on the plan. This is slightly higher than the industry average of Page 2 of 5 eighteen to twenty percent (18% to 20 %.) These expenses increased ten percent (10 %) from 2011 versus 2010. Generic utilization of prescription drugs is very strong at seventy three point three percent (73.3 %) during calendar year 2011. Wells Fargo Insurance Services also negotiated Anthem will provide the Plan a wellness credit of $50,000 for the 20 12/2013 policy year. This credit is shared among the entities participating based on employee counts. The County and Schools have consistently kept overall medical costs below the national average with annual increases of four point eight percent (4.8 %) for 2011 -2012, four point one percent (4.1 %) for 2010 -2011, zero percent (0%) fo r 2009 -2010, three point four seven percent (3.47 %) for 2008 -2009, seven point three percent (7.3 %) for 2007 -2008, eight percent (8 %) for 2006 -2007, five point five percent (5.5 %) for 2005 -2006 and nine point seven percent (9.7 %) for 2004 -2005, while national averages have ranged from eleven percent (11 %) to twenty percent (20%) during that time period. The Insurance Committee has been successful in maintaining favorable performance during this time through plan design changes that have addressed the underlying cost drivers of the program. The Schools approved the health insurance rates at their meeting on March 27, 2011. The School Board and Board of Supervisors met in joint session on February 1, 2012, to hear a presentation on a possible alternative health insurance option for employees using high deductible plans. At that time, Board members from both Boards expressed reservations about implementing such a plan for 2012 -2013 due to the complexity of the plans involving IRS regulations and employee understanding of the risk involved. An alternative health insurance option is not being recommended for 2012 -2013 based on - that meeting. Further direction from the School Board and Board of Supervisors is expected in coming months for consideration in a future health insurance renewal cycle. Wellness Pro ram Roanoke County is committed to providing high quality work and life benefits to our employees. While the most costly of these benefits is, without doubt, the provision of health insurance, it can be argued that what is most important is the overall health and wellness of the workforce. With healthcare costs easily the largest employee benefit expense and continuing to rise, Roanoke County implemented an employee wellness program late 2010 in an effort to control medical costs and enhance the lifestyle practices of employees. Based on first year reporting that shows the cost avoidance experienced for program participants, and considering the results of a four -year study published in the American Journal of Health Promotion March /April 2011, there is strong evidence showing that workplace wellness programs are effective at reducing medical costs. Participating employees have benefited from the program with free, convenient access to the on -site clinic during work hours, medical assistance provided by a Nurse Practitioner for minor medical needs including lab work and analysis, medication management, scheduling Page 3 of 5 of appointments with physicians and outpatient referrals and detection of health problems in early stages. The County has benefited from the program as the on -site clinic provides less costly medical access for employees with no primary care physician, reduced utilization of ER/Urgent care centers, medical problems detected earlier to avoid higher costs and lost work time may be reduced due to the convenience of the on -site clinic. Based on an analysis of the first twelve (12) months of the program (October 2010 - September 2011) the reduction in claims trend for individuals who participated in the wellness program more than offset the first year of costs of the program. The costs avoidance savings for the program were estimated to be $381,640 by Living Well. The first year expenses for the program totaled $341,655 which includes administrative costs, program incentive and health risk assessment. After years of promoting worksite wellness programs to its customers, with several components similar to the one implemented by Roanoke County, Highmark, Inc., a Pennsylvania insurer embarked on a study to prove what they were selling. The study matched approximately 10,000 wellness program participants at 47 Highmark employer groups with a risk - matched comparison group (i.e., same age, gender and risk factors) that was not enrolled in a wellness program. The study concluded that during the 2003 baseline year, employers had greater costs, greater chronic disease prevalence and greater hospitalization. Costs of program participants showed a lower rate of increase in 2004, and then dropped below those of the nonparticipants for the duration of the study. Between 2003 and 2007, the increase in medical expenditures of the participant group was significantly less than that of the non - participant group (31 % vs. 46 %) . In addition, the participant group showed a lower increase in professional service expenditures and greater utilization of preventive services. This study helps to illustrate the goal of the County's wellness program. High employee participation in a comprehensive wellness program can improve the health of our employees, and also slows the rate of healthcare cost increases. With this information, the goal is to increase participation into the wellness program by approximately fourteen percent (14 %.) The County enrolled approximately sixty percent (60 %) or 525 participants in the program for 2011 -2012. Recommendations for the upcoming plan year to increase participation includes: allowing new hires to join upon their date of hire and to increase the amount of the incentive offered to employees from $25 to $40. Assuming a fourteen percent (14 %) increase in participation (525 to 600) the projected costs to the wellness program are as follows: • Wellness program costs for the health risk assessment, administrative fee and labs will increase $7,094 • Education materials will be eliminated as they were duplication of information provided by Anthem and of poor quality. Program costs will decrease $10,295. • The nurse practitioner and health educator costs will remain the same at $1 95,599 Page 4 of 5 • The cost for increasing the incentive from $25 to $40 is $123,000 • The net costs of the wellness program to the health insurance reserve were budgeted at $187,005 for 2011 -2012 and are projected at $184,028 for 2012 -2013. FISCAL IMPACT: Health Insurance premiums will remain unchanged for the 2012 -2013 fiscal year. The County benefit and employee rate for employees not participating in the wellness program will stay the same. The County benefit for employees participating in the wellness program will increase by fifteen dollars ($15) and the employee rate will decrease by fifteen dollars ($15.) Health insurance rates for employees and wellness participants are outlined in Attachment A. The wellness program will be funded through health insurance reserves. Funding has been included in the fiscal 2012 -2013 budget. (Attachment B) Health insurance reserves are projected to remain at $5 million as directed by the Board. (Attachment C). STAFF RECOMMENDATION: Staff recommends approving a contract with Anthem to provide our medical program and the attached health insurance rates (attachment A) for fiscal year 2012 -2013. Page 5 of 5 Q C E U m Q N � = M (j O N � V N O = r = L N CD O Rs a a J, R a CL Q Z U, C% R 0 0 O O O O cn M L o cn O . . . . 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E O r O O + O L L Z N U N L L + Z � 0 0 cn M L o U 4O Q E C — W O 0 0 0 0 0 0 0 0 0 0 ti m� O ti CD O 0� ti r– Q m O) � IT LO O) d) � IT LO 07 E CO CO CO M CO CO W O O CC) O O CC) N CC) O O t4 N CO A N 07 (C) M N O) (C) a-- O) 00 r U O d7 00 - LO 07 Q N CC) N M IT N (C) N M _ E N co N = N CO ';T N am W 00 � 00 N (C) 00 � 00 N cC) G1 }, O Q 4-, L� V -- O') - O') N O V -- O') V -- O') N � a) ti (C) ti O) CC) N ti CC) ti 07 to LO 0o - r` 00 1` w LO 00 r` 00 r` a U m c.0 r` am � � co r` CD O v a a. >, E LO T O co co co 00 co 00 � as Ln T O co co co 00 co 00 : to LO 00 LO LO CC) LO 00 LO LO O p O E CO O E CO L Ln r` O N N LO r` O N N O O U U � c N L � O (� M C L c U) O U CD E o 06 N E o 06 N ' ? E cn C O N ? E O r + O + O L L U N L L + U N N N N U) _ N N N U) -0 O -a O >' U U O _� O D U O O ca ca t�cnW�i� 0 wcncn - � O - ti CC) co O 'IT M - 'IT E p m co O O U L Ln Ln O LO LO O O N co V � O U N o cn �,•s O E cn cn L ® + + N N N E U U O (n (n E o 0 cn W U Attachment B Wellness Program 2012 -13 Revenue Ex enditu re Funds from Health Insurance Contract 15 Transfer from Health Insurance 472 Enrollment Fee 2 Health Risk Assessments 21 Nurse Practioner 83,000 Health Education 22 Lab 30,999 Administrative Fee 39 Incentive 288 Total $ 487,528 $ 487,528 � M �+ r V ' N_ • O O L N a N N M N � r G1 � � r V r •� N O L a N E s U m a N 00 d7 ti O LO O V 00 Cc) N 00 CF) O 0 ti O O � O C) U (D _ � V Q r r O r N O O N 0) 00 M O O O ' O ' ^, W ^^ n O O 00 O > 00 O O W cn CO o O O Q O CD O N M U 00 N L ti O O O LO N O U � 0) 0 O O ' O ' ' ' M N O Cc) L N N 00 O M tc) d) Cc) O N M N M N Z O N 00 d7 ti O LO O V 00 Cc) N 00 CF) O 0 ti O O 00 U') N O O O N 0) 00 M O O O ' O ' ' ' M N O O 00 N N 00 O 00 O CM ' CO ' N N � N M � 00 N O ti O O LO LO N O O O O 0) 0 O O ' O ' ' ' M N O Cc) L N N 00 O M tc) d) Cc) O N M N M N 00 f` 't 00 M r LO LO 00 M � CC) CF) Cc) r ' ' ' CO ' N O � N O N O O 00 V- N M cn N ti 0 a) O O 't N 00 ' a) ' O O CSC) O 0 O O � O I` rn rn m N cc) CD M M O a 00 d7 ti O O m LO O T 00 M CC) 0 00 LO Cc) O Cc) M LO O Cc) LO (C) O M 14 T O M O M O O f` m f%- O O d') O O f� O 00 f` 0) Cc) LO M M V- 00 00 M Cc) ti LO LO (C) (C) LO O LO M M V 00 LO CD ti LO LO LO 00 O LO O N N N CC) 69- � N O � cn O O m cn cn _O a) O . Q m O m O L O U U a) 0- a) a) > L _N cn O_ U U m m (L) O C: m L m L c N a) + > to L O cn cn a) C C: .0 C: N C C: � C) to a) cn a) .. + � . . � O -j U N to O to ca U O O 0 U C: o o> o c L (U m m '� C7 U O � = ca L- C m C: 00 ` � . _ .— .. m o 0 � a) iL O cn U ° a) a- a- in � 4-- :3 -C O N cn a) U - L cn a) L i a) a) a) a) O a) cn � � a) a) C: v — '� O S — cn c cn c O � �= U V � _ c a) L O a) (U 2 a) y a) cn w M a E :3 :3 to a) 2 a) . m m }, a) a) cn Fu a) m co W m 2 O ll� ACTION NO. ITEM NO. E -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2012 AGENDA ITEM: Request to approve the dental insurance plan and rates for County and School employees for fiscal year 2012 -2013 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman I County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMAOnON: The County of Roanoke and Roanoke County Public Schools participate in the joint purchase of dental coverage for their eligible employees and retirees through the Roanoke Valley Regional Health Care Consortium. Calendar year 2012 is the fifth (5 and last year of the contract award to Delta Dental, and the second (2 " year without a guaranteed rate cap. Delta's original renewal package proposed a four point three percent (4.3 %) rate increase. After an independent underwriting review and negotiations with Delta Dental, Wells Fargo was able to have Delta agree to a three point five percent (3.5 %) increase. Since the dental plan is on a calendar year basis, a blended rate is calculated for the employee rate each year in order to avoid changing the rates in the middle of - the year. Dental rates for employees are brought forward to the Board during the spring, for approval. Retirees pay a premium that is based on their experience in the dental plan. The dental rates will need to be increased for 2012 -2013 as outlined on Attachment and would be effective July 1, 2012. Employee rates will not change and dental reserves will Page 1 of 2 be used to cover the increase in premium for 2012 -2013. FISCAL IMPACT: Funds are available in the dental reserves to cover the full cost of the increased premium. The projected amount to be used from reserves for the County is $2,292 and the school is $18,255. STAFF RECOMMENDATION: Staff recommends approving the dental insurance plan and rates for fiscal year 201 2 -2013. Page 2 of 2 Roanoke County and Roanoke County Schools Dental Insurance Renewal Rates 2012 -2013 Employees: Dental Plan Monthly County Premium Benefit Current 2011 -2012 Employee Employee Rate I Pays Attachment A Increase for Retiree Emplovee Rate Subscriber Only 27.98 21.10 6.88 24.59% $ - 41.48 Subscriber + 1 45.54 26.36 19.18 42.12% $ - 67.74 Family 78.82 38.48 40.34 51.18% $ - 117.96 Married School & County Couple 78.82 56.62 22.20 28.17% $ - n/a Renewal 2012 -2013 Dental Plan Subscriber Only 28.96 22.08 6.88 23.76% $ - 42.93 Subscriber + 1 47.14 27.96 19.18 40.69% $ - 70.11 Family 81.58 41.24 40.34 49.45% $ - 122.09 Married School & County Couple 1 81.58 59.38 22.20 27.21% $ - n/a Subscriber Onl Subscriber + 1 Family Total Members Current Membership County Schools 422 818 188 330 234 522 844 1670 Retiree Membership County Schools 91 378 47 228 13 10 151 616 ACTION NO. ITEM NO. E -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 10, 2012 Resolution approving and adopting the recommendation of the Roanoke County Bonding Committee to set April 24, 2012, as Public Hearing in anticipation of declaring the developer Al M. Cooper Construction, Inc. of Belfair Heights (located along Buck Mountain Road in the Cave Spring Magisterial District), to be in default and to authorize officials of Roanoke County to exercise its rights under the "Developer's Site Development Agreement" and the accompanying site development letter of cred its Tarek Moneir Deputy Director of Development Services B. Clayton Goodman III County Administrato`r`� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On February 25, 2007, Al M. Cooper Construction, Inc. (Developer), a Virginia Corporation submitted plans and signed a Land Subdivider's Agreement with the County and was granted approval to subdivide a certain parcel of land and desired to record a Plat of said subdivision to be known as Belfair Heights in the Cave Spring Magisterial District. An irrevocable standby letter of credit (surety) of $192,529 was granted by New River Valley Bank of Virginia for the said development. An Erosion and Sediment Control (ESC) Agreement dated October 12, 2005, was also established for same subdivision where the Developer submitted another Letter of Credit #255 signed by New River Valley Bank of $21,010 for the development to proceed. The Developer agreed that measures for the control of siltation, erosion and all improvements to the land within the said subdivision would be properly and satisfactorily provided, installed and completed as provided for on the approved plans. The Developer proceeded with the development as approved by the Department of Community Development. Page 1 of 2 The County of Roanoke Community Development has approved multi-releases of the surety reductions to the developer from the Land Subdivider's and ESC Agreements. Currently, the County of Roanoke maintains a balance of $47,890.05 from letter of Credit #265 with New River Valley Bank under the Land Sub - divider's Agreement. The project is substantially completed with the exception of proceeding with the road acceptance into the secondary road system. Such a process requires some commitment of finances on the developer's part in order to be accepted by Virginia Department of Transportation (VDOT). The staff has attempted to work with the developer over several months, however the developer is reluctant to obtain these obligations that include: Surety, Maintenance Fee and Administration Cost Recovery Fee paid to VDOT. The current Land Subdivider's Agreement balance covers the cost of these fees. The Bonding Committee reviewed the development file and considered the facts presented by the staff on the project and voted to declare that the Developer is in default based on the fact of the anticipatory default shown in the New River Valley Bank action against the Developer. FISCAL IMPACT: River Valley Bank of Virginia The cost of completing the obligations to VDOT and having the roads be accepted into the secondary road system is anticipated to be covered by the funds of the credit with New and the surety guaranteed by the Letter of Credit # 205 for this project. ALTE RNA'rIVES : I. The Bonding Committee recommends that the Board of Supervisors authorizes the County Attorney's office to establish April 24, 2012 board meeting time for Public Hearing to formally declare that the Developer is in default of the agreements with Roanoke County to complete the project. II. Reject the Bonding Committee Recommendation. STAFF RECOMMENDATION: Staff recommends that the Board approve alternative I and authorize the staff to establish April 24, 2012, as the Board meeting for public hearing. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 16, 2012 RESOLUTION APPROVING AND ADOPTING THE RECOMMENDATION OF THE ROANOKE COUNTY BONDING COMMITTEE TO SET APRIL 24, 2012, AS PUBLIC HEARING IN ANTICIPATION OF DECLARING THE DEVELOPER AL M. COOPER CONSTRUCTION, INC. OF BELFAIR HEIGHTS (LOCATED ALONG BUCK MOUNTAIN ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT), TO BE IN DEFAULT AND TO AUTHORIZE OFFICIALS OF ROANOKE COUNTY TO EXERCISE ITS RIGHTS LINDER THE "DEVELOPER'S SITE DEVELOPMENT AGREEMENT" AND 'SHE ACCOMPANYING SITE DEVELOPMENT LET'T'ER OF CREDITS WHEREAS, Al M. Cooper Construction, Inc., a Virginia corporation (hereafter "Developer "), as developers of Belfair Heights in the Cave Spring Magisterial District of Roanoke County, on or about October 12, 2605, entered into an Erosion and Sediment Control Agreement (hereafter "E & S Agreement ") with the County of Roanoke and provided an irrevocable Letter of Credit issued by New River Valley Bank of Virginia in the amount of $ 21,010 to insure the construction and maintenance of certain erosion and sediment control facilities in connection with the development of Belfair Heights; and WHEREAS, the Developer subsequently, on or about February 26, 2007, entered into a Land Subdivider's Agreement with the County of Roanoke and was granted approval to subdivide a portion of the Developer's property and to record a plat of subdivision for the development to be known as Belfair Heights and provided an irrevocable Letter of Credit issued by Valley Bank in the amount of $192,629 to insure the construction, completion and maintenance of improvements to the land; and WHEREAS, Developer has partially complied with its legal responsibilities under the aforesaid E & S and Land Subdivider's Agreements and Roanoke County officials Page 1 of 3 have authorized multiple partial releases but a balance of $47,890.05 remains on deposit with New River Valley Bank to secure the completion of the requirements under the Land Subdivider's Agreement; and WHEREAS, the Bonding Committee for Roanoke County meeting on March 26, 2012, at the Roanoke County Administration Building considered the documentation as to the status of this subdivision project and voted to recommend that the Board of Supervisors schedule a public hearing to consider declaring the Developer to be in default and that the County take all necessary actions to collect the outstanding surety proceeds in order to complete this development. NOW THEREFORE, be it RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a public hearing be scheduled for April 24, 2012, at TOO p.m. at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, 24015 to hear testimony and proposals from Al M. Cooper Construction, Inc. and New River Valley Bank concerning the recommendations of the Sanding Committee to declare the Developer in default and to collect the proceeds from the letters of credit in order to complete the development of Belfair Heights, in accordance with the Land Subd ivider's Agreement. 2. That the County Administrator, the Director of the Department of Community Development, his staff and agents, and the Office of the County Attorney are hereby directed to provide appropriate notices to the Developer and the Surety of this public hearing, and are further authorized to take such action Page 2 of 3 as may be necessary to fully assert and defend the rights and obligations of Roanoke County in this regard. 3. This Resolution shall be in full force and effect from the date of its adoption. Page 3of3 ACTION NO. ITEM NO. E -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DA "rE: April 10, 2012 AGENDA ITEM: Request to appropriate $26,150 for professional services related to the search for a new Police Chief SUBMITTED BY: Diane D. Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman III CountyAdministrat COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: With the Board's concurrence, County staff requested proposals for the services of a professional firm to assist in the selection of a new Police Chief. The County contracted with the firm of Springsted Incorporated in November 2011. Since that time, Sprinsted has been conducting interviews with County departments, citizens groups and other key community positions. The job has been posted on a national level, and the application period will close on April 7 2012. After the applications are reviewed, it is anticipated that we will interview the top candidates mid -May, with the hope of selecting an individual by the end of May or first of April 2012. FISCAL IMPACT: The contract with Springsted includes several components, totaling $25,150. Funds are available in the Board Contingency. STAFF RECOMMENDA'rION: Staff recommends appropriating $25,150 - From the Board Contingency to pay for the professional services related to the search for a new Police Chief. Page 1 of 1 ACTION NO. ITEM NO. F -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 10, 2012 Ordinance authorizing the vacation of 15 feet wide public utility easement as shown on the plat of Section 1, Sugarloaf Highlands of record in Plat Book 7 at page 43 in the Roanoke County Circuit Court Clerk's Office, said public utility easement being located off Elbert Drive between Lots 8 and 9 (now re- subdivided and shown as Lot 9A on a plat of record in Plat Book 16 at page 142 in the above mentioned Clerk's Office), Windsor Hills Magisterial District Tarek Moneir Deputy Director of Development B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ms. Wei L. Chow, owner of Lot 9A located along the north side of Elbert Drive SW within Section 1 of Sugarloaf Highlands Subdivision, is requesting the vacation of a Public Utility Easement (PUE) in order to develop this lot. This 192.09'X 15' PUE was dedicated by Sugarloaf Highlands Corporation in September 30, 1969 by plat of record at Plat Book 7, page 43. This PUE ran between Lots 8 and 9. In June of 1994, Walter J. Baumoel, Jr. and Sue G. Baumoel submitted a boundary survey and re- subdivision combining Parcel 8 and Parcel 9 and creating Lot 9A (among other changes). The owners left the PUE in anticipation of public utility needs in the future. The PUE" is shown on Plat Book 18, page 142 and divides Lot 9A limiting the development of this lot The current owner contacted Appalachian Power, Western Virginia Water Authority, Verizon, Roanoke Gas and Cox Communications, and they indicated no need for the PUE. Roanoke County does not utilize the PUE in question for any public use. Page 1 of 2 A public hearing and legal notice is required before vacating this PUE. FISCAL IMPACT: There is no fiscal impact AL "rERNATIVES: 1. Staff recommends that the Board of Supervisors approve the first reading of this ordinance and authorize and hold a public hearing at its meeting on April 24, 2012, to vacate a 15' PUE located between Lots 8 and 9, Sugarloaf Highlands Section I, 2. Reject the staff recommendation STAFF RECOMMENDATION: Staff recommends that the Board approve Alternative 1 Attachments: Attachment I — Ordinance Attachment 11— Location Map Attachment III — Detailed Map Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2012 ORDINANCE AUTHORIZING THE VACATION OF 15 FEET WIDE PUBLIC UTILITY EASEMENT AS SHOWN ON THE PLAT OF SECTION 1, SUGARLOAF HIGHLANDS OF RECORD IN PLAT BOOK 7 AT PACE 43 IN THE ROANOKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID PUBLIC UTILITY EASEMENT BEING LOCATED OFF ELBERT DRIVE BETWEEN LOTS 8 AND 9 (NOW RE- SUBDIVIDED AND SHOWN AS LOT 9A ON A PLAT OF RECORD IN PLAT BOOK 16 AT PAGE 142 IN THE ABOVE MENTIONED CLERK'S OFFICE), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the plat of Sugarloaf Highlands recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 7, page 43, established a 15' wide public utility easement between Lots 8 and 9 (Tax Map #s 76.05 -02 -24 and 76.05- 02 -23) which lots have been re- subdivided and shown as Lot 9A as shown on a "Boundary survey and resubdivision for Walter J. Baumoel, Jr. & Sue G. Baumoel on a plat of record in Plat Book 16 at page 142, located on Elbert Drive; and WHEREAS, the area designated and set aside forthe above mentioned public utility easement has never been utilized as such; and WHEREAS, the property owner of Lot 9A has requested the vacation of this unused public utility easement because it splits the property and limits the flexibility of developing the land to its full potential; and WHEREAS, the above described 15' public utility easement is more clearly indicated as "15' PUE" on Lot 9A on a drawing dated April 10, 2012, prepared by Roanoke County Department of Community Development and attached hereto as Attachment 1 i I; and WHEREAS, no other property owner will be affected by the vacation of this public utility easement; and Page 1 of 3 WHEREAS, this vacation will not involve any cost to the County and the affected County departments and public utilities have raised no objection; and WHEREAS, notice has been given as required by Section 15.2 -2254 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.54 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 10, 2512, and a second reading and public hearing of this ordinance was held on April 24, 2512. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (192 feet long 15 fee wide public utility easement as shown on plat of Sugarloaf Highlands recorded in Plat Book 7, page 43) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That this public utility easement, being designated and shown as "15' PUE" on Attachment III attached hereto, said PUE being located on Lot 9A, in the Windsor Hills Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2 -2272 of the Code of Virginia, 1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to Page 2of3 accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. G. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2 -2272 of the Code of Virginia (1950, as amended). Page 3 of 3 L 150 ,.�, i - i , - - Cl ---,Z 0 Road Ex N W E S 15 p3 hry 30 70 70 0 1i 100 0 IE Gra 9004 .3 nclin r ?8 Oa 11-6 90-03 22.98 65 0 1 72 C Location of 34 192.09'x 15' Public Utilit Easement 09 100 10 287-56 58. 7102 �c 7A 76.8 6 245 64 76.8 6 - 76.86 76.86 151 102-51 CO Su Loaf Hi co 6p ' cp Section I 20 Z2 ra 8 LO N 75 53.4 7 100 75 75 85 40.31 41 .3 4 75 43 Elbert Dr Rt-1329 2117 80 80 so 62.97 42 80 20 63 8 68 66.03 .7 N Ib / 31 ;2 41. 3.84 3 . 7 9 73.24 86.73 m 16 85-11 152.15 100.79 97.84 166.2 198.63 14.43 .7 rn 153 23 a 81 77 .158 14 743. 15-35 o co 730 AO co 00 1 717 76,> .61? \Zj, PR 2S-57 ro 119.17 7 17 . , 7,,, 1�1 15.8 0 n 7 7.. 17 17 cb ^ 7 17 7 6 16(S) 71? 5� 61 41 00 764 cb ry o 0 41 7. " 24 13 7 �b IV 22 39 I(N 00 1c 15.60 bl�, IVV Ib 766 (zq R -k Map Detailin Location of a 192.09'x 15' Public Utilit Easement Date: April 10, 2012 Parcelid: 076-05-02-24.00-0000 Windsor Hills Ma District 34 5 93 193.76 55 .2 1 150.55 24.43 140 13 13085 � 9.3 6 06, 18 R L 6 13 1Y y 89.11 55.5 0 ` Qj 10 3 � 2 4 6068 128.66 25 36 .1 4 7 7 1 31.6 8 'b NR 0 rn N 7 C Location of 34 192.09'x 15' Public Utilit Easement 09 100 10 287-56 58. 7102 �c 7A 76.8 6 245 64 76.8 6 - 76.86 76.86 151 102-51 CO Su Loaf Hi co 6p ' cp Section I 20 Z2 ra 8 LO N 75 53.4 7 100 75 75 85 40.31 41 .3 4 75 43 Elbert Dr Rt-1329 2117 80 80 so 62.97 42 80 20 63 8 68 66.03 .7 N Ib / 31 ;2 41. 3.84 3 . 7 9 73.24 86.73 m 16 85-11 152.15 100.79 97.84 166.2 198.63 14.43 .7 rn 153 23 a 81 77 .158 14 743. 15-35 o co 730 AO co 00 1 717 76,> .61? \Zj, PR 2S-57 ro 119.17 7 17 . , 7,,, 1�1 15.8 0 n 7 7.. 17 17 cb ^ 7 17 7 6 16(S) 71? 5� 61 41 00 764 cb ry o 0 41 7. 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Z C) cj 0) LLJ e-Y La J LO 5; 0 m LLJ 5 CP " PE < dv 61 W 0 V) Imp- LO 4-- m La [6 -40' IL 4% Z in A ', VV < 2c o < z tn < LU _ 0 0 N F3 w d w n LO < -7 . e-I (n .p � 0 0 z LLJ 7 LIJ F a6 n' < P ,- LU m I t LLJ rz is l vq L6 4r -4 X L5 n D -et AT. LLJ L.J In -P 0 woo 0' Po) < D Z _j < 0 _j ;z G O Er- LJ 0 z 0 La cm LID J- V) 0 '- N cq m fm C� I - n- - Lb PI) e % 13 It C 6 KI . < La 03 < D ID CO M � CD 0 la- w T, nEn Mng w Z , 06 < IZ LILJ z z Z z (1, 0 Lu m ci 0 LJJ V3 IMW tL (r 5 a- Lu < Ln -j La Q I < IUL ci 0 jj W L.L. 11 cl ck! z LLJ cl Ln . 0 0 to W tO N 0 < G- -z 0 LIJ C C) Ln, z -z Ld — IM Ir rz CID - x Lij < LLJ LLJ ti 0 C) z CL U. M 0 n m i. Z C) cj -P 0 woo 0' Po) < D Z _j < 0 _j ;z G O Er- LJ 0 z 0 La cm LID J- V) 0 '- N cq m fm C� I - n- - Lb PI) e % 13 It C 6 KI . < La 03 < D ID CO M � CD 0 la- w T, nEn Mng w Z , 06 < IZ LILJ z z Z z (1, 0 Lu m ci 0 LJJ V3 IMW tL (r 5 a- Lu < Ln -j La Q I < U- 0 < W L.L. 11 cl ck! z LLJ cl Ln . 0 0 to Z LL . LLI CL L3 7 G- -z 0 LIJ C C) Ln, 7 LLJ < LLJ 0 Ld — IM Ir - x Lij < LLJ LLJ ti 0 C) z CL 0 >* 0 n m 4 m M, Z C) 0) LLJ e-Y La J LO LLJ PE < v] IL til W 0 V) LO 4-- in I La IL 4% Z in A ', (I--* Ld Ln (n \4 ca o < z tn < LU _ 0 0 N F3 w d w ACTION NO. ITEM NO. G -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE'rING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 10, 2012 Ordinance authorizing the granting of a temporary construction easement and a permanent easement to Appalachian Power Company on property owned by the Roanoke County Board of Supervisors known as Leslie Lane (Tax Map #077.15 -01- 11.00), Cave Spring Magisterial District Paul M. Mahoney County Attorney B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SLIMMARY OF INFORMATION: Appalachian Power (AEP) is requesting that the Board of Supervisors sell to it both a temporary construction easement and a permanent easement for the purpose of construction of a quality access road to AEP standards in place of the existing crooked Leslie Lane farm road and also a permanent easement for the construction of a new distribution line and system. This upgraded distribution line and system will serve southwest Roanoke County, Jefferson Hills in Roanoke City and Virginia Western Community College. A drawing entitled "Drawing No. E -SS -33RD Appalachian Power Company Sunscape Entrance" plan prepared by AEP is attached. This plan shows both the location of the temporary easement and the permanent easement across County property. The location of these easements is at the intersection of Leslie Lane and Ogden Road in southwest Roanoke County. The Board of Supervisors previously granted a temporary easement to AEP for certain improvements to Leslie Lane on January 22, 2011. "rhe granting and sale of these easements will provide for additional improvements to this area and to the electrical system serving this part of Roanoke County and Roanoke City. Page 1 of 2 The consideration for the sale of these easements by the County to AEP is $7,500 or $2.00 per square foot of the permanent easement. Under Section 15.01 of the Roanoke County Charter, proceeds from the sale of real estate and other capital facilities shall be paid into a capital facilities account and spent from that account only for the acquisition, construction, maintenance, or replacement of other capital facilities. On December 4, 2007, (Action #A- 120407 -1) the Board adopted a policy for the granting of easements across County property. A copy of this policy is attached to this Board report. The purchase price consideration offered to the County by AEP for this permanent easement is not consistent with this adopted Board policy. Applying this policy to this transaction would result in a consideration in excess of $15,000. The existing policy was intended to apply to requests by developers for easements across County park property to benefit private development. The easements requested by AEP will benefit the public at large, and it will cross an existing private road, Leslie Lane, which is encumbered with use rights several private parties. - phis policy and the various fees (administration and plan review fee, site inspection fee, construction permit fee, reseed inglmulchinglsodding fee) do not appear to apply to this proposed transaction. FISCAL IMPACT: Consideration for these easements in the amount of $7,500. ALTERNATIVES: 1. Approve the adoption of the attached ordinance at second reading. Authorize the sale of a temporary construction easement and permanent easement to Appalachian Power in exchange for the payment of $7,500. Waive the application of County policy for the granting of easements — Action #A- 120407 -1. 2. Decline to adopt the proposed ordinance granting - the conveyance of a temporary and permanent construction easement to Appalachian Power. STAFF RECOMMENDATION: Staff recommends Alternative 1. Staff recommends that the Board authorize the sale of the temporary and permanent easements to AEP for the amount of construction offered, $7,500, staff also recommends that the Board agreed to waive the application of County policy for the granting of easements (Action A- 120407 -1). Paget oft AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS "rwriON CENTER ON TUESDAY, APRIL 10, 2012 ORDINANCE AUTHORIZING THE GRANTING OF A 'TEMPORARY CONSTRUCTION EASEMENT AND A PERMANENT EASEMENT TO APPALACHIAN POWER COMPANY ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS KNOWN AS LESLIE LANE (TAX MAP # 077.15 -01- 11.00), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Appalachian Power Company (AEP) requires a temporary construction easement across Roanoke County property known as Leslie Lane near its intersection with Ogden Road; and WHEREAS, AEP requires a permanent easement across a portion of Roanoke County property known as Leslie Lane near its intersection with Ogden Road for the construction of permanent roadway improvements and the construction of a new electrical distribution line; and WHEREAS, the proposed improvements will serve the interests of the public by the construction of an access road to AEP standards instead of the existing crooked Leslie Lane farm road and also to improve and upgrade the distribution system serving southwest Roanoke County, Jefferson Hills and Virginia Western Community College; and WHEREAS, the first reading of this ordinance was held on March 27, 2012, and the second reading and public hearing was held on April 10, 2012. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by Page 1 of 2 ordinance. A first reading of this ordinance was held on March 27, 2012, and a second reading and public hearing was held on April 10, 2012. 2. That pursuant to the provisions of Section 16-01 of the Roanoke County Charter, this interest in real estate to be conveyed to AEP is hereby declared to be temporarily surplus, and is hereby made available for other public uses by conveyance to AEP for a temporary construction easement. 3. "chat pursuant to the provisions of Section 16.01 of the Roanoke County Charter, this interest in real estate to be conveyed to AEP is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to AEP for the purpose of a permanent easement for access road improvements to Leslie Lane and the construction of a distribution line. 4. That the sale of this temporary easement and permanent easement to AEP is hereby authorized and approved, and the purchase price of $7,500 is hereby accepted. The proceeds from the sale of these easements are hereby appropriated and paid into a capital facility account and shall be expended solely for the purpose of acquisition, construction, maintenance, or replacement of other capital facilities. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. "chat this ordinance shall be effective on and from the date of its adoption. Page 2of2 i i ' I i ii i i _ CD CO CL LL 0 0 0 T O Q T LO LO r Z N () co waT z Y Q H O z 0 cr) Z M15 HU f{ Z Q CL 0 LL o / �1 C R Q C 0 LO M T 1 0 CM U w 0 a. T L J T N Q H O 0 cc in LU a= J J z 0 0 0 N N W F- U) W z 3i W H H Q Z Z H H H F H a V) z V) mm ocn m 0 LU ccl)U QaCCO Qw wwv)a W cc w a C) Lu CC C) Lu �wQz=QQzF- LU a) m 0 cc M 0 = I` W O CL CV W 0 ww - w =(L O W m H O W m GC a M�w1= C') CD w z �V��c�cn � � � z o V R: W /� Q Q � Q 0 z � W ? C/) 0 cf) LU 'L � O � z U Y Q O N N O C\l Q D _ � II p Ce) :3= Cl) DC C R Q C 0 LO M T 1 0 CM U w 0 a. T L J T N Q H O 0 cc in LU a= J J z 0 0 0 N N W F- U) W z 3i W H H Q Z Z H H H F H a V) z V) mm ocn m 0 LU ccl)U QaCCO Qw wwv)a W cc w a C) Lu CC C) Lu �wQz=QQzF- LU a) m 0 cc M 0 = I` W O CL CV W 0 ww - w =(L O W m H O W m ACTION NO. ITEM NO. H.1 -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNT'S ADMINISTRATION CENTER MEETING DATE: April 10, 2012 AGENDA ITEM: Appointments to Committees, Comm issions and Boards SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Adrriinistrator`_3� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (appointed by District) After serving 35 years, Carlton Wright has advised he does not wish to be re- appointed. His term will expire June 30, 2012. Mr. Wright represents the Hollins magisterial district. Kevin Barnes, who represents the Cave Spring magisterial district, has advised he has accepted a job out of State and can only serve until June 2012. His term expires June 30, 2014. 2. Capital Improvement Program (CIP) Review Committee (appointed by District) The following one -year term expired on August 31, 2011: a) James M. Chewning representing the Vinton Magisterial District, one -year term will expire on August 31, 2011 3. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) Bryan Pittenger, who represents the Hollins Magisterial District, has resigned. His term of office is due to expire on August 31, 2012. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2012 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 10, 2012, designated as Item Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — March 13, 2012 2. Request to accept and appropriate funds in the amount of $36,474.32 to the Roanoke County Public Schools 3. Resolution requesting acceptance of Cambridge Court Road, Castleridge Road and the remaining portion of Robindale Drive into the Virginia Department of Transportation Secondary System 4. Resolution in support of Lewis -Gale Medical Center's application to introduce Neonatal Special Care 5. Confirmation of appointment to the League of Older American Advisory Council 6. Request to accept and appropriate funds from the Virginia Department of Transportation (VDOT) for drainage improvements to Tanglewood Drive in the amount of $115,226 and for preliminary engineering for pedestrian and bicycle improvements to Plantation Road in the amount of $55,308 Page 1 of 1 ACTION NO. ITEM NO. 1 -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2012 AGENDA ITEM: Request to accept and appropriate funds in the amount of $36,474.32 to the Roanoke County Public Schools SUBMITTED BY: Brenda Chastain Clerk, Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator �- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMAOnON: Roanoke County Schools and Virginia Western Community College (VWCC) have an agreement whereby the college provides college level courses in English, US History, AP Calculus and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated. Roanoke County Schools collected $133,195.00 tuition from 930 students. VWCC will reimburse $290,162.05 for services rendered (teachers, administrating expenses, rooms, utilities and maintenance). Roanoke County Schools owes VWCC $386,882.73 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $36,474.32. FISCAL IMPACT: The instructional budget will be increased by $36,474.32. ALTERNATIVES: None Page 1 of 2 STAFF RECOMMENDATION: Roanoke county Schools requests that $36,474.32 be appropriated to the instructional program. Page 2of2 ACTION NO. ITEM NO. 1 -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 10, 2012 Resolution requesting acceptance of Cambridge Court Road, Castleridge Road and the remaining portion of Robindale Drive into the Virginia Department of Transportation Secondary System Arnold Covey Director of Community Development B. Clayton Goodman III County AdministratorT; COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMAOnON: Mr. John Griffin, the developer of "Kingston Estates" in the Vinton Magisterial District, requests that the Board of Supervisors approve a resolution to the Virginia Department of Transportation (VDOT) requesting that they accept 0.04 mile of Robindale Drive from the End of State Maintenance of Robindale Drive (Va. Sec. Rte 1 009) to the intersection of Cambridge Court Road, 0.05 mile of Robindale Drive from the intersection of Cambridge Court Road to the intersection of Castleridge Road, 0.10 mile of Cambridge court Road from the intersection with Robindale Drive to its cul -de -sac, 0.18 mile of Castleridge Road from the intersection with Robindale Drive to its cul -de -sac, 0.05 mile of Cambridge Court Road from the intersection with Robindale Drive to its cul -de -sac, and 0.08 mile Castleridge Road from the intersection with Robindale Drive to its cul -de -sac. The staff has inspected these roads along with representatives of VDOT and finds the road acceptable. FISCAL IMPACT: No County funding is required. Page 1 of 2 STAFF RECOMMENDATION: The staff recommends that the Board approve a resolution to VDOT requesting they accept Cambridge Court Road, castleridge Road and the remaining portion of Robindale Drive into the Secondary Road System. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2012 RESOLUTION REQUESTING ACCEPTANCE of CAMBRIDGE COURTROAD, CASTLERIDGE ROAD AND THE REMAINING PORTION OF ROBINDALE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached VDOT Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention, which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of -way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Page 1 of 1 S� ITE d . VlCrNITY. MAP' NORTH Kingston Estates ROANOKE COUNTY Rod Castleridge Road DEPARTMENT OF Acceptance of Cam Court R oa d , �a g CO DEVE LOPMENT - and the remaining portion of Robindale D rive into the Virginia Department of Transportation Secondary System. I LOT 40 I LOT 41 LOT 42 I LOT 43 LOT 44 1 "" " "' f LOT 46 PROPOSED 15' WATER I I UNE EASEMENT FOR j I I ROANOKE CITY LOT 34 LOT 35 LOT 36 LOT 37 LOT 38 I LOT 39 I I I I I I CASTLE R I DG E ROAD r - - - - 30 MB L _ - 15' _ _ M PROPOSED 15 , WATER - U � SEMEN � S r I 3 Q • PUE , _ - . ^ 5 PUE ROAN OKE CITY - - 15' 1 UE � . L . 15" UE _15' allE r 30' JB -� 30' 14B _ _ LOT 32 LOT 31 LOT 30 LOT 29 LOT 28 LOT 27 LOT 26 LOT 25 LOT 24 LOT 23 LOT 22 LOT - - -� -` ''- '"' i LOT 5' ROBINDALE DRIVE - 1 IN LOT 12 LOT 13 LOT 14 LOT 15 LOT 18 LOT 17 LOT 10 LOT 19 LOT 20 LOT 2�1 j LOT 56 LOT 57 LOT 58 20'. SANk ll�l r ' ~ 30' hB - N' _ V 3L EASEMEN 30 BL �- = 20' - 15• FJE _ ..__ 15' - _ . - _. 15 E 1'ACI; LOT 13 r I 12' PAVED/� 15' FUE s _ ^ 15' RUE ^ ROAD STORMWA Ik1 1 _. 30' 1 AB 30' 1 AB - - LOT 10 LDS 9 LOT 8 LOT 7 LOT 6 LOT 5 LOT 4 LOT 3 LOT 2 LOY-f I � I- CAMBRIDGE COURT ROAD "20 PROPOSED 15 ' WAT R f LOT 31 I LOT 10 LOT 9 I LOT 8 LOT 7 LOT fi f LOT 5 I LOT 4 I LOT 3 I LOT 2 I LINE p 1 ANNA B. LAFFERTY 4 FO LOT 3 D•D• 83$ PG. 524 LOT 1 10 I LOT 1 f E CI q ROANOKE CITY D - LOT 2 TAIL H0. 61.02-1-15 TA I f f I I STW ASS I I 1 r I I BL I1)M QC[(� Dom' SMNEERI GE ACRES BL 6 PROPOSED ADDITIONS SHOWN IN GRAY DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICE' Miles Feet Feet Houses s Robindale Drive - from End of State 0 Maintenance of Robindale Drive (VA, Sec. 0.04 50 & var. 30 - Rte1009) to intersection of Cambridge Court Road. Robindale Drive - from Cambridge Court 0.05 50 & var. 30 0 Road to intersection of Castleridge Road Cambridge Court Road - from intersection 0.16 50 30 9 with Robindale Drive to its cul-de -sac. Castleridge Road - from intersection 0.1.8 50 30 23 with Robindale Drive to its cul -de -sac. Cambridge Court Road - from intersection 0.05 50 30 1 with Robindale Drive to its cul -de -sac. Castleridge Road - from intersection 0.08 50 30 10 with Robindale Drive to its cul -de -sac. Kingston Estates ROANOKE COUNTY Rod Castleridge Road DEPARTMENT OF Acceptance of Cam Court R oa d , �a g CO DEVE LOPMENT - and the remaining portion of Robindale D rive into the Virginia Department of Transportation Secondary System. In the County of Roanoke - r . . - - - w - . . w w w . . r r . . .......... . . . . . . . . . . r - - - - - w - . . - - - - . - - - - - - - 0.0000=00. r . . w . . . . 0-00 r - - - - - - - By resolution of the governing body adopted April 10, 2012 The following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County official): Report of Changes in the Secondary System of State Highways Project/Subdivision Kingston Estates Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1 -229 3 5#r a Name and/or Route Number Robindale Drive, State Route Number 1009 Old Route Number: 0 _.r_- - -�� 0r� ,...r_--- r„ - -- — — — . ---- _..... — — — — — — — — — – • From: EOS M Route 1009 To: Int. Route 1428, a distance of: 0.04 miles. Recordation Reference: P.B. 28, Page 18 Right of Way width (feet) = 50 & var. S t r eet and/or Route Numbe r Robindale Drive, State Route Number 1009 Old Route Number. 0 • From: Int. Route 1428 To: Int. Route 1431, a distance of: 0.05 miles. Recordation Reference: P.B. 28, Page 1 Right of Way width (feet) = 50 & var. Street Name nd/or Route Number Cambridge Court Road, State Route Number 1428 Old Route Number: 0 • From: Int. Route 1009 To: End, Cul -de -sac, a distance of: 0.05 miles. Recordation Reference: P.B. 28, Page 16 Right of Way width (feet) = 50 VDOT Farm AM -4.3 (4/2012007) Mnintcnancc Division Date of Resolution: April 10, 2012 Page 1 of 2 ,Sto"In andlor Route Numb r Castleridge Road, State Route Number 1431 Old Route Number: 0 • From: int. Route 1 009 To: End, Cul -de -sac, a distance of: 0.18 miles. Recordation Reference: P.B. 26, Page 16 Right of Way width (feet) = 50 Stneet-Name and/or Route Number Castleridge Road, State Route Number 1431 Old Routs Number: 0 • From: Int. Route 1 009 To: End, Cul -de -sac, a distance of: 0.08 miles. Recordation Reference: P.B. 26, Page 16 Right of Way width (feet) = 50 Street Name or Bguit Number + Cambridge Court Road, State Route Number 1428 Old Route Number: 0 mom • From: Int. Route 1009 To: End, Cul -de -sac, a distance of: 0.16 miles. Recordation Reference: P.B. 26, Page 16 Right of Way width (feet) = 50 VDOT Form AMA.3 (4/20/2007) Maintuanec Divisiun Date of Resolution: Page 2 of 2 ACTION NO. ITEM NO. 1 -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA rrEM: SUBMITTED BY: April 10, 2012 Resolution in support of Lewis -vale Medical Center's application to introduce Neonatal Special Care B. Clayton Goodman III County AdrriinistratorBca COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Lewis -Gale Medical Center (LewisGale) is requesting that the Board of Supervisors of Roanoke County again support its application for a certificate of public need (COPN) for an eight(8) -bed, specialty neonatal intensive care unit (N ICU). In August of 2010 the Board approved a resolution in support of this application. The original application was denied and LewisGale has submitted a new application and has asked for a new resolution of support. LewisOale's COPN application states that this project is a low -cost, modest proposal to expand newborn care services with the following benefits: increased continuity of care, better patient outcomes, reduced costs due to transfer and keeping new families together during an already challenging time. The State of Virginia requires State approval through the COPN process prior to establishing or expanding certain medical services. The COPN process is designed to determine the need for these certain medical services within specified regions of the Commonwealth. The intent behind the COPN process is that too great a supply of certain services increases the cost of care and could affect quality of care and patient outcomes. Currently, these newborn services are only available at Virginia Baptist Hospital and Carilion Roanoke Memorial Hospital. FISCAL IMPACT: None Page 1 of 2 STAFF RECOMMENDATION: A resolution in support of LewisGale Medical Center's application is attached for consideration by the Board of Supervisors. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 10, 2012 RESOLUTION IN SUPPORT OF LEWISGALE MEDICAL CENTER'S APPLICATION TO INTRODUCE NEONATAL SPECIAL CARE WHEREAS, LewisGale Medical Center operates an acute care hospital in Salem, Virginia that provides residents of Roanoke County and surrounding communities with access to high quality, essential hospital services; and WHEREAS, LewisGale Medical Center offers a broad range of services to patients but is not currently approved to provide neonatal special care services; and WHEREAS, the Commissioner of Health denied LewisGale Medical Center's previous COPN application to provide neonatal special care services; and WHEREAS, no COPN application to provide neonatal special care services in any other region of the Commonwealth has ever been denied by the Commissioner of Health prior to denial of LewisGale Medical Center's application, which has resulted in neonatal special care services being widely available to patients in certain other regions of the Commonwealth; and WHEREAS, the people of Roanoke County, and of southwestern Virginia, have the same rights to and needs for neonatal special care services as do people in other parts of the Commonwealth; and WHEREAS, neonatal special care services are a fundamental service for any hospital serving a vibrant and growing community; and WHEREAS, the availability of high - quality healthcare services, including neonatal special care services, is essential to attracting and maintaining the best and brightest workers and their families to the region to contribute to economic growth; and Page 1 of 3 WHEREAS, LewisGale Medical Center's ability to provide neonatal special care services is essential to continuity of care for area maternity patients and newborns because it is highly disruptive to patients and their families to be required to obtain neonatal special care services from another provider; and WHEREAS, expectant mothers treated at LewisGale Medical Center who discover that their children may need neonatal special care services must change their care teams in mid - pregnancy after developing important patient- caregiver relationships with their current care teams; and WHEREAS, infants born at LewisGale Medical Center in need of neonatal special care services must be transferred to another facility; and WHEREAS, transferring infants in need of neonatal special care services takes a tremendous toll on patients and their families, particularly because such transfers have the capacity to split apart families within hours of an infant's birth because mother and child would be hospitalized at different facilities; and WHEREAS, in addition to these emotional costs, clinical outcomes are usually better for families that can be kept together; and WHEREAS, the introduction of neonatal special care services at LewisGale Medical Center will mitigate the emotional costs and improve clinical outcomes; and WHEREAS, LewisGale Medical Center is accessible to all patients regardless of ability to pay or payment source because of the hospital's generous charity and uninsured discount policies, and it is very accessible from a geographic perspective. Page 2of3 NOW, THEREFORE LET IT BE RESOLVED, that the Roanoke County Board of Supervisors supports LewisGale Medical Center's plans to establish an eight -bed specialty neonatal intensive care unit (NICU) at the hospital, AND BE IT FURTHER RESOLVED, that the Roanoke County Board of Supervisors respectfully urges the Virginia Commissioner of Health to grant approval for this much - needed project. Page 3of3 ACTION NO. ITEM NO. 1 -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANO KE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2012 AGENDA ITEM: Confirmation of appointments to the League of Older American Advisory council SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. League of Older American Advisory Council (appointed at large): During closed session on March 13, 2012, the Board asked the clerk to contact Beverly Eyerly to see if she would be interested in serving an additional one -year term to expire on March 30, 2013. Ms. Eyerly has advised she is willing to serve an additional term. Confirmation of this appointment has been placed on the consent agenda. Page 1 of 1 ACTION NO. ITEM NUMBER 1 -0 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 10, 2012 Request to accept and appropriate funds From the Virginia Department of Transportation (VDOT) for drainage improvements to Tanglewood Drive in the amount of $115,220 and for preliminary engineering for pedestrian and bicycle improvements to Plantation Road in the amount of $55,303 Brian Epperley Transportation Engineer Laurie Gearheart Assistant Director of Finance B. Clayton Goodman III County Administrator ►�= COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Transportation's (VDOT) Revenue Sharing Program annually provides Roanoke County the opportunity to receive State matching funds for the construction and improvement to primary and secondary roads in the State's highway system. On July 27, 2010, the Board of Supervisors held a public hearing and passed a resolution requesting approval and adoption of the revenue sharing projects and funds for the fiscal year 2010 -2011. On September 15, 2010, the Commonwealth Transportation Board approved a pro -rated share of these funds for two projects in Roanoke County. Partial funding was approved for drainage improvements to Tanglewood Drive, and for preliminary engineering for pedestrian and bicycle improvements to Plantation Road. Both of these projects are being locally administered, rather than being adn ,, iinistered by VDOT. Page 1 of 2 On December 14, 2010, the Board of Supervisors adopted a resolution granting signatory authority to execute project administration agreements for the approved projects to the County Engineer who serves as the project manager. "these projects have the necessary approvals to move forward and VDOT will reimburse the County up to $57,613 for the Tanglewood Drive project and up to $27,654 for the Plantation Road project. FISCAL IMPACT: A fifty percent (50 %) local match will be required for the Tanglewood Drive and Plantation Road projects. Funds are available from the Revenue Sharing funds in the capital fund. County funds needed for Tanglewood Drive is $57,613 and for Plantation Road is $27,654. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the funds from VDOT for drainage improvements to Tanglewood Drive in the amount of $115,226 and for preliminary engineering for pedestrian and bicycle improvements to Plantation Road in the amount of $55,308. Page 2 of 2 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 30, 2011 Addition of 201 0 -11 operations Amount $ 20, 072, 318 500,000 M -1 % of General Fund Reven 10.59% * Balance at April 10, 2012 $ 20, 572, 318 10.67% ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2010 -11 a range of 10.0% -11.0 % of General Fund Revenues 2010 -11 General Fund Revenues $189,518,185 10.0 % of General Fund Revenues $18,951,819 11.0 % of General Fund Revenues $20,858,000 ** 2011 -12 - Goal of 11 of General Fund Revenues 2011 -12 General Fund Revenues $192,720,943 11 % of General Fund Revenues $21,199,304 The Unappropriated Fund Balance of the County is currently maintained at 10.57°/x. The County's goal is to increase the balance over time to 11.0% Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator W-ra- M -2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural /engineering services, and other one -time expenditures.) Audited balance at June 36, 2011 Addition of 2616 -11 operations August 23, 2011 Purchase of .454 acre of real estate adjacent to the Roanoke County Administration Center from Franklin Real Estate Company September 13, 2011 Appropriate funds for the repair of retaining wall at Vinton Library April 3, 2912 Loan for the acquisition of fire vehicles for Fire and Rescue Dept. Balance at April 10, 2012 Amount $2,088,664.88 $1,222,209.00 (40,000.00) (17,225.00) (1,587,023.00) $1,666,625.88 Major County Capital Reserve (Projects in the C /P, debt payments to expedite projects identified in ClP, and land purchase opportunities.) Audited balance at June 39, 2011 $162,539.90 Addition of 2010 -11 operations $775,622.90 Balance at April 10, 2012 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator �,y $938,161.00 M3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2011 -2012 original Budget $1 00,000.00 May 24, 2011 Appropriation for Legislative Liaison (31,020.00) December 13, 2011 Appropriation to remove the delapidated carport structure and install a new roof (10,000.00) at 5915 Garner Road January 24, 2012 Appropriation for assessment for Appalachian Power Company (APCo) negotiation (4 Balance at April 10, 2012 Submitted By Rebecca E. Owens Director of Finance 41 V�,VVV.VV Approved By B. Clayton Goodman i I I County Administrator %CT2r ACTION NO. ITEM NO. 0-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 10, 2012 AGENDA ITEM: Work session on public transportation — County of Roanoke Transportation Program (CORTRAN) SUBMITTED BY: Laurie L. Gearheart Assistant Director of Finance Terrie Cochran Executive Secretary APPROVED BY: B. Clayton Goodman III County Administrator E� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: The Board of Supervisors approved the County of Roanoke Transportation program (CORTRAN) in 1985 since a public transit program was cost prohibitive due to the size of the County's service area. The CORTRAN program established transportation services for county citizens' age 60 and over and citizens' that are physically or mentally challenged. This program provides demand- responsive, curb to curb transportation services utilizing wheelchair -lift vans through a contract with Unified Human Services Transportation (RADAR). RADAR is a not- for - profit community corporation that partners with local governments and social service agencies to provide reliable transportation. Transportation is provided to any point within the perimeter of Roanoke County including points within the City of Roanoke, City of Salem, and Town of Vinton. Citizens can use this system to go to medical appointments, shopping, work, socialization, or other needs. Pagel of 2 This work session will provide detailed information about the CORTRAN program, historic cost information, and recommendations for containing costs to allow the County to continue to offer this valuable program to our citizens. County staff will review the attached presentation during the work session. Page 2 of 2 r I jObil LM Em rm m 0 Nr cc Im CL U) cc L . ■ A� , �,-- IA U � I � 1 L . C� 0 Ln Ln a) Ln 0 0 c� 4=J 0 r� Ln C� F,'m I Le • .44 N �J V i O �1 LL i cn O CL i 4mj 4J i i L L Q C) 00 C� Q� V i � 4J cC� � y— O � cd � v Z � 0 4-J Q v DC � oC � U c� ,v u E Ln Ln 0 cd 7 0 L � L � O4. 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ITEM NO. 0-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE'rING DATE: April 10, 2012 AGENDA ITEM: Work session to discuss Roanoke County's Secondary Roads System Six -Year Improvement Plan for fiscal years 201 3 -2018 SUBMITTED BY: David Holladay Planning Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: During the work session, Roanoke County and Virginia Department of Transportation (VDOT) staff will review with the Board the County's Secondary Roads Six -Year Improvement Plan for fiscal years 2013 -2018. Discussion of the County's Six -Year Plan will include a review of: state funds available for secondary road improvement projects; Countywide incidental improvements and the numbered projects listed in the plan. 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