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HomeMy WebLinkAbout4/24/2012 - RegularRoanoke County Board of Supervisors Agenda April 24, 2012 Good afternoon and welcome to our meeting for April 24, 2012. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed- captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Reverend Barbara Gill St. John AME Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Observance and proclamation of Thursday, April 26, 2012, as National Arbor Day in Roanoke County (Doug Blount, Director of Parks, Recreation and Tourism; Lindsay Blankenship, Greenway Planner) D. BRIEFINGS 1. Briefing on the status of 5915 Gardner Drive (Joel Baker, Building Commissioner) Page 1 of 5 E. NEW BUSINESS 1. Request to approve the Roanoke Valley Television (RVTV -3) budget for fiscal year 2012 -2013 (Elaine Bays - Murphy, Cable Access Director) F. FIRST READING OF ORDINANCES 1. Ordinance approving the lease of the residential dwelling at Camp Roanoke (Tax Map No. 83.00- 01 -16) in the Catawba Magisterial District owned by the Board of Supervisors (Doug Blount, Director of Parks, Recreation and Tourism) 2. Ordinance authorizing the granting of anon- exclusive ten (10) foot wide easement to Lumos Networks on property owned by the Roanoke County Board of Supervisors (Tax Map No. 027.13 -04- 01.00) for the purpose of an underground communications system (Anne Marie Green, Director of General Services) G. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution approving and adopting the recommendation of the Roanoke County Bonding Committee declaring the developer Al M. Cooper Construction, Inc. of Belfair Heights, to be in default and to authorize officials of Roanoke County to exercise its rights under the developer's site development agreement and the accompanying site development letter of credit (Tarek Moneir, Deputy Director of Planning) H. SECOND READING OF ORDINANCES 1. The petition of the Western Virginia Water Authority to obtain a Special Use Permit for a broadcasting tower approximately 120 feet in height in an AG -3, Agricultural /Rural Preserve, District on 0.121 acre, located at 2857 Summit Ridge Road, Hollins Magisterial District (B. Clayton Goodman III, County Administrator) I. APPOINTMENTS 1. Board of Zoning Appeals (appointed by District) 2. Capital Improvement Program (CIP) Review Committee (appointed by District) 3. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) Page 2 of 5 4. Total Action Against Poverty Board of Directors (Designee of Richard C. Flora) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes — March 20, 2012 2. Request to appropriate $12,376.40 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2011 /2012 3. Confirmation of appointment to the Roanoke Valley Greenway Commission 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Lois E. Jenkins, Account Representative, upon her retirement after more than eighteen (18) years of service 5. Request to accept and appropriate funds in the amount of $5,139 to the Roanoke County Public Schools K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Treasurer's Statement of Accountability per Investment and Portfolio Policy as of March 31, 2012 5. Statement of Budgeted and Actual Revenues as of March 31, 2012 Page 3of5 6. Statement of Budgeted and Actual Expenditures and Encumbrances as of March 31, 2012 7. Accounts Paid —March 31, 2012 8. Quarterly Reports — Community Development Activities O. WORK SESSIONS 1. Work session on the 2012 -2013 budget development: (a) Presentation of proposed fiscal year 2012 -2013 budget (B. Clayton Goodman III, County Administrator; W. Brent Robertson, Director of Management and Budget) EVENING SESSION P. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution of congratulations to the Cave Spring High School Girls Volleyball Team for winning the Virginia High School League (VHSL) Group AA State Competition 2 Resolution of congratulations to the Cave Spring High School Academic Team for winning the 2011 -2012 State AA Scholastic Bowl Competition 3. Resolution of congratulations to the Cave Spring High School Girls 200 Freestyle Relay Team for winning the 2012 Virginia High School League (VHSL) Group AA State Competition 4. Certificate of Recognition for the following Cave Spring High School students: a. Certificate of recognition to Jacob Siar, for winning the Virginia Group AA State Championship in the 200 Individual Medley and 100 Backstroke in Swimming b. Certificate of recognition to Cody Seymour for winning the Virginia Group AA State Championship in the 3200 Meter Run in Indoor Track c. Certificate of recognition to Katie Fortner for winning the Virginia Group AA State Championship in the 1,000 Meter Run in Indoor Track d. Certificate of recognition to Sam Wright for being named the Virginia Preps First Team All State and Group AA All State Offensive Player of the Year in Football Page 4 of 5 Q. PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Public hearing and adoption of resolution approving the Secondary Roads System Six -Year Improvement Plan for fiscal years 2013 through 2018 and the construction priority list for fiscal year 2013 (David Holladay, Planning Administrator) R. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance authorizing the vacation of a 15 feet wide public utility easement as shown on the plat of Section 1, Sugarloaf Highlands of record in Plat Book 7 at page 43 in the Roanoke County Circuit Court Clerk's Office, said public utility easement being located off Elbert Drive between Lots 8 and 9 (now re- subdivided and shown as Lot 9A on a plat of record in Plat Book 16 at page 142 in the above mentioned Clerk's Office), Windsor Hills Magisterial District (Tarek Moneir, Deputy Director of Development) S. CITIZEN COMMENTS AND COMMUNICATIONS T. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Eddie "Ed" Elswick 2. Charlotte A. Moore 3. Michael W. Altizer 4. Joseph B. "Butch" Church 5. Richard C. Flora U. ADJOURNMENT Page 5 of 5 ACTION NO. ITEM NO. C- 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2012 AGENDA ITEM: Observance and proclamation of Thursday, April 26, 2012, as National Arbor Day in Roanoke County SUBMITTED BY: Doug Blount Director of Parks, Recreation and Tourism Lindsay Blankenship Greenway Planner APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Arbor Day Foundation has named Roanoke County Tree City USA community for its commitment to urban forestry. It is the '14 year that Roanoke County has earned this national honor from the Arbor Day Foundation, the nation's largest nonprofit organization dedicated to planting trees. The Tree City USA program is sponsored in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke County has met four standards to become aTree City USA community. Tree City USA communities must have a tree board or department, a tree -care ordinance, a community forestry program with annual expenditures of at least $2 per capita, and an Arbor Day observance and proclamation. Through private donations and grant assistance from the Virginia Department of Forestry (VDOF), the Valley Beautiful Foundation, Inc. has provided funding forArbor Day projects in Roanoke Valley for over thirty (3g) years. Roanoke County will observe Arbor Day on "fhursday, April 26, 2012, with a celebration at Penn Forest Elementary School. The ceremony will consist of a ceremonial tree planting, a presentation by VDOF on the importance of trees and a presentation by students from Penn Forest Elementary School. Students from the Burton Center for Arts and Technology will volunteer to assist staff from Page 1 of 2 Roanoke County Parks, Recreation and Tourism and Roanoke County Schools with the tree plantings. Roanoke County encourages residents, businesses, and organizations to plant a tree in their community! ATTACHMENT Tree City USA Community Award, Arbor Day Foundation, March 19, 2012. Page 2 of 2 C�nun # of Ytnttnuke o f �� �r 1838 DECLARING APRIL 26, 2012 AS NATIONAL ARBOR DAY IN THE COUNTY OF ROANOKE WHEREAS, in 1872, J. Sterlin Morton proposed to the Nebraska Board of A that a special da be set aside for the plantin of trees and WHEREAS, this holida called Arbor Da was f irst observed with the plantin of more than a million trees in Nebraska and WHEREAS, 2012 is the 140th anniversar of Arbor Da which is now observed throu the nation and the world, and will be celebrated in Roanoke Count on Thursda April 26, 2012 and WHEREAS, trees can reduce the erosion of our precious topsoil b wind and water, cut heatin and coolin costs, moderate the temperature, clean the air, produce ox and provide habitat for wildlife and WHEREAS, trees are a renewable resource g ivin g us paper, wood for our homes, fuel for our fires and countless other wood products and WHEREAS, trees in our count increase propert values, enhance the economic vitalit of business areas, and beautif our communit and WHEREAS, trees, wherever the are planted, are a source of j o y and spiritual renewal. NOW, THEREFORE, We, the Board of Supervisors of Roanoke Count Vir do hereb proclaim April 26, 2012, as NATIONAL ARBOR DAY in Roanoke Count and ur all citizens to celebrate Arbor Da and to support efforts to protect our trees and woodlands and FURTHER, we ur all citizens to plant trees to g ladden the heart and promote the well-bein of this and future g enerations. Presented this 24th da of April 2012 Richard C. Flora, Chairman Michael W. Altizer, Vice-Chairman (avw Joseph B. "Butch" Church Eddie "Ed" Elswick Charlotte A. Moore Arbor Dw roundation- March 19, 2012 Roarioke Couni Administmtor B. Claytoii GoWnlan. H] PO Box 2-98M Roanoke, VA 24018 Oftr'Trk?t-_7F C it USA Supponer, T1* Axbor- Da Foundation i r4 i i (,itulates Roanoke Counl on bein nanwd al'fee (,J( L11.),.%4L corm(IrUn 1br 201 L ResWnt. umioke (. rnint shoutd take pride in, the fxt that th", live.. in a CO1_11JT1Ljni1N wherf- ploW. qg mW iwwriff i rraf,-41s, i % a " tyl You &Lmd know tit tr".,% are 1 01,81 CQM of"the Infrastrucituire i n 0 1 ies and towns envt=n:v,m-W_ and hea th J -H--TI! - I "I I % i ".) r vmr rftl7ojac., I n fact. T rees ue a nr re component of a cafftmurtil InframnHAUire in that the actuall- i 1 4(, rease. in value and servii ce over firne from a nuxin I I en t. EnclosW Is a pess re l for y our convenience as y o u prepare to contact y our local media to share this cmnmendable achievement with the public. WP hope y ou,we excited to sharp the si of dds accomplishment. If y ou, w ish to recelve OdS r-elt*aSe M� �JeCtfonrjr, fwn, pl ease email Rand Gordon, Pubijc Rplatians Mana of ihe 1-niindattort, at pro We will -send. it m y ou within one business da The Tree Or USA pro In is N po i i -it i r ed in onoper'Wo - Foresters i -aw-fth ther Kati m-1 A ssxlatfon -of State and the USDA Foreg Sery i4 t 1 I'm Lj N r r i tire thm 3.400 cAks ard to have bee, reco as a Terv. was n F r Cit USA. ,wars murtit Srive ['00 LN IOV-, arp- F(ISpimsibie foc the p f ig stjmiviun of the'r F C itv L' SA flap and other m atehal s. We will fiarwd n I vour aw-ards to Burma White i ri� vour s4 , off ,e. I - it he ill w aie 1, af (1 � t Er-r % r-ooftituarIn the pm.w-niaticn, wirh you. kwauk!lbeespecia I B oppro. priate io makt rhe Trt-o,,(7 i ri t'SA award a part of y ow cantmw tit v I S Arbor D *w ceremon A we coksbWre y aw dih =, in improv i -, ihe q ua] H of 11re Tor the ctdzm- of F?kl,jar. io�- � kt� %; i I r, I % Arid thartk - world for usa Job Ronow Chief ExecutIve News from yFoundaflonl§ Arbor Da For more information, contact Rand Gordon, Pro Mana at pro or call 402-473-9617 Roanoke Count Named Tree Cit USA Communit b the Arbor Da Foundation The Arbor Da Foundation toda announced that Roanoke Count VA, was named a Tree Cit USA communi t for its commitment to urban forestr It is the 14th y ear Roanoke Count has earned this national honor from the Arbor Da Foundation, the nation's lar nonprofit or dedicated to plantin trees. "We all benefit when communities like Roanoke Count place a hi priorit on plantin and carin for trees, one of our nation's most beautiful resources," said John Rosenow, chief executive and founder of the Arbor Da Foundation. "Trees shade our homes and add beaut to our nei and the also provide man environmental, economic and social benefits. We applaud Roanoke Count elected officials, volunteers and citizens for providin vital care for its urban forest." The Tree Cit USA pro is sponsored b the Arbor Da Foundation in cooperation with the National Association of State Foresters and the USDA Forest Service. Roanoke Count has met the four standards to become a Tree Cit USA communit Tree Cit USA communities must have a tree board or department, a tree-care ordinance, a communit forestr pro with annual expenditures of at least $2 per capita and an Arbor Da observance and proclamation. Communities that earn Tree Cit USA reco not onl have taken the time to meet the four standards, the know that trees: • Promote healthier communities b filterin the air we breathe b removin dust and other particles. • Moderate climate, conserve water and provide vital habitat for wildlife. • Reduce the heat island effect in urban areas caused b pavement and buildin • Reduce ener use and increase propert values. More information about Tree Cit USA can be found at www.arbord,a About the Arbor Da Foundation The Arbor Da Foundation is a nonprofit, environmental and education or of more than I million members, with a mission to inspire people to plant, nurture, and celebrate trees. More information on the Foundation and its pro can be found at www.arborday.org. ACTION NO. ITEM NO. D -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: COUNTY ADMINI April 24, 2012 Briefing on the status of 5915 Gardner Drive Joel S. Baker Building Commissioner B. Clayton Goodman III County Administrator STRATOR'S COMMENTS: SUMMARY OF INFORMATION: Background For some time the County has received complaints from adjoining property owners concerning the condition of the property. Zoning enforcement has addressed many of - the items such as trash, unlicensed Vehicles and tall grass. However, the lack of maintenance on the home itself began to become an issue. The roof covering had deteriorated to the point that it was no longer providing adequate protection from the elements. Subsequently, the underlying structure including the carport and attached storage room began to succumb to water damage. The most extensive damage was to the external carport structure, which began to show signs of failure and collapse. The interior of the home suffered less damage but the signs of water penetration were becoming more evident. At - this point it was determined that the structure could be classified as unsafe as defined by the County ordinance because of the possible collapse of the attached carport and accessory structure. Enforcement Action On March 4, 2011, the owner was served with a "Notice of Unsafe Structure" per Section 7- 64 of the Roanoke County Code. The notice required the owner to have the carport roof and supporting structure removed within thirty (30) days. On March 17, 2011, the owner replied that he would remove the carport and that he was also putting the house up for sale. Page 1 of 2 Visits to the site in late May and early June of 2011 indicated little progress being made by the owner in addressing the notice. Can June 24, 2011, the owner was notified that the property was now considered blighted as defined by the Roanoke County Blight Abatement Policy. The policy required the owner to respond within thirty (30) days with a plan to address the blight and a completion schedule that did not exceed ninety (90) days. The owner responded on July 22, 2011, that he was attempting to secure aid from various charitable organizations to assist in the repairs. He also stated he would continue to attempt to sell the home. The allowable time for compliance expired on October 24, 2011. At the November 15, 2011, Board meeting staff presented an ordinance requesting that the Board confirm the blight and appropriate $10,000 to proceed with repairs. The ordinance was approved at the December 13, 2011, Board meeting. Repairs A roofing contractor was selected and work began on January 30, 2012. This work was substantially complete on February 1, 2012. A volunteer group, namely the Rotary Club of Roanoke Valley, offered to assist in removing the old carport and attached accessory structure. During the repairs it was discovered that the home did not have operable sanitary facilities which was considered as a contributing factor to the blight. A plumbing contractor was hired to make minimal repairs to restore working water and sewer services to the home. Final Disposition and Expenditures The project is complete. All items that were contributing to the blight have been addressed and all invoices paid. The carport has been removed, the roof replaced and plumbing repaired to provide adequate sanitary facilities to the occupant. Expenditures: Roofing Replacement and Repair $7,144.35 Dumpster Rental and Disposal $ 527.04 Plumbing Repairs $ 895.00 Total $8,566.39 Donated hours by RCRV 50 hours Per - the blighting policy, this amount plus administrative costs will be billed to - the property owner for payment. Any amount that remains unpaid may be collected by any manner provided by law for collection of state or local taxes including placing a lien on the property to recover the county's expenses. Page 2 of 2 ACTION NO. ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 24, 2912 Request to approve the Roanoke Valley Television (RVTV -3) budget for fiscal year 2012 -2013 Elaine Bays- Murphy Director of Cable Access B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke Valley Television (RVTV-3) serves Roanoke County, the City of Roanoke, the Town of Vinton and their respective school systems. RVTV -3 was created in 1992 as an agreement between the three localities to form a government and educational access station. The initial equipment and facility for the television studio were funded through a capital grant from Cox Communications. The station is located at the Jefferson Center, and currently employs five (5) full -time staff members. Our staff members include Preston Seaman, Lacy Stinnett, Howard Swank and George Warner. RVTV -3 produces original video productions, monthly television shows and covers live government meetings. Prograrnrning is cablecast on Cox Communications, Channel 3 and Comcast, Channel 3 in the West County area. RVTV -3 is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the County, the City, and the Town. Mr. Altizer is your Board Representative, Ms. Hall is the County Representative, and Mr. David Jones is the Member at Large. The operational budget for RVTV -3 is provided by - the three local governments, and is funded through the Virginia Communications Sales and Use Tax paid by Cox Comm u nications. In 2911, Cox Comm u n ications paid the Commonwealth a total of $2,433,691, and the County's appropriate share was $1,096,323. The budget amount paid by each locality is based on the proportion of Cox customers located in each jurisdiction. Roanoke County's share of the cable budget is forty -four percent (44 %). Page 1 of 2 The RVTV -3 Staff is carried on the County's payroll and benefit system. Last year, Roanoke Valley Television produced a total of one hundred and fourteen (114) video productions for the three localities and their school systems. RVTV -3 produced the following for the County: thirty -two (32) half -hour television shows, fifteen (15) original video productions and RVTV -3 covered twenty -two (22) live Board Meetings. An entire list of video productions is included the budget packet. RVTV -3 monthly television shows include: "Roanoke County Today," and "Accent Excellence." RVTV -3 also produces two (2) quarterly TV shows, "Roanoke County Business Partners, "and "Recreation Television." RVTV -3 was awarded a Gold AVA Award for the new RVTV -3 website design www.rvtv.a , and an International communicator Award for the "Eat for Education" public service announcement (PSA). FISCAL IMPACT: The 2912 -2913 operating budget request is $378,8'13. The Cable TV Committee voted to reduce the proposed operating budget by $'15,999, and use the reduced amount of $363,8'13 as the amount to request from the member localities. The reduction is being funded from the RVTV -3 year -end rollover account, which represents the unused funds from the operating budget since 1992. The RVTV -3 operating budget has been supplemented for the last three (3) years by the RVTV -3 roll -over account using a total of $'135,324 of RVTV -3 funds. "rhe year -end rollover account has a current balance of $39,525.74. Roanoke County's share (44 %) of the reduced RVTV budget request is $'169,978. ALTERNATIVES: Alternative 1: Adopt the fiscal year 2912 -2913 RVTV -3 operating budget. Alternative 2: Do not adopt the Fiscal year 2912 -2913 RVTV -3 operating budget. STAFF RECOMMENDATION: The Roanoke Valley Regional Cable Television Committee recommends that the Board adopt Alternative 1, and approve the fiscal year 2912 -2913 RVTV operating budget. Page 2 of 2 To: Roanoke Regional Cable Television Committee From: Elaine Bays - Murphy, Director of Cable Access Date: April 4, 2012 Re: FY 2012 -2013 Operating Budget Proposal BACKGROUND INFORMATION Roanoke Valley Television, RVTV Channel 3, is a Government & Educational Access Station, serving the City of Roanoke, Roanoke County, the Town of Vinton and their respective school systems. RVTV -3 was created in 1992 as an agreement between the three localities to form a Government & Educational Access Station. The operational budget for RVTV is provided by the three local governments, and it is funded through the *Virginia Communications Sales and Use Tax Revenue paid by Cox Communications ( *Attachment Page 6). The RVTV budget amount paid by each locality is based on the proportion of Cox Customers located in each jurisdiction. For calendar year 2011, Cox Communications paid to the Commonwealth a total of $2,433,691. The Commonwealth paid to the three localities the appropriate share of: City Of Roanoke: $1,229 County of Roanoke: $1,096,323 Town of Vinton: $107,825 Total: $2 Currently, RVTV employs five full time staff members. RVTV -3 produces original videos, monthly television shows, and covers live government meetings. Roanoke Valley Television produced the following in 2011: • 60 Original Television Shows (12) Inside Roanoke, (12) Roanoke County Today, (12) Spotlight On City Schools, (12) Accent Excellence, (4) Roanoke County Business Partners, (4) Recreation Television, (4) PLAY Vision Total Production Minutes: 1,800 minutes • 60 Government Meetings (24) Regular Roanoke City Council, (22) Regular Roanoke County Board of Supervisors, (11) City Planning Commission Meetings, &other additional meetings • 54 Original Video Productions Ex. 9/11 Regional Remembrance Ceremony, Stormwater Education, Vinton Open for Business, Home Energy Audit Total Production Minutes: 274 minutes Additionally, Roanoke Valley Television covered numerous special events including ground breakings, dedication ceremonies and news conferences. The approximate rate for video production work in the private sector is $1,500 per finished minute. The approximate total production value for TV Shows & Video Productions is $3,111,000 (Total value does not include Government Meetings). BACKGROUND INFORMATION: On January 6, 2012, RVTV -3 launched the New RVTV -3 Website www.rvtv.org. The new website allows users to watch RVTV -3 Shows and Government Meetings from the site. Other features include: RVTV -3 Calendar, TV Guide, Media Center and much more. RVTV -3 Awards Gold AVA Award RVTV -3 Website Design Communicator Award "Eat for Education" PSA 2 SUMMARY OF INFORMATION: The proposed FY2012/2013 Operating Budget is $378,813. The current FY2011/2012 Operating Budget is $366,003. The current 2011/2012 budget amount of $366,003 was partially funded by the RVTV Roll -Over Account in the amount of $47,580, making the total funding provided by the localities $318,423. The RVTV -3 Operational Budget has been supplemented from the Roll -Over Account for the last three years: Budget Year Roll -Over Funds 2011/2012 47 2010/2011 46,723 2009/2010 41 135,324 Total RVTV Funds Used The proposed FY2012/2013 Operational Budget includes a $13,022 increase from Non - Discretionary Line Items: The Cable TV Committee has requested to reduce the proposed Operating Budget ($378,813) by $15,000 and use the reduced amount of ($363,813) as the amount to request from the member localities. The Committee has requested to fund the $15,000 from the RVTV Roll -Over Account, which represents the unused funds from the Operating Budget since 1992. The RVTV Rollover Account has a current balance of $30,525.74 (01/31/2012). The Proposed FY2012/2013 Operating Budget, after deducting $15,000 from the RVTV Roll -Over Funds, is $212 Less than the current 2011/2012 Budget. 3 Current 2012 -2013 Increase 2200 Retirement VRS 29 36 7 2300 Group Health 35 37 2 2400 VRS Life 540 2 2 5420 Lease / Rent 40 41 1 Total 105 118,185 13,022 The Cable TV Committee has requested to reduce the proposed Operating Budget ($378,813) by $15,000 and use the reduced amount of ($363,813) as the amount to request from the member localities. The Committee has requested to fund the $15,000 from the RVTV Roll -Over Account, which represents the unused funds from the Operating Budget since 1992. The RVTV Rollover Account has a current balance of $30,525.74 (01/31/2012). The Proposed FY2012/2013 Operating Budget, after deducting $15,000 from the RVTV Roll -Over Funds, is $212 Less than the current 2011/2012 Budget. 3 FISCAL IMPACT: The total RVTV budget request is $378,813, consisting of $363,813 from the member localities, and $15,000 from the RVTV Roll -Over Account. The proposed $378,813 is approximately 15.6% of the $2,433,691 paid by Cox Communications for the VA Communications Sales & Use Tax. City of Roanoke: $1 Roanoke County: $1,096 Town of Vinton: $107 Total: $2 The Operational Budget for RVTV is provided by the three localities based on the proportion of Cox Customers located in each jurisdiction. Cox calculates the percentage of subscribers (December 31, 2011) in each locality as follows: (2010 number of subscribers in parenthesis) Locality Subscribers Percentage City 24 (25,656) 51%(51%) County 21,000 (22,006) 44%(44%) Vinton 2 (2,229) 5%(5%) Total 47,694 (49,891) 100%(100%) Based on the above figures, each member's contribution to $363,813 for the localities part of the total FY2012/2013 Operating Budget of $378,813 ($15,000 of which will be funded from the RVTV Roll -Over Account) would be as follows: 2011/2012 Budget (47,580 Funded from Roll -Over) City $162,396 County $140,106 Vinton $15,921 Total $318,423 2012/2013 Budget (15,000 Funded from Roll -Over) $185,545 $160,078 $18,190 $363,813 *In addition to the City's above share of $185,545, the City will also pay $3,360 for closed captioning for City Council Briefings. M ATTACHMENTS: RVTV Proposed 2012 - 2013 Budget 2011 -2012 Budget Proposed Remaining % Expended 2012-2013 Balance (01/31/12) 1010 Regular 192,967.00 192,967.00 77 89.42 60.00 2100 FICA 14 14 6 56.82 2200 Retirement - VRS 29,041.00 36 10 62.50 2202 Deferred Comp Match (650 x 3) 1,950.00 1 750.00 61.54 2300 Group Health Insurance 35,482.00 37,652.00 13 61.59 2310 Group Dental Insurance 1,762.00 1 574.00 67.42 2400 VRS Life 540.00 2 202.20 62.56 2500 Long Term Disability Insurance 387.00 487.00 219.69 43.23 2750 VRS Retiree Health Credit 464.00 464.00 174.50 62.39 3013 Professional Services - Other 27 27,500.00 15 44.63 (Closed Captioning) 3013A CC - City Council Briefings * City Only 3204 Repairs Vehicles (By Garage) 300.00 300.00 135.00 55.00 3209 Repairs (Other Equipment) 1,000.00 1 877.63 12.24 3305 Maintenance Service Contracts 750.00 750.00 453.60 39.52 (Telephone) 5210 Postage 50.00 50.00 -4.58 109.16 5230 Telephone 400.00 3,400.00 1 53.97 5233 Internet 1 1 696.40 49.90 5235 Cellular Phones (2 Smart Phones) 480.00 1 211.14 56.01 5305 Motor Vehicle Insurance 1,300.00 1 217.00 83.31 5308 General Liability Insurance 2,550.00 2 527.00 79.33 5420 Lease /Rent of Buildings 40,100.00 41 16 57.76 (8x$3,407.78 4x$3,510.01) 5501 Travel (Mileage) 100.00 100.00 70.31 29.69 5520 Dinner Meetings & Luncheons 150.00 150.00 30.00 80.00 5801 Dues & Association Membership 278.00 308.00 -30.00 110.79 (Public Relations Society of America) 6010 Office Supplies - General 500.00 500.00 83.84 83.23 6013 Small Equipment & Supplies 200.00 2 698.15 65.09 6014 Video Supplies 500.00 4 4 18.04 6080 Gas, Oil & Grease 1 1 271.33 72.87 6091 Tires 200.00 200.00 81.26 59.37 Total $366,003.00 $378,813.00 $152 58.36% Amount funded from RVTV Roll -Over Account (273500) - $47 - $15 Member Localities $318 $363,813.00 *In addition to the City's share of the above budget of $363,813, the City will also pay $3,360 for closed captioning for City Council Briefings. Total Non - Discretionary Line Item Increase is $13,022 (Retirement VRS, Health, VRS Life, Rent) 5 RVTV Financial Report Current Account Balances as of January 31, 2012 273200 (Operating Budget) .............. ............................... ....................$152,394.80 273450 (Cox Cable Capital Grant) ..... ............................... ..................$1,213,372.81 (Balance includes accrued interest.) 273500 (RVTV Year -End Rollover Account) ................ .....................$30,525.74 273200 -0509 (DVD Sales) .............. ............................... ......................$2,270.00 Account 273500 (RVTV Year -End Rollover) represents the unused funds from the Operating Budget since 1992. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which may be used for future capital purchases or the operating budget. 2011 Virginia Communications Sales and Use Tax Revenue Paid by Cox Communications to the Commonwealth of Virginia for the Benefit of the City of Roanoke, County of Roanoke, and Town of Vinton Starting on January 1, 2007, the Virginia Communications Sales and Use Tax Act of 2006 (Va. Code 58.1-645 et seq.) required Cox Communications, as well as other cable television providers, to pay a five percent (5 %) sales or use tax to the Commonwealth of Virginia in place of paying franchise fees to the localities, including the City of Roanoke, County of Roanoke, and Town of Vinton. Under the Act, the Commonwealth pays the amount of revenues it receives from cable television providers, like Cox, to the localities. For the calendar year 2011, Cox Communications paid to the Commonwealth of Virginia a total of $2,433,691. The Commonwealth of Virginia paid to the three localities the appropriate share of this total amount as a replacement amount for the franchise fees. City of Roanoke: $1 Roanoke County: $1,096 Town of Vinton: $107,825 Total: $2 G RVTV 2011 Edited Video Productions Title Client Length Eat For Education PSA City of Roanoke .30 Anti -Bully PSA City Schools :30 Home Energy Audit County of Roanoke 8:00 Love Your Library PSA County of Roanoke :30 Teacher of the Year City Schools 24:00 (2) New Vinton Website PSAs Town of Vinton :30 ea. Arbor Day Celebration Town of Vinton 6:30 ECC Video County of Roanoke 15:00 Splash Valley PSA County of Roanoke :30 Permit Information City of Roanoke 8:00 "High Ground" Dedication Town of Vinton 34:00 Shake, Bake & Sprout PSA Town of Vinton :30 Touch A Truck PSA County of Roanoke :30 Summer Stock Dinner Theater PSA County of Roanoke :30 Police Department Recruitment PSA County of Roanoke :30 Volunteer Firefighter PSA County of Roanoke :30 School Bus Safety PSA County Schools :30 Market Building Open House City of Roanoke 8:00 CityWorks (X)po PSA City of Roanoke .30 VA Conference Ec. Gardening PSA City of Roanoke .30 Vinton's Farmer's Market PSA Town of Vinton :30 Over the Counter Permits PSA Town of Vinton :30 9/11 Remembrance Ceremony PSA City, County, Town :30 9/11 Remembrance Ceremony Highlight City, County, Town 26:00 Convocation Video City Schools 9:00 World Showcase of Music PSA County of Roanoke :30 (2) Green Ridge Rec. Center PSA County of Roanoke :30 ea. CVB Interview (Jane Seymour) City, County, Town 8:00 Open For Business Video Town of Vinton 9:00 Stormwater Education City of Roanoke 5:30 Leaf Collection PSA City of Roanoke .30 7 Title Client Length (2) South Co. Library PSAs County of Roanoke :30 ea. Turkey Fryer Safety PSA County of Roanoke :30 Cafe2 Video City of Roanoke 3:30 Voting Precinct Changes City of Roanoke 12:00 BOS Web Streaming PSA City of Roanoke :15 Don't Drink &Drive PSA City of Roanoke :30 (2) Save -A -Ton PSAs City of Roanoke :30 ea. (12) Library Happenings City of Roanoke 7:00 ea. 2011 Total Video Productions Total Productions City of Roanoke Roanoke County Town of Vinton 114 57 48 9 Percentage 50% 42% 8% o GTIa 1 [61►1�k+03 ITEM NO. F -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 24, 2012 Ordinance approving the lease of the residential dwelling at Camp Roanoke (Tax Map No. 83.00 - 01016) in the Catawba Magisterial District owned by the Board of Supervisors of Roanoke County Doug Blount Director of Parks, Recreation and Tourism B. Clayton Goodman III County Administrator - 3GZ - COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: Camp Roanoke is a residential camp that offers day and overnight programs during the spring, summer and fall seasons during the year. Since 2004, Camp Roanoke has emerged from just a summer overnight camp into a ten (10) -month annual operation focusing on team building initiatives, summer day and overnight camp and corporate retreats. As a part of developing this transformation from a seasonal operation to a year round business, the need was identified for a permanent camp residence for the safety and security of the camp users but also providing consistency of overnight program management. Currently, the camp has two hundred and eleven (211) overnight days a year and the camp grosses $231,500 in annual revenue. In 2007, a multi -year plan was developed to purchase a cabin kit and through in -kind services, donations and volunteers, a residential cabin would be built on the Camp Roanoke property. The cabin is 1,557 sq. ft. in size. As staffing levels changed within the Parks Department and funding for materials was limited, it took four (4) years to construct and finish the cabin. Over this time period, there were 5,200 hours of in -kind labor and 2,000 volunteer hours to construct the cabin. The cabin kit cost was $35,550 and there was an additional $39,000 spent in materials. $19,000 in cash and materials were also donated for the project. Contributors to the project include Roanoke County Department of Page 1 of 2 Community Development, Cundiff Heat and Air Conditioning, the Waldrop Foundation, CMC Supply, supplynet.com, Lowe's, Home Depot and Virginia Tech. The cabin was completed this winter and has received its occupancy permit for someone to reside in the dwelling. The lease for the cabin is being recommended for the Camp Roanoke Manager, Greg Martin. Mr. Martin will be charged a morithly rent of $400 and will have additional security and overnight program management responsibilities of Camp Roanoke when the camp is in operation with overnight stays throughout the year. Mr. Martin is in good standing with his employment at Roanoke County and this improvement to Camp Roanoke will bring additional value to camp users. The second reading and public hearing on these amendments is scheduled for May 8, 2012. FISCAL IMPACT: The funds from the monthly lease payments will be deposited into the Camp Roanoke Fee Class Account to fund maintenance and repairs to the residential cabin. The Parks Department is responsible for the maintenance and repair of the cabin. ALTERNATIVES: 1. Approve the lease for Greg Martin to reside in the residential cabin. 2. Do not approve the lease and allow the residence to remain unoccupied. STAFF RECOMMENDATION: Staff recommends Alternative 1 to approve the lease agreement with Greg Martin for the residential dwelling at Camp Roanoke. Page 2 of 2 (J c Z o V O Q) ® a W O i Y L .. 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LL LL 0 Lo ti W o ; �J°; CD f 0 I, z W U) rBr VD) t LOU O ry cyi cyi -- �e Ag), C.0 U - ) Z CY A ti 'A C. ui Z Lo 0 ui W Y w U) CV A u U-) 1 ui F- % , 14 5 U) 0 0 Z z z O 0 0 w Z � Ii WW J � � Z Z LL 0 ui Z w CL o U) LU > w � o w 0 C < W) w Z v 0 Z U) roy M AM E 'A AVIN on L'4J IV d VW CL a) L u C _0 0 0 6i In -j LO < CN LL LL U u ti W o ; �J°; C) f 0 I, z W U) rBr VD) Z ry z -- �e Ag), -------- Z CY A ti 'A ui Z Lo 0 w w U) 5 U) 0 0 Z z z O 0 0 w Z � Ii WW J � � Z Z LL 0 ui Z w CL o U) LU > w � o w 0 C < W) w Z v 0 Z U) roy M AM E 'A AVIN on L'4J IV d VW CL a) L u THIS LEASE AGREEMENT, made and entered into this 24 day of Aril , 2012, by and between THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, Grantor, herein referred to as "Landlord;" and Greg Martin, herein referred to as "Tenant." WITNESSETH: THAT in consideration of the mutual covenants contained herein, the Landlord and Tenant hereby agree as follows: LEASED PREMISES Landlord hereby rents and leases to Tenant and Tenant hereby rents and hires from Landlord, upon the conditions hereinafter set forth, the following real property, herein referred to as "premises," to -wit: Residential dwelling and yard at 6498 Dry Hallow Rd, Salem 24153. TERM OF LEASE The Tenant is the Camp Manager for Roanoke County's Camp Roanoke. The Leased Premises are being provided to the Tenant as part of his compensation and to fulfill his duties and responsibilities as Camp Manager. This Lease shall terminate upon the Tenant no longer being employed by Roanoke County as Camp Manger for Camp Roanoke. The term of this lease shall commence on the 1s day of May, 2012, and shall continue until the Tenant is no longer Camp Manager for Carrip Roanoke, or unless sooner terminated as herein provided. Beginning the 1s day of May, 2012, the term of this lease shall continue on a month to month basis until one of the parties shall have given to the other party thirty (30) days' written notice of the termination of this lease. RENTAL The Tenant shall pay as rent the sum of Four Hundred Dollars ($400.00) per month, due and payable on the 1s of each month, commencing on May 1, 2012. Rent shall be deemed to be paid when received by Doug Blount, Director, Department of Parks, Recreation &Tourism, 1206 Kessler Mill Road, Salem, VA, 24153, or at such other place as the Landlord may from time to time designate in writing to the Tenant. In the event a monthly payment is not received by the tenth (10th) day after which it is due, Tenant agrees to pay as an additional charge or late fee the sum of Twenty Dollars ($20.00). Tenant further agrees to pay an additional fee of Fifty Dollars ($50.00) for all checks returned for insufficient funds. If any of Tenant's checks are returned to Landlord for insufficient funds, Landlord shall thereafter at any time have the option of requiring that all subsequent rent payments be made in cash, or be made by cashier's check, certified check or money order. All rental payments will be first applied to all past due balances and then to current rental due. All checks shall be made payable to the County of Roanoke. SECURITY DEPOSIT Tenant agrees to pay the sum of Four Hundred Dollars ($400) as a security deposit. This sum will be dice when this lease is signed by Tenant. Prior to the termination or expiration of this lease, if Landlord makes any deductions from the security deposit for charges arising under this lease or by law, Tenant agrees to pay Landlord such sl.ims as may be necessary to offset such deductions to replenish and maintain the security deposit in the amount set forth above. The security deposit, with accrued interest, will be held by Landlord to secure Tenant's full compliance with the terms of this lease. Within thirty (30) days after the termination or expiration of this lease, Landlord may apply the security deposit with interest to the payment of any damages Landlord has suffered due to Tenant's failure to maintain the premises, to surrender possession of the premises thoroughly cleaned and in good condition (reasonable wear and tear excepted), or to comply fully with the terms of this lease, and the balance, if any, to unpaid rent. Landlord shall provide Tenant with an itemized accounting, in writing, showing all deductions. Within said thirty (30) day period, Landlord will give or mail to Tenant the security deposit, with accrued interest and minus any deductions. To assist Landlord, Tenant shall give Landlord written notice of Tenant's new address before Tenant vacates the premises. During the term of occupancy under this lease, if Landlord determines that any deductions are to be made from the security deposit, Landlord will give written notice to Tenant of such deduction(s) within thirty (30) days of the time Landlord determines that such deduction should be made. This provision applies only to deductions made thirty (30) days or more before the termination of this lease. Landlord will maintain itemized records of all security deposit deductions, and these records may be inspected by Tenant, his authorized agent, or attorney during normal business hours. However, when two (2) years have passed from the time a deduction was made, Landlord may destroy the record of such deduction. USE AND POSSESSION OF PREMISES It is expressly agreed that the demised premises shall be used by Tenant exclusively for residential purposes. The premises will be occupied by no persons other than persons who have signed this lease as Tenant and such persons' children under the age of twenty one (21) years. EQUIPMENT AND APPLIANCES The Landlord agrees that Tenant shall have use of the following equipment and appliances: refrigerator, electric stove and oven, dishwasher and microwave /hood. Landlord agrees to be responsible for repair or replacement of such equipment or appliances, at Landlord's cost, and Landlord may elect whether to make repairs or to replace such equipment or appliances. In the event, however, that any defect or damage is intentionally or negligently caused by the Tenant or by Tenant's family, guests or invitees, Landlord shall repair or replace the equipment or appliances at Tenant's expense. UTILITIES Tenant shall, in Tenant's name and at Tenant's own cost and expense, pay all charges for electricity. Landlord shall not be liable in damages or otherwise if the furnishing by Landlord or any other supplier of any utility service or other service to the leased premises shall be interrupted or impaired by fire, accident, riot, strike, act of God, the making of necessary repairs or improvements, or by causes beyond the control of the Landlord. SERVICES Covenants By Landlord The Landlord shall maintain the well water and septic systems, and all electrical, plumbing, heating, and ventilation in good, safe and sanitary working condition, subject to the covenants by Tenant hereinafter set forth. Landlord further agrees to comply with the applicable building and housing code requirements materially affecting the health and safety of the Tenant. The Landlord's failure to comply with the above requirements shall not give rise to a right in the Tenant to terminate this Lease Agreement, unless the Tenant 3 has given the Landlord written notice of such defective condition and Landlord has failed to repair or cure the condition within thirty (30) days of the Landlord's receipt of such notice. The Tenant may not terminate this Lease Agreement if Tenant, a member of Tenant's family or an invitee or guest of Tenant intentionally or negligently causes a defective condition. Such intentionally or negligently caused condition shall be promptly repaired at Tenant's expense. Covenants By Tenant Tenant covenants and agrees to: (a) abide by all Landlord's rules and regulations, as may be applicable to the premises, and imposed or changed from time to time; (b) keep the premises clean and safe; (c) use all electrical, plumbing, heating, ventilating and air conditioning facilities and appliances in a safe and reasonable manner; (d) use the fireplace in a safe and reasonable manner, provided such fireplace is operative and functional, does not exhibit any defects, and appears to be in good working order upon inspection by the Landlord at reasonable intervals; (e) conduct themselves and their family, and to require guests to conduct themselves, in a manner which will not disturb Tenant's neighbors and adjacent park activities; (f) fulfill all of the duties and responsibilities as Camp Manager as provided in the job description for this position; and (g) maintain security for Camp Roanoke while residing in the Leased Premises. Tenant shall not: (a) intentionally or negligently destroy, damage or remove any part of the premises; (b) permit any person to intentionally or negligently destroy, damage or remove any part of the Premises; (c) dispose of or permit spillage of any paint, waste tires, petroleum or petroleum -based products, pesticides, herbicides or other hazardous substances on or about the premises; and (d) keep any combustible materials on the premises, nor do anything that might create a hazard of fire on the premises. Tenant shall not: (a) change or add locks; (b) permit temperature in dwelling to drop below 50 degrees Fahrenheit, in order to prevent the freezing of pipes; (c) make any alterations, installations, or redecorations of any kind to the premises without the prior written consent of the Landlord. Tenant covenants and agrees to care for, and maintain figures, including but not limited to: (a) replacement of light bulbs, fuses, water filters and furnace filters; (b) clearing clogged pipes, toilets and drains; (c) removal of snow and ice from all walks and, steps; (d) regular removal of all trash and garbage to Camp Roanoke dumpster for pickup. During the term of this Lease Agreement, the Tenant shall give the Landlord prompt written notice of any defects in or damage to the Premises, and all eqi.iipment, appliances and fixtures provided by Landlord as hereinabove specified. In the event that further damages occur between the time when Tenant discovers a defect and the time that Tenant 11 notifies the Landlord of the defect, Tenant shall pay the cost of repairing such additional damage, unless such damage could not have been avoided had Tenant promptly notified Landlord of the defect. The Tenant shall notify the Department of Parks, Recreation & Tourism when sudden problems, requiring immediate attention develop during business hours. If sudden maintenance problems that constitute an emergency or require immediate attention or repair develop during non - office hours, the Tenant shall contact the staff on the emergency phone number. The telephone number for the Department of Parks, Recreation & Tourism is 540 -387 -5078 and the police non- emergency telephone number is 540- 553 -3255. Police Dispatch will notify Park staff of the emergency situation. If the Tenant initiates maintenance for problems, for which the Landlord is responsible pursuant to the terms of this agreement, without the approval of the Department of Parks, Recreation &Tourism, the Tenant shall be responsible for the cost of such repairs and maintenance; including labor, materials, supplies and any other associated expenses. The Landlord will only authorize payment for maintenance and repair fees that are performed or contracted by an employee of Roanoke County; the power or authority to make such decisions, maintenance and /or repairs must be vested in the employee by Roanoke County. Tenant agrees to pay all costs resulting from the intentional or negligent destruction, damage or removal of any part of the premises by Tenant, any guest of Tenant, or other persons on the premises with Tenant's consent, whether such persons are known to Tenant or not. GROUNDS Tenant agrees to mow, trim, and rake the yard and otherwise maintain the identified grounds in good and safe condition and provide his /her own equipment. The trees and bushes shall be kept trimmed, and Park staff will be available to provide direction for pruning and trimming by contacting the Parks Manager, at 387 -6078 ext 271. Tenant further agrees to mow and maintain the lawn at a reasonable height. The Tenant will have three (3) days in which to completely mow the lawn if notified by the Landlord that the grass is unreasonably high. Tenant agrees that grounds, porches and patios are to be kept clear and unobstructed, that they shall not be used as storage facilities, and that no trash, tires, or other debris shall be allowed to accumulate thereon. Tenant agrees to clean or have cleaned the gutters, downspouts and drains, and to keep them free of leaves and other debris. Any equipment which may be necessary to comply with the terms hereof shall be provided by the Tenant. 5 INSPECTION AND ACCESS Landlord may enter the premises for the following purposes: (1) to inspect to see if the Tenant is complying with the provisions of this lease; (2) to make repairs, alterations, or improvements; (3) to show the premises to prospective purchasers, mortgagees, tenants, workmen or contractors. Such entries shall not be so frequent as to seriously disturb the Tenant's peaceful enjoyment of the premises. Such entries shall take place with reasonable prior notice to the Tenant; consent shall not be unreasonably withheld. If the Landlord or its agent reasonably believes that an emergency exists which requires immediate entry, such entry may be made without the Tenant's consent. The Tenant agrees to allow access and occupancy to workmen for maintenance, repairs, or improvements on or in the premises. FAILURE TO PAY RENT; BREACH OF COVENANTS In the event of: (a) the Tenant's material breach of this agreement, (b) the Tenant's abandonment of the premises, (c) the filing of insolvency proceedings by or against the Tenant or the appointment of a Receiver or Trustee of his property, (d) the Landlord not receiving any payment of rent or other charge by the tenth day after which it becomes due, (e) the Tenant's denial of any right reserved in this agreement to the Landlord, (f) the institution of legal proceedings by or against the Tenant looking to a disposition of the premises or any part thereof, (g) the use of the premises by the Tenant or others for illegal purposes, (h) a breach of Tenant's obligations under this agreement involving or constituting a criminal or willful act, which is not remediable and which poses a threat to health or safety, or (i) the Tenant no longer being employed by Roanoke County as Camp Manager for Camp Roanoke, the Landlord shall have the right to: (1) enter and retain possession of the premises by any lawful means and remove the Tenant and his effects by unlawful entry or detainer proceedings; or (2) to sae for rent; provided that the Landlord's recourse to any of these remedies shall not deprive him of any other action or remedy permitted by law. Should the Landlord pursue any such remedies, regardless of whether such action shall be prosecuted to j the Tenant shall be liable as follows: 1. For all installments of rent and other charges that are past due and for the remainder of the term of this lease which shall immediately become due and payable; L 2. For all expenses that may be incurred by the Landlord for re- renting the premises, including, but not limited to, brokerage, advertising, cleaning, repairing, and redecorating expenses; 3. For any court costs incurred by the Landlord for possession of the premises or for collection of unpaid rent or other charges under this agreement; 4. For reasonable attorney's fees incurred by the Landlord to obtain possession of the premises or in the collection of rent, damages, or other charges where the Tenant's breach of this lease agreement results from the Tenant's willful noncompliance. If the Tenant has breached this lease agreement by failing to pay rent when due, the Landlord shall give a written notice to the Tenant stating that the Lease will terminate in ten (10) days if the rent is not paid, if the Tenant fails to pay rent within that ten -day period, the Landlord may terminate this lease agreement and proceed to obtain possession of the premises by filing an unlawful detainer proceeding, wherein the Landlord may pursue a claim for rent and other damages. If the Tenant's breach involves or constitutes a criminal or willful act, which is not remediable and which poses a threat to health and safety, the Landlord may terminate this lease agreement immediately and proceed to obtain possession of the premises by filing an unlawful detainer proceeding, wherein the Landlord may pursue a claim for rent and damages. In connection with breaches other than the failure to pay rent or breaches involving or constituting a criminal or willful act which poses a threat to health or safety, if a material noncompliance with this lease agreement exists, or if there is a violation which materially affects health and safety, the Landlord may serve upon the Tenant a written notice stating the acts or omissions constituting the breach and stating: (a) that the lease agreement will terminate upon a date not less than thirty (30) days after the Tenant receives the notice unless the breach is remedied within twenty -one (21) days, and (b) that the lease will terminate as set forth in the notice. If the breach is remediable by repairs or the payment of damages and the Tenant adequately remedies the breach within twenty-one (21) days or such longer period as the Landlord may specify in writing, the lease agreement shall not terminate. However, in the event the breach is not remediable, the Landlord's written notice to the Tenant may state the acts or omissions constituting the breach and state that the lease agreement will terminate upon a specific date, which date shall not be less than thirty (30) days from the date the Tenant receives the written notice. VA LANDLORD'S BREACH OF COVENANTS In the event the Landlord fails to abide by the provisions of this agreement or violates any requirement of state or federal law pertaining to this lease agreement, which breach materially affects health and safety, the Tenant may serve a written notice on the Landlord specifying the acts and omissions constituting the breach and stating that this lease agreement will terminate upon a specific date not less than thirty (30) days after receipt of the notice if such breach is not remedied within twenty -one (21) days. If the breach can be remedied by repairs, and the Landlord adequately remedies the breach prior to the date specified in the notice, this lease agreement will not be terminated, unless Tenant or Landlord otherwise terminate as provided herein. The Tenant may not terminate this agreement for a condition caused by the deliberate or negligent act of the Tenant, his family or invitees. The Tenant's recourse to the remedies mentioned above shall not deprive him of any other action or remedy permitted by law. INJURY, DAMAGE OR DESTRUCTION In the event of the destruction of the leased premises by fire, explosion, the elements, or otherwise through no fault or negligence of the Tenant, or Tenant's family or guests, or in the event of such partial destruction, damage or disrepair as to render the premises unfit for occupancy, the term hereby created shall, at the option of either parry upon notice to the other, terminate as of the date of such damage, and the accrued rent shall be paid up to the time of such damage. If neither party desires to terminate the lease, the Landlord shall enter and repair the premises with reasonable speed and, if the Tenant continues to occupy the premises for the duration of such repairs, the rent will be reduced by a reasonable amount for the period during which the repairs are completed. Tenant shall maintain his or her own hazard insurance policy and/or "renter's insurance ", at Tenant's expense, to protect Tenant and /or Tenant's personal property against damage, injury or destruction from any cause whatsoever. Tenant shall be responsible for obtaining such other insurance, including comprehensive public liability insurance, as Tenant shall deem appropriate for adequate protection of his or her person or property. To the extent permitted by law, and not in limitation of Landlord's other rights and remedies at law, Tenant agrees to indemnify Landlord against all claims, demands, and liability for any loss, damage, injury or other casualty to person or property, whether that of either of the parties hereto or of third persons, caused by Tenant's negligent or intentional acts or omissions in connection with Tenant's use and occupancy of the 8 premises, structures, equipment, appliances, or fixtures, or caused by Tenant's violation of the terms of this lease agreement. VACATING Upon the expiration or termination of this Lease Agreement, or upon the termination of the Tenant's employment with Roanoke County, the Tenant shall completely vacate the premises, including the removal of all of his or her property. No right of storage is given by this agreement and the Landlord has no duty to protect the Tenant's possessions against loss. In the event the Tenant's property is not removed, the Landlord may dispose of such property at his discretion, without liability to the Tenant for damage or loss. The Tenant shall pay for all cost of removal of such property. Any item left behind by the Tenant not claimed within thirty (30) days of the termination of tlaiis lease agreement will be disposed of by the Landlord. Before departure, the Tenant shall return all keys and shall turn over to the Landlord the premises and all its fixtures and equipment in good and substantial repair, thoroughly cleaned and in sanitary condition, reasonable wear and tear excepted. The Tenant agrees to pay for all repairs and cleaning required as a result of extraordinary wear and tear. The Tenant shall allow the Landlord to inspect the premises, and its contents, which inspection must be made within seventy -two (72) hours of termination of occupancy. CONDEMNATION In the event that the leased premises or any part thereof shall be condemned or taken for apublic or quasi-public use, then, upon payment of any award or compensation arising from such condemnation or taking, this lease shall terminate immediately and Tenant shall be required to vacate the Premises. Tenant shall be entitled to abatement of the rent and other such adjustment as might be just and equitable under all the circumstances, but Tenant shall not, under any circumstances, be entitled to a condemnation award for the value of his or her tenancy. ASSIGNMENT 0 The Tenant shall not transfer or assign this lease agreement, or let or sublet the whole or any part of the premises without the Landlord's prior written consent. FAILURE TO ENFORCE NOT A WAIVER Landlord's acceptance of rent or conduct by Tenant wl�iich is not in compliance with Tenant's obligations under this Lease Agreement shall not be interpreted as a waiver of any subsequent breach or non - compliance by Tenant, and the terms and provisions of this Lease Agreement shall remain in full force and effect. Tenant is hereby notified that acceptance by Landlord of rent with knowledge of a material non - compliance by Tenant shall not constitute a waiver of Landlord's rights to terminate this Lease Agreement for such non - compliance. NOTICES All written notices required or permitted by this Lease Agreement may be delivered in person or sent by certified mail, return receipt requested (postage prepaid) to the Landlord or Tenant at the following addresses: Landlord: Board of Supervisors of Roanoke County Attn: Doug Blount, Director Department of Parks, Recreation &Tourism 1206 Kessler Mill Road Salem, VA 24153 Tenant: Greg Martin REQUIRED LEAD - BASED PAINT DISCLOSURE The certification as to Lead -Based Paint, required pursuant to the Lead -Based Paint Hazard Reduction Act of 1992, signed by Landlord and Tenant is attached hereto as Exhibit C. All improvements on the Premises were constructed after January 1, 1978. 10 HEADINGS The paragraph headings are for convenience only and do not alter or amend the Provisions of this Agreement. JOINT AND SEVERAL LIABILITY If more than one person constitutes the "Tenant" hereunder, all persons signing as Tenant shall be jointly and severally liable for all Tenant obligations set forth in this Lease Agreement. GOVERNING LAIN; SEVERABILITY This Lease Agreement shall be construed under the laws of the Commonwealth of Virginia. Any provision of this Agreement that is prohibited by, or unlawful or unenforceable under Virginia law shall be ineffective only to the extent of such prohibition without invalidating the remaining provisions of this Lease. This lease is executed by the County Administrator or his designee of Roanoke County by authority of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance No. - _adopted by said Board on the 24 day of April, 2010. 11 WITNESS the following signatures and seals: APPROVED AS TO FORM: Paul Mahoney County Attorney BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA Landlord Doug Blount Director of Parks, Recreation & Tourism County Administrator's Designee Tenant (SEAL) State of Virginia, County of Roanoke, to -wit: (SEAL) (SEAL) The foregoing instrument was acknowledged before me this day of , 2012 by Doug Blount, Director of Parks, Recreation & Tourism, on behalf of the Board of Supervisors of Roanoke County, Virginia, Landlord. Notary Public Notary Registration # My commission expires: State of Virginia, County/City of , to -wit: The foregoing instrument was acknowledged before me this 2012, by Greg Martin , Tenant. Notary Public Notary Registration # My commission expires: day of 12 AT REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 20'12 ORDINANCE APPROVING THE LEASE OF THE RESIDENTIAL DWELLING AT CAMP ROANOKE (TAX MAP NO. 83.00- 01 -16) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County is the owner of a tract of land containing eighty -five point zero five (85.05) acres, being located in the Catawba Magisterial District and designated on the Roanoke County Land Records as Tax Map No. 83.00- 01 -15, which is identified as Camp Roanoke; and WHEREAS, a residential dwelling is located in Camp Roanoke with an address of 8498 Dry Hollow Road, Salem, Virginia 24153; and WHEREAS, it would serve the public interest for the County to have the residential dwelling occupied and maintained by the camp manager of Camp Roanoke; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on April 24, 2012; and the second reading and public hearing was held on May 8, 2012. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or his designee is hereby authorized to execute a lease agreement with Gren Martin for the residential dwelling having the address of 5498 Dry Hollow Road, Salem, Virginia 24153, from and after May 8, 2012 and shall continue until Greg Martin is no longer employed by Roanoke County as camp manager for Camp Roanoke, for a monthly rental of $400 to be paid into the Camp Page 1 of 2 Roanoke Fee Class Account to be used for maintenance and repairs of structures at Camp Roanoke. 2. That the county Administrator or his designee is authorized to execute said lease agreement on behalf of the Board of Supervisors of the County of Roanoke and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 A 01 ITEM NO. F -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 24, 2012 Ordinance authorizing the granting of anon- exclusive ten (10) foot wide easement to Lumos Networks on property owned by the Roanoke County Board of Supervisors (Tax Map No. 027.13 -04- 01.00) for the purpose of an underground communications system Anne Marie Green Director of General Services B. Clayton Goodman III County Administrator 1 &�17- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMXnON: Roanoke County leases space at the Hollins Fire Station to Ntelos Wireless for a telecommunications tower and assorted equipment. In the lease, the County has agreed to assist Ntelos whenever necessary in obtaining easements for utility services to the compound. Lumos Networks of Daleville, Virginia has requested a ten (10) foot wide underground utility easement at Hollins Fire and Rescue Station to install fiber optic cable for Ntelos. According to Lumos, installation of said fiber optic cable will provide for upgraded, "state of the art" cell phone services for Ntelos customers in that service area of the County. This will not affect the operation of Roanoke county Communications equipment located on the tower. The first reading of this ordinance will be held on April 24, 2012, and the second reading and public hearing will be held on May 8, 2012. FISCAL IMPACT: There is no fiscal impact. Page 1 of 2 STAFF RECOMMENDATION: Staff recommends approving first reading of the attached ordinance granting the non- exclusive, ten foot wide easement to Lumos Networks, along the property line at 7401 Barrens Road and setting the second reading for May 8, 2012. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 2012 ORDINANCE AUTHORIZING THE GRANTING of A NON- EXCLUSIVE TEN (10) FOOT WIDE EASEMENT To LUMOS NETWORKS ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD of SUPERVISORS (TAX MAP No. 027.13 -04- 01.00) FOR THE PURPOSE OF AN UNDERGROUND COMMUNICATIONS SYSTEM WHEREAS, Lumos Networks has requested a ten (10) foot wide easement for the purpose of installing underground communications systems cables, wires and terminals across property owned by the Roanoke County Board of Supervisors (Tax Map Parcel No. 027.13 -04- 01.00) known as 7401 Barrens Road, Roanoke, Virginia; and WHEREAS, granting this non- exclusive, utility easement will serve the interests of the public by supporting the purposes of ordinance No. 1 02804 -7 by which Roanoke County authorized a lease agreement with Virginia PCS Alliance, L.C. dlbla INTELOS for a 3,400 sq. ft. tower site and tower, which authorized sub - leases and co- location of antennas on said tower located at the Hollins Fire Station; and WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition only by ordinance, and that the first reading of this ordinance was held on April 24, 2012, and that the second reading and public hearing was held on May 8,2012; and WHEREAS, pursuant to the provision of Section 18.01 of the Roanoke County Charter this interest in real estate is declared to be surplus, and is hereby made available for other public uses by conveyance to Lumos Network for a non - exclusive utility easement. Page 1 of 2 BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the conveyance of a ten (10) foot wide non - exclusive, utility easement to Lumos Networks for the purpose of constructing, operating, maintaining, replacing and removing a communication system consisting of underground cables, wires and terminals as shown on a plan prepared for Lumos Networks dated January 24, 2012, titled "Fiber Route Requiring Easement" by C. Theimer is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute such documents and take such actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance is effective From and after the date of its adoption. Page 2of2 i EASEMENT INFORMATION: PLACING 225' OF NEW 24F IN 1.25 INNERDUCT FROM AEP POLE 181 -554 DIRECTLY TO THE FENCED AREA OF THE CELL TOWER. THIS WILL BE WITHIN THE GRASS AREA ON THE PROPS T PARCEL ID 027-13-04-01.00-0000 WHICH IS NOTATED ON THE EASEI`1ENT. PLACING GUY ON POLE 181 -5548 AND ACCESS PULL BOX AT FOOT OF POLE ,S SEE DETAILS FOR PROPERTY ENE 25' FROM EDGE OF PAVEMENT OF PRE D EP DRIVEWAY PAR K\� N C LO I #Fiber - 175718681 0 ` (24 Fiibers)(243�1.,1273)(2012) (0) XD 24 i #1757119412 i 1.2 5 X I If�INERD�CT .f��25 CC 4}f \�•�r�. ./' lo ♦ \. r i �< f \ \ r / / Revised print 3 -13 -12 As per Jim Vodnik request o WORK ORDER 24 30117:3 � SHEET 1 OF 1 T D Roanoke Co Unt DATE 1 -24 -12 BY CFT LOCAT ON _ F TICS 7Q1 BARR ENS RD ROANOKE COUNTY BOARD OF SUPERVISORS COPY LINE SPIJR ENGINEER C THEIMER OFFICE # 540 -591 -5492 CALL TWO WORKING DAYS MOBILE # 540-206-4938 BEFORE YOU DIG 1 -800- 552 -700 1900 ROAN 0 KE R D IT'S THE LAWI D ALEVI LLE VA ITEM NO. G -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: Ap ri 124, 2 g 12 Resolution approving and adopting the recommendation of the Roanoke County Bonding Committee to declare the developer Al M. Cooper Construction, Inc. of Belfair Heights (located along Buck Mountain Road in the Cave Spring Magisterial District), is in default and to authorize officials of Roanoke County to exercise its rights under the "Developer's Site Development Agreement" and the accompanying site development letter of credit Tarek Moneir Deputy Director of Development Services B. Clayton Goodman III County Administratorwii COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On February 26, 2007, Al M. Cooper Construction, Inc. (Developer), a Virginia Corporation submitted plans and signed a Land Sub - divider's Agreement with Roanoke County. At such time, the Developer was granted approval to subdivide a certain parcel of land and desired to record a Plat of said subdivision to be known as Belfair Heights (formerly Buck Mountain Patio Homes) in the Cave Spring Magisterial District. An irrevocable standby Letter of Credit (surety) #265 of $192,629 was granted by New River Valley Bank of Virginia (currently known and referred to as StellarOne Bank) for the said development. An Erosion and Sediment Control (ESC) Agreement dated October 12, 2005, was also established in the same manner for same subdivision where the Developer submitted another Letter of Credit #266 signed by New River Valley Bank in the amount of $21,010 for the development to proceed. The Developer agreed that measures for the control of siltation, erosion and all improvements to the land within the said subdivision would be properly and satisfactorily provided, installed and completed as provided for on the approved plans. The Developer Page 1 of 2 proceeded with the development as approved by the Department of Community Development. The Community Development Department has approved multi - releases of surety reductions to the developer from the Land Sub- divider's and ESC Agreements. Currently, the County of Roanoke maintains a balance of $47,890.05 on Letter of Credit #265 from New River Valley (StellarOne) Bank under the Land Sub- divider's Agreement. The project is substantially completed with the exception of proceeding with the road acceptance into the secondary road system. Such a process requires some commitment of finances on the developer's part in order to be accepted by Virginian Department of Transportation (VDOT). The staff has attempted to work with the developer over several months however the developer is reluctant to obtain these obligations that include: Surety, Maintenance Fee and Administration Cost Recovery Fee paid to VDOT. The current Land Sub- divider's Agreement balance covers the cost of these fees. The Bonding Committee reviewed the development file and considered the facts presented by the staff on the project and voted to declare that the Developer is in default based on the fact of the anticipatory default shown in the New River Valley (StellarOne) Bank action against the Developer. A Public Hearing notice was published in local newspaper; a notice was forwarded to the Developer and StellarOne indicating that the Board of Supervisors may receive proposal from the developer and StellarOne on April 24, 2012, during the meeting. FISCAL IMPACT: The cost of completing the obligations to VDOT and having the roads be accepted into the secondary road system as anticipated in addition to other fees and charges as needed to be recovered by the funds of the credits with New River Valley (StellarOne) Bank of Virginia and the surety guaranteed by the Letter of Credit #265 for this project. ALTERNATIVES: 1. The Bonding Committee recommends that the Board of Supervisors hold a Public Hearing and receive proposal from the Developer and StellarOne Bank prior to formally determine and declare that the developer is in default of the agreements to substantially and adequately complete the requirements imposed upon it by the aforesaid Land Sub- divider's Agreement with Roanoke County. 11. Reject the Bonding Committee Recommendation STAFF RECOMMENDATION: Staff recommends that the Board approve alternative I to authorize the staff to take action necessary as per the attached ordinance in order to defend the rights and obligations of Roanoke County in this regard. Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINis - m "rION CENTER ON TUESDAY, APRIL 24, 2012 RESOLUTION APPROVING AND ADOPTING THE RECOMMENDATION OF THE ROANOKE COUNTY BONDING COMMITTEE DECLARING THE DEVELOPER AL M. COOPER CONSTRUCTION, INC. OF BELFAIR HEIGHTS (LOCATED ALONG BUCK MOUNTAIN ROAD IN THE CAVE SPRING MAGISTERIAL DISTRICT), TO BE IN DEFAULT AND TO AUTHORIZE OFFICIALS OF ROANOKE COUNTY TO EXERCISE ITS RIGHTS CINDER THE "DEVELOPER'S SITE DEVELOPMENT AGREEMENT" AND THE ACCOMPANYING SITE DEVELOPMENT LETTER OF CREDIT WHEREAS, Al M. Casper Construction, Inc., a Virginia corporation (hereafter "Developer "), as developers of Belfair Heights (formerly Buck Mountain Patio Homes) in the Cave Spring Magisterial District of Roanoke County, on or about October 12, 20051 and July 25, 2007, entered into a Land Subdivider's Agreement with the County of Roanoke and provided an irrevocable Letter of Credit issued by FNB (currently known and referred to as StellarOne) in the amount of $192,629 to insure the construction, completion and maintenance of improvements to the land in connection with the development of Belfair Heights; and WHEREAS, Developer has partially complied with its legal responsibilities under the Land Subdivider's Agreement and Roanoke County officials have authorized multiple partial releases but a balance of $47,890.05 remains on deposit with StellarOne to secure the completion of the requirements under the Land Subdivider's Agreement; and WHEREAS, Al M. Cooper Construction, Inc. has failed to substantially comply with its legal responsibilities under the aforesaid Land Subdivider's Agreement and a balance of $47,890.05 remains in an Irrevocable Standby Letter of Credit deposit with Page 1 of 4 StellarOne to secure the completion of the requirement under this Agreement; and WHEREAS, the remaining tasks to be performed in order to comply with the Al M. Cooper Construction, Inc. Land Subdivider's Agreement include, but may not be limited to, the work required to bring the roads in this development into a condition to be accepted by the Virginia Department of Transportation into the secondary system of highways; and WHEREAS, the Bonding Committee for Roanoke County meeting on March 25, 2012, at the Roanoke County Administration Building considered the documentation as to the status of this subdivision project and voted to recommend that the Board of Supervisors schedule a public hearing on April 24, 2012, to consider declaring the Developer to be in default and that the County take all necessary actions to collect the outstanding surety proceeds in order to complete this development; and, WHEREAS, a public hearing was held on April 24, 2012, after notice to the Developer and StellarOne, to consider the recommendation of the Bonding Committee and to receive proposals from the Developer and StellarOne. NOW THEREFORE, be it RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Al M. Cooper Construction, Inc. is legally bound into the Board of Supervisors of the County of Roanoke, Virginia, in accordance with the Land Subdivider's Agreement, dated October 12, 2005, for the construction and maintenance of certain physical subdivision improvements in accordance with the plans for Belfair Heights (formerly Buck Mountain Patio Homes) dated September 9, 2005, and July 25, 2007, and all subsequent revisions thereof as Page 2 of 4 approved by the County of Roanoke. 2. That Al M. Cooper Construction, Inc. has failed to substantially complete the improvements as required by the aforesaid Agreement and that the anticipated cost for completion of said improvements is equal to or less than the sum of Forty -Seven Thousand Eight Hundred and Ninety Dollars ($47,890.05). 3. That the Bonding Committee for Roanoke County has recommended that Al M. Cooper Construction, Inc. be declared in default under the terms of its Land Subdivider's Agreement, dated October 12, 2005, and that Roanoke County exercise its legal rights and responsibilities to obtain the security remaining and being held for the County's benefit. 4. That Al M. Cooper Construction, Inc. is hereby determined and declared to be in default for its failure to substantially and adequately complete the requirements imposed upon it by the aforesaid Land Subdivider's Agreement. 5. That StellarOne has executed and entered into an Irrevocable standby Letter of Credit No. 265, executed duly 26, 2007, as surety for Al M. Cooper Construction, Inc. for Belfair Heights, on which the remaining balance is Forty -Seven Thousand Eight Hundred and Ninety Dollars ($47,890.05). 5. That the officials and staff of Roanoke County are hereby authorized, on behalf of the Board of Supervisors of Roanoke County, Virginia, to draw upon the aforesaid Irrevocable standby Letter of credit No. 265 for all funds secured thereby for the County of Roanoke as beneficiary and to take all actions, legal or otherwise, to enforce the legal rights and responsibilities of the Board of Supervisors in connection with the development of Belfair Heights by Al M. Page 3 of 4 Cooper Construction, Inc. 7. That - the County Administrator, the Director of the Department of Community Development, his staff and agents, and the Office of the County Attorney, are hereby authorized to take such action, including the initiation and pursuit of such legal proceedings, as may be necessary to fully assert and defend the rights and obligations of Roanoke County in this regard. 8. This Resolution shall be in full force and effect from the date of its adoption. Page 4of4 ACTION NO. ITEM NO. H-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROrANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 28, 2012 The petition of the Western Virg in is Water Authority to obtain a Special Use Permit fora broadcasting tower approximately 120 feet in height in an AG -3, Agricultural /Rural Preserve, District on 0.121 acre, located at 2857 Surnmit Ridge Road, Hollins Magisterial District B. Clayton Goodman III County Administrator B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors conducted the public hearing for the Authority's special use permit (SUP) request for a broadcasting tower at its March 27, 2012, meeting. At that meeting, the public hearing was convened and closed. The Board Chairman asked the Authority staff to provide additional information regarding the propagation study conducted for the placement of the proposed broadcasting tower. Gary Robertson, Executive D i recto r fo r Wate r Operations, asked that this matter be placed on the agenda so that he could follow up with the questions raised at the public hearing and the request of the chairman. Mr. Robertson indicated to this writer that he was going to withdraw the request following the submittal of information to the Board of Supervisors. Page 1 of 1 H-1 PETITIONER: WVWA Broadcast Tower CASE NUMBER: 9-6/2012 st Board of Supervisors Consent 1 Reading Date: February 28, 2012 Planning Commission Hearing Date: March 6, 2012 Board of Supervisors Public Hearing: March 27, 2012 Board of Supervisors Second Reading April 24, 2012 A. REQUEST To obtain a Special Use Permit for a broadcasting tower approximately 120 feet in height in an AG-3, Agricultural/Rural Preserve, District on 0.121 acre, located at 2857 Summit Ridge Road (Tax Map Number 039.00-01-08.01-0000), Hollins Magisterial District. B. CITIZEN COMMENTS Five citizens spoke at the hearing. Roger Holnback, Ron Crawford, William Gordge, George Kegley, and Linda VanLuik all spoke in opposition of the petition. Their comments, concerns and questions included: the Read Mountain Alliance process; alternative sites need to be explored; the need to preserve this pristine mountain; can a few smaller towers cover this area; cost to the public if approved; precedent for additional towers locating on or near Read Mountain; and the possibility of co-locating on cell towers since cell phone coverage is good in the area. Two of the citizens who spoke also provided handouts to the Commission which included photographs. C. SUMMARY OF COMMISSION DISCUSSION Tara Pattisall presented the staff report. Sam Darby, legal counsel for the petitioner, discussed the site plan and reasons for obtaining this special use permit. Mr. Jarrell asked about the potential color and Mr. Darby replied that the WVWA is considering using weathered steel. Mr. Marrano asked if the WVWA didn’t own this property where would it place its tower instead. Mr. Darby replied that this tower is part of a complex plan of antennas and one cannot be moved without altering all the other locations. Mr. Marrano asked if Coyner Mountain in Botetourt County had been considered as a potential location. Gary Robertson, of WVWA, replied that Coyner Mountain did not provide adequate coverage for the area. Mr. Marrano asked about the broadcast tower pre-submission meeting requirement. Ms. Pattisall replied that all pre-submission requirements had been met. Mr. Jarrell asked about the use of other towers in the area. Ms. Pattisall responded that the frequency of the WVWA towers are different from cellular towers and thus cannot be co-located together. Mr. Jarrell asked about the accuracy of the drawing Mr. Crawford provided. Ms. Pattisall stated that she could not speak to the scale of the drawing since she didn’t draw it herself, but that it appeared to be inaccurate based on the height observed at the balloon test and also the size of the pole appeared to be much too large based on the provided specifications. Mr. Marrano asked about placing the antenna on the existing 15’ water storage tank. Mr. Robertson responded that there would not be adequate transmission from that location. Mr. Marrano asked again about the Coyner Mountain location and Mr. Robertson responded with a letter from its contractor detailing the rejection of that location. D. CONDITIONS 1. The proposed development shall be in substantial conformance with the concept plan entitled “Western Virginia Water Authority Summit Ridge Site” dated December 23, 2011. 2. The proposed tower shall not exceed a total height of 120’. 3. No lighting shall be allowed on the broadcast tower unless required by the Federal Aviation Administration. 4. The width of the broadcasting tower at the top (120 feet) shall not exceed 6.5 inches in diameter. E. COMMISSION ACTION Mr. Jarrell made a motion to recommend approval of the petition with the three suggested conditions by staff plus a fourth condition limiting the width of the broadcasting tower at the top to 6.5 inches in diameter. The motion passed 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: X Concept Plan X Vicinity Map X Staff Report X Other Philip Thompson, Secretary Roanoke County Planning Commission Page 2 of 2  ñªø£”«†Ã£ª”Ã`ø†”ɱªªÃªÐ£««ÃÃ£ªÉk±Ã ô”êУªÜ”Æ.Ë2432 Û³¿·´ º®±³ Ü¿ª·¼ ß²¼»®­±²ô Þ´«» η¼¹» п®µ©¿§ô ¼¿¬»¼ Ó¿®½¸ çô îðïî Ô»¬¬»® º®±³ α¿²±µ» Ê¿´´»§ Ю»­»®ª¿¬·±² Ú±«²¼¿¬·±² ¼¿¬»¼ Ó¿®½¸ ïîô îðïî ݱ³³»²¬­ º®±³ Ö¿²» Þ®±©² ¼¿¬»¼ Ó¿®½¸ ïìô îðïî ñªø£”«†Ã£ªІ”Ãk†k”êÐɱªªÃªÐ£««ÃÃ£ª Ék±Ãô”êУªÜ”Æ.Ë2432 ײº±®³¿¬·±² º®±³ α² Ý®¿©º±®¼ λ¿¼ Ó±«²¬¿·² Ю»­»®ª» 豬±¹®¿°¸­ º®±³ É·´´·¿³ Ù±®¼¹» ݱ³³»²¬­ ±² ß°°´·½¿¬·±² º®±³ α² Ý®¿©º±®¼ ݱ³³»²¬­ º®±³ Þ»ª Ô±²¹ From: <J_David_Anderson@nps.gov> To: <Dawn_Godwin@nps.gov>, <pthompson@roanokecountyva.gov> Date: 3/9/2012 8:29 AM Subject: Re: Fw: WVWA Broadcast Tower Application - 1 Philip, Thank you for the opportunity to review this submission. It appears from the application that the tower will be approximately 2.65 miles from the Blue Ridge Parkway. The park does not feel that installation of the 120' monopole tower will have an adverse effect on the viewshed of the Blue Ridge Parkway if the tower remains unlighted. The tower should have both a landform and vegetative backdrop reducing its visibility by not being "skylined". If you have any questions please do not hesitate to call myself or Dawn Godwin. Sincerely, David Anderson j_david_anderson@nps.gov Resident Landscape Architect/GIS & GPS Coordinator National Park Service Blue Ridge Parkway 199 Hemphill Knob Road Asheville NC 28803 828-348-3435 Dawn Godwin/BLRI/NPS To 03/07/2012 12:36 J David Anderson/BLRI/NPS@N PS PM EST cc Subject Fw: WVWA Broadcast Tower Application - 1 __________________ Dawn Godwin Community Planner Blue Ridge Parkway Asheville, NC 828.348.3434 ----- Forwarded by Dawn Godwin/BLRI/NPS on 03/07/2012 12:36 PM ----- "Philip Thompson" <pthompson@roanok ecountyva.gov> To <Dawn_Godwin@nps.g ov> 03/07/2012 11:54 cc AM Subject WVWA Broadcast Tower Application - 1 First part of application attached. [attachment "WVWA Tower Application 1.pdf" deleted by J David Anderson/BLRI/NPS] March 12, 2012 ROANOKE VALLEY PItESERVATION FOUNDATION Roanoke County Board of Supervisors 5204 Bernard Drive Fourth Floor Roanoke, VA 24018-0798 Dear Chair and Members of the Board of Supervisors, This correspondence is in regards to the special use permit application for a 120 foot broadcasting tower located at 2857 Summit Ridge Road (Tax Map No. 039.00 -01 -08.01 -0000) by the Western Virginia water Authority. The Roanoke Valley Preservation Foundation (RVIPIF) does not support this application. In 2009, the RVPF recognized the efforts of Ron Crawford and the Read Mountain Alliance for their stewardship of Read Mountain with a Preservation Award. To date the Alliance has protected approximately 320 acres of Read Mountain and is preparing to negotiate for an additional 100 acres. However, much of Read Mountain is still unprotected and vulnerable to insensitive development. By adoption of the 2005 Comprehensive Plan the Board of Supervisor's acknowledged the subject property and the surrounding area as having particular environmental sensitivity. According to the Comprehensive Plan, areas designated for conservation have `unique and important natural, agricultural, historical, and cultural resources that deserve to have the highest level of protection.' The report prepared by County staff even states that the proposed broadcasting tower does not strictly conform to the Conservation standards.' The approval of this application would set a precedent for similar applications in the future, compromising the work accomplished by the Alliance and security afforded to all areas designated by the County for Conservation. If this application is approved, however, the RVPF requests that the conditions proposed by staff be amended as follows. 1. Restrict the height of the tower to the minimum necessary to clear the tree canopy (suggested condition no. 2 would allow the tower to extend above the existing tree canopy by an excessive 45 f e et) ; 2. Camouflage the tower in a dark, neutral color such as brown; and 3. Limit the number of antennas to one. Thank you for your consideration of our comments. Sincerely, Alison S. Blanton, President Roanoke Valley Preservation Foundation P. O. Box 1366 Roanoke, VA Cc Roanoke County Department of Community Development 24007 The following form was submitted via your website: General Inquiry/Request for Service/Complaint Form Name:: Jane Address:: Brown City:: Roanoke State:: VA Zip:. Home Phone Number:: 5409771614 Daytime Phone Number:: Email Address:: awbrown @cox.net What Topic are you inquiring about ?: Other (specify below) Please Specify General Inquiry, Request for Service or Complaint: I live on Read Mountain with a view overlooking the Blue Ridge Parkway and downtown. From my house I probably will not notice that pole the water authority wants to put on Read Mountain. However, the Read Mountain Alliance has worked hard to keep our mountain tower free and I am proud that when people that live in the valley or are driving along 1--581 look toward Read Mountain's ridge line they see a mountain and not towers. Surely that is worth preserving when every other ridge line is already spoiled. We're not getting any new mountains, you know. Additional Information: Form submitted on: 3/14/2012 10:15:48 PM Submitted from IP Address: 98.163.19.53 Referrer Page: http:/l www. roanokecountyva .gov /index.aspx ?NID =288 Form Address: htt_ p:// www. roanokecountyya .aov /Forms.aspx ?FiD =64 ftle:HCADocuments and Settingslscarter\Local SettingslTemp\XPgrpwise14F61 CO98PO2_... 3/15/2012 T7) U TVIJ � S t o b a R oano ke March 6, 2012 7:00 p.m. Board of Supervisors Meetin Room Roanoke Count Administrative Buildin My name is S am Darby and I represent the western Virginia water .Authority tonight on two special use applications, [The Planning Commission members are Gene Marrano, Cave Spring, Jason Peters (Vice - Chair), Vinton, Crary Jarrell, Hollins, David Radford (Ch air), Windsor Dills and Martha Looker Catawba. Martha Hooker's district includes the north side stand pipe; Clary Jarrell's district includes the broadcast tower.] I have with me tonight Cary Rob erts on, Executive Director, water operations and Bob Benninger, Director, water Operations. 2857 Summit Ridge Road (Hollins) The water .Authority is in the process of switching out some 58,000 water meters to improve its efficiency, reduce water line loss and permit the electronic transmission of water usage data. It has contracted with Honeywell, a major utility company, for an approximate $30M upgrade, a critical portion of which involves the location of 10 communication antennas throughout the Roanoke valley. The water Authority will install high - energy water pumping systems at pump stations and treatment plants that reduce energy consumption. It expects to reduce its electricity use by nearly SM kilowatt hours annually and as a result reduce its carbon dioxide emissions by 8.8M pounds per year. This - would be the equivalent of removing more than 780 cars from the road per year. The placement of the antennas is quite 'Interesting from a technical point of view. The Honeywell subcontractor charged with installing the antennas has done 10 separate computer analyses known. as Propagation Studies. In addition to the accuracy of the wireless communication, the water .Authority will have much more up - to - date information on water usage, will be able to read meters a minimum of every 4 hours of the day and will be able to produce much more accurate and timely bills, In V addition, the water Authority will be able to monitor leakages and 'warn customers of water leakages much sooner than it is currently able to do. As you may know, the water Authority reads meters every 2 months and estimates usage in the intervening month, The Propagation Study began with 62 potential locations for antennas throughout the Roanoke valley and after eliminating, revisioning and reanalyzing has identified 10 locations which are shown on the attached handout. (Attachment 5.) The Broadcast Tower on Reed Mountain is much more essential to the efficiency of the overall propagation network. Attachment 6 is a Site Plan of the Broadcast Tower lot. Attachment 7 is a diagram of the Read Mountain Preserve. The Durham property is different from the Water Authority properties. Attachment 8 is the Concept Plan with an elevation. we have a little disagreement with the Read Mountain Alliance on the elevations. Attachments 5. Propagation Analysis (Antenna Locations) 6. Site Plan (Broadcast Tower) 7. Map of Read Mountain Preserve 8. 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I Cp Q IQ Ar ! r F 1 l� fi r, f =` � 1 � • '�,•. �• y� ', �y �1, ,� ; ? � I } j �� ,� � � • J � � f . � I � d � � J 1 J : � � • I { (�� Y I 1 � �� l 1 I� � ��•.1 ; �. 1 1 ' 1 JJ pry r i ui uj CL 4 4 I ' !� r i � < LU \ c4 1 Ul Il ,r 6 n z 1+--ul /5/12 letter to water and roa times From: Beverly Long <rocknest1 234 @gmail.com> To: ronbettty <ronbettty a@aol.com > Subject: letter to water and roa times Date: Mon, Mar 5, 20 2 4:24 pm Attachments: broadcast tower on_ Reads — Mountain ,edited,docx(I7K) ron, please confirm you have received, with a reply The western Virginia water authority is proposing a broadcast tower on Read Mountain. I am not in favor of the tower being added to the other eye sore that is already there. We have been a residence of this mountain for 16 years and find it beautiful in all seasons of the year. In the winter the only unnatural structure on the mountain other than the dwellings is the water tank. We on the mountain pride ourselves in the up keep of our property and we work at keeping the area as natural as possible. Some of us do not even have lawns. When new neighbors move in, the one thing that they love is the rustic natural scenery. We were very happy that the Read Mountain Alliance was developing a park on top of the mountain to be used by everyone. The land was donated and at present the park is being maintained &expanded. The water department wants to install a radio tower inside the water tank property. The tower will be used to read meters. The cost of the tower was said to be $49,000. I was never told what the cost per meter would be. This is only a small part of a larger plan on meters reading. It was stated the overall cost will be $3,000,000. It was also stated that the company that is installing this system estimates a payback period of 12 years. It was not stated if these figures were accurate or even checked by a non bias group. In the 12 years of the payback period, who will pay for the towers and meter reading? I suspect the rest of the residents of Roanoke County will have to pay for it. We were /5/12 letter to water and roa times I, as well as the other neighbors on Read Mountain,, am requesting to put the tower in someone else's front yard. Maybe the people that made this decision would like to have it in their front yard. This way they can enjoy the beauty and benefits of ameter- reading tower. Thank you Bev Long 2858 Summit Rid Road Roanoke., i loverdale f�6�54 20 02i !2 Read Mountain _Ro Bon Olit -mullit-m (Wlt Club Bluo Hilk 3W Fz� R n a n k There's little of an except beaut on this peak, and conservationists hope to keep ift that wa By TIM THORNTON The aft-plane looked no bi than a post- a stanip as it glided quietl above the valle 0 it tilted, tuniffi g slowl back on its loiNm path. Then it drifted doiim to a runwa that looked as if it had been drawn on the vfalle floor xvith a cUd's marker. Geor Ke leaned a his walkin stick as he took in the viow. "There aren't man places where y ou can 1c,01_, do�llrli Oil aft-planes," he said. The top of Read .11ountain is one of those place, 771A." ROANOKE TIMI-,'S Ke Ron rawfordand Bill Gord had cli'llbed the Mountain to show off the trails the helped build and to talk about the park the want to help create. Ke and Crawford have sj)ent most of their lives %Nithin si of the mountain that s on the Roanoke Count Count- J border. Gord spends a lot of his time leadin g roups of trail-bUildin volunteers into the woods, includin the woo&% on Read Motuitain."' Ke CraNNrford, (Iord and the rest of the Read Mountain Alliance �vant to kee hutidreds PLEASE SEE NIOUNTAH N/A 6 PHOTOS BY JOSH WILTZER / THE /?0- 1,N 771 x, Few would ar that the view could be more beautiful from Read Mountain, which Is on the border of Roanoke and Botetourt counties. Geor ��.e look,in west while h1kin Frida with friends Bill Gord and Ron Crawford, sa he worl1es about encroachin development Gettin a head start orl aUtUrnn, a black ; UM tree leaf alon a hikin trail is one of the first in the area to chan color. Governor - throws his weight behind effort to save ,Read Mount f deve! o ' F. By WILLIAM LITTLE Staff Writer Neither rain nor misty fog dampened the efforts of the lob hikers who participated in the first Read Mountain Take -a- Hike -a -Thou Sunday. Young children, elderly couples, whole families and individuals all from the Read Mountain Alliance nixed with media representative5 and politicians to scale the muddy mountain to raise money for the alliance so it can directly purch(rse parts of the mountain. Over a year ago, the Read N °.fountain .Alliance was owned in an effort to con- serve the mountain top that overlooks B otetourt and the Roanokes. The goal of the alliance, according to founder Ron Crawford, is to purchase between Soo and 600 acres on top of the mountain to be set aside as a public reserve. The reserve will include hiking, biking and horse trails, over- looks and picnic areas for the public to enjoy. Trails may eventually be tied into the Roanoke Valley Greenwwray hiking trail system. With houses slowly creep - in or up the mountainside, the Alliance hopes to protect the it from development by ptrr- A h � i M4 Gov. Mark Warner holds up the read Mountain Alliance shirt that Ron Crawford (right) gave to the governor Friday wl they met at Hotel Roanoke. chasing the ridge Line for around $500,000 froji four different private landowners within the next three years, Until Sunday, the Alliance had focused on gaining mem- bership and support by edti -- ca.ting the public on the mountain's natural beauty and worth. Sunday was the first effort to raise money for the pur- chase. "our goal was $10,000 Herald PhotoMiliam Li ;t.e and we surpassed that. We raised $10,332.50 and proba- bly some more will trickle ill later. For a rainy day, that's not too bad," said Crawford. After getting spores or hik- ers met at B onsack Mementary at 2 p.m. Sunday. From there, groups were bused to a hiking trail on the Roanoke County side of the mountain. Hikers had a halt`` mile hike up the mountain, and then a 2.5, mile hike down the mountain, ending back at Bonsack Elementary. Along the way, hikers passed "trail marshals, " or volunteers who helped point the way on the well- marked trail. Nfarshals handed out band -aids, bottles of water and granola. bars.. Hikers ranged from the experienced to people really snaking an effort to cross the mountain. °ongressnian Bob Goodlatte, (R-6th District -- ) and S tate See. Jahn Edwards ;Roanoke) also participated in the hike, While both acknowledged there is no hope anytirne soon of the Alliance getting financial support fr•oin the state or federal , governments, bath provided their moral support while hiking . the mounuain. "Fin really glad to see c i ti-- / "314 rriaking the effort to pre - sL'r e the mountain. lt.`s a scenic landnrrir�k tlaitt is a great asset to the l� c s,l ii oke Valley. Clnf artur ertcl the only way to preserve it is to buy it,$$ said Edwards. Goodlatte agreed. "''fie heath support the efforts to preserve thu rnorrntain," he said. Gov. Mark winner also voiced his approval of the Alliance's efforts to save the mountain from development can Friday at Hotel Roanoke. Wai iier was invited to join Sunda),-'s hike but coUld not do so becacrse of scheduling con- flicts. "It's definitely a worth while project. I'd love to dike with the group on Sunday, but urrl °ortu- nately I'm not going to be able to. I think it's great to see a ,group from the private sector taking this kind of initiative. That's something I'd like to see more of. The group has stepped rip to preserve this beautiful 'ir nnia landscape. which is something orrribly important," Warner cl u r ng his stop In Roanoke. P.J. is `ic c ol s and stepfa- ther Steve Graham were in the group h iking the misty moun- tain. `After you get up here and see how pretty it is, you appreci- ate the mountain and want to mai ntain its condition, it would be a shame to cart the timber off the mountain," said Graham as he took a rest with his son by the trail's side. V �. ,„�' Office of the Comil Adi-i'milstrator ELMER 0. HODGE P.O. Box 29800 5204 Bernard Drive Roanoke, VA 24018-0798 April 15, 2004 Mr. John Dav Division Director, Plannin and Recreation Resources Department of Conservation and Recreation 203 ) Governor Street, Suite 326 Richmond, VA 23219-2010 Dear Mr. Dav Phone- (540) 772-2004 Fax: (54(x) 772-2193 E-mail: ehod Please find enclosed an application from Roanoke Count for the Vir Outdoors Fund Grant Pro We are re a g rant amount of $200,000 for the ac of a critical 150-acre tract of land on Read Mountain in northern Roanoke Count Read Mountain is a familiar landmark to the citizens of Roanoke Count as well as Roanoke it and Botetourt Count Due to its location between 1-81,1-581, US 220A, U 46 and its proximit to the Blue Rid Parkwa and the Appalachian Trail it is also viewed b thousands of commuters, travelers and hikers. Read Mountain is approximatel 3 miles lon I mile wide and 2 )50 feet hi Until now the mountain has remained undeveloped, however, the risin tide of urban development is sweepin across the valle at an acceleratin pace, and this mountain island will not remain untouched indefinitel The loss of Read Mountain to development will happen unless steps are taken to protect it now. In response to this need the Read Mountain Alliance, a dedicated g roup of Roanoke Valle r 'dents has initiated plannin plannin effort to protect Read Mountain. This citizen initiative has re sidents included historical research, mappin landowner contacts, trail construction, fund raisin and public outreach. Their effort is driven b the underlyin principle that the preservation of Read Mountain is a critical q ualit y of life issue in the Roanoke Valle with both local and re importance. Like most in the Roanoke Valle fore this mountain is privatel owned. The most important areas of Read Mountain are owned b four landowners. One of these tracts, 90 acres, has been placed under a conservation easement. Two other tracts, 230 and 70 acres, are currentl for sale. The fourth tract, thou important, is not likel to be developed soon and will be addressed in the future. This pro will be focused on the ac of a part of the 23 0- acre parcel that is for sale. Mr. John Davy Division Director, Planning and Recreation Resources Page Two April 15, 2004 On April 13, 2004, The Roanoke County Board of Supervisors adopted a resolution authorizing this project and affirming the county's commitment to the preservation of Read Mountain, a valuable community resource. The County's ultimate goal is the creation of a Soo to 600 acre park/preserve on the upper slopes and ridgelines of this critical viewshed in accord with the Virginia outdoors Plan. we anticipate having the ability to purchase approximately 150 acres with this grant. This grant is a critical impetus for the preservation of this unique urban forest in Roanoke County, Having hiked the trails myself, and seen the breathtaking views of the surrounding area from its summit, I can attest to Read Mountain's value firsthand. The mountain's use as a parr and natural viewshed fulfills many needs as identified in our Community Plan and the Regional Roanoke valley open Space Plan as well as meeting the objectives of the Virginia outdoors Plan and this grant program. The nature of this citizen - driven initiative is important to its success. On behalf of the citizens of Roanoke County, I would like to thank you for your consideration. Sincerely, Elmer C. Hodge County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 13, 20p4 RESOLUTION 041304 -5.a OF ROANOKE COUNTY'S SUPPORT FOR THE APPLICATION OF GRANT FUNDS FROM THE VIRGINIA OUTDOORS FUND, VIRGINIA DEPARTMENT OF CONSERVATION AND RECREATION WHEREAS, the Department of Conservation and Recreation (DCR) provides funds to assist local governments of the Commonwealth of Virginia in acquiring and developing open space and park lands; and WHEREAS, there are urgent needs within Roanoke County to preserve open spaces and to protect critical viewsheds from the Blue Ridge Parkway; and WHEREAS, Virginia's 2002 Conservation and Comprehensive outdoor Recreation Flan states that Read Mountain should be planned and managed to promote conservation, provide recreation, and protect critical v iewsheds and open space resources; and WHEREAS, by Resolution No. 071001 -1 adopted on ,July 10 2001 , the Roanoke County Board of Supervisors expressed their support for the preservation of Read Mountain; and WHEREAS, in order to attain funding assistance from DcR, it is necessary that Roanoke county support this project; and WHEREAS, the Read Mountain Alliance has committed to matching the grant fund amount it is required that Roanoke county guarantee that a proportionate share ($200,000) of the cost is available. NOW, THEREFORE, BE IT RESOLVED that the Board of S upervisors of Roanoke County, Virginia, is hereby authorized to cause such information or materials as may be necessary to be provided to the Department of Conservation and Recreation and to enter 1 into such a as ma be necessar to permit the formulation, approval and fundin of the Read Mountain Project. AND BE IT FURTHER RESOLVED, that Roanoke Count g ives its assurance that the funds needed as the proportionate share of the cost of the approved pro will be provided, up to $200,000. AND BE IT FURTHER RESOLVED, that Roanoke Count g ives its assurance that the General Provisions of the Land and Water Conservation Fund Act and the Vir Outdoors Fund Fiscal Procedures will be complied with in the administration of this project. AND BE IT FURTHER RESOLVED, that Roanoke Count will operate and maintain the public recreation facilit in g ood condition and will provide permanent project acknowled si of the participatin fundin a and that this si will clearl state that the said facilit is a public recreational facilit AND BE IT FURTHER RESOLVED, that Roanoke Count shall dedicate the metes and bounds of the Read Mountain Pro propert in perpetuit for public outdoors recreational purposes in accordance with the Land and Water, Conservation Fund Act. AND BE IT FURTHER RESOLVED, that Roanoke Count g ives its assurance that all other applicable federal and state re governin such expenditure of funds will be complied with in the administration, development and subse operation of the Read Mountain Pro AND BE IT FURTHER RESOLVED, that the Department of Conservation and Recreation is respectfull re to assist in approval and fundin of the Read Mountain Project in order to enhance the standard of public recreational enjo for all the citizens. 14 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors McNamara, Church, Altizer, Flora NAYS: None ABSENT: Supervisor V1/ray A COPY TESTE: Diane S. Childers Clerk to the Board of Supervisors cc: File Diane Hyatt, Chief Financial officer Rebecca Owens, Director, Finance Arnold Cagey, Director, Community Development Janet Scheid, Chief Planner Virginia Department of Conservation and Recreation Read Mountain Alliance I hereby certify that the foregoing is a true and correct copy of Resolution 041304-5.a adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote with Supervisor Wray absent on Tuesday, Apri1,13 2044, Brenda J. Molton, Deputy Clerk Roanoke County Board of Supervisors gJ P P Q( - T I WIF r)1\7 AT A REGULAR MEETING OF THE ROANOKE VALLEY GREENWAY COMMISSIO HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON WEDNESDAY, AUGUST 2'2 2001 RESOLUTION DOCUMENTING THE SUPPORT OF THE ROANOKE VALLEY GREENWAY COMMISSION FOR THE PRESERVATION OF' READ MOUNTAIN AND THE EFFORTS OF THE READ MOUNTAIN ALLIANCE. WHEREAS, a g roup of propert owners and interested citizens 1 izens have J.nitiated efforts to enhance and preserve Read Mountain* and, r WHEREAS, the mountains and rid lines in the Roanoke Valle are a uni and vital resource of scenic, natural and economic value and, WHEREAS, g oals, objectives and recommendations - of the Roanoke Valle Greenwa Commis include preservin the natural resources of the area includin rid line protection measures and, WHEREAS, the preservation of Read Mountain is compatible with the Tinker Creek Greenwa with potential trail linka and WHEREAS, the staff of the Roanoke Valle Greenwa Commission will assist the Read Mountain Alliance with technical expertise and g rant applications and, WHEREAS, the acquisition of conservation easements and/or real propert on Read Mountain throu non-Commission funds would be the cornerstone for the preservation of Read Mountain as a natural asset for all citizens of the Roanoke Valle to enjoy.* NOW, THEREFORE BE IT RESOLVED that the Roanoke Valle Greenwa Commission Co(mmission supports the followin 0 1. The Comm'ss Mountain. I ion has an interest in the preservation of Read 2. The Comm'ss i ion will work in concert with propert owners and citizens and the Roanoke Valle local g overnments to achieve these g oat s& 3 e That the efforts to preserve Read Mountain should include the ac of conservation easements or real propert where 1 approprIate, 4. The Commission supports the efforts of the Read Mountain Alliance to preserve the mountaintop areas of Read Mountain. Approved b unanimous v 01-c- ate of the le Greenwa Commission at a re etin o g us 22 20010 James Phipps, Chair April 6, 2004 Division Director, Planning & Recreation Resources Department of conservation and Recreation 203 Governor Street, Suite 326 Richmond, Virginia 23219-2010 Dear Sir or [Madam, I am writing this letter in support of the grant application for the acquisition of rid eline g 0 property on Read Mountain. This property would become an 'important element in the Roanoke county park system and provide much needed open space and passive p p p recreational opportunities for the citizens of Roanoke county. While this property is physically in the county of Roanoke I am confident that if this grant is successful, this property will quickly become a regional destination. It will provide safe access to hiking trails and ultimately will link up with the Roanoke Valle Greenway system providing even more exercise opportunities for citizens of all ages. The Roanoke county Department of Parks, Recreation and Tourism strongly supports g Y pp this grant application and looks forward to adding this critical property to our inventory of p y ry public parks. Sincerely, Pete Haislip, Director 1206 KESSLER MILL ROAD - SALEM, VIRGINIA 24153 PHONE (540) 387 -6078 Roger B. Holnback The western Virginia Land Trust strongly supports Roanoke County application for a Execu Director . Division Director Gwendolyn W. Mason Planning Planning and Recreation Resources B O A RD o� T R US TEE S of Conservation and Recreation Barbara B Lemon 203 Governor Street President Richmond, VA 23219 --2010 Lucy R. Ellett conservation restriction on the property this grant is for, but the owne has shown no Vice Pre sident April 7, 2004 Gary R. Duerk We feel that the acquisition of this parcel will play a significant role in the preservation of Treasurer the entire top of Read Mountain, with the eventual plan for the mountain top to be a James M- Wilson Subject: VA Outdoo Fund Gr Roanoke County Joe F. Miller by our Greenways system of interconnected walking and recreational trails. Secrelao Dear Sir or Madam: Elizabeth H. Belcher A.w. " Bro The western Virginia Land Trust has been acting as fiscal agent for the Read Mountain M. Rupert Cutler Alliance for almost two years. we have received donations in excess of $40,000 f rom friends and neighbors of Read Mountain who want to see the upper slopes of this Sibyl N. Fishburn beautiful mountain preserved for future generations to enjoy in its present undeveloped Broaddus C . Fitzpatrick forested condition. we only allow the expensing of these funds in accordance with our David P Hill mission, board direction, and specifically for the effort to preserve Read Mou nt a in. Robert H. Hunt The western Virginia Land Trust strongly supports Roanoke County application for a Anne M. Jennings Virginia Outdoors Fund Grant to purchase a critical and threatened 140 acres of Read Gwendolyn W. Mason Mountain. we have made our partnership with the Read Mountain Alliance and the Lynn H. Meyer preservation of Read Mountain a central focus of our conservation effort in the Roanoke Valley. we were able to secure a very restrictive conservation easement on an adjoining James G. Nuckolls, MD 90 acres a year and a half ago, and we made every effort to secure a similar voluntary Howard C . Packett conservation restriction on the property this grant is for, but the owne has shown no Janet Scheid interest in anything other than a fee sale. Catherine B. smeltzer We feel that the acquisition of this parcel will play a significant role in the preservation of J. Richard w ells the entire top of Read Mountain, with the eventual plan for the mountain top to be a James M- Wilson forested, largely natural, County Recreation Area connected to the entire Roanoke Valley James L waltz by our Greenways system of interconnected walking and recreational trails. ADVISORY C OUNCIL we hope you will give Roanoke County's grant application your most serious consideration. Charles A. Blankenship Cabell E. Brand Stncer Archie A. Campbell Liza T. Field / Ro . Holnback Talfourd H. Kemper Executive Director Robert B. Lambeth, Jr. Stephen W. Lemon John B. Williamson, Jr. 722 First Street, SW, Suite L, Roanoke, VA 24016-4120 - Phonedacsirrile (540) 985 -0000 - westemvirginialandtrust.org A publics } supponed charitable organization providing voluntary means to prornote the preservation of western Virginia's natural and cultural heri[ age. United States Department of the Interior W REPLY REFER TO L14 April 5, 2004 NATIONAL PARK SERVICE Blue Ridge Parkway 199 Hemphill Knob Road Asheville, North Carolina 28803 John Davy, Division Director Planning & Recreation Resources Virginia Department of Conservation and Recreation 203 Governor Street, Suite 325 Richmond, Virginia 23219.2010 Dear Mr. Davy: The 28-mile section of the Blue Ridge Parkway through Roanoke County dips down off mountain ridges and into the farming, pastoral landscape of the Roanoke Valley. Completed in the early 1960s, the Parkway through Roanoke County presented visitors with unspoiled rural landscapes and forested mountain slopes. There are picturesque stone arch bridges and spur and loop roads that offer spectacular views. Unfortunately, much of the growth in Roanoke County since 1950 has been along major roads within view of the Parkway. once rural farm scenes now feature sprawling suburban residential developments and the demands for housing are placing tremendous pressure on the remaining undeveloped land. For all of these reasons, in 2003 this section of the Parkway through Roanoke County was designated as a Last Chance Landscape by Scenic America. One of the most critical views from the Parkway in Roanoke County is of Read Mountain. Although commercial development has occurred at the foot of the mountain and residential development has crept up the sides, the upper slopes and ridgelines remain untouched and provide a beautiful, restful backdrop. The Blue Ridge Parkway has worked for the past nine years with Roanoke County to preserve and protect the remaining unspoiled Parkway views and to mitigate the damage done at others. we are, therefore, pleased to support the efforts of Roanoke County to obtain grant funds to purchase a critical property along the ridgeline of Read Mountain. If successful, this acquisition would forever protect a large section of the ridgeline of Read Mountain and add to the area already protected by conservation easement. Visitors to the Blue Ridge Parkway spend billions of dollars to travel this scenic All - American Road and enjoy the rich patchwork of natural and cultural resources free from the commercial traffic and congestion of high -speed highways. Intentionally obscured from the visitor is the fact that the Parkway averages little more than Soo feet in width along its 459 miles of road. Most of the land viewed from the Parkway is privately held. For this reason, the Blue Ridge Parkway supports local efforts to preserve and protect these private lands that provide the critical landscape enjoyed by Park visitors. Sincerely, r Dan Brown Superintendent Bill Gordge Executive Cormmittee Member Read Mountain Alliance 3130 Evergreen La. SCI Roanoke, 'ETA 24015 Dear Bill, i am writing to let you know that the Appalachian Trail Conference endorses. and supports the work the Read Mountain Alliance is undertaking to preserve Read Mountain in Roanoke County, Virginia. Read Mountain is not only important to the citizens and community surrounding the City of Roanoke, but it is also important to the Appalachian Trail Conference and the Appalachian Trail (A.T.). Although this area is outside of the acceptable Corridor for protection or acquisition by our federal agency partners, it remains a critical visual resource to the A.T. In fact, the view from the A.T. as it traverses across from the I -81 corridor and up onto the slopes of Fulhardt Knob, looks directly at Read Mountain. This is. the - dominant aspect of the view from the AT and encroachment or development on Read Mountain would certainly detract from the natural setting, and negatively effect the A.T. and the Trail experience. Therefore, protecting this valuable aesthetic and visual . resburce is critical to the protection of the Trail Experience. Furthermore, protecting Read Mountain would provide an extensive green corridor around the City of Roanoke, linking AT protected lands, Read Mountain, and the larger natural corridor associated with the Blue Ridge Parkway. This is an invaluable resource to the community of Roanoke, and the natural habitats and animal populations in the area. We commend your work and the work of the Read mountain Alliance to protect this incredibly important resource. If we can be of further assistance, please let me know. Best Regards; Teresa Martinez, Regional Representative Southwest and Central Virginia Regional Office Appalachian Trail Conference Cc; Dick Clark, Roanoke Appalachian Trail Club, Bob Proudman, Appalachian Trail Conference; Bob Williams, Appalachian Trail Conference National offices: 799 Washington Str'eef, P.O. Box 807, Ha,*rs Ferry, West Virginia 25425 ® (304) 535 - 6331 rian T. Fitzgerald chair Parthena M. Martin seaWa Now ftbadReVon Pamela Ahlen nod -Adantk Rqbrr Walter E. Daniels Southern R � eon M�mh� �t Bob Almand Paul Burkholder Carl C. Demrow Vice c�►tr �- �v��,�d Kennard R. Honick r►M��- Stephen L. Crowe Thomas 0, Lewis Charles A. Graf Sandra L. Marra Phyllis Henry Sochar Y �' d Thyra C. Sperry Vice L'Iafr- �1�►t�a�- A�f#an�� Arthur P. Foley Ats, 5�,ry Dennis C Regan Eric C. Olson Robert P. Kyle William S. Rogers � Marianne). Skeen David N. Startzell Andrew L. Peterson Glenn Scherer )amen M. Whitney, Jr. vice chair -sDur1em F xftv d, ?C n Ann H. Sherwood William Steinmetz Steven A. Wilson BOB GaODL.ATTE , 6TH DISTRICT, VIRGINIA 2240 RAYBURN HOUSE OFFICE BUILDING WASHINGTON, DC 20515 -4606 (202) 225 -5431 FAX (202) 225 -9681 www.house.gov/goodlatte talk2boh@mail.hause.gov Congress Of the United take ASSISTANT MAJORITY WHIP CHAIRMAN, HOUSE REPUBLICAN House O f Representatives HIGH TECHNOLOGY WORKING GROUP CO- CHAIR, December 7, 2001 CONGRESSIONAL INTERNET CAUCUS Mr. Ronald 0. Crawford Advocate Read Mountain Alliance 607 Ray Street Roanoke, Virginia 24019-75 Dear Ron: COMMITTEE ON AGRICULTURE CHAIRMAN, SUBCOMMITTEE ON DEPARTMENT OPERATIONS, OVERSIGHT, NUTRITION AND FORESTRY SUBCOMMITTEE ON LIVESTOCK AND HORTICULTURE COMMITTEE ON THE JUDICIARY SUBCOMMITTEE ON COURTS AND IN 3"ELLECTUAL PROPEHTY . SUBCOMMITTEE ON THE CONSTITUTION SUBCOMMITTEE ON IMMIGRATION AND CLAIMS Thank you for asking me to participate in the efforts of the Read Mountain Alliance to preserve Read Mountain for the future. I amp very happy that so many folks have become partners in the work to protect the "woodland island" that is such a landmark in the Roanoke Valley. It is a testament to you and the Alliance's numerous other advocates that you already have garnered the support of Roanoke County, the City of Roanoke, Botetourt County, Roanoke Valley Greenways, and the Western Virginia Land Trust. I applaud your comprehensi*ve approach to the work ahead of you, Involving public and private organizations as well as businesses is critical to showing the importance of this preservation effort, Read Mountain deserves to remain a natural landmark for future generations. Wildlife will continue to flourish, recreational opportunities like hiking will continue to be available, and the beauty of its natural features will continue to be seen as a result of the Alliance's direction. I wholeheartedly support the Read Mountain Alliance in its drive to keep preservation of Read Mountain a priority. The Roanoke V'alley's well -being in years to come will be enhanced thanks to the desire to make the mountain's preservation a part of the region's environmental protection and economic development plans. Whenever I can be of help, please call upon me. ❑ 2 SOUTH MAIN STREET SUITE A, FIRST FLOOR HARRISONBURG, VA 22801 -3707 (540) 432 -2391 FAX (540) 432 -6593 ❑ 916 MAIN STREET SUITE 300 LYNCHBURG, VA 24504 -1608 (804) 845 -8306 FAX 1804) 845 --8245 ❑ 10 FRANKLIN ROAD, S.E. SUITE 540 ROANOKE, VA 24011 -W2121 (540) 857 - -267'2 FAX (640) 857-2675 ❑ 114 NORTH CENTRAL AVENUE STAUNTON, VA 24401 --3307 (540) 886 --3861 FAX (540) 885 -3930 PRINTED ON RECYCLED PAPER COMMONWEALTH OF VIRGINIA ._ a yihf- �� COMMITTEE ASSIGNMENTS: COMMERCE AND LAROR COURTS OF JUSTICE EDUCATION AND HEALTH RULES JOHN S. EDWARDS 2 1ST SENATORIAL DISTRICT CITY OF ROANOKE; PART OF ROANOKE COUNTY POST OFFICE BOX 1 179 ROANOKE. VIRGINIA 24006- ROANOKE: ( 540) 985.8690 RICHMOND: 19041 699.7521 September 5, 2001 Mr. Ronald 0. Crawford L1 44% 1 �t�.Lj I.�R L{rLi1A •1 S Aw Lt ;JY�r 607 Ray Street Roanoke, VA 24019 RE: Preservation of Read Mountain Dear Mr. Crawford: I am writing in support of the Read Mountain Alliance and the effort to preserve the viewshed, ridgeline and mountain side of Read Mountain in their present natural state. Read Mountain is a natural, aesthetic and recreational resource that must be preserved for present and future generations. This historic, natural landmark forms an important backdrop to the daily lives of many Roanoke Valley citizens and, indeed, is a gateway to the Valley. The mountain's tree cover enhances the Valley's air quality and its watershed adds significantly to the , Water quality of Glade and Tinker Creeks and the Roanoke River Basin. The proposed preserve would provide a wildlife habitat, create recreational opportunities and preserve the natural beauty of Read Mountain for many years to come. This initiative deserves the support of all Roanoke Valley citizens as it will help protect the quality of life that 1 a L3 t.L1 Ro 1i0 i.0 itiiw Dui: u 31 1 --i .� .cif :: iii i l.�: i t i i y . I am delighted to support the laudable efforts of Read Mountain Alliance. Sincerely, '5 7 John S. Edwards JSE:arb go A. VICTOR THOMAS 1301 GRANGE AVENUE, N . E. ROANOKE, VIRGINIA 24012 SEVENTEENTH DISTRICT Ron Crawford Read Mountain Alliance 607 Ray Street Roanoke, VA 24019 -8021 Dear Ron, COMMITTEE ASSIGNMENTS. APPROPRIATIONS June 1 1 1 2002 AGRICULTURE, CHESAPEAKE AND l� NATURAL RESOURCES RULES I strongly support your efforts to protect Read Mountain and preserve it for future generations to enjoy. Read Mountain has been one of the Valley's most identifiable landmarks for many years. It is the backdrop to the view from thousands of kitchen windows and front porches. Read Mountain is an integral part of the history of this part of Virginia. Andrew Jackson once stayed at the Black Horse tavern. Colonel William Fleming, who served as interim. Governor of Virginia, once owned most of the mountain. It has been a part of the lives of generations of Virginians. The Alliance is of to a tremendous start, bringing together neighbors, governments, conservation groups, churches, schools, and Roanoke Valley residents of all walks of life. You are proving what a difference a group of committed people can make in their community. I strongly support your efforts to protect Read Mountain. I am sure that you will be successful, and that generations from now, Roanokers will still be able to look out their kitchen windows and see the magnificent mountain that we love. Sincerely, A. Victor Thomas COMMONWEALTH OF VIRGINIA HouSE QF DELF-GAT E S RICHMOND DISTRICT: (540) 345 -4120 0 RICHMOND: (804) 6QB -1017 CLIFTON A. (CHIP) WOODRUM POST OFFICE BOX 990 ROANOKE, VIRGINIA 240 05 SIXTEENTH DISTRICT Mr. Ronald O. Crawford Read Mountain Alliance 607 Ray Street Roanoke, Virginia 24019 Dear Mr. Crawford: COMMONWEALTH OF VIRGINIA HC7LJSE GF C.)ELEGATES RICHMOND September 11, 2001 COMMITTEE ASSIGNMENTS: CLAIMS (CO- CHAIR) GENERAL LAWS CORPORATIONS. INSURANCE AND BANKING MINING AND MINERAL RESOURCES RE: Preservation of Read Mountain I support the efforts of the Read Mountain .Alliance to preserve the upper slopes and ridge lines of Read Mountain in their present natural state. With development encroaching on many of the Roanoke Valley mountains, it is important and timely to work together to save this important landmark. The quality of life we enjoy in the Roanoke Valley is framed by "our" mountains, and I applaud this citizens' initiative to preserve the green space of Read Mountain. With kindest personal regaxds, I am CAW /cjc Cordially yours, 4 ! 4k Clifton A. Woodrum DISTRICT: (540) 982 -5547 • FAX-, (540) 982 -8750 0 RICHMOND: (804) 698 -101F3 6;.:ENATE OF VIRGINIA 0", � J. BRANDON BELL, if 22w.) SMI- rOR #AL ❑ISTR #CT AL OF 130TETOURT COUNTY; ALL OF THEE GITICS OF RADFORD AND SALEPa:AND PAR - r OI" P.'-0tATGOfvMRY AND ROANOKE COUNTIC -S p a x POSr OFFICE 13OX 20855 ROANOKC, VIRGINIA 2+1 to April 14, 2004 Division Director, Planning and Recreational Resources Department of Conservation and Recreation 203 Governor Street, Suite 326 Richmond, Virginia 23219 Dear Sir: #dJ ► { ■a i3Ji...'r'.i' }tC1i1 r�'; 'rf. :e (f'• +'(:[:� I strongly support the grant application of Roanoke County to preserve the beauty of Read Mountain. It is one of the most identifiable landmarks in the Valley. I urge you to Y g y approve their grant application to the Virginia Outdoors Fund. The effort to save this mountain as open space and a recreational resource will benefit present and future generations. It will also protect an important aspect of the Viewshed of the Blue Ridge Parkway and the Appalachian Trail. Thank you for your consideration. Sincerely, J. Brandon Bell V 1'• ONZLEE WARE SHENANDOAH BUILDING, SUITE 410 305 FIRST STREET, S.W., ROANOKE, VIRGINIA 24011 ELEVENTH DISTRICT April 6, 2004 Division Director, Panning and Recreational Resources Department of Conservation and Recreation 203 Govermr Street, Suite 326 Richmond, VA 23 219 Dear Sir, COMMITTEE ASSIGNMENTS COURTS OF JUSTICE EDUCATION COUNTIES, CITIES A,IND TOWNS I am writing in support of the grant application of Roanoke County to the Virginia Outdoors Fund. `his grant will be used to provide recreational opportunities to the nearly 200,040 citizens that live within to miles of Read Mountain. It will also protect a critical wildlife habitat in a rapidly developing area and a prominent landmark will be preserved forever. I strongly support the efforts of Roanoke County and the Read Mountain Alliance in this citizen initiative and hope you will look favorably upon on their grant application. Si OW /fwh COMMONWEALTH OF VIRGINIA HOuSE OF DELEGATES RICHMOND Member, Virginia Ise of Delegates DISTRICT: (540) 344 -7410 0 RICHMOND: (804) 698-1011 • E -MAIL: DEL AWARE HOUSE. STATE, VA. US -'- � Division Director, Planning and Recreational Resources Department of Conservation and Recreation 203 Governor Street Richmond, VA 23219 We are students in the fourth grade at Bonsack Elementary School. We can see Read Mountain from our classroom window. We think it is a beautiful mountain that we admire. Even though we are students, we understand how important the mountain is to us. The mountain is fun to hike on, have great picnics on and enjoy the view from. If houses are built on the mountain there will be erosion. Animal habitats will be destroyed and oxygen will be decreased. We have learned about these things in our science and social studies classes. These are some of the reasons that we, the fourth grade class at Bonsack, think Read Mountain should be saved. V -IePr vw� V �nrLs�ew ThpMo..S$on r��(►11h1��7;rr� 1J(2PGQ.Ui AudV4- Lh Sincerely, )P �c4 }Ca-c- (A 3 COL (3 Ly u r It /* uj Lu 1. • ,,� � � � 1- CL LA LU 'CIO LL ui kp it i r %� /' 1``' f f , F � � P ! I, ,� i r .4 Vo cl Q () iw w z ca CZ Yl ro Ll A Imp col lu �� r r CL � 7� f �� N f �' '' ul (A 3 COL (3 Ly u r It /* uj Lu 1. • ,,� � � � 1- CL LA LU 'CIO LL ui kp it i r %� /' 1``' f f , F � � P ! I, ,� i r .4 Vo cl Q () u y J it 51 F nr VQ 4 ,., Iv T c &j r -4 o v�_; � � � � � 4V Read Mountain Nature Preserve A Park Or Donated and Built b Volunteers Given as a Gift to Roanoke Count and the Citizens of the Roanoke Valle A"I V 01, APR! Aft AL 4p vp 6w IL Ae So % - A-I- Trail Built the Old Fashioned Wa With Hard Work b Volunteers POW IF %�_ jo TIM PL • `�� � 1V� .-ir �r��4 ri ��e "0 I API Rock, Rock, Rock LIU 40 E and Tools Provided b Volunteers .7 r. v. yd " . / ,.� �. `e ' i�!� �, - _ �... T p � ~� ' s �• ,te ' �! I 'IF 4t if 1 -.1 too 91C M. Read Mountain Alliance, Mid-Week Crew, Bo Scouts, School Kids Volunteers for Read Mountain T. 'm t'v � t "O " . U Aiw% 6 ... - j e 11y N#_ [a 'Al I "We I It. Vk Ile, Students Makin an Investment in a Park "Preserved Forever" EL—imu pr.; I ti y "t OF Ilk, AAOI Ilk, aff 7 OIL dm 1 "a to 0 1 pwi 55 k1w 311 EL—imu pr.; I ti Read Mountain - A Place to Hike and Enjo Nature Preservin Views From and Views of Read Mountain - 0 _ •�-� �� �� �' � F i „��`�' l'�JNI�v �l _� "Ni �+ � k T .� "�" �r� � 1�.'�a'y�� 1 1 1pWO6* CDT—' lb -'T +1� StC��-t �f��aµ,,,�on„�flti:�a M���M�z�. 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C5 L cz, tA c r4%z rcatit, IC4 LLB - c �� _ _ 0 TS A -Nak vr 7RO kkk �Q� �4-C L� FS Q�rwk4� gk� sip, )eu P 4W4�w N f) ce-cm :kA4 lb 7f Q6 VI" TPJ,4 k-�A-tzr q�kN vs v (, �k - V Kati! ��.��iaa�, ta�� j- ���u�sz' you P u.��°r� w 'i'� -�� �r a�r� `�"�����,� d���.+ gyp . 'T� -Ets Mw �T�,'�°a� `ra ��`1°' l�'1 �e,.ac�,�y� Ire T'tt 1'�1't 'ot� ft��*Cftlkt Qr o CiV RZ 7 Ro �wobc.� ,VAS S¢ S4 0 o� j3�kttd� �F T�F1;� 'N1�atZET�1� (�'�cJ Cl �''zL�1 SuG'P�S�"T C0 S?4*1 4 SONS � �vetc6AlMa��'°'.'6'`aedhi�ll� "CAu1�� �,S1�K� �au.��y Gacs�►u�ay �MM�s�����"T�� AI.^ raw t�fa�wcs 1=laK� �Jl'P'ti�5�s� �i'�ol��o�sl��oSiT �h. Cam- Rem- The western Virginia water authority is proposing a broadcast tower on Read Mountain. I am not in favor of the tower being added to the other eye sore that is already there. We have been a residence of this mountain for 16 years and find it beautiful in all seasons of the year. In the winter the only unnatural structure on the mountain other than the dwellings is the water tank. We on the mountain pride ourselves in the up keep of our property and we work at keeping the area as natural as possible. Some of us do not even have lawns. When new neighbors move in, the one thing that they love is the rustic natural scenery. We were very happy that the Read Mountain Alliance was developing a park on top of the mountain to be used by everyone. The land was donated and at present the park is being maintained &expanded. The water department wants to install a radio tower inside the water tank property. The tower will be used to read meters. The cost of the tower was said to be $49,000. I was never told what the cost per meter would be. This is only a small part of a larger plan on meters reading. It was stated the overall cost will be $3,000,000. It was also stated that the company that is installing this system estimates a payback period of 12 years. It was not stated if these figures were accurate or even checked by a non bias group. In the 12 years of the payback period, who will pay for the towers and meter reading? I suspect the rest of the residents of Roanoke County will have to pay for it. We were told at the first meeting that other ridges and mountains were involved (Fort Lewis, 12 O'clock Knob, Mill Mountain, Penn Forest, South County of 220 and Hollin's mountain). If you will take the time to look at our ridges around the Roanoke Valley you will see every ridge and mountain has towers except Read Mountain. The footprint of "progress" is stomping out the beauty of the Roanoke valley. I, as well as the other neighbors on Read mountain, am requesting to put the tower in someone else's front yard. Maybe the people that made this decision would like to have it in their front yard. This way they can enjoy the beauty and benefits of ameter- reading tower. Thankyou Bev Long 2858 Summit Ridge Road Roanoke, Virginia 24012 STAFF REPORT Petitioner: Request: Location: Magisterial Districts: Suggested Conditions: EXECUTIVE SUMMARY: Western Virginia Water Authority Special Use Permit for Broadcasting Tower 2857 Summit Ridge Road Hollins 1. The proposed development shall be in substantial conformance with the concept plan entitled "Western Virginia Water Authority Summit Ridge Site" dated December 23, 2011. 2. The proposed tower shall not exceed a total height of 120'. 3. No lighting shall be allowed on the broadcast tower unless required by the Federal Aviation Administration. The Western Virginia Water Authority (WVWA) is requesting a Special Use Permit for a broadcasting tower located at 2857 Summit Ridge Road. The request is to allow for the WVWA to construct a 120' monopole tower with a 10' antenna on a 0.121 acre parcel zoned Agricultural /Rural Preserve District (AG -3) in the Hollins Magisterial District. The 2005 Comprehensive Plan indicates that the Future Land Use Designation of this parcel is Conservation. Conservation is a future land use area of particular environmental sensitivity due to topography, existence of unique land characteristics, conservation /open space /greenway easements, soil types or location with respect to other State or Federally preserved lands. Typical resources would include wetlands, ridgelines, mountainsides, scenic views from the Blue Ridge Parkway and Appalachian Trail, identified greenway corridors, productive agricultural lands, historical and cultural resources and threatened or endangered species habitats. 1. APPLICABLE REGULATIONS Broadcasting towers are allowed by special use permit in the Agricultural /Rural Preserve District, and are defined as follows: Any structure that is designed and constructed primarily for the purpose of supporting one (1) or more antennas. The term includes but need not be limited to radio and television transmission towers, microwave towers, common - carrier towers, and cellular telephone and wireless communication towers. Broadcasting tower types include, but are not limited to monopoles, lattice towers, wooden poles, and guyed towers. Excluded from this definition are amateur radio towers, which are described separately. Use and Design Standards for broadcast towers are defined in Section 30 -87 -2 of the Roanoke County Zoning Ordinance. Construction of the tower will require permitting and review through the Roanoke County Department of Community Development. 2. ANALYSIS OF EXISTING CONDITIONS Background —The property is currently owned by the Western Virginia Water Authority (WVWA) and an existing 15' tall water storage tank is also located on this site. The WVWA is currently undergoing an upgrade of its entire communication system throughout the Roanoke area requiring 9 -10 new antennas. Topography /Vegetation — The property increases in elevation nearly 200' up the sloping hillside of Read Mountain. The proposed elevation of the broadcast tower is 1800' while the slope behind it rises to 2060' (130' from the ridge) and the ridgeline view should not be affected. The site is located well above all of the surrounding houses. The site and surrounding hillside is currently wooded with a canopy height of up to 75'. Surroundin Nei ghborhood — All surrounding properties are zoned R -1 and have a Future Land Use Designation of Neighborhood Conservation. The site is accessed via a gravel road off of Summit Ridge Road, but is not part of the residential development. 3. ANALYSIS OF PROPOSED DEVELOPMENT Site Layout/Architecture — There is currently a graded, fenced in area where the water tank is situated. The proposal is to use this same area for the tower and no grading or site work is anticipated. Tower lype — The proposed tower is a 120' monopole with a 10' antenna on top. It will have a matte surface as required by County regulation. Section 30- 87 -2(D)9 of the Roanoke County Zoning Ordinance states: A monopole broadcasting tower design is recommended. The board may approve an alternative broadcasting tower design if it finds that an alternative type of structure has less of a visual impact on the surrounding community and Roanoke County, and /or based upon accepted technical and engineering data a monopole design is not technically feasible. Cost shall not be a criteria for determining broadcasting tower design. The tower is not required by the FAA to have warning lights. Therefore, it will not have any lighting. The tower will be constructed with galvanized steel, its color will be a dull matte blue /gray in color to minimize visual impacts. Colocation — As part of the broadcasting tower requirements, the applicant must evaluate colocation possibilities with existing towers in order to preclude the construction of a new tower. As a part of this project, WVWA has evaluated over 60 sites throughout Roanoke City and County. Its goal is to provide faster, more efficient transmittal of its data for the purpose of both billing and also for emergency situations such as leaks. They determined 9 -10 antennas would be needed for sufficient coverage throughout the area and all but this specific one were able to be colocated. The tower is not intended for any sort of commercial purpose. Federal Aviation Administration (FAA) —The location and size of the proposed tower does not exceed the FAA notice criteria. As such, additional coordination with the FAA relevant to the construction of this tower is not required. Access /Traffic Circulation —VDOT had no comments on the petition. Fire & Rescue /Utilities — The proposed use will not result in additional impacts for fire and rescue. Additionally, the Roanoke County Fire Marshal's Office does not view the tower as a building, therefore the fire flow requirements do not apply for this project. Economic Development — The Roanoke Department of Economic Development offers no objections to the 0, proposed rezoning assuming the development conforms to the Community Plan and is compatible with the surrounding land use. Greenways /Western Virginia Land Trust — In 2002, an 89.82 acre parcel adjacent to the subject property was put into a conservation easement through Western Virginia Land Trust as part of the Read Mountain conservation effort. At this time, several restrictions to the future development of the property were put into place, including: No permanent or temporary building or structure, including, without limitation, communication towers, shall be built or maintained on the Property other than non - residential outbuildings commonly and appropriately incidental to the use of the property as a public park should same be conveyed to Roanoke County or other governmental unit for such purpose. No building or structure shall be constructed within 100' in elevation from the visible ridge line. Si na e — No signage is proposed for the tower aside from those pertaining to human safety as required by the FCC. Community Meeting. A community meeting was held on February 15th at Bonsack Elementary School to discuss this project with the citizens. Eighteen citizens attended and representatives from the County and WVWA present to answer questions about the project. After County staff explained the SUP process and gave a basic overview of the project, representatives of WVWA gave a presentation explaining the upgrade of their entire communication system throughout the area and answered citizen questions and concerns. Many of the adjacent property owners were unconcerned with the tower after seeing the presentation which included photographs of the height of the tower during a previous balloon test. Questions about whether or not collocation options were evaluated were asked. The WVWA staff indicated that collocation had been a viable option for all of the project area except for this particular one. Staff representatives of the Roanoke Greenways Commission and Western Virginia Land Trust then asked about the Read Mountain preserve conservation easement and if that had been a factor in selecting the site. The representatives for WVWA were not aware of any easement on the property and requested a copy of it. There was a long discussion over the proposed color of the tower and WVWA staff were open to ideas from the citizens. WVWA staff also asked citizens if they would like to see photos from their particular addresses during another balloon test and offered to provide them. 4. CONFORMANCE WITH ROANOKE COUNTY COMPREHENSIVE PLAN The 2005 Comprehensive Plan indicates that the Future Land Use Designation of these parcels Conservation. Conservation is a future land use area of particular environmental sensitivity due to topography, existence of unique land characteristics, conservation /open space /greenway easements, soil types or location with respect to other State or Federally preserved lands. Typical resources would include wetlands, ridgelines, mountainsides, scenic views from the Blue Ridge Parkway and Appalachian Trail, identified greenway corridors, productive agricultural lands, historical and cultural resources and threatened or endangered species habitats. Although the proposed broadcasting tower does not strictly conform to the stated objective of the Conservation designation, its construction is proposed for a location with an existing road and water storage tank. Additionally, the proposed tower is to be constructed well below the Read Mountain ridgeline so as not affect its view. 3 5. STAFF CONCLUSIONS The WVWA is requesting a Special Use Permit for a broadcasting tower located at 2857 Summit Ridge Road. The request is to allow for the WVWA to construct a 120' monopole tower with a 10' antenna on a 0.121 acre parcel zoned AG -3. The proposed development conforms to all of the existing AG -3 development regulations although does not strictly conform to the Conservation standards. If the commission choses to approve this request, staff recommends the following conditions: 1. The proposed development shall be in substantial conformance with the concept plan entitled "Western Virginia Water Authority Summit Ridge Site" dated December 23, 2011. 2. The proposed tower shall not exceed a total height of 120'. 3. No lighting shall be allowed on the broadcast tower unless required by the Federal Aviation Administration. Additional conditions could include the color of the broadcasting tower and limiting the number of antennas on the broadcasting tower. CASE NUMBER: 9- 612012 PREPARED BY: Tara Pattisall HEARING DATES: PC: 316112 BOS: 3127112 ATTACHMENTS: Application Materials Site Inspection Photographs Aerial Photograph Zoning Map Future Land Use Map AG -3 Zoning District Regulations Broadcasting Tower Use and Design Standards Durham Easement 11 Applicant Name: Western Vir inia dater Authors Consultant Staff Member: John Murphy BROADCASTING TOWERS AND ASSOCIATED ANTENNA PERMITTED BY RIGHT: New and replacement broadcasting towers and associated antenna not exceeding thirty (30) feet in height and located within any commercial or industrial zoning district provided: a) the proposed tower is a monopole type design: bj the general area of the proposed tower is currently served by above ground utilities including electric power and telephone poles: and c) all other use and design standards for the construction of the broadcasting tower and associated facilities are met. ® Antennas may be installed on any existing structure within the County provided said antenna does not meet the definition of a broadcasting tower, doles not increase the height of the existing structure more than ten (1 0) feet, and does not result in the structure and antenna exceeding the maximum structure height for that zoning district. 0 Temporary towers erected for a - period not to exceed twentv -one days. The following information shall be required as part of the Special Use Permit for a Broadcast Tower in addition to standard application requirements. Proposed Site Qualities � I I I I II 111111 III III Ii III iIIIilMirtilllli ll � Utilities that are currently present on site electricity Utilities required that are not currently present on site; Expected route of linkage. n�a Estimated noise level in decibels: 0 Broadcast Tower Structure Type: ® Monopole El Lattice Tower El Guyed Tower ❑ Stealth Design (description) ❑ other (description) direct embedded Proposed height of tower excluding antenna: ' l20 Existing height of surrounding tree canopy and/or buildings: r 30 - 75 Construction material and finish of tower: Specific tower location Material: Finish: Longitude: 0 s r Latitude: Ground Elevation in mean sea level of the proposed tower site: 1800 Tower has structural ability to accommodate: ❑ one ❑ Two ❑ Three o other providers. Types(s) of Antenna or Other Devices Attached to Tower Omni - Directional Antenna El Directional Panel ❑Parabolic Antenna ❑Whip Antenna 1:1 Other Material and finish of the proposed antenna(s). Dimensions of Antenna(s)-height/width/depth Material: fiberglass Finish: matte 120" or 10' / 2.6' dial n/a I The followin inforroation inust be subniftted se-paratel irl citheri'h vvrit(ea or inapped furniat, (o rm a ti on on how th p r po d si te rel a te s to t'he a p I i can Vs e. x ist i ii com m u ri I c at i nn ll� IT) inclLidiri fir er of other sit °ithin thekoanobs Valle and the location of the antenna at eachi si1c, TnApd esi at i n the s pe c i fi C. cc ve ra a rea(s) des i re d it an overfl ow areas d's note d separatel y A I i st, w i th a rn ap } c f a I I I he a] ternative, s ices consi detect or eva I Liated to serve I lie area 0 f th i 9p ropo se d t awer., indudin other exisfiri tower sites in the Vicinit This should include are C-0-10catiores Qons-Idered and (lie specific technical, l e i or other reasons the other Site(s) were roje-Oad. r avi do can �c ptua I s i t e p 11 a n d rawn to scal e, d epi ctin g the. I ocat i on of s up p a r! st r LiGtures, e pry, ors t enc I osure s landscaped areas,, fell-'.Os li access, H rn 49 of d 5 1 1 isturbed land, avera slope of the site, ownership and use: of adjoinin propertiO.S, `Zltc. 1:1 Provide accurate, to scale, photo sirnulations showin the relationship of the pyoposed broad casi tower and associate-d antenna to the surroundin Pbotogra phi c sim ulations should I include the relatiortsh.ips of a-i new or m o fied To ad o r ILti Ilit -cc rridors nc ces Sar to sere the prop d broadcast tower site. B i de c n in p Lit ed zed terra i n ana l sis sh owin the vii bi I y of t he pro po se d broadcast tower an d all t enlia Lit the re hti.Rht and Jocation. If ilew or modified road,, access Or utilit cari-I'dors arc proposed, the. terra in anal shall also -sb ow the visiN"ilt of these new or inodifiDd features. Provide detail street for brcadcast tower structure., Ptovide. an ac cv ra-te d esc ri pt I o n a n d Pilo logr aph o f the pr o see ( c w 1:,'r s runt ure, i n ud'i in ante -1 11 a. ' 0-t FA ro v i de detai I s heet o f any an tenna or dev ise-s att aQbed to tower incl A a el ectr - i Va and rnechanical Specifications for antens a systems. r Notes, I hereb cer if` - thaL I * All re q w'�va? s ab� a 4 1 rui.-k ; o ihi e. F.4-4, as re b Zon f g Ordinance Sec iori 30- 8 7-2D. 6. have beep. subm itled. * A re on-site balloon or comparable fesf will bepeiformed on the dates uffbr the Plannin Com Pin ission F uNic h earin s chedu led for and on she. dales Of 0 rin I- r;?e 13()Wd OfSUPErvisors PUN OC i7ca sch eduledfor f 1, ter e upplican r, shall be respo nsf'ble for 011 fees assoc ale wi the th in of 112 c appficalf'on, includin the reasonrable Ceosi q f an ipia'ependent anal deg Med neceSsary by the Couiz ro theneed the new broadcast tower., Wes tern Mr . a Wa, te'r A-u t I _t' 4 t 'q U r b Date: Januar 6, -4 2012 .,- �Z� Iacnb3� Count' Raanol-ce Communit Devel opment Flemmin Zonin 5204 Bernard- Diive, r 1-1 0 Box 29800 Roanoke, VA 24018-0798 For Staff Use Onl Dale Team yed. R Cdycd b I " _ JK' A p r . I ication ft*: PC-'k'."4-% �k. L FIELCAWS ISSLIM.- 130S date: Cmt Numb-cr o ALL A.PPLJCANrS Check t pe o f app I lua I iori fil I ed (Ch C Ck a I I th Lit a p I y) 0 Rezonin 13 Special I Is v 0 Variance Waiver :lAdmirnistrativeAppe-al [jCompp jAq(]5 , 2 �- 2232)Remie . w Applicants nameaddre.5,% w/zip Western Vir its ta M,:.iter !\uthorit 601 S. Jef f erson Street 'Roa,noke. Virp-inia 24011 Owne-r"s nametiad-dress w4p Sarne as applicant Propeft Lo-cation 28571 Su wit Rid Road Tax Map No.-.! 039*00-01-08.01-0000 P hon a-. Work. Cell ff: Fax No.; phon c. if W c-r- k� - ["tLx Nn� 853-57-56 853-57- 5 6 S 3 - 1 600 Nl'a District: Hollins Communit P1an:n, area: F-xisfin AG3 Site of parcr-1(5): Acres: Exislinp: Lzmd UIM.S�: i), lb I I a 11 t 11 it Y R FUGIVIArG. SPECIA L USE PEPM] T, WA -rVER A ND COMP PLA 05-2-223 RC, VIEW A, PPLICA , " T ' ( IC P Proposed,Zonin AG3 � Lh -4 special use permi L Proposed Land Use,., 1,201 broad-cast tower Does the pat E-.1 meet, the minimiam lost area "width, .11[td fronta re. of the % Yes El No U IF N0 A VARIANCL IS REQUIRED FIRST Does the parcel MCO the minim Lini criteria for the re Use T�ype� Vcc� i No IF NO A VARIANCE, IS RE fil RST If rezonin re are conditicris bein proffeTed w� rl,- tf ns re -,q VAR [A NCE4 x WAIVES ANP A D MINIS Tk4 T1 VE A PPEA L A PP[- IGA NTS � VIWIA A) V'afianc iwajverof sec tioll(s) of the R.-oanokc Count Zonia Ordinanoe in order to A ppeal 0 6 Z011 in A dministrator's de--Gision Appeal of Interprelation of Sir Hun(s): of the Roanoke Counl Zonin Ordinance ppeal of 1. nterpretab 0 F Zon in PrI ap to Ppl,,,,r . - lease chect if eLmInw,4, APPLICATION WI LIB NOT BE ACCEPT IF" .N 0 F T HESE IT S B LS SINGORINCOMP ICE TE. NICP VtAA PASAVICT VIAA PJS(WJC.P VIA4 Consultation 9 1 r-f- 11 x I I" con plain ApplIcation fee Applicatiori Mete& and mids description Proffers, if a Juscification Water and sewer application Ad priopert ow m rs I Wby semi 6e that I am either tl)c owni;r of the pr env or the invners a or curl cry purchw%fiF and am actin w ii h -N'Fw kno w] ed and corimm c4the owner, Iriv r ri I a wester Water A-lithoritv 0%1ft& S, S i Ll M b K The Planning Commission will study rezoning, special use permit waiver or community plan (15.2 -2232) review requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Roanoke County ordinance as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning ordinance. The proposal to set a broadcast tower on .the Authority's property at 2857 Summit Ridge will provide necessary efficiencies to the water utilities while at the same time minimizing the impact of the broadcast tower on the neighboring residential community. The western Virginia Water Authority will comply with all setback requirements and in addition the broadcast tower will be set among existing vegetation for reduction in its visibility and intrusion into the down - slope residential community along Summit Ridge Road and Coachman Drive. The broadcast tower will be 245' and 355' from the nearest two structures. The broadcast tower is not within 2 miles of the Roanoke Regional Airport, so 30- 87 -2D.6 does not apply. we contacted the FAA anyway, and learned that there would be no issue since it is under 200' and not in a flight approach path. Please explain how the project conforms to the general guidelines and policies contain_ ed in the Roanoke County Community Plan. The water Authority has contracted with Honeywell, Inc. for the design of the proposed project and as part of the project; Honeywell, Inc. has conducted a propagation study in which it has analyzed the most efficient system for transmitting water usage data from wireless meters to a centralized billing system. The propagation study initially identified 62 potential locations in Roanoke City and in Roanoke County in order to provide the coverage necessary for the overall transmission system. The water Authority, working in collaboration with Honeywell, Inc., has narrowed the number of antennas down to 9 or 10, all but one of which will be placed on existing or planned water tanks. As a result of the propagation stud, the water Authority is seeking to install the fewest number of antennas to transmit that water usage data in the most efficient manner. This property is one of the locations. The new tank will improve water pressure and - fire flows in the area. Please describe the impacts) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water /sewer, roads, schools, parks /recreation and fire and rescue. While the broadcast tower will be visible from several of the down -slope residences, it is not going to be intrusive as it will be set among the trees and existing vegetation and the benefits of efficient delivery of water service including accurate and efficient billing will outweigh any concern due to visibility. One additional benefit is that the transmission of water meter data will be nearly instantaneous and the Water Authority will know within a very short amount of time whether or not a leak has developed in any of the individual resident's water systems and will be able to notify residents and save losses for unusually large amounts of water use caused by leaks. The elevation of the broadcast tower is 1800' while the slope behind it rises to 2060', so the ridgeline view should be protected. 3 Applicant Western Vir inia Water Authori t -CONCEPT PLAN CHECKLIST A c ancept p [an of th e p ropos d praject m, us( be s iibmi tted w ith the appi ication. The c aurept P Ian sh al I kr cal l dep is I I h land usp , , Ghan &velopmew. or variance lbal is lo be cons id creel . Further, the plan shall address an pomnflal, land ti�c cv- d es -1 g n i ss ucs a risi ri fyorn th P, i e I n Such -cases i nvo I v i n r zon in I he app 1 kart m k y proffer coed it i on to I i wit the fu tuv� USC and d U Ve I OpMeU t Or, thf! p7ropert and b s o doi n cornet an deficien ci-es t hat ma not be mana b CU:U.11,t perm itti n L� rc T e concept plar:.s h ou I d no t b e confused w th ch a sits pl ri a o r plot p [an that is r red p r1or to the ismance -of a bu i I d I r P erm it Site plan and buildin permit procedures ensura cwu;ihance- with State and Co-ant y development re and ma rec i r-V r,han g es to ( he i n I ( i al c on ce pt p Ian. U n less I i m, iting con cl Ii t i on s are pro ffered and acc.opted in a rezon in or imp osed Oil a Sp ac i a use permit of variance, the concept plan ma be alt uie-d to the extent permitted b the zonin district and other ri ula ions , A concept plan is re %vith :ul rezonin gpeGi�l I LI S e p2wrin'll, wai vcr, cummunit plan (15.2-2232 review and variance ap p I lications. 1'he p] an s hou I d be prepared by f� 1 onal site pl anin er. 'The ever of delail I rn a var dependin g on e n W ti re Ij of the re The Col ii t ..P larl ni n. l3 v i 1si on s taff m a exern p sDme o r I he items o r su t he ad d i 6 an of axtra itens, bu L the fol lowin ate cons,id ered mi n i i u Lipp ALL AI?PLICANTS a. Applicant natneand naiii� of development b Date,, scat and north ar row c. LCA Size in acres or s feet and dini•nsions d. Lotalion, narnes of owners and Roano-ke Count tax, map numbe:r of adjolni gin g properties e. P-hys ical featums au ch as g rou-n d c ov ti, n atural vo atercourses , fl ovd a 111, rt r, f. 'Uhe zo n i n an d I an d u i of a i] ;ad acoent pro p crti c s g A I I propert 1 -1 n t-,s and easerne rat s h Alt build iffi existin and propose , and dimcn.sions, floor area and hei 1 Location , wi di h � an d names o f al I e xistin or plalted streets or of her publ'ic wa wt thi n o r adjacent to I he devel opmeat j. ID[ inn nsions and locations of all drivewa parkin spaces and loadin spaces .4ddifionai P Wn , rmw 6' e-e REZO-MbliG and SiPECIA L. USE P,&'.RiW1T A PL .4 N792V Rx i stin ul i lities (water, sewer, storm d ra Ins" an d con n ection s at 1 he S he An dri vie wa entrance&iex its :, curb openin s and crossovers rn. Topo rn .p in a,sultable soal-e and contour intervals r n. Approximate SIF1101et gFE.JC5 a n d s I to d istanc es at I 11tersGet 10 ns o, Locations of all adjaceni lire li rani s p- An proffered conditions at the sit -e and h o %v the art add rcssed q - If project is to be phascd. plleasy show pha8e schedule I certi f that al I i tem s tai u i nhl, d i n t he the ck I ist above ar u . co ni me, t A i t y Wes. te r ;%7a J Januar 6, 2-0-1-2 Si g n at Lire of .a. ii Q-an1 Date ATTACHMENTS FOR 2857 SUMMIT RIDGE ROAD 1. Photo of broadcast tower 2. Fiexnet propagation analysis (2 pages) 3. Mechanical specifications 4. Tesco broadband pole design properties 5. ROHM pole design properties (2 pages) 6. Concept Plan (3 pages) (includes computerized terrain analysis) 7. List of adjoining property owners with names, addresses (mailing addresses including zip codes) and tax map numbers. 8. Subject property description (source deed; 5 pages) 9. Check for $40 to process application (copy) 10. Plat of Section 8; La Bellevue (2 pages) *Photo simulation from balloon test — to be scheduled at a later time *Water and Seger application and plan metric maps are not applicable 3 m ry r r r ,r w _ , ° m i 1 � a- p � � r ,�.y4 E . _ �!. x � •�'tc��jl l r } w n y " -•e�� ^i 41 d Y +ate N -r Ta R i.rr fu Ct w ! rr- F 5 3 m ry r r r ,r FlexNet Propagation Anal v6 A IQNS.- Western Vir Water Authorit Roanoke, VA BTS Best Server Covera Bradshaw Rd E-911 Twr (Panel, 135-7 Cotton Hill Rd AEP Twr Glenvar Lower Tank La Bellevue Dr Tank Loch Haven Tank Mill Mtn —New Strawber Hill Tank Wertz Orchard AEP Twr FU Mechanical speemeat1cpns 13CD=87010 5025% L en, r,. th Overall 3393 r-irn 1 34 i rVP - '10154 C-D� r f Ida Jam m 2893 rnrn 114 in Radia 'Pon-natfamij Diameter 065 rnrn 2.6 iin WailD l-A 12 V 26-5 lbs -10 Jft -71 -qZV Wind Area 0.2 M2 2.4 Wnd lioaci at 50 rn/s 351 N 79 Antenna uonsistin of alum'nu 0$10y Ui ift so ILI 5 covered b a pNyUrgftnftpEUrted fiber "rim ra dame. Inverted modrels avjjjjab1L:k- PM Mo Lj rkfi n �4.IRI�port Plpw Adurnkiwm afjo d i ameter 070 rnrn '1141 -0 lip ,- n), ler 500 m m ( 1 9 x' in)- Haftolital '"Ourwing mAcKeT KA KJVJ120W W ndard -or. 439413001 Oftipt D�lvou',IR bracke A kft WA Electrical specifica Frequancy Ran .9*70-960 MHz 20 Irnpedu nce 6W GDnMe Ctor NF, EL 431 K 11 V:SVVR :5 1 - 43 l Ila n Poladzaton V or6ca I Vetcral G ain 1C dHj Power Ratin 500 W Hia It Power An H-Pie ne 3W E-Plarye 7D Electic-al DDwntilt 51 0 MLill Hill 25% Uphtn I ri Pmt won Direct Ground 41 TWca! Valkips I'Dwa." RaAr I im red b amr ecinr fin!�, HE in dicales MEImaaleen " CorriuAw. E-DIN Indicatm an -ml 0 DIN 00.7*010L ` The ailen na w t III j doe& not liT-lrjd:e,- the IfIlWyan NUft OWWWWCAII jm*�'cm, &M wwka Fn a 6# MMW M th cul r* U c a. 0 A lye' ftolf-rhannei L-A"SiDn running the en dire 10 noth Df the afl ten na fair r4nmalchoJ -,iren and fipidjL Durable bMS faedlimp- dv:Agn Mat c I inn lriate:s th a nvwd for ronNm rrtj�rkaj $01de" i-ainl$ 41 1h L- si al path- A nPn-z*1lirkeaF SyStaW Wth a CC L-: ever Ca&afin e ofnent for bmad hard n rid !s.tjp*6Pt p arfo rman im. 0 :fir ia5 hGu1:aA-Pn for virtualI no intDmW signal loss. C,rer A mPh@nW An antwiva J.-p vrt� &ro fdvL-- Yqj@-- AmRod Wfilmme f6t topoo. <W rW&C0frj=,V-rjL Inverted Models AvAable. 1300 C apitall Drive Rm kford , J L 0 1 1 OV Tcs11-Fr&e (88a.) 417-M2 ToL ( 87:5 ) 3ID9-0�4%1 Fax- (815) 399-015S Ernai-: anta1 VLW-k. an lint. corn PJL hen l tl, Inc. Re'-ILOOH DWe: 4V.3104 SUMMIR 3 let's Arn An Exclusive ST ( True Transmisslon Line arm MID Tec hnol'a y) % Antenna Design TESSCO Broadband 'Pole Desi Properties 120 Ft. AGL Standa-rd Tapered S d Poles Section Data . ..... . ..... ..... . ....... ....... .. . .. . ..... ......... . .. Approved B . ..... Maximum Reactions Date: Download 7.7 s. OTK fl-kips 405.5 Y. �4 72 046 Shear, kips 7.1 9 .. 1:1,5 Desi B Datc: 4/1-1/2007 /2 Cliv,cked 13y: VJ Approved B Date: Date: A070102-7B Summit 4 np O.Tf. 4 PORT ORIIEN7.4-ION 900 --- 27DO C3 -A At-. U .1 Pi Lq , i i. 4p REFERS MOE ELD/ATTON (1) INYEWML HOOK FOR POW-s thru HA 4D HO LE CDVER PLATE P14L. VL.526.2- PORT 5WES 5-1 X 711 PortT MVERS PRCOJIDED p ALL PD-In L•'6-MHT041hr.-, k2 5M" 0 HEAVY PEX NUTS t-TYI-n (�j in" 0 : m PAIIJNUTS & IN* 5HARATION CAP PLATE POLE POIE I.D. TAI-il Al1`TAriJE-L9 TES f I ". io Pcp KLT CAP PLATE' 4 7. SUCe L i t% (SEE NCITES) I . I I )ACKING LU-3 D.D. 0 GPADE (SEE NOTEf. HAC U I LL (SEE N.-.)T E 5 2 lx3pxo.375" F lu GROUNDMr. LUG LU v� f1j2"O HOLE (gyp) Aj L , 2rMwaft -= r% r,n 5AFE" CABLE Wj L 5.0 CMAX) WPFORT 8WKETS 10FTIONk-) TYPICAL C:R055 SE47-10�4 lit (SEE - WTES i V inG � REGUE Mm. Au CI TA, RUE (5 IE 5 N -JT FS) 1 S" STAG GE R M i ril SPACING MOM 20 FT -,t M N -%L (18 FT. V IN.) ABME 24 CRADE Tri 70P -c.;-- POLE STLP BOLT DE-FAIL (0 PTJdP4.ALj' .N'OT E 8 1. REFERTO ATTAC HLU POLL-' LJLsm-w JjRap F RTjES gym- FOR NUMRVR OF SEMOP45, SPUCE LENCoTH5., POLE DIMENSIONS, MIKIMUM.A.UC5R WAME-TER, AND BAC IMF] LL TYPE. 2, REFER TO SHEET 2 FOR GMNERAL N rinivu iM-el-�� stl III mit 5 1. POLE DESIGN CONFORMS TO ANSI/TIA/EIA- 222 —F. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR EPA POLE CAPACITIES BASED UPON TABULATED WIND SPEEDS (Y INCH RADIAL ICE LOADING CONSIDERED FOR EACH DESIGN). DESIGN CRITERIA MUST BE VERIFIED BY OTHERS PRIOR TO INSTALLATION BASED ON SITE — SPECIFIC REQUIREMENTS. 2. POLE ORIENTATION TO BE DETERMINED BY OTHERS BASED UPON SITE — SPECIFIC REQUIREMENTS. 3. WORK SHALL BE IN ACCORDANCE WITH ANSI /TIA/EIA -222 -F, STRUCTURAL STANDARDS FOR STEEL ANTENNA TOWERSAND ANTENNA SUPPORTING STRUCTURES AND WITH LOCAL CODES AND SAFETY REGULATIONS. PROCEDURES FOR THE PROTECTION OF EXCAVATIONS, EXISTING CONSTRUCTION AND UTILITIES SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 4. CONFORMANCE WITH LOCAL, STATE, AND FEDERAL REQUIREMENTS FOR OBSTRUCTION MARKING AND LIGHTING SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 5. DESIGN ASSUMES THAT, AS A MINIMUM, MAINTENANCE AND INSPECTION WILL BE PERFORMED OVER THE LIFE OF THE STRUCTURE IN ACCORDANCE WITH ANSI/TIA /EIA- 222 —F. 6. EMBEDMENT DEPTH IS BASED ON ANSI /TIA /EIA- 222 —F "NORMAL" SOIL CONDITIONS. ACTUAL SITE SOIL DESIGN PARAMETERS SHALL BE VERIFIED BY OTHERS TO MEET OR EXCEED "NORMAL" SOIL DESIGN PARAMETERS PRIOR TO INSTALLATION. 7. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR POLE DIMENSIONS, NUMBER OF SECTIONS, REQUIRED SPLICE LENGTHS AND MINIMUM AUGER DIAMETER, 8. STRUCTURAL STEEL CONFORMS TO ASTM A572 GRADE 65, HOT —DIP GALVANIZED AFTER FABRICATION IN ACCORDANCE WITH ANSI /TIA /EIA- 222 —F. POLE SECTION PART NUMBERS ARE NUMBERED SEQUENTIALLY FROM TOP TO BOTTOM, 9. TOLERANCE ON POLE STEEL HEIGHT IS EQUAL TO PLUS 1% OR MINUS 1/2 %. 10. STEP BOLTS AND SAFETY CLIMB CABLE, WHEN SPECIFIED, START FROM 20 A.G.L. (18' MIN) TO THE TOP OF THE POLE. 11, FOR CORROSIVE GROUNDWATER AND /OR SOIL CONDITIONS, ROHN RECOMMENDS ADDITIONAL CORROSION CONTROL PROTECTION SUCH AS CONCRETE BACKFILL, ADDITIONAL PROTECTIVE COATING OVER GALVANIZING, OR THE INSTALLATION OF SACRIFICIAL ANODES. 12. ANTENNAS, MOUNTS AND TRANSMISSION LINES ARE PROVIDED BY OTHERS UNLESS OTHERWISE SPECIFIED, DESIGN ASSUMES ALL TRANSMISSION LINES ARE ROUTED INTERNALLY. 13, ALL GROUNDING IS SUPPLIED BY OTHERS AND MUST MEET ALL APPLICABLE CODES. 14. NONSTAINING LUBRICANT SHALL BE APPLIED TO THE SLIP JOINT SURFACES. JACKING FORCES SHALL BE APPLIED UNTIL THE MINIMUM SPLICE LENGTH IS OBTAINED AND THE JOINT IS TIGHT WITH NO GAPS GREATER THAN Y4 ". JACKING LUGS ARE PROVIDED ABOVE AND BELOW EACH SPLICE LOCATION AT 120 SEPARATIONS. 15, AGGREGATE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTES ), SHALL BE #57 STONE OR EQUIVALENT CONFORMING TO ASTM C33 AND PLACED TO MINIMIZE VOIDS. 16. CONCRETE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTIES), SHALL DEVELOP A MINIMUM COMPRESSIVE STRENGTH OF 3,000 PSI IN 28 DAYS USING 1 r" MAXIMUM COARSE AGGREGATE SIZE AND SHALL CONFORM TO THE APPROPRIATE STATE REQUIREMENTS FOR EXPOSED STRUCTURAL CONCRETE, THE DURABILITY REQUIREMENTS OF ACI318 CHAPTER 4 SHALL BE SATISFIED BASED ON THE CONDITIONS EXPECTED AT THE SITE, FREE FALL CONCRETE MAY BE USED PROVIDED FALL IS VERTICAL DOWN WITHOUT HITTING SIDES OF EXCAVATION OR POLE AND DOES NOT FALL THROUGH WATER. ,_a_,lft a y � _ �rU ❑ io a 5d pp N 's G a � m m C3 CD p uf �¢- Q z 1. POLE DESIGN CONFORMS TO ANSI/TIA/EIA- 222 —F. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR EPA POLE CAPACITIES BASED UPON TABULATED WIND SPEEDS (Y INCH RADIAL ICE LOADING CONSIDERED FOR EACH DESIGN). DESIGN CRITERIA MUST BE VERIFIED BY OTHERS PRIOR TO INSTALLATION BASED ON SITE — SPECIFIC REQUIREMENTS. 2. POLE ORIENTATION TO BE DETERMINED BY OTHERS BASED UPON SITE — SPECIFIC REQUIREMENTS. 3. WORK SHALL BE IN ACCORDANCE WITH ANSI /TIA/EIA -222 -F, STRUCTURAL STANDARDS FOR STEEL ANTENNA TOWERSAND ANTENNA SUPPORTING STRUCTURES AND WITH LOCAL CODES AND SAFETY REGULATIONS. PROCEDURES FOR THE PROTECTION OF EXCAVATIONS, EXISTING CONSTRUCTION AND UTILITIES SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 4. CONFORMANCE WITH LOCAL, STATE, AND FEDERAL REQUIREMENTS FOR OBSTRUCTION MARKING AND LIGHTING SHALL BE ESTABLISHED PRIOR TO INSTALLATION, 5. DESIGN ASSUMES THAT, AS A MINIMUM, MAINTENANCE AND INSPECTION WILL BE PERFORMED OVER THE LIFE OF THE STRUCTURE IN ACCORDANCE WITH ANSI/TIA /EIA- 222 —F. 6. EMBEDMENT DEPTH IS BASED ON ANSI /TIA /EIA- 222 —F "NORMAL" SOIL CONDITIONS. ACTUAL SITE SOIL DESIGN PARAMETERS SHALL BE VERIFIED BY OTHERS TO MEET OR EXCEED "NORMAL" SOIL DESIGN PARAMETERS PRIOR TO INSTALLATION. 7. REFER TO ATTACHED POLE DESIGN PROPERTIES FOR POLE DIMENSIONS, NUMBER OF SECTIONS, REQUIRED SPLICE LENGTHS AND MINIMUM AUGER DIAMETER, 8. STRUCTURAL STEEL CONFORMS TO ASTM A572 GRADE 65, HOT —DIP GALVANIZED AFTER FABRICATION IN ACCORDANCE WITH ANSI /TIA /EIA- 222 —F. POLE SECTION PART NUMBERS ARE NUMBERED SEQUENTIALLY FROM TOP TO BOTTOM, 9. TOLERANCE ON POLE STEEL HEIGHT IS EQUAL TO PLUS 1% OR MINUS 1/2 %. 10. STEP BOLTS AND SAFETY CLIMB CABLE, WHEN SPECIFIED, START FROM 20 A.G.L. (18' MIN) TO THE TOP OF THE POLE. 11, FOR CORROSIVE GROUNDWATER AND /OR SOIL CONDITIONS, ROHN RECOMMENDS ADDITIONAL CORROSION CONTROL PROTECTION SUCH AS CONCRETE BACKFILL, ADDITIONAL PROTECTIVE COATING OVER GALVANIZING, OR THE INSTALLATION OF SACRIFICIAL ANODES. 12. ANTENNAS, MOUNTS AND TRANSMISSION LINES ARE PROVIDED BY OTHERS UNLESS OTHERWISE SPECIFIED, DESIGN ASSUMES ALL TRANSMISSION LINES ARE ROUTED INTERNALLY. 13, ALL GROUNDING IS SUPPLIED BY OTHERS AND MUST MEET ALL APPLICABLE CODES. 14. NONSTAINING LUBRICANT SHALL BE APPLIED TO THE SLIP JOINT SURFACES. JACKING FORCES SHALL BE APPLIED UNTIL THE MINIMUM SPLICE LENGTH IS OBTAINED AND THE JOINT IS TIGHT WITH NO GAPS GREATER THAN Y4 ". JACKING LUGS ARE PROVIDED ABOVE AND BELOW EACH SPLICE LOCATION AT 120 SEPARATIONS. 15, AGGREGATE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTES ), SHALL BE #57 STONE OR EQUIVALENT CONFORMING TO ASTM C33 AND PLACED TO MINIMIZE VOIDS. 16. CONCRETE BACKFILL, WHEN SPECIFIED (REFER TO ATTACHED POLE DESIGN PROPERTIES), SHALL DEVELOP A MINIMUM COMPRESSIVE STRENGTH OF 3,000 PSI IN 28 DAYS USING 1 r" MAXIMUM COARSE AGGREGATE SIZE AND SHALL CONFORM TO THE APPROPRIATE STATE REQUIREMENTS FOR EXPOSED STRUCTURAL CONCRETE, THE DURABILITY REQUIREMENTS OF ACI318 CHAPTER 4 SHALL BE SATISFIED BASED ON THE CONDITIONS EXPECTED AT THE SITE, FREE FALL CONCRETE MAY BE USED PROVIDED FALL IS VERTICAL DOWN WITHOUT HITTING SIDES OF EXCAVATION OR POLE AND DOES NOT FALL THROUGH WATER. ,_a_,lft JO � -3DVcl 'AiiuOH-Lnv jj i3 1 is aI A baE 9 1 ° tu uu n 'K A 1(4A aPR` l m 4L T - �T- — — — . , .,. w T A IM - iL IL �7 —j wo PL� 4'0 Z, 9A `3 k - � � °. .. .. , .tea ,� 1 . •°° � Y is ` -tea,. ..... - - ° I I' - �I . r ,. t s 1 %j , ."-I' b —k p r % wa ti A ' 1 q. wr L ` • - �° '� , s 'u -, � ^� . � •,} r a -° A �. +� '� - 9 A s � ^ �� � r ar{ I � � s�."`' { I ° - �' � y p 'j t a ::,nL % p % Ku • p r , L 'II 4� • L p } , . _ _ I A' �+" 4 1 6 Lu 4t en -A % j , I %k ",-r 0 n pr, W_ J d6k Zk P6 _4f Lu LJ L9 1 7 ED " x 94 no 1% LLI ML cd LE Cr W, r r. " r 16 LC h L ip a - LL-? of LLP • L LLI amp Lu 2 1: 1 % -�, + e % if qw Fj JO — :3DVd 1 1501"b'. % ff % IL 11 LI—CZ—Zl :31V❑ NMOHS SY '-31VOS Hi IV d ivm -3ilS a0aia Anyms V I N I E) 6 1 A N � 3 Ah U01:�-OAa13 C, C� CD, C> c) C� c� C> Co CD ni .A ftj M Q C - CD C� CD g CD C-0 %-D v W = m %D -o- in -d- X e,, � .- — — -- < 0 +1 3: LLJ 0 01-11 n °o° 0 N v— Z o L 14 p= 0: r 0 LjLI EtevoLtion o N 8 9 2 S 8 E n co °' 75.0:D LOCATION OF PROPOSED NO 38' 04" W w ANTENNA/BROADCAST TOWER Lo i'0, Cfl� , EXISTING WATER STORAGE TA14K 1 O'-- 6 DIAMETER ��� � ' MIN. 15'--8"' 4H EI GPI T 2857 SUMMIT RIDGE ROAD WESTERN VIRGINIA WATER AUTHORITY TAX #039.00 -01- 08.0'1 -0000 AREA = 13,521 SF � ZONING AG3 3:: S8 23 56 cJ ° 2827 SUMMIT RIDGE ROAD FITZGERALD, x 0 (D Lr: r r� DAVID K. a TAX #0239.02-03-9.00-0000 z ZONING R1 0 SUMMIT RIDGE F40AD Q� ROANOKE COUNTf BOARD OF SUPERVISORS TAX# 039.00 -- 01- 08.00 O000 ZONING A.:G3 fl 0 +� y L =94.152, R=437-500 _.�.____. --•- -- co 2837 SIJMMI 'RIDGE ROAD � 12 . 3303 C FITZGERALD, DAVID K. T A XI39,02 -03-- 10.00 - -04G0 ZONING R1 81.488, R=437.500 — �� �= 10.F891 �� �`�— L= 155.55'z R=387.500 } A 50' WIDE ACCESS & 'UTILIT`i —� EASEM0 2851 SUMMIT RIDG � I �GE �2OA0 � FITZGERALD, DAVID K. r TAXI 039.02 - 03• - 11. - 00DO -- F - ZaNINC R1 2865 SUMV5T RIDGE ROAD RICE, PAU:' JACKSON JR. c�C to RICE, SANDRA MAR. - TAX 039-02-03-12.00-10000 � ZON A G R1 �'• �'- ', - n CC, ,� ,-- ot ADJOINING PROPERTY OWNERS OF 2857 SIJMIMIT RIDGE ROAD Owner Dame: Property Address: Owner Address: Tax Map Number: Current Zoning: Roanoke County Board of Supervisors 0 Summit Ridge Road P.O. Box 29500 Roanoke, Virginia 24018 039.00-01-08.00-0000 AG3 Owner Dame: Roger L. Brown & Susan D. Brown Property Address: 2875 Summit Ridge Road Owner Address: 2575 Summit Ridge Road Roanoke, Virginia 24012 Tax Map Dumber: 039.02-03-13.00-0000 Current zoning: RI Owner Name: Property Address: Owner Address: Tax Map Number: Current Zoning: Paul Jackson Rice, Jr. & Sandra Martin Rice 2865 Summit Ridge Road 2865 Summit Ridge Road Roanoke, Virginia 24012 039.02-03-12.00.0000 R1 Owner Name: David R. Fitzgerald Property Address: 2851 Summit Ridge Road Owner Address: 2837 Summit Ridge Road Roanoke, Virginia 24012 Tax Map Number: 039.02-03-11.00-0000 Current Zoning: R1 Owner Dame: Property Address: Owner Address: Tax Map Number: Current Zoning: David K. Fitzgerald 2837 Summit Ridge Road 2837 Summit Ridge Road Roanoke, Virginia 24012 039.02-03-10.00-0000 R1 Owner Name: David K. Fitzgerald Property Address: 2827 Summit Ridge Road Owner Address: 2837 Summit Ridge Road Roanoke, Virginia 24012 Tax Map Number: 039.02 -03- 09.00 -0000 Current Zoning: R1 Summit 7 Printed On 12130 /2011 By GLENN FELDMANN Prepared by: Glcim, FeIdtnwin, Darby & GoodIatte R a. Box 2887 Roanoke, Vir 24001 Exemption claimed; Grantor and Grantee are exempted from recordation taxes and fees pursua11t to §58.1- 811(A)(3) and §58.1-811 (C)(5) Code of Virginia- v 0 W a r C3 Q 13 G TF1IS DEED, made and entered into this the W4 day of k 8A'6qt 200 k � �7 by and between CLARENCE B. TESTER and CHARLES H. GSTERFIOUDT surviving Directors and Trustees in dissolution of Wilclare Corporation, Grantors, and WESTERN VIRGINIA WATER AUTHORtT'Y Grantee. WITNES SETH THAT FOR AND IN CONSIDERATION of the sum of Ten Dollars ($10.00) cash in hand paid by Grantee unto Grantor, and other good and valuable consideration the receipt whereof is hereby acknowledged, Grantor does hereby bargain, sell, grant and convey with General Warranty and English Covenants of Title unto Grantee, all of the following lot or parcel of land lying and being in the County of Roanoke, Commonwealth of Virginia, and more particularly described as follows: BEGINNING at Corner 91, said point being the northeasterly comer of Lot 15, Section 8, LaBellevue (not recorded), said point also located an the northwesterly portion of a 50 foot utility and road easement as designated within the unrecorded Section S, LaBellevue; thence leaving Lot 15 and with 6 new division lines through the property of Wilclare Corporation (D.B. 968, Pg. 562) as follows: thence with a curve to the right which said curve is defined by a delta angle of I2 19' 50 ", a radius of 437.50 feet, an arch length of 94.15 feet, a chord of 93.97 feet and bearing N 06° 45' 59" W to Corner 92; thence N 00' 36' 04" W 125.00 feet to Corner 93; thence S 89° 23' 56" W 25.00 feet to Corner #4; thence N 00° 36' 04'' W 70.00 feet to Corner #5; thence N 89° 23' 56" E, 75.00 feet to Corner 46; thence S 00° 36' 04" E, 173.30 feet to Corner 97, said point located on the Tsx 10ap Number 0391A)t O1 08.01.000 PG 0460 'tom DEC, 28 A:D northerly boundary of Section 8, LaBellevue (not recorded), being Lot 17, said point also being the northeasterly corner of the 54 foot utility and road easement designated through Section 8, LaBellevue; thence with Lot 17 and the norther] terminus of said 50 foot utility and road easement through Section 8, LaBellevue (unrecorded), S. 18 31 00" W, 12 1.84 feet to Corner #1, the lace of BEGINNING and more particularly shown on plat prepared b 1? Lumsden a Associates, P.C., dated December 18 19 8 y Buford T. 1. Summit 8 Printed On 1WO12011 By GLENN FELDMANN pC� o,497 ' DEC 28 14 -ti 3 northerly boundary of Section 8, LaBellevue (not recorded), being, Lot 17, said paint also being the northeasterly corner of the 50 foot utility and road easement designated through Section 8, LaBelle thence with Lot 17 and the northerly terminus of said 50 foot utility and road easement through Section 8, LaBellevue (unrecorded), S. 1 8 0 31' 00" W 121 feet to Corner 91, the place of BEGfNNING and more particularly shown on plat prepared by Buford T. Lumsden and Associates, P-C., dated December 18, 1981. TOGETHER WITH a 50 foot utility & road easement dedicated to the Roanoke County Board of Supervisors by Wilelare Corporation shown on Plat Book 9 at page 260. BEING part of the same property conveyed unto Wilclare Corporation by deed from G. L. Cummings, et ux, dated March 21, 1973 and recorded in the aforesaid Clerk's Office in Deed Book 968, page 562. This conveyance is made subject, however, to all easements, restrictions and covenants of record that affect the property just hereinabove described. WITNESS the following signature and seal: (SEAL) Clarence B. Tester Director and Trustee in dissolution of Wilclare Corporation L) Charles H. Osterhoudt Director and Trustee in dissolution of Wilclare Corporation pig 04E l 'f(, DEC 9 14: 13 COMMONWEALTH OF VIRGINIA. 0tik. -3�Ik of DA ,NI 0c Lk"�> , to -wit: The foregoing instrument was acknowledged before me this ; day of W) 200_, by Clarence B. Tester, Surviving Director and Trustee in dissolution of Wilelare Corporation, Grantor. Printed On 1WO201 i By GLENN FELDMANN PG (AE-1 'CE DEC 28 14:2 COMMONWEALTH OF VIRGINIA L to -wit: The foregoing instrument was acknowledged before me this ? day of 200k by Clarence B. Tester, Surviving Director and Trustee in dissolution of Wilclare Corporation, Grantor. Notary Public holy Commission Expires: ' . �I -- 1 � o - 1 COMMONWEALTH OF VIRGINIA A of () n 0 - J to �v it. Th e /Oregoing instrument was acknowledged before me this day of 200 by Charles H. Osterhoudt, Survivin g Director and rustee in dissolution of Wilclare Corporation, Grantor. "4z.1 Notary Public My Commission Expires: -)-OF rrin[sc1 Un 1Z00/201 1 By GLENN FELDMANN PG 0462 "C, , [CC 28 14.13 Or �r 1 Lod G sE �A .y Al -:z_ �., �'� � � Q �AAle j b I{ , v 06 r- .r- X GAR VE N/ �M T fir-' � ! V _�•�'. a5 R 10[ 6 i 4 T = a= " Q= cx = Gyg. _ GO r 16 70, 9d' l�,f, 51 d 10 1 0 16 4. $0 WILCLARE CORPORATION ! ROANOKE COUNTY, V I R G I N I A L► r ! A, q7' r► /V � 11 Or �r 1 Lod G sE �A .y Al -:z_ �., �'� � � Q �AAle j b I{ , v 06 r- .r- X GAR VE N/ �M T fir-' � ! V _�•�'. a5 R 10[ 6 i 4 T = a= " Q= cx = Gyg. _ GO r 16 70, 9d' l�,f, 51 PLAT SHOWING STORAGE TANK LOT & ACCESS EASEMENT BEING GRANTED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA d 10 1 0 16 4. $0 WILCLARE CORPORATION ! ROANOKE COUNTY, V I R G I N I A — 9147' GPI . N /9`4' �5 r 'l Y PLAT SHOWING STORAGE TANK LOT & ACCESS EASEMENT BEING GRANTED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA comet, 7f - 189 WILCLARE CORPORATION ROANOKE COUNTY, V I R G I N I A SCALE: I —= 54' DATE: 18 DEC. 1981 { c'' �`: / ; , • ; tr t' E ;c BUfORD T. LUMSGEN It ASSOCIATES, P. C. CERTIFIED LAND SURVEYORS kdAWOKE, VIR43INIA comet, 7f - 189 Printed On 12/30/2011 B GLENN FELDMANAt PC, 0463 '06 DEC 26 14,'13 INSTRUMENT #200621158 RECORDED IN THE CLERKS OFFICE OF x 7 0ANOKE COUNTY ON DECEMBER 28y 2006 AT 02 130M 14CGRA143 CLERK RECORDED BY: FRS, 01 Itu lu n s I w I MMIMI } z t �s f i ` f f I 3 i � f i 1 { t .f Y a t Vim€ t NOW ' e3it i = mow HZ 1 �s' w 5 x i 7■ _ m w n.Aaa P Gr =°NS AMN.� Ar a ff OK ���� ����� � � � � i3 _ ;•� � - . Ot a a a - 45 at ` M IS Wi :•� �r� l� � � mow# � �-�'# �.# .���t[ �# - ' �. .�r . M R� 0- all ■'# M y is i`` A I f a�y Zu iYs� P9 B # ., # Z1 s aw zw 4o _ r a -a I .� wr !t ';R r+.�i� �.� all ;F ��� • ZE �s # I N Z I l U _ is r g M E all Eli =_ 4 4 4 o ; C c ## t art t_ =tss ..�wtt�as:. is W w CE 4W � Ijw_g G %F 'call O� Z im. s aw ri IE jg Egg ►r 41 ■nww wpm; #_1 al..` ..''. I 1N r M r w !7 ■ k R 1R t R / ► ■ ! R ■ • ■ ■ a i R ■ ■ ■ i f -! k � f ■ - ' *"` M - a'$ a ss '' isl #��a��C�i�CSS #��i�E�iSwr�►�wpw� - � M �+ 'iHMM on w MMMmMM won MiiM ikNMRMM= - M O 'ti��►ON� ��� ir M- M i.�MOMw� ~"`�. - _- _ ..i,�. - � ° w N� + M. tI C '$�gr.�+`�wi■SSr ° +�r� i ;! �g #C ° r■i stir w yp �+►�.:_ w �.' 't+ � � � Spwypi�y�ap��.���,j�¢p��.w. n�. ■ � � r • _'t ~ �' , z� - - ■C TS ��pp a� 1■■p _ A r � - .� V K Ali■�pA..�Ww���i Y ir��Malf7 - �Y a R lK i �r �M .•T . ... �, 88R88888g8 «,�.:: :. .0 to ev e+ y V1W } - 1A Ki KI �A I[iN••�•w.. . .. Wf[1 iAfOp L.�. � - i •� a erwr.a n�e���it.l+�°:°:w�r'r r w �i►pfA■RYiM ri s R k R i ■ ■ s i s ! = �'r.�w.M$�17�Yj �W�.Mr - � F. > =■wi.' an �• � w M M k n'e.e d ■ M . �_ ► ~ ��jj �p p pp it iR %+ in AA iR is i ``i� s is w w a. - ^' •, '' �Maf IA �p SSO wan■■ son iY Rl li�w� R '�� ,�,- r.� � ._ _ I w�•;� Vii. 1 "ti• !11151 if ,pC7 0462 1, 06 DEC 2el 14-.13 A 01 0 OF O:i= � rA AW 1 . �a � *LOT �i� 00,0 �� ,y.��i.; it Rt + ( go of 7$,, 8d' -79 A7. �0` 4 �'"� �J . �� ! if 40 4. ofg 'f 04 for A, ,.� Nor � cap � 1 0 t 7' a419VC- IV, "" ( Z Or /00 016,07 43 7 5'0 ,4 81 47' o f i. W. �� " C , 4 . N 19 */9 1 � ", ky PLAT SHOWING STORAGE TANK LOT & ACCESS EASEMENT BEING UARTED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA BY 1?.Ofq r 7 w 4 f% , oq ?7 A i!F " A �a � *LOT �i� 00,0 �� ,y.��i.; it Rt + ( go of 7$,, 8d' -79 A7. �0` 4 �'"� �J . �� ! if 40 4. ofg 'f 04 for A, ,.� Nor � cap � 1 0 t 7' a419VC- IV, "" ( Z Or /00 016,07 43 7 5'0 ,4 81 47' o f i. W. �� " C , 4 . N 19 */9 1 � ", ky PLAT SHOWING STORAGE TANK LOT & ACCESS EASEMENT BEING UARTED TO BOARD OF COUNTY SUPERVISORS OF ROANOKE COUNTY, VIRGINIA BY WILCLARE CORPORATION ROANOKE COUNTY, VIRGINIA SC.M-E.- I" — 501 DATE: 18 DEC. 198 1 13UFORD T. LUMSCHBO & ASSCXNATES, p. m CERTIFIET) LAND SURVEYORS ROAMOKF., vmwmA COMM. 70.nfl j J, F ft A .40 i WILCLARE CORPORATION ROANOKE COUNTY, VIRGINIA SC.M-E.- I" — 501 DATE: 18 DEC. 198 1 13UFORD T. LUMSCHBO & ASSCXNATES, p. m CERTIFIET) LAND SURVEYORS ROAMOKF., vmwmA COMM. 70.nfl �z 11240 il-I ZU B� 2% lip X%; a T lo r L- d j 1! L : j. �/ \ 3 � ��� �^ �� � ` � � � ^� � � \' \ \� :: � ^��` \� :,/ \ 2, Plr am F - " • n W JAL4 W� 44 j v a } _ ' i rl 'F� e q r rz R�� � mRn , . . . � • �w � • � •.: °1h a •� � • ,. P� � � "� d µ , f -1P 0 m _ W s ,°_ � Vv a a 5 ajJa rL •� a n 1 v Q b w� dam 1 _ , . „ E a ®■ a y tl - 9L l� r � � a4 E ,� . , a � 1 T ice' � 'R' • _ .. . ILL e d d u �� ■�� AV Xi a di • E E• °ti i - r� _. a °� � I. -'� �' • u '� ' R�°i� � r � � v a - a. 4 u °T Na vx a , a ,u x fir � 1 r u� u - y - d Y� •Ii= �: .! - • ,r „ - a I i Ivi a s_ W . � e , •: i e e °� a �i a [nlii. ?7.. .. � � • Y� i!.,"'nL?i Y� I. I y i r I R dy .Adabim 1 am �,. � � � : � | \ \ -\ .. . , | \\ / \� r. .. . ® � � � : � | \ \ -\ .. . , | \\ / 5 ����� � � � �� -`���� R� '��� � �1 � r�b Roanoke County Department of Community Development Applicants Name: N Existing Zoning: Proposed Zoning: Tax Map Number: Magisterial District: Western Virginia water Authority A G3 AG3S 039.00 -01 -08.01 -0000 Hollins Area: 0.121 Acres 10 January, 2012 Scale: 1 " = 100' Land Use Neighborhood Conservation Development Suburban Village Village Center Rural Village Rural Preserve - Conservation Transition ■ Core Economic Opportunity - Pricipal Industrial Un iversity Roanoke County Department of Community Development Applicants Name: N Existing Zoning: Proposed Zoning: Tax Map Number: Magisterial District: Western Virginia water Authority A G3 AG3S 039.00 -01 -08.01 -0000 Hollins Area: 0.121 Acres 10 January, 2012 Scale: 1 " = 100' SEC. 30 -32. - AG -3 AGRICULTURAL /RURAL PRESERVE DISTRICT. Sec. 30 -32 -1. - Purpose. (A) The AG -3, agricultural /rural preserve district consists of land primarily used as farmland, woodlands, and widely scattered residential development located within the rural service area. Also found in these areas are lands with steep slopes, and groundwater recharge areas. Many of the county's unique natural and scenic resources are found in this district. The purpose of this district is to maintain these areas essentially in their rural state, and attempt to protect sensitive and unique land resources from degradation as recommended in the rural preserve land use category of the comprehensive plan. This may be accomplished by maintaining the existing agricultural lands and preventing the encroachment of incompatible land uses. Non -farm residents should recognize that they are located in an agricultural environment where the right -to -farm has been established as county policy. This district is also intended to minimize the demand for unanticipated public improvements and services, such as public sewer and water, by reducing development densities and discouraging large scale development. (Ord. No. 042799 -11, § 1f., 4- 27 -99; Ord. No. 042208 -16, § 1, 4- 22 -08) Sec. 30 -32 -2. - Permitted Uses. (A) The following uses are permitted by right subject to all other applicable requirements contained in this ordinance. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agricultural and Forestry Uses Agriculture Farm Employee Housing Forestry Operations Stable, Private * Stable, Commercial Wayside Stand * 2. Residential Uses Accessory Apartment * Home Occupation, Type II Manufactured Home * Manufactured Home, Accessory Manufactured Home, Emergency Multiple Dog Permit * Residential Human Care Facility Single - Family Dwelling, Detached Temporary portable storage containers* 3. Civic Uses Community Recreation Family Day Care Home Park and Ride Facility * Public Parks and Recreational Areas Safety Services * Utility Services, Minor 4. Commercial Uses Agricultural Services Bed and Breakfast * Kennel, Commercial * Veterinary Hospital /Clinic 5. Industrial Uses Custom Manufacturing 6. Miscellaneous Uses Amateur Radio Tower Wind Energy System, Small* (B) The following uses are allowed only by special use permit pursuant to section 30 -19. An asterisk ( *) indicates additional, modified or more stringent standards as listed in article IV, use and design standards, for those specific uses. 1. Agricultural Uses Commercial Feedlots 1.5. Residential Uses Alternative Discharging Sewage Systems 2. Civic Uses Camps * Cemetery Correctional Facilities Day Care Center * Religious Assembly* Utility Services, Major 3. Commercial Uses Campgrounds 4. Industrial Uses Composting * Landfill, Construction Debris Landfill, Rubble * Landfill, Sanitary* Resource Extraction 5. Miscellaneous Uses Aviation Facilities, Private Broadcasting Tower Outdoor Gatherings Shooting Range, Outdoor (Ord. No. 42793 -20, § II, 4- 27 -93; Ord. No. 62293 -12, § 8, 6- 22 -93; Ord. No. 82493 -8, § 2, 8- 24 -93; Ord. No. 42694 -12, § 7, 4- 26 -94; Ord. No. 62795 -10, 6- 27 -95; Ord. No. 042799 -11, § 2, 4- 27 -99; Ord. No. 072605 -7, § 1, 7- 26 -05; Ord. No. 042208 -16, § 1, 4- 22 -08; Ord. No. 052609 -22, § 1 5- 26 -09; Ord. No. 030811 -1, § 1, 3 -8 -11) Sec. 30 -32 -3. - Site Development Regulations. General Standards. For additional, modified, or more stringent standards for specific uses, see Article IV, Use and Design Standards. (A) Minimum lot requirements. 1. All lots, regardless of sewer and water provisions: a. Area: 3 acres (130,680 square feet). b. Frontage: 200 feet on a publicly owned and maintained street. C. Maximum width to depth ratio: 1 to 5 (W to D) on streets in existence prior to the adoption of this ordinance. (B) Minimum setback requirements. 1. Front yard: a. Principal structures: 50 feet. b. Accessory structures: Behind the front building line. 2. Side yard: a. Principal structures: 25 feet. b. Accessory structures: 25 feet behind front building line or 10 feet behind rear building line. 3. Rear yard: a. Principal structures: 35 feet. b. Accessory structures: 10 feet. 4. Where a lot fronts on more than one street, front yard setbacks shall apply to all streets. 5. Where the principal structure is more than 150 feet from the street, accessory buildings may be located 150 feet from the street and 25 feet from any side property line. (C) Maximum height of structures. 1. All structures: 45 feet. (D) Maximum coverage. 1. Building coverage: 5 percent of the total lot area. 2. Lot coverage: 20 percent of the total lot area. (Ord. No. 62293 -12, § 10, 6- 22 -93) Sec. 30 -87 -2. - Broadcasting Tower. (A) Intent: The intent of these provisions is to regulate the placement of new and replacement broadcasting towers within Roanoke County. These provisions provide broadcasting tower applicants, property owners, and all other Roanoke County citizens clear guidance on the official policies and standards of the County. These policies and standards shall be used by applicants as a guide when selecting alternative broadcasting tower sites and broadcasting tower designs within the county. In addition, the county staff, planning commission and board of supervisors shall use these policies and standards, the Roanoke County community plan and the general special use permit criteria found in section 30 -19 as a guide for evaluating any future requests for broadcasting towers. In the interest of preserving and enhancing the scenic and natural beauty of Roanoke County it is the goal of the county to achieve a long term reduction in the number of broadcasting towers within the county, and where possible, to achieve a reduction in the height of existing broadcasting towers throughout the county, with special emphasis on towers located along or near the ridgetops of major mountains and land forms. In addition, it is the goal of the county, where possible, to achieve the relocation of existing broadcasting towers and associated utility and access corridors which have a high visual impact on scenic resources. To this end, the county will work cooperatively with broadcasting tower owners and applicants and land owners to achieve these goals. It is the official policy of the county to encourage and promote the collocation of antennas on existing public and private structures within the county. To achieve this end, the county encourages all wireless communication providers to locate new antennas on existing structures. Permits for new broadcasting towers should only be requested when no other reasonable alternative exists for locating needed antennas. When new broadcasting towers are proposed as a last alternative, the requested broadcasting tower location, height and design should be chosen to protect and enhance the scenic and natural beauty of Roanoke County. Broadcasting tower locations at elevations lower than surrounding ridge lines are preferred. The use of stealth designs should be considered for any new broadcasting tower. It is the intent of the county to fully comply with all of the applicable provisions of the federal Telecommunications Act of 1996 and other applicable federal and state laws as said laws address and preserve Roanoke County's zoning authority and provide to the communication industry the right and responsibility to provide communication services within their service areas. (B) Applicability: 1. These standards shall apply to all new and replacement broadcasting towers within Roanoke County with the exception that new and replacement broadcasting towers and associated antenna not exceeding thirty (30) feet in height and located within any commercial or industrial zoning district shall be permitted by right provided: a. The proposed tower is a monopole type design; b. The general area of the proposed tower is currently served by above ground utilities including electric power and telephone poles; and C. All other use and design standards for the construction of the broadcasting tower and associated facilities are met. 2. No modification to increase the height, size, type or location of any existing broadcasting tower or associated facilities, excluding antennas, shall be made unless such modification results in the full compliance of the broadcasting tower and facilities with all of the requirements of this ordinance. 3. Antennas may be installed on any existing structure within the county, without the necessity of obtaining a special use permit, provided said antenna does not meet the definition of a broadcasting tower, does not increase the height of the existing structure more than ten (10) feet, and does not result in the structure and antenna exceeding the maximum structure height for that zoning district. 4. These provisions shall not apply to any temporary broadcasting tower erected for the purpose of system design or testing provided the temporary broadcasting tower is erected for a period not to exceed twenty -one (21) days. In addition, in declared local emergency situations, the county administrator shall be authorized to allow the temporary installation of a broadcasting tower for the duration of the local emergency. A zoning permit pursuant to section 30 -9 of this ordinance shall be applied for and approved prior to erecting any temporary or emergency tower. (C) Application requirements: 1. All potential applicants for broadcasting towers shall consult with county planning staff at least thirty (30) days prior to submitting an application for a proposed broadcasting tower. During this consultation the applicant shall present information to the staff on system objectives, proposed coverage areas, and alternative sites considered and rejected. The staff shall provide the potential applicant information on Roanoke County policies and standards for broadcasting towers, and shall discuss with the applicant possible alternatives to broadcasting tower construction. 2. In addition to the application requirements contained in section 30 -19 -2 of this ordinance, all applicants for broadcasting towers shall provide the following at the time of application: a. The location of all other proposed broadcasting tower sites considered and rejected, and the specific technical, legal or other reasons for the rejection. b. The location of all other possible collocation sites considered and rejected, and the specific technical, legal or other reasons for the rejection. C. Accurate, to scale, photographic simulations showing the relationship of the proposed broadcasting tower and associated antenna to the surroundings. Photographic simulations shall also be prepared showing the relationship of any new or modified road, access or utility corridors constructed or modified to serve the proposed broadcasting tower site. The number of simulations and the perspectives from which they are prepared, shall be established with the staff at the consultation required in section C.I. above. d. A computerized terrain analysis showing the visibility of the proposed broadcasting tower and antenna at the requested height and location. If new or modified road, access or utility corridors are proposed, the terrain analysis shall also show the visibility of these new or modified features. e. Information on how the proposed site relates to the applicants existing communication system, including number of other sites within the Roanoke Valley, and the location of the antenna at each site. f. All broadcasting tower applicants shall be required, at their expense to conduct an on -site "balloon" or comparable test prior to the planning commission and board of supervisors hearings on the special use permit. The purpose of this test shall be to demonstrate the potential visual impact of the proposed tower. The dates and periods of these tests shall be established with the applicant at the pre - application consultation. g. Written verification that all required submittals to the FAA as required by section 30- 87 -2(D)6 of this ordinance have been submitted. 3. The applicant shall be responsible for all fees associated with the filing of the application including the reasonable cost of any independent analysis deemed necessary by the county to verify the need for the new broadcasting tower. The board of supervisors shall establish these fees, which shall be discussed with the applicant at the pre - application conference. (D) General standards: 1. The maximum height of any proposed broadcasting tower and associated antenna shall be made as a condition of the special use permit, but in no case shall any broadcasting tower and antenna exceed one hundred ninety -nine (199) feet in height. Applicants shall request the lowest broadcasting tower and antenna height necessary to accomplish their specific communication objectives. 2. The setback for any proposed broadcasting tower shall, at a minimum, conform to the requirements for principal structures for the proposed zoning district. However, in no case shall the minimum setback from the base of the broadcasting tower to any residential structure on an adjoining lot be less than forty (40) percent of the height of the tower, measured from the closest structural member of the broadcasting tower (excluding guy lines). Guy lines shall be exempt from the minimum setback requirements in side and rear yards for the respective zoning district, but shall comply with the setback requirements for the front yard. 3. The minimum setback from any property line abutting a road right -of -way for any other building or structure associated with a broadcasting tower shall be fifty (50) feet. Such buildings or structures shall be located a minimum of twenty -five (25) feet from any other property line. 4. More than one (1) broadcasting tower shall be permitted on a lot provided all applicable requirements have been met including setback requirements. 5. Broadcasting towers shall not be illuminated with any type of lighting apparatus, unless such lighting is a requirement of the FAA or FCC. When lighting is proposed to conform to federal requirement, the county shall contact the federal agency to verify the necessity of lighting, and to determine the minimal amount and type of lighting necessary to comply with federal guidelines. Security lighting, or a "down lighting" design may be installed on buildings and structures associated with a broadcasting tower. In no case shall any lighting violate section 30 -94 of this ordinance. 6. Any proposed broadcasting tower within two (2) miles from any general or commercial airport or located at a ground elevation at or above two thousand (2,000) feet, average mean sea level, shall be referred to the appropriate regional office of the FAA for review and comment prior to filing an application for a special use permit. 7. All broadcasting towers shall comply with any additional requirements established in the airport overlay district in section 30 -72 of this ordinance, and the emergency communications overlay district in section 30 -73 8. Any broadcasting tower approved shall be structurally designed to carry sufficient loading, and the site approved shall be sized to accommodate the additional equipment necessary for at least three (3) other vendors /providers of communications services in order to minimize the proliferation of new broadcasting towers in the vicinity of the requested site. In addition, by applying and being granted the special use permit, the applicant and the owner of the land agree to make the broadcasting tower and tower site available for additional leases within the structural capacity of the broadcasting tower and at reasonable costs adequate to recover the capital, operating and maintenance costs of the broadcasting tower location required for the additional capacity. 9. A monopole broadcasting tower design is recommended. The board may approve an alternative broadcasting tower design if it finds that an alternative type of structure has less of a visual impact on the surrounding community and Roanoke County, and /or based upon accepted technical and engineering data a monopole design is not technically feasible. Cost shall not be a criteria for determining broadcasting tower design. 10. No broadcasting towers shall be permitted within the critical viewsheds of the Blue Ridge Parkway or Appalachian Trail as shown on any official map designating these viewsheds and pre- approved by the board of supervisors. In addition, no towers shall be proposed within any other designated area of local scenic, historical, ecological and cultural importance as designated and approved by the board of supervisors prior to the filing of a tower application. 11. By applying and being granted the special use permit, the applicant and the owner of the land agree to dismantle and remove the broadcasting tower and associated facilities from the site within ninety days of the broadcasting tower no longer being use for wireless communications. Dismantling and removal from the site shall only be required after notice by the County. If antennas on any approved tower are relocated to a lower elevation, the tower shall be shortened to the height of the highest antenna. A bond or similar performance guarantee may be required as part of the special use permit approval. Said guarantee will be in an amount sufficient to ensure removal of the tower and all associated facilities and the reclamation of the property and road, access and utility corridors to a condition that existed prior to tower construction. 12. All broadcasting tower structures and associated hardware, antennas, and facilities shall be a flat matted finish so as to reduce visibility and light reflection unless otherwise required by the FCC or FAA. 13. No business signs shall be allowed on the property identifying the name of, or services offered by, any business associated with the broadcasting tower. (E) General review policies: All special use permit requests for new broadcasting towers, including the replacement or modification of existing broadcasting towers shall be reviewed by the staff, planning commission and board of supervisors on the basis of the following criteria: 1. The extent to which the broadcasting tower proposal conforms to the general special use permit criteria in section 30- 19 of this ordinance, and the intent, application requirements, and general standards for broadcasting towers found in these provisions. 2. The demonstrated willingness of the applicant to evaluate collocation opportunities within the proposed communication service area, and the demonstrated history of the applicant choosing collocation sites within the Roanoke Valley. 3. The base and top elevation of the proposed broadcasting tower relative to surrounding natural land forms. Notwithstanding any other provision of this section, broadcasting tower locations below surrounding ridge lines are preferred. 4. Broadcasting tower locations already served by existing roads and utilities are preferred due to the potential detrimental environmental and visual impacts resulting from the construction of new road and utility corridors. 5. Within the needed service area, the availability of other existing structures that are, based upon independent analysis, of suitable height, design, and location for the needed antenna. 6. The visibility of the broadcasting tower from the surrounding community and neighborhood compatibility of the tower as determined by the submitted computer simulations, terrain analysis and balloon or comparable test. 7. The degree to which the proposed tower location, site design and facilities including fencing, buildings and other ground mounted equipment and new or modified road, access or utility corridors are located, designed and constructed to be compatible with the neighborhood. (Ord. No. 82493 -8, § 4 8- 24 -93; Ord. No. 102798 -12, § 1, 10- 27 -98) t 05.16- "02 DEC (13 1346 200 Document Prepared B MARTIN, HOPKINS & LEMON P.ci P. 0. Box 13366 Roanoke, Vir 24033-3366 NOTE: This Deed is exempt froni recordatioii tax pursuant to the provisions of Para (A)(3), (C and ( D ) of Section 58,1-811 and 10. 1-1 803 of the Code of Vir of 1950, as amended. TAX MAP NO: 039,00-01-08 04" THIS DEED OF GIFT EASEMENT, made this a da of November, 2002, by and between ALFRED A. DL and BETH S. DLTRHAM, husband and wife, herein collectivel called the Graaitors and WESTERN VIRGINIA LAND TRUST, a Vir non-stock corporation, hereinafter "WVLT," who address is P.O. Box IS 102 . Roanoke, Vir 24014-0797, Grantee. W I T N E S S E T H YMEREAS, the V i r Consevv-ation Easement Act, § 10.1 -1 009, et. se of the Mar-tin., Hopkins & Lenion, P.C. Code of Vir (1950), as amended, contemplates the creation of nonpossessor i . ntcrests m real estate b the Grantee for the purpose of maintainin or enhancin water q ualit y and open space lands; and WHER-EAS, the Open Space land Act of 1 966 , (Chapter 17, Title 10. 1 , ti on 10.1- 1700 to 10.1 -1 705 of the Code of Vir of 1 950, . as amended (the "Code of Vir declares that the preser-%,7ation of open-space, land serves a public purpose b promotin the health and welfare of the citizens of the Commonwealth b curbin urban sprawl and encoura more desirable and economical development of natural resources, and authorizes the use of easements in g ross to maintain the character of open-space land and W H EREAS, the h er nafter described propert is forested open space and the Roanoke Count 1998 Communit Plan contains g oals to preserve and improve the 1 .1 01 k 10517 "02 IEC W 1316 q ualit y of the Count soil, water, air, forest and farm land and specificall with Martin, Hopkins & I'mon, P.C. re to the forests, to identif uni woodland habitat and forest areas, and continue and improve the e ffectiveness of public polic incentives for its preservation and conservation; and WHEREAS, I the hereinafter described propert is, withi'n the vi cw shed of the Blue Rid Parkwa and the Roanoke Count 1998 Communit Plan includes a g oal with respect to the Blue Rid Parkwa and that the Count will protect to the extent i ble the view sheds from the B1 e Rid and poss WHEREAS, a conservation casement on the Propert hereinafter described would support the g oals of the Roanoke Count 19-98 Communit Plan and WHEREAS, the Western Vir Land Trust is established as a nonprofit entit tinder Section 501(c)(3) of the IRS Code which has been in existence in excess of five y ears and whose mission includes consen-ration of rural lands in Southwest Virorinia, WHEREAS, the Grantors are the fee simple owners of the reat propert hereinafter described which the desire preserved as open-space land in 'the public interest.. NOW THEREFORE, in reco of the fore and in consideration of the M utual covenants herein and the acceptance b Grantee, the Grantors do hereb g rant and conve to the Grantee an open-space easement. in g ross over, and the ri in .0 %.." perpetuit to restrict the use of the real estate located in Roanoke Count Vir and bein as more particularl described on Exhibit "A" attached hereto and b this reference made a part hereof 2 le �L 13116 PEC AND SUBJECT,, HOWEVER, to the restriction that the Grantee or its successors and assi ma not transfer or conve the open-space easement herein conve unless the Grantee conditions such transfer or conve on the re that ( 1 ) all restrictions and conservation purposes set forth in the conve accomplished b this Deed are to be continued in perpetuit and (2) the transferee is an or then q ualif y i.11 9 as an eli donee as defined b Section 1.70 of the IRS Code and the applicable Treasur re promul thereunder. S1 , C ,_t A- 1 11 V L , d t wh ich m a affect the y T h i s conve anc e i's further made rnaters of record t Propert Restrictions are hereb imposed on uses of the Propert pursuant to the public policies set forth above. The acts which the Grantors, their heirs,, successors, personal representatives and assi covenant to do and not to do upon the Propert and the restrictions which the Grantee is hereb entitled to enforce, are and shall be as follows: 1. Accumulation of trash, refuse 7 j unk, or an other unsi material is not permitted on the Property 2. Displa of billboards, si or other adverttsen-cents is not permitted on or over the Propert except for "No Trespassin or Huntin si which ma be displa at the boundaries of the Propert 3.. Division or SubdIv,ision of the Propert in an manner is prohibited. 4. Mana of forest resources shall be in accord with a forest stewardship plan approved b the Grantee. All forestr activities shal.1 be cars -led out so as to maintain biodiversit and preserve the environmental/scenic q ualit y of the area. Best Mana Practices, as defined b the Vir Department of Forestr shall be used to control erosion and protect water q ualit y . A forested buffer of thirt feet minimum shall be maintained alon iVen-nittent and perennial streams, selective harvest in the buffer of dead or diseased trees that threaten the health of the entire forest stand is perniated. The function of the riparian buffer to protect water q ualit y Martin, shall not be impaired.. No clear-cuttin ma be practiced, an on the Propert Hopkins & Lemon, P.C. 3 101519 "042 DEC 03 13- 16 re of the size of the patch. It is the Grantors intention that the existin rem In in its existin state, character and location. The Grantors, or their successors an d as s 1 g n s, shat I notif the Grante e n o later than 3 0 da prior to the start o f an material forest activit as well as within 7 da of its completion. 5. Gradin blastin or earth removal shall not maten* all y , alter the topo of the Propert Minin on the Propert is prohibited. 6. No permanent or temporar b i uildin or structure, ncludin without limitation., communication towers, shall be built or maintained on the Propert other than non- r 'de 'al outbuildin commor . cs I - nt I d and appropriatel incidental to the use of the propert as a public park should same be conve to Roanoke Count or other g overnniental unit for such purpose. No buildin or structure shall be constructed within 100 feet in elevation from the visible rid line. 7. Industrial or commercial activities other than the followin are prohibited: (1) a silviculture, and horticulture as g overned b Para 4 and ( 11 ) temporar or seasonal outdoor activities which do not permanentl alter the ph appearance of the Propert and whIch are consistent with the conservation values herein protected, S. Representatives of the Grantee ma enter the Propert from time to time for the purpose of inspection and enforcement of the terms of this Easement after permission from or reasonable. notice to the Grantors or the Grantors' representative or assi 9. Grantors their heirs, successors, personal representatives and ass icins shall notif Grantee in writin prior to closin on an proposed transfer or sale of the Propert ­In an Deed conve all or an part of the Propert this Easement shall be referenced b Deed Book and Pa Number and/or b Instrument Number. Grantee expressl acknowled that it is contemplated b the parties that Grantor Martin, Hopkins & Lumall, P.C. may conve the propert encumbered b this Easement to Roanoke Count or some W other g overnmental entit for use as a public park. Use of the propert as a public park is permissible within and subject to the restrictions enumerated herein. Atthou this Easement' 1 1 in in g ross will. benefit the publ'c as descr'bed above, noth' herein shall be construed to conve to the public a ri g ht of access to or use of the Propert Grantors, their heirs, successors, personal representatives and, assi hereby retain exctusivc ri to such access and use, subject to the terms hereof. El 10519 "02 DEC 03 1346 re of the size of the patch. It is the Grantors intention that the existln forest remain in its existin state, character and location. The Grantors, or their successors and assi shall notif the Grantee no later flian 30 da prior to the start of an material forest activit as wett as within 7 da of its completion. 5. Gradin blastin or earth removal shall not materiall alter the topo of the Propoert Minin on the Propert is prohibited. 6. No permanent or temporar l Rdin or structure, including, without limitation, communication towers, shall be built or maintained on the Propert other than non- residential outbUildin commonl and appropriatel incidental to the use of the propert as a public park should same be conve to Roanoke Count or other g ovenunentat unit for such purpose. No buildin or structure shall be constructed within. 100 feet in elevation from the visible rid line. 7. Industrial or commercial activities other than the followin are prohibited: ( i ) a silviculture, and horticulture as g overned b Para 4; and ( 11) temporar or seasonal outdoor activities which do not pen-nanentl after the ph appearance of the Propert and which are consistent with the conservation values herein protected. 8. Representatives of the Grantee ma enter the Propert from time to time for the purpose of inspection and enforcement of the terms of this Easement after pen-nission from or reasonable notice to the Grantors or the Grantors' represen, tat' ive or assi 9. Grantors,, their heirs, successors, personal representatives and assi shall 110tif Grantee in writin prior to closin on an proposed transfer or sale of the 0­1 Propert --In an Deed conve all or an part of the Propert this Easement shall be referenced b Deed Book and Pa Number and/or b Instrument Number. Grantee expressl acknowled that it 'is contemplated b the parties that Grantor Marti Fl.. Hopkins & Lemon, P.C. ma convc the propert encumbered b this Easement to Roanoke Count or some other g overnmental entit for use as a public park. Use of the propert as a public park ts peniiissible within and subject to the restrictions enumerated herein. Althou this Easement in g ross will benefit the public as described above, nothin herein shall, be constnted. to conve to the public a ri g ht of access to or use of the Propert Grantors, their heirs, successors, personal representatives and assi hereb retain exclusive ri to such access aril use, sub to the ten-ns hereof. 4 6 PG i� DEC 3 ' 13 , 1 1 3 WITNESS the following ignatur and scals. GRAN TORS: ( SEAL) A LFRED A DURHAM { (SEAL) B ETH S. DURH A CCEPTED: WESTER F I I I. LAND TRUST � 'a f •a F' d F title: - B S TATE OF 'T t o -wi t: The forego instrument was acknowledged for th N ovember, 2002, by Alfred. A, Durham. . Notar Pubfici�ovwb� 1'_AP0 My commission expires: (S E A L Hopkins Demon, P. C. 5 . ,2 DEC 0 STATE OF IT COUNTY -wit: The foregoing instrument w kno- wedged before me th '� day of Nove mber, 2002, by Beth S. Durham. Notary Public Afr- M conunission expires: /0 (SEA M Hopkins , 6 21 • DEC 43 1317 EXHIBIT A BEGINN'IN G at a point on the 'north easterl comer of Lot 2 1, Block 2 1, accordin to the Map of Section 7, La Bellevue, recorded in the Clerk's Office of the Circuit Court of Roanoke Count Vir in Plat Book 9, pa 150 thence leavin said be point and with the outside line of said Section 7, La Bellevue, S. 52' 46" 42" W. 920 feet to a point thence S. 7 5' 20' 45 " W. 111 6..x.3 feet to a point thence S. 18 3 F 00" W. 600 feet to a point tbence S. 56' 52' 35" W. 355,30 feet to a pomt on the outside ] ine of the propert of Wilclare Corporation thence with the same, N. 4V 40' 4 1" W. 1.275 feet, n-i-ore or less, to a point on the propert now or formerl owned b "Read", thence with the same,, N. 370 19" E. 1214-62 feet and N. 44' 50' E. 1070 feet to a point on the easterl outside line of the propert of W1.1cl .re ; thence with the same S, 58* 15' E. 2000 feet, more or less, to the place of BEGINNING; and EXCEPTINLG THEREFROM the followin parcels: ( 1 ) Parcel and easement conve to the Roanoke Count Board Of SUpervisors b Wilclare Corporation b deed dated Epee ember 18, 198 1. and (2) stora tank lot and a 50 foot utilit and road easement leadin thereto as shown on a plat made b Buford T. Lumsden & Associates, dated, December 18, 1981. TOGETHER WITH an easement across the remainin propert of the part of the, first part, said easement be g innin g at the I eniiination of Coachman Circle as shown on the Map of Section 4, 'La BellevLte, recorded in Plat Book 8, pa 35 to extend across the remainin propert of the part of the first part to the propert conve herein. The location of said easement to be as mutuall a Upon. and said easement to remain at such loccation unless and until the remainin propert of the part of the first part is subdivided at which time the part of the first part reserves the ri to substitute for the easement g ranted b this deed an easement over such roads as will be shown on such recorded plats and also, a 50 foot easement leadin from such road to the propert conve herein, said 50 foot easement to be located near the stora tank lot which is exempted from this conve as here i nab ove set opt. BEING the same propert conve to Grantors b deed dated December 21, 1982 .0 recorded in the aforesaid Clerk's Office in Deed Book 1180, pa 978. Nia rt i n, Hopkins & Lemon, P.C. - -% 'M,.FW - nrc 134 HG in. 23 Lt. u-j I STATE OF VIRGINIA ■ _fir � ■ � ACKNOWLEDGED BEFORE ME THIS 3 ^ DAY OF I 1 200? 1 BY Ia - \1-0 G 3 ,-ow elmN MY COMMISSION EXPIRES 12/31/04. rl-, 1 -'00 '724537 TNw RUMEN' N THE RDE' RKS E N o KE 0Ui i N ON ri A D E C'n' M. B E R i T 0 T 14 Amn PAM AR Lit " n DE ij R; w ;Pkp. � ' ' l. RE'll].1- 5 - E t-, 1 0 THE "Ag 1 5' LOCAL. le DrG E A 'GRAW. Cl RK BY ACTION NO. ITEM NO. 1.1 -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2012 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator'Ekl;l- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (appointed by District) After serving 35 years, Carlton Wright has advised he does not wish to be re- appointed. His term will expire June 30, 2012. Mr. Wright represents the Hollins magisterial district. Kevin Barnes, who represents the Cave Spring magisterial district, has advised he has accepted a job out of State and can only serve until June 2012. His term expires June 30, 2014. 2. Capital Improvement Program (CIP) Review Committee (appointed by District) The following one -year term expired on August 31, 2011: a) James M. Chewning representing the Vinton Magisterial District, one -year term will expire on August 31, 2011 3. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) Bryan Pittenger, who represents the Hollins Magisterial District, has resigned. His term of office is due to expire on August 31, 2012. Page 1 of 2 4. Total Action Against Poverty (TAP) Board of Directors (Designee of Richard C. Flora) Thomas A. Rote nberry, who is the designee of Richard Flora, two -year term will expire on May 5, 2012. Mr. Rotenberry has advised he does not wish to be appointed to an additional term. Page 2 of 2 i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 201 2 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD of SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for April 24, 2012, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1. Approval of minutes — March 20, 2012 2. Request to appropriate $'12,376.40 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2011/2012 3. Confirmation of appointment to the Roanoke Valley Greenway Commission 4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Lois E. Jenkins, Account Representative, upon her retirement after more than eighteen (18) years of service 5. Request to accept and appropriate funds in the amount of $5,139 to the Roanoke County Public Schools Page 1 of 1 ACTION NO. ITEM NO. J -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24,2012 AGENDA ITEM: Request to appropriate $12,376.40 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2011/2012 SUBMITTED BY: APPROVED BY: Steven A. McGraw Clerk of Circuit Court B. Clayton Goodman III County Administrator 3Q4_ COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's Office, have been received from the State in the amount of $12,376.40. These funds have been earmarked for the purpose of maintenance. These funds need to be appropriated to the Clerk of Circuit Court. FISCAL IMPACT: No fiscal impact —one hundred percent (100 %) State funds STAFF RECOMMENDATION: Staff recommends appropriating $12,376.40 to the Clerk of Circuit Court for the fiscal year 2011/2012. Page 1 of 1 ACTION NO. ITEM NO. J -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2012 AGENDA ITEM: Confirmation of appointment to the Roanoke Valley Greenway Commission SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator e 9 A - ' COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke Valley Greenway Commission (appointed At Large) During closed session on March 13, 2012, the Board asked the County Administrator to contact Charles A. Blankenship to see if he would be willing to serve an additional three -year term. Mr. Blankenship has advised he is willing to serve an additional term to expire on April 8, 2015. Confirmation of this appointment has been placed on the consent agenda. Page 1 of 1 ACTION NO. ITEM NO. J -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN "rER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 24, 2012 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Lois E. Jenkins, Account Representative, upon her retirement after more than eighteen (18) years of service Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator ZQ-g — COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Lois E. Jenkins, Account Representative, retired on March 31, 2012, after more than eighteen (18) years of service. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 201 2 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO LOIS E. 61ENKINS, ACCOUNT REPRESENTATIVE, UPON HER RETIREMENT AFTER MORE THAN EIGHTEEN (18) YEARS OF SERVICE WHEREAS, Lois E. Jenkins was hired on September 7, 1993, and has worked as an Account Representative during her tenure with Roanoke County; and WHEREAS, Ms. Jenkins retired on March 31, 2012, after more than eighteen (18) years of devoted, faithful and expert service with the County; and WHEREAS, during hertime serving Roanoke Coi ..inty, Ms. Jenkins was responsible for providing excellent customer service to those departments to which she was assigned; and WHEREAS, Ms. Jenkins was also responsible for promptly and accurately processing payments to County vendors, employees and citizens; and WHEREAS, Ms. Jenkins processed payments for but not limited to Fire and Rescue, Parks, Recreation and Tourism, General Services, Sheriff, County Jail, all Court units, various utility payments and Social Services; and WHEREAS, Ms. Jenkins was also responsible for payments for the Commonwealth Attorney and the Registrar; and WHEREAS, Ms. Jenkins processed month end transfers and journal entries. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Page 1 of 2 Roanoke County to LOIS E. JENKINS for eighteen (18) years and seven (7) months of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 2 ACTION NO. ITEM NO. J -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 291 2 AGENDA ITEM; Request to accept and appropriate funds in the amount of $5,139 to the Roanoke County Public Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator.. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education funds the Project Graduation Summer Academy through a reimbursement system. Project Graduation is a program that offers SOL -based remediation and retesting for students in danger of not graduating because they lack verified credits. Roanoke County Schools applied for and were granted $5,139 for its 2011 Project Graduation Summer Academy from the Virginia Department of Education. FISCAL IMPACT: The Remediation/Testing Budget will be increased by $5,139. ALTERNATIVES: None STAFF RECOMMENDATION: Roanoke County Schools requests that $5,139 be appropriated to the remediation /testing program. Page 1 of 1 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 35, 2511 Addition of 2919 -11 operations Amount $ 25, 572, 318 500 N -1 'Yo of General Fund Revenue 15.59% * Balance at April 124, 2912 $ 29,572 19.57% ** Note: On December 21, 2554, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2515 -11 a range of 10.0% -11.9 % of General Fund Revenues 2515 -11 General Fund Revenues $189,518,185 15.5 % of General Fund Revenues $18,951,819 11.0 % of General Fund Revenues $25,858,559 ** 2011 -12 - Goal of 11% of General Fund Revenues 2511 -12 General Fund Revenues $192,720 11 % of General Fund Revenues $21,199,304 The Unappropriated Fund Balance of the county is currently maintained at 10.57 %. The county's goal is to increase the balance over time to 11.0% Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator ►3QQ- N -2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural /engineering services, and other one -time expenditures.) Amount Audited balance at June 36, 2011 $2 Addition of 2010 -11 operations $1,222,269.66 August 23, 2611 Purchase of .464 acre of real estate adjacent to the Roanoke County (46,666.66) Administration Center from Franklin Real Estate Company September 13, 2611 Appropriate funds for the repair of retaining wall at Vinton Library (17,226.00) April 3, 2012 Loan for the acquisition of fire vehicles for Fire and Rescue Dept. (1,687,023.00) Balance at April 24, 2012 $1,666,625.88 Mayor County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Audited balance at June 30, 2011 $162,539.00 Addition of 2010 -11 operations $775,622.00 Balance at April 24, 2012 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator W-U.- $938,161.00 N3 RESERVE FOR BOARD CONTINGENCY COUNTY of ROANOKE, VIRGINIA Amount From 2011 -2012 Original Budget $100,000.00 May 24, 2011 Appropriation for Legislative Liaison (31,020.00) December 13, 2011 Appropriation to remove the delapidated carport structure and install a new roof (10,000.00) at 5915 Garner Road January 24, 2012 Appropriation for assessment for Appalachian Power Company (APCo) negotiations (4 April 10, 2012 Appropriation for professional services related to the search for new Police Chief (26,150.00) Balance at April 24, 2012 Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator j�� ACTION NO. ITEM NUMBER N -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 24, 2912 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2012. SUMMARY OF INFORMATION: GASH INVESTMENT: SUNTRUST CON 2 2 GOVERNMENT: SMITH BARNEY CONTRA 32 SMITH BARNEY 42,91 8 WELLS FARGO 16,000,000-00 WELLS FARGO CONTRA 1 58 LOCAL GOVT INVESTMENT POOL: 3 34,559, 773.7 1 GENERAL OPERATION 17 17, 129,731.29 CD: BRANCH BANKING & TRUST 4 4 MONEY MARKET: BRANCH BANKING & TRUST 1,076,823-81 MORGAN STANLEY - JAIL 1,101,096-82 SMITH BARNEY 28,255,544.84 STELLAR ONE 1 WELLS FARGO 3 34,559, 773.7 1 TOTAL 116 04/24/2012 N O N �-+ � N a o C7 C LL L C a) sir' V - t4 M � LO I` � O (C) � O N 00 CY) f` f` � LO O (C) 00 � LO N CA CA M O N CO f` LO I` IT O r M N r CC) I` M O O M Imo- N CC) O 00 14 ti O O f` I` CV r O L6 I` M r Lo 00 N CA I` r O 00 CA r r N CA r N r r 00 00 00 1 O r C9 r O N O N N I` M O 00 CD (D CA M 00 N LO 00 (C) 00 1` r CF) d7 N 00 (C) LO N M CC) 00 (D N M LO M N O r q;T M T M N r LO LO I` N LO N r CF) CC) 07 CD I` 07 LO r 'IT ICT � LO M CA rl� f` 00 O r LO LO T r 'IT r r 07 O O I` r I` r r N CC) 00 N I` r I M p N M N � � m N O N N CC) � � C CC) M Lt7 r I` r pp N r 00 O M M I` I` 00 O a� a p N (D M CO O f` 00 O7 CA LO N LO O 0) O ' L 0) 'IT O N O li CA p r 4 CC) r O _N 6 N M f` � ti 00 ti r V a � r LO O I` I tD N (C) 4) o O ti M r I� I� LO CC) CC) CD I� r (C) d N m I` I` r r M 06 M r C r r > M L � !Q N � r L U r I` � r M O O M � a� M r f` N 00 (D (D M M N CA M LO r tU 00 d) CA M CD I> LO 'IT m 00 (D O M N O _ (D O (D N I` W r r N O 00 r LO O .O r m o O 00 N (9 � tm N +� N r > m 00 CC ti N lq N C (3) LO U Cl) p N r p M 4) 0 r r CC) � � s O 00 N CA Z L O LL L 'IT >' CA CL ;T r tv a (C) E L 00 � M L. f` LO U a r q;T (C) (D M 00 'IT 'IT q;T M i--' O N r m N � m N O N �-+ � N a o C7 C LL L C a) sir' V - t4 M � LO I` � O (C) � O N 00 CY) f` f` � LO O (C) 00 � LO N CA CA M O N CO f` LO I` IT O r M N r CC) I` M O O M Imo- N CC) O 00 14 ti O O f` I` CV r O L6 I` M r Lo 00 N CA I` r O 00 CA r r N CA r N r r 00 00 00 1 O r C9 r O N O N N I` M O 00 CD (D CA M 00 N LO 00 (C) 00 1` r CF) d7 N 00 (C) LO N M CC) 00 (D N M LO M N O r q;T M T M N r LO LO I` N LO N r CF) CC) 07 CD I` 07 LO r 'IT ICT � LO M CA rl� f` 00 O r LO LO T r 'IT r r 07 O O I` r I` r r N CC) 00 N I` r I M p N M N � � m N p N LO CC) � O CC) M Lt7 r I` r pp N r 00 O M M I` I` 00 r r p I` (D M CO O f` 00 O7 CA LO N LO O 0) O O 0) 'IT O N O li CA p r 4 CC) r O 6 6 N M f` � ti 00 ti r C; 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April 24, 2012 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: Accounts Paid —March 2012 Rebecca E. Owens Director of Finance ITEM NO. N -7 B. Clayton Goodman III County Administrators -- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Direct Deposit Checks To tal Payments to Vendors $ - $ - $ 8 Payroll 03/02/12 1,144, 986.83 95,766-50 1,240, 753.33 Payroll 03/18/12 1 88,688.92 1 22.48 Payroll 03/30/12 1, 077, 973.43 106, 853.88 1,184, 837.28 Manual Checks - 255.85 265.85 Grand Total $ 11,913,114.23 ACTION NO. ITEM NO. N -8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2012 AGENDA ITEM: Quarterly Report -- Community Development Activities SUBMITTED BY: Tarek Moneir Deputy Director of Development Services APPROVED BY: B. Clayton Goodman I I I County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Attached is a summary report of Community Development Activities for the second quarter of 2011 -2012. The statistics in the attached spreadsheet represent monthly stats of various activities in Community Development. It compares the average of the second three months of the fiscal year 2012 with the total average of last year's inspections and plan reviews performed by Staff. We also included stats of zoning inspections, business licenses, complaints and other code compliance. You will note that some of these stats are reported as "NA" for not available indicating that we cannot collect such data on a monthly basis due to the complexity of the process. This report is only for information and does not require any board action. Page 1 of 1 _O L O m / Q O Ile Ln au 0 / L aj C O E / au D U O v 3 a� - o o n, •- t `n �, '� a a t `� 3 v Ln �' s� O O a c �, a L o, tn tn Ln v Ln 0) i N o °° y _ a o Ln a, a ° U-) 3 Z CL c o v Ln a o a Ln S. c ZD N a o C3 a :� y Ln CL CL a a ° ° s w ++ a) a a c:1 S r c W r o Z . Q . z m w Ln O a► o� o; �, o) - i- L v � °c Q c v a - U E z E z Q a 3 a� Q a t N 1 i > GJ c� t CIA > a U. N N r-I r-I r-I M r-I N O N r-I rN-I M rl r r�i N N 0 ^ 00 r-I M LA ++ OO J r�i r-I a LL L � \ Q 00 l0 00 r lD M r- lD CT) I - N M N 00 Rt 00 N M 00 Dl M 00 lD O M O M M N c M 00 Dl L n I11 Lf) N O L r) O O Ql l0 � M N r-I r-I r-I r-I r-i r-I N r-I OC) r-I r-I r� N N Ol 00 c - I m Lr) O� c:t r j M U') qt qt o � N O H b.0 o�c O i (U O M Ol M 00 M M N Ln q* M r-I M r-I O Ln ri r-I 111 01 ri N O M r ri d1 N W 0) O r- 00 00 00 N Ol - 0 N 0 E > ^ %D n Ln � N L � O \ r-I %D u1 lD O w N N 00 N I� r-I N M M O r-I u1 %D O M 00 � 00 r-I M 00 cn O N M N N O N Ol O u1 111 � N M M N Rt Gl O w Ln � m N N M V M V V 00 r-I r-I `� ^ n N n N N 0000 0 � N O H L L CU 4A 3 N 4* Ln O M N r-I r-I N N N r-I M r-I ^ m p r-I m M� - r-I Gl r-I N O r O r-I 00 rm O tD cn 0�0 00 N N N 00 w N M r-I ri C14 w lqr O L ^ w M C > N G a L L O L I� N r r m r- M L(1 v) III M m M I- I'D N N qt C) N - N Rt L n M c-I Ln O V) N Ql 00 L n ill N I'D l0 O O M M 1 10 N N 00 O (� 3 cr r-I N 0) N N m N r- N r-4 r-I ` O r N co C qt °M � N o0 G °° �� o 00 r � 00 0) - 00 o m r 000 N z z z z z z r- r LO 110 O N O L Q j L.L N N l.0 M N M N M N r-I r-I 00 r-I M r-I N r-I N M mm II, r-I r-I r-I r-I C) � O 00 00 Q Q Q Q Q Q l l0 z z z Z z z 00 L n M L c6 N Lo Ct O OC) O r N 00 O � c� 00 `-I O O O M Z Z Z Z Z Z l0 l0 l0 O M - a _0 O 4J N C `n cn O C CU C in O C +� ++ (6 O ca O cn v) U) � O N Ln cn 'n Q.I w L O d C a U +� O U +� O O U C (6 4 - a_, CU DC N C O — N v Q 3— C Ln � � C c a .7 a U U U O c6 a s o CL N N v Q Ln Q Q j CU Q Q> v u c °�',� Q ° o o O Q z z Ln Q Q E E u E N aj m a +' b0 Ln •� ++ C 0 - C C � ��, O 01 -0 7 - d C O N w { v) � rY 0C Ln vi N p ca N � C� 0.) A' 4J C C U o ~ o2S m - 0 CU V A E E u E v m E L cu O o U U u O z O — O a tA a O o a u Vf CA E aj aj 4-1 O N a) a u 4J E '> U +� fl. C a cc c 2 U = L O m / Q O Ile Ln au 0 / L aj C O E / au D U ACTION NO. ITEM NO. 0-1.a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: April 24, 2012 Presentation of the proposed budget for fiscal year 2012 -2013 B. Clayton Goodman III County Administrator`13CSl- W. Brent Robertson Director of Management and Budget COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been set aside for the presentation of the County Administrator's proposed annual budget for fiscal year 2012 -2013. This overview outlines revenues, major issues, and uses of funds recognized through projected revenue and through expenditure savings that have been presented to the Board and discussed in prior work sessions throughout the budget development process. The remainder of the budget process is as follows: • May 22, 2012 Public Hearing on the proposed budget • May 22, 2012 First (1 reading of the Appropriation Ordinance • June 12, 2012 Second (2 "d ) reading of the Appropriation Ordinance • June 12, 2012 Adoption of Annual Budget and Capital Improvements Plan Page 1 of 1 O � µOANp County of Roanoke County Administrator's Proposed Budget u a 1838 FY2012 -2013 April 24, 2012 Introduction I am pleased to present to the Board of Supervisors and the citizens of Roanoke County the County Administrator's Proposed FY2012 -2013 Budget. I am appreciative of the Board's guidance and support as we once again developed an annual budget during a period of unprecedented fiscal stress and uncertainty for local governments. I especially appreciate the spirit and dedication of all County employees who have continued to provide high quality services as we struggle to meet the demands and expectations of our citizens in the face of stagnant or declining resources. Although the "Great Recession" officially came to an end in June, 2009, Roanoke County, like most governments across the region, state, and nation, is continuing to deal with its ongoing effects. Roanoke County is fortunate in that we entered this prolonged recessionary period with a strong financial position achieved due to the foresight and prudent actions of the Board and staff by having in place conservative financial and operational policies that have helped us to weather the economic difficulties over the last several years. While these policies have provided fiscal stability and discipline during this difficult period, maintaining current service levels remains a significant challenge as revenues continue to languish and costs and service demands continue to increase. A significant challenge this year has been the delay in approval of the state budget. County staff has been in contact with the Virginia Association of Counties (VACo) and the Virginia Municipal League (VML) and has closely monitored the development and final approval of the state budget. The General Assembly adopted the state budget one day before this budget is forwarded to the Board of Supervisors. Whereas, County staff believes it has successfully monitored on -going development of the state budget and has included the changes and amendments which have been presented for approval, it is important to mention to the Board of Supervisors that the final reporting of the adopted budget will not be received until after the presentation of this proposed budget; therefore, it is possible that amendments may have to be offered to address final state budget adoption. We have worked through tough budgets over the past few years and have tried to emphasize a long -term perspective, while maintaining an awareness of the current needs and wants of our stakeholders. We have had to make hard decisions that reflect our revenue constraints, while at the same time honor the budget development guidelines provided by the Board of Supervisors: • No increases in tax rates • Minimize direct service impacts to the citizens • Maintain the County's commitment to Education and Public Safety • Avoid layoffs of existing personnel, to the extent possible I am pleased that this proposed budget, in all material respects, is consistent with the Board's guidelines and the vast majority of direct citizen - related services remain intact: • Tax rates for real estate, personal property, and machinery & tools for calendar year 2012 are unchanged from the prior fiscal year, even though real estate values slightly declined— meaning that real estate revenues have declined for the year as well • Service levels to the community have essentially been maintained by re- allocating resources to higher - priority service areas and by making minor increases in funding for critical operating areas to compensate for rising costs • Positions were eliminated in the proposed budget through attrition; therefore, no full -time employees lost their jobs because of layoffs Roanoke County Tax Rates FY 2011 -2012 FY 2012 -2013 Real Estate $1.09 $1.09 (per $100 assessed value) Personal Property $3.50 $3.50 (per $100 assessed value) Machinery & Tools $3.00 $3.00 (per $100 assessed value) Page 1 Personnel costs represent the largest component of the County's operating budget and, as such, represent the greatest opportunity to reduce expenditures when trying to balance the operating budget. Avoiding employee layoffs is directly related to the Board's desire to minimize service delivery impacts on citizens, as reductions in staffing levels will obviously negatively impact services. While operational funds were reduced in many program areas, these reductions were made, not because these programs lacked value, but because we were forced to prioritize and fund the services that we can afford. The proposed FY2013 Budget can be best characterized as a "maintenance" budget and reflects staff's recommendations for the continuation of high - quality services important to the community; however, it is unlikely the current level of services can be maintained if resources continue to decline —or remain flat. The cost of providing governmental services continues to rise and the demand for many services such as fire and rescue, police, parks and recreation, and social services has increased during the economic downturn. The factors of both cost and demand increases are expected to continue and represent a significant challenge in preparing future budgets that maintain a structural balance between available revenue and expenditures —given our current service - delivery expectations. Without sustained growth in revenues to meet anticipated growth in demand and cost, future budgets will need to consider the possible restructuring of County services and other organizational efficiencies; however, this budget maintains our commitment to providing services that are responsive to our citizens' most critical needs and sustains core public services at an acceptable level that supports the quality of life our residents and visitors expect. Current Economic Environment A local government's ability to fund public services is directly related to the health of the local economy. As advances in technology continue to "globalize" our economic system, local economies are being more and more directly impacted by national and international economic events and their consequences —and in a much quicker time -frame than has occurred in the past. While recent improvements in key economic indicators for the U.S. economy is indeed welcome news, there is still much economic uncertainty locally, regionally, nationally, and globally that we must keep in the forefront of our decision - making: • Prolonged political turmoil in the Middle East and financial speculation in the oil commodities markets continue to create instability in fuel prices • The European debt crisis continues to destabilize global financial markets; thus, inhibiting economic recovery worldwide • The current federal budget impasse makes it unlikely that meaningful budget legislation will be passed in the near future "The proposed FY2013 Budget can be best characterized as a "maintenance" budget and reflects... the continuation of high - quality services important to the community." These concerns are relevant to Roanoke County's anticipated economic recovery as the local economy has historically mirrored national economic trends. While our local fiscal environment is showing improvement, it is critical that we closely monitor local, regional, and national economic indicators in order to identify adverse trends in a timely manner that may negatively impact the County's revenues so that corrective measures can be implemented. As the recession subsided and the economy began to grow again, economic recovery was anticipated to be slow and gradual over a long period of time, with "stops" and "starts" among key economic indicators expected. This expectation has been played -out as anticipated since the recession ended in 2009. Weakness in the real estate market persists as housing starts and sales of existing homes remains below normal. In addition, foreclosures continue to be problematic as distressed home sales continue to apply downward pressure on home values. There are encouraging signs as national indicators related to the residential real estate market seem to being gaining momentum; however, there is still uncertainty as to whether we have in fact reached bottom in this crucial segment of our revenue base. Page 2 Nationally, unemployment is still high; however, recent statistics have shown that employment levels across the US are improving at a rate slightly better than projected a year ago. While Roanoke County's unemployment rate has Unemployment Raties Feb 2011 vs. Feb 2012 9..59 6, 7 7_ _ 5.5% S_YA O V. =.Of 2 -Ufa ,_YA RDanoke Ca Roanoke Virginia us Mgt rr� traditionally been lower than the national average, its current rate is still higher than pre- recession levels, coming in at 5.5% for February 2012. Although higher than it was prior to the economic downturn the County's unemployment rate, like the national trend, has experienced improvement over the last quarter or so, and is one of the lowest unemployment rates in the region. In addition, consumer confidence, inflation, manufacturing output, new car sales, used car values, and other key fiscal indicators of economic growth have been trending favorably over the last several months a trend that allows a hint of optimism in developing revenue projections for the upcoming budget. Local Revenue Outlook Roanoke County employs a team - based, consensus - driven approach to revenue projections. Current -year review and future year's revenue estimates are developed by a team of County officials who have a stake in the revenue process and include the County Administrator, Assistant County Administrators, Budget Director, Finance Director, Treasurer, Commissioner of Revenue, Director of Real Estate Valuation, Director of Economic Development, Assistant Director of Community Development, Director of Human Resources, and the Assistant Superintendent of Finance for the Schools. The team discusses fiscal activities relevant to their areas of expertise and then reaches consensus on the assumptions that will be used as the basis for revenue projections. As a result of this process and the current economic outlook outlined above, the Revenue Team developed the following assumptions for the major revenue categories for FY2012 -2013: Assumptions for FY12 -13 Revenue Projections • The real estate market will continue to weaken, with further nominal decline in values expected to continue for at least the next 12 months • Used car values are anticipated to remain strong through 2012 and into 2013 • New car sales are expected to again increase next year as pent - up demand will allow sales of new units to gain momentum • Retail sales, meals tax, and recordation taxes are projected to grow moderately due to the improving economy and increased consumer confidence • Business License taxes are expected to recognize moderate growth as business receipts should improve as the economy continues to expand • State revenues are expected to decrease over the near and long -term as aid to localities is expected to shrink as the state continues to struggle with its budget, and federal cost - cutting measures will negatively impact state revenues FY2013 General Government Revenue 169,729,871 C Other Re're 2.00% R!derdI_ 1.9x3% Cornmonm 5.04% Other Loy 19.E n2ral Property T The total FY2012 -2013 revenue budget for Roanoke County's General Government Fund is projected to be $169,729,871, which represents a $1,265,906 decrease over the FY11 -12 adopted budget. The "net" decrease in county revenues is primarily driven by a significant change in reimbursements for specific services currently provided by the Department of Social Services. In FY13, Child Care Services will be paid by the state, thus those funds will not be included in the local budget and the local match will not be needed. This change in state funding will not significantly impact the services provided by the agency as those services will still be provided, they will just be paid by the state instead of the locality. In addition, the state has previously Page 3 allocated funding for Adult Services. In FY12 that allocation was $75,215, of which $15,043 was local match. The current state budget proposal indicates the state will NOT be allocating any funding for Adult Services in FY13. The impact on our budget will be to reduce the local funds required for our budget. With these 2 changes at the state level, revenues reported for social services in FY12 -13 has been reduced approximately $2 million. As mentioned earlier, constant monitoring of year - to -date revenue collections and the updating of economic assumptions utilized to develop revenue projections will be critically important to the operations of Roanoke County; however, even with this emphasis it is important to be aware of the pitfalls of estimating future revenues. The drastic changes we've experienced in the national and global economies has most likely altered the "cause and effect" assumptions utilized by financial models to project revenue growth that have been used in the past, making it very difficult to anticipate the pace (timing) and magnitude of change in revenue categories essential to the funding of services for our citizens. This situation calls for carefully identifying the assumptions used and then closely monitoring the assumptions to ensure they remain valid. Overall, revenue growth for the current year and next are anticipated to remain virtually stagnant. Current year's (FY12) revenues will only grow by 0.1% compared to FY11, while revenues for FY13, if the reduction in state revenue for social services is factored -out of the total, are projected to grow by only 0.4 %. Details regarding the County's major revenue categories are as follows: • Real estate revenue — Historical analysis indicates that Roanoke County's real estate market generally mirrors national trends; however, the local trend usually lags the national indicators by 12 -24 months. While current national reports indicate improvements in housing starts and assessment values, it is likely that the impacts of the improving real estate market will not be felt in the Roanoke Valley for another budget cycle or so. For calendar year 2012, reassessment of existing properties declined by 1.7% when compared to 2011 values. In addition, new construction only added $48 million, or 0.6 %, to the real estate base for 2012. Combined, real estate values declined overall by slightly more than 1% for 2012. Based on the assumption that Roanoke County lags behind national indicators, an additional 1.5% decline in the taxable real estate base is anticipated for 2013. These assumptions translate to a projected contraction or "loss" of revenue of $1.57 million for FY13. • Personal Property — New car sales for 2012 are expected to exceed 2011 figures, and 2013 sales are projected to continue the upward trend. Also, the values of used vehicles grew approximately 4% over the last year and are expected to remain strong during 2012. These factors have contributed to a slightly optimistic approach to personal property estimates for FY13, resulting in a 2.6% increase over anticipated collections for FY12, resulting in slightly over $1 million in new revenue for this category. While this outlook is slightly positive, recent increases in oil prices causes some concern as rising fuel costs can have a negative impact on both used car values and new car sales. • Sales Tax — Sales tax revenues are one of the few local government revenue sources that respond directly to current economic activity, and are driven primarily by personal consumption expenditures (PCE). As economic conditions and consumer confidence change, generally, so do sales tax revenue collections. As the economy slowly improves, state and regional projections of retail sales for 2013 are expected to grow nearly 4% for FY13. Given these projections for healthy growth in the state and a positive trend for current local collections, sales tax revenue for the County is projected to increase by slightly over 4% for FY13, resulting in $450,000 of new revenue. Page 4 • • • • Meals Tax – Historically, meals tax revenue has been one of the County's most stable revenue sources and was one of the last revenue items to show the impact of the recession by contracting by as much as (2.0%) in FY09 and (2.4%) in FY10. A strong rebound in meals tax collections of 5.3% in FY11 and sustained growth projected to be 5.8% in the current year supports a projected growth rate of 5 %, or $335,000 of new revenues, for FY13. Business License Tax – Business license tax collections are generally an indicator of the health of the local business climate located within the government's boundaries. Roanoke County has a diversified mix of business entities, with a high percentage of these entities with gross receipts of less than $100,000. While this revenue category declined during the throws of the recent recession for 2 successive years, FY11 collections increased substantially. After adjusting for a one -time collection (from a legal settlement), the adjusted growth rate for FY11 was approximately 9 %, with an additional growth of over 2% anticipated for FY12. Once again, these positive trends have resulted in a projected increase of 3.85 %, or $500,000 in new revenue, for FY13. Other Local Revenues – In general, many of the County's other revenues are expected to be flat or show minimal growth or contraction; however, there are areas that have recently shown positive signs for growth as economic conditions improve — such as recordation taxes, motor vehicles license fees, and building permits. While there is room for optimism regarding some of these revenue categories, projections for FY13 have prepared conservatively. Commonwealth – Projections for state revenues for FY13 indicate a decrease of more than $1.8 million. While state budget allocations have been declining for several years, the primary reason for this reduction is a change in reimbursement methodology for social service programs provided to children. The Roanoke County Department of Social Services will continue to provide these services at current levels; however, the state will now pay the costs of the related services directly, rather than having the locality pay the cost and then being reimbursed by the state. This change necessitates reducing the funds expected from the state by almost $2 million and reducing the County's expenditure budget by a like amount. One of the more troubling items resulting from the state's budget is the reduction of funds related to Telecommunications Taxes and Fees. Due to sweeping changes in 2007 in how these taxes and fees would be assessed and collected, these taxes are now remitted to the state by the taxpayer and the state then submits the locality's share back to the locality —with an administrative charge deducted. The FY13 state budget reflects the fear that localities had about this arrangement from its inception by transferring a portion of these funds directly into the state's General Fund, thereby reducing the amount due to the localities. Roanoke County's loss from this funding program change is approximately $187,000. "Overall, revenue growth for the current year and next are anticipated to remain virtually stagnant." On a positive note, the state budget does provide some relief from the succession of reductions absorbed by the County over the last several years. In FY10, the state reduced basic aid support for all localities in Virginia in the amount of $50 million, with this reduction increasing to $60 million in FY11. In FY12 Roanoke County's share of this reduction is $580,000. The proposed FY13 state budget proposed reducing this amount for the localities, with Roanoke County's reduction adjusted to $483,000, or a savings of $97,000. While this relief from the state is not a huge sum of money, it does represent a reversal in recent trends in state funding from Richmond, even if it is in just one lone category. Longer -term projections do not anticipate a return to annually increased funding for localities. Operational and Capital Budgeting As stated earlier, the proposed budget addresses the spirit and intent of the budget development guidelines issued by the Board of Supervisors by providing a budget that maintains existing service levels; however, the decisions made to bring the budget into balance have greatly reduced the ability to meet these guidelines in future budgets unless additional resources are provided for operations. For the third time in the last four budgets, operating departments have seen their operating budgets reduced, totaling approximately $1.4 million in this proposed budget. This fact, combined with significant Page 5 increases in demand for services in many departments, along with inflationary increases in operating costs over this 4 year period, is creating significant challenges for County staff in maintaining existing service levels. While we have not eliminated or made major changes to core services during the economic downturn, it can be assumed that continually declining resources will, at some point, negatively impact services. I greatly appreciate the attitude and enthusiasm of county staff in dealing with these difficult economic times while keeping the citizens' safety, welfare, and well -being in the forefront of their daily activities. Maintaining Budget Balance During the Recession Staff has been able to develop balanced budgets during the recession without materially reducing or cutting important services. The following represents tactics that have been used in prior, and current, budget development cycles to bring about a balanced budget while protecting core services: • Maintain Stable Tax Rates and Fees • Reduction in Operational Funding for Departments • Reduction of Capital Funding • Elimination of Positions (attrition) • Restructuring and /or reorganizing operations While these tactics have been successful in accomplishing our short -term goals, there is a limit to the amount of reductions to operational funding that can occur while still providing effective, efficient services. Reductions in staffing, training, technology upgrades, capital replacement, and deferral of maintenance combined with greater workloads on remaining staff with fewer resources will ultimately impact services. It is critical that we assess the long- term impacts of these actions when developing future budgets in order to continue our strong financial position and to ensure our operational sustainability in providing our current level of services. Changes in Funding for FY2012 -2013 Even during the most difficult financial times, the cost of providing services continues to rise. While the focus of budget development over the last 4 years has revolved around reducing budget allocations, the reality of our situation is that some operational areas require additional funding to meet stated priorities and legal /contractual mandates. In developing the FY12 -13 budget, various approaches have been considered in order to meet the budget objectives directed by the Board of Supervisors, satisfy the goals of the community, and produce a balanced budget. These considerations, some requiring additional resources and some requiring reduced resources, are discussed in greater detail below. Operational Expenditure Considerations Personnel and Benefits Costs Roanoke County's largest expense and greatest tool in providing services to our citizens is its employees. As a service organization, the County cannot fulfill its mission and goals without dedicated, loyal workers who take pride in their work and are concerned about the community they serve; however, in order to effect noticeable reductions in overall expenditures necessary in difficult budget times, personnel costs become a logical target to mitigate overall costs. Competing with this need to reduce personnel costs is the constant, conflicting pressure to fund pay and benefits increases for those providing services. Much the same as many governmental workers during the recession, Roanoke County employees have not received a salary increase since July, 2008. It is important to note that during this time -frame the Board of Supervisors has elected to have the County pick -up annual increases in healthcare costs, as well as providing "one- time" bonus payments to employees on two occasions as County finances allowed. As budget planning began this past fall, the Board expressed the importance of trying to include a pay increase for employees in the FY13 budget if the funds were available. I am pleased to report that the proposed budget not only includes the costs associated with the state's mandated requirement that all FY2013 General Government Expenditures $169,729,871 G encral Other O pasting_ _ _ _ _A4A rrd n i5.lra4i on _ Tra nsfers - - -- _ 1.75 _ Constitutional Offir-ers 7.'8 - ransfers to Debt .. - - -- - -_ Judicial Administration Servirp Fund _0 - 9ry 4 14,3°, k ` ._ M a nag moot Scrvlcct 1.9 Puhlir_ f 14.4% y Tranrff-r5 m Srhnnl Human Servi r-es Non-De partmentaI Page 6 employees receive a 5% salary increase and the associated VRS "off- set ", but also includes funds for a much needed employee cost of living increase. "Roanoke County's largest expense and greatest tool in providing services to our citizens is its employees." • Salary and Retirement Increases VRS "Off- Set " : The state made the unprecedented move of mandating that local governments require all employees to pay their share (5%) of the annual VRS retirement contribution. So that employees will not recognize a significant reduction in their take - home pay, the state also mandated local governments to provide employees with a 5% raise to off -set the retirement contribution. While these actions were meant to be cost - neutral, the reality is there is an additional cost to both the employer (Roanoke County) and the employee related to the FICA payments associated with the 5% raise. In order to recognize the additional employer cost and to make the mandated raise cost - neutral to the employee, the proposed budget includes a 5.75% raise, with an estimated cost of approximately $730,804. 3% salary increase Consistent with the Board's desire to provide raises for employees, who have not received one for 4 years, the proposed budget includes a salary increase of 3% at a cost of $1,500,000. VRS Rate Increase Increasing costs associated with VRS retirement benefits administered at the state level has dictated the need to increase retirement rates to ensure long -term viability of the plan. Initial rates proposed by the VRS Board indicated a rate increase of nearly 4% for FY13, which would have cost Roanoke County nearly $1.9 million. Fortunately, the General Assembly has proposed a "phase -in" of the new rates over the next 3 biennia, which allows Roanoke County to maintain our current VRS rate of 15.05% FY13. With this phase -in provision, we can expect an increase in retirement rates in each of the next 3 biennia. The state will also require the Board of Supervisors to approve a resolution accepting the lower "phased -in" rate and its financial impact over the long -term. • Health Insurance Roanoke County is fortunate that health care costs will not increase for FY13. This was primarily accomplished by making some cost containment changes to our current plan. We will continue to emphasize our Wellness Program with the ultimate goa I of not only mitigating future cost increases, but also of cultivating healthy, productive employees in providing services to our citizens. • Workers Compensation Over the last several years, the insurance cost for workers compensation has escalated to a point where we are spending more on claims than we are budgeting for the claims. Fortunately, we have had ample reserves in the Workers Comp fund to cover these shortfalls; however, current claim levels will deplete these reserves in the next year or so. Finance staff has projected that annual contributions to the fund should be increased by $400,000 to cover plan costs; therefore, this budget includes $175,000 as part of a "phased -in" approach to bring the annual contributions to a level necessary to sustain the cost of claims. Next year's budget will also need an additional allocation of $225,000. Capital Improvements The completion and opening of the new Roanoke County Headquarters Library in the spring of this year concludes a series of capital projects costing well in excess of $100 million dating back to 2006. These projects included the County's share of a new regional jail, construction of a new Public Safety Center, 800 MHz radio system upgrade, renovations to the Salem /Roanoke County jail, a new North County Fire Station, Green Ridge Recreation Center, the new County Garage, and the construction of a new Glenvar Library. These capital projects were vital in upgrading important infrastructure and facilities necessary to meet the needs of our residents. While we are proud of these accomplishments, there are now limited funds available for future capital needs. As the economic downturn continued over multiple budget cycles, funding that could be used for capital improvements were reduced, diverted to other needs, or cut entirely in order to fund immediate operational needs. Page 7 Joint CIP Program w /Schools $300,000 in additional funding has once again been included in the budget to fund CIP projects with Roanoke County Schools. Under this agreement, the County and School each allocate an additional $300,000 to this fund that allows annual funding to service up to $10 million in debt for capital projects. As part of this agreement, Schools fund projects for 2 consecutive years, then the County funds 1 year of projects. With this allocation, the total annual contribution to this fund for FY13 will be $2,600,000 from the County, which is matched by an additional $2,600,000 from Roanoke County Schools. The County will utilize this fund to leverage $10 million in projects in the FY13 -14 budget year. Agency Contributions Convention and Visitors Bureau (CVB) – The CVB has asked the Board of Supervisors to promote a new program to assist in funding expanded Roanoke Valley marketing promotions. The goal is to greatly increase marketing efforts to attract larger number of tourist visitors and dollars. The first effort is for the County to agree to provide up to two percent of the existing five percent occupancy tax revenues. I am recommending that the County agree to this request, but fund the expanded program over three years. The FY2013 budget provides the CVB with approximately additional $39,000. The CVB also obtained the Board of Supervisors support to request General Assembly approval to increase the five percent Transient Occupancy tax rate. The General Assembly provided that the County may increase its occupancy tax by up to two percent with these additional dollars dedicated to the CVB. This is not a part of the budget and will be discussed outside the deliberations of the FY 2013 budget. Community College Access Program (CCAP) – Virginia Western Community College (VWCC) has asked Roanoke County to participate in the CCAP. It is a program that makes college available "tuition- free" to graduates of high schools located in Franklin County and the cities of Roanoke and Salem. Each locality has its own eligibility criteria and supports as many students as possible based on student need and funds available for the program. VWCC requested that Roanoke County fund a pilot program costing $125,000 annually. This program was discussed at a budget work session and Board of Supervisors members asked staff to seek funding which would allow the County to participate in this program. The FY11 -12 budget provides $13,184 to the VWCC Foundation for scholarships. It is recommended that these funds be assign to the CCAP program in the FY12 -13 budget. Additional funds would be sought during the reconciliation of the year -end financial results for FY2012. In the proposed FY 2014 budget, it is recommended that $40,579 currently funding VWCC capital projects, be reassigned to the CCAP program. Departmental Targets – Reductions of $1,280,000 As mentioned earlier in this message, departmental operational budgets were once again reduced in an effort to balance the FY12 -13 budget. After several years of operational reductions, the Budget Team agonized over if it was practical to require further reductions in operating funds for departments who were required to maintain existing service levels. After much deliberation, departments were given target allocations that had been reduced between 5% - 10% of FY12 non - personnel operating funds. These reductions, incorporated into the proposed budget, total approximately $1,280,000 and include the elimination of 6 positions, through attrition, in various departments. While 6 vacant positions were eliminated, 4 part -time positions were converted to full - time positions to compensate for increased workload requirements in two departments —a Warrants Clerk for Police and three (3) Social Service positions. The "net" cost of converting these 4 positions to full -time was $32,000. General Government ExpendItures FY2011 -2012 vs. FY2012 - 2013 wxr��IRi 2.. I . 1. 0.17% w 0 -4% 4%6% IV Ge - eral Con stituti o. k d icial Man Ege meat P ab°i a sat tty Community Human Se ruicem o rr° i- EE ration Officers Admin istrati or Se r4ice E Se r iiceE Page 8 Based on reductions in prior budget years, increases in the cost of operations, and increasing demand for services, it will be extremely difficult to further reduce departmental budgets without reducing the level of services provided. CPMT Transfer – Reduction of $1,000,000 Based on decreasing caseloads and healthy reserve balances that have accumulated over the last several years, the local transfer for CPMT funding is being reduced by $1,000,000. This reduction will not impact current service provided and will ensure adequate reserve balances are maintained for future contingencies if necessary. Fuel (Gasoline and Diesel) – Increase of $157,932 During budget development for FY12, instability in the oil markets and rising domestic prices for gasoline created the need to establish a Fuel Reserve account in the amount of $200,000 to supplement the fuel budgets of departments that require significant amounts of fuel in order to deliver their services — Police, Fire & Rescue, Solid Waste, Building Inspections, and Parks & Recreation, if prices increased to a level that exhausted available budget allocations. Once again, political unrest in the Middle East and speculation in the oil commodities markets have pushed gasoline prices to the $4.00 /gallon level, with further price increases expected this summer. With this uncertainty, the proposed budget included an additional allocation to the Fuel Reserve account of $157,932, bringing the total funds available to $357,932 for FY13. Historically, cost increases for operational needs during the year have to be dealt with by the affected department by reallocating existing funds within their budget; however, reductions in operating budgets over the last several years has limited a department's ability to deal with these increases. This account will be under the control of the County Administrator and will only be allocated when a fuel budget has been depleted and threatens service delivery related to a core service. Departmental Issues and Consideration • Fire and Rescue – Increases in calls for service combined with the continued decline in volunteer fire and rescue ranks demands additional attention to fire and rescue response times; however, current fiscal constraints do not allow the addition of any new personnel in this year's budget. While the department was asked to develop operational reduction scenarios of approximately $190,000, the final decision was to reduce fire and rescue operations by $50,000 and then increase the emergency response transport fees to equalize the rates with the current Medicare reimbursement Fire and Rescue Incidents 14 13,500 13 12,690 12,500 1 2 , 00 0 11,��7 1�,4� 11,500 11,11 11,000 10,500 - 10 , 000 2007 2008 2009 2010 2011 schedule, resulting in additional revenue of $95,000. While the numbers of volunteers for fire and rescue services has been constant, family and job demands on the volunteers has resulted in the decline of their availability to serve call duty at the stations (declining for some time), and it is a trend that is consistent across the country. Societal changes along with significant increases in the demands for training and certifications of volunteers are the primary reasons for these declines in availability to respond to fire and rescue calls. While Roanoke County still has a strong base of dedicated, highly competent volunteers, the expectation is that volunteer availability to serve (numbers) will continue to erode over time. Given this reality and the ever - increasing workload requirements, full -time staffing issues will have to be carefully examined and considered for increase as our financial situation improves in the coming budget years. • Communications and Information Technology (CommlT) – In our modern era of government, technology is a fact of life that allows us to meet the needs and demands of our citizens in an efficient and effective manner. While the use of technology is necessary in today's environment, there is a cost. Each year, software licensing fees and maintenance contracts increase —it is simply the continuing cost of doing business. For FY13, CommIT's budget was increased by approximately $175,000 to cover these cost increases. Page 9 General Services — At budget work sessions, staff discussed with the Board of Supervisors three possible cost saving service reductions. The County operates two 25 cubic yard "Freeloaders ", which are bulk storage trailers citizens can reserve and use over -night and weekends. It has been recommended to discontinue this program at possible cost savings of $40,500. During one budget work session, it was asked if the County could charge for this service. Staff recommended that the county charge $100 for Monday thru Thursday and Friday thru Monday morning. This will provide additional revenues to partially offset the service reduction cost savings. The Department also recommended removing a frozen position and other potential savings to meet the $40,500 projected savings. I recommend that we continue this program with the charge and schedule listed above. If the Board approves this charge, it would require an amendment to the existing County Code. The second item was the No Charge for drop off of debris at the Roanoke Valley Resource Authority (RVRA). General Services recommended that this free program be discontinued. It was anticipated that eliminating this program will result in more material being collected, transported and disposed at the RVRA Transfer Station by County crews. The net savings was projected at $90,000. At this time I do not recommend this service reduction. I recommend that County staff work with RVRA staff to determine if changes to the program can be implemented to reduce cost, but maintain a minimum level of this free service. The third item was for the County to discontinue paying for condominium /townhome dumpster services. Some condominiums, townhouses and patio homes in Roanoke County are designed in such a manner that dumpster service must be used for trash collection. The County does not offer dumpster service, so in 2006; at direction of the Board of Supervisors the County started reimbursing these organizations based on equitable portion of the cost for dumpster service versus the traditional trash container collection by the County. The Department recommended passing on this charge to these condominiu ms/town homes. This would save the County $33,000. 1 do not recommend this service reduction and the proposed budget includes the $33,000 to continue this service. Conclusion I believe this budget will allow Roanoke County to continue to provide excellent services to our taxpayers. The budget continues our commitment to providing for the health, safety, and welfare of our citizens, while also providing for the educational, recreational, and leisure needs of the community. I would like to once again express my appreciation to the Board of Supervisors, County staff, the School Board and staff, and the many citizens who offered input and insight into FY13 budget development by their participation in public hearings, website comments, committee appointments, and other available avenues of public involvement. Although there are still plenty of unknowns regarding future revenue growth and cost increases, the difficult decisions made over the past several years have positioned us well to meet these new challenges. While economic indicators are improving and some of the County's revenues are showing noticeable growth, there are still many challenges to be faced. Real estate values locally are not anticipated to show marked improvement for several more years. In addition, energy cost increases are expected to continue, state funding for local governments are likely to continue its decline. These factors combined with budget reduction actions taken over the last 4 years, including the near elimination of capital funding and significantly reduced departmental operating budgets, makes it more important than ever that we maintain a conservative approach to fiscal decision - making in order to maintain a budget that sustains structural balance, so that we can sustain the services that our citizens want and demand. Page 10 County of Roanoke General Government Revenue Summary Adopted FY 2011 -2012 and Proposed FY 2012 -2013 Adopted Proposed Budget Budget FY 11 -12 FY 12 -13 Real Estate Taxes Personal Property Taxes Other Property Taxes Local Sales Tax Telecommunications Taxes and Fees Utility Consumer Tax Business License Tax Bank Franchise Tax Motor Vehicle License Tax Recordation and Conveyance Tax Hotel /Motel Tax Meals Tax Other Local Taxes Permits, Fees & Licenses Fines and Forfeitures Use of Money and Property Charges for Services Fire & Rescue Fee for Service Miscellaneous Revenue Recovered Costs Commonwealth Federal $88 27,340,000 3 615, 000 9,474,340 4 200, 000 3, 650, 000 5 525,000 2, 020, 000 1 775, 000 3 711,000 575,610 835,400 269,100 622,200 2,522,233 1,126,120 166 9 782 3, 740, 000 $86,460,000 28,370,000 3 9 3, 713, 000 3, 665, 000 6 525 2,175, 000 1 700, 000 3 666, 000 476 760,400 189,100 645,200 2,752,233 1,141,921 166 8,553,465 3,275,000 Total Revenue Transfer from Other Funds Total General Government 170, 335,170 169, 069, 264 660, 607 660 Increase (Decrease) ($1,570,000) 1, 030, 000 55,000 450, 660 (487,000) 15,000 500 0 155 125, 000 (75,000) 335, 000 (45 (99,050) (75,000) (80,000) 23,000 230 15,801 0 (1 (465,000) (1,265,906) X $170,995,777 $169,729,871 ($1,265,906) Page 1 County of Roanoke General Government Expenditure Summary Adopted FY 2011 -2012 and Proposed FY 2012 -2013 Adopted Budget FY 11 -12 Expenditures Proposed Budget FY 12 -13 Increase (Decrease) General Administration $2,900,259 2 $20,314 Constitutional Officers 13 13,292 204,880 Judicial Administration 865732 860 (5,000) Management Services 3 3 11 Public Safety 23,922,567 24 512,630 Community Services 11,076,112 11,148 72 Human Services 20,007,899 18,228 (1,779,684) Non Departmental Employee Benefits 2,675,297 3 362,116 Internal Service Charges 6 6 5 Miscellaneous 1,976 1,984 7 Transfers To (From) Debt - County 7,461 7 (14,085) Debt - Schools 9 9 511 Schools- Operating 64,006 64 0 Public Works Projects 175,693 183,215 7,522 Capital 4 4 194 Transfer from Capital Fund (5,341,852) (5 (508 Schools - Dental 477,299 477,299 0 Internal Services 933,630 1 131 Comprehensive Services 3,253 2 (1,000 Board Contingency 100 100,000 0 Total General Government $170,995,777 $169,729,871 ($1,265,906) Page 2 County of Roanoke Department Expenditure Summary Adopted 2011 -2012 and Proposed 2012 -2013 Expenditure Budget Adopted Proposed 2011 -2012 2012 -2013 Increase/ Budget Budget (Decrease) General Government General Administration Board of Supervisors 291 293 1 County Administrator 282 289 6 Public Information 182,190 179,823 (2 Asst Co Administrators 351, 363 364,132 12769 Human Resources 710 726 16 County Attorney 546 545 (1,250) Economic Development 535,835 522,204 (13 Total General Administration 2, 900,259 2 573 20, 314 Constitutional Officers Treasurer 761 765 4 Commonwealth Attorney 1 1 55 Commissioner of the Revenue 775,854 792,209 16,355 Clerk of the Circuit Court 1 1 27 Sheriffs Office 9 9 101 Total Constitutional Officers 13 13 204 Judicial Administration Circuit Court 237, 972 237, 972 - General District Court 69 69 - Magistrate 1 1 - J & DR Court 21,086 21,086 - Court Service Unit 535,144 530,144 (5,000) Total Judicial Administration 865732 860732 (5 000) Management Services Real Estate Valuation 813,315 836723 23408 Finance 1,192503 1 11290 Public Transportation - CORTRAN 525 500 (25,000) Management and Budget 275 283 8 Procurement Services 393,649 387421 (6 Total Management Services 3, 200, 379 3 211, 874 11495 Public Safety Police Department 10 11 156 Fire and Rescue 13,028,999 13 356,608 Total Public Safety 23,922,567 24 512,630 Community Services General Services 4,896,586 4 80,666 Community Development 4 4 13 Building Maintenance 1 1 (22,116) Total Community Services 11 11 72 Page 3 Page 4 County of Roanoke Department Expenditure Summary Adopted 2011 -2012 and Proposed 2012 -2013 Expenditure Budget Adopted Proposed 2011 -2012 2012 -2013 Increase/ Budget Budget (Decrease) Human Services Grounds Maintenance 2 2,253 36 Parks and Recreation 2,130,944 2 (7 Public Health 369,098 413,010 43,912 Social Services Administration 5 5,561 328 Public Assistance 5,069 2 (2 STARS FTC - 38, 325 38, 325 Contributions 1 1 50 Library 3 3 (5,695) VA Cooperative Extension 84 81 (3,000) Elections 318,883 312,152 (6 Total Human Services 20,007,899 18 (1,779 Non - Departmental Employee Benefits 2,675 3 362,116 Internal Service Charges 6,717,013 6 5,227 Miscellaneous 1 1 7 Total Non - Departmental 11, 368, 810 11, 744, 085 375, 275 Transfers to Other Funds Transfer to Debt - General 7461421 7 (14 Transfer to Debt - School 9,475,981 9 511,097 Transfer to Capital 4 4218 194 Transfer (From) Capital Fund (5,341,852) (5 (508,276) Transfer to Schools 64,006,726 64 - Transfer to Schools Dental Ins. 477,299 477 - Transfer to Internal Services 933 1 131 Transfer to CPMT- County 1 1,154,000 (500,000) Transfer to CPMT - Schools 1599 1 (500,000) Transfer to Public Works Projects 175,693 183,215 7522 Total Transfers to Other Funds 84 83 (677 Unappropriated Balance Board Contingency 100,000 100,000 - Total Unappropriated Balance 100, 000 100, 000 - Total General Government 170 169729 (1,265,906) Page 4 County of Roanoke Summary of Capital, Economic Development Incentives and Debt FY2012 -2013 Budget Development Page 5 Proposed Proposed Budget Budget Budget Change 2010 -11 2011 -12 2012 -13 FY12 to FY13 Capital VDOT Revenue Sharing 500,000 100 - (100,000) Lawson Payroll System 150,000 225 225,000 - Building and Facility Maintenance 224 325574 325,574 - Vehicle Replacement 227 222727 227 4 NPDES Stormwater Management 200 200 200 - Park Maintenance 200 210 210,000 - Parks and Recreation Incentives 25,000 25 25,000 - Total Capital $ 1 7 527 5 572 $ 1 9 308 7 301 $ 1,212,781 $ (95 Economic Development Incentives Cardinal 150 150 150,000 - Tecton 91 91,166 91 - ITT 175 - - - Mennell 300,000 - - - PD Lodging Associates 80,000 - - - Plastics One 16,667 - - - New Millennium 166,667 - - - Virginia Blue Ridge 175 175,000 - (175,000) Varsity - - 15,000 15, 000 Edward Rose Properties - - 150,000 150 Total Economic Development Incentives $ 1 1 154 9 500 $ 416 $ 406 $ (10 Debt Joint County /School C I P Fund -- Future Debt $ 2 1 000 7 000 $ 2,300,000 $ 2 $ 300 Total Debt $ 2 5 000 5 000 $ 2 $ 2 $ 300 Page 5 FY2O12 -2013 Contributions Health and Human Services Agencies Agency Name FY11 Adopted FY12 Adopted FY13 Request Proposed Adult Care Center of the R V Advancement Foundation American Red Cross Bethany Hall Big Brothers and Big Sisters of Roanoke Valley Blue Ridge Independent Living Center Blue Ridge Legal Services, Inc. Blue Ridge Literacy (formerly Literacy Volunteers of Roanoke Valley) Boys & Girls Clubs of Southwest Virginia Bradley Free Clinic Brain Injury Services of SWVA Child Health Investment Partnership (CHIP) Children's Trust (formerly Children's Advocacy Center and CASA) Christmas Store Commonwealth Catholic Charities Conflict Resolution Center, Inc. Council of Community Svcs - Info and Referral Center Council of Community Svcs - Nonprofit Resource Center Family Service of the Roanoke Valley Feeding America - Southwest Virginia Good Samaritan Hospice Goodwill Industries of the Valleys Greenvale School Habitat for Humanity LOA Area Agency on Aging Manna Ministries Mental Health America of Roanoke Valley Presbyterian Community Center Rebuilding Together Roanoke Area Ministries Roanoke County Prevention Council Roanoke Valley Interfaith Hospitality Network Roanoke Valley SPCA Roanoke Valley Speech & Hearing Center Saint Francis of Assisi Service Dog Foundation Salem /Roanoke County Community Food Pantry $8 $400 $3 $1 $4 $900 $600 $1,100 $200 $5 $2 $18 $6 $2 $400 $1 $2 $500 $4 $4,700 $0 $600 $0 $1 $14 $800 $1 $600 $0 $1 $900 $800 $800 $1 $3 $4 $8 $600 $3 $1 $4 $1 $700 $1,100 $800 $5 $2 $19 $6 $0 $400 $1 $2 $500 $4 $4,700 $0 $600 $0 $1 $15 $1 $1 $800 $0 $1 $1,900 $1 $1 $1 $4 $4 $8,900 $1,000 $5,000 $2,000 $5 $10 $6 $2,000 $8 $5,600 $3 $20 $6,840 $2,500 $1 $5 $3 $500 $4 $4 $5 $600 $2 $1 $35 $2 $1 $800 $2,800 $5 $2 $2 $1 $2 $10 $5 $8,900 $600 $3,300 $1,100 $4 $1 $800 $1,100 $900 $5 $2,800 $19 $6,300 $2,200 $400 $1 $2 $500 $4 $4,700 $0 $500 $0 $1 $14 $1 $1 $800 $400 $1,400 $1 $1 $1 $1 $4 $5 Page 6 FY2012 -2013 Contributions Health and Human Services Agencies Agency Name M1 Adopted M2 Adopted M3 Request Proposed Salvation Army Southeast Rural Community Assistance Project, Inc. Trust House YWCA of the Roanoke Valley $2,500 $0 $3 $900 $2,900 $600 $3 $1 $3,000 $5,000 $5,000 $0 $2,900 $600 $3,700 $0 Total Health and Human Services Agencies $108,600 $114,000 $198,439 $114,600 Social Service Agencies ETAP $247700 $24 ransitiona l Living Center $16,000 $15,700 $24,500 $15,700 $22,900 $14,700 ocial Service Agencies $40,700 $40,200 $40,200 $37,600 Contractual Relationship for Services: The BRBH budget request represents the County's portion of the 10 percent local match that the Department of Behavioral Health and Developmental Disabilities mandates that local Community Service Boards obtain from local governments in its service area. Failure to fully fund this request could result in additional funding cuts from the Commonwealth. Although not funding the full local match could result in state cuts, this has never been enforced in past years when local funding fell short of the required match. (Blue Ridge B Healthcare $162,000 $175,0001 $263,6331 $173,0001 Grand Total Health and Human Services Agencies $311,300 $329 $502,272 $325 Page 7 FY2012 -2013 Contributions Cultural, Tourism Other Agencies Agency Name FY11 Adopted FY12 Adopted FY2013 Request Proposed Art Museum of Western Virginia (Taubman Museum) Contractual Agreement $40,000 $40,000 $40,000 $41,700 $3,000 $4,000 $40,000 $500,000 $3,000 $13,250 $20,000 $4,000 $8,000 $24,950 $5,000 $8,000 $15,000 $1,200 $4,950 $2,500 $11,000 $4,000 $6,000 $2,700 $700 $3,000 $5,200 $25,000 $2,000 $3,000 $0 $3,900 $1,000 $10,000 $40,000 $2 $5,000 $40,000 Art Museum of Western Virginia (Taubman Museum) - Roanoke County Schools Education Program Contractual Agreement $41 $41 $41 Arts Council of the Blue Ridge $1 $1 $1,400 Blue Ridge Soil and Water Conservation District $1 $1 $1,000 Center in the Square Operating $33 $34 $33,500 Center in the Square - Igniting Dreams, Energizing Promises Campaign $0 $0 $10,200 Clean Valley Council, Inc $1 $1,600 $1,500 FRIENDS of the Blue Ridge Parkway $8 $8 $8,000 Harrison Museum of African American Culture $0 $0 $400 History Museum & Historical Society of Western Va. - O. Winston Link Museum $2 $2 $2,400 History Museum & Historical Society of Western Va. $3 $3 $3,500 Hollins University - The Eleanor D. Wilson Art Museum $17 $16 $15,900 Interstate 81 Corridor Coalition (NEW) $0 $0 $0 Jefferson Center Foundation $1 $1 $1,700 Mill Mountain Zoo $10 $10 $10,200 Miss Virginia Pageant $900 $1 $1,000 Miss Virginia Pageant - TV Sponsorship $2 $2 $2,200 Opera Roanoke $600 $700 $900 Roanoke Higher Education Center $10 $10 $10,200 Roanoke River Basin Association $0 $0 $0 Roanoke Symphony $5 $5 $4,800 Roanoke Valley Sister Cities $1 $2 $2,600 Salem Museum and Historical Society $0 $700 $700 Salem- Roanoke Baseball Hall of Fame $1 $1 $1,400 Salem /Roanoke County Chamber of Commerce - Operating $5 $5 $5,200 Science Museum of Western Virginia - Operating $15 $16 $15,800 Showtimers (NEW) $0 $0 $0 Small Business Development Center $2 $3 $3,000 Tri- County Lake Administrative Commission (TLAC) Smith Mtn Lake $4 $0 $0 Vinton Chamber of Commerce - Business Recruitment $3 $3 $3,900 Vinton Dogwood Festival $1 $1 $1,000 Vinton Historical Society $1 $2 $2,100 Virginia Amateur Sports $39 $40,000 $39,400 Virginia Economic Bridge $0 $0 $0 Virginia Museum of Transportation $4 $4 $4,300 Page 8 FY2012 -2013 Contributions Cultural, Tourism Other Agencies Agency Name FY11 Adopted FY12 FY2013 Proposed Adopted Request Western Virginia Land Trust $2 $2 $2,500 $2,000 $2 $3,000 $2,000 $1 $1,000 $1,000 Williamson Road Area Business Association $1 Young Audiences of Virginia, Inc. $1 Sub -Total $268,480 $269,800 $869,550 $274,900 Dues & Per Capita Contributions: These funding allocations represent memberships in the specific organization and, by nature, must be funded at the full amount to retain membership. Economic Development & Community Investments: These organizations have made prior presentations to the Board and will not participate in the contributions work session. These contributions, in most cases, represent "membership" in the organization; however, the contribution (and the current year's request) is not contractual. Historically, the Board has utilized their discretion in funding increases in contribution requests. Greenway Commission National Association of Counties $1 $1 $1,770 $1,770 Roanoke Regional Chamber of Commerce - Dues $2 $2 $2,630 $2,630 Roanoke Valley Alleghany Regional Commission $57 $62 $63,208 $63,208 Salem /Roanoke County Chamber of Commerce - Dues $1 $1 $1 $1 Vinton Chamber of Commerce - Dues $500 $500 $500 $500 Virginia Association of Counties $20 $20 $20 $20 Virginia First Industrial Authority (Contractual Agreement) $34 $34 $34 $34 Virginia Institute of Government Membership $5 $0 $5 $0 Vir[( Lasgtuyea r inia Municipal League $10 $10 $10,518 $10 Western Community College - Scholarship $13 $13 $15 $15 Western Community College - Site Development of 5 year capital funding request submitted in FY08 -09) $36 $40 $40 $40 Total $183 $187,554 $195 $190,205 Economic Development & Community Investments: These organizations have made prior presentations to the Board and will not participate in the contributions work session. These contributions, in most cases, represent "membership" in the organization; however, the contribution (and the current year's request) is not contractual. Historically, the Board has utilized their discretion in funding increases in contribution requests. Greenway Commission $26 $28 $34,400 $34,400 Roanoke Regional Partnership $153 $173 $174,456 $174,456 Roanoke Valley Convention and Visitors Bureau $161 $162 $208,400 $201,600 Sub -Total $341,882 $364,156 $417,256 $410,456 Grand Total Cultural, Tourism & Other $794,167 $821 $1 $875 Page 9 County of Roanoke FY12 -13 Budget Development Departmental Budget Reduction Considerations Department Reduction Police $120,000 • Vehicle replacement funding will be reduced. This will result in four fewer vehicles purchased per year (at — $30,000 per vehicle). This still leaves the department with approximately $585,000 in vehicle replacement funding. Fire and Rescue $50,000 • The department will reduce general operating expenses by $50,000 with the goal of minimizing impact to operations, to the extent possible. • Per prior Board approval, the department will also adjust ALS fees to current Medicare rates. This fee increase will generate an additional $95,000 of revenue. In addition, for FY10 -11, $130,000 of ALS fees was collected in excess of budget projections. Therefore, an upward adjustment in ALS fees of $130,000 will be made to recognize the increase in revenue collected. Total increase in ALS revenues will be $225,000. General Services $102,000 • The Freeloader service will change to the "pay- loader" service starting in FY13. Instead of the service being offered at no charge, a $100 fee will be charged for its use. The estimated revenue for these charges will be $20,000. In addition, savings will be realized through the elimination of the position associated with this service through attrition. With the revenue charge and position elimination, net savings of $40,500 will be recognized. • The department's maintenance and repairs budget and other miscellaneous operating funds were reduced by $61,500. The reduction in operating funds continues to decrease the flexibility of the department to meet service demands, and if deferred maintenance is not addressed in the near future, the impact to facility aesthetics and function will be felt by both internal and external customers. Communications and Information Technology $208,855 • Reduced software support budget by $89,750. This reduction allows the department to maintain existing contracts for FY12 -13 but eliminates any contingency funding for support services related to software. • Virtually all offsite training and travel has been eliminated ($21,705), impacting the ability of staff to stay current and plan ahead for technology services. • Contingency funding of $60,000 has been eliminated. The department will not be able to assist other departments with small projects and unanticipated repairs /replacements. • Funding for preventive maintenance and repairs to towers and microwave system has been reduced by $15,400. The department will have to access its capital maintenance account to make up for the reduction, reducing the amount available for the annual maintenance costs of the radio system. • The ECC equipment budget was reduced $15,000, resulting in less on -site inventory and potential delays in repairs while parts are being shipped. Page 10 County of Roanoke FY12 -13 Budget Development Departmental Budget Reduction Considerations Department Reduction Community Development $139,000 • Elimination of a vacant Planner II position for savings of $55,335. The loss of this position will increase the time required to complete project work and day -to -day workload requirements • Elimination of vacant Engineer position for a savings of $64,000. This will impact the performance of the Environment and Storm -water Management Pond inspection. • Reduction in miscellaneous operating expenses. Parks and Recreation $100,733 • A vacant Recreation Program Manager position was eliminated for a savings of $62,420. This resulted in a reorganization of departmental duties at the Brambleton Center. This redistribution of duties will increase employee workloads. • The department transferred a Recreation Programmer position from the County's General Fund to the department's self- funded Fee Class for savings of $38,313. There will be no impact to this move in terms of service levels as the position will simply be funded by fees generated in the Fee Class account. Social Services • The state has taken over the funding for Child Care Assistance. The program still exists but the locality is no longer responsible for payments. Therefore, the workload related to this program remains but the overall result is a net savings. The reduction in revenue of approximately $2 million is offset by an equal reduction in expenditures and the local match is no longer required. $215,000 Board of Supervisors $5,000 • Reduction taken from part -time dollars. Remaining part -time budget is sufficient for current workload; however, changes in the current business climate that result in an increased workload would stress the department's part -time budget. Clerk of the Circuit Court $7,500 • Storage and maintenance contracts for the upcoming fiscal year are anticipated to be lower due to reduction in storage costs. Commissioner of the Revenue $6,000 • Printed forms budget was reduced which could limit the flexibility and availability of various forms associated with business license renewal, business personal property tax filing, and tax relief filing. Commonwealth Attorney $2,000 • Reduction was taken in furniture and office equipment. This will have minimal impact on daily operations; however, deferred replacement could be detrimental in future budgets. Page 11 County of Roanoke FY12 -13 Budget Development Departmental Budget Reduction Considerations Department Reduction County Administration (County Administrator, Assistants, and Public Information) $8,500 • Reductions were taken in various operational accounts, primarily in the areas of special events, training, and software. County Attorney $2,500 • The reduction in professional services will further limit the ability to obtain outside counsel in responding to additional legal obligations, should they arise. Court Service Unit $5,000 • The reduction was taken out of the department's furniture budget. This will have little impact on the department's operations. Economic Development $5,500 • Reduction was taken in travel and training related to marketing activities and conference participation. This will impair the ability of the department to promote Roanoke County through networking and educational opportunities. Elections $7,500 • Reduction was taken from part -time funding. This may affect the timely processing of absentee ballots and voter registrations. Finance $35,000 • A vacant Account Representative position was eliminated. This will impact the ability of the department to have someone at the front desk to greet patrons, answer the phones, and respond to departmental needs and questions promptly. The action will further shift and realign workloads, and change some processes related to surplus property. Human Resources $20,000 • Tuition reimbursement benefit will be completely eliminated. This will be an elimination of a benefit previously offered to Roanoke County employees. Library $75,000 • Funding for the purchase of new books and other materials was reduced. While short - term impact is minimal, in the long -term this will increase wait times for new items, decrease the amount of fines collected, and ages the library's collection. • The department's technology replacement budget was also reduced. This will have the potential impact of more machines out of service and increase wait times for PC use. • The department also reduced a number of other miscellaneous operating expenses. Expense line items are already thin due to previous operating reductions and cost increases. Page 12 County of Roanoke FY12 -13 Budget Development Departmental Budget Reduction Considerations Department Reduction Management and Budget $2,500 • Reduction was taken out of the department's technology replacement budget. This will result in minimal impact to departmental operations in the near -term. Long -term equipment needs will have to be addressed during future budgets. Public Transportation $25,000 • The CORTRAN program was reduced by $25,000. While there is no immediate impact due to this reduction, if transportation grants are reduced then the program would have to be reviewed for efficacy. Real Estate Valuation $5,000 • Citizens will no longer receive reassessment notifications if there is no change in value. This change will allow for a reduction in the department's postage budget. Risk Management $50,000 • The Occupational Nurse position contract was eliminated. In addition, the county's insurance contracts are being renegotiated for a potential savings. Sheriff $65,000 • The department was able to reduce its water budget by $32,000 due to the utility savings resulting from replacement of all of the valves in the jail. • A part -time clerical position will not be filled. This will have a minimal impact on departmental operations. • All non - mandatory training and professional development programs were also eliminated. The impact of this reduction will be minimal due to the fact that mandatory training will still be offered. Treasurer $13,500 • The department reduced a number of miscellaneous operating cost line items. These items were related to collections of delinquent taxes, printed forms, etc. There is minimal impact to these reductions; however, future efforts for collection of delinquent taxes will need to be considered to optimize tax collections. VA Cooperative Extension $3,000 • The department reduced its telephone budget. There is minimal impact from this reduction. Grand Total Department Reductions FY12 -13 $1,279,088 Page 13 Departmental Budget Meetings Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2012 -2013 Department Amount Description Commissioner of Revenue Commonwealth's Attorney Fire & Rescue General Services $ 6,000 Printed Forms needed to create revenue $ 1,000 Increase in telephone expense $ 2,000 Contractual increases in leases $ 2,000 Replacement of older data processing equip $ 11,000 24 -hr staffing Read Mtn (7 @ $51,482 each) $ 3 Contractual Services Copier, New World & Iron Mountain Contracts $ 200 Professional Services Court Reporter Transcription $ 400 Postage to offset loss of JAG grant funding $ 8,900 Training & Education to maintain CLE hours for bar licenses $ 3,500 Office Supplies to offset loss of JAG grant funding $ 700 Copy paper due to increase on Capital Murder & Aggravated Felony $ 83,338 case prep $ 2 Subscriptions to cover monthly Lexis Nexis law case law search $ 91 subscription $ 1,000 Books to cover current code books and pocket parts costs $ 600 Locking cabinet $ 20,693 Janitorial Supplies $ 308,892 24 -hr staffing Mt. Pleasant (6 @ $51,482 each) $ 24,000 Scheduled Overtime - Mt. Pleasant (6 @ $4,000 each) $ 8,250 Rank Upgrade to Capt (3 @ $2,750 each) - Mt. Pleasant $ 154 24 -hr staffing Back Creek (3 @ $51,482 each) $ 12,000 Scheduled Overtime - Back Creek (3 @ $4,000 each) $ 360,374 24 -hr staffing Read Mtn (7 @ $51,482 each) $ 28,000 Scheduled Overtime - Read Mtn (7 @ $4,000 each) $ 54 LT- Fire Inspector $ 51,482 Public Educator $ 54 LT Fire Training Officer $ 54 LT EMS Training Officer $ 60 Safety and Health Officer $ 83,338 Homeland Security Mgr - HSM $ 28,500 Part Time Operational Medical Director per State Regulations $ 91 Medical Exams, Pagers, PPE, Uniforms for new staff $ 23,000 EMS Data Reporting System $ 7,200 Training Center Contribution $ 10,000 Janitorial Supplies $ 25 Buildings & Maintenance $ 80,000 Gas, Oil & Grease $ 75,000 Tire, Tubes, Parts $ 25,000 Technical Rescue Equipment $ 2 Fee for Forestry Services in Roanoke County $ 4,000 Internet lines upgrade $ 138,000 Mobile Data Terminals & Equip $ 25,500 Computer Replacement Program (15) $ 18 Small capital outlay for replacement of breathing apparatus bottles $ 1 $ 100,000 Gas, Oil & Grease for rising diesel fuel costs for Solid Waste vehicles $ 100,000 Page 14 Departmental Budget Meetings Additional Funding Requests (Unfunded) PERSONNEL, OPERATING AND CAPITAL FY2012 -2013 Department Amount Description Library $ 35 For books $ 35,000 Parks, Recreation & Tourism $ 25,380 Fuel for Grounds Maintenance - Projected $57,000 shortfall $ 25,380 Police $ 35,456 Warrants Clerk for Police Services Division Sheriff $ 5,050 Physician services for inmates $ 18,093 Food service for inmates $ 12,151 Increase in gas, oil & grease $ 35,294 $ 41720 Eligibility Worker - Previously Grant Funded. Partial Salem Social Services Reimbursement Note: Due to Reimbursements $ 37,222 Eligibility Workers (2) Part Time to Full Time True cost Approx $50K $ 18 Social Worker (1) Part Time to Full Time $ 97,135 VA Cooperative Extension $ 2 Telephone - Line was reduced $3,000 for FY13 $ 500 Training & Ed - Funding eliminated in previous budgets. Currently funded through rollover. $ 500 Dues & Mbrshps - Funding eliminated in previous budgets. Currently funded through rollover. $ 1 Misc Operating - Funding eliminated in previous budgets. Currently funded through rollover. $ 500 Office Supplies - Funding eliminated in previous budgets. Currently funded through rollover. $ 4,500 Grand Total: $ Page 15 County of Roanoke FY2013 -2017 Capital Improvement Program Summary of Funded Projects Prior Year(s) Department / Project Name Funding 2012 -2013 2013 -2014 2014 -2015 2015 -2016 2016 -2017 TOTAL FY13 -17 Total Project Library: Glenvar Library $4,000,000 $2,000,000 (1) $2,000,000 $6,000,000 Project To Be Identified: Project To Be Identified $10,000,000 (2) $0 $0 Total Funded CIP Projects FY2013 -2017 $4,000,0001 $2,000,000 $10,000,000 $0 $0 $0 1 $2, 000, 000 1 $6, 000, 000 TOTAL 2012 -2013 2013 -2014 2014 -2015 2015 -2016 2016 -2017 FY13 -17 Summary of Funding Sources (1) Previously Appropriated Funds (2) Future Bond Sale Total FY13 -17 CIP Funding $2,000,000 $0 $0 $0 $0 $2,000,000 $0 $10,000,000 $0 $0 $0 $10,000,000 $2,000,000 $10,000,000 $0 $0 $0 $12,000,000 Page 16 ACTION NO. ITEM NO. P -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2012 AGENDA ITEM: Resolution of congratulations to the Cave Spring High School Girls Volleyball Team for winning the Virginia High School League (VHSL) Group AA State Competition SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring High School Girls Volleyball Team won the Group AA State Championship. This time has been set aside for recognition of the team. The players, coaches and school officials have been invited to attend. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 2012 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM FOR WINNING THE STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County, teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Volleyball Team won the State Group AA Championship on November 19, 2011, with a victory over Jamestown High School in three straight games (25 --14, 25 -19, 25 -22); and WHEREAS, the Knights won the Blue Ridge District and Region III Championships and finished the season with a record of 29 wins and 3 losses; and WH EREAS, Morgan Shannon was named First Team All -State and the AA Player of the Year and Shannon Craighead was named First Team All-State; and WHEREAS, the Knights are coached by Tamalyn Tanis and Assistant Coaches Mark Tanis, Jenna Burnop, Maggie Wagner and Caitlyn Long. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL VOLLEYBALL TEAM: Shannon Craighead, Sarah Smith, Erin Holsinger, Kelli Long, Annice Link, Kendall Scott, Lauren Sledd, Alyssa McKinley, Lauren Sigmon, Morgan Shannon, Kelsey Sine, Kallie Wilkes and Olivia Sass for their athletic ability, their commitment and their team spirit; and BE IT FU RTH ER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. Page 1 of 1 ACTION NO. ITEM NO. P -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 24, 2012 AGENDA ITEM: Resolution of congratulations to the Cave Spring High School Scholastic Bowl Team for winning - the Virginia High School League (VHSL) Group AA State Competition SUBMIWED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administratori!� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring High School Scholastic Bowl Team won the Group AA State Championship. This time has been set aside for recognition of the team. The players, coaches and school officials have been invited to attend. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 2012 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL SCHOLASTIC BOWL TEAM FOR WINNING THE STATE GROUP AA CHAMPIONSHIP WHEREAS, the Cave Spring High School Scholastic Bowl Team won the State Group AA Championship on February 25, 2012, with a victory over Christiansburg with a 270 -150 victory for its first State championship; and WHEREAS, the Scholastic Bowl can be described as a Team Jeopardy contest, with four person - squads competing to answer questions on literature, social sciences, science, arts and popular culture. Matches consists of two (2) fifteen (15) question tossup rounds separated by a twenty (20) question directed-question round where team members can discuss possible answers; and WHEREAS, this was Cave Spring's Fifth trip to the final tournament in six years; no other team has appeared more often; and WHEREAS, the Knights are coached by Bob Powers. NOW FHEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL SCHOLASTIC BOWL TEAM: Madelyn Burton, James Cole, McKen non Flint, Jerry Huang, Laura Powell, Anna Smith, Brett Smith, Troy Von Beck and Michael Zhang for their academic ability, their commitment and their team spirit; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coach, and the school in their future endeavors. Page 1 of 1 ACTION NO. ITEM NO. P -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION {CENTER MEETING DATE: April 24, 2012 AGENDA ITEM: Resolution of congratulations to the Dave Spring High School Girls 200 Freestyle Relay Team for winning the 2012 Virginia High School League (VHSL) Group AA State Competition SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator�e>QZI- COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Cave Spring High School Girls 200 Freestyle Relay Team won the Group AA State Championship. This time has been set aside for recognition of the team. The players, coaches and school officials have been invited to attend. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OR ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 2012 RESOLUTION OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL GIRLS 200 FREESTYLE RELAY TEAM FOR WINNING THE 2012 VIRGINIA HIGH SCHOOL LEAGUE (VHSL) STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important park of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Girls 200 Freestyle Relay Swim Team won the 2012 Virginia High School League State Group AA Championship on February 11, 2012, at the Christiansburg Aquatic Center with a time of 1:37.12; and WHEREAS, time set a Virginia State record; and WHEREAS, the Knights are coached by Andy H u ray. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL GIRLS 200 FREESTYLE RELAY SWIM TEAM: Hailey Bivens, Lauren Cowher, Jacqueline Crawford and Maggie Harman for winning the 2012 VHSL State Group AA Championship; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. Page 1 of 1 ACTION NO. ITEM NO. P -4a-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT - rH E ROANOKE COUNTY ADMINISTRATION CEN - f ER MEETING DATE: AGENDA ITEM: SUBMIT'T'ED BY: APPROVED BY: April 24, 2012 Certificate of Recognition for the following Cave Spring High School students: a. Certificate of recognition to Jacob Siar, for winning the Virginia Group AA State Championship in the 200 Individual Medley and 100 Backstroke in Swimming b. Certificate of recognition to Cody Seymour for winning the Virginia Group AA State Championship in the 3200 Meter Run in Indoor Track c. Certificate of recognition to Katie Fortner for winning the Virginia Group AA State Championship in the 1,000 Meter Run in Indoor Track d. Certificate of recognition to Sam Wright for being named the Virginia Preps First Team All State and Group AA All State offensive Player of the Year in Football Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator "2CZ�, COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY of INFORMATION: Time has been set aside to recognize several Cave Spring High School students for winning State titles. Page 1 of 1 01 CERTIFICATE OF RECOGNITION AWA1WED TO JAcos srAR 2012 VHSL STATE GROUP AA SWIMMING CHAMPION Jacob Siar, a senior at Cave Sprin Hi School, is the 200 Individual Medle Group AA Vir Hi School Lea Champion with a time of 1:52.69 and 100 Backstroke Champion with a time of 50.53. �o Mr. Siar was all selected All Timesland Bo Swimmer of the y ear. Mr. Siar is a four-time team All Time land, Jacob also had the top time in Tire gland in the 1 ' o breaststroke and top ei times in the other five individual events. Mr. Siar will attend Auburn Universit in the fall where he will be swimmin for the Ti The Board of Supervisors con Mr. Siar upon receivin these honors and exp resses its best wishes f or success i n his f uture e nd eavors. Presented this 241" da of April 2012 Richard C. Flora,, Chairman Michael 'Ar Altizer, Vic &thairman 2� Joieph B. "Butch" Church Eddie "Ed"' Elswick Charlotte M. Moore A CERTIFICATE OF RECOGNITION AWED TO tai � ��i 2012 VHSL STATE GROUP AA TRACK CHAMPIONSHIP Cod Se a senior at Cave Sprin Hi School won the Vir Hi School Lea Group, AA State Championship in the 3200 meter run in Indoor Track with a time of 9:27.2. Additionall Mr. Se placed 1 1th overall at the New Balance Indoor Track Nationals in the men's' 5000 with a time of 15:08 breakin the school record b over 20 seconds and ran the third fastest time in State histor The Board of Super-visors con Mr, Se upon receivin these honors and expresses its best wishes for success 'in his f uture endeavors. Presented this 24 da of April 2012 Richard C. Flora, Chairman 2' Michael 1 ;._A_1t"i_z_er, Vic&thairman Jo eply B. "Butch" Church Eddie "Ed" Elswick r I if 0" ecL-_hlarlotte M. Moore T1 1 �1 I t; t CERTIFICATE OF RECOGNITION Fy� V , 114 1 11 9 1) KATIE FORTNER 2012 VHSL STATE GROUP AA TRACK CHAMPIONSHIP Katie Fortner, a sophomore at Cave Sprin Hi School, won the Vir Hi School Lea Group AA State Championship in the 1000 meter run in Indoor Track with a time of 2:28.20. Additionall Ms. Fortner placed 6th overall at the New Balance Indoor Track Nationals in the 'women's mile earned "All American" honors with a time of 4:49.79. Katie's time converts to a 4:48.1 1600 meter run, which breaks her own school record b over 6 seconds. Katie ran the S tn fastest mile in State histor The Board of Supervisors con Ms. Fortner upon receivin these honors and expresses its best wishes for success in her future endeavors. Presented this 24 th da of April 2012 C, S�Ks�t4, Richard C. Flora, Chairman Michael W-. Altizer, Vic&t'hairman Joieph B. "Butch" Church E Eddie "Ed" Elswick a M cr,7� Charlotte M. Moore i C IL A FWAX12141 0109 1) :4 S�III WRIGHT FIRST TEAM ALL STATE HONORS Sam Wri a senior runnin back at Cave Sprin Hi School, received all State honors bein named to the All State Team and as Vir Preps AA All State Offensive Pla of the Year. Mr. Wri was also selected All Timesland offensive Pla of the y ear. Mr. Wri rushed for 2,792 y ards and 40 touchdowns, which is an avera of 214 y ards and 3 touchdowns per g ame. Mr. Wri broke four school records durin his time at Cave Sprin Mr. Wri will attend Concord Universit in the fall where he will be pla football for the Mountain Lions. The Board of Supervisors con Mr. Wri upon receivin these honors and expresses its best wishes for success in his future endeavors. Presented this 24"' da of April 2012 -'D Richard C. Flora, Chairman r M ichael Altizer, Vicr&*.hairman J0 Veph B. "Butch" Church Eddie "Ed" Elswick C M. Moore ACTION NUMBER ITEM NUMBER Q -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE AGENDA ITEM SUBMITTED BY APPROVED BY: April 24, 2012 Public hearing and adoption of resolution approving the Secondary Roads System Six -Year Improvement Plan for fiscal years 2013 through 2018 and the construction priority list for fiscal year 2013 David Holladay Planning Administrator B. Clayton Goodman III County Administrator`EP& COUNTY ADMINISTRATOR'S COMMENTS SUMMARY OF INFORMA'rION: The following summarizes the changes made to this year's Secondary Roads Six -Year Improvement Plan and Revenue Sharing Program. Roanoke County received approximately $325,000 in Virginia Department of Transportation (VDOT) allocations during this current fiscal year for secondary road improvement projects. Roanoke County's budget for the first fiscal year in the fiscal year 2013 -2018 plan is estimated to be approximately $271,000 (a decrease of $54,000). Those funds will be divided into two funding categories in the six -year plan: County -Wide Incidental Improvements and Numbered Projects, which are both briefly explained below. Countywide Incidental Improvements ($55,888) include any operation, usually constructed within one year, which changes the type, width, length, location, or gradient of a road, facility, or structure. It could also include the addition of features not originally provided for such road, facility or structure. Some of the services included under this category include subdivision plan review, right -of -way engineering, preliminary engineering and surveys, traffic services, safety projects and minor drainage improvements. Another item that has historically been included in this category is the Rural Addition Program. VDOT is not allocating any funds to the County for this program due to a balance of Page 1 of 2 $430,824. Numbered Projects (approximately $206,000) account for the bulk of Roanoke County's allocation of funds. For clarification, these are the projects commonly referred to as "being in the Six -Year Plan ". Of the six (6) numbered projects in this year's plan, only cotton Hill Road and Catawba creek Road are scheduled to receive funding this year. Construction is complete on Colonial Avenue with a balance anticipated, after closing outstanding bills. Rocky Road is fully funded with allocation transfers from Countywide incidental improvement funds. McVitty Road and old Cave Spring Road will not receive additional funding this year, as construction funds from both projects were transferred to Cotton Hill Road. In accordance with Section 33.1 -70.01 of the Code of Virginia, as amended, the Board of Supervisors is required to conduct a public hearing on the Secondary Roads System Six - Year Improvement Plan to receive public comments. FISCAL IMPACT None ALTERNATIVES 1. Adopt the resolution approving the Secondary Roads System Six -Year Improvement Plan for fiscal years 2013 -2018 and the construction priority list for fiscal year 2013. 2. Take no action at this time. STAFF RECOMMENDATION Staff recommends Alternative 1 Page 2 of 2 AT A REGULAR MEETING CAF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 24, 2012 RESOLUTION APPROVING THE SECONDARY SIX -YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2013 THROUGH 2018 AND THE CONSTRUCTION PRIORITY LIST FOR FISCAL YEAR 2013 WHEREAS, Sections 33.1 -23 and 33.1 -23.4 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six -Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Six -Year Improvement Plan for fiscal years 2013 -2018 and Construction Priority List for fiscal year 2013 was held on April 24, 2012, to receive comments and recommendations on Roanoke County's Secondary Six -Year Road Improvement Plan for fiscal years 2013 -2018 as well as the Construction Priority List for fiscal year 2013; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Six -Year Road Improvement Plan for Roanoke County for fiscal years 2013 -2018; BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List for Fiscal Year 2013; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Page 1 of 2 Office along with a duly attested copy of the proposed Roanoke County Secondary Six- Year Road Improvement Plan for fiscal years 2013 -2018 by the clerk to the Board. 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R -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: April 24, 2012 Ordinance authorizing the vacation of a15 feet wide public utility easement as shown on the plat of Section 1, Sugarloaf Highlands of record in Plat Book 7 at page 43 in the Roanoke County Circuit Court Clerk's Office, said public utility easement being located off Elbert Drive between Lots 8 and 9 (now re- subdivided and shown as Lot 9A on a plat of record in Plat Book 16 at page 142 in the above mentioned Clerk's Office), Windsor Hills Magisterial District Tarek Moneir Deputy Director of Development B. Clayton Goodman III County Ad m i ri i st ra to r C� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Ms. Wei L. Chow, owner of Lot 9A located along the north side of Elbert Drive SW within Section 1 of Sugarloaf Highlands Subdivision, is requesting the vacation of a Public Utility Easement (PUE) in order to develop this lot. This 192.09'X 15' PUE was dedicated by Sugarloaf Highlands Corporation in September 39, 1989, by plat of record in Plat Book 7, page 43. This PUE ran between Lots 8 and 9. In June of 1994, Walter J. Baumoel, Jr. and Sue G. Baumoel submitted a boundary survey and re- subdivision combining Parcel 8 and Parcel 9 and creating Lot 9A (among other changes). The owners left the PUE in anticipation of public utility needs in the future. The PUE is shown in Plat Book 16, page 142 and divides Lot 9A limiting the development of this lot. The current owner contacted Appalachian Power, Western Virginia Water Authority, Verizon, Roanoke Gas and Cox Cornmunications, and they indicated no need forthe PUE. Roanoke County does not utilize the PUE in question for any public use. Page 1 of 2 At its April 10, 2012, meeting, the Board of Supervisor approved the first reading of this ordinance and established the April 24, 2012, meeting for public hearing. A "Public Hearing Legal Notice" was published twice in the local paper indicating same. Staff received no public opposition to this Ordinance. FISCAL IMPACT: Vacating this Public Utility Easement will have no fiscal impact on County of Roanoke AL 1. Staff recommends that the Board of Supervisors hold a public hearing and approve the second reading of this ordinance to vacate a 15' PUE located between Lots 8 and 9, Sugarloaf Highlands Section I in Cave Spring Magisterial District. 2. Reject the staff recommendation STAFF RECOMMENDATION: Staff recommends that the Board approve Alternative 1 and vacate the PUE Attachments Attachment 1— Ordinance Attachment 11— Location Map Attachment 111 -- Detailed Map Paget oft AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE RoANoKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 24, 2012 ORDINANCE AUTHORIZING THE VACATION OF A 15 FEET WIDE PUBLIC UTILITY EASEMENT AS SHOWN ON THE PLAT OF SECTION 1, SUGARLOAF HIGHLANDS OF RECORD IN PLAT BOOK 7 AT PACE 43 IN THE RoANoKE COUNTY CIRCUIT COURT CLERK'S OFFICE, SAID PUBLIC UTILITY EASEMENT BEING LOCATED OFF ELBERT DRIVE BETWEEN LOTS 8 AND 9 (NOW RE- SUBDIVIDED AND SHOWN AS LOT 9A ON A PLAT OF RECORD IN PLAT BOOK 16 AT PAGE 142 IN THE ABOVE MENTIONED CLERK'S OFFICE), WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the plat of Sugarloaf Highlands recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 7, page 43, established a 15' wide public utility easement between Lots 8 and 9 (Tax Map #s 76.05 -02 -24 and 76.05- 02 -23) which lots have been re- subdivided and shown as Lot 9A as shown on a "Boundary survey and resubdivision for Walter J. Baumoel, Jr. and Sue G. Baumoel" on a plat of record in Plat Book 16 at page 142, located on Elbert Drive; and WHEREAS, the area designated and set aside for the above mentioned public utility easement has never been utilized as such; and WHEREAS, the property owner of Lot 9A has requested the vacation of this unused public utility easement because it splits the property and limits the flexibility of developing the land to its full potential; and WHEREAS, the above described 15' public utility easement is more clearly indicated as "15' PUE" on Lot 9A on a drawing dated April 10, 2012, prepared by Roanoke County Department of Community Development and attached hereto as Attachment III; and WHEREAS, no other property owner will be affected by the vacation of this public utility easement; and Page 1 of 3 WHEREAS, this vacation will not involve any cost to the County and the affected County departments and public utilities have raised no objection; and WHEREAS, notice has been given as required by Section 15.2 -2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on April 10, 2012, and a second reading and public hearing of this ordinance was held on April 24, 2012. 2. That pursuant to the provisions of Section 10.01 of the Roanoke County Charter, the subject real estate (192 feet long 15 fee wide public utility easement as shown on plat of Sugarloaf Highlands recorded in Plat Book 7, page 43) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That this public utility easement, being designated and shown as "15' PUE" on Attachment III attached hereto, said PUE being located on Lot 9A, in the Windsor Hills Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to Section 15.2 -2272 of the Code of Virginia, 1950, as amended. 4. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to Page 2 of 3 accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and From the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). 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