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HomeMy WebLinkAbout1/10/2012 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 RESOLUTION 011012 -1 OF APPRECIATION TO JOSEPH B. "BUTCH" CHURCH FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2011 WHEREAS, Joseph B. "Butch" Church served as Chairman of the Roanoke County Board of Supervisors during 2010 and 2011; and WHEREAS, during Mr. Church's term as Chairman, many noteworthy achievements took place: ➢ Opening of the Clearbrook WalMart ➢ Groundbreaking on the new Glenvar Library ➢ Opening of new South County Library ➢ Relocation of the Miller -Motte Technical Center ➢ Further development of the Catawba Sustainability Center ➢ New Masons Cove Elementary School WHEREAS, the following other accomplishments also occurred during Mr. Church's term as Chairman: ➢ Launched the new website, which has been recognized as a winner in the Center for Digital Government's 2010 Best of the Web Contact and received the Governor's Technology Award ➢ Roanoke County received the Virginia Association of Counties (VACo) 2011 Achievement Award for Communications ➢ Roanoke County Fire and Rescue received two Regional Emergency Medical Services (EMS) Awards ➢ Roanoke County's Public Information Office received the 2011 Silver Anvil Award ➢ Balanced budget with no tax increase or reduction of services WHEREAS, during the ongoing Glenvar Community Comprehensive Plan, Chairman Church emphasized his belief in government from the ground up versus top down, which encouraged active and increased citizen participation; and WHEREAS, Chairman Church's belief in open communications was demonstrated Page 1 of 2 by his willingness to provide an open forum for citizens to speak prior to the decision being made at all Board of Supervisor meetings; WHEREAS, Chairman Church chose a positive approach to governing by encouraging transparency and prompt responses to citizens; and WHEREAS, Chairman Church worked diligently throughout the year to represent the citizens of Roanoke County by emphasizing sound financial strategies and practices and promoting regional projects and initiatives to benefit all the residents of the Roanoke Valley. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, does hereby extend its deepest appreciation to JOSEPH B. "BUTCH" CHURCH for his service as Chairman during 2011 and for his belief in democracy and championing of citizen participation in local government. On motion of Supervisor Altizer to adapt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Flora NAYS: None ABSTAIN: Supervisor Church A Copy TESTE: Deborah C. Jacks' V Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 RESOLUTION 011012 -2 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THOMAS S. "PETE" HAISLIP, DIRECTOR OF PARKS, RECREATION AND TOURISM, UPON HIS RETIREMENT AFTER MORE THAN EIGHTEEN (18) YEARS OF SERVICE WHEREAS, Thomas S. "Pete" Haislip was hired on September 20, 1993, as Director of Parks, Recreation and Tourism; and WHEREAS, Mr. Haislip retired on December 31, 2011, after more than eighteen (18) years of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County's Parks and Recreation Department, Pete's innovative spirit and leadership, along with a talented and hard working staff team, guided the department in the development of thirty -one (31) new athletic fields, seven (7) new parks, three (3) community centers, greenways and trails, programs and numerous major expansions and improvements to the park system throughout the County; and WHEREAS, He led the successful 1996 renovation campaign of the abandoned YMCA camp, to the reopening of Camp Roanoke in 2001. Notable projects and achievements include the opening of the Brambleton Center, then the Roanoke Valley's largest public community center; the partnership with Roanoke Catholic, which developed Vinyard Park into a joint use, state -of- the -art, athletic facility and park; and WHEREAS, Pete also worked to develop the Roanoke Valley's first greenway in Roanoke County's Garst Mill Park. In addition, over 400 acres of new parkland was added to the county system, over seven (7) miles of greenways and trails were built, and over $2,000,000 in parks improvements were made by community organizations Page 1 of 3 through the innovative Capital Improvement Incentive Fund; and WHEREAS, Pete's crowning achievement was the 2009 opening of Green Ridge Recreation Center. The 77,000 square foot state -of- the -art, multi - generational facility includes an indoor aquatics center, gymnasium, activity room, walking track, multi- purpose rooms, childcare area and "Splash Valley ", the outdoor water aquatics park. Green Ridge has already become a destination attraction for many and has made a significant contribution to the local economy; and WHEREAS, Under Pete's leadership the Roanoke County Department of Parks, Recreation and Tourism received numerous state wide awards including Virginia Recreation and Parks Society's Best New Program, Best New Facility, Best Promotions and Best New Events. For the development of Green Ridge and other regional accomplishments, Pete received the 2011 Presidents Tourism Excellence Award given by the Roanoke Valley Convention and Visitors Bureau; and WHEREAS, In addition to his service to the field of community Parks and Recreation, Pete has always been a believer in regionalism, serving on many organization Boards and committees including the Virginia Recreational Facilities Authority Board of Directors, Roanoke Valley YMCA Executive Committee, Roanoke Valley Sports Marketing Committee, the Roanoke Valley Greenways Committee and the Roanoke Valley Convention and Visitors Bureau; and WHEREAS, Pete was also instrumental in promoting the Roanoke Valley and supporting economic development through successful regional sports marketing and tourism initiatives that have attracted major events including national youth and adult softball tournaments, the 2006 BG US Challenge event and the 2007 Outdoor Writers Page 2of3 Association of America Annual conference, which brought outdoor writers from across the country to the Roanoke Valley; and in celebration of his many achievements' throughout the years, the Virginia Recreation and Park's Society awarded Pete it's 2011 Distinguished Service Award. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to THOMAS S. "PETE" HAISLIP for eighteen (18) years and 'three (3) months of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, church, Elswick, Flora NAYS: None Clerk to the Board of Supervisors Page 3of3 ACTION NO. A- 011012 -3 ITEM NO. D -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2012 AGENDA ITEM: Presentation from the U. S. Marine Corps Reserve Unit and the Marine Corps League and appropriation of $15,000 proceeds from the 16 annual Marine Mud Run SUBMITTED BY: Doug Blount Director of Parks, Recreation and Tourism APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In its 16 year, the Marine Corps Mud Run continues to be one of the Roanoke Valley's signature running and fundraising events. This event is one that draws the interest of many individual and its team competition has become popular with school groups, athletic teams, as well as teams made up of friends and neighbors. The event represents a long running partnership, lead by the Roanoke Valley Detachment 426 of the Marine Corps League with support from Marine Corps Reserve Unit, Company B, 4 th Combat Engineer Battalion, in cooperation with the Roanoke County Department of Parks, Recreation and Tourism and many other corporate sponsors. The beneficiaries of this event are the nationally recognized Marine Toys for Tots program and on the local level, Camp Roanoke. We are proud of our partnership with the Marines and look forward to working with them for years to come. This year's $15,000 contribution brings the total amount contributed over the years to $103,200. These funds will be used for facility improvements at the camp. A visit to Camp Roanoke will document the many improvements these funds have made over the years and with the current economy, these types of donations are more important than ever. The presentation will be made by Marine Corps League Commandant Colonel Gene Nervo and Senior Vice Commandant Moses Stevens. Also in attendance will be 1 St Sgt Scott Peck, SSgt Gentry, Roger Flippen, Tommy Bedwell, Michael Shepard and Jahue Mundy. Page 1 of 2 FISCAL IMPACT: The funds will be appropriated to the Camp Roanoke Fee Class Account for improvements at the camp. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the $15,000 contribution from the 15 annual Marine Corps League Mud Run to the Camp Roanoke Fee Class Account. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Doug Blount, Director of Parks, Recreation and Tourism Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Doug Blount, Director of Parks, Recreation and Tourism Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 RESOLUTION 011012 -4 ESTABLISHING REASONABLE CHARGES INCURRED BY THE COUNTY IN RESPONDING TO FREEDOM OF INFORMATION ACT REQUESTS FOR PUBLIC RECORDS WHEREAS, on September 27, 1983, the Board of Supervisors of Roanoke County adopted Resolution 83 -181 which established fees charged for copies made on the County's photocopy machines for personal use and /or general public use; and WHEREAS, said resolution has not been revised or updated since that time; and WHEREAS, the Board of Supervisors of Roanoke County intends to establish a schedule for recovering its actual costs incurred in accessing, duplicating, supplying or searching for public records requested by citizens under the Freedom of Information Act; and WHEREAS, this resolution is in compliance with Section 2.2- 3704.F of the Code of Virginia. NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke County as follows: 1. Resolution 83 -181 is hereby rescinded. 2. That the following schedule of reasonable charges in accessing, duplicating, supplying, or searching for public records requested by citizens under the Freedom of Information Act is hereby established: CHARGES a. Generally, when minimum search time is required, there will be no charge for the viewing only of an official document. When extensive search time is required to Page 1 of 3 provide the document(s) for viewing, or when copies of such documents are requested, charges are based on reimbursement to the County for the cost of searching for and reproducing such documents. If the charges to search for and reproduce the documents are expected to exceed $200, the County may require payment of the estimated costs in advance by the requestor. If such advance payment is required, the time allowed for response stops running until the requestor responds. b. Current charges for the costs incurred copying official County records have been calculated based on the costs of office machines and materials and are as follows: Office Copy Reproduction: Five pages, or fewer, no charge; thereafter $0.10 per black and white copy and $0.16 per color copy Audio or Video Tapes: $5.00 per tape (with tape provided by County) Audio or Video CDs: $5.00 per CD Maps: 24 by 36 inch maps - $4.75 per copy 36 by 48 inch maps - $7.70 per copy C. In addition to the copying costs the County will charge an hourly rate for the staff person(s) searching, retrieving, copying or otherwise preparing the records requested. d. Roanoke County waives all charges for requests that total $25.00 or less. e. For documents or other requests not specifically listed in this section, the County Administrator shall calculate the charge based on the actual cost to the County of searching for and providing the document, including but not limited to any associated labor or administrative costs. Page 2of3 f. Charges may be paid in cash or by check made payable to the Treasurer, Roanoke County. A receipt (receipts may be obtained through the appropriate department or the Treasurer's Office) will be provided to the requestor. 3. That this resolution is effective from and after the date of its adoption. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Church, Elswick, Flora NAYS: None A CORY TESTS: Deborah C. Jacks Clerk to the Board o upervisors cc: Paul M. Mahoney, County Attorney Page 3 of 3 ACTION NO. A- 011012 -5 ITEM NO. E -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2012 AGENDA ITEM: Request to grant an additional holiday on Monday, December 31, 2012 SUBMITTED BY: Deborah C. Jacks Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman III County Administrator SUMMARY OF INFORMATION: Vice Chairman Michael W. Altizer request that the Board of Supervisors amend the agenda and at the appropriate time vote to amend the Holiday Schedule to grant an additional holiday on December 31, 2012 as an additional holiday. VOTE: Supervisor Altizer moved to approve the additional holiday. Motion approved. cc: Rebecca Owens, Director of Finance Joseph Sgroi, Director of Human Resources Page 1 of 1 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Rebecca Owens, Director of Finance Joseph Sgroi, Director of Human Resources Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 ORDINANCE 011012 -6 AUTHORIZING THE ACQUISITION OF APPROXIMATELY 14.4 ACRES OF REAL ESTATE (TAX MAP NO. 56.01 -1 -17) ADJACENT TO THE ROANOKE RIVER AND WEST RIVERSIDE DRIVE FROM LSW HMW FAMILY LP, CATAWBA MAGISTERIAL DISTRICT AND REALLOCATING $20,000 FROM THE PARKS AND RECREATION BUDGET FOR SUCH PURPOSE WHEREAS, Roanoke County staff has been negotiating the acquisition of approximately 14.4 acres of real estate located adjacent to the Roanoke River and along West Riverside Drive from LSW HMW Family LP for development as a recreational amenity; and WHEREAS, on November 29, 2011, Roanoke County and the LSW HMW Family LP entered into a Contract of Sale for the purchase of this property, subject to approval by the Board of Supervisors; and WHEREAS, the County now wishes to approve and ratify the execution of said contract to complete the transfer of this real estate to the County for the purchase price of $15,000; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on December 13, 2011, and the second reading was held on January 10, 2012; and NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the contract of sale dated November 29, 2011, for the acquisition of approximately 14.4 acres of real estate, located adjacent to the Roanoke River and Page 1 of 2 along West Riverside Drive as shown on - the attached diagram labeled Attachment A and being part of Tax Map No. 56.01 -01 -1 7.00, for - the sum of $1 5,006 is hereby approved and ratified and further that the acquisition of said real estate is hereby authorized and approved. 2. That the sum of Twenty Thousand Dollars ($20,000) is available in the Parks and Recreation department budget to pay all of the costs of this acquisition, and will be reallocated for this purpose. This amount is for the purchase price of this real estate and for - the various closing costs to complete this transaction, and due diligence expenses prior to purchase. 3. That the county Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Church, Elswick, Flora NAYS: None A COPY TESTE: Deborah C. Jac Clerk to the Board of Supervisors cc: Doug Blount, Director of Parks, Recreation and Tourism Paul Mahoney, County Attorney Rebecca Owens, Director of Finance William Driver, Director of Real Estate Valuation Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 10, 2012 ORDINANCE 011012 -7 AUTHORIZING AND APPROVING EXECUTION OF A LEASE AGREEMENT WITH VALLEY COMMUNICATIONS FOR TOWER SPACE TO PLACE TWO (2) DISH ANTENNAS AND ASSOCIATED EQUIPMENT AT 2811 SYCAMORE DRIVE WHEREAS, the Department of Communications and IT (CommIT) have been exploring ways to reduce the cost of providing data and telephone services to County facilities; WHEREAS, one method to accomplish that goal is to bring the services in -house as much as possible through the use of line -of -sight towers; and WHEREAS, CommlT has chosen the Public Service Center on Kessler Mill Road as the first site for testing the methodology, it will require leasing a nearby site, located at 2811 Sycamore Drive for the placement of two dish antennas and associated equipment; and WHEREAS, the property is owned by AMC Investors, Inc. and managed by Valley Communications, staff has negotiated with Valley Communications to lease the premises for a period of one (1) year from February 1, 2012, at a rental of $300 per month with a renewal option of additional one (1) year terms for up to five (5) years; and WHEREAS, this site is necessary to lower the cost to the County for data and phone lines for the Public Service Center; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on December 13 2011; and the second reading was held on January 10, 2012. Page 1 of 2 THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That lease of Tower space for two (2) dish antennas and associated equipment for a period of one (1) year at an annual rental of $3600, payable monthly in the amount of $300, commencing as of February 1, 2012 and ending on December 31, 2012, is hereby authorized and approved. 2. That the County Administrator or an Assistant County Administrator is hereby authorized to execute a lease agreement on behalf of the Board of Supervisors of Roanoke County and to execute such other documents and take such further actions as are necessary to accomplish this transaction, all of which shall be upon form and subject to the conditions approved by the County Attorney. 3. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Church, Elswick, Flora NAYS: None cc: Anne Marie Green, Director of General Services Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney Page 2of2 ueaaran U. JacK5 Clerk to the Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 ORDINANCE 011012 -8 TO ACCEPT THE CONVEYANCE OF APPROXIMATELY 9.15 ACRES OF REAL ESTATE LOCATED AT 10148 TINSLEY LANE KNOWN AS BENT MOUNTAIN SCHOOL FROM THE ROANOKE COUNTY SCHOOL BOARD TO THE BOARD OF SUPERVISORS WHEREAS, at their meeting on November 10, 2011, the County School Board declared the Bent Mountain School, a 9.15 acre parcel of real estate, to be surplus property, thus allowing the Board of Supervisors to obtain ownership of the property upon approval of this ordinance and recordation of a deed; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance will be held on December 13, 2011, and the second reading will be held on January 10, 2012. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition from the County School Board of Roanoke County of an approximate 9.15 acre parcel of real estate known as the Bent Mountain School is hereby authorized and approved. 2. That the proceeds of any sale of this real estate shall be paid into the County's capital facilities accounts and expended solely for the purpose of acquisition, construction, maintenance, or replacement of other capital facilities, as provided in Section 16.01 of the Roanoke County Charter. Page 1 of 2 3. That the County Administrator or Assistant County Administrator are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Elswick to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Church, Elswick, Flora [NAYS: None A COPY TESTE: Debarah C. Jacks / / Clerk to the Board�Supervisors cc Paul M. Mahoney, County Attorney Diane D. Hyatt, Assistant County Administrator Page 2of2 ACTION NO. A- 011012 -9 . a ITEM NO. K -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 10, 2012 Request to appropriate grant funds in the amount of $9,612 to the Circuit Court from the Commonwealth of Virginia received in fiscal year 2010/2011 and paid out in fiscal year 2011/2012 Steven A. McGraw Clerk of Circuit Court B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is grant money given to Roanoke County through the Library of Virginia to repair five Deed /Land Record Books. In order to make these funds available to the Clerk of the Circuit Court, the State revenues must be appropriated and the related expenditure appropriation made to the Clerk of Circuit Courts Capital Fund set up specifically for these grant monies. FISCAL IMPACT: No fiscal impact —one hundred percent (100 %) state funds STAFF RECOMMENDATION: Staff recommends appropriating $9,612 to the Clerk of Circuit Court. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Steve McGraw, Clerk of Circuit Court Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Steve McGraw, Clerk of Circuit Court Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 011012 -9 . b ITEM NO. K -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 9, 2012 AGENDA ITEM: Request to appropriate $18,322.50 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2011/2012 SUBMITTED BY: Steven A. McGraw Clerk of Circuit Court APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court Clerk's Office, have been received from the State in the amount of $18,322.50. These funds have been earmarked for the purpose of maintenance. These funds need to be appropriated to the Clerk of Circuit Court. FISCAL IMPACT: No fiscal impact- 100% state funds STAFF RECOMMENDATION: Staff recommends appropriating $18,322.50 to the Clerk of Circuit Court for the fiscal year 2011/2012. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Steve McGraw, Clerk of Circuit Court Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Steve McGraw, Clerk of Circuit Court Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 011012 -9 . c ITEM NO. K -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2012 AGENDA ITEM: Confirmation of appointment to the Roanoke County Planning Commission; Roanoke Valley Resource Authority and the Western Virginia Regional Jail Authority SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke County Planning Commission: During the closed meeting on December 13, 2011, Supervisor Flora reappointed Gary Jarrell to an additional term, which will expire on June 30, 2014. Confirmation has been placed on the Consent Agenda. 2. Roanoke Valley Resource Authority During their closed meeting on December 13, 2011, the Board of Supervisors reappointed Anne Marie Green to an additional four -year term, which will expire on December 31, 2015. Confirmation has been placed on the Consent Agenda. 3. Western Virginia Regional Jail Authority During their closed meeting on December 13, 2011, the Board of Supervisors reappointed the following to an additional one -year term, which will expire December 31 2011. Confirmation has been placed on the Consent Agenda. B. Clayton Goodman as the Alternate Administrative Official for Roanoke County Page 1 of 2 Diane D. Hyatt as the Administrative Official for Roanoke County Michael W. Altizer as the Elected Official for Roanoke County Joseph B. "Butch" Church as the Alternate Elected Official for Roanoke County Sheriff Mike Winston as the Sheriff Major Charles Poff, Chief Deputy as alternate Sheriff position VOTE: Supervisor Altizer moved to approve the confirmation of appointments. Motion approved. cc: Philip Thompson, Deputy Director of Planning Anne Marie Green, Director of General Services B. Clayton Goodman III, County Administrator Diane D. Hyatt, Assistant County Administrator Michael Winston, Sheriff Major Charles Poff, Chief Deputy Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Philip Thompson, Deputy Director of Planning Anne Marie Green, Director of General Services B. Clayton Goodman III, County Administrator Diane D. Hyatt, Assistant County Administrator Michael Winston, Sheriff Major Charles Poff, Chief Deputy Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 RESOLUTION 011012 -9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K - CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 10, 2012, designated as Item K- Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes — December 13, 2011 2. Request to appropriate grant funds in the amount of $9,612 to the Circuit Court from the Commonwealth of Virginia received in fiscal year 2010/2011 and paid out in fiscal year 2011/2012 3. Request to appropriate $18,322.50 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2011/2012 4. Confirmation of appointments to the Roanoke County Planning Commission; Roanoke Valley Resource Authority and Western Virginia Regional Jail Authority 5. Request to accept and appropriate funds in the amount of $47,472.62 to Roanoke County Schools 6. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Ellen M. Agner, Office Support Specialist, upon her retirement after more than seventeen (17) years of service 7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Harriet S. Medley, Custodian, upon her retirement after more than thirteen (13) years of service Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Aitizer, Church, Elswick, Flora NAYS: None A CQPY TESTE: Deborah C. Jacks l/ Clerk to the Board of Supervisors Page 2of2 ACTION NO. A- 011012-9.d ITEM NO. K -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 10, 2012 AGENDA ITEM: Request to accept and appropriate funds in the amount of $47,472.62 to the Roanoke County Schools SUBMITTED BY : Brenda Chastian Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Schools and Virginia Western Community College (VMCC) have an agreement whereby the college provides college level courses in English, US History, AP Calculus and certain technical and science subjects. These courses are taught by Roanoke County teachers who meet the college's criteria for adjunct professors. Monies that have been collected exceed the expenses; therefore, there is a request for these additional funds to be appropriated. Roanoke County Schools collected $173,530 tuition from 1252 students. VWCC will reimburse $378,169.17 for services rendered (teachers, administrating expenses, rooms, utilities, and maintenance). Roanoke County Schools owes VWCC $504,225.55 for tuition and technology fees and college service fees. The difference between what was collected and what was spent is $47,473.62. FISCAL IMPACT: 1. The Instructional Program Budget will be increased by $47,473.62 ALTERNATIVES: None Page 1 of 2 STAFF RECOMMENDATION: Roanoke County Schools requests that $47,473.62 be appropriated to the Instructional Program. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Brenda Chastain, Clerk to the Roanoke School Board Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Brenda Chastain, Clerk to the Roanoke School Board Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JANUARY 10, 2012 RESOLUTION 011012 -9.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ELLEN M. AGNER, OFFICE SUPPORT SPECIALIST, UPON HER RETIREMENT AFTER SEVENTEEN (17) YEARS OF SERVICE WHEREAS, Ellen M. Agner was hired on January 31, 1994, as a part -time Clerk Typist for Parks and Recreation and moved to full time on March 29, 1996; and WHEREAS, Mrs. Agner was promoted to Secretary on January 25, 1999, and transferred to the Purchasing Division on May 8, 2000; and WHEREAS, Mrs. Agner was promoted to Office Support Specialist on February 14 2005, and transferred to the Finance Department on March 12, 2005; and WHEREAS, Mrs. Agner retired as Office Support Specialist on December 31, 2011, after a total of seventeen (17) years of dedicated, loyal and capable service with the County; and WHEREAS, during her tenure in the Finance Department, Mrs. Agner was responsible for providing excellent customer service to the Roanoke County departments, vendors and citizens; and WHEREAS, Mrs. Agner was responsible for answering the phones and referring or answering questions from departments, vendors and citizens as well as performing a host of data entry; and WHEREAS, Mrs. Agner worked closely with the departments and vendors for proper set up in the accounting software system for an accurate vendor number; and WHEREAS, Mrs. Agner worked closely with departments, Verizon, and other phone company representatives to assist with the processing and allocating of the Page 1 of 2 monthly phone bills; and WHEREAS, Mrs. Agner was responsible for maintaining all office equipment, supplies, mailings, records management and departmental correspondence; and WHEREAS, Mrs. Agner has proved herself to be an exemplary employee with her great work ethic and attendance. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke county expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to ELLEN AGNER for seventeen (17) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Church, Elswick, Flora NAYS: None A MPY TESTE: Deborah C. Jack/ Clerk to the Board of Supervisors Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 RESOLUTION 011012 -9.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO HARRIET S. MEDLEY, CUSTODIAN, UPON HER RETIREMENT AFTER MORE THAN THIRTEEN (13) YEARS OF SERVICE WHEREAS, Harriet S. Medley was hired on September 19, 1998, and worked as a Custodian; and WHEREAS, Ms. Medley retired on January 1, 2012, after more than thirteen (13) years of, faithful and expert service with the County; and WHEREAS, during her time serving Roanoke County, Ms. Medley has always exhibited an attitude of friendliness, caring respect and consideration of County Staff and Citizens; and WHEREAS, Ms. Medley has been a very dedicated employee, and served the County well over the past thirteen years; and WHEREAS, Ms. Medley will truly be missed by the judges, bailiffs, co- workers and other staff at the Roanoke County Courthouse. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to HARRIET S. MEDLEY for thirteen years and three (3) months of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 2 0n motion of S u pe rviso r Altize r to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Church, Elswick, Flora �►1: ►•1� ►•sue Clerk to the Board Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 10, 2012 RESOLUTION 011012 -10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Altizer, Elswick, Flora NAYS: None ABSENT: Supervisor Church A COPY TESTE: DebQrah C. Jacks Clerk to the Board o upervisors Pagel oft