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HomeMy WebLinkAbout5/8/2012 - Adopted Board Records ACTION NO. __A-050812-1___ ITEM NO. ________E-1_______ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Request to adopt the Roanoke County School Budget for the fiscal year 2012-2013 SUBMITTED BY: Diane D. Hyatt Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2012-2013 fiscal year. The School Board approved this budget at their meeting on April 26, 2012, and in accordance with State law, has now submitted it for Board of Supervisors approval. Fuzzy Minnix (Chairman of the Roanoke County School Board), Dr. Lorraine Lange (Superintendent of Schools), and Penny Hodge (Assistant Superintendent of Finance) will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2012- 2013 fiscal year. Page 1 of 2  VOTE: Supervisor Flora moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Diane D. Hyatt, Assistant County Administrator Dr. Lorraine Lange, Superintendent of Schools Rebecca Owens, Director of Finance Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools  Page 2 of 2  ACTION NO. ___A-050812-2__ ITEM NO. _____E-2__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Request to appropriate funds in the amount of $24,400 for the June 12, 2012, Republican Primary Election SUBMITTED BY: Judy Stokes General Registrar APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The State Board of Elections (SBE) has issued an order for a Republican primary to be held on June 12, 2012, for the offices of U.S. Senate and U.S. House Representatives for th the Sixth (6) Congressional District. The cost of the primary was not included in the current budget inasmuch as it was not certified by SBE until April 4th, 2012. No reimbursement will be made by the state. Elections Officials and Staff $22,500 Required advertising 650 Rent of polling places 300 Postage and printed forms 950 Total $24,400 FISCAL IMPACT: It is requested that funds be allocated from Board Contingency. STAFF RECOMMENDATION: Staff recommends appropriating funds in the amount of $24,400 from Board Contingency th for the June 12 Republican Primary. Page 1 of 2  VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Judy Stokes, General Registrar Rebecca Owens, Director of Finance Page 2 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2012 ORDINANCE 050812-3 APPROVING THE LEASE OF THE RESIDENTIAL DWELLING AT CAMP ROANOKE (TAX MAP NO. 83.00-01-16) IN THE CATAWBA MAGISTERIAL DISTRICT OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY WHEREAS, the Board of Supervisors of Roanoke County is the owner of a tract of land containing eighty-five point zero five (85.05) acres, being located in the Catawba Magisterial District and designated on the Roanoke County Land Records as Tax Map No. 83.00-01-16, which is identified as Camp Roanoke; and WHEREAS, a residential dwelling is located in Camp Roanoke with an address of 6498 Dry Hollow Road, Salem, Virginia 24153; and WHEREAS, it would serve the public interest for the County to have the residential dwelling occupied and maintained by the camp manager of Camp Roanoke; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition or conveyance of an interest in real estate, including leases, shall be accomplished by ordinance; the first reading of this ordinance was held on April 24, 2012; and the second reading and public hearing was held on May 8, 2012. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the County Administrator or his designee is hereby authorized to Greg Martin execute a lease agreement with for the residential dwelling having the address of 6498 Dry Hollow Road, Salem, Virginia 24153, from and after May 8, 2012, and shall continue until Greg Martin is no longer employed by Roanoke County as camp manager for Camp Roanoke, for a monthly rental of $400 to be paid into the Camp Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2012 ORDINANCE 050812-4 AUTHORIZING THE GRANTING OF A NON- EXCLUSIVE TEN (10) FOOT WIDE EASEMENT TO LUMOS NETWORKS ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 027.13-04-01.00) FOR THE PURPOSE OF AN UNDERGROUND COMMUNICATIONS SYSTEM WHEREAS, Lumos Networks has requested a ten (10) foot wide easement for the purpose of installing underground communications systems cables, wires and terminals across property owned by the Roanoke County Board of Supervisors (Tax Map Parcel No. 027.13-04-01.00) known as 7401 Barrens Road, Roanoke, Virginia; and WHEREAS, granting this non-exclusive, utility easement will serve the interests of the public by supporting the purposes of Ordinance No. 102604-7 by which Roanoke County authorized a lease agreement with Virginia PCS Alliance, L.C. d/b/a INTELOS for a 3,400 sq. ft. tower site and tower, which authorized sub-leases and co-location of antennas on said tower located at the Hollins Fire Station; and WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition only by ordinance, and that the first reading of this ordinance was held on April 24, 2012, and that the second reading and public hearing was held on May 8, 2012; and WHEREAS, pursuant to the provision of Section 16.01 of the Roanoke County Charter this interest in real estate is declared to be surplus, and is hereby made available for other public uses by conveyance to Lumos Network for a non-exclusive utility easement. Page 1 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2012 RESOLUTION 050812-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 8, 2012, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes March 27, 2012; April 3, 2012 2. Request to approve a resolution and accept and appropriate $232,833 each year for fiscal years 2012-13 and 2013-14 from the Department of Juvenile Justice for the Virginia Juvenile Community Crime Control Act (VJCCCA) grant 3. Request to approve a Memorandum of Agreement between The Virginia Department of Juvenile Justice and the County of Roanoke for supervision of county employees working in the Life Skills Mentoring Program in conjunction with the Court Service Unit 4. Request to accept and appropriate a Local Government Challenge Grant in the amount of $5,000 from the Virginia Commission for the Arts 5. Request to accept and appropriate funds in the amount of $1,000 to the Roanoke County Public Schools 6. Confirmation of appointments to the Parks, Recreation and Tourism Advisory Commission (appointed by District) 7. Request to accept and appropriate funds in the amount of $105,029.33 from the Virginia Department of Health, Office of Emergency Medical Services (EMS) to purchase training equipment Page 1 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 8, 2012 RESOLUTION050812-5.a TO APPROVE PARTICIPATION IN AND CONDITIONS OF THE VIRGINIA JUVENILE COMMUNITY CRIME CONTROL ACT (VJCCCA) GRANT FOR FISCAL YEARS 2012-2013 AND 2013-2014 AND TO ALLOW PARTICIPATION BY THE CITY OF SALEM WHEREAS, the County of Roanoke has participated in the Virginia Juvenile Community Crime Control Act (VJCCCA) program in the past allowing the Court Service Unit to provide direct services, treatment programs, substance abuse services and probation activities associated with the Juvenile Court; and WHEREAS, through the Life Skills Mentoring Program of Roanoke County’s Court Services Unit, the grant funds have been administered to assist the court by providing counseling services, drug screens, intensive supervision, community service, restitution and other needed services; and WHEREAS, the Court Services Unit of the Juvenile Court serves the youth of both the County of Roanoke and the City of Salem; and WHEREAS, the Court Services Unit desires to provide services through the Life Skills Mentoring Program to serve the youth of both the County of Roanoke and the City of Salem utilizing the funding from the VJCCCA grant and other appropriate funds. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County will participate in the Virginia Juvenile Community Crime Control Act for fiscal years 2012-2013 and 2013-2014 and will accept said funds, appropriating them for the purpose set forth in this Act until it notifies the Department of Juvenile Justice, in writing, that it no longer wishes to participate in the program. Page 1 of 2  ACTION NO. __A-050812-5.b__ ITEM NO. ________I-3________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Request to approve a Memorandum of Agreement between The Virginia Department of Juvenile Justice and the County of Roanoke for supervision of county employees working in the Life Skills Mentoring Program in conjunction with the Court Service Unit SUBMITTED BY: Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County of Roanoke has participated in the Virginia Juvenile Community Crime Control Act grant program for a number of years with the Life Skills Mentoring Program. Although the persons employed under the grant are technically County employees, they work under the direction of the Court Services Unit in Salem, which is an office of the Virginia Department of Juvenile Justice. This Memorandum of Agreement allows the Court Service Unit Supervisor to assign work responsibilities and perform managerial oversight for the County staff working in the program. This has been the practice for many years, however there has not been a formal agreement with the Commonwealth for this oversight. This agreement simply formalizes what has informally been done for many years. The agreement has been reviewed and approved by Administration and the County Attorney and both find it to be appropriate and in the best interest of the County. FISCAL IMPACT: There is no fiscal impact from this agreement. Page 1 of 2  STAFF RECOMMENDATION: Staff recommends approval of the Memorandum of Agreement. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: tor Page 2 of 2  ACTION NO. _A-050812-5.c___ ITEM NO. _______I-4________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Request to accept and appropriate a Local Government Challenge Grant in the amount of $5,000 from the Virginia Commission for the Arts. SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County has been awarded the Local Government Challenge Grant from the Virginia Commission for the Arts. The Commission will match up to $5,000 (if full funding is approved) of any donation the County makes to qualified art organizations in the valley. In the fiscal year 2011-2012 budget, the Board of Supervisors approved an appropriation of $1,400 for the Arts Council of the Blue Ridge; $2,900 for the Historical Society of Western VA O. Winston Link Museum and $5,200 for the Roanoke Symphony Orchestra. Staff, therefore, applied for the maximum grant allocation of $5,000. Roanoke County was awarded $5,000 for fiscal year 2011-2012. FISCAL IMPACT: Staff recommends dividing the $5,000 grant between the Arts Council of the Blue Ridge, the Historical Society of Western VA O. Winston Link Museum, and the Roanoke Symphony Orchestra. Combined with the County's appropriation, the following amounts would be available to the organizations referred to above: Page 1 of 2  CountyVCATotal Arts Council of the Blue Ridge $1,400 $1,400 $2,800 Historical Society of Western VA O. Winston Link Museum $2,900 $1,800 $4,700 Roanoke Symphony $5,200 $1,800 $7,000 $9,500 $5,000 $14,500 ALTERNATIVES: There are no alternatives to this agenda item. STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts in the amount of $5,000 to be distributed as indicated above. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: W. Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Page 2 of 2  ACTION NO. __A-050812-5.d__ ITEM NO. _______I-5_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Request to accept and appropriate funds in the amount of $1,000 to the Roanoke County Public Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Saturday Substance Abuse School consists of two (2) consecutive Saturday sessions with students and parents educated in separate sessions. Alcohol and drug education, decision making skills and parent collaboration are emphasized. The program educates youth and their parents regarding prevention and rehabilitation of substance abuse. The targeted audience is youth from grades six to twelve (6 to 12) who have violated Roanoke County Public Schools Abuse Policy, or who have referred themselves or who have been referred by the court system. Parents, a vital piece of the process, are invited and also served. Attendance at this program is part of a graduated sanction process for policy violators. In addition, policy violators are required to have a drug and alcohol assessment and screening, serve a short suspension and take part in prescribed educational groups or If they do not agree to these terms, they can be expelled from school for one (1) year. The point is to educate and rehabilitate in addition to punishment and to keep students in school. The program consists of two (2) consecutive Saturday sessions, with students and parent educated in separate sessions. Alcohol and drug education, decision making skills and parent collaboration are emphasized. The two(2)-session program is repeated four or five (4 or 5) times during the school year, depending upon the demand. Since 2002, the majority of the cost for this project has been paid under a Juvenile Justice Grant. Unfortunately, this funding has been lost with the federal budget cuts. Staff is trying to maintain this program with a slim budget. We have funds promised to us from Page 1 of 2  three (3) different departments and the Prevention Council of Roanoke County. The cost is $1,300 per two-Saturday session. In the past, we have offered five (5) two(2)-Saturday sessions through the course of year. We are asking for the Education Foundation to support one of these tandem Saturday Substance Abuse classes. The foundation has given $1,000 to support the program. FISCAL IMPACT: The Substance Abuse Program budget will be increased by $1,000. ALTERNATIVES: None STAFF RECOMMENDATION: Roanoke County Schools requests that $1,000 be appropriated to the substance abuse program. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Brenda Chastain, Clerk to the Roanoke County School Board Diane D. Hyatt, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2  ACTION NO. __A-050812-5.e__ ITEM NO. _______I-6_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Confirmation of appointments to the Parks, Recreation and Tourism Advisory Commission SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Parks, Recreation and Tourism Advisory Commission (appointed by District) -appointment of Larry Peterson to represent the Catawba District for an additional three-year term to expire on June 30, 2015. Confirmation of this appointment has been added to the Consent Agenda. -appointment of Donna Wooldridge to represent the Catawba District for an additional three-year term to expire on June 30, 2015. Confirmation of this appointment has been added to the Consent Agenda Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Arlain Martin, Secretary, Parks, Recreation and Tourism Advisory Commission Page 2 of 2 ACTION NO. _A-050812-5.f___ ITEM NO. _______I-7_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Request to accept and appropriate funds in the amount of $105,029.33 from the Virginia Department of Health, Office of Emergency Medical Services (EMS) to purchase training equipment SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: B.Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue, Roanoke City Fire-EMS, Western Virginia EMS Council, City of Salem Fire-EMS Department and Virginia Western Community College all participate in a regional EMT-Intermediate training Center (Paramedic Program). The Virginia Department of Health, Office of EMS has allocated funding for the specific purpose of purchasing training manikins for the EMT-Intermediate Center. Roanoke County is the fiscal agent for the EMT-Intermediate Training Center which is located at the Regional Fire- EMS Training on Kessler Mill Rd. that interface with computer software to simulate an actual person. The manikins feel like they have a heartbeat, pulse, and are able to breathe. These devices allow paramedic students to train in more lifelike situations while honing their skills. An unlimited amount of training scenarios can be developed and programmed for a multitude of emergency health settings for the student. All equipment is included with the grant and will add to the existing training aides currently at the Training Center. Page 1 of 2  FISCAL IMPACT: This is a pass through grant from the Virginia Department of Health, Office of EMS for the specific purpose of purchasing training manikins. No other funds are required with the exception of staff time to purchase and set-up the equipment. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of $105,029.33 in grant funds from the Virginia Department of Health, Office of EMS. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Richard E. Burch, Jr. Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2  ACTION NO. _A-050812-5.g___ ITEM NO. ______I-8__________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 8, 2012 AGENDA ITEM: Request to accept and appropriate funds in the amount of $5,000 from City of Roanoke for Save A Ton Campaign SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: RCCLEAR and Roanoke County staff have worked with Roanoke, Salem, Blacksburg, the Clean Valley Council, Ride Solutions, the Community Alliance for Energy Efficiency, The Roanoke Valley Alleghany Regional Commission and other interested groups over the past two (2) years to develop a consistent, straightforward, energy conservation message that could be used across the region. The campaign, Save A Ton, is aimed at empowering residents and businesses to save energy and money, thereby positively impacting household budgets and business profits. Development of an energy education initiative fulfills one of the stated objectives of the Stimulus Grant awarded the County through the Department Of Energy. Using the services of a local public relations firm, Thomas Becher Agency, the Save A Ton brand, website, Facebook site and advertising campaign were developed and launched in the fall of 2011. As the initial primary administrator for funding promotional activities, the County was deemed to be the most logical home for additional funds to support the campaign and as such, the City of Roanoke contributed $5,000 to Roanoke County to be used exclusively for the Save A Ton public relations and advertising activities. The Save A Ton advertising campaign has already won several awards of excellence. The Virginia Press Association named one of the Save A Ton ads as the best agency created newspaper ad of 2011. (See next page) Page 1 of 3  Save A Ton also won two gold Western Virginia ADDY awards from the American Advertising Federation of Roanoke for both the newspaper campaign and mixed media, which includes the Facebook page and website, www.saveaton.org. FISCAL IMPACT: No County funds are required. This is a contribution provided by the City of Roanoke of $5,000 for the Save A Ton Campaign. STAFF RECOMMENDATION: Staff recommends appropriation of a $5,000 contribution, allocated to the EECBG account 528100 in a separate line item dedicated to Save A Ton promotional activities as requested by the City of Roanoke.  Page 2 of 3  VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Anne Marie Green, Director of General Services Rebecca Owens, Director of Finance Page 3 of 3