HomeMy WebLinkAbout6/12/2012 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2012
RESOLUTION 061212 -1 TO VIRGINIA RETIREMENT SYSTEM (VRS)
APPROVING THE AMOUNT OF MEMBER CONTRIBUTIONS THAT
EMPLOYEES WILL PAY BEGINNING JULY 1 2012
WHEREAS, the Roanoke County 55180 employees who are Virginia Retirement
System members who commence or recommence employment on or after July 1, 2012
( "FY2013 Employees" for purposes of this resolution), shall be required to contribute
five percent of their creditable compensation by salary reduction pursuant to Internal
Revenue Code § 414(h) on a pre -tax basis upon commencing or recommencing
employment; and
WHEREAS, the Roanoke County 55180 employees who are Virginia Retirement
System members and in service on June 30, 2012, shall be required to contribute five
percent of their creditable compensation by salary reduction pursuant to Internal
Revenue Code § 414(h) on a pre -tax basis no later than July 1, 2016; and
WHEREAS, such employees in service on June 30, 2012, shall contribute a
minimum of an additional one percent of their creditable compensation beginning on
each July 1 of 2012, 2013 2014 2015 and 2016, or until the employees' contributions
equal five percent of creditable compensation; and
WHEREAS, the Roanoke County 55180 may elect to require such employees in
service on June 30, 2012, to contribute more than an additional one percent each year,
in whole percentages, until the employees' contributions equal five percent of creditable
compensation; and
Page 1 of 4
WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of
Assembly (SB497) requires an increase in total creditable compensation, effective July
1 2012, to each such employee in service on June 30, 2012, to offset the cost of the
member contributions, such increase in total creditable compensation to be equal to the
difference between five percent of the employee's total creditable compensation and the
percentage of the member contribution paid by such employee on January 1, 2012.
BE IT THEREFORE RESOLVED, that Roanoke County 55180 does hereby
certify to the Virginia Retirement System Board of Trustees that it shall effect the
implementation of the member contribution requirements of Chapter 822 of the 2012
Acts of Assembly (SB497) according to the following schedule for the fiscal year
beginning July 1, 2012 (i.e., FY2013):
Type of
Employee
Employer Paid
Member Contribution
Employee Paid
Member
Contribution
Plan 1
0%
5%
Plan
0%
5%
FY2013 Employees
0%
5%
(Note: Each row must add up to 5 percent.); and
BE IT FURTHER RESOLVED, that such contributions, although designated as
member contributions, are to be made by the Roanoke County in lieu of member
contributions; and
Page 2 of 4
BE IT FURTHER RESOLVED, that pick up member contributions shall be paid
from the same source of funds as used in paying the wages to affected employees; and
BE IT FURTHER RESOLVED, that member contributions made by the Roanoke
County under the pick up arrangement shall be treated for all purposes other than
income taxation, including but not limited to VRS benefits, in the same manner and to
the same extent as member contributions made prior to the pick up arrangement; and
BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to
permit or extend an option to VRS members to receive the pick up contributions made
by the Roanoke County directly instead of having them paid to VRS; and
BE IT FURTHER RESOLVED, that notwithstanding any contractual or other
provisions, the wages of each member of VRS who is an employee of the Roanoke
County shall be reduced by the amount of member contributions picked up by the
Roanoke County on behalf of such employee pursuant to the foregoing resolutions.
NOW, THEREFORE, the officers of Roanoke County 55180 are hereby
authorized and directed in the name of the Roanoke County to carry out the provisions
of this resolution, and said officers of the Roanoke County are authorized and directed
to pay over to the Treasurer of Virginia from time to time such sums as are due to be
paid by the Roanoke County for this purpose.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
Page 3 of 4
cc: Diane D. Hyatt, Assistant county Administrator
Rebecca Owens, Director of Finance
Page 4of4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2012
RESOLUTION 061212 -2 TO VIRGINIA RETIREMENT SYSTEM (VRS)
APPROVING THE EMPLOYER CONTRIBUTION RATE OPTION FOR
THE DEFINED BENEFIT PLAN FOR THE BIENNIUM BEGINNING JULY
1, 2012
BE IT RESOLVED, that the Roanoke County 55180 does hereby acknowledge
that its contribution rates effective July 1, 2012, shall be based on the higher of a) the
contribution rate in effect for fiscal year (FY) 2012, or b) seventy percent (70 %) of the
results of the June 30, 2011, actuarial valuation of assets and liabilities as approved by
the Virginia Retirement System Board of Trustees for the 2012 -2014 biennium (the
"Alternate Rate ") provided that, at its option, the contribution rate may be based on the
employer contribution rates certified by the Virginia Retirement System Board of
Trustees pursuant to Virginia Code § 51.1 - 145(1) resulting from the June 30, 2011
actuarial value of assets and liabilities (the "Certified Rate "); and
BE IT ALSO RESOLVED, that the Roanoke County 55180 does hereby certify to
the Virginia Retirement System Board of Trustees that it elects to pay the following
contribution rate effective July 1, 2012:
(Check only one box)
❑ The Certified Rate of % X The Alternate Rate of 10.05 % ; and
BE IT ALSO RESOLVED, that the Roanoke County 55180 does hereby certify to
the Virginia Retirement System Board of Trustees that it has reviewed and understands
the information provided by the Virginia Retirement System outlining the potential future
fiscal implications of any election made under the provisions of this resolution; and
Page 1 of 2
NOW, - THEREFORE, the officers of Roanoke County 55180 are hereby
authorized and directed in the name of the Roanoke County to carry out the provisions
of this resolution, and said officers of the Roanoke County are authorized and directed
to pay over to the Treasurer of Virginia from time to time such sums as are due to be
paid by the Roanoke County for this pi .,irpose.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A " PY TE STE :
Deborah C. Jacks Lo/
Clerk to the Board of Supervisors
cc: Diane D. Hyatt, Assistant County Administrator
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A- 061212 -3
ITEM NO. E -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
June 12, 2012
Request to authorize execution of an updated contract with the
Unified Human Services Transportation System, Inc. to provide
the CORTRAN services for Roanoke County July 1, 2012
through June 30, 2013
Laurie L. Gearheart
Assistant Director of Finance
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Unified Human Services Transportation System, Inc., (RADAR) continues to provide the
paratransit services of the County of Roanoke Transportation program (CORTRAN) on
behalf of Roanoke County. This service is offered to County citizens' age sixty (60) and
over and to citizens' who are physically or mentally challenged as defined under the
Americans with Disabilities Act (ADA) requirements. This program provides demand-
responsive, destination to destination transportation services utilizing wheelchair -lift vans
during the hours of 7:00 a.m. to 6:00 p.m., Monday through Friday.
Transportation is provided to any point within the perimeter of Roanoke County including
points within the City of Roanoke, City of Salem and Town of Vinton. Citizens use this
system to go to medical appointments, shopping, work, socialization or other needs.
At the April 10, 2012, work session, an overview of the budget and costs, administrative
efforts for cost containment and future budget concerns for the program were discussed
with the Board.
The current contract with RADAR states the service for the CORTRAN program will be
Page 1 of 2
provided at $38.00 an hour with a surcharge for the cost of gas over two dollars and fifty
cents ($2.50) per gallon and expires on June 30, 2012.
A new contract with RADAR effective for the period July 1, 2012, through June 30, 2013
has been negotiated. The hourly rate and the surcharge for the cost of gas will remain at
thirty eight dollars ($38.00) an hour and two dollars and fifty cents ($2.50) per gallon,
respectively. In addition, during the term of the contract the County shall appoint one (1)
member to the advisory committee of the board of directors of Unified Human Services
Transportation Systems, Inc.
FISCAL IMPACT:
The proposed fiscal year 2012 -2013 budget includes $500,000 for the CORTRAN program
which is projected to be sufficient to cover the net cost of the program. Therefore there is
no new appropriation of monies requested at this time.
STAFF RECOMMENDATION:
Staff recommends authorizing the County Administrator to sign the renewal contract for the
service of the CORTRAN program to be provided by RADAR based on the thirty eight
dollars ($38.00) an hour with the surcharge for the cost of gas over two dollars and fifty
cents ($2.50) per gallon for the July 1, 2012, through June 30, 2013 service period.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Laurie L. Gearheart, Assistant Director of Finance
Terrie Cochran, Executive Assistant to the County Administrator
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
�
❑
❑
Mr. Altizer
�
❑
❑
Mr. Church
�
❑
❑
Mr. Elswick
�
❑
❑
Mr. Flora
�
❑
❑
cc: Laurie L. Gearheart, Assistant Director of Finance
Terrie Cochran, Executive Assistant to the County Administrator
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 12 2012
ORDINANCE 061212 -4 APPROVING A TELECOMMUNICATIONS AND
FACILITIES LICENSING AGREEMENT WITH COX COMMUNICATIONS
AT THE SOCIAL SERVICES BUILDING, 220 EAST MAIN STREET,
SALEM, VA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13 -6 #106 -13 -2, and #106 -13 -1, now known as the Social Services Building in Salem
(formerly referred to as the Salem Bank and Trust Building); and,
WHEREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services (DSS) and Blue Ridge Behavioral Health Care on the third, fourth, and fifth
floors of the building, and subject to a number of commercial leases for the first and
second floors of the building and a rooftop for antenna space with Ohio State Cellular
Phone Company, Inc. (US Cellular) (dated November 20, 1998); and
WHEREAS, Cox Communications (Cox) has been requested to provide backup
data communications to US Cellular requiring the installation by Cox of communications
equipment and fiber in the basement and walls of the Social Services Building; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on June 12,
2012; and the second reading of this ordinance has been dispensed with since an
emergency exists, upon a 4 /5ths vote of the members of the Board.
Page 1 of 3
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of approximately four (4) square feet of wall space in the
basement of the Social Services Building located at 220 East Main Street, Salem,
Virginia, to Cox Communications for an initial lease term of five (5) years from the date
of execution by both parties, at an initial annual rental of seventy five dollars ($75.00)
per month is hereby authorized and approved. Cox Communications will be responsible
for and will pay for any necessary electric service directly to the City of Salem.
2. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
3. That the funds generated by this lease shall be placed in the Social
Services Building (Salem Bank and Trust Building) revenue account.
4. That this ordinance shall be effective on and from the date of its adoption.
Page 2of3
On motion of Supervisor Church to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A COPY TESTE:
De S Orah'
C. Jac s
Clerk to the Board of Supervisors
cc: Anne Marie Green, Director of General Services
Rebecca Owens, Director of Finance
Paul M. Mahoney, County Attorney
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2012
ORDINANCE 061212 -5 TO INCREASE THE SALARIES OF THE
MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY
CHARTER AND SECTION 15.2- 1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for
the compensation of members of the Board of Supervisors and the procedure for
increasing their salaries; and
WHEREAS, Section 15.2- 1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $16,585.86 by
Ordinance 052708 -20 and further has established the additional annual compensation
for the Chairman for the Board to be $1,800 and for the Vice - Chairman of the Board to
be $1,200; and
WHEREAS, this section provides that the maximum annual salaries therein
provided may be adjusted in any year by an inflation factor not to exceed five percent
(5 %); and
WHEREAS, the first reading on this ordinance was held on May 22, 2012; the
second reading and public hearing will be held on June 12, 2012.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of
Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of
Page 1 of 2
three percent (3 %) pursuant to the provisions of Section 3.07 of the Roanoke County
Charter and Section 15.2- 1414.3 of the 1950 Code of Virginia, as amended. The new
annual salaries shall be $17,083.44 for members of the Board. In addition, the
Chairman of the Board will receive an additional annual sum of $1,800 and the Vice-
Chairman of the Board will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 2012.
On motion of Supervisor Moore to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Church, Elswick, Flora
NAYS: Supervisor Altizer
ABSENT: None
A COPY TESTE:
Deborah C. Jacks "
Clerk to the Board of S rvisors
cc: Paul M. Mahoney, County Attorney
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2012
RESOLUTION 061212 -6 ADOPTING THE FISCAL YEAR 2012 -2013
BUDGET, INCLUDING THE FISCAL YEAR 2013 -2017 CAPITAL
IMPROVEMENT PLAN FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2 -2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2 -2506 of the State Code, and the public hearing as required
thereon was held on May 22, 2012.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for fiscal year 2012 -2013 for
Roanoke County, Virginia, as shown on the attached Schedules.
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
On motion of Supervisor Flora to adopt the resolution, and carried by the fallowing
roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A copy "rESTE:
Deborah C. Jacks
Clerk to the Board of Supervisors
cc: W. Brent Robertson, Director of Management and Budget
Diane D. Hyatt, Assistant county Administrator
Daniel R. O'Donnell, Assistant county Administrator
Rebecca Owens, Director of Finance
Paul M. Mahoney, County Attorney
County of Roanoke
Adopted FY 2012 -2013 Budget
June 12, 2012
Revenue Estimates
Amount
General Fund
General Government
General Property Taxes
$
118,500,000
Local Sales Tax
9
Telecommunications Tax
3
Business License Tax
6
Bank Franchise Tax
525,000
Utility Consumer Tax
3
Motor Vehicle License Tax
2,175,000
Recordation /Conveyance Tax
1,200,000
Meals Tax
3
Hotel /Motel Tax
700,000
Other Local Taxes
555,000
Permits, Fees & Licenses
475,560
Fines and Forfeitures
760,400
I nterest Income
189,100
Charges for Services
3
Commonwealth
8,566,271
Federal
3
Other
1
Total General Government
$
169
Communications & Information Technology
7
Comprehensive Services
6
Law Library
27
Public Works Projects
183
S B & T Building
444,580
Recreation Fee Class
5,223,131
Police Special Programs
1
Criminal Justice Academy
149,410
Fleet Service Center
2,744
Total General Fund
$
192
Debt Service Fund - County
8,014,064
Capital Projects Fund
3,474,987
Internal Service Fund
1,553
School Operating Fund
132,912,485
School Nutrition Fund
5
School Debt Service Fund
14,158,141
School Grants Fund
5
School Capital Fund
824,000
School Textbook Fund
947,592
School Bus Fund
325,000
School Laptop Insurance Reserve
358,600
Total Revenues All Funds
$
365, 891,690
Less: Transfers
(107,592,854}
Total Net of Transfers
$
258,198,826
County of Roanoke
Adopted FY 2012 -2013 Budget
June 12, 2012
Proposed Expenditures
Amount
General Fund
General Government
General Administration
$ 2
Constitutional Officers
13,463,274
Judicial Administration
866
Management Services
3,233,436
Public Safety
24,666,461
Community Services
11,188,569
Human Services
18,363,961
Non - Departmental
11,312,434
Transfers to School Operating Fund
64,666
Transfers to School Insurance - Dental
477,299
Transfers to (from) Capital Fund
(1,631,181)
Transfers to Debt Service Fund
17
Transfer to Public Works Projects
153,215
Transfer to Comprehensive Services
2
Other
1
Total General Government
$ 169
Communications and Information Technology
7,654,599
Comprehensive Services
6
Law Library
27
Public Works Projects
183,215
S B & T Building
444,586
Recreation Fee Class
5
Criminal Justice Academy
1
Police Special Programs
149
Fleet Service Center
2
Total General Fund
$ 192,297,746
Debt Service Fund - County
Capital Projects Fund
Internal Service Fund
School Operating Fund
School Nutrition Fund
School Debt Fund
School Grants Fund
School Capital Fund
School Textbook Fund
School Bus Fund
School Laptop Insurance Reserve
Total Expenditures All Funds
Less: Transfers
Total Net of Transfers
8,014
3,474, 987
1,553,859
132, 912,485
5,791,666
14,158,141
5,234,216
824,666
947
325,666
358,666
365
$ 167,692,864
$ 258,198,826
County of Roanoke
FY2013 -2017 Capital Improvement Program
Summary of Funded Projects
Prior Year(s)
Department 1 Project Name Funding
2012 -2013 2013 -2014 2014 -2015 2015 -2016 2016 -2017
TOTAL
FY13 -17
Total Project
Library:
Glenvar Library $4,000,000
$2,000,000 (1)
$2,000,000
$6,000,000
Project To Be Identified:
Project To Be Identified
$10,000,000 (2)
$0
$o
Total Funded C1P Projects
FY2013 -2017 $4,000,0001
$2,000,000 $10 $0 $0 $0
1 $2,000
$6,000,000
TOTAL
2012 -2013 2013 -2014 2014 -2015 2015 -2016 2016 -2017 FY13 -17
Summary of Funding Sources
(1 ) Previously Appropriated Funds
(2 ) Future Bond Sale
$2,000 $0 $0 $0 $0 $2,000,000
$0 $10,000,000 $0 $0 $0 $10,000,000
Total FY13 -17 C1P Funding $2,000,000 $10 1 ,000,000 $0 $0 $0 $1Z000,000
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
ON TUESDAY, JUNE 12 2012
ORDINANCE 061212 -7 APPROPRIATING FUNDS FOR THE 2012 -13
FISCAL YEAR BUDGET AND APPROVAL OF THE CLASSIFICATION
PLAN FOR FISCAL YEAR 2012 -2013 FOR ROANOKE COUNTY,
VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on May 22, 2012, concerning the adoption of the annual budget for Roanoke
County for fiscal year 2012 -2013; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on June 12, 2012, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 22,
2012, and the second reading of this ordinance was held on June 12, 2012, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2012, and ending June 30, 2013, for the functions and
purposes indicated:
County of Roanoke
Adopted FY 2012 -2013 Budget
June 12, 2012
Revenues:
General Fund:
General Government
Communications & Information Technology
Comprehensive Services
Law Library
Public Works Projects
SB &T- Social Services Building
Recreation Fee Class
Police Special Programs
Criminal Justic Academy
Fleet Service Center
Total General Fund
169,742,677
7,654,599
6,127,799
27,175
183,215
444,580
5,223,131
1,000
149,410
2,744,160
$ 192,297,746
Debt Service Fund - County $ 8,014,064
Capital Projects Fund $ 3,474,987
Internal Service Fund - Risk Management $ L553,859
School Funds:
Operating
$ 13 2, 912,4 8 5
Nutrition
5,791,000
Debt
14,15 8,141
Grants
5,234,216
Capital
82400
Textbook
947,592
Bus
32500
Laptop Insurance Reserve
3 5 8,600
Total School Fund
$ 160,551,034
Total All Funds
$ 365,891,690
Expenditures:
General Government:
General Administration
Board of Supervisors
$ 296,517
County Administrator
294,289
Public Information
181,386
Asst. Co. Administrators
369,283
Human Resources
732,117
County Attorney
551,349
County of Roanoke
Adopted FY 2012 -2013 Budget
June 12, 2012
Economic Development
525,185
Total General Administration
$
2,950,126
Constitutional Officers
Treasurer
$
770,503
Commonwealth Attorney
1,067,454
Commissioner of the Revenue
798,390
Clerk of the Circuit Court
1,065,731
Sheriffs Office
9,701,196
Total Constitutional Officers
$
13,403,274
Judicial Administration
Circuit Court
$
237,972
General District Court
69,940
Magistrate
1,590
J & DR Court
2106
Court Service Unit
530,144
Total Judicial Administration
$
860,732
Management Services
Real Estate Assessments
$
843,277
Finance
1,214,616
Public Transportation
50000
Management and Budget
286,556
Procurement Services
388,987
Total Management Services
$
3,233,436
Public Safety
Police
$
11,122,085
Fire and Rescue
13,478,316
Total Public Safety
$
2400,401
Community Services
General Services
$
5,740,070
Community Development
4,263,183
Building Maintenance
1,185,316
Total Community Services
$
11,188,569
County of Roanoke
Adopted FY 2012 -2013 Budget
June 12, 2012
Human Services
Grounds Maintenance
$
2,26505
Parks and Recreation
2J37,262
Public Health
413,010
Social Services
8,454,696
Contributions -Human Service, Cultural, Tourism, Dues
1,340,888
Library
3,297,355
VA Cooperative Extension
81,3 82
Elections
313,703
Total Human Services
$
18,303,901
Non - Departmental
Employee Benefits
$
2,620,367
Miscellaneous
1,984,432
Internal Service Charges
6,707,63 5
Total Non - Departmental
$
11,312,434
Transfers to Other Funds
Transfer to Debt - General & Schools
$
17,434,414
Transfer to (from) Capital
(1,631,181)
Transfer to Schools
6406,726
Transfer to Schools - Dental Insurance
477,299
Transfer to Public Works Projects
183,215
Transfer to Internal Services
1,066,331
Transfer to Comprehensive Services
2,25300
Total Transfers to Other Funds
$
83,78904
Unappropriated Balance
Board Contingency
$
10000
Total General Government
$
169,742,677
Communications & Information Technology
$
7,654,599
Comprehensive Services
$
6,127,799
Law Library
$
27,175
Public Works Projects
$
183,215
SB &T- Social Services Building
$
444,580
County of Roanoke
Adopted FY 2012 -2013 Budget
June 12, 2012
Recreation Fee Class
Police Special Programs
Criminal Justice Academy
Fleet Service Center
Total General Fund
Debt Service Fund - County
Capital Projects Fund
Internal Services Fund - Risk Management
School Funds:
Operating
Nutrition
Debt
Grants
Capital
Textbook
Bus
Laptop Insurance Reserve
Total School Funds
Total All Funds
$
5,223,131
$
1,000
$
149,410
$
2,744,160
$
192,297,746
$ 8,014,064
$ 3,474,987
$ 1,553,859
$ 132,912,485
5,791,000
14,158,141
5,234,216
824,000
947,592
325,000
358,600
$ 160,551,034
$ 365,891,690
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one department to
another.
3. That all funded outstanding encumbrances, both operating and capital, at
June 30, 2012, are re- appropriated to the 2012 -2013 fiscal year to the same department
and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until
the Board of Supervisors, by appropriate action, changes or eliminates the
appropriation. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This section applies
to appropriations for Capital Projects at June 30, 2012, and appropriations in the 2012-
13 budget.
5. That all school fund appropriations remaining at the end of the 2011 -2012
fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year
2012 -2013 as follows:
a.) Two - thirds of the year -end balance in the school operating fund will be
allocated to the Major School Capital Reserve;
b.) One -third of the year -end balance in the school operating fund will be
allocated to the Minor School Capital Reserve;
6. That all General Fund unexpended appropriations at the end of the 2011-
2012 fiscal year not lapse but shall be re- appropriated, as provided by Resolution
122104 -4, as follows:
a) Forty percent (40 %) of these unexpended appropriations shall be
transferred to the un- appropriated Minor County Capital Fund Reserve;
b.) Sixty percent (60 %) of these unexpended appropriations shall be re-
appropriated to the same department for expenditure in fiscal year
2012 -2013.
7. That all General Fund revenues collected in excess of appropriated revenues
shall be re- appropriated, as provided by Resolution 122104 -5, as follows:
a.) Revenues in excess of budget will first be allocated to the General
Fund Un- appropriated Balance, until the maximum amount for the
current year is met, as specified in the General Fund Un- appropriated
Balance Policy, as adopted by Resolution 122104 -2;
b.) The remainder of revenues in excess of budget will then be allocated
to the Major County Capital Fund Reserve
8. Rescue fees collected by the Fire and Rescue Department in excess of
budgeted amounts will be re- appropriated and allocated to the Fire and Rescue Capital
Reserve.
9. Account balances remaining in the Fee Class collected by the Parks and
Recreation Department will be allocated to accounts as defined by the Fee Class
Accounts Procedure.
10. That all VRS Plan 2 employees that were hired by Roanoke County prior to
May 10, 2011, will receive up to four (4) payments of a supplement to minimize the
financial impact on these employees of paying their member contribution for the Virginia
Retirement System. Each payment is based on 2.775% of their base salary. These
payments will be made in July 2011, January 2012, July 2012 and January 2013. The
employee must still be employed by Roanoke County at the time of the payment to
receive the supplement.
The intent of this supplement is to minimize the financial impact on these
employees of paying their member contribution for the Virginia Retirement System for a
two year period. These employees must now pay the five percent (5 %) employee
portion of the VRS contribution, but were hired by Roanoke County before this change
went into effect. Funds needed to pay the supplement for the two year period will be
set aside from the VRS savings resulting from the change to the Plan 2 funding
recognized in the 2011 -12 fiscal year.
11. This ordinance shall take effect July 1, 2012.
On motion of Supervisor Flora to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A COPY TESTS:
beb C. Jacks
Clerk to the Board of Supervisors
cc: W. Brent Robertson, Director of Management and Budget
Diane D. Hyatt, Assistant County Administrator
Daniel R. O'Donnell, Assistant County Administrator
Rebecca Owens, Director of Finance
Paul M. Mahoney, County Attorney
Joseph Sgroi, Director of Human Resources
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2012
RESOLUTION 061212 -8.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO CINDY WINDEL,
PAYROLL TECHNICIAN, UPON HER RETIREMENT AFTER MORE THAN
TWELVE (12) YEARS OF SERVICE
WHEREAS, Cindy Windel was hired on February 7, 2000, and has worked as a
part time Accounts Clerk, Customer Service Representative, Payroll Clerk and Payroll
Technician during her tenure with Roanoke County; and
WHEREAS, Ms. Windel retired on June 1, 2012, after twelve (12) years and four (4)
months of devoted, faithful and expert service with the County; and
WHEREAS, during her time serving Roanoke County, Ms. Windel was responsible
for providing excellent customer payroll services to the Roanoke County Departments,
Western Virginia Regional Jail Authority, and the Roanoke County School system; and
WHEREAS, during recent years Ms. Windel was focused primarily on payroll
processing for Western Virginia Regional Jail employees; and
WHEREAS, Ms. Windel was instrumental in setting up appropriate deductions,
applying correct Virginia and Federal tax withholding rates, and applying proper work and
vacation schedules to ensure all Western Virginia Regional Jail employees were paid
accurately and on time every two weeks; and
WHEREAS, Ms.Windel was supportive of and worked closely with other payroll staff
to help process and ensure the accuracy of the bimonthly payroll for all Roanoke County
School System employees; and
WHEREAS, Ms. Windel has proved herself to be an exemplary employee with
excellent attendance record;
Page 1 of 2
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to CINDY WINDEL for twelve (12) years and four (4) months of capable,
loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A C Y TESTE:
`C - q 6 a
Deborah C. Jac l& Lol
Clerk to the Board of Supervisors
Page 2of2
ACTION NO. A- 061212 -8 . b
ITEM NO. K -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
June 12, 2012
Confirmation of appointments to the Court Community
Correction Alcohol Safety Action Program (ASAP) Policy
Board; Economic Development Authority (EDA); Roanoke
Valley - Alleghany Regional Commission; Roanoke Valley
Convention and Visitors Bureau Board of Directors; Social
Services Advisory Board; Virginia's First Regional Industrial
Facility Authority and the Western Virginia Water Authority
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Court Community Correction Alcohol Safety Action Program (ASAP) Policy
Board
During the Closed Session of the Board of Supervisors on May 22, 2012, it was the
consensus of the Board to appoint the Police Chief for a two -year term to expire on
June 30, 2014.
2. Economic Development Authority (EDA) (appointed by District)
Supervisor Michael W. Altizer has recommended the appointment of Tommy Woods to
represent the Vinton Magisterial District for a four -year term to expire on September
30, 2016.
Page 1 of 3
3. Roanoke County Planning Commission
Supervisor Joseph B. "Butch" Church has recommended the reappointment of Martha
Hooker to represent the Catawba District for an additional four -year term to expire on
June 30, 2016.
4. Roanoke Valley - Alleghany Regional Commission
During the Closed Session of the Board of Supervisors on May 22, 2012, it was the
consensus of the Board to appoint Lee Osborne to an additional three -year term. The
Clerk to the Board was asked to contact Mr. Osborne who has agreed to serve an
additional term to expire on June 30, 2015.
5. Roanoke Valley Convention and Visitors Bureau Board of Directors
During the Closed Session of the Board of Supervisors on May 22, 2012, it was the
consensus of the Board to reappoint B. Clayton Goodman 111, County Administrator to
an additional three -year term, which will expire on June 30, 2015.
6. Virginia's First Regional Industrial Facility Authority
During the Closed Session of the Board of Supervisors on May 22, 2012, it was the
consensus of the Board to reappoint Jill Loope, Acting Director of Economic
Development to an additional four -year term, which will expire on June 30, 2016.
7. Western Virginia Water Authority
During the Closed Session of the Board of Supervisors on May 22, 2012, it was the
consensus of the Board to reappoint H. Odell "Fuzzy" Minnixto an additional four -year
term, which will expire on June 30, 2016.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
Page 2 of 3
Yes
No
Absent
Ms. Moore
�
❑
❑
Mr. Altizer
�
❑
❑
Mr. Church
�
❑
❑
Mr. Elswick
�
❑
❑
Mr. Flora
�
❑
❑
Page 2 of 3
cc: Terrell Holbrook, Acting Chief of Police
Kate Van Patten, Court Community Corrections
Jill Loope, Acting Director of Economic Development
Wayne Strickland, Secretary of The Roanoke Valley Alleghany Regional
Commission
Christy Straight, Regional Planner, Virginia's First Regional Industrial Facility
Authority
Philip Thompson, Deputy Director of Planning
Landon Howard, Executive Director, Roanoke Valley Convention and Visitors Bureau
Jean Thurman, Secretary, Western Virginia Water Authority
Page 3of3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2012
RESOLUTION 061212 -8.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO THOMAS W.
KINCAID, POLICE OFFICER /CRIMINAL INVESTIGATOR, UPON HIS
RETIREMENT AFTER MORE THAN TWENTY -FIVE (25) YEARS OF
SERVICE
WHEREAS, Thomas W. Kincaid was employed by Roanoke County on July 26,
1986 as a Deputy Sheriff in the Sheriff's Office; and
WHEREAS, Detective Kincaid continued his law enforcement service by transferring
to the newly established Police Department in 1990 where he served as Police Officer,
Crime Prevention Officer, Police Officer II, Police Officer - Sergeant in the Uniform Patrol
Division, Criminal Investigation Unit, and the Vice Unit; and
WHEREAS, Detective Kincaid retired on May 31, 2012, from the Police Department
after twenty -five years and nine months of dutiful, faithful, and expert service with the
County; and
WHEREAS, during his time serving Roanoke County, Detective Kincaid performed a
crucial role in protecting the life and property of citizens by honorably serving as a Police
Officer; and
WHEREAS, Detective Kincaid, through his employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens,
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to THOMAS W. KINCAID for more than twenty -five years of capable,
loyal, and dedicated service to Roanoke County; and
Page 1 of 2
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A C PY TESTE:
Deborah C. Jacks
Clerk to the Board of Supervisors
Page 2of2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2012
RESOLUTION 061212 -8.d REQUESTING ACCEPTANCE OF MENDHAM
WAY INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION
SECONDARY SYSTEM
WHEREAS, the streets described on the attached Addition Form AM -4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the
Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have entered
into an agreement on March 9, 1999, for comprehensive stormwater detention which
applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of
Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of
this resolution and all outstanding fees and documents required of the developer,
whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-
of -way, as described, and any necessary easements for cuts, fills and drainage; and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to
the Residency Administrator for the Virginia Department of Transportation.
Page 1 of 2
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
r o l l call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Clerk to the Board of Supervisors
cc: Arnold Covey, Director of Community Development
Brian Epperly, Transportation Engineer
Virginia Department of Transportation
Page 2 of 2
On motion of Supervisor Altizer to adopt the resolution, and carried by the fallowing
roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A COPY TESTE:
Deborah C. Jacks L/
Clerk to the Board of Supervisors
cc: Arnold Covey, director of Community development
Brian Epperly, Transportation Engineer
Virginia department of Transportation
Page 2 of 2
In the County_of Roanoke
- - - - - - - - - - - - - - r . . . . . . . . . . r - - . . . . - - - - . r 0 . - . 0 . . r - . - r - - - . . . . r r r - . . - - - - - . - - . - 00 ---------
By resolution of the governing body adopted June 12, 2012
The following VDOT Form AM -4.3 is hereby attached and incorporated as part of the governing body's resolution for
changes in the secondary system of state highways.
A Copy Testee Signed (County Official
Report of Changes in the Secondary System of State ighways
Project/Subdivision Cardinal Meadows
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.1 -229
Mendham Way, State Route Number 1352
Old Route Number: 0
• From: Int. of Mendham Way
To: Int. of Mendham Way, a distance of: 0.23 miles.
Recordation Reference: P.B. 30, PG. 202
Right of Way width (feet) = 40
Street
Mendham Way, State Route Number 1352
Old Route Number: 0
--------,...—._----------------------------- - -,_ —_
• From: Int. of Route 641, Texas Hollow Road
To: Int. of Mendham Way, a distance of: 0.04 miles.
Recordation Reference: P.B. 30, PG. 202
Right of Way width (feet) = 40
VDOT Form AM -4.3 (4/20/2007) Maintcnancc Division
Date of Resolution: June 12, 2012 Page 1 of 1
jc�T%VF WQdQ �T�
VICIIVITYAMP
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ti
I
NORTH
r
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lr_. - 11
ri /ARIES
PROPOSE❑ ADDITION(RI IN ORFY
DESCRIPTION
LENGTH ROW
WIDTH
SERVICES
Mlles Feet
Feet
Houses
Mendham Way; From Int. of Mendham Way To
Int. of Mendham Way
0.23 40
28
30
Mendham Way; From Int. of Texas Hollow Rd
1
(Rt 641) to Int. of Mendham Way
0.04 40
28
2
ROANOKE COUNTY ACCEPTANCE OF MENDHAM WAY INTO THE VIRGINIA
DEPARTMENT OF DEPARTMENT OF TRANSPORTATION SECONDARY
SYSTEM
COMMUNITY DEVLOPMENT
ACTION NO. A- 061212 -8 . e
ITEM NO. K -6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
June 12, 2012
Request to accept and appropriate $11,180.53 of additional
Virginia Recreational Trail Fund Program grant funds from the
Virginia Department of Conservation and Recreation for
Walrond Park Trail Project, Hollins Magisterial District
Doug Blount
Director of Parks, Recreation and Tourism
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In 2007, the Virginia Department of Conservation and Recreation (DCR) awarded a
Virginia Recreational Trail Fund Program grant in the amount of $57,000 to the Department
of Parks, Recreation and Tourism to assist in the construction of a new trail system at
Walrond Park in the Hollins Magisterial District. The trail system was completed in
December 2011 at a cost of $68,180.53 to the Department. While departmental capital
maintenance funds had been transferred into the project account to cover increased
project costs, the Department also formally requested DCR to allocate additional grant
funds to the project in the amount of $11,180.53 to cover one hundred percent (100 %) of
project expenditures. In February 2012, the Department was notified by DCR that the
maximum grant award amount had been increased to $68,180.53, thus resulting in
Roanoke County receiving an amount equal to $11,180.53 above the original grant award
of $57,000.
FISCAL IMPACT:
There will be a positive fiscal impact to Roanoke County as the additional allocation of
DCR grant funds in the amount of $11,180.53 will cover one hundred percent (100 %) of
Page 1 of 2
project expenditures.
ALTERNATIVES:
Alternative #1: Accept and appropriate the additional $11,180.53 in Virginia Recreational
Trail Fund Program grant funds.
Alternative #2: Do not accept and appropriate the additional $11,180.53 in Virginia
Recreational Trail Fund Program grant funds.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Doug Blount, Director of Parks, Recreation and Tourism
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
�
❑
❑
Mr. Altizer
�
❑
❑
Mr. Church
�
❑
❑
Mr. Elswick
�
❑
❑
Mr. Flora
�
❑
❑
cc: Doug Blount, Director of Parks, Recreation and Tourism
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A- 061212 -8 . f
ITEM NUMBER K -7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
June 12, 2012
Request to accept and appropriate $1,234,744 from the
Virginia Department of Transportation (VDOT) for preliminary
engineering for pedestrian and bicycle improvements to
Plantation Road and re- appropriate $500 from the Road
Improvements account for the local contribution
Philip Thompson
Deputy Director of Planning
Brian Carter
Finance Manager
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Virginia Department of Transportation's (VDOT) Revenue Sharing Program annually
provides Roanoke County the opportunity to receive State matching funds for the
construction and improvement to primary and secondary roads in the State's highway
system. On July 27, 2010, the Board of Supervisors held a public hearing and passed a
resolution requesting approval and adoption of the revenue sharing projects and funds for
the fiscal year 2010 -2011.
On September 15, 2010, the Commonwealth Transportation Board approved a pro -rated
share of these funds for the Plantation Road project in Roanoke County. Partial funding
was approved for preliminary engineering for pedestrian and bicycle improvements to
Plantation Road. This project is being locally administered, rather than being administered
by VDOT.
Page 1 of 2
On December 14, 2010, the Board of Supervisors adopted a resolution granting signatory
authority to execute project administration agreements for the approved projects to the
County Engineer who serves as the project manager.
Original funds of $55,308 were approved by the Board of Supervisors for the Plantation
Road project on April 10, 2012.
These projects have the necessary approvals to move forward and VDOT will reimburse
the County up to $1,234,744 in additional funding for the Plantation Road project.
FISCAL IMPACT:
A $500 local contribution will be required for the Plantation Road project. Funds are
available from the Road Improvements account in the capital fund. No additional local
match is required as VDOT will reimburse the County one hundred percent (100 %) of the
eligible costs from these additional funds.
STAFF RECOMMENDATION:
Staff recommends acceptance and appropriation of $1,234,744 from VDOT for preliminary
engineering for pedestrian and bicycle improvements to Plantation Road and re-
appropriate $500 from the Road Improvements account for the County's local contribution.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Philip Thompson, Deputy Director of Planning
Rebecca Owens, Director of Finance
Brian Carter, Finance Manager
Page 2 of 2
Yes
No
Absent
Ms. Moore
�
❑
❑
Mr. Altizer
�
❑
❑
Mr. Church
�
❑
❑
Mr. Elswick
�
❑
❑
Mr. Flora
�
❑
❑
cc: Philip Thompson, Deputy Director of Planning
Rebecca Owens, Director of Finance
Brian Carter, Finance Manager
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 12 2011
RESOLUTION 061212 -8 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 12,
2012, designated as Item K- Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 7
inclusive, as follows:
1. Approval of minutes — May 8, 2012
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Cindy Windel, Payroll Technician, upon her retirement after more
than twelve (12) years of service
3. Confirmation of appointments to the Court Community Correction Alcohol Safety
Action Program (ASAP) Policy Board; Economic Development Authority
(appointed by District); Roanoke Valley - Alleghany Regional Commission;
Roanoke Valley Convention and Visitors Bureau Board of Directors; Virginia's
First Regional Industrial Facility Authority and the Western Virginia Water
Authority
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Thomas W. Kincaid, Police Officer /Criminal Investigator, upon his
retirement after more than twenty -five (25) years of service
5. Resolution requesting acceptance of Mendham Way into the Virginia
Department of Transportation Secondary System
6. Request to accept and appropriate $11,180.53 of additional Virginia
Recreational Trail Fund Program grant funds from the Virginia Department of
Conservation and Recreation for Walrond Park Trail Project, Hollins Magisterial
District
7. Request to accept and appropriate $1,234,744 from the Virginia Department of
Transportation (VDOT) for preliminary engineering for pedestrian and bicycle
improvements to Plantation Road and re- appropriate $500 from the Road
Improvements account for the local contribution
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Altizer, Church, Elswick, Flora
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Clerk to the Board of Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 1 2, 201 1
RESOLuTiON 061212 -9 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY wiTH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Flora to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Altizer, church, Flora
NAYS: None
ABSENT: Supervisor Elswick
A C Y TESTE:
Deborah C. Jacks
Clerk to the Board of Supervisors
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