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Roanoke County
Board of Supervisors
Agenda
August 14, 2012
Good afternoon and welcome to our meeting for August 14, 2012. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County's website at
www.RoanokeCountyVA.gov. Our meetings are closed- captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
2. Invocation: Pastor Bryan E. Smith
First Baptist Church of Roanoke
3. Pledge of Allegiance to the United States Flag
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of Paul Bailey for his twenty -four (24) years of service on the
Parks, Recreation and Tourism Advisory Commission representing the
Windsor Hills Magisterial District (Doug Blount, Director of Parks, Recreation
and Tourism)
2. Recognition of Roger Falls for his twenty -four (24) years of service on the
Parks, Recreation and Tourism Advisory Commission representing the Vinton
Magisterial District (Doug Blount, Director of Parks, Recreation and Tourism)
Page 1 of 4
D. BRIEFINGS
1. Briefing to present an overview of the proposed RoCo Alert System (Bill
Hunter, Assistant Director of Communications and Information Technology;
Joey Stump, Emergency Services Coordinator)
E. NEW BUSINESS
F. FIRST READING OF ORDINANCES
1. Ordinance amending Section 21 -202 of the Roanoke County Code providing
for an increase in the transient occupancy tax, designation for the use of the
proceeds and a delayed effective date (Paul M. Mahoney, County Attorney)
2. An ordinance amending Chapter 5 "Animals and Fowl" and Sections 30 -29
and 30 -88 -2 of the Roanoke County Code to provide for definitions and to
establish standards for residential chicken keeping (Paul M. Mahoney, County
Attorney)
G. PUBLIC HEARING AND SECOND READING OF ORDINANCES
1. Ordinance authorizing the relocation of the following polling places pursuant
to Section 24.2 -306, 24.2 -307, and 24.2 -310 of the 1950 Code of Virginia, as
amended: (1) Bennett Springs polling place (107) to be relocated from the
Masons Cove Fire Station to Mountain Pass Baptist Church, 2975 Catawba
Valley Drive, Salem 24153; (2) Garst Mill polling place (306) to be relocated
from the Library Headquarters to Cave Spring Rescue Station, 3206 Valley
Forge Avenue, Roanoke 24018; and (3) Hunting Hills polling place (507) to be
relocated from the Celebration Church of God to South County Library, 6303
Merriman Road, Roanoke 24018 (Judith Stokes, Registrar)
H. APPOINTMENTS
1. Board of Zoning Appeals (appointed by District)
2. Capital Improvement Program (CIP) Review Committee (appointed by
District)
3. Parks, Recreation and Tourism Advisory Commission (appointed by District)
4. Social Services Advisory Board (appointed by District)
5. Roanoke County Community Leaders Environment Action Roundtable
(RCCLEAR) (appointed by District)
6. Total Action Against Poverty Board of Directors (Designee of Richard Flora)
Page 2 of 4
I. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1. Approval of minutes — July 13, 2012, July 24, 2012
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Daryell D. Sexton, Battalion Chief - Operations, upon his
retirement after more than twenty -seven (27) years of service
3. Confirmation of appointment to the Board of Zoning Appeals (appointed by
District) and the Capital Improvement Program (CIP) Review Committee
(appointed by District)
4. Request to approve an amendment to the Volunteer Incentive Program (VIP)
to include percent of calls answered as apre- qualifier for the program
5. Request to adjust appropriations of State revenue reimbursements in the
amount of $1,232,157 for fiscal year 2011 -2012 for changes in
reimbursement methodology to the Department of Social Services for child
care assistance
J. REQUESTS FOR WORK SESSIONS
K. REQUESTS FOR PUBLIC HEARINGS
L. CITIZENS' COMMENTS AND COMMUNICATIONS
M. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Report of Claims Activity for the Self- Insurance Program
5. Quarterly Report — Community Development Activities
Page 3 of 4
N. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Joseph B. "Butch" Church
2. Eddie "Ed" Elswick
3. Charlotte A. Moore
4. Michael W. Altizer
5. Richard C. Flora
O. WORK SESSIONS
1. Work session on a Landscaping Project at the intersection of Williamson
Road and Peters Creek Road (Megan Cronise, Principal Planner)
2. Work session to discuss Assessment Cycles (William (Billy) E. Driver,
Director of Real Estate Assessments)
3. Work session on proposed Virginia Department of Transportation
improvements to Route 688, Cotton Hill Road (David Holladay, Planning
Administrator)
P. ADJOURNMENT
Page 4 of 4
ACTION NO.
ITEM No. C -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS of ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Recognition of Paul Bailey for his twenty -four (24) years of
service on the Parks, Recreation and Tourism Advisory
Commission representing the Windsor Hills Magisterial District
SUBMITTED BY: Doug Blount
Director of Parks, Recreation and Tourism
APPROVED BY: B. Clayton Goodman III
County Administrator BCQ.,
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
Mr. Paul Bailey has represented the Windsor Hills Magisterial District since 1988 on the
Recreation Advisory Commission. Mr. Bailey is retiring after twenty -four (24) years of
service. Mr. Bailey, who celebrated his 86 birthday this past June, got his recreation start
in the early 1980's as a youth sports coach and a parent of two participants in Roanoke
County's youth sports program. Mr. Bailey has been instrumental in advocating for
improved athletic facilities in Roanoke County. Mr. Bailey is still a regular user of the
greenway in Garst Mill Park. He walks the greenway several times a week.
Mr. Bailey has been an asset to the citizens of Roanoke County through his commitment
and support of recreation in the community. Roanoke County Parks, Recreation and
Tourism would like to extend our sincere appreciation for Mr. Bailey's twenty -four (24)
years of service on the Parks, Recreation and Tourism Advisory Commission.
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ACTION NO.
ITEM NO. C -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Recognition of Roger Falls for his twenty -four (24) years of
service on the Parks, Recreation and Tourism Advisory
Commission representing the Vinton Magisterial District
SUBMITTED BY: Doug Blount
Director of Parks, Recreation and Tourism
APPROVED BY: B. Clayton Goodman III
County Administrator iyjj,
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Mr. Roger Falls has represented the Vinton Magisterial District since 1988 on the
Recreation Advisory Commission. Mr. Falls is retiring after twenty -four (24) years of
service. Mr. Falls played an integral role in the development and administration of Roanoke
County's Capital Improvement Incentive Fund. The CIIF grant fund was established in
1998 to encourage local organizations to make park improvements with up to a fifty percent
(50 %) funding match. Mr. Falls is the most proud of his work with this program because of
the impact it has made in improving the infrastructure in Roanoke County's parks.
Mr. Falls has been an asset to the citizens of Roanoke County through his commitment
and support of recreation in the community. Roanoke County Parks, Recreation and
Tourism would like to extend our sincere appreciation for Mr. Falls' twenty -four (24) years
of service on the Recreation Advisory Commission.
Page 1 of 1
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ACTION NO.
ITEM NO. D.1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Briefing to present an overview of the proposed RoCo Alert
System
SUBMITTED BY: Bill Hunter
Assistant Director, Communications & Information Technology
Joey Stump
Emergency Services Coordinator
APPROVED BY: B. Clayton Goodman III
County Administrator 1
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In the event of a disaster, it is imperative that citizens are provided timely information. Over
the past several months, the Communications and Information Technology Department
has worked with the County's emergency responders to find and test a system that will
provide effective alerting capability to the citizens of Roanoke County.
The system selected was developed by Twenty First Century Technology and will be
marketed to the public as RoCo Alert (short for Roanoke County Alert). This system will
help Roanoke County send high volumes of information to the right people at the right time
in the event of an emergency. With RoCo Alert, authorized staff can send emergency alerts
across the entire Roanoke County area or selected parts of the County if the emergency
only impacts a small area.
RoCo Alert uses the landline telephone numbers that are in our 911 database. There are
approximately 60,000 landline telephone numbers in the County's database and these
numbers will automatically be notified in the event of an emergency. Citizens can also set
up an online account to receive emergency information via email, cell phone, and VoIP
telephone numbers from Cox, Vonage or other providers. The public can establish an
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account by visiting the following page on Roanoke County's website
www.RoanokeCountyVA-gov/RoCoAlert-
During the months of July and early August, staff conducted extensive testing across
Roanoke County with favorable results. - rhe test group was comprised of Roanoke County
staff and their families. Based on the results of the testing and feedback from the test
group and emergency service workers, we feel the system is ready to market to the public.
FISCAL IMPACT:
- rhe Twenty First Century Technology system cost $3'1,328 with an annual maintenance
fee of $27,642. "rhe hosted solution requires no hardware or software and can be
accessed by Roanoke County staff from any facility with an Internet connection.
Page 2 of 2
ACTION NO.
ITEM NO. F -1 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
August 14, 2012
Ordinance amending Section 21 -202 of the Roanoke County
Code providing for an increase in the transient occupancy tax,
designation for the use of the proceeds and a delayed effective
date
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
On July 24, 2012, the County Administrator reported to the Board of Supervisors on this
measure. At that time the Board directed staff to prepare an ordinance to implement this
recent legislation. On December 11, 2011, the Board voted to include in its 2012
Legislative Program a request to allow Roanoke County to increase its transient occupancy
tax from five percent (5 %) to seven percent (7 %). The 2012 session of the Virginia
General Assembly adopted Senate Bill 103 and amended Section 58.1- 3819.1 of the Code
of Virginia.
This rate increase would be used to fund an expanded marketing campaign by the
Roanoke Valley Convention and Visitors Bureau (CVB) in conjunction with the cities of
Roanoke and Salem.
Chapter 340 of the 2012 Acts of Assembly includes the following limiting language;
The revenue generated and collected from the two percent tax rate increase shall be
designated and expended solely for advertising the Roanoke metropolitan area as an
overnight tourist destination by members of the Roanoke Valley Convention and
Visitors Bureau. For purposes of this ordinance, "advertising the Roanoke metropolitan
area as an overnight tourism destination" means advertising that is intended to attract
visitors from a sufficient distance so as to require an overnight stay.
Page 1 of 2
The Roanoke county Charter (granted by the General Assembly in 1986) provided for a
two percent (2%) transient occupancy tax. Chapter 3 of the 1993 Acts of Assembly
increased this grant of authority from two percent (2%) to five percent (5%) with the
requirement that the entire increase shall be appropriated "for tourism and tourism related
services as determined by the Board of Supervisors." Initially the Board appropriated this
increase in tax proceeds to support Explore Park; thereafter the Board has appropriated
these funds annually to support "Cultural, Tourism and Other Agencies ", as well as other
programs in the Parks, Recreation and Tourism budget.
The attached ordinance increases the transient occupancy tax from five percent (5 %) to
seven percent (7 %). It includes the limiting language directed by the General Assembly. It
provides for a delayed effective date of January 1, 2013, so that the hotel and motel
industry can upgrade its billing systems and incorporate this increase into its other
systems.
FISCAL IMPACT:
The County collects (fiscal year 2013 budgeted revenue) $700,000 at a five percent (5 %)
occupancy tax. Based on current occupancy rates in County hotels /motels, the County
receives approximately $140,000 for each percent charged. Increasing the occupancy tax
to seven percent (7 %) would generate an additional $280,000 to be appropriated to the
CVB. As the occupancy tax increases or declines, the CVB would only receive the actual
two percent (2%) difference. In addition to the two percent (2 %), the County would provide
an additional one percent (1 %) of the transient occupancy rate for a total of three percent
(3 %) to be paid to the CVB.
The Cities of Roanoke and Salem have agreed to provide two percent (2 %) of their existing
seven percent (7 %) transient occupancy tax and will consider increasing their respective
occupancy taxes from seven percent (7 %) to eight percent (8 %). The total to be paid by
the two Cities directly to the CVB would be three percent (3 %). The County would also
agree to provide up to three percent (3 %).
AUrERNATIVES:
1. Alternative 1: Take no action. The transient occupancy tax rate would remain at five
percent (5 %).
2. Alternative 2: Approve the first reading of the proposed ordinance, and schedule a
second reading and public hearing for August 24, 2012.
STAFF RECOMMENDATION:
It is recommended that the Board favorably consider the adoption of the attached
ordinance at first reading and schedule a second reading and public hearing on this
ordinance for August 24, 2012.
Page 2of2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2012
ORDINANCE AMENDING SECTION 21 -202 OF THE ROANOKE
COUNTY CODE PROVIDING FOR AN INCREASE IN THE TRANSIENT
OCCUPANCY TAX, DESIGNATION FOR THE USE OF THE
PROCEEDS AND A DELAYED EFFECTIVE DATE
WHEREAS, the 2012 session of the Virginia General Assembly amended
Section 58.1- 3819.1 of the Code of Virginia to allow Roanoke County to increase its
transient occupancy tax from five percent (5 %) to seven percent (7 %); and
WHEREAS, this increase in the transient occupancy tax must be "expended
solely for advertising the Roanoke metropolitan area as an overnight tourist destination
by members of the Roanoke Valley Convention and Visitors Bureau" as provided in
Chapter 340 of the Acts of Assembly; and
WHEREAS, the first reading of this ordinance was held on August 14, 2012, and
the second reading and public hearing was held on August 28, 2012, after the
publication of legal notice as required by law.
BE IT ORDAINED, By the Board of Supervisors of Roanoke County, Virginia, as
follows:
That Section 21 -202 is hereby amended and reenacted as follows:
Sec. 21 -202 Levied; rate
There is hereby imposed a transient occupancy tax on hotels and travel campgrounds
on each and every transient, equivalent to seven (57) percent of the total amount of
charge for the occupancy of any room or space provided. Said tax constitutes a debt
Page 1 of 2
owed by the transient to the county which is extinguished only by payment to the
operator or to the county. The transient shall pay the tax to the operator of the hotel or
travel campground at the time the rent is paid. If the rent is paid in installments, a
proportionate share of the tax shall be paid with each installment. The unpaid tax shall
be due upon the transient's ceasing to occupy space in the hotel or travel campground.
2. That the proceeds from the increase in this tax from five percent (5 %) to seven
percent (7 %) shall be designated and expended solely for advertising the
Roanoke metropolitan area as an overnight tourist destination by members of the
Roanoke Valley Convention and Visitors Bureau. For purposes of this ordinance,
"advertising the Roanoke metropolitan area as an overnight tourism destination"
means advertising that is intended to attract visitors from a sufficient distance so
as to require an overnight sta
3. That this ordinance shall become effective from and after January 1, 2013.
Page of
ACTION NO.
ITEM NO. F -2 uv-
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMIT'rED BY:
August 14, 2012
Ordinance amending Chapter 5 "Animals and Fowl" and
Sections 30 -29 and 30 -88 -2 of the Roanoke County Code to
provide for definitions and to establish standards for residential
chicken keeping
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This is the first reading of an ordinance to allow residential chicken keeping in Roanoke
County. Currently, the Roanoke County Code prohibits - the keeping of chickens in
residential areas. Over the past year, the County has received numerous inquiries from
citizens seeking approval for the keeping of chickens in residential areas. This ordinance
establishes standards for residential chicken keeping.
County planning staff has reviewed the ordinances and regulations of surrounding
jurisdictions concerning this activity. The Roanoke County Planning Commission has
reviewed this information, has visited sites in the City of Salem and Roanoke City where
such activities are allowed, has held a work session on this proposal and has scheduled a
public hearing on this amendment for August 7, 2012. Planning staff has coordinated the
development of this ordinance with the Roanoke County Police Department, Animal
Control Office.
The attached ordinance amends Chapter 5. Animals and Fowl by changing definitions and
by establishing standards for residential chicken keeping. Also, it amends Chapter 30.
Zoning by cross - referencing back to Chapter 5 and by identifying residential chicken
keeping as an accessary use for residential use types.
The first reading of this ordinance is scheduled for August 14, 2012, and the second
reading and public hearing is scheduled for August 28, 2012.
Page 1 of 2
STAFF RECOMMENDKnON:
It is recommended that the Board favorably consider the adoption of this ordinance at first
reading.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2012
ORDINANCE AMENDING CHAPTER 5 "ANIMALS AND FOWL" AND
SECTIONS 30 -29 AND 30 -88 -2 OF THE ROANOKE COUNTY CODE TO
PROVIDE FOR DEFINITIONS AND TO ESTABLISH STANDARDS FOR
RESIDENTIAL CHICKEN KEEPING
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on August 7, 2012; and
WHEREAS, the first reading of this ordinance was held on August 14, 2012, and
the second reading and public hearing was held on August 28, 2012; and
WHEREAS, public necessity, convenience, general welfare and good zoning
practice are valid public purposes for such recommendations by the Planning
Commission and action by the Board of Supervisors; and,
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Roanoke County Code be amended to read and provide as
follows:
Chapter 5. Animals and Fowl.
Article 1. In General.
Sec. 5-2. Lot boundary lines constitute fences as to livestock and poultry;
permitting livestock and poultry to run at large.
(a) The boundary line of each lot or tract of land in the county is hereby
constituted a lawful fence as to any livestock and poultry domesticated by man, except
as otherwise provided in Sec. 5 -38. Residential Chicken Keeping.
(b) It shall be unlawful and a Class 4 misdemeanour for the owner or any
person in charge or control of any livestock and poultry domesticated by man to permit
the same to run at large beyond the boundaries of his own land.
Page 1 of 7
(c) In addition to any penalty imposed for a violation of any provisions of
Section 5 -2, such violation is hereby declared a public nuisance and any person
suffering injury or damage therefrom may seek the correction, removal or abatement of
such nuisance through appropriate suit in equity.
Article II. Dogs, Cats and Other Animals.
Sec. 5-21. Definitions.
For the purposes of this article, the following words and phrases shall have the
meanings ascribed to them by this section, unless otherwise indicated to the contrary:
Adequate care or care: The responsible practice of good animal husbandry,
handling, production, management, confinement, feeding, watering, protection, shelter,
transportation, treatment, and, when necessary, euthanasia, appropriate for the age,
species, condition, size and type of the animal and the provision of veterinary care when
needed to prevent suffering or impairment of health.
Adequate exercise or exercise: The opportunity for the animal to move
sufficiently to maintain normal muscle tone and mass for the age, species, size, and
condition of the animal.
Adequate feed: Access to and the provision of food that is of sufficient quantity
and nutritive value to maintain each animal in good health; is accessible to each animal;
is prepared so as to permit ease of consumption for the age, species, condition, size
and type of each animal; is provided in a clean and sanitary manner; is placed so as to
minimize contamination by excrement and pests; and is provided at suitable intervals for
the species, age, and condition of the animal, but at least once daily, except as
prescribed by a veterinarian or as dictated by naturally occurring states of hibernation or
fasting normal for the species.
Adequate shelter. Provision of and access to shelter that is suitable for the
species, age, condition, size, and type of each animal; provides adequate space for
each animal; is safe and protects each animal from injury, rain, sleet, snow, hail, direct
sunlight, the adverse effects of heat or cold, physical suffering, and impairment of
health; is properly lighted; is properly cleaned; enables each animal to be clean and dry,
except when detrimental to the species; and, for dogs and cats, provides a solid
surface, resting platform, pad, floormat, or similar device that is large enough for the
animal to lie on in a normal manner and can be maintained in a sanitary manner. Under
this chapter, shelters whose wire, grid, or slat floors:
(1) Permit the animals' feet to pass through the openings;
(2) Sag under the animals' weight; or
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(3) Otherwise do not protect the animals' feet or toes from injury are not
adequate shelter.
Adequate space: Sufficient space to allow each animal to:
(1) Easily stand, sit, lie, turn - about, and make all other normal body
movements in a comfortable, normal position for the animal; and
(2) Interact safely with other animals in the enclosure.
When an animal is tethered, "adequate space" means a tether that permits the above
actions and is appropriate to the age and size of the animal; is attached to the animal by
a properly applied collar, halter, or harness configured so as to protect the animal from
injury and prevent the animal or tether from becoming entangled with other objects or
animals, or from extending over an object or edge that could result in the strangulation
or injury of the animal; and is at least three (3) times the length of the animal, as
measured from the tip of its nose to the base of its tail, except when the animal is being
walked on a leash or is attached by a tether to a lead line. When freedom of movement
would endanger the animal, temporarily and appropriately restricting movement of the
animal according to professionally accepted standards for the species is considered
provision of adequate space.
Adequate water. Provision of and access to clean, fresh, potable water of a
drinkable temperature that is provided in a suitable manner, in sufficient volume, and at
suitable intervals, but at least once every twelve (12) hours, to maintain normal
hydration for the age, species, condition, size and type of each animal, except as
prescribed by a veterinarian or as dictated by naturally occurring states of hibernation or
fasting normal for the species; and is provided in clean, durable receptacles that are
accessible to each animal and are placed so as to minimize contamination of the water
by excrement and pests or an alternative source of hydration consistent with generally
accepted husbandry practices.
Animal nuisance: Is created when any companion animal, dog, cat or other
domestic animal unreasonably annoys humans, endangers the life or health of other
animals or persons or substantially interferes with the rights of citizens, other than their
owners, to the enjoyment of life or property. Such acts of nuisance shall include, but are
not limited to, the following:
(1) Damages property other than that of the animal's owner;
(2) Attacks or disturbs other animals, persons or vehicles by chasing, barking
or biting;
(3) Makes excessive noises including, but not limited to, barking, whining,
howling, caterwauling or crying;
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(4) Creates noxious or offensive odors;
(5) Defecates upon any public place or upon premises not owned or
controlled by the owner unless promptly removed by the animal's owner; or
(6) Creates an unsanitary condition or insect breeding site due to an
accumulation of excreta or filth.
Capon: A neutered male chicken.
Cat: Any member of the animal species felis catus.
Chicken: A domestic fowl, Gallus domesticus.
Chicken Enclosure: A fenced or wire area, in addition to a coop, that provides
chickens with a predator- resistant, outside space.
Coop: A building or enclosed structure that houses chickens and provides
shelter from the elements and from predators.
Companion animal: Any domestic or feral dog, domestic or feral cat, nonhuman
primate, guinea pig, hamster, rabbit not raised for human food or fiber, exotic or native
animal, reptile, exotic or native bird, or any feral animal or any animal under the care,
custody, or ownership of a person or any animal that is bought, sold, traded, or bartered
by any person. Agricultural animals, game species, or any animals regulated under
federal law as research animals shall not be considered companion animals for the
purposes of this chapter.
Dangerous dog: A canine or canine crossbreed that has bitten, attacked, or
inflicted injury on a person or companion animal that is a dog or cat or killed a
companion animal that is a dog or cat; however, when a dog attacks or bites a
companion animal that is a dog or cat, the attacking or biting dog shall not be deemed
dangerous:
(1) If no serious physical injury as determined by a licensed veterinarian has
occurred to the dog or cat as a result of the attack or bite;
(2) Both animals are owned by the same person;
(3) If such attack occurs on the property of the owner or custodian of the
attacking or biting dog; or
(4) For other good cause as determined by the court.
Page 4 of 7
No dog shall be found to be a dangerous dog as a result of biting, attacking or inflicting
injury on a dog or cat while engaged with an owner or custodian as part of lawful
hunting or participating in an organized, lawful dog handling event.
Dog: Every dog or canine, canine crossbreed or hybrid canine, regardless of age.
Domestic animal: Any dog, cat, domesticated sheep, horses, cattle, goats, swine,
fowl, ducks, geese, turkeys, confined domestic hares and rabbits and other birds and
animals raised and maintained in confinement.
Hen: A female chicken.
Hybrid canine: Any animal or its offspring which at any time has been or is
permitted, registered, licensed, advertised or otherwise described or represented as a
hybrid canine, wolf or coyote by its owner to a licensed veterinarian, law- enforcement
officer, animal warden, humane investigator, official of the department of health, or
compliance officer who is under the direction of the state veterinarian.
Kennel: An enclosure or structure used to house, shelter, restrain, exercise,
board, breed, handle or otherwise keep or care for more than three (3) dogs four (4)
months of age or older, from which they cannot escape. The enclosure or structure shall
not mean a dwelling or a fence used to demarcate a property line. For purposes of this
Chapter and the license tax, the term "kennel" shall also include "multiple dog permit."
Livestock: Cattle, horses, sheep, goats, swine and enclosed, domesticated
rabbits or hares.
Other officer: All persons employed by the county or elected by the people of the
county whose duty it is to preserve the peace, to make arrests or to enforce the law.
Owner. Any person having a right of property in a companion animal, dog or cat,
and any person who keeps or harbors a companion animal, dog or cat or has the
companion animal, dog or cat in his care or who acts as its custodian, and any person
who permits a companion animal, dog or cat to remain on or about any premises
occupied by him.
Poultry: All domestic fowl and game birds raised in captivity.
Rooster. A male chicken usually kept for breeding.
To run at large: A domestic or feral dog, exotic or poisonous animal or exotic bird
or poultry shall be deemed to run at large while roaming, running or self- hunting off the
property of its owner or custodian and not under its owner's or custodian's immediate
control.
Vicious dog: A canine or canine crossbreed that has:
Page 5of7
(1) Killed a person;
(2) Inflicted serious injury to a person, including multiple bites, serious
disfigurement, serious impairment of health, or serious impairment of a bodily function;
or
(3) Continued to exhibit the behavior that resulted in a previous finding by a
court or on or before July 1, 2006, by an animal control officer as authorized by local
ordinance that it is a dangerous dog, provided that its owner has been given notice of
that finding.
Sec. 5 -38. — Standards for Residential Chicken Keeping.
The keeping of up to six (6) female chickens (hens) shall be permitted in non-
agriculturally zoned areas of the county subject to the following standards:
(1) The principal use of the property is asingle- family dwelling.
(2) The owner of the chickens must reside on the property on which the
chickens are kept.
(3) Chickens shall be kept within a predator - resistant coop or chicken
enclosure at all times and shall not be permitted to run at large.
(4) Coops and chicken enclosures shall be setback at least ten (10) feet from
side and rear property lines and at least thirty -five (35) feet from any residential dwelling
on an adjacent lot. Coops and chicken enclosures shall also be located behind the front
building line of the principal structure.
(5) Coops shall provide at least two (2) square feet of interior space per
chicken and chicken enclosures shall provide at least ten (10) square feet of exterior
space per chicken with a maximum total area of 150 square feet for both the coop and
chicken enclosure. Neither the coop nor chicken enclosure shall exceed ten (10) feet in
height.
(6) Coops and chicken enclosures shall be well - ventilated and kept in a clean,
dry and sanitary condition at all times.
(7) Provision shall be made for the storage and removal of chicken waste
(manure). Such waste shall not create a nuisance or health hazard to adjoining
property owners.
(8) All chicken feed or other material intended for consumption by chickens
shall be kept in containers impenetrable by rodents, insects or predators.
Page 6of7
(9) The keeping of roosters, capons, and crowing hens is prohibited.
(10) The outdoor slaughtering of chickens is prohibited.
Zoning Ordinance
Sec. 30 -29. — Use Types; Generally.
Agriculture: The use of land for the production of food and fiber, including
farming, dairying, pasturage, agriculture, horticulture, viticulture, and animal and poultry
husbandry. A garden and residential chicken keeping, accessory to a residence. shall
not be considered agriculture.
Residential Chicken Keeping: The keeping of up to six (6) female chickens
(hens) in non - agriculturally zoned areas as an accessory use to a single family
residence subject to the standards set out in Chapter 5. Animals and Fowl, Sec. 5 -38. —
Standards for Residential Chicken Keeping.
Sec. 30 -88 -2. — Accessory Uses: Residential Use Types.
(A) Residential use types may include the following accessory uses, activities or
structures on the same site or lot:
10. Residential Chicken Keeping including coops and chicken enclosures provided
that:
(a) Coops and chicken enclosures shall be setback at least ten (10) feet from side and
rear property lines and at least thirty -five (35) feet from any residential dwelling on an
adjacent lot. Coops and chicken enclosures shall also be located behind the front
building line of the principal structure.
(b) Coops shall provide at least two (2) square feet of interior space per chicken and
chicken enclosures shall provide at least ten (10) square feet of exterior space per
chicken with a maximum total area of 150 square feet for both the coop and chicken
enclosure. Neither the coop nor chicken enclosure shall exceed ten (10) feet in height.
(c) A zoning permit has been obtained by the owner of the chickens.
2. That this ordinance shall be in full force and effect from and after its adoption.
Page 7of7
ACTION NO.
ITEM NO. G -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
August 14, 2012
Ordinance authorizing the relocation of the following polling
places pursuant to Section 24.2 -356, 24.2 -307, and 24.2-310
of the 1956 Code of Virginia, as amended: (1) Bennett Springs
polling place (107) to be relocated from the Masons Cove Fire
Station to Mountain Pass Baptist Church, 2975 Catawba
Valley Drive, Salem 24153; (2) Garst Mill polling place (366) to
be relocated from the Library Headquarters to Cave Spring
Rescue Station, 3266 Valley Forge Avenue, Roanoke 24618;
and (3) Hunting Hills polling place (507) to be relocated from
the Celebration Church of God to South County Library, 5363
Merriman Road, Roanoke 24518
Judith Stokes
General Registrar
B. Clayton Goodman III
County Administrator $N,
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
For a variety of reasons, it has become necessaryfor Roanoke County to relocate three (3)
polling precincts. Changes in polling places must be enacted at least sixty (60) days prior
to an election and the notice shall be mailed to all registered voters whose polling place is
changed at least fifteen (15) days prior to the next election. Below are the proposed
changes:
1. Mountain Pass Baptist Church has agreed to the use of their fellowship hall by
Roanoke County as a polling location for the Bennett Springs precinct. The Masons
Cove Fire Station does not have ample space to accommodate voters for the
Presidential Election, Mountain Pass Baptist Church will better serve Roanoke County
with a larger space for setting up the voting equipment, increased lighting, more
Page 1 of 2
convenient parking, security for voting equipment, accessibility and visibility for all
voters from Route 311 and to the entrance of the building from the parking lot.
2. The Cave Spring Rescue Station has agreed to serve as a polling location for the Garst
Mill precinct since the Library headquarters on Electric Road is closed. This new
location provides ample space and accessibility for the Election Officials and voters.
3. The new South County Library will serve as an excellent polling location for the voters
of Hunting Hills precinct. Pursuant to the Code of Virginia, each polling place shall be
located in a public building whenever practicable. The library provides increased
parking and accessibility as well as lighting and increased space for voting. The
geographic location is excellent for visibility and will promote use of the new facility for
other purposes as well as voting.
FISCAL IMPACT:
Required legal notice $ 500
Postage for mailing notice 2
Printing of notice to voters 750
Total $3,250
Funds are requested from Board Contingency.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached ordinance and appropriation of $3,250 from
Board Contingency for the relocation of three (3) Roanoke County polling precincts.
Page 2 of 2
AT REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS`rwriON
CENTER, ON TUESDAY, AUGUST 14, 2012
ORDINANCE AUTHORIZING THE RELOCATION OF THE FOLLOWING
POLLING PLACES PURSUANT TO SECTION 24.2 -306, 24.2 -307, AND
24.2 -310 OF THE 1950 CODE OF VIRGINIA AS AMENDED: (1)
BENNETT SPRINGS PRECINCT (107); (2) GARST MILL PRECINCT
(306); AND HUNTING HILLS PRECINCT (507)
WHEREAS, Sections 24.1 -306, 24.2 -307 and 24.2 -310 of the 1950 Code of
Virginia, as amended, authorize the governing body of each county to establish the
polling place for each precinct in that jurisdiction by ordinance; and
WHEREAS, the citizens of Roanoke County will be better served by the
relocation of certain polling places to locations providing more space for voting
equipment, increased lighting, more convenient parking, higher security for voting
equipment and easier accessibility for all voters; and
WHEREAS, the first reading of this ordinance was held on July 24, 2012; and - the
second reading of this ordinance and public hearing were held on August 14, 2012.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the relocation of the following polling places be, and hereby is
approved as follows:
(1) Bennett Springs Precinct (107) to be relocated from the
Masons Cove Fire Station, 3810 Bradshaw Road, Salem, VA
24153 to the Mountain Pass Baptist Church, 2975 Catawba
Valley Drive, Salem, VA 24153
(2) Garst Mill Precinct (306) to be relocated from the 419 Library
Page 1 of 2
Headquarters, 3131 Electric Read, Roanoke, VA 24018 to
the Cave Spring Rescue Station, 3205 Valley Forge Avenue,
Roanoke, VA 24018.
(3) Hunting Hills Precinct (507) to be relocated from the
Celebration Church of God, 4429 Buck Mountain Road,
Roanoke, VA 24018 to be relocated to the South County
Library, 5303 Merriman Road, Roanoke, VA 24018.
3. That the General Registrar for the County of Roanoke, Virginia, is hereby
authorized to take all measures necessary to comply with Virginia law and regulations
regarding a change in a polling precinct and for reasonable notification to the voters of
this change in their respective polling location.
4. That the County Administrator and the General Registrar are hereby
authorized and directed to take such others actions as may be necessary to accomplish
the intent of this Ordinance.
5. That this Ordinance shall take effect immediately.
Page 2of2
600
CATAWBA
101
320
698
101
311
311 BE E SPRINGS
10:
864
Former Precinct Location
Masons Cove Fire Station New Precinct Location
Mountain Pass Baptist Church
107 2975 Catawba Valley Dr
102 64
822
107
740
MASONS VALLEY
102
311
40
GLENVAR
103 go 00 PETERS Co REEK
105
80
ILDWOOD 705
419
Change in Precinct Location
Bennett Springs Precinct 107
Masons Cove Fire Station to
Mountain Pass Baptist Church
Date: July 24, 2012
N
1 inch = 4,000 feet
Change in Precinct Location
Garst Mill Precinct 306
419 Library Headquarters to
Cave Spring Rescue Station
Date: July 24, 2012
N
1 inch = 1,000 feet
305 AE ROCK
305
502 7
CAVE SPRING • �
503
613
PENN FOREST
502
New Precinct Location
Former Precinct Location South County Library
Celebration Church of God � 6303 Merriman Rd
503
5� 03 501
897
HUNTING HILLS
507
COTTON HILL
501
Change in Precinct Location
Hunting Hills Precinct 507
Celebration Church of God to
South County Library
Date: July 24, 2012
N
1 inch = 1,000 feet
ACTION NO.
ITEM NO. H.1 -6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board
APPROVED BY: B. Clayton Goodman III
County Administrator 1
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Board of Zoning Appeals (appointed by District)
Supervisor Richard C. Flora has recommended the reappointment of Carlton Wright
who has agreed to serve an additional term. This is a five (5)-year appointment and
the term will expire June 30, 2017. Mr. Wright represents the Hollins District.
Confirmation of this appointment has been placed on the Consent Agenda.
2. Capital Improvement Program (CIP) Review Committee (appointed by District)
The following one -year term expired on August 31, 2011:
a) James M. Chewning representing 'the Vinton Magisterial District
Supervisor Eddie "Ed" Elswick has recommended the reappointment of James Gray for
a one -year term to expire on August 31, 2013. Mr. Gray represents the Windsor Hills
District. Confirmation of this appointment has been placed on the Consent Agenda.
The following one -year terms will expire on August 31, 2012:
a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has
served three consecutive terms and therefore cannot be reappointed.
Page 1 of 2
b) Christina Flippen, representing the Catawba Magisterial District; Ms. Flippen
has been contacted by the Clerk concerning an additional term. Ms. Flippen
has not yet responded.
c) James Gray, representing the Windsor Hills Magisterial District
3. Parks, Recreation and Tourism Advisory commission (appointed by District)
The three -year term of Roger L. Falls who represents the Vinton District expired on
June 30, 2012.
4. Social Services Advisory Board (appointed by District)
The four -year term of Janet Green, Windsor Hills Magisterial District, will expire July
31, 2012. Ms. Green is not eligible for reappointment as she has served two
consecutive terms.
The four -year term of Charles Wertalik, Vinton Magisterial District, will expire July 31,
2012. Mr. Wertalik has moved from the Vinton Magisterial District and therefore
cannot be reappointed.
5. Roanoke County Community Leaders Environment Action Roundtable
(RCCLEAR) (appointed by District)
The three -year term of Janet Scheid, Vinton Magisterial District, will expire August 31,
2012. Ms. Scheid has been contacted by the Clerk concerning an additional term;
Ms. Scheid has not yet responded.
The three -year term of Nell Boyle, Windsor Hills Magisterial District, will expire August
31, 2012.
Jesse Freedman, Hollins Magisterial District, was appointed to fill the unexpired term
of Bryan Pettenger. This term will expire August 31, 2012. Mr. Freedman has been
contacted by the Clerk concerning an additional term; Mr. Freedman has not yet
responded.
6. Total Action Against Poverty (TAP) Board of Directors (Designee of Richard C.
Flora)
The two -year term of Thomas A. Rotenberry, who is the designee of Richard Flora,
expired on May 5, 2012. Mr. Rotenberry has advised he does not wish to be
appointed to an additional term.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2012
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for August 14,
2012', designated as Item Consent Agenda be, and hereby is, approved and concurred in
as to each item separately set forth in said section designated Items 1 through 5 inclusive,
as follows:
1. Approval of minutes — JL1Iy 13, 2012; July 24, 2012
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Daryell D. Sexton, Battalion Chief - Operations, upon his retirement
after more than twenty -seven (27) years of service
3. Confirmation of appointment to the Board of Zoning Appeals (appointed by
District) and the Capital Improvement Program (CIP) Review Committee
(appointed by District)
4. Request to approve an amendment to the Volunteer Incentive Program (VIP) to
include percent of calls answered as apre- qualifier for the program
5. Request to adjust appropriations of State revenue reimbursements in the
amount of $1,232,157 for fiscal year 2011-2012 for changes in reimbursement
methodology to the Department of Social Services for child care assistance
Page 1 of 1
ACTION NO.
ITEM NO. 1 -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
August 14, 2012
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Daryell D. Sexton, Battalion
Chief - Operations, upon his retirement after more than twenty-
seven (27) years of service
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman III
County Administrator3�
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
Daryell D. Sexton, Battalion Chief - Operations, retired on August 1, 2012, after more than
twenty -seven (27) years of service.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 14, 2D 12
RESOLUTION EXPRESSING 'rHE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO DARYELL D. SEXTON,
BATTALION CHIEF -- OPERATIONS, UPON HIS RETIREMENT AFTER
MORE THAN TWENTY -SEVEN (27)YEARS OF SERVICE
WHEREAS, Daryell D. Sexton was hired on January 26, 1985, as a Dispatcher in
the Sheriff's Office and transferred to the Fire /Rescue Department in 1985 then served as
Firefighter /EMT, Fire Sergeant, Fire Lieutenant, Fire Captain, and Battalion Chief during his
tenure with Roanoke County; and
WHEREAS, Mr. Sexton retired on August 1, 2012, after twenty -seven (27) years
and six (6) months of devoted, faithful and expert service with the County; and
WHEREAS, during his time serving Roanoke County, Chief Sexton was one of the
original members of the Department's HAZ -MAT Team; and
WHEREAS, Chief Sexton was a leader in the Department in the area of wellness
and physical fitness providing guidance through his personal work ethic and member of the
Wellness and Physical Fitness Committee;
WHEREAS, Chief Sexton was involved in hiring an overwhelming number of current
employees from the initial physical fitness testing to the interview, background, and training
and ultimately to the employee's graduation from recruit school;
WHEREAS, Chief Sexton served as the Battalion Chief of Training at the Regional
Training Center establishing the blueprint and framework for the current Class "B" Burn
Building that was partially funded by a grant;
WHEREAS, Chief Sexton was well respected as a Fire Instructor both locally and
statewide instructing a number of courses with a primary focus on reducing the loss of life
Page 1 of 2
to firefighters through the May -Day Firefighter Survivability course, and
NOW, THEREFORE, BE IT RESOLVED that the Beard of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to DARYELL D. SEXTON for twenty -seven (27) years and six (6) months
of capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
ACTION NO.
ITEM NO. 1.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: July 24, 2012
AGENDA ITEM: Confirmation of appointments to the Board of Zoning Appeals
(appointed by District) and the Capital Improvement Program
(CIP) Review Committee (appointed by District)
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board
APPROVED BY: B. Clayton Goodman III
County Administrator K
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Board of Zoning Appeals (appointed by District)
Supervisor Richard C. Flora has recommended the reappointment of Carlton Wright
who has agreed to serve an additional term. This is a five (5) -year appointment and
the term will expire June 30, 2017. Mr. Wright represents the Hollins District.
2. Capital Improvement Program (CIP) Review Committee (appointed by District)
Supervisor Eddie "Ed" Elswick has recommended the reappointment of James Gray
for a one -year term to expire on August 31, 2013. Mr. Gray represents the Windsor
Hills District.
Page 1 of 1
ACTION NO.
ITEM NO. 1-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Request to approve an amendment to the Volunteer Incentive
Program (VIP) to include percent of calls answered as a pre -
qualifier for the program
SUBMITTED BY: Woody Henderson
Volunteer Chief
APPROVED BY: B. Clayton Goodman III
County Administrator- -
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
The County Fire and Rescue Department's VIP program was established in January of
2005 as a way to reward fire and rescue volunteers for meeting minimum service criteria.
After completing a review of the program, it was found that a number of volunteers had met
the minimum service criteria of earning at least 80 points in a calendar year, but had not
answered any fire or rescue calls and in some cases had not covered any duty shifts.
I n early 2010, the Cou my Ad m inistration requested that the VI P Board of Trustees review
the program and implement measures to ensure VIP eligible volunteers are covering a
reasonable amount of calls for their station. The VIP Board spent several meetings and
many hours discussing possible changes that would enhance the program and require
volunteers to answer an appropriate amount of calls in order to become eligible for the
program's payout.
0n September 28, 2010, during a work session, The VIP Board presented their proposal of
a pre - qualifying criterion that would require volunteers to answer ten percent (10 %) of the
calls dispatched to their station during volunteer hours. Although the VIP Board of
Trustees was in full support of the proposal, there was one rescue chief (of a high call
volume station) who spoke out at the work session who was not in support. At that time,
the Board of Supervisors asked the VIP to take another look at a more equitable proposal.
Page 1 of 2
Mr. Clay Goodman then met with the VIP Board of Trustees and suggested that the 2011
VIP year be looked at as a trial year to see if the above proposal would work for all the
organizations and to then review the results in 2012. The VIP Board has now reviewed the
2011 "trial "year and altered their original proposal to be fairer for the variety of call volume
stations that the county includes.
During a work session at the ,duly 24, 2012, board meeting, The VIP Board of Trustees
reviewed the following proposal for the 2013 VIP year:
A volunteer member is required to answer 10% of the total calls dispatched to their
station during volunteer hours as a pre - qualifier for the VIP program, unless they are
a member of a "high call volume" station (defined by dispatched calls during
volunteer hours totaling more than 1004 calls per calendar year). Volunteers who
are members of "high call volume" stations are required to answer 3% of the total
calls dispatched to their station during volunteer hours. A station's total calls are
figured based on calls dispatched to their station during volunteer hours, however
they may count calls answered during any time of the day.
This proposal was presented at the .dune 2012 Chief's meeting. To mitigate some of the
concerns of the volunteer chiefs at the meeting, the VIP board will look at any large
variability in call volume from year to year, either in a positive or negative direction, to see if
the required percentages need to be adjusted.
FISCAL IMPACT:
The program has an annual budget of $150,000 with a payout maximum of $500 per
volunteer per year. This program has an agreed upon procedure performed by an outside
auditor each program year.
STAFF RECOMMENDATION:
Staff recommends approval of an amendment to the VIP program in which a volunteer is
required to answer ten percent (10 %) of the total calls dispatched to their station during
volunteer hours as a pre - qualifier for the program, unless they are a member of "high call
volume" station and the requirement will be three percent (3 %) of total calls dispatched.
Page 2 of 2
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ACTION NO.
ITEM NUMBER 1 -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMIT'rED BY
APPROVED BY:
August 14, 2012
Request to adjust appropriations of State revenue
reimbursements in the amount of $1 ,232,157 for fiscal year
2011-2012 for charges in reimbursement methodology to the
Department of Social Services for child care assistance
W. Brent Robertson
Director of Management and Budget
B. Clayton Goodman III
County Administrator %1
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Historically, funding for child care assistance was included in the Department of Social
Services' (DSS) budget. Early in Fiscal year 2011 - 2012 the State began paying for these
services directly, thus there was no need to reimburse localities for these services and the
associated expenditure budget for the localities was also unnecessary. This change in
State funding will not significantly impact services provided by the agency as these child
care services will still be provided, they will just be paid by the State instead of the locality.
FISCAL IMPACT:
There is no fiscal impact for fiscal year 2011 -2012 as State revenue reimbursements will
be adjusted by $1,232,157 and the expenditure budget for Roanoke County DSS will be
reduced by the same amount. - these changes to the reimbursement methodology have
been accounted for in the adopted fiscal year 2012 -2013 budget.
STAFF RECOMMENDATION:
Staff recommends reducing the fiscal year 2011-2012 appropriation for State
reimbursements for child care services by $1,232,157 and reducing the Roanoke County
Page 1 of 2
Department of Social Services' expenditure budget for Public Assistance by the same
amount. This action will allow a more accurate reporting for year -end accounting and will
allow the disposition of year -end funds consistent with adopted financial policies for fund
balance, expenditure roll -over and major/minor capital funding.
Page 2 of 2
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Unaudited balance at June 30, 2012
Amount
$ 20, 672, 318
M.1
% of General
Fund Revenue
10.67% *
Balance at August 14, 2012 $ 20, 672, 318 10.70% **
Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 2011 -12 -Goal of 11 % of General Fund Revenues
2911 -12 General Fund Revenues
11 % of General Fund Revenues
** 2912 -13 - Goal of 11 % of General Fund Revenues
2012 -13 General Fund Revenues
11% of General Fund Revenues
$192
$21
$192,297,746
$21
The Unappropriated Fund Balance of the County is currently maintained at 10.70 %.
The County's goal is to increase the balance over time to 11.0%
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator IPSa-
M.2
COUNTY of ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor Countv Capital Reserve
(Projects not in the ClP, architectural /engineering seivices, and other one -time expenditures.)
Amount
Unaudited balance at June 30, 012 $1 7 874 1 1 28.00
Balance at August 14, 2012
$1
Major County Capital Reserve
(Projects in the ClP, debt payments to expedite projOcts identified in ClP, and land purchase opportunities.)
Unaudited balance at June 30, 1 1 2012 $938
Balance at August 14, 2012
Submitted By Rebecca E. Owens
Director of Finance
$938,151.00
Approved By B. Clayton Goodman III
County Administrator &A--
T1W
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 2012 -13 original Budget
June 26, 2012 Appropriation for Legislative Liaison
Balance at August 14, 2012
Submitted By Rebecca E. Owens
Director of Finance
Amount
$100,000.00
(32
$ 67,500.00
Approved By B. Clayton Goodman III
County Administrator '�T�
ACTION NO.
ITEM NO. M -4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Report of Claims Activity for the Self- Insurance Program
SUBMIT'rED BY: Donald R. Karnes
Risk Manager
APPROVED BY: B. Clayton Goodman III
County Administrator i
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
In accordance with the Self- Insurance Program, Ordinance 0- 061494 -5, Section 2 -86.C,
attached is the Fiscal Year to Date claims activity report including the Fourth Quarter that
ended June 30, 2012. Attachment A — Auto, Attachment B — General Liability.
Page 1 of 1
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ACTION NO.
ITEM NO. M -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CEN - DER
MEETING DATE: August 14, 2012
AGENDA ITEM: Quarterly Report — Community Development Activities
SUBMITTED BY: Tarek Moneir
Deputy Director of Development Services
APPROVED BY: B. Clayton Goodman LEI
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMAOnON:
Attached is a summary report of Community Development Activities for the fourth (4tn)
quarter of 2011 -2012. The statistics in the attached spreadsheet represents monthly stats
of various activities in community development. It compares the average of the fourth (4 tn )
three (3) months of the fiscal year 2012 with the total average of last year's inspections
and plan reviews performed by Staff. We also included stats of zoning inspections,
business licenses, complaints and other code compliance.
You will note that some of these stats are reported as "NA" for not available indicating that
we cannot collect such data on a monthly basis due to the complexity of the process.
This report is only for information and does not require any board action.
Page 1 of 1
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ACTION NO.
ITEM NO. 0 -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER,
5204 BERNARD DRIVE, ROANOKE, VIRGINIA
MEETING DATE: August 14, 2012
AGENDA ITEM: Work session on a Landscaping Project at the intersection of
Williamson Road and Peters Creek Road
SUBMITTED BY: Megan G. Cronise
Principal Planner
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY of INFORMATION:
Following the successful completion of their landscaping project at the intersection of
Williamson Road and Plantation Road, Friendship Retirement Community requested to
sponsor another prominent landscaping area at the intersection of Williamson Road and
Peters Creek Road.
Friendship, in conjunction with the Williamson Road Area Business Association (WRABA),
have committed to fully fund and maintain for five (5) years new landscaping at the
intersection of Williamson Road and Peters Creek Road. Signage recognizing Friendship
Retirement Community and WRABA will be installed as part of this project. These
activities fall under the Virginia Department of Transportation (VDOT) Comprehensive
Roadside Management Program. This program requires the local governing body to hold a
public hearing and adopt a Resolution of Endorsement prior to project approval by VDOT.
This project continues to implement the 2008 Hollins Area Plan, which is a component of
the 2005 Roanoke County Community Plan.
Staff will brief the Board of Supervisors on the landscaping project at the work session and
a public hearing on the project is scheduled for August 28, 2012.
Page 1 of 1
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ACTION NO.
ITEM NO. 0-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Work session to discuss Assessment Cycles
SUBMITTED BY: William (Billy) E. Driver
Director of Real Estate Valuation
APPROVED BY: B. Clayton Goodman III
County Administrator ZCY1--,
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
General reassessments are conducted in accordance with 58.1- 3201 of the Code of
Virginia which states: All real estate, except that which is exempted by law, shall be
subject to such annual taxation as may be prescribed by law. All general reassessments or
annual assessments in those localities which have annual assessments of real
estate... shall be made at one hundred percent (100 %) of fair market value.
At the request of the Board of Supervisors, assessment cycles will be discussed in work
session. Annual and Biennial Assessment codes from 58.1 Taxation will be given to you
along with analysis of each assessment cycle.
Page 1 of 1
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ACTION NO.
ITEM 0.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: August 14, 2012
AGENDA ITEM: Work session on proposed Virginia Department of
Transportation improvements to Route 588, Cotton Hill Road
SUBMITTED BY: David Holladay
Planning Administrator
APPROVED BY: B. Clayton Goodman III
County Administrator -
COUNTY ADMINISTRATOR'S COMMENTS
SUMMARY OF INFORMATION:
Time has been set aside for a work session to discuss proposed improvements to
Route 588, Cotton Hill Road. The purpose of the project is to improve safety by
upgrading a section of Cotton Hill Road to meet current design standards. The
improvements will widen the roadway, improve the vertical alignment, and upgrade the
roadway drainage system. The project starts 0.075 miles south of the intersection with
Route 221, Bent Mountain Road, and ends 0.107 miles south of the intersection with
Route 034, Shingle Ridge Road, for a total length of 0.54 miles. The project includes
wide pavement shoulders for bicycle accommodations from the start of the project to the
Monet Drive intersection.
On March 15, 2012, Virginia Department of Transportation (VDOT) staff held a Design
Public Hearing at the South County Library to gather input and comments on the
proposed improvements. Sixty -Five (65) citizens attended the public hearing. There
were.a total of thirty -four (34) comments received as a result of the hearing. There were
eleven (11) citizens in full support of the project, four (4) citizens who generally
supported the project, seven (7) who neither supported nor objected to the project, and
eleven (11) citizens who were not in support of the project. At the public hearing, VDOT
heard requests fora 10 -foot wide multi -use path adjacent to the roadway, as well as
possible greenway construction along the improvement project.
In a letter dated June 25, 2012 VDOT staff address specific issues and comments, as
well -as VDOT response to those issues and comments. In the letter, VDOT
Page 1 of 2
recommends that the major design features of the project be approved, as presented at
the March 15, 2012, Design Public Hearing, with the following addition:
"The five foot wide space on the right side, beside the curb and gutter as
depicted on the typical section will be extended to 20 feet. This additional graded
width will provide for a future accommodation. The proposed right of way will
also be adjusted to encompass the area."
A copy of the June 26, 2012, letter as well as transcripts from the March 15, 2012
Design Public Hearing, are attached for reference.
In order to proceed with the final stages of design, VDOT is requesting a resolution from
the Roanoke County Board of Supervisors supporting the project. A public hearing on
this project is scheduled for August 28, 2012.
VDOT staff will attend the work session to assist with the discussion.
Page 2 of 2
�SS 5 � i 1
� B
COMMONWEAL TH of VV1 IR
DEPARTMENT OF TRANSPORTATION
GREGORY A. WHIRLEY 731 Harrison Ave., P.O. Box 3071
COMMISSIONER OF HIGHWAYS Salem, VA 24153 -0560
June 26, 2012
Mr. David Holladay
Planning Administrator
County of Roanoke
P.O. Box 29800
Roanoke, Virginia 24018
Re: Design Public Hearing Transcript
Route 688, Cotton Hill Road
Project 0688 - 080 -301, C501
UPC: #15190
Dear David:
In accordance with the statutes of the Commonwealth of Virginia and policies of the
Commonwealth Transportation Board, a Design Public Hearing was held for the above
mentioned project on March 15, 2012, between 4:00 p.m. and 6:00 p.m. at the South County
Library on Merriman Road located in Roanoke, Virginia in Roanoke County. The public hearing
display showed the proposed improvements for Route 688 beginning 0.076 miles south of the
intersection with Route 221 and ending 0.107 miles south of the intersection with Route 934
(Shingle Ridge Road).
The purpose of this project is primarily to improve safety by upgrading a section of Route 688 in
Roanoke County to meet current design standards. This improvement will widen the roadway,
improve the vertical alignment, and upgrade the roadway drainage system. These improvements
will also extend the service life of the roadway facility.
Citizens were provided the following information in the project brochure that was distributed at
the meeting:
Mr. David Holladay, June 26, 2012
Route 688 — Design Public Hearing Transcript
Page 2 of 6
• Information concerning the environmental reviews and coordination with environmental
agencies. A copy of the Categorical Exclusion NEPA environmental document was
available for citizen's to review.
• The proposed roadway from 0.076 mile south of Route 221 to the intersection with
Route 1255 (Monet Drive) will have 14 -foot lanes to accommodate bicycle traffic with
curb and gutter. Both a left turn lane and right turn lane southbound will be constructed
at the Route 1255 intersection. From the intersection with Route 1255 to the Blue Ridge
Parkway crossing, the widening will consist of 11 -foot lanes with curb and gutter.
Improvements on Route 688 to the south of the Blue Ridge Parkway will meet
Resurfacing, Restoration, and Rehabilitation (RRR) criteria and include providing two 9-
foot lanes with 2 -foot shoulders.
• The current average daily traffic is 4,075 vehicles per day and is anticipated to increase
to 5,020 vehicles per day by the design year of 2036.
• The construction of the project will not displace any businesses or non - profit
organizations. It will require the purchase of one property with a single family dwelling
for the location of a SWM Basin.
• The latest anticipated project cost is estimated at $460,000 for preliminary engineering,
$2,005,000 for right -of -way and utilities and $3,055,000 for construction. The total
estimated cost is $5,520,000.
• The tentative schedule for advertisement for construction is February 2014.
The Sign -In sheet indicates there were sixty -five (65) citizens that attended the Public Hearing.
There were a total of thirty -four (34) comments received as a result of the Public Hearing.
Twenty-six (26) comment sheets, five (5) emails, and one (1) letter were received by the
Department. Two (2) oral comments were received by citizens at the Design Public Hearing
who also submitted comment sheets.
There were eleven (11) citizens in full support of the project, four (4) citizens who generally
supported the project improvements, seven (7) citizens who neither supported nor objected to the
project, and eleven (11) citizens who were not in support of the project. A summation of specific
comments with issues is as follows:
Issue: Request for l0 -foot multi -use path adjacent to roadway.
Comments: Sixteen (16) citizens requested a greenway for bicyclists and pedestrians. Several
suggested the use of the old Rte. 221 roadbed and old Cotton Hill Road bridge abutments as an
off road shared use path along "Back Creek ". They also indicated the need to connect and
provide bike and pedestrian accommodations to Parkway from Route 221. One citizen who
attended the public hearing submitted a map depicting a proposed "Greenway" along both Route
221 and Cotton Hill Road. This map is included in the attached Public Hearing Transcript. The
map also includes a summary of a "To Do List" which outlined the steps in conjunction with the
construction of the Route 221 project that could ultimately lead to the Greenway along Route
221 and Cotton Hill Road.
WE KEEP VIRGINIA MOVING
Mr. David Holladay, June 26, 2012
Route 688 — Design Public Hearing Transcript
Page 3 of 6
Response: Wide lanes are provided from the beginning of the project to the residential
developments along Cotton Hill Road as a bicycle accommodation. The addition of a greenway
along either Cotton Hill Road or Route 221 is dependent on input and planning by a greater
number of stakeholders including various Departments within Roanoke County. Although
Cotton Hill Road has been identified as a possible greenway route, such a facility would require
the inclusion of a project in the County's Capital Improvement Plan. Currently, there is no
funding identified for construction or maintenance of a facility. Citizens have been directed to
work directly with Roanoke County and the Roanoke Valley Greenway Commission. In
response to the requested connection to the Blue Ridge Parkway (BRP), representatives from the
BRP have met with representatives of the greenway interest group and indicated that the BRP is
not intended for the type of bicycle and pedestrian activity that normally occurs on a greenway
facility. Providing a connection to the BRP as part of this project would be contrary to the
BRP's intended purpose of the parkway road and is not within the scope of this project.
Issue: Roadway safety.
Comment: Two (2) citizens provided support of the project because it will provide for a safer
road conditions on this section of Cotton Hill Road.
Response: Not necessary.
Issue: Northbound right turn lane from Cotton Hill Road on Monet Drive.
Comment: One (1) citizen requested the addition of a deceleration lane in the eastbound
direction for a right turn lane onto Monet Drive. The citizen pointed out the downhill grade and
people making a right turn at Monet Drive and that any decal would help to avoid being rear-
ended when it's icy, or with the rocks they put on the road.
Response: A turn lane analysis was performed for both the right turn and left turn movements at
the intersection of Cotton Hill Road and Monet Drive. The analysis of the current traffic volumes
and resulting nomographs do not currently meet the warrants for a right turn lane onto Monet
Drive as set forth in Appendix F of the VDOT Road Design Manual (RDM). The northbound
and southbound right turn volumes are low, with a maximum right turn volume of five (5)
vehicles during the AM, Mid -day, and PM Peak Hours. The traffic counts and turning
movement analysis does not warrant a dedicated right turn lane. As part of the project scope, the
grade of the vertical curve to the west will be lowered which will improve the intersection sight
distance at this location.
Issue: Stormwater Runoff
Comment: One (1) citizen expressed concern over the current discharge of stormwater that is
eroding his property. He states that the "discharge culvert is not directed at the natural drain, it's
directed at my yard, and the water has to turn 90 degrees before it can enter the natural drain."
This citizen lives on the north side of Matisse Lane.
WE KEEP VIRGINIA MOVING
Mr. David Holladay, June 26, 2012
Route 688 — Design Public Hearing Transcript
Page 4 of 6
Response: Stormwater runoff from the existing roadway and shoulders is being captured
through the use of roadside ditches. Where necessary, stormwater is then conveyed from one
side of the roadway to the other by the use of culverts under the roadway. The culvert currently
located at approximate station 112 +00 contributes to the volume of storm water runoff the
property owner experiences. The proposed design is providing curb and gutter which will
capture and convey the roadway runoff into a closed system and discharge into a proposed
stormwater management basin on the northern end of the project. The existing condition at the
outfall located on this citizen's property is within an easement not maintained by VDOT. The
Department does not maintain drainage easements in subdivision or commercial developments.
It is recommended that the property owner contact the County of Roanoke regarding this
concern.
Issue: Request for a Traffic Signal
Comment: One (1) citizen indicates a traffic light is needed at the Rte. 221 /Cotton Hill Road
intersection. It is pointed out that traffic from Ranlyn is making the intersection dangerous as
they do not yield the right of way to traffic on Cotton Hill Road.
Response: A Traffic Signal Warrant Study was performed and completed as a result of a
previous request received from the public. In the future condition after the Route 221 project is
complete, the right turn movements from Cotton Hill Road onto Route 221 will be
accommodated through the use of dedicated receiving lane eliminating the conflict with both the
left turn movements from the future Ran Lynn connection and the through traffic on Route 221.
Although the warrants for a signal were not met, the intersection will be monitored for future
consideration of a signal.
Issue: Extend Project Limits
Comment: Two (2) citizens indicated that the project should extend an additional 1000 feet to
the east to address the "bad curves" ( "major S- curves) in that section of Cotton Hill Road.
Response: 1000 feet beyond the end of this project is beyond the scope and budget of this
project. Citizens at the Hearing were instructed to contact the Board of Supervisor member for
the area to discuss the process of adding a project to the Secondary Six -Year Construction
Program that would address their concerns.
Issue: Impacts to personal property (retaining walls)
Comment: One (1) citizen expressed concern over the impacts the project will have on
stonewalls that are along the front of the property parallel to Cotton Hill Road as well the stone
wall that runs along the driveway perpendicular to the road.
Response: The stone wall along the front of the road will be impacted as well as portion along
the driveway. The impacts and compensation will be handled through the right of way
negotiation process.
WE KEEP VIRGINIA MOVING
Mr. David Holladay, June 26, 2012
Route 688 — Design Public Hearing Transcript
Page 5 of 6
Issue: Excessive construction cost
Comment: Three (3) citizens commented on the estimated construction cost ($5.5 million)
being an excessive amount for the improvements to this section of Cotton Hill Road and the
project "seems to be much ado and expense over very little improvement."
Response: This project is the number one priority in the County of Roanoke's Secondary Six -
Year Construction Program. This section of Cotton Hill Road has experienced an increase in
traffic volumes due to the development of residential subdivisions including the "Groves" to the
east and "Hampshire" to the west. The average daily traffic is projected to be 5020 vehicles per
day by 2036. The existing typical section of the roadway is substandard for this projected traffic
and warrants improvements to current standards.
Issue: Purpose of project.
Comment: Two (2) citizens expressed the opinion that the project was for the sole
purpose /benefit of developer and subdivision.
Response: This project is the number one priority in the County of Roanoke's Secondary Six -
Year Construction Program. This section of Cotton Hill Road has experienced an increase in
traffic volumes due to the development of residential subdivisions including the "Groves" to the
east and "Hampshire" to the west. The average daily traffic is projected to be 5020 vehicles per
day by 2036. The existing typical section of the roadway is substandard for this projected traffic
and warrants improvements to current standards.
A citizen who attended the public hearing submitted a map depicting a proposed "Greenway"
along both Route 221 and Cotton Hill Road. This map is included in the attached Public Hearing
Transcript. The map also included a summary of a "To Do List" which outlined the steps in
conjunction with the construction of the Route 221 project that could ultimately lead to the
Greenway along Route 221 and Cotton Hill Road. Being consistent with similar previous
comments, the following response is provided:
Response: Wide lanes are provided from the beginning of the project to the residential
developments along Cotton Hill Road as a bicycle accommodation. The addition of a greenway
along either Cotton Hill Road or Route 221 is dependent on input and planning by a greater
number of stakeholders including various Departments within Roanoke County. Although
Cotton Hill Road has been identified as a possible greenway route, such a facility would require
the inclusion of a project in the County's Capital Improvement Plan. Currently, there is no
funding identified for construction or maintenance of a facility. Citizens have been directed to
work directly with Roanoke County and the Roanoke Valley Greenway Commission.
Attached are copies of the Public Hearing transcript for your review in consideration of this
proj ect.
WE KEEP VIRGINIA MOVING
Mr. David Holladay, June 26, 2012
Route 688 — Design Public Hearing Transcript
Page 6 of 6
It is the Department's recommendation that the major design features of this project be approved
with the proposed change listed below:
• The five foot wide space on the right side, behind the curb and gutter as depicted on the
typical section will be extended to 20 feet. This additional graded width will provide for
a future accommodation. The proposed right of way will also be adjusted to encompass
the area.
The Department is requesting a Resolution from the County Board of Supervisor's supporting
the project as noted above. Once the resolution is received, Design Approval will be issued and
then plans will be prepared in order to begin the right of way phase, including the acquisition of
right of way. If you have any questions, please contact me at (540) 375 -3580.
Sincerely,
Scott A. Woodrum, P.E.
Project Manger
Salem District Location &Design Division
cc: Arnold Covey — Roanoke County
Philip Thompson — Roanoke County
Attachment
WE KEEP VIRGINIA MOVING
g.,
. `ua
1
DEPARTMENT OF TRANSPORTATION
DESIGN PUBLIC HEARING
Transcript
ROUTE 688
COTTON HILL ROAD
State Project No.: 0688 - 080 -301, P101, RW201, C501
Federal Project No.: STP- 5128(205)
ROANOKE COUNTY
Road Improvement Project
UPC 15190
From: 0.076 mile South of Route 221
To: 0.107 mile South of Route 954 (Shingle Ridge Road)
March 15, 2012
South County Library
6303 Merriman Road
Roanoke, Virginia
4:00 PM to 6:00 PM
Attendees: 65
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
1
Index of Sheets
Public Hearing Ad 3
Public Hearing Location Map 4
Public Hearing Brochure 5-8
Sign -In Sheets 9-15
Oral Comments 16-19
Written Comments 20-54
Proposed Greenway Map 55
VirginiaDOT.org
WE KEEP VIRGINIA MOVING
2
RIN
Route 688 (Cotton Hill Road)
Roanoke County
Design Public Hearing
Thursday, March 15, 2012, 4 — 6 p.m.
South County Library
6303 Merriman Road, Roanoke, VA 24018
Find out about the proposed major design features for safety
improvements to the 0.64 -mile section section of Route 688
(Cotton Hill Road) in Roanoke County that starts 0.076 mile
south of Route 221 and extends to 0.107 mile south of Route
934 (Shingle Ridge Road). Come see the proposed plans to
improve safety on Cotton Hill Road which will include bicycle
travel accommodations on a portion of the project.
Review the proposed project plans and the National
Environemental Policy Act document in the form of a Categorical
Exclusion at the public hearing or at VDOT's Salem District
Office located at 731 Harrison Ave, Salem VA, 540 - 387 -5353,
800 - 367 -7623, TTY /TDD 711. Please call ahead to ensure the
availability of appropriate personnel to answer your questions.
Property impact information, relocation assistance policies and
tentative construction schedules are available for your review
and the address above and will be available at the public
hearing.
In compliance with the National Historic Preservation Act,
Section 106 and 36 CFR Part 800, information concerning the
potential effects of the proposed improvements on properties
listed in or eligible for listing in the National Register of Historic
Places are included in the National Environmental Policy Act
documentation.
Give your written or oral comments at the hearing or submit
them by March 25, 2012 to Mr. Jason Oldham, P.E., Project
Manager, Virginia Department of Transportation, 731 Harrison
Ave, Salem, VA 24153. You may also email your comments to
saleminfo @VDOT.Virginia.gov. Please reference "Cotton Hill
Road Public Hearing Comment" in the subject line.
VDOT ensures nondiscrimination and equal employment in all
programs and activities in accordance with Title VI and Title VII
of the Civil Rights Act of 1964. If you need more information in
regards to your civil rights on this project or special assistance
for persons with disabilities or limited English proficiency, contact
the project manager at the telephone number listed above.
State Project: 0688 - 080 -301, C -501 Federal Project: STP- 5128(205), UPC: 15190
In case of inclement weather, the hearing will be rescheduled
for March 22, 2012 4 -6 p.m.
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I
Public Meetin
Welcome to the Vir Department of
Transportation"s (VDOT) desi public hearin on
proposed improvements to Route 688 (Cotton Hill
Road) in Roanoke Count These improvements
will be 0.076 mile south of the intersection
with Route 221 and end 0.107 mile south of the
intersection with Route 934 (Shin Rid Road).
This public hearin is bein held to provide an
opportunit for an person, actin on his her own
behalf or representin a g roup or g overnin g a to
g ive the department comments and/or su on
the proposed project,
VDOT strives to ensure that all members of the
Route 688 (Cotton Hill Road)
Antlicipated Cost — Approximatel y $5.5 million
Purpose — To improve safet
From — 0.076 mile south of Route 221
To — o.10 mile south of Route 934 (Shin Rid
Road)
Total len — X0.64 miles
Improvements — Widen and improve safet of
existin roadwa
State Project' 0688 --080 -301, C -501, U - 15190, Fed era I Project: STP-5 128(205)
Desi Public Hearin
Route 688 (Cotton Hill Road)
Roanoke Count
Thursda March 15, 2012,4-6 p.m.
South Count Librar
6303 Merriman Road
Roanoke, VA 24018
mmuni t have the opportunit to participate in public
co
decisions on transportation projects and pro
affectin them.
VDOT representatives are p resent to d iscuss the project
and answer y our q uestions.
A comment sheet is included in the handouts for this
meetin and y our input is encoura All oral and
written comments received on this pro will be
included in a transcript for review b VDOT personnel,
citizens and other interested parties.
VDOT staff will address q uestions and concerns raised as
a result of this meetin before the project is presented
to VDOT's chief en for consideration.
�61
Nil
The primary purpose of this project bto improve safety
by upgrading a section uf Route 688in Roanoke County
to meet current desi standards.
The average annuaItn*fficcountonthbsectionof
Route 688 is 3,110 vehicles per da
rhe new roadvvaywiUhave14+foot I aneyto
accommodate bicycle traffic with curb and g utter from
O.076 mile south mf the intersection of Route 321to the
intersection with Route 1255 (Monet Drive).
Through the intersection with Route 1255, the widening
wiUtra ns itinndown to two 11-foot with mrband
gutter north of the Blue Ridge Parkway crossing. On
Route 688, both a left turn lane and right turn lane
southbound will be constructed at Route 1Z55.
Improvements on Route 688tm the south of the Blue
Rid Parkwa will meet a Resurfacin Restoration, and
Rehabilitation (RRR) criteria. These improvements will
include a widening of the road to two 9-foot lanes with
2-foot shoulders.
The design ofthis project isin compliance with the
Stormvvater Management Act stormv"ater regulations
and the annual stormvvatermanagement standards and
specifications approved by the Virginia Department of
Conservation and Recreation. The construction ofthis
project will conform to the best management practices,
voQT specifications and special provisions, and the
Virginia Department of Soil and Water conservation
regulations. Also, during construction, every reasonable
effort will be made to protect the environment with
respect tn dust and erosion control. Access tnall
properties will be maintained during construction.
6
Anticipated Schedule
Tota I Cost:
$5,,520,,000 (approximatel
En of Roadwa Plans:
$460,000
Ri of Wa Ac Relocation Assistance
and Utilit Relocation:
$2F005,000
Construction:
$3,05,x,000
The followin schedule has been proposed:
Desi approval — April 2012
Ri of wa ac — September 2012
Advertise for construction — Februar 2014
Civil Ri
This cost is subject to chan because development of
the project is in earl desi sta
Environmental Review
VDOT's Salem District Environmental Office has performed
environmental reviews and coordination to obtain information
about environmental resources in the pro vicinit to provide
natural and historic resource a an opportunit to review
and comment on the pro durin its development, and to
identif opportunities for avoidance, minimization and
miti of potential environmental impacts.
The National Environmental Polic Act (NEPA) is applicable to
this project and a Cate Exclusion has been developed in
cooperation with the Federal Hi Administration and in
accordance with federal g uidelines. The NEPA document
includes information from various technical reviews includin
those related to natural resources, water q ualit y , threatened
and endan species, air q ualit y , noise, etc. In compliance
with the National Historic Preservation Act, Section 106 and 36
CFI Part 800, information concernin the potential effects of
the proposed pro on properties listed in or eli for listin
in the National Re of Historic Places is also provided in the
environmental documentation.
The project will continue to be coordinated with the appropriate
federal, state, and local a as part of environmental
review and approval processes re throu project
development and construction. All re environmental
clearances and permits will be obtained prior to commencement
of construction. Strict compliance with all environmental
conditions and commitments resultin from re
approvals, and implementation of VD OT's specifications and
standard beAmana practices will protect the
environment durin construction.
The NEPA document and the results of other environmental
studies are available for review.
Representatives from VDOT are present to discuss
the project and answer y our q uestions. It is the
responsibilit of VD OT to ensure that all rn embers
of the communit are afforded the opportunit to
participate in public decisions on transportation
s and pro affectin them.
VDOT ensures nondiscrimination in all pro
and activities in accordance with Title VI and VII of
the Civil Ri Act of 1964. If y ou need more
information in re to y our civil ri on this
project or special assistance for persons with
disabilities or limited En proficienc contact
the project mana listed in this brochure,
Ri of Wa
The widenin of Cotton Hill Road will not re the
displacement of an families, businesses or non-profit
or
As we further develop and finalize the development of this
project, additional easements for utilit relocation ma be
re be the proposed ri of wa shown on the
public hearin plans. The propert owners will be informed
of the exact location of the easements durin the ri of
wa ac process and prior to construction.
Information about ri of wa purchase is discussed in
VDOT'rs brochure, "'Ri of Wa and Utilities: a Guide for
Propert Owners and Tenants." Copies of this brochure are
available here from a VDOT ri of wa a
After this meetin information re ri of wa ma
be obtained from the ri of wa contact listed on the
back of this brochure.
Ten da after this public hearin on March
25, the public comment period will close.
VT will review and evaluate an
information received as a result of this public
hearin
This information, includin the hearin
summar will be available for review at the
VD OT office address listed below
After all comments have been addressed, the
ma desi features will then be presented
to VDOTws Chief En or desi for
approval.
Prilmar Contact:
Jason Oldham, P.E.
Lori Snider
Pro information shared here is available for
review after the desi meetin at VD T's
Salem District Office located at 731 Harrison
Avenue, Salem, VA 24153.
Comments can also be submitted in writin to
saleminfo@vdot.vir Information
must be postmarked, emailed or delivered to
VD OT within TO calendar da of toda
meetin in order to be included in the desi
public hearin record.
Project Mana
Ri of Wa
731 Harrison Ave. 540-387-5353
Salem, VA 24153 1-800-367-7623
731 Harrison Ave. 540-387-5-36,6
Salem, VA 24153 1-800,-3,67-7623
Jason Bond
540-387-5493
1-800-367-7623
IP
I
Public Affairs 731 Harrison Ave.
Salem, VA 24153
Vir Department 0 2012 Commonwealth of Vir
XV
of Transportation
8
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Information provided on sign-la sheets is subject to public disclosure,
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rhfbnnation provided ora ,sign -In sheets is su bject to p ublic disclomere.
15
VIRGINIA DEPARTMENT OF TRANSPORATION
Public Comments on Route 68:8 - Cotton Hill Road
State Project 0688-080301
R ECEIVED
MARCH 15, 20-12 MAR � o�
4 0 0 P. M. - 6: o o P, m & DESIGN
Held at South Count Librar
6303 Merriman Road.
Roanoke, Vir
ORIGINAL
CENTRAL VIRGINIA REPORTERS
P.061-BOX 12628
ROANOKE, VA 24027
(540) 380-5017
...........
16
zl
1 PUBLIC COMMENTS
0
3 WI F, G (4:45 p i 1lL Y
4' They need to add a decel lane at Monet Drive,
5 coming from the east, They need.a space there, 150 foot
G anyway. Any decel would help, because you're coming
7 downhill, and the people are doing to make a right turn into
.8 Monet Drive,
9 That may avoid there being rear -ended when it' s icyr
10 or with the rocks they put on the road, the loose rocks to
11 slow you down.
12 I thinly I put everything else on the sheet theme b
13 All right, Thank you
14
15 TIM FR,ETWELL i: 6023 Matisse Lane, Roanoke. (5:05 p , m o )
16 My concern, well, the problem that I currently have
17 is the discharge of 8tormwater is eroding my property badly,
18 because the discharge culvert is not directed at the natural
19 drain, it's directed at my yard, and the water has to turn 90
20 degrees before '.t can enter the natural drain,
21 For that grater to be properly routed., the discharge
22 culvert needs to have a 90 degree bend on the end of it.
23 I've spent a lot of, a lot of money and time and effort
4 trying to combat this stormwater and soil erosion. that I
CENTRAL VIRGINIA REPORTERS ( 54 0) 380-5017
17
31
don I t f eel like it I s m burden to bear, and m concern is
2 when the drain improvements on the other side of the road
f -om,me are improved durin this project, that it's onl
3
4 g oin g to increase the dischar of stormwater that's causin
5 a hu problem fox me.
6 And so m hope is that durin thi's project that
7 dischar In that culvert corrections will be made to that
8 that will solve this hu soil erosion problem that I'm
9 havin Thank y ou.
10
11
12
13
14
16
17
18
19
20
2.1
1.22
23
24
CENTRAL -VIRGINIA REPORTERS (540) 380-5017
18
5
I C E R T I F1 C A T E
2 COMMONWEALTH OF VIRGINIA
3 COUNTY OF FRANKLIN
4 I, Cynthia N. Stiles, Notary Public in and for the
5 Commonwealth of Virginia., at Large do hereby certify that
6 the foregoing public comments were by me reduced to Machine
7 shorthand, afterwards ti by rte by means of computer,
8 and that to the best of my ability the foregoing is a true
9 and. correct transcript of the public comments so given by as
.10 aforesaid.,
11 1 further certify that public comments were taken at the
12 time and place specified in the foregoing caption.
13 1 further certify that Z am not a relative, counsel or
14 attorney for either party, or otherwise interested in the
15 outcome of this action.
16 IN WITNESS WH.2R.EOF, I have hereunto set my hand at Rocky
17 Mount, Virginia on the 15th day of March,. 2012,
1B 1
1.9
C HIA Nk STILES
20 NOTARY PU
.21
My Commission expires December 31, 2014
L
Notary Registration Number: 266666,
23
24
CENTRAL VIRGINIA REPORTERS (54 0) 380-5017
19
Harris, Janet (VDOT
From: Bond, Jason (VDOT)
Seat: Wednesday, March 2B, 2012 9:12 AM
T o: Ha rr is, Janet (VDOT)
S ub jec t. , FW.' Route 688 (Cotton Hill Road) Project
From: Salemrinfo, S Inf (VDOT)
Senta Wednesday, March 28, 2012 9:11 Ali
Tor Woodrum, Scott A. P . E
Subject: FW: Route 688 (Cotton' Road) Project
From: Donald hoop m fl oY 2401800 x net
S eat: Saturday, M a rch 24, 2012 11f0B Pik
To. Saleminfo
Subject: Route 688 (Cotton Hill. Roa Project
Please accept my comments below on the subject road project,
AECEIVED
MAR 2 8 2092
LOCATION & DESK
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Route 68� Cotton . �l11 Rj, fro ject #06$$- 080 - 011
For starters, I am old - school enough to believe that $ .511 .Is still a lot o ,Honey! It should be sp ent to provide real value
where necessary, lily opposition to this project is that I don't think it is necessary.
For exam
1 . As a 9 -year resident of Christopher Drive, even though retired I believe l have sampled most of the issues taken
with the roadway.
2. The major effect of the development on the north side of Cotton Hill Fed. at. Monet Drive is traffic backup at Eft,
221, 1 believe this is nicely addressed by the modifications being made or planned, Specifically, a dedicated lane
from lit. 688 going north should alleviate the congestion.
3. The inclusion of a dedicated left turn lane from 'Rt. 688 to Monet Drive has not, in my observations, been
necessary, It is, however, the one place where the existing thru -lane could be used for that purpose,
4_ The existing (and, proposed) dedicated. right turn lane at Monet Drive is, in my opin.lon, a gross overkill. The few
houses on the south side of lit. 688 could get along just fine making right turns from a thru Lane. The current
dedicated lane could be converted to thru and /or right turn use, thus accomplishing the goal without purchasing
more sand and constructing another lane, The entrance to Christopher Drive, where I live, is more hazardous but
works without a dedicated right turn lane,
5, The proposed widening seems unnecessary. It is, after all, a mountain road and the l is .set at 35mph. I
haven't found it to be a hazardous situation. If you want to do something, find a way to prevent deer from
crossing in the immediate vicinity of the Blue fridge Parkway overpass.
6, Similar reasoning would apply to the plan to el iminate the crown on lit. 6B8 by cutting and filling. This is a
mountain road and:, unless all such roads in Virginia are destined to be flattened and straightened, it should be left
as is with the reduced speed limit.
Thank you for the opportunity to comment,
Sincerely, Donald A. Koop
6700 Christopher Drive
lz)owv
20
�. y ��•+• �7S' n It. ��n.. I•• rNnuNJ iiW\ �w�afi•. yYNF1i4Yr {ti1r�i;Li.:. } �y WYNnLAy :��5�1b+••w+W:�WAiw..ia S�AINIY. iM' JAINFiFCZiMIf..'. w!. w' NAM0. \A N rf �J• f' L�:.. Y�:. ish1. 4M1. 1W�7.f• x��•• nJ�k W�. l'r.-. F�.` '+�•h15�•J�iw.�til�.wWr�.t✓Y:r1. yea. aa. A��La .niinu \an��1'•l^1 \`^1}N.xH1NL.l LIB: I�M1• �• �f if iN.' r1i�4��Wr��A. LS1�Y1. ��• 7w- w" �+ Y• KIAN .�4M1{{y.�{ wi��r...�•.1 •••
i+a oaf .'e Li �: 5 �' �p it . ��.... 5 . �.�,.{tT�• D e 71 g L i P U b l I c Ha a d 1 3 g 68' �� ,i,..:i.;�i;��a��l•':� .sassiswau' ,•,
s• (Cott h 0
Rou H o 1 Road)
� �Af � ld � ��F7�'i ����=i i ` ' Co
P Th ursday, March 15, 2012, 4-6 p.rn.
So uth County Library ;
6303 Merriman Road
-Roanoke, VA 24018
All comments are subj to public disclosure.
MAR 2 7 20-"
Name. (optional); 4
LOGATiON & DESIGN I
Ad dress r 7 Y }
f
1. Do ynu support the pro "ect improvements as they were presented at this meeting? Please explain why or why not. �.
� A r
.Y � STjy
r
ire there arty modifications or changes to the proiec hat you would recommend or like to see incorporated? Please elaborate as
necessary.
7.
3. Please provide us with any additional 'Information that you believe Will'. assist VDOT in developing the final design on this project
4. Do you believe that this. meeting helped you understand the project? What other information would have been more helpful?
5. How did you he r about this meeting?
Newspaper Direct Mail: , ..< VDOT Roadway signs M,... Other ,
21
March 21, 201 .
VDOT
731 Hasson Ave,
Salem, Vii 24153
To Whore It May Concern:
RJ�ceJvEo
MAR 2 7 2012
LOCATIpN &
Are you Iddding nee? Approximately $5,5 million of our tax payer dollars for this tiny
.64 mile. section? This is the straightest section of Cotton dill Rd, There are very few
bicyclists to justify widening the road for them. The rest of Cotton Hill R is the
curviest and most dangerous. people sp around these eumes while my children are
getting on and off of the school bus, When we pull out of our driveway we nearly get WtIl
When YcaUed VDOT to ask to have a school bus stop ahead sign post . I got the
impression from the maxi.. I spoke with, that it wasn't a pn'on'#ty to bim and he wasn't
eoneerned. It took several weeks and a sec ond call before I fin0y got the sign. that I
requested., Why is the 3 a mph speed Tit sip just for that section off the road? There
s hould be a posted 25 mph throughout the entire r o ad.
Ib
I have lived on Cotton Hill Rd. f6r most of my life (40+ yam) and my family for 60+
years and do not recall one death due to an automobile accident. There havq been several
car that have flipped over due to speed in the curve M front of my mother's house but
yet this is n ot the section that is included in the improvements.
I feel like we are being discri ated against, We have been on that road a lot longer
than the folk do m' the Gr oves and Gardens.
mGe y,
1
z
A concerned citizen of Cotton ;Hill Rd*
n,
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S ou tb C oun t y 'brar
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0
All comments are subject to public disclosure.
MAR 2 0 2012,
Name (optional):
t & bES(GN
Address:
;t
1. Do you support the project improvements as they were presented at this meeting? please explain why or why not.
o V ii?o r 44, e_
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2. Are there any modifications or changes to the project that you would recommend or like to see incorporated?. Please elaborate as
necessary,
14* 4-
3. Please provide us with. any additional Information that you believe will assist VDOT In developing the final design on this project: k
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4. Do you believe that this meeting helped you understand the project? What other information would have been more helpful 7 %
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5. How did ou� hear about this meetin 7
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Roanoke Count
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Thur!�da March 11.54,2012, F' �
630.3 Nplerriman Road
Roanoko, VA 24018
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All comments are subJect to public disclosure, M 2 6 2 02
LOCATION & DESIGN
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Route 0"0'88 (cotton H111 Road)
Roanoke
Coinx
Soui,h Count Uibrn
6303 Kfierrirrian R(��n-d'
V/-� 24018
All comments are subject to pubilic disdosure.
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Roanoke Count
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South Count� s�
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6*30'-`1 Plerri(ran Road
Roavwke� VA 24018
All comments are subject to public disclosure. RECEIVED
MA R 2 6 2012
LQChLTION & DESIGN
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Rou-'cwe- 688 (cotton "all Road)
Roanoke Count
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(,'3301S Merr'r�iam Road
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All comments are subject to public disclosure. R ECEJVD
MAR 2 6 201Z
LOCATION & D
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All tomments a subject to p ublk disclosure*
Name (optional); v
Addimss', 6. oq 1;� 0,00RO pio 0
nails (0$4,
1. Do you support the project improvements as they were presented at this meeting? Please explain why or why not
1. No a 14 foot roadways will barely allow for a bike and certainly not for 2 bikes or a pedestrian and a bike side by side.
0n behalf of our Greenway group, our goal is to have one 10 foot Greenway on one side of Cohn Hiil'Roa'd from 2.21
south to the Blue Ridge Parkway, Th+e 11 foot roadway is a standard roadway therefore there would be no room for a
bike or pedestrian. i believe that any time we have the opportunity to lmoTporate Gr'eenways In a road project that
this should be first and foremst in the design. It benefits all.catizens of Virginia for a healthier and happier lifestyle,
2. Ate there any modifications or changes to the pr* that you would recom or like to see incorporated? Please. ela borate as
n KessM.
2, Yes, incorporate the Greenway design as provided by Chris Barlow, i realize there may be some modifications but at
feast consider his plan for the 10 foot Greenway to connect to the parkway, I believe if I under rm correctly that the
Parkway folks ar'e lnterested in Mr. BarioWs proposal,
3. Please pmide us wb any additional Inforrnati ❑n that you believe grill assist V DOT In devd oping th fi nal design on this pmjectr
3 i sir ••. n t "AC Clear co mm ft a with Roanoke County and mry goa far the comrrktee is to work on (i reenways in
southwest County. As a builder developer in Southwest Roanoke County, we have lost sales In southwest County,
Roanoke and Virginia because we do not have connections to the Greenway. My nelghbor is a physician and Is
worldng on a tank force to Improve health i virglnla and states that it has been prom that areas with Greenways
have a lower rate of obesity, heart disease and diabetes, Do you realize that this will save tax dollars if we have a'
healthhler Virginia?
4. Do you believe that th is me+et!nq helped C you u n demte nd th e pro ett ?What other information would have been mom het 17
4. 'yes and �o. i.W the Vb& 6tkials were Interested in our plan, some more than others, but most of the officia
would rather just get the work started than any delay I the project to add a Greenway. I was impressed with several
In the group who spoke with us and sincerely oared ahout malntaIning the beauty of V! rg) n1a and. health of Virginians
by evaluating our plan for Greenways. please consider this as a start to focus on all roadways: in Virginia while we
have the o pp+ort n,X. 1 be lea? to assist any way pos.slble.
� � '/►4 }e.. +.r 4►+w Y
5. Chris Barlow had advised me of the meeting.
28
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' Thursday, -March 1:5, 2012, 4-6 •.M' :.. ;
South ur�ty �. a r y
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:-6303 MerHman Road:*.
1' • • ... . r h:, ..Yi•: •� �,i' '�• ' it•:.. �.a• r .art. h ti .o-:. :h' . r ' '
All comments are subject to public d
Name (optional): <
Address: �t.�'U�
1, Do you support the project improvements as they were: presented at this meeting? Please explain why or why not. � i90
-07� w du 92 4-6
&/Ol
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Z. Are there any modifications or changes to the project that you would, recommend or like to see incorporated? Please elaborate as
a necessary.
N & 4A C./ Slan
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3, Please provide us with any additional information that you believe will assist VDOT in developing the fina! design on this project;
4. Do you believe that this meeting helped you understand the project? What other information would have been. more helpful?
L 51, Now did you hear about this meting?
Newspaper Direct Mail � VDOT Roadway signs . Other.
29
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:. ; 50uth County Library . ' :. '
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All comments are subject to public disclosure..
Name (aptlonal). R o. ec 6�
VA
Address,
'..
t Do you suppgrt the project improvements as they were presented at this meeting? Please explain why or why not,
t
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2. Are there any modifications or changes to the project that you would recommend or like to see incorporated.? Please elaborate as
necessary,
/V
3, Please provide us with any additional information that you believe will assist VDOT in developing the final design on this project.'
4. Do you believe that this meeting helped you understand the project? What other information would have been more helpfu
Ile
5, How did you hear about this meeting? z
Newspaper Direct Mail HOOT R signs Other
30
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All comments are subject to public disclosure.
LOCATION & DEIGN
Name (optional),
Address; 7& 7 go) l iryP ,
1. Do you support the project imprdvements as they were presented at this meeting? Please explain why or why not.
fo v /0 12 2> N499RC;q)
2. Are there any modifications or changes to the project that you would recommend or like to see incorporated? Please elaborate as
necessary.
IWO AF�
Ll Ut. i 6�r e A)PO 1-2A �f
3. Please provide us with any additional information that you believe will assist VDQT in developing the final design on this project;
v 4 7 4,16XT 12P�E- 121d)
gem) pv�
Q. Do you believe that this meeting helped you understand the project? What other information would have been more helpful?
rVkj. rav:retw-, ten,
tax
5. How did you hear abo this meeting?
Newspaper Direct Mail VDQT Roadway signs Other
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31
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'Thursda March 15, 2012,.4-6 p.m.
MO .2012'..''*w.....4
South Count Librar .,. . :. - 41 .
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6303 Merriman . Road.
Roahbke,-VA24018
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.... ....... ........ ...... .1 _h
All comments are subject to public disclosure,,
Name (optional):
M -A-A
Address:
1. Do y ou support the pro improvements as the were presented at this meetin Please explain wh or wh not.
.�„ .vy� Y4� uti1,), 7 �E1Sf,.1 1•.; �'^�r'�
2. Are there an modifications or chan to the pro that y ou would recommend or like to see incorporated? Please elaborate as
necessary. k
** 0 U.1i t V, A-09
3
3. Please provide us with an additional information that y ou believe will assist VDOT In developin the final desi on this pro
4. Do y ou believe that this meetin helped y ou understand the project.? What other Information would have been more helpful?
5, Now did you hear about this meetin 60
Newspaper.,,,. Direct Mail VDOT Roadwa si Vther. Er
W.I. Mom"
WA
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Thursda March 15, 2012 4-6 0:rr,,
ti AR .1 2012
South Count Librar
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R o a'h 6 ke," VA -24018
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All comments are subject to public disclosure.
Name (optional): V (C.� � �.� ���, 6� �C�
Address.-
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1. Do y ou support the pro improvements as the were presented atthis meetin Please explain wh or wh not.
2. Are there an modifications or chan to the protect that y ou would recommend or like to see incorporated? Please elaborate as
necessar
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e w h nfadditional in ormaton ihat y ou believe MI assist VDOT in I lMal desi on this project: �j •'• �:�� I•
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1'�' 'a i )e opin ' th e f
4, Do y ou believe that this meetin helped y ou understand the project? What other information would have been more helpful?
5. How did.you hear about this rneetin
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33
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Do you support the Project 'improvements as they were presented at this meeting? Please explain why or why not.
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3. Please provide us with any addiltionaI information that you beIIeve- well assist VDOT in developing the [final design on this project;
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4. Do ou believe that this meeting he y ou understand the p roject? What other inf orrnation would. have been more h
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Marne (optional). , '
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Address; 4. J�� P �. ��9 ��'��`.�'"
1, Do you support the project improvements as they were presented at this meeting? Please explain why or why not.
2, Are there any modifications or changes to the project -that you would recommend or like to see Incorporated? Please elaborate as
Necessa
3. Please provide us with any additional information that you believe will assist VDOT in developing the final design on this project,
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4, Do you believe that this meeting helped you understand the project? what other information would. have been. more helpful?
5.. How did you he r about this meeting?
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All comments are subject to public disclosure.
Name (optional): 144 ( ig-,- S/ : YVN r S a A�-
Address:- 4 ffs 7 /1`1 s es,,jj ro '"e.
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.1. Do y ou support the pro Improvements as the were presented at this meetin 9 ? Please explain wh or wh not.
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2. Are there any modifications or chan to the project that y ou would recommend or like to see incorporated? Please elaborate as
necessar
3. Please provide us with an additional information that y ou believe will assist VDOT in developin the final desi on this project.
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4. Do y ou believe that this meetin helped y ou understand the pro What other Information would have been more helpful.?
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All comments are subject to public disclosure.
Name (optional);
Ad dress:
1, Do you support the project improvements as they were presented at this meeting? Please explain why or why not.
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2. Are there any modifications or charges to the project that you wou recommend or like to See incorporated? Pl ease e l aborate as
necessary.
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3, Please provide us with any additional information that you believe will assist VDOT it developing the final design on this project;
4, Do you believe that this meeting helped you understand the project? What other information would have been more h
rA
5. How did you hear about this meeting?
Newspaper -- - Direct Mail ;,- VDOT Roadway signs Other
37
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303 Merrirnan Road s
7r f oar��ke; ,VA 2 ;
a I t
All comments are subject to public disclosure,
Name (optional ): ,- (,"d,/�,
Address: � � V h
t Do you support the project improvements as they were presented at this. meeting? Please explain why or why not.
2, Are there any modifications or changes to the project that you would recommend or like to see incorporated? Please elaborate as
necessary,
3. Please provide us with any additional information that you believe will assist VDOY in developing the final design on this project:
4, Do you believe that this meeting helped you understand the project? what other information would have been more helpful?
.5, How did you hear about this meeting?
Newspaper , Direct Mali ..... VDOT Roadway signs other
38
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Design R u� I i H ea r l r
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Thursday, MAR 16 , 2012
7
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-South County Library
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All commeots are subject to public disclosure.
Name (optional): � ` V. 14-1Z
v I
Address: — �(D J r--- �A��`v"1 0 �(
7 7 1k 5 3 13
i. Do you support the project improvements as they were presented at this meeting? Please explain why or why not.
sN a� I +.e. i,� -yJ,t
2. Are there any modifications or changes to the project that you would recommend or like to see incorporated? Pleas elaborate as
necessary, " L? .a.. �, .� � -�Nf (�i4r0C.r.L��C;'T
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3. Please provide us with any additional information that you believe will assist VDOT in developing the final design on this project:
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4, Do you believe that this meeting helped you understand the project? What other information would have been more hel ful?
L C> fJ C,,�a FL%k e jp), -,iL4
5. How did you. hear about this meeting?
Newspaper, Direct Mai[ VDOT Roadway signs Other
39
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�....: : ',6303 Merriman Road
*'Roanoke, VA-24018 k: P
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All comments are subject to public disclosure.
Name (o tional): ��`" �. L'J q—
I �.�
t V�
Address: (, 0 ,) - 3 t , , L lzqpir)veV � 2 40 / 2
1. Do you support the project improvements as they were presented at this meeting] Please explain why or why not,
' V 0 a ' PcCj? U i �7 o CNI .� h "2 •t"' � � (� � � r b p e II J C Yl ae
2. Are there any modifications or changes to the project that you would recommend or like to see incorporated? Please elaborate as
necessary.
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3, Please provide us with any additionsl information that you believe will assist VDOT in developing the final design on this protect:
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4. Do you believe that this meeting helped you understand the project? What other information would have been more helpful?
V
5. How did you hear about this meeting?
Newspaper Direct Mail HOOT Roadway signs Other fl �. 6
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40
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Thursday, March 1 5, 2012, 4 -6 0*�:
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L 0 O AT!' ON & 'DESIGN
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All comments are subJed to Public disclosure.
Name (optional):
Address:
1. Do you support the project improvements as they were presented at this meeting? Please explain why or why not. "
1 6kn\
L 5
116* Ole
e
z. Are there any modifications or changes Co the project that you would recommend or like to see incorporated? Please elaborate as
nac essary. �
3. Please provide us w&anvy ti onal informs ub44eve*W OT in developing the final design on this project:
yvai 6 k
4, do you believe that this meeting helped you understand the project? What other info mation would have been more he) ful?
5. }tow did you ar about this meeting.?
Newspaper Direct Mail _ VdOT Roadway signs Other
e
41
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t; Thursday, March 15, 2012, 4 -,m,'
.2012
South County Library
6303 Merrk6ahfta P k �
R aan , " ke, VA: 240"1 8 , ,
0
All comments are subject to publk. disclosure.
Name (optional): , �jeve,
Address:.
1 , Do you support. the project improvements as they were presented at this meeting? Please explain why or why not,
2. Are there any modifications or changes to the project that you would recornrnend or like. to see incorporated? Please elaborate as
necessary.
3, Please provide us with any additional information that you believe will assist VDOT in deve loping the final design on this project:
4. Do you believe that this meeting helped you understand th e project? ghat other inf ormat ion would have been more helpful?
y es
5. Mow did you hear about this ing?
Newsp Direct Maid Roadwa si ns` Other
y sig Other
42
M��Iwk%0 -'A ��wm-jMw L%m-1 t kwp."�Vn Ll�l p wlwk -a pv.� %--tT�% 1 k%wlko spml 04%Ywi Y4tIA%%mMw*, 1%:m 00 w v M • 1.0"WIVI.M k-mWNV
Desi Publit Hearlin
Route ..688• Cotton O Road) ""-` of I[•.�,�
X -V D 0 Tof T(Ampodathin RdAndke''td"Uht
Thursda March 15., 2012, 4-6
AR 1'6
2012
.. ...South Count Librat
'LOCATION'
:'6303 Wrrimab'Road
MON
Roanoke,,VA-24018
41
All tomments are subject to
J public disclosure.
Name {optional
Address:
1, Do y ou support the pro 'improvements as the were presented at this meetin Please explain wh or wh not.
e
ms
s+ 'r ,
e
r / /�u
A 4
If # i A • ,�p 1� r - ��rT! rS .r`I 1 ms's!' r 'ir:� 'V� . {r4, 0
W
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7 4
2. Are there an modification"'s or chan to the pro that y ou would recommend• or like to see incorporated,? Please elaborate as
necessar + 4
A �A
A
.�� T �� W 4"N• •�'I�" i F F c
511 4-e e. ee-e e, A4 <r /Vo S
r i:t� • Y TM[ �'" •+•"'r �l=1'1L.[l'�°� Not
. Please P ovide us w 'tio n a I information tha t y ou believe will assist VDOT in developin the final desi on this project:
/��• [ �l � , M {{.fi r 1�S! 3 an a dd
Ik
14
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ri}r � g � .,6�� I �i���. }r�' j71K••.:al'' N[Vf'�� •[ ••� �. fS 'iF ': ?� 4 "J �,� TM � •1 � �� ' �f �� J ���� 1�� � � ��� f � t' / ,� S � ��j.r.�
4. Do y ou believe that this meetin helped y ou understand the pro What other information would have bee more helpful?
5, How d id y ou hear about th is rn eeti r g 17
Newspaper I
,.. Direct Mail VDOT Roadwa si — Other
eo,.,.
43
v f•••• • ,LY Yr1;I1,v11 Y1•�N111 \{ {t -,r In r {{ �•FNrY ry 1:!{{•• • :w \:r .: .%Y {' tl: 'r 1'.if \1 f : .l
•:'• { riti ..y .,.Sil Il 1 ] } f V\vlflr SS'1lrlrtit'� \}[[\wF111111 •:i[r3\ v4Y•�r {ti x, •!iti �1'lr,R�'R1LSYir••TVi I�:1 L: L': i.L•.I L.1r.'.: '. ., , ! .Irliwi'C ld Lp{i 1•].'r•�.•rlly} \ ! tiY , 1. rF 1 � � ltt1 \. 1:11111.1,{!41] %11'{i \S N1 A.. lRr: �ytlll!' IIARIr,+,•r]:r1:ry1, \'y3i,•�»r: i,• %ri ;':lr:ll \:.L {Y /; Yf•�! \v;
1c1�.ati�r'i;1h�oitiiS�tii� xis §:'stvis�irltt��t'4 {xar >>+ a' ;: �3�;tva�`J'S 1 C� f"1 1 �� i
y •r.!•.•• r , .\ •1' Ai•ir•+�11 } 1 \: I•
{•f l•. 11�r11•If'rl A\ •5i'n \i1't[r�11•v1r.115'1 \' -::r Y•Mii•v:�::.r,. ,1 i a•,•1r:1•ivL'= !1'I.::tY.LV IIt•1 ,Si, 1'1 1 • , . I
0 -688'(Co 0
R ute tton lial 'Ad 'COVED
W W Ro�inicske` Cbuft",
A\Y D OT ti Tra f 11,�Pi lion
Thu M arch 15,2
Sou Couhty Librar`
;
i
6303 Morrirrian•I�oad
� c,� ,�'�`I i�ry
N DE IG rf
' Ro 9 i hbke, VA' 2401
All corntne its are subject to public diSCIOSLre,
Nome (optional): µ
Address; �06-
1. Do you support the project improvements as they were presented at this meeting? please explain why or why not. �'UL f- &Prk�,
I o C) T) I UA KAA��- &I Vt' ft Gp<;L &T)�P AV JP (&T lt-"
0;0,moa &UW 4�� Woo o5a i
I Are there any modifications or changes to the project that you would recommend or like to see incorporated? Please elaborate as
necessary,
ft (Q
3, Please provide us with any additional information that you believe will assist VDOT in developing the final design on this project.
ee
�A-ep" CP
NJ 0 VT �) o,�
4, Do you believe that this meeting helped you understand. the project? what other information would have been more helpful?
. H vu ar about this meeting
Newspaper Direct Mail VDOT Roadway signs _. Other
44
Curtis, Janet
From: Frank Munley [fjmunley a cornca _st.net] D
Seat: Thursday, larch 1.5, 2012 5:.04 PM
To Sal M 1 2 rV1
Subject: Cotton Hill Road Public Hearing Comment
LOCATION & DESIGN
To Virginia DOT,
I am enthusiastica in favor of impr oving Cotton Hill Road to accommodate a bicycle lane and greenway, It is
high time Virginia provided more opportunities for bicycle exercise/travel and .greeiiways for walk hag. Thank
}roll.
Frank Munle
425 Romioke Boulevard
S alem, VA 24153
htW ,Z 1niu n 1e.vjvoeb LY. coon
fii7,tunle riet
"Taxation is what we payfor civilization. f � A M-41 b uteri to 011'v ("1' cjm 'ell of e.sl.
i
45
Harr s JaP
From:
Cynthia Manley (cmunley I @comcact, net] RECEIVED
Sent: Thursday, sda.y, March 15, 20 3:53 PM
To. Saleminfo MAR 16 ��p'�
Subject: suggestion for Cotton Hill fed, improvement
LOCATION & DESIGN
I woul l ik e to sugge th at the
Cotton HIM Road improvement should include bicycle travel accommodations oar a portion of`
the project, p ossi bly using the old 221 roadbed
fo.T an off road./greenway connector tail to flue school (s). A proposed Blue
Ridge Parkway connector is in the Pcavl vay plan, Can this be a connection'.)
cycle an walking connections would make alternative transportation
options seaml
Cynthia Mtmley
46
Harris, janet
From: Erin Marvin Erin gmail.00m]
Sent: Thursday, March 15, 201.2 3A8 FPM
To: Saieminfo
Subject: Greonway at back breek and cotton hill RECEI
Name: Erin garvin
E -mail Address: Erin ra �arv'.n @gmail
MAR 1 e
L o C 1 F ION D
COMMENT
Please put a greenway at cotton hill and baokcreek
Locality Selected --
RECEIVED
MAR 16
ze;7
Roanoke
I
LOCATION & DESIGN
47
Harris, Janet
From: Michael Bentley [mbentle`1 @verizon, net)
Sent; Thursday, March 15, 2012 3.25 FPM
To: Salerninfo
Subject: Cotton Hill Road Public Hearing Comment
I am unable to attend the hearing on the Cotton Hill. Road improvement. I wash to add my $0.02
worth and urge you to include bicycle travel accommodations on the road or, even better, use
the old 221 roadbed to matte an off road /greenway trail,
Thank you 1
Michael L. Bentley., EdD
312 N. Bread 5t,
Salem, VA 24153
TT 540 - 389-3752
htt ,- f wet * utl(. e u mbentlel
I
RECEIVED
MAR 16 201
LOCATION & DESIGN
48
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LaUT
XV
Th ursday., March 15, 2012 4-6 p.m: ;
. ; South Cc uMY Library , :. ; ; ;
6303'Mtrriman' toad
.1 • ,Ij• }''`4 •,,:.r•�LP::.: #.; 7i'r.! ,1 .t. • :' ,,,Ili . 1,1•• •• ••• '.. • .. '•• •.• - • .' •1 ,•.. ' ,•. •.' �' ', : - •.••. . 4. 1 1 . -
G
All comments are subject to public disclosure:
Name (optional): RECEIVED
MA
R 2 0 23�`�
Address: LOCATION Ba DESIGN
9. do you support the project improvements as they were presented at this meeting? Please explain why or why trot.
2, Are there any modifications or changes to the project that you would recommend or like to see incorporated? Please elaborate as
necessary.
V: IV, NN4-� 0\0 C7N-%'-I INr
r
3. Please provide us with any additional information that you believe will assisft/D& in deve oping the final design on this project:.
01 C- C
NII��
4, Do you believe that this meeting helped you understand the project? what other information would have been more helpful?
5. blow did you hear about this meeting?
Newspaper.,,.— Direct Bail .VDOT Roadway Signs Other Co r '�
49
Cultural Resources Comment
Section 1 of the National Historic Preservation Act of 1956 (as amended through 2000; 16 U.S. C. 470 et seq.) requires federal
agencies, such as the Federal Highway Administration (FHWA), to tale into account have their projects will affect historic properties
(properties listed in or eligible for the National Register of Historic Places [NRHP] ), The federal regulation, 36 CFR Part 800,
implementing Section 10 6 requires public participation if a NRHP- listed or NRHP- eligible property wfll be affected by a federally funded,
licensed, or permitted project.
Therefore, the FHWA, along with the Virginia Department of Transportation, is seeking your participation and your comments
concerning Our efforts to further identify historic properties and avoid effects to historic properties, If you wish to provide us with your
Comments about historic resources within the project's area of potential effect, you may do so below,
Has the information provided at this hearing answered .your questions concerning historic resources: Yes , No ......� ;, � if no,
please explain:
Do you know of other potentially significant historic resources that may be affected by this project ?.
Please use this 'sheet .(and additional sheets if needed) to provide any comments concerning historic preservation issues you might have
regarding this project.
' ine
jW"IMgMy' 'RM�+a � �N•pWr ��r+.... 4'�4M i�d�4++ r+wr'7.=M �Y#H4=M. '4T�ri+gYr VvlahCr�► . -- � '�%.r i�..AA{a �}L� W11d.IN +�.Mp .SMIF�VP iMn'k"l"! ? Yom` ' �t.�'�
r
Virginia Department of Transportation
Mr, Scott Woodrum, P.E,
Sal District Office
P.O. 3071
Salem, VA 24153
t • • • i r r' a 4
4 .it r it d 4YM �,iµ }+r OW ►IYH *�� 41Mr � w • 1 Y E
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�w.rw r..n.=nr �h.w4: �rr.waii .raWawe Ifk�hF+�l Ov1441kM� M rr� i11f+M,rlr w`e.rftiti r.re+wv. Y+r� + rlale..`a �In.gnr mrnli�llr WuwrlF rurrMw
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50
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f:lh�l:l;•:.••d »vl:vars IawawxLuywrar:, s. . •�5 .4! ?y1nly {r,!•;l:.rn nyl.\ vyalu +,�,5ryA1,.riti•r•lxrlla•allf RSS r, .5 5, tl\1 tl .i .r1r ] �� nl >'na ei•3 is � .h ;n 1415] la7 . t' jry ,17 .Sti ]. , 1. 7.) N ..Lai Y i � ., ; m4N{i.5 87 la i S .'�7 7L fYV1\ 1II Y�vIhl:d1A. }n,lr5 .. rr 7 h } lx ?HYr1- n5v }'.7gtt�••7 ! i k s •rt tv f+3.Ylwr.pi;•u, l,•n+r••
i�v�;s+i'Ji;�tl�kvii{i1 is 'ia3lt 41`•. itR� ;i;t'.•��s1ti : 1J`�, d s n 1" b l r n
vED
"L*6h -a pill "oaCIJECEI
''Route 68'9'.(Cb ' ' `
L n k 4
o h ke 't
;f
Thursday Ida rch 15 2012 4-6 , .rn. � I South Counter Library ;
6303 - Mer`rIha6 R oad Lo �� � � �� � �
„
s
All corntnents are subject to public disclosure.
Name (optional ):
Address:'"`'
1. Do you support the project improvements as they were presented at this -meeting? Please explain why or why not.
`YREXI W?
2. Are there a modi or changes to the p roject that you would recommend or like to see incorporated? Please elaborate as
necessary,
3, Please provide us wi any additional information that you believe will assist VDOT ire developing the final design on this project:
4: Do you believe that this meeting helped you understand the project? what other information would have been more helpf=ul?
5. How did you dear about this m ting?
Newspaper Direct mail VD0T Roadway signs ,,.. Other
51
Cultur Resources Comment
Section 106 of the National Historic preservation Act of 1 966 (as amended through 2000; 1 6 US C. 470 et seq.) requires federal
agencies, such as the Federal Hi Admi nistration (FHWA), to tale into account haw their projects will affect historic properties
(properties listed in- or eligible for the National Register of Historic Places [NRHP ), The federal regulation, 36 CFR Part 800,
implementing section 106 requires public parti cipation if a NRHP- listed or NRHP- eligible property will be affected by a federally funded,
licensed, or p project.
Therefore, the FHWA, along with the Virgin!-a Dep artment of Transportation, is seep your participation and your comments
concerning our efforts to further identify historic properties and avoid effects to historic properties. If you wish to provide us with your
comments about historic resources within the project's area of potential effect, you may do so below.
Has the information provided: at this hearing answered your questions concerning historic resources? Yes ; No If no
please explain:
Do you know of other potentially significant historic resources that may be affected by this project?
Tease use this sheet (and additional sheets if needed) to provide any comments concerning historic preservation issues you might have
regarding this project,
Poll Line
.armour.. 0600"W amour.. i.- ....r. .uu..,.r WUAn - ........'.. Ow""M .i ,� awft r .rs++w.w. raw *WOW" O M!Fw+r r +15wwm v.N".* ,op� gwm"Mw . NA""k + W*W* *Akom wft""k-
Postal Service
will not
deliver witbouit
a stamp
Virginia Department of Transportation
Mr. Scott Woodrum, P.E,
Sa [district Office
P, O.3 071
Salem, VA 24153
49" & .w"r.ur ,,ru,,,,,,W *Am+aw VIV"MA. - ...._." i....,,..M" 44 . Mrd1� h v�n�.n' """- r..w,..w .ow.W" ME"rM r inwnn..
Fold Line
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'QesE6n Pubic Hearing '
..A 1, 1 t , (Cottd ���F4 ' .. • .. , AECEIVED
k1l k Rd` ndke,Guh
; Thursday, March 15, 2012, 4 p.r�..
-South County Library
.MAR 6 2012
10CATIONA D
,. ' Roanokd, VA 2401 8
0
All comments are subject to p ublic.. disclosure,
N ame (optional ):
Address:
1'� i �•�r� 't
I. Do you support the project improvements as they were presented at this meeting? Please explain why or why n ot.
2. Are there any modifications or changes to the project that you would recommend or like to see incorporated? Please elaborate as
necessary.
3, Please provide us with any additional information that you believe will assist VDOT in developing the final design on this project,
4. Do you believe that this rneeting helped you understand the protect? what other information would have been more helpful?
5. How did you hear about this meeting?
Newspaper Direct Mail VDOT Roadway signs :.�..�...._ Other :`� ..�•,.
M. 6%%j%l%% .
53
Cultural Resources Comment
Section 106 of the National Historic Preservation Act of 1955 (as amended through 2000; 16 U.S. C. 470 et seq.) reguire5 federal
agencles, such as the Federal Highway Adrn1nistration �FHWA),. to take into account how their projects will affect historic properties
( properties listed in or eligible for the National Register of Historic Places [NPHPI ?. The federal regulation, 35 CFR Part 800,
implementing Section 106 requires public p articipation if a NRHP lis ted or NI1H eligible p will be affected by a fe funded,
licensed, or permitted project,
Therefore, the FHwA, along with the Virginia Department of Transportation, is seeking your participation and your comments
concerning our efforts to further identify historic properties and avoid effects to historic properties. if you wi -sh to provide us with your
comments about historic resources within the project's area of potential effect, you may do so below.
Has the information provided. at this hearing answered. your questions concerning historic resources? Yes _ _._... No ....__. If no,
please explain;
Do you know of other potentia significant historic resources that may be affected by this project?
Please use this sheet (and additional sheets if needed) to provide .any comments concerning historic preservation issues you rn 1 g ht have
regarding this project.
Fold. Ltin e.
...er►� ANM*N" AWMEN. orb .+.mn IMF~ 41++n0"1 **+W*41 OwmWWK 4"W"W .W*%" nr %""Mm ►•MW" -- - •�w�w�
Posta service
will "Ot
deliver w4hout
a sta P
Virginia Department of
M Scott Woodrum, P. E.
Salem. District Office
POO, 30 71
Sa lem, VA 24153
Nmbaftir InfrMp r rwMwnw 11""M" rm"W"p *"*V *m 4U"-W u:.._e" so"~ INEMEN " *rpm" w� VEww.a @WPOP " .r.w.sn yrEnww ,s.E.sw .NE&ERM •MARM" 000%*. *W#*"
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41
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, AUGUST 28, 2012
RESOLUTION SUPPORTING THE PROPOSED IMPROVEMENTS TO
ROUTE 688, COTTON HILL ROAD
WHEREAS, the Virginia Department of Transportation (VDOT) plans to improve 0.64
miles of Route 688, Cotton Hill Road, as part of the Secondary Six -Year Improvement Plan;
and
WHEREAS, the Cotton Hill Road project is the top priority project in the Secondary
Six -Year Improvement Plan for Roanoke County; and
WHEREAS, on March 15, 2012, a public hearing was held at South County Library
to present the proposed scope of work, with VDOT and Roanoke County staff attending;
and
WHEREAS, sixty -five (65) citizens attended the March 15, 2012, public hearing, with
some requesting a ten (10) -foot wide multi -use path adjacent to the roadway; and
WHEREAS, VDOT recommends that the major design features shown at the March
15 2012, public hearing be approved with additional right -of -way and graded width
provided for future greenway or multi -use path accommodation; and
WHEREAS, on August 14, 2012, the Board of Supervisors held a work session to
review the proposed road improvements, and there was no opposition to the proposed
scope of work; and
WHEREAS, fiscal year 2013 -2018 Secondary System Construction Program
projected allocations are expected to cover costs of the road improvements;
NOW, THEREFORE, BE IT RESOLVED, that the Board hereby supports plans to
improve 0.64 miles of Route 688, Cotton Hill Road; and
Page 1 of 2
BE IT FURTHER RESOLVED that a certified copy of this resolution is forwarded to
the Virginia Department of Transportation.
Page 2 of 2