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HomeMy WebLinkAbout8/14/2012 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, AUGUST 14, 2012 ORDINANCE 081412 -1 AUTHORIZING THE RELOCATION OF THE FOLLOWING POLLING PLACES PURSUANT TO SECTION 24.2 -306, 24.2 -307 AND 24.2 -310 OF THE 1950 CODE OF VIRGINIA AS AMENDED: (1) BENNETT SPRINGS PRECINCT (107); (2) GARST MILL PRECINCT (306); AND HUNTING HILLS PRECINCT (507) WHEREAS, Sections 24.1 -306, 24.2 -307 and 24.2 -310 of the 1950 Code of Virginia, as amended, authorize the governing body of each county to establish the polling place for each precinct in that jurisdiction by ordinance; and WHEREAS, the citizens of Roanoke County will be better served by the relocation of certain polling places to locations providing more space for voting equipment, increased lighting, more convenient parking, higher security for voting equipment and easier accessibility for all voters; and WHEREAS, the first reading of this ordinance was held on July 24, 2012; and the second reading of this ordinance and public hearing were held on August 14, 2012. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the relocation of the following polling places be, and hereby is approved as follows: (1) Bennett Springs Precinct (107) to be relocated from the Masons Cove Fire Station, 3810 Bradshaw Road, Salem, VA 24153 to the Mountain Pass Baptist Church, 2975 Catawba Valley Drive, Salem, VA 24153 (2) Garst Mill Precinct (306) to be relocated from the 419 Library Page 1 of 3 Headquarters, 3131 Electric Road, Roanoke, VA 24018 to the Cave Spring Rescue Station, 3206 Valley Forge Avenue, Roanoke, VA 24018. (3) Hunting Hills Precinct (507) to be relocated from the Celebration Church of God, 4429 Buck Mountain Road, Roanoke, VA 24018 to be relocated to the South County Library, 6303 Merriman Road, Roanoke, VA 24018. 3. That the General Registrar for the County of Roanoke, Virginia, is hereby authorized to take all measures necessary to comply with Virginia law and regulations regarding a change in a polling precinct and for reasonable notification to the voters of this change in their respective polling location. 4. That the County Administrator and the General Registrar are hereby authorized and directed to take such others actions as may be necessary to accomplish the intent of this Ordinance. 5. That this Ordinance shall take effect immediately. Page 2of3 On motion of Supervisor Church to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Altizer, Church, Elswick, Flora NAYS: None ABSENT: Supervisor Moore A r.C)PY TF qTP - cc: Judith Stokes, Registrar Paul M. Mahoney, County Attorney Page 3of3 Clerk to the Board of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2012 RESOLUTION 081412 -2.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DARYELL D. SEXTON, BATTALION CHIEF — OPERATIONS, UPON HIS RETIREMENT AFTER MORE THAN TWENTY -SEVEN (27)YEARS OF SERVICE WHEREAS, Daryell D. Sexton was hired on January 26, 1985, as a Dispatcher in the Sheriff's Office and transferred to the Fire /Rescue Department in 1986 then served as Firefighter /EMT, Fire Sergeant, Fire Lieutenant, Fire Captain, and Battalion Chief during his tenure with Roanoke County; and WHEREAS, Mr. Sexton retired on August 1, 2012, after twenty -seven (27) years and six (6) months of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Chief Sexton was one of the original members of the Department's HAZ -MAT Team; and WHEREAS, Chief Sexton was a leader in the Department in the area of wellness and physical fitness providing guidance through his personal work ethic and member of the Wellness and Physical Fitness Committee; WHEREAS, Chief Sexton was involved in hiring an overwhelming number of current employees from the initial physical fitness testing to the interview, background, and training and ultimately to the employee's graduation from recruit school; WHEREAS, Chief Sexton served as the Battalion Chief of Training at the Regional Training Center establishing the blueprint and framework for the current Class "B" Burn Building that was partially funded by a grant; WHEREAS, Chief Sexton was well respected as a Fire Instructor both locally and statewide instructing a number of courses with a primary focus on reducing the loss of life Page 1 of 2 to firefighters through the May -Day Fire Survivability course. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DARYELL D. SEXTON for twenty -seven (27) years and six (6) months of capable, loyal and dedicated service to Roanoke county; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Altizer, Church, Elswick, Flora NAYS: None ABSENT: Supervisor Moore A COPYTESTE: Deborah C. Jack Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A- 081412 -2.b ITEM NO. 1.3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: July 24, 2012 AGENDA ITEM: Confirmation of appointments to the Board of Zoning Appeals (appointed by District) and the Capital Improvement Program (CIP) Review Committee (appointed by District) SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (appointed by District) Supervisor Richard C. Flora has recommended the reappointment of Carlton Wright who has agreed to serve an additional term. This is a five (5) -year appointment and the term will expire June 30, 2017. Mr. Wright represents the Hollins District. 2. Capital Improvement Program (CIP) Review Committee (appointed by District) Supervisor Eddie "Ed" Elswick has recommended the reappointment of James Gray for a one -year term to expire on August 31, 2013. Mr. Gray represents the Windsor Hills District. 3. Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) Supervisor Michael W. Altizer has recommended the reappointment of Janet Scheid for an additional three -year term. Ms. Scheid represents the Vinton Magisterial District. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: John Murphy, Zoning Administrator W. Brent Robertson, Director of Management and Budget Jim Vodnik, Assistant Director of General Services Page 2 of 2 Yes No Absent Ms. Moore ❑ ❑ � Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: John Murphy, Zoning Administrator W. Brent Robertson, Director of Management and Budget Jim Vodnik, Assistant Director of General Services Page 2 of 2 ACTION NO. A- 081412 -2.c ITEM NO. 1 -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 14, 2012 AGENDA ITEM: Request to approve an amendment to the Volunteer Incentive Program (VIP) to include percent of calls answered as a pre - qualifier for the program SUBMITTED BY: Woody Henderson Volunteer Chief APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County Fire and Rescue Department's VIP program was established in January of 2006 as a way to reward fire and rescue volunteers for meeting minimum service criteria. After completing a review of the program, it was found that number of volunteers had met the minimum service criteria of earning at least 80 points in a calendar year, but had not answered any fire or rescue calls and in some cases had not covered any duty shifts. In early 2010, the County Administration requested that the VIP Board of Trustees review the program and implement measures to ensure VIP eligible volunteers are covering a reasonable amount of calls for their station. The VIP Board spent several meetings and many hours discussing possible changes that would enhance the program and require volunteers to answer an appropriate amount of calls in order to become eligible for the program's payout. On September 28, 2010, during a work session, The VIP Board presented their proposal of a pre - qualifying criterion that would require volunteers to answer ten percent (10 %) of the calls dispatched to their station during volunteer hours. Although the VIP Board of Trustees was in full support of the proposal, there was one rescue chief (of a high call volume station) who spoke out at the work session who was not in support. At that time, the Board of Supervisors asked the VIP to take another look at a more equitable proposal. Page 1 of 3 Mr. Clay Goodman then met with the VIP Board of Trustees and suggested that the 2011 VIP year be looked at as a trial year to see if the above proposal would work for all the organizations and to then review the results in 2012. The VIP Board has now reviewed the 2011 "trial" year and altered their original proposal to be fairer for the variety of call volume stations that the county includes. During a work session at the July 24, 2012, board meeting, The VIP Board of Trustees reviewed the following proposal for the 2013 VIP year: A volunteer member is required to answer 10% of the total calls dispatched to their station during volunteer hours as a pre - qualifier for the VIP program, unless they are a member of a "high call volume" station (defined by dispatched calls during volunteer hours totaling more than 1000 calls per calendar year). Volunteers who are members of "high call volume" stations are required to answer 3% of the total calls dispatched to their station during volunteer hours. A station's total calls are figured based on calls dispatched to their station during volunteer hours, however they may count calls answered during any time of the day. This proposal was presented at the June 2012 Chief's meeting. To mitigate some of the concerns of the volunteer chiefs at the meeting, the VIP board will look at any large variability in call volume from year to year, either in a positive or negative direction, to see if the required percentages need to be adjusted. FISCAL IMPACT: The program has an annual budget of $150,000 with a payout maximum of $500 per volunteer per year. This program has an agreed upon procedure performed by an outside auditor each program year. STAFF RECOMMENDATION: Staff recommends approval of an amendment to the VIP program in which a volunteer is required to answer ten percent (10 %) of the total calls dispatched to their station during volunteer hours as a pre - qualifier for the program, unless they are a member of "high call volume" station and the requirement will be three percent (3 %) of total calls dispatched. Page 2 of 3 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Woody Henderson, Volunteer Chief Page 3of3 Yes No Absent Ms. Moore ❑ ❑ � Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Woody Henderson, Volunteer Chief Page 3of3 ACTION NO. A- 081412 -2.d ITEM NUMBER 1 -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY APPROVED BY: August 14, 2012 Request to adjust appropriations of State revenue reimbursements in the amount of $1,232,157 for fiscal year 2011 -2012 for changes in reimbursement methodology to the Department of Social Services for child care assistance W. Brent Robertson Director of Management and Budget B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Historically, funding for child care assistance was included in the Department of Social Services' (DSS) budget. Early in fiscal year 2011 -2012 the State began paying for these services directly, thus there was no need to reimburse localities for these services and the associated expenditure budget for the localities was also unnecessary. This change in State funding will not significantly impact services provided by the agency as those child care services will still be provided, they will just be paid by the State instead of the locality. FISCAL IMPACT: There is no fiscal impact for fiscal year 2011 -2012 as State revenue reimbursements will be adjusted by $1,232,157 and the expenditure budget for Roanoke County DSS will be reduced by the same amount. These changes to the reimbursement methodology have been accounted for in the adopted fiscal year 2012 -2013 budget. STAFF RECOMMENDATION: Staff recommends reducing the fiscal year 2011 -2012 appropriation for State reimbursements for child care services by $1,232,157 and reducing the Roanoke County Page 1 of 2 Department of Social Services' expenditure budget for Public Assistance by the same amount. This action will allow a more accurate reporting for year -end accounting and will allow the disposition of year -end funds consistent with adopted financial policies for fund balance, expenditure roll -over and major /minor capital funding. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: W. Brent Robertson, Director of Management and Budget Joyce Earl, Director of Social Services Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ❑ ❑ � Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: W. Brent Robertson, Director of Management and Budget Joyce Earl, Director of Social Services Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 14, 2012 RESOLUTION 081412 -2 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 14, 2012, designated as Item Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — July 13, 2012; July 24, 2012 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Daryell D. Sexton, Battalion Chief - Operations, upon his retirement after more than twenty -seven (27) years of service 3. Confirmation of appointment to the Board of Zoning Appeals (appointed by District) and the Capital Improvement Program (CIP) Review Committee (appointed by District) 4. Request to approve an amendment to the Volunteer Incentive Program (VIP) to include percent of calls answered as apre- qualifier for the program 5. Request to adjust appropriations of State revenue reimbursements in the amount of $1,232,157 for fiscal year 2011 -2012 for changes in reimbursement methodology to the Department of Social Services for child care assistance Page 1 of 2 On motion of Supervisor Altizer to adopt the ord inance, and carried by the following roll call and recorded vote: AYES: Supervisors Altizer, Church, Elswick, Flora NAYS: None ABSENT: Supervisor Moore Clerk to the Board o Page 2of2 pervisors A COPY TESTE: