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Home My WebLink About9/11/2012 - Regular1 1 - 1" ", z 1c e �, Ly Ift %17 M Z ON Roanoke County Board of Supervisors Agenda September 11, 2012 Good afternoon and welcome to our meeting for September 11, 2012. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County's website at www.RoanokeCountyVA.gov. Our meetings are closed- captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Presentation of Colors in observance of 9/11 anniversary: Jason McNamara - Roanoke County Police Department Kelly Stoots - Roanoke County Fire and Rescue Department Joseph Mullins - Roanoke County Sheriff's Office Neil Leftwich - Western Virginia Regional Jail 3. Invocation: Brian Clingenpeel Chaplain, Roanoke County Fire and Rescue Department 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS Page 1 of 4 C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Proclamation declaring the month of September 2012, as the ninth (g ") annual National Preparedness Month in the County of Roanoke (Bill Hunter, Assistant Director of Communications and Information Technology) D. BRIEFINGS E. NEW BUSINESS 1. Request to approve holiday schedule for calendar years 2013 and 2014 (Joseph Sgroi, Director of Human Resources) 2. Resolutions to accept and appropriate grant funds from the Virginia Department of Transportation for fiscal year 2011 -2012 and fiscal year 2012- 2013 Transportation Enhancement Program to help finance the engineering and construction of the Eastern Section of the Roanoke River Greenway (Doug Blount, Director of Parks, Recreation and Tourism; Lindsay Blankenship, Greenway Planner) (a) Resolution to accept and appropriate grant funding from the Virginia Department of Transportation for the fiscal year 2011 — 2012 Transportation Enhancement Program to help finance the design and construction of the eastern section of the Roanoke River Greenway (b) Resolution to accept and appropriate grant funding from the Virginia Department of Transportation for the fiscal year 2012 — 2013 Transportation Enhancement Program to help finance the design and construction of the eastern section of the Roanoke River Greenway F. FIRST READING OF ORDINANCES 1. Ordinance to vacate and relocate a part of a fifteen foot (15') wide drainage easement dedicated by the subdivision plat of Hampshire recorded in Plat Book 30, page 181, and crossing lots 5, 6 and 7. Property formerly dedicated by Cotton Hill Land Company, L. C. and currently owned by A. R. Development, L.C., (Lot 5 Tax Map No. 096.07 -15- 05.00 -0000 & Lot 6 Tax Map No. 096.07 -15- 06.00 -0000) & Palm Heritage Corp. (Lot 7 Tax Map No. 096.07 -15- 07.00- 0000), Cave Spring Magisterial District (Arnold Covey, Director of Community Development) G. SECOND READING OF ORDINANCES 1. Ordinance approving a lease with StellarOne Bank for thirty -two (32) parking spaces of a lot located at 200 East Calhoun Street in Salem, Virginia (Paul M. Mahoney, County Attorney) Page 2 of 4 H. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance amending Chapter 2 "Administration" of the Roanoke County Code by the addition of Article VII "Closed Landfill, Institutional Controls ", and prohibiting certain activities for the purpose of protecting the integrity of the remedial measures at the Dixie Caverns Landfill Superfund site (Paul M. Mahoney, County Attorney) I. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Clean Valley Council 3. Economic Development Authority (EDA) (appointed by District. 4. Parks, Recreation and Tourism Advisory Commission (appointed by District) 5 Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) 6. Social Services Advisory Board (appointed by District) 7. Total Action Against Poverty Board of Directors (Designee of Richard C. Flora) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Gary L. Bryant, Parks Crew Leader, upon his retirement after more than eighteen (18) years of service 2. Request to appropriate $47,587.45 to Roanoke County Schools for the Career and Technology Education Program 3. Confirmation of appointment to the Capital Improvement Program (CIP) Review Committee (appointed by District); Economic Development Authority (EDA) (appointed by District) and the Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) Page 3 of 4 4. Resolution authorizing recordation of a deed restriction designating a new variable width permanent storm water management reserve area for stormwater management, access and maintenance on property owned by the Board of Supervisors at the Green Ridge Recreation Center, Catawba Magisterial District (Paul M. Mahoney, County Attorney) K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Annual Report of the County of Roanoke Local Finance Board O. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Charlotte A. Moore 2. Michael W. Altizer 3. Joseph B. "Butch" Church 4. Eddie "Ed" Elswick 5. Richard C. Flora P. WORK SESSIONS 1. Work session on a Landscaping Project at the Colonial Avenue /Penn Forest Boulevard Roundabout (Megan Cronise, Principal Planner) 2. Work session to discuss highest ranking Capital Improvement Program (CIP) projects for fiscal 2013 -2014 (B. Clayton Goodman III, County Administrator) Q. ADJOURNMENT Page 4 of 4 ACTION NO. ITEM NO. C -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEE'rINC DATE: September 11, 2012 AGENDA ITEM: Proclamation declaring the month of September 2012, as the ninth (9th) annual National Preparedness Month in the County of Roanoke SUBMITTED BY: Bill Hunter Assistant Director of Communications and Information Technology APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: - rhe Emergency Communications Center has requested that the Board proclaim the month of September 2012, as National Preparedness Month in the County of Roanoke. Communications & Information Technology Interim Director Elaine Carver, Fire Division Chief Joey Stump, Assistant Director Bill Hunter, Chief Communications Officer Pat Shumate, and Lead Communication Officer Roy Davis will attend the meeting to accept the Proclamation and tell the Board about this very important month. Page 1 of 1 C -1 ( IT uun #g of Yvvauvke A, -all � R0AIV�� low G Z 0 183$ DECLARING THE MONTH OF SEPTEMBER 2012 AS THE NINTH (O ANNUAL NATIONAL PREPAREDNESS MONTH IN THE COUNTY OF ROANOKE WHEREAS, "National Preparedness Month" creates an important opportunity for every resident of Roanoke County to prepare their homes, businesses and communities for any type of emergency including natural disasters and potential terrorist attacks; and WHEREAS, investing in the preparedness of ourselves, our families, businesses and communities can reduce fatalities and economic devastation in our communities and in our nation; and WHEREAS, the Federal Emergency Management Agency's Ready Campaign, Citizen Corps and other federal, state, local, tribal, territorial, private and volunteer agencies are working to increase public activities in preparing for emergencies and to educate individuals on how to take action; and WHEREAS, emergency preparedness is the responsibility of every citizen of Roanoke County and all citizens are urged to make preparedness a priority and work together, as a team, to ensure that individuals, families and communities are prepared for disasters and emergencies of any type; and WHEREAS, all citizens of Roanoke County are encouraged to participate in citizen preparedness activities and asked to review the Ready campaign's websites at Ready.gov and become more prepared. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia do hereby proclaim September 2012 as National Preparedness Month, and encourages all citizens and businesses to develop their own emergency preparedness plan and work together toward creating a more prepared society. Presented this 11 T " day of September 2012 --- % ),.,. —D C. �,, , Richard C. Flora, Chairman Michael W. Altizer, Vic Chairman C -60) ,r p oseph B. "Butch" Church Eddie "Ed" Elswick m Charlotte A. Moore ACTION NO. ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 11, 2012 Request to approve holiday schedule for calendar years 2013 and 2014 Joe Sgrei Director of Human Resources B. Clayton Goodman III County Administrator tclgr COUNTY ADMINis'll COMMENTS: SUMMARY OF INFORMATION: The Beard has in the past, approved the use of the Columbus Day floating holiday for the purposes of adjusting the work week for what day Christmas occurs during the week. Case in point, in 2012, Christmas Day falls on a Tuesday, and the Board approved on August 24, 2010, using the floating holiday of Columbus to close County offices on Monday, December 24 in this year. We have in the 2413 and 2014 calendars on major holidays an opportunity with varying our floating holidays for that purpose. Since in 2413, Christmas falls on a Wednesday, we are asking the Beard to consider and approve using the 2413 Columbus Day (October 14, 2013) floating holiday to close County offices on Tuesday, December 24, 2413. This will give employees time off on what usually is a slew business day in the holiday week and the Commonwealth of Virginia is also closing on December 24, 2013, per attached calendar, which syncs up with our court systems being closed for that day. 2013 SUN MON TUE WED "fHU FRI SAT 12/24 12/25 Apply Christmas Columbus Day Day Holiday Floating Holida Page 1 of 2 Additionally, staff is asking that the Board approve the use of the 2014 Columbus Day (October 13, 2014) floating holiday to close County offices on Friday, December 26, 2014. 2014 SUN MON TUE WED THU FRI SAT 12/25 12/26 Christmas Apply Day Columbus Holiday Day Floating Holida See attached holiday schedule for years 2013/2014 FISCAL IMPACT: Some utilities cost savings from closing County offices. STAFF RECOMMENDATION: Staff recommends using Columbus Day I'loating holiday for 2013 Christmas Eve, December 24, 2013, and Columbus Day floating holiday for 2014 the day after Christmas, December 26, 2014 and the approval of the attached Holiday Schedule for year 2013 and 2014. Attachment: Proposed Holiday Calendar 2013 and 2014; Commonwealth of Virginia calendar for 2013. Page 2of2 2013 Holidays New Year's Day Tuesday, January 1 Martin Luther King Day Monday, January 21 Presidents' Day Monday, February 18 -> Floating Memorial Day Monday, May 27 Independence Day Thursday, July 4 Labor Day Monday, September 2 Columbus Day Monday, October 14 -> Observed Tuesday 12124113 Veteran's Day Monday, November 11 -> Floating Thanksgiving Day Thursday, November 28 Day after Thanksgiving Friday, November 29 Christmas Eve *Apply Columbus Day Floating Holiday on Tuesday, 12/24/2013 Christmas Day Wednesday, December 25 2014 Holidays New Year's Day Wednesday, January 1 Martin Luther King Day Monday, January 20 Presidents' Day Monday, February 17 -> Floating Memorial Day Monday, May 26 Independence Day Friday, July 4 Labor Day Monday, September 1 Columbus Day Monday, October 13 -> ObservedFriday 12126114 Veteran's Day Tuesday, November 11 -> Floating Thanksgiving Day Thursday, November 27 Day after Thanksgiving Friday, November 28 Christmas Day Thursday, December 25 Day after Christmas *Apply Columbus Day Floating Holiday on Friday, 12126114 S N I T W T F S S Nt I T W T F S S X I W T F S i(D 2 3 4 5 511 ) 71 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 3 4 5 6 7 8 9 13 14 15 [g 17 @ 19 10 11 12 13 14� 16 10 11 12 13 14 [11' 16 20 (3 22 23 24 25 _26 17 (D 19 20 21 22) 23 17 18 19 20 21 22 23 27 28 29 30 31 '74 95 26 97 28 94 25; 26 A" 27 28 Ej 30 31 April Ma June S M T W T F S S M T WT F S S M T W T F S 1 2 3 4 5 6 [j] 2 3 4 1 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 14 15 [g 17 18 19 2 0 12 13 14 15D 17 '18 9 10 11 '1 13 U 15 21 A2 2 2 3 2 4 25 26 2 7 19 20 21 22 23 24 25 16 17 18 19 2 0 2 1 22 2 8 20 9 3 0 26 @ 28 29 30F31 23 24 25 26 97 28 29 30 Jul Au Se tember p S M T' W T F S s m "r W T F S S M T W T F S [D 2 3@ 5 6 F11 2 3 1 @ 3 4 5 6 7 7 8 9 10 11 12 *13 4 5 6 7 8 9 10 8 9 10 11 12 13 14 14 15 H 17 1 S 19 20 11 12 '13 14 15 [jj 17 15 D 17 18 19 20 21 2) 1 22 2 3 24 25 26 27 18 19 20 21 22 23 24 2 2 2 3 24 25 26 27 28 2 29 0 8 3 31 2 26 5 19 F � 2 2 8 2 7 31 29 O-ctober No December 1 2 3 4 5 F-11 2 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 8 9 10 11, 1.2 13 14 13 0 15 [2 17 18 19 10 @ 1 2 '13 14F151 16 B 1 17 18 19 20 21 20 271 2 2 2 3 24 25 26 17 18 19 20 21 22 23 �2 2 2 3 26 27 28 27 28 29 30 31 24 25 260@(B 30 2) 9 3 0 Januar 1 - New Year's Day Januar 18 - Lee-Jackson Day Januar 21 - MeMn Luther Kin Jr, Day Pease note- In some a the holida and pa schedu!e ma var from what is shown here. It y ou �have Februar 16 - Geor g e Washin Da Ma 27 - Memorial Day Jul 4 - Independence Da q uesuons. see y our a human resources officer- Denotes Pa 11 - dhr Seplember 2 - Labor Day CCtober 14 Columbus Da Denotes Holida 0 - November 1 - Veterans Da November 27 - Close at Noon Denotes Additional Time Off N November 28 - Thanksgiving November 29 - Da Af ter Thanksgiving Decen7ber24 -OfficesClosed Published b the Vir De pa of Human Resource &I ana An e oppoiltin it emplo V December 25 # Christmas 02012 CornmorTNealth of Virglnia Va Oepartment of HUMAN RESOURCE M A N A G F M E N T ACTION NO. ITEM NO. E -2 (a)(b) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 11, 2012 Resolutions to accept and appropriate grant funds from the Virginia Department of Transportation for fiscal year 2011 - 2012 and fiscal year 2012 -2013 Transportation Enhancement Program to help finance the engineering and construction of the Eastern Section of the Roanoke River Greenway Doug Blount Director of Parks, Recreation and Tourism Lindsay Blankenship Greenway Planner B. Clayton Goodman III County Administrator eab COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Commonwealth Transportation Board has awarded the county of Roanoke federal Transportation Enhancement Program funds for fiscal year 201 1 -2012 and fiscal year 2012 -2013 for the Eastern Section of the Roanoke River Greenway in the amounts of $237,000 and $152,000, respectively. These grants will supplement TEA -21 funding received in fiscal year 2008 -2009 and fiscal year 2009 -2010 to fund engineering, surveying and right -of -way acquisition for the greenway. The Roanoke River Greenway is envisioned as the backbone of the Roanoke Valley greenway system and has been designated as the top greenway priority by the Roanoke Valley Greenway Commission in its 2007 Update to the Roanoke Valley Conceptual Greenway Plan, endorsed by the Roanoke County Board of Supervisors. once complete, the Roanoke River Greenway will be a regional thirty -one (31) -mile bicycle /pedestrian trail through the Roanoke Valley, linking Roanoke County, the Cities of Roanoke and Salem and the Town of Vinton. The greenway system has been strongly supported by citizens, Page 1 of 3 businesses, civic organizations, politicians and local governments. Greenways were also strongly supported by citizens during the development of the Comprehensive Parks Master Plan, completed in 2007. The residents of Roanoke County identified greenways as a "High Priority Need" for facilities and amenities desired in our community. Phase I of the eastern section of the Roanoke River Greenway project is approximately two point seven (2.7) miles long extending from the Roanoke City line near the Western Virginia Water Authority Pollution Control Plant to the Blue Ridge Parkway. In April 2012, the City of Roanoke opened the section of the Roanoke River Greenway connecting the Roanoke River and Tinker Creek Greenways with the crossing of the Roanoke River at the Pollution Control Plant. The total estimated project cost is approximately $4,970,475, which includes costs associated with engineering, land acquisition, permitting and construction. A Request for Proposal (RFP) was advertised in November 2011, and the County has entered a contract with Anderson & Associates in Blacksburg for the preliminary engineering and design of the greenway. Negotiations have commenced with the Blue Ridge Parkway, American Electric Power and the Western Virginia Water Authority to identify greenway alignments and connections to existing recreational amenities. Staff has met with the majority of private property owners within the project study area to discuss the project and determine possible support for the project. FISCAL IMPACT: In accordance with the Enhancement Program Policy, the federal share of the funding is eighty percent (80 %), requiring a match of twenty percent (20 %) from State funds. VDOT's Enhancement Program Policy requires that the matching share of state funds come from the sponsoring locality. This can be in the form of local cash, private contributions, donation of goods and services and/or land value. The fiscal year 2011 -2012 grant award amount of $237,000 requires a local match of $59,250. The fiscal year 2012 -2013 grant award of $152,000 requires a local match of $38,000. A summary of the VDOT Enhancement Grant Funding received for this project is provided below. In accordance with Roanoke County's Grant Policies and Procedures, a budget appropriation must be established through Board Action for expenditures to be processed against a grant. The Department of Parks, Recreation and Tourism requests that the Board of Supervisors appropriate the grant funds with corresponding match amounts. It is anticipated that the match amount will be partially fulfilled with the value of donated right of way; therefore, the fiscal impact to Roanoke County may be minimal. Page 2 of 3 08 -09 09 -10 10 -11 11 -12 12 -13 TOTALS Amount Requested $ 372,480 $ 276,800 $ 623,700 $ 472,435 $ 342,420 $ 2,047,835 Amount Received (80°x6 of total project costs) $ 104,000 $ 80,000 $ - $ 237,000 $ 152,000 $ 573,000 Total Project Costs based upon VDOT allocation $ 130,000 $ 100,000 $ 296,250 $ 190,000 $ 710,250 County Match (20% of total projects costs) 1 $ 26,0001 $ 20,000 1 $ 59,260 i $ 38,0001$ 143,250 In accordance with Roanoke County's Grant Policies and Procedures, a budget appropriation must be established through Board Action for expenditures to be processed against a grant. The Department of Parks, Recreation and Tourism requests that the Board of Supervisors appropriate the grant funds with corresponding match amounts. It is anticipated that the match amount will be partially fulfilled with the value of donated right of way; therefore, the fiscal impact to Roanoke County may be minimal. Page 2 of 3 ALTERNATIVES: 1. Accept the grant awards in the amount of $389,000 (fiscal years 2011 -2012 and fiscal year 2012 -2013 grants) from the Virginia Department of Transportation and match the grant awards with $97,250 (fiscal year 2011 -2012 and fiscal year 2012 -2013 grants) 2. Do not accept the grant awards in the amount $389,000 (fiscal year 2011 -2012 and fiscal year 2012 -2013 grants) from the Virginia Department of Transportation and do not match the grant award with $97,250 (fiscal year 2011 -2012 and fiscal year 2012- 2013grants) STAFF RECOIVIMENDA'riON: Alternative 1. Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE, VIRGINIA, TUESDAY, SEPTEMBER 11, 2012 RESOLUTION TO ACCEPT AND APPROPRIATE GRANT FUNDING FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FISCAL YEAR 2011 — 2012 TRANSPORTATION ENHANCEMENT PROGRAM TO HELP FINANCE THE DESIGN AND CONSTRUCTION OF THE EASTERN SECTION OF THE ROANOKE RIVER GREENWAY WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the Board of Supervisors of Roanoke County in order for the Virginia Department of Transportation program to establish an enhancement project in Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, as follows: 1. That it requests the Commonwealth Transportation Board to establish a project for the construction and development of approximately two point seven (2.7) miles of the Roanoke River Greenway in eastern Roanoke County from the Roanoke City line to the Blue Ridge Parkway. 2. That the total estimated project cost is $4,970,475. The costs associated with the first phase of the project (which will address project design, engineering and permitting, and private land acquisition along the proposed greenway corridor) are estimated to be $904,275. The costs associated with the second phase of the project (construction) are anticipated to be $4,066,200. 3. Roanoke County has received fiscal year 2011 -2012 grant funding in the amount of $237,000. In accordance with VDOT's Enhancement Program Policy, Page 1 of 2 Roanoke County hereby agrees to provide matching funds in the amount of $59,250, which is twenty percent (20 %) of the total project costs. The form of matching funds may come from local cash, private contributions, donations of goods and services and /or land value. 4. That if Roanoke County subsequently elects to cancel this project the County hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. Page 2 of 2 r I - 1 1 13''.59 RCVD COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSRORTATION 1401 EAST BROAD STREET RICHMOND. VIRGIN 23219-2000 GREGORY A. WHIRLEY COMMISSIONER June 16, 2011 Mr. B. Cla Goodman, III Roanoke Count Administrator Roanoke Count P.O. Box 29800 Roanoke, Vir 24018 SUBJECT: Enhancement Pro — Roanoke River Greenwa Dear Mr. Goodman III: P Con On June 15, 201 y our application for Enhancement Pro funds was approved b the Commonwealth Transportation Board (OTB) in the amount of $237,000. Meetin will be held this fall in several different areas of the state to discuss necessar steps for implementation of y our enhancement project. You will receive a notification of those Project Sponsor meetin once the have been scheduled. Please do not expend an funds or initiate an phase of y our project, for which y ou wish to be reimbursed, until y ou are authorized in writin b VDOT to do so. Since this is a federall funded pro startin an project activities before securin proper authorization would jeopardize federal participation in the entire project. These funds are for the federal fiscal y ear that be October 1, 201 so no authorization of funds can occur before then. The current federal transportation le (SAFETEA. -LU) expired on September 30, 2009 and we are currentl operatin under a continuin resolution that will provide fundin throu September 30, 201 Another continuation of SAFETEA-LU or passa of new le ma be needed before all of the Enhancement Pro funds are available. The next deadline for Enhancement Pro applications is November 1, 201 Please visit the Enhancement Pro website at: htti)://%VWW.Nl_ir �iancepzrants..asp for information about the application process and a schedule of the upcomin Applicant Workshops. If y ou have an q uestions about implementin this project, please contact y our VDOT District Enhancement Pro Coordinator, Ms. Michele Caruthers at ( 540 ) 387-5408. Thank y ou for y our interest in Vir Transportation Enhancement Pro Sincere W ade ade henault, Jr. Federal Pro Mana Local Assistance Division Cc: Mr. Dana M. Martin, District CTB Member Ms. Janet Scheid, Greenwa Planner AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ROANOKE, VIRGINIA, TUESDAY, SEPTEMBER 11, 2012 RESOLUTION TO ACCEPT AND APPROPRIATE GRANT FUNDING FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FISCAL YEAR 2012 — 2013 TRANSPORTATION ENHANCEMENT PROGRAM TO HELP FINANCE THE DESIGN AND CONSTRUCTION OF THE EASTERN SECTION OF THE ROANOKE RIVER GREENWAY WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the Board of Supervisors of Roanoke County in order for the Virginia Department of Transportation program to establish an enhancement project in Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, as follows: 1. That it requests the Commonwealth Transportation Board to establish a project for the construction and development of approximately two point seven (2.7) miles of the Roanoke River Greenway in eastern Roanoke County from the Roanoke City line to the Blue Ridge Parkway. 2. That total estimated project cost is $4,970,475. The costs associated with the first phase of the project (which will address project design, engineering and permitting and private land acquisition along the proposed greenway corridor) are estimated to be $904,275. The costs associated with the second phase of the project (construction) are anticipated to be $4,066,200. 3. Roanoke County has received fiscal year 2012 -2013 grant funding in the amount of $152,000. In accordance with VDOT's Enhancement Program Policy, Page 1 of 2 Roanoke County hereby agrees to provide matching funds in the amount of $38,000, which is twenty percent (20 %) of the total project costs. The form of matching funds may come from local cash, private contributions, donations of goods and services and /or land value. 4. That if Roanoke County subsequently elects to cancel this project the County hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. Page 2 of 2 COMMON' VIRGINIA "ARTMENT OF TRANSPORTATION 14M EASTBRaiZ STREFT GREWRY AL WHIPLEY .00MM*MOWR 10 * 2,012 Mir. B. Cl* ( III Count Adminw'W41or Roanoke Counl 5204 Bmard Drivc Romokc, Vir T L S1]31F,'C 6 EOice me-nt Pro - - Roanoke River ( P Fleell-Wa I 1-1 WOMAMM nt Con ulat'tonsl On June 10, 2012 ft Commonwealth Transpor lo w t 'g at _�inori iard- aarded Lhe above refe re prod proi oc t -S 157,000 in fcderal Tmnsportation E nhanc c ment Pr o funds. If this. is a new. ,pro uct, do not expend an funds or irvitiatc an phwiorl Ofvo-ur PrcjCC-1, fOT WhiCh y ou wish to be, i-(.b irnhursed, until y ou are authorized in w-HUn b VDOT to do so. Since this a a federAll rundtd pro Oarfin an project activifiv% before s"unin proper j A aut h o ra'a tiara w-ifl eo pand Lze -fed era] ps rtici pia tion m tip v entin prqject TIC e-se W.n d s- are for dk federad fi scal y ear be n g OC to her 1, 2012, so no 0 nfl 1 1 rizat ion of &nds can occur' before ffitm.Tbe7etwmt &deralhwspo rat at"loii le A-LU) has been �,7mttinucd until Septembcr 30. 7012 a new transporwilon bil I i N 1AP - 21 1 as been cnacted 16 r I 'Y 13 _d h t an V Y 14. Due to the passa of "-21 wW bccause of ift pm, =tW im paCL(S to FY] 4 dintl in - the ncxt dead I I ne for Enhancement Pro -A ppl ic ations hasi not b= %: -sii AhlMed. Picase %- i q4t the E rah a) i-,, v r i i -c rat Pro g ram website at, http: /1W. V i r. o r r h U F: i nesstm _h�mo for F1 , f you 6D 1Ln+,.-iiabou the g am an uture, pp ,t chan to pro_x d f dcadlines. In addition, 1 have r).,:,)t I g n ed up for our auto mat 1 c not I fi cat ton when update s It trc n) ad e to our LocW_ Assvi s we c A.cb:s i i c. I �N () u I d c i i� ci ura y ou to do w- Informati 0 ion on how w,%Sip up can be found al'the above. rcferenced website. The Local A ssistance Div] sto n is hold in a st3tC�%_ Irde work s I to p - I n Richmond, VA on October 24/25, 2012. Please m, ake sure to rig inter fortin's %x-orkshop as it will include sessions pmvidm IN g W'dance for successful implementat] I i on of locall adni'n'sacred E nhancement P TO J ix ts. I f y ou have not received a notice about this woirkshop b mid A-u g rant . please let us kjiow and we will for d you the inforinattoia., If y ou have an q uestions about implementin this project, please contact y our VDOT District Enhancement Project Coordinator, Mr. Anthon Ford at ( 540 ) 378-5040. As a reminder all project sponsors are re to submit a q uarterl y status report to the District Enhancement Coordinator to ensure VDOT is kept up-to-date on the pro development status. A cop of that report is included in the Enhancement Pro Procedure Manual and is available on the above referenced website. Thank y ou for y our interest in Vir Transportation Enhancement Pro Sincerel ''fade C enault, J Federal Pro Mana Local Assistance Division Cc go Mr. Dana M. Martin, District CTB Member Mr. Anthon Ford, District Coordinator Ms. Lindsa Blankenship, Greenwa Planner WE KEEP VIRGINIA MOVING ACTION NO. ITEM NO. F--1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 11, 2012 Ordinance to vacate and relocate a part of a fifteen foot (15') wide drainage easement dedicated by the subdivision plat of Hampshire recorded in Plat Book 30, page 181, and crossing lots 5, 8 and 7. Property formerly dedicated by Cotton Hill Land Company, L. C. and currently owned by A. R. Development, L.C., (Lot 5 Tax Map No. 096.07-15-05.00-0000 & Lot 8 Tax Map No. 098.07 -15 -08.00 -0000) & Palm Heritage Corp. (Lot 7 Tax Map No. 090.07 -1 5- 07.00- 0000), cave Spring Magisterial District Arnold covey Director of Community Development B. Clayton Goodman III County Administrator W--� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The petitioners, A. R. Development, L.C. & Palm Heritage Corp., are the current owners of Lots 5, 8 and 7 and request that the fifteen foot (15') wide drainage easement be vacated and relocated. The existing drainage easement was originally dedicated to the public by the Hampshire Subdivision plat, recorded in Plat Book 30, Page 181. The petitioners would like to relocate the drainage easement toward the rear of the lots to have more usable area. County of Roanoke staff has reviewed and tentatively approved the construction plans for the channel relocation. Final approval is pending upon the final approval and recordation of the attached ordinance. FISCAL IMPACT: The costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the petitioners. Page 1 of 2 STAFF RECOMMENDA'T'ION; Staff recommends that the Board approve the first reading of the proposed Ordinance to vacate and relocate the drainage easement as shown on the attached plat. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2012 ORDINANCE TO VACATE AND RELOCATE A PART OF A FIFTEEN FOOT (15') WIDE DRAINAGE EASEMENT DEDICATED BY THE SUBDIVISION PLAT OF HAMPSHIRE RECORDED IN PLAT BOOK 30 PAGE 181, AND CROSSING LOTS 5 6 AND 7. PROPERTY FORMERLY DEDICATED BY COTTON HILL LAND COMPANY, L. C. AND CURRENTLY OWNED BY A. R. DEVELOPMENT, L.C., (LOT 5 TAX MAP NO. 096.07-15-05.00-0000 & LOT 6 TAX MAP NO. 096.07-15-06.00-0000) & PALM HERITAGE CORP. (LOT 7 TAX MAP NO. 096.07-15-07.00-0000) CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the plat of Hampshire recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 30, page 81, established a fifteen foot (15') wide public drainage easement across Lots 5, 6 and 7; and WHEREAS, County staff has reviewed and tentatively approved the construction plans for an alternate drainage easement, therefore the public drainage easement described above established in Plat Book 30, page 181 will no longer be needed; and WHEREAS, the public drainage easement is more clearly indicated as "Portion of Existing 15' Drainage Easement Hereby Vacated" on a plat entitled "Easement Exhibit for A. R. Development, L.C., Palm Heritage Corp. showing a portion of an existing fifteen foot (15') public drainage easement to be vacated and a proposed new fifteen foot (15) public drainage easement to be dedicated crossing Lots 5 through 7, Hampshire, PB 30, Page 181" dated 8/27/12 and prepared by Balzer and Associates, Inc., attached hereto as Exhibit A; and WHEREAS, A.R. Development, L.C. & Palm Heritage Corp. (the "Petitioners ") are the current owners of Lots 5, 6 and 7 and have petitioned the County to vacate and relocate this drainage easement Page 1 of 3 WHEREAS, no other property owner will be affected by the vacation and relocation of this public utility easement; and WHEREAS, this vacation and relocation will not involve any cost to the County and the affected County departments and public utilities have raised no objection; and WHEREAS, notice has been given as required by Section 15.2 -2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on September 11, 2012, and a second reading and public hearing of this ordinance was held on September 25, 2012. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (fifteen foot (15') wide public drainage easement, which was dedicated by plat of Hampshire recorded in Plat Book 30, page 181 and shown on the attached Exhibit A) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That the subject real estate (fifteen foot (15') wide public drainage easement, which was dedicated by plat of Hampshire recorded in Plat Book 30, page 181 and shown on the attached Exhibit A) be, and hereby is, vacated pursuant to Section 15.2 -2272 of the Code of Virginia, 1950, as amended. Page 2 of 3 4. That the Petitioners have dedicated by deed of easement and the County hereby accepts a new fifteen foot (15) public drainage easement crossing Lots 5 through 7, all as shown on Exhibit A. 4. That all costs and expenses associated herewith, including but not limited to publication, survey, deed of easement and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2 -2272 of the Code of Virginia (1950, as amended). Page 3of3 NOTES: LEGEND 1. OWNERS OF RECORD: A.R. DEVELOPMENT, L.C. LEGAL REFERENCE: INSTRUMENT #201108714 - IRON PIN FOUND TAX MAP NUMBER: LOT 5 (T.M. #096.07 -15- 05.00) 0 - IRON PIN SET LOT 6 (T.M. #096.07 -15- 06.00) 2. OWNERS OF RECORD: PALM HERMITAGE CORP. LEGAL REFERENCE: INSTRUMENT #201109801 TAX MAP NUMBER: LOT 7 (T.M. #096.07 -15- 07.00) 3. THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A CURRENT TITLE REPORT AND THERE MAY EXIST ENCUMBRANCES WHICH AFFECT THE PROPERTY NOT SHOWN HEREON. 4. PROPERTY IS IN F.E.M.A. DEFINED ZONE X (UNSHADED . SEE F.E.M.A. MAP #51 161 CO234G. (REVISED DATE: SEPTEMBER 28, 2007 5. PROPERTY CURRENTLY ZONED: RTC LINE TABLE LINE BEARING I LENGTH 6. PROPERTY MAY CONTAIN UNDERGROUND UTILITY SERVICE LINES L 1 N62 "E 18.18 NEW 15' PUBLIC DRAINAGE EASEMENT CURVE TABLE LINE I LENGTH I RADIUS ITANGENT1 A CHORD BEARING CHORD DEL TA C -D 70.77' 182-50' 3773' 529'58'45 - W 1 - 15R 68.62' 49'08'59 " G -H 5790' 67.50' 30.87' N29'58'd 1 T "E 14' 49 NEW 15' PUBLIC DRAINAGE EASEMENT LINE TABLE LINE I BEARING LENGTH A 1 520'.52'15 - W 34.16' B -C S05 24'15V J9.06' D -E 55623'54 W 77.63' E -F N41 34'02 "W 15.14' �T /E F -G N56'23`54 "E 79.24' H -I NOS 24'15 "E 41.10' I -J I N20'52'15 "E 41.88' J A 548'28'297c 116. D3' TIE CURVE TABLE LENGTH RADIUS TANGENT CHORD BEARING CHORD DEL TA C1 72.81 ' 195.00' 36.83' N3620'14 "E 72. J9' 21'23'35" C2 63.07' 195.00' 31.81' N16'22J1 "E 62.79' 18'31'51" C3 15.22 155.00' 7.62' N09 "55'21 "E 1521' 5'3732" 4 133.76' 155.00' 71.36' NJ72727 4 E 129.65' 4926'40" IV/ IF DAVID L. RUNION & ;y� � / �' \\ \ %1 LDT 8 DOROTHY MARIE RUNION \\ \ �� is; 1 #� ; { y- F &Sr. 1200J 4 + / c / \ # I }t rM, �'09S.0Z -01- 3.3.07 LOT 7 t ,� a285 A C. r t 7 � / ♦♦ , / Est t t A ♦ # 4 #; # t # + PORTION OF EXIS \ 0 # 16 t t 15' DRAINAGE EASEMENT HERE8Y VACATED \ \ 'e / — — W w 15.0' �0 10 4 �~ 14 t; a 1 # f (HATCHED AREA) IiA RIP RAP 1 r NeS .0 3 4s 1 ) ♦�,. LOT ® \\ "� t (riEJ ♦ `�+ ♦ / � a3O4 AC. p W ; r HEADWALL ♦ '� VIP ! o 24" RCP ♦ ♦ i LOT 5 LOT 4 x.255 A C. , ♦ d v' f '�< ♦♦ ,� GRAPHIC SCALE loe 0 20 40 80 1 r 1 / �� ♦♦ ( �r IN FEET ~- r 1 inch - 40 ft. G A EASE EXHIBIT FOR & 5.5.E. 350't TO P.1 CUR$INLEr A.R. DEVELOPMENT, L.C. COTTON HILL ROAD PAL... HERMITAGE CORP. SHOWING A PORTION OF AN EXISTING 15' PUBLIC DRAINAGE EASEMENT TO BE VACATED 0� AND , 'H L A PROPOSED 15' PUBLIC DRAINAGE EASEMENT CROSSING LOTS 5 THROUGH 7 ° HAMPSHIRE DRN: SCB PLAT BOOK 30, PAGE 181 CHK: JRM � JOHN R. McADEN D SITUATE ON MONET DRIVE Lic. No.002002 CAVE SPRING MAGISTERIAL DISTRICT �. ROAN COUNTY, VIRGINIA AN ASSOCIATES IN DATED AUGUST 27, 2012 suR\A JOB #R SCALE. 1 " - 40' SHEET 1 OF 1 TEL: 540- 772 -9580 FAX: 540 - 772 -8050 REFLECTING TOMORR PLANNERS ARCHITECTS ENGINEERS SURVEYORS ° PLAN QARCHITECTS Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 ° ENGINEERS 0 S URVEYORS ryl,4MP5 EASEx1ENREA 0 T A CONSERVA17ON P.B. 30. Pa 181 r.3B88' mr�L t Ssa'ss'r8'�` rxs.ss' t r� �� ' ♦ NEW 15' PUBLIC DRAINAGE AFASEMENT A / \ .s�\ AOTOQTO® � x\ J..31J S.F, t �� 'till IV/ IF DAVID L. RUNION & ;y� � / �' \\ \ %1 LDT 8 DOROTHY MARIE RUNION \\ \ �� is; 1 #� ; { y- F &Sr. 1200J 4 + / c / \ # I }t rM, �'09S.0Z -01- 3.3.07 LOT 7 t ,� a285 A C. r t 7 � / ♦♦ , / Est t t A ♦ # 4 #; # t # + PORTION OF EXIS \ 0 # 16 t t 15' DRAINAGE EASEMENT HERE8Y VACATED \ \ 'e / — — W w 15.0' �0 10 4 �~ 14 t; a 1 # f (HATCHED AREA) IiA RIP RAP 1 r NeS .0 3 4s 1 ) ♦�,. LOT ® \\ "� t (riEJ ♦ `�+ ♦ / � a3O4 AC. p W ; r HEADWALL ♦ '� VIP ! o 24" RCP ♦ ♦ i LOT 5 LOT 4 x.255 A C. , ♦ d v' f '�< ♦♦ ,� GRAPHIC SCALE loe 0 20 40 80 1 r 1 / �� ♦♦ ( �r IN FEET ~- r 1 inch - 40 ft. G A EASE EXHIBIT FOR & 5.5.E. 350't TO P.1 CUR$INLEr A.R. DEVELOPMENT, L.C. COTTON HILL ROAD PAL... HERMITAGE CORP. SHOWING A PORTION OF AN EXISTING 15' PUBLIC DRAINAGE EASEMENT TO BE VACATED 0� AND , 'H L A PROPOSED 15' PUBLIC DRAINAGE EASEMENT CROSSING LOTS 5 THROUGH 7 ° HAMPSHIRE DRN: SCB PLAT BOOK 30, PAGE 181 CHK: JRM � JOHN R. McADEN D SITUATE ON MONET DRIVE Lic. No.002002 CAVE SPRING MAGISTERIAL DISTRICT �. ROAN COUNTY, VIRGINIA AN ASSOCIATES IN DATED AUGUST 27, 2012 suR\A JOB #R SCALE. 1 " - 40' SHEET 1 OF 1 TEL: 540- 772 -9580 FAX: 540 - 772 -8050 REFLECTING TOMORR PLANNERS ARCHITECTS ENGINEERS SURVEYORS ° PLAN QARCHITECTS Balzer & Associates, Inc. 1208 Corporate Circle Roanoke Va. 24018 ° ENGINEERS 0 S URVEYORS ACTION NO. ITEM NO. G -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2012 AGENDA ITEM: Ordinance approving a lease with StellarOne Bank for thirty - two (32) parking spaces of a lot located at 200 East Calhoun Street in Salem, Virginia SUBMITTED BY: Rob Light Purchasing Manager APPROVED BY: B. Clayton Goodman Ill County Administrator Wia-1.4 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Department of Social Services is housed in the former Salem Bank and Trust Building located at 220 East Main Street, Salem, Virginia. The Department employs over ninety (90) people that provide services to not only Roanoke County but the Town of Vinton and the City of Salem. On -site parking is currently limited to thirty -four (34) spaces for employees and clients combined. Stellar One Bank leases the first floor of the Salem Bank and Trust Building from the County and also owns nearby property to include a parking lot directly adjacent to the Social Services offices and their existing on -site parking area. Currently, the Bank privately leases spots in this lot to individual tenants. Staff has negotiated a lease with Stellar One Bank for thirty -two (32) of the spaces in this lot. The initial lease term is two (2) years. The Bank has signed the lease effective November 1, 2012 pending Board approval and a subsequent thirty (30) day notification to current renters. FISCAL IMPACT: The rent for the initial two (2) -year lease is Seven Hundred Twenty Dollars ($720) per month for all thirty -two (32) spaces ($22.50 per parking space). The lease is renewable Page 1 of 2 for additional one (1) year periods upon mutual agreement of Stellar One Bank and the County. The total monthly rent would increase by Twenty -Five Dollars ($25) for each renewal year. Funds are available for this lease within the Salem Bank and Trust Building Account. This account was established in order to self- maintain the operations of this facility and is funded by rents from the Commonwealth of Virginia for Social Services, other building tenants, and the leasing of rooftop communication antenna locations to private companies. STAFF RECOMMENDATION: Staff recommends approval of an ordinance for execution of this lease by the Board. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2012 ORDINANCE APPROVING A LEASE WITH STELLARONE BANK FOR THIRTY -TWO (32) PARKING SPACES OF A LOT LOCATED AT 200 EAST CALHOUN STREET IN SALEM, VIRGINIA WHEREAS, the Roanoke County Department of Social Services (employing over ninety (90) people and providing services to Roanoke County, the Town of Vinton and the City of Salem) is housed in the former Salem Bank and Trust Building located at 220 East Main Street, Salem, Virginia; and WHEREAS, the first floor of the Salem Bank and Trust Building is leased by Roanoke County to StellarOne Bank; the Bank owns nearby property, which includes a parking lot located directly adjacent to the Department of Social Services offices and the Department's existing on -site parking area consisting of thirty -four (34) spaces; and WHEREAS, staff has negotiated a lease of thirty -two (32) additional parking spaces from the Bank for use by the employees and clients of the Department of Social Services; and WHEREAS, no other suitable parcels or tracts of land are available for lease or sale to use for parking facilities to serve Social Services staff and clients near the Salem Bank and Trust Building. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Sections 2.01 and 2.03 of the Charter of Roanoke County, the County is authorized to acquire property, including the lease of real estate; and, Page 1 of 2 2. That pursuant to the provisions of Section 18.04 of the Charter of Roanoke County, the acquisition of any interest in real estate shall be accomplished by ordinance, the first reading of this ordinance was held on August 28, 2012, and the second reading of this ordinance was held on September 11, 2012. 3. That the execution of an agreement with StellarOne Bank to lease thirty- two (32) parking spaces in a parking lot located at 200 East Calhoun Street, Salem, Virginia, for use by Social Services staff and clients is hereby authorized. 4. That the lease term shall commence on November 1, 2012, and continue for a period of two (2) years, with the option to renew for an additional successive one (1) -year periods, upon the same terms and conditions contained in the agreement, unless terminated as provided in the agreement. 5. That the base rent shall be the sum of $720.00 per month ($22.50 per parking space), with a $25.00 per month annual increase upon renewal of the lease after the initial two (2) -year term. 6. That payment of rent shall be made from the funds available in the Salem Bank and Trust Account. 7. That the County Administrator, or an Assistant County Administrator, is authorized to execute such documents and take such actions on behalf of the Board of Supervisors in this matter as are necessary to accomplish the lease of this property, all of which shall be approved as to form by the County Attorney. 8. That this ordinance shall be effective on and from the date of its adoption. Page 2 of 2 This LEASE AGREEMENT, made and entered into this day of September, 2012, by and between STELLARONE BANK, Grantor, hereinafter referred to as "Landlord" and the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, its successors or assigns, Grantee, hereinafter referred to as "Tenant ". wITNESSETH That for and in consideration of the premises and the mutual covenants contained herein, the parties agree as follows: 1. Leased Premises - The Landlord hereby rents and leases to the Tenant and the Tenant hereby rents and hires from the Landlord, in accordance with the terms and conditions set forth in this agreement, the following real property, herein referred to as the "premises " , to- wit: A portion of that tract or parcel of real estate containing 32 parking spaces of a parking lot located at Zoo E. Calhoun Street, Salem, Virginia, bounded by Calhoun Street and Colorado Street, said parcel designated as City of Salem Tax Map #106 -013 -009. Z. Term of Lease - The term of this lease shall be for a period of two (2) years, said term to commence on November 1, 2012, and continue until October 31, 2014. The Tenant shall have the option to renew this Lease for additional successive one (1) year terms, upon the same terms and conditions contained in this agreement; said lease will be renewed automatically each year unless the Tenant provides written notice to the Landlord on or before the 30th day of August of the current renewal term. Either party may terminate this lease by providing six (G) months written notice as provided in Section 13. Notices 3. Rental -- The Tenant shall pay as rent the sum of Seven Hundred Twenty Dollars ($720) per month ($22.50 per parking space), for the initial two year term and shall be payable each month in advance by Tenant to Landlord at Stellar one Accountin 590 Peter efferson Parkway, Suite 250. CharlottesvilleVA 22911 without demand therefore. The rent shall increase Twenty -five Dollars ($25.00) per month annually upon renewal beginning on September 1st of each year. The Tenant's obligation to pay is subject to annual appropriations being made for such purpose by the governing body of the County of Roanoke. 4. Taxes -- During the term of this Lease, Landlord shall remain responsible for the. ........................................................................................... ............................... ............................... ............................... payment of all taxes and assessments imposed on the premises; provided, however, that Tenant agrees to pay the amount of any real estate tax increase which is directly attributable to improvements made to the premises by the Tenant (County). S. Use and Possession - It is understood and agreed by the parties that the premises are to be used, during the term of this lease, for the purpose of parking or storing motor vehicles, and may include the construction of certain improvements by the Tenant for Page 1 of 4 any related purposes. Any structures or other improvements placed upon the property by the Tenants shall remain the property of the Tenant and may be removed at any time prior to the expiration of this Agreement, but such removal shall not deemed an abandonment or waiver of Tenant's rights under this Agreement. Tenant agrees not to install underground storage facilities for petroleum products on the property. 6. Condition - The Tenant has examined and knows the condition of the premises and accepts same in its current condition. Tenant acknowledges that no representation as to the condition or repair of the Premises thereof has been made by the landlord, except as provided for herein. The premises shall be returned to the Landlord at the expiration of this lease in its current condition and state of repair, with allowance for ordinary wear and tear. 7. Liabilities - During the term of this Lease, Tenant will provide and pay for all utilities which may be necessary to Tenant for the reasonable and proper use and enjoyment of the demised premises by the Tenant. Landlord agrees to grant such approvals to the utility companies as may be necessary for the installation of utility services. 8. Insurance - Tenant convents that it shall, during the term of this lease, keep in full force and effect a policy of public liability insurance or such comparable self-insurance as may be authorized by the laws of the Commonwealth of Virginia with limits of at least $1,000,000 for personal injury to or death of any one person and $2,000,000 for injury to or death of more than one person in any one occurrence and $100,000 for property damage. 9. Land ord Covenants - Landlord covenants and represents that it has the full and complete ownership of the lease premises; that it has the full power and right to execute this lease and to perform the obligations hereunder; that no private restrictions exist with respect to the said premises or the use thereof; that no one, exclusive of the Landlord and Tenant and their respective successors in interest, has any interest in or claim against the leased premises; and that the proposed use of the leased premises by the Tenant is lawful and permissible under all laws and regulations. 10. Sale of Premises - In the event that the Landlord sells the lease premises to any party other than the Tenant, the sale and conveyance thereof will result in the termination of this lease. Notice to terminate due to sale of premises shall be given 180 days in advance. 11. Notices - All written notices required or permitted by this Lease Agreement ................. ............................... . ............ ............................... .................................. ............................... ......................... ............................... ............................................................... ............................... .............. ............................... ............. ............................... ........... may be delivered in person or shall be sent by certified mail, return receipt requested (postage prepaid) to the Landlord or Tenant at the following addresses: Landlord: Stellarone Bank Attn: Mary staples, Manager vendor Management & Purchasing 110 East Main street Salem, Va 24153 Page 2 of 4 Tenant: Board of Supervisors of Roanoke County Attn: Anne Marie Green, Director Department of General Services 1206 Kessler Mill Road Salem, VA 24153 12. Agent - Landlord acknowledges that no real estate agent was involved in this transaction and agrees to indemnify and hold Tenant harmless from any claim for a commission by reason of any action on Landlord's part. 13. Modification - This Agreement represents the entire understanding between the parties and may not be modified or changed except by written instrument executed by the parties. 14. Governing Law - This Agreement shall be construed under the laws of the Commonwealth of Virginia and shall be binding upon the parties hereto, their heirs, personal representatives, successors and assigns. 15. Authors - This Lease Agreement is executed by the County Administrator of Roanoke County by authority and on behalf of the Board of Supervisors of Roanoke County, Virginia, pursuant to Ordinance # day of - , 2012. adopted by said Board on the 16. Execution - This Agreement shall be executed in duplicate, each of which shall constitute an original. WITNESS the following signatures and seals: Approved as to form: Paul M. Mahoney County Attorney State of Virginia, �,�� of ) to -wit: STELLARONE BANK g �� r� ) ( Seal) BOARD OF SUPERVISORS OF ROANOKE COUNTY By B. Clayton Goodman III County Administrator The foregoing instrument was acknowled ed before me this � day of 2 012, by t t` / a on behalf of 5tellarO' e Bank, Landlord. Notary Public �,xc,i: ►� Commonwealth of V Melinda Robin Bresnahan— Notary Public Page 3 of 4 � Commission ID. 274144 rk: 'My Commission Expires: 01- 31.2014 My commission expires: State of Virginia, of Roanoke, to -wit: The foregoing instrument was acknowledged before nee this day of 2012, by B. Clayton Goodman 111, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia, Tenant, Notary Public My commission expires: Page 4 of 4 ACTION NO. ITEM NO. H -1 WJV AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: September 11, 2012 Ordinance amending Chapter 2 "Administration" of the Roanoke county Cade by the addition of Article VII "Closed Land Institutional Controls", and prohibiting certain activities for the purpose of protecting the integrity of the remedial measures at the Dixie Caverns Landfill Superfund site Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This is the second reading and public hearing for an ordinance to protect the integrity of the environmental remediation measures at the Dixie Caverns Landfill Superfund site. This ordinance has been requested by the United States Environmental Protection Agency (EPA). The County Attorney has been negotiating the drafting of this ordinance with the attorneys for the EPA. EPA is requiring this ordinance in order to complete its 'Five (5) year review of this closed -out Superfund site. The County Attorney has coordinated the development of this ordinance with the County Engineer. The attached ordinance amends chapter 2 of the Roanoke County Code by incorporating institutional controls over this property by adding definitions, prohibited uses, permitted uses and penalties for Violations. These provisions limit the permissible uses, while protecting the integrity of the environmental remedial measures undertaken by the County 15 -20 years ago. The first reading of this ordinance was held August 28, 2012. STAFF RECOMMENDAmnON: Staff recommends approving the attached ordinance. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMNISTRATION CENTER ON TUESDAY, SEPTEMBER 11, 2012 ORDINANCE AMENDING CHAPTER 2 "ADMINISTRATION" OF THE ROANOKE COUNTY CODE BY THE ADDITION OF ARTICLE VII "CLOSED LANDFILL, INSTITUTIONAL CONTROLS", AND PROHIBITING CERTAIN ACTIVITIES FOR THE PURPOSE OF PROTECTING THE INTEGRITY OF THE REMEDIAL MEASURES AT THE DIXIE CAVERNS LANDFILL SUPERFUND SITE WHEREAS, the first reading of this ordinance is scheduled for August 28, 2012 and the second reading and public hearing is scheduled for September 11, 2012. BE IT ORDAINED AND ENACTED by the Board of Supervisors of Roanoke County, Virginia as follows: Section 1. Chapter 2 "Administration" is amended by the addition of a new Article VII "Closed Landfill, Institutional Controls" as follows: §2 -150. Background and Legislative Intent A. Roanoke County operated the Dixie Caverns County Landfill as a disposal site for municipal refuse, solvents and fly ash from 1965 to 1976. From 1967 to 1975 electric arc furnace air emission control dust (fly ash) from Roanoke Electric Steel Corporation was disposed at this site. When this landfill was closed in 1976 it was not capped. The site lies on a relatively steep ridge complex between two steep valleys, each of which contains an intermittent stream. The property consists of approximately 74.9 acres, 39 acres of which were used for the landfill, located at Dixie Caverns in Roanoke County, Virginia, together with undeveloped land, and is identified as Tax Parcel Number 063.00 -01- 14.00 -0000 (hereinafter referred to as "Dixie Caverns Landfill "). Four areas at this landfill required remediation: a drum disposal area, the solvent contaminated sludge pit, the fly ash disposal area and a stream area. In 1987 Roanoke County entered into a Consent Agreement and Order with the Environmental Protection Agency (EPA) to clean up this site. A removal action was performed in 1988 to dispose of the drums and the contaminated sludge from the sludge pit. Dixie Caverns Landfill became a Superfund Site when it was listed on the National Priorities List in October 1989. Page 1 of 3 The Site was the focus of two Removal Actions and two Records of Decision (RODs). The only waste remaining at the Site is contained in a landfill area of the Site specifically constructed for it, as "concrete -like" stabilized blocks, and in a small pocket of fly ash - contaminated sediments, securely entombed deep in an inaccessible stream bank. This site was delisted from the National Priorities List in September 2001. § 2 -151. Definitions. Unless the context clearly indicates otherwise, the meaning of the following terms and phases used in this Ordinance shall be as follows: A. "Property" shall mean the real property located within the property identified as the Dixie Caverns Landfill, as more specifically described as Tax Map Parcel Number 063.00-01-14.00-0000. B. "Owner" shall mean the Person, custodian, guardian, trustee, caretaker, executor administrator in whose name the deed for the Property, or any portion thereof, is titled. C. "Person" shall mean any individual, partnership, company, corporation, association, corporate political body, joint ownership or any other entity. § 2 -152. Prohibition. It shall be unlawful for any Owner, lessor, lessee or occupier of the Property, or any other Person to engage in any activities on the Property that would in any manner disturb or interfere with the environmental remedial systems at the Property, including, without limitation, the landfill cap, gas vents, monitoring wells, leachate collection and conveyance system, and security measures, such as fencing, that prevent access to the Property. The prohibited activities include, but are not limited to the following: A. Digging in or disturbance of the landfill cap, tampering with hardware or equipment associated with the gas vents, monitoring wells, leachate collection and conveyance systems or the security fencing. B. Any use of leachate generated at the Property including, without limitation, any activities that could cause exposure to contaminants in the leachate via ingestion, vapor inhalation or dermal contact. C. Digging in or disturbance of the landfill cap including, without limitation, any activities that could result in contact with contaminants in the soils at the Property through ingestion, inhalation or dermal contact. D. No digging and /or construction at the Monofill where the stabilized sediments and soils are located. Page 2of3 E. Ground water monitoring wells should not be disturbed, and no drinking water wells should be installed. F. The leachate collection system and leachate collection tanks should not be disturbed. § 2 -153. Permitted Uses. The Owner is permitted to use the Property for its firing range, driving range, other related training facilities and any other lawful uses, so long as these uses do not disturb or interfere with the environmental remedial systems at the Property or as otherwise prohibited by Section 2 -152. § 2 -154. Enforcement - Violations and Penalties. A. In addition to any other remedy available under law or in equity, any Person convicted of a violation of this Article shall be subject to a criminal fine in an amount not to exceed $1,000.00 per day per violation or suffer imprisonment for a period of not more than 30 days, or both, together with costs of prosecution. Each 24- hour period during which a violation continues shall constitute a separate offense. Enforcement of this Ordinance shall be brought by action filed in the General District Court or Circuit Court for the County of Roanoke. The County Attorney may assume the prosecution with the consent of the Commonwealth's Attorney All fines and penalties collected for violation of this Ordinance shall be paid over to the County General Fund. Nothing in this section shall prohibit the County from enforcing the provisions of this Ordinance by any other remedy available at law or in equity. The remedies provided herein shall be cumulative and concurrent and shall be in addition to any other remedies available to the township at law or in equity. Section 2 - Severability. In the event that any section, sentence, clause, phrase or word of this Ordinance shall be declared illegal, invalid or unconstitutional by any court of competent jurisdiction, such declaration shall not prevent, preclude or otherwise foreclose enforcement of any of the remaining portions of this Ordinance. Section 3 - Repealer. All Ordinances or parts of Ordinances inconsistent herewith or in conflict with any of the specific terms enacted hereby, to the extent of said inconsistencies or conflicts, are hereby specifically repealed. Section 4 - Effective Date. This Ordinance shall become effective from and after the date of its adoption. Page 3of3 ` AM, b L C L _ N - � N O L O fA Q a� c6 a� a O > 0 C) CU C L O m C7 Q� p- :3 Q 0 U o w z O m cu 75 m fi cn 1 cn ui J ❑ V E 110 0 c 0 a m M U M N J e e i r r J � O O v S IV 1 1 ■ f ■ I I 1 1 s� ■ ■ L� C) co En L) J cn ^ W a c� U �X N O N 00 N cn Q N t6 ACTION NO. ITEM NO. I.1 -7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2012 AGENDA ITEM: Appointments to Committees, Commissions and Boards SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman I I I County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District) The following one -year terra expired on August 31, 2011: a) James M. Chewning representing the Vinton Magisterial District The following one -year terms will expire on August 31, 2012: a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has served three consecutive terms and therefore cannot be reappointed. b) Gene Marrano, representing the Cave Spring Magisterial District: Supervisor Charlotte Moore has recommended the re- appointment of Gene Marrano to serve an additional one -year term, which will expire on August 31, 2013. Mr. Marrano will be representing the Cave Spring Magisterial District. Confirmation of this appointment has been placed on the Consent Agenda. 2. Clean Valley Council Debbie Melnick, Board Liaison to the Clean Valley Council has resigned from this appointment effective August 25, 2012 due to moving from the area. Page 1 of 2 3. Economic Development Authority (EDA) (appointed by District) The four -year term of Linwood P. Windley, Windsor Hills Magisterial District, will expire September 26, 2012. Supervisor Eddie "Ed" Elswick has recommended the reappointment of Linwood Wind ley to serve an additional four -year term, which will expire on September 26, 2016. Confirmation of this appointment has been placed on the Consent Agenda. 4. Parks, Recreation and Tourism Advisory commission (appointed by District) The three -year term of Roger L. Falls who represents the Vinton District expired on June 30, 2012. 5. Social Services Advisory Board (appointed by District) The four -year term of Janet Green, Windsor Hills Magisterial District, expired July 31, 2012. Ms. Greer is not eligible for reappointment as she has served two consecutive terms. The four -year term of Charles W1lertalik, Vinton Magisterial District, expired July 31, 2012. Mr. Wertalik has moved from the Vinton Magisterial District and therefore cannot be reappointed. 6. Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) - rhe three- yearterm of Nell Boyle, Windsor Hills Magisterial District, will expire August 31, 2012. Supervisor Eddie "Ed" Elswick has recommended the appointment of James Gray to serve a three -year term, which will expire on August 31, 2015. Mr. Gray will be representing the Windsor Hills Magisterial District. Confirmation of this appointment has been placed on the Consent Agenda. Jesse Freedman, Hollins Magisterial District, was appointed to fill the unexpired term of Bryan Pettenger. This term will expire August 31, 2012. Mr. Freedman has been contacted by the Clerk concerning an additional term; Mr. Freedman has not yet responded . 7. Total Action Against Poverty (TAP) Board of Directors (Designee of Richard C. Flora) The two -year term of Thomas A. Rotenberry, who is the designee of Richard Flora, expired on May 5, 2012. Mr. Rotenberry has advised he does not wish to be appointed to an additional term. Page 2 of 2 J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINIS "rRATION {CENTER ON TUESDAY, SEPTEMBER 11, 2012 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 11 2012, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Gary L. Bryant, Parks Crew Leader, upon his retirement after more than eighteen (18) years of service 2. Request to appropriate $47,587.45 to Roanoke County Schools for the Career and Technology Education Program 3. Confirmation of appointment to the Capital Improvement Projects (CIP) Review Committee; Economic Development Authority (EDA) (appointed by District) and the Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) 4. Resolution authorizing recordation of a deed restriction designating a new variable width permanent storm water management reserve area for stormwater management, access and maintenance on property owned by the Board of Supervisors at the Green Ridge Recreation Center, Catawba Magisterial District Page 1 of 1 ACTION NO. ITEM NO. J -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 11, 2012 Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to vary L. Bryant, Parks crew Leader, upon his retirement after more than eighteen (18) years of service Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administratora� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Gary L. Bryant, Parks Crew Leader, retired on September 1, 2012, after more than eighteen (18) years of service. STAFF RECOMMENDATION: Staff recommends adoption of the attached resolution. Page 1 of 1 AT REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 11 , 2012 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GARY L. BRYANT, PARKS CREW LEADER, UPON HIS RETIREMENT AFTER MORE THAN EIGHTEEN (18)YEARS OF SERVICE WHEREAS, Gary L. Bryant was hired on April 18, 1994, and has worked as a Laborer, Parks Maintenance Worker, Motor Equipment Operator I and Parks Crew Leader during his tenure with Roanoke County; and WHEREAS, Mr. Bryant retired on September 1 , 2012, after eighteen (18) years and four (4) months of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Mr. Bryant Served as a Parks Maintenance Equipment Operator I for the care of our parks and county maintained properties by operating large mowing equipment, loaders, graders, tractors, and specialty equipment that offered the public the safe and attractive use of our ballfields, greenways, playgrounds, shelters, and landscaping, and where as he last served as a Parks Crew Leader to work with and supervise park staff for the continued care of park facilities to improve the quality of life for the citizens of Roanoke County and our visitors; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARY L. BRYANT, for eighteen (18) years and four (4) months of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. ITEM NO. J -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2012 AGENDA ITEM: Request to appropriate $47,587.45 to Roanoke County Schools for the Career and Technology Education Program SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: On an annual basis, the Virginia Department of Education (VDOE) allocates funds for school divisions for secondary Career and Technical Education (CTE) equipment. Roanoke County Schools estimated a budget appropriation of $17,224.48. The VDOE has notified RCPS that the appropriation for this year is $22,697.60. Staff recommends a local supplemental appropriation of $5,473.12. - rhe state recognizes credentialing reimbursements for CTE industry certification examinations, licensure tests, and occupational competency assessments for students enrolled in C classes and who are eligible for such examinations. Staff requests the appropriation of $14,875.84 from the VDOE for the CTE industry certification examinations. The Jobs for Virginia Graduates (JVG) Grant's mission is to assist youth who are disadvantaged and not achieving in school to complete high school as well as secure and retain quality jobs. Roanoke County Schools received a JVG grant in the amount of $21,000. Staff recommends an appropriation in the full amount of the grant award: $21,000. The school budget currently contains a $140,000 revenue line item for the Perkins Grant. The Virginia DOE notified RCPS that the actual grant amount will be $146,238.69. Staff recommends supplemental appropriation of $6,238.69. Page 1 of 2 FISCAL IMPACT: The CTE Equipment fund will be increased by $5,473.12 The CTE examinations fund will be increased by $14,875.64 The CTE JVG program fund will be increased by $21,000 - rhe CTE fund will be increased by $6,238.69. AL "rERNATIVES: None STAFF RECOMMENDA"rION: Roanoke County Schools requests that $47,587.45 be appropriated to the Career and Technology program. Page 2 of 2 ITEM NO. 1-3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANGKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2012 AGENDA ITEM: Confirmation of appointment to the Capital Improvement Project (CIP) Review Committee (appointed by District); Economic Development Authority (EDA) (appointed by District) and the Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator 7:0y COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Project (CIP) Review Committee (appointed by District) Supervisor Charlotte Moore has recommended the re- appointment of Gene Marrano to serve an additional one -year term, which will expire on August 31, 2013. Mr. Marrano will represent the Cave Spring Magisterial District. 2. Economic Development Authority (EDA) (appointed by District) Supervisor Eddie "Ed" Elswick has recommended the reappointment of Linwood Windley to serve an additional four -year term, which will expire on September 25, 2010. Mr. Windley will represent the Windsor Hills Magisterial District. 3. Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) Supervisor Eddie "Ed" Elswick has recommended the appointment of James Gray to serve a three -year term, which will expire on August 31, 2015. Mr. Gray will be representing the Windsor Hills Magisterial District. Page 1 of 1 ACTION NO. ITEM NO. J -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 11, 2012 Resolution authorizing recordation of a deed restriction designating a new variable width permanent storm water management reserve area for stormwater management, access and maintenance on property owned by the Board of Supervisors at the Green Ridge Recreation Center, Catawba Magisterial District Paul M. Mahoney County Attorney B. Clayton Goodman III County Administrator �}� COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This resolution authorizes the permanent dedication of a reserve area for purpose of stormwater management at the Green Ridge Recreation Center. In the process of construction of the Green Ridge Recreation Center, a reserve area and drainage reserve areas for purposes of stormwater management, access and maintenance, was designated and set apart on the County's property, Tax Map # 026.18 -01- 15.00. This reserve area is more clearly shown on an exhibit titled as "Map of Access and Storm Water Management Reserve Area, attached as Attachment A. As the County cannot legally convey an easement to itself, the recording of a deed restriction will serve the purpose of providing public notice of the dedication of this reserve area. In the event of any subsequent disposition of this property by the County, any deed or conveyance will be required to include this restriction upon any future ownership. FISCAL IMPACT: No fiscal impact to Roanoke County is anticipated. Page 1 of 2 ALTERNATIVES: 1. Adopt the proposed resolution authorizing the execution of the necessary documents for recordation of the deed restriction at the Green Ridge Recreation Center on behalf of Roanoke County. 2. Decline to adopt the proposed resolution. STAFF RECOMMENDATION: County staff recommends that the Board of Supervisors adopt the proposed resolution as provided in Alternative 1. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, SEPTEMBER 11, 2012 RESOLUTION AUTHORIZING RECORDATION OF A DEED RESTRICTION DESIGNATING A NEW VARIABLE WIDTH PERMANENT STORM WATER MANAGEMENT RESERVE AREA FOR STORMWATER MANAGEMENT, ACCESS AND MAINTENANCE ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE GREEN RIDGE RECREATION CENTER, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County has constructed the Green Ridge Recreation Center located on County owned property on Woodhaven Road, Catawba Magisterial District; and WHEREAS, the County of Roanoke desires to permanently designate and restrict the use of portions of its property for purposes of a reserved area for stormwater management, access and maintenance, identified as comprising portions of Tax Map #026.18 -01 -15.00 as necessary for the completion and occupation of the County's Green Ridge Recreation Center, as shown on the plat entitled "Map of Access and Stormwater Management Reserve Area" prepared by Roanoke County Community Development Department dated August 2012 and attached as Attachment A; and WHEREAS, the proposed designation of this certain reserve area for purposes of stormwater management, access and maintenance, will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 10.1 -1701 of the Code of Virginia, the County of Roanoke, as a public body defined in Section 10.1 -1700 of said Code, may acquire and designate property to be retained for use as open -space and for the Page 1 of 2 preservation of such real estate. A reading of this resolution was held on September 11, 2012. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be restricted and preserved for public uses shall be permanently reserved and dedicated in connection with the construction of Roanoke County's Green Ridge Recreation Center. 3. That the recordation of a permanent deed restriction for purposes of designating and setting apart a stormwater management, access and maintenance area, as the reserve area designated on the above - mentioned map, on the County's property (Tax Map #026.18 -01- 15.00) on which is located the Green Ridge Recreation Center, is hereby authorized and approved. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this deed restriction, all of which shall be on form approved by the County Attorney. 5. That this resolution shall be effective on and from the date of its adoption. Page 2 of 2 ATTACHMENT A: MAP OF ACCESS AND STORMWATER MANGEMENT RESERVE AREA ti t5' RvW OLRDWO SMACK Wet Pond Inspection and Maintenance Plan Wet Pond Maintenance Activities suggested Frequency Mow side slopes. Twice during growing season, as needed during off season Remove accumulated trash and debris from the Quarterly, or more basin, around the riser pipe, side slopes, frequently, as needed embankment, emergency spillway, and outflow trash racks. The frequency of this activity may be altered to meetspecific site conditions. Trim woody vegetation at the beginning and end of Semi- annually, or more the wet season to prevent establishment of woody frequently, as needed vegetation and for aesthetic and vector control reasons. Manage pesticides and nutrients. Annually Repair undercut or eroded areas. Annually Control vectors by eliminating stagnant water. Annually, as needed Keep access road clear of obstructions and woody Annually vegetation. Seed or sod to restore dead or damaged ground Annually, as needed cover. Monitor structural components (pipes, riser Annually, as needed structures, orifice plates or energy dissipaters) for signs of deterioration such as cracks, sink holes, and separation, Repair erosion to banks as required. Annually, as needed Remove nuisance plant species. Annually, as needed Remove sediment from forebay to reduce the Annually, as needed, if Frequency of main basin cleaning. applicable Monitor sediment accumulation and remove Every 10-25 years, if accumulated sediment and re -grade about every 10 applicable years or when the accumulated sediment volume exceeds 10-20% of the basin volume, or when accumulation reaches 6 inches or if re- suspension is observed. Clean in early spring so vegetation damaged during cleaning has time to re- establish. Prepared by: Roanoke County Attorney's office Tax Map No. 026.18 -01- 15.00 -0000 THIS DEED RESTRICTION made this day of 2012, by the BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia, Grantor. WITN ESS ETH WHEREAS, the County of Roanoke, Virginia, is the owner of a certain parcel of real estate comprising 11.650 acres, located adjoining Woodhaven Road, State Route 628 in the Catawba Magisterial District of Roanoke County, and further designated as Tax Map #026.18 -01- 15.00 -0000, upon which the said County has constructed the Green Ridge Recreation Center; and WHEREAS, current stormwater management laws and regulations of the Commonwealth of Virginia require Roanoke County to develop and reserve in perpetuity a new stormwater management facility area in connection with the construction of the Green Ridge Recreation Center; and . WHEREAS, the County of Roanoke intends to maintain, protect and preserve, in perpetuity, certain portions of said real estate parcels designated as a "New Variable Width Permanent Stormwater Management Reserve Area," containing 42,566 square feet as shown on Attachment A. WHEREAS, the County of Roanoke, as Grantor, intends to accomplish the maintenance, protection and preservation of these designated areas for the expressed purposes which are in furtherance of the goal of the Commonwealth of Virginia to enhance the quality of our State's waters through appropriate stormwater and flood control Page 1 of 3 measures by restricting the use of these areas as hereinafter set forth; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, desires to create a public record of the intended formal designation of these enumerated areas by placing a deed restriction and attached plat of survey of this real estate in the official land records maintained by the Clerk of the Roanoke County Circuit Court. NOW THEREFORE, in recognition of the foregoing expressed purposes and in consideration of the public benefit to the citizens of Roanoke County which shall result from this public deed restriction, the Grantor does hereby grant and dedicate portions of the real estate parcel described below which are designated as "New Variable Width Permanent Stormwater Management Reserve Area," containing 42,566 square feet as shown on Attachment A. The Grantor retains the right to construct such structures and grading as shall be necessary to create the designated stormwater access and maintenance areas, to perform normal maintenance and repairs to maintain the said designated areas for their intended uses. The designations and restrictions contained in this deed restriction shall be binding upon the Grantor and its successor in interest and any subsequent purchaser or grantee of this Property and shall continue as a servitude running with the Property. The Grantor shall include such designations and restrictions in any subsequent deed or conveyance of its ownership of all or any part of said Property The Board of Supervisors of Roanoke County reserves the right to amend the designations and restrictions set forth in this deed restriction when such actions shall further the objectives herein set forth. Such amendment shall be adopted after opportunity Page 2 of 3 for public comment by formal action of the Board of Supervisors consistent with procedures then in place for vacation or substitution of easements or similar actions involving public property. Although it is the Grantor's intention that this deed restriction will benefit the public as described above, nothing contained herein shall be construed to convey to the public, or any member thereof, a right of access to or use of the Property without the express written consent of the County of Roanoke. The Grantor retains the exclusive right to such access and use, subject to the terms hereof. This Deed Restriction is executed by the County Administrator pursuant to authority granted by Resolution # of Roanoke County on WITNESS the following signature and seal: is Approved as to form: adopted by the Board of Supervisors BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA B. Clayton Goodman III, County Administrator Paul M. Mahoney, County Attorney COMMONWEALTH OF VIRGINIA, COUNTY OF RoANoKE, to -wit: The foregoing Deed Restriction was acknowledged before me this day of 2012, by B. Clayton Goodman III, County Administrator, on behalf of the Board of Supervisors of Roanoke County, Virginia. Notary Public Registration # Page 3 of 3 GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Unaudited balance at June 30, 2012 Balance at September 11, 2012 Amount $ 20, 572, 318 $ 20, 572 318 N -1 % of General Fund Revenue 10.67% * 10.70% ** Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General Fund Unappropriated Balance incrementally over several years. * 2011 -12 -Goal of 11 % of General Fund Revenues 2011 -12 General Fund Revenues 11 % of General Fund Revenues ** 2012 -13 - Goal of 11 % of General Fund Revenues 2012 -13 General Fund Revenues 11% of General Fund Revenues $192 $21 $192,297,746 $21 The Unappropriated Fund Balance of the county is currently maintained at 10.70 %. The county's goal is to increase the balance over time to 11.0% Submitted By Rebecca E. Owens Director of Finance Approved By B. Clayton Goodman III County Administrator ire" N -2 COUNTY OF ROANOKE, VIRGINIA CAPITAL RESERVES Minor County Capital Reserve (Projects not in the CIP, architectural /engineering services, and other one-time expenditures.) Unaudited balance at June 36, 2612 Amount $1 Balance at September 11, 2612 $1,674,126.66 Major County Capital Reserve (Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.) Unaudited balance at June 36, 2012 Balance at September 11, 2612 Submitted By Rebecca E. Owens Director of Finance $93$,161.66 $938,161.66 Approved By B. Clayton Goodman III County Administrator '&t), N -3 RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA From 2012 -13 original Budget June 25, 2012 Appropriation for Legislative Liaison August 14, 2012 Appropriation for relocation of three Roanoke County polling precincts Balance at September 11, 2012 Submitted By Rebecca E. Owens Director of Finance Amount $ 100,000.00 (32,400.00) (3,250.00) $ 64,350.00 Approved By B. Clayton Goodman III County Administrator IPS'A— N-4 County of Roanoke, Virginia Funds Invested in the VML / VACO OPEB Pooled Trust Annual Report to the Board of Supervisors Beginning Balance Contributions Investment Income Membership fee Program and bank fees Net unrealized gain (loss) Prior Fiscal Fiscal Year Ended Cumulative Yea rs June 30, 2012 Total $ - $ 2,621,926.50 $ 2,110,740.00 533,034.00 943.73 694.26 (5,000.00) (5,295.65) 520,538.42 (4,048.81) 34,232.05 2p643,774.00 1,637.99 (5p000-00) (9,344.46) 554,770.47 $ 2 $ 3,185,838.00 $ 3 The Local Finance Board of the County of Roanoke, Virginia has met all of its obligations for the FY 2011 -12. The Local Finance Board members are Kevin Hutchins, Diane Hyatt, Penny Hodge, Paul Mahoney, and Rebecca Owens. The above schedule summarizes the funds that are under the responsibility of the Local Finance Board. These funds are invested in the VML /VACO OPEB Investment Pool, as authorized by the Roanoke County Board of Supervisors. The contributions to the OPEB Trust Fund have generated a gain (net of fees and expenses) of 20.5% since its inception. Submitted by: Diane D. Hyatt, CPA Chairman, Roanoke County Local Finance Board ACTION NO. ITEM NO. P -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, 5204 BERNARD DRIVE, ROANOKE, VIRGINIA MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: September 11, 2012 Work session on a Landscaping Project at the Colonial Avenue /Penn Forest Boulevard Roundabout Megan O. Cronise Principal Planner B. Clayton Goodman III County AdministratortL4 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Colonial Avenue /Penn Forest Boulevard Roundabout was constructed as part of a series of Six Year Plan improvements to Colonial Avenue in 2009. The Virginia Department of Transportation (VDOT) landscaped the roundabout shortly thereafter. Much of the landscaping planted is now dead and what survived is overrun with weeds. T.J.S Enterprises, Inc., a County landscaping business, contacted County Staff in May about replanting and taking over maintenance responsibilities for the roundabout for five years. SignaNge recognizing T.J.S Enterprises will be installed as part of this project. These activities fall under the Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Program. This program requires the local governing body to hold a public hearing and adopt a Resolution of Endorsement prior to project approval by VDOT. - this project implements the 2005 Roanoke County Community Plan. Staff will brief the Board of Supervisors on the landscaping project at the work session and a public hearing on the project is scheduled for September 25, 2012. Page 1 of 1 4==) U N bjO Ct U C/O* Ct �=4 O c� �d O b- 40 a� «i ct O O U a� 0 lg a� k� 0 a� kAs Mj C/� 3--I cn 4� re • N O N 3-� 4.� 4� 4� C/� O I 4-j 4 V O V � V � O � +- V U cn 4 p � a � t V � ct � + U U �, I � 4� 4 -J Q b� ' . b 7-1 c� c� cn 4� ct u E O � u 1;� ct 4-' cn O O cn O cn 4-j cn � V � O V � . � t, c� O C at 4—j ct U • O '� p cn O ct bJO too c� o � � O �I �•+JJ 0 �I U U C� �O bJJ 0 � U ct O I 4-j 4 V O V � V � O � +- V U cn 4 p � a � t V � ct � + U U �, I � 4� 4 -J Q b� ' . b 7-1 c� c� cn 4� ct u E O � u 1;� ct 4-' cn O O cn O cn 4-j cn � V � O V � . � t, c� O C at 4—j ct U • O '� p cn O ct bJO too c� o � � O a iL Ilk A , r Imp AL rt vX z I lk fo- 4v 0�01 O x 0 0 Tv� 0 V O U L c� 0 0 N 0 Q � o N � O O •� U • • • N N U i;� O � O O bz b.0 • ^ � . 4t Ct � 1 • • • N O � O O � O �4 C) O O � ct • C/� • U t+ c� Lin Q 4� tic V c� c� Q c� 4.) c� O O N O O O O U O O O O 4.) 4.) O O U N O N Q O U 0 U a� 0 0 ti . bA c� U c� O c� O bJJ P�� i 5.! �� +{ • s - � + 4 . �� i•.�' it ail. s y ry�,Y"c' _ 'N ,gyp . i 9°�•, 9 , # � R � n bA c� U c� O c� O TV! W N O N Q O U 0 U a� 0 0 c� O O O c� 'd O r.w.a oil kl� Ir 0, e �° 4 Ir t 4 o l 46 AL 46 4L v if # AOL A • i f \� IL C r--4 ct C P4 lIN bA 'd a� O O N O N Q O U 0 U a� 0 0 v U v +NJ O 4-j O U O O 4 V O 4-5 ct o � � c� O V � � � � O o � O � � o � ct 4 t V V) 4-J ct • ct ® o ct 4� V 4.) bap +� o � o • • • •"'`° ti . 0 C/� ACTION NO. ITEM NO. P -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 11, 2012 AGENDA ITEM: Work session to discuss highest ranking Capital Improvement Program (CIP) projects for Fiscal 2013 -2014 SUBMITTED BY: B. Clayton Goodman III County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This work session has been scheduled to review the County's C I P, discuss three projects; Department of Social Services Office Building, Vinton Library and ERP (Enterprise Resource Planning), and the upcoming opportunity in FY 2014 to borrow upto$10 Million dollars for County Projects. County Staff will present additional information at the meeting, discuss the projects and seek guidance from the BoS as to how the BoS may wish to proceed with the future borrowing. Page 1 of 1