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Home My WebLink About9/25/2012 - RegularÎ±¿²±µ» Ý±«²¬§ Þ±¿®¼ ±º Í«°»®ª·±® ß¹»²¼¿ Í»°¬»³¾»® îëô îðïî ÒÑÌÛæ Ì¸»®» ©·´´ ²±¬ ¾» ¿ éæðð °ò³ò »ª»²·²¹ »·±² ¿ ¬¸»®» ¿®» ²± ¿¼ª»®¬·»¼ °«¾´·½ ¸»¿®·²¹ò Good afternoon and welcome to our meeting for September 25, 2012. Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of www.RoanokeCountyVA.gov.Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A. OPENING CEREMONIES (3:00 p.m.) 1. Roll Call 2. Invocation: Pastor Dan Netting Chaplain, Roanoke County and Regional Jails; First Christian Church Disciples of Christ 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the Virginia Association of Counties (VACo) 2012 Achievement Award for Criminal Justice/Public Safety (Richard E. Burch, Chief of Fire and Rescue) Page 1 of 4 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Diane D. Hyatt, Assistant County Administrator, upon her retirement after thirty (30) years of service (B. Clayton Goodman III, County Administrator) 3. Recognition of Solid Waste Employees for Storm Clean Up (Anne Marie Green, Director of General Services; Nancy Duvall, Solid Waste Manager) D. BRIEFINGS E. NEW BUSINESS 1. Request to appropriate $567,900 for the procurement of architectural services Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE-CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission 1. The petition of Arlene Coletrane-Simmons to obtain a Special Use Permit in a R-1, Low Density Residential, District for the operation of a family day care home on approximately 0.32 acre, located at 1926 Governor Drive in the Montclair Estates Subdivision, Catawba Magisterial District G. PUBLIC HEARING AND SECOND READING OF ORDINANCES 1. Ordinance to vacate and relocate a part of a fifteen (15) foot wide drainage easement dedicated by the subdivision plat of Hampshire recorded in Plat Book 30, page 181, and crossing lots 5, 6 and 7. Property formerly dedicated by Cotton Hill Land Company, L. C. and currently owned by A. R. Development, L.C., (Lot 5 Tax Map No. 096.07-15-05.00-0000 & Lot 6 Tax Map No. 096.07-15-06.00-0000) & Palm Hermitage Corp. (Lot 7 Tax Map No. 096.07-15-07.00-0000), Cave Spring Magisterial District (Arnold Covey, Director of Community Development) H. PUBLIC HEARING AND APPROVAL OF RESOLUTION 1. Resolution of endorsement supporting a Landscaping Project at the Colonial Avenue/Penn Forest Boulevard Roundabout (Megan Cronise, Principal Planner) Page 2 of 4 I. APPOINTMENTS 1. Capital Improvement Program (CIP) Review Committee (appointed by District) 2. Clean Valley Council 3. Parks, Recreation and Tourism Advisory Commission (appointed by District) 4 Roanoke County Community Leaders Environment Action Roundtable (RCCLEAR) (appointed by District) 5. Social Services Advisory Board (appointed by District) 6. Total Action Against Poverty Board of Directors (Designee of Richard C. Flora) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1. Approval of minutes August 28, 2012 2. Request to accept and appropriate $45,839 from the Department of Criminal Justice Services for the Victim Witness Program grant for the fiscal year 2012-2013 3. Request to accept and appropriate five (5) Division of Motor Vehicle Grants in the amount of $208,680 4. Appointment of Court Services alternate member to the Community Policy and Management Team (CPMT) 5. Request to appropriate $29,125 to Roanoke County Schools for specific tuition programs K. REQUESTS FOR WORK SESSIONS L. REQUESTS FOR PUBLIC HEARINGS M. Page 3 of 4 N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. io Policy as of August 31, 2012 5. Proclamations signed by the Chairman 6. Statement of Budgeted and Actual Revenues as of August 31, 2012 7. Statement of Budgeted and Actual Expenditures and Encumbrances as of August 31, 2012 8. Accounts PaidAugust 31, 2012 O. REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Michael W. Altizer 2. 3. 4. Charlotte A. Moore 5. Richard C. Flora P. CLOSED MEETING, pursuant to the Code of Virginia as follows: 1. Section 2.2-3711.A.7 Consultation with legal counsel and briefings by staff members pertaining to probable litigation, namely, sectarian prayers and invocations Q. CERTIFICATION RESOLUTION R. ADJOURNMENT Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2012 ÎÛÍÑÔËÌ×ÑÒ ÛÈÐÎÛÍÍ×ÒÙ ÌØÛ ßÐÐÎÛÝ×ßÌ×ÑÒ ÑÚ ÌØÛ ÞÑßÎÜ ÑÚ ÍËÐÛÎÊ×ÍÑÎÍ ÑÚ ÎÑßÒÑÕÛ ÝÑËÒÌÇ ÌÑ Ü×ßÒÛ Üò ØÇßÌÌô ßÍÍ×ÍÌßÒÌ ÝÑËÒÌÇ ßÜÓ×Ò×ÍÌÎßÌÑÎô ËÐÑÒ ØÛÎ ÎÛÌ×ÎÛÓÛÒÌ ßÚÌÛÎ ÌØ×ÎÌÇ øíð÷ ÇÛßÎÍ ÑÚ ÍÛÎÊ×ÝÛ WHEREAS, Diane D. Hyatt was first employed by Roanoke County in August 1982 as Assistant Superintendent of Fiscal Management; was promoted to Director of Finance in April 1986; was again promoted to Chief Financial Officer in July 2001; and was ultimately named Assistant County Administrator in August 2009; and WHEREAS, Ms. Hyatt retired on August 31, 2012, after thirty (30) years of dedicated, professional, and accomplished service with the County; and WHEREAS, during her tenure, she worked with four County Administrators and twenty-two members of the Board of Supervisors, earning respect and support by demonstrating an unfailing commitment to the betterment of Roanoke County, its peoples and its communities; and WHEREAS, Ms. Hyatt was the first Certified Public Accountant (CPA) in the Finance Department and set an example of the highest standards of professionalism, to which the department still adheres; and WHEREAS, she developed financial policies and practices which, in 1984, resulted in the County receiving the first of a continuous line of twenty-seven Government Finance Officers Association (GFOA) Awards for Excellence in Financial Reporting; and WHEREAS,Ms. Hyatt was responsible for identifying and managing the financial resources for many significant construction projects, including the Spring Page 1 of 3 Hollow Reservoir, Roanoke Valley Resource Authority landfill and transfer station, South County Library, Green Ridge Recreation Center, Fleet Service Center, North County Fire and Rescue Station, andPublic Safety Center, as well as various school buildings; and WHEREAS, Ms. Hyatt served on key governmental boards and commissions, often acting as Treasurer, andplayed an integral role in developing the sound structure of several important regional initiatives, such as the Roanoke Valley Resource Authority, Western Virginia Regional Jail Authority, Western Virginia Water Authority, and South Peak Community Development Authority; and WHEREAS, despite challenging economic times, she developed an exemplary capital funding process for Roanoke County and the Roanoke County Public Schools, which became a model of collaborative planning that ensured ongoing funding for essential capital improvements; and WHEREAS, Ms. Hyatt actively participated in the design process and served as project manager of the new South County Library, which began a revitalization of the County library system; and WHEREAS, with her calm demeanor and collaborative style, Ms. Hyatt built strong relationships across the County, encouraging individual decision making while still fostering a group approach to problem solving; and WHEREAS, throughout her employment with Roanoke County, Ms. Hyatt consistently displayed the utmost integrity, expertise, and consideration in dealing with both citizens and colleagues, Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, does express its deepest appreciation and that of its citizens of Roanoke County to DIANE D. HYATTfor thirty (30) years of capable, loyal, and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 3 of 3 Therefore the appropriation would be as follows: South County Library Account $317,900 Vinton Library Minor Capital Account 250,000 Staff Recommendation Staff recommends an appropriation of $567,900 from the above listed accounts for the procurement of Architectural and Engineering services for the design of the proposed Vinton Library. Page 2 of 2 Ý±³°¿®·±² ±º Ê·²¬±² Ð®±°±»¼ ¿²¼ Ù´»²ª¿® ß½¬«¿´ ßúÛ Ý±¬ ßúÛ Ý±²¬®¿½¬ ²«³¾»® ¾»´±© ¿®» º±® Ù´»²ª¿® ¾¿·½ »®ª·½» °´« ¿¼¼·¬·±²¿´ »®ª·½» ¼±» ²±¬ ·²½´«¼» ½±²¬®«½¬·±² ³¿²¿¹»³»²¬ò óóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóóó Ù´»²ª¿® ß½¬«¿´ Þ«·´¼·²¹ ¿²¼ ·¬»©±®µ ½±²¬®«½¬·±² ½±²¬®¿½¬ ¿²¼ ½±²¬·²¹»²½§ ìôíèéôìíí ßúÛ Þ¿·½ Í»®ª·½» ø¿¼¶«¬»¼ ¾§ ½¸¿²¹» ±®¼»® º±® »¨¬®¿ ¼»³±´·¬·±² °¿½µ¿¹»÷ íîêôìèð ß¼¼·¬·±²¿´ Í»®ª·½» ×²¬»®·±®ô °®±¹®¿³³·²¹ô í ½±³³«²·¬§ ³»»¬·²¹ô î ¿®½¸·¬»½¬«®¿´ ®»²¼»®·²¹ô ª¿´«» »²¹·²»»®·²¹ô ÔÛÛÜ ³¿²¿¹»³»²¬ò éçôíîð Î»·³¾«®¿¾´» îðôððð ÁÁÁÁÁÁÁÁÁÁÁÁÁ Ì±¬¿´ ßúÛ ½±²¬®¿½¬ ìîëôèðð çòéû ±º ½±²¬®«½¬·±² ½±¬ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ê·²¬±² Ð®±°±»¼ Þ«·´¼·²¹ ¿²¼ Í·¬»©±®µ Û¬·³¿¬» ¿²¼ ½±²¬·²¹»²½§ ø¾§ Ü·¿²» Ø§¿¬¬÷ ëôêéçôððð Ð®±°±»¼ ßúÛ ¿°°®±°®·¿¬·±² ëêéôçðð ïðû ±º ½±²¬®«½¬·±² ½±¬ Í·¬» Ô¿²¼ Ë» Ò»·¹¸¾±®¸±±¼ Ý±²»®ª¿¬·±² Ü»ª»´±°³»²¬ Í«¾«®¾¿² Ê·´´¿¹» Ê·´´¿¹» Ý»²¬»® Î«®¿´ Ê·´´¿¹» Î«®¿´ Ð®»»®ª» Ý±²»®ª¿¬·±² Ì®¿²·¬·±² Ý±®» Û½±²±³·½ Ñ°°±®¬«²·¬§ Ð®·½·°¿´ ×²¼«¬®·¿´ Ë²·ª»®·¬§ q ß°°´·½¿²¬ Ò¿³»æ ß®´»²» Ý±´»¬®¿²»óÍ·³³±² Û¨·¬·²¹ Æ±²·²¹æ Îï Î±¿²±µ» Ý±«²¬§ Ð®±°±»¼ Æ±²·²¹æ ÎïÍ Ü»°¿®¬³»²¬ ±º Ì¿¨ Ó¿° Ò«³¾»®æ ðìêòðéóðïóïðòððóðððð Ý±³³«²·¬§ Ü»ª»´±°³»²¬ Ó¿¹·¬»®·¿´ Ü·¬®·½¬æ Ý¿¬¿©¾¿ ß®»¿æ ðòíî ß½®» Í½¿´»æ ïþ ã ïððù îì Ö«´§ô îðïî Í·¬» q ß°°´·½¿²¬ Ò¿³»æ ß®´»²» Ý±´»¬®¿²»óÍ·³³±² Û¨·¬·²¹ Æ±²·²¹æ Îï Î±¿²±µ» Ý±«²¬§ Ð®±°±»¼ Æ±²·²¹æ ÎïÍ Ü»°¿®¬³»²¬ ±º Ì¿¨ Ó¿° Ò«³¾»®æ ðìêòðéóðïóïðòððóðððð Ý±³³«²·¬§ Ü»ª»´±°³»²¬ Ó¿¹·¬»®·¿´ Ü·¬®·½¬æ Ý¿¬¿©¾¿ ß®»¿æ ðòíî ß½®» Í½¿´»æ ïþ ã ïððù îì Ö«´§ô îðïî Í·¬» Æ±²·²¹ Æ±²·²¹ ßÙí ÛÐ ßÙï ßÎ ßÊ Ýï Ýî ÝîÝÊÑÜ ×ï ×î ÐÝÜ ÐÎÜ ÐÌÜ Îï Îî Îí Îì ÎÞ ÙÞ ÝÞ Óï Óî q ß°°´·½¿²¬ Ò¿³»æ ß®´»²» Ý±´»¬®¿²»óÍ·³³±² Û¨·¬·²¹ Æ±²·²¹æ Îï Î±¿²±µ» Ý±«²¬§ Ð®±°±»¼ Æ±²·²¹æ ÎïÍ Ü»°¿®¬³»²¬ ±º Ì¿¨ Ó¿° Ò«³¾»®æ ðìêòðéóðïóïðòððóðððð Ý±³³«²·¬§ Ü»ª»´±°³»²¬ Ó¿¹·¬»®·¿´ Ü·¬®·½¬æ Ý¿¬¿©¾¿ ß®»¿æ ðòíî ß½®» Í½¿´»æ ïþ ã ïððù îì Ö«´§ô îðïî T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE A COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2012 ORDINANCE TO VACATE AND RELOCATE A PART OF A FIFTEEN FOOT (15’) WIDE DRAINAGE EASEMENT DEDICATED BY THE SUBDIVISION PLAT OF HAMPSHIRE RECORDED IN PLAT BOOK 30, PAGE 181, AND CROSSING LOTS 5, 6 AND 7. PROPERTY FORMERLY DEDICATED BY COTTON HILL LAND COMPANY, L. C. AND CURRENTLY OWNED BY A. R. DEVELOPMENT, L.C., (LOT 5 TAX MAP NO. 096.07-15-05.00-0000 & LOT 6 TAX MAP NO. 096.07-15-06.00-0000) & PALM HERMITAGE CORP. (LOT 7 TAX MAP NO. 096.07-15-07.00- 0000), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the plat of Hampshire recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 30, page 81, established a fifteen foot (15’) wide public drainage easement across Lots 5, 6 and 7; and WHEREAS, County staff has reviewed and tentatively approved the construction plans for an alternate drainage easement, therefore the public drainage easement described above established in Plat Book 30, page 181 will no longer be needed; and WHEREAS, the public drainage easement is more clearly indicated as “Portion of Existing 15’ Drainage Easement Hereby Vacated” on a plat entitled “Easement Exhibit for A. R. Development, L.C., Palm Hermitage Corp. showing a portion of an existing fifteen foot (15’) public drainage easement to be vacated and a proposed new fifteen foot (15’) public drainage easement to be dedicated crossing Lots 5 through 7, Hampshire, PB 30, Page 181” dated 8/27/12 and prepared by Balzer and Associates, Inc., attached hereto as Exhibit A; and WHEREAS, A.R. Development, L.C. & Palm Hermitage Corp. (the “Petitioners”) are the current owners of Lots 5, 6 and 7 and have petitioned the County to vacate and relocate this drainage easement Page 1 of 3 WHEREAS, no other property owner will be affected by the vacation and relocation of this public utility easement; and WHEREAS, this vacation and relocation will not involve any cost to the County and the affected County departments and public utilities have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on September 11, 2012, and a second reading and public hearing of this ordinance was held on September 25, 2012. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (fifteen foot (15’) wide public drainage easement, which was dedicated by plat of Hampshire recorded in Plat Book 30, page 181 and shown on the attached Exhibit A) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That the subject real estate (fifteen foot (15’) wide public drainage easement, which was dedicated by plat of Hampshire recorded in Plat Book 30, page 181 and shown on the attached Exhibit A) be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as amended. Page 2 of 3 4. That the Petitioners have dedicated by deed of easement and the County hereby accepts a new fifteen foot (15’) public drainage easement crossing Lots 5 through 7, all as shown on Exhibit A. 4. That all costs and expenses associated herewith, including but not limited to publication, survey, deed of easement and recordation costs, shall be the responsibility of the Petitioners. 5. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 6. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with Section 15.2-2272 of the Code of Virginia (1950, as amended). Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,SEPTEMBER 25, 2012 RESOLUTION OF ENDORSEMENT FOR THE LANDSCAPING PROJECT AT THE COLONIAL AVENUE AND PENN FOREST BOULEVARD ROUNDABOUT IN ROANOKE COUNTY, VIRGINIA WHEREAS, T.J.S. Enterprises, Inc. has committed to fund and maintain for five (5) years new landscaping and signage at the Colonial Avenue and Penn Forest Boulevard Roundabout in Roanoke County, Virginia; and WHEREAS, this landscaping and signage project would implement the 2005 Roanoke County Community Plan; and WHEREAS, these improvement activities fall under the Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Program; and WHEREAS, this VDOT program requires the local governing body to hold a public hearing and adopt a resolution of endorsement prior to project approval by VDOT; and, WHEREAS, the Board of Supervisors was briefed on this project in a work session on September 11, 2012, by County staff and the Board held a public hearing on this project after advertisement as required by law on September 25, 2012. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AS FOLLOWS: 1. That the Board finds that this landscaping and signage project at the Colonial Avenue and Penn Forest Boulevard Roundabout is consistent with the goals of the 2005 Roanoke County Community Plan. Page 1 of 2 2. That the Board accepts the offer of T.J.S. Enterprises, Inc. to fund and maintain for five (5) years the landscaping and signage at the Colonial Avenue and Penn Forest Boulevard Roundabout. 3. That the Board hereby adopts this resolution of endorsement for the landscaping project at the Colonial Avenue and Penn Forest Boulevard Roundabout, and requests the Virginia Department of Transportation to approve this project under its Comprehensive Roadside Management Program. 4. That the Clerk to the Board of Supervisors is directed to send a copy of this resolution to the Virginia Department of Transportation and to T.J.S. Enterprises, Inc. Page 2 of 2 ACTION NO.___________________ ITEM NUMBER______N-4________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE : September 25, 2012 AGENDA ITEMS : Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of August 31, 2012. SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON7,601,680.717,601,680.71 GOVERNMENT: SMITH BARNEY CONTRA60,133.24 SMITH BARNEY33,017,218.48 WELLS FARGO16,000,000.00 WELLS FARGO CONTRA10,690.0049,088,041.72 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION17,133,046.1617,133,046.16 CD: BRANCH BANKING & TRUST4,000,000.004,000,000.00 MONEY MARKET: BRANCH BANKING & TRUST1,077,386.65 MORGAN STANLEY - JAIL1,101,332.34 SMITH BARNEY42,340,661.62 STELLAR ONE3,044,121.43 WELLS FARGO6,220,620.9353,784,122.97 TOTAL 131,606,891.56