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HomeMy WebLinkAbout9/25/2012 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2012 RESOLUTION 092512-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DIANE D. HYATT, ASSISTANT COUNTY ADMINISTRATOR, UPON HER RETIREMENT AFTER THIRTY (30) YEARS OF SERVICE WHEREAS, Diane D. Hyatt was first employed by Roanoke County in August 1982 as Assistant Superintendent of Fiscal Management; was promoted to Director of Finance in April 1986; was again promoted to Chief Financial Officer in July 2001; and was ultimately named Assistant County Administrator in August 2009; and WHEREAS, Ms. Hyatt retired on August 31, 2012, after thirty (30) years of dedicated, professional, and accomplished service with the County; and WHEREAS, during her tenure, she worked with four County Administrators and twenty-two members of the Board of Supervisors, earning respect and support by demonstrating an unfailing commitment to the betterment of Roanoke County, its peoples and its communities; and WHEREAS, Ms. Hyatt was the first Certified Public Accountant (CPA) in the Finance Department and set an example of the highest standards of professionalism, to which the department still adheres; and WHEREAS, she developed financial policies and practices which, in 1984, resulted in the County receiving the first of a continuous line of twenty-seven Government Finance Officers Association (GFOA) Awards for Excellence in Financial Reporting; and WHEREAS, Ms. Hyatt was responsible for identifying and managing the financial resources for many significant construction projects, including the Spring Page 1 of 3 Hollow Reservoir, Roanoke Valley Resource Authority landfill and transfer station, South County Library, Green Ridge Recreation Center, Fleet Service Center, North County Fire and Rescue Station, and Public Safety Center, as well as various school buildings; and WHEREAS, Ms. Hyatt served on key governmental boards and commissions, often acting as Treasurer, and played an integral role in developing the sound structure of several important regional initiatives, such as the Roanoke Valley Resource Authority, Western Virginia Regional Jail Authority, Western Virginia Water Authority, and South Peak Community Development Authority; and WHEREAS, despite challenging economic times, she developed an exemplary capital funding process for Roanoke County and the Roanoke County Public Schools, which became a model of collaborative planning that ensured ongoing funding for essential capital improvements; and WHEREAS, Ms. Hyatt actively participated in the design process and served as project manager of the new South County Library, which began a revitalization of the County library system; and WHEREAS, with her calm demeanor and collaborative style, Ms. Hyatt built strong relationships across the County, encouraging individual decision making while still fostering a group approach to problem solving; and WHEREAS, throughout her employment with Roanoke County, Ms. Hyatt consistently displayed the utmost integrity, expertise, and consideration in dealing with both citizens and colleagues, Page 2 of 3 ACTION NO. ___A-092512-2__ ITEM NO. _______E-1________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2012 AGENDA ITEM: Request to appropriate $567,900 for the procurement of architectural services for the proposed Vinton library SUBMITTED BY: Daniel R. Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the conclusion of the Capital Improvement Program work session held on September 11, 2012, staff was directed to prepare a new business item for the appropriation of funds for Architectural and Engineering (A&E) services for the proposed new Vinton Library. The size of the Library has been estimated to be 20,000 square feet. A preliminary budget of approximately nine million dollars has been developed by recently retired Assistant County Administrator Diane Hyatt and Director of Library Services Diana Rosapepe. Based on an estimated building construction cost of $5,679,000, staff requests an appropriation of $567,900 for the A&E services. Once these funds are appropriated staff can develop a request for proposals to begin the process to hire the design firm. This ten percent (10%) estimate should be sufficient based on our experience with the Glenvar Library. A chart comparing the A&E budgets for the two projects is attached. Fiscal Impact Currently there is $251,880 available in the Vinton Library minor capital account. Staff would recommend using $250,000 for the A&E services. There is also a balance of approximately $1.9 million remaining in the South County Library capital account. Taking the remainder of the funds from that account would leave a large balance more than sufficient to close out the South County project. Page 1 of 2 Therefore the appropriation would be as follows: South County Library Account $317,900 Vinton Library Minor Capital Account 250,000 Staff Recommendation Staff recommends an appropriation of $567,900 from the above listed accounts for the procurement of Architectural and Engineering services for the design of the proposed Vinton Library. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Daniel R. ODonnell, Assistant County Administrator Rebecca Owens, Director of Finance Diana Rosapepe, Director of Library Services Page 2 of 2 T A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE A COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, SEPTEMBER 25, 2012 ORDINANCE 092512-3 TO VACATE AND RELOCATE A PART OF A FIFTEEN FOOT () WIDE DRAINAGE EASEMENT DEDICATED BY THE SUBDIVISION PLAT OF HAMPSHIRE RECORDED IN PLAT BOOK 30, PAGE 181, AND CROSSING LOTS 5, 6 AND 7. PROPERTY FORMERLY DEDICATED BY COTTON HILL LAND COMPANY, L. C. AND CURRENTLY OWNED BY A. R. DEVELOPMENT, L.C., (LOT 5 TAX MAP NO. 096.07-15-05.00-0000 & LOT 6 TAX MAP NO. 096.07-15-06.00-0000) & PALM HERMITAGE CORP. (LOT 7 TAX MAP NO. 096.07-15-07.00- 0000), CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, the plat of Hampshire recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 30, page 81, established a fifteen foot () wide public drainage easement across Lots 5, 6 and 7; and WHEREAS, County staff has reviewed and tentatively approved the construction plans for an alternate drainage easement, therefore the public drainage easement described above established in Plat Book 30, page 181 will no longer be needed; and WHEREAS, the public drainage easement is more clearly indicated as Portion of Existing Drainage Easement Hereby Vacated on a plat Easement Exhibit for A. R. Development, L.C., Palm Hermitage Corp. showing a portion of an existing fifteen foot () public drainage easement to be vacated and a proposed new fifteen foot () public drainage easement to be dedicated crossing Lots 5 through 7, Hampshire, PB 30, Page 181dated 8/27/12 and prepared by Balzer and Associates, Inc., attached hereto as Exhibit A; and WHEREAS, A.R. Development, L.C. & Palm Hermitage the current owners of Lots 5, 6 and 7 and have petitioned the County to vacate and relocate this drainage easement Page 1 of 3  WHEREAS, no other property owner will be affected by the vacation and relocation of this public utility easement; and WHEREAS, this vacation and relocation will not involve any cost to the County and the affected County departments and public utilities have raised no objection; and WHEREAS, notice has been given as required by Section 15.2-2204 of the Code of Virginia (1950, as amended); and THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on September 11, 2012, and a second reading and public hearing of this ordinance was held on September 25, 2012. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the subject real estate (fifteen foot (15) wide public drainage easement, which was dedicated by plat of Hampshire recorded in Plat Book 30, page 181 and shown on the attached Exhibit A) is hereby declared to be surplus and the nature of the interests in real estate renders it unavailable for other public use. 3. That the subject real estate (fifteen foot () wide public drainage easement, which was dedicated by plat of Hampshire recorded in Plat Book 30, page 181 and shown on the attached Exhibit A) be, and hereby is, vacated pursuant to Section 15.2-2272 of the Code of Virginia,1950, as amended. Page 2 of 3  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,SEPTEMBER 25, 2012 RESOLUTION 092512-4 OF ENDORSEMENT FOR THE LANDSCAPING PROJECT AT THE COLONIAL AVENUE AND PENN FOREST BOULEVARD ROUNDABOUT IN ROANOKE COUNTY, VIRGINIA WHEREAS, T.J.S. Enterprises, Inc. has committed to fund and maintain for five (5) years new landscaping and signage at the Colonial Avenue and Penn Forest Boulevard Roundabout in Roanoke County, Virginia; and WHEREAS, this landscaping and signage project would implement the 2005 Roanoke County Community Plan; and WHEREAS, these improvement activities fall under the Virginia Department of Transportation (VDOT) Comprehensive Roadside Management Program; and WHEREAS, this VDOT program requires the local governing body to hold a public hearing and adopt a resolution of endorsement prior to project approval by VDOT; and, WHEREAS, the Board of Supervisors was briefed on this project in a work session on September 11, 2012, by County staff and the Board held a public hearing on this project after advertisement as required by law on September 25, 2012. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, AS FOLLOWS: 1. That the Board finds that this landscaping and signage project at the Colonial Avenue and Penn Forest Boulevard Roundabout is consistent with the goals of the 2005 Roanoke County Community Plan. Page 1 of 2  ACTION NO. __A-092512-5.a__ ITEM NO. _______J-2________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2012 AGENDA ITEM: Request to accept and appropriate $45,839 from the Department of Criminal Justice Services for the Victim Witness Program grant for the fiscal year 2012-2013 SUBMITTED BY: Anne A. Jones Victim Witness Director/Admin Assistant Commonwealth Attorney APPROVED BY: B.Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Victim Witness Program provides comprehensive information and direct services to crime victims and witnesses in accordance with the Crime Victim and , through June 30, 2013, it is estimated that six hundred (600) victims and five (5) witnesses will receive direct services through this program. FISCAL IMPACT: This grant is fully funded by Federal funds administered through the State of Virginia to help with the personnel cost of this program. No additional local funds are required for this grant. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of Victim Witness Program grant from the Department of Criminal Justice Services in the amount of $45,839. Page 1 of 2  VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Anne A. Jones, Victim Witness Director, Commonwealth Attorney Rebecca Owens, Director of Finance Page 2 of 2  ACTION NO. __A-092512-5.b__ ITEM NO. _______J-3________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2012 AGENDA ITEM: Request to accept and appropriate five (5) Division of Motor Vehicle Grants in the amount of $208,680 SUBMITTED BY: Howard Hall Chief of Police APPROVED BY: B.Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following five grants, from the Division of Motor Vehicles, have been awarded to the Roanoke County Police Department. These grants will be used to support the Roanoke ining. Grant in the amount of $45,400 to reduce alcohol related fatalities and serious injuries in traffic crashes. Grant in the amount of $21,450 to support selective enforcement targeting occupant protection. Grant in the amount of $21,280 to increase traffic enforcement on Interstate 81. Grant in the amount of $97,750 to provide for equipment and training for the regional crash team. Grant in the amount of $22,800 to support the regional DUI taskforce. For fiscal year 2013 (October 1, 2012 thru September 30, 2013). There is no cost to Roanoke County. Page 1 of 2  FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of five (5) Division of Motor Vehicle grants in the total amount of $208,680. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Howard Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2  ACTION NO. __A-092512-5.c__ ITEM NO. _______J-4________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2012 AGENDA ITEM: Appointment of Court Services alternate member to the Community Policy and Management Team (CPMT) SUBMITTED BY: Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: According to the bylaws of the Community Policy and Management Team, the Board of Supervisors may appoint an alternate representative to the CPMT. Carolyn Minnix, Director of Court Services has requested that Rosemary Walker be appointed as the alternate member representing the Court Services Unit. Recommendation: Staff recommends that the Board of Supervisors appoint Rosemary Walker to serve as the alternate member to the CPMT for the Court Services Unit. Page 1 of 2  VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Page 2 of 2  ACTION NO. __A-092512-5.d__ ITEM NO. _________J-5______ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: September 25, 2012 AGENDA ITEM: Request to appropriate $29,125 to Roanoke County Schools for specific tuition programs SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Each year, summer camps are held for rising 6th-8th grade students to expose them to the Specialty Center programs that are offered at the Burton Center for Arts and Technology. Approximately $7,000 in tuition is collected for these programs and the revenue is used to pay for staff supplies for the programs. An appropriation of $7,000 is requested to set up the estimated tuition revenue and corresponding expenditure budgets. 2. Each year the gifted art program collects tuitions for the after school art programs and summer camps offered to students identified for the program. Based upon the revenues from previous fiscal years, a budget line should be included to reflect these tuitions accurately as revenues. Tuition for the gifted art program is estimated at $19,625 with corresponding program expenditures. An appropriation of $19,625 is requested to set up the estimated tuition revenue and corresponding expenditure budgets. 3. Each year the gifted program collects tuition for QUEST workshops offered to students identified as academically gifted. An appropriation of $2,500 is requested to set up the estimated tuition revenue and corresponding expenditure budgets. Page 1 of 2 FISCAL IMPACT: 1. The summer camp budget will be increased by $7,000. 2. The gifted art program budget will be increased by $19,625. 3. The QUEST budget will be increased by $2,500. ALTERNATIVES: None STAFF RECOMMENDATION: Appropriation of funds in the amount of $29,125. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Brenda Chastain, Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2