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HomeMy WebLinkAbout10/9/2012 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 9, 2012 RESOLUTION 100912 -1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GREGORY A. KING, FIRE CAPTAIN, UPON HIS RETIREMENTAFTER TWENTY -EIGHT (28) YEARS OF SERVICE WHEREAS, Gregory A. King was hired on September 17, 1984, and hasworked as a Firefighter, Fire Lieutenant and Fire Captain during his tenure with Roanoke County; and WHEREAS, Captain King retired on October 1, 2012, after twenty -eight (28) years and four (4) months of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Captain King served on the Safety and Health Committee for over 20 years reviewing all accidents to persons and apparatus to help reduce future injuries or accidents; and WHEREAS, Captain King was one of the Department's most qualified fire engine pump instructors and used that knowledge to train hundreds of career and volunteer personnel in the proper operation of the hydraulic systems of fire trucks; and WHEREAS, Captain King through -out his tenure with Roanoke County Fire and Rescue Department was a mentor to new employees always with a calm and reassuring approach to garner the best out of new personnel; and WHEREAS, Captain King through his positive attitude and open approach was successful in ensuring the transition from volunteer personnel to career personnel at the Back Creek station with a seamless process. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GREGORY A. KING, for twenty -eight (28) years of capable, loyal and Page 1 of 2 dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Flora NAYS: None ABSENT: Supervisors Altizer, Elswick A C Y TESTE. Deborah C. Jacks Clerk to the Board upervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 9, 2012 RESOLUTION 100912 -3 APPROVING THE SALE OF ROLAND E. COOK SCHOOL BY THE COUNTY SCHOOL BOARD OF ROANOKE COUNTY AND AUTHORIZING THE SCHOOL BOARD TO RETAIN THE PROCEEDS OF SUCH SALE WHEREAS, the County School Board of Roanoke County has determined that it has no further use for the former Roland E. Cook School, and that it intends to sell said school; and WHEREAS, pursuant to Section 22.1 -129 of the Code of Virginia, the School Board may sell such property and retain the proceeds of such sale upon the approval of the Board of Supervisors and after the School board holds a public hearing; and WHEREAS, the Board of Supervisors intends to approve the sale of the Roland E. Cook School property by the School Board and to allow the School Board to retain the proceeds of such sale in a capital improvements fund. NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That the sale of the Roland E. Cook School property by the County School Board of Roanoke County is hereby approved. 2. That the School Board shall hold a public hearing on the sale of the Roland E. Cook School property and the retention of the sale proceeds. 3. That the School Board may retain the proceeds from the sale of the Roland E. Cook School property. The proceeds of this sale shall be retained in a capital Page 1 of 2 improvement fund to be used only for new school construction, school renovation and major school maintenance projects. 4. That this resolution shall be effective from and after the date of its adoption. On motion of Supervisor Moore to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Flora NAYS: None ABSENT: Supervisors Altizer, Elswick A C Y TEST eborah C. Jacks Clerk to the Board upervisors cc: Brenda Chastain, Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 100912 -4.a ITEM NO. G -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: October 9, 2012 Designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 11 -13, 2012 Deborah C. Jacks Clerk to the Board of Supervisors B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Association of Counties (VACo) annual conference will be held November 11- 13, 2012. They have requested that each county designate a representative of its Board of Supervisors as well as an alternate to cast its votes at the annual business meeting on Tuesday, November 13, 2012. The voting credentials form must be submitted to VACo by November 1, 2012. Chairman Richard C. Flora will be attending the conference and it is recommended that he be appointed as Roanoke County's voting representative for 2012. Confirmation has been placed on the consent agenda. Page 1 of 2 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: B. Clayton Goodman III, County Administrator Yes No Absent Ms. Moore ® ❑ ❑ Mr. Altizer ❑ ❑ Mr. Church ® ❑ ❑ Mr. Elswick ❑ ❑ Mr. Flora ® ❑ ❑ cc: B. Clayton Goodman III, County Administrator ACTION NO. A- 100912 -4.b ITEM NO. G -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 9, 2012 AGENDA ITEM: Request for approval of revised Bylaws for the Community Policy and Management Team (CPMT) SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Bylaws for the Community Policy and Management Team (CPMT), the appointed board that determines appropriate services for eligible children with behavioral or intellectual disabilities, are in need of minor revision. There are two things that change due to this revision. First, a question has been raised concerning the appearance of a conflict of interest or an ethical conflict arising from the participation of the county attorney or an assistant county attorney both as a voting member of the CPMT and as legal advisor to the CPMT. In order to avoid the appearance of impropriety, it is recommended that the Bylaws be amended to remove the county attorney as a voting member of the CPMT. County Attorney Paul Mahoney has requested this change. The county attorney's office will continue to provide legal representation, support and advice to the CPMT. Second, the CPMT sometimes has trouble recruiting and retaining parent advocates. The current Bylaws require two (2) parent advocates while state regulations require at least one, therefore the CPMT recommends that the language be changed to "up to two (2) parent advocates" to allow flexibility in the appointments. The CPMT members reviewed and approved these changes at the September 27, 2012, CPMT meeting and to go into effect these changes need to be approved by the Board of Supervisors as well. FISCAL IMPACT There is no fiscal impact from the recommended changes. Page 1 of 2 RECOMMENDATION The CPMT Board voted to approve the changes on September 27, 2012, and recommends that the Board of Supervisors give final approval. Staff concurs with this recommendation. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Daniel R. O'Donnell, Assistant County Administrator Joyce Earl, Director of Social Services Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Altizer ❑ ❑ Mr. Church ® ❑ ❑ Mr. Elswick ❑ ❑ Mr. Flora ® ❑ ❑ cc: Daniel R. O'Donnell, Assistant County Administrator Joyce Earl, Director of Social Services Page 2 of 2 ACTION NO. A- 100912 -4.c ITEM NO. G -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 9, 2012 AGENDA ITEM: Request to accept and appropriate the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $14,451 SUBMITTED BY: APPROVED BY: Howard H. Hall Chief of Police B. Clay Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Police Department made application forfunding forthe above grant for the purpose of providing equipment for less than lethal weapons training. This was a priority area of the grant in regards to officer safety and wellness. The grant project period is 10/01 /2011 to 09/30/2013. FISCAL IMPACT: There are no matching funds required to receive this grant. STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the 2012 Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $14,451. Page 1 of 2 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Howard H. Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Altizer ❑ ❑ Mr. Church ® ❑ ❑ Mr. Elswick ❑ ❑ Mr. Flora ® ❑ ❑ cc: Howard H. Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 9, 2012 RESOLUTION 100912 -4.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DONALD P. LAWSON, BUILDING MAINTENANCE TECHNICIAN, UPON HIS RETIREMENT AFTER MORE THAN EIGHT (8) YEARS OF SERVICE WHEREAS, Donald P. Lawson was hired on January 20, 2004, and has worked as a Building Maintenance Technician during his tenure with Roanoke County; and WHEREAS, Mr. Lawson retired on October 1, 2012, after eight (8) years and nine (9) months of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Mr. Lawson held a variety of Virginia trade licenses, including Master Mechanical, Master Plumbing, Master Gas Fitter, Journeyman Electrician and Back Flow tester, all of which helped him perform many tasks in house, saving the County thousands of dollars in outside fees; and WHEREAS, Mr. Lawson also had strong skills in the area of Heating, Ventilation and Air Conditioning (HVAC), including a thorough knowledge of pneumatic controls used in those systems, which allowed him to maintain and fix that equipment and allowed the County to save money by eliminating service contracts; and WHEREAS, Mr. Lawson's positive attitude and strong work ethic resulted in numerous complements from the departments that he provided with service and support for equipment and facilities; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DONALD P. LAWSON, for eight (8) years and nine (9) months of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Flora NAYS: None ABSENT: Supervisors Altizer, Elswick A CO TESTE: I � (Cv� e orah C. Jacks Clerk to the Board of upervisors Page 2 of 2 ACTION NO. A- 100912 -4.e ITEM NO. G -6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 9, 2012 AGENDA ITEM: Request to appropriate $29,125 to Roanoke County Schools for miscellaneous programs SUBMITTED BY: Brenda Chastain, Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: �. The school system received a grant award from Virginia Tech's National Science Foundation for participation in the Creative IT: Hyper Drama Storytelling: Engaging and Nurturing Creativity in K -12 Students in the amount of $1,490. 2. Roanoke County Schools received a grant from the Allstate Foundation in the amount of $1,000. The grant will support the continuation of the Partnering for the Privilege Safe Teen Driving program initiated in 2006. This program will include parent meetings for each of our five high schools with the potential of reaching over 1,200 students and their families. The goal of the Roanoke County program is to present one parent meeting in each of the five high schools by November 2012. The target audience will be parents of teens preparing for or those in the process of acquiring a driver's license. 3. Roanoke County Schools was awarded a Library of Congress Teaching with Primary Sources Program grant through Waynesburg University in Waynesburg, PA. The purpose of the grant is to teach teachers in Roanoke County and surrounding areas how to effectively use primary source material from the LOC web site in classroom instruction. The target audience of teachers includes social studies, English /Language Arts, and librarians. was $6,677; we are currently asking that $3,182.1 for the remainder of the 2012 -2013 school year. The original amount awarded 1 to be appropriated at this time Page 1 of 2 FISCAL IMPACT: The instructional personnel budget will be increased by $1,490. 2. The driver education budget will be increased by $1,000. 3. The instruction budget will be increased $3,182.11. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends appropriation of funds in the amount of $5,672.11. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Brenda Chastain, Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Altizer ❑ ❑ Mr. Church ® ❑ ❑ Mr. Elswick ❑ ❑ Mr. Flora ® ❑ ❑ cc: Brenda Chastain, Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 100912 -4.f ITEM NO. G -7 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 9, 2012 AGENDA ITEM: Confirmation of appointment to the Clean Valley Council, Library Board (appointed by District) and Total Action Against Poverty (TAP) Board of Directors (Designee of Richard C. Flora) SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Clean Valley Council Chairman Flora has appointed Theresa Passeretti to fill the unexpired term of Debbie Melnick, which will expire on June 13, 2013. Ms. Passeretti is from the Cave Spring Magisterial District 2. Library Board (appointed by District) Vice Chairman Michael W. Altizer has recommended the reappointment of Heather Lawrence to serve an additional four -year term, which will expire on December 31, 2016. Ms. Lawrence will represent the Vinton Magisterial District. 3. Total Action Against Poverty (TAP) Board of Directors (Designee of Richard C. Flora) Chairman Flora has recommended the appointment of Ms. Charlotte A. Moore to serve as his designee for a two -year term that will expire October 9, 2014. Page 1 of 1 ACTION NO. A- 100912 -4.g ITEM NO. G -8 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 9, 2012 AGENDA ITEM: Request to accept and appropriate grant funds in the amount of $376,000 from the Federal Emergency Management Agency (FEMA), U.S. Department of Homeland Security for the purchase of a station alerting system SUBMITTED BY: Richard E. Burch, Jr. Chief of Fire and Rescue APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue Department has experienced constant problems with the process we alert our fire /rescue personnel for many years. The current station alerting system is literally a hodge -podge of out dated equipment. Almost every station is different in the way it is alerted with the exception of a rip and run system that is an extension of the Computer Aided Dispatch (CAD) system. However, the rip /run system does not have the ability to alert personnel that a call has been dispatched. Therefore, it is common practice for station officers to carry a portable radio with them at all times. The challenge is during sleep time periods where the system is not reliable and calls could potentially be missed for the primary station or cause a delayed response. A number of safeguards have been implemented that utilize various equipment and human contact to ensure personnel are alerted to calls. The citizen committee appointed by the Board of Supervisors rated this project as the number one CIP project for all Departments. The recognition by this citizen committee illustrates how important this project is. The Fire /Rescue Department applied for a Fire Act Grant which is administered through the Federal Emergency Management Agency (FEMA), Department of Homeland Security. This is an eighty /twenty (80/20) match grant, which will allow the department to purchase a station alerting system that interfaces with the current Page 1 of 2 CAD system. The grant also included an enhancement to the current paging system to allow text messaging and additional information sent via smart phones if funding remained from the grant. The project is anticipated to be completed early summer of 2013. FISCAL IMPACT: $118,000 has already been identified from revenue generated from the Ambulance Transport program. The Ambulance Transport program was designed and used to provide funding for career personnel positions and major Fire /Rescue Department CIP needs. The twenty percent (20 %) match will be $94,000 and the remaining $24,000 will be utilized to upgrade the paging system as the grant may not cover that portion of the project. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of $376,000 in grant funds from FEMA and the appropriation of $118,000 from the Ambulance Transport program to fund a new station alerting system and paging system enhancement for the Fire /Rescue Department. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Altizer ❑ ❑ Mr. Church ® ❑ ❑ Mr. Elswick ❑ ❑ Mr. Flora ® ❑ ❑ cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 9, 2012 RESOLUTION 100912 -4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for October 9, 2012, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes — September 11, 2012 2. Confirmation of designation of voting delegate to the Virginia Association of Counties (VACo) conference to be held November 11 -13, 2012 3. Request for approval of revised Bylaws for the Community Policy and Management Team (CPMT) 4. Request to accept and appropriate the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of $14,451 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Donald P. Lawson, Building Maintenance Tech II, upon his retirement after more than eight (8) years of service 6. Request to appropriate $29,125 to Roanoke County Schools for miscellaneous programs 7. Confirmation of appointment to the Clean Valley Council; Library Board (appointed by District) and Total Action Against Poverty (TAP) Board of Directors (Designee of Richard C. Flora) 8. Request to accept and appropriate grant funds in the amount of $376,000 from the Federal Emergency Management Agency (FEMA), U.S. Department of Homeland Security for the purchase of a station alerting system Page 1 of 2 On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Flora NAYS: None ABSENT: Supervisors Altizer, Elswick A C TESTE: eborah C. Jack Clerk to the Board Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, OCTOBER 9, 2012 RESOLUTION 100912 -5 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor Flora to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Flora NAYS: None ABSENT: Supervisors Altizer, Elswick A C TESTE: eborah C. Jacks Clerk to the Board o upervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON OCTOBER 9, 2012 RESOLUTION 100912 -2 REQUESTING APPROVAL AND ADOPTION OF THE REVENUE SHARING PROJECTS AND FUNDS FOR THE FISCAL YEAR 2013 -2014 WHEREAS, the Board of Supervisors reviewed the projects identified in Roanoke County Revenue Sharing Program for fiscal year 2013 -2014; and WHEREAS, the Board of Supervisors desires to submit an application for an allocation of funds of up to $500,000 through the Virginia Department of Transportation fiscal year 2013 -2014, Revenue Sharing Program; and WHEREAS, $500,000 of these funds are requested to fund the projects identified in Roanoke County Revenue Sharing Program for fiscal year 2013 -2014. NOW, THEREFORE, BE IT RESOLVED that Roanoke County Board of Supervisors hereby approves the Revenue Sharing Project list for fiscal year 2013 -2014 and supports this application for an allocation of $500,000 through the Virginia Department of Transportation Revenue Sharing Program; and BE IT FURTHER RESOLVED that the County Administrator is authorized to sign the Letter of Intent and defer appropriation of the funds ($500,000) until July 1, 2013. Page 1 of 2 On motion of Supervisor Flora to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Flora NAYS: None ABSENT: Supervisors Altizer, Elswick W C Y TESTE: h C. Jac s Clerk to the Board aupervisors cc: Arnold Covey, Director of Community Development David Holladay, Planning Administrator B. Clayton Goodman III, County Administrator Page 2 of 2