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Home My WebLink About1/22/2013 - Adopted Board RecordsACTION NO. A- 012213 -1 ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 22, 2013 Request to amend the scope of services for the A/E contract with Holzheimer, Bolek and Meehan for additional Construction Management and Project Administration Services for the Glenvar Library, Catawba Magisterial District Daniel R. O'Donnell Assistant County Administrator B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION Staff is requesting authorization to amend and extend the A &E contract with Holzheimer, Bolek and Meehan for the Glenvar Library to ensure that all construction is accomplished successfully. The project is well within budget; however there is a two (2) month delay from the original project schedule necessitating the extension of these services. The substantial completion date for the project is now March 23, 2013, with final completion expected by the end of April. We are scheduling a May 6, 2013, opening for the new Glenvar Library. One (1) month of the delay was caused by extending the estimated construction period at the front end of the construction to allow the contractor sufficient time to complete the work. The second month was due to a delay in the delivery of storefront and window materials by the manufacturer. The contractor has agreed to compensate the County for this delay. Normally contract changes of this type are within the oversight of County Administration as all necessary funds have already been appropriated to the project budget. However, as we added construction management services to the contract after the A &E contract was approved, combined change orders to the contract total in excess of twenty -five (25 %) of the original amount. According to County procurement regulations and the Procurement Code of Virginia, change orders exceeding more than twenty -five percent (25 %) must be approved by the Board of Supervisors. Staff is requesting the authority to add $20,405.64 Page 1 of 2 for two (2) months of construction management services and one month of contract administration. In addition, we are also requesting the ability to extend the contract one additional month for another $12,405.64 should continued services be necessary after April 30 2013. Finally we are requesting to add $2,000 for reimbursable expenses, primarily travel costs. This would make the maximum change up to $34,811.24. Of this amount, $15,480.92 is being credited back to the County by the general contractor due to the need to extend their schedule. The remaining $19,330.36 is available in the project contingency accounts. This change will bring the total contract amount for A &E and construction management services to $556,609.08. FISCAL IMPACT There is no project budget impact as the $34,811.28 is available in the project budget. $15,480.92 will be recovered as a credit from the General Contractor for a schedule extension. Therefore up to $19,330.36 will come from previously appropriated and available project funds. RECOMMENDATION Staff recommends the approval of a contract modification not to exceed $34,811.28 for the contract with Holzheimer, Bolek and Meehan for an extension of construction management and project administration services to ensure the successful completion of the new Glenvar Library. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Daniel R. O'Donnell, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ cc: Daniel R. O'Donnell, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 012213 -2 ITEM NO. E -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: January 22, 2013 Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, HyperGen, Inc. and 4D Investments, LLC, Hollins Magisterial District Jill Loope Acting Director of Economic Development B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: HyperGen, Inc is a growing technology company that provides IT consulting services and software solutions to companies throughout the United States. They have been in business in the Roanoke area since 1992 and have grown substantially during this time. After extensive analysis of available sites in the region, HyperGen has decided to construct a 10,000 sq. ft. corporate office building on two point five (2.5) acres on Waldrond Drive off of Plantation Road in Roanoke County. HyperGen is planning a $1.5 million investment in personal property and a new modern facility, to accommodate their current and future growth needs. They currently employ twenty (20) people with high skill level requirements in Management Information Systems, Software Engineering and Computer Science fields, with projections to grow their business by up to thirty percent (30 %) within the next two (2) years. The company also pays wages in excess of the County's median wage rate by up to forty percent (40 %). To assist with their expansion, a four- party performance agreement has been negotiated between Roanoke County, Roanoke County Economic Development Authority, HyperGen, Inc. and 4D Investments, LLC. This agreement will promote and encourage the expansion Page 1 of 2 of this high tech company, and provide increased employment and corporate investment in Roanoke. The agreement allows for an economic development grant in an amount equal to two years of new local tax revenue to be reimbursed to the company after the new facility is built. New local tax revenue is defined as new real estate and business license and personal property taxes generated annually by the project, not to exceed to $75,000 in total. This is consistent with the County's Public Private Partnership Policy. If the company generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. The two -year period will commence on January 1, 2014. FISCAL IMPACT: Per the performance agreement, the grant will be calculated as a reimbursement based on new tax revenues generated by the project; therefore, the fiscal impact will be in the form of foregone revenue. No new funding is needed for this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority, HyperGen, Inc. and 4D Investments, LLC. VOTE: Supervisor Flora moved to approve the staff recommendation. Motion approved. cc: Jill Loope, Acting Director of Economic Development Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ cc: Jill Loope, Acting Director of Economic Development Page 2 of 2 ACTION NO. A- 012213 -3 . d ITEM NO. G -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2013 AGENDA ITEM: Confirmation of appointment to the Community Policy and Management Team (CPMT) SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Community Policy and Management Team (CPMT) During the closed meeting on January 8, 2013, the Board of Supervisors recommended the appointment of Lee Gouffray as a parent representative for a three -year term to expire January 31, 2016. Ms. Gouffray has agreed to serve. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Page 1 of 1 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ Page 1 of 1 cc: Daniel R. O'Donnell, Assistant County Administrator Joyce Earl, Director of Social Services Jessica Webb, CSA Coordinator Page 2 of 1 ACTION NO. A- 012213 -3 . e ITEM NO. G -6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2013 AGENDA ITEM: Request to amend the lease with Valley Electric Supply, Inc. for the temporary Glenvar Library at 2630 Main Street, Salem, Virginia SUBMITTED BY: Daniel R. O'Donnell Assistant County Administrator APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff has tentatively renegotiated the lease with Valley Electric Supply, owner of the rented space currently being used to house the temporary Glenvar Library. The amendment will provide fora month to month renewal after March 31, 2013. The original lease provided for a six (6) -month automatic renewal, but the temporary space will only be needed until April 30 2013, as the construction project will be substantially complete. Therefore, the County will be saving $1,500 per month for five (5) months, or a total of $7,500 by amending the lease. The landlord is agreeable to this change as long as we provide a two month notice, which staff plans to do near the end of February. Alternatives Alternative One — Alternative one is to approve the amendment to the lease with Valley Electrical Supply to provide for month to month extensions after March 31, 2013, and save Roanoke County $1,500 per month. Alternative Two — Alternative two is to deny approval of the amendment and allow the lease to automatically renew for six months after March 31, 2013. Page 1 of 2 Staff Recommendation Staff recommends approval of Alternative One in order to decrease rental costs for temporary library space by $1,500 per month. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Daniel R. O'Donnell, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ cc: Daniel R. O'Donnell, Assistant County Administrator Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON JANUARY 22, 2013 RESOLUTION 012213 -3.a ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $342,000 FROM THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR FISCAL YLEAR 2012- 2013, AND AUTHORIZING THE EXECUTION OF PROJECT ADMINISTRATION AGREEMENTS FOR FISCAL YEAR 2012 -2013 "THE PLANTATION ROAD BICYCLE, PEDESTRIAN AND STREETSCAPE IMPROVEMENT PROJECT" WHEREAS, on October 25, 2011, the Board of Supervisors submitted a request to the Commonwealth Transportation Board for Transportation Enhancement Funds for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and WHEREAS, on June 20, 2012, the Commonwealth Transportation Board awarded $341,000 of federal Transportation Enhancement Funds to Roanoke County; and WHEREAS, the grant award requires twenty percent (20 %) matching funds in the amount of $85,260, from Roanoke County; and WHEREAS, for locally administered projects, the Virginia Department of Transportation requires certain project administration agreements between the local government and the Commonwealth of Virginia; and WHEREAS, the Virginia Department of Transportation requires that the Board of Supervisors grant signatory authority to a specific staff person or persons to execute the project administration agreements. NOW, THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1. That the Board hereby accepts and appropriates grant funds in the amount of $341,000 from the Virginia Department of Transportation for - Fiscal year 2612 -2613, and matches the grant award with $85,266; and 2. That the County Administrator or the County Engineer is hereby granted signatory authority to execute project administration agreements for the approved Transportation Enhancement Project, entitled "The Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project ". On motion of Supervisor ChUrch to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A COPY TESTE: Deborah C. Jacks Clerk to the Board Supervisors cc: David Holladay, Planning Administrator Rebecca Owens, Director of Finance Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2013 RESOLUTION 012213 -3.b EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JERRY L. SPRADLING UPON HIS RETIREMENT AFTER ELEVEN (111) YEARS OF SERVICE WHEREAS, Jerry L. Spradling was hired on August 27, 2001, and has worked as a Firefighter /EMT and Paramedic /Firefighter during his tenure with Roanoke County; and WHEREAS, Mr. Spradling retired on January 1, 2013, after eleven (11) years and four (4) months of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Mr. Spradling provided outstanding emergency care to the sick and injured to those he transported to the hospital; and WHEREAS, Mr. Spradling throughout his tenure with Roanoke County Fire and Rescue Department was a mentor to new employees always with a calm and reassuring approach to garner the best out of new personnel; and WHEREAS, Mr. Spradling was assigned duties as a Public Education Specialist providing fire safety training to all ages in a professional manner; and WHEREAS, Mr. Spradling was instrumental in developing the specifications and design for the Department's current Fire Safety Trailer, which was funded one hundred percent (100 %) through a Department of Homeland Security grant; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Jerry L. Spradling, for eleven (11) years of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution and carried by the fallowing roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None LJCUVi all v. oaklmz) Clerk to the Board Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2013 RESOLUTION 012213 -3.c REQUESTING ACCEPTANCE OF WATERSTONE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of -way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be Page 1 of 2 forwarded to the Residency Administrator for the Virginia Department of Transportation. On motion of Supervisor Church to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None UAIKOIG� -04" 11 Deborah C. Jacks / it Clerk to the Boar d/ofpervisors cc: Arnold Covey, director of Community Development Brian Epperly, Transportation Engineer Tarek Moneir, Deputy Director of Development Virginia Department of Transportation Page 2 of 2 ------------ ---------------------------- In County_of Roanoke ------------.------ - --------------- ---- By resolution of the governing body adopted January 8, 2013 The following MOT Form AM -4.3 is hereby attached and incorpr as part of the governing body's resolution for changes in the secondary system of state highways. �, A Copy Testee Signed (County D, ff ci. Report of Changes in the Secondary System of State Highways Project/Subdivision Waterstone Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1 -229 St reet Name a R N Waterstone Drive, State Route Number 2032 Old Route Number: 0 • From: Int. Route 690 To: End, Cul -de -sac, a distance of: 0.23 miles. Recordation Reference: Ins" 2007 -13566 Right of Way width (feet) = 50 VDOT Form ANI -4, i (4 /20i" 007) Maintenance Dlv kion Date of Resolution: January 8, 2013 Page 1 of 1 . OLD .. SITS U R r j j �N sErWK (n►p.) ire ' !�! r r ��r� � � ►fry r r e! r ► f l r I�� `. J i I Bbl I� ��r rer 1 r [ ! �•I fir'\ �� - ,Cmk\ { r# I r J L I•J NORTH .s 1 t r ! ~ ' r r ROAd r,{ SEF ! i trrP.} t y V 4040 Ve y r * l r / �� Pw 100" pop \ FL i 1 F 30' FRONT SETBACK (M} F •. pvp t �. 1 r SEEBIICK t r� IL A POST i00-YEAR � � � C� � r � _ � �•►�� • "'� ~ � �• � � FLOMPLAA � 1 r i� • r PRE AND POST ► � swm I . - -" .. •' r _ - r ..+ - rl.aaat'r�ur� am Ar. / ��• , d� - PROPOSED ADDITION(S) IN GREY DESCRIPTION LENGTH ROW WIDTH SERVICES Miles Feet Feet Houses Waterstone Drive; From Int. of Poage Valley Rd. Ext (Route 690) to the end of it's cul -de -sac 0.23 50 28 13 ROANOKE COUNTY ACCEPTANCE OF WATERSTONE DRIVE INTO THE DEPARTMENT OF VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM COMMUNITY DEVLOPMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2013 RESOLUTION 012213 -3.c REQUESTING ACCEPTANCE OF WATERSTONE DRIVE INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right -of -way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be Page 1 of 2 forwarded to the Residency Administrator for the Virginia Department of Transportation. On motion of Supervisor Church to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A GOP' TES "fE: Deborah C. Jacks l/ Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Brian Epperly, Transportation Engineer Tarek Moneir, Deputy Director of Development Virginia Department of Transportation I hereby certify that the foregoing is a true and correct copy of Resolution 012213 -3.c adopted by the Roanoke County Board of Supervisors by a unanimous recorded vote, on Tuesday, January 22, 2013. /1 Deborah G. Jacks Clerk to the Board Page 2 of 2 In the County_of Roanoke . . . . . . . . . . . . . . . . . . . . . . . � . . . ft . . . ft . . . ft . . . . . . . . . . . . . . . . . - - - - . - - - - r - - - - . . . . - - - - - - - . . - . - - - - . - - - . - - - - - - - . . - - - - By resolution of the governing body adopted January 8, 2013 The following VDOT Form AM is hereby attached and incorpora d s part of the governing body's resolution for changes in the secondary system of state highways. / �--1 A Copy Testee Signed (County Officia Report of Changes in the Secondary System of Statd"Highways Project/Subdivision Waterstone Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1 -229 5 treet NaMg and/or Route Number Waterstone Drive, State Route Number 2032 Old Route Number: 0 • From: Int. Route 690 To: End, Cul -de -sac, a distance of: 0.23 miles. Recordation Reference: Instr# 2007 -13566 Right of Way width (feet) = 50 VDOT Form AM -4.3 (4/20/'2007) h4aintenance Division Date of Resolution: January 8, 2013 Page 1 of 1 o� SHAVE VIh1�YAt�tR R �a NORTH +7 r � S ' • 75' BEAR • i '• Skr94cm (TYP.) �6 r L [ ! sir ! {nrA} Cr r 1 • ■r ti � � 1 I � I -15 SIDE !, �I \`� f $� !� I I l > C ask \ \ _ R 200► .00 1 � rr �� SETBACK �7YP.} 1 I 1 1 1 / 4e aticK A ��.... '' � � �.c.:�/ ;� sir ^[ _ r_ 40 do .000 ■ � ti � F'LODDP YEAR �� Cr ss1�.. Y �� ,�+ � �! r Oda IN Jp PRE AND POST �+ 1 ,� 1 DO YEAR ► �sw d\ F1.QDDPW�I 0.53 X �Y �. �.�� . �V , or PROPOSED ADDITION(S) IN GREY DESCRIPTION LENGTH ROW WIDTH SERVICES Milos Feet Feat Houses Waterstone Drive; From Int. of Poage Valley Rd. Ext (Route 690) to the end of it's cul -de -sac 0.23 50 28 13 ROANOKE COUNTY ACCEPTANCE OF WATERSTONE DRIVE INTO THE DEPARTMENT OF VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM COMMUNITY DEVLOPMENT AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINSITRATION CENTER ON JANUARY 22, 2013 RESOLUTION 012213 -3.f REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) TO DESIGNATE LANCASTER ROAD, ROUTE 708, AS A RURAL RUSTIC ROAD IN THE VDOT SECONDARY SYSTEM, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, Section 33.1 -70.1 of the Code of Virginia, permits the improvements and hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low- density development area and have a minimum of fifty (50) vehicles per day (vpd), and have no more than one thousand (1,000) vpd; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia ( "Board ") desires to consider whether Lancaster Road, Route 708 from: from the intersection with Fortune Ridge Road, Route 690 to: dead end of Lancaster Road, Route 608 should be designated a Rural Rustic Road; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on this road; and WHEREAS, the citizens that utilize this road have been made aware that this road may be paved with minimal improvements; and WHEREAS, the Board believes that this road should be so designated due to its qualifying characteristics and will endeavor to retain these characteristics through its comprehensive planning process; and WHEREAS, this road is in the Board's Revenue Sharing Program for improvements to the secondary system of state highways; and Page 1 of 2 NOW lfHEREFORE, BE IT RESOLVED, that the Board herby designates this portion of Lancaster Road as a Rural Rustic Road, and requests that the Residency Administrator for the Virginia Department of Transportation concur in this designation; and BE IT FURTHER RESOLVED, that the Board requests that this road be hard surfaced and, to the fullest extent prudent, be improved within the existing right of way and ditch -lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the road in their current state; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. On motion of Supervisor Church to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A CIQffiY TESTE: 04orah C. Jack Clerk to the Boar f Supervisors cc: Arnold Covey, Director of Community Development Brian Epperly, Transportation Engineer David Holladay, Planning Director Virginia Department of Transportation Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2013 RESOLUTION 012213 -3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM G- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 22, 2013, designated as Item G - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 8 inclusive, as follows: 1. Approval of minutes — January 8, 2013 2. Resolution accepting and appropriating grant funds in the amount of $342,000 from the Virginia Department of Transportation for fiscal year 2012 -2013 and authorizing the execution of project administration agreements for fiscal year 2012 -2013 "The Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project" 3. Resolution of appreciation of the Roanoke County Board of Supervisors to Jerry L. Spradling, Fire Captain, upon his retirement after more than eleven (11) years of service 4. Resolution accepting Waterstone Drive into the Virginia Department of Transportation (VDOT) Secondary System 5. Confirmation of appointment to the Community Policy and Management Team (CPMT) 6. Request to amend the lease with Valley Electric Supply, Inc. for the temporary Glenvar Library at 2630 Main Street, Salem, Virginia 7. Resolution requesting the Virginia Department of Transportation (VDOT) to designate Lancaster Road, Route 708 as a Rural Rustic Road in the VDOT Secondary System, Windsor Hills Magisterial District Page 1 of 2 On motion of Supervisor Church to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None r%.rr%W0 wn■ ■ 1%.► ■ vwnv0►v Clerk to the Board o Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 20'13 RESOLUTION 012213 -4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke county, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. . NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Altizer to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A COPS( TESTE: Deborah C. Jacks Clerk to the Board f Supervisors Page 1 of 1 ACTION NO. A- 012213 -5 ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 22, 2013 AGENDA ITEM: Confirmation of appointment to the Roanoke County Planning Ms. Moore Commission SUBMITTED BY: Deborah C. Jacks Mr. Flora Clerk to the Board APPROVED BY: B. Clayton Goodman III Mr. Church County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Roanoke County Planning Commission (District) During the closed meeting on January 22, 2013, the Board of Supervisors recommended the appointment of Jim Woltz as the Windsor Hills Magisterial District for a term to expire on June 30, 2014. VOTE: Supervisor Altizer moved to approve the recommendation. Motion approved. Page 1 of 1 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ Page 1 of 1 cc: Philip Thompson, Deputy Director of Planning Page 2 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, ON TUESDAY, JANUARY 22, 2013 RESOLUTION 012213 -6 REQUESTING THE COMMONWEALTH TRANSPORTATION BOARD FUND A TRANSPORTATION ALTERNATIVES PROJECT FOR PLANTATION ROAD IN ROANOKE COUNTY, VIRGINIA WHEREAS, in accordance with the Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the local government or state agency in order that the Virginia Department of Transportation accept a Transportation Alternatives Project in Roanoke County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Roanoke County Board of Supervisors requests the Commonwealth Transportation Board continue to fund a project for the improvement of Plantation Road in the form of pedestrian and bicycle accommodations as well as streetscape improvements. 2. That the Roanoke County Board of Supervisors hereby agrees to provide a minimum twenty percent (20 %) of the total cost for planning and design, right of way and construction of this project. 3. That the Roanoke County Board of Supervisors hereby agrees to enter into an agreement with the Virginia Department of Transportation to provide oversight that ensures the project is developed in accordance with all state and federal Page 1 of 2 requirements for design, right of way acquisition, and construction of a federally funded transportation project. 4. That the Roanoke county Board of Supervisors will be responsible for maintenance, upkeep and operating costs of any facility constructed with Alternatives Program funds. 5. That if the Roanoke county Board of Supervisors Subsequently elects to cancel this project the Roanoke county Board of Supervisors hereby agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. The Roanoke county Board of Supervisors also agrees to repay any funds previously reimbursed that are later deemed ineligible by the Federal Highway Administration. On motion of Supervisor Flora to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, church, Elswick, Altizer NAYS: None cc: Megan G. Cronise, Principal Planner v%WF&J%JI uI I v. Vuvnv Clerk to the Boar of Supervisors Page 2of2 A COPY TESTS: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 22, 2013 RESOLUTION 012213 -7 APPROVING A GRANT APPLICATION TO THE VIRGINIA DEPARTMENT OF TRANSPORTATION FOR THE FY 2013 -2014 TRANSPORTATION ALTERNATIVES PROGRAM FOR THE DEVELOPMENT OF THE EASTERN SECTION OF THE ROANOKE RIVER GREENWAY BETWEEN THE CITY OF ROANOKE AND THE BLUE RIDGE PARKWAY IN THE VINTON MAGISTERIAL DISTRICT WHEREAS, the federal Moving Ahead for Progress in the 21 Century Act (MAP- 21) provides fora statewide Transportation Alternatives Program, using federal transportation funds and state or local matching funds; and WHEREAS, from funds appropriated to the Transportation Alternatives Program the Commonwealth Transportation Board shall approve the selection of projects on an annual basis and in accordance with §33.1 -12(5) of the Code of Virginia and MAP -21; and WHEREAS, in accordance with Commonwealth Transportation Board construction allocation procedures, it is necessary that a request by resolution be received from the Board of Supervisors of Roanoke County in order that the Virginia Department of Transportation establish a Transportation Alternatives project in Roanoke County; and WHEREAS, the 2007 update to the Roanoke Valley Conceptual Greenway Plan, adopted by Roanoke County, recommends that the Roanoke River Greenway be completed in the next five years. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, as follows: Page 1 of 3 1. That the Commonwealth Transportation Board approve a project for the development and construction of approximately two point seven (2.7) miles of the Eastern Section of the Roanoke River Greenway between the City of Roanoke and the Blue Ridge Parkway. 2. That the total project costs associated with Phases I and IIA of the project (which will address project design, engineering and permitting, private land acquisition, and construction along the proposed greenway corridor) are estimated to be $1,085,647. Roanoke County requests grant funding in the amount of $868,518, which is eighty percent (80 %) of the total unfunded cost of Phases I and IIA of this project. Roanoke County agrees to pay matching funds of $217,129, which is twenty percent (20 %) of the total unfunded cost of Phases I and IIA of this project. 3. That if Roanoke County subsequently elects to cancel this project the County agrees to reimburse the Virginia Department of Transportation for the total amount of costs expended by the Department through the date the Department is notified of such cancellation. 4. That Roanoke County will be responsible for maintenance, upkeep and operating costs of any facility constructed with Transportation Alternatives Program funds. Page 2of3 On motion of Supervisor Altizer to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None COPY TESTE: Deborah C. Jacks Clerk to the Board jf S upervisors cc: Doug Blount, Director of Parks, Recreation and Tourism Lindsay Blankenship, Greenway Planner Rebecca Owens, Director of Finance Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 22, 2013 ORDINANCE 012213 -8 REZONING 12.9 ACRES LOCATED AT 5032 STANLEY FARM ROAD FROM R -1, LOW DENSITY RESIDENTIAL DISTRICT, TO AG -3, AGRICULTURAL /RURAL PRESERVE DISTRICT, FOR THE PUROSE OF ALLOWING AGRICULTURAL USES ON THE PROPERTY, CATAWBA MAGISTERIAL DISTRICT (TAX MAP NO. 54.02 -4- 74.1, 54.02 -4 -73 54.02 -4 -74.2 54.02 -4- 74.3) UPON THE APPLICATION OF PHILIP ARGABRIGHT WHEREAS, the first reading of this ordinance was held on December 11, 2012, and the second reading and public hearing were held January 22, 2013; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 7, 2013; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 12.9 acres, as described herein, and located at 5032 Stanley Farm Road (Tax Map Number 54.02 -4 -74.1, 54.02 -4 -73, 54.02 -4 -74.2, 54.02 -4 -74.3) in the Catawba Magisterial District, is hereby changed from the zoning classification of R -1, Low Density Residential District, to the zoning classification of AG -3, Agricultural /Rural Preserve District. 2. That this action is taken upon the application of Philip Argabright. 3. That said real estate is more fully described as follows: Being 12.9 acres of real estate located at 5032 Stanley Farm Road and further described as Tax Map Nos. 54.02 -4 -74.1, 54.02 -4 -73 54.02 -4 -74.2 54.02 -4 -74.3. 4. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this Page 1 of 2 ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A COPY TESTE: Deborah C. Jacksl/ Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning William Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 22, 2013 ORDINANCE 012213 -9 REZONING 10.27 ACRES FROM R -1, LOW DENSITY RESIDENTIAL DISTRICT, TO C -2, GENERAL COMMERCIAL DISTRICT, WITH CONDITIONS AND TO OBTAIN A SPECIAL USE PERMIT FOR A NURSING HOME AND LIFE CARE FACILITY LOCATED AT 5647 STARKEY ROAD, CAVE SPRING MAGISTERIAL DISTRICT (TAX MAP NO. 87.18- 01 -37), UPON THE APPLICATION OF FRIENDSHIP HEALTH AND REHAB CENTER SOUTH, INC. AND FRIENDSHIP HEALTH AND REHAB CENTER, INC. WHEREAS, the first reading of this ordinance was held on December 11, 2012, and the second reading and public hearing were held January 22, 2013; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on January 7, 2013; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 10.27 acres, as described herein, and located at 5647 Starkey Road Road (Tax Map Number 87.18- 01 -37) in the Cave Spring Magisterial District, is hereby changed from the zoning classification of R -1, Low Density Residential District, to the zoning classification of C -2, General Commercial District. 2. That this action is taken upon the application of Friendship Health and Rehab Center South, Inc. and Friendship Health and Rehab Center, Inc. 3. That the owner of the property has voluntarily proffered in writing the following amended conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: Page 1 of 3 (1) The site will be developed in substantial conformity with the concept plan dated December 4, 2012 titled "Friendship Health & Rehabilitation Center South ", prepared by Freeman White, Inc. subject to those changes which may be required by Roanoke County during comprehensive site plan review. 4. That the Board finds that the granting of a special use permit to Friendship Health and Rehab Center South, Inc. and Friendship Health and Rehab Center, Inc. for the operation of a nursing home and life care facility on 10.27 acres located at 5647 Starkey Road (Tax Map Number 87.18- 01 -37) in the Cave Spring Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: 1) The site shall be developed in general conformance to the architectural renderings titled "Friendship Health &Rehabilitation Center South" prepared by Freeman White, Inc. dated September 2012. 2) Freestanding light poles on site shall be shielded "cut -off" types no more than eighteen (18) feet high and arranged so glare is not cast onto adjoining properties. 3) A Type C buffer shall be installed along all property lines except for the frontage along Starkey Road. If option 2 is utilized, a wood or vinyl stockade fence and large evergreen trees (instead of large deciduous trees) shall be installed. A Type C Buffer, option 1 shall be installed along the southern property line adjacent to Warren Coburn's properties (087.18 -01- 54.00 -0000 and 087.18 -01- 39.00 -0000) to include 2 staggered rows of large evergreen trees. 4) No trash service or deliveries to the site shall take place between 11:00 pm and 7:00 am. 5) A business sign for the site shall be limited to a brick monument style sign not to exceed four (4) feet in height and ten (10) feet in width or a total of forty (40) square feet. 5. That said real estate is more fully described as follows: Being 10.27 acres of real estate located at 5647 Starkey Road and further described as Tax Map Number 87.18- 01 -37. Page 2 of 3 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to re l the change in zoning classification authorized by this ordinance. On motion of Supervisor Moore to adopt the ordinance and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A SPY TESTE: ucuVi ai 1 t.. 00%orka Clerk to the Board cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning William Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Supervisors Page 3 of 3