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HomeMy WebLinkAbout1/8/2013 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 8, 2013 RESOLUTION 010812-1 OF APPRECIATION TO RICHARD C. FLORA FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF SUPERVISORS IN 2012 WHEREAS, Richard C. Flora served as Chairman of the Roanoke County Board of Supervisors during 2012; and WHEREAS, during Mr. term as Chairman, the County achieved a variety of accomplishments, including: Commercial developments resulting in several new businesses moving into Roanoke County; Dedication of the South County Library Virginia Association of Counties Fire & Rescue Achievement Award for Criminal Justice/Public Safety Roanoke County Police Department and Emergency Communications Center received re-accreditation through the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA) 2012 Silver Summit Award in the Annual Report/ Modest Budget Category for the 2011 Roanoke County Annual Progress Report 2012 Gold Summit Award in the Audio-Visual Long Format/ Modest Budget 2012 Gold Summit Award in the Website Development/ Average Budget Category for the RVTV-3 Website Multiple awards for the Save a Ton education campaign Revision of the Roanoke County Comprehensive Plan to include the Glenvar Community Plan Approval of a Fire/Emergency Medical Services Mutual Aid Agreement with the County of Bedford, Virginia and the Town of Vinton, Virginia Virginia Public Library Directors Association Award for Outstanding Facility 2012 Recognition of Parks, Recreation and Tourism Staff for receiving Virginia Recreation and Parks Society Awards Establishment of the Roanoke County RoCo Alert System Continued progress on School capital projects with the renovation of the Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 8, 2013 RESOLUTION 010813-2 APPROVING AND ADOPTING THE RECOMMENDATION OF THE ROANOKE COUNTY BONDING COMMITTEE TO SET FEBRUARY 12, 2013, AS PUBLIC HEARING IN ANTICIPATION OF DECLARING THE DEVELOPER BLUE HILLS VILLAGE, LLC OF BLUE HILLS VILLAGE (LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT), TO BE IN DEFAULT AND TO AUTHORIZE OFFICIALS OF ROANOKE COUNTY TO EXERCISE ITS RIGHTS AND THE ACCOMPANYING SITE DEVELOPMENT LETTER OF CREDITS WHEREAS, Blue Hills Village, LLC, a Virginia limited liability corporation Developeras developers of Blue Hills Village in the Hollins Magisterial District of Roanoke County, on or about February 20, 2007, entered into an Erosion and ESC and provided an irrevocable Letter of Credit issued by National Bank of Virginia in the amount of $23,600 to insure the construction and maintenance of certain erosion and sediment control facilities in connection with the development of Blue Hills Village; and WHEREAS, the Developer subsequently, on or about August 7, 2007, entered subdivision for the development to be known as Blue Hills Village and provided an irrevocable Letter of Credit issued by National Bank of Virginia in the amount of $134,731 to insure the construction, completion and maintenance of improvements to the land; and WHEREAS,the Bonding Committee for Roanoke County meeting on December 12, 2012, at the Roanoke County Administration Building considered the documentation Page 1 of 3  as to the status of this subdivision project and voted to recommend that the Board of Supervisors schedule a public hearing to consider declaring the Developer to be in default and that the County take all necessary actions to collect the outstanding surety proceeds in order to complete this development. , NOW THEREFORE be it RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That a public hearing be scheduled for February 12, 2013, at 3:00 p.m. at the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, Virginia, 24018 to hear testimony and proposals from Blue Hills Village, LLC and National Bank of Virginia concerning the recommendations of the Bonding Committee to declare the Developer in default and to collect the proceeds from the letters of credit in order to complete the development of Blue Hills Village, in accordance Agreement. 2. That the County Administrator, the Director of the Department of Community Development, his staff and agents and the Office of the County Attorney are hereby directed to provide appropriate notices to the Developer and the Surety of this public hearing, and are further authorized to take such action as may be necessary to fully assert and defend the rights and obligations of Roanoke County in this regard. 3. This Resolution shall be in full force and effect from the date of its adoption. Page 2 of 3  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, JANUARY 8, 2013 ORDINANCE 010813-3 AUTHORIZING THE GRANTING OF A TEN (10)- FOOT UTILITY EASEMENT TO VERIZON VIRGINIA INC. ON PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS (TAX MAP NO. 055.13-01-02.02) FOR THE PURPOSE OF AN UNDERGROUND COMMUNICATION SYSTEM TO THE GLENVAR LIBRARY AT 3917 DAUGHERTY ROAD, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Verizon Virginia Inc. (Verizon) requires a permanent utility easement for purpose of providing telephone service to the Glenvar Library from an existing overhead electric line; and WHEREAS, granting this utility easement for an underground communications system is necessary for the operation of the Glenvar Library; and WHEREAS, the proposed utility easement to the Glenvar Library will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on December 11, 2012, and a second reading and public hearing was held on January 8, 2013. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to Verizon Virginia Inc. for a utility easement. Page 1 of 2  ACTION NO. __A-010813-4.a__ ITEM NO. ______I-2_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 8, 2013 AGENDA ITEM: Request to accept and appropriate $23,948.67 to Roanoke County Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. On an annual basis, the Virginia Department of Education (DOE) allocates funds to school divisions for adult education programs including GED preparation and ESL classes. We have been notified that our portion of the regional allocation for 2012- 2013 has been increased by $5,650. Staff recommends approval of supplemental allotment of $5,650. 2. The Region VI program for Adult Education has been notified by the Virginia DOE that it will receive funding for 2012-2013 through Race to GED monies appropriated by the Virginia General Assembly for the purpose of increasing the numberof adult students successfully completing a GED test. Roanoke County schools will receive $13.988 of these funds. Staff recommends appropriation of Race to GED funding in the amount of $13,988. 3. The Virginia DOE has allocated monies for Workplace Readiness Skills for the Commonwealth testing. RCPS will receive $4,310.67 as a result and it is recommended by staff that the allotment be approved for said amount. FISCAL IMPACT: 1. The Adult Education Program fund will be increased by $5,650 Page 1 of 2  2. The Adult Education Program fund will be increased by $13,988 3. The Workplace Readiness Program budget will be increased by $4,310.67 ALTERNATIVES: None STAFF RECOMMENDATION: Appropriation of funds in the amount of $23,948.67 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Flora Mr. Church Mr. Elswick Mr. Altizer cc: Brenda Chastain, Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance  Page 2 of 2   ACTION NO. __A-010812-4.b__ ITEM NO. _______I-3________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 8, 2013 AGENDA ITEM: Request to appropriate $18,322.50 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2012/2013 SUBMITTED BY: Steven A. McGraw Clerk of Circuit Court APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Technology Trust Funds, representing fees collected by the Roanoke County Circuit Court funds have been earmarked for the purpose of maintenance. These funds need to be appropriated to the Clerk of Circuit Court. FISCAL IMPACT: One hundred percent (100%) State funds. Funds are to be appropriated as follows 102817-5850: $18,322.50. STAFF RECOMMENDATION: Staff recommends appropriating $18,322.50 to the Clerk of Circuit Court for the fiscal year 2012/2013. Page 1 of 2   VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Flora Mr. Church Mr. Elswick Mr. Altizer cc: Steven A. McGraw, Clerk of Circuit Court Rebecca Owens, Director of Finance Page 2 of 2  ACTION NO. __A-010813-4.c__ ITEM NO. _______I-4________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 8, 2013 AGENDA ITEM: Request to accept and appropriate $17,500 to Roanoke County Schools SUBMITTED BY: Brenda Chastain Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has received notification of a grant award for the 2012- 2013 National Board Certification Incentive Award in the amount of $17,500. The funds will be paid to seven (7) Roanoke County teachers for a stipend of $2,500 each. FISCAL IMPACT: 1. The personnel budget will be increased by $17,500. ALTERNATIVES: None STAFF RECOMMENDATION: Appropriation of funds in the amount of $17,500. Page 1 of 2  VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Flora Mr. Church Mr. Elswick Mr. Altizer cc: Brenda Chastain, Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2   AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 8, 2013 RESOLUTION 010813-4 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for January 8, 2013, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1. Approval of minutes December 11, 2012 2. Request to accept and appropriate $23,648.67 to Roanoke County Schools 3. Request to appropriate $18,322.50 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2012/2013 4. Request to accept and appropriate $17,500 to Roanoke County Schools 5. Resolution of appreciation of the Roanoke County Board of Supervisors to Victoria Diaz-Eastman, Human Resources Assistant, after more than six (6) years of service 6. Resolution of appreciation of the Roanoke County Board of Supervisors to Stephen Journiette, Crew Leader, after more than seven (7) years of service Page 1 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 8, 2013 RESOLUTION 010812-4.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO VICTORIA DIAZ- EASTMAN, HUMAN RESOURCES ASSISTANT, UPON HER RETIREMENT AFTER MORE THAN SIX (6) YEARS OF SERVICE WHEREAS, Victoria Diaz-Eastman was hired on June 2, 2007, and has worked as a Program Support Specialist and Human Resources Assistant during her tenure with Roanoke County; and WHEREAS, Ms. Diaz-Eastman retired on January 1, 2013, after six (6) years and eight (8) months of devoted, faithful and expert service with the County; and WHEREAS, during her time serving Roanoke County, Ms. Diaz-Eastman has always exhibited an attitude of friendliness, caring respect and consideration of County staff and citizens; and WHEREAS, Ms. Diaz-Eastman has been a very dedicated employee, and served the County well over the past six years. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of VICTORIA DIAZ-EASTMAN Roanoke County to for six (6) years and eight (8) months of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, JANUARY 8, 2013 RESOLUTION 010812-4.e EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO STEPHEN JOURNIETTE, CREW LEADER, UPON HIS RETIREMENT AFTER MORE THAN SEVEN YEARS OF SERVICE WHEREAS, Stephen Journiette was hired on April 25, 2005, and has worked as a Part time Custodian, Full time Custodian and Crew Leader during his tenure with Roanoke County; and WHEREAS, Mr. Journiette retired on January 1, 2013, after seven (7) years and eight (8) months of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Mr. Journiette was consistently pro-active in maintaining his assigned buildings, often changing his working hours and filling in when his employees were out so that the public and County employees had a pleasant and safe environment; and WHEREAS, Mr. Journiette was an outstanding supervisor and was well liked and respected by his employees, his co-workers at General Services and the County employees in his buildings; and WHEREAS, Mr. Journiette was always dependable and trustworthy, with a strong work ethic and dedication to Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of STEPHEN JOURNIETTE Roanoke County to for seven (7) years and eight (8) months of capable, loyal and dedicated service to Roanoke County; and Page 1 of 2 ACTION NO. __A-010812-4.f__ ITEM NO. _______I-7________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: January 8, 2013 AGENDA ITEM: Request to accept and appropriate funds in the amount of $61,295.02 from the Virginia Department of Health, Office of EMS to purchase training equipment for the Roanoke County Fire and Rescue Department SUBMITTED BY: Richard E. Burch, Jr. Fire and Rescue Chief APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County Fire and Rescue, Roanoke City Fire-EMS, Western Virginia EMS Council, City of Salem Fire-EMS Department and Virginia Western Community College all participate in a regional EMT-Intermediate training Center (Paramedic Program). The Virginia Department of Health, Office of EMS has allocated funding for the specific purpose of purchasing a training manikin for the EMT-Intermediate Center. Roanoke County is the fiscal agent for the EMT-Intermediate Training Center which is located at the Regional Fire- EMS Training on Kessler Mill Rd. is a highly technical device that interfaces with computer software to simulate an actual child. The manikin generates a life-life heartbeat, pulse, and is able to breathe. This device allows paramedic students to train in more lifelike situations while honing their skills. An unlimited amount of training scenarios can be developed and programmed for a multitude of emergency health settings for the student. All equipment is included with the grant and will add to the existing training aides currently at the Training Center. Page 1 of 2  FISCAL IMPACT: This is a pass through grant from the Virginia Department of Health, Office of EMS for the specific purpose of purchasing a training manikin. No other funds are required with the exception of staff time to purchase and set-up the equipment. ALTERNATIVES: None STAFF RECOMMENDATION: Staff recommends the acceptance and appropriation of $61,295.02 in grant funds from the Virginia Department of Health, Office of EMS. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Flora Mr. Church Mr. Elswick Mr. Altizer cc: Richard E. Burch, Jr., Chief of Fire and Rescue Rebecca Owens, Director of Finance Page 2 of 2