HomeMy WebLinkAbout2/12/2013 - Regularis
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Roanoke County
Board of Supervisors
February 12, 2013
INVOCATION: Assistant Pastor Chris Stup
Grace Covenant Church of Roanoke
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer.
"Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board."
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Roanoke County
Board of Supervisors
Agenda
February 12, 2013
Good afternoon and welcome to our meeting for February 12, 2013. Regular meetings
are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at
7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be
announced. The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County's website at
www.RoanokeCountyVA.gov. Our meetings are closed- captioned, so it is important for
everyone to speak directly into the microphones at the podium. Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772 -2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A. OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
B. REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
D. BRIEFINGS
1. Annual update on services delivered by Blue Ridge Behavioral Healthcare
(Tim Steller, Executive Director of Blue Ridge Behavioral Healthcare)
E. NEW BUSINESS
1. Resolution authorizing Shockey P3, LLC to submit a detailed Design Proposal
for the design and construction of a Criminal Justice Academy under the
Public Private Educational Facilities and Infrastructure Act (PPEA) (Daniel R.
O'Donnell, Assistant County Administrator)
00
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2. Request to accept and approve the appropriation of $28,000 from the
Ambulance Transport fund to cover salary costs for the Department's new
Operational Medical Director (Richard E. Burch, Chief of Fire and Rescue)
3. Request to accept and approve the appropriation of $15,000 from the
Ambulance Transport fund to cover additional staffing expenses at the Read
Mountain station (Richard E. Burch, Chief of Fire and Rescue)
F. PUBLIC MEETING AND APPROVAL OF RESOLUTION
1. Resolution approving and adopting the recommendation of the Roanoke
County Bonding Committee declaring the developer Blue Hills Village, LLC of
Blue Hills Village development to be in default, Hollins Magisterial District
(Tarek Moneir, Deputy Director of Development Services)
G. APPOINTMENTS
1. Capital Improvement Program (CIP) Review Committee (appointed by
District)
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
3. Social Services Advisory Board (appointed by District)
H. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1. Approval of minutes — January 22, 2013
2. Request to accept and appropriate $5,391 to Roanoke County Schools for the
Adult Basic Education Grant
3. Request to accept the vacation of a portion of the twenty -foot (20') foot private
drainage easement as shown on the plat of the Fairways at Hanging Rock,
Section 3, recorded as instrument # 2011- 02831, on January 4, 2013 in the
Roanoke County Circuit Court Clerk's Office, said private drainage easement
being located on Lot 26 (Tax Map No. 035.04 -13- 14.00) in the said same
subdivision in the Catawba Magisterial District
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4. Resolution of appreciation of the Roanoke County Board of Supervisors to
Thomas G. Kerfoot, Social Worker, upon his retirement after more than
twenty -six (26) years of service
I. REQUESTS FOR WORK SESSIONS
J. REQUESTS FOR PUBLIC HEARINGS
K. CITIZENS' COMMENTS AND COMMUNICATIONS
L. REPORTS
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
M. REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Charlotte A. Moore
2. Richard C. Flora
3. Joseph B. "Butch" Church
4. Eddie "Ed" Elswick
5. Michael W. Altizer
N. WORK SESSIONS
1. Work session to discuss a potential pilot recycling program (Anne Marie
Green, Director of General Services)
2. Joint work session with Roanoke County School Board to discuss Health and
Dental Plan and rates (5:15 p.m.) (Rebecca Owens, Director of Finance)
3. Work session to discuss Broadband Task Force recommendations (B.
Clayton Goodman III, County Administrator)
O. CLOSED MEETING, pursuant to the Code of Virginia as follows:
1. Section 2.2.3711.A.1, Personnel, namely discussion concerning an
appointment to the Community Policy and Management Team (CPMT);
Grievance Panel; League of Older Americans Committee
2. Section 2.2- 3711.A.3, Namely acquisition of property for use as a public
library, where the discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of the County
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a
3. Section 2.2- 3711.A.7, Consultation with legal
members pertaining to the settlement of
Confederated Tribes and Bands of the Yakam
et all
CERTIFICATION RESOLUTION
Q. ADJOURNMENT
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counsel and briefings by staff
pending litigation, namely,
a Nation vs. Eric H. Holder, Jr.,
ACTION NO.
ITEM NO. D -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
February 12, 2013
Annual update on services delivered by Blue Ridge Behavioral
Healthcare
Deborah C. Jacks
Clerk to - the Board of Supervisors
B. Clayton Goodman III
County Administrator �—
COUNTY ADMINISTRATORS COMMENTS:
SUMMARY OF INFORMXnON
Tim Steller, Executive Director of Blue Ridge Behavioral Healthcare, has asked for time on
the agenda to provide an overview of services provided to Roanoke County residents.
Page 1 of 1
Blue Rid Behavioral Healthcare
Directl Funded Pro - FY 2012 Performance Contract
Roanoke Count
Unduplicated
Client Count 'Number of Units of Total Costs of
(bv Service) Units Service Services
Donk-p-montal Services
Acute Psych IP
18
75
BD
59,236
Outpatient Services
691
10,652
SH
11072,383
Case Management Services
677
22,440
SH
11209,958
Assertive Communit Treatment
21
2,031
SH
243,264
Day Treatment/ Partial Hospitalization
37
8,419
DSH
698,545
Ambulatory Crisis Stabilization
1
13
DSH
1,291
Rehabilitation
44
16,815
DSH
278,048
Residential Crisis Stabilization
64
411
BD
194,889
4 Supportive Residential Services
34
43852
SH.
490,739
MH Subtotal
1,587
65,748
$49248,353
Donk-p-montal Services
Case Management Services
Rehabilitation
Sheltered Employment
Intensive Residential Services
Supervised Residential Services
.Supportive Residential
212
27
2
11
5
1
10,903
2)252
202
3,482
1,564
77
SH
DSH
DoS
BD
BD
SH
546,781
21,134
5,640
721,410
256,428
1,671
MR Subtotal
258
18,480
$1,5539063
S-ubitarice-Abuse Services
Outpatient Services
Case Management Services
Day Treatment Services
Residential Crisis Stabilization
■ Intensive Residential
139
32
13
61
33
2,253
1)362
1A75
246
2,473
SH
SH
DSH
BD
BD
169,025
160,197
45)556
114,320
5019,9 7 n
SA Subtotal
278
7, 809
$5409077
Services Outside of Pro-gram Area
Emergency Services
Consumer Monitoring Services
Assessment and Evaluation Services
Early Intervention Services
410
7
676
12
4,531
145
2,780
256
SH
SH
SH
SH
379,906
5,448
2001709
12,276
SA Subtotal
1,105
7,712
$598
g y ention Services*
.
.SA Prevention
236
PH
19,791
Prevention Subtotal
-
236
$199791
Grand Total
3,228
99,945
$69959,623
-FY 2012 Local Tax Share
$175,
Service value per local dollar
$39.77
Units of Service: SH=Service Hour, DSH=Da Support Hour, DoS=Da of Service, BD=Bed Da PH= Prevention Hour
* See attached pa for additional Prevention data.
G�+�e]►1 k 061
ITEM NO. E -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMIT 'QED BY:
APPROVED BY:
February 12, 2013
Resolution authorizing Shockey P3, LLC to submit a detailed
Design Proposal for the design and construction of a Criminal
Justice Academy under the Public Private Educational
Facilities and Infrastructure Act (PPEA)
Daniel R. O'Donnell
Assistant County Administrator
B. Clayton Goodman III
County Admir�istratoraC-P
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On November 13, 2012, the Board of Supervisors voted to accept a Part I PPEA proposal
from Shockey P3, LLC for `publication and conceptual design phase review' for the design
and construction of a Criminal Justice Academy to be located on property owned by the
City of Roanoke. The proposed academy would be an expansion of the existing City of
Roanoke Police Academy. Although the County academy would be co- located with the City
Academy, each jurisdiction would maintain their own charters and be ultimately responsible
for training their own recruits. However, sharing the facility would afford opportunities for
shared training in common classes where applicable, and would allow Police to more
efficiently utilize personnel by sharing both departments' training staffs. Currently, the
Roanoke County Criminal Justice Academy operates out of the Public Safety Center on
Cove Road and the space available at that location is not adequate for our training needs.
With Board of Supervisor approval, staff advertised for competing proposals as required by
the PPEA legislation and Shockey P3, LLC submitted the required review fee. No
competing proposals were received by the advertised deadline of January 31, 2013. Under
the PPEA legislation, the Board of Supervisors may now vote to move the proposal to the
Part 11 Detailed Design phase in order to determine if the project should proceed to the
negotiation of a Comprehensive Agreement.
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Moving the project to the Detailed Design phase causes no financial obligation on the part
of the County. The Board of Supervisors will have the ability to determine if the project is to
be pursued after a tentative Comprehensive Agreement is negotiated. PPEA legislation
requires that any tentative Comprehensive Agreement be open for public review at least
thirty (30) days prior to the Board of Supervisors considering it for approval. The Board of
Supervisors shall also hold a public hearing before entering into a Comprehensive
Agreement.
There is still much work to be done outside of the PPEA Comprehensive Agreement
process should this project move forward. The County will also have to negotiate a real
estate agreement with the City of Roanoke forthe expansion of the i r faci I ity. The two Police
Departments will have to negotiate an operational agreement as well. It should be noted
that as the Roanoke County Criminal Justice Academy also trains the employees of the
Sheriff's Department and the Western Virginia Regional Jail. Therefore those entities will
also be involved in developing and reviewing the detailed design proposal should the Board
of Supervisors vote to move forward.
FISCAL IMPACT:
At this point in the process, there is no obligation made on the part of the County to fund
any cost for the project. Shockey P3, LLC has submitted a $'13,500 proposal fee to the
County. These funds will be used to defray any County costs for reviewing the proposal
and negotiating a tentative Comprehensive Agreement. If - the project does move forward to
development, funds for construction will come from federal asset forfeiture funds already
being held by Roanoke County. The current balance in this fund is $2,498,625. The federal
government has approved the use of the asset forfeiture funds for this purpose.
ALTERNATIVES:
1 } Approve the resolution authorizing the development and submittal of a Detailed
Design Phase proposal from Shockey P3, LLC for the construction of a Criminal
Justice Academy
2} Do not approve the resolution and direct staff to search for alternative methods of
providing adequate space for the Roanoke County Criminal Justice Academy
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the adoption of the attached
resolution (Alternative 1).
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ROANOK COUNTY POLICE '
DEPARTMENT
MEMORANDUM
TO: Mr. Clay Goodman
County Administrator
FROM: Chief Howard B. Hall
DATE: February 8, 2013
SUBJECT: Academy
Since the Board of Supervisors approved the first phase of the PPEA for the construction of an academy
facility joining the Roanoke City Police Academy, Lt. Jimmy Chapman and other members of the
Roanoke County Criminal Justice Academy staff have participated in several meetings with their
counterparts in the City. Based on these discussions and a meeting yesterday that included Chief
Perkins and I, we are comfortable that we can join our training programs in a manner that will be
beneficial to both academies. Some of our key agreements include:
• The City of Roanoke is going to expand the parking area at the Academy to accommodate
approximately 60 additional vehicles.
• County and City staff are completing an assessment of space needs in preparation for the next phase
of the PPEA process. We have agreed to share instructional space to accommodate the needs of both
academies. Additional lockers and bathroom space will be needed.
• The academy staffs have found that our mandatory curriculums are very similar and have been
tasked with creating one curriculum that will be used for this portion of entry -level training (18
weeks). At the conclusion of mandatory topics, agency specific training will be provided prior to a
joint graduation.
• Administrative responsibility for training programs will be shared. This will allow activity to be
recorded on both academy charters.
• The City understands that our academy includes the Sheriff's Office and Western Regional Jail.
Dedicated training space will be provided for these needs and they will have shared access to
common areas such as the gymnasium.
• We will work to design training areas in a manner that reflects the cultures of the agencies that use
the facilities.
• A longer term objective is to develop joint in- service training. We are in agreement that this will be
mutually beneficial and should be relatively easy to accomplish.
Based on our discussions and agreements, I support moving this proposal to the next phase of the PPEA
process and recommend that it be approved by the Board of Supervisors.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2013
RESOLUTION AUTHORIZING SHOCKEY P3, LLC TO SUBMIT A
DETAILED DESIGN PROPOSAL FOR THE DESIGN AND
CONSTRUCTION OF A CRIMINAL JUSTICE ACADEMY UNDER THE
PUBLIC PRIVATE EDUCATIONAL FACILITIES AND
INFRASTRUCTURE ACT (PPEA)
WHEREAS, the Public- Private Education Facilities and Infrastructure Act of 2002
(PPEA) allows the Roanoke County to create apublic- private partnership to develop
projects for public use; and
WHEREAS, by Resolution 051304 -4 the Board of Supervisors of Roanoke
County adopted procedures for the implementation of the PPEA by Roanoke County;
and
WHEREAS, by Resolutions 042506 -3b and 092606 -2.c the Board of Supervisors
of Roanoke County amended and readopted guidelines and procedures for the
implementation of the PPEA by Roanoke County; and
WHEREAS, Shockey P3, LLC had submitted an unsolicited proposal under the
provisions of the PPEA to construct a criminal justice training academy for Roanoke
County; and
WHEREAS, by Resolution 111312 -4 the Board of Supervisors of Roanoke
County accepted the Shockey P3, LLC unsolicited proposal for publication and
conceptual phase consideration and it invited the submission of competing preliminary
proposals; and
WHEREAS, no other person has submitted a proposal pursuant to these
procedures; and
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WHEREAS, the County Administrator has reviewed this proposal and has
recommended to the Board of Supervisors that it proceed to review this proposal at the
detailed design phase.
1. That there is a public need for a criminal justice training academy for
Roanoke County.
2. That it chooses to accept the Shockey P3, LLC proposal for detailed
Phase 2 proposal review pursuant to Section VI. B. of the County's procedures.
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ACTION NO.
ITEM NO. E -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION DEN"I"ER
MEETING DATE: February 12, 2013
AGENDA ITEM: Request to accept and approve the appropriation of $28,000
from the Ambulance Transport fund to cover salary costs for
the Department's new Operational Medical Director.
SUBMITTED BY: Richard E. Burch, Jr.
Chief of Fire and Rescue
APPROVED BY: B. Clayton Goodman I
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Fire and Rescue Department recently hired a new Operational Medical Director (OMD)
on a part-time basis to replace our recently retired OMD. The OMD is a requirement by the
Virginia Department of Health, Office of EMS to provide emergency medical services
(EMS). Prior to this new part-time position the Department relied on a volunteer who
served for twenty-seven (27) years. However, the demands on an OMD have increased
due to more direct oversight being required of the physician. As a result, the new OMD will
work an average of four to eight (4 to 8) hours per week to ensure the EMS program meets
all medical standards and requirements.
FISCAL IMPACT:
The projected cost of the new part-time OMD is approximately $28,000 per year. The
current ambulance transport collections fees can be utilized to cover these recurring costs.
ALTERNATIVES:
None
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STAFF RECOMMENDATION:
Staff recommends the appropriation of $28,000 from the Ambulance Transport program to
fund the salary for the part-time OMD.
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ITEM NO. E -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2013
AGENDA ITEM: Request to accept and approve the appropriation of $15,000
from the Ambulance Transport fund to cover additional staffing
expenses at the Read Mountain station
SUBMITTED BY: Richard E. Burch, Jr.
Chief of Fire and Rescue
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Fire and Rescue Department currently staffs the Read Mountain station with part-time
staff From 7 AM to 5 PM, on weekdays. Over the last few months, the Department has
experienced limited to no volunteers on Sundays, which has created a ripple effect in the
EMS system. Ambulances from other surrounding stations cover the Read Mountain area
when no volunteers are available. However, the situation is not anticipated to improve in
the near future. This has caused the volunteers to request additional staff for the Read
Mountain station. The Department has recently started to staff an ambulance on Sundays
(7 AM- 5 PM) to meet this demand with no additional funding.
FISCAL IMPACT:
The cost to staff the Read Mountain Station an additional ten (10) hour day (Sunday) will
be approximately $15,000 per year. The current ambulance transport collections can be
utilized to cover these recurring costs.
ALTERNATIVES:
None
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends the appropriation of $15,000 from the Ambulance Transport program to
fund the additional part -time staff at the Read Mountain station.
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FAH 9 [sIL'IW 0,41
ITEM NO. F -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
February 12, 2013
Resolution declaring the developer -- Blue Hills Village, LLC of
Blue Hills Village development — to be in default under the
"Developer's Site Development Agreement" and "erosion and
Sediment Control Agreement," Hollins Magisterial District
Tarek Moneir
Deputy Director of Development Services
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On February 20, 2007, Blue Hills Village, LLC (Developer), a Virginia Corporation
submitted an Erosion and Sediment Control (ESC) plan; signed a ESC agreement with
Roanoke County; and, was granted approval to subdivide certain parcel of land to be
known as Blue Hills Village in the Hollins Magisterial District. On August 7, 2007, the
developer signed Land Subdivider's (LS) Agreement for this project. An irrevocable
standby letter of credit (surety) of $23,600 was granted for ESC and another irrevocable
standby letter of credit (surety) of $1 34,73'1 for the LS, both by National Bank of Virginia for
said development.
The Developer agreed that measures for the control of siltation, erosion and all
improvements to the land within the said subdivision would be properly and satisfactorily
installed and completed as provided for on the approved plans. The Developer proceeded
with the development as approved by the Department of Community Development.
The project has been substantially completed with the exception of minor improvements to
the stormwater management facility and submitting the as -built plans to close the project.
The staff has attempted to work with 'the developer over several months, however, the
developer never responded to complete its obligations.
The Bonding Committee reviewed the development file on December 12, 2012, and voted
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to declare that the Developer is in default based on failure to close out the project and the
fact of the anticipatory default shown in the National Bank of Virginia action against the
Developer.
A Public Hearing notice was published in local newspaper; a certified mail notice was sent
to both the Developer and National Bank of Virginia indicating that the Board of
Supervisors may receive proposals from the developer and National Bank of Virginia on
February 12, 2013, during the meeting.
FISCAL IMPACT:
The cost of completing the necessary development and the as -built plans in order to satisfy
the obligations of the developer can be covered by the letter of credit # 1756 with National
Bank of Virginia for this project.
ALTERNATIVES:
I. The Bonding Committee recommends that the Board of Supervisors hold a Public
Hearing and receive proposals from the Developer and National Bank to complete
the improvements and if no acceptable proposal is received, to formally determine
and declare that the developer is in default of the agreements to substantially and
adequately complete the requirements imposed upon it by the aforesaid Land Sub -
divider's Agreement with Roanoke County.
11. Reject the Bonding Committee Recommendation.
STAFF RECOMMENDATION:
Staff recommends that the Board approve alternative I to authorize the staff to take action
necessary as provided in the attached resolution in order to defend the rights and
obligations of Roanoke County in this regard.
Attachment
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2013
RESOLUTION DECLARING THE DEVELOPER - BLUE HILLS
VILLAGE, LLC OF BLUE HILLS VILLAGE DEVELOPMENT - TO BE IN
DEFAULT UNDER THE "DEVELOPER'S SITE DEVELOPMENT
AGREEMENT" AND "EROSION AND SEDIMENT CONTROL
AGREEMENT", HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Blue Hills Village, LLC, a Virginia limited liability corporation
(hereafter "Developer "), as developers of Blue Hills Village in the Hollins Magisterial
District of Roanoke County, on or about February 20, 2007, entered into an Erosion and
Sediment Control Agreement (hereafter "ESC Agreement ") with the County of Roanoke
and provided an irrevocable Letter of Credit issued by National Bank of Virginia in the
amount of $23,600 to insure the construction and maintenance of certain erosion and
sediment control facilities in connection with the development of Blue Hills Village; and,
WHEREAS, the Developer subsequently, on or about August 7, 2007, entered
into a Land Subdivider's Agreement with the County of Roanoke and was granted
approval to subdivide a portion of the Developer's property and to record a plat of
subdivision for the development to be known as Blue Hills Village and provided an
irrevocable Letter of Credit issued by National Bank of Virginia in the amount of
$134,731 to insure the construction, completion and maintenance of improvements to
the land; and,
WHEREAS, the Bonding Committee for Roanoke County met on December 12,
2012, at the Roanoke County Administration Building considered the documentation as
to the status of this subdivision project and voted to recommend that the Board of
Supervisors schedule a public hearing to consider declaring the Developer to be in
Page 1 of 3
default and that the County take all necessary actions to collect the outstanding surety
proceeds in order to complete this development.
WHEREAS, a public hearing was held on February 12, 2013, after notice to the
Developer and National Bank of Virginia, to consider the recommendation of the
Bonding Committee and to receive proposals from the Developer and National Bank of
Virginia.
NOW THEREFORE, be it RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That Blue Hills Village, LLC is legally bound into the Board of Supervisors of the
County of Roanoke, Virginia, in accordance with the Land Subdivider's
Agreement, dated August 7 t ", 2007, for the construction and maintenance of
certain physical subdivision improvements in accordance with the plans for Blue
Hills Village dated January 3, 2007 and all subsequent revisions thereof as
approved by the County of Roanoke.
2. That Blue Hills Village LLC has failed to substantially complete the improvements
as required by the aforesaid Agreement and that the anticipated cost for
completion of said improvements is equal to or less than the sum of $134,731.
3. That the Bonding Committee for Roanoke County has recommended that Blue
Hills Village, LLC be declared in default under the terms of its Land Subdivider's
Agreement, dated August 7 t ", 2007, and that Roanoke County exercise its legal
rights and responsibilities to obtain the security remaining and being held for the
County's benefit.
Page 2 of 3
4. That Blue Hills Village, LLC is hereby determined and declared to be in default
for its failure to substantially and adequately complete the requirements imposed
upon it by the aforesaid Land Subdivider's Agreement.
5. That National Bank of Virginia has executed and entered into an irrevocable
standby Letter of Credit No1756 executed on August 7, 2007, as surety for Blue
Hills Village, LLC for Blue Hills Village, on which the remaining balance is
$134,731.
6. That the officials and staff of Roanoke County are hereby authorized, on behalf
of the Board of Supervisors of Roanoke County, Virginia, to draw upon the
aforesaid Irrevocable standby Letter of Credit No. 1756 for all funds secured
thereby for the County of Roanoke as beneficiary and to take all actions, legal or
otherwise, to enforce the legal rights and responsibilities of the Board of
Supervisors in connection with the development of Blue Hills Village by Blue Hills
Village, LLC.
7. That the County Administrator, the Director of the Department of Community
Development, his staff and agents, and the Office of the County Attorney, are
hereby authorized to take such action, including the initiation and pursuit of such
legal proceedings, as may be necessary to fully assert and defend the rights and
obligations of Roanoke County in this regard.
8. This Resolution shall be in full force and effect from the date of its adoption.
Page 3of3
ACTION NO.
ITEM NO. G.1 -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2013
AGENDA ITEM: Appointments to Committees, Commissions and Boards
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board
APPROVED BY: B. Clayton Goodma I
County Administrato
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
.
1. Capital Improvement Program (CIP) Review Committee (appointed by District)
The following one -year term expired on August 31, 2011:
a) James M. Chewning representing the Vinton Magisterial District
The following one -year term expired on August 31, 2012:
a) Becky Walter, representing the Hollins Magisterial District; Ms. Walter has
served three consecutive terms and - therefore cannot be reappointed.
2. Parks, Recreation and Tourism Advisory Commission (appointed by District)
The three -year term of Roger L. Falls who represents the Vinton District expired on
June 30, 2012.
3. Social Services Advisory Board (appointed by District)
The four -year term of Charles Wertalik, Vinton Magisterial District, expired July 31,
2012. Mr. Wertalik has moved from the Vinton Magisterial District and therefore
cannot be reappointed.
Page 1 of 1
H
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, DECEMBER 13, 2011
RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for February 12,
2013, designated as Item H - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1. Approval of minutes — January 22, 2013
2. Request to accept and appropriate $5,391 to Roanoke County Schools for the
Adult Basic Education Grant
3. Request to accept the vacation of a portion of the 20 foot Private Drainage
Easement as shown on the plat of the Fairways at Hanging Rock, Section 3,
recorded as instrument # 2011 - 02831, on January 4, 2013 in the Roanoke
County Circuit Court Clerk's Office, said Private Drainage Easement being
located on Lot 26 (Tax Map No. 035.04 -13- 14.00) in the said same subdivision in
the Catawba Magisterial District
4. Resolution of appreciation of the Roanoke County Board of Supervisors to
Thomas G. Kerfoot, Social Worker, upon his retirement after more than twenty-
six (26) years of service
Page 1of1
ACTION NO.
ITEM NO. H -2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DA`rE:
AGENDA ITEM:
REQUESTED BY:
APPROVED BY:
February 12, 2013
Request to accept and appropriate $5,391 to Roanoke County
Schools for the Adult Basic Education Grant
Brenda Chastain
Clerk to the Roanoke County School Board
B. Clayton Goodman
County Administrator
&Q-
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The reorganized Adult Basic Education grant is now run through Salem City Schools.
Roanoke County Public Schools was notified by Salem that it would receive an additional
$5,391for the local Adult Basic Education program.
FISCAL IMPACT:
The Adult Education Program fund will be increased by $5,391.
.
ALTERNATIVES:
None
STAFF RECOMMENDATION:
Roanoke County Schools requests that the supplemental appropriation in the amount of
$5,391 be appropriated to the Adult Basic Education Program.
Page 1 of 1
ACTION NO.
ITEM NO. H -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DA`rE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
February 12, 2613
Request to accept the vacation of a portion of the twenty --foot
(26') private drainage easement as shown on the plat of the
Fairways at Hanging Rock, Section 3, recorded as instrument
# 2011-02831, on January 4, 2613 in the Roanoke County
Circuit Court Clerk's Office, said private drainage easement
being located on Lot 26 (Tax Map No. 035.64 -13- 14.66) in the
said same subdivision in the Catawba Magisterial District
Arnold Covey
Director of Department of Community Development
B. Clayton Goodman
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The developer of the subdivision, Fairways at Hanging Rock, Section 3, Graham Thomas,
LLC, and the owner of Lot 26 requested a vacation of a portion of the twenty -foot (2Q)
private drainage easement at the rear of Lot 26 (Exhibit A) in order to provide a less
encumbrance for the construction of the proposed dwelling.
A revision to the approved subdivision plans, Fairways at Hanging Rock, Section 3, by
Balzer and Associates, was submitted to Roanoke County Community Development for
review and approval.
Upon approval of the revision by Roanoke County the owner of Lot 26, Graham Thomas,
LLC, in accordance to the Code of Virginia, 1956, Sections 15.2 -2279 and 15.2 -2272,
recorded a vacation of Easement by instrument # 201300212 in the Roanoke County
Circuit Court Clerk's Office.
Upon a request by the developer and with the concurrence of Roanoke County staff, this
request for acceptance of this partial vacation of the Private Drainage Easement on Lot 26
(Exhibit A) by the Roanoke County Board of Supervisors is recommended.
Page 1 of 2
FISCAL IMPACT:
No County funding is required.
AL'T'ERNATIVES:
1. Staff recommends that the Board of Supervisors approve this request for vacation of a
portion of the Private Drainage Easement located on Lot 26, Fairways Hanging Rock,
Section 3.
2. Reject the staff recommendation
STAFF RECOMMENDATION:
"rhe staff recommends that the Board approve Alternative 1 and consent to the vacation of
a portion of the Private Drainage Easement on Lot 26.
Page 2 of 2
r
Exhibit A
LEG THE: INTENT NOT INTENDED TO REPRESENT AN ACTUAL FIELD SURVEY.
OF �
[r �Tr ca�w ER F THIS sKFT H IS To sHDw A PORTION of AM
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TT TBACK EXISTIN PRIVATE DRAINAGE EASEMENT TO BE VACATED AND IS
EAR YARD D SE SET ACK
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2. LEGAL REFERENCE: INSTRUMENT #200501963 & 200501964
INSTRUMENT #201 (PLAT)
D&TAw7 42'IR'"
3. TAX MAP NUMBER; 035.04 -13-14.00 -0000 -
TANG'E =18.11'
4, PROPERTY MAY CONTAIN UNDERGROUND
CHOW 8SWNGON20PJ4'08V
UTILITY SERVICE LINES.
CHORD DISTANCE=2a.0a'
' EASEMENT SKETCH FOR
. G HA M THOMA S LLC
SHORING A PORTION OF AN EXISTING PRIVATE
DRAINAGE EASEMENT TO DE VACATED
LOCATED ON LOT 26
SECTION 3
• FAIRWAYS AT HMGING ROCK
INSTRUMENT #2011OZ831
CATAWBA MAGISTERIAL DISTRICT
pme
ROANOKE COUNTY, VIRGINIA
D' w�
DATED DECEMBER 12, 2012
. JOS #R1 21I 0455.00 —A
SCALE: 1 2D`
TEL' 540 --x'72 --9584 FAX: 540 -- 772 --8050
❑RN: SCp ��sarnrry ,•w�or,
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PLANNERS ARCHITECTS ENGINEERS SURVEYORS ARM a mw
Balzer & Assocf ates Inc. 1208 Corporate Circle Rva na ke Va
. 24018 a Em _ suffiegm
ACTION NO.
ITEM NO. H -4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DA'rE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
February 12, 2013
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Thomas G. Kerfoot, Social
Worker, upon his retirement after more than twenty -six (26)
years of service
Deborah C. Jacks
Clerk to the Board
B. Clayton Goodman I�
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Thomas G. Kerfoot, Social Worker, retired on February 'I, 2013, after more than twenty -six
(26) years of service. Mr. Kerfoot is unable to attend today's Board Meeting.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 1, 2013
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO THOMAS G. KERFOOT,
SOCIAL WORKER, UPON HIS RETIREMENT AFTER MORE THAN
TWENTY -SIX (26) YEARS OF SERVICE
WHEREAS, Thomas G. Kerfoot was hired on July 7, 1986, and has worked as a
Social Worker and Senior Social Worker during his tenure with Roanoke County; and
WHEREAS, Mr. Kerfoot retired on February 1, 2013, after twenty -six (26) years and
seven (7) months off devoted, faithful and expert service with the County; and
WHEREAS, during his time serving Roanoke County, Mr. Kerfoot advocated the
wellbeing and safety of our citizens; responded to allegations of abuse of children and
adults; delivered services to elderly and incapacitated adults; and earned the trust and
confidence of his peers in the department and the community.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to THOMAS G. KERFOOT for twenty -six (26) years and seven (7)
months of capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1of1
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
Audited balance at June 39, 2912
Amount
$ 20, 572, 318
L -1
% of General
Fund Revenue
19. *
Balance at February 12, 2913 $ 20,572 10.70% **
Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
* 2011 -12 -Goal of 11 % of General Fund Revenues
2011 -12 General Fund Revenues
11 % of General Fund Revenues
** 2012 -13 - Goal of 11 % of General Fund Revenues
2012 -13 General Fund Revenues
11 % of General Fund Revenues
$192
$21,199,304
$1192
$21,152,752
- rhe Unappropriated Fund Balance of the county is currently maintained at 10.70 %.
- rhe county's goal is to increase the balance over time to 11.0%
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County Administrator&il....
L -2
COUNTY OF ROANOKE, VIRGINIA
. CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the ClP, architectural /engineering services, and other one -time expenditures.)
Major County Capital Reserve
(Projects in the ClP, debt payments to expedite projects identified in ClP, and land purchase opportunities.)
Audited balance at June 39, 2912 $938,181.99
Balance at February 12, 2913
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County AdministratorWJ3--
$938,181.99
Amount
Audited balance at June 39, 2812
$1,874,128.88
October 2812 Fire Truck loan payment for 2812 -13
388,888.88
Addition of 2811 -12 operations
1
Balance at February 12, 2813
$3,245,855.88
Major County Capital Reserve
(Projects in the ClP, debt payments to expedite projects identified in ClP, and land purchase opportunities.)
Audited balance at June 39, 2912 $938,181.99
Balance at February 12, 2913
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman III
County AdministratorWJ3--
$938,181.99
L -3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
From 201 2 -1 3 Original Budget
June 20, 2012 Appropriation for Legislative Liaison
August 14, 2012 Appropriation for relocation of three Roanoke County polling precincts
December 11 , 2012 Appropriation for retiring debt of the Veteran's Monument at the Vinton
War Memorial
Balance at February 12, 2013
Submitted By Rebecca E. Owens
Director of Finance
Approved By B. Clayton Goodman N�4—
County Administrator
(32,400.00)
(3,250.00)
(5,000.00)
ACTION NCB.
ITEM NO. N -1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
February 12, 2013
Work session to discuss a potential pilot recycling program
Anne Marie Green
Director of General Services
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This time has been set aside for a work session on a potential public /private partnership to
provide a pilot curbside recycling program for County residents.
Roanoke County was the first locality in the Roanoke Valley to provide curbside recycling,
beginning with grant funding in the late 1980's. The program expanded slightly until an
economic downturn in the 1990's, when the program was discontinued.
Beginning in 2001, with a partnership between the County and Hollins University, the Solid
Waste Division has provided recycling trailers at various locations. These trailers have
been well. received; so well received in fact that there are now dumping problems at several
of the sites, particularly after the weekends. Additionally, County staff and members of the
Board continue to get requests to expand recycling and to provide it at the curb. This has
not been possible, due to the current budget situation.
Staff has investigated the possibility of joining with the private sector to provide this service
for citizens who are willing to pay for it and will outline the plan for discussion during the
work session.
Page 1 of 1
ACTION NO.
ITEM NO. N -2 §2C
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
February 12, 2013
Joint work session with the Roanoke County School Board to
discuss Health and Dental Plan and rates
Rebecca Owens, Director of Finance
Penny Hodge, Assistant Superintendent of Finance, Schools
SUMMARY of INFORMAI'IoN:
During the joint work session staff of the County and Schools will review the attached
PowerPoint and information detailed below:
Health Insurance
The County of Roanoke and Roanoke County Public Schools participate in a joint health
insurance program for eligible employees. The Roanoke Valley Resource Authority
(RVRA) and the Western Virginia Regional Jail Authority (WVRJA) also participate in our
plan. This medical plan is self- funded with reinsurance coverage to minimize the financial
risk assumed. Reinsurance is currently composed of specific stop loss (individual
employee claims) at $200,000. Specific reinsurance protects the plan from any
catastrophic claims paid on a member during the plan year. The plan purchases
administrative services, access to the network physicians and facilities, and claims
administration from Anthem.
On February 18, 2013, representatives from the County, Schools and Western Virginia
Regional Jail Authority, met to review the renewal and discuss recommendations for the
2013 -2014 plan year.
A review of paid claims experience of the County, Schools, Roanoke Valley Resource
Authority, and Western Virginia Regional Jail Authority for the most recent twelve months
projected forward to the 2013 -2014 Fiscal year indicates the need for an increase in rates of
2.5% which is well below the national health trends. In comparison to the prior year, the
number of specific losses in excess of $200,000 has decreased from eight to four and
overall claims experience for the year was better than projected. In addition to actual
claims experience, increases in the cost of the specific stop loss reinsurance and
provisions required by the Affordable Care Act under national healthcare reform are
contributing to the net increase in the renewal rates.
Page 1 of 4
Beginning in 2013, there will be two new fees charged to the plan associated with the
Affordable Care Act including:
1. Patient Centered Outcomes Research Fee — This fee is established to fund
research that evaluates and compares health outcomes, clinical effectiveness, risks
and benefits of medical treatments and services in an attempt to make health care
professional and policy makers better informed regarding treatment options. The
fee is $1 per person covered under the plan per year and will be increased to $2 in
year two and is payable directly to the Internal Revenue Service in July 2013.
2. Transitional Reinsurance Fee — This fee is intended to spread financial risk across
all health insurers for greater market financial stability. It is expected that the
state /federal health exchanges will be covering individuals with greater health risk
and these fees are intended to offset that additional cost of the exchanges. The fee
is expected to be $5.25 per member per month and will be due in January 2014 and
payable for at least the first three years of the Exchanges' operations.
In an effort to provide both choice and a lower cost option to employees, staff has been
working since the fall of 2011 to research and bring forward a consumer driven health plan.
Work sessions were conducted with the School Board and/or Board of Supervisors in
February, August, and November 2012 to explore these options. A few of the options
reviewed were a Health Savings Account (HSA) and a Health Reimbursement
Arrangement (HRA). A decision was made to proceed with a high deductible health plan
(HDHP) with a HRA and this renewal includes that option.
The HDHP includes the following general provisions:
Since our medical plan is self funded, the historical claims paid on the program are
used to establish rates and employee contributions for the plan. Some cost drivers
from the review period December 2011 through November 2012 are outlined below:
Mandated Health Care Reform preventive benefits.
. New fees related to Health Care Reform
Page 2 of 4
KeyCare 200
Current Plan
HDHP with HRA
New Plan
In Network Deductible
$200/$400
$1000/$2000
Out of Pocket Maximum
$3000/$6000
$3500/$7000
Coninsurance after deductible
800/20%
80%/20%
HRA Contribution
None
$500/$1000
Doctor co -pays
$20/$40
N/A -pay up to deductible
Prescription drug benefit
$10/$25/$40 or 200
$10/$25/$40 or 20%
Preventive care
Included
Same as Keycare 200
Since our medical plan is self funded, the historical claims paid on the program are
used to establish rates and employee contributions for the plan. Some cost drivers
from the review period December 2011 through November 2012 are outlined below:
Mandated Health Care Reform preventive benefits.
. New fees related to Health Care Reform
Page 2 of 4
• Total claims, as a cost per member, have decreased 7.3% from 2011 to 2012.
• During the review period, there were four claimants who exceeded the $200,000
specific stop loss limit with one claimant approaching $700,000. Additionally, there
have been 11 claimants with claims in excess of $1 00,000. The incidence of large
claims is lower than the previous year but still a significant factor in the renewal
projections.
• In- network utilization of the plan continues to be high with 99.5% of claim dollars
submitted with network providers. The use of Anthem's network providers protects
members from balance billing and lowers out -of- pocket costs.
• Generic utilization of prescription drugs is very strong at 77.9% during 2012.
Wells Fargo Insurance Services, our insurance consultant, negotiated that Anthem will
continue to provide the Plan with a wellness credit of $50,000 for the 2013 -2014 policy
year. This credit is shared among the entities participating in the Plan based on employee
counts.
The county and Schools have consistently kept overall medical costs below the national
average with annual increases of 0.0% for 2012 -2013 (after reducing benefits), 4.8% for
2011 -2012 4.1 % for 2010 -2011 0% for 2009 -2010, and 3.47% for 2008 -2009, while
national averages have ranged from 11 % to 20% during that time period. The Insurance
Committee has been successful in maintaining favorable performance during this time
through plan design changes that have addressed the underlying cost drivers of the
program.
Dental Insurance
The County of Roanoke and Roanoke County Public Schools participate in the joint
purchase of dental coverage for their eligible employees and retirees through the Roanoke
Valley Regional Health Care Consortium.
Since December 31, 2012, marks the end of a five year contract with Delta Dental, a
request for proposal was prepared for the 2013 -2014 renewal. Four (4) proposals were
received and evaluated. carriers submitting bids included Anthem; Delta Dental (the
incumbent carrier for the consortium); MetLife; and Dominion Dental Services, Inc. Based
on the bids submitted, follow up negotiations, references, and evaluations of each finalist,
the committee agreed that Delta Dental should be awarded the contract with an effective
date of January 1, 2013.
Delta Dental presented a proposal for a 3.3% increase for fiscal year 2013 -2014 and rate
guarantees of a 6% capped increase for 2014 -2015 and 2015 -2010. After an independent
underwriting review and negotiations with Delta Dental, Wells Fargo Insurance Services,
our insurance consultant, was able to negotiate a 2.3% increase with Delta Dental. Delta
Page 3 of 4
Dental included preventive services within their renewal as follows:
• Occlusal night guards
• Prevention First program
• Composite filling under basic at 80% coverage
The agreement is for three (3) years with the option to renew for two (2) additional one (1)
year periods.
Since the dental plan is on a calendar year basis, a blended rate is calculated for the
employee rate each year in order to avoid changing the rates in the middle of the year.
Retirees pay a premium that is based on their experience in the dental plan.
FISCAL IMPACT:
The budget impact for the Schools health insurance is $223,805 for the employer and
$82,851 for the employees for a total of $305,555. The Schools dental insurance increase
is $5,200 for the employer and $5,300 for the employees for a total of $11,500.
The budget impact for the County health insurance is $108,468 for the employer and
$48,361 for the employees for a total of $156,829. The County dental insurance increase
is $8,500 for the employer and $10,100 for the employees for a total of $18,500.
Page 4of4
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Roanoke Count and Schools A;Lo 0 4- 4 e..
IF
Anthem Modi ed KeyCare 200 Plan with Office visit C o-Pay — July I, 2012 — June 30, 2013
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D octor Office, Urgent Care visits, Home Visits or pre and post natal
Family or General
office visits*
Practitioner, Internist or
Pediatrician Copayment
*For•prenatal andposin tai care, c - -pay would a pply only ifphyslcian
Specialist Copayment
4
does not submil global b illforpi-enatal, postnatal and delivety of
neivb
Outpatient X -rays, Tests, Allergy Shots and Therapeu Injections
Coinsurance
20 A
After
deductible
has been
met
Preven Care Services
Office visits,
Preventive _ are S ervices that meet the re uire ent of fede . - and state
Immunizations ations and
includilig ce rtam sor 1r1 immunizations are physic 1s1ts.
Colorectal Cancer
Annual check -up
Screenings
--�- Annual gynecological exam and Pap test
-�- Annual Prostate Specific Antig PS test an prostate exam f or
Family or G enera l
men age 40 and over
Practitioner, Internist or
An anneal mammogram for members age 35 and over
Pediatrician Copayment
Kane
-- Annual colorectal cancer screening (fecal occult blood test,
flexible sigmoidoscopy, colonoscopy or b arium enema)
Specialist Copayment
Ion
Coverage for family members age 7 and older for additional
immunizations, and all other routine labs and -rags dome in
All Dabs and X -rays
connection with annual cheep -ups with no dollar 11mit.
Coinsurance
None
*D uring g the cour of routine sci n r•oc dw-e, abnormalities on
Facility Charges for
p may be Identyled that requffe rr rmedial infer -vent o or#
Colorectal Cancer
additional diagnosis. I thi occurs, card pow ai#i r pct or' rs
Screenings
a nec s ar ypi•oc d ut - I th s i -I i011 be considered
opayment
Norse
d ia g nostic andd or• surgical rat than screening, depen on t h e
C oinsurance *
done
claim f the s r-i)rce sitbm tte b y yctrr•pr'oi ;rd r, irhic r mayresult
in a member cost s ? a't'e,
Well Baby Care
Family or General
Until the child's 7th birthday
Practitioner or
P Copayinent
None
Sp ecialist C
None
Annual Routine Eye E xam
c a nlent
$l
Outpatient Radiation Therapy, Chemotherapy (not by oral means)
Coinsurance
20% A
Renal Dia Iv Thera and Re piratoi - y Therapy
Subject to
deductible
Hospital Facility Care Outpatient Services
Facility Charges
20% A.
Per surgery, treatment of accidental injuries and
Coinsurance
After
Medical emergencies
deductible
Physician Charges
has been
Co insurance
met
C ounty of Roanoke and Roanoke County Schools i is v.ant rein.cont
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,
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'?.'
Ho H ealth are
A or Nurse Visits
visit per calendar year
Coinsurance
20% A
After
deductible
has been met
Hospice Care
Co a anent
N
Manual Medical Intervention (includes spinal manipulation)
Coinsurance
20 A
Limite to 30 visits per Calen Year
After
deduct
has been met
Therapy Vi sits
Facility Charges
Occupational therapy and phy therapy
Coinsurance
2 % A.
-T-- Speech therapy
After
Early Intervention Services Com bined ina imum of ,coo per
Family or General
deductible
calen year in com with other Early Intervention Services
Practitioner, Internist
has been met
o r Pediatrician
Mental Health and Substance Abuse Visits Including Partial Day
Copayment
$20
Treatment programs
y �/y{ xy :► �yy ■� � �`]�.��y ^c'F� Y � Aryµ�r� .l' � �. 7• ■/y■
Hospital Cage
Facility Charges
Unl number of days, semi - private room, ancillarles, intensive care
Coinsurance
20 AC
o r s itnil ar unit
After
In- Hospital Physician
deductible
Services
has been inet
Coinsurance
Sk illed i - sing Horne Care
Faci Charges
20 A
100 days per confinement
Coinsurance
After
deductible
has been met
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Profess Ground 1 mbiilance Set vices
Coinsurance
20% A
A fter
deductible
has been met
Durable Medical Eq ( M
C oinsurance
20% AC
After
de
has been met
Outpatient Private Duty l ursinW
Coinsurance
o A
$500 Limit per Calendar Year
After
deductible
has been met
C ounty of Roanoke and Roanoke ounty Schools ivni .anth nt. om
Anthem, V.
County of Roanoke and Roanoke County Schools i P.anthen.c rn
Diagnosis of autism spectrum disorder; Treatment of autism spectrum
disorder;
Member cost
- Behavioral Health Treatment
shares will be
dependent on
- Pharmacy Care
the services
rendered.
- - Psychiatric Care
Please refer
to the
- Psychological Care
Summary o
B enefits.
- - - - -- Therapeutic Car
Mental Health Services
U nlimited sica , occupational and s peech thei
Applied Behavioral Analysis
0 AC
Limited to a $35,000 per member annual maximum
After
deductible
has been met
Early Intervention Servi
( for as istive technology services and devices)
Combined max1mum of $5,000 per calendar year in combination with
Coinsurance
% AC
other Early Intervention Services*
After
deductibl
*Early Inter Services consist � fany o fthefolloivitig services
has been met
which have been cer +flied by the Department of1fental Health, Menu
R etardation and Substance Abuse Services as medically necessary for- an
eligible dependent •orn birth t o age 3 under Part H of the Individuals
ivi h Disabilities Education Act: physical therapy, occupational therapy,
speech and language ther apy, and assisfive te chnology services and
devices. The services are cer by h e D epartmeni o,f rrt l Health,
Mental Retar d ation an S ubstance Abuse Services as 'ar Interl�en rort
S ervices under P art H o, tyre I ndividuals ivith Disabilities Ef duc Aron A
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For All Outpatient, Inpatient and Other Services
Deductible Per
Calendar Year
Per Individual
$500
Per Family
$1, 0
Coinsurance
40 AC
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For Covered Medical Services Per Caleiidar Y ear
In-Network rk Care
Per I
$3,000
Per Family
$6,000
O ut- of-Neh vork Care
Per Individual
$4,500
Per Family
,o
Anthem, V.
County of Roanoke and Roanoke County Schools i P.anthen.c rn
nthern Bhte Cross and Blue Shield is the trade name of nt em Health Plans of Virginia, In e,
Anthem Blue Cross and Bhte Shield is an hidependent licensee of the Me Cross and Blue ,Shield Association.
O-Registered marks of the Blue Cross and Blue Shield A ssociation.
WHAT IS THE DE D TCTI ,
If there is no co pay, you will pay for the costs associated with your care until you have paid $200 In
one calendar year. This is known as your calendar year deductible.
If two people are covered under your plan, each of you will pay the first $200 of the cost
of those service ($400 total).
If three or more people are covered under the plan, together you will pay the first $400 of
those services. However,, the most any one family member will pay is $200 towards that
deductible.
ADDITIONAL NOTES
I - Lifetime maximum benefit is unlimited.
2. Eligible dependents are covered until the end of the month they reach age 26.
. Waiting periods for pre - existing conditions cease to apply after 12 months of continuous enrollment.
4. KeyCare 20 does not require referrals from a Primary Care Physician to see a specialist.
Prescription Drug Plan
The chart below shows the copayment amounts you will be responsible for:
Up to a 31-day Medication Supply or 100-unit
First Tier Copayment
$1
supply , whichever is less From Participating Detail
Second Tier Copa meat
$2
Pharmacies
Third Tier Copayment
the greater of $40 or
2 % m* sur i e Nvith
a $100 per-
p rescription maximu
u
Up to a 90- day medication supply through home
First Tier Copayment
20
delivery hail Service)
Second 'Pier Copayment
$50
Third Tier Cop yment
the greater of $ 0 or
2 % om* saran with
a $200 per-
nrescrintion maximum
Where will be a $3,500 per member per calendar year out-of-pocket maximum included with this benefit I
Generic Drugs will always be dispensed except when a physician orders a brand-naive drug. If the
physician does not require a brand -name drug, you inay request the brand-name drug and pay the
difference behveen the generic drug and the brand -name drug, in addition to any applicable
co a ment .
County of Roanoke and Roanoke County Schools ivioiv. anthern,eoin
Your Anthem Benefits
ADthem.,��
G�+
Anthem KeyCare 1,000 Plan Option 1 (100+ Employees)
Your benefit period may be a calendar year or a plan year, A calendar year means your benefit period runs from January through December while a plan year
runs from the effective date of the plan through a 12 -month period (,g. February I through January 31 or July I through ,tune 0), Check with your employer to
learn whether your benefits will be calculated on a calendar year or plan year basis.
For benefits listed with specific limits all services received In the calendar gear orplan year for that benefit are applied to that limit (whether received In or out of
network)
Option 1 3112 in most of Virginia: Anthem Blue Cross and Blue Shield Is the trade name of Anthem Health Puns of Virginia, Inc. (searing WgInia excluding the
cJty of Fairfax, the town of Vienna and the area east of State route 123), Independent licensee of the Blue Cross and Blue Shield Assoclaton,
ANTHEM Is a registered trademark of Anthem Imuran a C ompanies, Inc, The Blue Cross and Blue Shield narks and symbols are r gIstered
marks of the 8 ye Cross a rid Blue shleld Association.
M
PreventiVe care ervices
E
Preventive care services that meet the requirements of fe and state law, inclu ding certain screenings, imrnunl actions
and physician visits.
During the course of a routine screening procedure, abnormalities or problems may be identifled that require immediate
!o charge
intervention or additional diagnosis. if this occurs, and y our provider perfor additional necessary proced the serv ice
will be considered diagnostic and/or surgical, rather than screening, depending on the cl for the services su b m itted by
4
our p rovider, w hich will result i a membe cost sure{
Routine n
annual routine eye exam
�'I for each visit
Plus — valuable discounts on eyewear
a
You will pay all the costs assoclated with your care until you here paid T1, 00 in one calendar or plan year, Thls is known as yourdedu7tible.
• If two people are covered under your plan, each of you will pay the first $1 000 of the cost of your care ($2,000 total),
• If three or more people are covered under your plan, together you will pay the first $2,000 of the cost of your care.
However, the ost one family member will pay is $1,000.
Once you reach you r deductible yo a
Doctoriits
• office visits o physical and occupational th in an office setting
20% of the amount the health
• urgent care visits (30 combined visits)'
care professionals In our
• home visits 0 speech therapy visits in an office setting (30 visit limit)*
network have agreed to accept
• pr and postnatal office v isits 0 spinal manipulations and other manual medical Int ervention v isits
for thei services
• mental health and substance abuse visits 0 visit li
• in-office surgery
Umft does not apply to Eaqy Intervention and Autism ectFr rn Disorder.
Labs, Din nostic X- rays and Other Out atlent servi
• diagnostic lab services o diagnostic x -rays
20% of the amount the health
• shots and therapeutic injections 0 dialysis
care'profssional in our
• medical appliances, supplies and medications, o ambulance travel
have
network g ave agreed to accept
including i medications
for th
• durable medical equip
• chemotherapy not qfven orally), radiation, cardiac and resp i rato thera
Member cost shares wile be
• diabetic supplies, equipment and education
dependent on the services
rendered.
Atls r. p c# m' B ider P) Fdrehiidr .fir ' c' 2ttrro gh
,
o diagnosis and treatment of autism spectrum disorder including;
• behavloral health treatment* o pharmacy care
• psychiatric care o psychological care
Member cost shares will be
• therapeutic care'
dependent on the services
Mortal Health Services
rendered,
"tJnUrnite f stcal, occy ationatand speech therapy.
o applied behavioral analysis
20 of the amount the health
o li to a $35,000 per member annual maximum
care professionals in our network
have agreed to accept for their
services
Early rater edon '— For ch lidren' from birth through a §e 2 ...
_ . .
o limit to a $5,000 per member annual maximum*
Membe most shares will be
dependent on the services
Tpli lied physical oc rr atror elf ar�d s ooh thera
rendered.
Your benefit period may be a calendar year or a plan year, A calendar year means your benefit period runs from January through December while a plan year
runs from the effective date of the plan through a 12 -month period (,g. February I through January 31 or July I through ,tune 0), Check with your employer to
learn whether your benefits will be calculated on a calendar year or plan year basis.
For benefits listed with specific limits all services received In the calendar gear orplan year for that benefit are applied to that limit (whether received In or out of
network)
Option 1 3112 in most of Virginia: Anthem Blue Cross and Blue Shield Is the trade name of Anthem Health Puns of Virginia, Inc. (searing WgInia excluding the
cJty of Fairfax, the town of Vienna and the area east of State route 123), Independent licensee of the Blue Cross and Blue Shield Assoclaton,
ANTHEM Is a registered trademark of Anthem Imuran a C ompanies, Inc, The Blue Cross and Blue Shield narks and symbols are r gIstered
marks of the 8 ye Cross a rid Blue shleld Association.
M
ervce ! P .
..Outpatient Visit' 1 a Hos it l off` F cill ,
• physical therapy and ocoupatlanal therapy combined visits) 0% of the amount the health
• speech therapy ( visit limit)* network professionals in ���
• surgery networl have agreed to accept
• emergency room f their services
• physician services
o mental health and substance abuse partial -day treatment programs
Limit does not appk to Early Werventron andAuflsr eqtrum Disorder.
Care at Horne i
o hone healthcare Igo visits) % of the amount the health
o pdvate duty nursing ($600 maximum)* care professionals in our
*Since there is no network for this service, you may be billed for the difference between ghat we pays netwo have agreed to a ccept
for this service and the amount ti ro riva du nursing ser vicee charg for their services
hospice care No charge
In afle - nt Ste s W N etvr &k Ho*ltol or Fadiii
• seal- pdvate room, intensive care or similar unit % of the amount the health
• physician, nursing and ether medle lly necessary professional services in the hospital including anesthesia, care professionals in our
surgical and maternity delivery services network have agreed to accept
• skilled nursing facl& care 100 days for each admission for their services
Out-of-N Services
Usino doctors, hospitals and other health care professlonal not contracted to r vide Whefits
Ws important to remember that health care professionals not In our network can charge whatever they want for their services. If what they charge is more than
the fee our network health care professionals have agreed to acapt for the same service, they may bill you for the difference between the two amounts. You
will pay all the costs associated with the covered services outlined in this insert until you have paid 1 500 in one calendar or plan gear. This is called your out-
of- network deductible.
o If two people are covered under your plan, eaoh of you will pay the first $1,500 of the cost of your care ($3, 00 total),
o If three or more people are covered under your plan, together you Mil pay the first $3,000 of the cost of your dare,
However, the most one family member will pay is $1,500,
Dace you have reached this amount, when you recelve covered services we will pay 60 of the fee our network health care professionals have agreed to
accept for the same service, You will pay the rest, including any difference betw the fee our net Io rk health pare professionals have agreed to acce
for the same servlce and the amount the health care professional not in our network charges, if you g o to an eye care professional not in our network for
your routine eye examination, we will pay 0 (whether or not you have reached the $1 ,600 out-of-network deductible) and you will pay the rest of what the
professional charges,
:Out-of-Pocket Maximums
Mat You will Pay f r COvered Services in One Calendar or Plan Year . =
When using network professionals
If you are the only one covered by your plan, you will pay $4,000 for covered services outlined in this Insert. Once you have reached this amount, your payment
for covered services is 0, except for those services listed below that do not count toward the annual out-of pocket maximum.*
• If two people are covered under your plan each of you will pay $4,000 ($8,000 total).
• If three or more people are covered under your plan, together you will pay $8,000* However, no family member will pay more than $4,000 toward the limit.
When not using network professionals
If you are the only one covered by your plan, you will pay $5,250 for covered services outlined In this insert. Once you have reached this amount, your payment
for covered services is $0, except for those services listed below that do not count toward the annual out -of- pocket rn imurn.*
o If two people are covered under your plan, each of you will pay $5,250 ($10,500 total).
o If three or more people are covered under your plan, together you All pay $10,500. However, no family member will pay more than $5,260 toward the limit,
*The foltovAg do not count toward the calendar or plan year out -of- pocket maximum:
o your share of the cost of prescription drugs and routine vision care
o the cost of care received when the benefit limits have been reached
o the cast of services and supplies not covered under your Anthem leare 1 ON plan
o the-additional amount health care professionals not in our network ma bill you when their charge is more than ghat we pay
This benefits overview insert Is only one piece of your errtlre enrollment package,
See the enTollrmnt brochvre fora list ofyourplan °s exclusions and lirMations and applicable policy form numbers,
,
This summary of benefft has been updated to comply with federal and state requirements, including applicable provlslons of the recently enacted federal health care reform laws, As
we receive additional guidance and cladcabon on the new health care reform lags from the U.S. Department of Health and Human Services, Department of Labor and Intemal
Revenue Service, we may be required to ,mice add[Uonal changes to this summary of benefits.
ITEM NO. N -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: February 12, 2013
AGENDA ITEM: Work session to discuss Broadband Task Force
recommendations
SUBMITTED BY: B. Clayton Goodman III
County Administrator
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
Members of the Task Force will present to the Board of Supervisors the Task Force's
recommendations and next step in pursuing the enhancement of broadband services and
access to the internet for the Roanoke Valley.
SUMMARY OF INFORMATION:
Since May 2012, representatives from the Valleys local governments and businesses have
meet to review the results of a study conducted by Design Nine of Blacksburg. The report
found: "The Roanoke Region is lagging behind other communities when it comes to its fiber
optic network, and it needs to take action."
The main challenges identified by the Design Nine study were:
1. Accessibility: There are many areas of the region which have limited or no access to
broadband service
2. Affordability: There is virtually no competition among providers which drives up the
cost.
3. Reliability: There is no fully redundant fiber ring in the region, meaning that if afiber
line gets cut there is no way to re -route service and keep customers working. For
businesses this is critical.
4: Speed: Businesses need faster access speeds that will allow them to work from
their offices in the valley with companies and customers anywhere in the world.
"These challenges may seem technical said Andrew Coh ill, President of Design Nine,
authors of the study, but the bottom line is that the Roanoke region lacks a robust fiber
backbone to carry it into the 21 st century. If we don't move now, we will be left on the side
Page 1 of 2
of the information super highway."
Using the study, the task force has identified three primary areas that need to be
addressed:
1. Develop local government policies and cooperative agreements that expand the
infrastructure of broadband throughout the region.
2. Improve the availability of low -cost broadband for residents and business throughout
the region.
3. Explore the need and economic feasibility of one or more data centers in the region.
Representatives from the Task Force will present their recommendations to the BoSatthe
February 12 meeting. The representatives will discuss the recommended creation of a
Wireless Authority to assist in implementing the recommendations and to move the Valley
forward. The Wireless Authorities Act was established to help promote better piabliclprivate
cooperation and planning in development of fiber.
ALTERNATIVES:
1.) Accept report and file for future action.
2.) Accept report and decline future action.
3.) Accept report and authorize County staff to participate in discussions to form a
Valley wide Wireless Authority with Board of Supervisor approval before any formal
action.
STAFF RECOMMENDATION:
Many items remain to be addressed, developed and completed the coming months. It is
my recornmendation that the County continues its participation in this process and also
considers supporting the creation of a Wireless Authority to identify strategies and
programs which can address the three primary areas listed above that need to be
addressed.
Page 2 of 2
1�
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, FEBRUARY 12, 2013
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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