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HomeMy WebLinkAbout2/26/2013 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OFROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, FEBRUARY 26, 2013 RESOLUTION 022613 -1 FOR ROANOKE COUNTY'S CONTINUED PARTICIPATION IN THE ROANOKE VALLEY'S COMMUNITY DISCUSSION REGARDING THE STATE AND CONDITION OF BROADBAND WHEREAS, Roanoke County along with other local governments, and private businesses have participated in a Broadband Task Force which had reviewed a study commissioned by local governments and business located in the Roanoke Valley; and WHEREAS, the report found: "The Roanoke Region is lagging behind other communities when it comes to its fiber optic network, and it needs to take action"; and WHEREAS, The Study prepared by Design Nine found that the four main challenges in the Roanoke Valley were: 1. Accessibility: There are many areas of the region which have limited or no access to broadband service 2. Affordability: There is virtually no competition among providers which drives up the cost. 3. Reliability: There is no fully redundant fiber ring in the region, meaning that if a fiber line gets cut there is no way to re -route service and keep customers working. For businesses this is critical. 4. Speed: Businesses need faster access speeds that will allow them to work from their offices in the valley with companies and customers anywhere in the world; and Page 1 of 3 WHEREAS, Victor lannello and Sam English conducted a work session at the Board of Supervisors February 12, 2013, meeting and presented the Task Force's recommendations and next step in pursuing the enhancement of broadband services and access to the internet for the Roanoke Valley; and WHEREAS, the task force has identified three primary areas that need to be addressed: 1. Develop local government policies and cooperative agreements that expand the infrastructure of broadband throughout the region. 2. Improve the availability of low -cost broadband for residents and business throughout the region. 3. Explore the need and economic feasibility of one or more data centers in the region. The Task Force's representatives at the February 12, 2013, meeting also recommended creation of a Wireless Authority to assist in implementing the recommendations and to move the Valley forward. The Wireless Authorities Act was established to help promote better public /private cooperation and planning in development of fiber. NOW THEREFORE, BE IT RESOLVED, That the Roanoke County Board of Supervisors does hereby accept the Broadband Task Force recommendations and authorize the County Administrator and designated County staff to continue participating in ongoing discussions on how best to move forward the Broadband Task Force's recommendation and establish robust fiber backbone to carry the Roanoke Valley into the 21st century. Page 2of3 Can motion of Supervisor Flora to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A CQRY TESTE: Deborah C. Jacky Clerk to the Board i', ervisors. cc: B. Clayton Goodman III, county Administrator Jill Loope, Acting Director of Economic development Page 3 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 26, 2013 RESOLUTION 022613 -2 REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION TO STUDY SAFETY IMPROVEMENTS FOR THE INTERSECTION OF STARKEY ROAD AND BUCK MOUNTAIN ROAD IN ROANOKE COUNTY WHEREAS, more than 690 citizens have signed a petition requesting the construction of safety improvements at the intersection of Starkey Road and Buck Mountain Road; and WHEREAS, Penn Forest Elementary, Clearbrook Elementary, Cave Spring Middle School, Cave Spring High School, and Faith Christian School all have school buses that travel this intersection twice a day, and Country Bear Day Care is also located on Starkey Road, and these parents use this intersection; and WHEREAS, many large trucks and fuel tanker trucks utilize these roads to access U.S. Route 220 in order to avoid traffic congestion of Route 419; and WHEREAS, many residential subdivisions are located near this intersection. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Virginia Department of Transportation study possible safety improvements for the intersection of Starkey Road and Buck Mountain Road. 2. That the Virginia Department of Transportation consider making public safety improvements to this intersection. 3. That the Clerk to the Board of Supervisors send a copy of this resolution to Delegate Greg Habeeb, Congressman Bob Goodlatte, Senators Mark Warner, Timothy Kaine. Page 1 of 2 On motion of Supervisor Moore to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Altizer NAYS: Supervisors Church, Elswick Clerk to the Board cc: Arnold Covey, Director of Community Development B. Clayton Goodman III, County Administrator Delegate Greg Habeeb Congressman Bob Goodlatte Senator Mark Warner Senator Tim Kaine Virginia Department of Transportation Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 26, 2013 RESOLUTION 022613 -3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for February 26, 2013, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 5 inclusive, as follows: 1. Approval of minutes — February 12, 2013 2. Confirmation of appointments to the Community Policy and Management Team (CPMT); Grievance Panel (at Large) and the League of Older Americans 3. Request to approve the Health Insurance Plan and premiums for 2013 -2014 4. Request to approve the Dental Plan and premiums for 2013 -2014 5. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Doris J. Johnson upon her retirement after more than twenty -one (21) years of service Page 1 of 2 On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A COPYITESTE: Deborah C. Jacks 61 Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A- 022613 -3 . a ITEM NO. H -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: February 26, 2013 Confirmation of appointments to the Community Policy and Management Team (CPMT); Grievance Panel (at Large) and the League of Older Americans Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Community Policy and Management Team (CPMT) During the closed session on February 12, 2013, the Board recommended the following appointments: Lisa McDowell of Braley and Thompson to be appointed with a term to expire on June 30 2013. This term expires on June 30, 2013. Steve Turner to be confirmed as the Roanoke County Law Enforcement representative. This appointment has no termination date. 2. Grievance Panel (at Large) During the closed session on February 12, 2013, the Board recommended the reappointment of Joanne Thompson for an additional three -year term to expire February 26, 2016. Page 1 of 2 3. League of Older Americans During the closed session on February 12, 2013, the Board recommended the appointment of Gloria Clark with a term to expire on March 30, 2014. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Daniel R. O'Donnell, Assistant County Administrator Jessica Webb, Department of Social Services Joe Sgroi, Director of Human Resources Susan Williams, Executive Director, League of Older Americans Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Daniel R. O'Donnell, Assistant County Administrator Jessica Webb, Department of Social Services Joe Sgroi, Director of Human Resources Susan Williams, Executive Director, League of Older Americans Page 2 of 2 ACTION NO. A- 022613 -3 . b ITEM NO. H -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 26, 2013 AGENDA ITEM: Request to approve the Health Insurance Plan and premiums for 2013 -2014 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As reviewed in a work session held on February 12, 2013, the County of Roanoke and Roanoke County Public Schools participate in a joint health insurance program for eligible employees. The Roanoke Valley Resource Authority (RVRA) and the Western Virginia Regional Jail Authority (WVRJA) also participate in our plan. This medical plan is self- funded with reinsurance coverage to minimize the financial risk assumed. Reinsurance is currently composed of specific stop loss (individual employee claims) at $200,000. Specific reinsurance protects the plan from any catastrophic claims paid on a member during the plan year. The plan purchases administrative services, access to the network physicians and facilities and claims administration from Anthem. On February 18, 2013, representatives from the County, Schools and Western Virginia Regional Jail Authority, met to review the renewal and discuss recommendations for the 2013 -2014 plan year. A review of paid claims experience of the County, Schools, Roanoke Valley Resource Authority, and Western Virginia Regional Jail Authority for the most recent twelve months projected forward to the 2013 -2014 fiscal year indicates the need for an increase in rates of two point five percent (2.5 %), which is well below the national health trends. In comparison to the prior year, the number of specific losses in excess of $200,000 has decreased from eight (8) to four (4) and overall claims experience for the year was better than projected. In Page 1 of 4 addition to actual claims experience, increases in the cost of the specific stop loss reinsurance and provisions required by the Affordable Care Act under national healthcare reform are contributing to the net increase in the renewal rates. Beginning in 2013, there will be two (2) new fees charged to the plan associated with the Affordable Care Act including: 1. Patient Centered Outcomes Research Fee —This fee is established to fund research that evaluates and compares health outcomes, clinical effectiveness, risks and benefits of medical treatments and services in an attempt to make health care professional and policy makers better informed regarding treatment options. The fee is $1 per person covered under the plan per year and will be increased to $2 in year two and is payable directly to the Internal Revenue Service in July 2013. 2. Transitional Reinsurance Fee —This fee is intended to spread financial risk across all health insurers for greater market financial stability. It is expected that the state /federal health exchanges will be covering individuals with greater health risk and these fees are intended to offset that additional cost of the exchanges. The fee is expected to be $5.25 per member per month and will be due in January 2014 and payable for at least the first three years of the Exchanges' operations. In an effort to provide both choice and a lower cost option to employees, staff has been working since the fall of 2011 to research and bring forward a consumer driven health plan. Work sessions were conducted with the School Board and /or Board of Supervisors in February, August and November 2012 to explore these options. A few of the options reviewed were a Health Savings Account (HSA) and a Health Reimbursement Arrangement (HRA). A decision was made to proceed with a high deductible health plan (HDHP) with a HRA and this renewal includes that option. The HDHP includes the following general provisions: Since our medical plan is self funded, the historical claims paid on the program are used to establish rates and employee contributions for the plan. Some cost drivers from the review period December 2011 through November 2012 are outlined below: Page 2 of 4 KeyCa re 200 Current Plan HDHP with HRA New Plan In Network Deductible $200/$400 $1000/$2000 Out of Pocket Maximum $3000/$6000 $3500/$7000 Coninsurance after deductible 80%/20% 80%/20% HRA Contribution None $500/$1000 Doctor co -pays $20/$40 N/A - pay up to deductible Prescription drug benefit $10/$25/$40 or 20% $10/$25/$40 or 20% Preventive care Included Same as Keycare 200 Since our medical plan is self funded, the historical claims paid on the program are used to establish rates and employee contributions for the plan. Some cost drivers from the review period December 2011 through November 2012 are outlined below: Page 2 of 4 • Mandated Health Care Reform preventive benefits. • New fees related to Health Care Reform • Total claims, as a cost per member, have decreased seven point three percent (7.3 %) from 2011 to 2012. • During the review period, there were four claimants who exceeded the $200,000 specific stop loss limit with one claimant approaching $700,000. Additionally, there have been eleven (11) claimants with claims in excess of $100,000. The incidence of large claims is lower than the previous year but still a significant factor in the renewal projections. • In- network utilization of the plan continues to be high with ninety -nine point five percent (99.5 %) of claim dollars submitted with network providers. The use of Anthem's network providers protects members from balance billing and lowers out -of- pocket costs. • Generic utilization of prescription drugs is very strong at seventy -seven point nine percent (77.9 %) during 2012. Wells Fargo Insurance Services, our insurance consultant, negotiated that Anthem will continue to provide the Plan with a wellness credit of $50,000 for the 2013 -2014 policy year. This credit is shared among the entities participating in the Plan based on employee counts. The County and Schools have consistently kept overall medical costs below the national average with annual increases of zero percent (0.0 %) for 2012 -2013 (after reducing benefits), four point eight percent (4.8 %) for 2011 -2012, four point one percent (4.1 %) for 2010 -2011, zero percent (0 %) for 2009 -2010 and three point four seven percent (3.47 %) for 2008 -2009, while national averages have ranged from eleven percent to twenty percent (11 -20 %) during that time period. The Insurance Committee has been successful in maintaining favorable performance during this time through plan design changes that have addressed the underlying cost drivers of the program. FISCAL IMPACT: As requested by the Board at the February 12, 2013, work session, the employer and employee contributions for the rates will be brought for approval at a later date, which will outline the fiscal impact on both the County and School budgets for the fiscal year 2013- 2014. Below are the new premiums for KeyCare 200 and the High Deductible Health Care Plan for 2013 -2014: Page 3 of 4 Subscriber Only Subscriber + 1 minor Employee + Spouse Family Married School & County Couple Subscriber Only Subscriber + 1 minor Employee + Spouse Family Married School & County Couple STAFF RECOMMENDATION: Key Care 200 Plan 519.20 732.94 1064.34 1246.28 1246.28 High Deductible Plan' 496.32 698.80 1013.00 1185.48 1185.48 Staff recommends approving the health insurance plan and premiums for fiscal year 2013- 2014. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Rebecca Owens, Director of Finance Joe Sgroi, Director of Human Resources Page 4 of 4 Yes No Absent Ms. Moore z ❑ ❑ Mr. Altizer z ❑ ❑ Mr. Church z ❑ ❑ Mr. Elswick z ❑ ❑ Mr. Flora z El El cc: Rebecca Owens, Director of Finance Joe Sgroi, Director of Human Resources Page 4 of 4 ACTION NO. A- 022613 -3 . c ITEM NO. H -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 26, 2013 AGENDA ITEM: Request to approve the Dental Plan and premiums for 2013- 2014 SUBMITTED BY: Laurie Gearheart Assistant Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: As reviewed in a work session held on February 12, 2013, The County of Roanoke and Roanoke County Public Schools participate in the joint purchase of dental coverage for their eligible employees and retirees through the Roanoke Valley Regional Health Care Consortium. Since December 31, 2012 marked the end of a five (5)- year contract with Delta Dental, a request for proposal was prepared for the 2013 -2014 renewal. Four (4) proposals were received and evaluated. Carriers submitting bids included Anthem; Delta Dental (the incumbent carrier for the consortium); MetLife and Dominion Dental Services, Inc. Based on the bids submitted, follow up negotiations, references and evaluations of each finalist, the committee agreed Delta Dental should be awarded the contract with an effective date of January 1, 2013. Delta Dental presented a proposal for a three point three percent (3.3 %) increase for fiscal year 2013 -2014 and rate guarantees of a six percent (6 %) capped increase for 2014 -2015 and 2015 -2016. After an independent underwriting review and negotiations with Delta Dental, Wells Fargo Insurance Services, our insurance consultant, was able to negotiate a two point three percent (2.3 %) increase with Delta Dental. Delta Dental included preventive services within their renewal as follows: • Occlusal night guards Page 1 of 2 • Prevention First program • Composite filling under basic at 80% coverage The agreement is for three (3) years with the option to renew for two (2) additional one (1) year periods. Since the dental plan is on a calendar year basis, a blended rate is calculated for the employee rate each year in order to avoid changing the rates in the middle of the year. Retirees pay a premium that is based on their experience in the dental plan. The dental premiums will need to be increased for 2013 -2014 as outlined on Attachment A and would be effective July 1, 2013. FISCAL IMPACT: As requested by the Board at the February 12, 2013, work session, the employer and employee share of the new rates will be brought for approval at a later date which will outline the fiscal impact on both the County and School budgets for the fiscal year 2013- 2014. STAFF RECOMMENDATION: Staff recommends approving the dental insurance plan and premiums for fiscal year 2013- 2014. VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Rebecca Owens, Director of Finance Joe Sgroi, Director of Human Resources Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Rebecca Owens, Director of Finance Joe Sgroi, Director of Human Resources Page 2 of 2 Roanoke County and Roanoke County Schools Attachment A Dental Insurance Renewal Rates 2013 -14 Current 2012 -13 Dental Plan Monthly Employee Premium Retiree Premium Subscriber Only Subscriber Only 28.96 42.93 Subscriber + 1 47.14 70.11 Family 81.58 122.09 Married School & County Couple 81.58 n/a Renewal 2013 -14 Dental Plan Monthly Premium Subscriber Only 29.62 46.12 Subscriber + 1 48.24 75.31 Family 83.46 131.15 Married School & County Couple 83.46 n/a Current Membership Retiree Membership County Schools County Schools Subscriber Only 401 802 186 324 250 520 97 394 49 232 16 9 Subscriber + 1 Family Total Members 837 1646 162 635 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, FEBRUARY 26, 2013 RESOLUTION 022613 -3.d EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DORIS J. JOHNSON UPON HER RETIREMENT AFTER MORE THAN TWENTY -ONE (21) YEARS OF SERVICE WHEREAS, Doris J. Johnson was hired in July, 1991 as Deputy Clerk of the Roanoke County Juvenile and Domestic Relations District Court (J &DR) and was promoted to Clerk of the J &DR Court in February, 2006; and WHEREAS, Ms. Johnson retired on January 31, 2013 , after a total of over twenty- one (21) years of dedicated, loyal and capable service with the County; and WHEREAS, during her time as in the Clerk's office, Ms. Johnson served as Lead Clerk of Court making the Roanoke County J &DR District Court Virginia's Pilot Court for the court case management system for the Supreme Court of Virginia; and WHEREAS, Ms. Johnson served as an active member of the Adoption Day Celebration for six (6) years, as well as Roanoke County's Domestic Violence Program and Best Practices Program for Abused and Neglected Children; and WHEREAS, Ms. Johnson also oversaw renovations to the Clerk's office and the J &DR courtroom, allowing the court to operate more efficiently and effectively; and WHEREAS, Ms. Johnson is highly regarded as a generous, kind and highly competent Clerk of Court by the Court Services Unit, the Roanoke County Department of Social Services, the Roanoke County Police Department and the Roanoke County Sheriff's Office, as well as Adult Probation Services and the Roanoke County Administrative staff; and WHEREAS, Doris Johnson is cherished as a colleague and friend to the Judges and Page 1 of 2 WHEREAS, Doris Johnson is cherished as a colleague and Friend to the Judges and court staff of the Roanoke County Juvenile and Domestic Relations Court. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DORIS J. JOHNSON for more than twenty-one (21) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A Q'OPN TESTE: Debdcah C. Jacks Clerk to the Board o upervisors Page 2 of 2 AT A REGULAR MEE "PING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON `f U ESDAY, FEBRUARY 26, 2g 13 RESOLUTION 022613 -4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE of VIRGINIA WHEREAS, the Beard of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Cede of Virginia requires a certification by the Beard of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Beard of Supervisors of Roanoke County, Virginia. On motion of Supervisor Flora to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Altizer NAYS: None ABSENT: Supervisor Elswick A CNO,R'Y TESTE: Deborah C. Jacks (� Clerk to the Board of Supervisors Page 1 of 1