HomeMy WebLinkAbout4/9/2013 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -1 APPROVING THE ROANOKE VALLEY
RESOURCE AUTHORITY BUDGET FOR THE FISCAL YEAR 2013 -2014
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the City of Roanoke and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 28, 2013, a copy of which is on file in the
office of the Clerk to the Board, the Chief Executive Officer of the Roanoke Valley
Resource Authority has submitted a request that the County approve the fiscal year
2013 -2014 budget of the Roanoke Valley Resource Authority.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF
SUPERVISORSOF ROANOKE COUNTY, VIRGINIA that the fiscal year 2013 -2014
budget for the Roanoke Valley Resource Authority as set forth in the March 28, 2013
report of the Authority Chief Executive Officer, a copy of which is incorporated by
reference herein, is hereby APPROVED and the County Administrator and the Clerk are
authorized to execute and attest respectively, on behalf of the County, any
documentation, in form by the County Attorney, necessary to evidence said approval.
Page 1 of 2
On motion of Supervisor Church to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
Clerk to the Board
cc: Anne Marie Green, Director of General Services
Rebecca E. Owens, Director of Finance
Daniel Miles, Chief Executive Officer, RVRA
Stephanie Moon, Clerk, Roanoke City Council
Susan Johnson, Clerk, Town of Vinton
Supervisors
Page oft
A COPY TESTE:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -2 APPROVING THE ROANOKE REGIONAL
AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2013 -2014
UPON CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 24.13 of the Regional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke
Regional Airport Commission provide that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated March 19, 2013, a copy of which is on file in the
office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the fiscal year 2013 -2014
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2013 -2014 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the March
19 2013, report of the Commission Executive Director, a copy of which is incorporated
by reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
Page 1 of 2
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
Clerk to the Board o
pervisors
cc: Rebecca Owens, Director of Finance
Jacqueline Shuck, Executive Director, Roanoke Regional Airport
Stephanie Moon, Clerk, Roanoke City Council
Page 2of2
A COPY TESTE:
ACTION NO. A- 040913 -3
ITEM NO. E -3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
April 9, 2013
Request for additional funding for Bent Mountain Community
Center
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
Recommend Alternative 1. The additional repairs are related to health and safety issues
for the users of the facility.
SUMMARY OF INFORMATION:
Roanoke County is leasing the former Bent Mountain Elementary School to Bent Mountain
Center, Inc., a non - profit corporation. As part of the lease agreement, the Board of
Supervisors appropriated $32,000 in fiscal year 2012 -2013 for utilities and repairs to the
building to make it suitable for use by the corporation. The corporation is currently leasing
only the newer part of the facility, which includes the gym, modern restrooms and the
kitchen area. Beginning in July, there will be an annual appropriation of $15,000 to cover
utilities and general maintenance and occasional cleaning.
To date, the County has spent almost $31,000 on the building for various expenses,
including repairs of roof leaks and guttering, lighting controls, installation of a telephone line
for the fire alarm and building automation system and plumbing repairs. Because the
building has electric heat, this expenditure also includes payment of electricity bills
averaging around $800 /month.
Prior to the opening event last month, County staff visited the building and determined that
several items still need attention before it will be totally ready for use:
• Upgraded fire alarm enunciator panel
• Add mulch in the playground area
Additionally, during this inspection, staff examined the Kitchen Hood and found that one
nozzle is located in the hood. The Fire Marshall advised that the hood and equipment was
Page 1 of 3
satisfactory and could be used as is. The one condition was what type of cooking stove
would be purchased and installed. Each nozzle is constructed to cover a certain area and
if a kitchen stove was purchased by the Center Volunteers which exceeded the nozzle's
capabilities, it might be necessary to purchase a new nozzle. Purchase and installation of
a new nozzle would cost approximately $1,100. 1 will work with the Center's Volunteer
Presidents to coordinate the installation of their stove and whether or not a new nozzle
would be necessary.
The corporation has also requested use of office space. Staff offered a room beside the
stage for this purpose, but the Center's volunteers have requested use of a room just
inside the unheated portion of the building. This area is currently boarded off from the
heated portion and use of that space will require construction of a wall with door blocking
the school beyond the office space for safety purposes. The cost of this improvement is
approximately $3,000. The Center's President and I will work to determine how the cost
will be paid per the Lease. Since this is the first such request, it is a precedent setting
agreement which will require further discussions regarding the lease.
Finally, General Services staff identified the possible need to replace the kitchen rear
exterior steel door. The door and frame has rust damage. To replace the door and frame
will cost an estimated $3,300. General Service Staff and I will reexamine the doorway and
see if repairs can be made before seeking funds to replace this doorway.
FISCAL IMPACT:
Staff estimates these costs to be:
• Fire Alarm Panel $1,900
• Mulch $1
• Contingency — 10% $ 380
Total $4,180
Funding is available in the Board Contingency Account.
ALTERNATIVES:
1. Approve appropriation of $4,180 from the Board Contingency Account to cover the
additional cost involved in making the building suitable for use.
2. Do not approve the request.
STAFF RECOMMENDATION:
Staff recommends Alternative One. The additional repairs are related to health and safety
issues for the users of the facility.
Page 2 of 3
VOTE:
Supervisor Elswick moved to approve the staff recommendation.
Motion approved.
cc: B. Clayton Goodman III, County Administrator
Rebecca Owens, Director of Finance
Anne Marie Green, Director of General Services
Page 3of3
Yes
No
Absent
Ms. Moore
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Mr. Flora
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Mr. Church
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Mr. Elswick
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Mr. Altizer
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cc: B. Clayton Goodman III, County Administrator
Rebecca Owens, Director of Finance
Anne Marie Green, Director of General Services
Page 3of3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE ADMINISTRATION CENTER ON
TUESDAY, APRIL 9, 2013
ORDINANCE 040913 -4 AUTHORIZING THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO ENTER INTO AND
EXECUTE AN AMENDED EXTRATERRITORIAL ARREST POWERS
AGREEMENT WITH THE CITY OF ROANOKE, THE CITY OF SALEM,
AND THE TOWN OF VI NTON
WHEREAS, in October of 1985, the County of Roanoke and the City of Roanoke
entered into an extraterritorial agreement which granted arrest powers to the County
Sheriff's deputies and the City's police officers for certain traffic related offenses; and
WHEREAS, in April of 1991 an amended extraterritorial agreement was executed
by the County and the City to reflect the establishment of the Roanoke County Police
Department and certain technical amendments to the Virginia Motor Vehicle Code; and
WHEREAS, the success of these original agreements in providing enhanced law
enforcement coverage for both jurisdictions has prompted negotiations to expand the
arrest powers of officers in both jurisdictions and including the City of Salem and the
Town of Vinton to any violation of state law and to extend that authority to off -duty
officers, except those engaging in off -duty secondary police related employment outside
their normal jurisdictions, as a concrete example of governmental cooperation; and
WHEREAS, Section 15.2 -1736 of the 1950 Code of Virginia provides that the
governing bodies of localities may enter in and become a party to contracts or mutual
aid agreements for the use of their joint forces, both regular and auxiliary, their
equipment and materials to maintain peace and good order; and
WHEREAS, Section 15.2 -1300 of the 1950 Code of Virginia provides for the joint
exercise of powers by political subdivisions of the Commonwealth of Virginia; and
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WHEREAS, the first reading of this ordinance was held on March 26, 2013, and
that the second reading and public hearing on this ordinance was held on April 9, 2013.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the County Administrator is hereby authorized, by and on behalf of
the County of Roanoke, to enter into and execute an Extraterritorial Arrest Agreement
between the County of Roanoke, the City of Roanoke, the City of Salem, and the Town
of Vinton providing that an officer of a participating jurisdiction while in the any of the
other participating jurisdictions shall possess extraterritorial arrest powers for all State
law violations committed in the presence of any such officer while on duty or off -duty,
excluding secondary police related employment, and upon such other terms and
conditions as provided for therein.
2. This ordinance shall be effective from and after its adoption.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
A CQAY TESTE:
Db6arah C. Jacks
Clerk to the Board o upervisors
cc: Howard B. Hall, Chief of Police
Paul M. Mahoney, County Attorney
Stephanie Moon, Clerk, Roanoke City Council
Krystal Farmer, Clerk, Salem City Council
Susan Johnson, Clerk, Vinton Town Council
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 9, 2013
designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1 through 10 inclusive, as
follows:
1. Approval of minutes — March 12, 2013; March 19, 2013
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Terrell Holbrook, Assistant Chief of Police, upon his retirement after more
than thirty -three (33) years of service
3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Timothy L. Long, Paramedic /Firefighter /Field Training Officer (Fire and
Rescue), upon his retirement after more than twelve (12) years of service
4. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to James D. Dorton, Deputy Sheriff, upon his retirement after more than
twenty -nine (29) years of service
5. Request to accept and appropriate $31,447.65 for Roanoke County School in Dual
Enrollment Funds
6. Observance and proclamation of Thursday, April 26, 2013, as National Arbor Day in
Roanoke County
7. Confirmation of appointment to the Roanoke Valley Greenway Commission
(appointed At Large); Social Services Advisory Board (appointed by District)
Page 1 of 2
8. Resolution requesting acceptance of Connors Run and Connors Court into the
Virginia Department of Transportation (VDOT) Secondary System
9. Donation of the 1976 Caboose from Green Hill Park to Apple Ridge Farm, Inc.
10. Resolution amending the spot blight abatement process
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
Deborah C. Jacks"
Clerk to the Board o
upervisors
A COPY TESTS:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -5.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO TERRELL L.
HOLBROOK, ASSISTANT CHIEF OF POLICE, UPON HIS RETIREMENT
AFTER MORE THAN THIRTY -THREE (33) YEARS OF SERVICE
WHEREAS, Terrell L. Holbrook was hired in August 1979 and has worked as a
Deputy Sheriff, Police Officer, Detective, Sergeant, Lieutenant and Assistant Chief of
Police during his tenure with Roanoke County; and
WHEREAS, Mr. Holbrook retired on April 1, 2013, after more than thirty -three (33)
years of devoted, faithful and expert service with the County; and
WHEREAS, Mr. Holbrook began his career with Roanoke County as a Deputy
Sheriff in 1979 and rose through the ranks serving as a Detective in the Department's
Criminal Investigation Division and as a member and Commander of the Department's
SWAT Team; and
WHEREAS, Mr. Holbrook served as a Patrol Supervisor and also worked in the
Professional Standards Unit where he was responsible for writing department policy and
ensuring the appropriate standards were met; and
WHEREAS, Mr. Holbrook was named Assistant Chief of Operations in 1998 and as
Assistant Chief of Administration in 2003; and
WHEREAS, Mr. Holbrook is commended for his work with area mental health
professionals to provide for children who suffer issues resulting from neglect and abuse
and for his work with the Roanoke County Police Foundation, which provides food, diapers,
formula, and other essentials for needy families.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
Page 1 of 2
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to TERRELL L. HOLBROOK, for more than thirty -three (33) years of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
Page 2 of 2
A COPY TESTE:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -5.b EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO TIMOTHY L.
LONG, PARAMEDIC /FIREFIGHTER /FIELD TRAINING OFFICER, UPON
HIS RETIREMENT AFTER MORE THAN TWELVE (12) YEARS OF
SERVICE
WHEREAS, Timothy L. Long was hired on January 2, 2001, and has worked as a
Paramedic /Firefighter and Field Training Officer with Fire and Rescue during his tenure
with Roanoke County; and
WHEREAS, Mr. Long retired on March 1, 2013, after twelve (12) years and two (2)
months of devoted, faithful and expert service with the County; and
WHEREAS, during his time serving Roanoke County, Mr. Long provided quality care
to the sick and injured with the utmost compassion; and
WHEREAS, Mr. Long served on the department's Wellness and Physical Fitness
Committee as a PEER Fitness Instructor that helped fellow co- workers maintain their
health through physical fitness and proper nutrition; and
WHEREAS, Mr. Long served as an EMS Instructor teaching fellow co- workers
continuing education to improve their individual clinical skills and maintain State
certifications; and
WHEREAS, Mr. Long served as a Field Training Officer for new employees and
paramedic students from local universities while providing them instruction but also
mentoring them to be caring and proficient EMS providers; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Page 1 of 2
Roanoke County to TIMOTHY L. LONG for twelve (12) years and two (2) months of
capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
A COPY TESTS:
Debo1 C. Jacks
Clerk to the Board of upervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -5.c EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JAMES D.
DORTON, DEPUTY SHERIFF /CAPTAIN, UPON HIS RETIREMENT AFTER
MORE THAN TWENTY -NINE (29) YEARS OF SERVICE
WHEREAS, James "Jimmy" Dorton was hired on September 1, 1983 and has began
his career as a deputy sheriff in the Roanoke County Jail; and
WHEREAS, during his tenure with Roanoke County, he worked a variety of jobs
including Rehabilitation Counselor for several years before being promoted to the rank of
correction Sergeant in 1994. Captain Dorton also served as a Correction Lieutenant and
an Administrative Lieutenant; and
WHEREAS, in December of 2010, Captain Dorton was promoted to the rank of
Captain over the Correction Division; and
WHERAS, Captain Dorton retired on April 1, 2013, after twenty -nine (29) years and
seven (7) months of devoted, faithful and expert service with the County; and
WHEREAS, Captain Dorton will be greatly missed by his peers and his contributions
throughout the years will not be forgotten.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to JAMES D. DORTON for twenty -nine (29) years and seven (7) months
of capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
Deborah C. Jacks
Clerk to the Board of /upDervisors
Page 2 of 2
A COPY TESTE:
ACTION NO. A- 040913 -5 . d
ITEM NO. 1 -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2013
AGENDA ITEM: Request to accept and appropriate $31,447.65 for Roanoke
County School in Dual Enrollment Funds
SUBMITTED BY : Brenda Chastain
Clerk to the Roanoke County School Board
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Roanoke County Schools and Virginia Western Community College (VWCC) have an
agreement whereby the college provides college level courses in English, US History, AP
Calculus and certain technical and science subjects. These courses are taught by Roanoke
County teachers who meet the college's criteria for adjunct professors. Monies that have
been collected exceed the expenses; therefore, there is a request for these additional
funds to be appropriated.
Roanoke County Schools collected $134,420 tuition from 973 students. VWCC will
reimburse $308,917.06 for services rendered (teachers, administrating expenses, rooms,
utilities, and maintenance). Roanoke County Schools owes VWCC $411,889.41 for tuition
and technology fees and college service fees. The difference between what was collected
and what was spent is $31,447.65.
FISCAL IMPACT:
The instructional budget will be increased by $31,447.65.
ALTERNATIVES:
None
Page 1 of 2
STAFF RECOMMENDATION:
Roanoke County Schools requests that $31,447.65 be appropriated to the instructional
program.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Brenda Chastain, Clerk to the Roanoke County School Board
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
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Mr. Flora
�
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Mr. Church
�
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Mr. Elswick
�
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Mr. Altizer
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cc: Brenda Chastain, Clerk to the Roanoke County School Board
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A- 040913 -5 . e
ITEM NO. 1 -6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2013
AGENDA ITEM: Observance and proclamation of Friday, April 19, 2013, as
National Arbor Day in Roanoke County
SUBMITTED BY: Doug Blount
Director of Parks, Recreation and Tourism
Lindsay Blankenship
Greenway Planner
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Arbor Day Foundation has named Roanoke County a Tree City USA Community for its
commitment to urban forestry. It is the fifteenth (15 th ) year that Roanoke County has
earned this honor from the Arbor Day Foundation, the nation's largest nonprofit
organization dedicated to planting trees. The Tree City USA program is sponsored in
cooperation with the National Association of State Foresters and the USDA Forest Service.
Roanoke County has met the following four standards to retain its Tree City USA
community designation:
• Tree City USA communities must have a tree board or department;
• Tree City USA communities must have a tree -care ordinance;
• Community forestry program with annual expenditures of at least $2 per
capita; and
• An annual Arbor Day observance and proclamation.
Through private donations and grant assistance from the Virginia Department of Forestry
(VDOF), the Valley Beautiful Foundation, Inc. has provided funding for Arbor Day projects
in Roanoke Valley for over thirty (30) years. This year, Roanoke County will observe Arbor
Day on Friday, April 19, 2013 with a celebration at Glen Cove Elementary School. The
ceremony will consist of a ceremonial tree planting, a presentation by VDOF on the
Page 1 of 2
importance of trees, and a presentation by students from Glen Cove Elementary School.
Roanoke County encourages residents, businesses, and organizations to plant a tree in
their community in honor of National Arbor Day.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Doug Blount, Director of Parks, Recreation and Tourism
Lindsay Blankenship, Greenway Planner
Page 2 of 2
Yes
No
Absent
Ms. Moore
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Mr. Flora
�
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Mr. Church
�
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Mr. Elswick
�
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Mr. Altizer
�
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cc: Doug Blount, Director of Parks, Recreation and Tourism
Lindsay Blankenship, Greenway Planner
Page 2 of 2
ACTION NO. A- 040913 -5.f
ITEM NO. 1 -7
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2013
AGENDA ITEM: Confirmation of appointment to the Roanoke Valley Greenway
Commission (appointed At- Large); Social Services Advisory
Board (appointed by District)
SUBMITTED BY: Deborah C. Jacks
Clerk to the Board
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Roanoke Valley Greenway Commission (appointed At- Large)
During the closed session held on March 26, 2013, the Board of Supervisors
recommended the reappointment of Bob Blankenship to an additional three -year term.
This new term will expire April 8, 2016.
2. Social Services Advisory Board (appointed by District)
Chairman Michael W. Altizer has recommended the appointment of Kathryn Sowers to
represent the Vinton Magisterial District. This is a four -year term and will expire July
31, 2017.
Page 1 of 2
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Lindsay Blankenship, Greenway Planner
Elizabeth Belcher, Greenway Coordinator
Joyce Earl, Director of Social Services
Page 2 of 2
Yes
No
Absent
Ms. Moore
�
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Mr. Flora
�
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Mr. Church
�
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Mr. Elswick
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Mr. Altizer
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cc: Lindsay Blankenship, Greenway Planner
Elizabeth Belcher, Greenway Coordinator
Joyce Earl, Director of Social Services
Page 2 of 2
ACTION NO. A- 040913 -5 .cl�
ITEM NO. 1 -9
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: April 9, 2013
AGENDA ITEM: Donation of the 1976 Caboose from Green Hill Park to Apple
Ridge Farm, Inc.
SUBMITTED BY: Doug Blount
Director of Parks, Recreation and Tourism
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Apple Ridge Farm, Inc has requested that Roanoke County donates the 1976 Caboose at
Green Hill Park to their non - profit organization. For thirty -five (35) years Apple Ridge Farm
has provided an environmental education and camping experience for more than 68,000
youth, many from Roanoke's inner -city neighborhoods and public housing projects. The
founder, visionary and educator Peter Allen Lewis, believes strongly that all adults must
take responsibility for helping young people succeed. Matching dreams to deeds, Mr. Lewis
purchased his Copper Hill farm in 1975 in order to establish a mountain camp to give
underserved children an educational experience at a rural retreat.
Three years later, the non - profit, tax - exempt camp was organized. In 1992, Lewis and his
family donated a barn and 8.5 acres of their farm for the camp. The wooded areas and
country spaces are magical places for urban youth and adults as well. Our programs also
teach self- esteem and positive values, guiding scores of young campers in their personal
and academic growth.
Apple Ridge Farm's mission is to transform the lives of our community's underserved
children and families through engagement in unparalleled educational, cultural and outdoor
experiences.
Page 1 of 3
Apple Ridge Farm's vision is to "shape the future of the Roanoke Valley" by advancing the
academic achievement of underserved children in a world of rapid change and increasing
interdependence.
Apple Ridge Farm's core values are:
• Providing nurturing experiences to develop our children from elementary to high
school;
• Developing lasting relationships that will inspire and motivate our children to
continue to give back to their communities;
• Affirming the strengths of our children motivating them to be the best that they can
be;
• Expanding "the vision" of children to be citizens of the world;
• Engaging children in programs that validate their cultural heritage and strengthen
their self- image.
Apple Ridge Farm has received two cabooses to date through donations. They plan to
convert the cabooses to cabins to be used on the camp's property. Attached is a master
plan schematic that will show the layout of the cabooses on the camp property. Apple
Ridge Farm, Inc is a 501(c)3 organization. Apple Ridge Farm, Inc will be responsible for the
cost and permits to relocate the caboose from Green Hill Park to the Apple Ridge Farm
property. They also will be responsible for any damage to Green Hill Park during the
transportation process.
Norfork Southern donated the 1976 caboose to Roanoke County in August of 1990. The
caboose was put on display in Green Hill Park where it has been ever since. The caboose
has been painted in a 1950's style. The caboose over the years has been vandalized
several times and it is starting to rust. Our recommendation to donate the caboose to Apple
Ridge Farm, Inc based on the proposal that Apple Ridge Farm, Inc will put the caboose to
positive use and that many adults and children will have the opportunity to use and visit a
piece of local rail history.
FISCAL IMPACT
There is no fiscal impact to making this donation to Apple Ridge Farm, Inc.
ALTERNATIVES
1. Donate the 1976 caboose at Green Hill Park to Apple Ridge Farm, Inc.
2. Do not donate1976 caboose at Green Hill Park to Apple Ridge Farm, Inc.
Page 2 of 3
STAFF RECOMMENDATION:
Staff recommends Alternative 1, donating the 1976 caboose to Apple Ridge Farm, Inc.
ATTACHMENTS
1. Donation agreement
2. Exhibit A
3. Apple Ridge Farm, Inc master plan
4. Donation request
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Doug Blount, Director of Parks, Recreation and Tourism
Page 3of3
Yes
No
Absent
Ms. Moore
�
❑
❑
Mr. Flora
�
❑
❑
Mr. Church
�
❑
❑
Mr. Elswick
�
❑
❑
Mr. Altizer
�
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❑
cc: Doug Blount, Director of Parks, Recreation and Tourism
Page 3of3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON APRIL 9, 2013
RESOLUTION 040913 -5.h REQUESTING ACCEPTANCE OF
CONNORS RUN AND CONNORS COURT INTO THE VIRGINIA
DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY
SYSTEM
WHEREAS, the streets described on the attached Addition Form AM -4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County; and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements; and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999, for comprehensive stormwater detention,
which applies to this request for addition.
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code
of Virginia, and the Department's Subdivision Street Requirements, after receiving a
copy of this resolution and all outstanding fees and documents required of the
developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right -of -way, as described, and any necessary easements for cuts, fills and drainage;
and
Page 1 of 2
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Residency Administrator for the Virginia Department of Transportation.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
Deborah C. Jacks
Clerk to the Board of
cc: Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Brian Epperly, Transportation Engineer
Virginia Department of Transportation
Page 2 of 2
rwr. rrr.. rarr.r - ■rr ra■■..r..r.. rr.w.r as In + the ■ Count y_.. Roanok -..r rw rr.. -. ■rra ■rw... r. .r. r - ...
By resolution of the governing body adopted April 9, 2913
The following VDOT Form AM -4.3 is hereby attached and into
changes in the secondary system of state highways.
A Copy Testee Sighed (County afci
as part of the governing body's resolution for
Report of Changes in the Secondary System of Stll
Project/Subdivision Hanging Rock Terrace
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.1 -229
Street Name and/or Routg Number
Connors Run, State Route Number 1486
Old Route Number: 0
^� w �- � � - � - - ■r � .� - r. - �/ r. Y� r. � r•- it r.
• From: Int. of Route 705 (Red Lane)
To: Int. of Route 1487 (Connors Court), a distance of: 0.35 miles.
Recordation Reference: P.B. 28, PG. 128
Right of Way width (feet) = 50
Street Name and/or Rogte Number
Old Route Number: 0
M- -� - - - - — mow. - - — - - al..- - - — — - � ft. — ,_.. - ...... - - - - - - .r.
• From: InL of Route 1487 (Connors Court)
To: Int. of Route 1487 (Connors Court), a distance of: 0.06 miles.
Recordation Reference: Inst. #2007 -16573
Right of Way width (feet) = 50
Connors Court, State Route Number 1487
Old Route Number: 0
• From: 0.35 MI N Int. Route 705
To: Int. of Route 1486 (Connors Run), a distance of: 0.12 miles.
Recordation Reference: Inst. #2007 -16573
Right of Way width (feet) = 50
VDOT Form AM -4.3 (4/20/2007) MILintcnnncc Division
Date of Resolution: April 9, 2013 Page t of 2
Street Namg andfor Route Numbgr
Connors Run, State Route Number 1486
Old Route Number: 0
• From: Int. of Route 1487 (Connors Court)
To: End, Cul -de -sac, a distance of: 0.03 miles.
Recordation Reference: Inst. #2007 -16573
Right of Way width (feet) = 50
VDOT Fomi AM-4.3 (4/2012007) Maintcnancc Division
Date of Resolution: Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -5.i AMENDING THE SPOT BLIGHT ABATEMENT
PROCESS IN ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
previously determined blighted or deteriorated areas and properties are developing in
Roanoke County, and,
WHEREAS, these blighted or deteriorated areas are defined as areas with
building or improvements which, by reason of dilapidation, obsolescence, overcrowding,
faulty arrangement of design, lack of ventilation, light, and sanitary facilities, excessive
land coverage, deleterious land use or obsolete layout, or any combination of these and
other factors, are detrimental to the safety, health, morals or welfare of the community;
and,
WHEREAS, the Board approved a spot blight abatement process in September,
2004 in accordance with Section 36- 49.1:1 of the Code of Virginia, as amended, finding
it to be necessary and proper to do so, and
WHEREAS, in 2009, the General Assembly amended the aforementioned Code
Section to change the procedure by which a locality may exercise its power to acquire
or repair any blighted property, and
WHEREAS, that same amendment also changed the procedure for filing liens
for the costs of improvements or disposal, and
WHEREAS, that certain blighted, deteriorated or deteriorating areas are
continuing to be susceptible of conservation through appropriate public action and the
elimination or prevention of the spread or increase of blight or deterioration in such
Page 1 of 3
areas continues to be necessary for the public welfare and continues to be a public
purpose for which public money may be spent and private property acquired by
purchase or by the power of eminent domain.
NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Roanoke
County, Virginia,
1) That the current spot blight abatement program for Roanoke County, is
hereby amended, in accordance with the provision of Section 36- 49.1:1 of the
Code of Virginia, 1950 as amended.
2) That the County Administrator shall follow the procedural guidelines for the
implementation of this program and the exercise of the spot blight abatement
powers authorized by the Code of Virginia, in substantial conformity with
Exhibit A, attached hereto and incorporated herein by reference. The County
Administrator is authorized to continue delegating functions and activities as
he deems appropriate.
3) That the County Administrator is granted the power and authority as may be
necessary to commence spot blight abatement in Roanoke County, as
provided in this Resolution and consistent with the provisions of law.
4) That the Resolution shall be effective immediately upon its adoption.
Page 2of3
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
Ueboran V. JacKS
Clerk to the Board
cc: Ruth Ellen Kuhnel, Senior Assistant County Attorney
Supervisors
Page 3 of 3
A COPY TESTE:
COUNTY OF ROANOKE
SPOT BLIGHT ABATEMENT PROCESS
PURSUANT TO VIRGINIA CODE Section 36-49.1:1
1. The Department of Community Development receives blighted property referrals
from Board members, community groups, other County agencies and citizens.
2. All referred properties are entered into a blight database. The Department of
Community Development investigates, begins a file on referred property and
makes a preliminary blight assessment. County records are reviewed for a history
of violations and complaints. Other departments such as Police, Fire, Health,
Planning, Real Estate Valuation and the County Attorney may be consulted as
necessary to aid in the determination of a blighted condition.
3. A property can be considered blighted if it meets the standards set forth in
Virginia Code Sections 36-49.1:1 and if it meets any of the following criteria:
A. It has been vacant and/or boarded for at least one year.
B. It has been the subject of documented complaints.
C. It is no longer being maintained for useful occupancy
D. It is dilapidated or lacks normal maintenance and upkeep.
E. It has been the subject of nuisance abatement actions undertaken by the
County.
F. Any buildings or improvements which, by reason of dilapidation,
obsolescence, overcrowding, faulty arrangement of design, lack of
ventilation, light and sanitary facilities, excessive land coverage,
deleterious land use or obsolete layout, or any combination of these or
other factors, are detrimental to the safety, health, morals or welfare of the
community;
4. The following is a list of potential conditions that may cause a property to be
considered blighted under the terms of this policy:
A. Condemned structure A structure on the property has been
continuously vacant for at least one year, has been condemned as
unfit for human occupancy by the building official in accordance
with the Virginia Uniform Statewide Building Code, but has neither
been demolished nor repaired by the owner as directed by the
building official;
B. Rat and rodent infestation - There is evidence of rat or rodent
infestation or harborages caused by conditions on the property;
C. Previous citations - The property has been used or maintained in a
condition which has resulted in the following actions:
a. The owner has been cited on a least three (3) separate
occasions because activities or conditions on the property
violate state or county laws or ordinances governing the use
or maintenance of property, and those activities or
conditions threaten the public health, safety and welfare of
the community; or
b. The owner has refused to abate one or more violations as
ordered by the court or has repeated conduct involving the
use or maintenance of property for which the owner has
been convicted of violating state laws or county ordinances
in the past.
D. Inadequate facilities - The property has inadequate sewage, septic,
plumbing, well or heating facilities;
E. Potential trespass - If the property is vacant, the owner has failed
to take adequate precautions to prevent the use of or access to the
property by trespassers;
F. Nuisance to children - A potential attractive nuisance to children
exists on the property, including, but not limited to, abandoned
wells, basements, excavations or broken fences;
G. Fire hazard - Any condition exists on the property that has been
specifically identified as a fire hazard by the fire department or the
building official: and
H. Substantial dilapidation of buildings or structures as evidenced by
either:
a. Collapse of either interior or exterior structural elements
such as floors, walls, roofs, porches, decks and similar
appendages which do not pose a danger to the public: or
b. Removal or rotting of exterior siding, roofing or sheathing
exposing structural members to the weather.
5. The Building Commissioner shall make a preliminary determination that
a property is blighted in accordance with this policy and shall notify the owner by
regular and certified mail, specifying the reasons why the property is considered
blighted. The notice mailed to the owner also shall be posted on the property. The
owner shall have thirty (30) days within which to respond with a plan that would
cure the blight within a reasonable time. Such plan shall include a site plan
delineating blighted condition(s) and specifying measures to be taken for the
removal of each.
6. Upon approval by the Building Commissioner of the plan to cure the blight the
owner shall have ninety (90) days to complete all work approved in the plan. The
Building Commissioner, upon acceptance of a performance bond in the amount of
the estimated cost of the work, may grant an extension of an additional ninety
(90) days to complete work where it is determined that the owner has completed
substantial portions of the work in compliance with the plan and is diligently
pursuing completion of all work.
7. If the owner fails to respond within the thirty (30)-day period set forth in section
5.with a plan that is acceptable to the Building Commissioner, or fails to
complete the work approved in the plan to cure the blight within the allotted time,
including any extensions, the Building Commissioner; (i) may request the Board
of Supervisors to conduct a public hearing concerning the repair or other
disposition of the property in question, and if a public hearing is scheduled, (ii)
shall prepare a plan for the repair or other disposition of the property
8. The Board of Supervisors schedules the matter for public hearing. Notice of the
hearing must be sent 3 weeks prior by regular mail to:
a. owner(s)
b. abutting owner(s)
c. civic league or association, if any for the immediate area
Notice must include plan for dealing with blight (i.e., teardown, repair, etc.)
Notice must also be published twice (with not less than 6 days elapsing between
first and second publication). Notice shall also be posted on the property.
Hearing must occur within 21 days of 2nd publication.
9. The Board of Supervisors holds a public hearing and determines whether (1) to
declare the property as blighted; (2) whether owner has failed to cure blight or
develop a reasonable plan; (3) whether plan is in accordance with applicable law
and (4) whether property is listed as historic.
10. No spot blight abatement plan shall be effective until notice has been sent to the
property owner or owners of record and an ordinance has been adopted by the Board of
Supervisors.
12. If the Board of Supervisors approves repair or demolition, the Department of
Community Development will solicit bids for a contract to abate the blight and
carry out the approved plan to repair or acquire and dispose of the property in
accordance with the approved plan.
13. The owner of record is billed for the cost of blight abatement including
administrative costs. If the owner fails to pay for the abatement, the costs will be
collected by any manner provided by law for collection of state or local taxes. A
The lien
authorized by this subsection may be recorded as a lien among the land records of
the circuit court, which lien shall be treated in all respects as a tax lien and
enforceable in the same manner as provided in Articles 3 (§ 58.1-3940 et seq.)
and 4 (§ 58.1-3965 et seq.) of Chapter 39 of Title 58.1. The board of supervisors
may recover its costs of repair from the owner or owners of record of the property
when the repairs were made at such time as the property is sold or disposed of by
such owner or owners. If the property is acquired by the governing body through
eminent domain, the cost of repair may be recovered when the governing body
sells or disposes of the property. In either case, the costs of repair shall be
recovered from the proceeds of any such sale.
14. If Board of Supervisors determines that it is necessary to acquire property by
eminent domain in order to cure the blight, the matter is referred to the County
Acquiring the property through eminent domain.
15. Throughout the entire process, the Department of Community Development
continues to work with the owner to gain voluntary compliance to eliminate
blight.
16. Unless otherwise provided for in Title 36 of the Code of Virginia, if the blighted
property is occupied for personal residential purposes, the county, in approving
the plan, shall not allow for an acquisition of such property if it would result in a
displacement of the person or persons living in the premises. The provisions of
this subsection shall not apply to acquisitions, under an approved plan, by the
county of property which has been condemned for human habitation by the local
code official for more than one year. In addition, the county, in exercising the
powers of eminent domain in accordance with Title 25 of the Code of Virginia,
may provide for temporary relocation of any person living in the blighted property
provided the relocation is within the financial means of such person.
17. In lieu of the acquisition of blighted property by the exercise of the powers of
eminent domain as herein provided and in lieu of the exercise of other powers
granted by the Code of Virginia, the Board of Supervisors, by ordinance, may
declare any blighted property to constitute a nuisance and thereupon abate the
nuisance pursuant to state law. Such ordinance shall be adopted only after written
notice by certified mail to the owner or owners at the last known address of such
owner as shown on the current real estate tax assessment books or current real
estate tax assessment records. If the owner does not abate or remove the nuisance
and the locality abates or removes the nuisance at its expense, the costs of the
removal or abatement of the nuisance shall be a lien on the property and such lien
shall bear interest at the legal rate of interest established in § 6.2-301, beginning
on the date the removal or abatement is completed through the date on which the
lien is paid.
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 9, 2013
RESOLUTION 040913 -6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
A CbRY TESTE:
Deborah C. Jacks
Clerk to the Board of Supervisors
Page oft