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5/28/2013 - Adopted Board Records
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 RESOLUTION 052813 -1 APPROVING THE FISCAL YEAR 2013 -2014 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2 -2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2 -2506 of the State Code, and the public hearing as required thereon was held on April 23, 2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1. That there is hereby approved the annual budget for fiscal year 2013 -2014 for Roanoke County, Virginia, as shown on the attached Schedules. 2. That the preparation and approval of this budget is for informative and fiscal planning purposes only. Page 1 of 5 Pages w 7 O tj . =71 s � Via:, try � i,+ V �� dl�� °� :� � •� f X 9 4 '^ ! '.I # y • - SP i •. $�' . T rc .i ' 4 ` f " . Y' , io .n.,. rte, 171 n- Z TUR 9 alp . �dvg SY W ar � �I ` .Y' •.��5.+ . - off W 5 r xc • - �`e cry � Fi 'i� n r. s � � � . d ^ J-I ul r= �, • Y. - ° j e e♦. r w 7 O tj . =71 Page 2 of 5 Pages s � Via:, try � i,+ V �� dl�� °� :� � •� f �.t .th v e 77 8r'i �h; IllCv� •mom7' • �"rs UI L 171 n- Z TUR r� c• Sy° � � f r Page 2 of 5 Pages Page 3 of 5 Pages Tp �•! + a R `� II� Lai Pl r' �f' X50 Q f" � :':y • �"+ � � H3` �' - I . � +?.� '� �� i �' fly . . lit ti G G' ^S � °'eke` . _ ra / ' �' • I S�' ; ' o• p �" I I Z `4 3 8 II 3'3` af t �,4 w Page 3 of 5 Pages :':y • �"+ � � H3` �' - I . � +?.� '� �� i �' fly . . lit FEW, � °'eke` . _ ra / ' �' • I Page 3 of 5 Pages 7741 $ /ad , -z ".��•y� \� G +Gi © 2■ \\e � # 6 $. r = !) j � � s w « 7 §/S \)� ( ) • � 6 w J §� §: - 2/ Page 4 of Pages : Z u -, 7,,11 j �,- Z T7, 7 W'',- !Q1 -c Mt 7-11 ;_,J im�, 'IT-1- wz-k� F UI LM - IIE L t' OF L 7, � � (PAS € i9 f � �� .� �' =8 � 1�' �. � j ' � � � i .�•: �� � ;� l�S � � r� �•. � ny �' — �•f y Page 5 of 5 Pages AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 ORDINANCE 052813 -2 APPROPRIATING FUNDS FOR THE 2013 -2014 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 23, 2013, concerning the adoption of the annual budget for Roanoke County for fiscal year 2013 -14; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget on May 28, 2013, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May 14, 2013, and the second reading of this ordinance was held on May 28, 2013, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2013, and ending June 30, 2014, for the functions and purposes indicated: Page 1 of 21 Pages County of Roanoke Adopted FY 2013 -2014 Budget May 28, 2013 Revenues: General Fund: General Government $ 170,969,088 Communications & Information Technology 8 Comprehensive Services 5,227 Law Library 27,175 Public Works Projects 1$4,481 SB &T- Social Services Building 444 Recreation Fee Class 5 Police Special Programs 1,000 Criminal Justic Academy 149 Fleet Service Center 2 Total General Fund $ 193,332 Debt Service Fund - County $ 6,999,924 Capital Projects Fund $ 4,553 Internal Service Fund - Risk Management $ 1 School Funds: Operating $ 133 Nutrition 5 Debt 14 Grants 5,113, 019 Capital 845 Instructional Resources 945 Bus 325 Laptop Insurance Reserve 305 Total School Fund $ 161,329,631 Total All Funds $ 367 Expenditures: General Government: General Administration Board of Supervisors $ 293 County Administrator 291,306 Public Information 181,566 Asst. Co. Administrators 361 Human Resources 758 County Attorney 550 Page 2 of 21 Pages County of Roanoke Adopted FY 2013 -2014 Budget May 28, 2013 Economic Development 524 Total General Administration $ 2,961 Constitutional officers Treasurer $ 769 Commonwealth Attorney 1 Commissioner of the Revenue 793 Clerk of the Circuit Court 1,066,296 Sheriff s office 9 Total Constitutional officers $ 13,415,184 Judicial Administration Circuit Court $ 237 General District Court 69 Magistrate 1,590 J & DR Court 21,086 Court Service Unit 480 Total Judicial Administration $ 81 0,732 Management Services Real Estate Assessments $ 847 Finance 1,223,110 Public Transportation 420 Management and Budget 291 Procurement Services 396 Total Management Services $ 3 Public Safety Police $ 11,278,325 Fire and Rescue 13 Total Public Safety $ 24,815 Community Services General Services $ 5 Community Development 3 Building Maintenance 1 Total Community Services $ 10 3 962 5 574 Page 3 of 21 Pages County of Roanoke Adopted FY 2013 -2014 Budget May 28, 2013 Human Services Grounds Maintenance $ 2,267 Parks and Recreation 2 Public Health 500,358 Social Services 8 Contributions -Human Service, Cultural, Tourism, Dues 1 Library 3,385,129 VA Cooperative Extension 87 Elections 314 Total Human Services $ 18 Non - Departmental Employee Benefits $ 2 Miscellaneous 1 Internal Service Charges 7 Total Non - Departmental $ 11 Transfers to other Funds Transfer to Debt - General & Schools $ 1 6,294,134 Transfer to (from) Capital (202,184) Transfer to Schools 64 Transfer to Schools - Dental Insurance 477,299 Transfer to Public works Projects 184 Transfer to Internal Services 1,067,119 Transfer to Comprehensive Services 1 Total Transfers to other Funds $ 84 Unappropriated Balance Board Contingency $ 100 Total General Government $ 170 Communications & Information Technology $ 8 Comprehensive Services $ 5 Law Library $ 27 Public works Projects $ 184 SB &T- Social Services Building $ 444 Page 4 of 21 Pages County of Roanoke Adopted FY 2013 -2014 Budget May 28, 2013 Recreation Fee Class $ 5 Police Special Programs $ 1 NO Criminal Justice Academy $ 149 Fleet Service Center $ 2 Total General Fund $ 193 Debt Service Fund - County $ 6,999 Capital Projects Fund $ 4 Internal Services Fund - Risk Management $ 1 School Funds: Operating Nutrition Debt Grants Capital Instructional Resources Bus Laptop Insurance Reserve Total School Funds Total All Funds $ 133 5,81800 14, 177,897 5,113,0 19 845,488 945,575 325,000 305,600 $ 161,329,631 $ 367,918 Page 5 of 21 Pages 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereof from one department to another. 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2013, are re- appropriated to the 2013 -2014 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors, by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2013, and appropriations in the 2013- 14 budget. 5. That all school fund appropriations remaining at the end of the 2012 -13 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2013- 14 as follows: a.) Two - thirds of the year -end balance in the school operating fund will be allocated to the Major School Capital Reserve; b.) One -third of the year -end balance in the school operating fund will be allocated to the Minor School Capital Reserve; 5. That all General Fund unexpended appropriations at the end of the 2012 -13 fiscal year not lapse but shall be re- appropriated, as provided by Resolution 122104 -4, as follows: Page 6 of 21 Pages a) Forty percent (40 %) of these unexpended appropriations shall be transferred to the un- appropriated Minor County Capital Fund Reserve; b) Sixty percent (60 %) of these unexpended appropriations shall be re- appropriated to the same department for expenditure in fiscal year 2013 -2014. 7. That all General Fund revenues collected in excess of appropriated revenues shall be re- appropriated, as provided by Resolution 122104-5, as follows: a.) Revenues in excess of budget will first be allocated to the General Fund Un- appropriated Balance, until the maximum amount for the current year is met, as specified in the General Fund Un- appropriated Balance Policy, as adopted by Resolution 122104-2; b.) The remainder of revenues in excess of budget will then be allocated to the Major County capital Fund Reserve. 8. Rescue fees collected by the Fire and Rescue Department in excess of budgeted amounts will be re- appropriated and allocated to the Fire and Rescue Capital Reserve. 9. Account balances remaining in the Fee Glass collected by the Parks and Recreation Department will be allocated to accounts as defined by the Fee Glass Accounts Procedure. 10. Account balances remaining in funds 111 -175 will carry over one - hundred percent (100 %) and be re- appropriated to the individual funds. 11. This ordinance shall take effect July 1, 2013. Page 7 of 21 Pages On motion of Supervisor Moore to adopt the ordinance and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None cc: B. Clayton Goodman III, County Administrator Daniel R. O'Donnell, Assistant County Administrator Richard L. Caywood, Assistant County Administrator W. Brent Robertson, Director of Management and Budget Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney Joseph Sgroi, Director of Human Resources Page 8 of 21 Pages Clerk to the Board of Supervisors a� 0 ct 0 0 0 U $:i ct ct a 7� O ct U CO CO Ct i u 0 c� 0 c�7 w a a� 1A U D E T. v n c W E cu CL W W cn cm ca N O /gy am O N 7 C C •� s a� u .Q L � m m V L 4 � s Q c . z t , C � U c m z C s C C 0 0 a. y 0 � a] z d, ❑ ,c 0 C U y Q) LL N M • e (n LL V c J _ u v U m C a v3 i L Q) v � y 0�7 m Z3 b OJ V b Q] V j . 1 C M U f' Ew 0 4n 4n N 0 0 0 0 0 0 co co co co co 0 0 0 0 0 0 0 0 I' I' I' I' M M M M M M M M M M M M M M M M M • w CD CD N Cf] Cf] Cf] Cf] Cf] Cf] r- r- r- r- r- W W W W w w w W n n r- r- CD CD CD co co co co CD CD CD CD CD CD CD CD CD CD T : MMMMMc wwwwr- r- r- r- r- r- r- r- P_ Cn T T N _ V V I T V V V CD CD CD CD CD r• r• r• r• r• C QJ QJ Cn T T T T T T r T T T T T T T T T r i N Cl) Cl) M M M m M M M M M M M M M M M M C+] co co co co co co co NT Iq Iq Iq Iq Iq Iq IT N � a T T r r r T N N N N N N N N N N N N N CD CD CD CD w w w w 00 00 00 w w w w w w w w w W ' Cn 0 0 r` r T T T T T T T T T T w W w w w w w w N N N N Iq Iq Iq Iq IT NT MT MT MT MT MT MT Iq MT IT IT IT L r V� CD 0 0 0 0 0 0 V V V V V w w w w W w W w V V V V 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 i v Cf] Cf] co w W W w w w m m m m m 0 0 0 O 0 O 0 O N N N N v N N N N N N N N N N N N N N N [] [] [] [] [] M M M Cry M M M M M M M M M M M M co co co M M M M M V C CD N M M M CO CO M r-- r-- r-- r� r_ v v IT v� Iq Iq Iq 00 00 W w M M M M co M co co co co co co co co M M M = T V� M CD CD CD CD CD CD V V V V 'T w w 00 00 00 W w w r• r• r� r� M M M M M M M M co co co co M M M M M r� CD CD CD CD CD CD CD CD CD r- r- r� r� r� w w 00 w 00 00 00 00 0 0 0 0 M M M M CO M M M M co co co M M M M M 00 Cn Cn 0 r r r T T r N N N N N Ce M M ce Cr] C6 C+] C"7 Lo W W W CD CD CD CD CD CD CD CD CD (6(0 D CD CD CD CD CD CD CD • r r r N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N C Jl r` r 4.f) O r N T N N r T Ce) T T CD T Lo r T T M CD T N T 04 N T N 0 T M r N r r r r r N 'T r r r C E E 0 Mn C N N N C C N N N C N N � N N O N � � Eo 0 000 =1 aso 000 0 0 06 � 06 06 ¢ o o o i co co (n C � C co N p} C C � .� � u] N C m C S C ,F N C 1 E N C (D v ❑ 03 (D C.3 C C ❑ N ❑ N .[] C "'' N 03 N 0 (D 3 0 0 � as � 0 � �� 0 0 0 as o 0 �_ � Z .o c� � °� w [I} [I} C 03 'N (D co a) [I} 'c 03 a) a) rjy .N o [I} c a) C a) N C p L (D (U p N L W CI) Co � [!3 N_ L N cn w (o u] O N '0 (D "p C: E ui E ai N _ E ui ui 0 0 E E N c os "' � �' C m a� C m as C as L as m 0 m L E N L m vi E N E E C c) C L N 0 N 0 C to C m C 0 E - E m C C E L '� E E m as m C E m 0 L E '� E E m as C L S2 E m as as C as s 0 m 0 m as p 0 o m m o� 0 0 0 r .� ar 0 m 0 m 0 m 0 0❑ as .� .L 0 m o 0 .E .L r- 0 CL 0 CL (D co (D 0 CL CL co 0 CL 0 0 coLEC7Ua0�toJa0ato0UHrL a a0�LL LL N 0 0 ❑ r m 0 co C � N � i a a a a a a a a a a a a a a a a a 0 a a a cam a cam cam a a a a a a a a a a a a a E E E E E E E E E E E E E E E E E E E E E v E E E E E E E E E E E E E E E E E E E E E N a3 N N N 03 03 03 03 N N N N 03 03 03 N 03 v N N , " 03 N N 03 03 03 03 N 03 N N 03 03 03 N 03 N N N 03 03 x x x x x x x x x x x x x x x x x x x x x CL x x x x x x x x x x x x x x x x x x x x x 0 as w as as as as as 0 0 0 0 0 0 0 0 0 0 v 0 as E as 0 0 as as as 0 0 as 0 0 as as as 0 as 0 0 0 as 0 C C C 0 0 0 ❑ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 x 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 z z z z z z z z z z z z z z z z z z z z z w z z z z z z z z z z z z z z z z z z z z z L L _M m ❑ C C _ "O L -- :3 N N L L L co -IM-0 -IM-0 L L Cf) � a 0 0 0 °i 0 '� 0 0 0 N 0 L L 10 _ '� m m U L ¢ o u] N u] u] u] [!3 u] .� o -*-. 0 as as 0 —— 0 m 0 as as as - IM-0 Q , L L m • m • m m • m m m m 0 a) OC O.��_ � — to p c m C 0 0 0 0 0 a s L m - v m m m 0 0 0 0 as as 0 CO CI1 07 � j p N q� � �, N C C C L a a a a a a a�� U a as 0 a C C L¢ ,� " p a] a p C m o CI1 CI1 CI1 CI1 (!1 CI1 co 0 0 N '� '� E E w 4 0 'c as L LL L '� as 0 E m m .� L L o 1 r = a s — cn — U +- = a ~ L 0 U U 0 W (D a E o f 5 s ° o °o U o o o o ❑ o o a a C _ uaua 0 0 a3 = cn�(r� O 8 0 C 0 0 x a aa a a aa> CL 0� O 0 L m c o 0 w H m L C N 70 c c N V cn p N cn cn H > > >> > CL CL CL >> Co CO L 0 0 o.., � � �, E E Lv om �''g CCwwc' ¢ i-- 0 totntntn (n aaaa =v a� � '5 E E m m - v 0 m D o m m m p u] u] u] ❑ O m L L aJ 6 j L W U y�� u] L L � �' N "= > D E 03 N N 03 N N N L L -IM-0 'C � _ L L m o 0 4 m L ❑ O "O m 0 0 0 0 0 0 0 Cpl CD u) :3 0 0 x u) u) 0 � 0 y--i a 8 m x L -IM-0 -D- C L � o a) ? 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C 7 o o w C = 10 V N ° C rn � J N � — — CD CL C > Q N C .CY) 0 �C �C �C N lL C C Q,] c C C w c m 0 0 0 0 U 0 L7 ir Q� 0 a. a_ CL m CL a- a. 00 C 0 0 OL 0 L) 4] U) - v 0 t 0 N CV to r 0 r N AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 RESOLUTION 052813 -3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 28, 2013 designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1. Approval of minutes — May 14, 2013 2. Confirmation of Appointments to the Clean Valley Council; Community Policy and Management Team (CPMT); the Court Community Corrections Program Regional Community Criminal Justice Board; The Roanoke Valley - Alleghany Regional Commission and the Roanoke Valley Regional CATV Committee 3. Request to accept and appropriate $60,691.90 from the Federal Emergency Management Agency and the Virginia Department of Emergency Management for reimbursement of expenditures as related to the December 2009 snow storm 4. Request to accept and appropriate $196,608.71 from the Federal Emergency Management Agency and the Virginia Department of Emergency Management for reimbursement of expenditures related to the June 2012 Derecho storm 5. Resolution requesting acceptance of the remaining portion of Stokes Drive and the remaining portion of Bolejack Boulevard into the Virginia Department of Transportation (VDOT) Secondary System 6. Request to accept and appropriate $6,139 for Roanoke County Schools for grant funds Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, church, Elswick, Altizer NAYS: None A Y TESTE: or D orah C. Jack Clerk to the Board Supervisors Page 2 of 2 ACTION NO. A- 052813 -3.a ITEM NO. 1 -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 28, 2013 Confirmation of appointments to the Clean Valley Council; Community Policy and Management Team (CPMT); Court Community Corrections Program Regional Community Criminal Justice Board; Parks, Recreation and Tourism Advisory Commission (appointed by District); Roanoke Valley - Alleghany Regional Commission; Roanoke Valley Regional CATV Committee Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Clean Valley Council: During the closed session on May 14, 2013, the Board of Supervisors recommended the reappointment of Adam Cohen to an additional two -year appointment to expire June 30, 2015. The Clerk to the Board has contacted Mr. Cohen who advised he is willing to serve an additional term. 2. Community Policy and Management Team (CPMT): During the closed session on May 14, 2013, the Board of Supervisors recommended the reappointment of Ann Bohon as the Parent Representative to an additional two - year term to expire on June 30, 2016. Page 1 of 3 3. Court Community Corrections Program Regional Community Criminal Justice Board: During the closed session on May 14, 2013, the Board of Supervisors recommended the appointment of Daniel R. O'Donnell, Assistant County Administrator, for an additional three -year term to expire on June 30, 2016. 4. Parks, Recreation and Tourism Advisory Commission (appointed by District): The three -year term of Mike Roop, representing the Vinton Magisterial District, expires on June 30, 2013. Chairman Altizer has requested the Clerk to contact Mr. Roop to see if he is willing to serve an additional term. Mr. Roop has agreed to an additional term to expire June 30, 2016. Confirmation of this appointment has been added to this Consent Agenda for consideration by the Board. The three -year term of Troy Kincer, who represents the Hollins District will expire on June 30, 2013. Supervisor Flora requested the Clerk to contact Mr. Kincer to see if he would be willing to serve an additional term. Mr. Kincer has agreed to an additional three -year term. Confirmation of this appointment has been added to this Consent Agenda for consideration by the Board. The three -year term of Fred Corbett, who represents the Cave Spring District expires on June 30, 2013. Vice Chairman Moore has requested the Clerk to contact Mr. Corett to see if he is willing to serve an additional term. Mr. Corbett has agreed to an additional term to expire June 30, 2016. Confirmation of this appointment has been added to this Consent Agenda for consideration by the Board. 5. Roanoke Valley- Alleghany Regional Commission: During the closed session held on May 14, 2013, the Board of Supervisors recommended the reappointment of the following: Charlotte A. Moore as an elected representative to a new three -year term to expire on June 30, 2016. F. Kevin Hutchins as an elected representative to a new three -year term to expire on June 30, 2016. Dean Martin as a non - elected representative of Roanoke County to a new three -year term to expire on June 30, 2016. 6. Roanoke Valley Regional CATV Committee: During the closed session on May 14, 2013, the Board of Supervisors recommended the reappointment of David Jones as the member -at -large for Roanoke County for an additional three -year term to expire June 30, 2016. The Clerk has contacted Mr. Jones Page 2 of 3 who advised he is willing to serve an additional term. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Christina Siegel, Executive Director, Clean Valley Council Jessica Webb, CSA Coordinator Kathryn Van Patten, Director, Court Community Corrections Program Regional Community Criminal Justice Board Doug Blount, Director of Parks, Recreation and Tourism Wayne G. Strickland, Secretary to the Roanoke Valley Alleghany Regional Commission Elaine Bays- Murphy, Director of Cable Access Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ cc: Christina Siegel, Executive Director, Clean Valley Council Jessica Webb, CSA Coordinator Kathryn Van Patten, Director, Court Community Corrections Program Regional Community Criminal Justice Board Doug Blount, Director of Parks, Recreation and Tourism Wayne G. Strickland, Secretary to the Roanoke Valley Alleghany Regional Commission Elaine Bays- Murphy, Director of Cable Access Page 3of3 ACTION NO. A- 052813 -3.b ITEM NO. 1 -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 28, 2013 Request to accept and appropriate $60,691.90 from the Federal Emergency Management Agency and the Virginia Department of Emergency Management for reimbursement of expenditures as related to the December 2009 snow storm Joey Stump Division Chief of Homeland Security B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The December 2009 snow storms had a significant impact on the entire state including Roanoke County. This event led to a Presidential declaration for a large part of Virginia including Roanoke County where the threshold for expenditures was met for a Public Assistance (PA) claim through the Federal Emergency Management Agency (FEMA). The eligibility was not determined until the spring of 2010 and several county departments have worked many hours since then in an effort to recover funds. In a declaration such as this, local governments are eligible for up to seventy -five percent (75 %) reimbursement from the federal government through FEMA and in this case up to eighteen percent (18%) from the Virginia Department of Emergency Management (VDEM) with all federal funds being transferred to the state who in turn transfers all approved monies to the locality. The County's total documented claim of expenditures was $65,260, which does not include any cost for the extensive staff time spent coordinating, documenting, submitting and following the claim through the Emergency Management Coordinator of VDEM . Roanoke County was approved for the maximum allowable reimbursement for this event. Page 1 of 2 FISCAL IMPACT: The County received $48,945 from FEMA and $11,746.90 from VDEM and shall be allocated as follows: • $9,300 for roof damages at a school (Transfer to Schools 421600 -9835) • $9,338.85 for snow removal by Community Development (513300 -8930) • $28,986.63 for snow removal by Parks and Recreation (583000 -1015 for $3,000, 583000 -1020 for $20,986.63, and 583000 -3007 for $5,000) • $1,965.27 for expenditures related to the evacuation and sheltering of stranded motorists on Interstate 81 by Emergency Communications Center (465500 -9670) • $883.37 for expenditures related to the evacuation and sheltering of stranded motorists on Interstate 81 by the Police Department (471100 -1015) • $10,217.78 for expenditures related to the evacuation and sheltering of stranded motorists on Interstate 81 by Fire and Rescue(487100 -6501) STAFF RECOMMENDATION: Staff recommends acceptance and appropriation of the expenditure reimbursement in the amount of $60,691.90 to the various departments and accounts noted in the fiscal impact section. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Joey Stump, Division Chief of Homeland Security Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ cc: Joey Stump, Division Chief of Homeland Security Rebecca Owens, Director of Finance Page 2 of 2 ACTION NO. A- 052813 -3.c ITEM NO. 1 -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 28, 2013 Request to accept and appropriate $196,608.71 from the Federal Emergency Management Agency and the Virginia Department of Emergency Management for reimbursement of expenditures related to the June 2012 Derecho storm Joey Stump Division Chief of Homeland Security B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The June 2012 Derecho event was one of historical significance to much of the country including Virginia and Roanoke County. The County declared a state of emergency on June 30 and operated the County Emergency Operations Center until Friday, July 6, 2012. Initial response actions resulted in answering high 911 call volume, sheltering citizens, operating water distribution stations and establishing increased general law enforcement presence due to the widespread power outages in the County. As the event transitioned to the recovery phase, the primary action required by the County was for debris removal from downed trees. Due to the magnitude of the storm, debris removal by General Services continued six days per week through much of August 2012. Emergency declaration requests from Virginia to the Federal Government were approved. In a declaration such as this, local governments are eligible for up to seventy -five percent (75 %) reimbursement from the federal government through Federal Emergency Management Agency (FEMA) and in this case up to eighteen percent (18 %) from the Virginia Department of Emergency Management (VDEM) with all federal funds being transferred to the state who in turn transfers all approved monies to the locality after a lengthy review. Page 1 of 2 FISCAL IMPACT: The County's total documented claim of expenditures was over $350,000 which does not include any cost for the extensive staff time spent coordinating, documenting, submitting and following the claim through the Emergency Management process at VDEM. At this time, Roanoke County has been approved for a partial payment in the amount of $196,608.71 and efforts continue to recover the remaining maximum allowable reimbursement for this event. The departments with documented costs approved are as follows: • $ 177,474.68 for General Services to account 522000 -8502 • $ 12,233.49 for Fire and Rescue to account 487100 -6501 • $ 2,463.58 for Police to account 471100 -1015 • $ 2,572.01 for Emergency Communications Center to account 465000 -6501 • $ 1,054.95 and $ 810.00 for Parks and Recreation to accounts 583000 -3007 and 583000 -1015, respectively STAFF RECOMMENDATION: Staff recommends to accept and appropriate the partial expenditure reimbursement in the amount of $196,608.71 to the departments that originally incurred the expense as noted above in the fiscal impact section. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Joey Stump, Division Chief of Homeland Security Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ cc: Joey Stump, Division Chief of Homeland Security Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 RESOLUTION 052813 -3.d REQUESTING ACCEPTANCE OF THE REMAINING PORTION OF STOKES DRIVE AND THE REMAINING PORTION OF BOLEJACK BOULEVARD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM WHEREAS, the streets described on the attached VDOT Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right- of -way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Residency Administrator for the Virginia Department of Transportation. Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A COPY TESTE: 6ebol-ah C. Jacks Clerk to the Board of S /errvisors cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Brian Epperly, Transportation Engineer Virginia Department of Transportation Page 2 of 2 In the County of Roanoke ......................... r . ■ w . . . . . . . r . . . - . . ...... . - . ■ ■ w r - - - - - - - - - - - - - - - - - - - -0-00. - - - - - - - - - . - - - - - - - - By resolution of the governing body adopted May 28, 2013 The following VDOT Form AM- -4.3 is hereby attached and incorpora as part of the governing body's resolution for changes in the secondary system of state highways. _0w„� A Copy Testee Signed (County Official) Report of Changes in the Secondary System of StatdKighways Project/Su bd!vision Stokes Manor Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory prevision or previsions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1 -229 Street-Name and/or Route Number Bolejack Boulevard, State Route Number 1975 Old Route Number: 0 • From: 0.06 ml north int. of route 18 To: int. of route 1984, a distance of: 0.03 miles. Recordatlon Reference: instr #2008 -08698 Right of Way width (feet) = 50 Street Name and/or Rou Number Stokes Drive, State Route Number 1984 Old Route Number: 0 • From: east int. of route 1985 To: int. of route 1975, a distance of: 0.09 miles. Recordation Reference: instr #2008 -08698 Right of Way width (feet) = 50 Street Name and /or Route Number Bolejack Boulevard, State Route Number 1975 Old Route Number: 0 • From: int, of route 1984 To: end, cul -de -sac, a distance of: 0.07 miles. Recordation Reference: instr 42008 -08698 Right of Way width (feet) = 50 VD0'I' Farm Aht -4.3 (4/20,'2047) Winteiiance Divisinu Date of Resolution: May 28, 2013 Page 1 of 1 1 0 nRG4ND� m NERSNg� � ROAD,— VICINITY MAP NORTH � 1 `- Bolejack . . . . . . . . . . . . . . loarri \ , \ � d" / / \ i \ 1 T \ ' J / t of JIB!, 95 of 04 F l e t . , .`` VIL `� �'� i t ti/ � o�'' \ ` 1 y� � '''� � Q+ erg � �, � t� +- �� r , f� �x . V± }� �r{ ,\ a� , C' \ `�it1 . ff !may' f�' +'►t� r' �1�' - \ / \\ {'� i ,f • �' . • �• of /10 V 0 6100. jel 0 i d h. t \ P `fir / / ti 10 0 I / R P Sy A4 C5 / / ; �� ���. w pb • Ci `� I - r GN SHOWN IN GRAY PR�P�SED AQQ I I G DESCRIPTION LENGTH RIGHT OF WAY ROADWAY WIDTH SERVICES Miles Feet Feet Houses Bolejack Boulevard - 0.08 mile from the intersection of 0.03 50-40 28 0 Qrlanda Avenue (VA State Rte.'s 859) to.the (variable) intersection of Stokes Drive. Stokes Drive - east of the intersection of Harmon 0,09 50 28 1 3+ Circle (VA State Rte.1984) to the intersection of (variable) Bolejack Boulevard. Bolejack Boulevard - from the intersection of Stokes 0.07 r 40 28 3+ Drive north to its cul -de -sac. ROANOKE COUNTY Stokes Manor DEPARTMENT OF Acceptance of the remaining portion of Stokes Drive and COMMUNITY DEVELOPMENT the remaining portion of Bolejack Boulevard into the Virginia Department of Transportation Secondary System ACTION NO. A- 052813 -3.e ITEM NO. 1 -6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 28, 2013 AGENDA ITEM: Request to accept and appropriate $6,139 for Roanoke County Schools for grant funds SUBMITTED BY: Angela B. Roberson Deputy Clerk to the Roanoke County School Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Department of Education (VDOE) awarded a grant to Roanoke County worth $5,139 as part of its 2012 Project Graduation Summer Academy program. The VDOE has been reimbursing Roanoke County in monthly increments since January and we request approval to use the $5,139 for Project Graduation expenses. Susan Heck, Speech and Language Pathologist (SLP) for Roanoke County was awarded the VIP (Virginia Incentive Program) grant for Speech - Language Pathologists in the amount of $1,000. The award letter states that the locality is to award her with the incentive and then the locality will be reimbursed. Dr. McClung is asking for funds to be appropriated so payment can be made to her. FISCAL IMPACT: The instructional budget will be increased by $5,139.00. The special education budget will be increased by $1,000. STAFF RECOMMENDATION: Roanoke County Schools requests that $6,139 be appropriated. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Angela B. Roberson, Deputy Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Flora � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Altizer � ❑ ❑ cc: Angela B. Roberson, Deputy Clerk to the Roanoke County School Board Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 ORDINANCE 052813 -10 GRANTING A SPECIAL USE PERMIT FOR RELIGIOUS ASSEMBLY ON A 5.45 ACRE PARCEL LOCATED AT 9420 BENT MOUNTAIN ROAD (TAX MAP # 103.00 -03 -38.01 AND 103.00- 03 -40) WINDSOR HILLS MAGISTERIAL DISTRICT, UPON THE PETITION OF MOUNT UNION CHURCH OF THE BRETHREN TRUSTEES WHEREAS, the Mount Union Church of the Brethren Trustees have filed a petition for a special use permit for religious assembly to be located at 9420 Bent Mountain Road (Tax Map # 103.00 -03 -38.01 and 103.00- 03 -40) in the Windsor Hills Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 7, 2013; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 23, 2013; the second reading and public hearing on this matter was held on May 28, 2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Mount Union Church of the Brethren Trustees for religious assembly on 5.45 acres located at 9420 Bent Mountain Road in the Windsor Hills Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved, with the following condition: Page 1 of 2 (1) General conformance with the concept plan prepared by Hughes Associates, Architects & Engineers, dated February 27, 2013. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. The Zoning Administrator is directed to amend the Zoning district map to re'l'lect the change in Zoning classification authorized by this ordinance. On motion of Supervisor Elswick to adopt the ordinance and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora A C16RY TESTE: Debarah C. Jacks Clerk to the Board of upervisors cc: Arnold Covey, Director of Community development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning William Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, MAY 28 2013 ORDINANCE 052813 -11 TO AMEND THE PROFFERED CONDTIONS AND PROFFERED MASTER PLAN AND TO OBTAIN A SPECIAL USE PERMIT IN A C -2C, GENERAL COMMERCIAL DISTRICT, FOR THE OPERATION OF A DRIVE -IN AND FAST FOOD RESTAURANT ON APPROXIMATELY 2.088 ACRES (TAX MAP #86.08 -03- 35.01), LOCATED AT 4510 BRAMBLETON AVENUE, CAVE SPRING MAGISTERIAL DISTRICT, UPON THE PETITION OF SEASIDE HEIGHTS LLC WHEREAS, Ordinance 111505 -11 adopted on November 15, 2005, rezoned 0.98 acre (Part of Tax Map No. 86.08 -3 -35.1 - 0.298 acre and all of Tax Map No. 86.08 -3 -36.1 - 0.68 acre) from C1, Office District, to C2, General Commercial District with conditions, and issued a special use permit on 2.22 acres for the operation of a fast food restaurant and drive -thru located at the intersections of Brambleton Avenue, Colonial Avenue, and Merriman Road; and WHEREAS, Ordinance 082807 -17 adopted on August 28, 2007, amended the site plan, which was approved by Ordinance 111505 -11 in order to change the location and size of the commercial structures; and WHEREAS, the petitioner desires to amend the existing proffered conditions and proffered master plan and to obtain a Special Use Permit to operate a potential restaurant, drive -in or fast food, specifically amending condition number one of Ordinance 082807 -17 relevant to substantial conformance to the proffered master plan to allow for a drive -thru lane to be constructed adjacent to the proposed retail building; and WHEREAS, the first reading of this ordinance was held on April 23, 2013, and the second reading and public hearing were held on May 28, 2013; and Page 1 of 4 WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on May 7, 2013; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Seaside Heights LLC for the operation of a drive -in or fast food restaurant on approximately 2.088 acres located at 4510 Brambleton Avenue in the Cave Spring Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community. 2. That the proffered conditions and proffered master plan of a certain tract of real estate containing 2.088 acres located at the intersections of Brambleton Avenue, Colonial Avenue, and Merriman Road (Tax Map No. 86.08 -3- 35.01) in the Cave Spring Magisterial District, are hereby amended as follows. 3. That this action is taken upon the application of Seaside Heights, LLC. 4. That the owner of the property has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: (1) The development of the property shall substantially conform with the site plan entitled "Bojangles — Master Plan" dated February 27, 2013, last revised April 12, 2013, attached as Exhibit A, with driveway access only from Brambleton Avenue and Merriman Road, subject to those changes required by Roanoke County during its comprehensive site plan review. Page 2 of 4 (2) The exterior of the fast food restaurant to be constructed on the Property shall substantially conform to the photographs attached as Exhibit B. (3) All building exterior walls shall be brick from grade to eave. (4) The Merriman Road driveway shall be designed to prohibit right turns onto Merriman Road. (5) Signage placed on each building shall occupy less than 5% of the building facade area for each building. (6) Any freestanding sign shall be a monument style not to exceed 5 feet in height or 7 feet in width, and shall have brick construction to match the buildings. (7) The top of any light fixture shall not exceed 15 feet. (8) The sides and rear of the dumpster enclosure shall be brick construction to match the buildings. (9) Dumpsters shall not be emptied between the hours of 10:00 p.m. and 7:00 a.m. (10) Portions of the front yards along Colonial Avenue and Merriman Road rights -of -way designated on the masterplan for landscaping shall remain as open green spaces, and landscaped with a combination of flowers, shrubs, ground cover or trees. These subject frontages shall be professionally landscaped per Roanoke County right -of -way and street side planting requirements. 5. That said real estate is more fully described as follows: All of the following tax map numbers: 86.08 -3 -35.01 containing 2.088 acres Page 3 of 4 6. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of supervisor Moore to adopt the ordinance and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora Clerk to the Board cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning William Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page 4 of 4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 RESOLUTION 05282013 -12 DECLARING MAY 28 2013 AS LUKE HANCOCK DAY IN THE COUNTY OF ROANOKE WHEREAS, Luke Hancock was an outstanding basketball player at Hidden Valley High School, Hargrave Military Academy, George Mason University and the University of Louisville; and WHEREAS, Luke's incredible performances during his career made the entire Roanoke area proud and appreciative; and WHEREAS, Luke's personality exhibits a warmth and friendliness shared by our County residents; and WHEREAS, Luke has shown the NCAA Basketball tournament fans that determination, grit, athletic ability and team spirit can produce a national champion; and WHEREAS, Luke scored 22 points during the national championship game as Louisville beat Michigan by a score of 82 -76; and was named Most Outstanding Player of the NCAA Final Four tournament; and WHEREAS, in the championship game, Luke made one hundred percent (100 %) of his 3 -point shots leading his team to victory in front of over 75,000 fans and millions of television viewers; and WHEREAS, Roanoke County is proud of Mr. Hancock and wishes to commend him for his determination to acquire a quality education while pursuing his love of basketball, and for being a positive role model, both on and off the basketball court; and NOW THEREFORE, we, the Board of Supervisors of Roanoke County, Virginia, do hereby proclaim and recognize May 28, 2013, as LUKE HANCOCK DAY in the County of Page 1 of 2 Roanoke, Virginia and congratulate Mr. Hancock upon his outstanding accomplishments. On motion of Supervisor Elswick to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora A C Y TESTE: Deb rah C. Jack Clerk to the Board of Supervisors Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 RESOLUTION 052813 -4 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GARY L. HOUFF, BATTALION CHIEF, UPON HIS RETIREMENT AFTER TWENTY - EIGHT (28) YEARS OF SERVICE WHEREAS, Gary L. Houff was hired on September 24, 1984, and has worked as a Firefighter, Fire Lieutenant, Fire Captain, and Battalion Chief during his tenure with Roanoke County; and WHEREAS, Chief Houff retired on April 1, 2013, after twenty -eight (28) years and (7) months of devoted, faithful and expert service with the County; and WHEREAS, Chief Houff started out as a volunteer with the Vinton Fire Department and provided many years of dedicated service; and WHEREAS, Chief Houff served on the County's Hazardous Materials Team and responded to HAZ -MAT calls throughout Southwestern Virginia; and WHEREAS, Chief Houff served on the apparatus specification committee for many years, which established the technical specifications for most if not all fire apparatus currently in use today; and WHEREAS, Chief Houff served as a Chairperson on the new hire interview panel for nine (9) years, which is responsible for selecting new employees for the Department; and WHEREAS, Chief Houff's most lasting mark on the Department will be his ability to have influenced so many new Company Officers to be good managers but more importantly to be effective leaders within the Department; and NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of Page 1 of 2 Roanoke County to GARY L. HOUFF, for twenty -eight (28) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor Altizer to adopt the resolution and carried by - the following roll c a l l and recorded vote: AYES: Supervisors Moore, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 RESOLUTION 052813 -5 OF CONGRATULATIONS TO THE CAVE SPRING HIGH SCHOOL GIRLS 200 MEDLEY; 200 FREESTYLE RELAY TEAMS FOR WINNING THE 2013 VHSL STATE GROUP AA CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Girls 200 Medley Relay Swim Team won the 2013 Virginia High School League (VHSL) State Group A/AA Championship on February 16, 2013, at the Christiansburg Aquatic Center with a time of 1:48.31; and WHEREAS, the Cave Spring High School Girls 200 Freestyle Relay Swim Team also won the 2013 Virginia High School League (VHSL) State Group A/AA Championship with a time of 1:36.92, setting both a new State record; and WHEREAS, State Champion Lauren Cowher also received first place in the 50 yard Freestyle with a time of 24.17; and WHEREAS, State Champion Hailey Bivens also received first place in the 100 yard freestyle with a time of 52.78; and WHEREAS, the Knights are coached by Andrew M. H u ray NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL GIRLS 200 MEDLEY RELAY AND 200 FREESTYLE SWIM TEAM: Hailey Bivens, Lauren Cowher, Maggie Harman and Tess Muzzy for winning the 2013 VHSL State Group AA Championship; and Page 1 of 2 BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Moore to adopt - the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora A PY TESTE: D orah C. Jac Clerk to the Board of eupervisors Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 RESOLUTION 052813 -6 REQUESTING THE VIRGINIA DEPARTMENT OF TRANSPORTATION AND NORFOLK SOUTHERN RAILWAY TO STUDY SAFETY IMPROVEMENTS FOR UNDERPASS ON DRY HOLLOW ROAD IN ROANOKE COUNTY WHEREAS, a dangerous condition exists at the curve beyond the Norfolk Southern railroad underpass along Dry Hollow Road in Roanoke County due to the narrowness of this road, a blind curve that allows only one -way traffic and its proximity to a steep embankment dropping off into a stream; and WHEREAS, the curve in the road immediately beyond the underpass poses safety problems for line -of -sight for vehicular travel; and WHEREAS, multiple accidents have occurred at this location, involving vehicles going over the embankment and landing in the stream adjoining this curve; and WHEREAS, school buses travel this road twice a day, and many parents use this road to travel to and from their homes to work; and WHEREAS, there has been an increase in traffic using this road to access Camp Roanoke, a Roanoke County park facility, and to access Spring Hollow Reservoir; and WHEREAS, many large trucks utilize these roads to serve this County park; and WHEREAS, numerous homes are located along this road and the three other streets that feed into Dry Hollow Road (Botts Hollow Road, Quince Mountain Road and Hidden Falls Drive). NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 1 . That the Virginia Department of Transportation and Norfolk Southern Railway study possible safety improvements for the curve and underpass at Dry Hollow =16--t I 2. That the Virginia Department of Transportation and Norfolk Southern Railway consider making public safety improvements to this road. 3. That the Clerk to the Board of Supervisors send a copy of this resolution to Delegate Greg Habeeb, State Senator Ralph Srnith, Congressman Morgan Griffith, Senators Mark Warner, Timothy Kaine, Dana Martin, member Commonwealth Transportation Board and David F. Julian, Vice President - Safety and Environmental for Norfolk Southern. On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Elswick,Altizer ABSENT: Supervisor Flora NAYS: None A CORY TESTE: Deborah C. Jacks Clerk to the Board of pervisors cc: Arnold Covey, Director of Community Development B. Clayton Goodman III, County Administrator Delegate Greg Habeeb Senator Ralph Smith Congressman Morgan Griffith Senator Mark Warner Senator Tim Kaine Dana Martin, Commonwealth Transportation Board Virginia Department of Transportation David F. Julian, Vice President — Safety and Environmental, Norfolk Southern Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 28 2013 RESOLUTION 052813 -7 APPROVING THE SECONDARY SIX -YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2014 THROUGH 2019 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2014 WHEREAS, Sections 33.1 -70.1 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six -Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Six -Year Improvement Plan for fiscal years 2014 -2019 and Construction Priority List and Estimated Allocations for fiscal year 2014 was held on May 28, 2013, to receive comments and recommendations on Roanoke County's Secondary Six -Year Road Improvement Plan for Fiscal Years 2014 -2019 as well as the Construction Priority List and Estimated Allocations for Fiscal Year 2014; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Six -Year Road Improvement Plan for Roanoke County for fiscal years 2014 -2019; BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List and Estimated Allocations for fiscal year 2014; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Page 1 of 2 Office along with a duly attested copy of the proposed Roanoke county Secondary Six- Year Road Improvement Plan for fiscal years 2014-2019 by the clerk to the Board. On motion of Supervisor to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora A COPY TESTE: VGUU1 QI 1 V. %jour\ Clerk to the Board of cc: Arnold covey, Director of community Development Philip Thompson, Deputy Director of Planning David Holladay, Planning Administrator Virginia Department of Transportation pervisors I hereby certify that the foregoing is a true and correct copy of Resolution 052813-7 adopted by the Roanoke county Board of Supervisors by a unanimous recorded vote, on Tuesday, May 28, 2013. A c4RY TESTE: Deborah C. Jacks Clerk to the Board Supervisors Page 2of2 rq I �I I �I 1 � . 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T U W > L? > L) Q o ¢ W C> E b °' W =w Q3 O O Q � ° v LU a 0 a u [X a ¢ T v F- aL . o rn af T w m o rn ►L T U7 0) .: o HOd 0 rn ar T U7 LL W z 0) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 ORDINANCE 052813 -8 GRANTING A SPECIAL USE PERMIT TO INCREASE A DRIVE -IN OR FAST FOOD RESTAURANT BY MORE THAN TEN PERCENT (10 %) ON APPROXIMATELY 1.296 ACRES LOCATED AT 4369 AND 4377 ELECTRIC ROAD (TAX MAP # 77.20 -01- 6) CAVE SPRING MAGISTERIAL DISTRICT, UPON THE PETITION OF WENDY'S OF WESTERN VIRGINIA, INC. WHEREAS, Wendy's of Western Virginia, Inc. has filed a petition to increase a drive -in or fast food restaurant by more than ten percent (10 %) on approximately 1.296 acres located a 4369 and 4377 Electric Road (Tax Map # 77.20 -01 -6) in the Cave Spring Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 7, 2013; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 23, 2013; the second reading and public hearing on this matter was held on May 28, 2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Wendy's of Western Virginia, Inc. to increase a drive -in or fast food restaurant by more than ten percent (10 %) on approximately 1.296 acres located a 4369 and 4377 Electric Road (Tax Map # 77.20 -01 -6) in the Cave Spring Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a Page 1 of 2 minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved, with the following condition: (1) The site shall be developed in general conformity with the Wendy's Preliminary Site Plan dated December 14, 2012. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Moore to adopt the ordinance and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora A Q'0 PY TESTE: Deborah C. Jack Clerk to the Board o upervisors cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning William Driver, Director of Real Estate Valuation Paul Mahoney, County Attorney John Murphy, Zoning Administrator Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 28 2013 ORDINANCE 052813 -9 GRANTING A SPECIAL USE PERMIT FOR RELIGIOUS ASSEMBLY ON TWO (2) PARCELS LOCATED AT 5240 HOLLINS ROAD (TAX MAP #39.05 -01 -09 AND 39.05- 01 -04) HOLLINS MAGISTERIAL DISTRICT, UPON THE PETITION OF SEVENTH DAY ADVENTIST REFORM MOVEMENT WHEREAS, the Seventh Day Adventist Reform Movement has filed a petition for a special use permit for religious assembly to be located at 5240 Hollins Road (Tax Map #39.05 -01 -09 AND 39.05- 01 -04) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on May 7, 2013; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on April 23, 2013; the second reading and public hearing on this matter was held on May 28, 2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Seventh Day Adventist Reform Movement for religious assembly on two (2) parcels located at 5240 Hollins Road in the Hollins Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved, with the following condition: Page 1 of 2 (1) General conformance with the concept plan prepared by Jerome Henschel Architecture and dated February 20, 2013. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Altizer to adopt the ordinance and carried by the following roll call and recorded vote: AYES: Supervisors Moore, church, Elswick, Altizer NAYS: None ABSENT: Supervisor Flora A CWY TESTE: Clerk to the Board of Supervisors cc: Arnold covey, Director of community Development Tarek Moneir, Deputy Director of Development Philip Thompson, Deputy Director of Planning William Driver, Director of Real Estate Valuation Paul Mahoney, county Attorney John Murphy, Zoning Administrator Page 2 of 2