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HomeMy WebLinkAbout8/13/2013 - Adopted Board RecordsACTION NO. A- 081313 -1 ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 13, 2013 Request for authorization to execute a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority and Ardagh Metal Packaging USA Inc, Hollins Magisterial District Jill Loope Acting Director of Economic Development B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Ardagh Group is a global leader in glass and metal packaging solutions for most of the world's leading food, beverage and consumer care brands. The company operates over 100 manufacturing facilities in glass and metal technology in twenty -five (25) countries. Ardagh employs 18,000 people and produces approximately 26.6 billion containers a year. A recent long term supply agreement with ConAgra foods is requiring the company to increase capacity in their metal packaging business in the United States. After extensive analysis of available buildings in multiple states, Ardagh has purchased the former Hanover Direct building on Hollins Road to locate their new state of the art can manufacturing operation. This project represents a $93.5 million investment and will create 96 jobs within two years with an average annual salary of at least $40,000 per year. To assist with the project, a three -party performance agreement has been negotiated between Roanoke County, the Roanoke County Economic Development Authority and Ardagh Metal Packaging USA Inc. This agreement will assist Ardagh with their start -up costs and provide increased employment and significant capital investment in Roanoke. Page 1 of 2 The agreement allows for an economic development grant in an amount equal to three years of new local tax revenue to be reimbursed to the company. New local tax revenue is defined as net new real estate, business personal property and machinery and tools taxes generated annually by the project. This is consistent with the County's Public Private Partnership Policy. If the company generates less than the estimated new local tax revenue, then the actual grant for that year shall be less. The three -year period will commence on January 1, 2015. FISCAL IMPACT: Per the performance agreement, the grant will be calculated as a reimbursement based on new tax revenues generated by the project; therefore, the fiscal impact will be in the form of foregone revenue. No new funding is needed for this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a performance agreement between the County of Roanoke, the Roanoke County Economic Development Authority and Ardagh Metal Packaging USA Inc. VOTE: Supervisor Flora moved to approve the staff recommendation. Motion approved. cc: Jill Loope, Acting Director of Economy Development Paul M. Mahoney, County Attorney Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Jill Loope, Acting Director of Economy Development Paul M. Mahoney, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 RESOLUTION 081313 -10 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Altizer to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A G01PY TESTS: .r -P' OeBorah C. Jackg - Clerk to the Board o upervisors Page 1 of 1 ACTION NO. A- 081313 -2 ITEM NO. E -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 13, 2013 Request to approve an increase in funds to $20,000 for a Commercial Matching Grant Program, and transfer previously appropriated funds from the Community Development Planning account to the Economic Development Authority Jill Loope Acting Director of Economic Development B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: County staff began working with Lee Wilhelm, Richfield Senior Director of Campus Development, and Al Williamson, Owner of Sign Design, in September 2012, on new sign designs and entrance plans for the Richfield Retirement Community located at 3615 West Main Street utilizing the Corridor Matching Grant Program. The main Richfield sign at the corner of Knollridge Road and West Main Street has been removed by the Virginia Department of Transportation (VDOT) and the Professional Center directory sign on West Main Street is planned for removal by VDOT, leaving no clear signage for the campus. Most of the construction work along Richfield's frontage on West Main Street has been completed. The Corridor Matching Grant application submitted in July, 2013 (attached), includes comprehensive plans for enhancing the West Main Street entrance and view of the campus. Plans include the following features: • Two "Richfield" signs within "L "- shaped stone structures measuring 10 feet tall and 15 feet wide, each flanking the Knollridge Road entrance; • 700 square feet of landscaping surrounding the base of each sign; Page 1 of 3 • A white, three -rail fence running along the frontage parallel to West Main Street from the Professional Center to the parking lot at the corner of West Main Street and Alleghany Drive; • Ground - mounted sign lighting to be purchased and installed by Richfield; and • (Future) water fountain, gazebo, playground, fishing deck and pavilion. The cost of the sign structure, the sign landscaping and the fence totals between $49,414.12 and $63,537.12, based on the three bids submitted. The "Richfield" sign components will be constructed and installed by Sign Design and are outside the scope of the grant request. The grant request of $20,000 is consistent with the intent of the Corridor Matching Grant Program and is consistent with the Route 11/460 West Corridor Design Guidelines and meets Roanoke County Zoning Ordinance requirements. This request will cover less than half of the cost of the sign structure, sign landscaping and fence. On December 6, 2005, the Board of Supervisors voted to increase the amount of eligible Corridor Matching Grant funding from $5,000 to $15,000, with Board approval for amounts between $15,000 to $20,000. Action by the Board of Supervisors is needed prior to the Economic Development Authority (EDA) consideration of the request at its August 21, 2013, meeting. FISCAL IMPACT: There are sufficient funds budgeted specifically for Corridor Matching Grant applications to cover the $20,000 request (Community Development Planning account 541000 - 8930). ALTERNATIVES: 1. Approve an increase in funds to $20,000, and transfer previously appropriated funds from the Community Development Planning account to the Economic Development Authority. 2. Take no action at this time. STAFF RECOMMENDATION: Staff recommends Alternative #1. Page 2 of 3 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. cc: Jill Loope, Acting Director of Economy Development Megan Cronise, Principal Planner Page 3of3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Jill Loope, Acting Director of Economy Development Megan Cronise, Principal Planner Page 3of3 ACTION NO. A- 081313 -3 ITEM NO. E -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2013 AGENDA ITEM: Request to transfer previously appropriated funds in the amount of $7,993 for the assessment of Appalachian Power Company (APCo) negotiations SUBMITTED BY: Anne Marie Green Director of General Services APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County and Roanoke County Schools are members of the Virginia Municipal League (VML/VACo) Steering committee, which consists of local government officials within the Appalachian Power Co. (APCo) service area. The committee was established to negotiate reduced electric service charges with APCo for the local governments. Prior to the formation of this committee, the localities negotiated individual contracts with APCo, which required the localities to hire consultants and attorneys during the process. The last assessment was in December 2011 and since that time; the Committee has provided the following services to the localities: • Negotiated with APCo to eliminate the General Service Rate increase, which had been projected at $6.3 million • Negotiated to reduce street light rates from $373,000 to $200,000 • Prevented the elimination of sur- credits to localities, instead gaining $1.5 million for local governments. A sur- credit is a discount to the rates set by the SCC and charged by APCo to its other customers that is available only to the Public Authorities Page 1 of 3 The Steering Committee is now working with counsel and consultants on negotiating for the extension of the current Public Authority contracts for rates and services which are due to terminate on December 31, 2013. The committee will be actively participating with other respondents in SCC hearings in which APCo seeks to recover an environmental rate adjustment of $38.5 million along with recovering approximately $28 million for its costs in acquiring the Dresden Generation Plant. FISCAL IMPACT: The current assessment from the committee, which is based on kilowatt hours used, is $24,244. Based on usage, the Roanoke County schools are responsible for $16,251, and the County is responsible for $7,993. This is an increase from the previous assessment, because the kilowatt hours have been adjusted to reflect real usage for the first time since 2000. The County's share of these funds is available in the Board Contingency Account. ALTERNATIVES: 1. Approve the payment of $7,993 to the VML/VACo AEP Steering committee from the Board Contingency Fund. 2. Negotiate separately with APCo. The county would have to employ a consultant, which would also require an expenditure of funds, probably in excess of the assessment from the Steering Committee STAFF RECOMMENDATION: Staff recommends Alternative 1. The Committee is not obligated to negotiate for non- paying public authorities or to work on their behalf, and is likely to discontinue providing any assistance to those which do not share in the financial obligations. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Page 2 of 3 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ Page 2 of 3 cc: Anne Marie Green, Director of General Services Rebecca Owens, Director of Finance Page 3of3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 RESOLUTION 081313 -4 APPROVING THE EXECUTION OF MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN ROANOKE COUNTY AND THE TOWN OF VINTON PROVIDING FOR STORMWATER MANAGEMENT FACILITIES POST - CONSTRUCTION INSPECTION SERVICES WHEREAS, Roanoke County and the Town of Vinton desire to work cooperatively to provide an optimum level of customer service to the development and construction community and to streamline the review and post- construction inspection process; and WHEREAS, Roanoke County recognizes that, in order to maintain a high quality level of customer service to its development /construction community and to comply with federal, state, and local requirements for the stormwater management regulations, a close working relationship with the Town of Vinton is desirable and will be made possible through the execution of a Memorandum of Understanding. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Memorandum of Understanding for providing stormwater management facilities post- construction inspection services to the Town of Vinton is hereby approved . 2. That the County Administrator, or his designee, is hereby authorized to execute the Memorandum of Understanding and any other necessary documents to accomplish this action, all to be upon a form approved by the County Attorney. Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A W PY TESTS: ueporan u. jacres I/ Clerk to the Board of Supervisors cc: Tarek Moneir, Deputy Director of Development Paul Mahoney, County Attorney Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 RESOLUTION 081313 -5 APPROVING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BETWEEN ROANOKE COUNTY AND THE TOWN OF VINTON PROVIDING FOR STORMWATER MANAGEMENT PLAN REVIEW WHEREAS, Roanoke County and the Town of Vinton desire to work cooperatively to provide an optimum level of customer service to the development and construction community and to streamline the review and post- construction inspection process; and WHEREAS, Roanoke County recognizes that, in order to maintain a high quality level of customer service to its development /construction community and to comply with federal, state, and local requirements for the stormwater management regulations, a close working relationship with the Town of Vinton is desirable and will be made possible through the execution of a Memoranda of Understanding for providing stormwater management plan review services to the Town of Vinton. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Memorandum of Understanding for providing stormwater management plan review services to the Town of Vinton is hereby approved (Exhibit A). 2. That the County Administrator, or his designee, is hereby authorized to execute the Memoranda of Understanding and any other necessary documents to accomplish this action, all to be upon a form approved by the County Attorney. Page 1 of 2 On motion of Supervisor Flora to adept the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A CWY TESTE: Deborah C. Jacks 41 Clerk to the Board of Supervisors cc: Tarek Moneir, Deputy Director of Development Paul M. Mahoney, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 ORDINANCE 081313 -6 RENEWING A CONTRACT TO PROVIDE COMMONWEALTH ATTORNEY SERVICES TO THE TOWN OF VINTON AND APPROPRIATE $10,920 EACH YEAR FOR FISCAL YEARS 2013 -2014 AND 2014 -2015 WHEREAS, since July 2004, the Commonwealth's Attorney office has provided service to the Town of Vinton through a contractual arrangement to handle the prosecution of criminal cases, including traffic infractions, misdemeanors and preliminary hearings of felony cases; and WHEREAS the Town pays a fee to the County, which is then distributed as a supplement to the Assistant Attorneys in the Commonwealth Attorney's office; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on July 23, 2013, and the second reading was held on August 13, 2013 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the contract for the Commonwealth's Attorney Office to provide legal services to the Town for fiscal years 2013 -2015 is approved. 2. That the sum of $10,920 is hereby appropriated from the Town of Vinton. 3. That this ordinance shall take effect July 1, 2013, for fiscal year 2013 -2014 and July 1, 2014, for fiscal year 2014 -2015. Page 1 of 2 On motion of Supervisor Altizer to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None Ueborah U. Tacks Clerk to the Board cc: Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 ORDINANCE 081313 -7 ACCEPTING THE CONVEYANCE OF A PARCEL OF REAL ESTATE ADJACENT TO THE ROLAND E. COOK ELEMENTARY SCHOOL (TAX MAP #60.16- 09 -39) FROM THE ROANOKE COUNTY SCHOOL BOARD TO THE BOARD OF SUPERVISORS WHEREAS, at their meeting on July 11, 2013, the County School Board of Roanoke County declared a parcel of real estate adjacent to the Roland E. Cook Elementary School to be surplus property, thus allowing the Board of Supervisors to obtain ownership of the property upon approval of this ordinance and recordation of a deed; and WHEREAS, the County School Board desires to transfer this real estate to the Board of Supervisors pursuant to Section 22.1 -129A of the Code of Virginia; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition and conveyance of real estate interests be accomplished by ordinance; the first reading of this ordinance was held on July 23, 2013, and the second reading and public hearing was held on August 13, 2013. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the acquisition from the County School Board of Roanoke County of real estate adjacent to the Roland E. Cook Elementary School identified as Tax Map #60.16 -09 -39 is hereby authorized and approved. 2. That the proceeds of any sale of this real estate shall be shared equally with the School Board, and be paid into the School Board's and the County's capital Page 1 of 2 facilities accounts and expended solely for the purpose of acquisition, construction, maintenance or replacement of other capital facilities as provided in Section 16.01 of the Roanoke County Charter. I That the County Administrator or Assistant County Administrators are hereby authorized to execute such documents and take such actions on behalf of Roanoke County in this matter as are necessary to accomplish the acquisition of this real estate, all of which shall be approved as to form by the County Attorney. On motion of Supervisor Altizer to adopt - the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None AICmPY TESTE: Deborah C. Jacks Clerk to the Board Supervisors cc: Rebecca Owens, Director of Finance Paul M. Mahoney, County Attorney William Driver, Director of Real Estate Valuation B. Clayton Goodman III, County Administrator Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 ORDINANCE 081313 -8 APPROPRIATING THE LOCAL GOVERNMENT CHALLENGE GRANT IN THE AMOUNT OF $5,000 FROM THE VIRGINIA COMMISSION FOR THE ARTS WHEREAS, Roanoke County has been awarded the Local Government Challenge Grant from the Virginia Commission for the Arts in the amount of $5,000. The Commission will match up to $5,000 (if full funding is approved) of any donation the County makes to qualified art organizations in the valley; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of the ordinance was held on July 23, 2013 and the second reading was held on August 13, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of ($5,000) is hereby appropriated from the Virginia Commission for the Arts as follows: County Historical Society of Western VA — O. Winston Link Museum $2,400 Roanoke Symphony $4 $7,200 2. That this ordinance shall apply to fiscal ye, VCA Total $2,500 $4,900 $ 2 , 500 7 300 $5,000 $12,200 ar 2012/2013. Page 1 of 2 On motion of Supervisor Altizer to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None ueuuian u. jaGK5 Clerk to the Board cc: Rebecca Owens, Director of Finance W. Brent Robertson, Director of Management and Budget Page 2 of 2 ACTION NO. A- 081313 -9 . b ITEM NO. J -3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 13, 2013 Confirmation of appointments to the Economic Development Authority (EDA) (appointed by District); Parks, Recreation and Tourism Advisory Commission; Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR); Roanoke County Stormwater Advisory Committee (appointed by District and At Large); Social Services Advisory Board (appointed by District) Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Economic Development Authority (EDA) (appointed by District) Chairman Mike Altizer has recommended the reappointment of Stephen A. Musselwhite to represent the Vinton Magisterial District for an additional four (4) -year term to expire September 26, 2017. Vice Chairman Charlotte Moore has recommended the reappointment of Billy Branch to represent the Cave Spring Magisterial District for an additional four(4) -year term to expire September 26, 2017. 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) Ssunny Shah who represented the Windsor Hills Magisterial District has resigned from Page 1 of 2 this Commission. Supervisor Elswick has recommended the appointment of Atul Patel to fill the unexpired term of Mr. Shah. This term will expire June 30, 2015. 3. Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) Supervisor Richard Flora has recommended the appointment of Nadean Carson to represent the Hollins Magisterial District for a three -year term to expire August 31, 2017 4. Roanoke County Stormwater Advisory Committee (appointed by District and At Large) Supervisor Moore has recommended the appointment of Leonard Firebaugh to represent the Cave Spring Magisterial District. There is no term limit on this appointment. 5. Social Services Advisory Board (appointed by District) The four -year term of Dorothy Hayes, representing the Hollins Magisterial District, will expire on July 31, 2013. Supervisor Flora has recommended the appointment of Mike Bailey to a four -year term to expire July 31, 2017. VOTE: Supervisor Flora moved to approve the staff recommendation. Motion approved. cc: Jill Loope, Acting Director of Economy Development Doug Blount, Director of Parks, Recreation and Tourism Anne Marie Green, Director of General Services Tarek Moneir, Deputy Director of Development Joyce Earl, Director of Social Services. Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Jill Loope, Acting Director of Economy Development Doug Blount, Director of Parks, Recreation and Tourism Anne Marie Green, Director of General Services Tarek Moneir, Deputy Director of Development Joyce Earl, Director of Social Services. Page 2 of 2 ACTION NO. A- 081313 -9 . c ITEM NO. J -4 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2013 AGENDA ITEM: Request for appointment of representative to the Roanoke County Community Policy Management Team (CPMT) SUBMITTED BY: Deborah C. Jacks Clerk to the Board of Supervisors APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Blue Ridge Behavioral Health Care (BRBH) has advised that their Director, Tim Stellar has retired. Additionally, Sereina Paynter, an alternate on this Committee is no longer employed by BRBH. As a result, they only have one representative on this Committee. They have recommended the appointment of Cheryl Wilkinson, LCSW as an Alternate member for their agency. This appointment is in accordance with the CPMT bylaws. It is staff's recommendation that the Board of Supervisors approve the appointment of Cheryl Wilkinson, LCSW as an Alternate Representative for Blue Ridge Behavioral Healthcare to the Roanoke County Community Policy and Management Team. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Joyce Earl, Director of Social Services Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Joyce Earl, Director of Social Services Page 2 of 2 ACTION NO. A- 081313 -9 . a ITEM NO. J -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 13, 2013 Request to amend the scope of services for the A/E contract with Holzheimer, Bolek and Meehan for additional design work to upgrade flooring and prepare designs and bid documents for an outdoor picnic area at the Glenvar Library Daniel R. O'Donnell Assistant County Administrator B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff is requesting a change to the services of Holzhiemer Bolek and Meehan to make two design changes. First is a design upgrade for flooring in the foyer, meeting room and bathrooms at a design cost not to exceed $3,000. Second is to add a picnic patio and walkway with wrought iron fencing to provide an extra outdoor amenity for the patrons of the Glenvar Library. The cost for this change is not to exceed $9,000. Normally a change of this type does not need Board approval, however the addition of construction management at the beginning of construction phase made all combined service additions exceed twenty - five percent (25 %) of the original contract price, therefore according to our procurement rules and the Code of the State of Virginia, Board of Supervisor approval is required. FISCAL IMPACT: There are sufficient funds remaining in the Glenvar Library contingency account to cover these costs so no additional funds need to be appropriated. The total amount that needs to be added to the purchase order is $12,000. RECOMMENDATION Staff recommends the approval of the additional services in the amount of $12,000 for flooring redesign and preparing designs and administering the bidding for an outdoor picnic area. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Daniel R. O'Donnell, Assistant County Administrator Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Daniel R. O'Donnell, Assistant County Administrator AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 RESOLUTION 081313 -9 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 13, 2013, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6 inclusive, as follows: 1. Approval of minutes — July 9, 2013 2. Request to amend the scope of services for the A/E contract with Holzheimer, Bolek and Meehan for additional design work to upgrade flooring and prepare designs and bid documents for an outdoor picnic area at the Glenvar Library 3. Confirmation of appointment to the Economic Development Authority (EDA) (appointed by District); Parks, Recreation and Tourism Advisory Commission (appointed by District); Roanoke County Stormwater Advisory Committee (appointed by District and At Large); Social Services Advisory Board (appointed by District) 4. Request for appointment of representative to the Roanoke County Community Policy Management Team (CPMT) 5. Request to approve the donation of seized Roanoke County Police Department vehicles to the Town of Pulaski 6. Resolution initiating a rezoning of two (2) parcels of real estate located on Westmoreland Drive and owned by the Board of Supervisors of Roanoke County, Cave Spring Magisterial District Page 1 of 2 On motion of supervisor Altizer to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A CDPIYTES "rE: Deb3rah C. Jacks Clerk to the Board of pervisors Page 2of2 ACTION NO. A- 081313 -9 . d ITEM NO. J -5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: August 13, 2013 AGENDA ITEM: Request to approve the donation of seized Roanoke County Police Department vehicles to the Town of Pulaski SUBMITTED BY: Howard B. Hall Chief of Police APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following vehicles were seized from drug dealers by Roanoke County Police and awarded to the Roanoke County Police Department (PD) by Court Order for undercover narcotics investigations: 1997 Ford Pickup (VIN last four digits 3145); 1998 Honda (VIN last four digits 7461). These vehicles are currently being used and maintained by the Town of Pulaski Police Department (PD) for the last two (2) years pursuant to a cooperative agreement with the Roanoke County Police Department. The Roanoke County PD and Pulaski PD have previously cooperated on joint projects. The County PD has no further use for the vehicles and would like to allow Pulaski PD to have the vehicles for their continued use. FISCAL IMPACT: None ALTERNATIVES: None STAFF RECOMMENDATION: It is the staff recommendation to donate these vehicles to the Town of Pulaski. Page 1 of 2 VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: Howard B. Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Howard B. Hall, Chief of Police Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 13, 2013 RESOLUTION 081313 -9.e INITIATING A REZONING OF TWO PARCELS OF REAL ESTATE LOCATED ON WESTMORELAND DRIVE AND OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, Section 30 -14 of the Roanoke County Code and Section 15.2 -2286 of the Code of Virginia provides that whenever the public necessity, convenience, general welfare, or good zoning practice requires, an amendment to the zoning regulations or district maps may be initiated by resolution of the governing body; and WHEREAS, the Board requests consideration of this amendment in order to facilitate the possible sale of two parcels of real estate located on Westmoreland Drive in the Cave Spring Magisterial District. NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of Roanoke County, Virginia: 1. That a rezoning of two parcels of real estate located at 3319 Westmoreland Drive (Tax Map #77.13 -5 -31) and 3323 Westmoreland Drive (Tax Map #77.13 -5 -30) from R -1, Low Density Residential to C -2, General Commercial is hereby initiated in order to better conform the zoning classification and use of this property to the adjacent commercial property and to better market this property for sale by the County; and 2. That this request for rezoning be submitted to the Planning Commission for its review and recommendation, which shall then be forwarded to the governing body. Further this amendment shall be scheduled for public hearings before the Page 1 of 2 Planning Commission and Board of Supervisors at the earliest practicable dates consistent with public notices as required by law. 3. That the public necessity, convenience, general welfare, or good zoning practice requires this amendment. On motion of Supervisor Flora to adopt the resolution, and carried by the fallowing roll call and recorded vote: AYES: Supervisors Moore, Flora, church, Elswick, Altizer NAYS: None Y TESTE: D"6borah C. Jacks Clerk to the Board //PI ervisors cc: Paul M. Mahoney, county Attorney Philip Thompson, Deputy director of Planning Page 2 of 2