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HomeMy WebLinkAbout8/27/2013 - Adopted Board RecordsACTION NO. A- 082713 -1 ITEM NO. E -1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 27, 2013 Confirmation of the recommended appointments to the Roanoke County Stormwater Advisory Committee (RCSWAC) to assist with evaluating Roanoke County's Stormwater Management Programs in relation to new state requirements Tarek Moneir Deputy Director of Development B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County Stormwater Management Program study project will develop a recommended program of services, program costs and funding sources to support the programs needs that will be presented for consideration by the County Board of Supervisors. To ensure that the program and funding strategies are understood and supported by the community, a Stormwater Advisory Committee (RCSWAC) is being established by the County to review and provide feedback on key issues. The RCSWAC is being organized by County staff and is anticipated to be ready for the first of a series of seven (7) two -hour monthly meetings beginning in September 2013. AMEC, the consultant chosen for this study will lead and facilitate these meetings and provide copies of all discussion materials. The staff is presenting the attached list of recommended candidates for the RCSWAC. The recommended candidates have been carefully selected to represent a broad list of categories, organizations and interests from throughout Roanoke County. Page 1 of 2 Recommendations: The staff recommends that the Board of Supervisor confirm and authorize the attached list of candidates for the Roanoke County Stormwater Advisory Committee. Attachment: Roanoke County Stormwater Advisory Committee VOTE: Supervisor Flora moved to approve the staff recommendation. Motion approved. cc: Tarek Moneir, Deputy Director of Development David Henderson, County Engineer Arnold Covey, Director of Community Development Page 2of2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: Tarek Moneir, Deputy Director of Development David Henderson, County Engineer Arnold Covey, Director of Community Development Page 2of2 ROANOKE COUNTY STORMWATER ADVISORY COMMITTEE Board of Supervisors Roanoke County 27- Aug -13 C a t egory O r ga nization 1 Citizen To be selected by Board Catawba Mr. Michael "Mike" Keen 2 Citizen To be selected by Board Cave Spring Mr. Leonard Firebaugh 3 Citizen To be selected by Board Hollings Mr. Steve Rossi 4 Citizen To be selected by Board Vinton Mr. James R. Nelson 5 Citizen To be selected by Board Windsor Hills Mr. Eldon L. Karr 6 Large Industry TMEIC Windsor Hills Mr. Stephen Peak 7 Small Business Vinton Chamber of Commerce Vinton Ms. Todd Creasy 8 Realtor MKB Realtors Cave Spring (valley- Mr. Kit Hale wide) 9 Mall Tanglewood Cave Spring Ms. Windy Akers 10 Home Builders Roanoke Regional Valley -wide Mr. Peter Fields Homebuilders Association 11 Large Developer Smith /Packett Cave Spring (valley- Mr. Ross Smith wide) 12 Local Developer Terry St. Clair Valley -wide Mr. Terry St. Clair 13 Environmental Upper Roanoke River Round Valley -wide Mr. Bill Tanger Table 14 Church Greenridge Baptist Church Hollins Mr. Steve Edwards 15 Local engineering Lumsden and Associates Cave Spring Mr. Tom Dale firm 16 Economic Roanoke County Economic Valley -wide Mr. Steve Musselwhite Development Development Authority Interest 17 Schools Roanoke County Public Valley -wide Mr. Martin Misicko Schools 18 Higher Education Hollins University Hollins Ms. Kerry J. Edmunds 19 Business Interest Salem - Roanoke County Valley -wide Ms. Mava Wingate Chamber of Commerce 20 Business Interest Roanoke Regional Chamber of Valley -wide Mr. Tori Williams Commerce 21 Finance/ Bank Valley Bank Valley -wide Mr. Todd Ross Board of Supervisors Roanoke County 27- Aug -13 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 RESOLUTION 082713 -10 OF CONGRATULATIONS TO DANA MARTIN FOR HIS SERVICE TO THE COMMONWEALTH TRANSPORTATION BOARD (CTB) UPON HIS RETIREMENT WHEREAS, Dana Martin served as the Salem District representative on the Virginia Commonwealth Transportation Board (CTB) from November 2003 to June 2013 as one of the longest serving board members in the CTB's history; and WHEREAS, Mr. Martin played an instrumental role in the Commonwealth Transportation Board's ability to deliver highway, rail, pedestrian and enhancement projects across our region; and WHEREAS, Mr. Martin has done an excellent job representing the Roanoke Valley on the CTB. During his tenure he helped to secure funding for many critical construction projects including widening Route 11/460, Route 221 and Colonial Avenue in Roanoke County and regional projects including the 1 -81 Truck climbing Lanes, 1 -81 Exit 150 improvements, the 1 -581 / Elm Avenue interchange, the Route 58 Corridor and the completion of the 1 -581 / Valley View Mall Interchange; and WHEREAS, Mr. Martin devoted countless hours meeting with citizens, elected officials, groups, and boards across his district to hear their needs and concerns first hand, including working closely with Roanoke County Citizens to re- design the Route 221 widening project in Southwest Roanoke County; and WHEREAS, Mr. Martin was a tireless advocate for the Roanoke Valley Greenway and went to great lengths to secure funding for numerous Greenway projects across the County of Roanoke and the Town of Vinton as well as the Cities of Roanoke Page 1 of 2 and Salem; and WHEREAS, Mr. Martin always had a warm smile, a funny tale and a genuine desire to help everyone he encountered in his capacity as our CTB Member. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere appreciation to Mr. Dana Martin for his leadership and service to the Commonwealth Transportation Board and its impact on Roanoke County; and BE IT FURTHER RESOLVED THAT the Board of Supervisors extends its congratulations to Mr. Martin on his retirement and best wishes in the future. On motion of Supervisor Altizer to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Flora, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Moore A CjD{pY TESTE: Deborah C. Jacks (/ Clerk to the Board of Supervisors Page 2of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRIGNIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 RESOLUTION 082713 -11 CREATING THE ROANOKE VALLEY BROADBAND AUTHORITY WHEREAS, the Board of Supervisors of Roanoke County, Virginia ( "Roanoke County "), the Board of Supervisors of Botetourt County, Virginia ( "Botetourt County "), the City Council of the City of Roanoke, Virginia ( "Roanoke City "), and the City Council of the City of Salem, Virginia ( "Salem City ") have determined that it is in the best interests of the Roanoke Valley to create the Roanoke Valley Broadband Authority pursuant to the provisions of the Virginia Wireless Services Authorities Act, Chapter 54.1, Title 15.2 of the 1950 Code of Virginia, as amended ( "Act "), and desire to do so by the adoption of concurrent resolutions, and a public hearing has been held in accordance with the requirements of Sections 15.2- 5431.3 and 15.2- 5431.5 of the Act. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. Creation of the Authority. There is hereby created the Roanoke Valley Broadband Authority ( "Authority "). 2. Articles of Incorporation. The Articles of Incorporation of the Roanoke Valley Broadband Authority are as follows: ARTICLES OF INCORPORATION OF THE ROANOKE VALLEY BROADBAND AUTHORITY The Board of Supervisors of Roanoke County, and The Board of Supervisors of Botetourt County, and the Council of the City of Roanoke, and the Council of the City of Salem have by concurrent resolutions adopted the following Articles of Incorporation of the Roanoke Valley Broadband Authority, pursuant to The Virginia Wireless Services Page 1 of 6 Authorities Act (Chapter 54.1, Title 15.2 of the 1950 Code of Virginia, as amended), (the "Act "). The Authority shall exist for a term of 50 years as a political subdivision. ARTICLE I NAME AND ADDRESS The name of the Authority shall be the Roanoke Valley Broadband Authority (the "Authority ") and the address of its principal office is c/o Roanoke Valley — Alleghany Regional Commission, 313 Luck Avenue, S.W., Roanoke, VA 24016. The location of the principal office may be changed by the concurrence of three - fourths of the Authority members present at the regular meeting, provided that the clerk of the governing body of each member governmental subdivision has been notified of the contemplated relocation in writing at least thirty days before such meeting. ARTICLE II CREATING JURISDICTIONS The names of the incorporating political subdivisions are the County of Botetourt, the County of Roanoke, the City of Roanoke, and the City of Salem. As the incorporating political subdivisions, hereby acknowledge, covenant, and agree that these Articles of Incorporation shall not be further amended or changed without the express agreement of the governing body of each of the incorporating political subdivisions. None of the following actions shall be taken or permitted to occur by the Board of the Authority without the affirmative vote of a majority of the members from each incorporating political subdivision creating the Authority: 1. The inclusion of additional political subdivisions in the Authority. 2. Additional agreements with political subdivisions other than Authority members, entities, or persons, local universities and colleges, the Town of Vinton, and the Western Virginia Water Authority for the expansion of services or network, or wireless infrastructure. ARTICLE III MEMBERS, TERMS OF OFFICE The term of office of the Authority members shall be for four years. Members may serve additional terms as appointed by their governing body. The initial term of office shall be staggered with the initial term being for 2 and 4 years alphabetically by last name. The Board of the Authority shall consist of five Members. The names and addresses, and terms of office of the initial members of the Board of the Authorit ("Authorit are as follows: Page 2of6 Name and address Designee Initial Term 1. Kevin S. Boggess Salem City Manager's Office 114 North Broad Street Salem, VA 24153 2. B. Clayton Goodman III Roanoke County County Administrator's Office 5204 Bernard Drive Roanoke, VA 24018 -0798 3. Kathleen D. Guzi Botetourt County County Administrator's Office 1 West Main Street, Box 1 Fincastle, VA 24090 4. Michael McEvoy Citizen Western Virginia Water Authority 601 S. Jefferson Street, Suite 200 Roanoke, VA 24011 5. Christopher P. Morrill Roanoke City City Manager's Office Room 364 Noel C. Taylor Municipal Building 215 Church Avenue, N.W. Roanoke, VA 24011 2 years 4 years 2 years 4 years 2 years The terms of office of the initial members shall begin on the date of issuance of a certificate of incorporation or charter for the Authority by the State Corporation Commission. The governing body of each participating political subdivision shall appoint one (1) member who may be a member of the governing body. The four (4) members of the Board of the Authority shall recommend to the participating political subdivisions the appointment of the fifth member who shall be a citizen and resident of one of the participating political subdivisions. The governing bodies of each participating political subdivision shall ratify and confirm the appointment of the fifth member. If any of the governing bodies fails to act or are unable to act within 60 days of the receipt of this recommendation, then the appointment of the fifth member shall be made by the judges of the Circuit Court for the 23 Judicial District. Initially, the governing body of the County of Roanoke shall appoint one member to a 4 year term; the governing body of the County of Botetourt shall appoint one member to a 2 year term; the governing body of the City of Roanoke shall appoint one member to a 2 year term; and the governing body of the City of Salem shall appoint one member for a 2 year term. The citizen shall be appointed to a 4 year term. After the initial terms, each member shall be appointed to a four -year term or until a successor is appointed and Page 3of6 qualified. The governing body of each political subdivision shall be empowered to remove, at any time, without cause, the member appointed by it and appoint a successor member to fill the unexpired portion of the removed member's term. Vacancies on the Board shall be filled for the unexpired term in the same manner as the appointment of the member vacating the Board was made. Each member shall be reimbursed by the Authority for the amount of actual expenses in performance of duties as a member of the Authority. Each member of the Board shall have one equal vote in all matters before the Authority. ARTICLE IV PURPOSE The purpose of the Authority is to provide qualifying communication services as authorized by Article 5.1 (§ 56- 484.7:1 et seq) of Chapter 15 of Title 56 Code of Virginia, as amended and to provide such other services as provided by law and Chapter 54.1 of Title 15.2 of the 1950 Code of Virginia, as amended. Such services are to be provided to the geographic areas of the County of Roanoke, the County of Botetourt, the City of Roanoke, and the City of Salem to establish local governmental network(s)to meet the communication needs of the participating localities and their subsidiaries and in accordance with the contracts and agreements by and between this Authority and other private or public entities as the Authority may agree in writing upon the terms and conditions established pursuant to such contracts. ARTICLE V POWERS, GENERAL OPERATIONS The Authority shall have all the powers granted by Section 15.2- 5431.11 of the 1950 Code of Virginia, as amended. The general business of the Authority, including the issuance of revenue bonds and refunding bonds as permitted by the Act and the expenditure of funds for general expenses, shall be conducted by the majority action of the Board of the Authority, provided, such Board may create an executive committee and such other committees as the Board may direct, including project committees. The Authority is vested with the powers of a body corporate, including the power to sue and be sued in its own name, plead and be impleaded, and adopt and use a common seal and alter the same as may be deemed expedient. ARTICLE VI DISSOLUTION The Board of the Authority may determine that the purposes for which the Authority was created have been completed, or are impractical or impossible to complete, and that all Page 4 of 6 of the obligations have been paid, or have been assumed by one or more political subdivisions or any Authority created, thereby, or that cash or United States government securities have been deposited for their payment. In such event, it shall adopt and file with each of the governing bodies a resolution declaring such facts. If the governing bodies adopt a resolution, concurring in such declaration and finding that the Authority should be dissolved, they shall file appropriate articles of dissolution with the State Corporation Commission. ARTICLE VII WITHDRAWAL OF LOCALITY A locality may withdraw from the Authority at any time, provided, that no locality may withdraw from the Authority at any time when bonds are outstanding unless all remaining members approve such withdrawal at such time. Prior to withdrawing, a locality shall provide the Authority and each of the other participating localities with written notice of the locality's intent to withdraw. In the event that a locality withdraws, such locality electing to withdraw shall execute all documents necessary to reflect such withdrawal, the remaining participating localities shall appoint a replacement member to the Board, and file proper amendments to these Articles with the State Corporation Commission. If any of the governing bodies of the remaining participating localities fails to act or are unable to act to appoint a replacement member within 60 days after the locality electing to withdraw provides notice of withdrawal, then the appointment of the replacement member shall be made by the judges of the Circuit Court for the 23 Judicial Circuit. ARTICLE VIII AUDIT The Authority shall cause an annual audit of its books and records to be made by the State Auditor of Public Accounts or by an independent certified public accountant at the end of each fiscal year and a certified copy thereof to be filed promptly with the governing bodies of each of the incorporating political subdivisions. IN WITNESS WHEREOF, the Board of Supervisors of Roanoke County, Virginia, the Board of Supervisors of Botetourt County, Virginia, the City Council of the City of Roanoke, Virginia, and the City Council of the City of Salem, Virginia have caused these Articles of Incorporation to be executed in their respective names, and their respective seals have been affixed and attested by the respective clerks of each. COUNTY OF ROANOKE, VIRGINIA Attest: Clerk (Seal) By: Michael Altizer, Chairman Board of Supervisors Page 5of6 COUNTY OF BOTETOURT, VIRGINIA Attest: Clerk Attest: Stephanie Moon, (Seal) By: (Seal) Clerk . Chairman Board of Supervisors CITY OF ROANOKE, VIRGINIA By: David A. Bowers, Mayor CITY OF SALEM, VIRGINIA Attest: (Seal) By: Clerk , Mayor 3. The appropriate officers are hereby authorized to execute all documents and take all other actions necessary or convenient to File or otherwise cause the Articles of Incorporation for the Roanoke Valley Broadband Authority to become effective. 4. Effective immediately. This resolution shall take effect immediately upon its adoption. On motion of Supervisor church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Flora, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Moore A COPY TESTE: 6 D '�� eb rah C. Jacks Clerk to the Board aupervisors cc: B. Clayton Goodman 111, County Administrator Ruth Ellen Kuhnel, Senior Assistant County Attorney Page 6 of 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 ORDINANCE 082713 -12 GRANTING A SPECIAL USE PERMIT FOR THE OPERATION OF AN EDUCATIONAL FACILITY, PRIMARY/ SECONDARY ON APPROXIMATELY 2.967 ACRES LOCATED AT 8132 OLSEN ROAD (TAX MAP NO. 26.16 -2 -6) HOLLINS MAGISTERIAL DISTRICT, UPON THE PETITION OF BLUE RIDGE AUTISM AND ACHIEVEMENT CENTER WHEREAS, Blue Ridge Autism and Achievement Center has filed a petition for a special use permit for the operation of an educational facility, primary /secondary on approximately 2.967 acres located at 8132 Olsen Road (Tax Map No. 26.16 -2 -6) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on August 6, 2013; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on July 23, 2013; the second reading and public hearing on this matter was held on August 27, 2013. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Blue Ridge Autism and Achievement Center for a special use permit for the operation of an educational facility, primary /secondary on approximately 2.967 acres located at 8132 Olsen Road (Tax Map No. 26.16 -2 -6) in the Hollins Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2 -2232 of the 1950 Code of Virginia, as amended, and that it shall have a Page 1 of 2 minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: a) The site shall be developed in general conformance with the concept plan. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit are not severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder. The Zoning Administrator is directed to amend the zoning district map to re the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Flora, Church, Elswick, Altizer NAYS: None ABSENT: Supervisor Moore A CUPY TESTE: Deborah C. Jacks' Wupervisors Clerk to the Board cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Planning Philip Thompson, Deputy Director of Development William Driver, Director of Real Estate Valuation Paul M. Mahoney, County Attorney John Murphy, Zoning Administrator Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 RESOLUTION 082713 -2 APPROVING THE EXECUTION OF AN AGREEMENT WITH CRAIG COUNTY REGARDING BUILDING CODE BOARD OF APPEALS SERVICES WHEREAS, Roanoke County has an established a Building Code Board of Appeals, which is composed of a five (5) members with each member being appointment from each magisterial district, the purpose of which is to hear appeals from anyone that may be aggrieved by the local building official's application of the Uniform Statewide Building Code or the refusal by the building official to grant a modification to the provisions of the Uniform Statewide Building Code; and WHEREAS, Section 36 -105 of the Code of Virginia, 1950, as amended, provides that a local governing body may enter into an agreement with the local governing body of another county or municipality for the enforcement of and appeals from the Building Code; and WHEREAS, Craig County does not presently have a Building Code Board of Appeals capable of hearing and deciding appeals from decisions of its Chief Building Official and has requested that it be allowed to utilize Roanoke County's Building Code Board of Appeals; and WHEREAS, staff has drafted an agreement providing for Craig County to utilize Roanoke County's Building Code Board of Appeals, upon certain terms and conditions; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: Page 1 of 2 r�� F CE.°i• $ mT' �7' � x% � . ff71 . g^ 'd��' � C'7 J "x;a' i vz, MoR - 13 i? ' 6 - - i . . IiI - 6 Cie - Z, I OYR , Eli I M77� Q'I V. Me "WR il�mmm =J , 07 A G R E E M E N T THIS AGREEMENT made this day of August, 2013, by and between the COUNTY OF CRAIG, VIRGINIA, a political subdivision of the Commonwealth of Virginia, and the COUNTY OF ROANOKE, VIRGINIA, a political subdivision of the Commonwealth of Virginia. W I T N E S S E T H WHEREAS, Craig County is presently enforcing the provisions of the Uniform Statewide Building Code ( "Building Code "); and WHEREAS, Craig does not presently have a Building Code Board of Appeals capable of hearing and deciding appeals from decisions of its chief building official in the enforcement of the Building Code within Craig County; and WHEREAS, Craig County desires to enter into an agreement with Roanoke County which has a Building Code Board of Appeals for appeals from the enforcement of the provisions of the Building Code; and WHEREAS, Section 36 -105 of the Code of Virginia, 1950, as amended, provides that a local governing body may enter into an agreement with the local governing body of another county or municipality for the enforcement of and appeals from the Building Code; and WHEREAS, the Roanoke County and Craig County have indicated their willingness to enter into such an agreement whereby Roanoke County shall agree to allow Craig County to utilize Roanoke 1 County's Building Code Board of Appeals in the enforcement of the Building Code within Craig County; and NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties hereto agree as follows: 1. Roanoke County agrees to allow Craig County to utilize the Roanoke County Building Code Board of Appeals for appeals from the enforcement of the Building Code within the boundaries of Craig County. 2. To the extent permitted by law, Craig County agrees to defend, indemnify, and save harmless Roanoke County and the Roanoke County Board of Building Code Appeals from and against all liability, cost, attorney's fees, penalties, damages, expenses, and judgments by reason of any appeal to said Board arising from the enforcement of the Building Code in Craig County and any appeals resulting therefrom. 3. Craig County shall be and remain responsible for enforcement of the Craig County Building Code ordinances. Craig County shall be responsible for scheduling the meeting date, time and location of any appeals, preparing and publishing all required notices, providing staff for taking and preparing minutes of the proceedings, preparing and disseminating all documents, exhibits and records for the Board of Appeals and the parties involved in the appeal, and it shall be responsible for any and all fees and expenses arising from any appeals. 2 4. Roanoke County shall have sole authority to set fees and charges for appeals, and shall collect and receive all monies from fees, fines, penalties, interests, and other sources of income associated with the appellate administration and hearing of appeals from the enforcement of the Building Code. 5. This Agreement shall be effective from and after September 1, 2013, hereafter and may be terminated by either party by giving Sixty (60) days written notice to the other party of such desire to terminate. CRAIG COUNTY, VIRGINIA By Richard Flora County Administrator COUNTY OF ROANOKE, VIRGINIA By B. Clayton Goodman, III County Administrator 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 ORDINANCE 082713 -3 AMENDING ORDINANCE NO. 031312 -4 AUTHORIZING AN AMENDMENT TO THE LEASE WITH STELLARONE BANK TO PROVIDE FOR AN EARLY LEASE TERMINATION BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That on March 13, 2012, the Board of Supervisors adopted Ordinance No. 031312 -4, which approved a one (1) -year lease with StellarOne for 5,190 square feet of space on the first floor of the building located at 220 E. Main Street in Salem, Virginia; said lease to renew on a year -to -year basis and which was renewed by StellarOne on March 1, 2013, to expire on February 28, 2014. 2. That Stellar One has subsequently requested early termination effective August 31, 2013, of the lease as a result of consolidation of their facilities; said early termination also benefitting the County due to a need for additional office space at that location for use by the Department of Social Services. 3. That pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading of an ordinance terminating this lease was held on August 27, 2013; the second reading of this ordinance has been dispensed with since an emergency exists, upon a 4 /5ths vote of the members of the Board. 4. That the early termination of the lease by StellarOne of 5,190 square feet of space on the first floor of the building located at 220 E. Main Street in Salem, Virginia, is hereby authorized and approved. 5. That the County Administrator, or Assistant County Administrator, is authorized to execute such document and take such actions on behalf of Roanoke Page 1 of 2 MIT s'd r r_ UTURSFEW1.1127 41f AOTR17 Am I m U t sa U q -3 F 1 1 !;z 19 S� a 14, 1 - Q �fr� . , � �- � . ��e I � '�� l� c� �,� �. r ' � ,yN Vii •. .:r ;� � �7•� ; � �� � � � �' .�� ,ail � � �= �� =—� e� " � � k �' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 ORDINANCE 082713 -4 APPROVING A LEASE BETWEEN ROANOKE COUNTY AND STELLARONE AT 220 EAST MAIN STREET, SALEM, VIRGINIA FOR THE LOCATION OF A NIGHT DEPOSIT AND ATM MACHINE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That StellarOne has requested that the County enter into a lease of approximately one hundred (100) square feet of space for the location of a night deposit and ATM machine, which are currently located in the building located at 220 E. Main Street, Salem, Virginia. 2. That County staff has negotiated a lease for the location of a night deposit and ATM machine, for an initial three (3) -year term with two (2) five (5) -year renewals at a rent of $20 per square feet. 3. That pursuant to the provisions of § 18.04 of the Charter of Roanoke County, a first reading of an ordinance terminating this lease was held on August 27, 2013; the second reading of this ordinance has been dispensed with since an emergency exists, upon a 4 /5ths vote of the members of the Board. 4. That the lease of approximately one hundred (100) square feet of space to StellarOne for the location of a night deposit and ATM machine located on the first floor of the building located at 220 E. Main Street in Salem, Virginia, is hereby authorized and approved. 5. That the County Administrator, or Assistant County Administrator, is authorized to execute such document and take such actions on behalf of Roanoke Page 1 of 2 'K I ' I I I ll� 1; i i�1'411111 L EM ET HA DIU _7 - - - - - - - - - - 117-• M tl 1, 1 r-: A 7.1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 ORDINANCE 082713 -5 APPROPRIATING $10,000 TO GENERAL SERVICES FROM THE DEPARTMENT OF GAME AND INLAND FISHERIES FOR FISCAL YEAR 2013/2014 FOR THE PURCHASE OF BEAR RESISTANT GARBAGE CONTAINERS WHEREAS, funds from the Virginia Department of Game and Inland Fisheries (DGIF), in the amount of $10,000, have been received and earmarked for the purpose of purchasing bear resistant garbage containers; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on August 13, 2013, and the second reading was held on August 27, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $10,000 is hereby appropriated from DGIF for purchase of bear resistant garbage containers for fiscal year 2013/2014; and 2. That this ordinance shall apply to fiscal year 2013/2014. Page 1 of 2 `� '.s.= .lam �` y` � hi u� � e � � � "� '� � '�Yb .^ • ` �S S7 . � � �' �' yd �� �' 7�' � �;�� 1 . 111 .%, . k - 11 Z-1 . ~� L , t s • _ ti U P M a "T 71 711 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 ORDINANCE 082713 -6 APPROVING A TELECOMMUNICATIONS AND FACILITIES LICENSING AGREEMENT WITH LUMOS NETWORKS AT THE SOCIAL SERVICES BUILDING, 220 EAST MAIN STREET, SALEM, VIRGINIA AND APPROPRIATING $900 ANNUALLY IN LEASE PROCEEDS TO THE SALEM BANK AND TRUST BUILDING ACCOUNT WHEREAS, the Board of Supervisors of Roanoke County in regular session approved a telecommunications and facilities licensing agreement with Lumos Networks at the Social Services Building, 220 East Main Street, Salem, Virginia; and WHEREAS, Lumos Networks will be paying a licensing fee in the amount of $900 annually to the County, which will be placed in the General Fund; and WHEREAS, all lease proceeds from that building are placed in the Salem Bank and Trust Account for maintenance and upkeep; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on August 13, 2013, and the second reading was held on August 27, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the telecommunications and licensing agreement with Lumos Networks is hereby authorized and approved. 2. That the lease proceeds of $900 annually are hereby appropriated from the sources and for the purposes as stated above. Page 1 of 2 11111 M �-� ^:c 'j.'�. •� '� I �: '� r ' F 7 � � ree. - o � 3 2 � -q 77 exS zc c3., �. _ Y lio F 74- IS-Z"'ll - - I I' M 7IV A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 ORDINANCE 082713 -7 APPROPRIATING $9,583.15 TO THE SOCIAL SERVICES BUDGET FOR FISCAL YEAR 2013 -2014 FOR ADDITIONAL STATE FUNDS TO BE USED FOR TRAINING AS A RESULT OF EXCEPTIONAL DEPARTMENT PERFORMANCE WHEREAS, the Department of Social Services has received a one -time allocation of $9,583.15 to be used for training purposes as a result of exceptional departmental performance; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on August 13, 2013, and the second reading was held on August 27, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $9,583.15 is hereby appropriated from the sources and for the purposes as follows: staff training and education (601000 -5540) and to appropriate the same revenues from the State. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 Oil cam . Mon - -fix' IN' + MI V AN , r te, "� s� a $' - $• ZEN,& M�M Z � * I =Jv;�. t JS 44 .�•. NO VIP ACTION NO. A- 082713 -8 . a ITEM NO. J -2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: August 27, 2013 Confirmation of appointments to the Capital Improvement Program (CIP) Review Committee (appointed by District); Parks, Recreation and Tourism Advisory Commission; and the Roanoke County Stormwater Advisory Committee (appointed by District) Deborah C. Jacks Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Capital Improvement Program (CIP) Review Committee (appointed by District) Chairman Michael W. Altizer has recommended the reappointment of Paul St. Clair to represent the Vinton Magisterial District. This is a one -year term and will expire August 31, 2014. 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) Chairman Michael W. Altizer has recommended the appointment of Richard W. Tomlinson to represent the Vinton Magisterial District. This is a three -year term and will expire June 30, 2015. 3. Roanoke County Stormwater Advisory Committee (appointed by District and At Large) Chairman Michael W. Altizer has recommended the appointment of James R. Page 1 of 2 Nelson to represent the Vinton Magisterial District. There is no term limit on this appointment. Supervisor Richard C. Flora has recommended the appointment of Steve Rossi to represent the Hollins Magisterial District. There is no term limit on this appointment. VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. cc: W. Brent Robertson, Director of Management and Budget Doug Blount, Director of Parks, Recreation and Tourism Arlain Martin, Secretary, Parks, Recreation and Tourism Advisory Commission Tarek Moneir, Deputy Director of Development Page 2 of 2 Yes No Absent Ms. Moore � ❑ ❑ Mr. Altizer � ❑ ❑ Mr. Church � ❑ ❑ Mr. Elswick � ❑ ❑ Mr. Flora � ❑ ❑ cc: W. Brent Robertson, Director of Management and Budget Doug Blount, Director of Parks, Recreation and Tourism Arlain Martin, Secretary, Parks, Recreation and Tourism Advisory Commission Tarek Moneir, Deputy Director of Development Page 2 of 2 AT A REGULAR MEETING of THE BOARD of SUPERVISORS of ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 RESOLUTION 082713 -8 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD of SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by - the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for August 27, 2013, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes — July 23, 2013 2. Confirmation of appointment to the Capital Improvement Program (CIP) Review Committee (appointed by District); Parks, Recreation and Tourism Advisory Commission (appointed by District) and Roanoke County Stormwater Advisory Committee (RSCWAC) (appointed by District) On motion of Supervisor Altizer to adopt the resolution and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Flora, Church, Elswick, Altizer NAYS: None A CODY TESTE: De'?orah C. Jacks Clerk to the Board /Supervisors Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, AUGUST 27, 2013 RESOLUTION 082713 -9 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor Altizer to adopt the resolution and carried by the following roll call and recorded vote: AYES: supervisors Flora, Church, Elswick, Altizer NAYS: None ABSENT: supervisor Moore A COPY TESTS: Page 2 of 2