HomeMy WebLinkAbout10/8/2013 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 8, 2013
RESOLUTION 100813 -1 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JAMES VODNIK,
ASSISTANT DIRECTOR OF GENERAL SERVICES, UPON HIS
RETIREMENT AFTER ELEVEN (111) YEARS OF SERVICE
WHEREAS, James Vodnik was hired on September 3, 2002 as Assistant Director of
General Services; and
WHEREAS, Mr. Vodnik retired on October 1, 2013, after eleven (11) years of
devoted, faithful and expert service with the County; and
WHEREAS, during his time serving Roanoke County, Mr. Vodnik was responsible
for a variety of capital projects, including an addition to the Bent Mountain Library, removal
of two deteriorated buildings, a new parking lot at the Roanoke County Courthouse and
creation of a heavy duty truck repair bay at the Public Service Center; and
WHEREAS, Mr. Vodnik served as the project manager for the Fleet Service Center,
which is not only the first LEED certified building constructed by Roanoke County, but also
a versatile and efficient building that has allowed the staff to provide exceptional service to
the County, the Western Virginia Water Authority, the Western Virginia Regional Jail,
Roanoke Valley Television (RVTV), Roanoke Valley Resource Authority (RVRA) and the
Western Virginia Emergency Medical Services (EMS) Council; and
WHEREAS, Mr. Vodnik oversaw environmental projects for the County, including
implementing the Environmental Management System, providing staff support for the
Board appointed RC -CLEAR committee, administrating the Federal Block Grant which
funded energy saving changes throughout county buildings, coordinating outreach projects
at the Energy Expo and Earth Day, and serving as staff liaison with ICLEI — Local
Page 1 of 2
Governments for Sustainabilit and
WHEREAS, throu all these efforts, Mr. Vodnik saved mone for the citizens of
Roanoke Count throu ener reduction and insourcin of vehicle and e
repairs, while also helpin to reduce the Count g reenhouse g as emissions; and
WHEREAS, Mr. Vodnik consistentl performed his duties with a positive attitude, a
sense of humor and respect for his fellow emplo and the citizens of Roanoke Count
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
Count Vir expresses its deepest appreciation and the appreciation of the citizens of
Roanoke Count to JAMES VODNIK for eleven (11) y ears of capable, lo and dedicated
service to Roanoke Count and
FURTHER, the Board of Supervisors does express its best wishes for a happ and
productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried b the followin
roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
A URY TESTE:
Deborah C. Jack
Clerk to the Board 6/Supervisors
Pa 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 8, 2013
RESOLUTION 100813 -2 APPROVING AN IRREVOCABLE ELECTION
NOT TO PARTICIPATE IN VIRGINIA LOCAL DISABILITY PROGRAM
(VLDP)
WHEREAS, by enacting Chapter 11.1 of Title 51.1 of the Code of Virginia, the
Virginia General Assembly has established the Virginia Local Disability Program
( "VLDP ") for the payment of short -term and long -term disability benefits for certain
participants in the hybrid retirement program described in Virginia Code § 51.1 -169; and
WHEREAS, for purposes of VLDP administration, an employer with VLDP-
eligible employees may make an irrevocable election on or before November 1, 2013
requesting that its eligible employees not participate in VLDP as of the VLDP effective
date of January 1, 2014, because it has or will establish, and continue to maintain,
comparable employer -paid disability coverage for such employees that meets or
exceeds the coverage set out in Chapter 11.1 of Title 51.1 of the Code of Virginia, with
the exception of long term care coverage, by January 1, 2014; and
WHEREAS, it is the intent of County of Roanoke, 55180, to make this irrevocable
election to request that its eligible employees not participate in VLDP.
NOW, THEREFORE, IT IS HEREBY RESOLVED that County of Roanoke
irrevocably elects not to participate in VLDP because it has or will establish, and
continue to maintain, comparable employer -paid disability coverage for such
employees; and it is further
RESOLVED that, as an integral part of making this irrevocable election, Count
of Roanoke certifies that it has or will establish, and continue to maintain, comparable
employer -paid disability coverage for such employees.
Page 1 of 2
On motion of Supervisor Flora to adapt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora; Church, Elswick, Altizer
NAYS: None
A COF)'YITESTE:
Deborah C. JacKs
Clerk to the Boar Supervisors
cc: Rebecca Owens, director of Finance
Anita Hassell, Assistant Director of Human Resources
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 8, 2013
RESOLUTION 100813 -3.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO MELAINE C.
HAYN ES, ACCOUNTS COORDINATOR — SOCIAL SERVICES, UPON HER
RETIREMENT AFTER MORE THAN TWENTY -ONE (21) YEARS OF
SERVICE
WHEREAS, Melaine C. Haynes was hired on December 19, 1991 and served as a
Clerk Typist in Risk Management, Clerk Typist in Payroll and Utility Billing, Clerk Typist in
Social Services, Accounts Clerk II in Social Services and Accounts Coordinator in Social
Services; and
WHEREAS, Ms. Haynes retired on October 1, 2013, after twenty -one (21) years
and nine (9) months of devoted, faithful and expert service with the County; and
WHEREAS, during her time serving Roanoke County, Ms. Haynes as Accounts
Coordinator always strived to provide outstanding customer service to both vendors and
citizens as well as internal Social Services staff and County Finance staff ; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginia expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to MELAINE C. HAYNES for twenty -one (21) years and nine (9) months
of capable, loyal and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 2
On motion of Supervisor Altizer to adopt the resolution, and carried by the following
roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
A CO'P.Y TESTE:
Deborah C. JacKs //
Clerk to the Boarc�i6f Supervisors
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 8, 2013
RESOLUTION 100813 -3.1b REQUESTING ACCEPTANCE OF
CIRCLEVIEW DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the streets described on the attached Addition Form AM -4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation's Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999, for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM -4.3 to the secondary system of state highways, pursuant to §33.1 -229, Code
of Virginia, and the Department's Subdivision Street Requirements, after receiving a
copy of this resolution and all outstanding fees and documents required of the
developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right -of -way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
Page 1 of 2
forwarded to the Residency Administrator for the Virginia Department of Transportation.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
A (70PY TESTE:
Deborah C. Jack
Clerk to the Board o upervisors
cc: Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Brian Epperly, Transportation Engineer
Virginia Department of Transportation
Paget oft
-------------------------------- - -- - - - - - In m - the_ ---- -- _-- Roanoke ------ m ---- ---------------------------------------
By resolution of the governing body adopted October 8, 2013
The following VDOT Form AM -4.3 is hereby attached and incor�ra�ed as part of the governing body's resolution for
changes in the secondary system of state highways. �, I /0001
A Copy Testee Signed (County Offici.
Report of Changes in the Secondary System of Skrte Highways
Project/Subdivision Suncrest Heights Section 3
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.1 -229
Street Name and/or Route Number
Circleview Drive, State Route Number 726
Old Route Number: 0
• From: 0.2 MI N INT ROUTE 930
To: 0.3 MI N INT ROUTE 930, a distance of: 0.10 miles.
Recordation Reference: instr #201310934
Right of Way width (feet) = 50
VDOT Form AM - -4.3 (4 Maintenance Diviskill
Date of Resolution: October 8, 2013 Page t of 1
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PROPOSED ADDITION(S) SHOWN IN BLUE
DESCRIPTION
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to the end of its cul -de -sac
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1
ROANOKE COUNTY ACCEPTANCE OF CIRCLEVIEW DRIVE INTO THE
DEPARTMENT OF VIRGINIA DEPARTMENT OF TRANSPORTATION
COMMUNITY DEVLOPMENT SCONDARY SYSTEM
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 8, 2013
RESOLUTION 100813 -3.c AUTHORIZING AN AMENDMENT TO A
LEASE WITH STELLARONE BANK FOR THREE (3) ADDITIONAL
PARKING SPACES
WHEREAS, the County currently leases thirty -two (32) parking spaces from
StellarOne Bank at the Social Services Building on East Main Street in Salem ; and
WHEREAS, the StellarOne has offered to lease three (3) additional spaces to the
County at the same lease rate; and
WHEREAS, the Board has determined that the leasing of additional parking
spaces for social services department personnel, its clients and our citizens will facilitate
the efficient operation of this department; and
WHEREAS, Board previously adopted Ordinance #091112 -4, which authorized
and approved this lease for parking spaces with StellarOne; and
WHEREAS, Sec.18.04 of the Roanoke County Charter states in part that "after
any such ordinance shall have taken effect, all subsequent proceedings incidental
thereto and providing for the carrying out of the purposes of such ordinance may ... be
taken by resolution of the board. ".
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY as follows:
1. That the Board hereby authorizes and approves the amendment to the Lease
with StellarOne Bank for three (3) additional parking spaces at a rate of
$22.50 per space per month.
Page 1 of 2
2. That the county Administrator, or any Assistant County Administrators, either
of whom may act, are authorized to execute and deliver the Lease
Agreement, all of which shall be approved as to form by the county Attorney.
3. That this resolution shall be effective from and after the date of its adoption.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
A CQPY TESTE:
Deborah C. Jacks
Clerk to the Board o upervisors
cc: Anne Marie Green, Director of General Services
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, OCTOBER 8, 2013
RESOLUTION 100813 -3 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for October 8,
2013, designated as Item H - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 6
inclusive, as follows:
1. Approval of minutes — September 10, 2013
2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Melaine C. Haynes, Accounts Coordinator - Social Services, upon her
retirement after more than nineteen (19) years of service
3. Resolution requesting acceptance of Circleview Drive into the Virginia
Department of Transportation (VDOT) Secondary System
4. Resolution authorizing an amendment to the lease with StellarOne Bank to
provide for three (3) additional parking spaces
5. Request for approval of change order for contract with Price Buildings for repair
of brick at the Roanoke County Courthouse
6. Request to accept the donation of a public drainage easement on the property of
Stanley Koper and Jadwiga Koper located on Westmoreland Drive (Tax Map No.
077.13 -04- 37.00); Cave Spring Magisterial District
Page 1 of 2
On motion of Chairman Altizer to adopt the resolution and carried by the following
roil call and recorded vote:
AYES: Supervisors Moore, Flora, Church, Elswick, Altizer
NAYS: None
AC TESTE:
Deborah C. Jac s
Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. A- 100813 -3.d
ITEM NO. H -5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: October 8, 2013
AGENDA ITEM: Request for approval of change order for contract with Price
Buildings for repair of brick at the Roanoke County Courthouse
SUBMITTED BY: Anne Marie Green
Director of General Services
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On July 9, 2013, the Board approved a request to appropriate $65,000 for the repair of the
soffit at the Roanoke County Courthouse due to bricks falling onto the sidewalk below.
The County entered into a contract with Price Buildings, Inc. for $34,890 and the repair
work began in September. Once work began, it became obvious that additional repairs
were needed in other areas of the building. While the brick currently appears sound in the
rear of the Courthouse, it is attached in the same manner, and fixing it now will prevent
another dangerous situation in the future. It is also more economical to do all the work
while the contractor is already on site.
The additional work requires a change order to the contract in the amount of $11,302,
which is more than ten percent (10 %) of the original amount and must be approved by the
Board.
FISCAL IMPACT:
The additional funding is already in the amount originally approved by the Board in July
2013. The total contract price will now be $46,192.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends that the Board approve the change order so that the remainder of the
soffit can be strengthened at this time.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Anne Marie Green, Director of General Services
Rebecca Owens, Director of Finance
Page 2 of 2
Yes
No
Absent
Ms. Moore
z
❑
❑
Mr. Altizer
z
❑
❑
Mr. Church
z
❑
❑
Mr. Elswick
z
❑
❑
Mr. Flora
z
El
El
cc: Anne Marie Green, Director of General Services
Rebecca Owens, Director of Finance
Page 2 of 2
ACTION NO. A- 100813 -3.e
ITEM NO. H -6
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
October 8, 2013
Request to accept the donation of a public drainage easement
on the property of Stanley Koper and Jadwiga Koper located
on Westmoreland Drive (Tax Map No. 077.13 -04- 37.00); Cave
Spring Magisterial District
Paul M. Mahoney
County Attorney
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
This consent agenda item involves acceptance of a public drainage easement being
conveyed to the Board of Supervisors of Roanoke County in the Cave Spring Magisterial
District of the County of Roanoke:
a) Donation by Stanley Koper and Jadwiga Koper (Tax Map No. 077.13 -04-
37.00) of a new fifteen foot (15') wide drainage easement to construct, install, improve,
operate, inspect, use, maintain, remove, monitor, repair or replace present of future
drainage courses, ditches, lines, pipes facilities and other necessary or related structures,
appurtenances and improvements for management, collection, transmission and
distribution of any form of drainage, including, but not limited to stormwater drainage,
together with the right of ingress and egress thereto from a public road, upon, over, under,
and across a tract or parcel of land belonging to the Grantor, (the "Easement ") as being
shown and designated as "15' Drainage Easement to be conveyed to the County of
Roanoke" upon the plat prepared by Caldwell White Associates, dated June 6, 2013, (the
"Plat "). The location of the Easement is more particularly described on the Plat, which is
attached hereto as " Exhibit A " and by reference incorporated herein.
The location and dimensions of this easement has been reviewed and approved by the
County's engineering staff.
Page 1 of 2
STAFF RECOMMENDATION:
Staff recommends acceptance of this easement and that the County Administrator, or any
Assistant County Administrator, be authorized to execute such documents and take such
further actions as may be necessary to accomplish this conveyance, all of which shall be
on form approved by the County Attorney.
VOTE:
Supervisor Altizer moved to approve the staff recommendation.
Motion approved.
cc: Paul M. Mahoney, County Attorney
Butch Workman, Stormwater Operations Manager
Page 2 of 2
Yes
No
Absent
Ms. Moore
�
❑
❑
Mr. Altizer
�
❑
❑
Mr. Church
�
❑
❑
Mr. Elswick
�
❑
❑
Mr. Flora
�
❑
❑
cc: Paul M. Mahoney, County Attorney
Butch Workman, Stormwater Operations Manager
Page 2 of 2
Return to: Roanoke County Attorney's Office
Prepared and Recorded by:
Roanoke County Attorney's Office
5204 Bernard Drive
P. O. Box 29800
Roanoke, VA 24018 -0798
Tax Map Nos. 077.13 -04 -37.00
Exemption Claimed: Grantee is exempt, f rom recordation taxes and fees pursuant to Section 58.1 -
811(A)(3) and (C)(5) of the 1950 Code of Virginia, as amended.
This Deed of Easement, made this day of _ Q -j L QoADQ 2013,
by and between KOPER and JADWIGA KOPER, party of the first part,
hereinafter referred to as "Grantor" and THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, its successors or assigns, party of the second part, party of the second
part, hereinafter referred to as "Grantee."
WITNESSETH
That for and in consideration of the sum of One Dollar ($1.00) and other good and
valuable consideration, the receipt of which is hereby acknowledged, the Grantor hereby
GRANTS and CONVEYS with General Warranty and Modern English Covenants of Title unto
the Grantee, its successors and assigns, the following described easement in the County of
Roanoke, Virginia, to -wit:
A NEW 15' DRAINAGE EASEMENT to construct, install, improve, operate,
inspect, use, maintain, remove, monitor, repair or replace present or future
drainage courses, ditches, lines, pipes, facilities, and any other necessary or
related structures, appurtenances and improvements for management, collection,
transmission and distribution of any form of drainage, including but not limited
to storm water drainage, together with the right of ingress and egress thereto
from a public road, upon, over, under, and across a tract or parcel of land
belonging to the Grantor and designated on the Roanoke County land records as
Tax Map Nos. 077.13 -04- 37.00. The location of said easement is shown and
designated as "15' DRAINAGE EASEMENT TO BE CONVEYED TO THE
COUNTY OF ROANOKE/ upon the Plat entitled "Easement Plat for County of
Roanoke showing a drainage easement (563 S.F.) to be granted to the County of
Roanoke, Lot 11 and Part of Lot 10, Block 7, Mount Vernon Heights, Survey No. 1,
P.B. 2, PG. 67, situate 3424 Westmoreland Drive, Roanoke County, Virginia"
dated June 6, 2013, attached hereto as Exhibit A and by reference incorporated
herein.
The Grantee agrees to restore and repair any actual damage to Grantor's property which
may be directly caused by the construction, reconstruction, or maintenance of or within the
easement, except as hereinafter provided. The Grantor agrees that the Grantee will not be
expected to restore the property to the identical original condition, but rather as near thereto as
is practicable, and that the Grantor will cooperate with the Grantee in effectuating such
restoration.
The Grantee shall have full use of the easement for the purposes hereinabove set forth
and shall have all rights and privileges reasonably necessary to the exercise of the easement. It
is expressly agreed between the parties hereto that the Grantee and its agents shall have the
right to inspect the easement and to trim, cut, clear, and remove all undergrowth, obstructions,
or improvements lying within, upon, or immediately adjacent to the easement that in any way
endanger or interfere with the property use of the same. The Grantor covenants that no
buildings, structures or other improvements of any kind whatsoever shall be erected upon or
within the easement herein granted or placed in such location as to render the easement
inaccessible. In the event that this covenant is violated, the Grantee shall not be obligated to
repair, replace, or otherwise be responsible for such improvements if damaged or removed.
The fixtures, facilities, lines, utilities, and any other improvements placed upon, under
or across the property by the Grantee shall remain the property of the Grantee. The easement
herein granted is in addition to, and not in lieu of, any easement or right -of -way now in
existence or which may be acquired in the future.
The Grantor covenants and agrees for themselves, and their successors and assigns, that
the consideration aforementioned and the covenants herein shall be in lieu of any and all claims
to compensation and damages by reason of the location, construction, operation, maintenance
or reconstruction of or within the easement herein granted.
To have and to hold unto the Grantee, its successors and assigns forever.
This deed is exempt from the recordation tax imposed by Section 58.1 -801 of the 1950
Code of Virginia, pursuant to Section 58.1 -811 (A)(3) of the 1950 Code of Virginia.
2