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HomeMy WebLinkAbout12/10/2013 - Adopted Board Records AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013  RESOLUTION 121013-1 OF APPRECIATION TO RICHARD C. FLORA FOR HIS SERVICE AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 1972 THROUGH 1975 AND 2002 THROUGH 2013 WHEREAS, Richard C. Flora was first elected to represent the Hollins Magisterial District on the Board of Supervisors of Roanoke County from 1972 through 1975 and was again elected and served in the same capacity from January 1, 2002, through December 31, 2013; and WHEREAS, during both tenures as a member of the Board, Supervisor Flora served with exemplary professionalism and dedication, working on behalf of the people of his district and all citizens of Roanoke County; and WHEREAS, his leadership skills were recognized by his fellow Board members when he was chosen to serve as Chairman of the Board of Supervisors in the years 2004, 2008, and most recently in 2012; and WHEREAS, Supervisor Flora consistently focused on the best interests of not just his district but of the County as a whole, demonstrating a keen understanding of the scope and complexity of issues facing local governments and a willingness to work cooperatively toward viable, long-term solutions; and WHEREAS, Supervisor Flora recognized the importance of maintaining a vibrant public school system and worked with County personnel and the Roanoke County School Board and staff to develop policies that would provide stable sources of funding for needed capital improvement projects, a collaboration that resulted in an innovative Page 1 of 3 and fiscally sound revenue sharing agreement that won state and national recognition; and were able to address long-standing infrastructure issues, including renovating numerous school buildings and opening new or replacement facilities, including the Green Ridge Recreation Center, the Fleet Service Center, the North County Fire and Rescue Station, and the South County and Glenvar libraries; improvements to the emergency radio system; and an expansion of the parks and greenway systems; and WHEREAS, Supervisor Flora supported economic development initiatives, including the successful effort to bring the Ardagh Group manufacturing project to the Hollins District, and advanced the best interests of the citizens of Roanoke County in other ways, including participating in a coalition of public and private groups attempting to preserve sixty (60) acres of irreplaceable viewshed along the Blue Ridge Parkway, an effort which led to an award from Scenic Virginia; and WHEREAS, Supervisor Flora represented Roanoke County on numerous civic and governmental committees, including the Roanoke Valley-Alleghany Regional Commission, the Metropolitan Planning Organization, the Roanoke County School Construction Committee, and the Virginia Association of Counties; and WHEREAS, Supervisor Flora served as a volunteer with the Hollins Fire and Rescue unit from 1975 until 1981 and was recognized throughout his career for his other contributions to the community, including being named one of the Outstanding Young Men of America, being the Cave Spring Jaycees Outstanding Citizen Award. Page 2 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013  RESOLUTION 121013-10.a REQUESTING ACCEPTANCE OF FAIRWAY RIDGE ROAD INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION SECONDARY SYSTEM; WINDSOR HILLS MAGISTERIAL DISTRICT  WHEREAS, the streets described on the attached Addition Form AM-4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of TransportationSubdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time. BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and Page 1 of 2  PROPOSED ADDITION(S) SHOWN IN BLUE DESCRIPTIONLENGTHROWWIDTHSERVICES MilesFeetFeetHouses Fairway Ridge Road; From Int. of Route 693 and Route 1369 to its end (T-turnaround)0.5450Variable34 ROANOKE COUNTY ACCEPTANCE OF FAIRWAY RIDGE ROAD INTO THE DEPARTMENT OF VIRGINIA DEPARTMENT OF TRANSPORTATION SCONDARY SYSTEM COMMUNITY DEVLOPMENT ACTION NO. __A-121013-11__ ITEM NO. _______K-1________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 10, 2013 AGENDA ITEM: Request for public hearing to establish blight and determine disposition of property located at 3060 Ivyland Road SUBMITTED BY: Joel S. Baker Building Commissioner APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The subject property has been determined to be subject to the Spot Blight Abatement Process. Owner has been properly notified and given opportunity to respond with a proposal for curing the blight. No response has been received within the allotted time. In order to proceed with the process, a public hearing is required to confirm the blight and gain approval for a plan to remedy the blight. FISCAL IMPACT: There is no request for funding at this time. Should a public hearing be scheduled, a correction plan and funding proposal will be submitted to the Board. ALTERNATIVES: 1. Schedule public hearing. 2. Do not schedule hearing. STAFF RECOMMENDATION: Staff recommends scheduling the hearing. Page 1 of 2  VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Joel Baker Page 2 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 RESOLUTION 121013-12 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 RESOLUTION 121013-13 RECOGNIZING MOUNT PLEASANT VOLUNTEER FIRE CHIEF COLIN GEE FOR HIS THIRTY-THREE (33) YEARS OF SERVICE WHEREAS, Colin Gee joined the Mount Pleasant Volunteer Fire Department in February of 1980; and WHEREAS, Mr. Gee is scheduled to retire on December 31, 2013, after thirty-three (33) years of devoted, faithful and expert service with the County; and WHEREAS, during his time serving Roanoke County, Mr. Gee rose through the ranks serving as Training Committee Officer, Lieutenant, Captain and Assistant Chief before becoming Chief; and rd WHEREAS, Mr. Gee became the third (3) Chief of the Mount Pleasant Volunteer Fire Company on January 1, 1994; and WHEREAS, Mr. Gee served on a number of noteworthy boards including: the Roanoke County Fire Chiefs Board since 1990, served as Chairman of the Roanoke County Fire Chiefs Board for six (6) years, member of the Virginia State Firefighters Association and Virginia State Fire Chiefs Association, served on the LOSAP/VIP Board of Trustees for more than twelve (12) years; and WHEREAS, Mr. Gee held the following certifications while volunteering: Fire Instructor 1, 2, 3 and Associate Fire Instructor Î Firefighter, Level 1, 2, 3 Î , Level 1, 2, 3, 4 Î Hazardous Materials Level 3 Î Rope Rescue, Level 3 Î Page 1 of 3 Confined Space Rescue Î Trench Rescue Î Vehicle Extrication Î Emergency Medical Technician/Basic level Î WHEREAS, Mr. Gee also taught firefighter certification classes for twenty-three (23) years to an estimated four hundred (400) or more Roanoke County volunteer firefighters; and WHEREAS, Mr. Gee served with, supervised, train and mentored over eighty (80) Mount Pleasant volunteer firefighter volunteers since 1980; and WHEREAS, Mr. Gee served during the following memorable incidents: the Election Day flood of 1985; the 1989 Shenandoah Homes Retirement Community Fire that claimed the lives of four (4) elderly residents and injured twenty-three (23) others; the 1997 incendiary house fire in Vinton where firefighters later discovered the four (4) bodies of the Hodges family; and the 2002 Starlight Lane Tire and Brush Fire that burned more than one thousand (1,000) acres and millions of tires. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its deepest appreciation and the appreciation of the citizens of COLIN GEE Roanoke County to for thirty-three (33) years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 2 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, DECEMBER 10, 2013 ORDINANCE 121013-14 REZONING APPROXIMATELY 0.93 ACRE FROM C-1, LOW INTENSITY COMMERCIAL DISTRICT TO C-2C, HIGH INTENSITY COMMERCIAL DISTRICT WITH CONSIDTIONS AND TO OBTAIN A SPECIAL USE PERMIT TO OPERATE A CAR WASH, WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, the first reading of this ordinance was held on November 12, 2013, and the second reading and public hearing were held December 10, 2013; and WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 2, 2013; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing approximately 0.93 acre, as described herein, and located at 1905 Electric Road (Tax Map #067.18-01-02.01-0000) in the Windsor Hills Magisterial District, is hereby changed from the zoning classification of C-1, Low Intensity Commercial District, to the zoning classification of C-2C, High Intensity Commercial District. 2. That this action is taken upon the application of Gary and Tamera Tickle. 3. That the owner of the property, Baron Enterprises of VA, Inc., has voluntarily proffered in writing the following conditions which the Board of Supervisors of Roanoke County, Virginia, hereby accepts: 1) A monument-style sign, limited to ten (10) feet in height, shall be constructed with materials to match the building façade and dumpster enclosure. Any Page 1 of 3 LED or digital faces shall be limited to twenty percent (20%) of the allowable freestanding monument-style signage. In addition, these LED or digital faces shall incorporate low intensity light projection. 2) One row of large evergreen trees shall be planted along the northern property line. Trees shall be planted thirty (30) feet apart on center. 4. That the Board finds that the granting of a special use permit to Gary and Tamera Tickle for the operation of a car wash on a 0.93 acre parcel located at 1905 Electric Road in the Windsor Hills Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2- 2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community, and said special use permit is hereby approved with the following conditions: 1) Wash 4, 2013, subject to those changes which may be required by Roanoke County during comprehensive site plan review. 2) The sides and rear of the dumpster enclosure shall be constructed of materials to match the building façade. The dumpster enclosure shall be screened by tree and shrub plantings. 5. That said real estate is more fully described as follows: A parcel containing 0.93 acre located at 1905 Electric Road being further described as Tax Map #067.18-01-02.01-0000. 6. That this ordinance shall be in full force and effect thirty (30) days after its Page 2 of 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 ORDINANCE 121310-15 AMENDING SECTION 15-10. BEHAVIOR OF THE ROANOKE COUNTY CODE TO PERMIT THE USE, CONSUMPTION, OR POSSESSION OF ALCOHOLIC BEVERAGES AT ROANOKE COUNTY FACILITIES WHEREAS, the Board of Supervisors of Roanoke County intends to increase the use of limited County-owned park and library facilities through the selective permission to use, consume, or possess alcoholic beverages thereon; and WHEREAS, the Board intends to allow the use, consumption, or possession of alcoholic beverages at these facilities for a limited number of meaningful events with a positive impact to the community; and WHEREAS, the limited and restrictive permission to use, consume, or possess alcoholic beverages on certain County-owned properties would provide financial benefits for tourism and fund-raising; and WHEREAS, the Parks, Recreation and Advisory Commission and the Library Board have both approved this policy; and WHEREAS, the first reading of this ordinance was held on November 12, 2013; and the second reading and public hearing were held on December 10, 2013. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors as follows: 1. That the Roanoke County Code be amended to read and provide as follows: Sec. 15-10. - Behavior. No person in any park shall: Page 1 of 3  (1) Intoxication. Enter upon or be in or remain in a park while under the influence of alcoholic beverages or any controlled substance as defined by the Drug Control Act of the Code of Virginia, except as authorized by a permit from the director. (2) Taking a drink or tendering same. Take a drink of any alcoholic beverage or tender a drink thereof to any other person, whether accepted or not, except as permitted by Section 4.1-308C of the Code of Virginia, 1950, as amended, or as permitted by a permit issued by the director. (3) Domestic animals. Be responsible for the entry of a dog or other domestic animal into a park unless carried, led by a chain, strap or rope, or kept in a wagon, automobile or other vehicle by chain, rope or strap. Dogs, cats or other domestic animals shall not be permitted to enter any lake, pond, fountain, swimming pool, stream, all special event areas and tournaments, ball fields or food and beverage concession area within any park or recreation area. Service dogs shall be excluded from the provisions of this regulation. All domestic animal waste must be disposed of in a proper manner (i.e. scooper or plastic baggie) by owner. No non-working animal or pet shall be allowed at special events in county parks. Non- working animals or pets include, but are not limited to, dogs, cats, horses, reptiles or other animals that are present at a special event other than for the express purpose of assisting an individual with a disability. Also excluded are those animals or pets which are an attraction and/or a part of the special event. (4) Fires. Build or attempt to build a fire except in such areas and under such regulations as may be designated by the director. No person shall drop, or throw or otherwise scatter lighted matches, burning cigarettes, cigars, tobacco paper or other inflammable material within any park area, or on any highway, road or street abutting or contiguous thereto. (5) Closed areas. Enter an area posted as "Closed to the Public" or "No Trespassing" or otherwise "closed" in accordance with section 15-11(b) of this chapter. No person shall use or abet the use of any area in violation of posted notices. (6) Going onto ice. Go onto ice on any of the waters except such areas designated as skating areas and posted as such. (7) Disorderly conduct and disturbing the peace. Cause inconvenience, annoyance, or alarm to another by doing any of the following: a. Engaging in fighting, in threatening harm to persons or property or in violent or turbulent behavior; Page 2 of 3  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 ORDINANCE 121013-16 REPEALING SECTION 18-64 AND SECTION 22-71 OF THE ROANOKE COUNTY CODE AND ADOPTING NEW SECTION18- AND SECTION 22- WHEREAS, the Board of Supervisors of Roanoke County has required mandatory connections to public water and sewer systems for over forty (40) years in order to protect the public health, safety and welfare of all of its citizens; and WHEREAS, the Board agreed to continue to enforce its mandatory connection ordinances when the County conveyed its public water and sewer systems to the Western Virginia Water Authority (WVWA) in 2004; and WHEREAS, the Board finds that revisions to the mandatory connection ordinances will clarify these requirements while continuing its commitments to the WVWA and the City of Roanoke; and WHEREAS, the first reading of this ordinance was held on November 12, 2013, and the second reading and public hearing was held on December 10, 2013. BE IT ORDIANED BY THE Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Section 18-wers; compliance with article; inspection of septic tank systems; when permits under article become null It shall be unlawful for any septic tank system to be installed or repaired in the county except upon a permit as required in this article. If a public or private sewer is within three hundred (300) feet of the buildings for which the septic tank is to be installed or repaired, or as required by the concurring resolution under § 15.2-5137 of the Code of Virginia, the owner shall be required to connect to the public or private sewer, if the Page 1 of 4  owner of the latter and the elevation permits such connection. No septic tank system shall be installed or repaired in this county except upon such permit as required in this article. All materials used shall strictly comply with all of the specifications required by this article. No septic tank system or any part thereof shall be covered until it has been inspected and approved as complying with the approved plans of the health department. The health department shall not approve the installation of a septic tank system unless so installed, nor permit it to be covered up unless it complies with the plans and specifications as set forth in this article. All permits automatically become null and void six (6) months after date of issue unless they are renewed in writing by the health department. 2. That Section 22- hereby repealed: Except as provided below, all occupied buildings located within the county on lots having less than forty thousand (40,000) square feet, less than one hundred fifty-foot road frontage where the WVWA owned water system is at the lot line, or within a street or easement adjoining such lot line, or as required by the concurring resolution under § 15.2-5137 of the Code of Virginia, shall be connected with such system. The connection fee shall be in accordance with the current schedule of charges for initial water connections. The owner or tenants occupying such buildings shall use the county owned system for water consumed or used in and about the premises on which such buildings are located. The provisions of this section shall not apply to occupied buildings located on lots utilizing a water supply in existence at the time this chapter is adopted. Should the owner of the water system desire to replace such water supply or should he desire to make repairs exceeding twenty-five (25) percent of the replacement cost of the entire water system, such owner shall conform to the requirements of this chapter. 3. That Section 18- Sec. 18-64 - Connections to public or private sewers (a) It shall be unlawful for any septic tank system to be installed or repaired in the county except upon a permit as required in this article. (b) All occupied buildings located within the county on lots where the WVWA owned sewer system is at the lot line, or within a street or easement adjoining such lot line,or as required by the concurring resolution under § 15.2-5137 of the Code of Virginia, shall be required to connect to the public or private sewer, if elevation permits such Page 2 of 4  connection. No septic tank system shall be installed or repaired in this county except upon such permit as required in this article. All materials used shall strictly comply with all of the specifications required by this article. No septic tank system or any part thereof shall be covered until it has been inspected and approved as complying with the approved plans of the health department. The health department shall not approve the installation of a septic tank system unless so installed, nor permit it to be covered up unless it complies with the plans and specifications as set forth in this article. All permits automatically become null and void eighteen (18) months after date of issue unless they are renewed in writing by the health department. (c) Buildings constructed and occupied prior to the date of the adoption of this ordinance (December 10, 2013) shall be exempted from the requirement to connect to such system. (d) Sec. 29-4.4 of the County Code shall be exempt from the requirements to connect to such system. 4. That Section 22- Sec. 22-71 Connection Required (a) All buildings located within the county where the WVWA owned water system is at the lot line, or within the street or easement adjoining such lot line, or as required by the concurring resolution under § 15.2-5137 of the Code of Virginia, shall be connected with such system. (b) The connection fee shall be in accordance with the current schedule of charges for initial water connections. The owner or tenants occupying such buildings shall use Page 3 of 4  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 ORDINANCE 121013-17 APPROVING A LEASE BETWEEN ROANOKE COUNTY AND THE WESTERN VIRGINIA WATER AUTHORITY FOR THE LOCATION OF A WATER TANK WHEREAS, the Roanoke County owns certain property located in the County of Roanoke, Virginia, designated as Tax Map No. 026.18-01-15.00-0000 which it uses for the operation of multi-purpose recreational facility; and WHEREAS, the Western Virginia Water Authority (WVWA) needs a location for the installation of a water tank to provide potable water to North County; and WHEREAS, WVWA desires to lease a portion of Tax Map No. 026.18-01-15.00- 0000 from the C WHEREAS, the County desires to lease such property to WVWA, and WVWA desires to lease the same, upon the terms and conditions set forth in this Ground Lease; and WHEREAS, the Board has determined that the construction and operation of a water tank at this location will facilitate the efficient operation and supply of potable water to North County; and WHEREAS, the Board declares a portion of this property to be surplus and is available for other public uses, namely for the construction of a water tank owned by WVWA, as provided in Section 16.01 of the Roanoke County Charter; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the lease of real estate interests be accomplished by ordinance, and that the first reading of this Page 1 of 3 ordinance was held on November 12, 2013, and that the second reading and public hearing on this ordinance were held on December 10, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Western Virginia Water Authority has requested that the County enter into a lease of approximately 10,000 square feet of space for the location of a water tank to provide potable water to North Roanoke County. 2. That County staff has negotiated a lease for a term of forty (40) years commencing on January 1, 2014, and ending on December 31, 2054, at a rent of One Dollar ($1.00) per year for the location of the water tank on property owned by Roanoke County designated as Tax Map #026.18-01-15.00-0000 and used for the operation of a multi-purpose recreational facility. 3. That the lease of approximately 10,000 square feet of space to the Western Virginia Water Authority for the location of a water tank located on a County- owned parcel identified as Tax Map #026.18-01-15.00-0000 is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrators, either of whom may act, are authorized to execute, deliver and record the Ground Lease Agreement, and any other documents on behalf of the County and to take all such further action as any of them may deem necessary or desirable in connection with this project. The form of the Ground Lease Agreement presented to the Board is hereby approved with such completions, omissions, insertions and changes as the County Administrator may approve, whose approval shall be evidenced conclusively by Page 2 of 3 ACTION NO. _A-121013-18___ ITEM NO. __________________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: October 22, 2013 AGENDA ITEM: Confirmation of appointments to the Western Virginia Regional Jail Authority SUBMITTED BY: Deborah C. Jacks Clerk to the Board APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Western Virginia Regional Jail Authority: During their closed meeting on December 10, 2013, the Board of Supervisors recommended the following appointments for a one-year term to expire on December 31, 2014. B. Clayton Goodman as the Alternate Administrative Official for Roanoke County Rebecca Owens as the Administrative Official for Roanoke County Charlotte A. Moore as the Elected Official for Roanoke County Sheriff Mike Winston as the Sheriff Major Charles Poff, Chief Deputy as alternate Sheriff position  Page 1 of 2 VOTE: Supervisor Church moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: B. Clayton Goodman III, County Administrator Rebecca Owens, Director of Finance Charlotte A. Moore, Supervisor Joseph B. Butch Church, Supervisor Michael Winston, Sheriff Charles Poff, Chief Deputy Sheriff  Page 2 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013  RESOLUTION 121013-2 OF APPRECIATION TO FOR HIS SERVICE AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 2010 THROUGH 2013 WHEREAS, Magisterial District on the Board of Supervisors of Roanoke County in November 2009 with a term that started January 1, 2010, and served in that capacity through December 31, 2013; and WHEREAS, during his tenure as a member of the Board, Supervisor Elswick served with zeal and dedication, working on behalf of the people of his district and all citizens of Roanoke County with his steadfast determination to return every phone call and reply to every email that was sent to him; and WHEREAS, Supervisor Elswick participated on various committees on behalf of Roanoke County, including the Roanoke Valley Alleghany Regional Commission; Roanoke Valley Alleghany Regional Comprehensive Economic Development Strategy Committee, Roanoke Valley Alleghany Regional Commission Metropolitan Planning Organization (alternate) and the School Construction Committee; and beauty and the serenity of the mountains that surround the Roanoke Valley; and WHEREAS, Mr. Elswick was an outspoken critic of any action that did not include the well being of the citizens of Roanoke County; and WHEREAS, Mr. Elswick welcomed visits from all citizens and always took the time to listen to their concerns and opinions; and Page 1 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013  RESOLUTION 121013-3 OF APPRECIATION TO MICHAEL W. ALTIZER FOR HIS SERVICE AS A MEMBER OF THE BOARD OF SUPERVISORS FROM 2002 THROUGH 2013 AND HIS SERVICE AS CHAIRMAN OF THE BOARD IN 2013 WHEREAS, Michael W. Altizer was first elected to represent the Vinton Magisterial District on the Board of Supervisors of Roanoke County in November 2002, and served in that capacity through December 31, 2013; and WHEREAS, during his eleven (11) years as a member of the Board, Supervisor Altizer served with professionalism and dedication, working on behalf of the people of his district and all citizens of Roanoke County; and WHEREAS, throughout his tenure, his steadfast support for the business community and emphasis on the benefits of regional partnerships helped create a positive environment for economic development efforts and numerous joint initiatives, including development of the Western Virginia Regional Jail Authority; the Regional Center for Animal Control and Protection; Regional Cooperation in Extraterritorial Arrest Powers; the Broadband Authority; the Western Virginia Regional Industrial Facility Authority; and the Roanoke County Criminal Justice Academy; and WHEREAS, recognizing that a strong infrastructure is necessary for a government to effectively serve its citizens, Supervisor Altizer supported critically needed capital improvements, including the construction of a new Public Safety Center; the Western Virginia Regional Jail; the North County Fire and Rescue Station; the Fleet Service Center; the South County Library; the Green Ridge Recreation Center; the Roanoke Valley Page 1 of 3  Regional Fire Training Tower; the Glenvar Library; the future Vinton Library, and the upgrade of the emergency radio system; as well as the expansion of parks, greenways, and recreational facilities throughout the County; and WHEREAS, Supervisor Altizer participated on various committees on behalf of Roanoke County, including the Roanoke County Cable Television Committee; the Fifth Planning District Regional Alliance; the Roanoke Regional Partnership; the Roanoke Valley-Alleghany Regional Commission; the Regional Stormwater Management and Water Supply Policy committees; the Virginia Association of Counties; and the Western Virginia Regional Jail Authority. WHEREAS, Supervisor Altizerleadership skills were recognized by his fellow Board members when he was chosen to serve as Chairman of the Board of Supervisors in the years 2005, 2009 and 2013; and WHEREAS, in the course of Mr. Altizercurrent term as Chairman, County accomplishments included: Approval of a new library to become the centerpiece of revitalization efforts in the Town of Vinton Negotiation of a ninety-nine (99) year lease to renew and expand recreational opportunities at Explore Park Convening the regional Economic Development Summit, which subsequently led to the formation of the Western Virginia Regional Industrial Facility Authority to encourage regional cooperation and shared strategic economic development objectives Completion of an agreement with Ardagh Group to bring a major corporate citizen, with quality employment opportunities, to Roanoke County Partnership in the Roanoke Valley Broadband Authority to promote Page 2 of 3 ACTION NO. __A-121013-4___ ITEM NO. _______E-1________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 10, 2013 AGENDA ITEM: Request to grant an additional Christmas Holiday on Monday, December 23, 2013 SUBMITTED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: The Commonwealth of Virginia 2013 Pay and Holiday Calendar states that the State will close state offices on December 23, 2013, so that S additional day off with their families. Like the County, the State has also announced that it will be closed for the Christmas Holiday for Tuesday, December 24, 2013 and Wednesday, December 25, 2013. The County Administrator asks that the Board of Supervisors grant an additional holiday to County employees. He is proposing that the County provide to the County employees an additional holiday on Monday, December 23, 2013. Some employees such as public safety providers and solid waste collections will continue and that such employees will receive holiday pay in accordance with County policies. FISCAL IMPACT: ALTERNATIVES: 1. Decline to grant additional Holiday. 2. Agree to grant additional Holiday. STAFF RECOMMENDATION: Staff recommends alternative 2, agree to grant additional Holiday. Page 1 of 2  VOTE: Supervisor Altizer moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: B. Clayton Goodman III, County Administrator Joseph Sgroi, Director of Human Resources Rebecca Owens, Director of Finance Page 2 of 2  ACTION NO. __A-121013-5___ ITEM NO. ______ I-2_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: December 10, 2013 AGENDA ITEM: Request for authorization to execute a Modification Agreement between the County of Roanoke, the Roanoke County Economic Development Authority, HyperGen, Inc. and 4D Investments, LLC, Hollins Magisterial District SUBMITTED BY: Jill Loope Director of Economic Development APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This request is to extend the time of performance for this economic development incentive grant. Roanoke County entered into a Performance Agreement with HyperGen, Inc. on January 25, 2013, which provided for an economic development grant and certain other considerations to the Company based upon measurable performance goals. The proposed development included the construction of a ten thousand (10,000) sq. ft. corporate office building with an investment of $1.5 million in improvements and personal property. The company also expects to employ at least twenty-three (23) people withhigh skill level  requirements in Management Information Systems, Software Engineering and Computer Science fields with wages forty percent (40%) above . HyperGen has been in business in the Roanoke area since 1992 and has grown substantially during this time. During the past year, the company has completed and received approval for their site plan on Enon Drive. However, due to unexpected increases in project costs related to infrastructure and stormwater improvements, construction of the project will not be Page 1 of 2  complete by the January 1, 2014, deadline. Also, during this time the company purchased an existing building that adjoins their property, resulting in the following: 1) expedites moving their business into the County immediately, 2) allows the company more room for future growth and 3) gives the company more time to complete construction of the new facility. Therefore, the company is requesting a twenty-four (24) month extension to January 1, 2016, to grant them the opportunity to fulfill the real estate investment objectives of the agreement. The Modification Agreement will grant a twenty-four (24) month extension to complete construction of the new facility to January 1, 2016, allowing for an economic development grant in an amount equal to two years of new local tax revenue to be reimbursed to the company after the new facility is built. The two-year period will commence on January 1, 2016. Both the Board of Supervisors and the Economic Development Authority will have to approve this extension. FISCAL IMPACT: There is no negative fiscal impact with this project. STAFF RECOMMENDATION: Staff recommends authorizing the execution of a Modification Agreement between the County of Roanoke, the Roanoke County Economic Development Authority, HyperGen, Inc. and 4D Investments, LLC. VOTE: Supervisor Flora moved to approve the staff recommendation. Motion approved. Yes No Absent Ms. Moore Mr. Altizer Mr. Church Mr. Elswick Mr. Flora cc: Jill Loope, Director of Economic Development Paul Mahoney, County Attorney Page 2 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 ORDINANCE 121013-6 ACCEPTING AND APPROPRIATING $2,760.11 FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY AND THE VIRGINIA DEPARTMENT OF EMERGENCY MANAGEMENT FOR REIMBURSEMENT OF EXPENDITURES RELATED TO THE JUNE 2012 DERECHO STORM WHEREAS, the County of Roanoke declared a state of emergency on June 30, 2012, and operated the County Emergency Operations Center until Friday, July 6, 2012; and WHEREAS, the emergency declaration request from Virginia was approved and a federal declaration approved; and WHEREAS, the County has submitted over $350,000 of expenditure reimbursements for three (3) separate projects under federal requirements; and WHEREAS, partial payment was received on all three (3) of the submissions to date; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on November 12, 2013, and the second reading was held on December 10, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $2,760.11 is hereby accepted and appropriated from the Federal Emergency Management Agency and Virginia Department of Emergency Management as reimbursement to the Parks and Recreation Department; and Page 1 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 ORDINANCE 121013-7 ACCEPTING AND APPROPRIATING $96,906 TO ROANOKE COUNTY PUBLIC SCHOOLS FOR VARIOUS GRANTS WHEREAS, The Roanoke County Public Schools Driver Education program received a $1,000 grant to develop and improve safe driving habits for teen drives; and WHEREAS, The Virginia Department of Education provided a grant in the amount of $95,906 to be used for replacing the analog cameras with digital technology ; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on November 12, 2013, and the second reading was held on December 10, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $96,906 is hereby accepted and appropriated to the County School Board for Roanoke County for various grants. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 ORDINANCE 121013-8 APPROPRIATING FUNDS IN THE AMOUNT OF $100,000 FROM THE VIRGINIA RECREATIONAL FACILITIES AUTHORITY TO ROANOKE COUNTY PARKS, RECREATION, AND TOURISM FOR BUILDING AND PARK IMPROVEMENTS AT EXPLORE PARK WHEREAS, on September 24, 2013, the Board of Supervisors of Roanoke County approved a ninety-nine (99) year lease of Explore Park; and WHEREAS, described in the lease it prescribes that the Virginia Recreational Facilities Authority will transfer $100,000 to Roanoke County in October of 2013 and the remaining Virginia Recreational Facilities Authority funds in January of 2014 for the purpose of renovating the Taubman Building, Mount Union Church, Brugh Tavern and park grounds surrounding the structures ; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on November 12, 2013, and the second reading was held on December 10, 2013. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $100,000 is hereby appropriated from the sources and for the purposes as follows: Page 1 of 3  AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, DECEMBER 10, 2013 ORDINANCE 121013-9 ACCEPTING AND APPROPRIATING A GRANT IN THE AMOUNT OF $5,172 FROM THE VIRGINIA DEPARTMENT OF FIRE PROGRAMS FOR THE REPAIR OF THE EXISTING BURN BUILDING WHEREAS, Roanoke County, Roanoke City, City of Salem and the Town of Vinton participate jointly in the Roanoke Valley Regional Fire/EMS Center; and WHEREAS, these same localities shared in the construction costs to replace the twenty-two (22) year old burn building previously used for fire training; and WHEREAS, a replacement facility was dedicated on September 11, 2009, and has seen numerous live burns in the simulated environment since that time; and WHEREAS, in preparation for the second burn for the regional academy, malfunctions in the burn props were encountered resulting in the props not firing or lighting; and WHEREAS, temporary repairs were made to make the building operational for the graduating class; and WHEREAS, Roanoke County Fire and Rescue department applied for a Department of Fire Programs burn building repair grant from the Virginia Department of Fire Programs and was awarded $5,172 for critical repairs to the burn building; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on November 12, 2013, and the second reading was held on December 10, 2013. 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