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HomeMy WebLinkAbout3/11/2014 - Adopted Board RecordsAT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2014 ORDINANCE 031114-1 ACCEPTING AND APPROPRIATING A DONATION IN THE AMOUNT OF $500 TO THE ROANOKE COUNTY PUBLIC LIBRARY FROM THE WILLIAM L. WHITWELL TRUST FOR THE BENEFIT OF THE HOLLINS BRANCH LIBRARY WHEREAS, the Roanoke County Public Library system has received a donation in the amount of $500 from the William L. Whitwell Trust, to be used for the benefit of the Hollins Branch Library; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on February 25, 2014, and the second reading was held on March 11, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $500 is hereby appropriated to the Roanoke County Public Library, Hollins Branch, to be used to purchase items for the collection; and, 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 On motion of Supervisor McNamara to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None A COPA TESTE: Deborah C. Jacks Deputy Clerk to the and of Supervisors cc: Diana Rosapepe, Director of Library Services Rebecca Owens, Director of Finance Brent Robertson, Director of Management and Budget Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2014 ORDINANCE 031114-2 ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $28,713.10 TO THE DEPARTMENT OF SOCIAL SERVICES FROM THE VIRGINIA DEPARTMENT OF SOCIAL SERVICES WHEREAS, The State has made available $28,713.10 of additional appropriations to the Department of Social Services for the assumption of administrative responsibilities for the Family Access to Medical Insurance Security program; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on February 25, 2014, and the second reading was held on March 11, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows.. 1. That the sum of $28,713.10 is hereby appropriated from the Commonwealth of Virginia and to the Department of Social Services for the purposes as follows.. $18,231.10 for salary and benefits for an additional full time Benefit Programs Specialist and $10,482 for overtime. 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 2 On motion of Supervisor Church to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None Deputy Clerk to the cc: Joyce Earl, Director of Social Services Rebecca Owens, Director of Finance Brent Robertson, Director of Management and Budget Page 2 of 2 of Supervisors AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2014 RESOLUTION 031114-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM I- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 11, 2014, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 2 inclusive, as follows: 1. Approval of minutes — February 11, 2014 2. Request for approval of extension and amendment to the July 1, 2009, Agreement with Appalachian Power Company for the purchase of electricity On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote.- AYES: ote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None A COPY TESTE: De8wah C. Jacks Deputy Clerk to the Bo of Supervisors Page 1 of 1 ACTION NO. A -031114-3.a ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: March 11, 2014 Request for approval of extension and amendment to the July 1, 2009, Agreement with Appalachian Power Company for the purchase of electricity Anne Marie Green Director of General Services B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County is part of the Virginia Municipal League/Virginia Association of Counties APCo Steering Committee, which negotiates rates with Appalachian Power Company. Periodically, the Board of Supervisors is asked to approve new contracts or extensions and amendments of contracts with APCo, based on negotiations provided through this committee. The last formal agreement for the purchase of electricity became effective July 1, 2009, and was extended through June 30, 2012. During negotiations after June 30, the parties agreed that the rates would stay in effect until December 31, 2012. After extensive negotiation, in December, 2012, an extension of the contract was approved by both sides, retroactive until July 1, 2012, and effective until December 31, 2013. Since that time, Appalachian Power has undergone a variety of changes, including removing itself from the American Electric Power Company retransmission agreements, and is embarking on a plan to acquire its own generating facilities. This has greatly delayed contract negotiations, partly because of the uncertainty of the cost of electricity from the newly acquired facilities. Appalachian Power has requested that Roanoke County sign the extension and Page 1 of 2 amendment of the agreement which became effective July 2, 2012. Although it originally covered the period only through December 2013, APCo and the local government steering committee has not been able to negotiate further, as mentioned above, so the agreement remains in effect in the meantime. Neither APCo nor the County realized that while the agreement has been in effect, it has not been signed by the parties. FISCAL IMPACT: The rates in effect in the July 1, 2013 -December 31, 2013, contract will remain in effect until a new agreement is reached. There is no additional fiscal impact, since the County has been paying those rates for some time. STAFF RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached agreement, and designate the County Administrator to sign the agreement and return it to APCo for appropriate signatures. The County and APCo are currently operating under the terms of this agreement, but it needs to be formally signed. VOTE: Supervisor McNamara moved to approve the staff recommendation. Motion approved. cc: Anne Marie Green, Director of General Services Paul Mahoney, County Attorney Page 2 of 2 Yes No Absent Ms. Moore ® ❑ ❑ Mr. Bedrosian ❑ ® ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Anne Marie Green, Director of General Services Paul Mahoney, County Attorney Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 11, 2014 RESOLUTION 031114-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None Deputy Clerk to the Page 1 of 1 of Supervisors