Loading...
HomeMy WebLinkAbout3/25/2014 - RegularRoanoke County Board of Supervisors March 25, 2014 INVOCATION:Pastor Scott McLucas Orchard Hills Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Page 1 of 6 Roanoke County Board of Supervisors Agenda March 25, 2014 Good afternoon and welcome to our meeting for March 25, 2014.Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations fromthis schedulewill be announced.The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov.Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium.Individuals who require assistance or special arrangements toparticipate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A.OPENING CEREMONIES (3:00 p.m.) 1. Roll Call B.REQUESTS TO POSTPONE, ADD TOOR CHANGE THE ORDER OF AGENDA ITEMS C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1.Recognition of Roanoke County police officers and employees of Valley Gateway Kroger for the apprehension of a bank robber on February 7, 2014 (Howard B. Hall, Chief of Police) 2.Recognition of Chief Richard E. Burch, Jr. of Fire and Rescue for receiving a Fire Services Board Lifetime Achievement Award(B. Clayton Goodman III, County Administrator) 3.Recognition of Division Chief Dustin Campbell of Fire and Rescue for receiving a Governor’s Award for Excellence is Fire Service Management (Richard E. Burch, Jr., Chief of Fire and Rescue) D.BRIEFINGS Page 2 of 6 E.NEW BUSINESS 1.Request to adopt a resolution setting the allocation percentage for personal property tax relief for the 2014 tax year (Laurie Gearheart, Assistant Director of Finance) 2.Resolution urging the Governor of Virginia and the Virginia General Assembly to timely pass a clean budget (Joseph P. McNamara, Chairman, Roanoke County Board of Supervisors) F.REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCE-CONSENT AGENDA:Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held afterrecommendation by the Planning Commission 1. The petition of State Central Bank to amend the proffered conditions and Planning and Design documents for Loblolly Mill by amending the sections dealing with trailsand lighting. The Loblolly Mill Planned Residential Development is located on Sterling Road and is approximately 104.4 acres in size, Vinton Magisterial District 2. The petition of Corporate Properties Services, Inc. to obtain a special use permit for a restaurant, drive-in or fast food in a C-1, Low Intensity Commercial, District, on approximately 1.3825 acres located at 3814 Challenger Avenue, Hollins Magisterial District 3. The petition of McDonald’s USA, LLC to obtain a special use permit for a restaurant, drive-in or fast food in the CVOD, Clearbrook Village Overlay District, on approximately 1.0 acre located at 5347 Franklin Road, Cave Spring Magisterial District 4. The petition of Richard and Nancy Koplow to obtain a special use permit to operate a bed and breakfast in a R-1, Low Density Residential, District, on approximately 2.35 acres located at 864 Dexter Road, Hollins Magisterial District G.FIRST READING OF ORDINANCES 1.Ordinance accepting and appropriating a Stormwater Management (SWM) Program grant in the amount of $949,200 from the Department of Environmental Quality for restoration of Glade Creek Natural Stream – Water Quality Improvement Project at Vinyard Park – Phase I (Tarek Moneir, Deputy Director of Development) Page 3 of 6 H.SECOND READING OF ORDINANCES 1.Ordinance accepting and appropriating donations in the amount of $325 from citizens donating in the memory of Mr. Michael H. Farris for the purpose of purchasing medical supplies for Fire/Rescue Station 7 (Clearbrook) (Richard E. Burch, Jr., Chief of Fire and Rescue) 2.Ordinance accepting and appropriating funds in the amount of $89,600 to Fire and Rescue for a non-matching grant from the Virginia Department of Health (GRANT #WV-C11/01-14) for the purchase of computer hardware for posting EMS records to the Virginia Pre-Hospital Information Bridge (VPHIB) (Richard E. Burch, Jr., Chief of Fire and Rescue) 3.Ordinance accepting and appropriating a grant in the amount of $83,114 from the High Intensity Drug Trafficking Areas Program for the Roanoke Valley Regional Drug Unit (Howard B. Hall, Chief of Police) 4.Ordinance providing for refunding of the 2004 Lease Financing with Virginia Resources Authority (Rebecca Owens, Director of Finance) I.APPOINTMENTS 1.Capital Improvement Program (CIP) Review Committee (appointed by District) 2.Roanoke County Community Leaders Environmental Action Roundtable (RCCLEAR) J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTEDBELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1.Approval of minutes – February 19, 2014 2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Pam Beason, Risk Management Specialist, upon her retirement after more than twenty-six (26 years and 11 months) years of service Page 4 of 6 3.Confirmation of appointments to the League of Older Americans; Ninth District Development Financing, Inc.; Roanoke Regional AirportCommission; Roanoke ValleyDetention Commission; Roanoke Valley-Alleghany Regional Comprehensive Economic Development Commission K.REQUESTS FOR WORK SESSIONS L.REQUESTS FOR PUBLIC HEARINGS M.CITIZENS’ COMMENTS AND COMMUNICATIONS N.REPORTS 1.General Fund Unappropriated Balance 2.Capital Reserves 3.Reserve for Board Contingency 4.Comparative Statement of Budgeted and Actual Revenues as of February 28, 2014 5.Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of February 28, 2014 6. Accounts Paid – February 28, 2014 O.WORK SESSIONS 1.Work session to discuss fiscal year 2014-2015 budget development (B. Clayton Goodman III, County Administrator; W. Brent Robertson, Director of Management and Budget) 2.Work session to discuss Disability Insurance renewal for budget fiscal year 2014-2015 (Joe Sgroi, Director of Human Resources; Anita Hassell, Assistant Director of Human Resources) P.CLOSED MEETING, pursuant to the Code of Virginia as follows: 1.Section 2.2.3711.A.1.Personnel, namely discussion concerning appointments to the Roanoke Valley-Alleghany Regional Comprehensive Economic Development Commission EVENING SESSION Q.CERTIFICATION RESOLUTION Page 5 of 6 R.PUBLIC HEARING AND ADOPTION OF TAX RATES 1.Public hearings for citizen comment on the following items: (W. Brent Robertson, Director of Management and Budget) (a)Real estate, personal property and machinery and tools tax rates (b)General comment on the upcoming annual budget for fiscal year 2014- 2015 2.Request to adopt the following tax rates for calendaryear 2014: (W. Brent Robertson, Director of Management and Budget) (a)Real estate tax rate of $1.09 per $100 assessed valuation (b)Personal property tax rate of $3.50 per $100 assessed valuation (c)Machinery and tools tax rate of $3.00 per $100 assessed valuation S.PUBLIC HEARING AND ADOPTION OF RESOLUTION 1.Resolution appointing Deborah C. Jacks as Clerk to the Board of Supervisors (Joseph B. “Butch” Church, Supervisor) 2.Resolution authorizing the County Administrator, B. Clayton Goodman III to appoint a Clerk to the Board of Supervisors (Joseph P. McNamara, Chairman, Roanoke County Board of Supervisors) T.CITIZEN COMMENTS AND COMUNICATIONS U.REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Charlotte A. Moore 2.Al Bedrosian 3. Joseph B. “Butch” Church 4.P. Jason Peters 5. Joseph P. McNamara V.ADJOURNMENT Page 6 of 6 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 RESOLUTION SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2014 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or PPTRA) of Chapter 951 of the 2005 “” Acts of Assembly and qualifying vehicle with a taxable situs within the County commencing January 1, 2014, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. Page 1 of 3 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 60.40% tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 60.40% tax relief on the first $20,000 of value; and 4. That all other vehicles, which do not meet the definition of qualifying (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. Supplemental assessments for tax years 2005 and prior shall be deemed non-qualifying for purposes of State tax relief and the local share due from the taxpayer shall represent one hundred percent (100%) of the assessed personal property tax. Page 2 of 3 7. That this Resolution shall be effective from and after the date of its adoption. Page 3 of 3 AT A SPECIAL MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 RESOLUTION URGING THE GOVERNOR OF VIRGINIA AND THE VIRGINIA GENERAL ASSEMBLY TO TIMELY PASS A CLEAN BUDGET WHEREAS, each year the foremost duty of the Virginia General Assembly is to pass a budget or budget amendments that serve as Virginia’s financial blueprint for each fiscal year; and WHEREAS, Virginia isconsistently recognized for its sound fiscal management and budgetary practices as illustrated by its AAA bond rating and the strong bond ratings of many local government divisions throughout the Commonwealth; and WHEREAS, the County of Roanokeis currently in the process of developing and adopting its budget for the upcoming fiscal year; and WHEREAS,the RoanokeCounty Board of Supervisors relieson the timely passage of a budget to allocate funding to local government services and make policy and hiring decisions for the upcoming fiscal year; and WHEREAS, 92,000residents of RoanokeCounty depend on county government to provide critical services such as education and public safety; and WHEREAS, failure to pass a timely budget will result in uncertainty for the County of Roanoke, as a significant amount of its funding is received as direct aidfrom the Commonwealth;and WHEREAS, the Roanoke County School Boardrelies on the timely passage of the State budget in order to set its budget and make staffing decisions, which includes teacher contracts; and Page 1 of 2 WHEREAS, interruption of the provision of educational services to County students will have a significant negativeimpact on students and families;and WHEREAS, the interruption of public safety services would likely result in the loss of property, serious injury, or loss of life for County citizens;and WHEREAS, critical mental health services to County residents are provided via funds that flow from the State budget through Roanoke County;and WHEREAS, the Virginia General Assembly adjourned sine die on Saturday, March 8, 2014, without adopting a budget for the two year biennium beginning July 1, 2014, be it RESOLVED by the RoanokeCounty Board of Supervisors, that the Governor of Virginia and the Virginia General Assembly areurged to pass a budget as soon as practicable to ensure the continued functioning of state and local governments; and, be it RESOLVED FURTHER, that the Roanoke CountyBoard of Supervisors shall transmit copies of this resolution to the Honorable Terence R. McAuliffe, Governor of the Commonwealth of Virginia, and the members of the Virginia General Assembly so that they may be apprised of the senseof the RoanokeCounty Board of Supervisors in this matter. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDINANCE ACCEPTING AND APPROPRIATING A STORMWATER MANAGEMENT PROGRAM GRANT IN THE AMOUNT OF $949,200 FROM THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) FOR RESTORATION OF GLADE CREEK NATURAL STREAM-WATER QUALITY IMPROVEMENT PROJECT AT VINYARD PARK-PHASE I WHEREAS,on November 12,2013, the Board approved resolution number 111213-7 which authorized staff to apply for a grant from the Department of Environmental Quality (DEQ) for a Water Quality Improvement project at Vinyard Park; and WHEREAS, Roanoke County was awarded a competitive grant through Virginia’s Stormwater Local Assistance Fund for a fifty percent matching grant; and WHEREAS, this project will improve water quality and assist the County in meeting its total maximum daily load requirements to lower sediment discharges to the Roanoke River; and WHEREAS, the estimated costs of the project are $949,200, excluding staff time for administration; and WHEREAS, the County accepts grant funds from DEQ in the amount of $474,600 and appropriates to Community Development; and WHEREAS, the County’s match of $474,600 is available in various capital project accounts; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and Page 1 of 2 WHEREAS, first reading of this ordinance was held on March 25, 2014, and the second reading was held on April 8, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $474,600is hereby appropriated from the Department of Environmental Quality for the restoration of Glad Creek Natural Stream-Water Quality Improvement Project at Vinyard Park-Phase Ito Community Development. 2.That matching funds for the grant in the amount of $474,600 be appropriated from the following accounts: $26,699.19 Glade Creek Watershed (102630- 5850) and $447,900.81 NPDES/Phase II Compliance (103109-5850). 3.That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 Glade Creek in Vinyard Park Water Quality Improvement Project Phase I Report Prepared for: Roanoke County Department of Parks, Recreation, and Tourism & Department of Community Development and Virginia Department of Conservation and Recreation (Grant #WQIF2010P18) Date of Final Report: January 11, 2012 PO Box 11437 Blacksburg, Virginia 24062 Telephone: 540-552-0144 Facsimile: 540-552-1528 +PEHI'VIIOMR:MR]EVH4EVO;EXIV5YEPMX]-QTVSZIQIRX4VSNIGX Phase I Report TABLE OF CONTENTS Executive Summary ..................................................................................................................... i Table of Contents ....................................................................................................................... iii List of Tables ............................................................................................................................... v List of Figures ............................................................................................................................ vi List of Appendices .................................................................................................................... vii 1.Introduction ....................................................................................................................... 1 2.Project Site Description .................................................................................................... 2 2.1.Glade Creek Watershed and Nexus ............................................................................................... 2 2.2.VinyardPark ................................................................................................................................... 4 2.3.Wildlife and Habitat ......................................................................................................................... 6 2.4.Condition of Project Reach ............................................................................................................. 7 3.Water Quality Improvement Project .............................................................................. 11 3.1.WQIF Grant and Award by DCR .................................................................................................. 12 3.2.Project Entities .............................................................................................................................. 12 3.2.1.Project Team ......................................................................................................................... 12 3.2.2.Stakeholder Engagement...................................................................................................... 13 4.Baseline Water Quality Data .......................................................................................... 13 4.1.Quality Assurance ........................................................................................................................ 15 4.2.Biomonitoring of Benthic Macroinvertebrates .............................................................................. 15 4.2.1.Methods ................................................................................................................................. 15 4.2.2.Results and Discussion ......................................................................................................... 16 4.3.Water Quality Parameters, Site Characterization, and Habitat Evaluation .................................. 25 4.3.1.Methods ................................................................................................................................. 25 4.3.2.Results and Discussion ......................................................................................................... 26 4.4.E. coli and Coliform Bacteria ........................................................................................................ 30 4.4.1.Methods ................................................................................................................................. 30 4.4.2.Results and Discussion ......................................................................................................... 31 4.5.Total Suspended Solids ................................................................................................................ 32 4.5.1.Methods ................................................................................................................................. 32 4.5.2.Results and Discussion ......................................................................................................... 32 5.Constraints to Restoration ............................................................................................. 33 6.Water Quality Improvement Strategy ............................................................................ 34 6.1.Guiding Framework and Industry Standards................................................................................ 34 6.1.1.Rosgen Stream Restoration Priorities ................................................................................... 34 6.1.2.NRCS Stream Restoration Design Handbook...................................................................... 34 6.1.3.Best Management Practices ................................................................................................. 35 6.2.Selection of Preferred Alternative ................................................................................................. 36 Environmental Services & Consulting, Inc Page iii of vii Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc +PEHI'VIIOMR:MR]EVH4EVO;EXIV5YEPMX]-QTVSZIQIRX4VSNIGX Phase I Report 7.Conceptual Restoration Plan ......................................................................................... 37 7.1.Conceptual Plan Narrative ............................................................................................................ 37 7.2.Non-Point Source Pollution Reduction Goals.............................................................................. 41 7.2.1.Stream Buffer Benefit ............................................................................................................ 41 7.2.2.Streambank Stabilization Benefit .......................................................................................... 41 7.3.Project Cost Estimates ................................................................................................................. 42 7.4.Stakeholder Comments on ConceptualPlan ............................................................................... 43 8.Phase II Implementation ................................................................................................. 44 9.Conclusions..................................................................................................................... 44 Literature Cited ......................................................................................................................... 45 Environmental Services & Consulting, Inc Page iv of vii Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc +PEHI'VIIOMR:MR]EVH4EVO;EXIV5YEPMX]-QTVSZIQIRX4VSNIGX Phase I Report LIST OF TABLES Table 1: Lat/long positions of baseline data sampling locations (midpoint). Stations were accessed on 8/1/2011 and 7/28/2011. ........................................................................................... 14 Table 2: Response of VSCI Metrics to Increased Perturbation .................................................................. 18 Table 3: VSCI Report Summary for Glade Creek Stations (collected 7/28 & 8/1/2011) ............................ 19 Table 4: SOS scoring for Glade Creek stations collected by RBP methods (7/28-8/1/2011). Matching VSCI scores included in final column ............................................................................. 21 Table 5: Chronological SOS scores for Glade Creek sampling stations within, or in the vicinity of Vinyard Park. Include SOS scores derived by RBP methods (Source: VASOS database) ......... 23 Table 6: Fine Sediment Biotic Index (FSBI) Scores for Glade Creek Stations ........................................... 25 Table 7: Breakdown of stream morphology type at Glade Creek sampling stations. Reach length approximately 100 linear feet (Data obtained 7/28-8/1/2011) ....................................................... 26 Table 8: Particle size distribution at Glade Creek sampling stations. (Data obtained 7/28/- 8/1/2011) ........................................................................................................................................ 27 Table 9: Organic substrate composition at Glade Creek sampling stations. (Data obtained 7/28/- 8/1/2011) ........................................................................................................................................ 27 Table 10: Habitat category scores by sampling station reach of Glade Creek at Vinyard Park (assessment performed on 7/28/2011 & 8/1/2011)....................................................................... 28 Table 11: Results of field measurements obtained at Glade Creek sampling stations for EPA RBP water quality parameters. Data collected on 7/28 & 8/1/2011 using YSI 556 multi- meter .............................................................................................................................................. 29 Table 12:E. coli Bacteria Concentration at Vinyard Park Stations (Collected 8/1/2011) ........................... 31 Table 13: TSS Data for Glade Creek at Vinyard Park Stations (Collected July 28, 2011) ........................ 33 Table 14: Estimated costs for stream enhancement activities ................................................................... 42 Environmental Services & Consulting, Inc Page v of vii Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc +PEHI'VIIOMR:MR]EVH4EVO;EXIV5YEPMX]-QTVSZIQIRX4VSNIGX Phase I Report LIST OF FIGURES Figure 1: Map of confluences of Glade Creek at Tinker Creek and Tinker Creek at Roanoke R and Vinyard Park. Inset: Excerpt location on USGS Topographic Map – Roanoke, VA (MRC: 37079C8) ............................................................................................................................ 3 Figure 2: Aerial view of Vinyard Park showing Vinyard I (yellow), Vinyard II (red), and path of Glade Crk (blue). (Image Credit: Google Earth, Oct 2011) ............................................................ 5 Figure 3: Photo of Roanoke logperch (Percina Rex). (Image Credit: U.S. Fish and Wildlife Service) .......................................................................................................................................... 5 Figure 4: Photo of undercut streambank with overhanging vegetation on Glade Crk .................................. 8 Figure 5: Photo of Vinyard Park land loss due to lateral recession of Glade Crk......................................... 8 Figure 6: Photo of exposed root mass of riparian tree at undercut streambank of Glade Crk ..................... 9 Figure 7: Photo of fallen tree overhanging Glade Crk due to exposed root structure .................................. 9 Figure 8: Photo of vertical banks of Glade Crk adjacent to athletic fields of Vinyard Park ........................ 10 Figure 9: Photo of concrete and riprap hardening structures on streambank of Glade Crk ....................... 10 Figure 10: Photo of articulated Concrete Block (ACB) bank stabilization on Glade Creek........................ 11 Figure 11: Glade Creek sampling locations (approximate, shown in blue) at Vinyard Park (property boundary in purple) for Phase I baseline data collection. (Image Credit: Google Earth, Oct. 2011)............................................................................................................. 14 Figure 12: Flow chart depicting steps of the Stream Restoration Design Process. (Image Credit: NRCS, NEH654, 2007) ................................................................................................................ 35 Environmental Services & Consulting, Inc Page vi of vii Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc +PEHI'VIIOMR:MR]EVH4EVO;EXIV5YEPMX]-QTVSZIQIRX4VSNIGX Phase I Report LIST OF APPENDICES APPENDIX A - Quality Assurance Project Plan (QAPP) APPENDIX B - Virginia Fish and Wildlife Information Service (VAFWIS) Report APPENDIX C - Laboratory Chains of Custody (COC) and Bench Sheets APPENDIX D - Virginia Stream Condition Index (VASCI) and Save Our Streams (SOS) Reports APPENDIX E - Rapid Bioassessment Protocol (RBP) Field Data Forms APPENDIX F - Buffer Planting Instructions APPENDIX G - Constraints and Existing Conditions Maps APPENDIX H - Conceptual Plan Maps APPENDIX I – Stakeholder Comments/Letters Environmental Services & Consulting, Inc Page vii of vii Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc Glade Creek in Vinyard Park Water Quality Improvement Project Roanoke County, Virginia CONCEPTUAL PLAN MAPS Prepared for: Roanoke County Department of Parks, Recreation, and Tourism Department of Community Development Department of Conservation and Recreation (Grant # WQIF2010P18) Date Prepared: 12/8/2011 - Index of Drawings - COVER Grant Agreement Proj #: Sheet # Description SHEET WQIF2010P18 1 Cover Sheet - Project Info ES&C Proj #: 11-RC07 2 Map #1 - Northeast Portion 3 Map #2 - Central-Eastern Portion Date: 12/8/2011 SHEET 4 Map #3 - Central-Western Portion Drawn: AJS 1 of 6 5 Map #4 - Southwest Portion Checked: SRL 6 Selected Water Quality Improvement Details File: 11-RC07_MAP_ConceptualPlan1of6_20111208_V01-00 Wetland 73'')6*-)0( Legend of Symbols Stream Buffer ZoneReconfigured Athletic FieldsPotential Greenway Alignment No Mow ZoneEliminated Athletic Fields Fishing Access Point In-Stream StructuresNew Parking Area Structures and Buildings Streambank Stabilization AreaEliminated Parking Areas Property Boundary (approx.) Reconnected Floodplain RESTORATION ACTIVITIES - Total Project Area Buffer / Riparian Zone: 5.15 acres No Mow Zone: 1.40 acres Reconnected Floodplain: 2.38 acres Streambank Stabilization: 2841 linear feet 02550100150200 Feet Glade Creek 73'')6*-)0( Glade Creek in Vinyard Park Grant Agreement Proj #: WQIF2010P18 Map #1 ES&C Proj #: 11-RC07 Water Quality Improvement Project Date: 12/8/2011 SHEET Drawn: AJS 2 of 6 Checked: SRL Scale: 1"=40' (1:480) Roanoke County, VA Northeastern Portion File: 11-RC07_MAP_ConceptualPlan2of6_20111208_V01-00 02550100150200 Feet Legend of Symbols Stream Buffer Zone No Mow Zone Streambank Stabilization Area In-Stream Structures Reconnected Floodplain Potential Greenway Alignment Reconfigured Athletic Fields Eliminated Athletic Fields New Parking Area Eliminated Parking Areas Fishing Access Point Structures and Buildings Property Boundary (approx.) RESTORATION ACTIVITIES Total Project Area 73'')6*-)0( Buffer / Riparian Zone: 5.15 acres Glade Creek No Mow Zone: 1.40 acres Reconnected Floodplain: 2.38 acres Streambank Stabilization: 2841 linear feet 73'')6*-)0( Glade Creek Glade Creek in Vinyard Park Grant Agreement Proj #: WQIF2010P18 Map #2 ES&C Proj #: 11-RC07 Water Quality Improvement Project Date: 12/8/2011 SHEET Drawn: AJS 3 of 6 Checked: SRL Scale: 1"=40' (1:480) Roanoke County, VA Central-Eastern Portion File: 11-RC07_MAP_ConceptualPlan3of6_20111208_V01-00 73'')6*-)0( 73'')6*-)0( Glade Creek 73'')6*-)0( 920 Legend of Symbols Stream Buffer ZoneReconfigured Athletic FieldsPotential Greenway Alignment No Mow ZoneEliminated Athletic Fields Fishing Access Point In-Stream StructuresNew Parking Area Structures and Buildings Streambank Stabilization AreaEliminated Parking Areas Property Boundary (approx.) Reconnected Floodplain RESTORATION ACTIVITIES - Total Project Area Buffer / Riparian Zone: 5.15 acres No Mow Zone: 1.40 acres Reconnected Floodplain: 2.38 acres Streambank Stabilization: 2841 linear feet 02550100150200 Feet Glade Creek in Vinyard Park Grant Agreement Proj #: WQIF2010P18 Map #3 ES&C Proj #: 11-RC07 Date: 12/8/2011 Water Quality Improvement Project SHEET Drawn: AJS Checked: SRL 4 of 6 Scale: 1"=40' (1:480) Roanoke County, VA Central-Western Portion File: 11-RC07_MAP_ConceptualPlan4of6_20111208_V01-00 *338&%00*-)0( &%7)&%00*-)0( 7-();%0/ &%7)&%00*-)0( &%7)&%00*-)0( Glade Creek &%7)&%00*-)0( 73'')6*-)0( RESTORATION Legend of Symbols ACTIVITIES Total Project Area Stream Buffer ZonePotential Greenway Alignment Buffer / Riparian Zone: Now Mow ZoneReconfigured Athletic Fields 5.15 acres In-Stream StructuresEliminated Athletic Fields No Mow Zone: Streambank Stabilization Area 1.40 acres Fishing Access Point Reconnected Floodplain Structures and Buildings Reconnected Floodplain: Property Boundary (approx.) 2.38 acres Streambank Stabilization: 02550100150200 2841 linear feet Feet Glade Creek in Vinyard Park Grant Agreement Proj #: WQIF2010P18 Map #4 ES&C Proj #: 11-RC07 Water Quality Improvement Project Date: 12/8/2011 SHEET Drawn: AJS 5 of 6 Checked: SRL Scale: 1"=40' (1:480) Roanoke County, VA Southwest Portion File: 11-RC07_MAP_ConceptualPlan5of6_20111208_V01-00 Selected Restoration Design Plans from NRCS Stream Restoration Handbook (NEH-654) Source: US Department of Agriculture, Natural Resource Conservation Service, National Engineering Handbook - #654 Stream Restoration Handbook, 2007 Grant Agreement Proj #: Glade Creek in Vinyard Park WQIF2010P18 DETAILS ES&C Proj #: 11-RC07 Date: 12/8/2011 SHEET Water Quality Improvement Project Drawn: AJS 6 of 6 Checked: SRL File: 11-RC07_MAP_ConceptualPlan6of6_20111208_V01-00 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDINANCE ACCEPTING AND APPROPRIATING DONATIONS IN THE AMOUNT OF $325FROM CITIZENS DONATING IN THE MEMORY OF MR. MICHAEL H. FARISS FOR THE PURPOSE OF PURCHASING MEDICAL SUPPLIES FOR FIRE/RESCUE STATION 7 (CLEARBROOK) WHEREAS, the family of Mr. Michael H. Farris requested in lieu of flowers that donations be sent to the Clearbrook Rescue Squad to support the mission of providing Emergency Medical Services to the community; and WHEREAS, the individuals making the donationsdid not realize that the Clearbrook Rescue Squad dissolved in April of 2006 and prior to that date the Fire and Rescue Department had initiated 24/7 staffing of an ambulance which continues now; and WHEREAS, the donated funds of $325will be used to purchasemedical supplies for Station 7 (Clearbrook) as intended in the memory of Mr. Michael H. Farris;and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on March11, 2014, and the second reading was held onMarch 25, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $325is hereby appropriated from citizen donations in memory of Mr. Michael H. Farris;and Page 1 of 2 2.These funds are to be allocated to the Fire and Rescue Department for the purpose of purchasing medical supplies for the ambulances assigned to Station 7 (Clearbrook); and 3.That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $89,600TO FIRE AND RESCUEFOR ANON-MATCHING GRANT FROM THE VIRGINIA DEPARTMENT OF HEALTH(GRANT #WV-C11/01-14)FOR THE PURCHASE OF COMPUTER HARDWARE FOR POSTING EMS RECORDS TO THE VIRGINIA PRE-HOSPITAL INFORMATION BRIDGE (VPHIB) WHEREAS, Roanoke County has been awarded a non-matchinggrant from the Virginia Department of Health (Grant #WV-C11/01-14) in the amount of $89,600; and WHEREAS, the Virginia Department of Health will provide funding in the amount $89,600to the Fire and Rescue Department; and WHEREAS, the purpose of these funds is to purchase computer hardware for posting EMS records to the Virginia Pre Hospital Information Bridge (VPHIB); and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriatedby ordinance; and WHEREAS, first reading of this ordinance was held on March 11, 2014, and the second reading was held on March 25, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $89,600is hereby accepted and appropriated from the Virginia Department of Health (Grant #WV-C11/01-14) to the Fire and Rescue Department; and 2. That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 Roanoke Valley Regional Drug Initiative Initiative Description: Elements from the existing Vice / Narcotics Units of the City of Roanoke, City of Salem, and Roanoke County will be combined into one regional unit. The Virginia State Police will be contributing two Special Agents and the Town of Vinton will provide one narcotics detective. DEA, ATF, and Homeland Security will be participating and have requested on site work space. United States Postal Inspection Service, FBI, and U. S. Marshals will also be participating on a part time basis but will not be co-located at this time. In addition to enforcement personnel, Roanoke City, Roanoke County, and Salem will be contributing existing surveillance equipment, office equipment and supplies, intelligence information, and administrative support staff that are currently assigned to the respective Vice / Narcotics units. These assets will remain the property of the respective departments but will be pooled for use by all members of the initiative. The participating agencies will provide appropriate vehicles for their personnel and Roanoke County will assist Vinton with the acquisition of a vehicle. All enforcement and administrative staff will be located on the second floor of the Roanoke County Police Department. Utilizing the space at the Roanoke County Police Department will eliminate the cost of leasing a work space and will greatly reduce the cost of furnishing a new work space. If in the future a more appropriate work space is identified, a feasibility and cost analysis will be conducted to determine if a move should take place. At the current time, the intention is to stay located at the Roanoke County Police Department. The Roanoke County Police Department will serve as the lead agency and the Roanoke County Department of Finance will serve as the fiscal agent and will be responsible for dispersal of funds to the participating agencies. The Commonwealth’s Attorney’s Offices of the City of Roanoke, City of Salem, and Roanoke County are participants in the initiative. For year one, the goal is to have an identified Assistant Commonwealth Attorney in each jurisdiction coordinate all drug prosecution and asset forfeitures. In the future, the goal is to have an Assistant Commonwealth Attorney, with the necessary administrative support staff, who will serve as the dedicated narcotics prosecutor in all three jurisdictions and will be able to work with the United States Attorney to prosecute cases in Federal Court. The goal will be to identify organized drug trafficking organizations and when possible to prosecute the cases as drug trafficking conspiracies. The Commonwealth’s Attorneys will partner with the U. S. Attorney’s Office in regards to identifying cases to be prosecuted in the federal courts. An additional component will be the creation of a local, multi-jurisdictional state grand jury. The initiative will continue to use drug purchases, confidential informants, and surveillance as the primary investigative approaches to identify drug trafficking organizations, the initiative will not focus on street level distribution. The focus of prosecutions will be on the disruption of organized drug trafficking groups which is anticipated to contribute to the overall reduction of violent crime and property crime in the Roanoke Valley. The initiative will also place a renewed emphasis on cases developed from package interdiction. The United States Postal Inspection Service has reported a large increase in the quantity of drugs being sent through the U. S. mail and is currently in the process of establishing a working group for package interdiction. Specifically, there has been a large increase of high grade marijuana being shipped in from California, Oregon, and other West Coast states. The goal is to not just to prosecute the person receiving the package but to identify the local distribution network and the out of state source of the drugs. USPS reports that there are currently two postal inspectors covering 13,000 square miles in the Roanoke Valley and southwest Virginia and that they do not have the resources to conduct package interdiction without substantial assistance from other law enforcement. The Roanoke Valley Regional Drug Initiative has already made a commitment of personnel to assist the USPS in this package interdiction effort. This effort will also include package interdiction at the various shippers to include UPS and Fed Ex. Performance Targets: Number of DTO’s to be disrupted or dismantled: 15 Drug Targets Marijuana: 100 kgs Heroin: ½ kilogram Methamphetamine: 20 labs Cocaine: 5 kgs Asset Seizure Targets: $300,000 Number of Firearms seized: 10 Number of Arrests: 100 Number of Leads passed on to other LEA’s: 50 Number of Cases Opened: 15 Number of Events to be Deconflicted: TBD Number of Title 3’s anticipated: TBD Budget: Facilities: Electronic Door: $ 1950 Door Reprogramming: $ 192 4 additional work spaces: $ 7,340 Off-site Storage Bay Utilities, approx. $60 per month: $ 720 Storage Cabinets for equipment $ 1, 000 Smart Board / Presentation System $ 5,000 IT Costs: 6 phones at $250 per phone: $ 1,500 12 additional phone lines at $4.00 per line per month: $ 575 Copier / Printer leasing costs: $ 3,000 Undercover Internet Account, $60 per month: $ 720 Radio Communications: Encrypt 8 City Radios and 1 Vinton radio at $700 per radio: $ 6,300 Purchase of 3 additional radios, for DEA, ATF, and Homeland $ 12,250 Security at $3,750 Personnel Costs: Part-time ( 29 hrs ) Administrative Assistant at $12.50 per hr, $ 12,567 $18,850 per year,pro-rated to start May 1 Other Costs: PE/PI ( Purchase Evidence / Pay Informants) : $12,130 Overtime: $17,870 Total $83,114 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $83,114 TO THE POLICE DEPARTMENT FROM THE HIGH INTENSITY DRUG TRAFFICKING AREAS PROGRAM FOR THE ROANOKE VALLEY REGIONAL DRUG UNIT. WHEREAS, TheHigh Intensity Drug Trafficking Areas Program(HIDTA), created by Congress with the Anti-Abuse Act of 1988, provides assistance to Federal, State, Local and Tribal law enforcement agencies operating in areas determined to be critical drug-trafficking regions in the United States; WHEREAS, the purpose of the program is to reduce drug trafficking and production in the United States; WHEREAS, all of the jurisdictions within the territorial boundaries of Roanoke County were accepted into the HIDTA Program; WHEREAS, HIDTA will provide financial support in the amount of $83,114 to support this initiative; and WHEREAS, the use of these funds is intended to improve communications amongst criminal justice agencies and enhance the ability to disrupt and/or dismantle drug trafficking organizations within the Roanoke Valley; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriatedby ordinance; and WHEREAS, first reading of this ordinance was held on March 11, 2014, and the second reading was held on March 25, 2014. Page 1 of 2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $83,114is hereby accepted and appropriated from the High Intensity Drug Trafficking Areas Program to the Police Department; and 2. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 facilities, solid waste disposal facilities, certain drainage projects, public safety facilities, local government buildings, infrastructure for broadband services, airport facilities, public transportation projects, remediation of brownfields and contaminated properties, renewable energy projects, oyster restoration, recovered gas energy facilities, the location or retention of federal facilities in the state and the support of the transition of former federal facilities to other uses, land conservation, park facilities, site acquisition for economic development, and certain local government infrastructure. VRA completed its summer issue of the Virginia Pooled Financing Program (VPFP) on August 14, 2013. The County of Roanoke participated in this sale taking advantage of the pool program issue structure that resulted in a blended "AAA/AA" rating from both Moody's and Standard & Poor's rating agencies. The ordinance authorized the refunding of the 2004 Bonds to provide annual debt service savings to be used for the replacement of the Integrated Financial System, a Tier one capital project which significantly impacts County operations. Original estimated savings from the refunding transaction were approximately $2.6million. Unfortunately interest rates increased sharply and much of the anticipated savings were lost. After careful analysis by staff, discussions with County administration and the recommendation of the County financial advisors, Raymond James, the County proceeded with this transaction refunding certain bond maturities that yielded at least a net present value savings of 6%. Total savings were $950,523 with the majority of the savings in 2013- 2014 and 2014-2015. The all in true interest cost was 3.4780% and the net present value savings was 7.14%. The County now has another opportunityto refund the remaining maturities that could result in additional saving opportunities. Nevertheless, the County will need to find a way to fund the Integrated Financial System in the near future. Debt Refunding Opportunity: The County, like many other surrounding municipalities, hasdebt that has been used for government and School projects. The County’s debt compares similarly to that of other governments.TheCounty has a very conservative debt management program with a plan in place to fund the debt payments without adding any burden to the tax payers. Currently we are ratedby Moody’s, Standard and Poor’s and Fitch Aa1, AA+, and AA respectively. These ratings allow the County to borrow funds at very low interest rates. The County of Roanoke works with Financial Advisors, Raymond James & Associates, Inc., annually to review the County’s outstanding debt for potential refunding opportunities. Based on this review and current market conditions, the County has the opportunity to refund the remaining 2004 lease revenue bonds through Virginia Resources Authority (VRA). These bonds were originally issued through VRA to finance the Public Safety Page 2of 4 Center. As hasbeen previously done, the refunding will provide the opportunity of funds for much needed capital while reducing the interest costs and leaving the final maturity the same. Current market conditions are showing projected refunding savings in the range of $400,000 to $600,000, however as with the last refunding the market is ever changing and difficult to predict. Staff will continue to work with financial advisor,Raymond James,and VRA to ensure that the County of Roanoke nets the most savings possible with the refunding. Below is the AAA MMD index of the 10 year maturity since May 2013. With the passage of time and the favorable interest rate environment, the County’s remaining VRA Series 2004A Bonds are generating savings in the current market. VRA Series 2004 Roanoke Attached is the tentative timeline for VRA. Tentative bond sale dates would be early May 2014.Staff will provide an information report as has been done previously after the sale of the bonds. FISCAL IMPACT: Attached is the original amortization schedule for the 2004 VRA lease revenue bonds. Interest and principal payments vary from year to year,with principal paid annually and interest paid semi-annually. If the bonds were kept to maturity the Countywouldpay$22.2 million of principal and $20.8 million in interest. Page 3of 4 Bond issue costsassociated with the refunding are estimated at $35,000 to $45,000. Savings from the 2004 refunding opportunity will be appropriated through the 2014-15 budgetto be used for the replacement of the Integrated Financial System. STAFF RECOMMENDATION: Staff recommendsapproval of this ordinance. Page 4of 4 Roanoke County Finance Department Amortization Schedule 2004A Virginia Resource Authority lease revenue Loan Amount:County: $ 22,170,000.00100.00% Interest Rate:Schools: Varies, 3.8%-5.1%0.00% Periods: 62 Use: County Public Safety Center PMT.DATELOAN BALANCE ATPAYMENTINTERESTPRINCIPALLOAN BALANCE #DUESTART OF PERIODDUEPORTIONPORTIONAT END OF PERIOD 1 06/30/04$ 22,170,000.00$00.000.00$ 22,170,000.00 2 10/1/200422,170,000.00359,503.60359,503.600.0022,170,000.00 3 4/1/200522,170,000.00534,798.75534,798.750.0022,170,000.00 4 10/1/200522,170,000.00919,798.75534,798.75385,000.0021,785,000.00 5 4/1/200621,785,000.00529,181.25529,181.250.0021,785,000.00 6 10/1/200621,785,000.00924,181.25529,181.25395,000.0021,390,000.00 7 4/1/200721,390,000.00523,241.25523,241.250.0021,390,000.00 8 10/1/200721,390,000.00933,241.25523,241.25410,000.0020,980,000.00 9 4/1/200820,980,000.00516,326.25516,326.250.0020,980,000.00 10 10/1/200820,980,000.00941,326.25516,326.25425,000.0020,555,000.00 11 4/1/200920,555,000.00508,538.75508,538.750.0020,555,000.00 12 10/1/200920,555,000.00953,538.75508,538.75445,000.0020,110,000.00 13 4/1/201020,110,000.00499,947.50499,947.5020,110,000.00 14 10/1/201020,110,000.00959,947.50499,947.50460,000.0019,650,000.00 15 4/1/201119,650,000.00490,655.00490,655.0019,650,000.00 16 10/1/201119,650,000.00965,655.00490,655.00475,000.0019,175,000.00 17 4/1/201219,175,000.00480,887.50480,887.5019,175,000.00 18 10/1/201219,175,000.00980,887.50480,887.50500,000.0018,675,000.00 19 4/1/201318,675,000.00469,887.50469,887.5018,675,000.00 20 10/1/201318,675,000.00994,887.50469,887.50525,000.0018,150,000.00 21 4/1/201418,150,000.00458,325.00458,325.0018,150,000.00 22 10/1/201418,150,000.001,003,325.00458,325.00545,000.0017,605,000.00 23 4/1/201517,605,000.00447,152.50447,152.5017,605,000.00 24 10/1/201517,605,000.001,012,152.50447,152.50565,000.0017,040,000.00 25 4/1/201617,040,000.00435,216.88435,216.8817,040,000.00 26 10/1/201617,040,000.001,030,216.88435,216.88595,000.0016,445,000.00 27 4/1/201716,445,000.00420,719.38420,719.3816,445,000.00 28 10/1/201716,445,000.001,045,719.38420,719.38625,000.0015,820,000.00 29 4/1/201815,820,000.00405,375.63405,375.6315,820,000.00 30 10/1/201815,820,000.001,060,375.63405,375.63655,000.0015,165,000.00 31 4/1/201915,165,000.00388,673.13388,673.1315,165,000.00 32 10/1/201915,165,000.001,078,673.13388,673.13690,000.0014,475,000.00 33 4/1/202014,475,000.00371,078.13371,078.1314,475,000.00 34 10/1/202014,475,000.001,101,078.13371,078.13730,000.0013,745,000.00 35 4/1/202113,745,000.00352,463.13352,463.1313,745,000.00 36 10/1/202113,745,000.001,117,463.13352,463.13765,000.0012,980,000.00 37 4/1/202212,980,000.00332,955.63332,955.6312,980,000.00 38 10/1/202212,980,000.001,132,955.63332,955.63800,000.0012,180,000.00 39 4/1/202312,180,000.00312,555.63312,555.6312,180,000.00 40 10/1/202312,180,000.001,157,555.63312,555.63845,000.0011,335,000.00 41 4/1/202411,335,000.00291,008.13291,008.1311,335,000.00 42 10/1/202411,335,000.001,186,008.13291,008.13895,000.0010,440,000.00 43 4/1/202510,440,000.00 268,185.63268,185.6310,440,000.00 44 10/1/202510,440,000.001,203,185.63268,185.63935,000.009,505,000.00 45 4/1/20269,505,000.00244,168.13244,168.139,505,000.00 46 10/1/20269,505,000.001,229,168.13244,168.13985,000.008,520,000.00 47 4/1/20278,520,000.00218,866.25218,866.258,520,000.00 48 10/1/20278,520,000.001,258,866.25218,866.251,040,000.007,480,000.00 49 4/1/20287,480,000.00192,149.38192,149.387,480,000.00 50 10/1/20287,480,000.001,287,149.38192,149.381,095,000.006,385,000.00 51 4/1/20296,385,000.00164,020.63164,020.636,385,000.00 52 10/1/20296,385,000.001,314,020.63164,020.631,150,000.005,235,000.00 53 4/1/20305,235,000.00134,480.00134,480.005,235,000.00 54 10/1/20305,235,000.001,344,480.00134,480.001,210,000.004,025,000.00 55 4/1/20314,025,000.00103,396.88103,396.884,025,000.00 56 10/1/20314,025,000.001,378,396.88103,396.881,275,000.002,750,000.00 57 4/1/20322,750,000.0070,643.7570,643.752,750,000.00 58 10/1/20322,750,000.001,410,643.7570,643.751,340,000.001,410,000.00 59 4/1/20331,410,000.0036,220.6336,220.631,410,000.00 60 10/1/20331,410,000.001,446,220.6336,220.631,410,000.000 61 4/1/20340.000.00 000 6200 10/1/20340.000.00 TOTAL:$42,931,74020,761,740.0022,170,000.00 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDINANCE PROVIDING FOR THE REFUNDING OF 2004 LEASE FINANCING WITH VIRGINIA RESOURCES AUTHORITY WHEREAS, on June 1, 2004, the County of Roanoke, Virginia (the "Local Government") entered into a Financing Lease (the "Original Financing Lease"), with Virginia Resources Authority ("VRA"), and VRA acquired the Original Financing Lease pursuant to a Local Lease Acquisition Agreement dated as of June 16, 2004, between VRA and the Local Government; and WHEREAS, VRA acquired the Original Financing Lease with a portion of the proceeds of one of the series of VRA's Virginia Pooled Financing Program Bonds (the "VRA VPFP Bonds"); and WHEREAS, VRA has advised the Local Government that the credit markets are currently favorable for the refunding of a portion of the VRA VPFP Bonds (the "Refunding Transaction"), which may enable VRA to pass on annual debt service savings to the Local Government; and WHEREAS, VRA will effect the Refunding Transaction through the issuance and sale of a series of refunding bonds issued under VRA's Virginia Pooled Financing Program (the "VRA Refunding Bonds"); and WHEREAS, VRA has indicated that if the Local Government participates in the Refunding Transaction the most significant modifications required to the terms of the Original Financing Lease will be to reconcile the Rental Payments and redemption provisions of the Original Financing Lease with the debt service payments and redemption provisions of the VRA Refunding Bonds and such modifications will be Page 1 of 3 embodied in amendments to the Original Financing Lease or in replacements thereof (the "Local Refunding Documents"); and WHEREAS, unless otherwise defined each capitalized term used in this Ordinance shall have the meaning given it in the Original Financing Lease; and WHEREAS, the first reading of this ordinance was held on March11, 2014, and the second reading of this ordinance was held on March 25, 2014. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: 1.Agreement to Participate. The Local Government's participation in the Refunding Transaction is hereby approved provided that (i) the minimum savings threshold to be realized by the Local Government shall be not less than three percent (3%) savings on a present value basis compared to the existing and outstanding Rental Payments under the Original Financing Lease or portion thereof to be refunded and (ii) the term of the Original Financing Lease as amended or replaced in the Refunding Transaction shall not be extended past the end of the fiscal year in which occurs the current final Rental Payment under the Original Financing Lease. 2.Authorization of Local Refunding Documents. Each of the Local Government's Chairman of the Board of Supervisors, County Administrator and Director of Finance (each a "Local Representative") is authorized to execute and deliver the Local Refunding Documents in such form as will reflect and facilitate the Refunding Transaction within the parameters and intent of this Ordinance. The Clerk to the Board of Supervisors is authorized to affix the Local Government's seal on any such documents and attest or counter-sign the same. Page 2 of 3 3.Official Statement. The Local Government authorizes and consents to the inclusion of information with respect to the Local Government in VRA’s Preliminary Official Statement and Official Statement, both to be prepared in connection with the sale of the VRA Refunding Bonds. 4.Other Actions. Each Local Representative is authorized to execute and deliver all certificates, documents, agreements and instruments and to take all such further action as they may consider necessary and desirable in connection with the refunding of all or a portion of the Original Financing Lease and the consummation of the Refunding Transaction, including the execution and delivery of such documents and the making of such elections as may be reasonably requested by VRA to maintain or establish a tax-favored status for the VRA Refunding Bonds. 5.Effective Date. This Ordinance shall take effect immediately. Page 3 of 3 J AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,MARCH 25, 2014 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FORTHIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 25, 2014, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1.Approval of minutes – February 19, 2014 2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Pam Beason, Risk Management Specialist, upon her retirement after more than twenty-six (26 years and 11 months) years of service 3.Confirmation of appointments to the League of Older Americans; Ninth District Development Financing, Inc.; Roanoke Regional Airport Commission; Roanoke Valley Detention Commission; Roanoke Valley-Alleghany Regional Comprehensive Economic Development Commission Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH25, 2014 RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TOPAM BEASON, RISK MANAGEMENT SPECIALIST, UPON HER RETIREMENT AFTER MORE THAN TWENTY SIX (26 YRS; 11 MONTHS) YEARS OF SERVICE. WHEREAS,Pam Beasonwas hired on April 6, 1987, as an Accounts Clerk III and was promotedto Insurance/Fixed Asset Clerk and thento Risk Management Specialist; and WHEREAS, Mrs. Beasonretired onFebruary 28, 2014, after twenty-six (26) years, andeleven (11) months of devoted, faithful and expert service with the County; and WHEREAS, she was responsible for providing excellent customer service to our employees, clients and citizens; and WHEREAS, Mrs. Beasonwas instrumental in establishingappropriate processes andprocedures forinsurance, reportingandworkers compensation claims; and WHEREAS, she proved to be an exemplary employee and represented the Risk Management Divisionof Financeand Roanoke County in a very positive manner. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginiaexpresses its deepest appreciation and the appreciation of the citizens of Roanoke County to Pamela Beason for twenty-six(26)years and eleven(11)monthsof capable, loyaland dedicated service to Roanoke County; and FURTHER,the Board of Supervisors does express its best wishes for a happy and productive retirement. Page 1 of 1 ACTION NO. _______________ ITEM NO. ______O-1_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March25, 2014 AGENDA ITEM: Work session to discussfiscal year 2014-2015budget development SUBMITTED BY: W. Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton GoodmanIII County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OFINFORMATION: This time has been set aside to provide an update on fiscal year 2014-2015budget development. An overview of the following areaswill be presented for discussion: Update on current year andfiscal year 2014-2015revenue projections Overview of departmental operating budgets Review of contributions to Human Service, Social Service, Cultural, Tourismand other outside agencies Remaining items and schedule for budget adoption Q AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies;and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 1 ACTION NO._________________ ITEM NUMBER_____R-2 (a)(b)(c)__ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2014 AGENDA ITEM: Request to adopt the following tax rates for calendar year 2014: (a)Real estate tax rate of $1.09 per $100 assessed valuation (b)Personal property tax rate of $3.50 per $100 assessed valuation (c)Machinery and tools tax rate of $3.00 per $100 assessed valuation SUBMITTED BY: W.Brent Robertson Director of Management and Budget APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: At the direction of the Board of Supervisors,the proposed tax rates for the twelve month period beginning January 1, 2014 and ending December 31, 2014, were advertised on March 11 and March 18, 2014 as follows: a.Real Estate Tax at a rate of not more than $1.09per one hundred dollars assessed valuation b.Personal Property Tax at a rate of not more than $3.50 per one hundred dollars assessed valuation c. Machinery and Tools Tax at a rate of not more than $3.00 per one hundred dollars assessed valuation Page 1 of 2 A public hearing for citizen comment on the above advertised tax rates was held on March 25, 2014. STAFF RECOMMENDATION: The proposed budget for fiscal year 2014-2015 is predicated on the advertisedreal estate, personal property, and machinery and tools tax rates; therefore, staff recommends that the aforementioned tax rates be established as advertised. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDER SETTING THE TAX RATE ON REAL ESTATE SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR2014 BE ITORDERED by the Board of Supervisors of Roanoke County, Virginia, that the levy for the twelve-monthperiod beginning January 1, 2014, and ending December 31, $1.09 2014, be, and hereby is, set for a tax rate ofper one hundred dollars of assessed valuation on all taxable real estate and mobile homes classified by Sections 58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as amended, situate in Roanoke County. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDER SETTING THE TAX LEVY ON PERSONAL PROPERTYSITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2014 BEIT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the levy for the twelve-month period beginning January 1, 2014, and $3.50 ending December 31, 2014, be, and hereby is, set for a tax rate ofper one hundred dollars ofassessed valuation on all taxable, tangible personal property, excluding that class of personal property generally designated as machinery and tools as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and excluding all those classes of household goods and personal effects as are defined in Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service corporations based upon the assessed value thereof fixed by the State Corporation Commission and duly certified. 2.That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No. 121592- 11, and generally designated as Motor Vehicles for Disabled Veterans. 3.That the levy for the twelve-month period beginning January 1, 2014, and fifty (50%) percent ending December 31, 2014, be, and hereby is, set at of the tax rate established in paragraph 1 for the taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1- Page 1 of 2 3506 of the 1950 Code of Virginia, as amended, and generally designated as Motor Vehicles for Disabled Veterans. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 ORDER SETTING THE TAX LEVY ON A CLASSIFICATION OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2014 BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That there be, and hereby is, established as a separate class of personal property in Roanoke County those items of personal property set forth in Section 58.1- 3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. 2.That the levy for the twelve-month period beginning January 1, 2014, and $3.00 ending December 31, 2014, be, and hereby is, set fora tax rate ofper one hundred dollars of assessed valuation on all taxable, tangible personal property as herein established as a separate classification for tax purposes and as more fully defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery and tools. Page 1 of 1 ACTION NO. _______________ ITEM NO. _______S-1________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2014 AGENDA ITEM: Resolution appointing Deborah C. Jacks as Clerk to the Board of Supervisors SUBMITTED BY: Joseph B. “Butch” Church Supervisor, Catawba Magisterial District COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item is placed on the agenda for consideration by the Board of Supervisors at the request of Supervisor Church. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 RESOLUTION APPOINTING DEBORAH C. JACKS AS CLERK TO THE BOARD OF SUPERVISORS WHEREAS, Section 15.2-1538 of the Code of Virginia, 1950 as amended, provides for the appointment of a Clerk for the Board of Supervisors; and WHEREAS, Ordinance #62789-4 adopted by the Board of Supervisors of Roanoke County on June 27, 1989, provides that the Board may appoint a County Clerk who shall serve at the pleasure of the Board and who shall have the duties and responsibilities as set out in said ordinance and in the State Code; and WHEREAS, said ordinance provides that if the Board chooses not to appoint a County Clerk such duties and responsibilities shall be performed bythe County Administrator; and WHEREAS, by Resolution 012214-14 the Board of Supervisors appointed B. Clayton Goodman III as Clerk to the Board of Supervisors; and NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the Board of Supervisors hereby rescinds Resolution 012214-14. 2.That the Board hereby appoints Deborah C. Jacks as Clerk to the Board of Supervisorsand will serve at the pleasure of the Boardeffective immediately. Page 1 of 2 3.That Deborah C. Jacks shall exercise all of the powers and fulfill all of the duties of Clerk to the Boardof Supervisors as provided in Ordinance # 62789-4 and as provided in the Code of Virginia 4.Thatroutine items such as signing time sheets and general approvals as needed for proper record keeping will be handled by the County Administrator. 5.That the Board of Supervisors will do an annual evaluation of the Clerk. 6.That this resolution shall be effective from and after its adoption. Page 2 of 2 ACTION NO. _______________ ITEM NO. _______S-2________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: March 25, 2014 AGENDA ITEM: Resolution authorizing the County Administrator, B. Clayton Goodman III to appoint a Clerk to the Board of Supervisors SUBMITTED BY: Joseph P. McNamara Chairman of the Board of Supervisors COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This item is placed on the agenda for consideration by the Board of Supervisors at the request of Chairman McNamara. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MARCH 25, 2014 RESOLUTION AUTHORIZING THE COUNTY ADMINISTRATOR, B. CLAYTON GOODMANIIITO APPOINT A CLERK TO THE BOARD OF SUPERVISORS WHEREAS, Section 15.2-1538 of the Code of Virginia, 1950 as amended, provides for the appointment of a Clerk for the Board of Supervisors; and WHEREAS, Section 4.01 of the Roanoke County Charter provides that the County Administrator shall have all the powers and carry out all of the duties prescribed by Title 15.2, Chapter 15 of the Code of Virginia, as amended, and in addition, such other powers, duties and responsibilities as may be established by the Board of Supervisors; and WHEREAS,by Resolution 012814-14adopted on January 28, 2014, the Board of Supervisors appointed B. Clayton Goodman III, County Administrator, as Clerk to the Board of Supervisors; and WHEREAS, Resolution 012814-14 authorizes the County Administrator to delegate said powers and duties to such persons as deemed appropriate; and WHEREAS, the County Administrator has indicated that he will delegate the duties and responsibilities and appoint Deborah C. Jacks as Clerk to the Board of Supervisors. WHEREAS, the Board authorizes and delegates to the County Administrator the power to appoint a Clerk to the Board of Supervisors. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the Board hereby ratifies and confirmsthe appointment of B. Clayton GoodmanIII, County Administrator, as Clerk to the Board of Supervisors. Page 1 of 2 2.That B. Clayton GoodmanIII, County Administrator,shall exercise all of the powers and fulfill all of the duties of Clerk to the Board of Supervisors as provided in Section 15.2-1539 of the 1950 Code of Virginia, as amended. 3.That the Board ratifies and confirms the County Administrator’s delegation of duties and responsibilities to and appointment of Deborah C. Jacks as Clerk to the Board of Supervisors. Ms. Jacks shall serve under the direction of the County Administrator. 3.Further, that the County Administratormay appoint such deputies and assistants to aid in carrying out the powers and duties of the clerk, and may delegate said powers and duties to such persons as deemed appropriate. Page 2 of 2