HomeMy WebLinkAbout4/8/2014 - RegularRoanoke County
Board of Supervisors
April 8, 2014
INVOCATION:Pastor Carroll C. Carter
St. Paul United Methodist Church
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do not necessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
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Roanoke County
Board of Supervisors
Agenda
April 8, 2014
Good afternoon and welcome to our meeting for April 8, 2014.Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedulewill be
announced.The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County’s website at
www.RoanokeCountyVA.gov.Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium.Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A.OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
B.REQUESTS TO POSTPONE, ADD TOOR CHANGE THE ORDER OF
AGENDA ITEMS
C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1.Recognition of Department of Social Services employee, Shannon Brabham,
recipient of the 2014 GoldenHalo Award(Joyce Earl, Director of Social
Services)
2.Proclamation declaring April13through 19, 2014, as National Public Safety
Telecommunicators Week in the County of Roanoke (Bill Hunter, Director of
Communications and Information Technology)
D.BRIEFINGS
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E.NEW BUSINESS
1.Request to accept a donated K-9 ballistic vest valued at $950 from Vested
Interest in K9s, Inc. for use by a Police Department K-9(Howard B. Hall,
Chief of Police)
2.Resolution approving the Roanoke Regional Airport Commission budget for
fiscal year 2014-2015 (Rebecca E. Owens, Director of Finance; Jacqueline
Shuck, Executive Director of the Roanoke Regional Airport Commission)
3.Resolution approving the Roanoke Valley Resource Authority (RVRA) budget
for fiscal year 2014-2015 (Rebecca E. Owens, Director of Finance; Anne
Marie Green, Director of General Services; Daniel Miles, Chief Executive
Officer, RVRA)
4.Request to approve the Health Insurance Plan and rates for Roanoke County
and School employees for fiscal year 2014-2015 (Rebecca E. Owens,
Director of Finance)
5. Request to approve the Dental Insurance Plan and rates for Roanoke County
and School employees for fiscal year 2014-2015 (Rebecca E. Owens,
Director of Finance)
6.Request to approve changes to the Roanoke County Alcohol Policy to allow
use of alcohol at the Bent MountainCenter(B. Clayton Goodman III, County
Administrator)
7.Request to approve Short-Term and Long-Term Disability Plan and rates
(Anita Hassell, Assistant Director of Human Resources)
8.Request to revise the Roanoke County employee handbook with elimination
of annual and sick leave plans (Anita Hassell, Assistant Director of Human
Resources)
F.FIRST READING OF ORDINANCES
1.Ordinance repealing Chapter 23. Stormwater Management in its entirety and
adopting a new Chapter of the Roanoke County Code – Chapter 23.
Stormwater Management Ordinance (Arnold Covey, Director of Community
Development)
2.Ordinance Adopting a New Chapter of the Roanoke County Code – Chapter
24; “Illicit Discharge”(Tarek Moneir, Deputy Director of Development)
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3.Ordinance amending Ordinance 121112-7 and approving an amendment to
the lease of the Bent Mountain Community Center to allow the use of alcohol
on the leased premises(B. Clayton Goodman III, County Administrator)
4.Ordinance accepting and appropriating a grant in the amount of $8,040 from
the Foundation for Roanoke Valley to the Roanoke County Police Department
for the support of the Project Lifesaver program(Howard B. Hall, Chief of
Police)
G.SECOND READING OF ORDINANCES
1.Ordinance accepting and appropriating a Stormwater Management (SWM)
Program grant in the amount of $949,200 from the Department of
Environmental Quality for restoration of Glade Creek Natural Stream – Water
Quality Improvement Project at Vinyard Park – Phase I (Tarek Moneir, Deputy
Director of Development)
H. APPOINTMENTS
1.Capital Improvement Program (CIP) Review Committee (appointed by
District)
2.Roanoke County Community Leaders Environmental Action Roundtable
(RCCLEAR)
I.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1.Approval of minutes - February 25, 2014
2.Resolution of appreciation to Susan Decker, Data Analyst – Fire and Rescue,
upon her retirement after more than five (5) years of service
3.Observance and Proclamation of Friday, April 18, 2014, as National Arbor
Day in Roanoke County
4.Acceptance of the donation of a public drainage easement on the property of
Kathy C. Croft located on Westmoreland Drive (Tax Map No. 077.13-04-
35.00), Cave Spring Magisterial District
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5.Request to approve a fiscal agent agreement between the Countyof
Roanoke and the Western Virginia Regional Jail Authority
6.Request to approve a fiscal agent agreement with the Roanoke Valley
Resource Authority
7.Confirmation of appointment to the Roanoke Valley-Alleghany Regional
Comprehensive Economic Development Commission
J. REQUESTS FORWORK SESSIONS
K.REQUESTS FOR PUBLIC HEARINGS
L.CITIZENS’ COMMENTS AND COMMUNICATIONS
M.REPORTS
1. General Fund Unappropriated Balance
2.Capital Reserves
3.Reserve for Board Contingency
N.REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Al Bedrosian
2. Joseph B. “Butch” Church
3. P. Jason Peters
4.Charlotte A. Moore
5. Joseph P. McNamara
O.WORK SESSIONS
1.Work Session on the Virginia Department of Transportation (VDOT)
Comprehensive Roadside Maintenance Program and proposed landscaping
projects at the Merriman Roundabout and along Williamson Road near
Hollins University (Megan Cronise, Principal Planner)
2.Work session to discuss the CORTRAN program and an updated contract
with the Unified Human Services Transportation System, Inc. to provide the
CORTRAN services for Roanoke County July 1, 2014 through June 30, 2015
(Laurie Gearheart,Assistant Director of Finance)
3.Work session for presentation of the proposed budget for fiscal year 2014-
2015(B. Clayton Goodman III, County Administrator; W. Brent Robertson,
Director of Management and Budget)
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4.Work session to discuss contributions to Human Service, Social Service,
Cultural, Tourism and other outside agencies(W. Brent Robertson, Director of
Management and Budget)
P.CLOSED MEETING, pursuant to the Code of Virginia as follows:
1.Section 2.2.3711.A.1.Discussion of the terms or scope of a public contract
involving the expenditure of public funds where discussion in open session
would adversely affect the bargaining position or negotiating strategy of the
County, namely, an amendment to the performance agreement with Edward
Rose Properties, Inc.
2. Section 2.2.3711.A.1 namely discussionconcerning an appointment to the
Roanoke Valley Greenway Commission
Q.CERTIFICATION RESOLUTION
R.ADJOURNMENT
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
PROCLAMATION DECLARING APRIL 13THROUGH 19, 2014, AS
NATIONAL PUBLIC SAFETY TELECOMMUNICATORSWEEKINTHE
COUNTY OF ROANOKE
WHEREAS, the week of April 13through 19,2014, has been declared "National
Public Safety TelecommunicatorsWeek" by the Senate and House of Representatives
of the United States of America;and
WHEREAS, the President of the United States issued a proclamation calling
upon the people of the United States to observe that week with appropriate ceremonies
and activities; and
WHEREAS, problems of crime, fire and other disasters touch and affect all
segments of our society, and if unabated, can undermine and erode both moral and
economic strengths of our community; and
WHEREAS, men and women are engaged in the operation of emergency
response systems for the County of Roanoke; and
WHEREAS, these professionalsare responsible for responding to stressful
telephone calls from the general public for police, fire, and emergency medical
assistance, and for calmly and professionally dispatching appropriate assistance to help
save the lives and property of our citizens; and
WHEREAS, our Communications Officers daily serve the public in countless
ways without recognition by the beneficiaries of their services.
Page 1 of 2
NOW, THEREFORE,WE, the Roanoke County Board of Supervisors do hereby
“NATIONAL PUBLIC SAFETY
proclaim the week ofApril 13through 19, 2014, as
TELECOMMUNICATORSWEEK”
and call upon the citizens of the County of Roanoke
to observe this week with appropriate ceremonies and activities.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, APRIL 8, 2014
RESOLUTION APPROVING THE ROANOKE REGIONAL AIRPORT
COMMISSION BUDGET FOR FISCAL YEAR2014-2015UPON
CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 24.B of theRegional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County, and the Roanoke
Regional Airport Commission providesthat the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated March 28, 2014, a copy of which is on file in the
office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that theCounty approve the fiscal year2014-2015
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year2014-2015budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the March
28, 2014report of the Commission Executive Director, a copyof which is incorporated
by reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
RESOLUTION APPROVING THE ROANOKEVALLEY RESOURCE
AUTHORITY BUDGET FOR THE FISCAL YEAR 2014-2015
WHEREAS, Section 5.9 of the Roanoke Valley Resource Authority Members Use
Agreement provides that the Authority shall prepare and submit its operating budget for
the forthcoming fiscal year to the Board of Supervisors of the County, the City Council of
the Cityof Roanoke and the Town Council of the Town of Vinton; and
WHEREAS, by report dated March 27, 2014, a copy of which is on file in the
office of the Clerk to the Board, the Chief Executive Officer of the Roanoke Valley
Resource Authority has submitted a request that the County approve the fiscal year
2014-2015budget of the Roanoke Valley Resource Authority.
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA that the fiscal year 2014-2015budget for the
Roanoke Valley Resource Authority as set forth in the March 27, 2014, report of the
Authority Chief Executive Officer, a copy of which is incorporated by reference herein, is
hereby APPROVED, and the County Administrator and the Clerk are authorized to
execute and attest respectively, on behalf of the County, any documentation, in form by
the County Attorney, necessary to evidence said approval.
Page 1 of 1
2014-15
Roanoke Valley Resource Authority
Budget Summary 1 & 2
Revenues 3-5
Expenses
*Personnel 6-12
Administrative7
Transfer Station8
Smith Gap9
Totals10
Classification11
Employee by Location12
*Operating 13-23
*
Capital 24-25
*Reserves 26-27
Tipping Fees Breakdown 28
Rutrough Road Landfill 29-30
Appendix
2014-2015 BUDGET
Roanoke Valley Resource Authority
2014-2015
Disposal Fees$ 7,932,050
Interest Income$ 32,000
Transfer from Contingency Reserve Fund$ 456,323
Sale of Recyclable Material$ 35,000
Miscellaneous$ 46,830
Transfer - Rutrough Road$ -
Total$ 8,502,203
Personnel
$ 624,972
Administrative
Transfer Station
$ 727,795
Smith Gap
$ 773,880
Totals$ 2,126,646
Operating
Administrative
$ 396,850
Transfer Station
$ 2,534,693
Smith Gap
$ 1,329,014
Totals$ 4,260,556
Capital
Administrative
$ 5,000
Transfer Station
$ 10,000
Smith Gap
$ -
Totals $ 15,000
Reserves
Administrative
$ -
Transfer Station
$ 495,170
Smith Gap
$ 1,604,830
Totals$ 2,100,000
Debt Service
TotalsAdministrative$ 1,026,822
Transfer Station$ 3,767,657
Smith Gap$ 3,707,723
Total$ 8,502,203
2014-2015 BUDGET
1
Roanoke Valley Resource Authority
2009-102010-20112011-20122012-20132013-20142014-2015
Disposal Fees$ 7,964,100 $ 7,786,670 $ 7,594,400 $ 7,326,600 $ 7,729,480 $ 7,932,050
Interest Income$ 336,000$ 200,000$ 45,000$ 28,000 $ 28,000$ 32,000
Transfer from Contingency$ 2,053,044 $ 1,629,080 $ 1,596,087 $ 490,991 $ 405,405$ 456,323
Reserve Fund
Sale of Recyclable$ 12,700$ 44,640$ 50,600$ 55,000 $ 35,000$ 35,000
Material
Miscellaneous$ 44,260$ 38,000$ 59,800$ 39,450 $ 39,450$ 46,830
Transfer - Rutrough Road$ - $ 125,000$ 125,000$ -$ - $ -
TOTAL $ 10,410,104$ 9,823,390 $ 9,470,887 $ 7,940,041 $ 8,237,335 $ 8,502,203
Personnel $ 1,775,973 $ 1,818,943 $ 1,863,655 $ 1,972,540 $ 2,004,856 $ 2,126,646
Operating$ 4,159,985 $ 3,907,661 $ 3,828,652 $ 3,995,501 $ 4,118,479 $ 4,260,556
Capital$ - $ 15,000$ - $ 12,000 $ 14,000$ 15,000
Transfer to Reserves$ 1,710,000 $ 1,310,000 $ 1,010,000 $ 1,960,000 $ 2,100,000 $ 2,100,000
Debt Service$ 2,764,146 $ 2,771,786 $ 2,768,580 $ -$ - $ -
TOTAL $ 10,410,104$ 9,823,390 $ 9,470,887 $ 7,940,041 $ 8,237,335 $ 8,502,203
Municipal $ per ton454545454748
Private $ per ton555555555758
0.3%-5.6%-3.6%-16.2%3.7%3.2%
in expenses
2014-2015 BUDGET
2
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15 JUSTIFICATION
493Total Tipping Fees$7,729,480$ 7,932,050 144,600
Based on tonnage receipts of :
Municipal
81,300tons $ 4,138,750
Commercial
33,900tons $ 1,992,800
Private
22,000tons $ 1,367,300
Residential
7400tons $ 433,200
Total$ 7,932,050
401Interest Income$ 28,000 $ 32,000 Operating & Other Reserve$ 32,000
956Transfer from Contingency$ 405,405$ 456,323Funds available from Contingency Reserve
Reserve Fund
460Sale of Recyclable$ 35,000 $ 35,000 Sale of Recyclable Scrap
Material Metal & Miscellaneous
515Miscellaneous $ 39,450 $ 46,830 Mulch Sales
Revenue
976Transfer from$ - $ - Transfer to operating budget
Rutrough Road Fund for administrative Services
TOTAL REVENUE$8,237,335$ 8,502,203
2014-2015 BUDGET
3
CODE DESCRIPTIONFY13-14FY14-15 JUSTIFICATION
451City of Roanoke$2,036,300 Municipal Waste
$ 2,078,600
41,000tons@48
$ 1,968,000
Wood Waste
3,000tons@35$ 105,000
Tires
30tons@120$ 3,600
400mixed@5$ 2,000
City of Roanoke Total
$ 2,078,600
452County of Roanoke$1,856,800 Municipal Waste
$ 1,892,400
37,000tons@48
$ 1,776,000
Wood Waste
3,000tons@35$ 105,000
Tires
70tons@120$ 8,400
600mixed@5$ 3,000
County of Roanoke Total
$ 1,892,400
453Town of Vinton$163,850$ 167,750 Municipal Waste
3,300tons@48$ 158,400
Wood Waste
250tons@35$ 8,750
Tires
5tons@120$ 600
-mixed@5$ -
Town of Vinton Total$ 167,750
458Commercial$1,951,200 Commercial Waste
$ 1,992,800
33,900tons@58
$ 1,966,200
Wood Waste
700tons@35$ 24,500
Tires
5tons@120$ 600
300mixed@5$ 1,500
Commercial Total
$ 1,992,800
2014-2015 BUDGET
4
CODE DESCRIPTIONFY13-14FY14-15 JUSTIFICATION
459Private$1,334,700 Private Waste
$ 1,367,300
22,000tons@58
$ 1,276,000
Wood Waste
2,200tons@35$ 77,000
Tires
90tons@120$ 10,800
700mixed@5$ 3,500
Private Total
$ 1,367,300
463Residential$386,630$ 433,200 Residential Waste
Based on Uniform Disposal Allocation
City of Roanoke$ 236,960
54.7%
County of Roanoke$ 173,280
40.0%
Town of Vinton$ 22,960
5.3%
@$48$ 355,200
Household
7400
Tons
@$35$ 70,000
Wood waste
2000
Tons
@$5$ 8,000
Tires
1600
Tires
Residential Total$ 433,200
TOTAL TIPPING FEES$7,729,480
$ 7,932,050
2014-2015 BUDGET
5
Roanoke Valley Resource Authority
DESCRIPTIONJUSTIFICATION
CODE FY13-14FY14-15
1010Salaries$ 1,251,138 $ 1,326,850 Salaries for 29employees
$ 48,000$ 52,000
1015OvertimeExtra work required on Saturdays & Holidays
$ 28,000$ 34,000
1020Part - timeOperations, Buildings, and Grounds Maintenance
$ 10,000$ 10,000
1116SupplementsOutstanding performance recognition
$ 101,526$ 108,083
2100F.I.C.A.7.65%of salaries, overtime, part time
$ 164,689$ 139,465
2200Retirement - VRS11.16%of salaries 27employees
$ 1,249,689
$ 13,665$ 17,153
2204Retirement - City22.23%of salaries 2employees$ 77,161
$ 18,200$ 18,850
2202Deferred Comp. Match$25per pay period29employees
$ 219,284$ 254,045
2300Hospitalization32participating employees8.0%Annual $
single16$470per month$ 97,426
Retiree4$470per month$ 24,357
em&sp3$703per month$ 27,338
family7$820per month$ 74,419
2$487per month$ 11,687
Em & Ch
Employee Share$ 18,818
$ 11,159$ 11,829
2310Dental29participating employees @ $34per month
$ 15,517$ 16,496
2400Life Insurance - VRS1.32%of salaries 27employees$ 1,249,689
$ 1,028$ 1,073
2401Life Insurance - City1.39%of salaries 2employees$ 77,161
2500Long Term Disability Ins.$ 3,879$ 2,567 salariesRVRA pays 50%$2,567
0.39%
$ 1,500$ 1,500
2510Short Term Disability Ins. RVRA pays 100%
$ 32,000$ 44,000
2700Workers' Comp. Ins.Workers' Comp. Insurance 29employees
$ 2,821$ 3,124
2750Retirement Health 0.25%of salaries 27employees$ 1,249,689
Insurance Credit
$ 10,000$ 10,000
2800Termination PayAnnual and sick leave payments
$ 24,050$ 24,812
2810Cash-in FLPFlexible Leave pay out
$ 48,400$ 50,800
2830Employee BenefitsRetiree Health Insurance
$ 2,004,856$ 2,126,646
TOTAL PERSONNEL
2014-2015 BUDGET
6
Roanoke Valley Resource Authority
DESCRIPTIONJUSTIFICATION
CODE FY13-14FY14-15
1010SalariesSalaries for 5employees
$ 421,477$ 437,489
$ -$ -
1015OvertimeExtra work required on Saturdays & Holidays
$ -$ -
1020Part - timeOperations, Buildings, and Grounds Maintenance
$ 2,000$ 2,000
1116SupplementsOutstanding performance recognition
$ 32,243$ 33,468
2100F.I.C.A.7.65%of salaries, overtime, part time
$ 59,049$ 48,824
2200Retirement - VRS11.16%of salaries 5employees
$ 437,489
$ -$ -
2204Retirement - City22.23%of salaries 0employees$ -
$ 3,250$ 3,250
2202Deferred Comp. Match$25per pay period5employees
$ 54,575$ 63,516
2300Hospitalization8participating employees8.0%
single0$470per month$ -
Retiree3$470per month$ 18,267
em&sp2$703per month$ 18,225
family1$820per month$ 10,631
em&ch2$487per month$ 11,687
Employee Share$ 4,705
$ 1,993$ 2,039
2310Dental5participating employees @ $34per month
$ 5,563$ 5,775
2400Life Insurance - VRS1.32%of salaries 5employees$ 437,489
$ -$ -
2401Life Insurance - City1.39%of salaries 0employees$ -
2500Long Term Disability Ins.$ 1,307$ 847 salariesRVRA pays 50%$ 847
0.39%
$ 500$ 219 $ 219
2510Short Term Disability Ins. salariesRVRA pays 100%
0.05%
$ 867$ 867
2700Workers' Comp. Ins.Workers' Comp. Insurance 5employees
$ 1,011$ 1,094
2750Retirement Health 0.25%of salaries 5employees$ 437,489
Insurance Credit
$ -$ -
2800Termination PayAnnual and sick leave payments
$ 16,474$ 16,827
2810Cash-in FLPFlexible Leave pay out
$ 6,607$ 8,759
2830Employee BenefitsRetiree Health Insurance
TOTAL PERSONNEL
$ 606,916$ 624,972
2014-2015 BUDGET
7
Roanoke Valley Resource Authority
DESCRIPTIONJUSTIFICATION
CODE FY13-14FY14-15
1010SalariesSalaries for 11employees
$ 378,294$ 423,289
$ 35,000$ 30,000
1015OvertimeExtra work required on Saturdays & Holidays
$ 14,000$ 17,000
1020Part - timeOperations, Buildings, and Grounds Maintenance
$ 4,000$ 4,000
1116SupplementsOutstanding performance recognition
$ 32,688$ 35,977
2100F.I.C.A.7.65%of salaries, overtime, part time
$ 42,404$ 38,628
2200Retirement - VRS11.16%of salaries 9employees
$ 346,128
$ 13,665$ 17,153
2204Retirement - City22.23%of salaries 2employees$ 77,161
$ 6,500$ 7,150
2202Deferred Comp. Match$25per pay period11employees
$ 81,388$ 95,227
2300Hospitalization11participating employees8.0%
single5$470per month$ 30,446
Retiree1$470per month$ 6,089
em&sp1$703per month$ 9,113
family4$820per month$ 42,525
Employee Share
$ 7,054
$ 3,985$ 4,487
2310Dental11participating employees @ $34per month
$ 3,995$ 4,569
2400Life Insurance - VRS1.32%of salaries 9employees$ 346,128
$ 1,028$ 1,073
2401Life Insurance - City1.39%of salaries 2employees$ 77,161
2500Long Term Disability Ins.$ 1,173$ 819 salariesRVRA pays 50%$ 819
0.39%
$ 500$ 212 $ 212
2510Short Term Disability Ins. salariesRVRA pays 100%
0.05%
$ 13,500$ 13,500
2700Workers' Comp. Ins.Workers' Comp. Insurance 11employees
$ 727$ 865
2750Retirement Health 0.25%of salaries 11employees$ 346,128
Insurance Credit
$ 10,000$ 10,000
2800Termination PayAnnual and sick leave payments
$ 4,800$ 4,578
2810Cash-in FLPFlexible Leave pay out
$ 13,214$ 19,269
2830Employee BenefitsRetiree Health Insurance
TOTAL PERSONNEL
$ 660,861$ 727,795
2014-2015 BUDGET
8
Roanoke Valley Resource Authority
DESCRIPTIONJUSTIFICATION
CODE FY13-14FY14-15
1010SalariesSalaries for 13employees
$ 451,367$ 466,072
$ 13,000$ 22,000
1015OvertimeExtra work required as needed
$ 14,000$ 17,000
1020Part - timeOperations, Buildings, and Grounds Maintenance
$ 4,000$ 4,000
1116SupplementsOutstanding performance recognition
$ 36,595$ 38,638
2100F.I.C.A.7.65%of salaries, overtime, part time
$ 63,237$ 52,014
2200Retirement - VRS11.16%of salaries 13employees
$ 466,072
$ -$ -
2204Retirement - City22.23%of salaries 0employees$ -
$ 8,450$ 8,450
2202Deferred Comp. Match$25per pay period13employees
$ 83,321$ 95,303
2300Hospitalization13participating employees8.0%
single11$470per month$ 66,980
Retiree0$470per month$ -
em&sp0$703per month$ -
family2$820per month$ 21,263
Employee Share
$ 7,059
$ 5,181$ 5,302
2310Dental13participating employees @ $34per month
$ 5,958$ 6,152
2400Life Insurance - VRS1.32%of salaries 13employees$ 466,072
$ -$ -
2401Life Insurance - City1.39%of salaries 0employees$ -
2500Long Term Disability Ins.$ 1,399$ 902 salariesRVRA pays 50%$ 902
0.39%
$ 500$ 1,070 $ 1,070
2510Short Term Disability Ins. salariesRVRA pays 100%
0.05%
$ 17,633$ 29,633
2700Workers' Comp. Ins.Workers' Comp. Insurance 13employees
$ 1,083$ 1,165
2750Retirement Health 0.25%of salaries 13employees$ 466,072
Insurance Credit
$ -$ -
2800Termination PayAnnual and sick leave payments
$ 2,776$ 3,407
2810Cash-in FLPFlexible Leave pay out
$ 28,579$ 22,772
2830Employee BenefitsRetiree Health Insurance
TOTAL PERSONNEL
$ 737,079$ 773,880
2014-2015 BUDGET
9
Roanoke Valley Resource Authority
LANDFILL
DESCRIPTION
CODE FY14-15ADMINTRANSFER
$ 1,326,850$ 437,489 $ 423,289 $ 466,072
1010Salaries
$ 52,000 $ - $ 30,000 $ 22,000
1015Overtime
$ 34,000 $ - $ 17,000 $ 17,000
1020Part - time
$ 10,000 $ 2,000 $ 4,000 $ 4,000
1116Supplements
$ 108,083 $ 33,468 $ 35,977 $ 38,638
2100F.I.C.A.
$ 139,465 $ 48,824 $ 38,628 $ 52,014
2200Retirement - VRS
$ 17,153 $ - $ 17,153 $ -
2204Retirement - City
$ 18,850 $ 3,250 $ 7,150 $ 8,450
2202Deferred Comp. Match
$ 254,045 $ 63,516 $ 95,227 $ 95,303
2300Hospitalization
$ 11,829 $ 2,039 $ 4,487 $ 5,302
2310Dental
$ 16,496 $ 5,775 $ 4,569 $ 6,152
2400Life Insurance - VRS
$ 1,073 $ - $ 1,073 $ -
2401Life Insurance - City
2500Long Term Disability Ins.$ 2,567$ 847$ 819$ 902
$ 1,500 $ 219$ 212$ 1,070
2510Short Term Disability Ins.
$ 44,000 $ 867$ 13,500 $ 29,633
2700Workers' Comp. Ins.
$ 3,124 $ 1,094 $ 865$ 1,165
2750Retirement Health
Insurance Credit
$ 10,000 $ - $ 10,000 $ -
2800Termination Pay
$ 24,812 $ 16,827 $ 4,578 $ 3,407
2810Cash-in FLP
$ 50,800 $ 8,759 $ 19,269 $ 22,772
2830Employee Benefits
$ 2,126,646$ 624,972 $ 727,795 $ 773,880
TOTAL PERSONNEL
2014-2015 BUDGET
10
Roanoke Valley Resource Authority
POSITION#GRADECURRENT PAY RANGE
CEO1UUnclassified
Operations Manager137$ 74,408to$ 110,566
Environmental & Safety Manager134$ 64,276to$ 95,511
Business Manager130$ 52,880to$ 78,577
Operations Supervisor227$ 45,680to$ 67,878
Administrative Coordinator125$ 41,433to$ 61,567
Senior Equipment Operator223$ 37,581to$ 55,843
Building Maintenance Mechanic121$ 34,087to$ 50,651
Motor Equipment Mechanic 121$ 34,087to$ 50,651
Administrative Secretary120$ 32,464to$ 48,240
Motor Equipment Operator II1519$ 30,918to$ 45,943
Motor Equipment Operator I 117$ 28,044to$ 41,672
Scale Operator116$ 26,708to$ 39,687
Laborer/Operator013$ 23,071to$ 34,282
TOTAL SALARIES29$ 1,299,0486/30/2014
Adjustments:
Market0.0% $ -
Performance2.0%mid-point $ 27,802
$ 1,390,098
Reclass(s)$ -
Total$ 27,802
TOTAL ADJUSTED SALARIES $ 1,326,850
2014 -2015 BUDGET
11
Roanoke Valley Resource Authority
EMPLOYEE BY LOCATION
POSITION#GRADE
ADMIN.TRANSFERLANDFILL
CEO1U0
10
Operations Manager1370
10
Environmental & Safety Manager1340
10
Business Manager1300
10
Operations Supervisor2271
01
Administrative Coordinator1250
10
Senior Equipment Operator2231
01
Building Maintenance Mechanic1211
00
Motor Equipment Mechanic 1210
01
Administrative Secretary1201
00
Motor Equipment Operator II15196
09
Motor Equipment Operator I 117
001
Scale Operator1161
00
Laborer/Operator0130
00
TOTAL EMPLOYEES
2951113
2014 -2015 BUDGET
12
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
3004Medical Exams$ 1,000 $ 1,000 Physical exams for new employees;
drug and alcohol random testing
3007Contract Services$ 214,706 $ 230,352 Employee Assistance Program:
$16.28 @ x 28 employees$ 456
Groundwater Monitoring
*Drinking Water Sampling
24 @ $609$ 14,616
*Monitoring Wells
6 wells; 2 events/year
$19,000/event =$ 38,000
Norfolk Southern
Rail Inspections$ 1,000
Stormwater Discharge
*Permit Sampling
2 samples x $6,000$ 12,000
Gas Monitoring
Quarterly @ $1,300$ 5,200
Monthly @ $1,275$ 15,300
Title V, e-GGRT, CC & TS$ 23,000
Clean Valley Council
12 months$ 51,000
Landscaping
$255/month$ 3,060
Tire Disposal - 250 Tons @
$70.00 + Fuel Surcharge$ 20,000
Copier Rental
$560/month$ 6,720
HHW Disposal$ 40,000
3011Janitorial Service$ 9,900 $ 11,700 Services for all Facilities
$975/month$ 11,700
3012Exterminating Services$ 1,200 $ 1,200 T.S. - $50/month$ 600
S.G. - $50/month$ 600
File & Record & Retention$ 5,000
3013Professional Services$ 78,900 $ 84,400 Auditing Services$ 13,000
Legal Services$ 48,500
Engineering Services$ 9,000
Software support$ 2,900
Outside Legal$ 4,000
Leachate sampling$ 2,000
3029Municipal Waste N S tons shipped
144,600
$ 2,035,194$ 2,003,900
62 tons/car = 2,333
1.0% increase
1,800 cars: $906/car$ 1,630,800
533 cars: $700/car$ 373,100
Total$ 2,003,900
2014-2015 BUDGET
13
Roanoke Valley Resource
CODEDESCRIPTIONFY14-15JUSTIFICATIONADMINTRANSFERLANDFILL
3004Medical $ 1,000 Physical exams for new employees;$ 1,000 $ - $ -
Examsdrug and alcohol random testing
3007Contract $ 230,352 Employee Assistance Program:
Services $16.28 @ x 27 employees$ 456 $ 456 $ - $ -
Groundwater Monitoring
*Drinking Water Sampling
24 @ $609$ 14,616 $ - $ - $ 14,616
*Monitoring Wells
6 wells; 2 events/year
$19,000/event =$ 38,000 $ - $ - $ 38,000
Norfolk Southern
Rail Inspections$ 1,000 $ - $ 500 $ 500
Stormwater Discharge
*Permit Sampling
2 samples x $6,000$ 12,000 $ - $ - $ 12,000
Gas Monitoring
Quarterly @ $1,300$ 5,200 $ - $ - $ 5,200
Monthly @ $1,275$ 15,300 $ 15,300
Title V & e-GGRT, CC & TS$ 23,000 $ 23,000
Clean Valley Council
12 months$ 51,000 $ 51,000 $ - $ -
Landscaping
$255/month$ 3,060 $ - $ 3,060 $ -
Tire Disposal - 250 Tons @
$70.00 + Fuel Surcharge$ 20,000 $ - $ 20,000 $ -
Copier Rental
$622/month$ 6,720 $ 6,720 $ - $ -
HHW Disposal$ 40,000 $ 40,000
3011Janitorial $ 11,700 Services for all Facilities
Service $975/month$ 11,700$ - $ 5,850$ 5,850
3012Exterminating $ 1,200 T.S. - $50/month$ 600$ - $ 600$ -
ServicesS.G. - $50/month$ 600$ - $ -$ 600
File & Record & Retention$ 5,000 $ 5,000
3013Professional $ 84,400 Auditing Services$ 13,000 $ 13,000 $ - $ -
ServicesLegal Services$ 48,500 $ 48,500 $ - $ -
Engineering Services$ 9,000 $ - $ - $ 9,000
Software support$ 2,900 $ - $ 2,900$ -
Outside Legal$ 4,000 $ 4,000$ -$ -
Leachate sampling$ 2,000 $ 2,000
3029Municipal $ 2,003,900N S tons shipped
144,600
Waste 62 tons/car = 2,333
$ -
1,800 cars: $906/car$ 1,630,800
533 cars: $700/car$ 373,100$ -
Total$ 2,003,900 $ - $ -
$ 2,003,900
2014-2015 BUDGET
14
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
3030Waste Water Freight$ 143,000 $ 227,825 Leachate Cars
325 Cars @ $701$ 227,825
3035Stone Car Freight Charge$ 14,280 $ 14,000 Stone Cars 20 Cars @ $700$ 14,000
3101Temporary Help$ - $ - Buildings and grounds maintenance
3202$ 1,000 $ 1,000 Maintenance and repairs to office equipment
Repairs/Office Equipment
3204Repairs to Vehicles$ 6,500 $ 7,200 Maintenance and repairs to all road vehicles
3206Repairs to Data $ 4,600 $ 6,000 Maintenance and repairs to
Processingall data processing equipment
3208Repairs to Buildings$ 100,000 $ 110,000 Maintenance and repairs to all buildings
and Groundsand property; pump stations, septic tanks.
3209Repairs to Other$ 170,000 $ 190,000 Construction Equipment
Equipment Off Road Vehicles$ 165,000
Tipper$ 5,000
Railcars$ 5,000
Miscellaneous Equipment$ 15,000
Tub Grinder, Seeder, etc.
3530Printed Forms$ 2,600 $ 2,600 Letterhead, envelopes, cards, scale tickets
repair orders, purchasing forms
includes General Counsel
3610Advertising$ 4,500 $ 4,500 Personnel, RFP, bids, public hearings, etc.
3620Public Information$ 850 $ 850 Handouts$ 150
User Brochures$ 400
HHW Brochures$ 200
Miscellaneous$ 100
2014-2015 BUDGET
15
Roanoke Valley Resource
CODEDESCRIPTIONFY14-15JUSTIFICATIONADMINTRANSFERLANDFILL
3030Waste Water Freight$ 227,825 Payments to NS to haul leachate from $ - $ - $ 227,825
Smith Gap
3035Stone Car Freight $ 14,000 Payments to NS to haul stone to Smith $ - $ - $ 14,000
ChargeGap
3101Temporary Help$ - Buildings and grounds maintenance$ - $ - $ -
3202$ 1,000 Maintenance and repairs to$ 1,000 $ - $ -
Repairs/Office
office equipment
Equipment
3204Repairs to Vehicles$ 7,200 Maintenance and repairs to all road $ 4,500 $ 1,350 $ 1,350
vehicles
3206Repairs to Data $ 6,000 Maintenance and repairs to$ 6,000 $ - $ -
Processingall data processing equipment
3208Repairs to Buildings$ 110,000 Maintenance and repairs to all buildings $ 10,000 $ 45,000 $ 55,000
and Groundsand property; pump stations, septic
tanks.
3209Repairs to Other$ 190,000 Construction Equipment
Equipment Off Road Vehicles$ 165,000$ - $ 70,000 $ 95,000
Tipper$ 5,000$ - $ 5,000
Railcars$ 5,000$ 5,000 $ -
Miscellaneous Equipment$ 15,000$ 5,000$ 10,000
Tub Grinder, Seeder, etc.
3530Printed Forms$ 2,600 Letterhead, envelopes, cards, scale $ 2,600 $ - $ -
tickets repair orders, purchasing forms
includes General Counsel
3610Advertising$ 4,500 Personnel, RFP, bids, public hearings, $ 4,500 $ - $ -
etc.
3620Public Information$ 850 Handouts$ 850$ - $ -
User Brochures
HHW Brochures
Miscellaneous
2014-2015 BUDGET
16
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
3625Promotional Articles$ 400 $ 400 Recycling handouts, pens,
pencils, miscellaneous items
3630Special Events$ 3,500 $ 3,500 Annual Employee Functions &
Customer Appreciation Day
4600Central Services$ 63,000 $ 63,000 Administrative services,
Roanoke County/Roanoke
City for data processing,
accounting, web update, miscellaneous
5110Utilities - Electricity$ 67,404 $ 69,000 Transfer Station
$2,250/month$ 27,000
Smith Gap Landfill
$3,500/month$ 42,000
5121Utilities - Heat - Fuel$ 28,000 $ 29,000 Transfer Station
Natural Gas$ 6,000
Smith Gap Landfill
Propane Gas$ 23,000
5141Water Service - Transfer$ 10,000 $ 10,000 Water & Sewer Service for Transfer
StationStation
5142Sewer Service - Transfer$ 20,000 $ 22,750 Sewer Service _ leachatge Smith Gap
Station325Leachate cars
$3.50/1000 gal - WVWA Fee
$ 22,750
5210Postage$ 4,500 $ 4,500 Postage for all mailings and
correspondence, postage
meter rent, includes General
Counsel
5230Telephone$ 5,700 $ 6,000 Telephone service to both facilties,
long distance calls, & credit card processing
5233Internet Lines$ 5,520 $ 8,000 Fees for internet service at Smith Gap Landfill
and Transfer Station
5235Cell Phones$ 4,500 $ 4,500 Service for cell phones
2014-2015 BUDGET
17
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY14-15JUSTIFICATIONADMINTRANSFERLANDFILL
3625Promotional Articles$ 400 Recycling handouts, pens,$ 400 $ - $ -
pencils, miscellaneous items
3630Special Events$ 3,500 Annual Employee Functions &$ 3,500 $ - $ -
Customer Appreciation Day
4600Central Services$ 63,000 Administrative services, $ 63,000 $ - $ -
Roanoke County/Roanoke
City for data processing,
accounting, web update, misc.
5110Utilities - Electricity$ 69,000 Transfer Station $ - $ 27,000 $ 42,000
$2,250/month
Smith Gap Landfill
$3,500/month
5121Utilities - Heat - Fuel$ 29,000 Transfer Station$ - $ 6,000 $ 23,000
Natural Gas
Smith Gap Landfill
Propane Gas
5141Water Service - $ 10,000 Water & Sewer Service for Transfer$ - $ 10,000 $ -
Transfer StationStation
5142Sewer Service - $ 22,750 Sewer Service$ - $ - $ 22,750
Transfer Station
Leachate - Smith Gap
5210Postage$ 4,500 Postage for all mailings and$ 4,500$ -$ -
correspondence, postage
meter rent, includes General
Counsel
5230Telephone$ 6,000 Telephone service to both facilites $ 6,000 $ - $ -
& long distance calls & Credit Card
5233Internet Lines$ 8,000 Fees for internet service @ S. Gap $ 2,400$ -$ 5,600
5235Cell Phones$ 4,500 Service for cell phones $ 4,500$ -$ -
2014-2015 BUDGET
18
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
5302Property Insurance-Fire$ 30,000 $ 28,000 Coverage for all buildings, contents,
and equipment
5305Motor Vehicle Insurance$ 10,000 $ 8,000 Insurance for on-road vehicles
5307Public Officials Insurance$ 500 $ 500 Insurance through VML or VACO pools
5308General Liability Ins.$ 10,000 $ 9,000 Coverage for all facilities & property
5410Rent of Equipment$ 5,280 $ 5,280 Rental of Miscellaneous Equipment
Heavy Equipment
Emergency Equipment
5501Travel - Mileage$ 500 $ 500 Use of personal vehicles for RVRA
business, staff, and Board Members
5503Travel - Lodging$ 7,500 $ 7,500 Out of town conference lodging, SWANA,
VML, legal conferences, including meals
5504Conference$ 3,000 $ 3,000 Conference registrations; SWANA, VML,
legal conferences
5520Dinner Meetings -$ 3,000 $ 3,000 Monthly Board meetings, dinners, and
Luncheonsluncheons associated with RVRA
5540Training & Education$ 4,000 $ 4,000 Operator training for hazardous materials,
certification, miscellaneous
5601Contributions$ 402,000 $ 402,000 Payments per contract to:
Roanoke County$ 300,000
Roanoke City$ 100,000
Volunteer fire and rescue$ 2,000
2014-2015 BUDGET
19
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY14-15JUSTIFICATIONADMINTRANSFERLANDFILL
5302Property Insurance- $ 28,000 Coverage for all buildings, contents,$ 28,000 $ - $ -
Fireand equipment
5305Motor Vehicle Ins.$ 8,000 Insurance for on-road vehicles$ 8,000 $ - $ -
5307Public Officials Ins.$ 500 Insurance through VML or VACO pools$ 500 $ - $ -
5308General Liability Ins.$ 9,000 Coverage for all facilities & property$ 9,000 $ - $ -
5410Rent of Equipment$ 5,280 Rental of Miscellaneous Equipment$ - $ 2,640 $ 2,640
Heavy Equipment
Emergency Equipment
5501Travel - Mileage$ 500 Use of personal vehicles for RVRA$ 500 $ - $ -
business, staff, and Board Members
5503Travel - Lodging$ 7,500 Out of town conference lodging, $ 6,500 $ 500 $ 500
SWANA, VML, legal conferences,
including meals
5504Conference$ 3,000 Conference registrations; SWANA, VML,$ 2,500 $ 250 $ 250
legal conferences
5520Dinner Meetings -$ 3,000 Monthly Board meetings, dinners, and$ 3,000 $ - $ -
Luncheonsluncheons associated with RVRA
5540Training & Education$ 4,000 Operator training for hazardous $ 2,000 $ 1,500 $ 500
materials, certification, miscellaneous
5601Contributions$ 402,000 Payments per contract to:$ -$ 100,000$ 302,000
Roanoke County$ 300,000
Roanoke City$ 100,000
Volunteer fire and rescue$ 2,000
2014-2015 BUDGET
20
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
5801Dues$ 2,100 $ 2,100 Professional & Association dues:
SWANA, SWVSWMA,
& IAAP
Returned check fees and misc. fees
5815Warrants and Fees$ 31,200 $ 34,200 DEQ & City annual fees -~$33,000
Collection fees $1,200
5823Employee Recognition$ 6,000 $ 6,000 Awards and Certificates
5850Miscellaneous Operating$ - $ - No programs planned
6010Office Supplies$ 3,500 $ 3,900 Office paper, pens, pencils, folders, etc.
6011Photocopies$ 400 $ 400 Miscellaneous Photocopies
6013Small Equipment &$ 23,000 $ 30,500 Items of office and shop equipment
Suppliesand supplies, tools, miscellaneous
6040Medical Supplies$ 500 $ 500 Supplies for first aid kits & medicine
cabinet
6050Janitorial Supplies$ 3,400 $ 3,400 Supplies for general cleaning & sanitation
6071Radio Parts$ 4,000 $ 4,000 Communications Equipment & Fees
6080Gas, Oil, Grease$ 390,000 $ 420,000 Fuel for all equipment and vehicles,
includes oil, lubricants
6091Tires, Tubes, Parts$ 70,000 $ 50,000 Replacement and maintenance parts and
supplies for all equipment and vehicles
6130Uniform and Wearing$ 18,400 $ 21,400 Safety Shoes & Jeans$ 6,000
ApparelRain gear, shirts, hats, misc.$ 5,500
Purchase of uniforms $ 8,800
mats & towels$ 1,100
2014-2015 BUDGET
21
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY14-15JUSTIFICATIONADMINTRANSFERLANDFILL
5801Dues$ 2,100 Professional & Association dues:$ 2,100 $ - $ -
SWANA, SWVSWMA,
& IAAP
Returned check fees and misc. fees
5815Warrants and Fees$ 34,200 DEQ annual fee -~$30,000$ 1,200 $ 5,500 $ 27,500
Collectioin Fees $1,200
5823Employee Recognition$ 6,000 Awards and Certificates$ 6,000 $ - $ -
5850Miscellaneous Operatin$ - No programs planned$ - $ - $ -
6010Office Supplies$ 3,900 Office paper, pens, pencils, folders, etc.$ 3,900 $ - $ -
6011Photocopies$ 400 Miscellaneous Photocopies$ 400 $ - $ -
6013Small Equipment &$ 30,500 Items of office and shop equipment$ 3,500 $ 11,500 $ 15,500
Suppliesand supplies, tools, miscellaneous
6040Medical Supplies$ 500 Supplies for first aid kits & medicine$ - $ 250 $ 250
cabinets
6050Janitorial Supplies$ 3,400 Supplies for general cleaning & $ 3,400 $ - $ -
sanitation
6071Radio Parts$ 4,000 Communications Equipment & Fees$ - $ 2,000 $ 2,000
6080Gas, Oil, Grease$ 420,000 Fuel for all equipment and vehicles,$ 16,000$ 144,000$ 260,000
includes oil, lubricants
6091Tires, Tubes, Parts$ 50,000 Replacement and maintenance parts and$ 8,000 $ 15,000$ 27,000
supplies for all equipment and vehicles
6130Uniform and Wearing$ 21,400 Safety Shoes $ 125 $ 2,100 $ 3,775
ApparelRain gear, shirts, hats, misc.$ 3,500 $ 1,000 $ 1,000
Purchase of uniforms $ - $ 3,350 $ 5,450
mats & towels$ -$ 550$ 550
2014-2015 BUDGET
22
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
6202Subscriptions$ 200 $ 200 Professional magazines and manuals
6203Books$ 200 $ 200 Miscellaneous books and manuals
6211Code Books$ - $ - Miscellaneous legal code books
6501Other Operating $ 35,000 $ 40,000 Disinfectants, deodorizers, salt for roads,
Suppliesgravel and stone for roads, seed, mulch
fertilizers and lime for seeding slopes, fill
areas and other areas, miscellaneous
office supplies
6503Fire Equipment and$ 1,200 $ 1,200 Fire hoses & extinguishers replacements &
Supplies and for annual inspections for both facilities
6510Safety Equipment $ 2,000 $ 2,000 Dust mask, safety glasses, etc.
9670Unappropriated Balance$ 50,845 $ 52,599 For unexpected expenditures1.25%
TOTAL OPERATING
$ 4,118,479$ 4,260,556
2014-2015 BUDGET
23
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY14-15JUSTIFICATIONADMINTRANSFERLANDFILL
6202Subscriptions$ 200 Professional magazines and manuals$ 200 $ - $ -
6203Books$ 200 Miscellaneous books and manuals$ 200 $ - $ -
6211Code Books$ - Miscellaneous legal code books$ - $ - $ -
6501Other Operating $ 40,000 Disinfectants, deodorizers, salt for $ - $ 5,500 $ 34,500
Suppliesroads, gravel & stone for roads,
seed, mulch fertilizers & lime for
seeding slopes, fill areas and
other areas, miscellaneous
office supplies
6503Fire Equipment and$ 1,200 Fire hoses & extinguishers $ - $ 600 $ 600
Suppliesreplacements & and for
annual inspections for both
facilities
6510Safety Equipment $ 2,000 Dust mask, safety glasses, etc.$ - $ 1,000 $ 1,000
SUB-TOTAL$ 43,600 $ 400 $ 7,100 $ 36,100
$ 2,503,400$ 1,312,606
TOTALS PAGES 13-24
$ 391,951
9670$ 52,599 1.25%$ 4,899 $ 31,293 $ 16,408
Unappropriated BalanceFor unexpected expenditures
TOTAL OPERATING$ 4,260,556 $ 2,534,693$ 1,329,014
$ 396,850
2014-2015 BUDGET
24
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
8101Machinery & Equipment$ - $ -
New
8102Machinery & Equipment$ - $ 10,000 Commercial Grade Lawn Mower
Replacement
8201Furniture, Office$ - $ -
Equipment New
8202Furniture, Office$ - $ -
Equipment Replacement
8302Communications$ - $ -
Equipment Replacement
8402Small Capital Outlay$ - $ -
Replacement
8701Technology $ 14,000 $ 5,000 Cox Internet Connection
Equipment - New
8702Data Processing $ - $ -
Equipment Replacement
8705Computer Server $ -
8902New Building$ - $ -
TOTAL CAPITAL$ 14,000 $ 15,000
2014-2015 BUDGET
25
Roanoke Valley Resource Authority
CODE DESCRIPTIONBALANCEDEPOSITEXPENSEBALANCEJUSTIFICATION
7/1/2014FY14-15FY14-1506/30/15
924500Landfill Closure $ 300,000 $ 2,946,685 As required by State
$ 5,924,587$ 3,277,902
and Federal Regulations
to close Smith Gap Landfill
Close 7 Acres
925010EquipmentFor replacement of
$ 652,718 $ 1,188,050$ 564,668
$ 1,100,000
Reserve Fundequipment per
equipment replacement
schedule.
925020Groundwater Groundwater
$ 500,000 $ - $ -$ 500,000
Protection Fundprotection fund per
local permit.
925030Landfill HostAs per local permit.
$ 160,000 $ 10,000 $ -$ 170,000
CommunityIntranet/property
Improvement Fund
925040Property ValueAs per local permit.
$ 443,193 $ - $ -$ 443,193
ProtectionCurrent fund is
adequate based on
anticipated sales.
925050Future SiteFor future construction
$ 500,000 $ 100,000
$ 2,150,118$ 2,550,118
Developmentof the landfill
Engineering for Phase VI
925065CapitalFor maintenance and
$ 489 $ 190,000 $ 130,000$ 60,489
Improvement improvements to the
Fundfacilities.
Bathrooms & Carpet
00840-ContingencyFor unexpected expenses
$ - $ 456,323$ 755,773
$ 1,212,096
0929Reserveand for tipping fee
Fundstabilization
TOTAL RESERVE$ 11,043,201 $ 4,821,058
$ 2,100,000$ 8,322,143
FUNDS
2014-2015 BUDGET
26
Roanoke Valley Resource Authority
CODE DESCRIPTIONJUSTIFICATIONDEPOSITADMINTRANSFERLANDFILL
FY14-15
924500Landfill ClosureAs required by State$ 300,000 $ - $ 10,000 $ 290,000
and Federal regulations
to close Smith Gap
Regional Landfill
925010EquipmentFor replacement of$ - $ 390,170 $ 709,830
$ 1,100,000
Reserve Fundequipment per
equipment replacement
schedule.
925020GroundwaterGroundwater$ - $ - $ -
$ -
Protection Fundprotection fund per
local permit.
925030Landfill HostAs per local permit.$ - $ - $ 10,000
$ 10,000
Communityintranet/property
Improvement Fund
925040Property ValueAs per local permit.$ - $ - $ -
$ -
ProtectionCurrent fund is
adequate based on
anticipated sales.
925050Future SiteFor future construction$ - $ - $ 500,000
$ 500,000
Developmentof the landfill
No planned expenditures
925065CapitalFor maintenance and$ -$ 95,000$ 95,000
$ 190,000
Improvement improvements to the
Fundfacilities.
00840-ContingencyFor unexpected expenses $ -$ - $ -
$ -
0929Reserveand for tipping fee
Fundstabilization
TOTAL RESERVE $ - $ 495,170 $ 1,604,830
$ 2,100,000
FUNDS
2014-2015 BUDGET
27
Roanoke Valley Resource Authority
CATEGORYADMINLANDFILLTRANSFERTOTALPERCENT
PERSONNEL$ 624,972$ 773,880 $ 727,795 $ 2,126,646 25%
OPERATIONS$ 396,850$ 1,344,014 $ 2,534,693 $ 4,275,556 50%
DEPOSITS
AND$ - $ 1,604,830 $ 495,170 $ 2,100,000 25%
RESERVES
TOTAL$ 1,021,822$ 3,722,723$ 3,757,657$ 8,502,203100%
PERCENTAGE12%44%44%100%
CATEGORYLANDFILLTRANSFERTOTALPERCENT
MUNICIPAL FREIGHT$ - $ 2,003,900 $ 2,003,900 24%
LEACHATE TANKERS$ 227,825$ - $ 227,825 3%
STONE$ 14,000 0$ 14,000 0%
TOTAL$ 241,825$ 2,003,900$ 2,245,72526%
3%24%26%
Required Tipping Fee
Depositsfrom Contingency funds allow
for a lower tipping fee charge.
Municipal$ 51per ton
Commercial$ 61per ton
2014-2015 BUDGET
28
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
Beginning Balance Anticipated Balance July 1, 2014
$ 2,648,692$ 2,123,266
July 1, 2013
Expenditures -Budgeted$ 541,426 All Post Closure Care Activities
$ 1,787,400
Interest$ 16,000 $ 8,000 Estimated Interest Income from
Investments
ESTIMATED BALANCE $ 343,866
$ 2,123,266
2014-2015 BUDGET
29
Roanoke Valley Resource Authority
CODE DESCRIPTIONFY13-14FY14-15JUSTIFICATION
3007Contract Services$ 87,000 $ 87,000 Groundwater Monitoring
Lab Analysis - 2 Events$ 42,000
Gas Monitoring Quarterly
$1500/Event$ 6,000
Gas Extraction System$ 18,000
monitoring
Cap Maintenance$ 10,000
miscellaneous seeding,
grading, E & S control care
Air Emissions$ 11,000
Corrective Action$ -
Plan
3013Professional Services$ 64,000 Engineering Services
$ 1,564,000
Groundwater Sampling
2 Events @ $22,000$ 44,000
Groundwater Assessment$ -
Program
Miscellaneous$ 10,000
Lift Station -Engr. & Constr.$ 1,500,000
Legal Services$ 10,000
3208Repair and Maintenance$ 13,000 $ 130,000 Disposal of Leachate$ 120,000
Road Maintenance Stone$ 10,000
5110Utilities - Electricity$ 6,500 $ 3,000 Electric Service for Blower/Flare Station
5230Telephone$ - $ - Included in internal services
5815Warrants & Fees$ 1,000 $ 1,400 DEQ Annual Fee
5850Miscellaneous $ 2,000 $ 2,000 advertisement and bottled gas.
6302Property Insurance$ - $ - Coverage for Flare Station and Associated
Equipment
8101Machinery & Equipment$ - $ -
9808Transfer to RVRA$ - $ -
Operations
$ 173,500
TOTAL
$ 1,787,400
2014-2015 BUDGET
30
Roanoke County and Roanoke County SchoolsAttachment A
Dental Insurance Renewal Rates
2014-15
Employees:Dental PlanIncrease
MonthlyCountyEmployeeEmployeeforRetiree
PremiumBenefitRatePaysEmployeeRate
Current 2013-14
Subscriber Only29.6222.746.8823.23%$-43.92
Subscriber + 1 48.2429.0619.1839.76%$-71.72
Family83.4643.1240.3448.33%$-124.90
Married School & County Couple83.4661.2622.2026.60%$-n/a
Dental Plan
Renewal 2014-15
Subscriber Only30.4223.367.0623.21%$0.1844.75
Subscriber + 1 49.5429.8419.7039.77%$0.5273.08
Family85.7044.2841.4248.33%$1.08127.27
Married School & County Couple85.7062.9022.8026.60%$0.60n/a
Retiree Membership
Current Membership
CountySchoolsCountySchools
Subscriber Only411777100391
Subscriber + 1 19733851230
Family256516168
Total Members8641631167629
POLICY FOR USE, CONSUMPTION, OR POSSESSION OF
ALCOHOLIC BEVERAGES AT ROANOKE COUNTY FACILITIES
Roanoke County has the opportunity to increase use of Roanoke County-owned
property and revenue by allowing outside groups to host events that include the
service of alcoholic beverages.
The term “alcoholic beverage” refers to beer, wine, and mixed beverages as defined
in the Virginia Alcoholic Beverage Control Act.In this context, theterm“use,
consumption, or possession of alcoholic beverages” pertains only to alcohol service by
permitted outside groups on County-owned property.
PART I: AUTHORIZATION
1.Departments must request authorization from the County Administrator to issue
permits allowing public use ofalcoholic beverages at the following County-
owned properties: Green Hill Park, Explore Park, Camp Roanoke (out of summer
camp season), South County Libraryand Glenvar Library.
2.Authorization may be denied based on lack of need and other considerations,
such as butnot limited to potential disruption to the County’s daily business,
facility availability and staffing.
3.The County Administrator may rescind a permitat any time, with or without
cause.
4.The department director or designeewill be responsible for the administration of
the permitting process.
5.County funds may notbe used to purchase alcoholic beverages.
6.All state and local laws and ordinances regarding alcoholic servicemust be
obeyed.
PART II: APPLICATION
1.A group or individual(“Applicant”) wishing to servealcoholic beverages at an
event on Roanoke County property must complete a Roanoke County
Alcoholic Beverage Use applicationand apply for the appropriate Virginia
Alcoholic Beverage ControlBoard (“Virginia ABC”)Banquet License.
2.The Applicant must be at least 21 years ofage and present a valid form of
identification.
3.The Applicant must attend the event and be responsible for ensuring that no
person under the age of 21, or 21 and older but intoxicated, will be served or
allowed to consume any alcoholic beverages.
4.The submitted application must be complete and accurate. Permission may be
denied for any application that is incomplete, inaccurate, or misleading.
5.Alcoholic beverages may be served only during the times and dates, and in the
areas specified in the application.
6.After the application receives preliminary approval, a tentative reservation is
issued. The reservation is not confirmeduntil:
a.The Applicant presents an original Virginia ABC Banquet License and a
copy is made for the Applicant file.
b.A security deposit is paid, in anamount determined by the department,
to cover the cost of damages to County property or unanticipated costs
to the County as a result of the use of County property. If there are no
such costs, the security deposit will be returned, without interest, to the
applicant within 30 calendar days following the event. The security
deposit can be made by cash, credit card (when this option is available),
or by certified check made payable to “Treasurer, Roanoke County.” A
returned check or denied credit will automatically cancel the reservation.
A reservation confirmation will not be issued unless both criteria aremet at least
days prior to the event.
14
7.The reservation may be cancelledat any time atthe sole discretion of Roanoke
County, with or without cause, and the County shall have no liability arising from
the cancellation of any such permit.
8.The Applicant is required to indemnify the County, Roanoke County Board of
Supervisors, its agents, volunteers, sponsors and employees from any liability
associated with the use, consumption, or possession of alcoholic beverages on
County property.
9.The Applicant must provide adequate liability insurance covering the applicant,
the entity represented, and the County and its officers, agents, and employees
from any such liability in the amount of asset forth by Roanoke
$1,000,000
County’s Office of Risk Management.
PART III: MISCELLANEOUS
1.All applicable laws, ordinances, rules, and regulations apply.
2.All events serving alcohol must last six (6)or fewer hours.
3.Alcohol service must cease thirty (30) minutes before the scheduled close of the
event.
4.Alcohol must be served and consumed in defined spaces only.No alcohol is to
be served or consumed in parking areas, and no alcohol is to be taken off
premises.
5.The bar must be tended at all times.
6.A department designee or ABC official shall be allowed free access to the
applicant’s event.
7.No one under the age of 21 will be allowed to supervise the event or sell or serve
alcohol.
8.The applicant may be required to pay for extra security and building
maintenance depending on the nature and size of the function. The
department director will provide the final determination for security needs of a
rental and or event.
9.Departments retain the right to refuse to permit alcohol consumption anywhere
on County-owned property andto deny a reservation based on the type of
event or the type of alcohol to be served.
10.Any violations of these rules or state or local laws during an event may result in a
citation by police, immediate termination of an event, and forfeiture of the
damage deposit and/or additional fees and penalties. Furthermore, the
individual may be prohibited from attending or hosting another event at any
Roanoke County facility.
11.Departments may haveadditional rules and regulations based on differences in
event sites and staffing structures.
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ACTION NO. _______________
ITEM NO. _______F-1___________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
April 8, 2014
AGENDA ITEM:
Ordinance repealing Chapter 23Stormwater Management in
its entirety and adopting a new Chapter of the Roanoke County
Code –Chapter 23. Stormwater Management Ordinance
SUBMITTED BY:
Arnold Covey
Director of Community Development
APPROVED BY:
B.ClaytonGoodmanIII
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The proposed ordinance is based on the State model ordinance incorporating stormwater
quantity and quality requirements.This ordinance repeals the existing Chapter 23 of the
County Code, and adopts a new Chapter 23 stormwater management ordinance.The new
ordinance complies with the minimum State regulations.
This ordinance will establish minimum stormwater management requirements and controls
to protect properties; and safeguardsthe general health, safetyand welfare of County
residents. It will help: a) avoid increases in stream erosion and degradation; b) improve
streamwater quality; c) comply with State MS4 permit requirements; andd) minimize
increases in flooding.
On July 1, 2013, RoanokeCounty received its permit from the Department of
Environmental Quality under the General Permit for Discharges of Stormwater from Small
Municipal Separate Storm Sewer Systems(MS4).
One of the conditions of this permit is that Roanoke County’sStormwater Ordinance must
be consistent with the Virginia Stomwater Management Program (VSMP),as required in
9VAC25-870-148of the Code of Virginia. In order for Roanoke County to remain in
Page 1of 2
compliance with the Virginia Stormwater Managementlaw(Section 15.2-2114 and Section
62.1-44.15:27), and Federal and State Regulations under the Clean Water Act, the County
must amend itscurrent StormwaterManagement Ordinance(which was adopted in 2007)
by June 15, 2014,with an effective date of July 1, 2014.
County staff has reviewedthis ordinance with the Roanoke County Homebuilders
Association and withthe Boardof Supervisors at a work session onFebruary 25, 2014.
ALTERNATIVES:
1.Staff recommends that the Board of Supervisors favorably consider the adoption of
this ordinance at first reading and authorize the staff to schedule asecond reading
andpublic hearing for April 22, 2014.
2.Take no action at this time.
STAFF RECOMMINEDATION:
Approve Alternative #1.
Page 2of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
ORDINANCE REPEALING CHAPTER 23. STORMWATER
MANAGEMENT IN ITS ENTIRETY AND ADOPTING A NEW CHAPTER
OF THE ROANOKE COUNTY CODE – CHAPTER 23. STORMWATER
MANAGEMENT ORDINANCE
WHEREAS, the Federal Clean Water Act requires the U. S. Environmental
Protection Agency (EPA) to enact regulations to permit and eliminate pollutants
discharged into the nation’s waterways; and
WHEREAS, the EPA has required the states and in the Commonwealth of
Virginia, the Department of Environmental Quality (DEQ) to enforce these regulations;
and
WHEREAS, Roanoke County through the state-mandated programs is required
to lessen the adverse impacts from stormwater runoff from land disturbing activities and
from previous development through the local erosion and sediment control ordinance,
the Virginia Stormwater Management Program (VSMP), Municipal Separate Storm
Sewer System (MS4) Permit, and Total Maximum Daily Load (TMDL) Program; and
WHEREAS, the Commonwealth of Virginia has determined that to increase the
effectiveness of these programs, the administration of the VSMP is being transferred to
the localities and the stormwater management requirements are being completely
revised effective July 1, 2014; therefore, Roanoke County’s stormwater ordinance must
be repealed and a new ordinance adopted; and
WHEREAS, since Roanoke County is becoming the local VSMP authority, which
will result in additional plan reviews, field inspections, educational activities,
enforcement actions, and coordination with DEQ; and
Page 1 of 37
WHEREAS, many of Roanoke County’s creeks and streams are listed by DEQ
as impaired and the County has been assigned thirteen (13) different “waste local
allocations” to limit the pollutants entering the County’s impaired streams from its storm
sewer system; and
WHEREAS, the County is required through its MS4 permit to reduce these
pollutants over time to satisfy the assigned wasteload allocations; and
WHEREAS, this ordinance satisfies the DEQ requirements effective July 1, 2014;
and
WHEREAS, the first reading of this ordinance was held on April 8, 2014, and the
second reading and public hearing was held on April 22, 2014.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1.That Chapter 23. Stormwater Management be, and hereby is,repealed in
its entirety.
2.That a new Chapter 23,entitled “Stormwater Management Ordinance” be,
and hereby is, adopted to read as set out below.
3.That the effective date of this ordinance is July 1, 2014.
Page 2 of 37
Stormwater Management OrdinancefromChapter 23of the
Countyof Roanoke Code
Table of Contents
Introduction...........................................................................................................
Section 23-1 General Provisions..........................................................................
23-1.1 Title andAuthority.............................................................................
23-1.2 Purpose.............................................................................................
23-1.3 Applicability.......................................................................................
23-1.4 Compatibility with Other Requirements.............................................
23-1.5 Severability........................................................................................
23-1.6 Stormwater Management Technical Criteriafor Regulated Land
Disturbance Activities.........................................................................
23-1.7 Stormwater Management Technical Criteriafor Regulated Land
Disturbance Activities: Grandfathered Projects and Projects subject to the
Provisions of 9VAC25-870-47B.........................................................
23-1.8 Stormwater Management Design Manual.........................................
23-1.9 CountyRight of Entry........................................................................
Section 23-2 Definitions........................................................................................
Section 23-3 Program Permit Procedures and Requirements..........................
23-3.1 Permit Required................................................................................
23-3.2 Permit Application Contents..............................................................
23-3.3 Stormwater Pollution Prevention Plans.............................................
23-3.4 Pollution Prevention Plans.................................................................
23-3.5 Stormwater Management Plans........................................................
23-3.6 Comprehensive Stormwater Management Plans and Regional
Stormwater Management Facilities...................................................
23-3.7 Stormwater Management Facility Maintenance Agreements............
23-3.8 Performance Securities.....................................................................
23-3.9 Fees..................................................................................................
23-3.10Permit Application Procedure..........................................................
Section 23-4Exceptions to Stormwater Management Requirements..............
Section 23-5Property Owner Responsibilities for Drainage Ways..................
Section 23-6 Construction Inspection.................................................................
23-6.1 Notice of Construction Commencement............................................
23-6.2 Periodic Construction Inspection.......................................................
23-6.3 Final Inspection and RecordDocumentation.....................................
Page 3 of 37
Section 23-7Post Construction Inspection, Maintenance and Repair
Stormwater Management Facilities............................................
Of
23-7.1 Maintenance Inspectionsof Stormwater Management Facilities.......
23-7.2 Records of Inspection, Maintenance and Repair...............................
Section 23-8 Hearings and Appeals.....................................................................
23-8.1 Hearings............................................................................................
23-8.2 Appeals.............................................................................................
Section 23-9 Enforcement and Penalties............................................................
23-9.1 Violations...........................................................................................
23-9.2 Notice of Violation.............................................................................
23-9.3 Stop Work Orders..............................................................................
23-9.4 Civil and Criminal Penalties...............................................................
23-9.5 Restoration of Lands.........................................................................
23-9.6 Holds on Certificate of Occupancy....................................................
Page 4 of 37
Chapter 23
Stormwater Management Ordinance
Countyof Roanoke, Virginia
INTRODUCTION
The Countyof Roanoke is home to a vast array of scenic natural resources, from the
mountains that span our landscape to the streams that flow through our valleys. This
picturesque environment has embraced generations of citizens while drawing in more
newcomers every year. The continual increase in population aids in the growth and
development of this area, improving jobs and enhancing economic stability. Yet,
intensive development can degrade thebeautiful natural resources that make the
County so special.
Inadequate management of stormwater runoff from land-disturbingactivitiesand
developmentin watersheds increases flood flows and velocities, erodes and/or silts
stream channels, pollutes water, overloads existing drainage facilities, undermines
floodplain management in downstream communities, reduces groundwater recharge,
and threatens public safety. More specifically, surface water runoff can carry pollutants
into receiving waters.
The Roanoke River and many of its tributaries inside the County are listed as impaired
waters by the Virginia Department of Environmental Quality(DEQ).
Many future problems can be avoided through proper stormwater management, and the
County is dedicated to preventing the damaging effects that uncontrolled stormwater
maypresent. The lands and waters of Roanoke Countyare valuablenatural resources
that need to be protected. The Countyfinds that it is in the public interest to establish a
stormwater management program.
Pursuant to Code § 62.1-44.15:27, this ordinanceis part of an initiative to integrate the
Countyof Roanoke’s stormwater management requirements with the Countyof
Roanoke’s erosion and sediment control (Chapter 8.1) and floodplainmanagement
(Section 30-74) requirements into a unified stormwater program. The unified
stormwater program is intended to facilitate the submission and approval of plans,
issuance of permits, payment of fees, and coordination of inspection and enforcement
activities into a more convenient and efficient manner for both the Countyof Roanoke
and those responsible for compliance with these programs.
Page 5 of 37
SECTION23-1
GENERAL PROVISIONS
Section 23-1.1 TITLEAND AUTHORITY
A.This ordinanceshall be known as the “Stormwater Management Ordinance of the
Countyof Roanoke, Virginia.”
B.Pursuant to § 62.1-44.15:27of the Code of Virginia, the Countyof Roanoke
hereby establishes a Virginia Stormwater Management Program(VSMP)for
land-disturbing activities and adopts the applicable Regulations that specify
standards and specifications forVSMPs promulgated by the State Water Control
Board (State Board)for the purposes set out in Section 23-1.2 of this ordinance.
The Countyof Roanoke hereby designates the Director of Community
Development as the Administrator of its Virginia Stormwater Management
Program.
Section 23-1.2PURPOSE
The purpose of this ordinanceis to promote and protect the general health, safety, and
welfare of the citizens of the Countyand to protect property, state waters, stream
channels, and other natural resources from the potential harm of unmanaged
stormwater, and to establish requirementswhereby stormwater is managed to protect
water quality and downstream property owners.
Thisordinance provides the framework for the administration, implementation, and
enforcement of the provisions of the Virginia Stormwater Management Act (VSMA)and
delineates the procedures and requirements to be followed in connection with the
permits issuedby the Administrator.
Section 23-1.3APPLICABILITY
A.Except as provided herein, no person may engage in any land-disturbing activity
until a permit has been issued by the Administrator in accordance with the
provisions of this ordinance.
B. A stormwater management plan, or an agreement in lieu of a stormwater
management plan,shallbe reviewedand approved by the Administrator prior to
permit issuance.
C. Notwithstanding any other provisions of this ordinance, the following activities
are exempt, unless otherwise required by federal law:
Page 6 of 37
1.Permitted surface or deep mining operations and projects, or oil and gas
operations and projects conducted under the provisions of Title 45.1;
2.Clearing of lands specifically for agricultural purposes and the
management, tilling, planting, or harvesting of agricultural, horticultural, or
forest crops, livestock feedlot operations, or as additionally set forth by the
State Water Control Boardin regulations, including engineering operations
as follows: construction of terraces ,terrace outlets, check dams, desilting
basins, dikes, ponds, ditches, strip cropping, lister furrowing, contour
cultivating, contour furrowing, land drainage, and land irrigation; however,
this exception shall not apply to harvesting of forest crops unless the area
on which harvesting occurs is reforested artificially or naturally in
accordance with the provisions of Chapter 11 (§ 10.1-1100 et seq.) or is
converted to bona fide agricultural or improved pasture use, as described
in subsection B of § 10.1-1163of Article 9 of Chapter 11 of Title 10.1 of
the Code of Virginia;
3.Single-family residences separately built and disturbing less than one acre
and not part of a larger common plan of development or sale, including
additions or modifications to existing single-family residential structures;
4.Other land disturbing activities that disturb less than one acre of land area,
except land disturbing activities that are part of a larger common plan of
development or sale that is one acre or greater of disturbance;
5.Discharges to a sanitary sewer or a combined sewer system;
6.Activities under a state or federal reclamation program to return an
abandoned property to an agricultural or open land use;
7.Routinemaintenance that is performed to maintain the original line and
grade, hydraulic capacity, or original construction of the project. The
paving of an existing road with a compacted or impervious surface and
reestablishment of existing associated ditches and shoulders shall be
deemed routine maintenance performed in accordance with this
subsection; and
8.Conducting land-disturbing activities in response to a public emergency
where the related work requires immediate authorization to avoid
imminent endangerment to human health or the environment. In such
situations, the Administrator shall be advised of the disturbance within
seven days of commencing the land-disturbing activity and compliance
with the administrative requirements of subsection A is required within 30
days of commencing the land-disturbing activity.
Page 7 of 37
D.The provisions of this Chapter shall not be applicable within the limits of the
Town of Vinton.
Section 23-1.4 COMPATABILITY WITH OTHER REQUIREMENTS
This ordinanceis not intended to interfere with, abrogate, or annul any other ordinance,
rule orregulation, stature, or other provision of law. The requirements of this ordinance
should be consideredminimum requirements, and where any provision of this ordinance
imposes restrictions different fromthose imposed by any other ordinance, rule or
regulation, or other provision of law, whicheverprovisions are more restrictive or impose
higher protective standards for human health or theenvironment shall apply.
Section 23-1.5 SEVERABILITY
If the provisions of any article, section, subsection, paragraph, subdivision or clause of
this ordinanceshall be judged invalid by a court of competent jurisdiction, such order of
judgment shall not affect orinvalidate the remainder of any article, section, subsection,
paragraph, subdivision or clause of thisordinance.
Section 23-1.6 STORMWATER MANAGEMENT TECHNICAL CRITERIAFOR
REGULATED LAND DISTURBING ACTIVITIES
The Countyhereby adopts the technical criteria for regulated land-disturbing activities
set forth in Part IIB of the Regulations, as amended, expressly to include 9VAC25-870-
62 [applicability]; 9VAC25-870-63[water quality design criteria requirements]; 9VAC25-
870-65 [water quality compliance]; 9VAC25-870-66[water quantity]; 9VAC25-870-69
[offsite compliance options]; 9VAC25-870-72 [design storms and hydrologic methods;
9VAC25-870-74 [stormwater harvesting]; 9VAC25-870-76 [linear development projects];
9VAC25-870-85 [stormwater management impoundment structures or facilities]; and
9VAC25-870-92 [comprehensive stormwater management plans], which shall apply to
all land disturbing activities regulated pursuant to this ordinance, except as expressly
set forth in section 23-1.7 of this ordinance.
Section 23-1.7 STORMWATERMANAGEMENT TECHNICAL CRITERIA FOR
REGULATED LAND DISTURBING ACTIVITIES: GRANDFATHERED PROJECTS
AND PROJECTS SUBJECT TO THE PROVISIONS OF 9VAC25-870-47B
A. The County hereby adopts the technicalcriteria for regulated land-disturbing
activities set forth in Part IIC of the Regulations, as amended, expressly to
include 9VAC25-870-93 [definitions]; 9VAC25-870-94 [applicability]; 9VAC25-
870-95 [general]; 9VAC25-870- 96 [water quality]; 9VAC25-870-97[stream
channel erosion]; 9VAC25-870-98 [flooding]; and 9VAC25-870-99 [regional
(watershed-wide) stormwater management plans], which shall only apply to all
land disturbing activities regulated pursuant to this section.
Page 8 of 37
B.Any land-disturbing activity shall be considered grandfathered and shall be
subject to the Part II C technical criteria of the Regulations, provided:
1. A proffered or conditional zoning plan, zoning with a plan of development,
preliminary or final subdivision plat, preliminary or final site plan, or any
document determined by the locality to be equivalent thereto (i) was
approved by the locality prior to July 1, 2012, (ii) provided a layout as
defined in 9VAC25-870-10 and section 23-2,(iii) will comply with the Part
II C technical criteria of the VSMP Regulation, and (iv) has not been
subsequently modified or amended in a manner resulting in an increase in
the amount of phosphorus leaving each point of discharge, and such that
there is no increase in the volume or rate of runoff;
2.A state permit has not been issued prior to July 1, 2014; and
3. Land disturbance did not commence prior to July 1, 2014.
C. County, state, and federal projectsshall be considered grandfathered and shall
be subject to the Part II C technical requirementsof the Regulations, provided:
1.There has been an obligation of county, state, or federal funding, in whole
or in part, prior to July 1, 2012, or the Departmenthas approved a
stormwater management plan prior to July 1, 2012;
2. A state permit has not been issued prior to July 1, 2014; and
3. Land disturbance did not commence prior to July 1, 2014.
D.Land disturbing activities grandfathered under subsections B and C of this
section shall remain subject to the Part II C technical criteria of the Regulations
for one additional state permit cycle. After such time, portions of the project not
under construction shall become subject to the technical criteria in effect at that
time.
E.In cases where governmental bonding or publicdebt financing has been issued
for a project prior to July 1, 2012, such project shall be subject to the technical
requirements of the Part II C technical criteria of the Regulations.
F.Land disturbing activities that obtain general permit coverage orcommence land
disturbance prior to July 1, 2014, shall be conducted in accordance with the Part
II C technical criteria of the Regulations and Roanoke County’s local stormwater
management requirements that were in effect at the time of receiving general
permit coverage or commencing land disturbance. Such projects shall remain
subject to these requirements for an additional two general permit cycles, if
general permit coverage is maintained. After that time, portions of the project,
Page 9 of 37
not under construction, shall become subject to the technical criteria in effect at
that time.
G.An operator may choose to decline grandfather status and to instead comply with
the technical requirements of section 23-1.6 of this ordinance. Nothing in this
section shall preclude an operator from constructing to a more stringent standard
at his discretion.
Section 23-1.8 STORMWATER MANAGEMENT DESIGN MANUAL
A.The County will utilize the policies, criteria and information contained within the
County Stormwater Management Design Manual for proper implementation of
the requirements of thisordinance.
B.The County Stormwater Management Design Manual may be updated and
revised from time to time.The Administratorshall recommendany updates,
supplements, or modifications ofthe CountyStormwater Management Design
Manual subject to the authorization and approval by the Board of Supervisors by
resolution.
Section 23-1.9 COUNTYRIGHT OF ENTRY
A.The Administratorand/or duly authorized employees, agents, or representatives
of the County, bearing proper credentials and identification, may, at any
reasonable times and under reasonable circumstance, enter any establishment
or upon any property, public or private,which has a VSMP permit or a
maintenance agreement,for the purpose of enforcing thisordinance, including,
but not limited to:
1. Obtaininginformation or conductingsurveys or investigations;
2.Taking samples of discharges;
3.Inspecting monitoring equipment;
4.Inspecting and copying documents relevant to the enforcement of this
ordinance;
5. Initiatingor maintainingappropriate actions which are required by the
permit conditions associated with a land-disturbing activity when a
permittee, after proper notice, has failed to take acceptable action within
the time specified;
6. Inspectingstormwater management facilities or other BMPs or to initiate
or maintain appropriate actions which are required to restore proper
stormwater management facility or other BMP operation when a land
Page 10of 37
owner, after proper notice, has failed to take acceptable action within the
time specified;
7.Andsuchotheritemsasmaybedeemed necessary fortheenforcement
ofthisordinance.
B.If the Administrator has cause to believe an activity regulated under this
ordinance is occurring without a VSMP permit, or if theperson in charge of
the property refuses to allow the Administrator to enterin accordance with
subsection A, then the Administrator may present sworn testimony to a
magistrate or court of competent jurisdiction and request the issuance of an
inspection warrant to enter the property for the purpose of making such
inspection and investigation. The Administrator shall make a reasonable
effort to obtain consent from the owner or person in charge of the property
prior to seeking the issuance of an inspection warrant under this section.
SECTION 23-2
DEFINITIONS
In addition to the definitions set forth in 9VAC25-870-10 of the Virginia Stormwater
Management Regulations, as amended, which are expressly adopted and incorporated
herein by reference, the following words and terms used in this ordinancehave the
following meanings, unless otherwise specified herein. Wheredefinitions differ, those
incorporated herein shall have precedence.
“Administrator”
means the VSMP authority responsible for administering the VSMP on
behalf of the Countyof Roanoke. The Administrator shall be the Director of Community
Developmentandany duly authorized agent of the Director of Community
Development, or the person designated by the County Administrator to administer this
ordinance on behalf of the County.
"Agreement in lieu of a Stormwater Management Plan"
means a contract between
the VSMP authority and the owner or permittee that specifies methods that shall be
implemented to comply with the requirements of a VSMP for the construction of a
single-family residence; such contract may be executed by the VSMP authority in lieu of
a stormwater management plan.
“Applicant”
means any person submitting an application for a permit or requesting
issuance of a permit under this Ordinance.
“Best Management Practice or BMP”
means schedules of activities, prohibitions of
practices, including both a structural or nonstructural practice, maintenance procedures,
and other management practices to prevent or reduce the pollution of surface waters
and groundwater systems from the impacts of land-disturbing activities.
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“Clean Water Act or CWA”
means the federal Clean Water Act (33 United States
Code 1251 et seq.), formerly referred to as the Federal Water Pollution Control Act or
Federal Water Pollution Control Act Amendments of 1972, Public Law 92-500, as
amended by Public Law 95-217, Public Law 95-576, PublicLaw 96-483, and Public Law
97-117, or any subsequent revisions thereto.
“Common plan of development or sale”
means a contiguous area where separate
and distinct construction activities may be taking place at different times on different
schedules.
"Control measure"
means any best management practice or other method used to
prevent or reduce the discharge of pollutants to surface waters.
“County”
means the Countyof Roanoke, Virginia.
“Department”
means the Department of Environmental Quality.
“Development”
means land disturbance and the resulting landform associated with the
construction of residential, commercial, industrial, institutional, recreation, transportation
or utility facilities or structures or the clearing of land for non-agricultural or non-
silvicultural purposes.
“Executed Development Agreements”
means documents that are executed by the
applicant and Countythat implements the various sureties.
“Fee in lieu”
means a payment of moneyto the Countyfor the use of a regional
stormwater management facilityin place of meeting all or part of the stormwater
performance standards required by this Ordinanceon the site.
"General permit"
means thestate permit titled GENERAL PERMIT FOR
DISCHARGES OF STORMWATER FROM CONSTRUCTION ACTIVITIES found in
Part XIV (9VAC25-880-1 et seq.) of the Regulations authorizing a category of
discharges under the CWA and the Act within a geographical area of the
Commonwealth of Virginia.
“Illicit discharge”
means any discharge to a municipal separate storm sewer that is
not composed entirely of stormwater, except discharges pursuant to a VPDES or VSMP
permit (other than the VSMP permit for discharges from the municipal separate storm
sewer), discharges resulting from firefightingactivities, and discharges identified by and
in compliance with 9VAC25-870-400 D 2 c (3).
“Land disturbance”“Land-disturbing activity”
or means a manmade change to the
land surface that potentially changes its runoff characteristics including any clearing,
grading, or excavation, except that the term shall not include those exemptions
specified in Section 23-1.3of this Ordinance.
Page 12of 37
“Layout”
means a conceptual drawing sufficient to provide for the specified stormwater
management facilities required at the time of approval.
"Minor modification"
means an amendment to an existing general permit before its
expiration not requiring extensive review and evaluation including, but not limited to,
changes in EPA promulgated testprotocols, increasing monitoring frequency
requirements, changes in sampling locations, and changes to compliance dates within
the overall compliance schedules. A minor general permit modification or amendment
does not substantially alter permit conditions, substantially increase or decrease the
amount of surface water impacts, increase the size of the operation, or reduce the
capacity of the facility to protect human health or the environment.
"Municipal separate storm sewer"
means a conveyance or system of conveyances
otherwise known as a municipal separate storm sewer system or "MS4," including roads
with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-
made channels, or storm drains:
1. Owned or operated by Roanoke County;
2. Designed or used for collecting or conveying stormwater;
3. That is not a combined sewer; and
4. That is not part of a publicly owned treatment works.
“Municipal separate storm sewer system”“MS4”
or means all municipal separate
storm sewers that are located within the portion of the County that is identified as
“urbanized” by the U.S. Bureau of the Census in the latest Decennial Census.
“Municipal Separate Storm Sewer Management Program”“MS4 Program”
or
means a management program covering the duration of a permit for a municipal
separate storm sewer system that includes a comprehensiveplanning process that
involves public participation and intergovernmental coordination, to reduce the
discharge of pollutants to the maximum extent practicable, to protect water quality, and
to satisfy the appropriate water quality requirements of the CWA and regulations and
the Act and attendant regulations, using management practices, control techniques, and
system design and engineering methods, and such other provisions that are
appropriate.
“Off-site facility”
means a stormwater management measure located outside the
subject propertyboundary described in the permit application for land-disturbingactivity.
“Operator”
means the owner or operator of any facility or activity subject to regulation
under this Ordinance.
“Permitor VSMP Authority Permit”
means an approval to conduct a land disturbing
activity issued by theAdministratorfor the initiation of a land-disturbing activity, in
accordance with this Ordinance, which may only be issued after evidence of general
permit coverage has been provided by the Department.
Page 13of 37
“Permittee”
means the person to whom theVSMP Authoritypermit is issued.
“Person”
means any individual, corporation, partnership, firm, association, joint
venture, public or privateor municipal corporation, trust, estate, commission, board,
public or private institution, utility, cooperative, county, city, town or other political
subdivision of the Commonwealth, any interstate or governmental body, or any other
legalentity, or any agent or employee of any such person.
“Regional stormwater management facility” “Regional facility”
or means afacility
or series of facilities designed to control someor all of the adverse impacts from
stormwater runoff from two or more parcels or lots, located in the same watershed,
althoughonly portions of the areamay experience development.
“Regulations”
means the Virginia Stormwater Management Program (VSMP) Permit
Regulations, 9VAC25-870-10 et seq., as amended.
“Site”
means the land or water area where any facility or land-disturbing activity is
physically located or conducted, including adjacent land used or preserved in
connection with the facility or land-disturbing activity.
“State”
means the Commonwealth of Virginia.
“State Board”
means the State Water Control Board.
“State Permit”
means an approval to conduct a land-disturbing activity issued by the
State Board in the form of a state stormwater individual permit or coverage issued under
a state general permit or an approval issued by the State Board for stormwater
discharges from an MS4. Under these state permits, the Commonwealth imposes and
enforces requirements pursuant to the federal Clean Water Act and regulations, the
Virginia Stormwater Management Act and the Regulations.
“State Water Control Law”
means Chapter 3.1 (§62.1-44.2 et seq.) of Title 62.1 of the
Code of Virginia(1950), as amended.
“State waters”
meansall water, on the surface and under the ground, wholly or
partially within or bordering the Commonwealth or within its jurisdiction, including
wetlands.
“Stormwater”
means precipitation that is discharged across the land surface or
through conveyances to one or more waterways and that may include stormwater
runoff, snow melt runoff, and surface runoff and drainage.
“Stormwater facility maintenance agreement”
means a legally binding agreement
between the owner of a property and the County regarding long-term maintenance of
stormwater management facilities.
Page 14of 37
“Stormwater Management Facility” or “SWMF”
means a device that controls
stormwater runoff and changes thecharacteristics of that runoff including, but not
limited to, the volume, rate of flow, quality, the period of release, or the velocity of flow.
“Stormwater management plan”
means a document(s)containing
material for describing methods for complying with the requirements of Section 23-3.5 of
this Ordinance.
“Stormwater Pollution Prevention Plan” or “SWPPP”
means a document that is
prepared in accordance with good engineering practices and that identifies potential
sources of pollutants that may reasonably be expected to affect the quality of
stormwater discharges from the construction site, and otherwise meets the
requirements of this Ordinance. In addition, the document shall identify and require the
implementation of control measures, and shall include, but not be limited to the inclusion
of, or the incorporation by reference of, an approved erosion and sediment control plan,
an approved stormwater management plan, and a pollution prevention plan.
“Subdivision”
meansthe division of a parcel of land into two (2) or more parcels of any
size by the establishment of new boundaries lines or by the adjustment, relocation, or
vacation of existing boundary lines, for the purpose whether immediate or future, of
transfer of ownership or building development. A subdivision includes all changes in
street or lot lines, and any portion of any such subdivision previously recorded in which
building development or street creation occurs, or is required, subsequent to such
recordation. The transfer of ownershipof land to the Commonwealth of Virginia or a
political subdivision thereof and the division of lands by court order or decree shall not
be deemed a subdivision as otherwise herein defined.
“Total Maximum Daily Load”or “TMDL”
means the sum of the individual wasteload
allocations for point sources, load allocations for nonpoint sources, natural background
loading and a margin of safety. TMDLs can be expressed in terms of either mass per
time, toxicity, or other appropriate measures. The TMDL process provides for point
versus nonpoint source trade-offs.
“Town”
means the incorporated Town of Vinton.
“Virginia Stormwater Management Act” or “Act”
means Article 2.3 (§ 62.1-44.15:24
et seq.) of Chapter3.1 of Title 62.1of the Code of Virginia.
“Virginia Stormwater BMP Clearinghouse website”
means a website that contains
detailed design standards and specifications for control measures that may be used in
Virginia to comply with the requirements of the Virginia Stormwater Management Act
and associated regulations.
“Virginia Stormwater Management Program”“VSMP”
or meansa program
approved by the State Board after September 13, 2011, that has been established by a
Page 15of 37
locality to manage the quality and quantity of runoff resulting from land-disturbing
activities and shall include such items as local ordinances, rules, permit requirements,
annual standards and specifications, policies and guidelines, technical materials, and
requirements for plan review, inspection, and enforcement, where authorized in this
Ordinance, and evaluation consistent with the requirements of this Ordinanceand
associated regulations.
“Virginia Stormwater Management Program authority” or VSMP authority”
means
an authority approved by the State Boardafter September 13, 2011, to operate a
Virginia Stormwater Management Program.For the purpose of this Ordinance,
Roanoke County is the VSMP Authority.
SECTION 23-3
PROGRAM PERMIT PROCEDURES AND REQUIREMENTS
Section 23-3.1 PERMIT REQUIRED
A.No grading, building, or other local permit willbe issued for a property until a
VSMP authority permit has been issued by the Administrator, unless the activity
is specifically exempted from VSMP permitting by this Ordinance.
B.No VSMP authority permitwillbe issued unless and until the permit application
and attendant materials and supporting documentation demonstrate that all land
clearing, construction, disturbance, land development and drainage will be done
according to the requirements of this Ordinance,including an approved erosion
and sediment control plan; and anapproved stormwater management planor an
executed agreement in lieu of a stormwater management plan.
C.No VSMP authority permit will be issued without thegeneral permit registration
statementexcept that construction activity involving a single-family detached
residential structure, within or outside of a common plan of development or sale
does not require a permit registration statement.Construction activities involving
a single-family detached residential structure, within or outside of a common plan
of development or sale, shall comply with the requirements of the General
Permit.
Section 23-3.2 PERMIT APPLICATION CONTENTS
A.Unless specifically exempted by this Ordinance, any land owner or operator
desiring a permit for a landdisturbance activity shall submit to the Countya
permit application on a form provided by the Countyfor that purpose.Permit
applications shall comply with the requirements contained within the County
Stormwater Management Design Manual that isavailable from the Department of
Community Development office.
Page 16of 37
B.No VSMP authority permit shall be issued by the Administrator, until the following
items have been submitted to and approved by the Administratoras prescribed
herein.
1.A permit application that includes a fully-executedgeneral permit
registration statement, except that construction activity involving a single-
family detached residential structure, within or outside of a common plan
of development or sale does not require a permit registration statement;
2.An erosion and sediment control plan approved in accordance with the
CountyErosion and Sediment ControlOrdinance [Chapter8.1];
3. A stormwater management plan, or agreement in lieuof a stormwater
management plan,that meets the requirements of Section 23-3.5;
4.Maintenance agreement in accordance with Section 23-3.7;
5. Performance bonds in accordance with Section 23-3.8;
6.Fees in accordance with Section 23-3.9; and,
7.Executed Development Agreements.
C.Pursuant to § 62.1-44.15:40 of the Code of Virginia, the Administrator may
require every VSMP authority permit applicant or permittee, or any such person
subject to VSMP authority permit requirements under this Ordinance, to furnish,
when requested, such application materials, plans, specifications, and other
pertinent information as may be necessary to determine the effect of the
permittee’sdischarge on the quality of state waters, or such other information as
may be necessary to accomplish the purposes of this Ordinance.
Section 23-3.3 STORMWATER POLLUTION PREVENTION PLANS
A. The Stormwater Pollution Prevention Plan (SWPPP) required by the general
permit, shallcomply with the requirements set forth in 9VAC25-870-54 and shall
also comply with the requirements and general information set forth in Section
9VAC25-880-70, Section II [stormwater pollution prevention plan] of the general
permit.
The SWPPP shallinclude:
1.An approved erosion and sediment control plan;
2. An approvedstormwater management plan, or agreement in lieu of
a stormwater management plan;
3.A pollution prevention planfor regulated land disturbing activities;
and
4.Description of any additional control measures necessary to
address a TMDL.
Page 17of 37
B.The SWPPP shall be amended, by the operator,whenever there is a change in
design, construction, operation, or maintenance that has a significant effect on
the discharge of pollutants to state waters, which is not addressed by the existing
SWPPP.
C.The SWPPP shallbe maintained at a central location onsite. If an onsite location
is unavailable, notice of the SWPPP's location must be posted near the main
entrance at the construction site. Operators shall make the SWPPP available for
publicand Countyreview in accordance with Section II of the general permit,
either electronically or in hard copy.
Section 23-3.4 POLLUTION PREVENTION PLANS
A.A Pollution Prevention Plan, required by 9VAC25-870-56, shall be developed,
implemented, and updated as necessary and must detail the design, installation,
implementation, and maintenance of effective pollution prevention measures to
minimize the discharge of pollutants.
B.At a minimum, such measures must be designed, installed, implemented, and
maintained to:
1.Minimize the discharge of pollutants from equipment and vehicle washing,
wheelwash water, and other wash waters. Wash waters must be treated in a
sediment basin or alternative control that provides equivalent or better
treatment prior to discharge;
2.Minimize the exposure of all materials, including, but not limited to building
materials, building products, construction wastes,trash, landscape materials,
fertilizers, pesticides, herbicides, detergents, sanitarywaste, and other
materials present on the site to precipitation and to stormwater; and
3.Minimize the discharge of pollutants from spills and leaks and implement
chemical spill and leak prevention and response procedures.
C.The pollution prevention plan shall include effective best management practices
to prohibitthe following discharges:
1.Wastewater from washout of concrete, unless managed by an appropriate
control;
2.Wastewater from washout and cleanout of stucco, paint, form release oils,
curingcompounds, and other construction materials;
3.Fuels, oils, or other pollutants used in vehicle and equipment operation and
maintenance; and
4.Soaps or solvents used in vehicle and equipment washing.
Page 18of 37
D.The pollution prevention plan shall prohibit discharges from dewatering activities,
including discharges from dewatering of trenchesand excavations, unless
managed by appropriate controls.
Section 23-3.5 STORMWATER MANAGEMENT PLANS
A. No application for land-disturbing activity will be approved unless it includes a
stormwater management planor agreement in lieu of a stormwater management
plan, as required by this Ordinance, detailing howrunoff and associated water
quality impacts resulting from the activity will be controlled or managed.
B. Submittal, review, approval, and resubmittal of stormwater management plans,
and agreements in lieu of stormwater management plansshall comply with the
requirements set forth in this Ordinanceand the CountyStormwater
Management Design Manual.
C.The stormwater management plan shallapply the stormwater management
technical criteria set forth in Section 23-1.6 of this Ordinanceto the entire land-
disturbing activity.Individual lots in newresidential, commercial, or industrial
developments shall not be considered to be separate land-disturbing activities.
D. A stormwater management plan that is approved for a residential, commercial, or
industrial subdivision shall govern the development of the individual parcels,
including those parcels developed under subsequent owners
E. The stormwater management plan must consider all sources of surface runoff
and all sources of subsurface and groundwater flows converted to surface runoff.
F. If an operator intends to meet the water quality and/or quantity requirements set
forth in 9VAC25-870-63 or 9VAC25-870-66 through the use of off-site
compliance options, where applicable, then a letter of availability from the off-site
provider must be included. Approved off-site options must achieve the necessary
nutrient reductions prior to the commencement of the applicant's land-disturbing
activity except as otherwise allowed by §62.1-44.15:35 of the Code of Virginia.
G. Elements of the stormwater management plans that include activities regulated
under Chapter 4 (§54.1-400 et seq.) of Title 54.1 of the Code of Virginia shall be
appropriately sealed and signed by a professional registered in the
Commonwealth of Virginia pursuant to Article 1 (§ 54.1-400 et seq.) of Chapter 4
of Title 54.1 of the Code of Virginia.
H. Where a stormwater management plan is required, aconstruction record drawing
for permanent stormwater management facilities shall be submitted to the
Administrator and approved prior to the release of bonds. The construction
record drawing shall be appropriately sealed and signed by a professional
registered in the Commonwealth, certifying thatthe stormwater management
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facilities have been constructed in compliance with the approved plan.
Stormwater management facilities include all storm drain structures, storm drain
pipes, culverts, open channels, BMPs, and all other facilities used to convey,
control, or treat stormwater runoff.
I. The stormwater management plan shall include the following information:
1.Information on the type and location of stormwater discharges; information
on the features towhich stormwater is being discharged including surface
waters or karst features, if present, and the pre-development and post-
development drainage areas;
2.Contact information including the name, address, and telephone number
of the ownerand the tax reference number and parcel number of the
property or propertiesaffected;
3.A narrative that includes a description of current site conditions and final
site conditions;
4.A general description of the proposed stormwater management facilities
and themechanism through which the facilities will be operated and
maintained afterconstruction is complete;
5.Information on the proposed stormwater management facilities, including:
(i)The type of facilities;
(ii)Location, including geographic coordinates;
(iii) Acres treated; and
(iv)Surface area, volume, depth, and width of facilities, if applicable;
(v)The surface waters or karst features, if present, into which the
facility will discharge;and
(vi)The Hydrologic Unit Code (HUC) into which the facilities drain.
6.Hydrologic and hydraulic computations, including runoff characteristics;
7.Documentation and calculations verifying compliance with the water
quality and quantity requirements.
8.A map or maps of the site that depicts the topography of the site and
includes:
(i)All contributing drainage areas;
(ii)Existing streams, ponds, culverts, ditches, wetlands, other water
bodies, and floodplains;
(iii)Soil types, geologic formations if karst features are present in the
area, forestcover, and other vegetative areas;
Page 20of 37
(iv)Current land use, including existing structures, roads, and locations
of knownutilities and easements;
(v)Sufficient information (such as grades)on adjoining parcels to
assess the impacts of stormwaterfrom the site on these parcels;
(vi)The limits of clearing and grading, and the proposed drainage
patterns on the site;
(vii)Proposed buildings, roads, parking areas, utilities, and stormwater
management facilities; and
(viii)Proposed land use with tabulation of the percentage of surface
area to be adapted to various uses, including but not limited to
planned locations ofutilities, roads, and easements.
J. An agreement in lieu of stormwater management plan shall conform to the
Regulations and the County Stormwater Management Design Manual.
Section 23-3.6 COMPREHENSIVE STORMWATER MANAGEMENT PLANS AND
REGIONAL STORMWATER MANAGEMENT FACILITIES
A.The Countymay develop comprehensive stormwater management plans in
accordance with 9VAC25-870-92 as a means to more effectively and efficiently
address water quality objectives, quantity objectives, or both; through the
implementation of regional stormwater management facilities.
B.Once a comprehensive stormwater management plan is adopted by the County
and approved by the Director of the Virginia Department ofEnvironmental
Quality, it is enforceable under this Ordinance.
C.Stormwater management plansfor land disturbing activities located in areas that
have a comprehensive stormwater management plan, adopted by the County,
and approved by the Director of the Virginia Department of Environmental
Quality, shall comply with the requirements of the comprehensive stormwater
management plan.
D.If a proposed regulated land-disturbing activity is located in a watershed that has
a regional stormwater management facility currently constructed, and if the
regional stormwater management facility is in accordance with a comprehensive
stormwater management plan,the Countyshall have the option to require the
payment of a fee-in-lieu of providing a portion or all of the proposed regulated
land-disturbing activities stormwater management requirements. The fee-in-lieu
shallbe based on the reasonable proportion of stormwaterimpacts from the
proposed regulated land-disturbing activity compared to the total stormwater
impacts that the regional stormwater management facility is designed to mitigate,
multiplied by the total estimated project costs. The reasonable proportion of
project costs shall be solely determined by the County. Project costs include, but
are not limited to, the costs of land, professional services for investigations,
studies, design, environmental permitting, surveying, construction phase
Page 21of 37
services,legal services,andconstruction. Project costs may also includeCounty
staff costs for project development, design, construction, permitting, oversight, or
other project activities; and other direct costs. Project costs shall also include the
present value of the estimated operation and maintenance costs for the next
20years, if the Countyisresponsible for the regional stormwater management
facility’s operation and maintenance.
E.The Countyand any other party (ies) may mutually agree to share the costs of a
regional stormwater management facility, in the absence of a comprehensive
stormwater management plan. The fee-in-lieu shall be based on project costs
apportioned to each party in reasonable proportion of each party’s contributionto
the total stormwater impacts that the regional stormwater management facility is
designed to mitigate, as mutually negotiated.
Section 23-3.7 STORMWATER MANAGEMENT FACILITY MAINTENANCE
AGREEMENTS
A.Maintenance of all stormwater management facilities shall be ensured through
the creation of a formal maintenance agreement that is executedby the property
ownerand submitted prior to plan approval and recorded by the County in the
County land records prior to permit termination. The maintenance agreement
shall be binding on all subsequent property owners.
B.The property ownerof the site shallexecute an access easement agreement,
prior to plan approval,to provide for access to stormwater management facilities
at reasonable times for periodic inspection by the County, or their contractor or
agent, to ensure that the facility is maintained in proper working condition to meet
design standards and any other provisions established by this Ordinance. The
easement agreement shall be recorded in the County land records by the County
and it shall be binding on all subsequent property owners.
C.A stormwater management facility that serves more than one parcel shall be
located on its own, separateparcel. The land ownersof each parcel served by
the stormwater management facility shall be jointly and severally responsible for
the maintenance ofthe stormwater management facility through a formal
maintenance agreement with the County.
D. Responsibility for the operation and maintenance of stormwater management
facilities, unless assumed by a governmental agency, shall remain with the
property owner and shall pass to any successor or owner. If portions of the land
are to be sold, legally binding arrangements, acceptable to theCounty, shall be
made to pass the responsibility to successors in title. These arrangements shall
designate for each land owner, governmental agency, or other legally established
entity to be permanently responsible for maintenance.
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E. As part of the maintenance agreement, a schedule shall be developed identifying
anticipated routine maintenance, to be performed by the property owner,needed
forproper function of the stormwater management facility. The maintenance
agreementshall also include a schedulefor periodic inspections,to be performed
by the property owner,to ensure proper performance of the facility between
scheduled routine maintenance activities, anditshallrequire repairs when
needed for proper functionof the SWMF.The maintenance agreement shall
require that the property owner documentroutine maintenance, repair, and
periodic inspection activities,maintain said documentation for five (5)years,and
submit said documentationto the County, if requested.
F. The maintenance agreement shall also include "failure to maintain" provisions.
In the event that maintenance or repair is neglected, or the stormwater
management facility becomes a danger to public health, safety, or the
environment, the Countyreserves the authority to perform the necessary
maintenance or repair work and to recover the costs from the propertyowner.
Nothing in this Ordinance shall be construed to mean that the County has the
responsibility to maintain privately-owned SWMFs.
G. Prior to the release of the performance security or bond, the developer shall
either (1) transfer the maintenance responsibilities of the stormwater
management facilitiesto a Home Owners Associationor (2) provide the County
with a maintenance security.
1.Requirements for Transfer of Maintenance Responsibilities to the Home
Owners Association(HOA)
i.Submission of acceptable record drawings.
ii.Acceptablefinal inspection of the stormwater management facility
by the County.
iii.Transfer of the necessary property to the HOA.
iv.Organize and hold a meeting attended by the developer, the
County and members of the HOA. Provide evidence to the County
that each member of the HOA was provided prior notice of the
meeting. The meeting shall be held ata place and time convenient
for members of the HOA.
v.Provide a copy of the recorded documents establishing the Home
Owners Association to the County.
vi.Provide the County with evidence that the Home Owners
Association is funded. Minimum funding shall be based on the
following schedule:
1-20 lots = $1,000
21-50 lots = $1,500
51 and over = $1500 + $30 per lotover 50
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2.Requirements for Posting Maintenance Security.
i.The Countyshall require a maintenance guaranty in the amount of
twenty (20%) percent of the construction costs of the stormwater
management facility.
ii.The maintenance security shall contain forfeiture provisions for
failure, after proper notice, to complete work within the time
specified, or to initiate or maintain appropriate actions which may
be required of the permittee in accordance with the approved
stormwater management plan.
iii.If the Countytakes such action upon such failure by the permittee,
the Countymay collect from the permittee the difference should the
amount of the reasonable cost of such action exceed the amount of
the security held.
iv.The maintenance agreementand security will be the responsibility
of the permittee or owner until such time as the permittee or owner
provides the Countywith the necessary requirements for Transfer
of Maintenance Responsibilities to the Home Owners Association
as outlined above in (1).
Section 23-3.8 PERFORMANCE SECURITIES
A.The Countymay,atits discretion, requirethe submittal of a performance security
or bondwith surety, cash escrow, letter of credit, or otheracceptable legal
arrangement, all of which shall be in a form approved by the County, prior to plan
approval, in order to ensure that the stormwater practices are installed by the
permittee, as required by the approved stormwater management plan.
B.Until July 1, 2017, the amount of the performance security shall be the total
estimated constructioncost of the storm drainage systems and stormwater
management facilitiesapproved under the permit, plus 10% contingency. After
July 1, 2017, the amount of the performance security shall be the total estimated
construction cost of the storm drainage systems and stormwater management
facilities approved under the permit, plus 25% contingency. The amount of
contingency is in accordance with Title 15.2, Chapter 22, Article 41 (§ 15.2-2241
et seq.)of the Code of Virginia (1950), as amended.
C.The performance security shall contain forfeiture provisions for failure, after
proper notice, tocomplete work within the time specified, or to initiate or maintain
appropriate actions whichmay be required of the permitteein accordance with
the approved stormwater managementplan.
D. If the Countytakes such actionupon such failure by the permittee,the County
may collect from the permitteethe difference should the amount of the
reasonable cost of such action exceed the amount of the security held.
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E.Within 60 days of the completion of the requirements ofthe permit conditions,
includingrequest for permit termination by the operator,such bond, cash escrow,
letter of credit, or other legal arrangement, or the unexpended or unobligated
portion thereof, willbe refunded to the permitteeor terminated.
Section 23-3.9 FEES
A.Fees to cover costs associated with implementation of a VSMP related to land
disturbing activities and issuance of general permit coverage and VSMP authority
permits shall be imposed in accordance with theappropriate fee schedule
established, updated and revised from time to timeby the CountyBoard of
Supervisorsby resolution.VSMP costs include Countycosts associated with
stormwater management plan review, VSMP registration statement review,
permit issuance, state-coverage verification, inspections, reporting, and
compliance activities associated with land-disturbing activities, as well as state
program oversight costs.
B.Fees for providing coverage under the General Permit for Discharges of
Stormwater from Construction Activities shall be imposed in accordance with the
appropriate fee schedule established, updated and revised from time to timeby
the County Board of Supervisorsby resolution.Fifty percent (50%) of the total
fee shall be paid by the applicant at the time that a stormwater management
plan, or agreement in lieu of a stormwater management plan,is submitted for
review. The remaining total fee is to be paid by the applicant prior to issuance of
coverage under the General Permit for Discharges of Stormwater from
Construction Activities.
C.When a site or sites has been purchased for development within a previously
permitted common plan of development or sale, the applicant shall be subject to
fees in accordance with the disturbed acreage of their site or sites according to
the fee schedule established, revised and updated from time to timeby the
CountyBoard of Supervisorsby resolution.
D.Fees for the modification or transfer of registration statements from the general
permit issued by the State Boardshall be imposed in accordance with the fee
schedule established, revisedand updated from timeto time bythe County
Board of Supervisorsby resolution.If the permit modifications result in changes
to stormwater management plans that require additional review by the County,
such reviews shall be subject to the fee schedule established by the County
Board of Supervisors, as amended.The fee assessed shall be based on the total
disturbed acreage of the site. In addition to the general permit modification fee,
modifications resulting in an increase in total disturbed acreage shall pay the
differencein the initial permit fee paid and the permit fee that would have applied
for the total disturbed acreage in accordance with the fee schedule established,
revised and updated from time to timeby the CountyBoard of Supervisorsby
resolution.
Page 25of 37
E.General permit maintenance fees: Annual permit maintenance fees required by
9VAC25-870-830shall be imposed in accordance with the fee schedule
established, revised and updated from time to timeby the CountyBoard of
Supervisorsby resolution, including fees imposed on expired general permits
that have been administratively continued. With respect to the general permit,
these fees shall apply until the permit coverage is terminated.General permit
coverage maintenance fees, for permits issued in a previous calendar year,shall
be paid by April 1st of each year that it is in effect.No permit will be reissued or
automatically continued without payment of the required fee. General permit
coverage maintenance fees shall be applied until a Notice of Termination is
effective.
E. Persons whose coverage under the general permit has been revoked shall apply
to the Departmentfor an Individual Permit for Discharges of Stormwater from
Construction Activities.
F.No permit application fees will be assessed to:
1)Permittees who request minor modifications to permits as defined in
Section 23-2 of this Ordinance. Permit modifications at the request of the
permittee resulting in changes to stormwater management plans that
require additional review by the Administratorshall not be exempt
pursuant to this section.
2)Permittees whose permits are modified or amended at the initiative of the
Departmentor Administrator, excluding errors in the registration statement
identified by the Administrator or errors related to the acreage of the site.
G. All incomplete payments will be deemed as nonpayments, and the applicant shall
be notified of any incomplete payments. Interest may be charged for late
payments at the underpayment rate set forth in §58.1-15 of the Code of Virginia
and is calculated on a monthly basis at the applicable periodic rate. A 10% late
payment fee shall be charged to any delinquent (over 90 days past due) account.
The Countyshall be entitled to all remedies available under the Code of Virginia
in collectingany past due amount.
H.In addition to the fees contained on the fee schedule established, revised and
updatedby the County Board of Supervisorsby resolutionthe County may
collect convenience fees associated with processing credit card payments.
Section 23-3.10 PERMIT APPLICATION PROCEDURE
A. Permit applications and the stormwater management plan, or agreement in lieu
of a stormwater management plan,shall include all of the information required by
this Ordinance and the CountyStormwater Management Design Manual.
Page 26of 37
B.No VSMP authority permit shall be issued until the maintenance agreement
required in section 23-3.7 is approved, performance securities required in section
23-3.8 have been submitted and accepted, and fees requiredto be paid,
pursuant to section 23-3.9, are received.
C.All applications will be processed in accordance with procedures set forthbelow
andinthe CountyStormwater Management Design Manual.
1.The Administrator shall determine the completeness of a plan in accordance
with section 23-3.2 of this Ordinanceand shall notify the applicant, in writing,
of such determination, within 15 calendar days of receipt. If the plan is
deemed to be incomplete, the above written notification will contain the
reasons the plan is deemed incomplete.
2.The Administrator shall have an additional 60 calendar days from the date of
the communication of completeness to review the plan, except that if a
determination of completeness is not made within the time prescribedabove,
then plan shall be deemed complete and the Administrator shall have 60
calendar days from the date of submission to review the plan.
3.The Administrator shall review any plan that has been previously
disapproved, within 45 calendar days of the date of resubmission.
4.During the review period, the plan shall be approved or disapproved and the
decision communicated in writing to the applicant or his/herdesignated agent.
If the plan is not approved, the reasons for not approving the plan shall be
provided in writing. Approval or denialshall be based on the plan’s
compliance with the requirements of this Ordinance.
5.If a plan meeting all requirements of this Ordinanceis submitted and no
action is taken within the time provided above, the plan shall be deemed
approved.
D.Approved stormwater management plans may be modified, as follows:
1.Modification to an approved stormwater management plan shall be allowed
only after review and written approval by the Administrator. The Administrator
shall have 60 calendar days to respond in writing either approving or
disapproving such request.
2.The Administrator may require that an approved stormwater management
plan be amended, within a time prescribed by the Administrator, to address
any deficiencies noted during inspection.
E.The Administrator shall require the submission of a construction record drawing
for permanent stormwater management facilities.
Page 27of 37
SECTION 23-4
EXCEPTIONS TO STORMWATER MANAGEMENT REQUIREMENTS
A.The Administrator may grant exceptions to the technical requirements of Part II B
or Part II C of the Regulations, provided that (i) the exception is the minimum
necessary to afford relief, (ii) reasonable and appropriate conditions are imposed
so that the intent of the Act and this Ordinanceare preserved, (iii) granting the
exception will not confer any special privileges that are denied in other similar
circumstances, and (iv) exception requests are not based upon conditions or
circumstances that are self-imposed or self-created. Economic hardship alone is
not sufficient reason to grant an exception from the requirements of this
Ordinance.
1.Exceptions to the requirement that the land-disturbing activity obtain the
required VSMP authority permit shall not be given by the Administrator,
nor shall the Administrator approve the use of a BMP not found on the
Virginia Stormwater BMP Clearinghouse Website, unless it isduly
approved by the Directorof Environmental Quality.
2.Exceptions to requirements for phosphorus reductions shall not be
allowed unless offsite options otherwise permitted pursuant to 9VAC25-
870-69 have been considered and found not available.
3.Nothing in this section shall preclude an operator from constructing to a
more stringent standard at their discretion.
B. The Administratormay grant an exception fromprovisions contained in the
County Stormwater Management Design Manualwhen not reasonably
achievable, provided that acceptable mitigation measures areprovided.
C.Requests for an exception to the stormwater technical requirements shall be
submitted in writing to the Administrator.
SECTION 23-5
PROPERTY OWNER RESPONSIBILITIES FOR DRAINAGE WAYS
A.Drainage ways consist of natural watercourses, storm sewers, gutters, manmade
channels, and other natural or manmade drainage paths.
B.Every person owning property through which a drainage way passes, or such
person’s lessee, shall keep and maintain that part of the drainage way within the
property free of trash, debris, yard wastes, and other obstacles that could pollute,
contaminate, or significantly retard the flow of water.
Page 28of 37
C.No person shall sweep, wash, or otherwise place dirt, trash, debris, yard wastes,
or other materialsin drainage ways where theycouldbe picked up and carried
off the person’s property by stormwater runoff.
D.The property owner or such person’s lessee shallmaintain healthy vegetation to
protect the drainage way from excessive erosion during storm events. Particular
care shall be taken to maintain healthy bank vegetation along watercourses.
SECTION 23-6
CONSTRUCTION INSPECTION
Section 23-6.1 NOTICE OF CONSTRUCTION COMMENCEMENT
The permittee shallnotify the Countyin advance before the commencement of land
disturbing activities. In addition, the permittee shall notify the Countyin advance of
construction of critical components of a stormwater management facility.
Section 23-6.2 PERIODIC CONSTRUCTION INSPECTION
A.The Administrator shall periodically inspect the land-disturbing activity during
construction for:
1.Compliance with the approved erosion and sediment control plan;
2.Compliance with the approved stormwater management plan, or executed
agreement in lieu of a stormwater management plan;
3.Development, updating, implementationwith the pollution prevention plan;
4.Development and implementation of any additional control measures
necessary to address a TMDL.
B.If the Countyinspections find any violations, the permittee shall be notified in
writing of the nature of the violation and the required corrective actions. No
additional construction or land-disturbing activity in the area of the violation shall
proceed until any violations are corrected and all work previously completed has
received approval from the County. The permittee is responsible for
maintenance and repair for all stormwater management facilities during
construction.
C.The person responsible for implementing the approvedplan is required to
provide adequate inspection monitoring and reports to ensure compliance with
the approved plan, to determine whether the measures required in the plan
provide effective stormwater management and to allow the registered
Page 29of 37
professional to certify the record documents in accordance with Section 23-3.5.
All permittee inspections shall be documented and written reports prepared that
contain the following information:
1.The date and location of the permittee inspection;
2.Whether construction is in compliance with the approved stormwater
management plan;
2.Variations from the approved construction specifications;
3.Corrective actions that have been taken to correct previous violations;
4.Any violations that exist; and.
5.The name and signature of the person who performed the inspection.
Permittee inspection documentation shall beorganized chronologically and be
storedwith the SWPPP.
D.If the Countydetermines that there is a failure to comply with the plan, notice
shall be served upon the permittee or person responsible for carrying out the
plan in accordance with Section 23-9 of this Ordinance.
Section 23-6.3 FINAL INSPECTION AND RECORDDOCUMENTATION
A.The permittee shallsubmit record drawings and supporting documentation for all
stormwater management facility and storm drainage system associated with the
project before final Countyinspection. Record drawings and supporting
documents shall comply with the requirements contained in the County
Stormwater Management Design Manual.
B.Receipt of record drawings and supporting documentation,final inspection and
approval by the County,execution and recordation of maintenance agreement,
and permit terminationis required before the release of performance securities.
C.If it is determined from the record drawings, or inspections,that the storm
drainage systems and the stormwater management facilities have not been
constructed in accordance with the approved stormwater management plan, then
corrective action will be taken to comply with the approvedPlan orthe permittee
shall provide studies and information required by the Countyto demonstrate that
the constructed system will function equivalent to the approved Stormwater
Management Plan,and that all regulatory requirementsare met.
Page 30of 37
SECTION 23-7
POST CONSTRUCTION INSPECTION,MAINTENANCE AND REPAIR OF
STORMWATER MANAGEMENT FACILITES
Section 23-7.1 MAINTENANCE INSPECTIONS OF STORMWATER MANAGEMENT
FACILITIES
A.Following the completion and acceptance of construction, the property owneris
responsiblefor the maintenance and repair of stormwater structures and
stormwater management facilities. The property ownershall ensure that proper
maintenance and repair of stormwater structures and stormwater management
facilities occur and that periodic inspection, maintenance, and repairare
performedso that the structures and facilities operate properly. All inspection,
maintenance, and repair activities, performed by the property ownershall be
documented. Documentation shall be submitted tothe County, if requested.
B.Stormwater structures and stormwater management facilities that have recorded
stormwater facility maintenance agreements shall be operated, inspected,
maintained and repaired in conformance with the applicable performance
requirements contained in the approved stormwater facility maintenance
agreement.
C.Existing stormwater structures and stormwater management facilities that do not
have a recorded stormwater facility maintenance agreement shall be operated,
inspected, maintained and repaired as required for proper operation of the
structures and facilities. Following are the minimum requirements for stormwater
structures and stormwater management facilities that do not have a recorded
stormwater facility maintenance agreement:
1.Stormwater structures and stormwater management facilities shall be
inspected, by the property owner,after significant rainfall events that cause
localized flooding, and at least annually.
2.All structures and slopes shall be kept in a safe condition.
3. The stormwater management facility shall be kept clear of grass clippings, cut
brush, and other debris.
4.All pipes and structures shall be kept clean and clear of debris that could
decrease flow capacity.
5.Sediment and silt that washesinto stormwater management facilities shall be
removed and properly disposed of when the sediment and silt builds up to the
point that they adversely impact the facility’s proper operation.
Page 31of 37
6.Trees and other woody plants shall be cut and removed from embankment
slopes annually.
7.Trees and woody plants shall be cut and removed from non-embankment
areas of a stormwater management facilityas needed to avoid buildupof
debris in the facility and to avoid a nuisance. Periodic cutting and brush
removal shall occur at a frequency of at leastonce in three years.
8.Landscaping and grass cover shall be maintained for proper operation and
erosion control. Replace landscaping as required. Repair erosion and
replace grass cover as required.
D. In addition to the inspections performed by the property owner, the Countywill
periodically inspect stormwater management facilities. In the event that the
stormwater management facility has not been maintained and/or becomes a
danger to public safety, public health,or the environment, the Countyshall notify
the property ownerby registered or certified mail. The notice shall specify the
measures needed to comply and shall specify the time within which such
measures shall be completed. If the responsible party failsor refuses to correct
the violation, the County, after reasonable notice, may correct a violation of the
design standards or maintenance needs by performing all necessary work to
place the facility in proper working condition, and recover the costs from the
propertyowner.
E.If stormwater management facility inspection requiresentry into a confined
space, or special equipment or training, then the County may hire licensed
professionals to perform the inspection, or it may require the property owner to
hire a licensed professional to perform the inspection. The cost for any licensed
professionalsto perform the required inspectionshall be paid by or recovered
from the owner.
F. The Countywill conduct post-construction inspections of stormwater
management facilitiespursuant to the County’s developed, and State Board’s
approved inspection program and willinspect each stormwater management
facilityat least once every five (5) years.
Section 23-7.2 RECORDS OF INSPECTION, MAINTENANCE AND REPAIR
A.Property ownersresponsible for the operation and maintenance of stormwater
management facilitiesshall makerecords of all inspections, maintenance, and
repairs, and shall retain the records for at leastfive (5) years.
B.Upon request from the County, propertyowners shall provide copies of records
documenting property owner inspections, maintenance, and repairs.
Page 32of 37
SECTION 23-8
HEARINGS AND APPEALS
Section 23-8.1 HEARINGS
A.Any permit applicant or permittee, or person subject to the requirements of this
Ordinance, who is aggrieved by any action, of the County in approving or
disapproving any plans required by this Ordinance, or by any enforcement action
taken pursuant to Sec. 23-9, shall have the right to request, in writing, a hearing
to the County Administrator or his/her designee provided a petition requesting
such hearing is filed with the Administrator within 30 days after notice of such
action is given by the Administrator.
B.The hearing shall be held provided that the CountyAdministrator and the
aggrieved party has at least thirty (30) days prior notice.
C.A verbatim record of the proceedings of such hearings shall be taken and filed
with the Board of Supervisors. Depositions may be taken and read as in actions
at law.
D.The County Administrator, shall have power to issue subpoenas and subpoenas
duces tecum, and at the request of any party shall issue such subpoenas. The
failure of any witness without legal excuse to appear or to testify or to produce
documents shall be acted upon by the CountyAdministrator whose actions may
include the procurement of an order of enforcement from the circuit court.
Witnesses who are subpoenaed shall receive the same fees and reimbursement
for mileage as in civil actions.
E.During its review, the CountyAdministrator shall consider evidence presented by
all parties. After considering the evidence, the CountyAdministrator’s decision
shall be final.
Section 23-8.2APPEALS
Final decisions of the County Administrator, under this Ordinance, shall be subject to
judicial review by the Roanoke County Circuit Court, provided an appeal is filed within
thirty (30) days from the date of any written decision adversely affecting the rights,
duties, or privileges of any permit applicant, permittee, orperson subject to any
enforcement action under this Ordinance.
Page 33of 37
SECTION 23-9
ENFORCEMENT AND PENALTIES
Section 23-9.1 VIOLATIONS
Any land-disturbance activity that is commenced or is conducted contrary to this
Ordinanceor theapproved plansor agreementsand permit, may be subject to the
enforcement actions outlined in this section and theVirginia Stormwater Management
Act.
Section 23-9.2 NOTICE OF VIOLATION
A.If the Administrator determines that there is a failure to comply with the VSMP
authority permit conditions, notice shall be served upon the permittee or person
responsible for carrying out the permit conditions by any of the following: verbal
warnings and inspection reports, notices of corrective action, consent special
orders, and notices to comply.
B.Written notices shall be served by registered or certified mail to the address
specified in the permit application or by delivery at the site of the development
activities to the agent or employee supervising such activities.
C.If there is no permittee, the notices shall be issued to the property owner.
D.The notice of violation shallcontain:
1. The name and address of the permittee, or if there is no permittee, the
property owner;
2. The address when available or a description of the building, structure, or
land upon which theviolation is occurring;
3.A statement specifying the nature of the violation;
4.A description of the remedial measures necessary to bring the land-
disturbingactivity intocompliance with this Ordinance and a time schedule
for the completion of such remedial action;
5.A statement of the penalty or penalties that may be assessed against the
person towhom the notice of violation is directed;
6.A statement that the determination of violation may be appealed by filing a
written notice of appeal within 30 days of service of notice of violation.
Page 34of 37
Section 23-9.3 STOP WORK ORDERS
A.If a permittee fails to comply with a notice issued in accordance with Section 23-
9.2 within the time specified, the Administrator may issue an order requiring the
owner, permittee, person responsible for carrying out an approved plan, or the
person conducting the land-disturbing activities without an approved plan or
required permit to cease all construction land-disturbing activities until the
violation of the permit has ceased, or an approved plan and required permits are
obtained, and specified corrective measures have been completed.
B.However, if the Administrator finds that any such violation presents an imminent
and substantial danger of causing harmful stormwater runoff impacts to its MS4
system or waters within the watersheds of the Commonwealth, it may issue,
without advance notice or hearing, an emergency order directing such person to
cease immediately all land-disturbing activities on the site and shall provide an
opportunity for a hearing, after reasonable notice as to the time and place
thereof, to such person, to affirm, modify, amend, or cancel such emergency
order. If a person who has been issued an order is not complying with the terms
thereof, the Administrator may request the CountyAttorney to institute a
proceeding for an injunction, mandamus, or other appropriate remedy.
C.This “stopwork order” shall be in effect until the Countyconfirms that the land-
disturbingactivity is in compliance with the requirements of this Ordinanceand
the violation has been satisfactorilyaddressed. Upon failure to comply within the
time specified, the permit may be revoked and theapplicant shall be deemed to
be in violation of this article and upon conviction shall be subject to thepenalties
provided by this Ordinance.
Section 23-9.4 CIVIL AND CRIMINAL PENALTIES
A.Any person violating or failing, neglecting, or refusing to obey any rule,
regulation, ordinance, order, approved standard or specification, or any permit
condition issued by the Administrator may be compelled in a proceeding
instituted in the Roanoke CountyCircuit Courtto obey same and to comply
therewith by injunction, mandamus, or other appropriate remedy.
B.Any person who violates any provision of this Ordinanceor who fails, neglects, or
refuses to comply with any order of the Administrator, shall be subject to a civil
penalty not to exceed $32,500 for each violation within the discretion of the court.
Each day of violation of each requirement shall constitute a separate offense.
C.Violations for which a penalty may be imposed under this Subsection include, but
are not limited to the following:
1.No state permit registration;
Page 35of 37
2.No SWPPP;
3.Incomplete SWPPP;
4.SWPPP not available for review;
5.No approved erosion and sediment control plan;
6.Failure to install stormwater BMPs or erosion and sediment controls;
7.Stormwater BMPs or erosion and sediment controls improperly installed or
maintained;
8.Operational deficiencies;
9.Failure to conduct required inspections;
10.Incomplete, improper, or missed inspections; and
11.Discharges not in compliance with the requirements of Section 9VAC25-
880-70of the general permit.
D.The Administrator may issue a summons for collection of the civil penalty and the
action may be prosecutedin the appropriate court.
E.In imposing a civil penalty pursuant to this Subsection, the court may consider
the degree of harm caused by the violation and also the economic benefit to the
violator from noncompliance.
F.Any civil penalties assessed by a court as a result of a summons issued by the
Countyshall be paid into the Countytreasury to be used for the purpose of
minimizing, preventing, managing, or mitigating pollution of the waters of the
Countyand abating environmental pollution therein in such manner as the court
may, by order, direct.
G.With the consent of any person who has violated or failed, neglected or refused
to obey this Ordinanceor any condition of a permit, the Countymayprovide, in
an order issued by the Countyagainstsuch person, for the payment of civil
charges for violations in specific sums, not to exceed the limit specified in
subdivision B of this section. Such civil charges shall be instead of any
appropriate civil penalty which could be imposed under subdivision B.
H.Notwithstanding any other civil or equitable remedy provided by this Section or
by law, any person who willfully or negligently violates any provision of the
Ordinance, any order of the Administrator, any condition of a permit, or any order
Page 36of 37
of a court shall, be guilty of a misdemeanor punishable by confinement in jail for
not more than 12 months or a fine of not morethan $2,500, or both.
Section 23-9.5 RESTORATION OF LANDS
A.Any violator may be required to restore land to its undisturbed condition orin
accordance with a notice of violation, stop work order, or permit requirements.
B. In the event that restoration is notundertaken within a reasonable time after
notice, the Countymay take necessary corrective action, the cost of which shall
becovered by theperformance security, or become a lien upon the property until
paid, or both.
Section 23-9.6 HOLDS ON CERTIFICATE OF OCCUPANCY
Final certificates of occupancy maynot be granted until corrections have been made in
accordance with the approved plans, notices of violation, stop work order, or permit
requirements, and accepted by the County.
~END~
Page 37of 37
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
ORDINANCEADOPTING A NEW CHAPTER OF THE ROANOKE
COUNTY CODE – CHAPTER 24. ILLICIT DISCHARGE ORDINANCE
WHEREAS, The Board of Supervisors of Roanoke County finds that the
uncontrolled discharge of pollutants to its Municipal Separate Storm Sewer System
(MS4)has an adverse impact on the water quality of receiving waters; and,
WHEREAS,Amendments to the Federal Water Pollution Control Act, commonly
known as the Clean Water Act, established the National Pollutant Discharge Elimination
System (NPDES) Program, which requires permits for discharges from regulated
municipal separate storm sewer systems into the waters of the United States; and,
WHEREAS, The United States Environmental Protection Agency (EPA) has
promulgated regulations implementing the NPDES program,andthe EPA has
authorized the Commonwealth of Virginia to issue NPDES permits under the Virginia
Pollutant Discharge and Elimination System (VPDES) permit system; and,
WHEREAS, The VPDES regulations for stormwater discharges require
Roanoke County to control the contribution of pollutants to its regulated MS4by
prohibiting illicit discharges, and to inspect, monitor, and enforce the prohibitions of illicit
discharges to its regulated MS4; and,
WHEREAS, the Board finds that this ordinance satisfies these regulatory
requirements effective July 1, 2014; and
WHEREAS, the illicit discharge provisions were previously found in the
Stormwater Ordinance that was recently repealed, and that said provisions must be
included in the Roanoke County Code; and
Page 1 of 8
WHEREAS, the first reading of this ordinance was held on April 8, 2014, and the
second reading and public hearing was held on April 22, 2014.
NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1.That a new Chapter 24. “Illicit Discharge” be and hereby is adopted to
read as set out below.
2.That the effective date of this ordinance is July 1, 2014.
SECTION 24-1
GENERAL PROVISIONS
Section 24-1.1 TITLE AND AUTHORITY
A.This ordinance shall be known as the “Illicit Discharge Ordinance of the County
of Roanoke, Virginia.”
B.This ordinance establishes the County’s illicit discharge program that regulates
non-stormwater discharges to its regulated MS4, consistent with state regulations
promulgated pursuant to the law.
C.The County of Roanoke hereby designates the Director of Community
Development as the Administrator of the illicit discharge program.
Section 24-1.2 PURPOSE
The purpose of this ordinance is to promote the general health, safety, and welfare of
the citizens of the County by protectingproperty and state waters through the
prohibition of illicit discharges of non-stormwaterwithin the County’s regulated MS4
area into the County’s MS4,subject to certain exceptions.
Section 24-1.3 APPLICABILITY
A.This ordinance is applicable to any non-stormwater discharge that enters, or has
the potential of entering, the County’s MS4, located within the County’s regulated
MS4 area.
Page 2 of 8
Section 24-1.4 COMPATABILITY WITH OTHER REQUIREMENTS
This ordinance is not intended to interfere with, abrogate, or annul any other ordinance,
rule or regulation, stature, or other provision of law. The requirements of this ordinance
shall be considered minimum requirements, and where any provision of this ordinance
imposes restrictions different from those imposed by any other ordinance, rule or
regulation, or other provision of law, whichever provisions are more restrictive or impose
higher protective standards for human health or the environment shall apply.
Section 24-1.5 SEVERABILITY
If the provisions of any article, section, subsection, paragraph, subdivision or clause of
this ordinance shall be judged invalid by a court of competent jurisdiction, such order of
judgment shall not affect or invalidate the remainder of any article, section, subsection,
paragraph, subdivision or clause of this ordinance.
SECTION 24-2
DEFINITIONS
The following words and terms as used in this ordinance shall have the following
meanings, unless the context clearly indicates otherwise:
“Administrator”
means the position responsible for administering the illicit discharge
program on behalf of the County of Roanoke. The Administrator shall be the Director of
Community Development or his/her designee.
“Best Management Practice or BMP”
means schedules of activities, prohibitions of
practices, including both structural or non-structural practices, maintenance procedures,
and other management practices to prevent or reduce the pollution of surface waters
and groundwater systems from the impacts of land-disturbing activities.
“Clean Water Act or CWA”
means the federal Clean Water Act (33 United States
Code 1251 et seq.), formerly referred to as the Federal Water Pollution Control Act or
Federal Water Pollution Control Act Amendments of 1972, Public Law 92-500, as
amended by Public Law 95-217, Public Law 95-576, Public Law 96-483, and Public Law
97-117, or any subsequent revisions thereto.
"Control measure"
means any best management practice or other method used to
prevent or reduce the discharge of pollutants to surface waters.
“County”
means the County of Roanoke, Virginia.
“Department”
means the Virginia Department of Environmental Quality(DEQ).
Page 3 of 8
“Discharge”
means to dispose, deposit, spill, pour, inject, dump, pump, leak, or place
by any means, or that which is disposed, deposited, spilled, poured, injected, dumped,
pumped, leaked, or placed by any means.
“Illicit discharge”
means any discharge to the County’s MS4that is not composed
entirely of stormwater, except discharges pursuant to a VPDES or VSMP permit (other
than the VSMP permit for discharges from the MS4), discharges resulting from
firefighting activities, and discharges identified by and in compliance with 9VAC25-870-
400 D 2 c (3).
"Municipal separate storm sewer"
means a conveyance or system of conveyances
otherwise known as a municipal separate storm sewer system or "MS4," including roads
with drainage systems, municipal streets, catch basins, drop inlets, curbs, gutters,
ditches, man-made channels, storm drainage pipes, or other drainage structures:
1. Owned or operated by Roanoke County;
2. Designed or used for collecting or conveying stormwater;
3. That is not a combined sewer; and
4. That is not part of a publicly owned treatment works(POTW).
“Municipalseparate storm sewer system”“MS4”
or means all municipal separate
storm sewers that are located within the portion of the County that is identified as
“urbanized” by the U.S. Bureau of the Census in the latest Decennial Census.
“National Pollutant Discharge Elimination System”
(NPDES) means the federal
program for issuing, modifying, revoking, reissuing, terminating, monitoring, and
enforcing permits, and imposing and enforcing pre-treatment requirements under the
Clean Water Act (CWA).
“Person”
means any individual, firm, organization, partnership, association,
organization or other entity, including governmental entities, or any combination thereof,
or any agent or employee of any such entity.
“State waters”
means all water, on the surface and underthe ground, wholly or
partially within or bordering the Commonwealth or within its jurisdiction, including
wetlands.
“Stormwater”
means precipitation that is discharged across the land surface or
through conveyances to one or more waterways, whichmay include rainfall runoff, snow
melt runoff, and surface runoff and drainage.
“Virginia Pollutant Discharge Elimination System”
(VPDES) means the program
issued by the Commonwealth of Virginia for imposing and enforcing pre-treatment
requirements pursuant tothe Clean Water Act (CWA).
Page 4 of 8
“Virginia Stormwater Management Program”
(VSMP) means a program approved by
the State Board after September 13, 2011, that has been established by a locality to
manage the quality and quantity of runoff resulting from land-disturbing activities, which
shall include such items as local ordinances, rules, permit requirements, annual
standards and specifications, policies and guidelines, technical materials, and
requirements for plan review, inspection, enforcement, where authorized in this article,
and evaluation consistent with the requirements ofthis article and associated
regulations.
SECTION 24-3
PROHIBITED DISCHARGES
A.It shall be unlawful and a violation of this ordinance to allow any discharge that is
not composed entirely of stormwater, except as described in subsection C below,
that enters, or has the potential of entering, the MS4.
B.Illicit discharges include, but are not limited to:
1.Discharging, or causing or allowing to be discharged, sewage, industrial
wastes, yard wastes, or other wastes, into the storm sewer system, or any
component thereof, or onto driveways, sidewalks, parking lots, the ground,
or any other areas draining to the storm sewer system.
2.Connecting, or causing or allowing connection of any sanitary sewer to the
storm sewer system, including any sanitary sewer connected to the storm
sewer as of the date of the adoption of this ordinance.
3.Connecting, or causing or allowing any connection to the storm sewer
system, without a valid VSMP, VPDES, or NPDES permit, any structure
that conveys any liquid other than stormwater or discharges listed in
subsection C, including, but not limited to, pipes, drains, sanitary sewer
lines, washing machine drains, or floor drains.
4.Prohibitions 2 and 3 listed in this subsection expressly include, without
limitations, illicit connections made in the past, regardless of whether the
connection was permissible under law or practices applicable or prevailing
at the time of the connection.
5.Throwing, placing, or depositing, or causing to be thrown, placed, or
deposited in the storm sewer system anything that impedes or interferes
with the free flow of stormwater therein, or adversely affects water quality.
C.The following non-stormwater discharges are allowable under this ordinance:
Page 5 of 8
1.Discharges or flows covered by a separate individual or general VPDES or
VSMP permit for non-stormwater discharges;
2.Individual non-stormwater discharges or flows that have been identified in
writing by the Virginia Department of Environmental Quality as de minimis
discharges that are not significant sources of pollutants to state waters
and do not require a VPDES permit;
3.Non-stormwater discharges or flows as listed in the following categories,
unless they are identified by the Administrator or Virginia Water Control
Board, as significant contributors of pollutants.
a.Water line flushing;
a.Landscape irrigation;
b.Divertedstream flows or rising groundwater;
c. Uncontaminated ground water infiltration;
d.Uncontaminated pumped groundwater;
e.Discharges from potable water sources;
f.Foundation drains;
g.Air conditioning condensate;
h.Irrigation water;
i.Springs;
j.Water from crawl space pumps;
k. Footing drains;
l.Lawn watering;
m.Individual residential car washing;
n.Flows from riparian habitats and wetlands;
o.Dechlorinated swimming pool discharges;
p.Street wash water;and
q.Firefightingactivities
4.The discharge of material resulting from a spill thatis necessary to prevent
loss of life, personal injury, or severe property damage. The responsible
party shall take all reasonable steps to minimize or prevent any adverse
effect on human health or the environment. This provision does not
transfer liability for the spill itself from the party(ies) responsible for the
spill, nor relieve the party(ies) responsible for a spill from the reporting
requirements of 40 CFR Part117 and 40 CRF Part 302 (2001).
D.In the event any of the activities listed in sub-paragraph C.3 of this section are
found to be a significant contributor of pollutants to be discharged into the MS4,
the Administrator shall so notify the person performing such activities, and shall
order that such activities be ceased or be conducted in such a manner as to
avoid the discharge of pollutants into the MS4. The failure to comply with any
such order shall constitute a violation of the provisions of this ordinance.
Page 6 of 8
SECTION 24-4
INSPECTIONS AND MONITORING
A.The Administrator shall have the authority to carry out all inspections and
monitoring procedures necessary to determine compliance and/or
noncompliance with this ordinance, and to enforce the requirements of this
ordinance.
B.The Administrator shall have the authority, at his sole discretion, to require
aStormwater Pollution Prevention Plan (SWPPP) from any person whose
property discharges, or has the potential to discharge, to the MS4.
C.The Administrator and/or his/her duly authorized employees, agents, or
representatives of the County, bearing proper credentials and
identification, shall be authorized to enter any public property or to request
entry into private property at any reasonable time for the purpose of
enforcing this ordinance, including, but not limited to taking samples of
discharges, inspecting monitoring equipment, inspecting and copying
documents relevant to the enforcement of this ordinance, and such other
items as may be deemed necessary for the enforcement of this ordinance.
If the person in charge of the property refuses to allow the Administrator to
enter in accordance with subsection C, then the Administrator may
present sworn testimony to a magistrate or court of competent jurisdiction
and request the issuance of an inspection warrant to enter the property for
the purpose of making such inspections and investigations. The
Administrator shall make a reasonable effort to obtain consent from the
owner or person in charge of the property prior to seeking the issuance of
an inspection warrant under this section.
D.The Administrator shall have the authority to require any person
responsible for a discharge to the MS4to document that such discharge
meets and is in compliance with the requirements of this ordinance. This
includes, but is not limited to, the ability of the Administrator to require
such person to provide monitoring reports, test results, and such other
matters as may be deemed necessary to show that such discharge is in
compliance with the requirements of this ordinance. The cost of any
required documentation shall be the responsibility of the person
responsible for the discharge.
E.The failure of any person to comply with any of the requirements of this
section shall constitute a violation of this chapter.
Page 7 of 8
SECTION 24-5
ENFORCEMENT AND PENALTIES
A.Any person who violates any of the provisions of this ordinance shall be
guilty of a Class I misdemeanor and, upon conviction, is subject to
punishment by a fine of not more than two thousand five hundred dollars
($2,500.00) per violation per day and confinement in jail for not more than
twelve (12) months, either or both.
B.Each day during which a violation of this ordinance occurs or continues
shall be deemed a separate and distinct violation of this chapter.
C.Any person who commits any of the acts prohibited by this chapter or
violates any of the provisions of this ordinance shall be liable to the
County for all costs oftesting, containment, cleanup, abatement, removal,
disposal, and any other related costs or expenses that the County may
incur in connection with the enforcement of this ordinance and/or the
prohibition and/or correction of a violation of this ordinance.
D.The Administrator may bring legal action to enjoin a violation of this
ordinance and the existence of any other remedy shall be no defense to
any such action.
E.In addition to any of the remedies set forth above, the Administrator may
seek to impose, or have imposed by the appropriate authority, any of the
remedies provided for by § 62.1-44.15:48, Code of Virginia (1950), as
amended, which are incorporated herein by reference.
F.In any court action that may result from enforcement of this ordinance, a
judge hearing the case may direct the person responsible for the violation
or the property owner to correct the violation and each day that the
violation continues shall constitute a separate violation of this chapter.
G.Any person who knowingly makes any false statements, representations,
or certifications in any record, report, or other document, either filed or
requested pursuant to this chapter, or who falsifies, tampers with, or
knowingly renders inaccurate any monitoring device or method required or
used by the director under this chapter in monitoring discharges, shall be
guilty of a violation of this ordinance.
H.The remedies set forth in this section shall be cumulative, not exclusive,
and it shall be no defenseto any action that one (1) or more of the
remedies set forth in this section has been sought or granted.
~END~
Page 8 of 8
ACTION NO. _______________
__________
ITEM NO. F.3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
April 8, 2014
AGENDA ITEM:
Ordinance amending Ordinance 121112-7 and approving an
amendment to the lease of the Bent Mountain Community
Center to allow the use of alcohol on the leased premises
SUBMITTED BY:
B. Clayton GoodmanIII
County Administrator
APPROVED BY:B. Clayton GoodmanIII
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
This ordinance authorizes an amendment to the lease approved by the Board in December
2012. It allows the lessee/tenant to use alcohol on County property, which the lease
currently prohibits.
Bruce Coffey, President of the Bent Mountain Center, Inc., the Tenantor lesseeat the
Bent Mountain Community Center, has asked that the County to allow the use of alcoholic
beverages at the Community Center. The Tenant believes that to allow the use of
alcoholic beverages at the Center will permit the group to schedule more events. The idea
is that the Center can rent to community groups who may wish to conduct dinners etc. at
the Center with use of alcoholic beverages. A wine tasting event is another possible rental
or fund raiser whichcould include the use of alcoholic beverages.
Staff has prepared a report under New Business requestingthe Boardconsider adding the
Bent Mountain Community Center as a Roanoke County-owned facility where the use of
alcoholic beverages would be permitted. If this amendment to the County’s Alcohol Policy
is approved, then the Board could amend the Bent Mountain Center, Inc.lease.
SUMMARY OF INFORMATION:
The lease was approved by the Boardat their December 11, 2012 meeting.
The section of the lease which addresses the prohibition against use of alcohol at the
Community Center is found in Section 4. USE OF LEASE PREMISES.
This relevant portion of this section of the lease readsas follows:
Page 1 of 2
“The Leased Premises and Common Areas are subject to the rules and regulations
applicable to County parks and recreational facilities as provided in Chapter 15 of the
Roanoke County Code (except for Sec. 15-8 (1), (2) and(13); Sec. 15-9;Sec.15-10(3);
but not limited to prohibitions against the use of alcohol
and Sec. 15-11(a)including,
andtobacco products.”
(Emphasis added)
If the Boardwould allowthe use of alcoholic beverages at the Bent Mountain Center, the
Tenants, Bent Mountain Center, Inc., would have to file with the County for a permit and
said permit would have to be approved before any use of alcoholic beverages would be
allowed.
FISCAL IMPACT:
None
ALTERNATIVES:
1.) Approve first reading of the Lease amendment which would allow the use of alcoholic
beverages at the Bent Mountain Community Center.
2.) Reject first reading of the Lease amendment which would continue the prohibition of
use of alcoholic beverages at the Bent Mountain Community Center.
STAFF RECOMMENDATION:
Staff recommends alternative 1.) Approve the first reading of the Lease amendment,
which would allowthe use of alcoholic beverages at theBent Mountain Community Center
and schedule a public hearing and second reading for April 22, 2014.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
ORDINANCE AMENDING ORDINANCE 121112-7 AND APPROVING
AN AMENDMENT TO THE LEASE OF THE BENT MOUNTAIN
COMMUNITY CENTER TO ALLOW THE USE OF ALCOHOL ON THE
LEASED PREMISES
WHEREAS, during the December 11, 2012, meetingthe Roanoke County Board
of Supervisors approved a lease with the Bent Mountain Center, Inc., for a portion of the
Bent Mountain ElementarySchool for use as a community center; and
WHEREAS, the Bent Mountain Center Inc. is a 501C3 organization consisting of
residents of the Bent Mountain community who are interested in preserving the
structure as a community center and will benefit the community; and
WHEREAS, the approved lease prohibits the use of alcoholic beverages at the
Community Center; and
WHEREAS, representatives from the Bent Mountain Center, Inc. requested an
amendmentto the lease, which would allowthe use of alcoholic beverages at the Bent
Mountain Center.
WHEREAS, the first reading of this ordinance was held on April 8, 2014, and the
second reading and public hearing was held on April 22, 2014.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia as follows:
1. That Section 4. USE OF LEASED PREMISESis hereby amended to
eliminate any reference to the prohibition of the use of alcohol on the Lease premises;
and
Page 1 of 2
2. That the following sentence is added to the last paragraph of Section 4
which reads: That the Roanoke County Boardof Supervisors does hereby designates
the Bent Mountain Center as one of Roanoke County owned facilities at which the use
of alcoholic beverages is permitted. This permission is granted in accordance with the
County’s “POLICY FOR USE, CONSUMPTION, OR POSSESSION OF ALCOHOLIC
BEVERAGES AT ROANOKE COUNTY FACILITIES”.
3. That this ordinance shall be in full force and effect from and after its
adoption.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL08, 2014
ORDINANCE ACCEPTING AND APPROPRIATING A GRANT IN THE
AMOUNT OF $8,040FROM THE FOUNDATION FOR ROANOKE
VALLEYTOTHE ROANOKE COUNTY POLICE DEPARTMENTFOR
THE SUPPORT OF THE PROJECT LIFESAVER PROGRAM
WHEREAS, the Foundation for Roanoke Valleyhas awarded the Roanoke County
Police Department a grant to assist in the purchase of electronic tracking bracelets,
testers and batteriesfor participants who have been diagnosed with Alzheimer’s or some
other form of a cognitive disorder who have a tendency to wander away from their
caregiver; and
WHEREAS, Section 18.04 of the Roanoke County Charter providesthat funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on April 8, 2014, and the
second reading was held on April 22, 2014; and
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $8,040is hereby accepted and appropriated from the
Foundation for Roanoke Valleyto the Roanoke County Police Department;
and
2.That this ordinance shall take effect from and after the date of adoption.
Page 1 of 1
Glade Creek in Vinyard Park
Water Quality Improvement Project
Phase I Report
Prepared for:
Roanoke County Department of Parks, Recreation, and Tourism
& Department of Community Development
and
Virginia Department of Conservation and Recreation
(Grant #WQIF2010P18)
Date of Final Report: January 11, 2012
PO Box 11437
Blacksburg, Virginia 24062
Telephone: 540-552-0144
Facsimile: 540-552-1528
Glade Creek in Vinyard Park Water Quality Improvement Project
Phase I Report
TABLE OF CONTENTS
Executive Summary ..................................................................................................................... i
Table of Contents ....................................................................................................................... iii
List of Tables ............................................................................................................................... v
List of Figures ............................................................................................................................ vi
List of Appendices .................................................................................................................... vii
1.Introduction ....................................................................................................................... 1
2.Project Site Description .................................................................................................... 2
2.1.Glade Creek Watershed and Nexus ............................................................................................... 2
2.2.VinyardPark ................................................................................................................................... 4
2.3.Wildlife and Habitat ......................................................................................................................... 6
2.4.Condition of Project Reach ............................................................................................................. 7
3.Water Quality Improvement Project .............................................................................. 11
3.1.WQIF Grant and Award by DCR .................................................................................................. 12
3.2.Project Entities .............................................................................................................................. 12
3.2.1.Project Team ......................................................................................................................... 12
3.2.2.Stakeholder Engagement...................................................................................................... 13
4.Baseline Water Quality Data .......................................................................................... 13
4.1.Quality Assurance ........................................................................................................................ 15
4.2.Biomonitoring of Benthic Macroinvertebrates .............................................................................. 15
4.2.1.Methods ................................................................................................................................. 15
4.2.2.Results and Discussion ......................................................................................................... 16
4.3.Water Quality Parameters, Site Characterization, and Habitat Evaluation .................................. 25
4.3.1.Methods ................................................................................................................................. 25
4.3.2.Results and Discussion ......................................................................................................... 26
4.4.E. coli and Coliform Bacteria ........................................................................................................ 30
4.4.1.Methods ................................................................................................................................. 30
4.4.2.Results and Discussion ......................................................................................................... 31
4.5.Total Suspended Solids ................................................................................................................ 32
4.5.1.Methods ................................................................................................................................. 32
4.5.2.Results and Discussion ......................................................................................................... 32
5.Constraints to Restoration ............................................................................................. 33
6.Water Quality Improvement Strategy ............................................................................ 34
6.1.Guiding Framework and Industry Standards................................................................................ 34
6.1.1.Rosgen Stream Restoration Priorities ................................................................................... 34
6.1.2.NRCS Stream Restoration Design Handbook...................................................................... 34
6.1.3.Best Management Practices ................................................................................................. 35
6.2.Selection of Preferred Alternative ................................................................................................. 36
Environmental Services & Consulting, Inc
Page iii of vii
Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc
Glade Creek in Vinyard Park Water Quality Improvement Project
Phase I Report
7.Conceptual Restoration Plan ......................................................................................... 37
7.1.Conceptual Plan Narrative ............................................................................................................ 37
7.2.Non-Point Source Pollution Reduction Goals.............................................................................. 41
7.2.1.Stream Buffer Benefit ............................................................................................................ 41
7.2.2.Streambank Stabilization Benefit .......................................................................................... 41
7.3.Project Cost Estimates ................................................................................................................. 42
7.4.Stakeholder Comments on ConceptualPlan ............................................................................... 43
8.Phase II Implementation ................................................................................................. 44
9.Conclusions..................................................................................................................... 44
Literature Cited ......................................................................................................................... 45
Environmental Services & Consulting, Inc
Page iv of vii
Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc
Glade Creek in Vinyard Park Water Quality Improvement Project
Phase I Report
LIST OF TABLES
Table 1: Lat/long positions of baseline data sampling locations (midpoint). Stations were
accessed on 8/1/2011 and 7/28/2011. ........................................................................................... 14
Table 2: Response of VSCI Metrics to Increased Perturbation .................................................................. 18
Table 3: VSCI Report Summary for Glade Creek Stations (collected 7/28 & 8/1/2011) ............................ 19
Table 4: SOS scoring for Glade Creek stations collected by RBP methods (7/28-8/1/2011).
Matching VSCI scores included in final column ............................................................................. 21
Table 5: Chronological SOS scores for Glade Creek sampling stations within, or in the vicinity of
Vinyard Park. Include SOS scores derived by RBP methods (Source: VASOS database) ......... 23
Table 6: Fine Sediment Biotic Index (FSBI) Scores for Glade Creek Stations ........................................... 25
Table 7: Breakdown of stream morphology type at Glade Creek sampling stations. Reach length
approximately 100 linear feet (Data obtained 7/28-8/1/2011) ....................................................... 26
Table 8: Particle size distribution at Glade Creek sampling stations. (Data obtained 7/28/-
8/1/2011) ........................................................................................................................................ 27
Table 9: Organic substrate composition at Glade Creek sampling stations. (Data obtained 7/28/-
8/1/2011) ........................................................................................................................................ 27
Table 10: Habitat category scores by sampling station reach of Glade Creek at Vinyard Park
(assessment performed on 7/28/2011 & 8/1/2011)....................................................................... 28
Table 11: Results of field measurements obtained at Glade Creek sampling stations for EPA
RBP water quality parameters. Data collected on 7/28 & 8/1/2011 using YSI 556 multi-
meter .............................................................................................................................................. 29
Table 12:E. coli Bacteria Concentration at Vinyard Park Stations (Collected 8/1/2011) ........................... 31
Table 13: TSS Data for Glade Creek at Vinyard Park Stations (Collected July 28, 2011) ........................ 33
Table 14: Estimated costs for stream enhancement activities ................................................................... 42
Environmental Services & Consulting, Inc
Page v of vii
Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc
Glade Creek in Vinyard Park Water Quality Improvement Project
Phase I Report
LIST OF FIGURES
Figure 1: Map of confluences of Glade Creek at Tinker Creek and Tinker Creek at Roanoke R
and Vinyard Park. Inset: Excerpt location on USGS Topographic Map – Roanoke, VA
(MRC: 37079C8) ............................................................................................................................ 3
Figure 2: Aerial view of Vinyard Park showing Vinyard I (yellow), Vinyard II (red), and path of
Glade Crk (blue). (Image Credit: Google Earth, Oct 2011) ............................................................ 5
Figure 3: Photo of Roanoke logperch (Percina Rex). (Image Credit: U.S. Fish and Wildlife
Service) .......................................................................................................................................... 5
Figure 4: Photo of undercut streambank with overhanging vegetation on Glade Crk .................................. 8
Figure 5: Photo of Vinyard Park land loss due to lateral recession of Glade Crk......................................... 8
Figure 6: Photo of exposed root mass of riparian tree at undercut streambank of Glade Crk ..................... 9
Figure 7: Photo of fallen tree overhanging Glade Crk due to exposed root structure .................................. 9
Figure 8: Photo of vertical banks of Glade Crk adjacent to athletic fields of Vinyard Park ........................ 10
Figure 9: Photo of concrete and riprap hardening structures on streambank of Glade Crk ....................... 10
Figure 10: Photo of articulated Concrete Block (ACB) bank stabilization on Glade Creek........................ 11
Figure 11: Glade Creek sampling locations (approximate, shown in blue) at Vinyard Park
(property boundary in purple) for Phase I baseline data collection. (Image Credit:
Google Earth, Oct. 2011)............................................................................................................. 14
Figure 12: Flow chart depicting steps of the Stream Restoration Design Process. (Image Credit:
NRCS, NEH654, 2007) ................................................................................................................ 35
Environmental Services & Consulting, Inc
Page vi of vii
Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc
Glade Creek in Vinyard Park Water Quality Improvement Project
Phase I Report
LIST OF APPENDICES
APPENDIX A
- Quality Assurance Project Plan (QAPP)
APPENDIX B
- Virginia Fish and Wildlife Information Service (VAFWIS) Report
APPENDIX C
- Laboratory Chains of Custody (COC) and Bench Sheets
APPENDIX D
- Virginia Stream Condition Index (VASCI) and Save Our Streams (SOS) Reports
APPENDIX E
- Rapid Bioassessment Protocol (RBP) Field Data Forms
APPENDIX F
- Buffer Planting Instructions
APPENDIX G
- Constraints and Existing Conditions Maps
APPENDIX H
- Conceptual Plan Maps
APPENDIX I
– Stakeholder Comments/Letters
Environmental Services & Consulting, Inc
Page vii of vii
Rep. Name: 11-RC07_RPT_PhaseIReport_20120112_V03-00.doc
Glade Creek in Vinyard Park
Water Quality Improvement Project
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73'')6*-)0(
Buffer / Riparian
Zone:
5.15 acres
Glade Creek
No Mow Zone:
1.40 acres
Reconnected
Floodplain:
2.38 acres
Streambank
Stabilization:
2841 linear feet
73'')6*-)0(
Glade Creek
Glade Creek in Vinyard Park
+VERX%KVIIQIRX4VSN
;5-*4
1ET
)7
'4VSN 6'
Water Quality Improvement Project
(EXI
7,))8
(VE[R %.7
SJ'LIGOIH 760
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Roanoke County, VA Central-Eastern Portion
*MPI 6'C1%4C'SRGITXYEP4PERSJC C:
73'')6*-)0(
73'')6*-)0(
Glade Creek
73'')6*-)0(
920
0IKIRHSJ7]QFSPW
Stream Buffer ZoneReconfigured Athletic FieldsPotential Greenway Alignment
No Mow ZoneEliminated Athletic Fields
Fishing Access Point
In-Stream StructuresNew Parking Area
Structures and Buildings
Streambank Stabilization AreaEliminated Parking Areas
Property Boundary (approx.)
Reconnected Floodplain
6)7836%8-32%'8-:-8-)78SXEP4VSNIGX%VIE
&YJJIV6MTEVMER>SRI EGVIW
2S1S[>SRI EGVIW
6IGSRRIGXIH*PSSHTPEMR EGVIW
7XVIEQFERO7XEFMPM^EXMSR PMRIEVJIIX
02550100150200
Feet
Glade Creek in Vinyard Park
+VERX%KVIIQIRX4VSN
;5-*4
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(EXI
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Roanoke County, VA Central-Western Portion
*MPI 6'C1%4C'SRGITXYEP4PERSJC C:
*338&%00*-)0(
&%7)&%00*-)0(
7-();%0/
&%7)&%00*-)0(
&%7)&%00*-)0(
Glade Creek
&%7)&%00*-)0(
73'')6*-)0(
6)7836%8-32
0IKIRHSJ7]QFSPW
%'8-:-8-)7
8SXEP4VSNIGX%VIE
Stream Buffer ZonePotential Greenway Alignment
&YJJIV6MTEVMER>SRI
Now Mow ZoneReconfigured Athletic Fields
EGVIW
In-Stream StructuresEliminated Athletic Fields
2S1S[>SRI
Streambank Stabilization Area
Fishing Access PointEGVIW
Reconnected Floodplain
Structures and Buildings
6IGSRRIGXIH
*PSSHTPEMR
Property Boundary (approx.)
EGVIW
7XVIEQFERO
7XEFMPM^EXMSR
02550100150200
PMRIEVJIIX
Feet
Glade Creek in Vinyard Park
+VERX%KVIIQIRX4VSN
;5-*4
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)7
'4VSN 6'
Water Quality Improvement Project
(EXI
7,))8
(VE[R %.7
SJ'LIGOIH 760
7GEPI !
Roanoke County, VA Southwest Portion
*MPI 6'C1%4C'SRGITXYEP4PERSJC C:
Selected Restoration Design Plans
from NRCS Stream Restoration Handbook (NEH-654)
Source: US Department of Agriculture, Natural Resource Conservation Service, National Engineering Handbook - #654 Stream Restoration Handbook, 2007
+VERX%KVIIQIRX4VSN
Glade Creek in Vinyard Park
;5-*4
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(EXI
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7,))8
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*MPI 6'C1%4C'SRGITXYEP4PERSJC C:
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
ORDINANCE ACCEPTING AND APPROPRIATING A STORMWATER
MANAGEMENT PROGRAM GRANT IN THE AMOUNT OF $949,200
FROM THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) FOR
RESTORATION OF GLADE CREEK NATURAL STREAM-WATER
QUALITY IMPROVEMENT PROJECT AT VINYARD PARK-PHASE I
WHEREAS,on November 12,2013, the Board approved resolution number
111213-7 which authorized staff to apply for a grant from the Department of
Environmental Quality (DEQ) for a Water Quality Improvement project at Vinyard Park;
and
WHEREAS, Roanoke County was awarded a competitive grant through Virginia’s
Stormwater Local Assistance Fund for a fifty percent matching grant; and
WHEREAS, this project will improve water quality and assist the County in meeting
its total maximum daily load requirements to lower sediment discharges to the Roanoke
River; and
WHEREAS, the estimated costs of the project are $949,200, excluding staff time
for administration; and
WHEREAS, the County accepts grant funds from DEQ in the amount of $474,600
and appropriates to Community Development; and
WHEREAS, the County’s match of $474,600 is available in various capital project
accounts; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
Page 1 of 2
WHEREAS, first reading of this ordinance was held on March 25, 2014, and the
second reading was held on April 8, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That the sum of $474,600is hereby appropriated from the Department of
Environmental Quality for the restoration of Glad Creek Natural Stream-Water
Quality Improvement Project at Vinyard Park-Phase Ito Community
Development.
2.That matching funds for the grant in the amount of $474,600 be appropriated
from the following accounts: $26,699.19 Glade Creek Watershed (102630-
5850) and $447,900.81 NPDES/Phase II Compliance (103109-5850).
3.That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
I
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,APRIL 8, 2014
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM I-CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for April 8, 2014,
designated as Item I-Consent Agenda be, and hereby is, approved and concurred in as to
each item separately set forth in said section designated Items 1 through7inclusive, as
follows:
1.Approval of minutes –February 25, 2014
2.Resolution of appreciation to Susan Decker, Data Analyst –Fire and Rescue,
upon her retirement after more than five (5) years of service
3.Observance and Proclamation of Friday, April 18, 2014, as National Arbor Day
in Roanoke County
4.Acceptance of the donation of a public drainage easement on the property of
Kathy C. Croft located on Westmoreland Drive (Tax Map No. 077.13-04-35.00),
Cave Spring Magisterial District
5.Request to approve a fiscal agent agreement between the Countyof Roanoke
and the Western Virginia Regional Jail Authority
6.Request toapprove a fiscal agent agreement with the Roanoke Valley Resource
Authority
7.Confirmation of appointment to the Roanoke Valley-Alleghany Regional
Comprehensive Economic Development Commission
Page 1of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TOSUSAN L DECKER UPON
HERRETIREMENT AFTER MORE THAN FIVEYEARS(5)OF SERVICE
WHEREAS,Susan L. Decker was hired on April 14, 2008, and has worked as a
Data Analyst for the Fire/Rescue Department during hertenure with Roanoke County; and
WHEREAS, Mrs. Deckerretired on April 1, 2014, after five years and (11) months of
devoted, faithful and expert service with the County; and
WHEREAS,Mrs. Deckerwas instrumental in supporting multiple technology
services for the Fire/Rescue Department; and
WHEREAS, Mrs. Decker was the project leader on establishing electronic reporting
of fire/EMS incident reports for both career and volunteer personnel to include training of
new personnel and submission of all reports to the Department of Fire Programs; and
WHEREAS,Mrs. Decker streamlined the process of submitting patient care reports
to the County’s contracted ambulance billing service through automation which allowed for
faster reimbursement to the County: and
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County, Virginiaexpresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to SUSANL. DECKER, for over five(5) years ofcapable, loyaland
dedicated service to Roanoke County; and
FURTHER,the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 1 of 1
I-3
Fiscal Agent Agreement
Between
The County of Roanoke,
And
The Western Virginia Regional Jail Authority
Board of
This agreement is made the___day of April, 2014, by and between the
Supervisors of Roanoke County
(“County”), a political subdivision and county of the
The Western Virginia Jail Authority
Commonwealth of Virginia, and (“Authority”), a
regional jail authority, created pursuant to Section 53.1-95.2 of the Code of Virginia.
RECITALS
1.The Western Virginia Regional Jail Authority was created by an agreement dated
June 24, 2005 between the County of Franklin, Virginia; the County of Montgomery,
Virginia; the County of Roanoke, Virginia, and the City of Salem, Virginia. The Authority
has all the powers granted a jail authority by law and bythe provisions of Articles 3, 3.1,
Title 53.1 of the Code of Virginia (1950), as amended.
2.The Western Virginia Regional Jail Authority adopted By-Laws effective August
4, 2005. Article VII, Section 2 of these By-Laws allows the Authority to designate a fiscal
agent and enter into a contract with such agent for this purpose.
AGREEMENT
The County is hereby authorized to serve as Fiscal Agent for The Authority. As such,
The Authority and the County agree to the provisions outlined below:
1.Maintenance of Books.The County will establish a separate fund(s) on the
County financial system to maintain the financial records of the Authority.
2.Pooled Cash.As part of the overall pooled cash concept that is used by the
County, the cash of the Authority will be pooled with the cash of the County and other
agencies that the County serves as fiscal agent. As such, the Treasurer of the County is
authorized to make investments for the pooled cash.
3.Negative Cash.As a participant in the pooled cash concept of the County, the
Authority may have a negative cash balance from time to time. The Authority agrees to
minimize the negative cash to the extent possible. The cash balance must be positive at
the end of the fiscal year.
Page 1 of 4
4.Interest Income.At the end of each month, the County allocates interest income
earned during that month to all of the funds based upon the percentage participation on
the pooled cash. If cash is negative at the end of a month, as described in paragraph 3,
then negative interest will be allocated to the fund.
5.Loss on Investments.In the unlikely event that the County pooled cash has a
loss on an investment through default, market decline, or other reason, the Authority will
share in the loss using the methodology described in paragraph 4.
6.Revenues.All revenues of the Authority, except for inmate funds, will be
deposited with the County Treasurer.
7.Payment of Vendors.The County will make vendor payments for the Authority.
These payments will be made in a manner consistent with Countyprocedures. These
payments will be combined into the normal County vendor payment process, and as such
the check stock used will be the County of Roanoke, and will be signed electronically with
the signatures that appear on County checks. Reference to the Authority may be made
on the description line of the check.
8.Payment of Payroll.The County will process the payroll for the Authority. These
payments will be made in a manner consistent with County procedures, follow the County
payroll cycle, and bea separate payroll process.
9.Processing of Payroll Taxes.The County will file all payroll taxes for the
Authority.
10.Procurement. The County will assist the Authority with Procurement activities as
requested by the Authority.
11.Risk Management.The County is available for consulting on insurance
coverageas requested by the Authority.
12.Financial Reports.The County will work with the Authority staff and Board to
provide meaningful financial reports on a convenient schedule. This will include financial
reports to the Authority Board meeting.
13.Systems.The County will provide the access of the County’s Financial System
and Human Resource/Payroll System.
14.Audit.The County will procure an audit firm for the Authority audit as part of the
overall procurement process for the County audit. The firm selected may or may not be
the same firm that is selected to do the County audit. The County will work with the
auditors selected to prepare the audit of the Authority. The Authority will maintain overall
responsibility for the integrity of the financial records. The Authority will be charged for
the cost of the audit.
Page 2 of 4
15.Errors and Omissions.It is the responsibility of the Authority to make sure that
all financial information is correct, accurate, and complete.
16.Ownership.All funds and obligations of the Authority are the property and
responsibility of the Authority. Upon termination of this Agreement, all funds and
obligations will be remitted to the Authority, or its new fiscal agent.
17.Cost.The fiscal agent services outlined above will be provided the Authority for
a fee of $8,583.34a month ($103,000 annually) for fiscal year ending June 30, 2015, a
fee of $8,841.00 a month ($106,092annually) for fiscal year ending June 30, 2016, and a
fee of $9,107.00 a month ($109,284annually)for fiscal year ending June 30, 2017.The
County has permission to transfer funds from the Authority funds to the County funds by
journal entry each month to pay for this service.
18.Term. This agreement shall begin on July 1, 2014 and shall terminate on June
30, 2017. Further, either the County or the Authority may terminate the Agreement at
any time with one year written notice to the other.
In witness whereof, the parties have caused this Fiscal Agent Agreement to be
executed by their authorized officers.
BOARD OF SUPERVISORS OF ROANOKE COUNTY
By:______________________________________________
Its: COUNTY ADMINISTRATOR
By:______________________________________________
Its: COUNTY ATTORNEY
WESTERN VIRGINIA REGIONAL JAIL AUTHORITY
By:_____________________________________________
Its: SUPERINTENDENT
Page 3 of 4
By:_____________________________________________
Its: LEGAL COUNSEL
Page 4 of 4
Fiscal Agent Agreement
Between
The County of Roanoke,
And
The Roanoke Valley Resource Authority
Board of
This agreement is made the ___day of _____, 2014, by and between the
Supervisors of Roanoke County
(“County”), a politicalsubdivision and county of the
The Roanoke Valley Resource Authority
Commonwealth of Virginia, and (“Authority”), a
tax exempt public body of the Commonwealth of Virginia.
RECITALS
1.The Roanoke Valley Resource Authority was created by an agreement dated
October 23, 1991 between the charter members of the City of Roanoke, County of
Roanoke, and the Town of Vintonpursuant to the Virginia Water and Sewer Authorities Act
as predecessor to the VirginiaWater and Waste Authorities Act,Chapter 51, Title 15.2,
Code of Virginia (1950)as amended, (“Act”).
2.Section 15.2-5114 (11) of the Act authorizes the Authority to enter into contracts
and the Authority adopted By-Laws effective February 4, 1992,Article III, Section 8 of
which authorizes the Authority to contract with a participating political subdivision for
services to produce warrants or checks for expenditures of the Authority.
AGREEMENT
The County is hereby authorized to serve as Fiscal Agent for the Authorityas set forth
herein. As such, the Authority and the County agree to the provisions outlined below:
1.Maintenance of Books.The County will establish a separate fund(s) on the
County financial system to maintain the financial records of the Authority.
2.Pooled Cash.As part of the overall pooled cash concept that is used by the
County, the cash of the Authority will be accounted for separately but may be pooled with
the cash of the County and other agencies that the County serves as fiscal agent. As
such, the Treasurer of the County is authorized to make investments for the pooled cashin
accordance with applicable law, including, without limitation, the Investment of Public
Funds Act, 2.2-4500 et seq., Code of Virginia (1950), as amended, and the Virginia
Security for Public Deposits Act, 2.2-4400 et seq.,Code of Virginia (1950), as amended .
3.Negative Cash.As a participant in the pooled cash concept of the County, the
Authority may have a negative cash balance from time to time. The Authority agrees to
minimize the negative cash to the extent possible. The cash balance must be positive at
the end of the fiscal year.
Page 1 of 4
4.Interest Income.At the end of each month, the County allocates interest income
earned during that month to all of the funds based upon the percentage participation on the
pooled cash. If the net interestincomeis negative at the end of a month, then negative
interest will be allocated to the fund.
5.Loss on Investments.In the unlikely event that the County pooled cash has a
loss on an investment through default, market decline, or other reasonexcept for
negligence, theft, or legal violationsby the County and/or its agents, the Authority will share
in the loss using the methodology described in paragraph 4.
6.Revenues.All revenues of the Authority will be deposited with the County
Treasurerexcept as required by Authority’s Revenue Bond Master Indenture and related
documents andapplicable law.
7.Payment of Vendors.The County will make vendor payments for the Authority.
These payments will be made in a manner consistent with County procedures.These
payments will be combined into the normal County vendor payment process, and as such
the check stock used will be the County of Roanoke, and will be signed electronically with
the signatures that appear on County checks. Reference to the Authority may be made on
the description line of the check.
8.Payment of Payroll.The County will process the payroll for the Authority. These
payments will be made in a manner consistent with County proceduresandfollow the
County payroll cycle.
9.Processing of Payroll Taxes.The County will file all payroll taxes for the
Authority.
10.Procurement. The County is available for consulting onProcurement activities
as requested by the Authority.
11.Risk Management.The County is available for consulting on insurance coverage
as requested by the Authority.
12.Financial Reports.The County will work with the Authority staff and Board to
provide meaningful financial reports, as needed, for the Authorityon a mutually convenient
schedule. This will include monthly andannual financial reports prepared forthe
Authority’sscheduled Board meetings.
13.Systems.The County will provide access to the County’s Financial System.
14.Audit.The County will assemble a review team that will include staff of the
Authority and the County. This team will procure an audit firm to conductthe Authority’s
annualaudit. The County will work with the auditors selected to prepare the audit of the
Authority. The Authority will maintain overall responsibility for the integrity of the Authority’s
Page 2 of 4
financial recordsthat are provided to the County and the auditor. The Authority will be
charged for the cost of the audit.
15.Errors and Omissions.It is the responsibility of the Authority to ensurethat allof
the Authority’sfinancial information which shall be provided to the County and\or any audit
firm procured by the County on behalf of the Authority is correct, accurate, and complete.
16.Ownership.All funds and obligations of the Authority are the property of the
Authority. Upon termination of this Agreement, all funds and obligations will be remitted to
the Authority, or its new fiscal agent.
17.Cost.The fiscal agent services outlined above will be provided the Authority for
a fee of $4,248.75a month ($50,985annually)for fiscal year ending June 30, 2015, a fee
of $4,376.25a month ($52,515annually) for fiscal year ending June 30, 2016, and a fee of
$4,507.50a month ($54,090annually)for fiscal year ending June 30, 2017. The County
has permission to transfer funds from the Authorityfunds to the County funds by journal
entry each month to pay for this service.
18.Term. This agreement shall begin on July 1, 2014 and shall terminate on June
30, 2017. Further, either the County or the Authority may terminate the Agreement at any
time with one year written notice to the other.
In witness whereof, the parties have caused this Fiscal Agent Agreement to be
executed by their authorized officers.
BOARD OF SUPERVISORS OF ROANOKE COUNTY
By:______________________________________________
Its: COUNTY ADMINISTRATOR
By:______________________________________________
Its: COUNTY ATTORNEY
Page 3 of 4
ROANOKE VALLEY RESOURCEAUTHORITY
By:_____________________________________________
Its: CHIEF EXECUTIVE OFFICER
Approved as to form:
By:_____________________________________________
Its: GENERALCOUNSEL
Page 4 of 4
County of Roanoke
Proposed FY2014-2015 Budget
Table of Contents
County Administrator's Message……………………………………….4
Financial Summaries………………………………………………………19
Proposed FY14-15 Revenue - All Funds……………………………19
Proposed FY14-15 Expenditures - All Funds………………..……20
…
General Government Revenue Summary FY14-15…...………….21
…
General Government Expenditures FY14-15………………..……22
…
Department Expenditure Summary………………………………….23
Sources and Uses of Funds…………………………………………25
…
Additional Funding Requests …………...…………………...………26
Authorized Position Count Analysis …………...…………………...28
…
Functional Budget Team Goals, Issues, and Cost Summaries……29
Community Services……………………………………………………29
Human Services………………………………………………………37
…
Internal Services………………………………………………………45
…
Public Safety……………………………………………………………58
CountyofRoanoke
CountyĚŵŝŶŝƐƚƌĂƚŽƌ͛ƐFY20142015ProposedBudgetMessage
April8,2014
IampleasedtorecommendtotheBoardofSupervisorsandcitizensofRoanokeCountythe
CountyĚŵŝŶŝƐƚƌĂƚŽƌ͛ƐProposedBudgetforFiscalYear20142015.Whilethecurrentfiscal
environmenthasshownimprovementsoverthelastyearorso,persistenteconomic
uncertainty,federalandstatemandates,stagnant
StrategicPriorities
operatingbudgets,andincreasingdemandsfor
PublicSafety
governmentservicescontinuestopresentitsshareof
EconomicVitality
difficultiesforlocalgovernments.
Livability
EducationalOpportunity
budgetisbalancedwithinexistingtaxratesand
This
EffectiveGovernment
providesfortheessentialneedsofRoanokeCounty
residentsbyconcentratingonthestrategicprioritiesofpublicsafety,economicvitality,
livability,educationalopportunity,andeffectivegovernment.Indevelopingthisexpenditure
plan,staffdevelopedtheabovementionedstrategicprioritiesaspartofthebudgetprocessas
amethodofconsideringthewantsandneedsofthecommunityinrelationtoallocating
resourcestospecificservicesanddesiredoutcomes.Inthefuture,theseprioritiescanserveas
astartingpointforstrategicplanningdiscussionswiththeBoard.Itisalsoimportanttonote
thatthebudgetisstillfluidinnaturependingafinalapprovedstatebudgetandfinaladoption
bytheBoardofSupervisors,whichisscheduledforMay27,2014.
BudgetAtAGlance
TheFY201415budgetforthe
GeneralGovernmentFund
totals$174,229,296,an
increaseof$3,260,208or1.9%
overtheFY2014adopted
budget.Thisincreaseisthe
resultofmarginal
improvementinkeyrevenue
categoriessuchasrealestate,
personalproperty,utilitytaxes,
andbusinesslicensetaxes.
Whilemodestgrowthinthese
categoriesiscausefor
optimismforimprovingeconomichealth,otherkeyrevenuecategoriessuchassalestaxes,
mealstaxes,bankfranchisetaxes,andintergovernmentalrevenuescontinuetolag;therefore,
uncertaintyisstillamajorconcernindevelopingexpenditureplansfortheprovisionofcitizen
servicesoverthenextyearandbeyond.
Asrequiredbystatelaw,thebudgetisbalancedwithinavailableresourcesprojectedforJuly1,
2014throughJune30,2015.Budgetdevelopmentcontinuestoreflecttheenduringchallenges
ofthepostrecessioneconomy.Throughouttherecessionandsluggisheconomicrecoveryover
annualbudgetsthat
thelast5years,theBoardofSupervisorshasdirectedstafftodevelop
attempttosatisfythefollowingguidelines:
Notaxincreases
Minimizedirectserviceimpacttocitizens
MaintaintheŽƵŶƚLJ͛ƐcommitmenttoPublicSafetyandEducation
Avoidlayoffsofexistingpersonnelifatallpossible
WhilestaffremainscommittedtofollowingtheŽĂƌĚ͛Ɛdirection,keychallengesexistthattest
notonlyourabilitytocontinueprovidingthehighlevelofservicesdirectedbytheBoardand
expectedbyourcitizens,
butalsothesustainabilityoffiscalpracticesandpoliciesessentialto
maintaintheŽƵŶƚLJ͛Ɛstrongfinancialposition.Manyongoingandonetimeexpenditure
reductionshavebeenimplementedsinceFY2009;therefore,theopportunitytoreducefurther
costswithoutnegativelyimpactingcurrentservicelevelsisunlikely.Specificissuesofnote
impactingFY1415budgetdevelopmentinclude,butarenotlimitedto,thefollowing:
Federalandstatemandatesassociatedwithstormwaterregulations
Publicsafetystaffingneedsregardingemergencyresponse
Decliningoperationalbudgetsinthefaceofrisingdemandforservices
Employeehiring,retention,andmoraleissuesrelatedtomarketcompetiveness
Compensationconcernslinkedtoemployeepaygradecompression
Increasingcomplexityofmandatesandcostsofbenefitsadministration,includinghealth
insurance,VRSretirement,ǁŽƌŬĞƌ͛Ɛcompensation,andemployeedisability
ThisbudgetsubstantiallycomplieswiththeŽĂƌĚ͛Ɛguidelinesandtacklesanumberof
importantissues.GeneralFunddollarsareproposedinthisbudgettobeginaddressinglong
termstormwatermandatesrequiredbystateandfederalregulations(Itisimportanttonote
thatnoimplementationofafeeoradditionaltaxhasbeenfactoredintothisbudgetinorderto
beginmeetingtherequiredstormwatermandates).Anallocationforadditionalstaffinghas
beenproposedforFireandRescuetoaddressemergencyresponseconcerns.Asatoppriority,
theCountycontinuesitssupportofK12educationbyincreasingourtransferforRoanoke
CountySchoolsoperations,aswellasmaintaininginkindsupportofkeyschoolfunctionsby
providingservicesinaccounting,purchasing,libraryservices,andathleticfieldavailability.In
addition,thefinalincreaseinfundingforthejointCountySchoolsCIPprogramhasbeen
included,whichunderscorestheŽĂƌĚ͛ƐcommitmenttotheSchoolsystem.Theproposed
budgetalsoincludesimportantcompensationandbenefitsadjustmentsbyprovidingincreased
fundingformodestpayraisesforCountyemployees,increasedcostsforVRSretirement
contributions,andsupplementalfundstomakecompensationadjustmentstotheclassification
payplanforjobsthathavefallennotablybelowmarketcompetitivenessduringtheeconomic
downturn.
Giventhefiscaluncertaintythatisexpectedtocontinueintothenearfuture,wearefortunate
thatthisproposedbudgetaddressesanumberofcriticalissues;however,projectedrevenue
growthisnotsufficienttocoverallidentifiedneedssoitwasnecessarytoreallocateexisting
stillmanyneedsthathavegone
expenditurestohigherprioritydemands.Evenso,thereare
unmetandourabilitytomaintainexistingservicelevelsremainsatrisk.Requestsfor
establishingnewservicesorenhancingexistingserviceswereonceagaingivenlowpriorityin
relationtothedifficulttaskoftryingtomaintaintheserviceswecurrentlyofferandreflectsthe
changinganduncertainenvironmentinwhichweoperate.
BudgetStrategy:/ƚ͛ƐAboutPriorities
Overthelastseveralyears,RoanokeCountyhasshifteditsbudgetprocessphilosophyfroman
incrementalorientationtoaprioritybasedorientation.Thetraditionalincrementalapproach
tobudgetingisnotuptothechallengesofthe͞ŶĞǁŶŽƌŵĂů͘͟Incrementalbudgetingis
(somewhat)workablewhenrevenuesaregrowingbecausenewrevenuecanbeallocatedto
variousneedswithlittlecontroversy;however,decisionsaremuchmoredifficultwhen
revenuesarestagnantorindecline.Thisexplainsthepopularityofacrosstheboardcuts,
whichseemequitableandthusreducesconflict.Inreality,theoppositeisoftentruebecause
acrosstheboardcutsarearbitrary,donotcreatevalueforstakeholders,andcanhave
significantunintendedconsequences.
Prioritybasedbudgeting(PBB)isabouthowgovernmentshouldinvestitsresourcestomeetits
statedobjectives.Initssimplestform,strategiccommunityprioritiesareidentifiedand
resourcesaredirectedtotheprogramsthatcreatethegreatestvalueforthepublic.The
principlesassociatedwiththisbudgetingapproachareasfollows:
ͻPrioritizeServicesͻDotheImportantThingsWell
ͻQuestionPastPatternsofSpendingͻSpendWithinYourMeans
ͻKnowtheTrueCostofDoingBusinessͻProvideTransparencyofPriorities
ͻProvideTransparencyofServiceImpactͻDemandAccountabilityforResults.
PBBfocusesonachievingresultsthroughthebudgetprocessratherjustfocusingonspending.
Itisaformalprocessthatimprovesdecisionmakingbyshiftingtheconversationstothe
appropriatetypesandlevelsofservicesprovided,howeffectiveitisinaccomplishingitsstated
priorities,andhowfocuseditisonallocatingresourcestoachieveitsdesiredresults.
Asstatedabove,thelastseveralannualbudgetshavebeendevelopedusingastrategic
budgetingapproachutilizingtheprioritybasedprinciplesidentifiedabove.Strategicpriority
areasandhavebeenidentifiedanddefined,ourfiscalenvironmenthasbeenassessed,long
rangefinancialprojectionshavebeendeveloped,serviceshavebeeninventoried,servicecost
modelshavebeenconstructed,andaproposedbudgethasbeendevelopedallocatingavailable
resourcestotowardsthegoalsmostimportanttoourcommunity.
CurrentEconomicConditionsandAssessment
EconomicandBudgetaryAssessment
Althoughnational,stateandlocaleconomicrecoveryhasbeensustainedoverthelastseveral
years,thegrowthisfarshortofprerecessionarylevelsandtheCountyisstrugglingtomeetthe
expectationsofitsconstituentsandthemandatesrequiredbythefederalandstate
governments.Revenuegrowthhasbeenspottyandinconsistentandisanticipatedtoremain
soatalllevelsofgovernmentoverthenextseveralyears.Whilethehousingmarketandselect
economicindicatorsareshowingsomesignsoflife,othersignificanteconomicindicatorssuch
asjobgrowth,retailactivity,commercialdevelopment,andconsumerconfidencecontinueto
underperformwhencomparedtoeconomicrecoveriesassociatedwithpriorrecessions.Our
newrealityisthatannualeconomicgrowth,inboththenearandlongterm,willonlyamountto
afractionofwhatitwasbeforethestructuralchangeinourglobaleconomy.
RoanokeŽƵŶƚLJ͛Ɛservicedeliverystandardshavelongbeenbasedaroundthephilosophyof
fullservicegovernmentprovidinghighqualityservicestoitscitizens.Thesestandardshave
beensuccessfulandarewellreceivedbyourcitizens;however,thisapproachrequiresrecurring
fundingincreasesforoperationstokeeppacewithinflationandcitizendemand.Inmostcases
consumerdemandforgoodsandservicesdecreasesduringarecession;however,theopposite
istrueinthepublicsectorasdemandformanygovernmentalservicesincreaseduringtimesof
economicƐƚƌĞƐƐͶĂsituationRoanokeCountyfindsitselfincurrentlyasdemonstratedinthe
followingtable:
PublicSafetyServiceLevelIncreasesʹ20082012
AreaFY08FY09FY10FY11FY12Chg.
FireandRescueʹIncidentResponse11,41711,43112,69013,45814,01423%
FireandRescueʹALSResponse6minutes;80%42%40%42%46%44%
N/A
PoliceʹCallsforService83,02386,48691,19597,92193,02512%
Whileinflationhasincreasedanaverageof2%peryearduringtherecession,demandformany
services(bothexternallyandinternally)hasrisensteadily,andsignificantfederalandstate
mandateshavebeenimposedonoperations,theŽƵŶƚLJ͛Ɛgrowthinrevenuetopayforthese
demandshasremainedvirtuallystagnantsince2008.Whenadjustedforinflation,theŽƵŶƚLJ͛Ɛ
currentpurchasingpowerisequalto2006levels.
NationalandStateIndicators
Thenationaleconomycontinuesonitspathofslowrecoveryandisforecasttocontinue
growingataverymodestpaceforatleastthenextseveralyears.GrossDomesticProduct
(GDP)grewatarateof1.8%and2.2%forcalendaryears2011and2012,respectivelyand
economicexpansionislikelytocontinueinthenearfuturewithprojectedgrowthof1.5%for
2013and2.7%for2014.
Whilegrowthhasbeen
sustainedoverthe4years
sincethe͞'ƌĞĂƚZĞĐĞƐƐŝŽŶ͟
officiallyendedin2009,the
growthhasbeenrestrained
anduneven,especiallywhen
comparedtoprerecession
GDPgrowthinthe34%
range.Theresidentialreal
estatemarkethasbegunits
expectedrebound;however,
tightcreditmarketsand
increasinginterestratesareseenasacrediblethreattoarobusthousingrecovery.While
interestrateshaveincreasedasoflate,theforecastisforthemtoremainlowoverthenext
severalyearswhencomparedtohistoricalstandards.Interestrates,alongwithrelativelystable
predictionsofCPIinthe2%rangeremainpositivefactorsforeconomicprospectsinthenear
future;however,overall,economicrecoveryisexpectedtoremaintepidovertheforeseeable
futureduetoexpectedacrosstheboardgovernmentspendingcutscoupledwithtaxincreases,
alabormarketthatcontinuestostruggletogainmomentum,weakglobalgrowth,andunstable
politicalenvironmentsindevelopingcountries
sŝƌŐŝŶŝĂ͛Ɛeconomicrecoveryremainsmodesttoslow,comparabletothesluggishnatureofthe
nationalrecovery.WhiletheCommonwealthhasalowerunemploymentrateandhas
recoveredalarger%ofjobslostduetotherecessionthanthenationalaverage,therearestill
ingemploymentanditsimpactoneconomicgrowth.Amongthe
manyconcernsregard
metropolitanareasofVirginia,thereiswidevariationintherecoveryofrecessionjoblosses.
WhileCharlottesvilleandNorthernVAhaveexceededtheirprerecessionpeaklevelsasof
March2013,manyothersare
wellshortofthismark,
includingtheRoanokeMSA
whichhasrecoveredonly62%
ofemploymentlossessince
therecessionbegan.Inthe
nearterm,sŝƌŐŝŶŝĂ͛Ɛjob
growthisexpectedtoslow
dueinparttothefederal
ŐŽǀĞƌŶŵĞŶƚ͛Ɛbudget
reductionsfrom
sequestration.
WhileemploymentisasignificantdriverofeconomicrecoveryinVirginiaandremainsa
concernforfutureprospects,housingappearstobemakingasustainedrecovery.For2012,
th
homesaleswereup8.2%andthemediansalespriceinthe4quarterwasup9.5%when
comparedtoayearearlier.AccordingtotheFederalHousingFinanceŐĞŶĐLJ͛Ɛ(FHFA)House
th
quarterofϮϬϭϮͶŵĂƌŬŝŶŐthe
PriceIndex,homepricesincreased4.4%inVirginiainthe4
fourthconsecutivequarterofyearoveryeargains.Thereboundinthehousingmarketis
underscoredbyresidentialbuildingpermitactivity,growingby20.8%in2012andprojectedto
increaseby16.1%and13.2%in2013and2014,respectively.
LocalandRegionalIndicators
RoanokeŽƵŶƚLJ͛Ɛoverallrevenuegrowthhasbeencorrelatedtonationaltrendsineconomic
activity;therefore,macroeconomictrendsingrossdomesticproduct(GDP),housing,
automobilesales,retailactivityandemploymentcanbeusedasageneralpredictoroflocal
trendsforrevenueactivityinRoanokeCountyandthesurroundingRoanokeValley.
RoanokeCountycontinuesto
showrelativestabilityduring
thiseconomicrecovery;
however,therearereasonsfor
concern.RoanokeŽƵŶƚLJ͛Ɛ
unemploymentratefor2013
was5.0%.Whilestill
considerablybelowthenational
markof7.4%for2013,itis
higherthantheŽƵŶƚLJ͛Ɛ
traditionalunemploymentrate
of34%.Inaddition,whilereal
estateactivityhasshown
overthelast68
improvement
monthsintheregion,appreciationinhomevaluesintheCountycontinuetolanguishatless
than1%ĂŶŶƵĂůůLJͶĂfarcryfromprerecessionappreciationaveraging68%.Longterm
projectionsofhomevaluesshouldseecontinuedappreciationovertime;however,growthin
the23%rangeisanticipatedtobethenewnorm.
LocalRevenueOutlook
PriortotheGreatRecession,RoanokeŽƵŶƚLJ͛ƐannualGeneralGovernmentrevenuegrowth
reached6.4%forFY0607,downslightlyfrom7.4%growthinFY0506.Therobustgrowthin
generalrevenueswasprimarilyfueledbycontinualincreasesinhomevalues,briskrealestate
constructionandconsumerretailactivityandservedasacatalystforRoanokeCountyto
developandimplementaservicedeliverymodelintendedtopromoteahighlevelofservicesto
thecommunity.Astherecessiontookholdanddeepenedinearlytomid2008,theĐŽƵŶƚLJ͛Ɛ
majorrevenuecategoriesthathaddrivenfundingforessentialservicesbegantoslow,stagnate
and,insomecases,declinewhencomparedtopreviousyearscollections.Unlikesome
localities,RoanokeCountyhasnotsufferedextensivedeclinesinoverallrevenues,withonly
FY0910(0.4%)andFY1112(0.3%)collectionsbeinglessthanthepreviousyear;however,
e
stagnantgrowthhashadadetrimentalimpactonserviceprovisionasoperationalbudgetshav
beenreducedwhiledemandforservicesandcommoditycostshavecontinuedtorise.
Whensubtractinginternaltransfersfromthechartbelow,revenuegrowthfromFY09through
FY13totalsapproximately$3.38million,orroughly2%.This2%growthrateoverthe5year
periodequatestoanannualgrowthrateof0.4%arateofgrowththatĚŽĞƐŶ͛ƚkeeppacewith
anaveragerateofinflationof2.06%forthesameperiod.AlthoughFY13revenuesgrewby
1.1%andrecenteconomicindicatorssuggestcontinuedimprovementinthehousingmarket,
newcarsalesandusedcarvalues,thereislittleevidencetosuggestthatoverallrevenue
growthforRoanokeCounty
willextendbeyondanannual
growthrateof23%inthe
foreseeablefuture.Salestax,
mealstax,andbusinesslicense
taxcollectionscontinuetobe
inconsistent.
RoanokeCountyemploysa
teambased,consensusdriven
approachtorevenue
projections.Currentand
futureyearrevenue
projectionsaredevelopedbya
teamofCountystakeholderswhohaveastakeintherevenueprocessandincludetheCounty
Administrator,AssistantCountyAdministrators,BudgetDirector,FinanceDirector,Treasurer,
CommissionerofRevenue,DirectorofRealEstateValuation,DirectorofEconomic
Development,AssistantDirectorofCommunityDevelopment,andDirectorofHuman
Resources.Theteamdiscussesfiscalactivitiesrelevanttotheirareasofexpertiseandthen
reachesconsensusontheassumptionsthatwillbeusedasthebasisforrevenueprojections.As
aresultofthisprocessandthecurrenteconomicoutlookoutlinedabove,theRevenueTeam
developedthefollowingassumptionsforthemajorrevenuecategoriesforFY20142015:
AssumptionsforFY1415RevenueProjections
Therealestatemarkethasreachedbottomandwillimproveduring2014andwill
continuetogrowin2015.Bothnewconstructionandexistingvaluesareexpectedto
recover,withreassessmentvaluestogrowonaverageby1.5%
Newcarsalesareanticipatedtoremainstrongthrough2014and2015;however,some
moderationinusedcarvaluesisexpectedasnewcarsalesresultsinincreased
inventoriesofusedvehicles.
ModerategrowthinRetailsales,lodgingtax,utilitytaxes,andrecordationtaxesare
projectedtogrowmoderatelyduetoimprovingeconomicconditions
BusinessLicensetaxesareexpectedtorecognizemoderategrowthasbusinessreceipts
areprojectedimproveastheeconomycontinuesitsexpansion
Staterevenuesareexpectedtoremainflatasincreasesinstaterevenuewillnotbe
directedtowardincreasingaidtolocalitiesintheCommonwealth.
Whiletheoverallrevenuepictureshowspromisingsignsofgrowth,RoanokeCountymust
continuetomonitorrevenuethroughoutthefiscalyearaseconomicconditionscanchange
quickly.Theassumptionsusedinprojectingrevenuewillneedtobeupdatedthroughoutthe
fiscalyearastheebbandflowoftheglobal,national,andlocaleconomiescouldcauseadegree
ofinstability.
Overall,revenuegrowthforFY1415isexpectedtobeamodest1.9%overtheFY1314budget.
Whilethislevelofgrowthisstillfarbelowprerecessionarylevels,itisanimprovementwhen
comparedtothelastLJĞĂƌ͛Ɛprojectedgrowthof0.72%.Inthecurrenteconomicenvironment,
anyincreaseinoverallrevenueisapositivesign.AmoredetailedbreakdownoftheŽƵŶƚLJ͛Ɛ
majorrevenuecategoriescanbefoundasfollows:
OperatingBudgetHighlights
SustainingPublicServicesʹDepartmentalOperations
Overthelast6budgetdevelopmentcycles,themajorityofdepartmentaloperatingbudgets
havebeenlevelfundedorreducedtobringexpendituresinlinewithavailablerevenues.While
budgetshavebeenstaticand/orreduced,severalfactorshavecombinedtonegativelyimpact
ĚĞƉĂƌƚŵĞŶƚƐ͛abilitytosustainexistingserviceslevels:
costincreases(inflation)
First,
havegreatlyreducedthe
ĚĞƉĂƌƚŵĞŶƚƐ͛abilityto
purchasethecommodities
neededtoprovideservices.
Basedonanaverageinflation
factorof2%/year,operating
departmentshavelost
approximately12%oftheir
purchasingpowersincethe
recessionbeganin2007.
Second,departmentaloperatingbudgetswerereducedduring3separatebudgetdevelopcycles
inordertobalancetheoverallbudget.Whiledepartmentalreductionsvaried,thecumulative
impactofthereductionsrangedfrombetween712%ofoperatingfunds.Whencombined
withinflationaryimpacts,someoperatingdepartmentshaveseeneffectivereductionsintheir
budgetsof20%.
Third,inmanyinstancesofCountyoperations,demandsforservicehaveincreaseduringthe
economicdownturn.CallsforservicesinFireandRescueandPolicecontinuouslyrise,Social
Servicescaseloadshaveseendramaticincreases,SolidWastetonnagescontinuetogrowand
ParksandRecreationprogramshaveseenincreasedparticipation.
,inadditiontooperationalreductions,numerouspositionshavebeeneliminatedvia
Finally
attritionandredirectedtopriorityneedsofthecommunitysuchasFireandRescueandSocial
Services,resultingindecreasedmanpowerinmanyserviceareas.Intheproposedbudgetfor
FY15,positionswereonceagaincriticallyexaminedandthefollowing8arebeingproppedfor
elimination:
GeneralServicesʹCustodian(3)
LibrariesLibraryAssistant(2)
EconomicDevelopmentʹAssistantDirector
CommissionerofRevenueʹTaxClerkIII
CountyAttorneyʹLegalAssistant(convertedtoPT)
OperationalExpenditureConsiderations
PersonnelandBenefitsCosts
Theproposedbudgetincludesageneral2%payraiseforemployees.Whilethisraiseisneeded
tokeepacompetitiveworkforce,itdoesnotaddresstheadditionalunderlyingissueofthe
compensationplanbeingbehindourlocalandregionalmarketforspecificpositionswithinthe
beenfundedtoensurewecanhirekey
County;therefore,marketadjustmentshavealso
positionswhenneededandweremaincompetitiveintheregion.
DedicatedemployeesprovidethefoundationofRoanokeŽƵŶƚLJ͛Ɛmissiontoprovideeffective,
efficient,andsuccessfulservicestothecommunity.Withoutquestion,ouremployeesareour
yandhavestuckwithusduring
mostvitalassetsandmosthaveremainedloyaltotheCount
difficulttimeswhenraiseswerenotpossible;however,ifwearetosucceedinattractingnew
talentandmoreimportantly,keepingourexistingtalent,itisprudenttomakethisinvestment
inouremployees.
EmployeePayRaiseʹ2%
Theproposedbudgetincludes$973,703foranacrosstheboardpayincreaseforan
R
averageincreaseof2%ofcurrentpay.
MarketAdjustmentsforCompetitivePayScales
TheDepartmentofHumanResourceshaspreparedamarketstudyofthepositions
R
incountygovernment.Positionswerecomparedtolocalandregionalcompetitorsin
countyandmunicipalgovernment(andsomeintheprivatesector,where
applicable)whooftenhirecountyemployeesthusreapingthebenefitsofthe
trainingandexperienceprovidedbyRoanokeCounty.Theresultsofthesurvey
bly
indicatedthat,forthemostpart,theŽƵŶƚLJ͛Ɛclassificationpayplanwasreasona
competitivewithourpeerjurisdictionsandotherentities;however,therewere
severalkeyĂƌĞĂƐͶƉƌŝŵĂƌŝůLJinpublicƐĂĨĞƚLJͶǁŚĞƌĞwewereatacompetitive
disadvantageinhiringbecauseoflaggingstartingpay.Tofullyimplementthese
changesstaffestimatedthattheannualcostwouldtotalapproximately$1.2million.
ssibletofullyimplementtheentirecostofthepay
Staffrecognizesthatitisnotpo
studyduetofiscalconstraints;however,theproposedbudgetincludes$795,000to
implementpayinequitiesforpositionsthatarebelowmarketbythegreatest
margins.Iffinancialconditionspermit,theremainderofthemarketsurveywillbe
includedintheFY16budget.
EmployeeBenefitsAdjustments
VRSRateIncrease:ForFY15,theproposedbudgetincludesadditionalfundingof
R
$475,000tocoverthebiennialincreaseinthe ŵƉůŽLJĞƌ͛Ɛcontributionratetothe
VirginiaRetirementSystemforĞŵƉůŽLJĞĞ͛Ɛretirementcost.Therateincreasedto
11.21%ofemployeepayfromarateof10.05%inFY14.BasedontheŽƵŶƚLJ͛Ɛprior
electiontophaseinrateincreasesover6years,theratewillincreaseevery2years
untilFY1819,withthenextincreasescheduledforFY1617(from11.21%to
12.61%).
HealthInsurance:OurhealthinsuranceisaselffundedjointprogramforCounty,
R
Schools,WVRJA,andRVRA,withanenrollmentof3,016.Experienceduringthepast
yearsawoverallmedicalclaimpaymentsincreaseby7.1%.Comparedtoprioryear,
inpatientfacilitycostsare21%higher,outpatientfacilitycostsare5%higher,and
pharmacycostsare.3%higher.Outpatientprescriptiondrugsclaimscomprise
21.8%oftotalclaimsexpense(slightlyhigherthanindustryof20%)withstrong
utilizationofprescriptiondrugs.Anthem'soriginalrenewalcalledforanincreaseof
9.4%,whichcomparesfavorablytomarketincreasesof14%20%.Fortunately,this
increasewasnegotiateddown.
Sincethe2007recession,increasesinhealthcarecostshavebeenprimarilyfunded
byutilizingexcesshealthinsurancereservestotaling$835,942inFY14andthesame
amountisproposedforFY15;however,thepracticeofusingthereservesforannual
increasesarenotsustainableinthelongtermandthesecostswillhavetobeshared
withtheemployees.Summaryofhealthinsurancechangesareasfollows:
Employeeswillpickuptheentireshareofthe5%increaseforKeyCare200.
Thiswillallowforarecalibrationofratestogetthepercentthatan
employeepaystowardthepremiumbackclosertoatimebeforethe
employerwaspickinguptheincrease
NochangetotheKeyCare1000Wellnessrate
ratesincludeawellnesssurchargeratherthanawellnesscredit
Current
appliedtotherateforthoseemployeesnotparticipatinginthewellness
program
WorkersCompensation:Atcurrentbudgetlevels,theworkerscompensation
R
programisunderfundedbasedonactualexperienceoverthelastseveralfiscal
years.Theannualoperatingdeficitisquicklydiminishingthefundbalanceofthis
fund;therefore,$200,000hasbeenaddedtotheprogramtoraisetheannual
contributionto$706,167.Ifoverallcostscontinueatthecurrentlevel,additional
fundingmaybeneededinfuturebudgets.
SupportforK12Education
SupportofRoanokeCountySchoolshasalwaysbeen,andisstillatoppriorityoftheBoardof
Supervisors.WhiletheBoardofSupervisorsandtheRoanokeCountySchoolBoardhave
utilizedalongstandingrevenuesharingformulainthepasttodeterminetheŽƵŶƚLJ͛Ɛ
financialsupportforeducation,itwasdeterminedthateconomic,social,anddemographic
changesoverthelast1012yearshadmadetheformulaineffectivefortheequitablesharing
ofrevenue.In2ofthelast4yearsCountyrevenuesinrecentyearsdidnotallowtheBoardof
Supervisorstohonortherevenuesharingformula.Asaresult,staffswereaskedtoresearch
othermunicipalityformulas,reviewtheexistingformula,andidentifyrevisionstotheformula
toincludechangesinpopulationandenrollment.CountyandSchoolstaffsworkedtogether
todevelopanewapproachtoallocatingrevenuesthatincludesgrowth/declineinenrollment
andpopulationandapayrollfactorthatreflectstheoverallpersonnelcostratioforthe
schoolsascomparedtotheCounty.
Attheconclusionofthisstudyandafterathoroughreview,theCountyandSchoolboards
recentlyapprovedamemorandumofunderstandingdocumentingtherevisedapproachon
February25,2014.Basedonthenewformula,thecountywillincreaseitsoperatingtransfer
totheschoolsforFY15by$1,052,107increasingtheŽƵŶƚLJ͛ƐsupportofRoanokeCounty
Schoolsto$65,620,627.Inadditiontooperatingsupport,RoanokeCountyalsotransfers
$9,445,428fortheannualpaymentsforSchoolsdebtrelatedtoconstructionprojectsand
$477,299forthe^ĐŚŽŽů͛Ɛdentalprogram.
PublicSafetyStaffingʹFire&Rescue
RoanokeCountyisgrowing,agingcommunity.Thisfactandthedevelopmentofmedical
researchandcarefacilitiesintheregioncombinedwiththescenicbeautyoftheareamakethe
RoanokeValleyaretirementdestination.FireandRescuestaffingisaparticularconcernasthe
overthelastseveralyearsascall
gapbetweentargetandactualresponsetimeshavewidened
volumecontinuestogrowandstaffinglevelsremainstatic.
FireandRescuehasbeenabletostabilizeperformancerelatedtoitsgoalofrespondingtoALS
callsin6minutesorless80%ofthetime;however,theresponsetimeoverthelast5yearsis
nearlyhalfofthestatedtargetandhasbeendonesowithsignificantincreasesinparttimeand
overtimeexpenditures.Increasesinincidentresponsesofnearly5%/yearandadwindling
volunteerbasearekeycontributingfactorsregardingtheissuesofresponsetimesand
budgetedovertime.
Giventhemagnitudeofthechallengesidentifiedabove,itisfinanciallyunrealistictosolvethe
probleminasingleyear;therefore,wemustdevelopalongrangeplan,identifythemost
pressingneeds,andthenimplementtheplaninafiscallyresponsiblemanner.Withthisin
mind,theproposedbudgetincludesfullyearfundingof$300,000for5additionalFireand
RescuepositionstargetedfortheVintonstation.Theseadditionsshouldimproveresponse
timesintheeasternpartofthecounty.
Tofurtheraddressseveralimmediateconcerns,additionalparttimefundshavebeenallocated
aswell.$30,000wasaddedtosupplementpersonnelavailabilityatReadMountainon
weekendsand$23,000wasaddedtocoverthecostofreplacingtheĚĞƉĂƌƚŵĞŶƚ͛ƐOperational
MedicalDirector,whohadpreviouslyprovidedthemandatedserviceatnochargeformany
years.
FederalandStateMandates:StormWaterManagement
Theproposedbudgetincludes$400,000infundingfromtheGeneralFundtosupplement
currentbudgetallocationsalreadyincludedintheDepartmentofCommunityDevelopmentfor
stormwatermanagement.WhiletheBoardofSupervisorshasnotyetapprovedfinalplansfor
implementingthemandatedprogram,initialestimatesoftheannualcosthavebeenestimated
atbetween$2.5and$3.0million,with$1.7millionalreadyallocatedincurrentfunding.The
$400,000allocation(alongwithcurrentfunding)willallowthecountytobeginimplementation
oftheprogramwhilestillmeetingthefederalandstaterequirements.
ThefederalCleanWaterActwasoriginallypassedin1972.Thislegislation,alongwith
subsequentamendments,requirestheU.S.EnvironmentalProtectionAgency(USEPA)toenact
regulationstopermitandeliminatepollutantsdischargedintotheŶĂƚŝŽŶ͛Ɛwaterways.These
effortshavebeenlargelyeffectiveineliminatingandminimizingdischargesfromindustriesand
watertreatmentplants.However,manystreamsstilldonotmeetsŝƌŐŝŶŝĂ͛Ɛwaterquality
standards.Thelargestremainingsourceofpollutantsisstormwaterrunoff,whichwashes
sediment,nutrients,andbacteriaintoareawaterways.
RoanokeCountyisinvolvedinmanystaterequirementprograms,inordertolessentheadverse
impactsfromstormwaterrunofffromlanddisturbingactivitiesandfromprevious
development.Theseprogramsinclude:a)ErosionandSedimentControl;b)Virginia
StormwaterManagementProgram(VSMP);c)MunicipalSeparateStormSewerSystem(MS4)
permit;and,d)TotalMaximumDailyLoad(TMDL)program.Alloftheseprogramsareoverseen
bytheUSEPA.
byDEQ,withfederaloversight
TheCountyisrequiredtoimplementtheseprograms.TherequirementsundertheVSMP
programandtheMS4permitarechangingandincreasing,theVSMPprogramchangeswillhave
significantimpactsonthedevelopmentcommunityandminortomoderateimpactsonCounty
costs.TheMS4permitcompliancewillhavesignificantcosttotheCounty,particularlyin
addressingitsTMDLwasteloadallocations.
CapitalImprovements
PriortotheeconomicdownturnRoanokeCountyapprovedandissuedbondsforseveral
significantcapitalprojects;therefore,fundingwasalreadyinhand(bondshadbeenalready
sold)andtheprojectsproceededasplanned.TheseprojectsincludedtheGreenRidge
RecreationCenter,AnewNorthCountyFireStation,upgradestothe800MHzradiosystem,a
newFleetServiceCenter.Inaddition,accumulatedcashbalancesandsavingstooriginal
budgetestimatesfromtheabovecapitalprojectsutilizedtofundanadditionalcapitalproject
thathadbeenapriorityforsomeƚŝŵĞͶĂnewGlenvarLibrary,whichopenedinspringof2013.
VintonBranchLibraryReplacement
ThisprojectreplacestheexistingVintonBranchLibrarywitha20,000sq.ft.facility
R
andwillbebuiltonasiteinthedowntownareawhichwaspurchasedbytheTown
ofVintonandRoanokeCounty.WhenthecurrentVintonBranchLibraryopenedin
1969itwasthefirstbranchoftheRoanokeCountyPublicLibrarysystem.Itisnow
ngedsinceitsdedication.Locatednextto
itsoldestbuildingandisessentiallyuncha
theWarMemorial,itservesasanouterhubfortheTownofsŝŶƚŽŶ͛Ɛcommunity
festivalsandistheŽƵŶƚLJ͛Ɛpublicfacetothetownresidents.Thisprojectisfunded
througha2013BondIssue,leaseproceeds,andadditionalfundingfromtheTownof
Vintonandhasanestimatedcostof$9.2million.
Amodernlibrarycouldanchorthedowntownredevelopmentproject,asconceived
bytheTownofVintonandRoanokeCounty.Thesteadystreamofcitizensand
visitorsthatarealreadydrawntotheexistinglibrary(217,454inthelastfiscalyear)
couldprovideasignificantincreaseintraffictoareabusinessesiflibraryoperations
weremovedintotheheartofthetown.Constructionisscheduledtobeginthis
springwithcompletionandopeningscheduledforfallof2015.
JointCIPProgramw/Schools
$300,000inadditionalfundinghasonceagainbeenincludedinthebudgettofund
R
CIPprojectswithRoanokeCountySchools.Underthisagreement,theCountyand
Schooleachallocateanadditional$300,000tothisfundthatallowsannualfunding
toserviceupto$10millionindebtforcapitalprojects.Aspartofthisagreement,
Schoolsfundprojectsfor2consecutiveyears,thentheCountyfunds1yearof
projects.Withthisallocation,thetotalannualcontributiontothisfundforFY13will
be$3,200,000andrepresentsthefinalinstallmenttobringthisprogramtofull
funding..TheCountywillutilizethisfundtoleverage$1013millionforcapital
needsintheFY1617fiscalyear.
Conclusion
TheFY20142015ProposedBudgethasbeendevelopedwithnotaxorfeeincreasesand
resourceshavebeenallocatedtoinvestmentsthatareconnectedtotheŽƵŶƚLJ͛Ɛstrategic
prioritiesof1)publicsafety;2)economicvitality;3)livability;4)educationalopportunity;and5)
effectivegovernment.Thebudgetisbalancedwithavailableresourcesandrepresentsa
resultsorientedapproachtodeliveringessentialservicestothepublic.Ourfocuswillremain
onprovidingthecitizensofRoanokeCountywiththemostefficientandeffectivegovernment
possiblewhilecontinuingtomakenecessaryinvestmentsinhumancapitalandphysical
infrastructure.
IamappreciativeoftheBoardof^ƵƉĞƌǀŝƐŽƌƐ͛guidanceandsupportduringthisextended
periodoffinancialdistressandwanttogiveaspecial͞ƚŚĂŶŬLJŽƵ͟totheemployeesofRoanoke
CountyandtheRoanokeCountySchoolBoardwhohavecontinuedtoprovidehighquality
servicesasweallstruggletomeetthedemandsandexpectationsofourcitizensduringthese
difficulteconomictimes.
TheCountymustmaintainaprudentandsustainablelongrangebudgetingstrategyinorderto
continuetomeettheneedsofourcitizensandtoensureourreputationasoneofthebest
managedlocalitiesinthestate.Whileouradoptedpoliciesandconservativeapproachto
financialmanagementhascreatedahealthy,fiscallysoundcommunitywithinwhichtolive,
workandplayitisnecessarythatweexpandourlongrangeplanningeffortstocreatean
organizational͞ƌŽĂĚŵĂƉ͟tohelpguideourdecisionmakinginmeetingourfuturechallenges.
Roanoke County
Adopted FY13-14 and Proposed FY14-15 Budget
April 8, 2014
AdoptedProposed
FY2013-2014FY2014-2015
Revenues
General Fund
General Government$170,969,088$174,229,296
Communications & Information Technology8,179,3398,465,123
Comprehensive Services5,227,7995,237,945
Law Library27,17527,175
Public Works Projects184,481377,829
S B & T Building444,580444,580
Recreation Fee Class5,379,4625,425,455
Grants & Other Funds01,041,895
Police Special Programs 1,000 1,000
Criminal Justice Academy 149,410 145,684
Fleet Service Center2,770,0002,770,237
Total General Fund$193,332,334$198,166,219
Debt Service Fund - County$ 6,999,924$ 7,417,048
Capital Projects Fund 4,553,856 5,447,377
Internal Service Fund1,702,6311,904,545
School Operating Fund133,799,052135,627,507
School Nutrition Fund5,818,0005,712,290
School Debt Service Fund14,177,89713,617,491
School Grants Fund5,113,0195,435,746
School Capital Fund845,488846,070
School Instructional Resources Fund945,575994,212
School Bus Fund325,000325,000
School Laptop Insurance Reserve305,600467,800
Total Revenues All Funds$367,918,376$375,961,305
Less: Transfers (108,516,047) (109,026,015)
Total Net of Transfers$259,402,329$266,935,290
Roanoke County
Adopted FY13-14 and Proposed FY14-15 Budget
April 8, 2014
AdoptedProposed
FY2013-2014FY2014-2015
Expenditures
General Fund
General Government
General Administration$2,961,923$2,829,852
Constitutional Officers13,415,18413,238,735
Judicial Administration810,732810,732
Management Services3,178,5023,295,385
Public Safety24,815,89325,338,062
Community Services10,962,57411,557,911
Human Services18,817,53618,869,727
Non-Departmental11,664,87512,484,444
Transfers to School Operating and Dental Insurance65,045,31966,097,426
Transfers to (from)Capital Fund(202,184)138,047
Transfers to Debt Service Fund16,294,13416,165,423
Other Operating Transfers3,204,6003,403,552
Total General Government$170,969,088$174,229,296
Communications & Information Technology$8,179,339$8,465,123
Comprehensive Services 5,227,799 5,237,945
Law Library 27,175 27,175
Public Works Projects 184,481 377,829
S B & T Building 444,580 444,580
Recreation Fee Class 5,379,462 5,425,455
Grants & Other Funds0 1,041,895
Police Special Programs 1,000 1,000
Criminal Justice Academy 149,410 145,684
Fleet Service Center2,770,0002,770,237
Total General Fund$193,332,334$198,166,219
Debt Service Fund - County$ 6,999,924$ 7,417,048
Capital Projects Fund 4,553,856 5,447,377
Internal Service Fund 1,702,631 1,904,545
School Operating Fund133,799,052135,627,507
School Nutrition Fund5,818,0005,712,290
School Debt Fund14,177,89713,617,491
School Grants Fund5,113,0195,435,746
School Capital Fund845,488846,070
School Instructional Resources Fund945,575994,212
School Bus Fund325,000325,000
School Laptop Insurance Reserve305,600467,800
Total Expenditures All Funds$367,918,376$375,961,305
Less: Transfers (108,516,047) (109,026,015)
Total Net of Transfers$259,402,329$266,935,290
County of Roanoke
General Government Revenue Summary
Adopted FY 2013-2014 and Proposed FY 2014-2015
AdoptedProposed
BudgetBudgetIncrease
FY 13-14FY 14-15(Decrease)
Real Estate Taxes$85,000,000$86,200,000$1,200,000
Personal Property Taxes28,845,00030,431,3501,586,350
Other Property Taxes3,975,0003,908,000(67,000)
Local Sales Tax9,950,00010,000,00050,000
Telecommunications Taxes and Fees3,763,0003,960,000197,000
Utility Consumer Tax3,665,0003,775,000110,000
Business License Tax6,250,0006,400,000150,000
Bank Franchise Tax525,000450,000(75,000)
Motor Vehicle License Tax2,215,0002,150,000(65,000)
Recordation and Conveyance Tax1,300,0001,425,000125,000
Hotel/Motel Tax1,055,0001,075,00020,000
Meals Tax4,050,0004,025,000(25,000)
Other Local Taxes666,000634,000(32,000)
Permits, Fees & Licenses476,560526,56050,000
Fines and Forfeitures810,400681,500(128,900)
Use of Money and Property164,100124,100(40,000)
Charges for Services930,200898,200(32,000)
Fire & Rescue Fee for Service2,792,2332,792,2330
Miscellaneous Revenue994,336994,3360
Recovered Costs 166,385285,785119,400
Commonwealth9,264,9329,372,358107,426
Federal3,275,0003,275,0000
Total Revenue170,133,146173,383,4223,250,276
Transfer from Other Funds835,942845,8749,932
Total General Government$170,969,088$174,229,296$3,260,208
County of Roanoke
General Government Expenditure Summary
Adopted FY 2013-2014 and Proposed FY 2014-2015
AdoptedProposed
BudgetBudgetIncrease
FY 13-14FY 14-15(Decrease)
Expenditures
General Administration$2,961,923$2,829,852($132,071)
Constitutional Officers13,415,18413,238,735(176,449)
Judicial Administration810,732810,7320
Management Services3,178,5023,295,385116,883
Public Safety24,815,89325,338,062522,169
Community Services10,962,57411,557,911595,337
Human Services18,817,53618,869,72752,191
Non Departmental
Employee Benefits2,584,9973,138,671553,674
Internal Service Charges7,245,4467,511,341265,895
Miscellaneous1,834,4321,834,4320
Transfers To (From)
Debt-County6,296,2826,719,995423,713
Debt-Schools9,997,8529,445,428(552,424)
Schools-Operating64,568,02065,620,1271,052,107
Public Works Projects184,481183,433(1,048)
Capital4,380,0404,764,486384,446
Transfer from Capital Fund(4,582,224)(4,626,439)(44,215)
Schools-Dental477,299477,2990
Internal Services1,067,1191,267,119200,000
Comprehensive Services1,853,0001,853,0000
Board Contingency100,000100,0000
$170,969,088$174,229,296$3,260,208
Total General Government
County of Roanoke
Department Expenditure Summary
Adopted 2013-2014 and Proposed 2014-2015 Expenditure Budget
Adopted Proposed
2013-20142014-2015Increase/
BudgetBudget(Decrease) % Change
General Government
General Administration
Board of Supervisors293,582 301,713 8,131 2.77%
County Administrator291,306 294,324 3,018 1.04%
Public Information181,566 174,347 (7,219) -3.98%
Asst Co Administrators361,754 354,759 (6,995) -1.93%
Human Resources758,820 764,639 5,819 0.77%
County Attorney550,776 514,346 (36,430) -6.61%
Economic Development524,119 425,724 (98,395) -18.77%
2,829,8522,961,923 (132,071) -4.46%
Total General Administration
Constitutional Officers
Treasurer769,261 776,612 7,351 0.96%
Commonwealth Attorney1,071,134 1,076,015 4,881 0.46%
Commissioner of the Revenue793,362 747,558 (45,804) -5.77%
Clerk of the Circuit Court1,066,296 1,077,602 11,306 1.06%
Sheriff's Office9,715,131 9,560,948 (154,183) -1.59%
13,238,73513,415,184 (176,449) -1.32%
Total Constitutional Officers
Judicial Administration
Circuit Court237,972 237,972 - 0.00%
General District Court69,940 69,940 - 0.00%
Magistrate1,590 1,590 - 0.00%
J & DR Court21,086 21,086 - 0.00%
Court Service Unit480,144 480,144 - 0.00%
810,732 810,732 0.00%-
Total Judicial Administration
Management Services
Real Estate Valuation 847,625 850,744 3,1190.37%
Finance1,223,110 1,334,064 110,9549.07%
Public Transportation - CORTRAN420,000 420,000 0.00%-
Management and Budget 291,666 290,709 -0.33%(957)
Procurement Services 396,101 399,868 3,7670.95%
3,178,502 3,295,385 116,8833.68%
Total Management Services
Public Safety
Police Department 11,278,325 11,301,887 23,5620.21%
Fire and Rescue 13,537,568 14,036,175 498,6073.68%
24,815,89325,338,062 522,1692.10%
Total Public Safety
Community Services
General Services 5,038,809 5,137,750 98,9411.96%
Community Development 3,978,282 4,552,883 574,60114.44%
Building Maintenance 1,945,483 1,867,278 (78,205)-4.02%
10,962,574 11,557,911 595,3375.43%
Total Community Services
Human Services
County of Roanoke
Department Expenditure Summary
Adopted 2013-2014 and Proposed 2014-2015 Expenditure Budget
Adopted Proposed
2013-20142014-2015Increase/
BudgetBudget(Decrease) % Change
Grounds Maintenance 2,267,553 2,259,887 (7,666)-0.34%
Parks and Recreation 2,152,085 2,214,457 62,3722.90%
Public Health 500,358 500,358 0.00%-
Social Services Administration 5,566,886 5,616,958 50,0720.90%
Public Assistance 2,815,574 2,815,574 0.00%-
STARS FTC 38,325 38,325 0.00%-
Contributions 1,690,465 1,690,465 0.00%-
Library 3,385,129 3,330,403 (54,726)-1.62%
VA Cooperative Extension 87,097 87,097 0.00%-
Elections 314,064 316,203 2,1390.68%
18,817,536 18,869,727 52,1910.28%
Total Human Services
Non-Departmental
Employee Benefits 2,584,997 3,138,671 553,67421.42%
Internal Service Charges 7,245,446 7,511,341 265,8953.67%
Miscellaneous 1,834,432 1,834,432 0.00%-
11,664,875 12,484,444 819,5697.03%
Total Non-Departmental
Transfers to Other Funds
Transfer to Debt-General 6,296,282 6,719,995 423,7136.73%
Transfer to Debt-School 9,997,852 9,445,428 (552,424)-5.53%
Transfer to Capital 4,380,040 4,764,486 384,4468.78%
Transfer (From) Capital Fund (4,582,224) (4,626,439) (44,215)0.96%
Transfer to Schools 64,568,020 65,620,127 1,052,1071.63%
Transfer to Schools Dental Ins. 477,299 477,299 0.00%-
Transfer to Internal Services 1,067,119 1,267,119 200,00018.74%
Transfer to CPMT-County 954,000 954,000 0.00%-
Transfer to CPMT-Schools 899,000 899,000 0.00%-
Transfer to Public Works Projects 184,481183,433 (1,048)-0.57%
84,241,869 85,704,448 1,462,5791.74%
Total Transfers to Other Funds
Unappropriated Balance
Board Contingency 100,000 100,000 0.00%-
100,000 100,000 0.00%-
Total Unappropriated Balance
Total General Government 170,969,088 174,229,296 3,260,2081.91%
CountyofRoanoke
ScheduleofSourcesandUsesofFunds
ProposedFY20142015GeneralGovernmentBudget
AdoptedFY1314Budget
$170,969,088
AdditionalProposedExpenditures
Schools1,052,107
Compensation - Employee Raises - 2%973,703
Salary - Market Adjustments795,000
New Positions:
Finance - Financial Analyst70,405
Community Development - Development Engineer90,720
CommIT - Business Analyst (1/2 funded by Sheriff)36,750
Fire & Rescue - Firefighter/EMT (5) Vinton300,000
Social Services - Benefits Program Specialist & PT57,426
Fire and Rescue Part-Time; OMD and Read Mtn. weekends58,000
VRS Increase475,000
Dental Insurance Increase9,932
Workers Compensation Increase200,000
Stormwater Management400,000
Joint County/School CIP300,000
General Services:
PT Security @ RCAC45,000
Solid Waste - Tipping Fee Increase37,000
Economic Development - Transfer to Capital75,000
CommIT Operations - Infrastucture Replacement Plan200,000 5,176,043
ExpenditureReductions
Turnover Reserve (1.2% of pay)(600,628)
GASB 45 - actuarial adjustment(450,000)
WVRJ Per Diems(200,000)
Personnel Changes/Adjustments from FY14 Adopt. Budget (HI, DI, turnover, etc.)(139,562)
Position Eliminations/Changes:
General Services-Custodian (3)(92,242)
Library Assistant (2)(83,062)
Tax Clerk III - CoR (net of re-class)(55,214)
Assistant Dir. -Econ Dev(82,000)
Budget Manager (re-class to Analyst)(25,000)
Attorney-Legal Assistant (convert to PT)(23,127)
Economic Development Incentives(165,000)(1,915,835)
TotalNetExpenditures$3,260,208
ProposedFY1415GeneralGovernmentBudget$174,229,296
Departmental
Additional Funding Requests
FY2014-2015
Amount
DepartmentAmountApprovedDescription
Commissioner of Revenue$ Tax Clerk III - Audits (Self Supporting position). Cost offset by revenue collection potential. 38,352
6,000Printed Forms needed to create revenue
1,000Increase in telephone expense
2,000Contractual increases in leases
1,500Training and Education to keep certification current
2,000NADA books to assess Personal Property
2,000Increase security measures
$ 52,852$ -
Commonwealth Attorney$ 32,400$ -Interface cost for new computerized filing system
Communications & Info Tech$ 41,382Software Support Increases for multiple vendors
$ 200,000
200,000Increase existing budget to cover increased operating cost of County Network Infrastructure
3,587Travel/Training for new Public Safety Analyst
7,000Training
243,000Maintenance contract increases for Motorola and training
52,787New PT Enterprise Document Management Analyst
49,717Software support increase for GIS and public safety vendors
$ 597,473$ 200,000
Community Developmen$ 15,000
t
AEP rate increases related to street lightsprogram;previously absorbed through attrition
500,000
VDOT Revenue Sharing
$ 515,000
$ -
$ 2,000$ 2,000
Finance - Risk MgmtIncrease in Line of Duty cost
Fire & Rescue$ 357,792Six Paremedic/Firefighter positions for Mt. Pleasant station (includes salary, uniforms, etc.)
8,499Three position upgrades to Captain - Mt. Pleasant (if additional staff approved)
178,896Three Paramedic/Firefighter positions for Back Creek station
$ 180,000
180,000Three Paramedic/Firefighter positions for Vinton station
417,424Seven Paramedic/Firefighter positions for Read Mountain station
177,048One full-time Inspector (includes salary, uniforms, training, etc.)
64,021One full-time Safety and Health Officer
35,000Software support for EMS Data Reporting System
24,800Increased maintenance costs for the Regional Fire/EMS Training Center
90,000Fuel increase
75,000Replacement of worn apparatus tires
25,000Specialty equipment related to designation as Technical Resource Team for SWVA
35,000Increased need for janitorial supplies and maintenance due to shift to career staff
2,250Increase in fee for forestry services in Roanoke County
138,000Mobile Data Terminal purchase
25,500Computer replacement
4,000Station internet service upgrades
30,000SCBA replacement due to expiration of warranty
$1,868,230$ 180,000
General Services$ 100,000To allow for emergency building repair projects
1,100,000
Replace 4 garbage trucks at $275K each
Replacement of 1,500 garbage containers
70,500
Additional recycling trailers
18,000
Increase vehicle repair budget due to aging vehicles
50,000
Increase Contracted Repairs/Contractual Services/Electrical to match actual costs
147,000
40,000To clean windows, carpets, tile flooring
$1,525,500$ -
$ 39,000Fuel for Grounds Maintenance - Projected $40,000 shortfall
Parks, Recreation & Tourism
$ 39,000$ -
Police$ 27,639Professional Services - Fees associated with Crim Justice Academy, Meth Lab Cleanup, Fed Gov
Retreat & selection & hiring of Officers
32,683Vehicle Repair line item underfunded
10,000Used for drugs and informants in narcotics investigations. Line item underfunded.
1,000Gas, Oil & Grease
42,288Garage Parts. Costs continue to increase. Line item underfunded.
28,000Computer Software
25,000Ammunition
3,000Computer Devices/Replacements for Mobile Data Terminals. Life Expectancy is 4 years. Purchase
approx 11 (@$4,500) each year which is 25% of total units.
$ -
$169,610
Sheriff$ 8,000Uniform replacement
3,000Maintenance contract increase for LifeScan and HVAC
Departmental
Additional Funding Requests
FY2014-2015
Amount
DepartmentAmountApprovedDescription
Maintenance contract increase for Jail Management System1,000
Maintenance for the jail8,000
Increased cost of chemicals5,000
Maintenance expenses related to firing range12,000
$ -
$ 37,000
Social Services$ 26,000State mandate to provide Family Partnership meetings; no longer funded by state
45,161One Family Services Specialist
82,202Two Benefit Programs Specialists
42,837One Senior Benefit Programs Specialist
50,688One Benefit Programs Supervisor
68,718One Assistant Director of Benefits
$ 315,606$ -
$ 34,905$ -
TreasurerTreasurer Clerk I to handle delinquent collections which increases revenue
VA Cooperative Extension$ 2,880Fill vacant Agriculture and Natural Resources Position
920Telephone - Current budget is $1,300. FY12 Actual - $1,739.
$ 3,800$ -
Grand Total:$5,193,376$ 382,000
County of Roanoke
Authorized Position Count Analysis
AdoptedAdoptedProposedChange
FY2013 FY2014 FY2015 FY14 to FY15
Department
General Positions
Asst. County Administrators2-
2 2
Board of Supervisors7-
7 7
Clerk of the Circuit Court16-
16 16
Commissioner of the Revenue1413(1)
14
Commonwealth's Attorney14-
14 14
Communications & Information Technology812
85 87
Community Development501
46 47
County Administrator2-
2 2
County Attorney54(1)
5
Economic Development54(1)
5
Elections3-
3 3
Finance211
21 22
General Services5855(3)
58
Human Resources8-
8 8
Library4039(2)
41
Management and Budget3-
3 3
Parks, Recreation & Tourism55-
57 57
Public Information Office2-
2 2
Real Estate Valuation11-
11 11
Treasurer12-
12 12
Total General Positions409408(4)
412
Public Safety Positions
Fire and Rescue1536
153 159
Police154-
154 154
Sheriff841
84 85
Social Services941
94 95
Total Public Safety Positions4858
485 493
Other
Green Ridge Recreation Center12-
12 12
Fleet Service Center11-
11 11
Risk Management2-
2 2
Total Other Positions25-
25 25
TOTAL COUNTY POSITIONS9194
922 926
Grant Funded and Fiscal Agent-Only
Court Service Unit4-
4 4
Greenways1-
1 1
Regional Ctr for Animal Control and Prot.-18
1 19
Roanoke Valley Television (RVTV)5-
5 5
Total Grant and Fiscal Agent1018
11 29
GRAND TOTAL CLASS PLAN POSITIONS92922
933 955
ǡ
ǣ
NOTE:Listedcostsareforbudgetdevelopmentandplanningpurposes
onlyandareconsideredestimates.Thesefiguresmaynotreflectall
changesthatoccurredthroughoutthebudgetdevelopmentprocessand
maynotmatchFY15proposedamounts.
ʹͲͳͶʹͲͳͷ
CommunityServicesFunctionalBudgetTeam
TheCommunityServicesFunctionalBudgetTeamprovidesbothdirectandindirectservicestoRoanoke
Countycitizensthatbenefitthecommunityasawhole.Serviceareasincludepotentialandexisting
development,curbsiderefusecollection,andrealestateassessments.TheCommunityServicesTeam
consistsofthefollowingdepartments:
CommunityDevelopmentEconomicDevelopment
GeneralServicesʹSolidWasteDivisionRealEstateValuation
CommunityServicesGoalStatements
Toprotectthepublichealth,safety,andwelfare;andprovideforthenecessary
infrastructureforfuturegrowth(CS1)
Toprotect,maintainandenhanceeconomicvitalityandpropertyvalues(CS2)
Toprovidetransparencythroughcommunication,publicinvolvement,partnerships,and
outreachtodiversestakeholders(CS3)
Tobalanceenvironmentalstewardship,economicdevelopment,socialequityandfinancial
viability(CS4)
CommunityServicesIssuesStatements
Solidwastevehiclesneedfundingmechanismandreplacementstrategyforentirefleet.
TheŽƵŶƚLJ͛Ɛsolidwastefleetisagingandbecomingprohibitivelyexpensivetomaintain.
o
Themaintenancecostsforthesevehiclesincreasesexponentiallyastheyreachtheendof
theirusefullife.Thesevehiclesareplacedundersignificantstrainthroughouttheyearand
theirproperworkingconditionisvitaltoprovidingconsistentandproperrefusecollection
forCountycitizens.TheCountycurrentlyhassevensolidwastevehiclesthatarebeyond
theirusefullifeandneedtobereplaced.
Fuelcostscontinuetoplaceasignificantburdenondepartmentaloperatingbudgets.
ThedepartmentalmakeupoftheCommunityServicesFunctionalBudgetTeamlendsitself
o
tosignificantfuelconsumption.MostoftheƚĞĂŵ͛Ɛdepartmentsrelyonfuelasaprimary
partoftheiroperation.Fromsolidwastevehiclestobuildinginspectionstoreassessments,
evenslightincreasesinthepricesofgasolineanddieselhavesignificantbudgetaryimpacts.
Severalyearsofbudgetreductionshasleftthedepartmentsunabletoabsorbanysignificant
and/orunexpectedincreasesinfuelcosts.
CommunityServicesFunctionalBudgetTeam
AnumberoffutureregulatoryandlegislativerequirementswillimpacttheCommunity
ServicesFunctionalBudgetTeam.
AnumberoffutureregulatoryrequirementswillimpacttheCommunityServicesFunctional
o
BudgetTeam.Changestobuildingcoderequirementswillrequiresignificanttrainingandan
increaseinthenumberofinspectionsneeded.Inaddition,revisedstateStormwater
RegulationsandarecentlyreissuedMunicipalSeparateStormSewerSystem(MS4)permit
willimposenewandmorestringentrequirementsontheCounty,whichwillimpactall
Countydepartmentstosomedegreebutwillhaveadramaticeffectontheoperationsof
theCommunityServicesTeam,inparticular.Dependingontheextentandcomplexityof
theseregulatorychanges,additionalstaffand/oroperationalfundingwilllikelyberequired,
particularlyintheareasofemployeetraining,recordkeeping,postconstructionStormwater
ManagementFacility(SWMF)inspections/enforcement,andGIS/mapping.
Servicedemandexpectationsinanenvironmentofreducedfundingaredifficulttomeet.
Currentservicedemands,coupledwithrisingexpectationsofservicesduringfuture
o
economicrecovery,placesasignificantstrainontheCommunityServicesTeam.The
ŽƵŶƚLJ͛Ɛrecyclingprogramhasseenanincreaseindemandwithnoadditionalfunding,
makingtheprovisionofthisservicecostlyandtimeconsuming.
Severalyearsofbudgetreductionshaveresultedinminimallevelsofoperationalfunding.
OperatingbudgetsandstaffinglevelsfortheCommunityServicesTeamhavebeenreduced
o
overthepastseveralyears.Thishasresultedinaminimallevelofoperationalfundingfor
eachoftheCommunityServicesdĞĂŵ͛Ɛdepartments.Thisminimalfundingmeansthat
unexpectedoverages(e.g.ʹfuel)cannotbedealtwithaseasilyandflexibilityinoperations
iscompromised.Additionally,anyfurtherfundingreductionscouldhavevisibleimpactson
servicedelivery.
Animprovingeconomywillbringmorechallengesintheareasofcommunityand
economicdevelopmentaswellasrealestatevaluation
Aspermitactivitypicksup,CommunityDevelopmentwillbegintofeelthepinchfromthe
o
reducedstaffinthatarea.TherewillbemorepressureonEconomicDevelopmentto
developnewsitesformarketing,possiblylookingregionallytobuildinventoryfornew
prospects.Investinginfutureinfrastructureandpreparingreadytogositeswillbecriticalto
theCounty'scompetitivepositioninthefuture.
ProgramandActivityCostSummary
Department:CommunityDevelopment
TotalCost
%ofBudget
1 Administrative
a) Provide overall management and financial services for the
17.86%
710,700
Department
17.86%
710,700
Subtotal Administrative
2 Code Compliance
15.97%
a) Conduct building and erosion and sediment control inspections635,167
b) Inspect and investigate zoning/code complaints and process
10.87%
432,277
violations until resolved
26.83%
1,067,444
Subtotal Code Compliance
3 Design, Construction and Maintenance Services
a) Provide construction and maintenance services for major/minor
watershed and restoration projects, emergency and miscellaneous
17.75%
706,297
repairs, routine repetitive maintenance to public infrastructure, and
County owned stormwater management facilites
b) Design and coordinate construction and maintenance of
4.63%
various projects including stormwater projects, landscaping 184,216
projects, and transportation projects
c) Coordinate with VDOT on street acceptance, road/lane
2.67%
106,256
closures, maintenance requests, and new construction projects
25.06%
996,768
Subtotal Design, Const., Maint
4 Development Plan Review and Permitting
11.86%
a) Review and process development plans and building plans 471,756
b) Issue permits for new residential structures, various commercial
4.22%
168,046
and residential trade permits, expansions, alterations and/or
renovations, and miscellaneous uses
16.08%
639,802
Subtotal Develompent Plan Review
5 Environmental Management
a) Identify and inspect existing public and private stormwater
2.63%
management facilities in the County and work with the owners of 104,450
these facilities to ensure compliance
b) Administer local, state and federal environmental regulations
2.89%
dealing with stormwater management, floodplains, erosion and 114,809
sediment control, and pollution prevention and elimination
5.51%
219,259
Subtotal Environmental Management
6 Planning
a) Process land use applications for rezoning and special use
3.02%
120,298
permits
b) Assist in the development and processing of amendments to
1.79%
71,167
the Zoning Ordinance and County Code
c) Prepare planning studies and reports and participate in the
3.84%
152,844
development of regional plans/projects
8.65%
344,309
Subtotal Planning
3,978,282
100.00%
Total Community Development Budget
ProgramandActivityCostSummary
Department:EconomicDevelopment
TotalOperatingCost
%ofBudget
(excludespersonnel)
1)Marketing,ResearchandPromotions
a)Createandmaintainadatabaseofcurrentdemographic,labor
27,1045.33%
marketandqualityoflifeinformation
DesignandmaintaintheEconomicDevelopmentWebsite27,1045.33%
b)
c)ImplementstrategiesandpartnerwiththeCountyParks,
28,1315.53%
RecreationandTourismDepartmentin
d)TopromoteCountybusinessesandcelebratetheirsuccesses,while
44,6108.77%
providingrelevantandusefulinformationtoassistwiththeirgrowth
SubtotalMarketing,ResearchandPromotions126,95024.96%
2)BusinessRetention,expansion,liaisonandadvocacy
a)Outreachandrelationshipbuildingwiththebusinesscommunity61,43512.08%
b)Coordinateandpromotetechnicalassistanceandtraining
30,6136.02%
opportunitiesforcitizensandbusinesses
c)Assistbusinesses,realtorsanddeveloperswithCountyregulatory
19,6833.87%
processessuchaszoning,licensing,
d)Provideasinglepointofcontactforbusinessesandcitizensseeking
19,6833.87%
informationondevelopment
SubtotalBusinessRetention,Expansion,LiaisonandAdvocacy131,41525.84%
3)BusinessAttractionandRecruitment
a)ToshowcasetheCountyanditsattributes,attractnewbusinesses
tothecommunityandrepresenttheinterestsofnewandexpanding26,7415.26%
businessestotheCounty.
b)Toprovidecomprehensiveandcomplexsiteselectionassistance
15,3133.01%
forbusinesses
SubtotalBusinessAttractionandRecruitment42,0548.27%
4)Industrialparkdevelopment,maintenanceandparticipation
a)Identifynewpropertysuitableforindustrialorcommercial
15,3133.01%
development
b)Coordinaterealestatetransactions,engineeringandconstruction
10,7952.12%
activitiesonpropertiessuitablefordevelopment
c)Coordinateindustrialparkmaintenanceactivitiesandrepresent
15,6553.08%
theŽƵŶƚLJ͛Ɛownershipinterestinmultijurisdictionalindustrialparks
SubtotalIndustrialParks41,7648.21%
5)Planning,managementandoversight
a)Activelyparticipateincountyplanning,grant,Information
16,3133.21%
TechnologyandAdministrativeinitiatives
b)Participateinnumerouseconomicdevelopmentinitiatives
19,8573.90%
withtheTownofVinton
c)ManagetheactivitiesoftheEconomicDevelopment
78,34715.40%
Authoritytoincludefinanceandbudgetoversight
SubtotalPlanning,ManagementandOversight114,51622.52%
6)ParticipationinRegionaleconomicdevelopmentactivities,programs
andinitiatives
a))TomaintaincommunicationsandstrengthentheŽƵŶƚLJ͛Ɛ
productivebusinessrelationshipwith
highereducationinstitutionsincludingVirginiaTech,Roanoke41,1288.09%
College,HollinsUniversityandVWCC.
b)RepresenttheCountyonnumerousregionalboardsrelatedto
10,7952.12%
economicdevelopment
SubtotalParticipationinRegionalEconomicDevelopment51,92310.21%
TotalEconomicDevlopmentBudget508,621100.00%
ProgramandActivityCostSummar
y
Department:GeneralServices
TotalCost
%ofBudget
1)Administration
78,204
1.58%
a)Activity 1 – Budget Administration
97,420
1.96%
b)Activity 2 – Planning, Policy and Practices
66,657
1.34%
c)Activity 3 – Staff Development
75,811
1.53%
d)Activity 4 – Revenue and Contractual Agreements
318,092
6.41%
Subtotal Administration
2)Solid Waste (part of Community Services)
3,117,383
62.81%
a)Activity 1 - Weekly Curbside Collection of Garbage
1,083,461
21.83%
b)Activity 2 – Bi-weekly Collection of Bulk and Brush
142,273
2.87%
c)Activity 3 – Physically Unable Service
148,713
3.00%
d)Activity 4 – Recycle Drop-off Locations
107,262
2.16%
e)Activity 5 – Payloader Service
f)Activity 6 – Facilitate Dumpster Service for Individually-
41,269
0.83%
owned Condominiums and Townhomes
g)Activity 7 – Non-Roanoke County Resident Garbage
5,102
0.10%
Collection Service
4,645,463
93.59%
Subtotal Solid Waste
4,963,554
100.00%
Total General Services Budget
ProgramandActivityCostSummar
y
Department:RealEstateValuation
TotalCost
%ofBudget
1)Program1
526,635
Activity1:AnnualReassessment61.90%
a)
121,650
Activity2:ProrationofBuildingPermits14.30%
b)
42,484
Activity3:InformalAppeals4.99%
c)
690,768
81.20%
SubtotalProgram1
Program2
2)
25,279
Activity1:WebProWebsite2.97%
a)
2,385
Activity2:SpecializedRequestʹPublicDataFile0.28%
b)
11,175
c)Activity3:ProvidesBudgetw/QuarterlyBuildingReport1.31%
38,839
4.57%
SubtotalProgram2
Program3
3)
30,154
Activity1:LandUseProgram3.54%
a)
4,670
Activity2:SpecializedRequestProcessingRollbacks0.55%
b)
5,670
c)Activity3:Inspection&MaintenanceofLandUseParcels0.67%
40,494
4.76%
SubtotalProgram3
Program4
4)
22,039
Activity1:BoardofEqualization&CircuitCourt2.59%
a)
49,902
Activity2:StaffSupportForBoardofEqualization5.87%
b)
8,702
Activity3:MediaSupportforBoardofEqualization1.02%
c)
80,642
9.48%
SubtotalProgram4
850,744
TotalRealEstateValuationBudget100.00%
ǡ
ǣ
NOTE:Listedcostsareforbudgetdevelopmentandplanningpurposes
onlyandareconsideredestimates.Thesefiguresmaynotreflectall
changesthatoccurredthroughoutthebudgetdevelopmentprocessand
maynotmatchFY15proposedamounts.
ʹͲͳͶʹͲͳͷ
HumanServicesFunctionalBudgetTeam
TheHumanServicesFunctionalBudgetTeamprovidesdirectservicestoRoanokeCountycitizensinthe
areasofrecreation,libraryservices,voting,transportation,andcommunication.TheCommunity
ServicesTeamconsistsofthefollowingdepartments:
CORTRAN(PublicTransportation)Library
Parks,RecreationandTourismPublicInformation
Registrar(Elections)
HumanServicesGoalStatements
Toprovidequality,customerorientedservicesthatenhance,enrichandsustainthelivesof
RoanokeCountycitizens.(HS1)
Toprovidelifelongcommunitybasedleisure,recreationalandeducationalopportunitiesto
ourcitizensandsurroundingareas.(HS2)
Toprovidefacilitiesandserviceswhicharesafe,accessibleandappropriateforcitizen
activities.(HS3)
Toallowcitizenstofullyparticipateinthecommunity.(HS4)
Toprovideaccurate,currentinformationandresourcestoourcitizens.(HS5)
HumanServicesIssuesStatements
Therearesignificantstaffingconcernsregardingbothfulltimeandparttimepersonnel.
DepartmentsintheHumanServicesFunctionalBudgetTeamareheavilydependentonboth
o
fulltimeandparttimepersonnelforservicedelivery.Unfilledvacanciesinfulltimehaveled
toincreasednumbersofparttimestaffbeinghiredtocoverschedulesandtasks.With
constantturnoverintheworkforce,departmentshavehadtoinvestmoretimeinhiring,
training,supervision,andscheduling.Inaddition,Federallegislationimpactingbenefitsfor
parttimeworkershasresultedinmoreturnoverandadditionaladministrativeoversightto
meetthefederalguidelines,whichhasincreasedoperationalcostsanddecreasedservice
quality.
Demandforservicescontinuestoincreaseduringthistimeofeconomicdownturneven
whenbudgetsarebeingreduced.Thiscontinuestostrainalreadyminimaloperating
budgets.
TheƉƵďůŝĐ͛ƐneedfortheservicesprovidedbyHumanServices(libraries,parks,Cortran,
o
etc.)typicallyincreasesduringperiodsofeconomicstress,ascitizensshedfinancial
obligationsforeducation,recreation,andeventransportationthattheyareunableto
maintainasindividuals.Inaddition,demographicsforRoanokeCountyshowanaging
population,withgreaterrelianceontheservicesprovidedbytheHumanServicesTeam.
However,thisincreaseddemandforservicehasnotbeenaccompaniedbyincreased
funding.Theproblemiscompoundedbyoperatingbudgetswhicharealreadyataminimum
HumanServicesFunctionalBudgetTeam
duetoseveralyearsofbudgetreductions.Meanwhile,costsofprovidingorproducing
serviceshavecontinuedtoriseduetoinflation.TheHumanServicesTeamhashadtofind
creativewaysto͞ĚŽmorewithůĞƐƐ͟butthismodelisunsustainableinthelongterm;future
reductionstodepartmentaloperatingbudgetscouldresultinfewerservicesbeingoffered.
Traininganddevelopmenthasbecomedifficulttosupportasfundsarebeingdivertedto
otherareas.
ThequalityandeffectivenessoftheservicesprovidedbytheHumanServicesTeamare
o
dependentontheongoingtraininganddevelopmentofitsstaff.Ensuringtheyhaveabasic
knowledgeandawarenessofconstantlyevolvingtechnologies,statemandates,legal
requirements,diversepublicexpectations,etc.isnecessarybutdifficulttoarrangeand
costlytomaintain.Unfortunately,fundingformostformsoftraininghasbeenreducedor
eliminatedoverthepastseveralyearsinordertoaccommodateincreasingcostsinother
areas.
Technologicaladvancesrequireadifferentapproachtooperations,aswellasan
increasedneedtoreplaceoutdatedtechnology.
Thespeedwithwhichtechnologyadvanceshashadaprofoundimpactonthebusiness
o
operationsoftheHumanServicesTeam.Factorssuchasebooksanddatabases,online
programregistrationsoftware,websiteandsocialmediadevelopment,ornewvoting
machineshaveliterallychangedthewaythatHumanServicesdepartmentsdobusiness.In
manyinstances,citizensfullyexpecttoconductbasicƚƌĂŶƐĂĐƚŝŽŶƐͶƐƵĐŚasregistrationsfor
programs,personalresearch,orpaymentsforƐĞƌǀŝĐĞƐͶĞůĞĐƚƌŽŶŝĐĂůůLJ͘Thesefactors,along
withthecostofprovidingandmaintainingnecessaryequipmentsuchascomputers,servers,
orsoftware,makessupportfortechnologyacriticalcomponentofeachĚĞƉĂƌƚŵĞŶƚ͛Ɛ
budget.AlthoughHumanServicesdepartmentsnowmustrelyontechnology,replacement
hashadtobereducedordelayedoverthepastseveralyearsduetobudgetconstraints.
ProgramandActivityCostSummar
y
Department:Library
TotalCost
1)Administration
%ofBudget
a)Activity1:BudgetAdministration2.50%
85,252
76,635
b)Activity2:Planning,PolicyandPractices2.25%
38,487
c)Activity3:StaffDevelopment1.13%
142,085
d)Activity4:RevenueandContractualAgreements4.16%
392,869
e)Activity5:SupportServices11.51%
83,766
f)Activity6:ExternalSupportandPublicInformation2.45%
819,094
SubtotalAdministration23.69%
2)ReaderandBorrowerServices
891,910
Activity1:CustomerRelations26.13%
a)
274,120
Activity2:CollectionDevelopmentandManagement8.03%
b)
110,486
Activity3:ReadersAdvisory3.24%
c)
63,609
Activity4:OfficeandClericalAssistance1.86%
d)
88,515
Activity5:RequestSystemManagement2.59%
e)
1,428,640
41.85%
SubtotalReaderandBorrowerServices
3)EducationandSocialDevelopmentServices
197,601
a)Activity1:LiteracybasedPrograms5.79%
13,238
b)Activity2:EducationalOutreachandCurriculumSupport0.39%
50,066
c)Activity3:TechnologyandSoftwareInstruction1.47%
22,752
d)Activity4:ProgramSponsorship0.67%
283,657
SubtotalEducationandSocialDevelopmentServices8.31%
4)InformationServices
145,495
Activity1:Reference4.26%
a)
93,322
Activity2:DigitalLiteracy2.73%
b)
6,994
Activity3:InterlibraryLoan0.20%
c)
35,798
Activity4:SmallBusinessAssistance1.05%
d)
30,515
Activity5:EmploymentAssistance0.89%
e)
2,747
Activity6:FormandDocumentCollections0.08%
f)
314,870
9.22%
SubtotalInformationServices
5)CatalogingandCollectionManagementServices
98,584
a)Activity1:ClassificationandOrganizationofMaterials2.89%
71,931
b)Activity2:AcquisitionsandFiscalManagement2.11%
128,898
c)Activity3:CollectionProcessingandRepair3.78%
86,894
d)Activity4:ConsortiumResponsibilities2.55%
386,307
SubtotalCatalogingandCollectionMgmtServices11.32%
6)TechnologyServices
42,724
a)Activity1:TechnologyPlanning1.25%
109,038
b)Activity2:TechnologySupport3.19%
29,135
c)Activity3:WebSiteMaintenance0.85%
180,897
SubtotalTechnologyServices5.30%
3,413,465
TotalLibraryBudget100.00%
ProgramandActivityCostSummary
Department:Parks,RecreationandTourism
TotalCostCostRecoveryTotalNetCost
%ofBudget
1)GREENWAYS
53,450053,450
a)PlanningandDesign1.1%
35,386035,386
b)GrantManagementandLandAcquisition0.7%
20,657020,657
c)ConstructionManagement0.4%
105,8620105,862
d)RoutineMaintenance2.2%
215,3550215,355
SubtotalGreenways4.4%
PARKSANDOPENSPACE
2)
792,8230792,823
ParkMaintenance16.2%
a)
127,1180127,118
CIP/CMP/CIIF2.6%
b)
63,810063,810
ContractManagement1.3%
c)
96,128096,128
d)UtilityManagement2.0%
42,75943,000(241)
e)Rentals0.0%
1,122,63943,0001,079,639
22.1%
SubtotalParksandOpenSpace
3)SUPPORTSERVICES
100,4750100,475
a)EmergencyServices2.1%
53,822053,822
b)SignShop1.1%
31,979031,979
c)ContractManagement0.7%
101,1530101,153
d)CountyFacility/SiteMaintenance2.1%
287,4300287,430
SubtotalSupportServices5.9%
4)ATHLETICS
518,7100518,710
a)FieldMaintenance10.6%
25,761025,761
b)ContractManagement0.5%
395,50755,149340,358
c)YouthSports7.0%
61,58935,67825,911
d)AdultSports0.5%
128,42075,35053,070
e)Camps1.1%
42,7985,00037,798
f)SportsMarketing0.8%
1,172,783171,1771,001,606
SubtotalAthletics20.5%
COMMUNITYRECREATION
5)
1,263,662980,000283,662
ASK5.8%
a)
221,78713,000208,787
CraigCenter/BrambletonCenter/Catawba4.3%
b)
244,785159,60285,183
TherapeuticRecreation1.7%
c)
239,39052,000187,390
SpecialEvents3.8%
d)
88,222088,222
BusinessServices1.8%
e)
2,057,8471,204,602853,245
17.5%
SubtotalCommunityRecreation
SPECIALIZEDRECREATION
6)
568,671341,932226,739
AdultLeisure4.6%
a)
507,312217,595289,717
OutdoorProgrammingCampRoanokeandEx5.9%
b)
135,45477,00058,454
SummerCamps&YouthPrograms1.2%
c)
1,211,437636,527574,910
11.8%
SubtotalSpecializedRecreation
GREENRIDGERECREATIONCENTER
7)
268,7942,010,054(1,741,260)
MemberServices35.7%
a)
391,384205,000186,384
RecreationServices3.8%
b)
489,71075,700414,010
Aquatics8.5%
c)
412,905165,000247,905
Wellness5.1%
d)
318,248481,800(163,552)
SplashValley3.4%
e)
652,8560652,856
Maintenance13.4%
f)
ProgramandActivityCostSummary
Department:Parks,RecreationandTourism
TotalCostCostRecoveryTotalNetCost
%ofBudget
185,3690185,369
g)BusinessServices3.8%
2,719,2652,937,554(218,289)
SubtotalGreenRidgeRecreationCenter4.5%
8)ADMINISTRATION
677,5110677,511
a)Management13.9%
325,76025,000300,760
b)MarketingandIT6.2%
109,7730109,773
c)FinancialManagement2.2%
1,113,04325,0001,088,043
SubtotalAdministration22.3%
9,899,7995,017,8604,881,939
TotalParks,RecreationandTourismBudget100.0%
ProgramandActivityCostSummar
y
Department:PublicInformation
TotalCost
%ofBudget
1)MediaRelations
17,627
a)Initiateandmaintainpositivemediarelationships10.11%
25,144
b)Provideinformationtothemediainaproactivemanner14.42%
42,771
SubtotalMediaRelations24.53%
2)DaytoDayCommunications
a)DevelopstrategiccommunicationscampaignsforRoanokeCounty
9,705
5.57%
programsandinitiatives
b)OverseepreparationoftheannualStateoftheCountyaddress,as
10,321
5.92%
requested
4,985
c)Coordinatespecialevents2.86%
d)PreparetheCountyĚŵŝŶŝƐƚƌĂƚŽƌ͛ƐAnnualProgressReport&Police
18,405
10.56%
DepartmentAnnualReport
12,774
UtilizeRoanokeValleyTelevisiontoconveyinformationtocitizens7.33%
e)
56,190
SubtotalDaytoDayCommunications32.23%
3)CrisisCommunications
8,705
a)Developcrisiscommunicationsstrategyasemergenciesoccur4.99%
8,505
Implementtacticstosupporttheoverallobjective/strategy4.88%
b)
17,210
9.87%
SubtotalCrisisCommunications
WebContentManagement
4)
a)AdministratorfortheŽƵŶƚLJ͛Ɛpublicwebsiteandenterprisewidesupport
33,185
19.03%
foralldepartmentsthatusetheCivicPlusContentManagementSystem.
16,097
b)PrimarystaffsupportfortheCivicPlusContentManagementSystem9.23%
c)Continualevaluationofnewtechnologies,approachesandalternate
8,894
5.10%
methodstoenhancethelookandfunctionalityandaccessibilityofthecounty
website.
58,176
33.37%
SubtotalWebContentManagement
TotalPublicInformationBudget
174,347
100.00%
ProgramandActivityCostSummar
y
Department:Registrar(Elections)
TotalCost
1)VoterRegistration
%ofBudget
a)Provideinformationtocitizensonthevoterregistrationprocess
6.20%
19,616
b)Processandupdaterecordsfromconfirmationcardsmailedto
11.00%
34,782
registeredvotersbyStateBoardofElection
c)Providevotercardstoallcitizenswhoregisterorupdatetheir
9.27%
29,318
registration
SubtotalVoterRegistration
83,71626.48%
2)ConductElections
33,406
a)Providelocationsforvoting
10.56%
b)Recruitandmaintainapproximately235OfficersofElectiontostaff
11.01%
34,816
votingprecincts
c)Provideaccurateandaccessiblevotingmachinesforelections
7.11%
22,485
19,187
d)Prepareelectionsuppliesfor33precincts
6.07%
39,456
e)Conductabsenteevoting
12.48%
17,193
f)Electionresults
5.44%
SubtotalConductElections
166,54252.67%
3)ProcessCandidates
12,894
a)Assistcitizenswhoseekpublicoffice
4.08%
10,698
b)Assistcandidatesandofficerholderswithcampaignfinance
3.38%
c)i)Provideaccurateandcurrentinformationoncandidatesand
4.04%
12,787
issuesforthemediaandcitizens
SubtotalProcessCandidates
36,38011.51%
4)Administration
11,336
a)Ongoingtraining
3.59%
18,229
b)Staffing
5.76%
SubtotalProcessCandidates
29,5659.35%
TotalElectionsBudget
316,203100.00%
ǡ
ǣ
NOTE:Listedcostsareforbudgetdevelopmentandplanningpurposes
onlyandareconsideredestimates.Thesefiguresmaynotreflectall
changesthatoccurredthroughoutthebudgetdevelopmentprocessand
maynotmatchFY15proposedamounts.
ʹͲͳͶʹͲͳͷ
InternalServicesFunctionalBudgetTeam
TheInternalServicesFunctionalBudgetTeamsupportsinternalandexternalcustomersthroughout
CountyOperations.TheInternalServicesTeamstrivestobalanceemployeeandcitizensneedswhile
encouragingempowermentinaccesstoinformationandservices.InternalServicesTeamconsistsof
thesedepartments:
ClerkofCircuitCourtCommissioneroftheRevenue
CommunicationsandInformationTechnologyCountyAttorney
FinanceGeneralServices
HumanResourcesManagementandBudget
Treasurer
InternalServicesGoalStatements
Tooperateefficientlyandeffectivelyinprovidingbasicsupportserviceswhilemanaginglimited
resources(IS1)
Toensurecompliancewithallfederal,state,andlocalregulations,lawsandpoliciestominimizeand
mitigaterisk(IS2)
Toprotectandprudentlymanagefinancial,human,physicalandtechnicalresources(IS3)
Toshareknowledgeandencouragelearningandacultureofimprovement(IS4)
Toempowereffectiverelationshipsthroughutilizationofvariouscommunicationtoolsand
resources(IS5)
InternalServicesIssuesStatements
Staffingneedsformanydepartmentsareprevalenttomaintainbaselineservices.
Decliningbudgetsoverthepastfourfiscalyearshavereducedorfrozenstaffinglevelsfor
o
manyInternalServicesdepartmentstherebyreducingtheeffectivenessofservices.Budgets
havedecreasedwhiledemandsforserviceshaveincreased.Citizenandemployeeneedsare
drivingnewwaysofservicingtheƚĞĂŵ͛Ɛcustomersandchallengingdepartmentstodeliver
services.StaffingandsuccessionplanningisapivotalcomponentinthefutureCounty
growthanddevelopment.
Budgetreductionshaveimpactedtrainingandcouldimpactcertifications.
MaintainingahealthyandrobustworkforcetoaddressƚŽĚĂLJ͛Ɛchangeshasbeenimpactedby
budgetreductionsintheareasoftrainingandcertifications(Furtherbudgetreductionscould
endangernecessarycertifications).Trainingandeducationisadrivertoensureemployeeshave
thetoolstoimplementbestpractices.Theseareasaresometimesthefirsttobereducedto
continuemaintainingexistingserviceslevels.Inorderfordepartmentstoaddresstheneedsof
tomorrow,ourworkforcemustbeeducatedonemergingbestpracticesfortheserviceswe
provide.OuremployeesareoneofthekeystokeepingRoanokeCountymovingforwardand
providingefficientcitizenservices.
InternalServicesFunctionalBudgetTeam
Technologyrequiressignificantstafftimeandfundinginordertoimplementproperly.
Technologicaladvancesrequiresignificantstafftimeandfundinginordertoimplement
o
andmaintainefficiently.TheCommunicationsandInformationTechnologydepartment
isonlypartoftheteamthatmanagesandmaintainsourinformationsystemsand
software.DepartmentsacrosstheCountynotonlyutilizetheinformationsystemsand
softwarebuttheyalsomanageandmaintainthemaswell.Ittakesateameffortand
coordinationtokeeptechnologicaloperationsatpeakperformance.Departmentsnot
onlyprovidethefunctionalexpertise,insomecasestheyprovidedirectsystem
managementfortheinformationsystemsandsoftwaretheyutilizeonadailybasis.This
addstothedepthofcertainpositionsacrosstheInternalServicesdepartmentsin
education,training,knowledgeandtimetakentosupportsoftwareandweb
applications.
Departmentshaveturnedtotechnologytobecomemoreeffectiveandefficientin
o
deliveringservicestointernalandexternalcustomers.Theexistinghardwareand
softwareneedshaveincreasedacrosstheCountywithinsufficientfundingfor
replacement.Consideringtechnologyhasalifecycle,departmentsareinthepositionto
upgradesandreplacementsforexistingapplicationsandtechnologies.Limited
explore
technologyprojectfinancingplacesaburdenondepartmentstoprovideexistinglevels
ofserviceoncetechnologyhasreacheditsendofusefullife.
FederalandStatelegislationwillhavesignificantimpactsontheCounty.
FederalandstatelegislationdecisionswillhavesignificantimpactsontheCounty.The
o
endingthatwill
InternalServicesdepartmentshaveseenlegislationpassedandsomep
impactCountyoperationsintheareasoffinancialoperationsandreporting,human
resources,healthcare,employeebenefits,taxlaw,VRS,environmentandcoderevisions.
Employeeshavebeenchargedwithreviewing,interpreting,updatingandimplementing
theselegislativechangesthroughoutCountyoperations.Extensivetimeandenergywill
beplacedintheInternalServicesdepartmentsimpactedbythesechangestokeepthe
Countyincompliance.
Agingbuildingsandequipmentarebecomingcostlytorepairwhilefundingforproactive
maintenanceonnewandexistingbuildingsisbecomingnonexistent.
erepairs.New
SeveralexistingCountybuildingsareagingandinneedofextensiv
o
buildingsandoverallreplacementequipmentarebecomingcostlytorepaireachyear.
Fundingforproactivemaintenancefornewandexistingbuildingshasbecome
increasinglynonexistent.Countyoperationsaredependentuponfinancialsupport
towardsbuildingmaintenanceandrepairstosustainCountyoperationsintheyearsto
come.Overthepastseveralyears,RoanokeCountyhasconstructedseveralnew
buildingswithcomplexsystemstomaintain.Trainingstaffinthemaintenanceofthese
complexnewbuildingsystemsisexpensiveandtimeconsuming,butcriticalinthe
efficientusetobenefitfromthesesystems.
ProgramandActivityCostSummar
y
Department:ClerkoftheCircuitCourt
TotalCost
%ofBudget
1)Program1:CriminalDivision
Courtroomduties(recordcriminalproceedings,keeprecords,assistin
72,1806.70%
handlingexhibits,etc.)
Frontcounter/criminalduties(answerphonecalls,distributemail,
receivepayments,directcustomerstocorrectdeputyclerksfor167,27315.52%
additionalprocessing,etc.)
Preparation,administrationofũƵĚŐĞƐ͛ordersandappeals(reduce
120,39511.17%
ũƵĚŐĞƐ͛decisionstowriting,thendistributesameappropriately)
Jurymanagement(Manageannualjurylistsonadaily/weekly/monthly
38,6733.59%
basis)
SubtotalCriminalDivision398,52136.98%
Program2:ChanceryDivision
a)Frontcounterduties(answerphonecallsandemailrequests,
distributemail,receivepayments,directcustomerstocorrectdeputy
137,84612.79%
clerksforadditionalprocessing,receive,recordandadministerfilings
foradoptions,divorces,marriagelicenses,namechanges,etc.)
Receive,recordandadministerfilingsforjudgments,financing
statementsandperformothermiscellaneousactivitiesthatfallunder62,1675.77%
thiscategory
SubtotalChanceryDivision200,01318.56%
3)Program3:Law/ProbateDivision0.00%
Frontcounterduties(answerphonecallsandemailrequests,distribute
mail,receivepayments,directcustomerstocorrectdeputyclerksfor
92,5248.59%
additionalprocessing,receive,recordandadministerfilingsforlaw
suits)
Courtroomduties(recordproceedings,keeprecords,assistinhandling
5,3080.49%
exhibits,etc.)
Receive,recordandadministerestateandprobatefilings,serveas
93,8178.71%
probatejudgeasrequired
SubtotalLaw/ProbateDivision191,64917.78%
4)Program4:RealEstateDivision
Frontcounter/realestatedutiesanddocumentrecordation(answer
phonecallsandemailrequests,distributemail,receivepayments,
162,03815.04%
directcustomerstocorrectdeputyclerksforadditionalprocessing,
receive,recordandadministerrealestatefilings)
Realestatedocumentindexingduties66,1786.14%
Recordroom/remoteaccessduties(assistattorneys,titleexaminers,
genealogists,generalpublic,etc.withrealestatedocumentlocation59,2035.49%
andcopyingviaourrecordroomandbyvariouselectronicmeans)
287,42026.67%
SubtotalRealEstateDivision
TotalClerkoftheCircuitCourtBudget
1,077,602100.00%
ProgramandActivityCostSummary
Department:CommissioneroftheRevenue
TotalCost
%ofBudget
1)Program1:Assessments
169,884
Activity1:PersonalPropertyTaxAssessments21.16%
i)
90,401
i)Activity2:BusinessPersonalPropertyAssessment11.26%
2,554
i)Activity3:BankFranchiseTax0.32%
105,723
i)Activity4:BusinessLicense13.17%
368,563
SubtotalAssessments45.91%
2)Program2:DiscoveryandAuditofAccounts
205,121
Activity1:DMVImports25.55%
i)
84,443
i)Activity2:Discovery10.52%
289,564
SubtotalDiscoveryandAuditofAccounts36.07%
3)Program3:RealEstateTaxRelief0.00%
i)Activity1:ScreeningofTaxpayerstoqualifythemfortax
2.49%
19,969
freezeortaxexemption
19,969
SubtotalRealEstateTaxRelief2.49%
4)Program4:CollectionofExciseTax
i)Activity1:AdministrationandCollectionofExciseandTrust
3.20%
25,724
Taxes
25,724
SubtotalCollectionofExciseTax3.20%
5)Program5:RealEstateRecordation0.00%
49,076
i)Activity1:ReadingandRecordingofDeedsandWills6.11%
12,579
i)Activity2:Subdividingandcombiningproperties1.57%
61,655
SubtotalRealEstateRecordation7.68%
6)Program6:VirginiaStateIncomeTax
i)Activity1:Preparation,screening,andprocessingof
4.65%
37,297
VirginiaStateIncomeTaxReturns
37,297
SubtotalVirginiaStateIncomeTax4.65%
802,772
TotalCommissioneroftheRevenueBudget100.00%
ProgramandActivityCostSummary
Department:CommIT
TotalCost
InformationTechnology
%ofBudget
1)EnterpriseBusinessSystemsSupport
a)DataManagementandSupport10,236
0.57%
b)BusinessApplicationSupport520,181
29.13%
c)BusinessAnalysisServices60,433
3.38%
SubtotalEnterpriseBusinessSystemsSuppor590,850
t
33.09%
2)WebandGISServices
a)AdministerŽƵŶƚLJ͛ƐinternalandexternalWebPortfolio55,021
3.08%
b)ManageandmaintainEnterpriseGIS133,939
7.50%
SubtotalWebandGISServices188,960
10.58%
3)SecurityServices
a)AdministerUserandsystemaccess10,602
0.59%
b)Manageandmaintainnetworkanddatasecuritytoolsand
5.08%
90,701
software
SubtotalSecurityServices101,303
5.67%
4)NetworkServices:
a)Managenetworkinfrastructure436,644
24.46%
b)Managecomplexstorageandserverenvironments190,410
10.66%
c)Maintainnetworkandservermanagementtools62,730
3.51%
SubtotalNetworkServices689,784
38.63%
5)TechnicalandOperationsSupport:
a)Endusercomputersupport33,693
1.89%
b)Telephonyservices29,916
1.68%
c)Operationssupport(criticaljobprocessing/printing,
2.09%
37,327
backup/restores)
SubtotalTechnicalandOperationsSuppor100,936
t
5.65%
6)ITProjectManagement:
a)ProjectManagementMethodolog4,572
y
0.26%
b)ServeasProjectLead35,567
1.99%
SubtotalITProjectManagemen40,139
t
2.25%
7)GeneralManagement:
a)FinancialManagement34,943
1.96%
b)SoftwareContractManagement18,274
1.02%
c)StrategicPlannin20,261
g
1.13%
SubtotalGeneralManagemen73,478
t
4.12%
TotalCommITBudget1,785,450
ProgramandActivityCostSummary
Department:CountyAttorne
y
TotalCost
%ofBudget
1)ServeBoardofSupervisors,variousotherCountyBoardsandCommissions
137,690
a)ServingtheBoardofSupervisors:
25.62%
55,319
b)ServingvariousCountyBoardsandCommissions
10.29%
193,009
SubtotalServeBOS,CountyBoards,Commissions
35.91%
2)SupportCountyDepartments
71,642
a)Draft/review/negotiatemajorcontractsenteredintobyCounty
13.33%
b)Collectionofdelinquenttaxes,accounts,fines,penalties,claimsin
134,614
supportofTreasurerandCommissioneroftheRevenue,Library,Community
25.05%
Development,Police
45,073
c)Legalsupport,advice,representationinlegalproceedings
8.39%
26,077
d)Implementationofstormwaterlegislationandregulations
4.85%
25,723
e)Support/backupʹDSSAttorney,CPMTmeetings
4.79%
303,130
SubtotalSupportCountyDepartments
56.40%
3)PreventiveLaw
21,500
a)Publicinquiries/referrals,notaryservices
4.00%
18,765
b)TrainingsessionsforCountystaff
3.49%
1,070
c)CompliancewithRecordsManagementRegulations
0.20%
41,335
SubtotalPreventiveLaw
7.69%
TotalCountyAttorneyBudget537,473
100.00%
ProgramandActivityCostSummary
Department:Finance
TotalCost
%ofBudget
(1)Administration
Activity1:Planning,Policy,Advising,andConsulting5.09%
a)
91,822
b)Activity2:PersonnelManagementandDevelopment4.51%
81,307
SubtotalAdministration9.60%
173,129
(2)CentralAccounting
Activity1:CountyandSchoolAuditsandFinancialReporting13.47%
a)
243,047
Activity2:ReportPreparation1.62%
b)
29,305
Activity3:GeneralAccounting,InternalFinancialReporting,and
c)
14.35%
Analysis258,873
Activity4:DebtAdministration0.95%
d)
17,147
Activity5:FinancialSystems3.67%
e)
66,274
Activity6:Purchasingcardauditandinternalcontrolreviews0.97%
f)
17,506
g)Activity7:FiscalAgentDuties4.31%
77,782
Activity8:ProgramandBenefitManagement0.72%
h)
12,965
SubtotalCentralAccounting40.07%
722,900
GrantsAdministration
(3)
Activity1:GrantsManagement1.84%
a)
33,203
Activity2:GrantsTraining0.89%
b)
16,147
SubtotalGrantsAdministration2.74%
49,350
Purchasing
(4)
Activity1:CompliancewithFederal,VirginiaandRoanokeCountyLaws
a)
2.42%
and/orAdoptedPurchasingPolicies/Procedures43,678
Activity2:ProvideDirectProcurementFunctionsandProcesses9.35%
b)
168,652
c)Activity3:ContractAdministration2.57%
46,448
Activity4:DepartmentalSupport2.31%
d)
41,659
Activity5:PurchasingCards2.49%
e)
44,915
Activity6:Surplus/CourierFunctions3.46%
f)
62,452
SubtotalPurchasing22.60%
407,804
AccountsPayable
(5)
Activity1:VendorPayments6.19%
a)
111,690
Activity2:InternalRevenueService(IRS)compliance2.04%
b)
36,739
Activity3:ElectronicDocumentStorage&Retrieval0.72%
c)
13,048
SubtotalAccountsPayable8.95%
161,477
Payroll
(6)
Activity1:PayrollandPaymentprocessing8.80%
a)
158,851
Activity2:Accounting,Reporting,andDocumentStorage2.70%
b)
48,663
Activity3:BenefitAdministrationandFunctionalSupport2.34%
c)
42,273
Activity4:PayrollSoftwareSystem2.21%
d)
39,815
SubtotalPayroll16.05%
289,602
1,804,261
TotalFinanceBudget
ProgramInventory
Department:GeneralServices
TotalCost
%ofBudget
1)Administration
78,204
1.14%
a)Activity 1 – Budget Administration
97,420
1.42%
b)Activity 2 – Planning, Policy and Practices
66,657
0.97%
c)Activity 3 – Staff Development
75,811
1.10%
d)Activity 4 – Revenue and Contractual Agreements
318,092
4.62%
Subtotal Administration
2)Solid Waste (part of Community Services)
3,117,383
45.29%
a)Activity 1 - Weekly Curbside Collection of Garbage
1,083,461
15.74%
b)Activity 2 – Bi-weekly Collection of Bulk and Brush
142,273
2.07%
c)Activity 3 – Physically Unable Service
148,713
2.16%
d)Activity 4 – Recycle Drop-off Locations
107,262
1.56%
e)Activity 5 – Payloader Service
f)Activity 6 – Facilitate Dumpster Service for Individually-
41,269
0.60%
owned Condominiums and Townhomes
g)Activity 7 – Non-Roanoke County Resident Garbage
5,102
0.07%
Collection Service
4,645,463
67.49%
Subtotal Solid Waste
3)Custodial Division
604,357
8.78%
a)Activity 1 – Custodial Services for County-owned buildings.
604,357
8.78%
Subtotal Custodial Division
4)Building Maintenance
a)Activity 1 – Maintain HVAC equipment for County-owned
535,431
7.78%
buildings.
b)Activity 2 – Maintain lighting and electrical systems for
359,743
5.23%
County-owned buildings.
c)Activity 3 – Maintain plumbing systems in County-owned
144,800
2.10%
buildings.
d)Activity 4 – Maintain exterior building features on County-
88,378
1.28%
owned buildings.
1,128,352
16.39%
Subtotal Building Maintenance
5)Welding Shop
37,884
0.55%
a)Activity 1 – Perform repairs to Solid Waste equipment.
50,239
0.73%
b)Activity 2 – Perform repairs to Parks equipment.
c)Activity 3 – Perform preventive maintenance on Parks
11,379
0.17%
equipment.
d)Activity 4 – Fabricate repair parts for Solid Waste
6,962
0.10%
equipment.
5,650
0.08%
e)Activity 5 – Miscellaneous welding repairs and fabrications.
112,114
1.63%
Subtotal Welding Shop
6)Environmental Management
14,574
0.21%
a)Activity 1 – Participation in ICLEI
28,485
0.41%
b)Activity 2 – Support RCCLEAR Committee
15,654
0.23%
c)Activity 3 – Energy conservation activities.
15,657
0.23%
d)Activity 4 – Environmental stewardship.
74,370
1.08%
Subtotal Environmental Management
6,882,747
100.00%
Total General Services Budget
ProgramandActivityCostSummar
y
Department:HumanResources
TotalCost
%ofBudget
1)Coordinationoftherecruitmentandselectionprocessforopenpositions
andonboardingofhirestoensureequalopportunityemployment
51,694
i)Neogovrecruitmentsystem.6.76%
ii)LawsonHRsystemtoincludedataentryofemploymentchanges,class
88,944
11.63%
planmaintenanceandmanagementreporting.
iii)Laserfichesystem.Animagingsysteminwhichpaperdocumentsare
20,318
2.66%
scanned.
Weeklyemployeeorientationstoonboardnewhires,explainbenefit
iv)
33,899
4.43%
optionsandenrollmentprocedures,completerequiredpaperwork.
18,457
v)Monitorrecruitmentandturnover2.41%
213,312
SubtotalProgram127.90%
2)Administrationofemployeebenefitsandcompensationiscriticalto
ensuretheCountyiscompetitivewiththemarket,programsarecosteffective
andalignedwiththeŽƵŶƚLJ͛ƐabilitytopayandtoensurethatCounty
practicesarecompliantwithlegalmandates.
Communicate,coordinateandassistemployeeswithbenefitrelated
i)
71,420
9.34%
questions,problemsandchanges.
51,688
ii)Research,review,implementationofbenefitplans.6.76%
iii)Conductsalarysurveysandjobanalysisforproperpositiononclass
30,645
4.01%
plan
153,752
SubtotalProgram220.11%
3)ManagingtheEmployeeRelationsofRoanokeCountytoensureandgrow
amanagementandstaffworkculturebasedonfairness,respect,cooperation
andproductivity.
i)Maintainingsubjectmatterexpertiseandtakeactiontoensure
60,451
compliancewithFederalStateandlocalemploymentlaws,Affirmative7.91%
ActionandotherlegalcomplianceforRoanokeCounty
37,414
ii)DevelopmentandmanagementofHRPoliciesandPractices.4.89%
iii)Mediationandfacilitationinconflictresolutionand
30,202
3.95%
management/employeedisputes(grievances)
iv)Employeecommunicationofhumanresourcesissuesandfacilitating
45,076
5.90%
rewardsandrecognitionprogramsforemployees
v)Maintenanceandfacilitationoftheperformancemanagement
22,224
2.91%
program
195,368
SubtotalProgram325.55%
4)Responsibleforthecreationofacontinuouslearningenvironment,
organizationalandleadershipdevelopmentandemployeeskillstraining.
107,696
i.Partnershiptoandconsultationwithdepartmentmanagement14.08%
ii.Educate,createandsustainaworkcultureandenvironmentthat
94,511
supportparticipativemanagement,collaborationandteamcooperationin12.36%
RoanokeCounty.
202,207
SubtotalProgram426.44%
764,639
TotalHumanResourcesBudget100.00%
ProgramandActivityCostSummary
Department:ManagementandBudget
TotalBudget
%ofBudget
1)Operatingbudgetplanning,development,implementationand
evaluation
a)StrategicPlanning:
34,626
11.87%
b)BudgetAllocationstoDepartments:
34,976
11.99%
c)BalanceBudgetEntryinPerformanceBudgetModule
36,616
12.55%
d)MonitorDepartmentalBudget
28,741
9.85%
SubtotalBudgetPlanning
134,959
46.27%
2)CapitalPlanning
a)Submission,ScheduleMeetings;Ranking;andPresent
8.06%
23,503
CommitteeProposaltoBoardofSupervisors
SubtotalCapitalPlanning
23,503
8.06%
3)Revenueprojections,updatesandtracking
a)Revenueprojections,updates,andtracking29,672
10.17%
SubtotalRevenueProjections
29,672
10.17%
4)DepartmentalConsultation
a)OngoingDepartmentalConsultation(atleastQuarterly)
13.30%
38,805
SubtotalDepartmentalConsultation
38,805
13.30%
5)Budgetaryreportingandcommunication
LegalAdvertisements
a)839
0.29%
b)BoardofSupervisorsWorkSessions
17,627
6.04%
c)CreationofDepartmentalPublications(AFP,DAR,Citizens
10.48%
30,555
Guide,CIP)
d)CaféandInternetWebsites
3,794
1.30%
SubtotalBudgetaryReporting
52,815
18.11%
6)Administration
TechnicalContactDuties
a)4,159
1.43%
b)AccountsPayables
3,544
1.22%
c)PurchaseCardReconciliation
4,209
1.44%
SubtotalAdministration
11,912
4.08%
291,666
TotalManagementandBudgetBudget
100.00%
ProgramandActivityCostSummary
Department:Treasurer
TotalCost
%ofBudget
1)FaceoftheCounty
323,522
a)LivecustomerServicepersonal41.66%
323,522
SubtotalFaceoftheCounty41.66%
2)RevenueReceiptReconciliationPostingandControls
291,089
a)Datareviewforaccuracyandbalancing37.48%
291,089
SubtotalRevenueRecipt37.48%
3)DelinquentCollectionPursuit
20,429
a)JudicialSales2.63%
76,713
b)PersonalPropertypursuit9.88%
97,142
SubtotalDelinquentCollectionPursuit12.51%
4)Technologycollectionenhancements
51,134
a)Researchandimplementation6.58%
13,725
b)Outsidecollectionretention1.77%
64,860
SubtotalTechnologyCollectionEnhancements8.35%
776,612
TotalTreasurerBudget
ǡ
ǣ
NOTE:Listedcostsareforbudgetdevelopmentandplanningpurposes
onlyandareconsideredestimates.Thesefiguresmaynotreflectall
changesthatoccurredthroughoutthebudgetdevelopmentprocessand
maynotmatchFY15proposedamounts.
ʹͲͳͶʹͲͳͷ
PublicSafetyFunctionalBudgetTeam
ThePublicSafetyFunctionalBudgetTeamsupportsinternalandexternalcustomersthroughoutthe
County.ThePublicSafetyTeamstrivestobalancecitizenandemployeeneedswhileencouraging
empowermentinaccesstoinformationandservices.PublicSafetyTeamconsistsofthesedepartments:
CommonwealthAttorneyCommunicationsandInformationTechnology
Fire&RescuePolice
SheriffSocialServices
PublicSafetyGoalStatements
ToprotectthewelfareandsafetyofRoanokeCountycitizens,andallotherpersonswithin
RoanokeCountybyprovidingpubliceducation,code/lawenforcement,investigation,
correctionsandcourtsecurity.(PS1)
Preserve,protectandrestorefamilyandindividualstabilityandfosterselfreliance.(PS2)
Toreducethelossoflifeandpropertythroughemergencyresponseinanexpedientand
efficientmanner.(PS3)
Tobepreparedfornaturalandmanmadeemergenciesandchangingdemandsforservices
byprovidingeffectivetrainingandequipment,andapplyingprofessionalbusinesspractices.
(PS4)
Toacquireandmaintainprofessionalpublicsafetycertifications,standards,and/or
accreditations.(PS5)
PublicSafetyFunctionalBudgetTeam
Pub
licSafetyIssuesStatements
Operatingbudgetsatminimalfundingaftermultipleyearsofbudgetreductions
MultipleyearsofbudgetreductionshavedrivenĚĞƉĂƌƚŵĞŶƚƐ͛operatingbudgetsto
minimalandinsomecasesbelowminimalfunding.Itisbecomingincreasinglydifficult
toofferthelevelofservicestoourcitizensthattheyhavecometoexpectandtheBoard
wantsdelivered.Measurestoconservefundingarecontinuouslybeingexploredand
implemented.Giventhenatureofpublicsafetyservicesandthevarietyof
requirements/mandatesnecessaryinordertoprovideservicesfurtherreductionswill
impactservicelevels.
Staffingissues,Fulltimepositions,parttimeandovertimeconsiderationsformost
ents,andorganizationalstructure.
departm
RoanokeCountyhasalwaysprideditselfontheexcellentservicesweprovidetothe
citizensandvisitorsofourlocality.Inrecentyearsdrivenbytheeconomicdownturn
theCountyhasnotbeenabletoaddadditionalstafftomeetcurrentservicelevel
demands;furthermore,theFireandRescuedepartmenthasseenasignificantdecrease
involunteers.Eventhougheffortsarebeingmadetostretchcurrentresources,these
reductionsarenegativelyimpactingPublicSafetyAgenciĞƐ͛abilitiestodeliverservices
efficientlyandcosteffectively.Asaresult,parttimeandovertimecostsarebeing
drivenupandsomecurrentorganizationalstructuresareunabletosupportthe
ŽƌŐĂŶŝnjĂƚŝŽŶ͛Ɛservicedeliverygoals.
Ouremployeesareavitalpartofourorganizationanddirectlyresponsiblefordelivering
publicsafetyservicestoandforourcitizens.Neighboringjurisdictionssalarieshave
surpassedRoanokeCountywhichhascreatedchallengesforretentionofcurrent
employeesandtheabilitytoattractnewemployees.Employeeshiredinthelast15
yearsarenotmovingacrossthesalaryscaleresultinginsalarycompression.Inturnthis
isnegativelyaffectingemployeeretentionandsignificantlyimpactingourabilityto
attractqualifiednewemployees.Theissueofsalarycompressionandcompensationin
generalneedstobeaddressedevenifitmeanslimitingfundinginotherareas.
Training/education/developmentfunding
RoanokeCountyisnodifferentthanotherlocalgovernmentsoperatinginbadeconomic
times.Thefirstplacewelookistocutexpensesistraining.Whilethislineitemmaybe
optionalforsomedepartmentsPublicSafetyAgenciesarehighlydependentontraining
tomaintainrequiredcertificationsandprofessionalaccreditationsrequiredforthemto
deliverservicestoourcitizens.Inspiteofbestefforts,budgetreductionstothetraining
programsforPublicSafetyAgencieshaveadirectandmajorimpactonservicedelivery.
Equipment,capitalmaintenance,andtechnologyneeds
Capitalequipmentandmaintenancebudgetshavenotbeenfundedappropriatelyto
keepthevehicles,buildingsandotherequipmentmaintainedand/orreplacedina
mannerwhichwouldoptimizeservicedeliverytoourcitizens.Thebudgetreductionsof
thepastfewyearshaveonlyservedtoexacerbatethissituation.Departmentscontinue
tobeconsciousofbudgetrestraintsandtrytospendresponsiblyhoweversome
maintenance/replacementsarenecessarytocontinueservices.
PublicSafetyFunctionalBudgetTeam
Technologycontinuestoplayaneverincreasingroleinservicedeliveryandsupport,so
toodoesitbecomeincreasinglydifficulttofundtheconstantreplacementandupgrade
oftechnologyequipmentandsoftware.Fromthestandardcomputer,toportable
devicesusedinvehicles,toelectronicvoiceloggersandradios,allthisequipmentand
softwaremustbekeptcompatiblewiththerapiddevelopmentoftechnologyadvances.
InPublicSafetyAgencies,theservicesdeliveredtothecitizensandeventhesafetyof
ourpersonnelisdependentontheexpedientdeliveryandexchangeofinformation
throughtechnology.
Fuelcosts
,arebeyondĂŶLJŽŶĞ͛Ɛcontrolandcontinuetobeunstable.
Fuelcosts,toincludediesel
Inaddition,increasesincallsforservicehaveincreasedthedemandforfuel.Thisis
creatingbudgetaryaswellasservicedeliveryproblemsforthosewhosebusiness
deliverymodelsarehighlydependentonvehicles,suchasPublicSafetyAgencies.
ProgramandActivityCostSummar
y
Department:CommonwealthAttorney
TotalCost
%ofBudget
1)PROSECUTECRIMINALANDTRAFFICCASES
a)STAFFATTORNEYSTOCOVERALLCOURTSESSIONS46.84%
529,779
b)SECRETARIALSUPPORTFORATTORNEYS16.81%
190,097
SubtotalProsecuteCriminalandTraffic63.65%
719,876
2)MAINTAINs/d/D͛^Z/',d͛^
a)UTILIZEVICTIM/WITNESSSTAFF9.68%
109,522
b)VICTIMNOTIFICATIONOFINMATERELEASE/TRANSFER1.13%
12,799
SubtotalMaintainVictimRights10.82%
122,320
3)PROVIDELEGALGUIDANCE
a)SUPPORTTOLOCALLAWENFORCEMENT13.05%
147,623
b)CITIZENSREFERRALS12.48%
141,126
SubtotalProvideLegalGuidance25.53%
288,750
1,130,946
TotalCommonwealthAttorneyBudget100.00%
ProgramandActivityCostSummary
Department:CommITCommunications
%of
TotalCost
Budget
1)Communications:
a)800MHzradiosystem250,273
7.44%
b)Microwaveandwirelesssystems97,863
2.91%
c)Pagingsystems67,388
2.00%
d)Publicsafetyvehicleinstallations180,101
5.35%
e)911Centersupport73,857
2.20%
f)BoardofSupervisorsandCountyAdministration
17,211
0.51%
Support
g)RegionalInitiativeSupport67,485
2.01%
SubtotalCommunications754,178
22.42%
2)EmergencyCommunicationsCenter
a)Receivingemergencycalls964,283
28.67%
b)Transmittingemergencycalls852,670
25.35%
c)LegalProcessin169,202
g
5.03%
d)SheriffOfficeSuppor101,911
t
3.03%
e)Afterhoursservicecalls137,863
4.10%
f)Trainin115,057
g
3.42%
g)CALE25,096
A
0.75%
h)SystemSupport243,452
7.24%
SubtotalEmergencyCommunicationsCente2,609,535
r
77.58%
TotalCommITBudget
3,363,713
100.00%
ProgramandActivityCostSummary
Department:FireandRescue
TotalCost
%ofBudget
1)Administration
a)Leadership/Management1.93%
264,751
b)Budget2.49%
342,117
c)HumanResources0.76%
104,828
d)RegionalCooperation1.78%
244,273
e)CommunityServices0.21%
28,845
f)InformationTechnology0.85%
116,526
8.02%
1,101,339
2)Fire&EMSServices
a)Leadership/CoordinationFire14.71%
2,020,359
b)EmergencyResponse27.12%
3,724,677
c)PreEmergencyPreparedness39.09%
5,369,438
11,114,474
Support
3)
a)Leadership/CoordinationSupport1.58%
217,380
b)CommunityRiskReduction2.26%
310,348
c)FacilityandVehicleMaintenance5.00%
686,236
d)FireandEMSTraining1.32%
181,158
10.16%
1,395,123
4)HomelandSecurity
a)Leadership/Coordination0.59%
80,844
b)EmergencyPlanning0.15%
19,933
c)Training&Exercises0.07%
9,797
d)EmergencyResponse0.06%
7,797
e)RecordKeeping0.05%
6,869
0.91%
125,240
TotalFireandRescueBudget100.00%
13,736,175
ProgramandActivityCostSummary
Department:Police
TotalBudget
%ofBudget
1.PatrolOperations
UniformPatrol
6,199,326
54.60%
CommunityPolicingCoordinatorandInitiatives
95,152
0.84%
SubtotalPatrolOperations
6,294,478
55.44%
2.CriminalInvestigations
General,Fraud,SpecialInvestigationsandViceDetectives
1,715,727
15.11%
SubtotalCriminalInvestigations
1,715,727
15.11%
3.OperationsSupport
SchoolResourceOfficers
579,519
5.10%
TrafficOfficers
285,557
2.52%
CommunityServiceOfficers
705,626
6.21%
SubtotalOperationsSupport
1,570,702
13.83%
4.Administration
ChiefofPolice
312,425
2.75%
AssistantChiefsofPolice
226,145
1.99%
SubtotalAdministration
538,570
4.74%
5.AdministrativeReport
CrimeAnalyst
500
0.00%
RecordsStaffandTechnicians
347,093
3.06%
Warrants/LegalProcess
144,887
1.28%
ProfessionalStandardsUnit
241,570
2.13%
PropertyandEvidence
157,322
1.39%
SubtotalAdministrativeReport
891,371
7.85%
6.RoanokeCountyCriminalJusticAcademy
LawEnforcementBasicTraining
265,991
2.34%
Inservice
52,500
0.46%
Firearms
24,624
0.22%
SubtotalCriminalJusticeAcademy
343,115
3.02%
11,353,962
TotalPoliceBudget
100.00%
ProgramandActivityCostSummary
Department:Sherif
f
1.AdministrationTotalCost
%ofBudget
a.Management534,5128.27%
b.BudgetAdministration94,2031.46%
c.OperationalPlanning,Policies,ProceduresandPractices180,5072.79%
d.RevenueandContractualAgreements128,9191.99%
e.CommunityAwarenessandCitizenSupport.74,5681.15%
SubtotalAdministration1,012,70815.67%
2.JailDivision
a.JailSecurityOperations2,759,74842.70%
b.JailProgramsandVolunteerServices51,1620.79%
c.MedicalandMentalHealthServices603,5849.34%
d.FoodServices20,6330.32%
e.AlternativeInmatePrograms158,5692.45%
f.JailMaintenanceandSanitation204,0033.16%
g.InmateRecords113,4251.75%
h.CommunityWorkProgram51,6280.80%
SubtotalJailDivision3,962,75361.31%
3.CourtServicesDivision
a.CourtServiceOperations875,41413.54%
b.GeneralDistrictCourt00.00%
c.CircuitCourt00.00%
d.JuvenileandDomestic00.00%
e.SecurityCheckpoints149,0962.31%
f.CivilProcess239,0933.70%
g.ProfessionalStandardsUnit37,1170.57%
h.StaffTrainingProgram135,5502.10%
i.HiringandSelection51,7550.80%
SubtotalCourtServicesDivision1,488,02523.02%
6,463,486
TotalSheriffBudget100.00%
ProgramandActivityCostSummary
Department:SocialServices
TotalCost
%ofBudget
1)AdministerPublicAssistanceprograms
a)Activity1:Eligibilitydeterminations
20.37%
1,713,640
b)Activity2:Promoteselfreliance
810,3589.63%
c)Activity3:Fraud/overpaymentinvestigations
1.10%
92,451
SubtotalProgram1
2,616,44931.10%
2)Preserve,protectandrestorefamilyandindividualstabilit
y
a)Activity1:Respondtoallegationsofchildabuseandneglect
4.04%
340,299
b)Activity2:Respondtoallegationsofadultabuseandneglec
t
3.40%
285,755
c)Activity3:Safeplacementforchildren
2,945,70735.01%
d)Activity4:CourtOrderedactivities
4.89%
411,189
e)Activity5:Deliverservicestoelderlyorincapacitatedadults
699,8208.32%
f)Activity6:Informationandreferral
s
4.80%
404,127
SubtotalProgram2
5,086,89760.46%
3)Administration
a)Activity1:CustomerServiceandsupportforstaff
442,0245.25%
b)Activity2:Finance
1.52%
127,726
c)Activity3:StaffDevelopment
140,3351.67%
SubtotalProgram3
8.44%
710,085
TotalSocialServicesBudget
8,413,431
100.00%
FY1415Contributions
BoardScoringSummary
FY14FY15FY15Difference%Change
DescriptionApprovedRequestProposedFY14toFY15FY14toFY15
HealthandHumanServicesAgencies330,400536,699323,900(6,500)1.97%
Cultural,Tourism&OtherAgencies193,500335,211163,800(29,700)15.35%
DuesandPerCapitaContributions261,081271,032253,672(7,409)2.84%
CommunityInvestments738,201729,908729,908(8,293)1.12%
Total$1,523,182$1,872,850$1,471,280$(51,902)3.41%
FY2014-2015 Contributions
Health and Human Services Agencies
FY14 to
FY13FY14FY15FY15FY15
AdoptedAdoptedRequestProposedInc/(Dec)
Agency Name
$8,900
Adult Care Center of the Roanoke Valley$8,900$8,800$8,600(200)
$2,500
The Advancement Foundation$600$600$300(300)
$5,000
American Red Cross$3,300$3,300$3,3000
$8,910
Bethany Hall$1,100$1,300$1,400100
$5,000
Big Brothers and Big Sisters of Roanoke Valley$4,300$4,400$4,4000
$10,000
Blue Ridge Independent Living Center$1,000$1,000$900(100)
$6,291
Blue Ridge Legal Services, Inc.$800$900$600(300)
Blue Ridge Literacy
$2,000
$1,100$1,200$800(400)
(formerly Literacy Volunteers of Roanoke Valley)
$7,500
Boys & Girls Clubs of Southwest Virginia$900$1,000$1,400400
$5,600
Bradley Free Clinic$5,200$5,400$5,300(100)
$3,000
Brain Injury Services of SWVA$2,800$2,900$2,800(100)
$20,944
Child Health Investment Partnership (CHIP)$19,200$19,300$19,200(100)
$9,500
Children's Trust$6,300$6,300$6,3000
$3,000
Christmas Store$2,200$2,300$1,900(400)
$2,500
Commonwealth Catholic Charities$400$500$300(200)
$5,000
Conflict Resolution Center, Inc.$1,100$1,400$900(500)
$3,000
Council of Community Svcs - Info and Referral Center$2,800$2,800$1,100(1,700)
$500
Council of Community Svcs - Nonprofit Resource Center$500$500$400(100)
Family Promise (formerly Roanoke Valley Interfaith Hospitality
$3,000
$1,000$1,000$900(100)
Network)
$4,100
Family Service of the Roanoke Valley$4,100$4,100$3,600(500)
$5,000
Feeding America - Southwest Virginia$4,700$4,900$4,700(200)
$600
Goodwill Industries of the Valleys$500$600$400(200)
$3,000
Greenvale School$0$300$0(300)
$2,000
Habitat for Humanity$1,600$1,600$1,100(500)
$37,600
LOA Area Agency on Aging$14,900$15,100$19,4004,300
$2,000
Manna Ministries$1,000$1,200$800(400)
$1,000
Mental Health America of Roanoke Valley$1,000$1,000$1,0000
$38,000
Mountain View Humane$0$0$00
$1,000
Presbyterian Community Center$800$800$600(200)
$10,000
Rebuilding Together$400$500$5000
$5,000
Roanoke Area Ministries$1,400$1,500$1,5000
$4,500
Roanoke County Prevention Council$1,900$2,100$2,200100
$3,000
Roanoke Valley SPCA$1,000$1,400$1,200(200)
$2,000
Roanoke Valley Speech & Hearing Center$1,600$1,700$1,500(200)
$10,000
Saint Francis of Assisi Service Dog Foundation$4,000$4,700$2,700(2,000)
$5,000
Salem/Roanoke County Community Food Pantry$5,000$5,000$3,400(1,600)
$3,000
Salvation Army$2,900$3,000$2,700(300)
$2,000
Southeast Rural Community Assistance Project, Inc.$600$600$500(100)
$4,000
Trust House$3,700$3,500$3,5000
Total Human Service Agencies
$114,600$118,500$254,945$112,100(6,400)
FY2014-2015 Contributions
Health and Human Services Agencies
FY14 to
FY13FY14FY15FY15FY15
AdoptedAdoptedRequestProposedInc/(Dec)
Agency Name
Social Service Agencies
$22,300
TAP$22,900$22,300$22,200(100)
$14,600
TAP - Transitional Living Center/Permanent Supportive Housing$14,700$14,600$14,6000
Total Social Service Agencies
$37,600$36,900$36,900$36,800(100)
Contractual Relationship for Services:
The BRBH budget request represents the County’s portion of the 10 percent local match that the Department of Behavioral Health and
Developmental Disabilities mandates that local Community Service Boards obtain from local governments in its service area. Failure to fully fund
this request could result in additional funding cuts from the Commonwealth. Although not funding the full local match could result in state cuts,
this has never been enforced in past years when local funding fell short of the required match.
$173,000$175,000$244,854$175,0000
Blue Ridge Behavioral Healthcare
Grand Total Health and Human Services Agencies$325,200$330,400$536,699$323,900(6,500)
FY2014-2015 Contributions
Cultural, Tourism, and Other Agencies
FY13FY14FY15FY15FY14 to FY15
AdoptedAdoptedRequestProposedInc/(Dec)
Agency Name
Blue Ridge Land Conservancy (formerly Western Virginia Land Trust)$2,000$2,000$2,500$1,400(600)
Blue Ridge Soil and Water Conservation District$1,000$1,000$4,000$900(100)
Center in the Square$33,500$33,700$35,000$29,800(3,900)
Center in the Square - Capital$10,200$10,200$15,000$5,400(4,800)
Clean Valley Council, Inc$1,500$1,600$5,000$1,500(100)
FRIENDS of the Blue Ridge Parkway$8,000$8,400$17,800$6,000(2,400)
Harrison Museum of African American Culture$400$800$15,000$700(100)
History Museum & Historical Society of Western Va. - O. Winston Link
$2,400$2,500$1,800(700)
$8,000
Museum
History Museum & Historical Society of Western Va.$3,500$3,500$12,000$2,400(1,100)
Hollins University - The Eleanor D. Wilson Art Museum$15,900$16,000$19,161$9,400(6,600)
Interstate 81 Corridor Coalition$0$0$5,000$00
Jefferson Center Foundation$1,700$1,800$25,000$2,000200
Mill Mountain Theatre$0$0$5,000$1,2001,200
Mill Mountain Zoo $10,200$10,300$15,000$8,200(2,100)
Miss Virginia Pageant$1,000$1,000$1,200$1,0000
Miss Virginia Pageant - TV Sponsorship$2,200$2,300$4,950$1,500(800)
Opera Roanoke$900$900$2,000$800(100)
Roanoke Higher Education Center$10,200$10,300$20,000$13,4003,100
Roanoke River Basin Association$0$0$4,000$00
Roanoke Symphony$4,800$5,000$8,000$3,700(1,300)
Roanoke Valley Sister Cities$2,600$2,600$2,800$1,600(1,000)
Salem Museum and Historical Society$700$800$800$600(200)
Salem-Roanoke Baseball Hall of Fame$1,400$1,500$2,800$1,000(500)
Salem/Roanoke County Chamber of Commerce$5,200$5,200$5,800$5,2000
Science Museum of Western Virginia$15,800$15,700$20,700$10,800(4,900)
Small Business Development Center$3,000$3,000$5,000$3,200200
Tri-County Lake Administrative Commission (TLAC) Smith Mtn Lake$0$0$1,000$00
Vinton Chamber of Commerce - Business Recruitment$3,900$4,000$12,000$3,400(600)
Vinton Dogwood Festival$1,000$1,000$1,000$900(100)
Vinton Historical Society$2,100$2,400$5,000$2,000(400)
Virginia Amateur Sports$39,400$38,000$45,000$38,0000
Virginia Museum of Transportation$4,300$4,600$5,000$3,700(900)
Williamson Road Area Business Association$2,000$2,400$3,700$1,800(600)
$500(500)
Young Audiences of Virginia, Inc.$1,000$1,000$1,000
Sub-Total$191,800$193,500$335,211$163,800(29,700)
FY2014-2015 Contributions
Cultural, Tourism, and Other Agencies
FY13FY14FY15FY15FY14 to FY15
AdoptedAdoptedRequestProposedInc/(Dec)
Agency Name
Dues & Per Capita Contributions:
These funding allocations represent memberships in the specific organization and, by nature, must be
funded at the full amount to retain membership.
International Council for Local Environmental Initiatives (ICLEI)$1,200$1,200$0(1,200)
$1,200
National Association of Counties$1,770$1,770$1,7700
$1,770
Roanoke Regional Chamber of Commerce - Dues$2,630$2,630$2,630$2,6300
Roanoke Valley Alleghany Regional Commission$63,208$63,442$68,126$68,1264,684
Salem/Roanoke County Chamber of Commerce$1,000$1,000$1,000$1,0000
Vinton Chamber of Commerce - Dues$500$500$500$5000
Virginia Association of Counties$20,391$20,391$20,391$20,3910
Virginia First Industrial Authority (Contractual Agreement)$34,255$34,255$34,255$34,2550
Virginia Institute of Government Membership$0$0$5,000$00
Virginia Municipal League$10,518$10,893$11,160$0(10,893)
Virginia Western Community College - CCAP Program*$0$125,000$125,000$125,0000
Virginia Western Community College - Scholarship$15,354$0N/AN/AN/A
Virginia Western Community College - Site Development
$40,579$0N/AN/AN/A
FY12-13 was last year of 5 year commitment)
(
Sub-Total$191,405$261,081$271,032$253,672(7,409)
Community Investments:
These organizations have made prior agreements with Roanoke County for annual funding. The FY14-15
figures presented below represent the organizations' expecations for contribution/membership for the next fiscal year.
Art Museum of Western Virginia (Taubman Museum)
$40,000$40,000$40,0000
$40,000
Contractual Agreement
Art Museum of Western Virginia (Taubman Museum) -
Roanoke County Schools Education Program$41,700$41,700$41,700$41,7000
Contractual Agreement
Greenway Commission$34,400$34,300$35,080780
$35,080
Roanoke Regional Partnership $174,456$175,033$176,2891,256
$176,289
Roanoke Valley Convention and Visitors Bureau$201,600$447,168$436,839(10,329)
$436,839
Sub-Total$492,156$738,201$729,908$729,908(8,293)
Grand Total Cultural, Tourism & Other$875,361$1,192,782$1,336,151$1,147,380(45,402)
Q
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, APRIL 8, 2014
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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