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HomeMy WebLinkAbout5/13/2014 - Adopted Board RecordsACTION NO. A-051314-1 ITEM NO. E-1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 13, 2014 AGENDA ITEM: Request to adopt the Roanoke County School Budget for the fiscal year 2014-2015 SUBMITTED BY: Rebecca Owens Director of Finance APPROVED BY: B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2014-2015 fiscal year as is required by state code. The proposed school budget for 2014-2015 reflects revenues based on aid for education released on February 21, 2014, via the Virginia Department of Education. The General Assembly adjourned on March 8, 2014, without adopting a state budget, reconvened on March 24, 2014, for a special session, and adjourned again without adopting a state budget. The school budget is based on the lowest funding level which was included in the House version. The School Board approved a budget on March 27, 2014. This budget was revised at their meeting on May 8, 2014, to include the final number for the local appropriation from the County Board Supervisors based on the new revenue sharing formula, and in accordance with state law, has now submitted it for Board of Supervisors approval. This budget is expected to be amended and approved by the School Board upon final adoption of the state budget by the General Assembly at a yet to be determined future date. Drew Barrineau (Chairman of the Roanoke County School Board), Dr. Lorraine Lange Page 1 of 2 (Superintendent of Schools), and Penny Hodge (Assistant Superintendent of Finance) will attend the Board of Supervisors meeting to present the school budget. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2014- 2015 fiscal year. VOTE: Supervisor Peters moved to approve the staff recommendation. Motion approved. cc: Rebecca Owens, Director of Finance Dr. Lorraine Lange, Superintendent of Roanoke County Schools Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools Page 2 of 2 Yes No Absent Ms. Moore ❑ ❑ Mr. Bedrosian ❑ ® ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: Rebecca Owens, Director of Finance Dr. Lorraine Lange, Superintendent of Roanoke County Schools Penny Hodge, Assistant Superintendent of Finance, Roanoke County Schools Page 2 of 2 AT A REGULAR MEETING OF THE BORAD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2014 RESOLUTION 051314-2 ADOPTING A VIRGINIA STORMWATER MANAGEMENT PROGRAM (VSMP) SCHEDULE OF FEES WHEREAS, Section 62.1-44.15:28 of the Code of Virginia, as amended, provides that the State Water Control Board shall establish by regulation a statewide permit fee schedule to cover costs associated with the implementation of a Virginia Stormwater Management Program; and WHEREAS, the following regulations (9VAC25-870-820, 9VAC25-870-825, 9VAC25-870-830) adopted by the State Water Control Board establish the fees set out in Table 1, Table 2, and Table 3 of the attached fee schedule; and WHEREAS, Section 23-3.9. of the Stormwater Management Ordinance (Ordinance 042214-12) provides that a fee schedule for implementation of the VSMP land disturbing activities and the issuance of general permits for discharges of stormwater from construction activities shall be established and imposed from time to time by the Board of Supervisors by resolution. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the "Roanoke County Department of Community Development Virginia Stormwater Management Program (VSMP) Schedule of Fees", as set out below, is hereby adopted in order to implement the requirements of Chapter 23. "Stormwater Management Ordinance", as provided in Section 23-3.9. 2. That this resolution shall be effective from and after July 1, 2014. Effective July 1, 2014 Page 1 of 5 Roanoke County Department of Community Development Virainia Stormwater Manaaement Program (VSMP) Schedule of Fees Fee Table 1 — Coverage under the General Permit for Discharges of Stormwater from Construction Activities 1. 50% of total fee is due with original submittal. Remaining fee is due prior to issuance of coverage under the General Permit for Discharges of Stormwater from Construction Activities. 2. When a site or sites are purchased for development within a previously permitted common plan of development or sale, the applicant shall be subject to fees ("total fee to be paid by applicant" column) in accordance with the disturbed acreage of their site or sites. 3. Applicant pays total fee to County. County will transfer the State portion of fee to State. 4. A single-family detached residential structure, within or outside of a common plan of development or sale, is not required to pay the state portion of the total fee. Effective July 1, 2014 Page 2 of 5 Total County State fee portion portion of Fee" of Fee" (72%) (28%) A. General / Stormwater Management - Small $209 $209 $0 Construction Activity/Land Clearing (Single-family detached residential structure, sites or areas within common plans of development or sale with land - disturbance acreage less than one acre) B. General / Stormwater Management - Small $290 $209 $81 Construction Activity/Land Clearing (Areas within common plans of development or sale with land - disturbance acreage less than one acre) C. General/Stormwater Management — Small $209 $209 $0 Construction Activity/Land Clearing (Single-family detached residential structure, sites or areas within or outside a common plan of development or sale that is equal to or greater than 1 acre but less than 5 acres) D. General / Stormwater Management - Small $2,700 $1,944 $756 Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than one acre and less than five acres) Effective July 1, 2014 Page 2 of 5 Fee Table 2 — Modification or Transfer of Registration Statements for the General Permit for Discharges of Stormwater from Construction Activities (VSMP) 1. Applies to modification or transfer of registration statements. 2. If changes result in changes to stormwater management plans that require additional review by the County, reviews shall be subject to the fees set out in this section. The fee shall be based on the total disturbed acreage of the site. In addition to the modification fee, modifications resulting in an increase in total disturbed acreage shall pay the difference in the initial state permit fee paid and the permit fee that would have applied for the total disturbed acreage, on Fee Table 1. A. General / Stormwater Management — Small Construction Activity/Land $20 Clearing (Areas within common plans of development or sale with land disturbance acreage less than one acre) Effective July 1, 2014 Page 3 of 5 Total County State fee portion portion of Fee" of Fee" (72%) (28%) E. General / Stormwater Management - Large $3,400 $2,448 $952 Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than five acres and less than 10 acres) F. General / Stormwater Management - Large $4,500 $3,240 $1,260 Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than 10 acres and less than 50 acres) G. General / Stormwater Management - Large $6,100 $4,392 $1,708 Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land - disturbance acreage equal to or greater than 50 acres and less than 100 acres) H. General / Stormwater Management - Large $9,600 $6,912 $2,688 Construction Activity/Land Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than 100 acres) Fee Table 2 — Modification or Transfer of Registration Statements for the General Permit for Discharges of Stormwater from Construction Activities (VSMP) 1. Applies to modification or transfer of registration statements. 2. If changes result in changes to stormwater management plans that require additional review by the County, reviews shall be subject to the fees set out in this section. The fee shall be based on the total disturbed acreage of the site. In addition to the modification fee, modifications resulting in an increase in total disturbed acreage shall pay the difference in the initial state permit fee paid and the permit fee that would have applied for the total disturbed acreage, on Fee Table 1. A. General / Stormwater Management — Small Construction Activity/Land $20 Clearing (Areas within common plans of development or sale with land disturbance acreage less than one acre) Effective July 1, 2014 Page 3 of 5 B. General / Stormwater Management — Small Construction Activity/Land $200 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than one and less than five B. acres) $400 C. General / Stormwater Management — Large Construction Activity/Land $250 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than five acres and less than 10 acres) D. General / Stormwater Management — Large Construction Activity/Land $300 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than 10 acres and less than 50 acres) E. General / Stormwater Management — Large Construction Activity/Land $450 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than 50 acres and less than 100 acres) F. General / Stormwater Management — Large Construction Activity/Land $700 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than 100 acres) Fee Table 3 — Annual Maintenance Fees for Coverage under the General Permit for Discharges of Stormwater from Construction Activities (VSMP) 1. The following annual permit maintenance fees apply to each permit identified below. These fees shall apply until the permit coverage is terminated. 2. Annual maintenance fees are due to the County by April 1St of each calendar year, for permits issued in a previous calendar year, to maintain coverage under the General Permit for Discharges of Stormwater from Construction Activities. 3. Permit coverage will lapse if the annual maintenance fee is not paid by the time stated in note 2. A. General / Stormwater Management — Small Construction Activity/Land $50 Clearing (Areas within common plans of development or sale with land - disturbance acreage less than one acre) B. General / Stormwater Management — Small Construction Activity/Land $400 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance equal to or greater than one acre and less than five acres) Effective July 1, 2014 Page 4 of 5 C. General / Stormwater Management — Large Construction Activity/Land $500 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than five acres and less than 10 acres) D. General / Stormwater Management — Large Construction Activity/Land $650 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than 10 acres and less than 50 acres) E. General / Stormwater Management — Large Construction Activity/Land $900 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater than 50 acres and less than 100 acres) F. General / Stormwater Management — Large Construction Activity/Land $1,400 Clearing (Sites, or areas within common plans of development or sale, with land -disturbance acreage equal to or greater 100 acres) On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: ABSENT NAYS: Supervisors Bedrosian, Church, Peters, McNamara Supervisor Moore None A C. VY TESTE: Debarrah C. Jacks Deputy Clerk to the cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development rd of Supervisors Effective July 1, 2014 Page 5 of 5 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2014 RESOLUTION 051314-3 ADOPTING A STORMWATER MANAGEMENT DESIGN MANUAL FOR ROANOKE COUNTY WHEREAS, Section 23-1.8 of the Roanoke County Code provides for the adoption of a Stormwater Management Design Manual; and WHEREAS, Roanoke County will utilize the policies, criteria and information contained in this design manual for the proper implementation and requirements of the Stormwater Management Ordinance; and WHEREAS, this design manual shall be authorized and approved by the Board of Supervisors by resolution. NOW THEREFORE BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Stormwater Management Design Manual approved by the Board of Supervisors pursuant to the 2007 Stormwater Management Ordinance is hereby repealed. 2. That the "Stormwater Management Design Manual" is hereby adopted in order to implement the requirements of Chapter 23. "Stormwater Management Ordinance", as provided in Section 23-1.8. 3. That this resolution shall be effective from and after July 1, 2014. Page 1 of 2 On motion of Supervisor Bedrosian to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Bedrosian, Church, Peters, McNamara NAYS: None ABSENT: Supervisor Moore A CQPY TESTE: Debarah C. Jacks Deputy Clerk to the Erbard of Supervisors cc: Arnold Covey, Director of Community Development Tarek Moneir, Deputy Director of Development Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 13, 2014 RESOLUTION 051314-4 TO VIRGINIA RETIREMENT SYSTEM (VRS) APPROVING THE EMPLOYER CONTRIBUTION RATE OPTION FOR THE BIENNIUM BEGINNING JULY 1, 2014 BE IT RESOLVED, that the County of Roanoke -55180 does hereby acknowledge that its contribution rates effective July 1, 2014, shall be based on the higher of a) the contribution rate in effect for FY 2014, or b) eighty percent of the results of the June 30, 2013, actuarial valuation of assets and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014-16 biennium (the "Alternate Rate") provided that, at its option, the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System Board of Trustees pursuant to Virginia Code § 51.1-145(1) resulting from the June 30, 2013, actuarial value of assets and liabilities (the "Certified Rate"); and BE IT ALSO RESOLVED that the County of Roanoke -55180 does hereby certify to the Virginia Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2014: (Check only one box) The Certified Rate of % X The Alternate Rate of 11.12% and BE IT ALSO RESOLVED, that the County of Roanoke -55180 does hereby certify to the Virginia Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia Retirement System outlining the Page 1 of 2 potential future fiscal implications of any election made under the provisions of this resolution; and NOW, THEREFORE, the officers of the County of Roanoke -55180 are hereby authorized and directed in the name of the County of Roanoke to carry out the provisions of this resolution, and said officers of the County of Roanoke are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by the County of Roanoke for this purpose. On motion of Supervisor Church to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Bedrosian, Church, Peters, McNamara NAYS: None ABSENT: Supervisor Moore A COPY TESTE: Deborah C. Jacks Deputy Clerk to the Board of Supervisors cc: Rebecca Owens, Director of Finance Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2014 RESOLUTION 051314-5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows.. That the certain section of the agenda of the Board of Supervisors for May 13, 2014, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows.. 1. Approval of minutes — March 18, 2014; March 25, 2014 2. Confirmation of appointments to the Board of Zoning Appeals (appointed by District); Parks Recreation and Tourism Advisory Commission (appointed by District) and the Planning Commission (appointed by District) 3. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Billy McDaniel, Building Maintenance Technician, upon his retirement after more than thirty-seven (37) years of service 4. Resolution requesting acceptance of Stonecreek Way into the Virginia Department of Transportation (VDOT) Secondary System Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Bedrosian, Church, Peters, McNamara NAYS: None ABSENT: Supervisor Moore A COPY TESTE: Deborah C. Jacks " Deputy Clerk to the Board of Supervisors Page 2 of 2 ACTION NO. A -051314-5.a ITEM NO. H-2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: AGENDA ITEM: SUBMITTED BY: APPROVED BY: May 13, 2014 Confirmation of appointments to the Board of Zoning Appeals (appointed by District); Parks, Recreation and Tourism Advisory Commission (appointed by District) and the Planning Commission Deborah C. Jacks Deputy Clerk to the Board B. Clayton Goodman III County Administrator COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. Board of Zoning Appeals (appointed by District) Charlotte Moore has recommended the reappointment of Barry Beckner to serve an additional five-year term to expire on June 30, 2019. 2. Parks, Recreation and Tourism Advisory Commission (appointed by District) Joseph McNamara has recommended the reappointment of Murray Cook to serve an additional three-year term to expire on June 30, 2017. Charlotte Moore has recommended the reappointment of Beth Doughty to serve an additional three-year term to expire on June 30, 2017. 3. Planning Commission (appointed by District): Joseph McNamara has recommended the reappointment of Jim Woltz to serve a four- year term to expire June 30, 2018. Jason Peters has recommended the reappointment of Rick James to serve a four-year term to expire June 30, 2018. Page 1 of 2 VOTE: Supervisor McNamara moved to approve the staff recommendation. Motion approved. cc: John Murphy, Zoning Administrator Arlain Martin, Office Support Specialist Doug Blount, Director of Parks, Recreation and Tourism Philip Thompson, Deputy Director of Planning Page 2 of 2 Yes No Absent Ms. Moore ❑ ❑ Fq Mr. Bedrosian ® ❑ ❑ Mr. Church ® ❑ ❑ Mr. Peters ® ❑ ❑ Mr. McNamara ® ❑ ❑ cc: John Murphy, Zoning Administrator Arlain Martin, Office Support Specialist Doug Blount, Director of Parks, Recreation and Tourism Philip Thompson, Deputy Director of Planning Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 13, 2014 RESOLUTION 051314-5.c REQUESTING ACCEPTANCE OF STONECREEK WAY INTO THE VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) SECONDARY SYSTEM WHEREAS, the streets described on the attached Addition Form AM -4.3, fully incorporated herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of Roanoke County; and WHEREAS, the representative for the Virginia Department of Transportation has advised this Board that the street(s) meet the requirements established by the Virginia Department of Transportation's Subdivision Street Requirements; and WHEREAS, the County and the Virginia Department of Transportation have entered into an agreement on March 9, 1999, for comprehensive stormwater detention, which applies to this request for addition. NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of Transportation to add the street(s) described on the attached Additions Form AM -4.3 to the secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements, after receiving a copy of this resolution and all outstanding fees and documents required of the developer, whichever occurs last in time; and BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage; and BE IT FURTHER RESOLVED,that a certified copy of this resolution be forwarded Page 1 of 2 to the Residency Administrator for the Virginia Department of Transportation. On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Bedrosian, Church, Peters, McNamara ABSENT: Supervisor Moore NAYS: None A COPY TESTE: Deborah C. Jacks Deputy Clerk to the Board of Supervisors cc: Arnold Covey, Director of Community Development Brian Epperly, Transportation Engineer Virginia Department of Transportation Page 2of2 --------------------------------------- IntheRoanoke--------------------------------------- By resolution of the governing body adopted May 13, 2014 The following VDOT Form AM -4.3 is hereby attached and incorpor d as part of the gove body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Oficial): Report of Changes in the Secondary System of State Highways Project/Subdivision Village at Stonegate Type Change to the Secondary System of State Highways: Addition The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions cited, are hereby requested; the right of way for which, including additional easements for cuts, fills and drainage, as required, is hereby guaranteed: Reason for Change: New subdivision street Pursuant to Code of Virginia Statute: §33.1-229 Street Name and/or Route Number ♦ Stonecreek Way, State Route Number 1298 Old Route Number: 0 -------------------------------------------- 0 From: Int. of Route 1296 (Stoneledge Drive) To: End, Cul-de-sac, a distance of: 0.19 miles. 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KV4 Sr ' 15 1f 6 IL 11 /0 Q 7 'I G 5 ¢ ({I tr ;A'xiE (1 i0'[iE AB R 116 r<: ➢9 � �. rvi PROPOSED ADDITION(S) SHOWN IN SLUE DESCRIPTION LENGTH ROW SERVICES Miles Feet Houses Stonecreek Way; From Int. of Route 1296 (Stoneledge Drive) to the end of its cul-de-sac 0.19 40 26 ROANOKE COUNTY ACCEPTANCE OF STONECREEK WAY INTO THE VIRGINIA DEPARTMENT OF DEPARTMENT OF TRANSPORTATION SCONDARY COMMUNITY DEVLOPMENT SYSTEM AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 13, 2014 RESOLUTION 051314-6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. Page 1 of 2 On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Bedrosian, Church, Peters, McNamara ABSENT: Supervisor Moore NAYS: None A COPY TESTE: Deborah C. Jacks Deputy Clerk to the Bo d of Supervisors Page 2 of 2