HomeMy WebLinkAbout5/27/2014 - Adopted Board RecordsACTION NO. A-052714-1
ITEM NO. E-1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 27, 2014
AGENDA ITEM: Request to approve submission of a grant application to the
U. S. Department of Justice, Justice Administration Grant
Section, for an Edward Byrne Memorial Justice Assistant
Grant (JAG) Program fiscal year 2014 Local Solicitation, in
the amount of $14,183
SUBMITTED BY: Howard B. Hall
Chief of Police
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The U. S. Department of Justice through the Edward Byrne Memorial Justice
Assistance Grant (JAG) Program fiscal year 2014 has made funds available in the
amount of $14,183. This grant does not require local matching funds. The application
will be made for funding from the "law enforcement programs" category. The funds will
be allocated to offset the costs of enhancements to the New World computer aided
dispatch and records management systems. The goal is to provide automatic vehicle
locator and mapping capabilities.
FISCAL IMPACT:
This grant does not require any local matching funds.
STAFF RECOMMENDATION:
Staff recommends approval to submit a grant application to the U. S. Department of
Justice, Justice Administration Grant Section, for an Edward Byrne Memorial Justice
Assistant Grant (JAG) Program fiscal year 2014 Local Solicitation, in the amount of
$14,183.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Howard B. Hall, Chief of Police
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Howard B. Hall, Chief of Police
Page 2 of 2
ACTION NO. A-052714-2
ITEM NO. E-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 27, 2014
AGENDA ITEM:
SUBMITTED BY:
Request to approve an agreement with Springsted,
Incorporated and transfer of previously appropriated funds in
the amount of $21,000 related to the search for a new
County Administrator
Paul M. Mahoney
County Attorney
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board of Supervisors of Roanoke County is interested in contracting for Executive
Search services for a new County Administrator. The Board has decided to take
advantage of cooperative procurement opportunities under the Code of Virginia to
select Springsted, Incorporated to assist it in the search for a new County Administrator.
Springsted will perform these services for the County Administrator search for a
professional fee of $16,500 and direct out-of-pocket expenses are calculated not to
exceed $4,500.
STAFF RECOMMENDATION:
It is recommended that the Board approve an agreement with Springsted, authorize the
Chairman of the Board of Supervisors to execute this agreement and to appropriate
$21,000 from the Board contingency for this purpose.
Page 1 of 2
VOTE:
Supervisor Church moved to approve the staff recommendation.
Motion approved.
cc: Paul M. Mahoney, County Attorney
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Paul M. Mahoney, County Attorney
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
RESOLUTION 052714-3 APPROVING THE FISCAL YEAR 2014-2015
BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides
that the governing body of the County shall prepare and approve an annual budget; and
WHEREAS, said budget shall be prepared and approved for informative and fiscal
planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearing as required
thereon was held on April 22, 2014.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for fiscal year 2014-2015 for
Roanoke County, Virginia, as shown on the attached Schedules.
2. That the preparation and approval of this budget is for informative and fiscal
planning purposes only.
Page 1 of 5
County of Roanoke
Adopted FY 2014-2015 Budget
May 27, 2014
Revenue Estimates
Amount
General Fund
General Government
General Property Taxes
$
120,539,350
Local Sales Tax
10,000,000
Telecommunications Tax
3,960,000
Business License Tax
6,400,000
Bank Franchise Tax
450,000
Utility Consumer Tax
3,775,000
Motor Vehicle License Tax
2,150,000
Recordation/Conveyance Tax
1,425,000
Meals Tax
4,025,000
Hotel/Motel Tax
1,075,000
Other Local Taxes
634,000
Permits, Fees & Licenses
526,560
Fines and Forfeitures
681,500
Interest Income
124,100
Charges for Services
3,690,433
Commonwealth
9,372,358
Federal
3,275,000
Other
2,125,995
Total General Government
$
174,229,296
Communications & Information Technology
8,465,123
Comprehensive Services
5,237,945
Law Library
27,175
Public Works Projects
183,433
S B & T Building
486,510
Recreation Fee Class
5,425,455
Grants and Other Funds
1,041,895
Police Special Programs
1,000
Criminal Justice Academy
239,285
Fleet Service Center
2,837,382
Total General Fund
$
198,174,499
Debt Service Fund - County
7,261,146
Capital Projects Fund
6,797,195
Internal Service Fund
1,633,921
School Operating Fund
135,738,864
School Nutrition Fund
5,712,290
School Debt Service Fund
13,617,491
School Grants Fund
5,435,746
School Capital Fund
846,070
School Instructional Resources Fund
994,212
School Bus Fund
325,000
School Laptop Insurance Reserve
467,800
Total Revenues All Funds
$
377,004,234
Less: Transfers
(109,026,015)
Total Net of Transfers
$
267,978,219
Page 2 of 5
County of Roanoke
Adopted FY 2014-2015 Budget
May 27, 2014
Proposed Expenditures
Amount
General Fund
General Government
General Administration
$
2,829,852
Constitutional Officers
13,238,735
Judicial Administration
810,732
Management Services
3,295,385
Public Safety
25,338,062
Community Services
11,557,911
Human Services
18,829,385
Non -Departmental
12,524,786
Transfers to School Operating Fund
65,620,127
Transfers to School Insurance - Dental
477,299
Transfers to (from) Capital Fund
138,047
Transfers to Debt Service Fund
16,165,423
Transfer to Public Works Projects
183,433
Transfer to Comprehensive Services
1,853,000
Other
1,367,119
Total General Government
$
174,229,296
Communications and Information Technology
8,465,123
Comprehensive Services
5,237,945
Law Library
27,175
Public Works Projects
183,433
S B & T Building
486,510
Recreation Fee Class
5,425,455
Grants and Other Funds
1,041,895
Criminal Justice Academy
1,000
Police Special Programs
239,285
Fleet Service Center
2,837,382
Total General Fund
$
198,174,499
Debt Service Fund - County
7,261,146
Capital Projects Fund
6,797,195
Internal Service Fund
1,633,921
School Operating Fund
135,738,864
School Nutrition Fund
5,712,290
School Debt Fund
13,617,491
School Grants Fund
5,435,746
School Capital Fund
846,070
School Textbook Fund
994,212
School Bus Fund
325,000
School Laptop Insurance Reserve
467,800
Total Expenditures All Funds
377,004,234
Less: Transfers
$
(109,026,015)
Total Net of Transfers
$
267,978,219
Page 3 of 5
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On motion of Supervisor McNamara to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: Supervisor Bedrosian
A CORY TESTE:
Deborah C. Jacks
Deputy Clerk to the BilaW of Supervisors
cc: B. Clayton Goodman III, County Administrator
Daniel O'Donnell, Assistant County Administrator
Richard Caywood, Assistant County Administrator
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Paul Mahoney, County Attorney
Page 5 of 5
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
ORDINANCE 052714-4 APPROPRIATING FUNDS FOR THE 2014-2015
FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on April 22, 2014, concerning the adoption of the annual budget for Roanoke
County for fiscal year 2014-2015; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 27, 2014, pursuant to the provisions of Section 13.02 of the
Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as
amended; and
WHEREAS, the first reading of this appropriation ordinance was held on May 13,
2014, and the second reading of this ordinance was held on May 27, 2014, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2014, and ending June 30, 2015, for the functions and
purposes indicated:
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one department to
another.
County of Roanoke
Adopted FY 2014-2015 Budget
May 13, 2014
Revenues:
General Fund:
General Government
$
174,229,296
Communications & Information Technology
8,465,123
Comprehensive Services
5,237,945
Law Library
27,175
Public Works Projects
183,433
SB&T-Social Services Building
486,510
Recreation Fee Class
5,425,455
Grants and Other Funds
1,041,895
Police Special Programs
1,000
Criminal Justic Academy
239,285
Fleet Service Center
2,837,382
Total General Fund
$
198,174,499
Debt Service Fund - County
$
7,261,146
Capital Projects Fund
$
6,797,195
Internal Service Fund - Risk Management
$
1,633,921
School Funds:
Operating
$
135,738,864
Nutrition
5,712,290
Debt
13,617,491
Grants
5,435,746
Capital
846,070
Instructional Resources
994,212
Bus
325,000
Laptop Insurance Reserve
467,800
Total School Fund
$
163,137,473
Total All Funds
$
377,004,234
Expenditures:
General Government:
General Administration
Board of Supervisors
$
301,713
County Administrator
294,324
Public Information
174,347
Asst. Co. Administrators
354,759
Human Resources
764,639
County of Roanoke
Adopted FY 2014-2015 Budget
May 13, 2014
County Attorney 514,346
Economic Development 425,724
Total General Administration $ 2,829,852
Constitutional Officers
Treasurer $ 776,612
Commonwealth Attorney 1,076,015
Commissioner of the Revenue 747,558
Clerk of the Circuit Court 1,077,602
Sheriffs Office 9,560,948
Total Constitutional Officers $ 13,238,735
Judicial Administration
Circuit Court $ 237,972
General District Court 69,940
Magistrate 1,590
J & DR Court 21,086
Court Service Unit 480,144
Total Judicial Administration $ 810,732
Management Services
Real Estate Assessments
$
850,744
Finance
1,334,064
Public Transportation
420,000
Management and Budget
290,709
Procurement Services
399,868
Total Management Services
$
3,295,385
Public Safety
Police
$
11,301,887
Fire and Rescue
14,036,175
Total Public Safety
$
25,338,062
Community Services
General Services $ 5,137,750
Community Development 4,552,883
Building Maintenance 1,867,278
Total Community Services $ 11,557,911
County of Roanoke
Adopted FY 2014-2015 Budget
May 13, 2014
Human Services
Grounds Maintenance $ 2,259,887
Parks and Recreation 2,214,457
Public Health 500,358
Social Services 8,470,857
Contributions -Human Service, Cultural, Tourism, Dues 1,650,123
Library 3,330,403
VA Cooperative Extension 87,097
Elections 316,203
Total Human Services $ 18,829,385
Non -Departmental
Employee Benefits
$
3,179,013
Miscellaneous
7,511,341
Internal Service Charges
1,834,432
Total Non -Departmental
$
12,524,786
Transfers to Other Funds
Transfer to Debt - General & Schools
$
16,165,423
Transfer to (from) Capital
138,047
Transfer to Schools
65,620,127
Transfer to Schools - Dental Insurance
477,299
Transfer to Public Works Projects
183,433
Transfer to Internal Services
1,267,119
Transfer to Comprehensive Services
1,853,000
Total Transfers to Other Funds
$
85,704,448
Unappropriated Balance
Board Contingency $ 100,000
Total General Government $ 174,229,296
Communications & Information Technology $ 8,465,123
Comprehensive Services $ 5,237,945
Law Library $ 27,175
Public Works Projects $ 183,433
SB&T-Social Services Building $ 486,510
County of Roanoke
Adopted FY 2014-2015 Budget
May 13, 2014
Recreation Fee Class
$
5,425,455
Grants and Other Funds
$
1,041,895
Police Special Programs
$
1,000
Criminal Justice Academy
$
239,285
Fleet Service Center
$
2,837,382
Total General Fund
$
198,174,499
Debt Service Fund - County
$
7,261,146
Capital Projects Fund
$
6,797,195
Internal Services Fund - Risk Management
$
1,633,921
School Funds
Operating
$ 135,738,864
Nutrition
5,712,290
Debt
13,617,491
Grants
5,435,746
Capital
846,070
Instructional Resources
994,212
Bus
325,000
Laptop Insurance Reserve
467,800
Total School Funds
$ 163,137,473
Total All Funds
$ 377,004,234
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3. That all funded outstanding encumbrances, both operating and capital, at
June 30, 2014, are re -appropriated to the 2014-15 fiscal year to the same department
and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until
the Board of Supervisors, by appropriate action, changes or eliminates the
appropriation. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This section applies
to appropriations for Capital Projects at June 30, 2014, and appropriations in the 2014-
2015 budget.
5. That all school fund appropriations remaining at the end of the 2013-2014
fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year
2014-2015 as follows:
a.) Two-thirds of the year-end balance in the school operating fund will be
allocated to the Major School Capital Reserve;
b.) One-third of the year-end balance in the school operating fund will be
allocated to the Minor School Capital Reserve;
6. That all General Fund unexpended appropriations at the end of the 2013-
2014 fiscal year not lapse but shall be re -appropriated, as provided by Resolution
111213-12.e, as follows:
a) Thirty-five percent (35%) of these unexpended appropriations shall be
transferred to the un -appropriated Minor County Capital Fund Reserve;
b) Fifty-five percent (55%) of these unexpended appropriations shall be re -
appropriated to the same department for expenditure in fiscal year 2014-
NOU1
c) Ten percent (10%) of the unexpended appropriations shall be
transferred to the Technology Reserve;
7. That all General Fund revenues collected in excess of appropriated revenues
shall be re -appropriated, as provided by Resolution 122104-5, as follows:
a.) Revenues in excess of budget will first be allocated to the General Fund
Un -appropriated Balance, until the maximum amount for the current year
is met, as specified in the General Fund Un -appropriated Balance Policy,
as adopted by Resolution 061411-6.f;
b.) The remainder of revenues in excess of budget will then be allocated to
the Major County Capital Fund Reserve.
8. Rescue fees collected by the Fire & Rescue Department in excess of
budgeted amounts will be re -appropriated and allocated to the Fire and Rescue Capital
Reserve.
9. Account balances remaining in the Fee Class collected by the Parks and
Recreation Department will be allocated to accounts as defined by the Fee Class
Accounts Procedure.
10. Account balances remaining in funds 111-175, 310, 510, 655, 700, 810, 814,
815, and 895 will carry over 100% and be re -appropriated to the individual funds.
11. That the Board anticipates receiving various grants, donations, and other
miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund
for the various functions and purposes as provided therein, and said appropriation shall
be acknowledged and allocated to the appropriate fund upon approval by the Board on
the Consent Agenda.
12. This ordinance shall take effect July 1, 2014.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: Supervisor Bedrosian
A CORY TESTE:
Deputy Clerk to the Board of Supervisors
M. B. Clayton Goodman III, County Administrator
Daniel R. O'Donnell, Assistant County Administrator
Richard L. Caywood, Assistant County Administrator
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Paul M. Mahoney, County Attorney
Joseph Sgroi, Director of Human Resources
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MAY 27, 2014
ORDINANCE 052714-5 ACCEPTING AND APPROPRIATING GRANT
FUNDS IN THE AMOUNT OF $1,279,503 FROM THE FEDERAL
REGIONAL SURFACE TRANSPORTATION PROGRAM TO THE
DEPARTMENT OF COMMUNITY DEVELOPMENT FOR FISCAL YEARS
2014-2016 FOR THE PLANTATION ROAD BICYCLE, PEDESTRIAN
AND STREETSCAPE IMPROVEMENT PROJECT
WHEREAS, on April 19, 2013, Roanoke County submitted a request to the
Roanoke Valley Area Metropolitan Planning Organization for Regional Surface
Transportation Program funds for the Plantation Road Bicycle, Pedestrian and
Streetscape Improvement Project; and
WHEREAS, on May 23, 2013, the Roanoke Valley Area Metropolitan Planning
Organization endorsed the Regional Surface Transportation Program project priorities
and six-year financial plan, which included $1,279,503 in funds to Roanoke County for
the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and
WHEREAS, on June 19, 2013, the Commonwealth Transportation Board
adopted the fiscal year 2014-2019 Six-year Improvement Program, which allocated the
Regional Surface Transportation Program funds; and
WHEREAS, these funds are scheduled to be allocated over three (3) fiscal years
from fiscal year 2014 through fiscal year 2016; and
WHEREAS, the grant award does not require matching funds from Roanoke
County;
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on May 13, 2014, and the
Page 1 of 2
second reading was held on May 27, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as
follows:
1. That the sum of $1,279,503 is hereby appropriated from the Regional Surface
Transportation Program to the Department of Community Development for
fiscal years 2014-2016; and
2. The funds are to be allocated to the Plantation Road Bicycle, Pedestrian and
Streetscape Improvement Project; and
3. That appropriations designated for the Plantation Road Project will not lapse
at the end of the fiscal year but shall remain appropriated until the completion
of the project; and
4. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Bedrosian to adopt the Ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
1_�Ki7a'rrx+�r�
Deborah C. Jacks V
Deputy Clerk to the Board of Supervisors
cc: David Holladay, Planning Administrator
Megan Cronise, Principal Planner
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MAY 27, 2014
ORDINANCE 052714-6 ACCEPTING AND APPROPRIATING GRANT
FUNDS IN THE AMOUNT OF $511,130 FROM THE FEDERAL
TRANSPORTATION ALTERNATIVES PROGRAM TO THE
DEPARTMENT OF COMMUNITY DEVELOPMENT FOR FISCAL YEARS
2013-2014 FOR THE PLANTATION ROAD BICYCLE, PEDESTRIAN
AND STREETSCAPE IMPROVEMENT PROJECT
WHEREAS, on January 22, 2013, the Board of Supervisors submitted a request
to the Commonwealth Transportation Board for Transportation Alternative Program
funds for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement
Project; and
WHEREAS, on March 28, 2013, the Roanoke Valley Area Metropolitan Planning
Organization allocated $70,904 in Transportation Alternatives Program funds to
Roanoke County; and
WHEREAS, on June 19, 2013, the Commonwealth Transportation Board
allocated $338,000 in Transportation Alternatives Program funds to Roanoke County;
and
WHEREAS, the grant allocations totaling $511,130 requires twenty percent
(20%) matching funds in the amount of $102,226 from Roanoke County; and
WHEREAS, the County match of $102,226 is through a combination of in-kind
services of staff time, funds from the Economic Development Authority, funds from the
Roanoke County Public Private Partnership, and potential right-of-way donation value;
and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
Page 1 of 3
WHEREAS, the first reading of this ordinance was held on May 13, 2014, and the
second reading was held on May 27, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia as
follows..
1. That the sum of $408,904 is hereby appropriated from the Transportation
Alternatives Program to the Department of Community Development for the
Plantation Road Project; and
2. That Roanoke County shall provide matching funds for the grant in the
amount of $102,226 through a combination of in-kind services of staff time,
funds from the Economic Development Authority, funds from the Roanoke
County Public Private Partnership, and potential right-of-way donation value;
and
3. The funds are to be allocated to the Plantation Road Bicycle, Pedestrian and
Streetscape Improvement Project; and
4. That appropriations designated for the Plantation Road Project will not lapse
at the end of the fiscal year but shall remain appropriated until the completion
of the project; and
5. That this ordinance shall take effect from and after the date of adoption.
Page 2 of 3
On motion of Supervisor Bedrosian to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
cc: David Holladay, Planning Administrator
Megan Cronise, Principal Planner
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 3 of 3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
ORDINANCE 052714-7 ACCEPTING AND APPROPRIATING FUNDS IN
THE AMOUNT OF $17,860.48 FROM THE ROANOKE VALLEY
CAREER CONSORTIUM TO THE ROANOKE COUNTY PUBLIC
SCHOOLS FOR DISSOLUTION OF THE CONSORTIUM
WHEREAS, The Roanoke Valley Career Consortium dissolved in July 2013 by
unanimous vote of member organizations; and
WHEREAS, the balance of funds was distributed to the member organizations
based on member organization level and their annual contributions; and
WHEREAS, Roanoke County Public Schools received a sum of $17,860.48 as
their balance of funds based on their level and annual contribution, and
WHEREAS, the funding has been requested to be used for purchases of a
keyboarding program in the school computer labs as well as mandated software
upgrades, and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on May 13, 2014, and the
second reading was held on May 27, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $17,860.48 is hereby accepted and appropriated to the
County School Board of Roanoke County.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
cc: Angela Roberson, Clerk to the Roanoke County School Board
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
cc: Angela Roberson, Clerk to the Roanoke County School Board
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2of2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
ORDINANCE 052714-8 ACCEPTING AND APPROPRIATING GRANT
FUNDS IN THE AMOUNT OF $10,222.63 FROM THE VIRGINIA
DEPARMENT OF EDUCATION TO ROANOKE COUNTY PUBLIC
SCHOOLS FOR MENTOR TEACHER PROGRAMS
WHEREAS, Roanoke County Public Schools received notification of a grant
award to implement and enhance the mentor teacher programs; and
WHEREAS, the allocated funds from the Virginia Department of Education are
based on a non -duplicated count of the number of teachers with zero years of
experience submitted via an affidavit from the Roanoke County Public Schools for 2013-
2014; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on May 13, 2014, and the
second reading was held on May 27, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $10,222.63 is hereby accepted and appropriated to the
Roanoke County School Board for the Mentor Teacher Program.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
cc: Angela Roberson, Clerk to the Roanoke County School Board
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
ORDINANCE 052714-9 ACCEPTING AND APPROPRIATING $2,000
FROM THE VIRGINIA DEPARTMENT OF EDUCATION TO ROANOKE
COUNTY PUBLIC SCHOOLS FOR THE SCIENCE, TECHNOLOGY,
ENGINEERING AND MATHMATICS (STEM) TEACHER RECRUITMENT
AND RETENTION INCENTIVE CONTINUING AWARDS
WHEREAS, The Virginia Department of Education funds the Science,
Technology, Engineering, and Mathematics (STEM) Teacher Recruitment and
Retention Incentive Continuing Awards; and
WHEREAS, The Virginia Department of Education has awarded a continuing
incentive of $1,000 to each eligible recipient who received the initial 2012-2013 school
year award; and
WHEREAS, the two (2) Roanoke County teachers who received the initial award
in 2012-2013 school year have been selected to receive the continuing award in 2013-
2014 school year; and
WHEREAS, The Virginia Department of Education recognizes that the teacher
will be eligible to receive the award after completing a second year of teaching in an
assigned qualifying STEM subject and receive a satisfactory performance evaluation;
and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on May 13, 2014, and the
second reading was held on May 27, 2014.
Page 1 of 2
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $2,000 is hereby accepted and appropriated to the
Roanoke County School Board for the continuing incentive from the Virginia
Department of Education.
2. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks v
Deputy Clerk to the Board of Supervisors
cc: Angela Roberson, Clerk to the Roanoke County School Board
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
ORDINANCE 052714-10 ACCEPTING AND APPROPRIATING $3,120
TO ROANOKE COUNTY PUBLIC SCHOOLS FOR ELEMENTARY
GIFTED AND TALENTED FOR THE 2013-2014 SCHOOL YEAR
WHEREAS, Roanoke County Public Schools' elementary gifted program offers to
students identified for the gifted program queries, unique experiences, explorations,
scientific discoveries and technological activities; and
WHEREAS, there is a fee charged to the students participating in the afterschool
QUEST activities; and
WHEREAS, based on previous fiscal years it is anticipated $3,120 will be
collected for the 2013-2014 school year; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on May 13, 2014, and the
second reading was held on May 27, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum up to $3,120 is hereby accepted and appropriated to the
Roanoke County School Board for QUEST activities.
2. That this ordinance shall take effect from and after the date of adoption.
Page 1 of 2
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jac�he'B
Deputy Clerk to oard of Supervisors
cc: Angela Roberson, Clerk to the Roanoke County School Board
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
ORDINANCE 052714-11 ACCEPTING AND APPROPRIATING
DONATIONS IN THE AMOUNT OF $250 FROM CITIZENS DONATING
IN THE MEMORY OF MR. MICHAEL H. FARISS FOR MEDICAL
SUPPLIES FOR FIRE/RESCUE STATION 7 (CLEARBROOK)
WHEREAS, the family of Mr. Michael H. Farris requested in lieu of flowers that
donations be sent to the Clearbrook Rescue Squad to support the mission of providing
Emergency Medical Services to the community; and
WHEREAS the individuals making the donations did not realize that the
Clearbrook Rescue Squad dissolved in April of 2006 and prior to that date the Fire and
Rescue Department had initiated 24/7 staffing of an ambulance which continues now;
and
WHEREAS, the donated funds of $250 will be used to purchase medical supplies
for Station 7 (Clearbrook) as intended in the memory of Mr. Michael H. Farris; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on May 13, 2014, and the
second reading was held on May 27, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
1. That the sum of $250 is hereby appropriated from citizen donations in
memory of Mr. Michael H. Farris; and
Page 1 of 2
2. These funds are to be allocated to the Fire and Rescue Department for
the purpose of purchasing medical supplies for the ambulances assigned to Station 7
(Clearbrook); and
3. That this ordinance shall take effect from and after the date of adoption.
On motion of Supervisor Peters to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
vcuui ai i %... %)acrts
Deputy Clerk to the Board of Supervisors
cc: Richard E. Burch, Jr., Chief of Fire and Rescue
W. Brent Robertson, Director of Management and Budget
Rebecca Owens, Director of Finance
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
RESOLUTION 052714-12 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the certain section of the agenda of the Board of Supervisors for May 27, 2014,
designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as
to each item separately set forth in said section designated Items 1 through 3 inclusive, as
follows..
1. Approval of minutes — April 8, 2014
2. Confirmation of appointments of the Court Community Corrections Alcohol
Safety Action Policy Board; Parks, Recreation and Tourism Advisory
Commission; Planning Commission; Roanoke Valley -Alleghany Regional
Commission; Roanoke Valley Area Metropolitan Planning Organization;
Roanoke Valley Regional Juvenile Detention Commission; Virginia's First
Regional Industrial Facility Authority
3. Request for donation of surplus vehicle to the Town of Pulaski, Virginia
4. Request to accept a donated vehicle from the Western Virginia Regional Jail
for use by the Sheriff's office
Page 1 of 2
On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
Deputy Clerk to the Board of Supervisors
Page 2 of 2
ACTION NO. A -052714-12.a
ITEM NO. K-2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
May 27, 2014
Confirmation of appointments of the Court Community
Corrections Alcohol Safety Action Policy Board; Parks,
Recreation and Tourism Advisory Commission; Planning
Commission; Roanoke Valley -Alleghany Regional
Commission; Roanoke Valley Area Metropolitan Planning
Organization; Roanoke Valley Regional Juvenile Detention
Commission; Virginia's First Regional Industrial Facility
Authority
Deborah C. Jacks
Deputy Clerk to the Board
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
1. Court Community Corrections Alcohol Safety Action Policy Board (at Large)
During the Closed Session held on May 13, 2014, the following reappointments were
recommended:
Sheriff Michael Winston for a three-year term to expire June 30, 2017.
Chief Howard B. Hall for a two-year term to expire June 30, 2016.
2. Parks, Recreation and Tourism Advisory Commission (at Large)
During the Closed Session held on May 13, 2014, the Board recommended the
reappointment of Deborah George for an additional three-year term to expire June 30,
2017.
Page 1 of 3
3. Planning Commission (appointed by District)
Supervisor Bedrosian has recommended the appointment of Wayne Bower to serve a
four-year term to expire June 30, 2018 to represent the Hollins Magisterial District.
4. Roanoke Valley -Alleghany Regional Commission (at Large):
During the Closed Session held on May 13, 2014, the following reappointments were
recommended:
B. Clayton Goodman III for a three-year term to expire on June 30, 2017
Joseph P. McNamara for a three-year term to expire on June 30, 2017
5. Roanoke Valley Area Metropolitan Planning Organization (at Large):
During the Closed Session held on May 13, 2014, the following reappointments were
recommended:
Al Bedrosian for a three year term to expire on June 30, 2017
Jason Peters (alternate) for a three-year term to expire on June 30, 2017
6. Roanoke Valley Regional Juvenile Detention Commission (at Large):
During the Closed Session held on May 13, 2014, the Board recommended the
reappointment of Daniel R. O'Donnell for an additional four-year term to expire June
30, 2018.
7. Virginia's First Regional Industrial Facility Authority:
During the Closed Session held on May 13, 2014, the following reappointments were
recommended:
Charlotte A. Moore for a four-year term to expire on June 30, 2018
Joseph B. "Butch" Church (alternate) for a four-year term to expire on June 30, 2018
Page 2 of 3
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Howard B. Hall, Chief of Police
Michael Winston, Sheriff
Arlain Martin, Secretary, Parks, Recreation and Tourism Commission
Doug Blount, Director of Parks, Recreation and Tourism
Philip Thompson, Deputy Director of Planning
Page 3 of 3
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
®
❑
❑
cc: Howard B. Hall, Chief of Police
Michael Winston, Sheriff
Arlain Martin, Secretary, Parks, Recreation and Tourism Commission
Doug Blount, Director of Parks, Recreation and Tourism
Philip Thompson, Deputy Director of Planning
Page 3 of 3
ACTION NO. A -052714-12.b
ITEM NO. K-3
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
AGENDA ITEM:
SUBMITTED BY:
APPROVED BY:
May 27, 2014
Request for donation of surplus vehicle to the Town of Pulaski,
Virginia
Anne Marie Green
Director of General Services
B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
From time to time, other local governmental agencies have requested donation of surplus
vehicles from Roanoke County, and the County has generally honored these requests.
The Town of Pulaski, through its police Chief, Gary Roche, a former Roanoke County
police officer, is requesting the donation of a Chevrolet ambulance for use by their
department. The formal request is attached and indicates that the department will convert
the ambulance into an evidence van. Based on surplus sales of similar vehicles, the
ambulance is worth approximately $5,000.
FISCAL IMPACT:
Proceeds from the sale of surplus vehicles are posted to the Vehicle Replacement Account
to help purchase new vehicles for the County. While donating this vehicle will mean less
money in that Fund, the County will save staff time required to sell the vehicle through the
surplus process.
STAFF RECOMMENDATION:
Staff recommends that the Board approve this request.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Anne Marie Green, Director of General Services
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
❑
❑
Mr. Bedrosian
®
❑
❑
Mr. Church
®
❑
❑
Mr. Peters
®
❑
❑
Mr. McNamara
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cc: Anne Marie Green, Director of General Services
Page 2 of 2
ACTION NO. A -052714-12.c
ITEM NO. K-4
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE: May 27, 2014
AGENDA ITEM: Acceptance of a donated vehicle from the Western Virginia
Regional Jail for use by the Sheriff's Office
SUBMITTED BY: Anne Marie Green
Director of General Services
APPROVED BY: B. Clayton Goodman III
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Western Virginia Regional Jail owns a 2009 Ford E350 Van which is no longer needed
for prisoner transport. The Director of the Regional Jail has offered to donate it to Roanoke
County for use by the Sheriff's Office. The Sheriff's Office does not currently have a
backup van for transporting prisoners or driving weekend crews to the work site, which puts
a strain on resources when the vehicle is in the shop for repairs, or needs to be used for
another purpose. The Roanoke County Fleet Service Center has been responsible for
maintenance of the vehicle, and the Fleet Manager believes that this van would be
appropriate as a backup vehicle. The National Automobile Dealers Association (NADA)
value for the van is $6,000.
FISCAL IMPACT:
The Sheriff's Office will be responsible for absorbing fuel and maintenance costs into its
budget.
STAFF RECOMMENDATION:
Staff recommends that the Board of Supervisors accept this donation of the vehicle from
the Western Virginia Regional Jail for use by the Roanoke County Sheriff's Office.
Page 1 of 2
VOTE:
Supervisor McNamara moved to approve the staff recommendation.
Motion approved.
cc: Anne Marie Green, Director of General Services
Page 2 of 2
Yes
No
Absent
Ms. Moore
®
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Mr. Bedrosian
®
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Mr. Church
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Mr. Peters
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Mr. McNamara
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cc: Anne Marie Green, Director of General Services
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
RESOLUTION 052714-13 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member's knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies; and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacttt/oard
Deputy Clerk toof Supervisors
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
RESOLUTION 052714-14 SUPPORTING CONGRESSIONAL ACTION
TO ENACT LEGISLATION THAT PROMOTES FAIRNESS FOR BRICK
AND MORTAR AND INTERNET BUSINESSES WITHIN ROANOKE
COUNTY
WHEREAS, local retailers have been hurt in recent years by online and catalog
purchases by customers who believe they get a discount by not paying sales tax, and
WHEREAS, a brick and mortar retailer collects the sales tax at the time of purchase in a
store, but the responsibility for paying the tax from a remote online purchase shifts to
the Internet customer who should pay the sales tax when filing an annual state tax
return; and
WHEREAS, most taxpayers are not aware of the responsibility to remit these
taxes; and
WHEREAS, State and local governments do not have a mechanism to collect
such Internet sales tax and thus put retailers located in Roanoke County at a five point
three percent (5.3%) competitive price disadvantage to remote sellers; and
WHEREAS, the current taxation system creates a confusing sales tax payment
system; and
WHEREAS, local brick and mortar retailers serve as a foundation of the local
economy and are permanent, engaged members of the community who employ County
citizens and support the local community.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of
Supervisors does hereby encourage Congress to enact appropriate legislation
consistent with the seven principles defined by the House Judiciary Committee to help
Page 1 of 2
level the playing field between brick -and -mortar retailers and remote online competitors;
and
FURTHERMORE, BE IT RESOLVED, that the Clerk to the Board of Supervisors
is directed to send an attested copy of this resolution to the appropriate federal
representatives for Roanoke County.
On motion of Supervisor Peters to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: None
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
cc: Paul M. Mahoney, County Attorney
Congressman Bob Goodlatte
Senator Tim Kaine
Senator Mark Warner
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON MAY 27, 2014
ORDINANCE 052714-15 AUTHORIZING THE ISSUANCE OF NOT TO
EXCEED $20,000,000 GENERAL OBLIGATION SCHOOL BOND OF THE
COUNTY OF ROANOKE, VIRGINIA, TO BE SOLD TO THE VIRGINIA
PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR THE FORM AND
DETAILS THEREOF
WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke,
Virginia (the "County"), has determined that it is necessary and expedient to borrow an
amount not to exceed $20,000,000 and to issue its general obligation school bond (as
more specifically defined below, the "Local School Bond") for the purpose of financing
(a) capital school improvement projects for public school purposes (collectively, the
"Project"), consisting primarily of the renovation of Glenvar High School and (b) costs of
issuing the Local School Bond; and
WHEREAS, the County held a public hearing, duly noticed, on May 27, 2014, on
the issuance of the Local School Bond in accordance with the requirements of Section
15.2-2606, Code of Virginia 1950, as amended (the "Virginia Code"); and
WHEREAS, the School Board of the County has, by resolution, requested the
Board to authorize the issuance of the Local School Bond and consented to the issuance
of the Local School Bond; and
WHEREAS, Virginia Public School Authority ("VPSA") has offered to purchase the
Local School Bond along with the local school bonds of certain other localities with a
portion of the proceeds of certain bonds to be issued by VPSA (the "VPSA Bonds"); and
Page 1 of 12
WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that
$20,000,000 is the amount of proceeds requested (the "Proceeds Requested") from VPSA
in connection with the sale of the Local School Bond; and
WHEREAS, VPSA's objective is to pay the County a purchase price for the Local
School Bond which, in VPSA's judgment, reflects the Local School Bond's market value
(the "VPSA Purchase Price Objective"), taking into consideration of such factors as the
amortization schedule the County has requested for the Local School Bond relative to the
amortization schedules requested by other localities, the purchase price to be received by
VPSA from the sale of the VPSA Bonds and other market conditions relating to the sale of
the VPSA Bonds; and
WHEREAS, such factors may result in the Local School Bond having a purchase
price other than par and consequently (i) the County may have to issue the Local School
Bond in a principal amount that is greater than or less than the Proceeds Requested in
order to receive an amount of proceeds that is substantially equal to the Proceeds
Requested, or (ii) if the maximum authorized principal amount of the Local School Bond
set forth in section 1 below does not exceed the Proceeds Requested by at least the
amount of any discount, the purchase price to be paid to the County, given the VPSA
Purchase Price Objective and market conditions, will be less than the Proceeds
Requested; and
WHEREAS, the first reading of this ordinance was held on May 13, 2014 and the
second reading of this ordinance was held on May 27, 2014.
NOW, THEREFORE, BE IT ENACTED BY THE BOARD OF SUPERVISORS OF
THE COUNTY OF ROANOKE, VIRGINIA:
Page 2 of 12
1. Authorization of Local School Bond and Use of Proceeds. The Board
hereby determines that it is advisable to contract a debt and issue and sell its general
obligation school bond in an aggregate principal amount not to exceed $20,000,000 (the
"Local School Bond") for the purpose of financing the Project. The Board hereby
authorizes the issuance and sale of the Local School Bond in the form and upon the
terms established pursuant to this Ordinance. The Board hereby accepts the proceeds
of this Local School Bond and appropriates these proceeds and $2,255,000 from debt
fund reserves to the School Board for the Project.
2. Sale of the Local School Bond. The sale of the Local School Bond,
within the parameters set forth in paragraph 4 of this Ordinance, to VPSA is authorized.
Given the VPSA Purchase Price Objective and market conditions, the County
acknowledges that the limitation on the maximum principal amount on the Local School
Bond set forth in paragraph 1 of this Ordinance restricts VPSA's ability to generate the
Proceeds Requested, however, the Local School Bond may be sold for a purchase
price not lower than 95% of the Proceeds Requested. The Chairman of the Board, the
County Administrator, or either of them (each a "Delegate") and such other officer or
officers of the County as either may designate are hereby authorized and directed to
enter into an agreement with VPSA providing for the sale of the Local School Bond to
VPSA (the "Bond Sale Agreement"). The Bond Sale Agreement shall be in substantially
the form submitted to the Board at this meeting, which form is hereby approved.
3. Details of the Local School Bond. The Local School Bond shall be dated
16 days prior to the date of its issuance and delivery or such other date designated by
VPSA; shall be designated "General Obligation School Bond, Series 2014"; shall bear
interest from its dated date payable semi-annually on each January 15 and July 15
beginning on a date designated by VPSA (each an "Interest Payment Date"), at the rates
established in accordance with paragraph 4 of this Ordinance; and shall mature on July 15
in the years (each a "Principal Payment Date") and in the amount acceptable to a
Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of this
Ordinance.
4. Interest Rates and Principal Installments. Each Delegate is hereby
authorized and directed to accept the interest rates on the Local School Bond established
by VPSA, provided that each interest rate shall be five one -hundredths of one percent
(0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment
date of the VPSA Bonds, a portion of the proceeds of which will be used to purchase the
Local School Bond, and provided further that the true interest cost of the Local School
Bond does not exceed five and fifty one -hundredths percent (5.50%) per annum. The
Interest Payment Dates and the Principal Installments are subject to change at the request
of VPSA. Each Delegate is hereby authorized and directed to accept changes in the
Interest Payment Dates and the Principal Installments at the request of VPSA based on
the final term to maturity of the VPSA Bonds, requirements imposed on VPSA by the
nationally -recognized rating agencies and the final principal amount of the Local School
Bond; provided, however, that the principal amount of the Local School Bond shall not
exceed the amount authorized by this Ordinance and the final maturity date of the Local
Page 3 of 12
School Bond may not be later than 21 years after the issuance thereof. The execution and
delivery of the Local School Bond as described in paragraph 8 hereof shall conclusively
evidence the approval and acceptance of all of the details of the Local School Bond by the
Delegate as authorized by this Ordinance.
5. Form of the Local School Bond. The Local School Bond shall be initially
in the form of a single, temporary typewritten bond substantially in the form attached
hereto as Exhibit A.
6. Payment; Paving Agent and Bond Registrar. The following provisions
shall apply to the Local School Bond:
(a) For as long as VPSA is the registered owner of the Local School
Bond, all payments of principal, premium, if any, and interest on the Local School Bond
shall be made in immediately available funds to VPSA at, or before 11:00 a.m. on the
applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment
or redemption, or if such date is not a business day for Virginia banks or for the
Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next
succeeding such Interest Payment Date, Principal Payment Date or date fixed for
prepayment or redemption.
(b) All overdue payments of principal and, to the extent permitted by law,
interest shall bear interest at the applicable interest rate or rates on the Local School
Bond.
(c) U.S. Bank National Association, Richmond, Virginia, is designated as
Bond Registrar and Paying Agent for the Local School Bond.
7. Prepayment or Redemption. With respect to any Local School Bond
sold to VPSA in the Fall 2014 sale, the Principal Installments of the Local School Bond
held by VPSA coming due on or before July 15, 2024, and the definitive bond for which the
Local School Bond held by VPSA may be exchanged that mature on or before July 15,
2024, are not subject to prepayment or redemption prior to their stated maturities. The
Principal Installments of the Local School Bond held by VPSA coming due on or after July
15, 2025, and the definitive bond(s) for which the Local School Bond held by VPSA may
be exchanged that mature on or after July 15, 2025, are subject to prepayment or
redemption at the option of the County prior to their stated maturities in whole or in part, on
any date on or after July 15, 2024, upon payment of the prepayment or redemption prices
(expressed as percentages of Principal Installments to be prepaid or the principal amount
of the Local School Bond to be redeemed) set forth below plus accrued interest to the date
set for prepayment or redemption:
Page 4 of 12
Dates
Prices
July 15, 2024 through July 14, 2025 101%
July 15, 2025 through July 14, 2026 100'/2
July 15, 2026 and thereafter 100
Provided, however, that the Local School Bond shall not be subject to prepayment
or redemption prior to their stated maturities as described above without first obtaining the
written consent of VPSA or other registered owner of the Local School Bond. Notice of
any such prepayment or redemption shall be given by the Bond Registrar to VPSA or
other registered owner by registered mail not more than ninety (90) and not less than sixty
(60) days before the date fixed for prepayment or redemption.
With respect to any Local School Bond sold to VPSA in a subsequent sale, the
Principal Installments of such Local School Bonds will be subject to similar prepayment or
redemption provisions as may be set forth by VPSA at the time of such sale.
8. Execution of the Local School Bond. The Chairman or Vice Chairman
and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute
and deliver the Local School Bond and to affix the seal of the County thereto.
9. Pledge of Full Faith and Credit. For the prompt payment of the principal
of, premium, if any, and the interest on the Local School Bond as the same shall become
due, the full faith and credit of the County are hereby irrevocably pledged, and in each
year while any portion of the Local School Bond shall be outstanding there shall be levied
and collected in accordance with law an annual ad valorem tax upon all taxable property in
the County subject to local taxation sufficient in amount to provide for the payment of the
principal of and premium, if any, and the interest on the Local School Bond as such
principal, premium, if any, and interest shall become due, which tax shall be without
limitation as to rate or amount and in addition to all other taxes authorized to be levied in
the County to the extent other funds of the County are not lawfully available and
appropriated for such purpose.
10. Use of Proceeds Certificate and Tax Compliance Agreement. The
Chairman of the Board, the County Administrator and such other officer or officers of the
County or the School Board as either may designate are hereby authorized and directed to
execute and deliver on behalf of the County a Use of Proceeds Certificate and Tax
Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use
and investment of the proceeds of the Local School Bond and containing such covenants
as may be necessary in order to show compliance with the provisions of the Internal
Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to
the exclusion from gross income of interest on the VPSA Bonds. The Board covenants on
behalf of the County that (i) the proceeds from the issuance and sale of the Local School
Bond will be invested and expended as set forth in such Tax Compliance Agreement and
that the County shall comply with the other covenants and representations contained
therein and (ii) the County shall comply with the provisions of the Code so that interest on
Page 5 of 12
the VPSA Bonds will remain excludable from gross income for federal income tax
purposes.
11. State Non -Arbitrage Program; Proceeds Agreement. The Board hereby
determines that it is in the best interests of the County to authorize and direct the County
Treasurer to participate in the State Non -Arbitrage Program in connection with the Local
School Bond. The Chairman of the Board, the County Administrator and such officer or
officers of the County as either may designate are hereby authorized and directed to
execute and deliver a Proceeds Agreement with respect to the deposit and investment of
proceeds of the Local School Bond by and among the County, the other participants in the
sale of the VPSA Bonds, VPSA, the investment manager and the depository, substantially
in the form submitted to the Board at this meeting, which form is hereby approved.
12. Continuing Disclosure Agreement. The Chairman of the Board, the
County Administrator and such other officer or officers of the County as either may
designate are hereby authorized and directed to execute a Continuing Disclosure
Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth the
reports and notices to be filed by the County and containing such covenants as may be
necessary in order to show compliance with the provisions of the Securities and Exchange
Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and
directed to make all filings required by Section 3 of the Bond Sale Agreement should the
County be determined by VPSA to be a MOP (as defined in the Bond Sale Agreement).
13. Refunding. The Board hereby acknowledges that VPSA may issue
refunding bonds to refund any bonds previously issued by VPSA, including the VPSA
Bonds issued to purchase the Local School Bond, and that the purpose of such refunding
bonds would be to enable VPSA to pass on annual debt service savings to the local
issuers, including the County. Each of the Delegates is authorized to execute and deliver
to VPSA such allonge to the Local School Bond, revised debt service schedule, IRS Form
8038-G or such other documents reasonably deemed necessary by VPSA and VPSA's
bond counsel to be necessary to reflect and facilitate the refunding of the Local School
Bond and the allocation of the annual debt service savings to the County by VPSA. The
Clerk to the Board of Supervisors is authorized to affix the County's seal on any such
documents and attest or countersign the same.
14. Filing of Ordinance. The appropriate officers or agents of the County are
hereby authorized and directed to cause a certified copy of this Ordinance to be filed with
the Circuit Court of the County.
15. Election to Proceed under Public Finance Act. In accordance with
Section 15.2-2601 of the Virginia Code, the Board elects to issue the Local School Bond
pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of
the Virginia Code.
16. Further Actions. The members of the Board and all officers, employees
and agents of the County are hereby authorized to take such action as they or any one of
them may consider necessary or desirable in connection with the issuance and sale of the
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Local School Bond and otherwise in furtherance of this Ordinance and any such action
previously taken is hereby ratified and confirmed.
17. Effective Date. This Ordinance shall take effect immediately.
On motion of Supervisor Church to adopt the ordinance and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Church, Peters, McNamara
NAYS: Supervisor Bedrosian
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the and of Supervisors
cc: Rebecca Owens, Director of Finance
Page 7 of 12
EXHIBIT A
(FORM OF TEMPORARY BOND)
NO. TR -1 $
UNITED STATES OF AMERICA
COMMONWEALTH OF VIRGINIA
COUNTY OF ROANOKE
General Obligation School Bond
Series 2014
Dated Date: [16 days prior to issuance of VPSA Bonds], 20_
The COUNTY OF ROANOKE, VIRGINIA (the "County"), for value received,
hereby acknowledges itself indebted and promises to pay to the VIRGINIA PUBLIC
SCHOOL AUTHORITY the principal amount of
DOLLARS
($ ), in annual installments in the amounts set forth on Schedule I attached
hereto payable on July 15, 20_ and annually on July 15 thereafter to and including July
15, 20_ (each a "Principal Payment Date"), together with interest from the dated date
of this Bond on the unpaid installments, payable semi-annually on January 15 and July
15 of each year, commencing on
15, 20_ (each an "Interest Payment
Date", together with any Principal Payment Date, a "Payment Date"), at the rates per
annum set forth on Schedule I attached hereto, subject to prepayment or redemption as
hereinafter provided. Principal of and interest and premium, if any, on this Bond are
payable in lawful money of the United States of America.
For as long as the Virginia Public School Authority is the registered owner of this
Bond, U.S. Bank National Association, as bond registrar (the "Bond Registrar"), shall make
all payments of the principal of and interest and premium, if any, on this Bond, without the
Page 8 of 12
presentation or surrender hereof, to the Virginia Public School Authority, in immediately
available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for
prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption
is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth
of Virginia, then the payment of the principal of and interest and premium, if any, on this
Bond shall be made in immediately available funds at or before 11:00 a.m. on the
business day next succeeding the scheduled Payment Date or date fixed for prepayment
or redemption. Upon receipt by the registered owner of this Bond of said payments of
principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall
be given promptly to the Bond Registrar, and the County shall be fully discharged of its
obligation on this Bond to the extent of the payment so made. Upon final payment, this
Bond shall be surrendered to the Bond Registrar for cancellation.
The full faith and credit of the County are irrevocably pledged for the payment of the
principal of and the premium, if any, and interest on this Bond. The ordinance enacted by
the Board of Supervisors authorizing the issuance of this Bond provides, and Section 15.2-
2624, Code of Virginia 1950, as amended (the "Virginia Code"), requires, that there shall
be levied and collected an annual tax upon all taxable property in the County subject to
local taxation sufficient to provide for the payment of the principal of and interest and
premium, if any, on this Bond as the same shall become due which tax shall be without
limitation as to rate or amount and shall be in addition to all other taxes authorized to be
levied in the County to the extent other funds of the County are not lawfully available and
appropriated for such purpose.
Page 9 of 12
This Bond is duly authorized and issued in compliance with and pursuant to the
Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of
1991, Chapter 26, Title 15.2 of the Virginia Code, an ordinance duly enacted by the Board
of County Supervisors of the County and a resolution duly adopted by the School Board of
the County to provide funds for capital projects for school purposes.
This Bond may be exchanged without cost, on twenty (20) days written notice from
the Virginia Public School Authority, at the office of the Bond Registrar on one or more
occasions for one or more temporary bonds or definitive bonds in marketable form and, in
any case, in fully registered form, in denominations of $5,000 and whole multiples thereof,
and having an equal aggregate principal amount, having principal installments or
maturities and bearing interest at rates corresponding to the maturities of and the interest
rates on the installments of principal of this Bond then unpaid. This Bond is registered in
the name of the Virginia Public School Authority on the books of the County kept by the
Bond Registrar, and the transfer of this Bond may be effected by the registered owner of
this Bond only upon due execution of an assignment by such registered owner. Upon
receipt of such assignment and the surrender of this Bond, the Bond Registrar shall
exchange this Bond for definitive bonds as hereinabove provided, such definitive bonds to
be registered on such registration books in the name of the assignee or assignees named
in such assignment.
The principal installments of this Bond coming due on or before July 15, 20_ and
the definitive bonds for which this Bond may be exchanged that mature on or before July
15, 20_, are not subject to prepayment or redemption prior to their stated maturities. The
principal installments of this Bond coming due on or after July 15, 20_, and the definitive
Page 10 of 12
bonds for which this Bond may be exchanged that mature on or after July 15, 20_, are
subject to prepayment or redemption at the option of the County prior to their stated
maturities in whole or in part, on any date on or after July 15, 20_, upon payment of the
prepayment or redemption prices (expressed as percentages of principal installments to
be prepaid or the principal amount of this Bond to be redeemed) set forth below plus
accrued interest to the date set for prepayment or redemption:
Dates
Prices
July 15, 20_ through July 14, 20_ 101%
July 15, 20_ through July 14, 20_ 100'/2
July 15, 20_ and thereafter 100
Provided, however, that the principal installments on this Bond shall not be
subject to prepayment or redemption prior to their stated maturities as described above
without the prior written consent of VPSA or other registered owner of this Bond. Notice
of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or
other registered owner by registered mail not more than ninety (90) and not less than
sixty (60) days before the date fixed for prepayment or redemption.
All acts, conditions and things required by the Constitution and laws of the
Commonwealth of Virginia to happen, exist or be performed precedent to and in the
issuance of this Bond have happened, exist and have been performed in due time, form
and manner as so required, and this Bond, together with all other indebtedness of the
County, is within every debt and other limit prescribed by the Constitution and laws of the
Commonwealth of Virginia.
Page 11 of 12
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
(PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF
ASSIGNEE)
PLEASE INSERT SOCIAL SECURITY OR OTHER
IDENTIFYING NUMBER OF ASSIGNEE:
the within Bond and irrevocably constitutes and appoints
attorney to exchange said
Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of
such definitive bonds on the books kept for registration thereof, with full power of
substitution in the premises.
Date:
Signature Guaranteed:
(NOTICE: Signature(s) must be
guaranteed by an "eligible guarantor
institution" meeting the requirements
of the Bond Registrar which
requirements will include Membership or
participation in STAMP or such other
"signature guarantee program" as may
be determined by the Bond Registrar in
addition to, or in substitution for, STAMP,
all in accordance with the Securities
Exchange Act of 1934, as amended.
Registered Owner
(NOTICE: The signature above must
correspond with the name of the
Registered Owner as it appears on the
front of this Bond in every particular,
without alteration or change.)
Page 12 of 12
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER, TUESDAY, MAY 27, 2014
ORDINANCE 052714-16 AMENDING THE PROFFERED CONDITIONS
INCLUDING THE MASTERPLAN IN A R -4C, HIGH DENSITY MULTI-
FAMILY RESIDENTIAL DEVELOPMENT DISTRICT WITH CONDITIONS
FOR THE SUNCREST COMMUNITY, A RESIDENTIAL DEVELOPMENT
WITH A MAXIMUM OF 115 DWELLING UNITS, LOCATED ON
APPROXIMATELY 6.656 ACRES NEAR 6044 PETERS CREEK ROAD,
HOLLINS MAGISTERIAL DISTRICT. THE AMENDED PROFFERS AND
MASTERPLAN WOULD REPLACE THIRTY-SIX (36) TOWNHOMES WITH
THIRTY-SIX (36) MULTI -FAMILY DWELLING UNITS (APARTMENTS),
WHICH WOULD RESULT IN ALL THE RESIDENTIAL UNITS BEING
MULTI -FAMILY DWELLING UNITS (APARTMENTS)
WHEREAS, the petitioner, Airport Road Holdings II, LLC, is seeking to amend
voluntarily proffered conditions accepted by the Board of Supervisors by Ordinance
102709-5 adopted on October 27, 2009; and
WHEREAS, the first reading of this ordinance was held on April 22, 2014, and the
second reading and public hearing were held May 27, 2014; and,
WHEREAS, the Roanoke County Planning Commission held a public hearing on
this matter on May 6, 2014; and
WHEREAS, legal notice and advertisement has been provided as required by law.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows..
That the proffered conditions on a certain tract of real estate containing
approximately 6.656 acres located at 6044 Peters Creek Road (Tax Map Numbers 026.16-
02-14.00-0000 and 14.06-0000) in the Hollins Magisterial District, are hereby changed as
follows..
1. The developer hereby proffers substantial conformance with the
"Suncrest Masterplan", prepared by Balzer and Associates, Inc. dated
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2. The developer proffers a maximum of 115 residential units for the R-4
portion of the subject property.
3. There will be no vehicular access from Vivian Avenue to the subject
parcel.
4. Signage for the Suncrest community will be provided by a monument
style sign not to exceed 8' in height and 15' in width and be incompliance
with Section 30-93 Signs of the Roanoke County Zoning Ordinance.
5. Site and parking lot lighting shall be provided utilizing residential post top
6. A 15' buffer yard shall be provided along the eastern property line and a
portion of the northern property line as indicated in Section 30-92-6 of the
Roanoke County Zoning Ordinance.
7. The community walking trail shall be a minimum of 5' in width and be
constructed of asphalt, concrete, or a crushed stone material to be
completed with each residential phase of construction.
8. The developer hereby proffers substantial conformance with the
"Suncrest Multifamily Residential Development Front Elevation", prepared
by Balzer and Associates, Inc. dated 4/15/2014. ate- 16-QQ
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L.L.C.
10. The only construction entrance forth is development shall be from Peters
Creek Road.
2. That this action is taken upon the application of Airport Road Holdings II,
3. That said real estate is more fully described as follows:
Tax Map Nos. 26.16-02-14.00-0000 and 026.16-02-14.06-0000 containing 6.656 acres
4. That this ordinance shall be in full force and effect thirty (30) days after its
final passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to
amend the zoning district map to reflect the change in zoning classification authorized by
this ordinance.
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On motion of Supervisor Bedrosian to adopt the resolution, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara
NAYS: None
A,CORY TESTE:
Deborah C. Jacks
Deputy Clerk to the and of Supervisors
cc: Arnold Covey, Director of Community Development
Tarek Moneir, Deputy Director of Development
Philip Thompson, Deputy Director of Planning
William Driver, Director of Real Estate Valuation
Paul Mahoney, County Attorney
John Murphy, Zoning Administrator
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, MAY 27, 2014
ORDINANCE 052714-17 AMENDING CHAPTER 2.
"ADMINISTRATION", ARTICLE V. - "COUNTY BOARD
ORGANIZATION AND PROCEDURE", SECTION 2-112 - "RULES OF
ORDER", SECTION 2-113 - "ORDER OF BUSINESS", SECTION 2-114 -
"AGENDA", SECTION 2-115 - "RULES OF DEBATE"
WHEREAS, by Ordinance 011299-2 adopted by the Board of Supervisors of
Roanoke County on January 12, 1999, the Board adopted Rules of Organization and
Procedure for the conduct of its meetings; and
WHEREAS, the Board has amended its procedures from time to time; and
WHEREAS, the first reading of this ordinance was held on April 22, 2014, and a
public hearing and the second reading was held on May 27, 2014.
NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke
County, Virginia as follows:
1. That Chapter 2 of the Roanoke County Code, be amended to read and
provide as follows:
Chapter 2 —Administration
Article V. — County Board Organization and Procedure
Sec. 2-112. - Rules of order.
"The Scott, Foresman Robert's Rules of Order Newly Revised (Eleventh Edition 2011)"
shall govern the proceedings of the board in all cases, unless Robert's Rules are in
conflict with these rules.
Sec. 2-113. - Order of business
Promptly at the hour set by law on the day of each regular meeting, the members of the
board shall take their regular stations in the board meeting room, and the business of
the board shall be taken up for consideration and disposition as follows, provided
however, that the chair may, during the meeting, rearrange items on the agenda to
conduct the board's business in a more expeditious manner, subject to consent of
majority of the board.
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Opening Ceremonies
Requests to postpone, add to, or change the order of agenda items
Proclamations, resolutions, recognitions and awards
Briefing.
New business
Request for public hearings and first reading of rezoning ordinance -consent agenda.
First reading of ordinances
Second reading of ordinances
Appointments
Consent agenda
Citizens' comments and communications
Reports
Work sessions
Closed meeting or session (as required)
Public hearing and first reading of ordinances
Public hearing and second reading of ordinances
Reports and inquiries of board members
Adjournment
Sec. 2-114. - Agenda.
(a) The chairman of the board and the county administrator shall establish the
agenda for each meeting, arrange a list of the matters to be considered
according to the order of business, and shall see that all items are properly
coordinated and prepared. All reports, communications, ordinances,
resolutions, action items, contract documents, or other matters to be
submitted to the board will be prepared by the appropriate department and
reviewed and approved by the county administrator. The finance director, or
his/her designee, shall review all matters for their fiscal impact, and certify the
sufficiency of funds or recommend a source of supplemental appropriation.
Ordinances, resolutions, contract documents or other matters requiring action
by the county attorney shall be submitted to the county attorney, or his/her
designee, for preparation or review, as necessary. The clerk to the board
shall assist in the preparation of the agenda and shall furnish each member of
the board, the county administrator and the county attorney with a copy of the
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same at least twenty-four (24) hours prior to the board meeting and as far in
advance of the meeting as time for preparation will permit.
(b) After distribution of the agenda, matters requiring the board's immediate
attention shall be presented to the board, as requested by the county
administrator or the county attorney.
(c) The agenda shall provide a time when any board member may bring before
the board any business that he feels should be deliberated upon by the
board. These matters need not be specifically listed on the agenda, but formal
action on such matters shall be deferred until the next board meeting, except
that immediate action may be taken upon the upapirneus majority consent of
the members of the board.
(d) Any board member may request a public hearing on any matter not otherwise
required by the general law or the County Charter only upon majority consent
of the members of the board.
Sec. 2-115. - Rules of debate.
(a) The chair or vice chair or such other member of the board as may be
presiding may move and debate from the chair, subject only to such
limitations of debate as are by these rules imposed on all members and shall
not be deprived of any of the rights and privileges of a board member by
reason of acting as the presiding officer.
(b) Every member desiring to speak shall address the chair, and, upon
recognition by the presiding officer, shall confine himself to the question under
debate, avoiding all personalities and indecorous language.
(c) A member, once recognized, shall not be interrupted when speaking unless it
is to be called to order, or as herein otherwise provided. If a member, while
speaking, be called to order, he shall cease speaking until the question of
order be determined, and, if in order, he shall be permitted to proceed. A
board member may speak no longer than ten (10) minutes on any motion,
reports and inquiries, unless he or she obtains the consent of two-thirds (four
(4) members) of the board.
(d) The board member moving the adoption of an ordinance or resolution shall
have the privilege of closing the debate.
(e) When any motion, resolution, or ordinance has been once acted upon the
board, it cannot be considered again at the same meeting except by a motion
to reconsider. Any action of the board, including final action on applications
for changes in land use classifications, motions to suspend the rules, an
affirmative vote to lay on the table or to take from the table, shall be subject to
a motion to reconsider. When a motion to reconsider has been once acted
upon, it (the motion to reconsider) cannot be repeated on the same question
unless the question was amended when previously considered. A motion to
reconsider any action taken by the board may be made only at the meeting
such action was taken or at the next regular meeting. Such motion must be
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made by one (1) member of the prevailing side, and may be made at anytime
and have precedence over all other motions or while a member has the floor,
it shall be debatable. All motions to reconsider shall be decided by a majority
vote of the members present; provided a quorum is present.
(f) Upon passage of a motion to reconsider, the subject matter shall be placed
on the agenda of the next regular board meeting for any action the board
deems advisable. Upon passage of a motion to reconsider on an application
for change in land use classification, the subject matter shall be scheduled for
a public hearing after publication of legal notice at a subsequent meeting of
the board.
(g) When the board wishes to annul some action it has previously taken and it is
too late to reconsider the vote, a motion to rescind the objectionable
resolution, order, or other proceeding may be made. Any action of the board
may be rescinded regardless of the time that has elapsed. A motion to
rescind is not in order if action has already been taken which cannot be
undone.
(h) Nothing herein shall be construed to prevent any member of the board from
making or remaking the same or any other motion at a subsequent meeting of
the board-
(i) No second to motions shall be required in order for the board to consider that
motion.
(j) A motion to call for the question will require the majority consent of the
members of the board.
2. That this ordinance shall be effective from and after the date of its
adoption.
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On motion of Supervisor McNamara to adopt the ordinance, and carried by the
following roll call and recorded vote:
AYES: Supervisors Moore, Peters, McNamara
NAYS: Supervisor Bedrosian, Church
A COPY TESTE:
Deborah C. Jacks
Deputy Clerk to the Board of Supervisors
cc: Paul M. Mahoney, County Attorney
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