Loading...
HomeMy WebLinkAbout6/10/2014 - Regular (2)Roanoke County Board of Supervisors May 27, 2014 INVOCATION:Pastor Mark Washington Hollins Road Baptist Church PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG Disclaimer: “Any invocation that may be offered before the official start of the Board meeting shall be the voluntary offering of a private citizen, to and for the benefit of the Board. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Board and do not necessarily represent the religious beliefs or views of the Board in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Board.” Page 1of 7 Roanoke County Board of Supervisors Agenda May 27,2014 NOTE: An Audit Committee Meeting will be held at 1p.m. in the Third Floor Human Resources Training Room of the Roanoke County Administration Building. Good afternoon and welcome to our meeting for May 27, 2014.Regular meetings are held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedulewill be announced.The meetings are broadcast live on RVTV, Channel 3, and willbe rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of Supervisors meetings can also be viewed online through Roanoke County’s website at www.RoanokeCountyVA.gov.Our meetings are closed-captioned, so it is important for everyone to speak directly into the microphones at the podium.Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance. Please turn all cell phones off or place on silent. A.OPENING CEREMONIES (3:00 p.m.) 1. Roll Call B.REQUESTS TO POSTPONE, ADD TOOR CHANGE THE ORDER OF AGENDA ITEMS C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONSAND AWARDS 1. Proclamation declaring the week of June 2-7, 2014, as Business Appreciation Week in the Countyof Roanoke (Jill Loope, Director of Economic Development) D.BRIEFINGS Page 2of 7 E.NEW BUSINESS 1.Request to approve submission of a grant application to theU. S. Department of Justice, Justice Administration Grant Section, for an Edward Byrne Memorial Justice Assistant Grant (JAG) Program fiscal year2014 Local Solicitation, in the amount of $14,183(Howard B. Hall, Chief of Police) 2.Request to approve an agreement with Springsted, Inc. andtransfer of previously appropriated funds in the amount of $21,000related to the search for a new County Administrator (Paul M. Mahoney, County Attorney) F.FIRST READING OF ORDINANCES 1.Ordinance accepting and appropriatingfunds in the amount of $70,909 from Roanoke City and Salem City to the Roanoke County Fire and Rescue Department for the completion of capital projects at the Roanoke Valley Regional Fire/EMS Training Center (Richard E. Burch, Chief of Fire and Rescue) 2.Ordinance accepting and appropriating funds in the amount of $18,534 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2013/2014(Rebecca Owens, Director of Finance) G.ADOPTION OF PROPOSED BUDGET AND SECOND READING OF ORDINANCE 1.Resolution adopting the fiscal year 2014-2015budget,including the fiscal years 2015-2019Capital Improvement Plan, for Roanoke County, Virginia (W. Brent Robertson, Director of Management and Budget) 2.Ordinance to appropriate funds for the fiscal year 2014-2015budget and approval of the Classification Plan for fiscal year 2014-2015(W. Brent Robertson, Director of Management and Budget) H.PUBLIC HEARING 1.Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2013-2014budget in accordance with Section 15.2-2507, Code of Virginia(W. Brent Robertson, Director of Management and Budget) Page 3of 7 I.SECOND READING OF ORDINANCES 1.Ordinance accepting and appropriating grant funds in the amount of $1,279,503 from the FederalRegional Surface Transportation Program to the Department of Community Development for fiscal years 2014-2016 for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project (David Holladay, Planning Administrator) 2.Ordinance accepting andappropriating grant funds in the amount of $511,130 from the FederalTransportation Alternatives Program to the Department of Community Development for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project(David Holladay, Planning Administrator) 3.Ordinance accepting and appropriating funds in the amount of $17,860.48 from The Roanoke Valley Career Education Consortium to Roanoke County Public Schools for dissolution of the consortium (Rebecca Owens, Director of Finance) 4.Ordinance accepting and appropriating grant funds in the amount of $10,222.63 from the Virginia Department of Education to Roanoke County Public Schools for Mentor Teacher Programs (Rebecca Owens, Director of Finance) 5.Ordinance accepting and appropriating $2,000 fromthe Virginia Department of Education to Roanoke County Public Schools for the Science, Technology, Engineering and Mathematics (STEM) Teacher Recruitment and Retention Incentive Continuing Awards (Rebecca Owens, Director of Finance) 6.Ordinance accepting and appropriating $3,120 to Roanoke County Public Schools for Elementary Gifted and Talented for the 2013-2014 school year (Rebecca Owens, Director of Finance) 7.Ordinance accepting and appropriating donations in the amount of $250 from citizens donating in the memory of Mr. Michael H. Farris for Fire/Rescue Station 7 (Clearbrook) (Richard E. Burch, Jr., Chief of Fire and Rescue) J.APPOINTMENTS 1.Capital Improvement Program (CIP) Review Committee (appointed by District)and the Roanoke County Planning Commission (appointed by District) Page 4of 7 K.CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY 1.Approval of minutes –April 8, 2014 2.Confirmation of appointments of the Court Community Corrections Alcohol Safety Action Policy Board; Parks, Recreation and Tourism Advisory Commission; Planning Commission (appointed by District); Roanoke Valley- Alleghany Regional Commission; Roanoke Valley Area Metropolitan Planning Organization; Roanoke Valley Regional Juvenile Detention Commission; Virginia’s First Regional Industrial Facility Authority 3.Request for donation of surplus vehicle to the Town of Pulaski, Virginia 4.Request to accept adonated vehicle from the Western Virginia Regional Jail for use by the Sheriff’s office L.REQUESTS FOR WORK SESSIONS M.REQUESTS FOR PUBLIC HEARINGS N.CITIZENS’ COMMENTS AND COMMUNICATIONS O.REPORTS 1. General Fund Unappropriated Balance 2.Capital Reserves 3.Reserve for Board Contingency 4.Comparative Statement of Budgeted and Actual Revenues as of April 30, 2014 5.Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of April 30, 2014 6.Accounts Paid –April 30, 2014 7.Treasurer’s Statement of Accountability per Investment and Portfolio Policy as of April 30, 2014 Page 5of 7 P.WORK SESSIONS 1.Work session to discuss supporting Congressional action to enact legislation that promotes fairness for brick and mortar and internet businesses within Roanoke County (B. Clayton Goodman III, County Administrator) Q.CLOSED MEETING, pursuant to the Code of Virginia as follows: 1.Section 2.2-3711.A.1, To discuss and consider the employment, appointment and resignation of specific public officers, appointees, or employees, namely the County Administrator 2.Section 2.2.3711.A.1 namely discussionconcerning an appointment to the Virginia Western Community College Board and the Western Virginia Water Authority EVENING SESSION R.CERTIFICATION RESOLUTION S.NEW BUSINESS 1.Resolution supporting Congressional action to enact legislation that promotes fairness for brick and mortar and internet businesses within Roanoke County (B. Clayton Goodman III,County Administrator) T.PUBLIC HEARING AND SECOND READING OF ORDINANCE 1.Ordinance authorizing the issuance of not to exceed $20,000,000 of General Obligation School Bonds to be sold to the Virginia Public School Authority (VPSA) and appropriation of funds in the amount of $22,255,000 forthe renovation of Glenvar High School(Rebecca Owens, Director of Finance) 2.The petition of Airport Road Holdings II, LLC to amend the proffered conditions including the Masterplan in a R-4C, High Density Multi-Family Residential Development District with conditions for the Suncrest Community, a residential development with a maximum of 115 dwelling units, located on approximately 6.656 acres near 6044 Peters Creeks Road, Hollins Magisterial District. The amended proffers and Masterplan would replace thirty-six (36) townhomes with thirty-six (36) multi-family dwelling units (apartments,) which would result in all the residential units being multi-family dwelling units (apartments) (Philip Thompson, Deputy Director of Planning) Page 6of 7 3.The petition of Corporate Properties Services, Inc. to obtain a special use permit for a restaurant, drive-in or fast food in a C-1, Low Intensity Commercial, District, on approximately 1.3825 acres located at 3814 Challenger Avenue, Hollins Magisterial District (Philip Thompson, Deputy Director of Planning) 4.Ordinance amending Chapter 2. “Administration”, Article V. –“County Board Organization and Procedure”, Section 2-112 –“Rules of Order”, Section 2- 113–“Order of Business”, Section 2-114 –“Agenda”, Section 2-115 –“Rules of Debate” (Paul M. Mahoney, County Attorney) U.CITIZEN COMMENTS AND COMUNICATIONS V.REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Charlotte A. Moore 2. Al Bedrosian 3. Joseph B. “Butch” Church 4.P. Jason Peters 5. Joseph P. McNamara W.ADJOURNMENT Page 7of 7 U.S. Department of Justice 31&2S %TTVSZEP)\TMVIW 3JJMGISJ.YWXMGI4VSKVEQW Bureau of Justice Assistance The U.S. Department of Justice (DOJ), Office of Justice Programs' (OJP) Bureau of Justice Assistance (BJA) is seeking applications for funding under the Edward Byrne Memorial Justice assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2014 JAG Allocations List. To view this list, go to www.bja.gov/programs/jag/14jagallocations.html.For JAG Program purposes, a unit of local government is: a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any U.S. Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or U.S. Trust Territory. Deadline Applicants must register in (GMS) prior to submitting an tpage 20 for more details. All registrations and applications are due by 8:00 p.m. eastern time on June 10, 2014. ( 4.) Contact Information For technical assistance with submitting an application, contact the Grants Management System Support Hotline at 18885499901, option 3, or via e-mail to GMS.HelpDesk@usdoj.gov. The GMS Support Hotline hours of operation are MondayFriday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail the BJAcontact identified within 24 hours after the application deadline below and request approval to submit their application. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at 18779275657, via e-mail to JIC@telesishq.com, or by live web chat. The BJA Justice Information Center hours of operation are 8:30 a.m. to 5:00 p.m. eastern time, Monday through Friday, and 8:30 a.m. to 8:00 p.m. eastern time, on the solicitation close date. You may also contact your State Policy Advisor. Release date: April 24, 2014 2 Contents Overview .................................................................................................................................... 4 Deadlines: Registration and Application ..................................................................................... 4 Eligibility ..................................................................................................................................... 4 Program-Specific Information ..................................................................................................... 4 Amount and Length of Awards ........................................................................................... 6 Budget Information ............................................................................................................. 7 Other JAG Requirements ................................................................................................... 9 Reporting Requirements, Accountability Measures, and JAG Showcase .................................11 Priorities ...................................................................................................................................12 What an Application Should Include ..........................................................................................14 Information to Complete the Application for Federal Assistance (SF-424) Required ()..........................14 Required Project Abstract ()14 Required Program Narrative () ..........................................................................................15 Required Budget and Budget Narrative () ..........................................................................15 Required Review Narrative () ............................................................................................15 Required Applicant Disclosure of Pending Applications () .................................................16 Memorandum of Understanding (if applicable) ..................................................................17 Tribal Authorizing Resolution (if applicable) .......................................................................17 Applicant Disclosure of High Risk Status ...........................................................................17 Additional Attachments (if applicable) ................................................................................18 Accounting System and Financial Capability Questionnaire ..............................................18 Review Process ........................................................................................................................19 Additional Requirements ...........................................................................................................19 How to Appy .............................................................................................................................20 Provide Feedback to OJP .........................................................................................................22  Application Checklist ................................................................................................................23 3 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: FY 2014 Local Solicitation (CFDA #16.738) Overview The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. The JAG Program provides states and units of local governments with critical funding necessary to support a range of program areas including law enforcement, prosecution and court programs including indigent defense, prevention and education programs, corrections and community corrections, drug treatment and enforcement, crime victim and witness initiatives, and planning, evaluation, and technology improvement programs. Deadlines: Registration and Application Applicants must register in GMS prior to submitting an application for this funding opportunity. The deadline to register in GMS and the deadline to apply for funding under this announcement is 8:00 p.m. eastern time on June 10, 2014. See Tpage 20 for details. Eligibility Refer to the title page for eligibility under this program. Program-Specific Information Program Areas JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation (including forensics), data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: Law enforcement programs. Prosecution and court programs, including indigent defense. Prevention and education programs. Corrections and community corrections programs. Drug treatment and enforcement programs. Planning, evaluation, and technology improvement programs. Crime victim and witness programs (other than compensation). *Please note that JAG funding may be utilized in support of: Systems upgrades (hardware/software), including potential upgrades necessary for state, territories, units of local government and/or tribes to come into compliance with the s UCR Redevelopment Project (UCRRP). Developing or sustaining state compatible incident based reporting systems. 4 Award Recipient Responsibilities: The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Governing Body Review: No fewer than 30 days prior to application submission, the applicant agency (fiscal agent in disparate situations) must make the grant application available for review See the by the governing body (or to the organization designated by the governing body. Review Narrative section on page 15 for additional information. Public Comment: At the time of application submission, the applicant agency (the fiscal agent in disparate situations) must provide an assurance that the application was made public and an opportunity to comment was provided to citizens and neighborhood or community organizations to the extent the applicable law or established procedure makes such an opportunity available. See the Review Narrative section on page 15 for additional information. Prohibited Uses: No JAG funds may be expended outside of JAG program areas. Even within these program areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or JAG funds may not be used directly or indirectly to pay for any public safety. Additionally, of the following items unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: *Vehicles, vessels, or aircraft. **Unmanned aerial vehicles/unmanned aircraft, aircraft system, or aerial vehicles (UA/UAS/UAV). Luxury items. Real estate. Construction projects (other than penal or correctional institutions). Any similar items. *Police cruisers, police boats, and police helicopters are allowable vehicles under JAG and do not require BJA certification. Unmanned Aircraft, Aircraft System, or Aerial Vehicles (UA/UAS/UAV): **No JAG funds may be expended on these items unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. In addition, no JAG funds may be expended for this purpose without Federal Aviation Administration (FAA) approval and certification that the use is legal in the local jurisdiction. Also, any grant award using funds for this purpose may be subject to additional conditions and reporting criteria, which will be spelled out in a customized special condition attached to the grant award. For information related to requesting a waiver to obtain BJA certification for any prohibited item, or for examples of allowable vehicles that do not require BJA JAG web page. 5 Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policy making and program development in criminal justice, juvenile justice, and crime victim services. OJP is committed to: improving the quantity and quality of evidence OJP generates; integrating evidence into program, practice, and policy decisions within OJP and the field; and improving the translation of evidence into practice. OJP considers programs and practices to be evidence-based when their effectiveness has been demonstrated by causal evidence, generally obtained through one or more outcome evaluations. Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence-based. OJCrimeSolutions.gov web site is one resource that applicants may use to find information about evidence-based programs in criminal justice, juvenile justice, and crime victim services. Additionally, when considering evidence-based programs and practices specific to reentry, it is recommended that jurisdictions review the What Works in Reentry Clearinghouse for important research on the effectiveness of a wide variety of reentry programs and practices. The Clearinghouse provides a one-stop shop for practitioners and service providers seeking guidance on evidence-based reentry interventions. Amount and Length of Awards Eligible allocations www.bja.gov/ProgramDetails.aspx?Program_ID=59. Awards of at least $25,000 or more are 4 years in length with an award period of October 1, 2013 through September 30, 2017. Extensions beyond a 4-year period may be made on a case- by-case basis at the discretion of BJA and must be requested via the Grants Management no less than 30 days prior to the grant end date System (GMS) . Awards that are less than $25,000 are 2 years in length with an award period of October 1, 2013 through September 30, 2015. Requests for up to an additional 2 years to complete performance of the award will be granted automatically, pursuant to 42 U.S.C. § 3751(f). Extensions beyond a 4-year period may be made on a case-by-case basis at the discretion of no less than 30 days BJA and must be requested via the Grants Management System (GMS) prior to the grant end date . All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. 6 Budget Information AG awards are based on a statutory formula as described below. Although JAG grantees and subgrantees are required to report on quarterly ose reports are intended to promote greater transparency about the use of JAG funds and do not determine the amount of JAG funds allocated to a state and/or localities. Applicants must submit a budget and budget narrative outlining how JAG funds, including See the administrative funds if applicable, will be used to support and implement the program. t(page 20) for more information. JAG Formula: partners with the Bureau of Justice Statistics (BJS) to begin a four-step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the mini (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. 4. Determining local unit of government award allocations, which are based on their -year violent crime average. If a local eligible award amount is less than $10,000, the funds are returned to the state to be awarded to these local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Administrative Funds: A unit of local government may use up to 10 percent of the award, including interest, for costs associated with administering JAG funds. Supplanting: Supplanting is prohibited under JAG. Applicants cannot replace or supplant non- federal funds that have been appropriated for the same purpose. S JAG web page for examples of supplanting. Leveraging of Grant Funds: Although supplanting is prohibited, the leveraging of federal funding is encouraged. For example, a city may utilize JAG and Homeland Security Grant Program (HSGP) money to fund different portions of a fusion center project. In instances where leveraging occurs, all federal grant funds must be tracked and reported on separately and may not be used to fund the same line items. Additionally, federal funds cannot be used as match for other federal awards. 7 Disparate Certification: A disparate allocation occurs when a city or municipality is allocated one-and-one-half times (150 percent) more than the county, while the county bears more than violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each joint Jurisdictions certified as disparate must identify a fiscal agent that will submit a application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds must be completed and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to www.bja.gov/Funding/JAGMOU.pdf. Trust Fund: SAAs may draw down JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest-bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement does not apply to direct JAG award recipients or subrecipients that draw-down on a reimbursement basis rather than in advance. Match Requirement: Match is not required under the JAG Program. Although match is an effective strategy to expand justice funds and build buy-in for local criminal justice initiatives, BJA encourages states to consider financial and other potential local constraints related to imposing a match requirement on subgrantees, as it may adversely affect small local jurisdictions. Matching funds become part of the overall award amount, and as such are subject to audit and should be expended prior to closeout. Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, recipients may not use federal funds to pay total cash compensation (salary plus cash bonuses) to any employee of the award recipient at a rate that exceeds 110 percent of the maximum annual salary payable to a member of the federal g agency with a Certified SES Performance Appraisal System for that year. The 2014 salary table for SES employees is available at www.opm.gov/salary-tables.Note: A recipient may compensate an employee at a greater rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.) The Assistant Attorney General for OJP may exercise discretion to waive, on an individual basis, the limitation on compensation rates allowable under an award. An applicant requesting a waiver should include a detailed justification in the budget narrative of the application. Unless the applicant submits a waiver request and justification with the application, the applicant should anticipate that OJP will request the applicant to adjust and resubmit the budget. The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service the individual will 8 program or project being undertaken with award funds, and a statement explaining that the his/her qualifications and expertise, and for the work to be done. Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages applicants that propose to use award funds for any conference-, meeting-, or training-related activity to review carefullybefore submitting an applicationthe www.ojp.gov/funding/confcost.htm. OJP policy and guidance (1) encourage minimization of conference, meeting, and training costs; (2) require prior written approval (which may affect project timelines) of most such costs for cooperative agreement recipients and of some such costs for grant recipients; and (3) set cost limits, including a general prohibition of all food and beverage costs. Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits for individuals with limited English proficiency may be allowable. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate. For additional information, see the "Civil Rights Compliance" section of the OJP "Other Requirements for OJP Applications" web page at www.ojp.usdoj.gov/funding/other_requirements.htm. Other JAG Requirements Body Armor Certification Ballistic-resistant and stab-resistant body armor can be funded through two BJA- administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP) Program. The BVP Program is designed to provide a critical resource to state and local law enforcement through the purchase of ballistic-resistant and stab-resistant body armor. A jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more information on the BVP Program, including eligibility and application, refer to the BVP web page. JAG funds may also be used to purchase vests for an agency, but they may not be used to pay for that portion of the ballistic-resistant vest (50 percent) that is not covered by BVP funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match. Vests purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with the latest applicable National Institute of Justice (NIJ) ballistic or stab standards. In addition, vests purchased must be American-made. Information on the latest NIJ standards can be found at: www.nij.gov/topics/technology/body-armor/safety-initiative.htm. As is the case in BVP, grantees who wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. 9 FAQs related to the mandatory wear policy and certifications can be found at www.bja.gov/Funding/JAGFAQ.pdf. This policy must be in place for at least all uniformed officers before any FY 2014 funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy must for all uniformed officers while on duty. The certification be signed by the certifying must official and be attached to the application. If the grantee proposes to change project activities to utilize JAG funds to purchase bulletproof vests after the application period (during the project period), the grantee must submit the signed certification to BJA at that time. A mandatory wear concept and issues paper and a model policy are available by contacting the BVP Customer Support Center atvests@usdoj.gov or toll free at 1877758 3787. A copy of the certification related to the mandatory wear can be found at: www.bja.gov/Funding/BodyArmorMandatoryWearCert.pdf. Interoperable Communications Grantees (including subgrantees) that are using FY 2014 JAG Program funds to support emergency communications activities (including the purchase of interoperable communications equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order) must ensure: Compliance with the FY 2014 SAFECOM Guidance on Emergency Communications Grants(including provisions on technical standards that ensure and enhance interoperable communications). Adherence to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. Projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state SWIC plays a critical role, and can serve as a valuable resource. SWICs are responsible for the implementation of the SCIP through coordination and collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of SWICs for each of the 56 states and territories. Contact OEC@hq.dhs.gov. All communications equipment purchased with grant award funding (plus the quantity purchased of each item) is identified during quarterly performance metrics reporting. Use of Global Standards Package In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: www.it.ojp.gov/gsp_grantcondition. Grantees shall document planned approaches to information sharing and describe compliance 10 to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS, the national DNA database operated by the Federal Bureau of Investigation (FBI)) by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non- governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ FY 2014 DNA Backlog Reduction Program, available at https://ncjrs.gov/pdffiles1/nij/sl001112.pdf. In addition, funds may not be used for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into CODIS. Reporting Requirements, Accountability Measures, and JAG Showcase Award recipients will be required to submit quarterly financial status (SF-425) and annual programmatic reports through GMS, quarterly accountability metrics reports (see below) through ment Tool (PMT), and Federal Funding Accountability and Transparency Act (FFATA) reports through the FFATA Sub-award Reporting System (FSRS) as necessary (see FFATA section below). Accountability Measures To assist the Department in fulfilling its responsibilities under the Government Performance and Results Act of 1993 (GPRA), Public Law 103-62, and the GPRA Modernization Act of 2010, Public Law 111352, applicants who receive funding under this solicitation must provide data Quarterly accountability that measures the results of their work done under this solicitation. metrics reports mus, available at www.bjaperformancetools.org. The accountability measures can be found at: www.bjaperformancetools.org/help/JAGMeasuresQuestionnaire.pdf. Data reported by JAG grantees and subgrantees for this report does not determine JAG funding, which is calculated based on a statutory formula combining population and Uniform Crime Reporting Part I crime data. BJA encourages JAG grantees to make decisions on funding through a collaborative process involving all major stakeholders including law enforcement, courts, indigent defense, prosecution, corrections and community corrections, treatment providers, crime victims, and others. The measures are not designed to replace the planning that should occur at the state and local level. Submission of accountability measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for accountability page 14 for additional information. Note on Project Evaluations Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations 11 designed to develop o for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only performance measure data reporting requirements likely do whether the particular project they proposewould either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. Research, for the purposes of human subjects protections for OJP-funded programs, is defined opment, testing, and evaluation, 28 C.F.R. § 46.102(d). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicant web page (www.ojp.usdoj.gov/funding/other_requirements.htm). Applicants whose proposals may involve a research or statistical component page. JAG Showcase JAG Showcase The was designed to identify and highlight JAG projects that have demonstrated success or shown promise in reducing crime and positively impacting communities. BJA has now expanded the concept of the JAG Showcase to other BJA grant BJA Success Story web page programs and created a new . This new web page will be a valuable resource for states, localities, territories, tribes and criminal justice professionals who seek to identify and learn about JAG and other successful BJA funded projects linked to innovation, crime reduction, and evidence based practices.  My BJA account If you have a JAG Success Story you would like to submit, sign in to your to My BJA account access the Success Story Submission form. If you do not have a , please Register . Once you register, one of the available areas on your My BJA page will be "My Success Stories". Within this box, you will see an option to add a Success Story. BJA Success Once reviewed and approved by BJA, all success stories will appear on the new Story web page. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leveraged resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of JAG funding at the state and local level. In addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades,the following priorities represent key areas where BJA will be focusing nationally and invite each state and local JAG recipient to join us in addressing these challenges as a part of our JAG partnership. 12 Reducing Gun Violence Gun violence has touched every state, county, city, town, and tribal government in America. In the aftermath of the Sandy Hook Elementary School tragedy and recent mass shooting at the Washington Navy Yard, BJA continues to encourage states and localities to invest valuable JAG funds in programs to: combat gun violence, enforce existing firearms laws, improve the process used to ensure that those prohibited from purchasing or owning guns are prevented from doing so, enhance reporting to the and provide active shooter response training to law enforcement officers and first responders. Recidivism Reduction, Pretrial Reform and Justice System Realignment In this time of fiscal austerity and smaller state and local budgets, reducing unnecessary incarceration in a manner that promotes public safety is a paramount goal. Effective community supervision coupled with evidence-based program interventions can result in significant reductions in recidivism. A priority funding area is the implementation of effective pretrial services programs. The use of validated risk assessment tools to inform pre-trial release decisions is critical. For a variety of resources, or to request BJA supported technical assistance from the Pre-trial Justice Institute, see www.pretrial.org. Another priority for JAG funding is to support innovative programs and approaches in probation and parole supervision that improve services to offenders and increase collaborative efforts among community supervision agencies with law enforcement and the courts. Another promising approach to justice systems reform is the Justice Reinvestment Initiative (JRI), a public-private partnership between BJA and the PEW Public Safety Performance Project. Currently, 19 states and 17 local governments are working to control spiraling incarceration costs through JRI and reinvestment savings in evidence-based criminal justice programs and strategies. Strategic investment of JAG funds to implement JRI legislation and policy changes in those states and localities can augment federal funds and achieve greater cost savings and reinvestments in programs to promote public safety. (See the Urban Institute Justice Reinvestment Initiative State Assessment Report.) Indigent Defense Another key priority area is support for indigent defense. BJA continues to encourage states and units of local government to use JAG funds to support the vital needs of the indigent defense community. Attorney General Holder has consistently stressed that the crisis in indigent defense reform is a serious concern which must be addressed if true justice is to be achieved in our nation. In 2002, the American Bar Association (ABA) published Ten Principles of a Public Defense Delivery System which represent fundamental building blocks for implementing quality legal representation for indigent defendants. (See Ten Principles of a Public Defense Delivery System.) Improving Mental Health Services Disproportionate numbers of people with mental illness are involved in the criminal justice system often as a result of untreated or undertreated mental illness. This is an issue that impacts numerous facets of the criminal justice system. After the Newtown tragedy, numerous states began pushing for and adopting policies supporting early identification and intervention. States aimed to enhance mental health screening services to identify emerging mental illness in children and adolescents and to ensure adequate access to care. BJA encourages states and units of local government to utilize JAG funding in support of programs and policy changes 13 aimed at the following: identifying and treating people with severe mental illness before they reach crisis point; training law enforcement and correctional officers on mental health and mental health related crisis-intervention; increasing justice system diversion strategies to divert offenders with mental illness from unnecessary arrest and incarceration to more appropriate and cost-effective community-based treatment and supervision; mental health courts, allowing inmates to continue psychotropic medication in jails; and improving oversight of mental health care in jails, increasing post-jail housing options and enhancing community mental health services. (See Adults with Behavioral Health Needs under Correctional Supervision.) Evidence-Programs Many criminal justice agencies continue to experience unprecedented budget cuts, layoffs, and reductions in force. These challenges must be met by making wider use of advancements in the criminal justice field in the last several decades which rely on use of data, crime analysis, cutting edge technology, research and evaluations regarding evidenced-based and high-performing programs. A useful matrix of evidence-based policing programs and strategies is available through the Center for Evidence-Based Policy at George Mason University. In the re-entry field, a summary of research-based re-entry strategies is available on the National Reentry Resource What Works in Reentry Clearinghouse link. BJA offers a number of program models designed to effectively implement evidence based strategies including Smart Policing, Smart Supervision, Smart Pretrial, and Smart Prosecution. BJA encourages states and units of local government on crime with non-traditional criminal justice partners. What an Application Should Include Applicants should anticipate that if they fail to submit an application that contains all of the specified elements, it may negatively affect the review of their application; and, should a decision be made to make an award, it may result in the inclusion of special conditions that preclude the recipient from accessing or using award funds pending satisfaction of the conditions. Refer to the BJA Grant Writing and Management Academy and OJP 101 for an overview of what should be included in each application requirement. These trainings can be found at bja.ncjrs.gov/gwma/index.html and www.ojp.gov/grants101/. Information to Complete the Application for Federal Assistance (SF-424) 1. The SF-424 is a standard form required for use as a cover sheet for submission of pre- applications, applications, and related information. GMS takes information from the Project Abstract 2. must Applicants provide an abstract that includes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or must identifyup to5 project identifiers below the abstract narrative, applicants that would 14 be associated with proposed project activities. The list of all identifiers can be found at should not www.bja.gov/funding/JAGIdentifiers.pdf. The abstract exceed a half-page, or 400-500 words. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Program Narrative must Applicants submit a program narrative that generally describes the proposed program activities for the two or four year grant period. The narrative must outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and joint application related justice funds. Certified disparate jurisdictions submitting a must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the requested administrative and/or sub- grant expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other category. For informational purposes only, a sample budget form may be found at www.ojp.usdoj.gov/funding/forms/budget_detail.pdf. For questions pertaining to budget and examples of allowable and unallowable costs, see the OJP Financial Guide at www.ojp.usdoj.gov/financialguide/index.htm. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. a. Non-Competitive Procurement Contracts In Excess of Simplified Acquisition Threshold If an applicant proposes to make one or more non-competitive procurements of products or services, where the non-competitive procurement will exceed the simplified acquisition threshold (also known as the small purchase threshold), which is currently set at $150,000, the application should address the considerations outlined in the OJP Financial Guide. 5. Review Narrative must Applicants submit information documenting that the date the JAG application was made available for review by the governing body, or to an organization designated by that governing body, not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens prior 15 to application submission to the extent applicable law or established procedures make such opportunity available. Below are notification language templates that can be utilized in completing this section of the application. provide name of City/County/Tribe The () made its Fiscal Year 2014 JAG application provide name of governing body available to the () for its review and comment on provide dateprovide date (); or intends to do so on (). provide name of City/County/Tribe The () made its Fiscal Year 2014 JAG application provide means of available to citizens for comment prior to application submission by ( notification ); or the application has not yet been made available for public review/comment. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Applicant Disclosure of Pending Applications Applicants are to disclose whether they have pending applications for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget narrative and worksheet in the application under this solicitation. The disclosure should include both direct applications for federal funding (e.g., applications to federal agencies) and indirect applications for such funding (e.g., applications to state agencies that will subaward federal funds). OJP seeks this information to help avoid any inappropriate duplication of funding. Leveraging multiple funding sources in a complementary manner to implement comprehensive programs or projects is encouraged and is not seen as inappropriate duplication. Applicants that have pending applications as described above are to provide the following information about pending applications submitted within the last 12 months: the federal or state funding agency the solicitation name/project name the point of contact information at the applicable funding agency. Federal or State Solicitation Name/Phone/E-mail for Point of Contact at Funding Funding Name/Project Name Agency Agency SAMPLE DOJ/COPS COPS Hiring Program Jane Doe, 202/000-0000; jane.doe@usdoj.gov HHS/ Substance Drug Free Communities John Doe, 202/000-0000; john.doe@hhs.gov Abuse & Mental Mentoring Program/ Health Services North County Youth Administration Mentoring Program 16 applications as described above are to include a statement to this effect in the separate -424] does not have pending applications submitted within the last 12 months for federally funded grants or subgrants (including cooperative agreements) that include requests for funding to support the same project being proposed under this solicitation and will cover the identical cost items outlined in the budget 7. Memorandum of Understanding (if applicable) mustjoint Jurisdictions certified as disparate identify a fiscal agent that will submit a application for the aggregate eligible allocation to all disparate municipalities. The joint must application determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which must jurisdiction will serve as the applicant/fiscal agent for joint funds be completed and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to www.bja.gov/Funding/JAGMOU.pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. 8. Tribal Authorizing Resolution (if applicable) Tribes, tribal organizations, or third parties proposing to provide direct services or assistance to residents on tribal lands should include in their applications a resolution, a letter, affidavit, or other documentation, as appropriate, that certifies that the applicant has the legal authority from the tribe(s) to implement the proposed project on tribal lands. In those instances when an organization or consortium of tribes applies for a grant on behalf of a tribe or multiple specific tribes, then the application should include appropriate legal documentation, as described above, from all tribes that would receive services/assistance under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from all tribes in the consortium (i.e., without an authorizing resolution or comparable legal documentation from each tribal governing body) may submit, instead, a copy of its consortium bylaws with the application. Applicants unable to submit an application that includes a fully-executed (i.e.,signed) copy of appropriate legal documentation, as described above, consistent with the applicable legal documentation as part of its application (except in cases in which, with respect to a tribal consortium applicant, consortium bylaws allow action without the support of all consortium member tribes). If receiving funding, BJA will make use of and access to funds will be contingent on receipt of the fully-executed legal documentation. 9. Applicant Disclosure of High Risk Status Applicants are to disclose whether they are currently designated high risk by another federal grant making agency. This includes any status requiring additional oversight by the federal agency due to past programmatic or financial concerns. If an applicant is designated high risk by another federal grant making agency, you must email the following information to 17 OJPComplianceReporting@usdoj.gov at the time of application submission: The federal agency that currently designated the applicant as high risk; Date the applicant was designated high risk; The high risk point of contact name, phone number, and email address, from that federal agency; and Reasons for the high risk status. OJP seeks this information to ensure appropriate federal oversight of any grant award. Unlike the Excluded Parties List, this high risk information does not disqualify any organization from receiving an OJP award. However, additional grant oversight may be included, if necessary, in award documentation. 10. Additional Attachments(if applicable) Research and Evaluation Independence and Integrity If a proposal involves research and/or evaluation, regardless of the other merits, in order to receive funds, the applicant must demonstrate research/evaluation independence, including appropriate safeguards to ensure research/evaluation objectivity and integrity. For purposes of this solicitation, research and evaluation independence and integrity pertains to ensuring that the design, conduct, or reporting of research and evaluation funded by BJA grants, cooperative agreements, or contracts will not be biased by any personal or financial conflict of interest on the part of the investigators responsible for the research and evaluation or on the part of the applicant organization. Conflicts can be either actual or apparent. Examples of potential investigator (or other personal) conflict situations may include those in which product (actual conflict), or an investigator would be in a position to evaluate the work of a former colleague (potential apparent conflict). With regard to potential organizational conflicts of interest, as one example, generally an organization could not be given a grant to evaluate a project if that organization had itself provided substantial prior technical assistance to that project, as the organization in such an instance would appear to be evaluating the effectiveness of its own prior work. The key is whether a reasonable person understanding all of the facts would be able to have confidence that the results of any research or evaluation project are objective and reliable. Any outside personal or financial interest that casts doubt on that objectivity and reliability is a problem. In the attachment dealing with research and evaluation independence and integrity, the applicant should explain the process and procedures that the applicant has put in place to identify and eliminate (or, at the very least, mitigate) potential personal or financial conflicts of interest on the part of its staff, consultants, and/or subrecipients. It should also identify any potential organizational conflicts of interest on the part of the applicant with regard to the proposed research/evaluation. If the applicant reasonably believes that no potential personal or organizational conflicts of interest exist, then the applicant should provide a brief narrative explanation of how and why it reached that conclusion. Documentation that may be helpful in this regard could include organizational codes of ethics/conduct or policies regarding organizational, personal, and financial conflicts of interest. 18 For situations in which potential personal or organizational conflicts of interest exist, in the attachment, the applicant should identify the safeguards the applicant has or will put in place to eliminate, mitigate, or otherwise address those conflicts of interest. Considerations in assessing research and evaluation independence and integrity will that could affect the objectivity or integrity of the proposed staff and/or the organization in carrying out the research, development, or evaluation activity; and the adequacy of the 11. Accounting System and Financial Capability Questionnaire Any applicant (other than an individual) that is a non-governmental entity and that has not received any award from OJP within the past 3 years must download, complete, and submit this form. Review Process OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. BJA will review applications for formula awards to ensure statutory requirements have been met. Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will make all final award decisions. Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. OJP encourages applicants to review the information pertaining to these additional requirements prior to submitting an application. Additional information for each requirement can be found at www.ojp.usdoj.gov/funding/other_requirements.htm. Civil Rights Compliance Civil Rights Compliance Specific to State Administering Agencies Faith-Based and Other Community Organizations Confidentiality Research and the Protection of Human Subjects Anti-Lobbying Act Financial and Government Audit Requirements Reporting of Potential Fraud, Waste, and Abuse, and Similar Misconduct National Environmental Policy Act (NEPA) 19 DOJ Information Technology Standards (if applicable) Single Point of Contact Review Non-Supplanting of State or Local Funds Criminal Penalty for False Statements Compliance with Office of Justice Programs Financial Guide Suspension or Termination of Funding Non-profit Organizations For-profit Organizations Government Performance and Results Act (GPRA) Rights in Intellectual Property Federal Funding Accountability and Transparency Act of 2006 (FFATA) Awards in Excess of $5,000,000 Federal Taxes Certification Requirement Active SAM Registration Policy and Guidance for Approval, Planning, and Reporting of Conferences (including Meetings and Trainings) OJP Training Guiding Principles for Grantees and Subgrantees How to Apply Applicants must submit applications through the Grants Management System (GMS), which provides cradle to grave support for the application, award, and management of awards at OJP. must register in GMS for each specific funding opportunity. Applicants Although the register registration and submission deadlines are the same, OJP urges applicants to promptly , especially if this is their first time using the system. Find complete instructions on how to register and submit an application in GMS at www.ojp.usdoj.gov/gmscbt/. Applicants that experience technical difficulties during this process should e-mail GMS.HelpDesk@usdoj.gov or call 888-549-9901 (option 3), MondayFriday from 6:00 a.m. to midnight eastern time, except register promptly federal holidays. OJP recommends that applicants to prevent delays in submitting an application package by the deadline. Note on File Types: GMS does not accept executable file types as application attachments . These disallowed file types include, but are not limited to, the following 20 All applicants should complete the following steps: 1. Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of Management and Budget requires that all applicants (other than individuals) for federal funds include a DUNS number in their application for a new award or a supplement to an existing award. A DUNS number is a unique nine-digit sequence recognized as the universal standard for identifying and differentiating entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DUNS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Call Dun and Bradstreet at 866-705-5711 to obtain a DUNS number or apply online at www.dnb.com. A DUNS number is usually received within 1-2 business days. 2. Acquire registration with the System for Award Management (SAM). SAM isthe repository for standard information about federal financial assistance applicants, recipients, and subrecipients. OJP requires that all applicants (other than individuals) for federal financial assistance maintain current registrations in the SAM database. Applicants must update or renew their SAM registration annually to maintain an active status. Information about SAM registration procedures can be accessed at www.sam.gov. 3. Acquire a GMS username and password . New users must create a GMS profile by selecting the irst Time User link under the sign-in box of the GMS home page. For more information on how to register in GMS, go to www.ojp.usdoj.gov/gmscbt/. 4. Verify the SAM (formerly CCR) registration in GMS. OJP requests that all applicants verify their SAM registration in GMS. Once CCR the left side of the default screen. Click the submit button to verify the SAM (formerly CCR) registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the Funding Opportunities link on the left side of the page. Select Justice Assistance Grant (JAG) ProgramLocal 6. Register by selecting the Apply Online button associated with the funding opportunity title. The search results from step 5 will display the funding opportunity title along with the registration and application deadlines for this funding opportunity. Select the Apply Online button in the Action column to register for this funding opportunity and create an application in the system. 7. Complete the Disclosure of Lobbying Activities, if applicable. Any applicant that expends any funds for lobbying activities must provide the detailed information requested on the form, Disclosure of Lobbying Activities (SF-LLL). 8. Follow the directions in GMS to submit an application consistent with this solicitation. Once submitted, GMS will display a confirmation screen stating the submission Important: was successful. In some instances, applicants must wait for GMS approval at least 72 before submitting an application. OJP urges applicantsto submit the application hoursprior to the application due date. 21 Note: Duplicate Applications If an applicant submits multiple versions of an application, BJA will review the most recent version submitted. Experiencing Unforeseen GMS Technical Issues Applicants that experience unforeseen GMS technical issues beyond their control that prevent them from submitting their application by the deadline must e-mail your State Policy Advisor within 24 hours after the application deadline and request approval to submit their application. The e-mail must describe the technical difficulties and include a timeline of the submission efforts, the complete grant application, the applicant DUNS number, Note: BJA approve requests and any GMS Help Desk or SAM tracking number(s). does not automatically .After the program office reviews the submission, and contacts the GMS Help Desk to validate the reported technical issues, OJP will inform the applicant whether the request to submit a late application has been approved or denied. If OJP determines that the applicant failed to follow all required procedures, which resulted in an untimely application submission, The following conditions are generally insufficient to justify late submissions: failure to register in SAM or GMS in sufficient time failure to follow GMS instructions on how to register and apply as posted on the GMS Web site failure to follow each instruction in the OJP solicitation information technology environment, including firewalls. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding Web page at www.ojp.usdoj.gov/funding/solicitations.htm. Provide Feedback to OJP To assist OJP in improving its application and award processes, we encourage applicants to provide feedback on this solicitation, the application submission process, and/or the application review/peer review process. Provide feedback to OJPSolicitationFeedback@usdoj.gov. IMPORTANT:not This e-mail is for feedback and suggestions only. Replies are sent from this mailbox. If you have specific questions on any program or technical aspect of the solicitation, you must directly contact the appropriate number or e-mail listed on the front of this solicitation document. These contacts are provided to help ensure that you can directly reach an individual who can address your specific questions in a timely manner. If you are interested in being a reviewer for other OJP grant applications, please e-mail your resume to ojppeerreview@lmbps.com. The OJP Solicitation Feedback email account will not Note: forward your resume. Neither you nor anyone else from your organization can be a peer reviewer in a competition in which you or your organization have submitted an application. 22 Application Checklist Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2014 Local Solicitation This application checklist has been created to assist in developing an application. What an Applicant Should Do: Prior to Registering in GMS: _____ Acquire a DUNs Number (see page 21) _____ Acquire or renew registration with SAM (see page 21) ToRegister with GMS: _____ For new users, acquire a GMS username and password* (see page 21) _____ For existing users, check GMS username and password* to ensure account access (see page 21) _____ Verify SAM registration in GMS (see page 21) _____ Search for correct funding opportunity in GMS (see page 21) _____ title (see page 21) *Password Reset Notice GMS users are reminded that while password reset capabilities exist, this function is only associated with points of contacts designated within GMS at the time the account was established. Neither OJP or the GMS Help Desk will initiate a password reset unless requested by the authorized official or a designated point of contact associated with an award or application. General Requirements : _____ Other Requirements Eligibility Requirement: _____ Jurisdiction listed as the legal name on the application corresponds with the eligible JAG web page _____ Federal amount requested is within the allowable limit of the FY 2014 JAG JAG web page What an Application Should Include: _____ Application for Federal Assistance (SF-424) (see page 14) _____ Project Abstract (see page 14) _____ Program Narrative (see page 15) _____ Budget and Budget Narrative (see page 15) _____ Review Narrative (see page 15) _____ Applicant Disclosure of Pending Applications (see page 16) _____ Memorandum of Understanding, if applicable (see page 17) _____ Tribal Authorizing Resolution, if applicable (see page 17) _____ Applicant Disclosure of High Risk Status (see page 17) _____ Research and Evaluation Independence and Integrity, if applicable (see page 18) _____ Accounting System and Financial Capability Questionnaire (if applicable) (see page 19) _____ Disclosure of Lobbying Activities, if applicable (SF-LLL) (see page 21) 23 ACTION NO. _______________ ITEM NO.________E-2_______ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2014 AGENDA ITEM: Request to approvean agreement with Springsted, Incorporated andtransfer of previously appropriated funds in the amount of $21,000 related to the search for a new County Administrator SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board of Supervisors of Roanoke County isinterested in contracting for Executive Search services for a new County Administrator. The Board has decided to take advantage of cooperative procurement opportunities under the Code of Virginia to select Springsted, Incorporated to assist it in the search for a new County Administrator. Springsted will perform these services for the County Administrator search for a professional fee of $16,500 and direct out-of-pocket expenses are calculated not to exceed $4,500. STAFF RECOMMENDATION: It is recommended that the Board approve an agreement with Springsted, authorize the Chairman of the Board of Supervisors to execute this agreementand to appropriate $21,000 from the Board contingency for this purpose. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $70,909 FROM ROANOKE CITY AND SALEM CITY TO THE FIRE AND RESCUE DEPARTMENT FOR THE COMPLETION OF CAPITAL PROJECTS AT THE ROANOKE VALLEY REGIONAL FIRE/EMS TRAINING WHEREAS, the Roanoke Valley Regional Fire/EMS Training Centeris jointly operated on funding contributed by Roanoke County, Roanoke City, City of Salem and the Town of Vinton on a percentage basis; and WHEREAS, the facility is in need of capital maintenance and equipment replacementstotalling $136,364; and WHEREAS, Roanoke County and the Town of Vinton paid their contribution to theproject in a prior fiscal year; and WHEREAS, Roanoke City’s share is $60,000 and Salem City’s share is $10,909; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriatedby ordinance; and WHEREAS, first reading of this ordinance was held on May 27, 2014, and the second reading was held on June 10, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $60,000is hereby accepted and appropriated from Roanoke Cityto the Fire and Rescue DepartmentOCA 487700-0451; and Page 1 of 2 2.That the sum of $10,909 is hereby accepted and appropriated from Salem City to the Fire and Rescue Department OCA 487700-0496; and 3. That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE APPROPRIATING $18,534TO CLERK OF THE CIRCUIT COURT FROM THE COMMONWEALTH OF VIRGINIA FOR FISCAL YEAR 2013/2014 FOR TECHNOLOGY TRUST FUNDS WHEREAS, Technology Trust Funds, which represents fees collected by the Roanoke County Circuit Court Clerk’s office, have been received from the State in the amount of $18,534; and WHEREAS, Section 18.04 ofthe Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on May 27, 2014, and the second reading was held on June 10, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $18,534is hereby appropriated to the Clerk of the Circuit Courtandbe earmarked for the purpose ofmaintenance and postage needs into 10287-5850 in the amount of $16,760.89 and 331000-5210 in the amount of$1,772.11. 2.That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ONTUESDAY, May 27, 2014 RESOLUTION APPROVING THE FISCAL YEAR 2014-2015 BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended, provides that the governing body of the County shall prepare and approve an annual budget; and WHEREAS, said budget shall be prepared and approved for informative and fiscal planning purposes only; and WHEREAS, this budget contains a complete itemized and classified plan of all contemplated expenditures and all estimated revenues and borrowings for the ensuing fiscal year; and WHEREAS, a brief synopsis of said budget was published as required by the provisions of Section 15.2-2506 of the State Code, and the public hearing as required thereon was held on April 22, 2014. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia: 1.That there is hereby approved the annual budget forfiscal year 2014-2015 for Roanoke County, Virginia, as shown on the attached Schedules. 2.That the preparation and approval of this budget is for informative and fiscal planning purposes only. Page 1 of 1 County of Roanoke Adopted FY 2014-2015 Budget May 27, 2014 Revenue EstimatesAmount General Fund General Government General Property Taxes$120,539,350 Local Sales Tax10,000,000 Telecommunications Tax3,960,000 Business License Tax6,400,000 Bank Franchise Tax450,000 Utility Consumer Tax3,775,000 Motor Vehicle License Tax2,150,000 Recordation/Conveyance Tax1,425,000 Meals Tax4,025,000 Hotel/Motel Tax1,075,000 Other Local Taxes634,000 Permits, Fees & Licenses526,560 Fines and Forfeitures681,500 Interest Income124,100 Charges for Services3,690,433 Commonwealth9,372,358 Federal3,275,000 Other2,125,995 Total General Government$174,229,296 Communications & Information Technology8,465,123 Comprehensive Services5,237,945 Law Library27,175 Public Works Projects183,433 S B & T Building486,510 Recreation Fee Class5,425,455 Grants and Other Funds1,041,895 Police Special Programs1,000 Criminal Justice Academy239,285 Fleet Service Center2,837,382 Total General Fund$198,174,499 Debt Service Fund - County7,261,146 Capital Projects Fund6,797,195 Internal Service Fund1,633,921 School Operating Fund135,738,864 School Nutrition Fund5,712,290 School Debt Service Fund13,617,491 School Grants Fund5,435,746 School Capital Fund846,070 School Instructional Resources Fund994,212 School Bus Fund325,000 School Laptop Insurance Reserve467,800 Total Revenues All Funds$377,004,234 Less: Transfers(109,026,015) Total Net of Transfers$267,978,219 County of Roanoke Adopted FY 2014-2015 Budget May 27, 2014 Proposed ExpendituresAmount General Fund General Government General Administration$2,829,852 Constitutional Officers13,238,735 Judicial Administration810,732 Management Services3,295,385 Public Safety25,338,062 Community Services11,557,911 Human Services18,829,385 Non-Departmental12,524,786 Transfers to School Operating Fund65,620,127 Transfers to School Insurance - Dental477,299 Transfers to (from) Capital Fund138,047 Transfers to Debt Service Fund16,165,423 Transfer to Public Works Projects183,433 Transfer to Comprehensive Services1,853,000 Other1,367,119 Total General Government$174,229,296 Communications and Information Technology8,465,123 Comprehensive Services5,237,945 Law Library27,175 Public Works Projects183,433 S B & T Building486,510 Recreation Fee Class5,425,455 Grants and Other Funds1,041,895 Criminal Justice Academy1,000 Police Special Programs239,285 Fleet Service Center2,837,382 Total General Fund$198,174,499 Debt Service Fund - County7,261,146 Capital Projects Fund6,797,195 Internal Service Fund1,633,921 School Operating Fund135,738,864 School Nutrition Fund5,712,290 School Debt Fund13,617,491 School Grants Fund5,435,746 School Capital Fund846,070 School Textbook Fund994,212 School Bus Fund325,000 School Laptop Insurance Reserve467,800 Total Expenditures All Funds377,004,234 Less: Transfers$(109,026,015) Total Net of Transfers$267,978,219 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE APPROPRIATING FUNDS FOR THE 2014-2015 FISCAL YEAR BUDGET FOR ROANOKE COUNTY, VIRGINIA WHEREAS, upon notice duly published in the newspaper, a public hearing was held on April 22, 2014, concerning the adoption of the annual budget for Roanoke County for fiscal year 2014-2015; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved said budget onMay27, 2014, pursuant to the provisions of Section 13.02 of the Roanoke County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended; and WHEREAS, the first reading of this appropriation ordinance was held on May13, 2014, and the second reading of this ordinance was held on May 27,2014, pursuant to the provisions of Section 18.04 of the Roanoke County Charter. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the following appropriations are hereby made from the respective funds for the period beginning July 1, 2014, and ending June 30, 2015, for the functions and purposes indicated: 2. That the County Administrator may authorize or delegate the authorization of the transfer of any unencumbered balance or portion thereoffrom one department to another. County of Roanoke Adopted FY 2014-2015 Budget May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ounty of Roanoke Adopted FY 2014-2015 Budget May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ounty of Roanoke Adopted FY 2014-2015 Budget May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ounty of Roanoke Adopted FY 2014-2015 Budget May 13, 2014 6IGVIEXMSR*II'PEWW +VERXWERH3XLIV*YRHW 4SPMGI7TIGMEP4VSKVEQW 'VMQMREP.YWXMGI%GEHIQ] *PIIX7IVZMGI'IRXIV 8SXEP+IRIVEP*YRH (IFX7IVZMGI*YRH'SYRX] 'ETMXEP4VSNIGXW*YRH -RXIVREP7IVZMGIW*YRH6MWO1EREKIQIRX 7GSS*YRW LPH 3TIVEXMRK 2YXVMXMSR (IFX +VERXW 'ETMXEP -RWXVYGXMSREP6IWSYVGIW &YW 0ETXST-RWYVERGI6IWIVZI 8SXEP7GLSSP*YRHW 8SXEP%PP*YRHW 3. That all funded outstanding encumbrances, both operating and capital, at June 30, 2014, are re-appropriated to the 2014-15 fiscal year to the same department and account for which they are encumbered in the previous year. 4. That appropriations designated for capital projects will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project or until the Board of Supervisors,by appropriate action, changes or eliminates the appropriation. Upon completion of a capital project, staff is authorized to close out the project and transfer to the funding source any remaining balances. This section applies to appropriations for Capital Projects at June 30, 2014, and appropriations in the 2014- 2015 budget. 5.That all school fund appropriationsremaining at the end of the 2013-2014 fiscal year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2014-2015 as follows: a.)Two-thirds of the year-end balance in the school operating fund will be allocated to the Major School Capital Reserve; b.)One-third of the year-end balance in the school operating fundwill be allocated to the Minor School Capital Reserve; 6. That all General Fund unexpended appropriations at the end ofthe 2013- 2014fiscal year not lapse but shall be re-appropriated, as provided by Resolution 111213-12.e,as follows: a) Thirty-five percent (35%) of these unexpended appropriations shall be transferred to the un-appropriated Minor County Capital Fund Reserve; b)Fifty-five percent (55%) of these unexpended appropriations shall be re- appropriated to the same department for expenditure in fiscal year 2014- 2015. c) Ten percent (10%) of the unexpended appropriations shall be transferred to the Technology Reserve; 7. That all General Fundrevenues collected in excess of appropriated revenues shall be re-appropriated, as provided by Resolution 122104-5, as follows: a.)Revenues in excess of budget will first be allocated to the General Fund Un-appropriated Balance, until the maximum amount for the current year is met, as specified in the General Fund Un-appropriated Balance Policy, as adopted by Resolution 061411-6.f; b.)The remainder of revenues in excess of budget will then be allocated to the MajorCounty Capital Fund Reserve. 8. Rescue fees collected by the Fire & Rescue Department in excess of budgeted amounts will be re-appropriated and allocated to the Fire and Rescue Capital Reserve. 9. Account balances remaining in the Fee Class collected by the Parks and Recreation Department will be allocated to accounts as defined by the Fee Class Accounts Procedure. 10.Account balances remaining in funds 111-175, 310, 510, 655, 700, 810, 814, 815, and 895 will carry over 100% and be re-appropriated to the individual funds. 11.That the Board anticipates receiving various grants, donations, and other miscellaneous revenues. These anticipated funds are appropriated to the Grants Fund for the various functions and purposes as provided therein, and said appropriation shall be acknowledged and allocated to the appropriate fund upon approval by the Board on the Consent Agenda. 12. This ordinance shall take effect July 1, 2014. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 27, 2014 ORDINANCEACCEPTING AND APPROPRIATINGGRANT FUNDS IN THE AMOUNT OF $1,279,503 FROM THE FEDERAL REGIONAL SURFACE TRANSPORTATION PROGRAM TO THE DEPARTMENT OF COMMUNITY DEVELOPMENT FOR FISCAL YEARS 2014-2016 FOR THE PLANTATION ROAD BICYCLE, PEDESTRIAN AND STREETSCAPE IMPROVEMENT PROJECT WHEREAS,on April 19, 2013, Roanoke County submitted a request to the Roanoke Valley Area Metropolitan Planning Organization for Regional Surface Transportation Program funds for thePlantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and WHEREAS, on May 23, 2013, the Roanoke Valley Area Metropolitan Planning Organization endorsed the Regional Surface Transportation Program project priorities and six-year financial plan, which included $1,279,503in funds to Roanoke County for the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and WHEREAS,on June 19, 2013, the Commonwealth Transportation Board adopted the fiscal year 2014-2019 Six-year Improvement Program, which allocated the Regional Surface Transportation Program funds; and WHEREAS, these funds are scheduled to be allocated over three (3) fiscal years from fiscal year 2014 through fiscal year 2016; and WHEREAS, the grant award does not require matching funds from Roanoke County; WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, the first reading of this ordinance was held on May 13, 2014, and the Page 1 of 2 second reading was held on May 27, 2014. BE IT ORDAINEDbythe Board of Supervisorsof Roanoke County, Virginia as follows: 1.That the sum of $1,279,503is hereby appropriated from the Regional Surface Transportation Program to the Department of Community Development for fiscal years 2014-2016; and 2.The funds are to be allocated to the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and 3.That appropriations designated for the Plantation Road Project will not lapse at the end of the fiscal year but shall remain appropriated untilthe completion of the project; and 4.That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY27, 2014 ORDINANCEACCEPTING AND APPROPRIATINGGRANT FUNDS IN THE AMOUNT OF $511,130 FROM THE FEDERAL TRANSPORTATION ALTERNATIVES PROGRAMTO THE DEPARTMENT OF COMMUNITY DEVELOPMENT FOR FISCAL YEARS 2013-2014 FOR THE PLANTATION ROAD BICYCLE, PEDESTRIAN AND STREETSCAPE IMPROVEMENT PROJECT WHEREAS,on January 22, 2013, the Board of Supervisorssubmitted a request to the Commonwealth Transportation Boardfor Transportation AlternativeProgram funds for thePlantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and WHEREAS, on March 28, 2013, the Roanoke Valley Area Metropolitan Planning Organization allocated$70,904 in Transportation Alternatives Program funds to Roanoke County; and WHEREAS, on June 19, 2013, the Commonwealth Transportation Board allocated $338,000in Transportation Alternatives Program fundsto Roanoke County; and WHEREAS, the grant allocations totaling $511,130requirestwenty percent (20%) matching fundsin the amount of $102,226from Roanoke County; and WHEREAS, the County match of $102,226 is through a combination of in-kind services of staff time, funds from the Economic Development Authority, funds from the Roanoke County Public Private Partnershi, and potential right-of-way donation value; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and Page 1 of 2 WHEREAS, the first reading of this ordinance was held on May 13, 2014, and the second reading was held on May 27, 2014. BE IT ORDAINEDbythe Board of Supervisorsof Roanoke County, Virginia as follows: 1.That the sum of $408,904is hereby appropriated from the Transportation AlternativesProgram to the Department of Community Development for the Plantation Road Project; and 2.That Roanoke County shall provide matching funds for the grantin the amount of $102,226througha combination of in-kind services of staff time, funds from the Economic Development Authority, funds from the Roanoke County Public Private Partnership, and potential right-of-way donation value; and 3.The funds are to be allocated to the Plantation Road Bicycle, Pedestrian and Streetscape Improvement Project; and 4.That appropriations designated for the Plantation Road Project will not lapse at the end of the fiscal year but shall remain appropriated until the completion of the project;and 5.That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $17,860.48 FROM THE ROANOKE VALLEY CAREER CONSORTIUMTO THE ROANOKE COUNTY PUBLIC SCHOOLS FOR DISSOLUTION OF THE CONSORTIUM WHEREAS, The Roanoke Valley Career Consortium dissolvedin July 2013 by unanimous vote of member organizations; and WHEREAS, the balance of fundswasdistributed to the member organizations based onmember organizationlevel and their annual contributions; and WHEREAS, Roanoke County Public Schools received a sum of $17,860.48 as their balance of fundsbased on their level and annual contribution, and WHEREAS, the fundinghas been requested to be used for purchases of a keyboarding program in the school computer labs as well as mandated software upgrades, and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on May 13, 2014, and the second reading was held on May 27, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $17,860.48is hereby accepted and appropriated to the County School Board of Roanoke County. 2.That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE ACCEPTING AND APPROPRIATING GRANT FUNDS IN THE AMOUNT OF $10,222.63 FROM THE VIRGINIA DEPARMENT OF EDUCATION TO ROANOKE COUNTY PUBLIC SCHOOLS FOR MENTOR TEACHER PROGRAMS WHEREAS, Roanoke CountyPublic Schoolsreceived notification of a grant award to implement and enhance the mentor teacher programs; and WHEREAS, the allocated funds from the Virginia Department of Education are based on a non-duplicated count of the number of teachers with zero years of experiencesubmitted via an affidavit from the Roanoke County Public Schools for 2013- 2014; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on May 13, 2014, and the second reading was held on May 27, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $10,222.63is hereby accepted and appropriated to the Roanoke County School Board for the Mentor Teacher Program. 2.That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE ACCEPTING AND APPROPRIATING $2,000 FROM THE VIRGINIA DEPARTMENT OF EDUCATION TO ROANOKE COUNTY PUBLIC SCHOOLS FOR THE SCIENCE, TECHNOLOGY, ENGINEERING AND MATHMATICS (STEM) TEACHER RECRUITMENT AND RETENTION INCENTIVE CONTINUING AWARDS WHEREAS,The Virginia Department of Education funds the Science, Technology, Engineering, and Mathematics (STEM) Teacher Recruitment and Retention Incentive Continuing Awards; and WHEREAS, The Virginia Department of Educationhas awarded a continuing incentive of $1,000 toeacheligible recipientwho received the initial 2012-2013 school year award; and WHEREAS, the two (2) Roanoke County teacherswhoreceived the initial award in 2012-2013school year have been selected to receive the continuing awardin 2013- 2014school year, and WHEREAS,The Virginia Department of Education recognizes that the teacher will be eligible to receive the award after completing a second year of teaching in an assigned qualifying STEM subject and receive a satisfactory performance evaluation; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated byordinance; and WHEREAS, first reading of this ordinance was held on May 13, 2014, and the second reading was held on May 27, 2014. Page 1 of2 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $2,000is hereby accepted and appropriated to the Roanoke County School Board for the continuing incentivefrom the Virginia Department of Education. 2.That this ordinance shall take effect from and after the date of adoption. Page 2 of2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE ACCEPTING AND APPROPRIATING$3,120 TO ROANOKE COUNTY PUBLIC SCHOOLS FOR ELEMENTARY GIFTED ANDTALENTED FOR THE 2013-2014 SCHOOL YEAR WHEREAS, Roanoke CountyPublic Schools’ elementary gifted program offers to students identified for the gifted program queries, unique experiences, explorations, scientific discoveries and technological activities; and WHEREAS, there is a fee charged to the students participating in the afterschool QUEST activities; and WHEREAS, based on previous fiscal yearsit is anticipated $3,120 will be collected for the 2013-2014 school year; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on May 13, 2014, and the second reading was held on May 27, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum up to $3,120is hereby accepted and appropriated to the Roanoke County School Board forQUEST activities. 2.That this ordinance shall take effect from and after the date of adoption. Page 1 of 1 Q ueries U nique experiences E xplorations S cientific discoveries T echnological endeavors 2013-2014 Grades 1-8 Roanoke County Public Schools Gifted Program Q.U.E.S.T. 2013-2014 stth Grades 1-8 The gifted program is offering a number of Q.U.E.S.T. activities (all game related) for students in This brochure describes the entire 2013-2014 school year’s offerings. grades 1-8. You may access it throughout the year on the gifted web page. There is one session for middle school (grades 6-8), and it will be held at our central office on Cove Road. All other sessions will be held at Glen Cove Elementary. Registration forms are dated when received to ensure placement of those applying first. Once a If your child is on a waiting list, class has reached its capacity, a waiting list will be established. you will be notified.Otherwise, you may assume that your child is enrolled for the workshop. If a class is full, and we have enough on a waiting list to repeat the class, we will Please include a make every effort to do so. You will be notified if repeat classes are scheduled. clearly written email address and/or a phone number on the registration form. If a student is unable to attend an activity in which he or she has been enrolled, please notify the Gifted Department office so a student on the waiting list will have the opportunity to participate in the session. Students will be reimbursed if a workshop is unavailable and a substitute session Reimbursement will not be made to those cannot be agreed upon or if a session is canceled. who register but do not attend a workshop. Parents will provide transportation to and from the workshop sites. All students should be picked up from workshops on time. Sometimes inclement weather interferes with scheduled workshops. If in doubt about the status of a planned event, contact Dawn Bowyer at dbowyer@rcs.k12.va.us or call 562-3900 ext 10225. Email is the best method for contact because resource teachers are If schools are closed or close early typically in their various schools during the school day. due to inclement weather, Q.U.E.S.T. sessions will not be held. Please submit the registration form (with emergency information completed legibly on the back) payment in the appropriate amount (by check to Roanoke County Schools) for andall sessions you want your child to attend this year. Cash cannot be accepted. Application and payment deadline: October 4, 2013 No reminders will be sent, so please keep a record of the session(s) your child is attending. Q.U.E.S.T. Registration Form To enroll your child for a Q.U.E.S.T. activity, complete the following information: () Pleaseprint legibly Student’s Name Date Received (office use) School Grade Parent/Guardian’s Name Home Phone Work Phone Cell Phone Check the session(s) in which you would like your child to participate. Scholarships available. Contact gifted department for information. SessionTitleDates/TimesFee Oct. 8 3:00-5:00 Create Your Own Computer Game (3 parts) 1 Oct. 12 9:00-12:00 $30.00 (Grades 4-5) Oct. 15 3:00-5:15 Playground Games Oct. 15 3:00-5:00 $10.00 (Grades 1-3) 2 Playground Games 3 Oct. 17 3:00-5:00 $10.00 Grades 4-5) Oct. 22 3:00-5:00 Tabletop Games 4 Oct. 24 3:00-5:00 (Grades 1-3) $30.00 Oct. 2 3:00-4:45 Computer Game Coding (2 parts) Nov. 7 3:00-4:30 5 $20.00 (Grades 1-3) Nov. 12 3:00-4:30 Abstract Games 6 Nov. 14 3:00-5:00 $10.00 (Grades 3-5) Game Show (3 parts) Feb. 4 3:00-5:30 (Grades 4-5) Feb. 8 9:00-12:00 7 $30.00 Feb. 11 3:00-5:30 Games Around the World 8 March 4 3:00-5:00 $10 (Grades 1-3) Games Around the World 9 March 6 3:00-5:00 $10.00 (Grades 4-5) Minute to Win It 10 March 18 3:00-5:00 $10.00 (Grades 4-5) Minute to Win It 11 April 1 3:00-5:00 $10.00 (Grades 1-3) Team Building Games 12 April 28 4:30-6:30 $10.00 Grades 6-8) ( *Also complete the required emergency information on back. Application deadline: October 4, 2013 If you have any questions, please contact Dawn Bowyer dbowyer@rcs.k12.va.us (540) 562-3900 ext. 10225 Mail registration form and check (payable to Roanoke County Public Schools – Q.U.E.S.T) to: Roanoke County Public Schools – Gifted Program Q.U.E.S.T. 5937 Cove Road Roanoke, Virginia 24019 REQUIRED EMERGENCY INFORMATION FOR ALL WORKSHOPS AND FIELD TRIPS (PLEASE PRINT LEGIBLY) Student's Name ___________________________________________ School ______________________________ Grade ___________ Address _______________________________________________________________________ Telephone __________________ Student’s Social Security No. _______________________________ Age __________ Date of Birth _____________________ Names of custodial parents/legal guardians ______________________________________________________________________ Mother’s/female guardian's work phone number ___________________________cell phone no.______________________________ Father’s/male guardian's work phone number _____________________________ cell phone no. ____________________________ Alternate contact name and phone number if neither parent/guardian can be reached: _________________________________________________________________________________________________ List any medical conditions/allergies, dietary restrictions, etc. of which school staff should be aware: ______________________________________________________________________________________________ List prescription medication(s) that must be administered by the designated chaperone: Dosage _____________________________ Time(s) to be given ___________________________________________________ Please list any over-the-counter medications you will permit your child to carry and take at his/her discretion. _______________________________________________________________________________________________ No If yes, company name __________________________and policy no._________________ Private insurance: Yes School Insurance: Yes No Last tetanus shot _______________ PARENTAL PERMISSION _________________________________ has my permission to go on the field trip or take part in the activity(ies) which I had indicated in the attached form. In granting my permission for my child to participate in the field trip or activity(ies), I further agree to release and hold harmless the Roanoke County School Board and its officers, agents and employees from liability for any accident, injury, illness or death, sustained by the above student in connection with or while participating in the field trip or activity(ies) indicated on the attached form. In the event of an illness or injury, I hereby consent to whatever x-ray, examination, anesthetic, medical, surgical or dental diagnosis or treatment and hospital care from a licensed dentist, physician and/or surgeon as deemed necessary for the student's safety and welfare. It is understood that the resulting expenses will be the responsibility of the parent/guardian and not the Roanoke County School Board. I give permission and will accept financial responsibility for my child to receive medications, and/or health procedures, and emergency care as needed. It is important that all families understand that should conditions in our country at the time of the trip be such that the school administration believes the trip to be an unsafe destination, the trip will be canceled. While this would indeed be unfortunate for all involved, we must make safety our first priority. Should this occur, the money paid for the trip will not be refunded. Most of the costs associated with the trip must be paid in advance. Therefore, the school will not have the money to refund. We will make every effort to recoup money spent. However, it is highly unlikely that refunds will be issued. Parent/Guardian's Signature ___________________________________________ Date ________________ Student's Signature __________________________________________________ Date ________________ During the current school year, Roanoke County Public Schools has my permission to use and distribute the name, picture, voice, visual image, or opinions of this student in any school- related materials aired on television or radio, or printed in local newspaper and/or in brochures published by RCPS. Yes No ______________ Parent/Guardian's Signature ___________________________________________ Date __ -8 (Please note grade levels for each workshop!) ____ Session 1: Create Your Own Computer Game II (3 Parts) (Grades 4-5) Learn how to create and program a computer game using an internet application named Scratch, invented and run by MIT for children (however, it is great for all ages!). Starting from "scratch" you will create backgrounds, manipulate "sprites" (no, not the sodas!), add sound, and so much more, through meticulous, detailed thinking...Oh, and it is awesomely addictive fun! The first session will entail learning commands and practicing putting them together like Legos. During the other sessions, students will be creating their own games and sharing them with everyone. In this QUEST adventure students must have, and bring, an email address to the first session because a login will be required to save and share projects. A user name is all that is shown online and the website asks that users do NOT use their real names. As a bonus, pupils will be able to access their projects at home where they can continue to work on them and create new ones! This class is just the beginning! Please do not sign up for this QUEST activity if you know you will not be able to attend all 3 sessions. Part 1 Location: Glen Cove Elementary Instructors: Debbie Dawson and Sue Bostic Date: Oct. 8 Cost: $30 (total for all three parts) Time: 3:00-5:00 Special Instructions: Bring a snack and water. Part 2 Date: Oct. 12 Time: 9:00-12:00 Part 3 Date: Oct. 15 Time: 3:00-5:15 Session 2: Playground Games (Grades 1-3) Let’s have fun being active by playing some traditional playground games. After playing games for the first half of class, students will then work in groups and create new playground games, using the materials provided. Location: Glen Cove Elementary Instructors: Lauren Cundiff and Dawn Bowyer Date: October 15 Cost: $10 Wear non-marking tennis shoes Time: 3:00-5:00 Special Instructions: Session 3: Playground Games (Grades 4-5) Let’s have fun being active by playing some traditional playground games. After playing games for the first half of class, students will then work in groups and create new playground games, using the materials provided. Location: Glen Cove Elementary Instructors: Lauren Cundiff and Dawn Bowyer Date: October 17 Cost: $10 Wear non-marking tennis shoes Time: 3:00-5:00 Special Instructions: Session 4: Tabletop Games (3 Parts) (Grades 1-3) Enjoy some time playing and creating games with friends. On the first day, groups of students will play various tabletop games and receive a design brief with criteria for creating their own game. They will be asked to brainstorm ideas for their new game before they return for the second class. On day two, student groups will share their ideas and create new tabletop games according to the criteria on the design brief and using only the materials provided. On the third meeting day, groups will share and play their games Please do not sign up for this QUEST activity if you know you will not be able to attend all 3 sessions. Part 1 Location: Glen Cove Elementary Instructors: Lauren Cundiff and Dawn Bowyer Date: Oct.22 Cost: $30 (total for all three parts) Time: 3:00-5:00 Special Instructions: Bring a snack and water. Part 2 Date: Oct. 24 Time: 3:00-5:00 Part 3 Date: Oct. 29 Time: 3:00-4:45 Session 5: Computer Game Coding (2 Parts) (Grades 1-3) Our children play many games on their computer and portable devices. This session will introduce the concept of coding behind those games. Using a combination of activities, including some apps for iPad, students will experiment with coding through game play. Please do not sign up for this QUEST activity if you know you will not be able to attend both sessions Part 1 Location: Glen Cove Elementary Instructors: Debbie Dawson and Sue Bostic Date: Nov. 7 Cost: $20 (total for both parts) Time: 3:00-4:30 Special Instructions: Bring a snack and water. Part 2 Date: Nov. 12 Time: 3:00-4:30 Session 6: Abstract Games (Grades 3-5) Spend an afternoon playing and learning about abstract games. Using the concept attainment strategy and a matrix, students will play and analyze various abstract games in pairs. By the end of class, students will write their own definition of an abstract game. Location: Glen Cove ElementaryInstructors: Dawn Bowyer and Lynez Humphries Date: Nov. 14 Cost: $10 Time: 3:00-5:00 Special Instructions: Bring a snack and water. Session 7: Game Show (Grades 4-5) Participants will be divided into two groups for this activity. Each group will create a unique game show that will be recorded for a later showing. Both groups will be involved in playing roles as game show entertainers and contestants as well as learning how to enhance their video production by using sound effects, music Please do not and visual effects. Each participant will be given a DVD of the final game show performance. sign up for this QUEST activity if you know you will not be able to attend all 3 sessions. Part 1 Location: Glen Cove Elementary Instructors: Sue Bostic, Debbie Dawson, Debbie Bauer Date: Feb. 4 Cost: $30 (total for all three parts) Time: 3:00-5:30 Special Instructions: Bring a snack and water. Part 2 Date: Feb. 8 Time: 9:00-12:00 Part 3 Date: Feb. 11 Time: 3:00-5:30 Session 8: Games Around the World (Grades 1-3) Join us to play, compare, and analyze games from various countries. Students will carry passports to record information for each country’s game. We will discuss the objectives, strategies, and chance involved in the games we play. Location: Glen Cove Elementary Instructors: Lauren Cundiff and Dawn Bowyer Date: March 4 Cost: $10 Time: 3:00-5:00 Special Instructions: Bring a snack and water. Session 9: Games Around the World (Grades 4-5) Join us to play, compare, and analyze games from various countries. Students will carry passports to record information for each country’s game. We will discuss the objectives, strategies, and chance involved in the games we play. Location: Glen Cove Elementary Instructors: Dawn Bowyer and Lauren Cundiff Date: March 6 Cost: $10 Time: 3:00-5:00 Special Instructions: Bring a snack and water. Session 10: Minute to Win It (Grades 4-5) Come try your hand at completing hands-on tasks with the added challenge of a one minute time frame. Students will work in teams to attempt various challenges. Location: Glen Cove Elementary Instructors: Dawn Bowyer and Sue Bostic Date: March 18 Cost: $10 Time 3:00-5:00 Special Instructions: Bring a snack and water. Session 11: Minute to Win It (Grades 1-3) Come try your hand at completing hands-on tasks with the added challenge of a one minute time frame. Students will work in teams to attempt various challenges. Location: Glen Cove Elementary Instructors: Dawn Bowyer and Sue Bostic Date: April 1 Cost: $10 Time: 3:00-5:00 Special Instructions: Bring a snack and water. Session 12: Team Building Activities (Grades 6-8) thth Team building and leadership classes are being held with 6-8 graders once per nine weeks for the first nine weeks of the 2013-2014 school year. This QUEST session is an extension of those classes. Students will work together as they participate in creative problem solving activities and work to come up with unique solutions. Location: Central Office (5937 Cove Rd) Instructors: Gifted Resource Teachers Room E Date: April 28 Cost: $10 Time: 4:30-6:30 Special Instructions: Bring a snack and water. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE ACCEPTING AND APPROPRIATING DONATIONS IN THE AMOUNT OF $250FROM CITIZENS DONATING IN THE MEMORY OF MR. MICHAEL H. FARISS FOR MEDICAL SUPPLIES FOR FIRE/RESCUE STATION 7(CLEARBROOK) WHEREAS, the family of Mr. Michael H. Farris requested in lieu of flowers that donations be sent to the Clearbrook Rescue Squad to support the mission of providing Emergency Medical Services to the community; and WHEREAS the individuals making the donationsdid not realize that the Clearbrook Rescue Squad dissolved in April of 2006 and prior to that date the Fire and Rescue Department had initiated 24/7 staffing of an ambulance which continues now; and WHEREAS, the donated funds of $250will be used to purchasemedical supplies for Station 7 (Clearbrook) as intended in the memory of Mr. Michael H. Farris; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on May 13, 2014, and the second reading was held onMay 27, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the sum of $250is hereby appropriated from citizen donations in memory of Mr. Michael H. Farris;and Page 1 of 2 2.These funds are to be allocated to the Fire and Rescue Department for the purpose of purchasing medical supplies for the ambulances assigned to Station 7 (Clearbrook); and 3.That this ordinance shall take effect from and after the date of adoption. Page 2 of 2 K AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY,MAY 27, 2014 RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for May 27, 2014, designated as Item K - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1.Approval of minutes – April 8, 2014 2.Confirmation of appointments of the Court Community Corrections Alcohol Safety Action Policy Board; Parks, Recreation and Tourism Advisory Commission; Planning Commission; Roanoke Valley-Alleghany Regional Commission; Roanoke Valley Area Metropolitan Planning Organization; Roanoke Valley Regional Juvenile Detention Commission; Virginia’s First Regional Industrial Facility Authority 3.Request for donation of surplus vehicle to the Town of Pulaski, Virginia 4.Request to accept a donated vehicle from the Western Virginia Regional Jail for use by the Sheriff’s office Page 1 of 1 ACTION NO.___________________ ITEM NUMBER______O-7_________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: May 27, 2014 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of 30-Apr-14 SUMMARY OF INFORMATION: CASH INVESTMENT: SUNTRUST CON3,830,654.853,830,654.85 GOVERNMENT: SCOTT STRINGFELLOW CONTRA21,943.00 SCOTT STRINGFELLOW 42,013,659.95 WELLS FARGO18,428,571.42 WELLS FARGO CONTRA(41,560.00)60,422,614.37 LOCAL GOV'T INVESTMENT POOL: GENERAL OPERATION 8,167,978.198,167,978.19 MONEY MARKET: BRANCH BANKING & TRUST1,079,627.38 SCOTT STRINGFELLOW - JAIL1,102,108.24 SCOTT STRINGFELLOW 20,644,867.38 STELLAR ONE3,063,145.90 VALLEY BANK2,501,743.60 WELLS FARGO956,298.5229,347,791.02 TOTAL 101,769,038.43 05/27/2014 R AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, theBoard of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies;and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 RESOLUTION SUPPORTING CONGRESSIONAL ACTION TO ENACT LEGISLATION THAT PROMOTES FAIRNESS FOR BRICK AND MORTAR AND INTERNET BUSINESSES WITHIN ROANOKE COUNTY WHEREAS, local retailers have been hurt in recent years by online and catalog purchases by customers who believe they get a discount by not paying sales tax, and WHEREAS, a brick and mortar retailer collects the sales tax at the time of purchase in a store, but the responsibility for paying the tax from a remote online purchase shifts to the Internet customer who should pay the sales tax when filing an annual state tax return;and WHEREAS, most taxpayers are not aware of the responsibility to remit these taxes;and WHEREAS, State and local governments do not have a mechanism to collect such Internet sales taxand thus put retailers located in Roanoke County at a five point three percent (5.3%) competitive price disadvantage to remote sellers;and WHEREAS, the current taxation system creates a confusing sales tax payment system; and WHEREAS, local brick and mortar retailers serve as a foundation of the local economyand are permanent, engaged members of the community who employ County citizens and support the local community. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors does hereby encourage Congress to enact appropriate legislation consistent with the seven principles defined by the House Judiciary Committee to help Page 1 of 2 level the playing field between brick-and-mortar retailers and remote online competitors; and FURTHERMORE, BE IT RESOLVED, That the Clerk to the Board of Supervisors isdirected to send an attested copy of this resolution to the appropriate federal representatives for Roanoke County Page 2 of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON MAY 27, 2014 ORDINANCEAUTHORIZING THE ISSUANCE OF NOT TO EXCEED 20,000,000GENERAL OBLIGATION SCHOOL BOND OF THECOUNTY $ OF ROANOKE, VIRGINIA, TO BE SOLD TO THEVIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDINGFOR THE FORM AND DETAILS THEREOF WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke, Virginia (the "County"), has determined that it is necessary and expedient to borrow an amount not to exceed $20,000,000 and to issue its general obligation school bond (as more specifically defined below, the "Local School Bond") for the purpose of financing (a) capital school improvement projects for public school purposes(collectively, the "Project"), consisting primarily of the renovation of Glenvar HighSchool and (b) costs of issuing the Local School Bond;and WHEREAS, the County held a public hearing, duly noticed, on May 27, 2014, on the issuance of the LocalSchool Bond in accordance with the requirements of Section 15.2-2606, Code of Virginia 1950, as amended (the "Virginia Code"); and WHEREAS, the School Board of the County has, by resolution, requested the Board to authorize the issuance of the Local School Bond and consented to the issuance of the Local School Bond; and WHEREAS, Virginia Public School Authority ("VPSA") has offered to purchase the Local School Bond along with the local school bonds of certain other localities with a portion of the proceedsof certain bonds to be issued by VPSA (the "VPSA Bonds");and Page 1 of 12 WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that $20,000,000is the amount of proceeds requested (the "Proceeds Requested") from VPSA in connection with the sale of the Local School Bond;and WHEREAS, VPSA's objective is to pay the County a purchase price for the Local School Bond which, in VPSA's judgment, reflects the Local School Bond's market value (the "VPSA Purchase Price Objective"), taking into consideration of such factors as the amortization schedule the County has requested for the Local School Bond relative to the amortization schedules requested by other localities, the purchase price to be received by VPSA from the sale of the VPSA Bonds and other market conditions relatingto the sale of the VPSA Bonds;and WHEREAS, such factors may result in the Local School Bond having a purchase price other than par and consequently (i) the County may have to issue the Local School Bond in a principal amount that is greaterthan or less than the Proceeds Requested in order to receive an amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the maximum authorized principal amount of the Local School Bond set forth in section 1 below does not exceed the Proceeds Requested by at least the amount of any discount, the purchase price to be paid to the County, given the VPSA Purchase Price Objective and market conditions, will be less than the Proceeds Requested; and WHEREAS, the first reading of this ordinance was held on May 13, 2014 and the second reading of this ordinance was held on May 27, 2014. NOW, THEREFORE, BE IT ENACTED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA: Page 2 of 12 1.Authorization of Local School Bond and Use of Proceeds . The Board hereby determines that it is advisable to contract a debt and issue and sell its general obligation school bond in an aggregate principal amount not to exceed $20,000,000(the "Local School Bond") for the purpose of financing the Project. The Board hereby authorizes the issuance and sale of the Local School Bond in the form and upon the terms established pursuant to this Ordinance. The Board hereby accepts the proceeds of this Local School Bond and appropriates these proceeds and $2,255,000 from debt fund reserves to the School Board for the Project. 2.Sale of the Local School Bond . The sale ofthe Local School Bond, within the parameters set forth in paragraph 4 of this Ordinance, to VPSA is authorized. Given the VPSA Purchase Price Objective and market conditions, the County acknowledges that the limitation on the maximum principal amount on the Local School Bond set forth in paragraph 1 of this Ordinancerestricts VPSA's ability to generate the Proceeds Requested, however, the Local School Bond may be sold for a purchase price not lower than 95% of the Proceeds Requested. The Chairman of theBoard, the County Administrator, or either of them (each a "Delegate") and such other officer or officers of the County as either may designate are hereby authorized and directed to enter into an agreement with VPSA providing for the sale of the Local School Bond to VPSA (the "Bond Sale Agreement"). The Bond Sale Agreement shall be in substantially the form submitted to the Board at this meeting, which form is hereby approved. 3.Details of the Local School Bond . The Local School Bond shall be dated 16 daysprior to the date of its issuance and delivery or such other date designated by VPSA; shall be designated "General Obligation School Bond, Series 2014"; shall bear interest from its dated date payable semi-annually on each January 15 and July 15 beginningon a date designated by VPSA(each an "Interest Payment Date"), at the rates established in accordance with paragraph 4 of this Ordinance; and shall mature on July 15 in the years (each a "Principal Payment Date") and in the amount acceptable to a Delegate (the "Principal Installments"), subject to the provisions of paragraph 4 of this Ordinance. 4.Interest Rates and Principal Installments .Each Delegate is hereby authorized and directed to accept the interest rates on the Local School Bond established by VPSA, provided that each interest rate shall be five one-hundredths of one percent (0.05%) over the interest rate to be paid by VPSA for the corresponding principal payment date of the VPSA Bonds, a portion of the proceeds of which will be used to purchase the Local School Bond, and provided further that the true interest cost of the Local School Bond does not exceed five and fifty one-hundredths percent (5.50%) per annum. The Interest Payment Dates and the Principal Installments are subject to change at the request of VPSA. Each Delegate is hereby authorized and directed to accept changes in the Interest Payment Dates and the Principal Installments at the request of VPSA based on the final term to maturity of the VPSA Bonds, requirements imposed on VPSA bythe nationally-recognized rating agencies and the final principal amount of the Local School Bond; provided, however, that the principal amount of the Local School Bond shall not exceed the amount authorized by this Ordinanceand the final maturity date of the Local Page 3 of 12 School Bond may not be later than 21years after the issuance thereof. The execution and delivery of the Local School Bond as described in paragraph 8 hereof shall conclusively evidence the approval and acceptance of all of the details of the Local School Bond by the Delegate as authorized by this Ordinance. 5.Form of the Local School Bond . The Local School Bond shall be initially in the form of a single, temporary typewritten bond substantially in the form attached hereto as ExhibitA. 6.Payment; Paying Agent and Bond Registrar . The following provisions shall apply to the Local School Bond: For as long as VPSA is the registered owner of the Local School E Bond, all payments of principal, premium, if any, and interest on the Local School Bond shall be made in immediately available funds to VPSA at, or before 11:00 a.m. on the applicable Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if such date is not a business day for Virginia banks or for the Commonwealth of Virginia, then at or before 11:00 a.m. on the business day next succeeding such Interest Payment Date, Principal Payment Date or date fixed for prepayment or redemption. All overdue payments of principal and, to the extent permitted by law, F interest shall bear interest at the applicable interest rate or rates on the Local School Bond. U.S. Bank National Association,Richmond, Virginia, is designated as G Bond Registrar and Paying Agent for the Local School Bond. 7.Prepayment or Redemption .With respect to any Local School Bond sold to VPSA in the Fall 2014 sale, the Principal Installments of the Local School Bond held by VPSA coming due on or before July 15, 2024, and the definitive bond for which the Local School Bond held by VPSA may be exchanged that mature on or before July 15, 2024, are not subject to prepayment or redemption prior to their stated maturities. The Principal Installments of the Local School Bond held by VPSA coming due on or after July 15, 2025, and the definitive bond(s) for which the Local School Bond held by VPSA may be exchanged that mature on or after July 15, 2025, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 2024, upon payment of the prepayment or redemption prices (expressed as percentages of Principal Installments to be prepaid or the principal amount of the Local School Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Page 4 of 12 Dates Prices July 15, 2024 through July 14, 2025 101% July 15, 2025 through July 14, 2026 100½ July 15, 2026 and thereafter 100 Provided,however, that the Local School Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without first obtaining the written consent of VPSA or other registered owner of the Local School Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrarto VPSA or other registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. With respect to any Local School Bond sold to VPSA in asubsequent sale, the Principal Installments of such Local School Bonds will be subject to similar prepayment or redemption provisions as may be set forth by VPSA at the time of such sale. 8.Execution of the Local School Bond . The Chairman or Vice Chairman and the Clerk or any Deputy Clerk of the Board are authorized and directed to execute and deliver the Local School Bond and to affix the seal of the County thereto. 9.Pledge of Full Faith and Credit . For the prompt payment of the principal of, premium, if any, and the interest on the Local School Bond as the same shall become due, the full faith and credit of the County are hereby irrevocably pledged, and in each year while any portion of the Local School Bond shall be outstanding there shall be levied and collected in accordance with law an annual advaloremtax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of and premium, if any, and the interest on the Local School Bond as such principal, premium, if any, and interest shall become due, which tax shall be without limitation as to rate or amount and in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. 10.Use of Proceeds Certificate and Tax Compliance Agreement . The Chairman of the Board, the County Administrator and such other officer or officers of the County or the School Board as either may designate are hereby authorized and directed to execute and deliver on behalf of the Countya Use of Proceeds Certificate and Tax Compliance Agreement (the "Tax Compliance Agreement") setting forth the expected use and investment of the proceeds of the Local School Bond and containing such covenants as maybe necessary in order to show compliance with the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and applicable regulations relating to the exclusion from gross income of interest on the VPSA Bonds. The Board covenants on behalf of the County that (i) the proceeds from the issuance and sale of the Local School Bond will be invested and expended as set forth in such Tax Compliance Agreement and that the County shall comply with the other covenants and representations contained therein and (ii) the County shall comply with the provisions of the Code so that interest on Page 5 of 12 the VPSA Bonds will remain excludable from gross income for federal income tax purposes. 11.State Non-Arbitrage Program; Proceeds Agreement . The Board hereby determines that it is in the best interests of the County to authorize and direct the County Treasurerto participate in the State Non-Arbitrage Program in connection with the Local School Bond. The Chairman of the Board,the County Administratorand such officer or officers of the County as either may designate are hereby authorized and directed to execute and deliver a Proceeds Agreement with respect to the deposit and investment of proceeds of the Local School Bond by and among the County, the other participantsin the sale of the VPSA Bonds, VPSA, the investment manager and the depository, substantially in the form submitted to the Board at this meeting, which form is hereby approved. 12.Continuing Disclosure Agreement . The Chairman of the Board, the County Administrator and such other officer or officers of the County as either may designate are hereby authorized and directed to execute a Continuing Disclosure Agreement, as set forth in Appendix F to the Bond Sale Agreement, setting forth the reports and notices to be filed by the County and containing such covenants as may be necessary in order to show compliance with the provisions of the Securities and Exchange Commission Rule 15c2-12, under the Securities Exchange Act of 1934, as amended, and directed to make all filings required by Section 3 of the Bond Sale Agreement should the County be determined by VPSA to be a MOP (as defined in the Bond Sale Agreement). 13.Refunding. The Board hereby acknowledges that VPSA may issue refunding bonds to refund any bonds previously issued by VPSA, including the VPSA Bonds issued to purchase the Local School Bond, and that the purpose of such refunding bonds would be to enable VPSA to pass on annual debt service savings to the local issuers, including the County. Each of the Delegates is authorized to execute and deliver to VPSA such allonge to the Local School Bond, revised debt service schedule, IRS Form 8038-G or such other documents reasonably deemed necessary by VPSA and VPSA's bond counsel to be necessary to reflect and facilitate the refunding of the Local School Bond and the allocation of the annual debt service savings to the County by VPSA. The Clerk to the Board of Supervisors is authorized to affix the County's seal on any such documents and attest or countersign thesame. 14.Filing of Ordinance . The appropriate officers or agents of the County are hereby authorized and directed to cause a certified copy of this Ordinanceto be filed with the Circuit Court of the County. 15.Election to Proceed under Public Finance Act . Inaccordance with Section 15.2-2601 of the Virginia Code, the Board elects to issue the Local School Bond pursuant to the provisions of the Public Finance Act of 1991, Chapter 26 of Title 15.2 of the Virginia Code. 16.Further Actions . The members of the Boardand all officers, employees and agents of the County are hereby authorized to take such action as they or any one of them may consider necessary or desirable in connection with the issuance and sale of the Page 6 of 12 Local School Bond and otherwise in furtherance ofthis Ordinanceand any such action previously taken is hereby ratified and confirmed. 17.Effective Date . This Ordinanceshall take effect immediately. * * * Page 7 of 12 EXHIBIT A (FORM OF TEMPORARY BOND) NO. TR-1 $___________ UNITED STATESOF AMERICA COMMONWEALTH OF VIRGINIA COUNTY OF ROANOKE General Obligation School Bond Series 2014 Dated Date: _____________ [16 days prior to issuanceof VPSA Bonds], 20__ COUNTY OF ROANOKEVIRGINIA The ,(the "County"), for value received, VIRGINIA PUBLIC hereby acknowledges itself indebted and promises to pay to the SCHOOL AUTHORITY the principal amount of _____________ DOLLARS ($__________), in annual installments in the amounts set forth on Schedule I attached hereto payable on July 15, 20__ and annually on July 15 thereafter to and including July 15, 20__ (each a "Principal Payment Date"), together with interest from the dated date of this Bond on the unpaid installments, payable semi-annually on January 15 and July 15 of each year, commencing on __________15, 20__(each an "Interest Payment Date"; together with any Principal Payment Date, a "Payment Date"), at the rates per annum set forth on Schedule I attached hereto, subject to prepayment or redemption as hereinafter provided. Principal ofand interest and premium, if any, on this Bond are payable in lawful money of the United States of America. For as long as the Virginia Public School Authority is the registered owner of this Bond, U.S. Bank National Association, as bond registrar (the "Bond Registrar"), shall make all payments of the principal of and interest and premium, if any, on this Bond, without the Page 8 of 12 presentation or surrender hereof, to the Virginia Public School Authority, in immediately available funds at or before 11:00 a.m. on the applicable Payment Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment or redemption is not a business day for banks in the Commonwealth of Virginia or for the Commonwealth of Virginia, then the payment of theprincipal of and interest and premium, if any, on this Bond shall be made in immediately available funds at or before 11:00 a.m. on the business day next succeeding the scheduled Payment Date or date fixed for prepayment or redemption. Upon receipt by the registered owner of this Bond of said payments of principal, premium, if any, and interest, written acknowledgment of the receipt thereof shall be given promptly to the Bond Registrar, and the County shall be fully discharged of its obligation on this Bond to the extent of the payment so made. Upon final payment, this Bond shall be surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the principal of and the premium, if any, and interest on this Bond. The ordinanceenactedby the Board of Supervisors authorizing the issuance of this Bond provides, and Section 15.2- 2624, Code of Virginia 1950, as amended (the "Virginia Code"), requires, that there shall be levied and collected an annual tax upon all taxable property in the County subject to local taxation sufficient to provide for the payment of the principal of and interest and premium, if any, on this Bond as the same shall become due which tax shall be without limitation as to rate or amount and shall be in addition to all other taxes authorized to be levied in the County to the extent other funds of the County are not lawfully available and appropriated for such purpose. Page 9 of 12 This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virginia, including the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code,an ordinance duly enactedby the Board of County Supervisors of the County and a resolution duly adopted by the School Board of the County to provide funds for capital projects for school purposes. This Bond may be exchanged without cost, on twenty (20) days written notice from the Virginia Public School Authority, at the office of the Bond Registrar on one or more occasions for one or more temporary bonds or definitive bonds in marketable form and, in any case, in fully registered form, in denominations of $5,000 and whole multiples thereof, and having an equal aggregate principal amount, having principal installments or maturities and bearing interest at rates corresponding to the maturities of and the interest rates on the installments of principal of this Bond then unpaid. This Bond is registered in the name of the Virginia Public School Authority on the books of the County kept by the Bond Registrar, and the transfer of this Bond may be effected by the registered owner of this Bond only upon due execution of an assignment by such registered owner. Upon receipt of such assignment and the surrender of this Bond, the Bond Registrar shall exchange this Bond for definitive bonds as hereinabove provided, such definitive bonds to be registered on such registration books in the name of the assignee or assignees named in such assignment. The principal installments of this Bond coming due on or before July 15, 20__and the definitive bonds for which this Bond may be exchanged that mature on or before July 15, 20__, are not subject to prepayment or redemption prior to their stated maturities. The principal installments of this Bond coming due on or after July 15, 20__, and the definitive Page 10of 12 bonds for which this Bond may be exchanged that mature on or after July 15, 20__, are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date on or after July 15, 20__, upon payment of the prepayment or redemption prices (expressed as percentages of principal installments to be prepaid or the principal amount of this Bond to be redeemed) set forth below plus accrued interest to the date set for prepayment or redemption: Dates Prices July 15, 20__through July 14, 20__ 101% July 15, 20__ through July 14, 20__ 100½ July 15, 20__and thereafter 100 Provided,however, that the principal installments on this Bond shall not be subject to prepayment or redemption prior to their stated maturities as described above without the prior written consent of VPSA or other registered owner of this Bond. Notice of any such prepayment or redemption shall be given by the Bond Registrar to VPSA or other registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before the date fixed for prepayment or redemption. All acts, conditions and things required by the Constitution and laws of the Commonwealth of Virginia to happen, exist or be performed precedent to and in the issuance of this Bond have happened, exist and have been performed in due time, form and manner as so required, and this Bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. Page 11of 12 ASSIGNMENT FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ (PLEASE PRINT OR TYPEWRITE NAME AND ADDRESS, INCLUDING ZIP CODE, OF ASSIGNEE) PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: ____________________________ the within Bond and irrevocably constitutes and appoints __________________________________________________ attorney to exchange said Bond for definitive bonds in lieu of which this Bond is issued and to register the transfer of such definitive bonds on the books kept for registration thereof, with full power of substitution in the premises. Date: Registered Owner Signature Guaranteed: (NOTICE: The signature above must correspond with the name of the (NOTICE: Signature(s) must be Registered Owner as it appears on the guaranteed by an "eligible guarantor front of this Bond in every particular, institution" meeting the requirementswithout alteration or change.) of the Bond Registrar which requirements will include Membership or participation in STAMP or such other "signature guarantee program" as may be determined by the Bond Registrar in addition to, or in substitution for, STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. Page 12of 12 T-2 PETITIONER: Airport Road Holdings II, LLC CASE NUMBER: 6-5/2014 st Board of Supervisors Consent 1Reading Date:April 22, 2014 Planning Commission Hearing Date:May 6, 2014 nd Board of Supervisors Hearing & 2Reading Date:May 27, 2014 A.REQUEST To amend proffered conditions accepted for the Suncrest Development in aHigh Density Multi-Family ResidentialDistrict(R-4C), ontwo parcels located at 6044 Peters Creek Road at Airport Road in the HollinsMagisterial District. B.CITIZEN COMMENTS Nocitizensspokeonthis petition. C.SUMMARY OF COMMISSION DISCUSSION Mary Zirklesummarized the staff report.Robert Fralin, applicant,presented an overview of the proposed change and how it was an adjustment to market conditions for the multi-family housing market. He stated the change would produce more green space and less traffic with the number of bedrooms. Commissioner Jarrell noted the request isa good project and he was in favor of the additional open space.Mr. James asked for clarification on the buffer at Nover and Vivian avenues andonthe required 25-foot rear setback for townhouse versus multi-family dwellinguses. Mr. James made a declaration that his company has a contract with the applicant but is not involved in the Suncrest project. D.PROFFERED CONDITIONS 1.The developer hereby proffers substantial conformance with the "Suncrest Masterplan", prepared by Balzer and Associates, Inc. dated 3/17/2014. 2.The developer proffers a maximum of 115 residential units for the R-4 portion of the subject property. 3.There will be no vehicular access from Vivian Avenue to the subject parcel. 4.Signage for the Suncrest community will be provided by a monument style sign not to exceed 8' in height and 15' in width and be in compliance with Section 30-93 Signs of the Roanoke County Zoning Ordinance. 5.Site and parking lot lighting shall be provided utilizing residential post top mounted fixtures. 6.A 15' buffer yard shall be provided along the eastern property line and a portion of the northern property line as indicated in Section 30-92-6 of the Roanoke County Zoning Ordinance. 7.The community walking trail shall be a minimum of 5' in width and be constructed of asphalt, concrete, or a crushed stone material to be completed with each residential phaseof construction. 8.The developer hereby proffers substantial conformance with the "Suncrest Multifamily Residential Development Front Elevation", prepared by Balzerand Associates, Inc. dated 4/15/2014. 9.The only construction entrance for this development shall be from Peters Creek Road. E.COMMISSION ACTION Mr. Jarrellmade a motion to recommend approval of the petitionto amend accepted proffered conditions with the 9conditionsprofferedfor the requested change in use type.The motion passed 4-0. F.DISSENTING PERSPECTIVE None. G.ATTACHMENTS:XConcept PlanXRelatedMaps XStaff ReportXOther Philip Thompson, Secretary Roanoke County Planning Commission STAFF REPORT Petitioner: Airport Road Holdings II, LLC for Suncrest Community Request: Amend Conditions Voluntarily Proffered and Accepted with Board Ordinance 102709-5 (Case number 6-5/2014) Location: 6044 Peters Creek Road MagisterialHollins District District: Proffered 1. The developer hereby proffers substantial conformance with the Conditions "Suncrest Masterplan", prepared by Balzer and Associates, Inc. dated (4/24/2014):3/17/2014. 2. The developer proffers a maximum of 115 residential units for the R-4 portion of the subject property. 3. There will be no vehicular access from Vivian Avenue to the subject parcel. 4. Signage for the Suncrest community will be provided by a monument style sign not to exceed 8' in height and 15' in width and be in compliance with Section 30-93 Signs of the Roanoke County Zoning Ordinance. 5. Site and parking lot lighting shall be provided utilizing residential post top mounted fixtures. 6. A 15' buffer yard shall be provided along the eastern property line and a portion of the northern property line as indicated in Section 30-92-6 of the Roanoke County Zoning Ordinance. 7. The community walking trail shall be a minimum of 5' in width and be constructed of asphalt, concrete, or a crushed stone material to be completed with each residential phase of construction. 8. The developer hereby proffers substantial conformance with the "Suncrest Multifamily Residential Development Front Elevation", prepared by Balzer and Associates, Inc. dated 4/15/2014. 9. The only construction entrance for this development shall be from Peters Creek Road. EXECUTIVE SUMMARY: Airport Road Holdings II, LLC is seeking to amend voluntarily proffered conditions accepted with Board of Supervisors’ ordinance 102709-5 for rezoning project 7-6/2009 on Peters Creek Road at Airport Road. The property in question was rezoned to High-Density Multi-Family Residential with Conditions (R-4C) on October 27, 2009 with 10 proffered conditions. The uses listed on the master plan included townhouses and multi-family dwellings (apartments). The applicant proposes to change the approved townhouse use to entirely multi-family dwellings. A change in density from what was approved is not proposed. 1 This site is designated as Transition future land use in the 2005 Comprehensive Plan. The Transition designation encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower-intensity development. The Land Use Types specified in this category include “Multifamily Residential” “garden apartments” with a density range of 12 to 24 units per acre. Transition also lists townhouses with a density of 6 units or more per acre in a planned community. 1. APPLICABLE REGULATIONS The Roanoke County Zoning Ordinance defines a “Multi-family Dwelling” as “A building or portion thereof which contains three (3) or more dwelling units for permanent occupancy, regardless of the method of ownership. Included in the use type would be garden apartments, low and high rise apartments, apartments for elderly housing and condominiums.” In contrast, the Townhouse residential use is defined as “A grouping of three (3) or more attached single family dwellings in a row in which each unit has its own front and rear access to the outside, no unit is located over another unit, and each unit is separated from any other unit by one (1) or more common walls.” Both uses are allowed by right in the R-4 zoning district. General and zoning district- specific development standards required for each use are found in Article IV (attached). The standards set the minimum area required for each unit, for minimum open space and recreational areas, and setbacks and densities. Roanoke County site development review will be required. The original site plan was approved on September 20, 2013 and will need to be amended in order to be reviewed for any changes that may be approved with this request. Section 30-15-4 of the Zoning Ordinance allows an applicant to request an amendment to voluntarily proffered conditions that were accepted with a zoning amendment. The original conditions reference a master plan that illustrates and lists townhouse use as well as multi-family dwelling use. The requested change would replace townhouses with multi-family dwellings. In addition, the conditions reference a rendering of the buildings proposed, which are requested to be amended to reflect the new building elevation rendering. Public hearings are to be held per Section 30-15-4(B). 2. ANALYSIS OF EXISTING CONDITIONS Background – The Suncrest community development was the subject of a rezoning approved in 2009. With the rezoning to R-4C, 10 conditions were proffered for the final master plan dated August 31, 2009, which included townhouse and multi-family dwelling use types, density, site features and access. The Airport Overlay zoning district is also present on the two parcels and has not changed. In this current request, the applicant proposes to change the proffered master plan (original Proffered Condition 1) to replace four townhouse buildings shown along the Vivian Avenue parcel line with two multi-family buildings (24-unit and 12-unit). With this change in use type, proffered building elevations (original Proffer 8) must also change to 2 reflect the proposed 12-unit building that was not shown on the proffered graphic dated September 16, 2009. This site is currently undergoing construction for the multi-family dwellings, roads and amenities approved with the R-4C rezoning and approved site plan # SB-1001457. The County received the proffered 5.5 acre-parcel from the developer for the floodway and stormwater facility (original Proffer 9). Topography / Vegetation – The site is being graded for the roads and structures in the development. The site is lower in elevation than Nover and Vivian avenues. The property has been cleared of vegetation. Surrounding Neighborhoods – The two parcels are bordered on the north by Carriage Park, to the northeast by Vivian Avenue and Dwight Hill subdivisions, to the south by the Villas of the Valley, to the west by Waterford, and to the east by commercial parcels fronting on Peters Creek Road. The West Fork of Carvin Creek separates the project area from Waterford and Villas of the Valley. Nover Avenue is being extended into the site to meet VDOT Secondary Street Acceptance Requirements for connectivity. Nover provides access to Archcrest Drive, which leads to Peters Creek Road at the signalized Airport Road intersection. 3.ANALYSIS OF PROPOSED DEVELOPMENT Site Layout / Architecture – The proposed layout indicates the replacement of four two- story townhouse buildings with two three-story multi-family (apartment) buildings. The townhouse buildings provided 36 units. The two proposed apartment buildings are shown as a 24-unit building and a 12-unit building, for a total of 36 units. Three of the townhouse buildings were adjacent to the Vivian Avenue property line and are now replaced with the 12-unit building, dumpster and undefined open area (plan dated 3/17/2014). An elevation rendering of the 24-unit building was originally proffered and has been proffered again with Condition 8. The original townhouse elevation has been removed from the rendering and replaced with a graphic of the 12-unit building (graphic dated 4/15/2014). Access / Traffic Circulation – The site access is not proposed to change from the approved layout with access from Archcrest Drive and Nover Avenue. The original Proffer 1 intended to discourage residents from exiting the development through the Dwight Hill neighborhood using Nover Avenue by providing one connection at Archcrest Drive closer to Peters Creek Road. VDOT – The original rezoning submittal in 2009 required a traffic impact analysis. VDOT provided comment on the report at that time and the report was amended to address the comments. For this current request, VDOT stated the change “will not adversely impact VDOT rights of way”. Western VA Water Authority – No comments. 3 Fire & Rescue – No concerns from the Fire Marshal based on original rezoning review. Economic Development – No objections. General Services – Trash pick-up will be provided by private services from the dumpsters, which are shown on the master plan. Community Meeting – A community meeting was held April 17, 2014, at Burlington Elementary School. Approximately 11 citizens were in attendance as well as County staff and the petitioner. Staff and the petitioner presented project information and were available for questions. Most all of the questions involved traffic concerns through Nover Avenue and the condition of this road. Residents were concerned with property owners using the extended Nover Avenue for the left turn light at Peters Creek and Airport roads, as well as encouraging The Achievement Center traffic to use Nover with the light instead of Dwight Street or Alpine Road. There were concerns about the off-site stormwater detention facility owned by the County as well. Outstanding Zoning Issues / Adherence to Proffered Conditions – Prior to the community meeting, the County had received complaints about the use of Nover Avenue as a construction entrance. Original Proffer 10 required use of Peters Creek Road as the only construction entrance. The access from Nover Avenue was subsequently closed with a cable and new Proffer 9 is the same as original Proffer 10. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN This site is predominantly designated “Transition” in the 2005 Comprehensive Plan as a future land use area that encourages the orderly development of highway frontage parcels. Transition areas generally serve as developed buffers between highways and nearby or adjacent lower intensity development. Intense retail and highway oriented commercial uses are discouraged in transition areas, which are more suitable for office, institutional and small-scale, coordinated retail uses. The comprehensive plan specifically states that both multi-family residential communities of 12 to 24 units per acre and townhome communities with 6 units or more per acre are appropriate Land Use Types for transitional areas. 5. PROFFERED CONDITIONS The applicant has voluntarily proffered nine conditions that would replace the original 10 accepted by the Board with Ordinance 102709-5. The new conditions shall meet the standards set out in Section 30-15(C). As currently written and signed, Proffers 1 and 8 reflect changes to the approved master plan and building elevations for the multi-family use. Proffer 2 has not changed regarding the 115-unit density. Proffer 3 still prevents use of Vivian Avenue to the development. Proffer 4 related to signage has not changed and is not specific about the sign location within the development but does offer a monument sign with a height lower than required by the ordinance. Proffer 5 still references “residential post top mounted [light] fixtures”. Proffer 6 is required by the zoning ordinance for the buffer yard and is, therefore, not necessary. Proffer 7 is related to the required open space required for each parcel under consideration. It does not reference the master plan dated 3/17/2014 leaving the location to be determined. 4 Original Proffer 9 is not included and was met with the transfer to the County of the adjacent 5.5-acre parcel for the floodplain and stormwater management facility. Original Proffer 10 regarding construction entrances is now included as condition 9 in this current list. 6. STAFF CONCLUSIONS This proposal is consistent with the approved zoning and the Future Land Use “Transition” designation of the property. The Proffered Conditions reflect the change in use type and do not propose a change in the approved density. CASE NUMBER: 6-5/2014 PREPARED BY: Mary A. Zirkle HEARING DATES: PC: 5/6/2014 BOS: 5/27/2014 ATTACHMENTS: 1. Application 2. Aerial Map 3. Land Use 4. Zoning Map 5. Floodplain Map 6. Ordinance 102709-5 7. Multi-family Dwelling Use & Design Standards 8. Townhouse Use & Design Standards 5  Sec. 30-82-11. Multi-family Dwelling. % -RXIRX8LIJSPPS[MRKQMRMQYQWXERHEVHWEVIMRXIRHIHXSEGGSQQSHEXIQYPXMJEQMP] H[IPPMRKWIRWYVMRKEHIUYEXIWITEVEXMSRERHSXLIVHIWMKRGLEVEGXIVMWXMGWXSGVIEXIEWEJI ERHLIEPXL]VIWMHIRXMEPIRZMVSRQIRX[LMPITVSXIGXMRKEHNSMRMRKYWIW[LMGLEVIPIWW MRXIRWMZI & +IRIVEPWXERHEVHW 1MRMQYQJVSRX]EVHWIXFEGO8LMVX]  JIIXJVSQER]WXVIIXVMKLXSJ[E]JSVEPP WXVYGXYVIW 1MRMQYQWMHI]EVHWIXFEGO8[IRX]  JIIXJSVTVMRGMTEPWXVYGXYVIW 1MRMQYQVIEV]EVHWIXFEGO8[IRX]JMZI  JIIXJSVTVMRGMTEPWXVYGXYVIW %HHMXMSREPWIXFEGOWMRXLIJSVQSJEFYJJIV]EVHWLEPPFIVIUYMVIHMREGGSVHERGI [MXL7IGXMSR[LIVIXLITVSTIVX]EHNSMRWEPIWWMRXIRWMZI^SRMRKHMWXVMGX 8LIQMRMQYQWITEVEXMSRFIX[IIRQYPXMJEQMP]FYMPHMRKWWLEPPFIX[IRX]   JIIX 6IWIVZIH 7XERHEVHWJSVSTIRWTEGIERHVIGVIEXMSREPEVIEWVIUYMVIHFIPS[ E7LEPPFIMREHHMXMSRXSER]FYJJIV]EVHVIUYMVIHYRHIV7IGXMSRSJXLMW SVHMRERGI F7LEPPFIMREHHMXMSRXSERHRSXFIPSGEXIHMRER]VIUYMVIHJVSRXWMHISVVIEV ]EVHWIXFEGO G7LEPPLEZIELSVM^SRXEPHMQIRWMSRSJEXPIEWXJMJX]  JIIXI\GITXXLEX EVIEW[MXLELSVM^SRXEPHMWXERGISJRSXPIWWXLERX[IRX]  JIIXWLEPPFI GSYRXIHEWSTIRWTEGITVSZMHIHWYGLEVIEWGSRXEMRJEGMPMXMIWWYGLEWFYX RSXPMQMXIHXSFMOI[E]WI\IVGMWIXVEMPWXSXPSXWKE^IFSWTMGRMGXEFPIW IXG H7LEPPRSXMRGPYHITVSTSWIHWXVIIXVMKLXWSJ[E]STIRTEVOMRKEVIEW HVMZI[E]WSVWMXIWVIWIVZIHJSVSXLIVWTIGMJMGYWIWERH I7LEPPFISJERETTVSTVMEXIREXYVIERHPSGEXMSRXSWIVZIXLIVIWMHIRXWSJXLI QYPXMJEQMP]HIZIPSTQIRX 4VSZMWMSRWQYWXFIQEHIJSVZILMGYPEVEGGIWWERHXYVREVSYRHJSVVIKYPEVP] WGLIHYPIHTYFPMGWIVZMGIZILMGPIWWYGLEWXVEWLGSPPIGXMSR    ' %HHMXMSREPWXERHEVHWMRXLI%:HMWXVMGX 1MRMQYQPSXWM^I8[IRX]XLSYWERH  WUYEVIJIIXJSVXLIJMVWXH[IPPMRK YRMXTPYWJMZIXLSYWERH  WUYEVIJIIXJSVIEGLEHHMXMSREPYRMX ;LIREHNSMRMRKEPSXGSRXEMRMRKEWMRKPIJEQMP]H[IPPMRKE8]TI'FYJJIV]EVHEW HIWGVMFIHMR7IGXMSRWLEPPFITVSZMHIH ( %HHMXMSREPWXERHEVHWMRXLI6HMWXVMGX 1MRMQYQPSXWM^I7IZIRXLSYWERHX[SLYRHVIH  WUYEVIJIIXJSVXLIJMVWX H[IPPMRKYRMXTPYWXLVIIXLSYWERHWM\LYRHVIHXLMVX]  WUYEVIJIIXJSVIEGL EHHMXMSREPYRMX 1E\MQYQHIRWMX]8[IPZI  H[IPPMRKYRMXWTIVEGVI 8LITVSTIVX]WLEPPFIWIVZIHF]TYFPMGWI[IVERH[EXIV 'SQQSRSTIRWTEGIERHVIGVIEXMSREPEVIEWVIUYMVIH*MZI  TIVGIRXSJXLIXSXEP PSXEVIEJSVTEVGIPWSJX[S  XSJMZI  EGVIWERHXIR  TIVGIRXJSVTEVGIPW SZIVJMZI  EGVIW2SSTIRWTEGIMWVIUYMVIHJSVTEVGIPWYRHIVX[S  EGVIW ) %HHMXMSREPWXERHEVHWMRXLI6HMWXVMGX  1MRMQYQPSXWM^I7IZIRXLSYWERHX[SLYRHVIH  WUYEVIJIIXJSVXLIJMVWX H[IPPMRKYRMXTPYWSRIXLSYWERHIMKLXLYRHVIHJMJXIIR  WUYEVIJIIXJSVIEGL EHHMXMSREPYRMX 1E\MQYQHIRWMX]8[IRX]JSYV  H[IPPMRKYRMXWTIVEGVI 8LITVSTIVX]WLEPPFIWIVZIHF]TYFPMGWI[IVERH[EXIV 'SQQSRSTIRWTEGIERHVIGVIEXMSREPEVIEWVIUYMVIH*MZI  TIVGIRXSJXLIXSXEP PSXEVIEJSVTEVGIPWSJX[S  XSJMZI  EGVIWERHXIR  TIVGIRXJSVTEVGIPW SZIVJMZI  EGVIW2SSTIRWTEGIMWVIUYMVIHJSVTEVGIPWYRHIVX[S  EGVIW * +IRIVEPWXERHEVHWMRXLI'ERH'HMWXVMGXWMRHITIRHIRXSJXLIKIRIVEPWXERHEVHW EFSZI 8LIQYPXMJEQMP]YWIWLEPPFIEPPS[IHSRP]MRXLIWEQIWXVYGXYVIEWERHMR GSRNYRGXMSR[MXLEREWWSGMEXIHGMZMGSJJMGISVGSQQIVGMEPYWIX]TI 8LIGMZMGSJJMGISVGSQQIVGMEPYWIX]TIQYWXSGGYT]EXPIEWXJMJX]  TIVGIRXSJ XLIKVSWWJPSSVEVIESJXLIWXVYGXYVI    Sec. 30-82-14. Townhouses. % -RXIRX-XMWXLIMRXIRXSJXLMWWIGXMSRXLEXXS[RLSYWIWFIEPPS[IHMREVIEW[LIVIXLI]EVI SVQE]FIETTVSTVMEXIP]MRXIVQMRKPIH[MXLSXLIVGSQTEXMFPIX]TIWSJLSYWMRK8LI TYVTSWISJXLIJSPPS[MRKHIWMKRWXERHEVHWMWXSIRWYVIXLIIJJMGMIRXIGSRSQMGEP GSQJSVXEFPIERHGSRZIRMIRXYWISJPERHERHSTIRWTEGIERHWIVZIXLITYFPMGTYVTSWIWSJ ^SRMRKF]TVSZMHMRKEREPXIVREXMZIXSGSRZIRXMSREPEVVERKIQIRXWSJ]EVHWERHFYMPHEFPI EVIEW & +IRIVEPWXERHEVHW %PPXS[RLSYWIHIZIPSTQIRXWWLEPPFIWIVZIHF]TYFPMGWI[IVERH[EXIV 8LIJEGEHIWSJXS[RLSYWIWMREKVSYTWLEPPFIZEVMIHF]GLERKIHJVSRX]EVHWERH ZEVMEXMSRWMRHIWMKRWSXLEXRSQSVIXLERJSYV  EFYXXMRKXS[RLSYWIW[MPPLEZI XLIWEQIJVSRX]EVHWIXFEGOERHXLIWEQISVIWWIRXMEPP]XLIWEQIEVGLMXIGXYVEP XVIEXQIRXSJJEGEHIWERHVSSJPMRIW 8LIQMRMQYQWITEVEXMSRFIX[IIRXS[RLSYWIFYMPHMRKWWLEPPFIX[IRX]  JIIX 8LILIMKLXSJEPPXS[RLSYWIWWLEPPFIPMQMXIHXSJSVX]JMZI  JIIX%GGIWWSV] FYMPHMRKWWLEPPRSXI\GIIHJMJXIIR  JIIX %GGIWWSV]WXVYGXYVIWJSVXS[RLSYWIYRMXWWLEPPFITIVQMXXIHSRP]MRVIEV]EVH EVIEWERHWLEPPFIRSPEVKIVXLERXIR  JIIXF]XIR  JIIXMREVIE 3RP]SRI]EVHIMXLIVXLIJVSRX]EVHSVXLIVIEV]EVHSVMRXLIGEWISJERIRHYRMX XLIWMHI]EVHWLEPPFIMQTVSZIH[MXLEHVMZI[E]SVSXLIVMQTIVQIEFPIWYVJEGI MRXIRHIHJSVXLIWXSVEKISJQSXSVZILMGPIWSVJSVEGGIWWXSEKEVEKISVSXLIV TEVOMRKEVIEW 8LIQE\MQYQFYMPHMRKERHPSXGSZIVEKIVIUYMVIQIRXWETTP]MRKXSXS[RLSYWIW WLEPPFIGSQTYXIHJSVXLIWMXISJXLIIRXMVIHIZIPSTQIRX 4YFPMGWXVIIXJVSRXEKIWLEPPRSXFIVIUYMVIHJSVER]TVSTSWIHPSXSJVIGSVHTPEXXIH JSVXS[RLSYWIHIZIPSTQIRX[MXLMR6ERH6HMWXVMGXW-RXLI%:ERH6 HMWXVMGXWXLIETTPMGERXWLEPPHIWMKREXIEWTEVXSJXLIWTIGMEPYWITIVQMXETTPMGEXMSR XLIPSGEXMSRSJER]PSXXLEXMWRSXTVSTSWIHXSJVSRXSRETYFPMGWXVIIX -JYXMPM^IHTVMZEXIVSEHWWLEPPFIGSRWXVYGXIHMREGGSVHERGI[MXLXLITVMZEXIVSEH WXERHEVHWWTIGMJMIHMRXLI6SERSOI'SYRX](IWMKR,ERHFSSO ' %HHMXMSREPWXERHEVHWMRXLI%:HMWXVMGX 1E\MQYQKVSWWHIRWMX])MKLX  XS[RLSYWIYRMXWTIVEGVI    1MRMQYQTEVGIPWM^I8[IRX]XLSYWERH  WUYEVIJIIXJSVXLIJMVWXH[IPPMRK YRMXTPYWJMZIXLSYWERHJSYVLYRHVIHJSVX]JMZI  WUYEVIJIIXJSVIEGL EHHMXMSREPYRMX *VSRX]EVHWIXFEGOWJSVIEGLKVSYTSJXS[RLSYWIYRMXWEREZIVEKISJJMJXIIR   JIIXERHRSXFIPIWWXLERXIR  JIIXJSVER]MRHMZMHYEPXS[RLSYWIYRMX2S GSQQSRTEVOMRKEVIEGSQQSRHVMZI[E]SVWXVIIXVMKLXSJ[E]WLEPPFITIVQMXXIH [MXLMRXLIVIUYMVIHJVSRX]EVHEVIE %WMHI]EVHWIXFEGOSJJMJXIIR  JIIXWLEPPFITVSZMHIHJSVIEGLIRHVIWMHIRGIMR ER]KVSYTSJXS[RLSYWIWEHNSMRMRKETVSTIVX]FSYRHEV]SJXLIHIZIPSTQIRXSVE WXVIIXVMKLXSJ[E]TVMZEXIHVMZITEVOMRKEVIESV[EPO[E]MRXIRHIHJSVXLI GSQQSRYWISJXS[RLSYWISGGYTERXW 1MRMQYQVIEV]EVHWIXFEGO8[IRX]JMZI  JIIX 1MRMQYQPSXWM^IJSVMRHMZMHYEPXS[RLSYWIPSXW8[SXLSYWERH  WUYEVI JIIXJSVMRXIVMSVPSXWERHX[SXLSYWERHJMZILYRHVIH  WUYEVIJIIXJSVIRH PSXW 1MRMQYQ[MHXLJSVMRHMZMHYEPXS[RLSYWIPSXW8[IRX]  JIIXQIEWYVIHJVSQ GIRXIVSJ[EPPXSGIRXIVSJ[EPPSVSYXWMHISJIRH[EPP 1E\MQYQRYQFIVMREKVSYTSVFPSGOSJXS[RLSYWIW*SYV  XS[RLSYWIYRMXW 8LIQE\MQYQFYMPHMRKERHPSXGSZIVEKIWLEPPGSQTP][MXLXLIVIUYMVIQIRXWJSV XLI%:HMWXVMGX ;LIREXS[RLSYWIHIZIPSTQIRXEHNSMRWEWMRKPIJEQMP]H[IPPMRKE8]TI' FYJJIV]EVHEWHIWGVMFIHQSVIJYPP]MRWIGXMSRWLEPPFITVSZMHIH ( %HHMXMSREPWXERHEVHWMRXLI6HMWXVMGX 1E\MQYQKVSWWHIRWMX]8[IPZI  XS[RLSYWIYRMXWTIVEGVI 1MRMQYQTEVGIPWM^I7IZIRXLSYWERHX[SLYRHVIH  WUYEVIJIIXJSVXLI JMVWXH[IPPMRKYRMXTPYWXLVIIXLSYWERHWM\LYRHVIHXLMVX]  WUYEVIJIIXJSV IEGLEHHMXMSREPYRMX *VSRX]EVHWIXFEGOWJSVIEGLKVSYTSJXS[RLSYWIYRMXWEREZIVEKISJJMJXIIR   JIIXERHRSXFIPIWWXLERXIR  JIIXJSVER]MRHMZMHYEPXS[RLSYWIYRMX2S GSQQSRTEVOMRKEVIEGSQQSRHVMZI[E]SVWXVIIXVMKLXSJ[E]WLEPPFITIVQMXXIH [MXLMRXLIVIUYMVIHJVSRX]EVHEVIE %WMHI]EVHWIXFEGOSJJMJXIIR  JIIXWLEPPFITVSZMHIHJSVIEGLIRHVIWMHIRGIMR ER]KVSYTSJXS[RLSYWIWEHNSMRMRKETVSTIVX]FSYRHEV]SJXLIHIZIPSTQIRX    ;LIVIEKVSYTSJXS[RLSYWIWEHNSMRETVMZEXIHVMZISVTEVOMRKEVIESV[EPO[E] MRXIRHIHJSVXLIGSQQSRYWISJXS[RLSYWISGGYTERXWXLIWMHI]EVHWIXFEGOWLEPP FIXIR  JIIX 1MRMQYQVIEV]EVHWIXFEGO8[IRX]JMZI  JIIX 1MRMQYQPSXWM^IJSVMRHMZMHYEPXS[RLSYWIPSXW8[SXLSYWERH  WUYEVI JIIXJSVMRXIVMSVPSXWERHX[SXLSYWERHJMZILYRHVIH  WUYEVIJIIXJSVIRH PSXW 1MRMQYQ[MHXLJSVMRHMZMHYEPXS[RLSYWIPSXW)MKLXIIR  JIIXQIEWYVIHJVSQ GIRXIVSJ[EPPXSGIRXIVSJ[EPPSVSYXWMHIIRH[EPP 1E\MQYQRYQFIVMREKVSYTSVFPSGOSJXS[RLSYWIW8IR  XS[RLSYWIYRMXW 1E\MQYQGSZIVEKIJSVXS[RLSYWIHIZIPSTQIRXW E&YMPHMRKGSZIVEKI8LMVX]JMZI  TIVGIRX F0SXGSZIVEKI7M\X]  TIVGIRX ) %HHMXMSREPWXERHEVHWMRXLI6HMWXVMGX 1E\MQYQKVSWWHIRWMX]8[IPZI  XS[RLSYWIYRMXWTIVEGVI 1MRMQYQTEVGIPWM^I7IZIRXLSYWERHX[SLYRHVIH  WUYEVIJIIXJSVXLI JMVWXH[IPPMRKYRMXTPYWXLVIIXLSYWERHWM\LYRHVIHXLMVX]  WUYEVIJIIXJSV IEGLEHHMXMSREPYRMX *VSRX]EVHWIXFEGOWJSVIEGLKVSYTSJXS[RLSYWIYRMXWEREZIVEKISJJMJXIIR   JIIXERHRSXFIPIWWXLERXIR  JIIXJSVER]MRHMZMHYEPXS[RLSYWIYRMX2S GSQQSRTEVOMRKEVIEGSQQSRHVMZI[E]SVWXVIIXVMKLXSJ[E]WLEPPFITIVQMXXIH [MXLMRXLIVIUYMVIHJVSRX]EVHEVIE %WMHI]EVHWIXFEGOSJJMJXIIR  JIIXWLEPPFITVSZMHIHJSVIEGLIRHVIWMHIRGIMR ER]KVSYTSJXS[RLSYWIWEHNSMRMRKETVSTIVX]FSYRHEV]SJXLIHIZIPSTQIRX ;LIVIEKVSYTSJXS[RLSYWIWEHNSMRETVMZEXIHVMZISVTEVOMRKEVIESV[EPO[E] MRXIRHIHJSVXLIGSQQSRYWISJXS[RLSYWISGGYTERXWXLIWMHI]EVHWIXFEGOWLEPP FIXIR  JIIX 1MRMQYQVIEV]EVHWIXFEGO8[IRX]JMZI  JIIX 1MRMQYQPSXWM^IJSVMRHMZMHYEPXS[RLSYWIPSXW3RIXLSYWERHIMKLXLYRHVIH  WUYEVIJIIXJSVMRXIVMSVPSXWERHX[SXLSYWERHXLVIILYRHVIH  WUYEVI JIIXJSVIRHPSXW    1MRMQYQ[MHXLJSVMRHMZMHYEPXS[RLSYWIPSXW)MKLXIIR  JIIXQIEWYVIHJVSQ GIRXIVSJ[EPPXSGIRXIVSJ[EPPSVSYXWMHIIRH[EPP 1E\MQYQRYQFIVMREKVSYTSVFPSGOSJXS[RLSYWIW8IR  XS[RLSYWIYRMXW 1E\MQYQGSZIVEKIJSVXS[RLSYWIHIZIPSTQIRXW E&YMPHMRKGSZIVEKI*SVX]  TIVGIRX F0SXGSZIVEKI7M\X]JMZI  TIVGIRX * %HHMXMSREPWXERHEVHWMRXLI6HMWXVMGX 1E\MQYQKVSWWHIRWMX])MKLXIIR  XS[RLSYWIYRMXWTIVEGVI 1MRMQYQTEVGIPWM^I7IZIRXLSYWERHX[SLYRHVIH  WUYEVIJIIXJSVXLI JMVWXH[IPPMRKYRMXTPYWX[SXLSYWERHJSYVLYRHVIHX[IRX]  WUYEVIJIIXJSV IEGLEHHMXMSREPYRMX *VSRX]EVHWIXFEGOJSVIEGLKVSYTSJXS[RLSYWIYRMXWEREZIVEKISJJMJXIIR   JIIXERHRSXPIWWXLERXIR  JIIXJSVER]MRHMZMHYEPXS[RLSYWIYRMX'SQQSR TEVOMRKEVIEWHVMZI[E]WERHVMKLXWSJ[E]QE]FITIVQMXXIH[MXLMRXLIJVSRX ]EVHWIXFEGO %WMHI]EVHWIXFEGOSJJMJXIIR  JIIXWLEPPFITVSZMHIHJSVIEGLIRHVIWMHIRGIMR ER]KVSYTSJXS[RLSYWIWEHNSMRMRKETVSTIVX]FSYRHEV]SJXLIHIZIPSTQIRX ;LIVIEKVSYTSJXS[RLSYWIWEHNSMRETVMZEXIHVMZISVTEVOMRKEVIESV[EPO[E] MRXIRHIHJSVXLIGSQQSRYWISJXS[RLSYWISGGYTERXWXLIWMHI]EVHWIXFEGOWLEPP FIXIR  JIIX 1MRMQYQVIEV]EVHWIXFEGO8[IRX]JMZI  JIIX 1MRMQYQPSXWM^IJSVMRHMZMHYEPXS[RLSYWIPSXW3RIXLSYWERHWM\LYRHVIH  WUYEVIJIIXJSVMRXIVMSVPSXWERHX[SXLSYWERHSRILYRHVIH  WUYEVI JIIXJSVIRHPSXW *MJX]  TIVGIRXSJXLIMRHMZMHYEPXS[RLSYWIPSXWWLEPPFIEPPS[IHXSLEZIE QMRMQYQ[MHXLSJJSYVXIIR  JIIXQIEWYVIHJVSQGIRXIVSJ[EPPXSGIRXIVSJ [EPP8LIVIQEMRMRKPSXWWLEPPLEZIE[MHXLKVIEXIVXLERJSYVXIIR  JIIX 1E\MQYQRYQFIVMREKVSYTSVFPSGOSJXS[RLSYWIW8IR  XS[RLSYWIYRMXW 1E\MQYQGSZIVEKIJSVXS[RLSYWIHIZIPSTQIRXW E&YMPHMRKGSZIVEKI*SVX]JMZI  TIVGIRX    F0SXGSZIVEKI7IZIRX]  TIVGIRX 3VH2S‹3VH2S‹3VH2S‹ 3VH2S‹   AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY,MAY 27, 2014 ORDINANCEAMENDING THE PROFFERED CONDITIONS INCLUDING THE MASTERPLAN IN A R-4C, HIGH DENSITY MULTI-FMAILY RESIDENTIAL DEVELOPMENT DISTRICT WITH CONDITIONS FORTHE SUNCREAST COMMUNITY,A RESIDENTIAL DEVELOPMENT WITH A MAXIMUM OF 115 DWELLING UNITS, LOCATED ON APPROXIMATELY 6.656 ACRES NEAR 6044 PETERS CREEK ROAD,HOLLINS MAGISTERIAL DISTRICT. THE AMENDED PROFFERS AND MASTERPLAN WOULD REPLACE THRITY-SIX (36) TOWNHOMES WITH THIRTY-SIX (36) MULTI-FAMILYDWELLING UNITS (APARTMENTS), WHICH WOULD RESULT IN ALL THE RESIDENTIAL UNITS BEING MULTI-FAMILY DWELLING UNITS (APARTMENTS) WHEREAS, the petitioner, Airport Road Holdings II, LLC, is seeking to amend voluntarily proffered conditions accepted by the Board of Supervisors by Ordinance 102709-5 adopted on October 27, 2009; and WHEREAS, the first reading of this ordinance washeld onApril22, 2014, and the second reading and public hearing were heldMay 27, 2014; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter onMay 6, 2014; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the proffered conditions ona certain tract of real estate containing approximately 6.656acreslocated at 6044 Peters Creek Road (Tax Map Numbers026.16- 02-14.00-0000 and 14.06-0000) in the HollinsMagisterial District, are hereby changed as follows: 1.The developer hereby proffers substantial conformance with the "Suncrest Masterplan", prepared by Balzer and Associates, Inc. dated Page 1of 3 3/17/2014.-3-09, revised 8-7-09, and last revised 8-31-09.The “Suncrest Masterplan” is further revised by closing the easternmost entrance for the townhomes so that traffic will be encouraged to exit through the commercial entrance and away from Nover Ave. 2.The developer proffers a maximum of 115 residential units for the R-4 portion of the subject property. 3.There will be no vehicular access from VivianAvenue to the subject parcel. 4.Signage for the Suncrest community will be provided by a monument style sign not to exceed 8’ in height and 15’ in width and be in compliance with Section 30-93 Signs of the Roanoke County Zoning Ordinance. 5.Site and parking lot lighting shall be provided utilizing residential post top mounted fixtures.and be in compliance with Section 30-94 Exterior Lighting of the Roanoke County Zoning Ordinance. 6.A 15’ buffer yard shall be provided along the eastern property line and a portion of the northern property line as indicated in Section 30-92-6 of the Roanoke County Zoning Ordinance. 7.The community walking trail shall be a minimum of 5’ in width and be constructed of asphalt, concrete, or a crushed stone material to be completed with each residential phase of construction. 8.The developer hereby proffers substantial conformance with the "SuncrestMultifamily Residential Development Front Elevation", prepared by Balzer and Associates, Inc. dated4/15/2014.9-16-09 9.The developer shall dedicate fee simple to the Roanoke County Board of Page 2of 3 Supervisors approximately 5.5 acres as shown on the “Suncrest Masterplan” prepared by Balzer & Associates Inc. dated 4-3-09, revised 8-7-09, and last revised 8-31-09. This dedication shall take place upon the approval of the subdivision plat or site plan for the first residential phase of the project. 10.The only construction entrance for this development shall be from Peters Creek Road. 2.That this action is taken upon the application of Airport Road Holdings II, L.L.C. 3.That said real estate is more fully described as follows: Tax Map Nos. 26.16-02-14.00-0000 and 026.16-02-14.06-0000containing 6.656acres 4.That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 3of 3 T-3 PETITIONER: Corporate Property Services, Inc. CASE NUMBER: 3-4/2014 st Board of Supervisors Consent 1Reading Date:March 25,2014 Planning Commission Hearing Date:April 1,2014 Planning Commission Action Date:May 6, 2014 nd Board of Supervisors Hearing & 2Reading Date: May 27,2014 A.REQUEST Toobtain a Special Use Permit for a restaurant, drive-in or fast food in a C-1, Low Intensity Commercial, District, on approximately 1.3825 acres located at 3814 Challenger Avenue,HollinsMagisterial District. B.CITIZEN COMMENTS The public hearing was opened and closed during the Commission’s April stst 1public hearing. During the April 1public hearing, one citizen spoke in favor of the petition, and four citizens spoke against the petition citing traffic concerns. C.SUMMARY OF COMMISSION DISCUSSION–May 6, 2014 TaraPattisallprovided the Planning Commission with the revised site plan showing the right out only entrance configuration.Gary Jarrell asked Brian Blevins from VDOT about the new location of the dumpster on the revised site plan. Brian responded that it could impede egress based on the timing of trash removal. Engineer for the petitioner, Gary Rouse, responded that Chick Fil-A uses a private trash removal service and can set the times of service during non-peak restaurant hours to prevent congestion. Mr. Jarrell also asked about making that a condition to which Mr. Rouse responded affirmatively. Mr. Jarrell asked about several questions regarding the dumpster enclosurearea. Mr. Rouse responded that it is brick with a gate on the front area which will be closed at all times, otherwise it hinders the drive-thru lane. It also includes a small storage area for promotional materials. D.CONDITIONS 1. The site shall be developed in substantial conformance to the site plan prepared by GBC Design, Inc. dated 02/04/14 subject to any revisions required during site plan review. 2. The site shall be developed in substantial conformance to the architectural renderings titled “Challenger Avenue FSU- Roanoke, VA Store #03375” subject to any revisions required during site plan review and building plan review. 3. The dumpster shall only be serviced during the hours of 7:00 a.m. and 7:00 p.m. E.COMMISSION ACTION Mr. Jarrellmade a motion to approve the petition with three conditions. The motion carried 4-0. F.DISSENTING PERSPECTIVE None. G.ATTACHMENTS:XConcept PlanXVicinity Map XStaff ReportXOther Philip Thompson, Secretary Roanoke County Planning Commission DCD EPARTMENT OF OMMUNITY EVELOPMENT M EMORANDUM TO: Board of Supervisors FROM: Philip Thompson, AICP Deputy Director of Planning DATE: May 21, 2014 SUBJECT: &RUSRUDWH3URSHUW\6HUYLFHV Corporate Property Services has submitted a Special Use Permit application for a drive- in or fast food restaurant (Chick-fil-A) located on Challenger Avenue (Rt. 460) and West Ruritan Road (Route 610). Most of the public comments and discussion at the Planning Commission meetings have focused on traffic issues. The applicant has submitted four separate Traffic Impact Analyses (TIAs) to the Virginia Department of Transportation (VDOT) for review and comment. The latest TIA was submitted to VDOT on May 16 th (TIA supplement attached without appendices). VDOT has reviewed this TIA and has issued a concurrence letter dated May 20 (attached). th In addition to the TIAs, the applicant has submitted a Design Waiver Request to VDOT for Intersection Sight Distance and Lane Tapers and an Access Management Exception Request for Corner Clearance. The Design Waiver Request was approved by VDOT on May 19 and the Access Management Exception Request was approved on May 21 thst (both documents attached). The site plan has been revised which shows a modified entrance which would prohibit left turns coming out of the site and a right turn lane on West Ruritan Road that would be constructed by the applicant. The revised site plan is attached to this memorandum along with a cross sectional drawing and a revised landscaping plan. If you have any questions, please contact me by phone at (540) 772-2068 ext. 365 or by email at pthompson@roanokecountyva.gov. Attachments TIA Supplement dated May 16, 2014 (without appendices) VDOT Concurrence Letter dated May 20, 2014 Design Waiver Request Access Management Exception Request Revised Site Plan Cross Sectional Drawing Revised Landscaping Plan 1 7YTTPIQIRXXS8-%JSV'LMGOJMP%  *SV+&'(IWMKR-RG -RXVSHYGXMSR 7YTTPIQIRX4YVTSWI %XXLI6SERSOI'SYRX]4PERRMRK'SQQMWWMSRQIIXMRKLIPHSR%TVMPETYFPMGLIEVMRK [EWLIPHXSVIGIMZIGSQQIRXWVIKEVHMRKXLITVSTSWIH'LMGOJMP%HIZIPSTQIRX8LMW WYTTPIQIRXEHHVIWWIWXLITYFPMGGSQQIRXW7TIGMJMGEPP]XLMWWYTTPIQIRX[MPPEREP]^IXVEJJMG STIVEXMSRW[MXLX[STVSTSWIHSTXMSRQSHMJMGEXMSRWXSXLIHIZIPSTQIRXEGGIWW 3TXMSR 6IPSGEXMRKXLITVSTSWIHIRXVERGIPSGEXMSREPSRK;IWX6YVMXER6SEHEREHHMXMSREP vJVSQ6SYXI4VSZMHMRKEVMKLXXYVRPERIEXXLIWSYXLFSYRHETTVSEGLXSXLIWMKREPM^IH MRXIVWIGXMSRSJ;IWX6YVMXER6SEHERH6SYXIXLIVMKLXXYVRPERI[MPPLEZIvSJ WXSVEKIERHEv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vE[E]JVSQ6SYXI8LMW %TTIRHM\& VIPSGEXMSRHSIWRSXVIWYPXMRER]WMKRMJMGERXGLERKIXSEZEMPEFPIWMKLXHMWXERGI 7II JSVTPERERHTVSJMPISJ;IWX6YVMXER6SEHERHXLIEZEMPEFPIMRXIVWIGXMSRERHWXSTTMRKWMKLX HMWXERGIWJVSQXLI3TXMSRIRXVERGIPSGEXMSRERHXLIVIUYMVIHMRXIVWIGXMSRERHWXSTTMRKWMKLX HMWXERGIWJSVQTL  8LIWSYXLIVRIHKISJTEZIQIRXSJXLITVSTSWIHHIZIPSTQIRXIRXVERGIMWPSGEXIHETTVS\MQEXIP] vJVSQXLIRSVXLIHKISJTEZIQIRXSRXLIIEWXFSYRHVMKLXXYVRPERISJ6SYXI 8LI:(386SEH(IWMKR1ERYEP%TTIRHM\**MKYVIVIUYMVIWvSJGSVRIVGPIEVERGIXS XLIRIEVIWXIRXVERGISVWXVIIX%R%GGIWW1EREKIQIRX)\GITXMSR6IUYIWX :(38*SVQ%1)  EGGSQTERMIWXLMWWYTTPIQIRX*SVQ%1)VIUYIWXWXLEXERI\GITXMSRFIKVERXIHJSVXLI TVSTSWIHv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z'VMXMGEP1SZIQIRX5YIYI0IRKXL  7XSVEKI 4IEO1E\MQYQ5YIYI 7GIREVMS-RXIVWIGXMSR1SZIQIRX0IRKXL ,SYV0IRKXL JX  %ZEMPEFPI JX  )&0 ;&8 ;6YVMXER6H ;&6 %1 7&08 7&6 ;6YVMXER6H  )&0 (IGIQFIV ;&8 &YMPHSYX ;6YVMXER6H ;&6 1MH 1SHMJMIH;IWX (E]7&08 6YVMXER6SEHz 7&6 2S0IJX8YVRW  ;6YVMXER6H 2&80 )&0 ;&8 ;6YVMXER6H ;&6 41 7&08 7&6 ;6YVMXER6H  19 1 7YTTPIQIRXXS8-%JSV'LMGOJMP%  *SV+&'(IWMKR-RG )&0 ;&8 ;6YVMXER6H ;&6 %1 7&08 7&6 ;6YVMXER6H  )&0 (IWMKR;&8 1SHMJMIH;IWX ;6YVMXER6H ;&6 1MH 6YVMXER6SEHz (E] 7&08 2S0IJX8YVRW  7&6 ;6YVMXER6H 2&80 )&0 ;&8 ;6YVMXER6H ;&6 41 7&08 7&6 ;6YVMXER6H   1YGLPMOIXLIWGIREVMSMRXLISVMKMREP8-%[MXLEVMKLXXYVRPERISJv[MXLEvXETIVXLI 3TXMSRWGIREVMSHIGVIEWIWXLISZIVEPPUYIYIPIRKXLJSVWSYXLFSYRH;IWX6YVMXER6SEHEXXLI ETTVSEGLXSXLIWMKREPM^IHMRXIVWIGXMSREWGSQTEVIHXSXLIYRQSHMJMIH;IWX6YVMXER6SEH WGIREVMS  3TXMSRz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vWTEGMRK FIX[IIREWMKREPM^IHMRXIVWIGXMSRERHEJYPPEGGIWWYRWMKREPM^IHMRXIVWIGXMSR8VEMP(VMZI MWETTVS\MQEXIP]v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z'VMXMGEP0SGEXMSRWJSV5YIYI%REP]WMW 8VEMP(VMZIEW7MXI%GGIWW  -RXIVWIGXMSR1SZIQIRX ;IWX6YVMXER6SEHERH6SYXI)EWXFSYRHPIJX )&0  &PYI,MPPW:MPPEKI(VMZIERH6SYXI;IWXFSYRHPIJX ;&0  8VEMP(VMZIERH6SYXI7SYXLFSYRH6MKLX 7&6   %TTIRHM\( 7IIJSVHIXEMPIH7MQ8VEJJMG5YIYI6ITSVXWJSVEPPMRXIVWIGXMSRWERHQSZIQIRXW 8EFPIz'VMXMGEP1SZIQIRX5YIYI0IRKXL  7XSVEKI 4IEO1E\MQYQ5YIYI 7GIREVMS-RXIVWIGXMSR1SZIQIRX0IRKXL ,SYV0IRKXL JX  %ZEMPEFPI JX  ;6YVMXER6H  &PYI,MPPW:MPPEKI(V  %1 8VEMP(V 7&6 (IGIQFIV ;6YVMXER6H )&0 &YMPHSYX 1MH &PYI,MPPW:MPPEKI(V ;&0 1SHMJMIH;IWX (E] 6YVMXER6SEHz 8VEMP(V 7&6 2S0IJX8YVRW  ;6YVMXER6H  41&PYI,MPPW:MPPEKI(V  8VEMP(V 7&6 ;6YVMXER6H  &PYI,MPPW:MPPEKI(V  %1 8VEMP(V 7&6 (IWMKR ;6YVMXER6H )&0 1MH 1SHMJMIH;IWX &PYI,MPPW:MPPEKI(V ;&0 (E] 6YVMXER6SEHz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v8ETIVPIRKXL v'LMGOJMP%IRXVERGIMWJYPPWIVZMGI  6IPSGEXIXLITVSTSWIH'LMGOJMP%IRXVERGIvJYVXLIVRSVXLSR;IWX6YVMXER6SEH  %HHVMKLXXYVRPERISR;IWX6YVMXER6SEHEXWSYXLFSYRHETTVSEGLXSWMKREPM^IH MRXIVWIGXMSRSJ;IWX6YVMXER6SEHERH6SYXI7XSVEKIPIRKXLv8ETIVPIRKXL v4VSLMFMXPIJXXYVRWSRXS;IWX6YVMXER6SEHJSVZILMGPIWI\MXMRKXLI'LMGOJMP%WMXI 3TXMSR   38 1 7YTTPIQIRXXS8-%JSV'LMGOJMP%  *SV+&'(IWMKR-RG )PMQMREXIEGGIWWXSWMXIJVSQ;IWX6YVMXER6SEH%GGIWWXSWMXI[MPPFIZME8VEMP(VMZI ERHXLVSYKL'PIERIV;SVPHTVSTIVX] 3TXMSR   8SFIXXIVEGGSQQSHEXIXLIXVEJJMGSR;IWX6YVMXER6SEH[MXLQMRMQEPHIWMKR[EMZIVWERH EGGIWWQEREKIQIRXI\GITXMSRWEWSYXLFSYRHVMKLXXYVRPERI[MXLvWXSVEKIPIRKXLERHEv XETIVPIRKXLMWTVSTSWIHEXXLIWMKREPM^IHMRXIVWIGXMSRTIVHMWGYWWMSRW[MXL:(388LIVMKLX XYVRPERI[MPPTVSZMHIEHHMXMSREPWXSVEKIGETEGMX]JSVXLIWSYXLFSYRHETTVSEGLTEVXMGYPEVP]JSV XLIQENSV[IWXFSYRHVMKLXXYVRQSZIQIRX%HHMXMSREPP]XLMWTVSTSWEPVIGSQQIRHWTVSLMFMXMRK PIJXXYVRWJVSQXLIWMXIMRSVHIVXSVIHYGIXLIMQTEGXWSJXLIEZEMPEFPIMRXIVWIGXMSRWMKLXHMWXERGI %TTIRHM\% 8LITVSTSWIHPE]SYXSJXLIWMXIMWTVSZMHIHMR8LMWTVSTSWEP[MPPVIUYMVI QSHMJMGEXMSRXSXLII\MWXMRKWMKREP%HIWMKR[EMZIVVIUYIWXJSVQEGGSQTERMIWXLMWVITSVXJSV XETIVPIRKXLSJXLITVSTSWIHVMKLXXYVRPERI %REP]WMWMRHMGEXIWXLEXXLIEHHMXMSRSJEPIJXXYVRPERIMWRSX[EVVERXIHFEWIHYTSRXLIZSPYQISJ ZILMGPIWQEOMRKEPIJXMRXSXLIWMXIERHXLISTTSWMRKXVEJJMGZSPYQI;MXLXLIEHHMXMSRSJXLI WITEVEXIVMKLXXYVRPERIJSV[IWXFSYRHXVMTWXLI7MQ8VEJJMGEREP]WMWMRHMGEXIWXLEXZILMGPIW QEOMRKEPIJXXYVRMRXSXLIWMXIHSRSXHIZIPSTUYIYIWPSRKIRSYKLXSFEGOMRXSXLI6SYXI MRXIVWIGXMSRHYVMRKER]SJXLITIEOLSYVW8LMW[EWGSRJMVQIHXLVSYKLEREP]WMWTIVJSVQIH[MXL XLIHIZIPSTQIRXIRXVERGIFPSGOIH-XQE]FIRSXIHXLEXXLIPE]SYXSJXLIHVMZIXLVYPERIWSRXLI WMXI[MPPEGGSQQSHEXIYTXSZILMGPIW8LIVIMWQMRMQEPGLERGIXLEXSRWMXIZILMGPIW[MPPFEGO YTXS;IWX6YVMXER6SEHERHFPSGOXLIIRXVERGI-RWYQQEV]MRSYVIRKMRIIVMRKNYHKQIRXE PIJXXYVRPERISR;IWX6YVMXER6SEHMWRSXVIUYMVIHRSVVIGSQQIRHIH%QSVITVEGXMGEP EPXIVREXMZIMWXSYXMPM^ISXLIVQIERWXSIRWYVIXLIIRXVERGIMWRSXFPSGOIHWYGLEWMRWXEPPMRK(S 2SX&PSGO-RXIVWIGXMSRWMKRERHQEVOMRKSYXXLIPERIMRJVSRXSJXLIIRXVERGI 8LIEREP]WMWMRHMGEXIWXLEXXLII\MWXMRKVMKLXXYVRPERISRXLI[IWXFSYRH6SYXIETTVSEGL WLSYPHFIPIRKXLIRIHXSTVIZIRXFIMRKFPSGOIHF]XLVSYKLXVEJJMG,S[IZIVXLMWMWERI\MWXMRK GSRHMXMSR%PXLSYKLXLITVSTSWIHHIZIPSTQIRXQE]MRGVIEWIXLIXSXEPPIRKXLSJXLIUYIYISR [IWXFSYRH6SYXIXLIHIZIPSTQIRXHSIWRSXMRMXMEXIXLITVSFPIQ*YVXLIVI\MWXMRKIRXVERGIW EPSRKXLMWWIGXMSRSJVSEH[E]TVSLMFMXXLII\XIRWMSRSJXLIVMKLXXYVRPERI[MXLEHIZIPSTQIRX TVSNIGXFI]SRHXLIWMXI 8LI:(38%GGIWW1EREKIQIRX(IWMKR7XERHEVHW 7II:(386SEH(IWMKR1ERYEP%TTIRHM\* *MKYVI VIUYMVI SJHMWXERGI GSVRIVGPIEVERGI JVSQXLIIHKISJXLIQENSVWXVIIXXSXLI IHKISJXLIRIEVIWXQMRSVWXVIIXSVIRXVERGI8LITVSTSWIHIRXVERGIMW JVSQ6SYXI%R %GGIWW1EREKIQIRX)\GITXMSRMWVIUYMVIHJSVGSRWXVYGXMSRSJXLIIRXVERGIEWTVSTSWIH 8LIWM^ISJXLIWMXIPMQMXWXLIHMWXERGIJVSQ6SYXIERIRXVERGIGERFIGSRWXVYGXIH8LI TVSTSWIHPSGEXMSRTVSZMHIWPIWWXLERHIWMVEFPIMRXIVWIGXMSRWMKLXHMWXERGIXSXLIRSVXLJSVGEVW IRXIVMRKERHI\MXMRKXLIWMXI,S[IZIVXLIWXSTTMRKWMKLXHMWXERGIVIUYMVIQIRXMWQIXJSVXLIWMXI IRXVERGI8LIWMKLXHMWXERGIVIUYMVIQIRXWEVIFEWIHYTSREQTLWTIIHPMQMXSR;IWX6YVMXER 39 1 7YTTPIQIRXXS8-%JSV'LMGOJMP%  *SV+&'(IWMKR-RG 6SEH8LIWTIIHWXYH]TVSZMHIHRSNYWXMJMGEXMSRJSVPS[IVMRKXLIWTIIHPMQMX%HIWMKR[EMZIV VIUYIWXJSVQEGGSQTERMIWXLMWVITSVXJSVEWMKLXHMWXERGI[EMZIV-XMWVIGSQQIRHIHXLEXE w;EXGLJSV8YVRMRK:ILMGPIWx ;: WMKRFIMRWXEPPIHETTVS\MQEXIP]vMREHZERGISJXLI TVSTSWIHIRXVERGIPSGEXMSREPSRKXLIWSYXLFSYRHPERISJ;IWX6YVMXER6SEH 8LIGSSVHMREXIHWMKREPRIX[SVOEREP]WMWTVSZMHIHMRXLISVMKMREP8-%PIEHWXSEVIGSQQIRHEXMSR XSGSSVHMREXIXLIWMKREPWEXXLIXLVIIMRXIVWIGXMSRWSJ&PYI,MPPW(VMZI;IWX6YVMXER6SEHERH :EPPI]+EXI[E]&SYPIZEVH[MXL6SYXIXSEGGSQQSHEXIXLITVSTSWIHHIZIPSTQIRXvWXVEJJMG ZSPYQIWERHMQTVSZIXVEJJMGSTIVEXMSRWXLVSYKLSYXXLIWIGXMSRSJ6SYXI[MXLMRXLIWXYH] EVIE   40 December 2013 ACCESS MANAGEMENTEXCEPTION REQUEST: AM-E ACCESS MANAGEMENT REGULATIONS 24 VAC 30-73 SECTION 120 Submitted by:Date: 1MGLEIP7%KII Email Address:Phone: QWEKII$QEXXIVRERHGVEMKGSQ Address: *MVWX7XVIIX6SERSOI:% Project Name:Rte #Locality: 'LMGOJMP%'SYRX]SJ6SERSOI Description of Project: 4VSTSWIH'LMGOJMP%*EWX*SSH6IWXEYVERXTVSTSWIHSR;IWX6YVMXER6SEHNYWXRSVXLSJWMKREPM^IHMRXIVWIGXMSRSJ ;IWX6YVMXER6SEHERH'LEPPIRKIV%ZIRYI 6SYXI 4PIEWIWIIVIZMWIH8VEJJMG-QTEGX%REP]WMW7YTTPIQIRXXS XLI8-%ERH4VSTSWIH7MXI4PEREGGSQTER]MRKXLMW%1)JVSQ VDOT District:Area Land Use Engineer: 7EPIQ NOTES: (1). Submit this form and any attachments to one of the District’s Area Land Use Engineers. (2). See Section 120 of the Regulations for details on the requirements, exceptions, and exception request review process. (3). Attach additional information as necessary to justify the exception request(s). (4). If a traffic engineering study is required, the decision on the request will be based on VDOT engineering judgment. (5). Use the LD-440 Design Exception or the LD-448 Design Waiver forms for design and engineering standards, e.g. radius, grade, sight distance. Seeon VDOT web sitefor additional instructions. IIM-LD-227 Select the Exception(s) Being Requested Exception to the shared commercial entrancerequirement. (Access M. Regulations Section 120 C.2) Reason for exception: An agreement to share the entrance could not be reached with adjoining property owner A. . Attached: Written evidence that adjoining property owner will not share the entrance. Physical constraints: topography, adjacent hazardous land use, stream, wetland, other. B. Specify constraint: Attached: Documentation of constraint such as aerial photo or topographic map. Exception to the vehicularconnection to adjoining undeveloped property requirement. (Section 120 C.4) Reason for exception: Physical constraints: topography, adjacent hazardous land use, stream, wetland, other A. . Specify constraint: Attached: Documentation of constraint such as aerial photo or topographic map. Other reason B.: 1 December 2013 Exception to the commercial entrance shall not be located within the functional area of an intersection requirement. (See Regulation Section 120 C. 1; Appendix F, Rd Design Manual) Attached: A traffic engineering study documenting that the operation of the intersection and public safety will not be adversely impacted. EXCEPTION TO THE SPACING STANDARDS FOR:  Commercial entrances; intersections/median crossovers ; (Table 2-2) Commercial entrances/intersections near interchange ramps ; or (Tables 2-3, 2-4) Corner clearance . (Figure 4-4)Appendix F, Road Design Manual Information on the Exception Request ON A STATE HIGHWAY Functional classification: Principal Arterial: Minor Arterial: Collector: Local: Posted speed limit:mph (Submittal of a traffic engineering study required) NEAR AN INTERCHANGE RAMP (Submittal of a traffic engineering study required) CORNER CLEARANCE  Type of intersection/entrance: SignalizedUnsignalized Full Access Partial Access   Required spacing distanceft  Proposed spacing distanceft  Requested exception: Reduction in required spacingft REASON FOR EXCEPTION: ATo be located on an older, established business corridor along a highway where existing spacing . did not meet the standards prior to 7/1/08 or 10/14/09. (Regulation Section 120 C.3.c) Attached: Dated aerial photo of corridor identifying proposed entrance/intersection location. BNot enough property frontage to meet spacing standard, but the applicant does not want a .  partial access right-in/right-out entrance. (Section 120 C.3.f) Attached: A traffic engineering study documenting that left turn movements at the entrance will not  have a negative impact on highway operation or safety. CTo be located within a new urbanism mixed use type development . . (Section 120 C.3.d) Attached: The design of the development and compliance with intersection sight distance. DThe proposed entrance meets the signal warrants but does not meet the signalized . intersection spacing standard. The applicant requests an exception to the spacing standard . Attached: A traffic engineering study that (i) evaluates the location’s suitability for a roundabout and (ii) provides documentation that the proposed signal will not impact safety and traffic flow. (Section 120 C.5) 2 December 2013 nd EThe development’s 2 (or additional) entrance does not meet the spacing standards but is . necessary for the streets to be accepted into the secondary system . (Section 120 C.3.e) Attached: Information on the development that identifies the location of entrances. FTo be located within the limits of a VDOT and locality approved access management corridor plan . . Attached: Aerial photo of corridor identifying proposed entrance/intersection location. (Sect 120 C.3.b) FOR VDOT USE ONLY Recommendation on Exception Request: Date: ApproveDeny Area Land Use Engineer or :Name Remarks: Exception Request Action: Date: ApprovedDenied  District Administrator or Designee: Name (and position if Designee) Remarks: District Staff: Please email copy to Paul.Grasewicz@VDOT.Virginia.Gov 3  SEC. 30-53. C-1 LOW INTENSITY COMMERCIAL DISTRICT. Sec. 30-53-1. Purpose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‹3VH2S‹ Sec. 30-53-2. Permitted Uses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‹3VH2S‹3VH2S‹ 3VH2S‹3VH2S‹ Sec. 30-53-3. Site Development Regulations. +IRIVEP7XERHEVHW*SVEHHMXMSREPQSHMJMIHSVQSVIWXVMRKIRXWXERHEVHWJSVWTIGMJMGYWIWWII %VXMGPI-:9WIERH(IWMKR7XERHEVHW % 1MRMQYQPSXVIUYMVIQIRXW 0SXWWIVZIHF]TVMZEXI[IPPERHWI[EKIHMWTSWEPW]WXIQ E%VIEEGVI WUYEVIJIIX  F*VSRXEKIJIIXSRETYFPMGP]S[RIHERHQEMRXEMRIHWXVIIX 0SXWWIVZIHF]IMXLIVTYFPMGWI[IVSV[EXIVSVFSXL E%VIEWUYEVIJIIX F*VSRXEKIJIIXSRETYFPMGP]S[RIHERHQEMRXEMRIHWXVIIX & 1MRMQYQWIXFEGOVIUYMVIQIRXW *VSRX]EVH E4VMRGMTEPWXVYGXYVIWJIIXSVJIIX[LIREPPTEVOMRKMWPSGEXIHFILMRH XLIJVSRXFYMPHMRKPMRI F%GGIWWSV]WXVYGXYVIW&ILMRHJVSRXFYMPHMRKPMRI 7MHI]EVH2SRI 6IEV]EVH E4VMRGMTEPWXVYGXYVIWJIIX F%GGIWWSV]WXVYGXYVIWJIIX ;LIVIEPSXJVSRXWSRQSVIXLERSRI  WXVIIXJVSRX]EVHWIXFEGOWWLEPPETTP]XS EPPWXVIIXW ' 1E\MQYQLIMKLXSJWXVYGXYVIW    ,IMKLXPMQMXEXMSRW E4VMRGMTEPWXVYGXYVIW;LIREHNSMRMRKTVSTIVX]^SRIH6SV6JSVX]JMZI  JIIXMRGPYHMRKVSSJXSTQIGLERMGEPIUYMTQIRX8LIQE\MQYQLIMKLX QE]FIMRGVIEWIHTVSZMHIHIEGLVIUYMVIHWMHIERHVIEV]EVHEHNSMRMRKXLI 6SV6HMWXVMGXMWMRGVIEWIHX[S  JIIXJSVIEGLJSSXMRLIMKLXSZIV JSVX]JMZI  JIIX-REPPSXLIVPSGEXMSRWXLILIMKLXMWYRPMQMXIHYRPIWW SXLIV[MWIVIWXVMGXIHF]XLMWSVHMRERGI F%GGIWWSV]WXVYGXYVIWJIIX ( 1E\MQYQGSZIVEKI &YMPHMRKGSZIVEKITIVGIRXSJXLIXSXEPPSXEVIE 0SXGSZIVEKITIVGIRXSJXLIXSXEPPSXEVIE 3VH2S‹3VH2S‹      Sec. 30-85-24. Restaurant, Drive-in or Fast Food. % +IRIVEPWXERHEVHW %PPHVMZIXLVSYKL[MRHS[WWLEPPGSQTP][MXLXLIWXERHEVHWJSVHVMZIXLVSYKL JEGMPMXMIWGSRXEMRIHMR7IGXMSR %WTIGMEPYWITIVQMXWLEPPRSXFIVIUYMVIHJSVER]JEWXJSSHVIWXEYVERXXLEXMW PSGEXIH[MXLMREWLSTTMRKGIRXIV )\TERWMSRWSJI\MWXMRKYWIWEVITIVQMXXIHF]VMKLX & -RXLI)4(MWXVMGX %WTIGMEPYWITIVQMXWLEPPFIVIUYMVIHJSVER]HVMZIXLVSYKLJEGMPMXMIW 3VH2S‹3VH2S‹3VH2S‹   AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE GRANTING A SPECIAL USE PERMIT FORA RESTAURANT, DRIVE-IN, OR FAST FOOD IN A C-1, LOW INTENSITY COMMERCIAL DISTRICTONAPPROXIMATELY 1.3825ACRES LOCATED AT3814 CHALLENGER AVENUE(TAX MAP NO.050.05-01- 19.00-0000)HOLLINSMAGISTERIAL DISTRICT, UPON THE PETITION OFCORPORATE PROPERTY SERVICES, INC. WHEREAS,Corporate Property Services, Inc. fileda petition for a special use permit forrestaurant, drive-in, or fast food in a C-1 Low Intensity Commercial Districtto be located at3814 Challenger Avenue(Tax Map No.050.05-01-19.00-0000)in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on April 1, 2014,and acted on this matter on May 6, 2014;and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter onMarch 25, 2014;the second reading and public hearing on this matter was held onMay 27, 2014. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1.That the Board finds that the granting of a special use permit to Corporate Property Services, Inc.for a restaurant, drive-in or fast foodlocated at 3814 Challenger Avenuein the Hollins Magisterial District is substantially consistent with surrounding land uses along Challenger Avenue, but is not in conformance with the Transition area of the Future Land Use Map in the adopted 2005Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding Page 1of 2 neighborhood or community, and saidspecial use permit is hereby approvedwith the following conditions: 1)The site shall be developed in substantial conformance to the site plan prepared by GBC Design, Inc. dated 02/04/14,subject to any revisions required during site plan review. 2)The site shall be developed in substantial conformance to the architectural renderings titled “Challenger Avenue FSU –Roanoke, VA Store #03375” subject to any revisions required during site plan review and building plan review. 3)The dumpster shall only be serviced during the hours of 7:00 a.m. and 7:00 p.m. 2.That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The provisions of this special use permit arenot severable. Invalidation of any word, phrase, clause, sentence or paragraph shall invalidate the remainder.The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. Page 2of 2 ACTION NO. _______________ ITEM NO. _______T-4________ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: May 27, 2014 AGENDA ITEM: Ordinance amending Chapter 2. “Administration”, Article V. – “County Board Organization and Procedure”, Section 2-112– “Rules of Order”, Section 2-113–“Order of Business”, Section 2-114–“Agenda”, Section 2-115–“Rules of Debate” SUBMITTED BY: Paul M. Mahoney County Attorney COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Supervisor McNamarahas introduced and sponsored this ordinance. The draftordinance amends various sections of Article V. “County Board Organization and Procedure” of Chapter 2. “Administration” of the Roanoke County Code. Section 2-112–“Rules of Order” referred to the 1990 Edition of Robert’s Rules of Order. This section has been revised to adopt the Eleventh Edition 2011, the most recent edition of Robert’s Rules of Order. Section 2-113–“Order of Business” has been revised to change “Executive session” to “Closed meeting or session”. This change conforms the County’s ordinance to the State Code definition in the Freedom of Information Act. Section 2-114–“Agenda” has been revised in section (c) The agenda shall provide a time when any board member may bring before the board any business that he feels should be deliberated upon by the board. These matters need not be specifically listed on the agenda, but formal action on such matters shall be deferred until the next board meeting, except that immediate action may be taken upon themajority consent of the members of the board section (d) to include a stipulation that any board member may request a public hearing on any matter not otherwise required by the general law or the County Charter only upon majority consentby the board. Page 1of 2 Section 2-115(c) –“Rules of Debate” has been revised to limit to ten (10) minutes the length of time any board member may speak on any motion, report or inquiry, unless the board member obtains the consent of two-thirds (4 members) of the board. Section 2-115(h) –“Rules of Debate” has also been revised by the addition of language limiting the renewal of motions previously decided within eleven (11) months of decision or if an intervening board election has occurredor with the majority consent of the members of the board. STAFF RECOMMENDATION: Staff makes no recommendationon this proposed ordinance. Page 2of 2 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, MAY 27, 2014 ORDINANCE AMENDING CHAPTER 2. “ADMINISTRATION”,ARTICLE V.-“COUNTY BOARD ORGANIZATION AND PROCEDURE”, SECTION 2-112-“RULES OF ORDER”, SECTION 2-113-“ORDER OF BUSINESS”,SECTION 2-114-“AGENDA”,SECTION 2-115-“RULES OF DEBATE” WHEREAS, by Ordinance 011299-2adopted by the Board of Supervisors of Roanoke County on January 12, 1999, the Board adoptedRules of Organization and Procedure for the conduct of its meetings; and WHEREAS, the Board has amended its procedures from time to time; and WHEREAS, the first reading of this ordinance was held on April 22, 2014, and a public hearing and the second reading was held on May 27, 2014. NOW THEREFORE, BE IT ORDAINED, by the Board of Supervisors of Roanoke County, Virginia as follows: 1.That Chapter 2 of the Roanoke County Code, be amended to read and provide as follows: Chapter 2 –Administration Article V. –County Board Organization and Procedure Sec. 2-112. -Rules of order. "The Scott, Foresman Robert's Rules of Order Newly Revised (EleventhEdition2011 1990 Edition)" shall govern the proceedings of the board in all cases, unless Robert's Rules are in conflict with these rules. Sec. 2-113. -Order of business. Promptly at the hour set by law on the day of each regular meeting, the members of the board shall take their regular stations in the board meeting room, and the business of the board shall be taken up for consideration and disposition as follows, provided however, that the chair may, during the meeting, rearrange items on the agenda to conduct the board's business in a more expeditious manner, subject to consent of majority of the board. Page 1of 4 Opening Ceremonies Requests to postpone, add to, or change the order of agenda items Proclamations, resolutions, recognitions and awards Briefing. New business Request for public hearings and first reading of rezoning ordinance-consent agenda. First reading of ordinances Second reading of ordinances Appointments Consent agenda Citizens' comments and communications Reports Work sessions Executive sessionClosedmeetingor session (as required) Public hearing and first reading of ordinances Public hearing and second reading of ordinances Reportsand inquiries of board members Adjournment Sec. 2-114. -Agenda. (a)The chairman of the board and the county administrator shall establish the agenda for each meeting, arrange a list of the matters to be considered according to the order of business, and shall see that all items are properly coordinated and prepared. All reports, communications, ordinances, resolutions, action items, contract documents, or other matters to be submitted to the board will be prepared by the appropriate department and reviewed and approved by the county administrator. The finance director, or his/her designee, shall review all matters for their fiscal impact, and certify the sufficiency of funds or recommend a source of supplemental appropriation. Ordinances, resolutions, contract documents or other matters requiring action by the county attorney shall be submitted to the county attorney, or his/her designee, for preparation or review, as necessary. The clerk to the board shall assist in the preparation of the agenda and shall furnish each member of the board, the county administrator and the county attorney with a copy of the Page 2of 4 same at least twenty-four (24) hours prior to the board meeting and as far in advance of the meeting as timefor preparation will permit. (b)After distribution of the agenda, matters requiring the board's immediate attention shall be presented to the board, as requested by the county administrator or the county attorney. (c)The agenda shall provide a time when any board member may bring before the board any business that he feels should be deliberated upon by the board. These matters need not be specifically listed on the agenda, but formal action on such matters shall be deferred until the next board meeting, except that immediate action may be taken upon the unanimousmajority consent of the members of the board. (d)Any board member may request apublic hearing on any matter not otherwise required by the general law or the County Charter only upon majority consent bythe board. Sec. 2-115. -Rules of debate. (a)The chair or vice chair or such other member of the board as may be presiding may move and debate from the chair, subject only to such limitations of debate as are by these rules imposed on all members and shall not be deprived of any of the rights and privileges of a board member by reason of acting as the presiding officer. (b)Every member desiring to speak shall address the chair, and, upon recognition by the presiding officer, shall confine himself to the question under debate, avoiding all personalities and indecorous language. (c)A member, once recognized, shall not be interrupted when speaking unless it is to be called to order, or as herein otherwise provided. If a member, while speaking, be called to order, heshall cease speaking until the question of order be determined, and, if in order, he shall be permitted to proceed. A board member may speak no longer than ten (10) minutes on any motion, reports and inquiries, unless he or she obtains the consent of two-thirds (four (4) members) of the board. (d)The board member moving the adoption of an ordinance or resolution shall have the privilege of closing the debate. (e)When any motion, resolution, or ordinance has been once acted upon the board, it cannot be considered again at the same meeting except by a motion to reconsider. Any action of the board, including final action on applications for changes in land use classifications, motions to suspend the rules, an affirmative vote to lay on the table or to take from thetable, shall be subject to a motion to reconsider. When a motion to reconsider has been once acted upon, it (the motion to reconsider) cannot be repeated on the same question unless the question was amended when previously considered. A motion to reconsider any action taken by the board may be made only at the meeting such action was taken or at the next regular meeting. Such motion must be Page 3of 4 made by one (1) member of the prevailing side, and may be made at anytime and have precedence over all other motions or while a member has the floor; it shall be debatable. All motions to reconsider shall be decided by a majority vote of the members present; provided a quorum is present. (f)Upon passage of a motion to reconsider, the subject matter shall be placed on the agenda of the next regular board meeting for any action the board deems advisable. Upon passage of a motion to reconsider on an application for change in land use classification, the subject matter shall be scheduled for a public hearing after publication of legal notice at a subsequent meeting of the board. (g)When the board wishes to annul some action it has previously taken and it is too late to reconsider the vote, a motion to rescind the objectionable resolution, order, or other proceeding may be made. Any action of the board may be rescinded regardless of the time that has elapsed. A motion to rescind is not in order if action has already been taken which cannot be undone. (h)Nothing herein shall be construed to prevent any member of the board from making or remaking the same or any other motion at a subsequent meeting of the board, provided that the same motion cannot be renewedwithin eleven (11) months of its initial action,or if an intervening election for members of the board of supervisorshas occurredor with the majority consent of the members of the Board. (i)No second to motions shall be required in order for the board to consider that motion. 2.That this ordinance shall be effective from and after the date of its adoption. Page 4of 4