HomeMy WebLinkAbout6/10/2014 - RegularRoanoke County
Board of Supervisors
June 10, 2014
INVOCATION:Dr. Roger Bevins
Free Will Baptist Church of Roanoke
PLEDGE OF ALLEGIANCE TO THE UNITED STATES FLAG
Disclaimer:
“Any invocation that may be offered before the official start of the Board meeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The views or beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Board and do notnecessarily represent
the religious beliefs or views of the Board in part or as a whole. No member of
the community is required to attend or participate in the invocation and such
decision will have no impact on their right to actively participate in thebusiness of
the Board.”
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Roanoke County
Board of Supervisors
Agenda
June 10,2014
Good afternoon and welcome to our meeting for June 10, 2014.Regular meetings are
held on the second and fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00
p.m. on the fourth Tuesday of each month. Deviations from this schedulewill be
announced.The meetings are broadcast live on RVTV, Channel 3, and will be
rebroadcast on Thursday at 7:00 p.m. and on Saturday at 4:00 p.m. Board of
Supervisors meetings can also be viewed online through Roanoke County’s website at
www.RoanokeCountyVA.gov.Our meetings are closed-captioned, so it is important for
everyone to speak directly into the microphones at the podium.Individuals who require
assistance or special arrangements to participate in or attend Board of Supervisors
meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in
advance. Please turn all cell phones off or place on silent.
A.OPENING CEREMONIES (3:00 p.m.)
1. Roll Call
B.REQUESTS TO POSTPONE, ADD TOOR CHANGE THE ORDER OF
AGENDA ITEMS
C.PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1.Recognition of Roanoke County Police Department’s 2013 annual awards
(Howard B. Hall, Chief of Police)
2.Recognition of Assistant Chief, Ralph C. Mason, for forty (40) years of service
to Roanoke (Howard B. Hall, Chief of Police)
D.BRIEFINGS
1.Briefing: Comparison of invocation policy to recent U. S. Supreme Court
decision(Paul M. Mahoney, County Attorney)
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E.NEW BUSINESS
1.Request to transfer previously appropriated funds to open one or more
libraries on Sundays (Diana Rosapepe, Director of Library Services)
2.Request to move work sessions from Training Room on the fourth floor to
Board of Supervisors Chambers on the first floor of the Roanoke County
Administration Center (RCAC)(B. Clayton Goodman III, County
Administrator)
3.Resolution amending Resolution 111312-3 establishing a policy regarding
opening invocations before meetings of the Board of Supervisors of Roanoke
County (Paul M. Mahoney, County Attorney)
F.FIRST READING OF ORDINANCES
1.Ordinance appropriatingthe 2014-2015 refund savings of the Virginia
Resources Authority 2014 Spring Pool in the amount of $482,595.13
(Rebecca Owens,Director of Finance)
2.Ordinance to increase the salaries of the members of the Board of
Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke
County Charter and Section 15.2-1414.3 of the Code of Virginia (Paul M.
Mahoney, County Attorney)
3.Ordinance accepting and appropriating funds in the amount of $783,700to
the Department of Social Services from the Virginia Department of Social
Services for fiscal year 2013-2014 (Joyce Earl, Director of SocialServices;
Jimmy Lyon, Business Process and Management Analyst)
G.SECOND READING OF ORDINANCES
1.Ordinance accepting and appropriating funds in the amount of $70,909 from
Roanoke City and Salem City to the Roanoke County Fire and Rescue
Department for the completion of capital projects at the Roanoke Valley
Regional Fire/EMS Training Center (Richard E. Burch,Jr., Chief of Fire and
Rescue)
2.Ordinance accepting and appropriating funds in the amount of $18,534 to the
Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year
2013/2014 (Rebecca Owens, Director of Finance)
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H.PUBLIC HEARING AND ADOPTION OF RESOLUTION
1.Resolution approving the Secondary Roads System Six-Year Improvement
Plan for fiscal years 2015 through 2020, and the Construction Priority List and
estimated allocations for fiscal year 2015(Arnold Covey, Director of
Community Development)
I.APPOINTMENTS
1.Capital Improvement Program (CIP) Review Committee (appointed by
District)
J.CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDAARE CONSIDERED
BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE
RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY
1.Approval of minutes –April 22, 2014
2.Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Drema A. Campbell, Library Services,upon her
retirement after more than forty-five (45) years of service
3.Reappointment of Special Assistant for Legislative Relations; authorization to
continue an agreement and transfer of previously appropriated funds inthe
amount of $32,400for fiscal year 2014/2015
4.Confirmation of appointment to the Virginia Western Community College
Board and the Western Virginia Water Authority
K.CITIZENS’ COMMENTS AND COMMUNICATIONS
L.REPORTS
1. General Fund Unappropriated Balance
2.Capital Reserves
2.Reserve for Board Contingency
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M.REPORTS AND INQUIRIES OF BOARD MEMBERS
1. Al Bedrosian
2. Joseph B. “Butch” Church
3. P. Jason Peters
4.Charlotte A. Moore
5. Joseph P. McNamara
N.WORK SESSIONS
1.Work session to discuss proposed Facility naming guidelines (Doug Blount,
Director of Parks, Recreation and Tourism)
2.Work session to discuss the Virginia Retirement System (Rebecca Owens,
Director of Finance)
3.Work session to discuss ICLEI and RCCLEAR (B. Clayton Goodman III,
County Administrator)
O.CLOSED MEETING, pursuant to the Code of Virginia as follows:
1.Section 2.2-3711.A.1.To discuss and consider the employment, appointment
and resignation of specific public officers, appointees, or employees, namely
the County Administrator
2.Section 2.2-3711.A.1. To discuss and consider the performance of specific
public officers or employees, namely the County Attorney
3.Section 2.2-3711.A.29. To discuss the award of a public contract involving
the expenditure of public funds and discussion of the terms or scope of such
contract, namely, a proposal for a project under the Public-Private
Educational Facilities and Infrastructure Act of 2002 for a stream restoration
project, where discussion in open session would adversely affect the
bargaining position or negotiating strategy of the County
4.Section 2.2-3711-A.29. Discussion of the terms or scope of a public contract
involving the expenditure of public funds where discussion in open session
would adversely affect the bargaining position or negotiating strategy of the
County, namely, the performance agreement with English Construction
Company, Inc.
P.CERTIFICATION RESOLUTION
Q.ADJOURNMENT
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Roanoke County Library Services - Alternative #1
Main Branches Open Year Round
Sunday Opening - Staff starts 1 hour prior to opening*
OPEN
HOURLYOPEN
RATE1-5*TOTAL9 - 5 * TOTAL
PMAMPM
South County Library
$88.815.0$444.059.0$799.29
Library Staff (5)
$9.695.0$48.459.0$87.21
Custodial Staff (PT - $9.00 plus FICA)
$64.99$97.49
Electric (Avg. Monthly/30 days)$8.128.012.0
Natural Gas (Avg. Monthly/30 days)$1.608.0$12.8112.0$19.22
$7.65$11.47
Water & Sewer (Avg. Monthly/30 days)$0.968.012.0
Total Per Sunday Costs
$577.95$1,014.68
Estimated Annual Costs (52 Sundays)
$30,053.50$52,763.25
Glenvar Library
$51.755.0$258.759.0$465.75
Library Staff (3)
$48.45$87.21
Custodial Staff (PT - $9.00 plus FICA)$9.695.09.0
Electric (Avg. Monthly/30 days)$2.368.0$18.8612.0$28.29
$5.30$7.95
Natural Gas (Avg. Monthly/30 days)$0.668.012.0
Water & Sewer (Avg. Monthly/30 days)$0.468.0$3.7012.0$5.55
Total Per Sunday Costs
$335.05$594.74
Estimated Annual Costs (52 Sundays)
$17,422.79$30,926.50
Hollins Library
$70.285.0$351.409.0$632.52
Library Staff (4)
Custodial Staff (PT - $9.00 plus FICA)$9.695.0$48.459.0$87.21
$16.65$24.97
Electric (Avg. Monthly/30 days)$2.088.012.0
Natural Gas (Avg. Monthly/30 days)$0.528.0$4.1912.0$6.29
$1.19$1.79
Water & Sewer (Avg. Monthly/30 days)$0.158.012.0
Total Per Sunday Costs
$421.88$752.78
Estimated Annual Costs (52 Sundays)
$21,937.92$39,144.54
Vinton Library
$51.755.0$258.759.0$465.75
Library Staff (3)
$48.45$87.21
Custodial Staff (PT - $9.00 plus FICA)$9.695.09.0
Electric (Avg. Monthly/30 days)$1.168.0$9.2812.0$13.91
$4.88$7.33
Natural Gas (Avg. Monthly/30 days)$0.618.012.0
Water & Sewer (Avg. Monthly/30 days)$0.118.0$0.9012.0$1.35
Total Per Sunday Costs
$322.26$575.55
Estimated Annual Costs (52 Sundays)
$16,757.47$29,928.52
DAILY GRAND TOTAL ALL BRANCHES$1,657.15$2,937.75
ANNUAL GRAND TOTAL ALL BRANCHES$86,171.67$152,762.81
Roanoke County Library Services - Alternative #2
Main Branches Open During School Year
Sunday Opening - Staff starts 1 hour prior to opening*
OPEN
HOURLYOPEN
*TOTAL9 - 5 * TOTAL
RATE1-5
PMAMPM
South County Library
$444.05$799.29
$88.815.09.0
Library Staff (5)
$48.45$87.21
$9.695.09.0
Custodial Staff (PT - $9.00 plus FICA)
$64.99$97.49
Electric (Avg. Monthly/30 days)$8.128.012.0
$12.81$19.22
Natural Gas (Avg. Monthly/30 days)$1.608.012.0
$7.65$11.47
Water & Sewer (Avg. Monthly/30 days)$0.968.012.0
Total Per Sunday Costs
$577.95$1,014.68
Estimated Annual Costs (42 Sundays)
$24,273.98$42,616.47
Glenvar Library
$258.75$465.75
$51.755.09.0
Library Staff (3)
$48.45$87.21
Custodial Staff (PT - $9.00 plus FICA)$9.695.09.0
$18.86$28.29
Electric (Avg. Monthly/30 days)$2.368.012.0
$5.30$7.95
Natural Gas (Avg. Monthly/30 days)$0.668.012.0
$3.70$5.55
Water & Sewer (Avg. Monthly/30 days)$0.468.012.0
Total Per Sunday Costs
$335.05$594.74
Estimated Annual Costs (42 Sundays)
$14,072.25$24,979.10
Hollins Library
$351.40$632.52
$70.285.09.0
Library Staff (4)
$48.45$87.21
Custodial Staff (PT - $9.00 plus FICA)$9.695.09.0
$16.65$24.97
Electric (Avg. Monthly/30 days)$2.088.012.0
$4.19$6.29
Natural Gas (Avg. Monthly/30 days)$0.528.012.0
$1.19$1.79
Water & Sewer (Avg. Monthly/30 days)$0.158.012.0
Total Per Sunday Costs
$421.88$752.78
Estimated Annual Costs (42 Sundays)
$17,719.09$31,616.74
Vinton Library
$258.75$465.75
$51.755.09.0
Library Staff (3)
$48.45$87.21
Custodial Staff (PT - $9.00 plus FICA)$9.695.09.0
$9.28$13.91
Electric (Avg. Monthly/30 days)$1.168.012.0
$4.88$7.33
Natural Gas (Avg. Monthly/30 days)$0.618.012.0
$0.90$1.35
Water & Sewer (Avg. Monthly/30 days)$0.118.012.0
Total Per Sunday Costs
$322.26$575.55
Estimated Annual Costs (42 Sundays)
$13,534.88$24,173.04
DAILY GRAND TOTAL ALL BRANCHES$1,657.15$2,937.75
ANNUAL GRAND TOTAL ALL BRANCHES$69,600.20$123,385.35
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2014
RESOLUTION AMENDING RESOLUTION 111312-3ESTABLISHING A
POLICY REGARDING OPENING INVOCATIONS BEFORE MEETINGS
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
WHEREAS, by Resolution 111312-3 adopted on November 13, 2012, the Board
of Supervisors of Roanoke County established a policy regarding opening invocations
before meetings of the Board; and
WHEREAS, theBoard now wishes to amend the policy.
NOW, THEREFORE, BE IT RESOLVEDby the Board of SupervisorsofRoanoke
County, Virginia, that theBoardhereby amendsthe following policy regarding opening
invocations before meetings of the Board, to wit:
1. It isthe intent of the Boardto allow a private citizen to solemnize the
proceedings of the Board of Supervisors. It is the policy of the Boardto allow for an
invocation, which may include aprayer, a reflective moment of silence, or a short
solemnizing message,to be offered before its meetings for the benefit of the Board.
2.Although tThe invocationmay be listed in the program or schedule of
eventsunder Opening Ceremonieson a separate introduction page, itshall not be
consideredan agenda item for the meeting or part of the public business.
3.No member or employee of the Boardor any other person in attendance
at the meeting shall be required to participate in any prayer that is offered.
4.The prayer shall be voluntarily delivered by an eligible member of the
clergy in theCounty of Roanoke, the Counties of Montgomery, Botetourt, Bedford and
Franklin, the Town of Vinton, and the Cities of Roanoke and Salem. To ensurethat
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such person (the “invocationspeaker”) is selected from among a wide pool of the
region’sclergy, on a rotating basis, the invocationspeaker shall be selected according
to the following procedure:
a.The Clerk to the Board(the “Clerk”) shall compile and maintain a
database (the “InvocationsList”) of the religious congregations with
an established presence in theCounty of Roanoke, the Counties of
Montgomery, Botetourt, Bedford and Franklin,the Town of Vinton,
and the Cities of Roanoke and Salem.
b.The InvocationsList shall be compiled by referencing the listing for
“churches,” “congregations,” or other religious assemblies in the
annual phonebook publication distributed by the company that
holds the telecommunication franchisefor the Roanoke Valley,
research from the Internet, and consultation with local chambersof
commerce.All religious congregations with an established
presence in the local communitiesof the County of Roanoke, the
Counties of Montgomery, Botetourt, Bedford and Franklin, the
Town of Vinton, and the Cities of Roanoke and Salemare eligible
to be included in the InvocationsList, and any such congregation
can confirm its inclusion by specific written request to the Clerk.In
addition, the County shall solicit the participation of any private
citizen or religious congregation through the County’s websiteand
on Roanoke Valley Television (RVTV).
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c. The policy is intended to be and shall be applied in a way that is all-
inclusive of every diverse religious congregation in the County of
Roanoke, the Counties of Montgomery, Botetourt, Bedford and
Franklin, the Town of Vinton, and the Cities of Roanoke and Salem.
The InvocationsList is compiled and used for purposes of logistics,
efficiency, and equal opportunity for all of the community’s religious
leaders, who may themselves choose whether to respond to the
Board’s invitation and participate. Should a question arise as to the
authenticity of a religious congregation, the Clerk shall refer to
criteria used by the Internal Revenue Service in its determination of
those religious organizations that would legitimately qualify for
I.R.C. § 501(c)(3) tax-exempt status.
d. The InvocationsList shall also include the name and contact
information of any chaplain who may serve one or more of the fire
departments or law enforcement agencies of County of Roanoke,
the Counties of Montgomery, Botetourt, Bedford and Franklin, the
Town of Vinton, and the Cities of Roanoke and Salem.
e.The InvocationsList shall also include the name and contact
information of any religious congregation located outside the region
if such religious congregation is attended by at least one resident of
the Countyand such resident requests the inclusion of said
religious congregation by specific written communication to the
Clerk.
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f. The InvocationsList shall be updated, by reasonable efforts of the
Clerk, in November of each calendar year.
g. Within thirty (30) days of the effective date of this policy, and on or
about December 1 of each calendar year thereafter, the Clerk shall
mail an invitation addressed to the “religious leader” of each
congregation listed on the InvocationsList, as well as to the
individual chaplains included on the InvocationsList.
h. The invitation shall be dated at the top of the page, signed by the
Clerk at the bottom of the page, and read as follows:
Dear Religiousleader,
TheBoard of Supervisors of Roanoke Countymakes it a
policy to invite members of the clergy in our regionto
voluntarily offer an invocationbefore the beginning of its
meetings, for the benefit and blessing of the Board. As the
leader of one of the religious congregations with an
established presence in the local community, or in your
capacity as a chaplain for one of the local fire departments
or law enforcement agencies, you are eligible to offer this
important service at an upcoming meeting of the Board.
If you are willing to assist the Boardin this regard, please
send a written reply at your earliest convenience to the Clerk
to the Boardat the address included on this letterhead.
Clergy are scheduled on a first-come, first-serve basis.The
dates of the Board’s scheduled meetings for the upcoming
year are listed on the following, attached page. If you have a
preference among the dates, please state that request in
your written reply.
This opportunity is voluntary, and you are free to offer the
invocation according to the dictates of your own conscience.
To maintain a spirit of respect and ecumenism, the Board
requests that the opportunity not be exploited as an effort to
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convert others to the particular faith of the invocation
speaker,nor to disparage any faith or belief different than
that of the invocationspeaker. The U.S. Court of Appeals
for the Fourth Circuit opined in Joyner v. Forsyth County,
653 F.3d. 341, 349 (4Cir. 2011), that prayers at the
th
opening of legislative sessions “must strive to be
nondenominational so long as it is reasonably possible[;]
should send a signal of welcome rather than exclusion [;]
should not reject the tenets of other faiths in favor of just one
[; … and may not] repeatedly suggest the governmenthas
put its weight behind a particular faith.”The Court further
instructed the deliberative body to “be proactive in
discouraging sectarian references”to avoid “occasional”
references from becoming too “frequent”when the
invocations are viewed as a collective. The County requests
that you comply with these court guidelines accordingly.
On behalf of the Board of Supervisors, I thank you in
advance for considering this invitation.
Sincerely,
Clerk to the Board
i.As the invitation letterindicates, the respondents to the invitation
shall be scheduled on a first-come, first-serve basis to deliver the
invocation.
j.In the event an eligible member of the clergy believes that the clerk
has not complied with the terms of this policy, the clergy member
has the right to have the matter reviewed by the Board.
k. Any private citizen, including those who do not belong to religious
congregation may request the Clerk to be added to the list of
persons delivering invocations.
5. No invocationspeakershall receive compensation for his or her service.
6. No guidelines or limitations shall be issued regarding an invocation’s
content, except that the Boardshall request by the language of this policy that
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invocations in the form of a prayer, when considered collectively,should avoid having
“sectarian references” become too frequentandno invocationshould proselytize or
advance any faith, or disparage the religious faith or non-religious views of others.
7. The Clerk shall make every reasonable effort to ensure that a variety of
eligible invocationspeakers are scheduled for the Boardmeetings.In any event, no
invocation speaker shall be scheduled to offer an invocationat consecutive meetings of
the Board, or at more than three (3) Boardmeetings in any calendar year.If the
scheduled invocation speaker fails to appear, then the Board shall solemnize the
proceedings with a reflective moment of silence.
8. Neither the Boardnor the Clerk shall engage in any prior inquiry, review
of, or involvement in, the content of any invocationto be offered by an invocation
speaker.
9. To clarify the Board’s intentions, as stated herein above, the following
disclaimer shall be included in at least ten (10) point font at the bottom of any printed
program or schedule of events on the separate introduction page published by the
Board:
“Any invocation that may be offered before the official start of the Boardmeeting
shall be the voluntary offering of a private citizen, to and for the benefit of the
Board. The viewsor beliefs expressed by the invocation speaker have not been
previously reviewed or approved by the Boardand do not necessarily represent
the religious beliefs or views of the Boardin part or as a whole.No member of
the community is required to attendor participate in the invocation and such
decision will have no impact on their right to actively participate in the business of
the Board.”
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10. Shortly before the opening gavel that officially begins the meeting and the
agenda/business of the public, theChairperson of the Boardshall introduce the
invocation speaker and invite those who wish to show respect for the traditional
observances and/or the Boardto stand.
11. This policy isnot intended, and shall not be implemented or construed in
any way, to affiliate the Boardwith, nor express the Board’s preference for, any faith or
religious denomination. Rather, this policy is intended to acknowledge and express the
Board’s respect for the diversity of religious denominations and faiths represented and
practiced among the citizens of Roanoke County.
NOW, THEREFORE, BE IT FURTHER RESOLVEDthat this policy shall
become effectivefrom and after June 11, 2014.
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AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2014
ORDINANCE APPROPRIATING THE 2014-2015 REFUNDING
SAVINGS OF THE VIRGINIA RESOURCES AUTHORITY 2014 SPRING
POOL IN THE AMOUNT OF $482,595.13
WHEREAS,the Board authorized with ordinance number 032514-6 the refunding
of the 2004 lease finance through the Virginia Resources Authority (VRA); and
WHEREAS, VRA completed the spring issue of the Virginia Pooled Financing
Program; and
WHEREAS, market conditions were very favorable and cash savings over the
remaining years of the bonds (2014-2034) totalled $1,011,660.12; and
WHEREAS, the recommended use of the savings for 2014-2015 is to address
the Integrated Financial System replacement capital project and use the remaining
years savings to establish a new capital maintenance account to begin to address the
County’s long-term maintenance needs; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on June 10,2014, and the
second reading was held on June 24, 2014; and
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That the sum of $482,595.13is hereby appropriated from bond refunding
savings to the Integrated Financial System replacement project; and
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2.That the remaining years of bond refunding savings will be appropriated
through the annual budget process to a newly established capital maintenance account;
and
3. That this ordinance shall take effect July 1, 2014.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY,VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ONTUESDAY, JUNE10, 2014
ORDINANCE TO INCREASE THE SALARIES OF THE MEMBERS OF
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY PURSUANT
TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER AND
SECTION 15.2-1414.3 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides for
the compensation of members of the Board of Supervisors and the procedure for
increasing their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $17,083.46by
Ordinance 061212-5 and further has established the additional annual compensation for
the chairman for the Board to be $1,800 and for the vice-chairman of the Board to be
$1,200; and
WHEREAS, this section provides that the maximum annual salaries therein
provided may be adjusted in any year by an inflation factor not to exceed five (5%)
percent; and
WHEREAS, the first reading on this ordinance was held on June 10,2014; the
second reading and public hearing will be held on June 24, 2014.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of
Supervisors of Roanoke County, Virginia, are hereby increased by an inflation factor of
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2% pursuant to the provisions of Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the 1950 Code of Virginia, as amended. The new annual
salaries shall be $17,425.13for members ofthe Board. In addition, the chairman of the
Board will receive an additional annual sum of $1,800 and the vice-chairman of the
Board will receive an additional sum of $1,200.
This ordinance shall take effect on July 1, 2014.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2014
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $783,700TO THE DEPARTMENT OF SOCIAL SERVICES
FROM THE VIRGINIA DEPARTMENT OF SOCIAL SERVICESFOR
FISCAL YEAR 2013-2014
WHEREAS, theStatehas made available $783,700ofadditional appropriations
tothe Department of Social Servicesforstate adoption assistance, special needs
adoption, foster care placements and related administrative costs; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on June 10, 2014, and the
second reading was held on June 24, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That the sum of $783,700is hereby appropriated from the Commonwealth
of Virginiaand to the Department of Social Services for the purposes asfollows:
$150,000 to Adoption Subsidy (602000-5771), $400,000 to Special Needs
Adoption (602000-5770), $200,000 to Title IV-E Foster Care (602000-5730),
$13,000 to Overtime (601000-1015), $4,000 to advertising (601000-3610),
$1,000 to Tires, Tubes and Parts (601000-6091), $6,200 to Small Equipment &
Supplies (601000-6013), $6,500 to technology equipment new (601000-8701),
$3,000 to technology equipment replacement (601000-8702)
2.That this ordinance shall take effect from and after the date of adoption.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE10, 2014
ORDINANCE ACCEPTING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $70,909 FROM ROANOKE CITY AND SALEM CITY TO
THE FIRE AND RESCUE DEPARTMENT FOR THE COMPLETION OF
CAPITAL PROJECTS AT THE ROANOKE VALLEY REGIONAL
FIRE/EMS TRAINING
WHEREAS, the Roanoke Valley Regional Fire/EMS Training Centeris jointly
operated on funding contributed by Roanoke County, Roanoke City, City of Salem and
the Town of Vinton on a percentage basis; and
WHEREAS, the facility is in need of capital maintenance and equipment
replacementstotalling $136,364; and
WHEREAS, Roanoke County and the Town of Vinton paid their contribution to
theproject in a prior fiscal year; and
WHEREAS, Roanoke City’s share is $60,000 and Salem City’s share is $10,909;
and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriatedby ordinance; and
WHEREAS, first reading of this ordinance was held on May 27, 2014, and the
second reading was held on June 10, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That the sum of $60,000is hereby accepted and appropriated from
Roanoke Cityto the Fire and Rescue DepartmentOCA 487700-0451; and
Page 1 of 2
2.That the sum of $10,909 is hereby accepted and appropriated from Salem
City to the Fire and Rescue Department OCA 487700-0496; and
3. That this ordinance shall take effect from and after the date of adoption.
Page 2 of 2
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2014
ORDINANCE APPROPRIATING $18,534TO CLERK OF THE CIRCUIT
COURT FROM THE COMMONWEALTH OF VIRGINIA FOR FISCAL
YEAR 2013/2014 FOR TECHNOLOGY TRUST FUNDS
WHEREAS, Technology Trust Funds, which represents fees collected by the
Roanoke County Circuit Court Clerk’s office, have been received from the State in the
amount of $18,534; and
WHEREAS, Section 18.04 ofthe Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, first reading of this ordinance was held on May 27, 2014, and the
second reading was held on June 10, 2014.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1.That the sum of $18,534is hereby appropriated to the Clerk of the Circuit
Courtandbe earmarked for the purpose ofmaintenance and postage needs into
10287-5850 in the amount of $16,760.89 and 331000-5210 in the amount of $1,773.11.
2.That this ordinance shall take effect from and after the date of adoption.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON JUNE 10, 2014
RESOLUTION APPROVING THE SECONDARY SIX-YEAR ROAD
IMPROVEMENT PLAN FOR FISCAL YEARS 2015 THROUGH 2020AND
THE CONSTRUCTION PRIORITY LISTAND ESTIMATED
ALLOCATIONSFOR FISCAL YEAR 2015
WHEREAS, Sections 33.1-70.1 of the Code of Virginia (1950, as amended)
provides the opportunity for Roanoke County to work with the Virginia Department of
Transportation in developing a Secondary Six-Year Road Improvement Plan; and
WHEREAS, this Board had previously agreed to assist in the preparation of the
Secondary Six-Year Road Improvement Plan, in accordance with Virginia Department of
Transportation policies and procedures; and
WHEREAS, a public hearing which was duly advertised on the proposed
Secondary Six-Year Improvement Planfor fiscal years 2015-2020and Construction
Priority Listand Estimated Allocationsfor fiscal year 2015 was held on June 10, 2014, to
receive comments and recommendations on Roanoke County’sSecondary Six-Year
Road Improvement Plan for fiscal years 2015-2020as well as the Construction Priority
List and Estimated Allocations for fiscal year 2015;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does
hereby approve the Secondary Six-Year Road ImprovementPlanfor Roanoke Countyfor
fiscal years 2015-2020;
BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby
approve the Construction Priority List and Estimated Allocations for fiscal year 2015;
BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be
forthwith forwarded to the Virginia Department of Transportation Salem Residency Office
Page 1 of 2
along with a duly attested copy of the proposed Roanoke County Secondary Six-Year
Road Improvement Plan for fiscal years 2015-2020by the Clerk to the Board.
Page 2 of 2
J
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY,JUNE 10, 2014
RESOLUTION APPROVINGAND CONCURRING IN CERTAIN ITEMS SET
FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM J- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 10,
2014, designated as Item J - Consent Agenda be, and hereby is, approved and concurred
in as to each item separately set forth in said section designated Items 1 through 4
inclusive, as follows:
1.Approval of minutes – April 22, 2014
2.Resolution expressing the appreciation of the Board of Supervisors of Roanoke
County to Drema A. Campbell, Library Services, upon her retirement after more
than forty-five (45) years of service
3.Reappointment of Special Assistant for Legislative Relations; authorization to
continue an agreement and transfer of previously appropriated funds in the
amount of $32,400 for fiscal year 2014/2015
4.Confirmation of appointment to the Virginia Western Community College Board
and the Western Virginia Water Authority
Page 1 of 1
ACTION NO. _______________
ITEM NO. ______ J-2_________
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER
MEETING DATE:
June 10, 2014
AGENDA ITEM:
Resolution expressing the appreciation of the Board of
Supervisors of Roanoke County to Drema A. Campbell, Library
Services, upon her retirement after more than forty-five (45)
years of service
SUBMITTED BY:
Deborah C. Jacks
Deputy Clerk to the Board
APPROVED BY:
B. Clayton GoodmanIII
County Administrator
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Drema A. Campbell, LibraryServices Budget Specialist, retired on May 31, 2014, after
forty-five (45) years and eight (8) months ofservice with Roanoke County.
Ms. Campbellis unable to attend the meeting and herresolution and County quilt will be
mailed to herhome.
STAFF RECOMMENDATION:
Staff recommends adoption of the attached resolution.
Page 1 of 1
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2014
RESOLUTION EXPRESSING THE APPRECIATION OF THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY TO DREMA A. CAMPBELL,
LIBRARY SERVICES, UPON HER RETIREMENT AFTER MORE THAN
FORTY-FIVE (45) YEARS OF SERVICE
WHEREAS, Drema A. Campbell was first employed by the Roanoke County
Department of Finance on September 16, 1968, and transferred to Library Services in
1987; and
WHEREAS, Ms. Campbell retired from Roanoke County on May 31, 2014 as
Library Department Budget Specialist, after forty-five(45)years and eight(8)months of
service; and
WHEREAS, when Ms. Campbell began her tenure in the Library, she was
expected to perform only basic financial tasks but soon elevated the position to become
an essential partner in every aspect of business operations, program support, and
customer service; and
WHEREAS, Ms. Campbell worked diligently throughout her career to save County
funds and ensure they were leveraged to provide maximum impact; and
WHEREAS, during her four and one-half decades of employment, Ms. Campbell
demonstrated a consistent level of excellence in performance and a selfless commitment
to service that are both unprecedented and unlikely to be surpassed; and
WHEREAS, Ms. Campbell, through her employment with Roanoke County has
been instrumental in improving the quality of life its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke
County expresses its deepest appreciation and the appreciation of the citizens of
Page 1 of 2
Roanoke County to DREMA A. CAMPBELL for forty-five years of capable, loyaland
dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
Page 2 of 2
L-1
GENERAL FUND UNAPPROPRIATED BALANCE
COUNTY OF ROANOKE, VIRGINIA
% of General
AmountFund Revenue
Audited balance at June 30, 2013$21,072,31810.96%*
Addition of 2012-13 operations194,239
Balance at June 10, 2014$21,266,55711.00%**
Note: On December 21, 2004, the Board of Supervisors adopted a policy to increase the General
Fund Unappropriated Balance incrementally over several years.
*2012-13 - Goal of 11% of General Fund Revenues
2012-13 General Fund Revenues$192,297,746
11% of General Fund Revenues$21,152,752
**2013-14 - Goal of 11% of General Fund Revenues
2013-14 General Fund Revenues$193,332,334
11% of General Fund Revenues$21,266,557
The Unappropriated Fund Balance of the County is currently maintained at the goal of 11.00%.
Submitted ByRebecca E. Owens
Director of Finance
Approved ByB. Clayton Goodman III
County Administrator
L-2
COUNTY OF ROANOKE, VIRGINIA
CAPITAL RESERVES
Minor County Capital Reserve
(Projects not in the CIP, architectural/engineering services, and other one-time expenditures.)
Amount
Audited balance at June 30, 2013$3,744,587.00
Addition of 2012-13 operations$658,144.00
June 25, 2013Ordinance appropriating funds for capital projects(789,839.00)
July 9, 2013Ordinance appropriating funds for repairs at Courthouse(65,000.00)
October 22, 2013Ordinance appropriating funds for Roanoke County Criminal Justice Academy(324,262.00)
November 12, 2013Ordinance appropriating funds for renovation of the Magistrate's Office(116,000.00)
Balance at June 10, 2014$3,107,630.00
Major County Capital Reserve
(Projects in the CIP, debt payments to expedite projects identified in CIP, and land purchase opportunities.)
Audited balance at June 30, 2013$1,438,161.00
Addition of 2012-13 operations$784,715.00
June 25, 2013Ordinance appropriating funds for capital projects(938,161.00)
Balance at June 10, 2014$1,284,715.00
Submitted ByRebecca E. Owens
Director of Finance
Approved ByB. Clayton Goodman III
County Administrator
L-3
RESERVE FOR BOARD CONTINGENCY
COUNTY OF ROANOKE, VIRGINIA
Amount
From 2013-2014 Original Budget$100,000.00
July 9, 2013Reappointment of Special Assistant for Legislative Relations(32,400.00)
August 13, 2013Assessment of Appalachian Power Company negotiations(7,993.00)
November 12, 2013Roanoke County litter prevention program(7,676.00)
January 28, 2014Appropriation for expenses associated with the blighted property (5,000.00)
3060 Ivyland Rd, Roanoke, VA
May 27, 2014Agreement with Springsted Inc for County Administrator search(21,000.00)
Balance at June 10, 2014$ 25,931.00
Submitted ByRebecca E. Owens
Director of Finance
Approved ByB. Clayton Goodman III
County Administrator
ROANOKE COUNTY FACILITIES NAMING GUIDELINES
Parks, Recreation and Tourism Advisory Commission Approved 5.15.14
The purpose of the following guidelinesis to establish a uniform standard for naming significant
assets within Roanoke County, including parks, buildings, rooms, facility amenities or
enhancements and prominent geographic features. Consideration may be given to name or
rename any County-owned asset:
a)After a geographic area where the facility is located;
b)After an individual or family;
c)To reflect the historical significance of the facility; or
d)To reflect the function of the facility or of offices within or near it.
1.When naming or renaming a facility after an individual or family, the Board of Supervisors
may consider naming itafter:
a)A noteworthy public figure or official;
b)A person of historical or cultural significance;
c)Special County benefactors;
d)A person or family particularly identified with the asset; or
e)A volunteer who has made a significant contribution to an asset – i.e., a park, field,
shelter, playground or garden – or to the users or maintainers of that facility.
Roanoke County will accept naming applications bi-annually. Completed application forms are
due to the appropriate department directors in Parks, Recreation and Tourism; Library Services;
Fire & Rescue; or General Services by July 1 and December 1 of each year for processing and
consideration.
Roanoke County assets are separated into the following three (3) tiers for consideration, as
defined below. The tier definitions, as well as the approval process for each, follow:
TIER 1 ROANOKE COUNTY PARKS OR BUILDINGS
Includes existing or new parks or buildings
Parks, Recreation and Tourism
Page 1
1. Presidents Council review and recommendation
2. Review and recommendationby PRT Advisory Commission
3. Final decision by Board of Supervisors
Library Services
1. Library Director’s review and recommendation
2. Review and recommendation by Library Board of Trustees
3. Final decision by Board of Supervisors
Fire & Rescue
1. Fire Chief’s review and recommendation
2. Final decision by Board of Supervisors
General Services
1.General Services Director’s review and recommendation
2.Final decision by Board of Supervisors
TIER 2 ROANOKE COUNTY PARK OR BUILDING AMENITIES BUILT OR REMODELED
BY ROANOKE COUNTY
Includes fields, trails, courts, shelters, playgrounds, rooms or areas in buildings and
gardens
Parks, Recreation and Tourism
1. Recreation Club’s board review and recommendation
2. Review and recommendation by PRT Advisory Commission
3. Final decision by Board of Supervisors
Library Services
1. Library Director’s review and recommendation
2. Review and recommendation by Library Board of Trustees
3. Final decision by Board of Supervisors
Fire & Rescue
1. Fire Chief’s review and recommendation
2. Final decision by Board of Supervisors
Page 2
General Services
1.General Services Director’s review and recommendation
2.Final decision by Board of Supervisors
TIER 3 ROANOKE COUNTY PARK OR BUILDING AMENITIES BUILT OR REMODELED
BY COMMUNITY ORGANIZATIONS
Includes concession stands, flag poles, dugouts, scoreboards, batting cages, special
collections, art works or other enhancements
Parks, Recreation and Tourism
1. Recreation Club’s Board of Directors review and recommendation
2. Review and recommendation by Presidents Council
3. Final decision by PRT Advisory Commission
Library Services
1. Review and recommendation by Library Director
2. Final decision by Library Board of Trustees
Fire & Rescue
1.Review, recommendation and final decision by Fire Chief
General Services
1.Review, recommendation and final decision by General Services Director
The nominating individual or organization is responsible for all costs associated with the naming
of a Roanoke County asset. The responsible department director will identify the naming costs
prior to the approval process and may include the cost of design, construction, recognition, and
ongoing maintenance.
Any citizen, member of the Board of Supervisors, community organization or elected or
appointed official may initiate a request by filing an application and stating the reasons for the
request. A naming request may be made for an individual that is living or deceased for any tier
of facility.
Page 3
The Board of Supervisors will approve the naming or renaming of any Tier 1 or Tier 2 facility by
resolution.
Nothing in these guidelinesis intended to prohibit the Board of Supervisors from entering into
agreements naming or renaming facilities as part of a sponsorship or naming rights contract,
nor to inhibit the Board of Supervisors’ right to rescind or revoke a naming privilege due to
unforeseen circumstances.
Page 4
General Services - Resource Allocation Model Summary
Adjusted for Eliminating ICLEI Membership
OriginalAdoptedDifference
ICLEIRCCLEARICLEIRCCLEARICLEIRCCLEAR
Allocated Salary and Benefits11,52325,58900(11,523)(25,589)
(10% of Director, 25% Assistant Director)
Operating
3013 - Professional Services 25025000(250)(250)
3530 - Printed Forms252500(25)(25)
5210 - Postage95000(95)
5230 - Telephone40040000(400)(400)
5235 - Cellular Phones300000(300)
5410 - Lease/Rent of Equipment20820800(208)(208)
5540 - Training & Education84084000(840)(840)
5801 - Dues & Memberships1,20045000(1,200)(450)
6010 - Office Supplies-General10810800(108)(108)
6018 - Copy Paper202000(20)(20)
6203 - Books100000(100)
6206 - Flags & Promotions100000(100)
Total14,57428,48500(14,574)(28,485)
(43,059)
Total Resource Savings
Resource Reallocation - General Services
Program/Activity
Environmental Management
Energy Conservation
6,836
Salary/Benefits (Director and Asst. Director Time)
1,080
Operating Line Items (Training, Education, Office Supplies)
Environmental Stewardship
11,523
Salary/Benefits (Director and Asst. Director Time)
993
Operating Line Items (Training, Education, Office Supplies)
Administration
Budget Administration
208
Operating Line Items (Lease/Rent of Equipment)
Planning, Policy, and Practices
4,688
Salary/Benefits (Asst. Director Time)
2,658
Operating Line Items (Telephones, Dues/Memberships, Lease)
Revenue and Cont. Agreements
14,065
Salary/Benefits ( Asst. Director Time)
1,008
Operating Line Items (Telephones, Lease/Rent of Equipment)
Total Savings Reallocated43,059
P
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, JUNE 10, 2014
RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN
CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a
closed meeting on this date pursuant to an affirmative recorded vote and in accordance
with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the
Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke
County, Virginia, hereby certifies that, to the best of each member’s knowledge:
1. Only public business matters lawfully exempted from open meeting requirements
by Virginia law were discussed in the closed meeting which this certification resolution
applies;and
2. Only such public business matters as were identified in the motion convening the
closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.